HP K7G25B User Manual

HP Officejet 6200 series all-in-one

User Guide

HP Officejet 6200 series all-in-one

User Guide

© Copyright 2004 Hewlett-Packard
Development Company, L.P.

The information contained herein is
subject to change without notice.
Reproduction, adaptation or translation
without prior written permission is
prohibited, except as allowed under
copyright laws.

Adobe and the Acrobat logo are either
registered trademarks or trademarks of
Adobe Systems Incorporated in the
United States and/or other countries.

Windows®, Windows NT®, Windows
Me®, Windows XP®, and Windows
2000® are U.S. registered trademarks
of Microsoft Corporation.

Intel® and Pentium® are registered
trademarks of Intel Corporation.

Energy Star® and Energy Star logo®
are US registered marks of the United
States Environmental Protection
Agency.

Publication number: Q5800-90130
First edition: July 2004

Notice

The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for
technical or editorial errors or
omissions contained herein.

The Hewlett-Packard Company shall
not be liable for incidental or
consequential damages in connection
with, or arising out of the furnishing,
performance, or use of this document
and the program material which it
describes.

Note: Regulatory information can be
found in the technical information
chapter of this guide.

It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal
representative first.

● Governmental paper or
documents:

– Passports
– Immigration papers
– Selective service papers
– Identification badges,

cards, or insignias

● Governmental stamps:
Postage stamps
Food stamps

● Checks or drafts drawn on
Governmental agencies

● Paper currency, traveler’s
checks, or money orders

● Certificates of deposit

● Copyrighted works

Safety information

Warning To prevent fire or

shock hazard, do not expose
this product to rain or any type
of moisture.

Always follow basic safety precautions
when using this product to reduce risk
of injury from fire or electric shock.

Warning Potential shock

hazard

1 Read and understand all

instructions in the setup poster.

2 Use only a grounded electrical

outlet when connecting the
device to a power source. If you
do not know whether the outlet is
grounded, check with a qualified
electrician.

3 Observe all warnings and

instructions marked on the
product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step
on or trip over the line cord, and
where the line cord will not be
damaged.

8 If the product does not operate

normally, see the online
Troubleshooting help.

9 No operator-serviceable parts

inside. Refer servicing to
qualified service personnel.

10 Use in a well-ventilated area.

Contents

1 HP all-in-one overview.........................................................................................5

The HP all-in-one at a glance.................................................................................5

Control panel features............................................................................................6

Menu Overview.......................................................................................................7

Use the HP Image Zone to do more with your HP all-in-one..................................9

2 Find more information........................................................................................ 15

3 Connection information.....................................................................................17

Supported connection types.................................................................................17

Connect using a USB cable..................................................................................18

Use Windows printer sharing................................................................................18

Use printer sharing (Macintosh OS X)..................................................................18

Set up the HP JetDirect 175x...............................................................................18

Use Webscan.......................................................................................................20

4 Work with photos...............................................................................................21

Transfer photos....................................................................................................21

Edit photos............................................................................................................22

Share photos........................................................................................................23

Print photos..........................................................................................................24

5 Load originals and load paper...........................................................................25

Load originals.......................................................................................................25

Choose papers for printing and copying...............................................................26

Load paper...........................................................................................................27

Avoid paper jams..................................................................................................32

6 Use a PictBridge camera.................................................................................... 33

To print photos from a PictBridge-compatible camera..........................................33

7 Use the copy features........................................................................................35

Set the copy paper size........................................................................................35

Set the copy paper type........................................................................................36

Increase copy speed or quality.............................................................................37

Change default copy settings...............................................................................37

Make multiple copies of the same original............................................................38

Copy a two-page black-and-white document........................................................38

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo..............................39

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page..............................39

Resize an original to fit onto letter or A4 paper.....................................................40

Resize an original using custom settings..............................................................41

Copy a legal-size document onto letter paper......................................................41

Copy a faded original............................................................................................42

Copy a document that has been faxed several times...........................................42

Enhance light areas of your copy.........................................................................43

Prepare a color iron-on transfer............................................................................43

Stop copying.........................................................................................................44

8 Use the scan features......................................................................................... 45

Scan to an application..........................................................................................45

Stop scanning.......................................................................................................46

User Guide 1

9 Print from your computer..................................................................................47

Print from a software application..........................................................................47

Change the print settings......................................................................................48

Stop a print job.....................................................................................................49

10 Fax setup.............................................................................................................51

Choose the right fax setup for your home or office...............................................52

Select your fax setup case.................................................................................... 53

Case A: Separate fax line (no voice calls received)..............................................55

Case B: Set up your HP all-in-one with DSL.........................................................56

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line.....56

Case D: Fax with a distinctive ring service on the same line................................57

Case E: Shared voice/fax line...............................................................................58

Case F: Shared voice/fax line with voice mail.......................................................60

Case G: Fax line shared with PC modem (no voice calls received).....................61

Case H: Shared voice/fax line with PC modem....................................................62

Case I: Shared voice/fax line with answering machine.........................................65

Case J: Shared voice/fax line with PC modem and answering machine..............67

Case K: Shared voice/fax line with PC modem and voice mail.............................71

Test your fax setup...............................................................................................74

11 Use the fax features...........................................................................................77

Set up the HP all-in-one to receive faxes.............................................................. 77

Send a fax............................................................................................................79

Receive a fax........................................................................................................83

Set the date and time...........................................................................................84

Set the fax header................................................................................................85

Enter text and symbols.........................................................................................85

Print reports..........................................................................................................86

Set up speed dialing.............................................................................................87

Change the fax resolution and lighter/darker settings...........................................89

Set fax options......................................................................................................90

Reprint or delete the faxes in memory..................................................................95

Fax over the Internet............................................................................................95

Stop faxing............................................................................................................96

12 Use HP Instant Share.........................................................................................97

Overview...............................................................................................................97

Get started............................................................................................................97

Send images using your HP all-in-one.................................................................. 98

Send images using your computer.......................................................................99

13 Order supplies..................................................................................................103

Order paper, transparency film, or other media..................................................103

Order print cartridges..........................................................................................103

Order other supplies...........................................................................................103

14 Maintain your HP all-in-one.............................................................................105

Clean the HP all-in-one....................................................................................... 105

Print a self-test report.........................................................................................108

Work with print cartridges...................................................................................109

Change the device settings................................................................................118

15 Troubleshooting information...........................................................................119

Before you call HP Support................................................................................119

View the Readme file..........................................................................................120

2 HP Officejet 6200 series all-in-one

Contents

Setup troubleshooting.........................................................................................120

Operational troubleshooting................................................................................141

Device update.....................................................................................................145

16 Get HP support.................................................................................................147

Get support and other information from the Internet...........................................147

HP customer support..........................................................................................147

Access your serial number and service ID..........................................................147

Call in North America during warranty................................................................148

Call elsewhere in the world.................................................................................148

Call in Australia post-warranty............................................................................150

Call HP Korea customer support........................................................................151

Call HP Japan customer support........................................................................151

Prepare your HP all-in-one for shipment............................................................. 152

17 Warranty information.......................................................................................155

Duration of limited warranty................................................................................155

Warranty service.................................................................................................155

Warranty upgrades.............................................................................................155

Returning your HP all-in-one for service.............................................................155

Hewlett-Packard limited global warranty statement............................................156

18 Technical information......................................................................................159

System requirements..........................................................................................159

Paper specifications...........................................................................................159

Print specifications..............................................................................................160

Copy specifications.............................................................................................161

Fax specifications...............................................................................................161

Scan specifications.............................................................................................162

Physical specifications........................................................................................162

Power specifications...........................................................................................162

Environmental specifications..............................................................................162

Additional specifications.....................................................................................162

Environmental product stewardship program.....................................................162

Regulatory notices..............................................................................................163

Declaration of conformity....................................................................................167

Index.........................................................................................................................169

User Guide 3

4 HP Officejet 6200 series all-in-one

1

HP all-in-one overview

Many HP all-in-one functions can be accessed directly, without turning on your
computer. Tasks such as making a copy and sending a fax can be accomplished
quickly and easily from your HP all-in-one.

This chapter describes the HP all-in-one hardware features, control panel functions, and
how to access the HP Image Zone software. Your HP all-in-one might not have all of
the features described in this guide.

Tip You can do more with your HP all-in-one by using the HP Image Zone software

installed on your computer during the initial setup. The software provides
enhanced copy and scan functionality, as well as troubleshooting tips and
product-specific help. For more information, see the onscreen HP Image Zone

Help and Use the HP Image Zone to do more with your HP all-in-one.

The HP all-in-one at a glance

HP all-in-one overview

Label Description

1 Control panel

2 Control panel display

3 Camera port

4 Output tray

5 Input tray

6 Lid

7 Document feeder tray

8 Automatic document feeder

9 Rear clean-out door

10 Rear USB port

User Guide 5

Chapter 1

(continued)

Label Description

11 Power connection

12 Fax port (1-LINE)

13 Phone port (2-EXT)

HP all-in-one overview

Control panel features

The following diagram and related table provide a quick reference to your HP all-in-one
control panel features.

Label Name and Description

1 Menu: Select fax options such as Resolution and Lighter/Darker using the Menu

button in the Fax area.

2

3

4

5

6

7 Attention light: When blinking, the attention light indicates an error has occurred

8 Setup/?: Access the menu system for reports, fax settings, and maintenance. Also

9

10

11

12

Speed Dial: Select a speed dial number.

Start Fax Black: Start a black and white fax.

Start Fax Color: Start a color fax.

One-touch speed dial buttons: Access the first five speed dial numbers.

Keypad: Enter fax numbers, values, or text.

that requires your attention.

access product-launched Help.

Left arrow: Decrease values on the control panel display.

OK: Select a menu or a setting in the control panel display.

Right arrow: Increase values on the control panel display.

Cancel: Stop a job, exit a menu, or exit settings.

6 HP Officejet 6200 series all-in-one

(continued)

13

Start Copy Black: Start a black and white copy job.

HP all-in-one overview

14

15 Start Scan: Start a scan job and send it to the destination you selected using the

16 On: Turn the HP all-in-one on or off. When the HP all-in-one is off, a minimal

17 On light: When lit, the On light indicates that the HP all-in-one is on. The light blinks

18

19 Menu: Select copy options, including Tray Select, Paper Type, Paper Size, and

20

21 Copy quality lights: Indicates selected copy quality.

22

23

24 Redial/Pause: Redial the most recently dialed number, or insert a 3-second pause

25 Auto Answer: Set the fax function to answer the phone automatically when a fax is

Start Copy Color: Start a color copy job.

Scan To button.

amount of power is still supplied to the device. To completely disconnect the power
supply to the HP all-in-one, turn the device off, and then unplug the power cord.

while performing a job.

Scan To: Select a scan destination.

several other options, using the Menu button in the Copy area.

Reduce/Enlarge: Change the size of the photo or copy for printing.

Quality: Control the speed and quality of copies.

Control panel display: View menus and messages.

in a fax number.

sent to the device.

