HTC PB92100 Users Manual

148 Chapter 7 Exchanging Messages
Synchronizing email messages
Synchronizing email messages ensures that new email messages are downloaded to the phone Inbox folder, email messages in the Outbox folder are sent, and email messages deleted from the server are removed from your phone. The manner in which you sync email messages depends on the type of email account you have.
To automatically sync an Outlook email account
Bluetooth. Otherwise, connect through a Wi-Fi or data connection if you are
synchronizing Outlook email with the Exchange Server. For more information, see Chapter 8.
2. Synchronization automatically begins, and your phone sends and receives Outlook email.
To manually sync your Outlook or Internet email account
1. Press START and then tap E-mail, or from the Home screen, slide
to the Mail tab.
2. Select the email account you want to sync.
3. Tap Menu > Send/Receive.
Filtering your email inbox
When your inbox is full of email, you can filter the inbox to display only the email messages that contain a particular sender or subject that you are looking for.
1. On the Home screen, slide to the Mail tab.
2. Tap an email account and then tap Inbox.
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3. Enter the sender name or subject you want to look for. As you
type characters, the message list narrows down to the sequence of characters you have entered.
For example, entering “je” narrows down the list to only the email messages that contain sender names and words in the subject that start with “je.”
Customizing email settings
You can make changes to your email account settings or customize download and email size settings.
To change basic email settings
1. On the Home screen, slide to the Mail tab and then tap Menu > Account Settings.
2. Tap the email account that you want to modify and make
the necessary changes. You can change your email address, password, email provider settings, and more, if you mistyped or chose any wrong options when you were setting up your account.
To change the sync schedule for an Internet email account
1. On the Home screen, slide to the Settings tab and then tap Data services.
2. Scroll down the screen to see your email accounts.
3. Tap the email account whose sync schedule you want to change.
4. Make sure the Send/Receive E-mail automatically option is
selected, and then tap the box under this option to choose a time interval for synchronizing email.
5. Tap Done.
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To customize advanced settings for an Internet email account
1. Press START and then tap E-mail.
2. Tap Menu > Options and then tap the email account that you
want to modify.
3. On the subsequent screen, you can:
Tap Edit Account Setup to modify settings such as your email address, password, and more, if you mistyped or chose any wrong options when you were setting up your email account.
Tap Send/Receive Schedule to select the number of days of messages to download to your phone.
Tap Download Size Settings to set the message format to either HTML or plain text, select a download size for email messages, and choose whether or not to include file attachments when downloading email (for IMAP4 accounts only).
To customize settings for Outlook E-mail
1. Disconnect your phone from your computer.
2. Press START and then tap Tools > ActiveSync.
3. Tap Menu > Options, select E-mail, and then tap Settings.
4. On the Sync Options screen, you can set the message format
to HTML or plain text, select the download size limit, and choose whether to include file attachments when downloading email to your phone.
5. Close ActiveSync and reconnect your phone to your computer.
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To store attachments on the storage card
1. Press START and then tap E-mail.
2. Tap the right or left arrow at the top of the screen repeatedely until the the Storage tab is selected.
3. Select the When available, use this storage card to store attachments check box, and then tap OK.
Chapter 8
Working With Company Email and
Meeting Requests
8.1 Synchronizing With the Exchange Server
To keep up-to-date with your work email and meeting schedules and still have access to the Company Directory while you’re out of the office, you can connect your phone to the Internet through Wi-Fi or a data connection and sync with your company’s Exchange Server.
Setting up an Exchange Server connection
To access your Outlook work email and meeting schedules from your phone, you need to set up an Exchange Server connection on your phone. You can set this up from the Home screen’s Mail tab. See “Mail” in Chapter 3 for instructions.
Starting synchronization
Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a Wi-Fi or data connection to the Internet so that you can sync over the air. For more information about connections, see Chapter 9.
After you finish setting up an Exchange Server connection, your phone automatically starts synchronization.
To manually start synchronization
1. On the Home screen, slide to the Settings tab and then tap Data services.
2. Tap ActiveSync.
3. Tap Sync now.
8.2 Working With Company Email Messages
Your phone gives you instant access to your company email messages and lets you manage your messages easier. Direct Push, Fetch Mail, Remote email search, and email flags are just some of the tools you can use to manage your email messages.
Some messaging features depend on the Microsoft Exchange Server version used in your company. Check with your network administrator for the availability of these features.
Automatic synchronization through Direct Push
Direct Push technology (push email feature) enables you to receive
new email messages on your phone as soon as they arrive in your Inbox on the Exchange Server. Items such as contacts, calendar and tasks are also immediately updated onto your phone when these items have been changed or new entries have been added on the Exchange Server.
To make Direct Push work, you need to have a Wi-Fi or data connection on your phone. If this is your first time to use Direct Push, you also need to perform a full synchronization between your phone and the Exchange Server before Direct Push can be enabled.
The Direct Push feature works for your phone only if your company is using Microsoft Exchange Server 2003 Service Pack 2 (SP2) with
Exchange ActiveSync or later.
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To turn Direct Push on and off in Comm Manager
After you have set up your Outlook work account, your phone automatically performs a full synchronization with the Exchange Server and enables Direct Push. You can turn Direct Push on and off anytime from the Comm Manager.
1. On the Home screen, slide to the Settings tab and tap Wireless controls.
2. On the Comm Manager screen, tap the Off/On slider at the right
side of the Microsoft Direct Push item.
When Direct Push is off, you need to manually retrieve your email messages.
Scheduled synchronization
If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook email and information.
1. On the Home screen, slide to the Settings tab and then tap Data services.
2. Tap ActiveSync.
3. Tap Peak time and Non-peak time to select different sync
schedules for each.
4. Tap Done.
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Instant download through Fetch Mail
The Fetch Mail feature downloads an entire email immediately without the need for you to perform a full Send/Receive action. This limits the download to just the email message that you want and helps save data cost.
Fetch Mail works for your phone only if your company is using
Microsoft Exchange Server 2007 or later.
1. Press START, tap E-mail > Outlook E-mail and then open an email
message.
2. By default, only the first few words of the message are shown. To download the whole email, scroll to the end of the message, and then tap Get the rest of this message.
3. Wait for the remainder of the message body to download.
For information about changing email sync options such as setting
the download size for email, see "Customizing email settings" in Chapter 7.
When you receive an email that contains a link to a document such
as a PDF or Microsoft Office document located on SharePoint or an internal file server, you can tap the link to view the document on your phone. You can view the document only if you have a Microsoft Outlook account that syncs with Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or internal file servers.
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Searching for email messages on the Exchange Server
You can access email messages that are not available on your phone by searching your Microsoft Exchange Server mailbox. The search results are downloaded and displayed in a Search Results folder.
Your company must be using Microsoft Exchange Server 2007 or later.
1. Press START and then tap E-mail > Outlook E-mail.
2. Tap Menu > Tools > Search Server.
3. In the Look for text box, enter the search keyword.
4. Choose the date range of messages to search from.
5. In the Look in list, specify whether to search in the Inbox, Sent Items, or All Folders, and then tap Search.
To clear the search results and return to the message list, tap Menu > Clear Results.
Out-of-office auto-reply
Outlook E-mail allows you to retrieve and change your out-of-office status. Just like desktop Outlook, Outlook E-mail on your phone automatically sends an auto-reply message when you’re not available.
1. Press START and then tap E-mail > Outlook E-mail.
2. Tap Menu > Tools > Out of Office.
3. In the I am currently list, select Out of the Office.
4. Enter your auto-reply message, and then tap Done.
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Flagging your messages
Flags serve as a reminder for you to follow-up on important issues or requests contained in email messages. Flagging messages, which is a useful feature on desktop Outlook E-mail, can also be done in Outlook E-mail on your phone. You can flag received email messages on your phone.