26

Auto Answer light: When lit, the HP all-in-one is set to receive faxes automatically.

Menu Overview

The following tables provide a quick reference to top-level menus that appear on the
HP all-in-one color graphics display.

Copy Menu

Copy Menu

1. Number of Copies

2. Copy Paper Size

3. Copy Paper Type

4. Lighter/Darker

5. Enhancements

6. Color Intensity

7. Set New Defaults

User Guide 7

Chapter 1

Scan To menu

The Scan To menu lists scan destinations, including applications installed on your
computer.

Note Depending on the applications installed on your computer, your Scan To menu

might list scan destinations different than the ones shown here.

HP all-in-one overview

Scan To (USB - Windows)

1. HP Image Zone

2. Microsoft PowerPoint

3. Adobe Photoshop

4. HP Instant Share

Scan To (USB - Macintosh)

1. JPEG to HP Gallery

2. Microsoft Word

3. Microsoft PowerPoint

4. HP Instant Share

Fax Menu

Fax Menu

1. Fax Number

2. Fax Resolution

3. Lighter/Darker

4. How to Fax

5. Set New Defaults

Setup Menu

The Help Menu selection on the Setup Menu provides quick access to key help topics.
Most of the information is presented on a connected Windows PC or Macintosh
computer screen.

Setup Menu

1. Help

2. Print Report

3. Speed Dial Setup

4. Basic Fax Setup

5. Advanced Fax Setup

6. Tools

7. Preferences

8 HP Officejet 6200 series all-in-one

Use the HP Image Zone to do more with your HP all-in­one

The HP Image Zone software is installed on your computer when you set up your
HP all-in-one. For further information, see the Setup Guide that came with your device.

Access to the HP Image Zone software differs by operating system (OS). For example,
if you have a PC and are running Windows, the HP Image Zone software entry point is
the HP Director. If you have a Macintosh and are running OS X V10.1.5 or later, the
HP Image Zone software entry point is the HP Image Zone window. Regardless, the
entry point serves as the launching pad for the HP Image Zone software and services.

You can quickly and easily expand the functionality of your HP all-in-one by using the
HP Image Zone software. Look for boxes like this throughout the guide that provide
topic-specific tips and helpful information for your projects.

Access the HP Image Zone software (Windows)

Open the HP Director from the desktop icon, system tray icon, or the Start menu. The
HP Image Zone software features appear in the HP Director.

Note HP Image Zone software features are not available if you are using an

HP JetDirect 175x. For more information, see Connection information.

To open the HP Director

1 Do one of the following:

– On the Windows desktop, double-click the HP Director icon.
– In the system tray at the far right of the Windows taskbar, double-click the

Hewlett-Packard Digital Imaging Monitor icon.

– On the taskbar, click Start, point to Programs or All Programs, select HP,

and then click HP Director.

2 In the Select Device box, click to see a list of installed devices.
3 Select the HP all-in-one.

HP all-in-one overview

Note The icons in the HP Director graphic below might appear differently on your

computer. The HP Director is customized to display icons associated with the
device that is selected. If the selected device is not equipped with a particular
feature or function, then the icon for that feature or function does not display in
the HP Director.

Tip If the HP Director on your computer does not contain any icons, an error might

have occurred during the software installation. To correct this, use the Control
Panel in Windows to completely uninstall the HP Image Zone software; then
reinstall the software. For more information, see the Setup Guide that came with
your HP all-in-one.

Button

User Guide 9

Name and Purpose

Scan Picture: Scans a photo, picture, or drawing and displays it in the
HP Image Zone.

HP all-in-one overview

Chapter 1
(continued)

Button Name and Purpose

Scan Document: Scans a document that contains text or both text and

graphics, and displays it in your selected program.

Make Copies: Displays the Copy dialog box for the selected device, from which
you can make a printed copy of your image or document. You can select the
copy quality, number of copies, color, and size.

HP Image Zone: Displays the HP Image Zone, where you can:

● View and edit images

● Print photos in multiple sizes

● Make and print a photo album, postcard, or flyer

● Make a multimedia CD (only available if the HP Memories Disc software is

installed)

●

Share images through e-mail or a website

Note For information on additional features and menu items such as Software Update,

Creative Ideas, and HP Shopping, see the onscreen HP Image Zone Help.

Menu and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.

Feature

Purpose

Help Use this feature to access the HP Image Zone Help, which provides software

help and troubleshooting information for your HP all-in-one.

Select Device Use this feature to select the device you want to use from the list of installed

devices.

Settings Use this feature to view or change various settings for your HP all-in-one, such

as print, scan, or copy.

Status Use this feature to display the current status of your HP all-in-one.

Open the HP Image Zone software (Macintosh OS X v10.1.5or later)

Note Macintosh OS X v10.2.1 and v10.2.2 are not supported.

When you install the HP Image Zone software, the HP Image Zone icon is placed in
the Dock.

Note If you install more than one HP all-in-one, an HP Image Zone icon for each

device is displayed in the Dock. For example, if you have an HP scanner and an
HP all-in-one installed, two HP Image Zone icons are present in the Dock, one
for each device. However, if you installed two of the same kind of device (for
example, two HP all-in-ones) only one HP Image Zone icon is displayed in the
Dock to represent all devices of that kind.

10 HP Officejet 6200 series all-in-one

You can access the HP Image Zone software in one of two ways:

● Through the HP Image Zone window

● Through the HP Image Zone Dock menu

Open the HP Image Zone window

Select the HP Image Zone icon to open the HP Image Zone window. The HP Image
Zone window has two main elements:

● The display area for the Products/Services tabs
– The Products tab gives you access to many of the features of your HP

imaging products, such as an installed products pop-up menu and a list of
tasks available for the current product. The list may include tasks such as
copy, scan, or fax. Clicking on a task opens an application to assist you with
that task.

– The Services tab gives you access to digital imaging applications that can

help you view, edit, manage, and share you images.

● The Search HP Image Zone Help text entry field
The Search HP Image Zone Help text entry field lets you search HP Image Zone

Help for keywords or phrases.

To open the HP Image Zone window

➔

Click the HP Image Zone icon in the Dock.
The HP Image Zone window appears.

The HP Image Zone window displays only the HP Image Zone features that are
appropriate for the selected device.

HP all-in-one overview

Note The icons in the table below might appear differently on your computer. The

HP Image Zone window is customized to display feature icons associated with

the device that is selected. If the selected device is not equipped with a
particular feature or function, then that feature or function does not display in the

HP Image Zone window.

Products

Icon Feature and Purpose

Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.

Scan to OCR: Use this feature to scan text and display it in the selected

destination text editing software program.

Note Availability of this feature varies by country/region.

Make Copies: Use this feature to make a copy in black and white or color.

User Guide 11

Chapter 1

Services

Icon Feature and Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit

images.

HP all-in-one overview

HP Image Print: Use this feature to print images from an album using one of

several templates available.

HP Instant Share: Use this feature to open the HP Instant Share client
application software. From the client application software you can share photos
with family and friends using HP Instant Share E-mail or upload photos to an
online photo album or online photo finishing service.

In addition to the feature icons, several menu and list items allow you to select the
device you want to use, adjust a variety of software settings, and access the onscreen
help. The following table explains these items.

Feature

Purpose

Select Device Use this feature to select the device you want to use from a list of installed

devices.

Settings Use this feature to view or change various settings for your HP all-in-one, such

as print, scan, or copy.

Search HP

Image Zone

Use this feature to search the HP Image Zone Help, which provides software
help and troubleshooting information for your HP all-in-one.

Help

Display the HP Image Zone Dock menu

The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The
Dock menu automatically contains all of the applications available in the HP Image
Zone window Services tab list. You can also set HP Image Zone preferences to add
other items to the menu, such as tasks from the Products tab list or HP Image Zone

Help.

To display the HP Image Zone Dock menu

➔

Do one of the following:
– Set either HP Gallery or iPhoto as your preferred photo manager.

– Set additional options associated with your preferred photo manager.
– Customize the list of items displayed in the HP Image Zone Dock menu.

Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)

Note Macintosh OS 9 v9.1.5 and later and v9.2.6 and later are supported. Macintosh

OS X v10.0 and v10.0.4 are not supported.

12 HP Officejet 6200 series all-in-one

The HP Director is the entry point to the HP Image Zone software. Depending on the
capabilities of your HP all-in-one, the HP Director lets you initiate device functions such
as scanning, copying, or faxing. You can also use the HP Director to open the
HP Gallery to view, modify, and manage images on your computer.

Use one of the following methods to open the HP Director. The methods are Macintosh
OS specific.

● Macintosh OS X: The HP Director opens automatically during HP Image Zone
software installation, and an HP Director icon is created in the Dock for your
device. To display the HP Director menu:

In the Dock, click the HP Director icon for your device.

The HP Director menu appears.

Note If you install several HP devices of different kinds (for example, an

HP all-in-one, a camera, and an HP scanner), an HP Director icon for
each kind of device is displayed in the Dock. However, if you install two
of the same kind of device (for example, you may have a laptop that you
connect to two different HP all-in-one devices -- one at work and one at
home) only one HP Director icon is displayed in the Dock.

● Macintosh OS 9: The HP Director is a standalone application that must be opened
before its features can be accessed. Use one of the following methods to open the
HP Director:

– Double-click the HP Director alias on the desktop.
– Double-click the HP Director alias in the Applications:Hewlett-Packard:HP

Photo and Imaging Software folder.
The HP Director displays only the task buttons that pertain to the selected

device.

HP all-in-one overview

Note The icons in the table below might appear differently on your computer. The

HP Director menu is customized to display feature icons associated with the

device that is selected. If the selected device is not equipped with a particular
feature or function, then the icon for that feature or function does not display.

Device Tasks

Icon Purpose

Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.

Scan Document: Use this feature to scan text and display it in the selected

destination text editing software program.

Note Availability of this feature varies by country/region.

Make Copies: Use this feature to make a copy in black and white or color.

User Guide 13

Chapter 1

Manage and Share

Icon Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit

images.

HP all-in-one overview

In addition to the HP Gallery feature, several menu items without icons allow you to
select other applications on your computer, change feature settings on your HP all-in­one, and access the onscreen help. The following table explains these items.

Manage and Share

Feature Purpose

More

Use this feature to select other applications on your computer.

Applications

HP on the Web

HP Help

Use this feature to select an HP website.

Use this feature to select a source for help with your HP all-in-one.

Settings Use this feature to view or change various settings for your HP all-in-one, such

as print, scan, or copy.

14 HP Officejet 6200 series all-in-one

2

HP Photosmart
2600 series printer
User Guide

Find more information

A variety of resources, both printed and onscreen, provide information about setting up
and using your HP all-in-one.

Setup Guide

The Setup Guide provides instructions for setting up your
HP all-in-one and installing software. Make sure you follow
the steps in order.

If you have problems during setup, see Troubleshooting in
the last section of the Setup Guide, or the Troubleshooting
chapter in this guide.