Flags are enabled only if email messages are synchronized with Microsoft Exchange Server 2007 or later. Flags are disabled or hidden if email messages are synchronized with earlier versions of Microsoft Exchange Server.
1. Press START and then tap E-mail > Outlook E-mail.
2. Open a message.
3. Tap Menu > Follow Up and select one of the following options: Set Flag Mark the message with a red flag to remind yourself to
follow it up.
Complete Flag Mark the message with a check mark to
indicate that the issue or request in the email is already completed.
Clear Flag Remove the flag to unmark the message.
Email message reminders are displayed on your phone if the messages are flagged with reminders and synchronized from the Exchange Server.
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8.3 Starting a Conference Call from an Email
From an email message that you received in your Outlook work account, you can directly start a conference call with the sender and other recipients of the email.
1. On the Home screen, slide to the Mail tab and then select your Outlook E-mail account.
2. Swipe your finger up or down the screen to browse through received email. Tap an email message to open it.
3. Tap the To or Cc button.
If you do not see the To and Cc buttons, scroll up the screen.
4. On the Select Contacts to Call screen, select the check boxes of the sender and recipients who you want to join in your conference call and then tap Conference.
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If you do not see the sender, scroll up the screen first so you can see and select the sender.
5. The participants list is then displayed from which you can start the conference call. You need to call each participant one at a time and connect each call to the conference call. The primary phone number (mobile number) of each participant will be dialed.
If you want to choose from
other stored phone numbers of a participant, tap the Phone Selection button ( ) that appears next to the participant’s name and then select another number.
To remove a participant before
starting the conference call, tap Keypad and clear the check box of that participant.
6. Dial the first participant by tapping the Talk button ( ) that appears to the right of this participant.
7. When the first call is connected, tap the Talk button ( ) of the second participant to dial the second call. The first call is automatically put on hold.
8. When the second call is connected, tap the Join button ( ) to add it to the conference call. After combining the calls to the conference, dial the next participant.
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9. Repeat steps 7 and 8 until all participants are added and
connected to the conference call.
While the conference call is in progress, you can still dial and add more calls. Tap Invite participants ( ) to dial another call. At most, you can have up to five participants in the conference call.
10. To manage your conference call, such as a putting the conference call on hold while talking in private with one participant, ending the conference call, and more, see “During the conference call” in Chapter 2 for details.
8.4 Meeting Requests
When you schedule and send meeting requests from your phone, you can invite attendees to your meeting and check their availability.
You can also receive and reply to meeting requests on your phone.
You must have an Outlook E-mail work account that syncs with
Microsoft Exchange Server 2007 or later.
Sending meeting requests
Use the Home screen’s Calendar tab to create and send meeting requests.
1. On the Home screen, slide to the Calendar tab.
2. If you are scheduling a meeting for the current day, tap Menu > New Appointment. Otherwise, tap another date on the calendar and then tap New Appointment.
3. Fill in the details, such as a descriptive name about the meeting,
location, and the start and end time.
4. Under Reminder, choose how soon before the meeting you want to be notified.
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5. To add required and optional attendees, tap the Add button
( ).
6. Tap the text box that shows the words “E-mail address”. If the email address of an attendee is stored in your contacts, simply enter the first few letters of the attendee’s name. A matching list of contacts will then be displayed, and you can just tap a contact to add it.
If the email address of an attendee is not stored in your contacts, enter the full email address and then tap the Enter key to add it.
Repeat this process to add more attendees. Tap Done after adding all attendees.
If you’re sending the meeting request using your Outlook work account, you can specify if an attendee is required or optional only if the Outlook E-mail account on your phone syncs with Microsoft Exchange Server 2007 or later version. Otherwise, all attendees are designated as required.
7. Tap Done to send the meeting request.
When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.
Replying to meeting requests
When you receive a meeting request on your Outlook E-mail work account, you can reply by accepting or declining the request. The meeting request also clearly indicates whether or not there are conflicting or adjacent meetings.
1. When you receive a meeting request email, a notification is displayed on your phone. Open the email.
2. Tap Accept to reply and accept the meeting request, or tap Menu
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> Decline if you cannot attend the meeting.
Before responding, you can check your availability during the
time of the requested meeting by tapping View your calendar.
If the time of the meeting conflicts with your other appointments,
a “Scheduling Conflict” status appears on top of the email.
3. Choose whether or not to edit your response email before sending, and then tap OK.
If you accept the meeting request, it is automatically added as an appointment in Calendar on your phone.
8.5 Making a Call from a Meeting Request or Reminder
When you receive a calendar reminder or meeting request e-mail that contains a phone number, you can tap the number to directly place the call.
For example, if you are traveling and need to join a conference bridge call back in the home office, rest assured that you can join the call without delay. Appointment reminders you receive on your device will conveniently display the phone number and PIN, ready for you to dial.
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8.6 Finding Contacts in the Company Directory
You can access information of your work contacts, such as their email addresses, from your company’s Company Directory on your phone. By having over-the-air access to the Company Directory, you can easily send email messages and meeting requests to anyone in your company.
Access to the Company Directory is available only if the Outlook E-mail work account on your phone syncs with Microsoft Exchange Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange Server.
When browsing contacts
1. Sync with the Exchange Server. For instructions, see
“Synchronizing With the Exchange Server” in this chapter.
2. While browsing through your contacts list, tap Menu > Company Directory.
3. Enter a partial or full contact name and tap Search. In the search
results list, tap a contact.
4. You can then save the contact from the Company Directory to your phone, make a call to the contact, send an email, and more.
You can search for the following information as long as that information is included in the Company Directory: First name, Last name, Email name, Display name, Email address, or Office location.
When composing email
1. Sync with the Exchange Server. For instructions, see
“Synchronizing With the Exchange Server” in this chapter.
2. In a new email message, tap To (or tap Menu > Add Recipient), and then tap the Company tab at the bottom of the screen.
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3. Tap the “Search in company directory” field and start entering
the first few letters of the recipient’s name to display a matching list of names from the Company Directory.
4. Select the contact to whom you want to send your email and then tap Done.
When viewing a received Outlook email message
1. Open a received Outlook email message.
2. If a Search button ( ) appears to the right of the sender name
in the email message, tap this button to search for the sender in the Company Directory.
3. If the sender is found, the contact details will be displayed. You can then choose to save the sender to your contacts, call the sender, and more.
Chapter 9
Internet and Social Networking
9.1 Ways of Connecting to the Internet
Your phone’s networking capabilities allow you to access the Internet or your corporate network through Wi-Fi, GPRS/3G (or EDGE when available), or dial-up. You can also add and set up a VPN or proxy connection.
Wi-Fi
Wi-Fi provides wireless Internet access over distances of up to 100 meters (300 feet). To use Wi-Fi on your phone, you need access to a wireless access point or “hotspot”.
The availability and range of your phone’s Wi-Fi signal depends on the number, infrastructure, and other objects through which the signal passes.
To turn Wi-Fi on and connect to a Wi-Fi network
1. On the Home screen, slide to the Settings tab and then tap Wireless controls.
2. Tap Wi-Fi. Detected wireless networks are displayed on the screen.
3. Tap the desired Wi-Fi network.
If you selected an open (unsecured) network, you are
automatically connected to the network.
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If you selected a secured network, enter the security key and
• then tap Done. You are then connected to the network.
4. Tap Back to return to the previous screen.
Next time you use your phone to detect Wi-Fi networks, you will not be prompted to enter the network key of the previously accessed Wi-Fi network (unless you perform a hard reset which will erase custom settings on your phone).
Wi-Fi networks are self-discoverable, which means no additional
steps are required for your phone to connect to a Wi-Fi network. It may be necessary to provide a username and password for certain closed wireless networks.
To turn off Wi-Fi, on the Wireless controls screen, tap the Off/On
switch at the right side of the Wi-Fi item.