User Guide

This User Guide contains information on how to use your
HP all-in-one, including troubleshooting tips and step-by-step
instructions.

HP Image Zone Tour

The HP Image Zone Tour is a fun, interactive way to get a
brief overview of the software included with your HP all-in­one. You'll learn how HP Image Zone can help you edit,
organize, and print your photos.

Find more information

HP Director

The HP Director provides easy access to the software
applications, default settings, status, and onscreen Help for
your HP device. To start the HP Director, double-click the

HP Director icon from your desktop.

HP Image Zone Help

The HP Image Zone Help provides detailed information on
using the software for your HP all-in-one.

● The Get step-by-step instructions topic provides
information on using the HP Image Zone software with
HP devices.

● The Explore what you can do topic provides more
information about the practical and creative things you
can do with the HP Image Zone software and your HP
devices.

● If you need further assistance or want to check for HP
software updates, see the Troubleshooting and

support topic.

User Guide 15

Chapter 2
(continued)

Readme

www.hp.com/support If you have internet access, you can get help and support

Find more information

Onscreen help from your device

Onscreen help is available from your device and contains
additional information on select topics. Access the onscreen
help from the control panel.

From the control panel, press the Setup button next to the ?
and then press 1. Use the

to scroll through the list of

available topics. Highlight the appropriate topic and press OK.

The Readme file contains the most recent information which
might not be found in other publications.

Install the software to access the Readme file.

from the HP website. This website offers technical support,
drivers, supplies, and ordering information.

16 HP Officejet 6200 series all-in-one

3

Connection information

Your HP all-in-one comes equipped with a USB port so you can connect directly to a
computer using a USB cable. It also has networking capability which can be accessed
by using an external print server (HP JetDirect 175x). The HP JetDirect can be
purchased as an accessory for your HP all-in-one and lets you easily share your device
through an existing Ethernet network.

Supported connection types

Description Recommended

number of
connected
computers for best
performance

USB connection One computer

connected by means
of a USB cable to the
device.

The USB port is
located on the rear of
the HP all-in-one.

Windows printer
sharing

Printer sharing
(Macintosh)

Networked by means
of the HP JetDirect
175x (J6035C)

Availability of the
HP JetDirect product
varies by country/
region.

Up to five.
The “host” computer

must be on at all times
in order to print from
the other computers.

Up to five.
The “host” computer

must be on at all times
in order to print from
the other computers.

Up to five network­connected computers.

Supported software
features

All features are
supported from your
computer.

All features resident
on the host computer
are supported. Only
print is supported from
the other computers.

All features resident
on the host computer
are supported. Only
print is supported from
the other computers.

Only print and
Webscan are
supported from your
computer. (For more
information on
Webscan, see Use

Webscan.)

Copy, fax, and printing
are supported from the
control panel of your
HP all-in-one.

Setup instructions

Follow the Setup
Guide for detailed
instructions.

Connection information

See the Windows
Printer Sharing setup
instructions below.

See the Printer
Sharing setup
instructions below.

For setup instructions,
see Set up the

HP JetDirect 175x.

User Guide 17

Chapter 3

Connect using a USB cable

Detailed instructions for connecting a computer to your HP all-in-one using a USB cable
are included in the Setup Guide that came with your device.

Use Windows printer sharing

If your computer is on a network, and another computer on the network has an HP all­in-one connected to it by means of a USB cable, you can use that device as your
printer using Windows printer sharing. The computer directly connected to the HP all­in-one acts as the host for the printer and has full feature functionality. Your computer,
which is referred to as a client, has access only to the print features. All other functions
must be performed on the host computer.

To enable Windows printer sharing

➔

Refer to the user guide that came with your computer or Windows onscreen Help.

Use printer sharing (Macintosh OS X)

If your computer is on a network, and another computer on the network has an HP all­in-one connected to it by means of a USB cable, you can use that device as your
printer using printer sharing. The computer directly connected to the HP all-in-one acts
as the host for the printer and has full feature functionality. Your computer, which is
referred to as a client, has access only to the print features. All other functions must be
performed on the host computer.

To enable printer sharing

1 On the host computer, select System Preferences in the Dock.

The System Preferences window appears.
2 Select Sharing.
3 From the Services tab, click Printer Sharing.

Set up the HP JetDirect 175x

Connection information

Your HP all-in-one can be shared by up to five computers on a local area network
(LAN) by using the HP JetDirect 175x as a print server for all computers on the
network. Simply connect your HP JetDirect to your HP all-in-one and router or hub, and
then run the HP JetDirect installation CD. The required printer drivers (INF file) are
located on the installation CD for your HP all-in-one.

Note Using the HP JetDirect 175x, you can print and send a scan using Webscan from

your computer; you can make copies, send a fax, and print from the control
panel of your HP all-in-one.

To network connect your HP all-in-one using the HP JetDirect 175x (Windows)

1 Before you follow the steps below:

– Uninstall the HP Image Zone software from your computer if your HP all-in-

one has been connected to a computer with a USB cable and you now want to

18 HP Officejet 6200 series all-in-one

connect it to a network using an HP JetDirect. For more information, see

Uninstall and reinstall the software.

– Use the Setup Guide for your HP all-in-one and follow the hardware setup

instructions if you are performing an initial installation of both your HP all-in­one and HP JetDirect 175x.

2 Follow the HP JetDirect 175x setup instructions to connect the print server to a

LAN.
3 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.
4 Insert the installation CD that was supplied with the HP JetDirect into your

computer's CD-ROM drive.

You will use this CD to locate the HP JetDirect on the network.
5 Select Install to run the HP JetDirect installer.
6 When prompted, insert the HP all-in-one installation CD.

Note If you are performing an initial installation of your HP all-in-one and

HP JetDirect 175x, do not run the HP all-in-one setup wizard. Just install the
drivers following the instructions below.

If you decide at some later date to connect your HP all-in-one using a USB
cable, then insert the HP all-in-one installation CD and run the setup wizard.

7 Follow the steps appropriate for your operating system:

If you are using Windows XP or 2000:

a Browse to the root directory of the CD and select the correct driver .inf for your

HP all-in-one.
The printer driver file, located in the root directory, is hpoprn08.inf.

If you are using Windows 98 or ME:

a Browse the CD for the "Drivers" folder and find the correct language subfolder.

For example, for English speaking customers, navigate to the \enu\drivers
\win9x_me directory, where enu is the English language directory and
win9x_me is for Windows ME. The printer driver file is hpoupdrx.inf.

b Repeat for each of the drivers required.
8 Complete the installation.

Connection information

Note If, at some later time, you want to connect to your PC using a USB cable,

disconnect the HP JetDirect from your HP all-in-one, uninstall the HP printer
driver from your computer, and follow the instructions provided in the Setup
Guide that came with your HP all-in-one.

To network connect your HP all-in-one using the HP JetDirect 175x (Macintosh)

1 Follow the HP JetDirect 175x setup instructions to connect the print server to a

LAN.
2 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.
3 Do one of the following:

– If you are performing an initial installation of your HP all-in-one, make sure you

insert the HP all-in-one installation CD into the CD-ROM drive on your
computer and run the HP all-in-one setup wizard.
The network support software for your computer is installed at this time.

User Guide 19

Chapter 3

When the installation is finished, the HP All-in-One Setup Assistant appears
on your computer.

– From the Disk Drive, open the HP All-in-One Setup Assistant from the

following location: Applications:Hewlett-Packard:HP Photo & Imaging
Software:HP AiO Software

The HP All-in-One Setup Assistant appears on your computer.

4 Follow the onscreen prompts and provide the information requested.

Note Make sure you click TCP/IP Network on the connection screen.

Use Webscan

Webscan lets you perform a basic scan through the HP JetDirect 175x using just a Web
browser. It also lets you perform the scan from your HP all-in-one without the device
software installed on your computer. Just enter the IP address of the HP JetDirect in a
Web browser and access the HP JetDirect embedded Web server and Webscan.

The user interface for Webscan is unique to using the HP JetDirect and does not
support scan-to destinations like the HP Image Zone scanning software. The e-mail
functionality of Webscan is limited, so it is recommended you use the HP Image Zone
scanning software if you are not connected using the HP JetDirect.

To use Webscan

1 Briefly press and release the test button on the rear of the HP JetDirect 175x.

The HP JetDirect network configuration page prints on the HP all-in-one.

2 Enter the IP address of the HP JetDirect (obtained from the network configuration

page) in a Web browser on your computer.

The HP JetDirect Web server opens in the browser window.
3 Select Scan.
4 Follow the onscreen instructions.

Connection information

20 HP Officejet 6200 series all-in-one

4

Work with photos

Your HP all-in-one allows you to transfer, edit, share, and print photos in several
different ways. This chapter contains a brief overview of the wide range of options for
performing each of these tasks, depending on your preferences and computer setup.
More detailed information for each task is available in other chapters within this guide,
or in the onscreen HP Image Zone Help.

Transfer photos

You have several different options for transferring photos. You can transfer photos to
your HP all-in-one or computer. For more information, see the section below specific to
your operating system.

Transfer photos using a Windows PC

The graphic below shows several methods for transferring photos to your Windows PC.
For more information, see the list below the graphic.

A Transfer a photo by scanning a photo on your HP all-in-one directly to your

Windows PC using HP Instant Share.

B Transfer a photo from your HP digital camera to your Windows PC.

Note You can only print photos using the PictBridge camera port on the front of your

HP all-in-one. You cannot transfer photos from the camera to your computer
using the HP all-in-one PictBridge camera port.

Transfer photos using a Macintosh

The graphic below shows several methods for transferring photos to your Macintosh.
For more information, see the list below the graphic.

User Guide 21

Work with photos

Chapter 4

A Transfer a photo by scanning a photo on your HP all-in-one directly to your

Macintosh using HP Instant Share.

B Transfer a photo from your HP digital camera to your Macintosh.

Note You can only print photos using the PictBridge camera port on the front of your

Edit photos

You have several different options for editing photos. For more information, see the
section below specific to your operating system.

HP all-in-one. You cannot transfer photos from the camera to your computer
using the HP all-in-one PictBridge camera port.

Work with photos

Edit photos using a Windows PC

The graphic below shows one method for editing photos using a Windows PC. For more
information, see the description below the graphic.

Edit a photo on your Windows PC using the HP Image Zone software.

Edit photos using a Macintosh

The graphic below shows several methods for editing photos using a Macintosh. For
more information, see the list below the graphic.

22 HP Officejet 6200 series all-in-one

A Edit a photo on your Macintosh using the HP Image Zone software.

B Edit a photo on your Macintosh using the iPhoto software.

Share photos

You have several different options for sharing photos with friends and family. For more
information, see the section below specific to your operating system.

Share photos using a Windows PC

The graphic below shows one method for sharing photos using a Windows PC. For
more information, see the information below the graphic.

Share photos from your USB-connected HP all-in-one using the HP Instant Share
service. Scan the photos to the HP Instant Share destination. This sends the scanned
image to the HP Instant Share tab within the HP Image Zone software. From there, you
can select a service (such as e-mail) to send the photos through the HP Instant Share
service to your friends or family.