Indicates that your phone is connected to this Wi-Fi network
Signal strength
Indicates a secured Wi-Fi network.
Network name (SSID)
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To add a wireless network
1. On the Home screen, slide to the Settings tab and then tap Menu > All Settings.
2. Tap Connections > Wi-Fi > Adaptor and Networks. The Wi-Fi
screen then opens.
3. Tap Add New (or Menu > Add New) and enter the details for connecting to the wireless network.
To set your phone to turn off Wi-Fi automatically
Wi-Fi quickly consumes battery power. Manually turn off Wi-Fi when not in use. You can also set your phone to automatically turn off Wi-Fi after a specified timeout period.
1. On the Home screen, slide to the Settings tab and then tap Menu > All Settings.
2. Tap Connections > Wi-Fi > Adaptor and Networks.
3. On the Wi-Fi screen, tap Menu > Advanced.
4. Select the timeout period for automatically turning off Wi-Fi
when your phone is not connected to any wireless network.
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GPRS/3G
Use GPRS/3G (or EDGE, if available) to connect to the Internet and to send and receive email on your phone. You will need a data plan to use your mobile operator’s GPRS/3G network. Check with your mobile operator to find out about GPRS/3G rates.
Your phone automatically sets up the data connection based on your SIM card when you turn on the phone for the first time. Do not change the connection settings as this may cause services to stop working. If you need to add another GPRS/3G connection on your phone, contact your mobile operator.
You can also manually select the mobile operator to use for data connections. See “Using Connection Setup” in Chapter 14 for details.
Dial-up
To set up a dial-up connection to your Internet Service Provider (ISP) on your phone, you need the same settings that you normally use when you dial up from your computer. This includes the ISP server phone number, your user name and password.
1. On the Home screen, slide to the Settings tab and then tap Wireless controls.
2. Tap Menu > Connections and then tap Add a new modem connection.
3. In the Select a modem list, select Cellular Line, and then tap Next.
4. Enter the ISP server phone number, and then tap Next.
5. Enter your user name, password, and any other information required by your ISP, and then tap Finish.
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Starting a data connection
After setting up a data connection such as GPRS/3G or ISP dial-up on your phone, you can now connect your phone to the Internet. The connection is automatically started when you begin using a function that accesses the Internet such as email or the Web browser.
To manually start a data connection
If you have several types of data connections on your phone, you can manually start a connection.
1. On the Home screen, slide to the Settings tab and then tap Wireless controls.
2. Tap Menu > Connections and then tap Manage existing connections.
3. Press and hold the name of the desired connection, and then tap Connect.
To disconnect an active data connection
1. On the Home screen, slide to the Settings tab, and then tap Wireless controls.
2. Tap the Off/On switch at the right side of the Data connection
item.
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9.2 Using Opera Mobile
Opera Mobile™ is a full-featured Internet browser, optimized for use on
your phone. On the Home screen, slide to the Internet tab and then tap Launch
Browser to open Opera Mobile. From the Internet tab, you can also enter a search keyword first on the search box and then tap the
Search button (
The browser screen
Opera Mobile displays in two modes: full-screen and normal viewing modes. Full-screen mode hides the address bar and the browser controls. To change from full-screen to normal viewing mode, tap the Restore icon ( ) at the bottom right corner of the browser screen.
) to do a Web search in Opera Mobile.
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In normal viewing mode, you can use the following browser controls:
1 2 3 4 5
1 Return to the previous Web page viewed.
2 Add, edit, or delete Web favorites.
3 Add a new browsing tab or switch to another browsing tab.
4 Go to the home page.
5 Open the browser menu and choose display settings, save Web
pages, and more. See “Opera Mobile menu” for details.
Searching for a website and adding it to favorites
1. If Opera Mobile is in full-screen mode, tap the Restore icon ( ).
2. To search for information on the Web and select a website that
you want, tap the address bar, enter a search keyword in the search box below the address bar, and then tap the Search icon ( ).