Share photos using a Macintosh

The graphic below shows one method for sharing photos using a Macintosh. For more
information, see the information below the graphic.

Work with photos

Share photos from your USB-connected HP all-in-one using the HP Instant Share
service. Scan the photos to the HP Instant Share destination. This sends the scanned
image to the HP Instant Share client application software. From there, you can select a

User Guide 23

Chapter 4

service (such as e-mail) to send the photos through the HP Instant Share service to
your friends or family.

Print photos

You have several different options for printing photos. For more information, see the
section below specific to your operating system.

Print photos using a Windows PC

The graphic below shows several methods for printing photos using a Windows PC. For
more information, see the list below the graphic.

A Print photos from your PictBridge-compatible digital camera.

Work with photos

B Print photos from your camera using a software application (such as HP Image

Zone) on your Windows PC.

Print photos using a Macintosh

The graphic below shows several methods for printing photos using a Macintosh. For
more information, see the list below the graphic.

A Print photos from your PictBridge-compatible digital camera.

B Print photos from your camera using a software application (such as HP Image

Zone) on your Macintosh.

24 HP Officejet 6200 series all-in-one

Load originals and load paper

5

Load originals and load paper

This chapter provides instructions for loading originals in the automatic document
feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job;
loading paper in the input tray; and avoiding paper jams.

Load originals

You can load an original for a copy, fax, or scan job in the automatic document feeder
or on the glass. Originals that are loaded in the automatic document feeder will
automatically be fed into the HP all-in-one.

Load an original in the automatic document feeder

You can copy, scan, or fax a multiple-page letter-, A4-, or legal-size document (up to 20
pages) by placing it in the document feeder tray.

Warning Do not load photos in the automatic document feeder; this might

cause damage to your photos.

Note Some features, such as the Fit to Page and Fill Entire Page copy features, do

not work when you load your originals in the automatic document feeder. For
more information, see Load an original on the glass.

To load an original in the automatic document feeder

1 Load your originals face up in the document feeder tray with the top of the page on

the left. Keep sliding the paper leftward into the automatic document feeder until
you hear a beep. This indicates that the HP all-in-one detected the pages you
loaded.
The automatic document feeder holds a maximum of 20 sheets of plain paper.

Tip For more help on loading originals in the automatic document feeder, refer to

the diagram engraved in the document feeder tray.

2 Slide the paper guides inward until they stop at the left and right edges of the

paper.

Load an original on the glass

You can copy, scan, or fax up to letter- or A4-size single-page originals by loading them
on the glass, as described here. If your original contains multiple full-size pages, load it

User Guide 25

Load originals and load paper

Chapter 5

in the automatic document feeder. For more information, see Load an original in the

automatic document feeder.

Note Many of the special features will not work correctly if the glass and lid backing

are not clean. For more information, see Clean the HP all-in-one.

To load an original on the glass

1 Remove all originals from the document feeder tray, and then lift the lid on the

HP all-in-one.
2 Place your original face down on the right front corner of the glass.

Tip For more help on loading an original, refer to the guides along the front and

right edges of the glass.

3 Close the lid.

Choose papers for printing and copying

You can use many types and sizes of paper in your HP all-in-one. Review the following
recommendations to get the best printing and copying quality. Whenever you change
paper types or sizes, remember to change those settings.

Recommended papers

If you want the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing. If you are printing photos, for example,
load glossy or matte photo paper in the input tray. If you are printing a brochure or
presentation, use a type of paper specifically designed for that purpose.

For more information about HP papers, see the onscreen HP Image Zone Help, or go
to www.hp.com/support.

Papers to avoid

Using paper that is too thin, paper that has a slick texture, or paper that stretches easily
can cause paper jams. Using paper that has a heavy texture or does not accept ink can
cause printed images to smear, bleed, or not fill in completely.

26 HP Officejet 6200 series all-in-one

We do not recommend printing to the following papers:

● Paper with cutouts or perforations (unless specifically designed for use with HP
inkjet devices).

● Highly textured stock, such as linen. It may not print evenly, and the ink can bleed
into these papers.

● Extremely smooth, shiny, or coated papers not specifically designed for your
HP all-in-one. They can jam the HP all-in-one or repel the ink.

● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get
stuck. The ink is also more likely to smear.

● Envelopes with clasps or windows.

● Banner paper.

We do not recommend copying to the following papers:

● Any size paper other than letter, A4, 10 by 15 cm (4 by 6 inch), 5 by 7 inch,
Hagaki, L, or legal. Depending on your country/region, some of these papers might
not be available to you.

● Paper with cutouts or perforations (unless specifically designed for use with
HP inkjet devices).

● Envelopes.

● Banner paper.

● Transparency film other than HP Premium Inkjet Transparency Film or

HP Premium Plus Inkjet Transparency Film.

● Multiple-part forms or label stock.

Load paper

This section describes the procedure for loading different types and sizes of paper into
your HP all-in-one for your copies, printouts, or faxes.

Load originals and load paper

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a

resealable bag. If the paper is not stored properly, extreme changes in
temperature and humidity might result in curled paper that does not work well in
the HP all-in-one.

Load full-size paper

You can load many types of letter, A4, or legal paper into the input tray of your HP all­in-one.

To load full-size paper in the input tray

1 Remove the output tray, and slide the paper-width guide to its outermost position.

User Guide 27

Chapter 5

Load originals and load paper

2 Tap a stack of paper on a flat surface to align the edges, and then check the paper

for the following:
– Make sure it is free of rips, dust, wrinkles, and curled or bent edges.

– Make sure all the paper in the stack is the same size and type.

3 Insert the stack of paper into the input tray with the short edge forward and the

print side down. Slide the stack of paper forward until it stops.

Note Make sure that the HP all-in-one is idle and silent when you load paper into

the input tray. If the HP all-in-one is servicing the print cartridges or
otherwise engaged in a task, the paper stop inside the device might not be
in place. You could push the paper too far forward, causing the HP all-in-one
to eject blank pages.

Tip If you are using letterhead, insert the top of the page first with the print side

down. For more help on loading full-size paper and letterhead, refer to the
diagram engraved in the base of the input tray.

4 Slide the paper-width guide inward until it stops at the edges of the paper.

Do not overload the input tray; make sure the stack of paper fits within the input
tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

28 HP Officejet 6200 series all-in-one

6 Pull the output tray extender toward you, as far as it will go. Flip the paper catch at

the end of the output tray extender to open the extender the rest of the way.

Load 10by 15cm (4by 6inch) photo paper

You can load 10 by 15 cm (4 by 6 inch) photo paper into the paper tray of your HP all­in-one. For the best results, use a recommended type of 10 by 15 cm (4 by 6 inch)
photo paper. For more information, see Recommended papers.

In addition, for best results, set the paper type and paper size before copying or
printing. For information on changing paper settings, see the onscreen HP Image Zone

Help.

Load originals and load paper

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a

resealable bag. If the paper is not stored properly, extreme changes in
temperature and humidity might result in curled paper that does not work well in
the HP all-in-one.

To load 10 by 15 cm (4 by 6 inch) photo paper in the input tray

1 Remove the output tray.
2 Remove all paper from the input tray.
3 Insert the stack of photo paper into the far right side of the input tray with the short

edge forward and the glossy side down. Slide the stack of photo paper forward
until it stops.
If the photo paper you are using has perforated tabs, load the photo paper so that
the tabs are closest to you.

4 Slide the paper-width guide inward against the stack of photo paper until it stops.

Do not overload the input tray; make sure the stack of photo paper fits within the
input tray and is no higher than the top of the paper-width guide.

User Guide 29

Chapter 5

Load originals and load paper

5 Replace the output tray.

Load postcards or Hagaki cards

You can load postcards or Hagaki cards into the input tray of your HP all-in-one.
For the best results, set the paper type and size before printing or copying. For more

information, see the onscreen HP Image Zone Help.

To load postcards or Hagaki cards in the input tray

1 Remove the output tray.
2 Remove all paper from the input tray.
3 Insert the stack of cards into the far right side of the input tray with the short edge

forward and the print side down. Slide the stack of cards forward until it stops.

4 Slide the paper-width guide inward against the stack of cards until it stops.

Do not overload the input tray; make sure the stack of cards fits within the input tray
and is no higher than the top of the paper-width guide.

5 Replace the output tray.

Load envelopes

You can load one or more envelopes into the input tray of your HP all-in-one. Do not
use shiny or embossed envelopes or envelopes that have clasps or windows.

Note For specific details on how to format text for printing on envelopes, consult the

help files in your word processing software. For best results, consider using a
label for the return address on envelopes.

To load envelopes

1 Remove the output tray.
2 Remove all paper from the input tray.
3 Insert one or more envelopes into the far right side of the input tray with the

envelope flaps up and to the left. Slide the stack of envelopes forward until it stops.

30 HP Officejet 6200 series all-in-one

Tip For more help on loading envelopes, refer to the diagram engraved in the

base of the input tray.

4 Slide the paper-width guide inward against the stack of envelopes until it stops.

Do not overload the input tray; make sure the stack of envelopes fits within the
input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

Load other types of paper

The following table provides guidelines for loading certain types of paper. For best
results, adjust the paper settings each time you change paper sizes or paper types. For
information on changing paper settings, see the onscreen HP Image Zone Help.

Note Not all paper sizes and paper types are available with all the functions on the

HP all-in-one. Some paper sizes and paper types can only be used if you are
starting a print job from the Print dialog box in a software application. They are
not available for copying or faxing. Papers that are only available for printing from a
software application are indicated as such, below.

Load originals and load paper

Paper

Tips

HP papers ● HP Premium Paper: Locate the gray arrow on the nonprinting side

of the paper, and then slide the paper into the input tray with the
arrow side facing up.

● HP Premium Inkjet Transparency Film: Insert the film so that the
white transparency strip (with arrows and the HP logo) is on top and
is going into the input tray first.

Note The HP all-in-one cannot automatically detect transparency

film. For best results, set the paper type to transparency film
before printing or copying onto transparency film.

● HP Iron-On Transfers: Flatten the transfer sheet completely before
using it; do not load curled sheets. (To prevent curling, keep transfer
sheets sealed in the original package until you are ready to use
them.) Locate the blue stripe on the nonprinting side of the transfer
paper and then manually feed one sheet at a time into the input tray
with the blue stripe facing up.

● HP Matte Greeting Cards, HP Photo Greeting Cards, or
HP Textured Greeting Cards: Insert a small stack of HP greeting

User Guide 31

Chapter 5
(continued)

Paper Tips

card paper into the input tray with the print side down; slide the stack
of cards forward until it stops.

Labels
(for printing from a

software application
only)

Load originals and load paper

Avoid paper jams

To help avoid paper jams, follow these guidelines:

● Prevent curled or wrinkled paper by storing all unused paper flat in a resealable
bag.

● Remove printed papers from the output tray frequently.

● Ensure that paper loaded in the input tray lays flat and the edges are not bent or

torn.

● Do not combine different paper types and paper sizes in the input tray; the entire
stack of paper in the input tray must be the same size and type.

● Adjust the paper-width guide in the input tray to fit snugly against all paper. Make
sure the paper-width guide does not bend the paper in the input tray.

● Do not force paper too far forward in the input tray.

● Use paper types that are recommended for your HP all-in-one. For more

information, see Choose papers for printing and copying.

For more information about clearing paper jams, see Paper troubleshooting.

Always use letter or A4 label sheets designed for use with HP inkjet
devices (such as Avery inkjet labels), and make sure that the labels are
not more than two years old. Labels on older sheets might peel off when
the paper is pulled through the HP all-in-one, causing subsequent paper
jams.

1 Fan the stack of labels to make sure none of the pages are sticking

together.

2 Place a stack of label sheets on top of full-size plain paper in the

input tray, label side down. Do not insert labels one sheet at a time.

32 HP Officejet 6200 series all-in-one

6

Use a PictBridge camera

The HP all-in-one supports the PictBridge standard, which lets you connect any
PictBridge-compatible digital camera to the camera port and print JPEG photos
contained on the memory card in the camera. The photos are printed directly from the
digital camera. For more information about printing from your camera, see the
documentation that came with your digital camera.

To print photos from a PictBridge-compatible camera

1 Make sure the HP all-in-one is turned on and that the initialization process is

finished.

2 Connect your PictBridge-compatible digital camera to the camera port on the front

of your HP all-in-one using the USB cable supplied with your camera.

3 Turn on your camera and make sure it is in PictBridge mode.

Memory Card and PictBridge

Note When the camera is connected correctly, the status light next to the camera port

blinks while the camera is being accessed. The light also stops blinking and
stays lit when printing from the camera.

If the camera is not PictBridge-compliant or is not in PictBridge mode, the status
light blinks amber and an error message displays on your computer monitor (if
you have the HP all-in-one software installed). Disconnect the camera, correct
the problem on the camera and reconnect. For more information about
PictBridge camera port troubleshooting, see the 6200 series Troubleshooting
section in the HP Image Zone Help.

After you successfully connect your PictBridge-compliant camera to the HP all-in-one,
you can print your photos. Make sure the size of the paper loaded in the HP all-in-one
matches the setting on your camera. If the paper size setting on your camera is set to
the default, the HP all-in-one uses the paper that is currently loaded in the input tray.
Refer to the user guide that came with your camera for detailed information on printing
from the camera.

Tip If your digital camera is an HP model that does not support PictBridge, you can

still print directly to the HP all-in-one. Connect the camera to the USB port on the
back of the HP all-in-one instead of to the camera port. Direct-printing from the
back port works with HP digital cameras only.

User Guide 33

Chapter 6

Memory Card and PictBridge

34 HP Officejet 6200 series all-in-one

7

Use the copy features

The HP all-in-one allows you to produce high-quality color and black-and-white copies
on a variety of paper types, including transparencies. You can enlarge or reduce the
size of an original to fit a specific paper size, adjust the darkness and color intensity of
the copy, and use special features to make high-quality copies of photos, including 10
by 15 cm (4 by 6 inch) borderless copies.

This chapter provides instructions for increasing copy speed, enhancing copy quality,
setting the number of copies to print, guidelines for choosing the best paper type and
size for your job, and making iron-on transfers.

Tip For the best copy performance on standard copy projects, set the paper size to

Letter or A4, the paper type to Plain Paper, and the copy quality to Fast.

For information on setting the paper size, see Set the copy paper size.
For information on setting the paper type, see Set the copy paper type.
For information on setting the copy quality, see Increase copy speed or quality.

You can learn how to perform photo copy projects, such as making borderless copies
of photos, enlarging and reducing the copies of photos to suit your preference, making
multiple copies of photos on a page, and making quality enhancements to copies of
faded photos.

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo.

Use the copy features

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page.

Enhance light areas of your copy.

Set the copy paper size

You can set the paper size on your HP all-in-one. The paper size you select should
match what is loaded in your input tray. The default paper size setting for copying is

Automatic, which causes the HP all-in-one to detect the size of paper in the input tray.

Paper type

Copier, multi-purpose, or plain papers Letter or A4

Inkjet papers Letter or A4

Iron-on transfers Letter or A4

Letterhead Letter, Legal or A4

Photo papers 10x15 cm or 10x15 cm Borderless

User Guide 35

Suggested paper size settings

4x6 inches or 4x6 Borderless
5x7 inches or 5x7 Borderless

Chapter 7

(continued)

Paper type Suggested paper size settings

Hagaki cards Hagaki or Hagaki Borderless

Transparency films Letter or A4

To set the paper size from the control panel

1 In the Copy area, press Menu until Copy Paper Size appears.
2

Press

3 Press OK to choose the displayed paper size.

until the appropriate paper size appears.

Set the copy paper type

You can set the paper type on your HP all-in-one. The default paper type setting for
copying is Automatic, which causes the HP all-in-one to detect the type of paper in the
input tray.

If you copy onto special papers, or if you experience poor print quality by using the

Automatic setting, you can set the paper type manually.

To set the paper type from the control panel

1 In the Copy area, press Menu until Copy Paper Type appears.
2

Press

Refer to the following table to determine which paper type setting to choose based on
the paper loaded in the input tray.

until the paper type setting you want appears, and then press OK.

Letter or Letter Borderless
A4 or A4 Borderless
L-size or L-size Borderless

Paper type

Copier paper or letterhead Plain Paper

Use the copy features

36 HP Officejet 6200 series all-in-one

HP Bright White Paper Plain Paper

HP Premium Plus Photo Paper, Glossy Premium Photo

HP Premium Plus Photo Paper, Matte Premium Photo

HP Premium Plus 4 by 6 inch Photo Paper Premium Photo

HP Photo Paper Photo Paper

HP Everyday Photo Paper Everyday Photo

HP Everyday Photo Paper, Semi Gloss Everyday Matte

Other photo paper Other Photo

HP Iron-On Transfer Iron-On

HP Iron-On Transfer Iron-On Mirrored

Control panel setting

(continued)

Paper type Control panel setting

HP Premium Paper Premium Inkjet

Other inkjet paper Premium Inkjet

HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy

HP Professional Brochure & Flyer Paper (Matte) Brochure Matte

HP Premium or Premium Plus Inkjet
Transparency Film

Other transparency film Transparency

Plain Hagaki Plain Paper

Glossy Hagaki Premium Photo

L (Japan only) Premium Photo

Increase copy speed or quality

The HP all-in-one provides three options that affect copy speed and quality:

● Best produces the highest quality for all paper and eliminates the banding
(striping) effect that sometimes occurs in solid areas. Best copies more slowly than
the other quality settings.

● Normal delivers high-quality output and is the recommended setting for most of
your copying. Normal copies faster than Best.

● Fast copies faster than the Normal setting. The text is comparable to the quality of
the Normal setting, but the graphics might be lower quality. The Fast setting uses
less ink and extends the life of your print cartridges.

To change the copy quality from the control panel

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.
If you use the document feeder tray, place the pages so that the top of the
document goes in first.

3 In the Copy area, press Quality until you illuminate the light next to a quality

setting.

4 Press Start Copy Black or Start Copy Color.

Transparency

Use the copy features

Change default copy settings

When you change copy settings from the control panel, the settings apply only to the
current copy job. To apply copy settings to all future copy jobs, you can save the
settings as defaults.

When you change copy settings from the control panel or the HP Director, the settings
apply only to the current copy job. To apply copy settings to all future copy jobs, you can
save the settings as defaults.

User Guide 37

Chapter 7

To set default copy settings from the control panel

1 Make any needed changes to the Copy settings.
2 In the Copy area, press Menu until Set New Defaults appears.
3

Press

4 Press OK to accept the settings as the new default settings.

The settings you specify here are only saved on the HP all-in-one. They do not adjust
the settings in the software. You can save your most frequently used settings by using
the HP Image Zone software that came with your HP all-in-one. For more information,
see the onscreen HP Image Zone Help.

until Yes appears.

Make multiple copies of the same original

You can set the number of copies that you want to print by using the Number of

Copies option.

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.
If you use the document feeder tray, place the pages so that the top of the

document goes in first.
3 In the Copy area, press Menu until Number of Copies appears.
4

Press

(The maximum number of copies varies by model.)

Tip If you hold down either of the arrow buttons, the number of copies changes by

or use the keypad to enter the number of copies, up to the maximum.

increments of 5 to make it easier to set a large number of copies.

5 Press Start Copy Black or Start Copy Color.

In this example, the HP all-in-one makes three copies of the original 10 by 15 cm (4

by 6 inch) photo.

Use the copy features

Copy a two-page black-and-white document

You can use the HP all-in-one to copy a single- or multiple-page document in color or
black and white. In this example, the HP all-in-one is used to copy a two-page black­and-white original.

38 HP Officejet 6200 series all-in-one

To copy a two-page document from the control panel

1 Make sure you have paper loaded in the input tray.
2 Load your letter- or A4-sized originals in the document feeder tray. Place the pages

so that the top of the document goes in first.

3 Press Start Copy Black.

Make a 10by 15cm (4by 6inch) borderless copy of a photo

For the best quality when copying a photo, load photo paper in the input tray and
change your copy settings for the correct paper type and photo enhancement. You
might also want to use the photo print cartridge for superior print quality. With the tri­color and photo print cartridges installed, you have a six-ink system. See Use a photo

print cartridge for more information.

To copy a photo from the control panel

1 Load 10 by 15 cm (4 by 6 inch) photo paper in the input tray.

Tip When making borderless copies, you must have photo paper (or other

specialty paper) loaded.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front
edge of the glass.

3 Press Start Copy Color.

The HP all-in-one makes a 10 by 15 cm (4 by 6 inch) borderless copy of your
original photo, as shown below.

Use the copy features

Tip If the output is not borderless, then set the paper size to 10x15 cm

Borderless or 4x6 Borderless, set the paper type to Photo Paper, set the
Photo enhancement, and then try again.

For more information on setting the paper size, see Set the copy paper size.
For information on setting the paper type, see Set the copy paper type.
For information on setting the Photo enhancement, see Enhance light areas

of your copy.

Copy a 10by 15cm (4by 6inch) photo onto a full-size page

You can use the Fill Entire Page setting to enlarge or reduce your original to fill the
printable area of the paper size loaded in the input tray. In this example, Fill Entire

Page is used to enlarge a 10 by 15 cm (4 by 6 inch) photo to create a full-size

borderless copy. When copying a photo, you might want to use the photo print cartridge

User Guide 39

Chapter 7

for superior print quality. With the tri-color and photo print cartridges installed, you have a
six-ink system. See Use a photo print cartridge for more information.

Note In order to achieve a borderless print without changing the proportions of the

original, the HP all-in-one might crop some of the image around the margins. In
most cases, this cropping will not be noticeable.