Otherwise, if you know the Web address, tap on the address bar, enter the address of the website, and then tap the Go icon ( ).
3. After browsing a website, tap the Restore icon ( ) again to display the browser controls, and then tap the Favorites icon (
).
4. Tap Add Favorite.
5. Use the provided title or enter a descriptive title for the website.
6. To save the website address as a favorite, tap Done.
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Mobile view
When you open a Web page in Opera Mobile, the page is displayed in desktop view and text may appear in the smallest size. To reformat Web pages to fit the screen of your phone so that the content is readable, set Opera Mobile to display in mobile view.
> Settings > Display, and then select the Mobile view check
Tap box.
Desktop view Mobile view
Zooming and panning
Use pinch zooming to easily zoom in and out of a Web page. Press both your thumb and index finger on the touch screen and then spread your fingers apart to zoom in. Pinch your fingers together to zoom out.
While zoomed in, drag your finger in any direction to move around the Web page.
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Opera Mobile menu
1
2
3
4
5
6
7
For more information about using Opera Mobile, go to: http://www.opera.com/products/mobile/.
1 Open the Settings screen where you can set your home
page, change display settings, set privacy settings, and more.
2 View items being downloaded, and resume or stop current
downloads.
3 View information about the Web page you are browsing.
4 See Web pages that you have viewed.
5 Manage and view Web pages that you have saved.
6 Open the Opera Mobile help file.
7 Close Opera Mobile completely.
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9.3 Using Internet Explorer Mobile
Internet Explorer Mobile is the standard Web browser that is included
with Windows Mobile. To use Internet Explorer Mobile, press START and then tap Internet Explorer.
The browser screen
Internet Explorer Mobile displays in two modes: full-screen and normal viewing modes. Full-screen mode hides the address bar and the browser controls. To change from full-screen to normal viewing mode, tap the Restore icon ( ) at the bottom right corner of the browser screen.
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In normal viewing mode, you can use the following browser controls:
1 2 3 4 5
1 Open the Start screen.
2 Return to the previous Web page viewed.
3 Display or hide the onscreen keyboard of your phone.
4 Open the browser menu and choose display options and other
settings.
5 Close Internet Explorer Mobile.
Entering a website address and adding it to your favorites
1. If Internet Explorer is in full-screen mode, tap the Restore icon
( ).
2. Tap on the address bar, enter the address of the website, and then tap the Go icon ( ).
3. After browsing the website, tap the Restore icon ( ) again to display the browser controls, and then tap the Favorites icon ( ) to the left of the address bar.
4. Tap Add Favorite.
5. Use the provided title or enter a descriptive title for the website.
6. To save the website address as a favorite, tap Done.
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Zooming and panning
If Internet Explorer is in full-screen mode, tap the Restore icon ( ).to display and use the onscreen zoom slider. While viewing a Web page, slide your finger up on the onscreen zoom slider to zoom in, or slide down to zoom out.
While zoomed in, drag your finger in any direction to move around the Web page.
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9.4 Using YouTube
YouTube™ lets you browse, search, and watch Internet videos that are posted in YouTube. To open YouTube, press START and then tap YouTube.
You need an active data or Wi-Fi connection to use YouTube. If you are using a GPRS/3G connection, watching Internet videos may significantly increase your data connection costs.
The YouTube main screen
Slide your finger up or down the main screen to browse through the most popular YouTube videos. You can browse for more videos by tapping Download at the bottom of the video list.
On the YouTube main screen, you can:
Tap Filter to filter the list by type of
• video (Featured, Most Viewed, Top Favorited, or Top Rated) and by the time period when videos were uploaded to the YouTube server.
Use the Program Guide if you want to
• browse videos by channels. See “Using the Program Guide” for details.
Tap
to view details about a video.
Tap a video to watch it. See “Watching videos” for details.
Tap the tabs at the bottom to switch between the different YouTube screens: Main screen, Bookmarks, History, and Search.
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