To copy a photo onto a full-size page from the control panel

Note This feature will not work correctly if the glass and lid backing are not clean. For

more information, see Clean the HP all-in-one.

1 Load letter or A4 photo paper in the input tray.

Tip When making borderless copies, you must have photo paper (or other

specialty paper) loaded.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front

edge of the glass.
3 In the Copy area, press Reduce/Enlarge until Fill Entire Page appears.
4 Press Start Copy Color.

Tip If the output is not borderless, then set the paper size to Letter Borderless or

A4 Borderless, set the paper type to Photo Paper, set the Photo

enhancement, and then try again.
For more information on setting the paper size, see Set the copy paper size.

Use the copy features

For information on setting the paper type, see Set the copy paper type.
For information on setting the Photo enhancement, see Enhance light areas

of your copy.

Resize an original to fit onto letter or A4paper

If the image or text on your original fills the entire sheet with no margins, use Fit to

Page or Full Page 91% to reduce your original and prevent unwanted cropping of the

text or images at the edges of the sheet.

40 HP Officejet 6200 series all-in-one

Tip You can also enlarge a small photo to fit within the printable area of a full-size

page. In order to do this without changing the proportions of the original or
cropping the edges, the HP all-in-one might leave an uneven amount of white
space around the edges of the paper.

To resize a document from the control panel

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.
Place the page in the document feeder tray so that the top of the document goes in
first.

3 In the Copy area, do one of the following:

– If you loaded your original in the document feeder tray, press Reduce/Enlarge

until Full Page 91% appears.

– If you want to use Fit to Page, press Reduce/Enlarge until Fit to Page

appears.

4 Press Start Copy Black or Start Copy Color.

Resize an original using custom settings

You can use your own custom settings to reduce or enlarge a copy of a document.

To set a custom size from the control panel

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.
3 In the Copy area, press Reduce/Enlarge until Custom 100% appears.
4

Press

and then press OK.

(The minimum and maximum percentage to resize a copy varies by model.)
5 Press Start Copy Black or Start Copy Color.

or use the keypad to enter a percentage to reduce or enlarge the copy,

Use the copy features

Copy a legal-size document onto letter paper

You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to a
size that fits onto letter paper.

Note The percentage in the example, Legal > Ltr 72%, might not match the

percentage that appears in the control panel display.

1 Make sure you have paper loaded in the input tray.

User Guide 41

Chapter 7

2 Load your legal-size document face up in the document feeder tray with the top of

the page on the left.
3 In the Copy area, press Reduce/Enlarge until Legal > Ltr 72% appears.
4 Press Start Copy Black or Start Copy Color.

The HP all-in-one reduces the size of your original to fit within the printable area of

the letter paper, as shown below.

Copy a faded original

You can use the Lighter/Darker option to adjust the lightness and darkness of the
copies you make. You can also adjust the color intensity to make colors on your copy
more vivid or more subtle.

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.

If you use the document feeder tray, place the pages so that the top of the

document goes in first.
3 In the Copy area, press Menu until Lighter/Darker appears.
4

Press

to darken the copy, and then press OK.

Note

Use the copy features

You can also press

5 In the Copy area, press Menu until Color Intensity appears.

The range of color intensity values appears as a scale on the control panel display.
6

Press

Note

7 Press Start Copy Black or Start Copy Color.

to make the image more vivid, and then press OK.

You can also press

to lighten the copy.

to make the image more pale.

Copy a document that has been faxed several times

You can use the Enhancements feature to adjust the quality of text documents by
sharpening edges of black text or adjust photographs by enhancing light colors that
might otherwise appear white.

The Mixed enhancement is the default option. Use the Mixed enhancement to sharpen
edges of most originals.

To copy a blurred document

1 Make sure you have paper loaded in the input tray.
2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.

42 HP Officejet 6200 series all-in-one

If you use the document feeder tray, place the pages so that the top of the

document goes in first.
3 In the Copy area, press Menu until Enhancements appears.
4

Press
5 Press Start Copy Black or Start Copy Color.

If any of the following occur, turn off Text enhancement by selecting Photo or None:

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

until the Text setting appears, and then press OK.

Enhance light areas of your copy

You can use Photo enhancements to enhance light colors that might otherwise appear
white. You can also use Photo enhancements to eliminate or reduce any of the
following that might occur when copying with Text enhancements:

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

To copy an overexposed photo

1 Make sure you have paper loaded in the input tray.
2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front

edge of the glass.
3 In the Copy area, press Menu until Enhancements appears.
4

Press
5 Press Start Copy Color.

until the Photo enhancement setting appears, and then press OK.

Use the copy features

It is easy to set Enhancement settings for photos and other documents you copy by
using the HP Image Zone software that came with your HP all-in-one. With one click of
your mouse button, you can set a photo to copy with Photo enhancements, a text
document to copy with Text enhancements, or a document that contains both images
and text to copy with both Photo and Text enhancements turned on. For more
information, see the onscreen HP Image Zone Help.

Prepare a color iron-on transfer

You can copy an image or text onto an iron-on transfer, then iron it onto a T-shirt, pillow
cover, place mat, or other piece of fabric.

Tip Practice applying an iron-on transfer on an old garment first.

1 Load the iron-on transfer paper in the input tray.
2 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the

photo is along the front edge of the glass.
3 In the Copy area, press Menu until Copy Paper Type appears.
4

Press

User Guide 43

until Iron-On or Iron-On Mirrored appears, and then press OK.

Chapter 7

Note Select Iron-On as the paper type for dark-colored fabrics, and Iron-On

Mirrored for white and light-colored fabrics.

5 Press Start Copy Black or Start Copy Color.

Note When you select Iron-On Mirrored as the paper type, the HP all-in-one

copies a mirror image of your original automatically so that it will appear
properly when you iron it onto fabric.

Stop copying

➔

To stop copying, press Cancel on the control panel.

Use the copy features

44 HP Officejet 6200 series all-in-one

8

Use the scan features

Scanning is the process of converting text and pictures into an electronic format for
your computer. You can scan just about anything: photos, magazine articles, and text
documents, as long as you are careful not to scratch the glass on your HP all-in-one.

You can use the scanning features of your HP all-in-one to do the following:

● Scan text from an article into your word processor and quote it in a report.

● Print business cards and brochures by scanning a logo and using it in your

publishing software.

● Send photos to friends and relatives by scanning your favorite prints and including

them in e-mail messages.

● Create a photographic inventory of your house or office.

● Archive treasured photos in an electronic scrapbook.

Note Scanning text (also known as optical character recognition or OCR) lets you

bring the content of magazine articles, books, and other printed matter into your
favorite word processor (and many other programs) as fully editable text.
Learning to do OCR right is important if you want to obtain the best results. Do
not expect scanned text documents to be letter-perfect the first time you use
your OCR software. Using OCR software is an art that takes time and practice to
master.

For more information about scanning documents, especially documents
containing both text and graphics, see the documentation that came with your
OCR software.

To use the scan features, your HP all-in-one and computer must be connected and
turned on. The HP all-in-one software must also be installed and running on your
computer prior to scanning. To verify that the HP all-in-one software is running on a
Windows PC, look for the HP all-in-one icon in the system tray at the lower right side of
the screen, near the time. On a Macintosh, the HP all-in-one software is always
running.

Note Closing the HP Windows system tray icon can cause your HP all-in-one to lose

some of its scan functionality and result in the No Connection error message. If
this happens, you can restore full functionality by restarting your computer or by
starting the HP Image Zone software.

For information about how to scan from the computer, and how to adjust, resize, rotate,
crop, and sharpen your scans, see the onscreen HP Image Zone Help that came with
your software.

This chapter contains information on: sending a scan to and from different destinations,
and adjusting the preview image.

Scan to an application

Follow these steps if your HP all-in-one is directly connected to a computer through a
USB cable.

You can scan originals placed on the glass directly from the control panel.

User Guide 45

Scan

Chapter 8

Note The menus shown in this section may vary in content depending on your

computer's operating system and which applications you set up as scan
destinations in the HP Image Zone.

To send a scan to an application

1 Load your original face down in the right front corner of the glass.
2 In the Scan area, press the Scan To button.

The Scan To menu appears, listing destinations, including applications, for
anything you scan. The default destination is whichever one you selected the last
time you used this menu. You designate which applications and other destinations
appear on the Scan To menu by using the HP Image Zone on your computer.

3

To select an application to receive the scan, use

OK or Start Scan.

A preview image of the scan appears in the HP Scan window on the computer,
where you can edit it.
For more information about editing a preview image, see the onscreen HP Image
Zone Help that came with your software.

4 Make any edits to the preview image in the HP Scan window. When you have

finished, click Accept.
The HP all-in-one sends the scan to the selected application. For example, if you

chose the HP Image Zone software (Windows) or JPEG to HP Gallery
(Macintosh), it automatically opens and displays the image.

The HP Image Zone has many tools that you can use to edit your scanned image. You
can improve the overall image quality by adjusting the brightness, sharpness, color
tone, or saturation. You can also crop, straighten, rotate, or resize the image. When the
scanned image looks just the way you want it, you can open it in another application,
send it through e-mail, save it to a file, or print it. For more information about using the
HP Image Zone, see the onscreen HP Image Zone Help.

or to select it, and then press

Stop scanning

➔

To stop scanning, press Cancel on the control panel.

Scan

46 HP Officejet 6200 series all-in-one

9

Print from your computer

The HP all-in-one can be used with any software application that allows printing. The
instructions vary slightly depending on whether you are printing from a Windows PC or a
Macintosh. Make sure you follow the instructions for your operating system in this
chapter.

In addition to the printing capabilities described in this chapter, you can print special
print jobs such as borderless prints and newsletters; print images directly from a digital
camera that supports PictBridge; and use scanned images in printing projects in the
HP Image Zone.

● For more information on printing from a digital camera, see Use a PictBridge

camera.

● For more information on performing special print jobs or printing images in the

HP Image Zone, see the onscreen HP Image Zone Help.

Print from a software application

Most print settings are automatically handled by the software application you are
printing from or by HP ColorSmart technology. You need to change the settings
manually only when you change print quality, print on specific types of paper or
transparency film, or use special features.

To print from the software application you used to create your document
(Windows users)

1 Make sure you have paper loaded in the input tray.
2 On the File menu in your software application, click Print.
3 Select the HP all-in-one as the printer.
4 If you need to change settings, click the button that opens the Properties dialog

box.

Depending on your software application, this button might be called Properties,

Options, Printer Setup, or Printer.
5 Select the appropriate options for your print job by using the features available in

the Paper/Quality, Finishing, Effects, Basics, and Color tabs.

Print from your computer

Tip You can easily select the appropriate options for your print job by choosing

one of the predefined print tasks on the Printing Shortcuts tab. Click a type
of print task in the What do you want to do? list. The default settings for that
type of print task are set, and summarized on the Printing Shortcuts tab. If
necessary, you can adjust the settings here, or you can make your changes
on the other tabs in the Properties dialog box.

6 Click OK to close the Properties dialog box.
7 Click Print or OK to begin printing.

To print from the software application you used to create your document
(Macintosh users)

1 Make sure you have paper loaded in the input tray.

User Guide 47

Chapter 9

2 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing.

3 From the File menu in your software application, choose Page Setup.

The Page Setup dialog box appears, allowing you to specify the paper size,
orientation, and scaling.

4 Specify the page attributes:

– Choose the paper size.
– Select the orientation.

Print from your computer

– Enter the scaling percentage.

Note For OS 9, the Page Setup dialog box also includes options to print a

mirrored (or reversed) version of the image, and to adjust the page margins
for two-sided printing.

5 Click OK.
6 From the File menu in your software application, choose Print.

The Print dialog box appears. If you are using OS 9, the General panel opens. If
you are using OS X, the Copies & Pages panel opens.

7 Change the print settings for each option in the pop-up menu, as appropriate for

your project.

8 Click Print to begin printing.

Change the print settings

You can customize the print settings of the HP all-in-one to handle nearly any print
task.

Windows users

Before you change print settings, you should decide if you want to change the settings
for the current print job only, or if you want to make the settings the defaults for all future
print jobs. How you display print settings depends on whether or not you want to apply
the change to all future print jobs or just to the current print job.

To change the print settings for all future jobs

1 In the HP Director, click Settings, point to Print Settings, and then click Printer

Settings.

2 Make changes to the print settings, and click OK.

To change the print settings for the current job

1 On the File menu in your software application, click Print.
2 Make sure the HP all-in-one is the selected printer.
3 Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties,

Options, Printer Setup, or Printer.
4 Make changes to the print settings, and click OK.
5 Click Print or OK in the Print dialog box to print the job.

Macintosh users

Use the Page Setup and Print dialog boxes to change the settings for your print job.
Which dialog box you use depends on which setting you want to change.

48 HP Officejet 6200 series all-in-one

To change the paper size, orientation, or scaling percentage

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing.
2 From the File menu in your software application, choose Page Setup.
3 Make changes to the paper size, orientation, and scaling percentage settings, and

click OK.

To change all other print settings

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing.
2 From the File menu in your software application, choose Print.
3 Make changes to the print settings, and click Print to print the job.

Stop a print job

Although you can stop a print job from either the HP all-in-one or the computer, we
recommend you stop it from the HP all-in-one for best results.

To stop a print job from the HP all-in-one

➔

Press Cancel on the control panel. Look for the Print Cancelled message on the

control panel display. If the message does not appear, press Cancel again.

Print from your computer

User Guide 49

Chapter 9

Print from your computer

50 HP Officejet 6200 series all-in-one

10

Fax setup

After completing all steps in the Setup Guide, use the instructions in this chapter to
complete your fax setup. Please keep your Setup Guide for later use.

In this chapter, you will learn how to set up your HP all-in-one so that faxing works
successfully with equipment and services you might already have on the same phone
line as your HP all-in-one.

Before you begin setting up your HP all-in-one for faxing, determine which kind of phone
system your country/region uses. The instructions for setting up your HP all-in-one for
faxing differ depending whether you have a serial or parallel phone system.

● If the connector type on your shared telephone equipment (modems, phones, and

answering machines) does not allow a physical connection to the "2-EXT" port on

your HP all-in-one and instead must be connected at the telephone wall jack, you

probably have a serial-type telephone system. Check the table below to make sure

that your country/region does not appear in this list. If you are unsure which kind of

telephone system you have (serial or parallel), check with your telephone

company. This type of phone system uses a 4-wire phone cord to connect the

HP all-in-one to the telephone wall jack.

● If your country/region is listed in the table, you probably have a parallel-type

telephone system. This type of phone system uses a 2-wire phone cord to connect

the HP all-in-one to the telephone wall jack.

Fax setup

Argentina

Canada Chile China

Colombia Greece India

Indonesia Ireland Japan

Korea Latin America Malaysia

Mexico Philippines Poland

Portugal Russia Saudi Arabia

Singapore Spain Taiwan

Thailand USA Venezuela

Vietnam

Tip You can also check the end of the phone cord that came in the box with your

HP all-in-one. If the phone cord appears to have two wires, you have a 2- wire
phone cord. If the phone cord has four wires, you have a 4-wire phone cord. The
graphic below shows the differences between the phone cords.

Australia Brazil

User Guide 51

Chapter 10

Choose the right fax setup for your home or office

To fax successfully, you need to know what types of equipment and services (if any)
share the same phone line with your HP all-in-one. This is important because you might
need to connect some of your existing office equipment directly to your HP all-in-one,
and you might also need to change some fax settings before you can fax successfully.

To determine the best way to set up the HP all-in-one in your home or office, first read
through the questions in this section and record your answers. Next, refer to the table in
the following section and choose the recommended setup case based on your
answers.

Fax setup

Make sure to read and answer the following questions in the order they are presented.
1 Do you have a digital subscriber line (DSL) service through your telephone

company?

❑

Yes, I have DSL.

❑

No.

If you answered Yes, proceed directly to Case B: Set up your HP all-in-one with

DSL. You do not need to continue answering questions.

If you answered No, please continue answering questions.

2 Do you have a private branch exchange (PBX) phone system or an integrated

services digital network (ISDN) system?
If you answered Yes, proceed directly to Case C: Set up your HP all-in-one with a

PBX phone system or an ISDN line. You do not need to continue answering

questions.
If you answered No, please continue answering questions.

3 Do you subscribe to a distinctive ring service through your telephone company that

provides multiple phone numbers with different ring patterns?

❑

Yes, I have distinctive ring.

❑

No.

If you answered Yes, proceed directly to Case D: Fax with a distinctive ring service

on the same line. You do not need to continue answering questions.

If you answered No, please continue answering questions.
Are you unsure if you have distinctive ring? Many phone companies offer a
distinctive ring feature that allows you to have several phone numbers on one
phone line.
When you subscribe to this service, each phone number will have a different ring
pattern. For example, you can have single, double, and triple rings for the different
numbers. You might assign one phone number with a single ring to your voice
calls, and another phone number with double rings to your fax calls. This allows
you to tell the difference between voice and fax calls when the phone rings.

52 HP Officejet 6200 series all-in-one

4 Do you receive voice calls at the same phone number you will use for fax calls on

your HP all-in-one?

❑

Yes, I receive voice calls.

❑

No.

Please continue answering questions.
5 Do you have a PC modem on the same phone line as your HP all-in-one?

❑

Yes, I have a PC modem.

❑

No.
If you answer Yes to any of the following questions, you are using a PC modem:
– Do you send and receive faxes directly to and from your computer software

programs through a dial-up connection?
– Do you send and receive e-mail messages on your computer through a dial-up

connection?
– Do you access the Internet from your computer through a dial-up connection?

Please continue answering questions.

6 Do you have an answering machine that answers voice calls at the same phone

number you will use for fax calls on your HP all-in-one?

❑

Yes, I have an answering machine.

❑

No.
Please continue answering questions.

7 Do you subscribe to a voice mail service through your telephone company at the

same phone number you will use for fax calls on your HP all-in-one?

❑

Yes, I have a voice mail service.

❑

No.
After you have completed answering the questions, proceed to the next section to

select your fax setup case.

Fax setup

Select your fax setup case

Now that you have answered all of the questions about the equipment and services
that share the phone line with your HP all-in-one, you are ready to choose the best
setup case for your home or office.

From the first column in the following table, choose the combination of equipment and
services applicable to your home or office setting. Then look up the appropriate setup
case in the second or third column based on your phone system. Step-by-step
instructions are included for each case later in this chapter.

If you have answered all of the questions in the previous section and have none of the
described equipment or services, choose "None" from the first column in the table.

Note If your home or office setup is not described in this chapter, set up the HP all-in-

one as you would a regular analog phone. Make sure you use the phone cord
supplied in the box to connect one end to your telephone wall jack and the other
end to the port labeled "1-LINE" on the back of your HP all-in-one. If you use
another phone cord, you might experience problems sending and receiving
faxes.

User Guide 53

Chapter 10

Fax setup

Other equipment/services
sharing your fax line

None
(You answered No to all

questions.)

DSL service
(You answered Yes to question 1

only.)

PBX or ISDN system
You answered Yes to question 2

only.)

Distinctive ring service
(You answered Yes to question 3

only.)

Voice calls
(You answered Yes to question 4

only.)

Voice calls and voice mail
service

(You answered Yes to questions
4 and 7 only.)

Recommended fax setup for
parallel-type phone systems

Recommended fax setup
for serial-type phone
systems

Case A: Separate fax line (no
voice calls received)

Case B: Set up your HP all-in­one with DSL

Case C: Set up your HP all-in­one with a PBX phone system
or an ISDN line

Case D: Fax with a distinctive
ring service on the same line

Case A: Separate fax line
(no voice calls received)

Case B: Set up your HP all­in-one with DSL

Case C: Set up your HP all­in-one with a PBX phone
system or an ISDN line

Case D: Fax with a
distinctive ring service on the
same line

Case E: Shared voice/fax line Case E: Shared voice/fax

line

Case F: Shared voice/fax line
with voice mail

Case F: Shared voice/fax
line with voice mail

PC modem
(You answered Yes to question 5

only.)

Voice calls and PC modem
(You answered Yes to questions

Case G: Fax line shared with
PC modem (no voice calls
received)

Case H: Shared voice/fax line
with PC modem

Not applicable.

Not applicable.

4 and 5 only.)

Voice calls and answering
machine

Case I: Shared voice/fax line
with answering machine

Not applicable.

(You answered Yes to questions
4 and 6 only.)

Voice calls, PC modem, and
answering machine

(You answered Yes to questions

Case J: Shared voice/fax line
with PC modem and
answering machine

Not applicable.

4, 5, and 6 only.)

Voice calls, PC modem, and
voice mail service

Case K: Shared voice/fax line
with PC modem and voice

Not applicable.

mail

54 HP Officejet 6200 series all-in-one

(continued)

Other equipment/services
sharing your fax line

(You answered Yes to questions
4, 5, and 7 only.)

Recommended fax setup for
parallel-type phone systems

Recommended fax setup
for serial-type phone
systems

Case A: Separate fax line (no voice calls received)

If you have a separate phone line on which you receive no voice calls, and you have no
other equipment connected on this phone line, set up your HP all-in-one as described in
this section.

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

Fax setup

To set up your HP all-in-one with a separate fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

3 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see Set the number of rings before

answering.

4 Run a fax test. For information, see Test your fax setup.

When the phone rings, your HP all-in-one will answer automatically after the number of
rings you set in the Rings to Answer setting. Then it will begin emitting fax reception
tones to the sending fax machine and receive the fax.

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Case B: Set up your HP all-in-one with DSL

If you have a DSL service through your telephone company, use the instructions in this
section to connect a DSL filter between the telephone wall jack and your HP all-in-one.
The DSL filter removes the digital signal that can interfere with your HP all-in-one from
communicating properly with the phone line. (DSL might be called ADSL in your
country/region.)

Caution If you have a DSL line and you do not connect the DSL filter, you will

not be able to send and receive faxes with your HP all-in-one.

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 DSL filter and cord supplied by your DSL provider
3 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with DSL

1 Obtain a DSL filter from your DSL provider.
2 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to the open port on the DSL filter, then connect the other end to the port labeled
"1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office.

3 Connect the DSL filter cord to the telephone wall jack.
4 Run a fax test. For information, see Test your fax setup.

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line

If you are using either a PBX phone system or an ISDN converter/terminal adapter,
make sure you do the following:

● If you are using either a PBX or an ISDN converter/terminal adaptor, connect the
HP all-in-one to the port that is designated for fax and phone use. Also, make sure

56 HP Officejet 6200 series all-in-one

that the terminal adapter is set to the correct switch type for your country/region, if
possible.

Note Some ISDN systems allow you to configure the ports for specific phone

equipment. For example, you might have assigned one port for telephone
and Group 3 fax and another port for multiple purposes. If you have
problems when connected to the fax/phone port of your ISDN converter, try
using the port designated for multiple purposes; it might be labeled "multi­combi" or something similar.

● If you are using a PBX phone system, set the call waiting tone to "off."

Caution Many digital PBX systems include a call-waiting tone that is

factory-set to "on." The call waiting tone will interfere with any fax
transmission, and you will not be able to send or receive faxes with your
HP all-in-one. Refer to the documentation that came with your PBX phone
system for instructions on how to turn off the call-waiting tone.

● If you are using a PBX phone system, dial the number for an outside line before
dialing the fax number.

● Make sure you use the supplied cord to connect from the telephone wall jack to
your HP all-in-one, you might not be able to fax successfully. This special phone
cord is different from the phone cords you might already have in your home or
office. If the supplied phone cord is too short, see The phone cord that came with

my HP all-in-one is not long enough for information on extending it.

Case D: Fax with a distinctive ring service on the same line

If you subscribe to a distinctive ring service (through your telephone company) that
allows you to have multiple phone numbers on one phone line, each with a different ring
pattern, set up your HP all-in-one as described in this section.

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

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Fax setup

To set up your HP all-in-one with a distinctive ring service

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

3 Change the Answer Ring Pattern setting to the pattern that has been assigned to

your fax number by the telephone company, for example, double rings or triple
rings.
For information on changing this setting, see Change the answer ring pattern

(distinctive ringing).

Note Your HP all-in-one is factory-set to answer all ring patterns. If you do not set

the correct ring pattern assigned to your fax number by the telephone
company, your HP all-in-one might answer both voice calls and fax calls or
it might not answer at all.

4 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see Set the number of rings before

answering.

5 Run a fax test. For information, see Test your fax setup.

Your HP all-in-one will automatically answer incoming calls that have the ring pattern
you selected (Answer Ring Pattern setting) after the number of rings you selected
(Rings to Answer setting). Then it will begin emitting fax reception tones to the sending
fax machine and receive the fax.

Case E: Shared voice/fax line

If you receive both voice calls and fax calls at the same phone number, and you have
no other office equipment (or voice mail) on this phone line, set up your HP all-in-one as
described in this section.

58 HP Officejet 6200 series all-in-one

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port
3 Optional phone for the HP all-in-one

To set up your HP all-in-one with a shared voice/fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Do one of the following, depending on your phone system:

– If you have a parallel-type phone system, remove the white plug from the port

labeled "2-EXT" on the back of your HP all-in-one, and then connect a phone
to this port.

– If you have a serial-type phone system, you might plug your phone directly to

the telephone wall jack.

3 Now you need to decide how you want the HP all-in-one to answer calls,

automatically or manually:
– If you set up the HP all-in-one to answer calls automatically, it answers all

incoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available

to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.

Fax setup

User Guide 59

Chapter 10

To answer fax calls manually, press the Auto Answer button until the light is
off.

4 Run a fax test. For information, see Test your fax setup.

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see Receive a

fax manually.

Case F: Shared voice/fax line with voice mail

If you receive both voice calls and fax calls at the same phone number, and you also
subscribe to a voice mail service through your telephone company, set up your HP all­in-one as described in this section.

Note You cannot receive faxes automatically if you have a voice mail service at the

same phone number you use for fax calls. You must receive faxes manually; this
means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for

Fax setup

faxing.

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with voice mail

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

3 Run a fax test. For information, see Test your fax setup.

60 HP Officejet 6200 series all-in-one

You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see Receive a fax

manually.

Case G: Fax line shared with PC modem (no voice calls received)

If you have a fax line on which you receive no voice calls, and you also have a PC
modem connected on this line, set up your HP all-in-one as described in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be
able to use both your PC modem and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if you are using your PC modem to send an
e-mail or access the Internet.

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port
3 Computer with modem

To set up your HP all-in-one with a PC modem

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

2 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

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4 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

6 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see Set the number of rings before

answering.

7 Run a fax test. For information, see Test your fax setup.

When the phone rings, your HP all-in-one will answer automatically after the number of
rings you set in the Rings to Answer setting. Then it will begin emitting fax reception
tones to the sending fax machine and receive the fax.

Case H: Shared voice/fax line with PC modem

Fax setup

If you receive both voice calls and fax calls at the same phone number, and you also
have a PC modem connected on this phone line, set up your HP all-in-one as described
in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be
able to use both your PC modem and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if you are using your PC modem to send an
e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:

● If your computer has only one phone port, see the next section, Set up your

HP all-in-one to a computer with one phone port. You will need to purchase a

parallel splitter (also called a coupler) in order to send and receive faxes
successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on
the back.) You will also need three additional phone cords. You can purchase a
parallel splitter and additional phone cords from an electronics store that carries
phone accessories.

● If your computer has two phone ports, see Set up your HP all-in-one to a computer

with two phone ports.

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your
computer has only one phone port.

62 HP Officejet 6200 series all-in-one

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord connected to the "2-EXT" port
3 Parallel splitter
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.

2 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

3 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

4 Using another phone cord, connect one end to the port labeled "2-EXT" on the

back of your HP all-in-one. Connect the other end of the phone cord to the parallel
splitter on the side with the single phone port.

5 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Fax setup

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

6 (Optional) Connect a phone to the other open phone port on the parallel splitter.

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Chapter 10

Fax setup

7 Now you need to decide how you want the HP all-in-one to answer calls,

automatically or manually:
– If you set up the HP all-in-one to answer calls automatically, it answers all

incoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available

to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.

To answer fax calls manually, press the Auto Answer button until the light is
off.

8 Run a fax test. For information, see Test your fax setup.

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see Receive a

fax manually.

Set up your HP all-in-one to a computer with two phone ports

This section describes how to set up your HP all-in-one with a PC modem if your
computer has two phone ports.

Back view of the HP all-in-one

1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

64 HP Officejet 6200 series all-in-one

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

2 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack

and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.
3 Connect a phone to the "OUT" port on the back of your PC modem.
4 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"

on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

5 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

6 Now you need to decide how you want the HP all-in-one to answer calls,

automatically or manually:

– If you set up the HP all-in-one to answer calls automatically, it answers all

incoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available

to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.

To answer fax calls manually, press the Auto Answer button until the light is
off.

7 Run a fax test. For information, see Test your fax setup.

Fax setup

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see Receive a

fax manually.

Case I: Shared voice/fax line with answering machine

If you receive both voice calls and fax calls at the same phone number, and you also
have an answering machine that answers voice calls at this phone number, set up your
HP all-in-one as described in this section.

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Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 "IN" port on your answering machine
3 "OUT" port on your answering machine
4 Telephone (optional)
5 Answering machine
6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a shared voice/fax line with answering machine

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

2 Unplug your answering machine from the telephone wall jack, and connect it to the

port labeled "2-EXT" on the back of your HP all-in-one.

Note If you do not connect your answering machine directly to your HP all-in-one,

fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with your
HP all-in-one.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

4 (Optional) If your answering machine does not have a built-in phone, for

convenience you might want to connect a phone to the back of your answering
machine at the "OUT" port.

66 HP Officejet 6200 series all-in-one

5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

6 Set your answering machine to answer after four or fewer rings.
7 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see Set the number of rings before

answering.

8 Run a fax test. For information, see Test your fax setup.

When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP all-in-one monitors the call
during this time, "listening" for fax tones. If incoming fax tones are detected, the HP all­in-one will emit fax reception tones and receive the fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.

Case J: Shared voice/fax line with PC modem and answering machine

If you receive both voice calls and fax calls at the same phone number, and you also
have a PC modem and answering machine connected on this phone line, set up your
HP all-in-one as described in this section.

Since your PC modem shares the phone line with your HP all-in-one, you will not be
able to use both your PC modem and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if you are using your PC modem to send an
e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:

● If your computer has only one phone port, see the next section, Set up your

HP all-in-one to a computer with one phone port. You will need to purchase a

parallel splitter (also called a coupler) in order to send and receive faxes

successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the

front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial

splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on

the back.) You will also need three additional phone cords. You can purchase a

parallel splitter and additional phone cords from an electronics store.

● If your computer has two phone ports, see Set up your HP all-in-one to a computer

with two phone ports.

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your
computer has only one phone port.

Fax setup

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Chapter 10

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord connected to the "2-EXT" port
3 Parallel splitter
4 Telephone (optional)
5 Answering machine
6 Computer with modem
7 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.

2 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

3 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

4 Using another phone cord, connect one end to the port labeled "2-EXT" on the

back of your HP all-in-one. Connect the other end of the phone cord to the parallel
splitter on the side with the single phone port.

5 Unplug your answering machine from the telephone wall jack, and connect it to the

parallel splitter on the side with two phone ports.

Note If you do not connect your answering machine in this way, fax tones from a

sending fax machine might be recorded on your answering machine, and
you might not be able to receive faxes with your HP all-in-one.

68 HP Officejet 6200 series all-in-one

6 (Optional) If your answering machine does not have a built-in phone, for

convenience you might want to connect a phone to the back of your answering

machine at the "OUT" port.
7 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

8 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

9 Set your answering machine to answer after four or fewer rings.
10 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see Set the number of rings before

answering.

11 Run a fax test. For information, see Test your fax setup.

When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP all-in-one monitors the call
during this time, "listening" for fax tones. If incoming fax tones are detected, the HP all­in-one will emit fax reception tones and receive the fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.

Set up your HP all-in-one to a computer with two phone ports

This section describes how to set up your HP all-in-one with a PC modem if your
computer has two phone ports.

Fax setup

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Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Answering machine
6 Computer with modem
7 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

2 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Unplug your answering machine from the telephone wall jack, and connect it to the

"OUT" port on the back of your PC modem.
This allows a direct connection between the HP all-in-one and your answering
machine, even though the PC modem is connected first in line.

Note If you do not connect your answering machine in this way, fax tones from a

sending fax machine might be recorded on your answering machine, and
you might not be able to receive faxes with your HP all-in-one.

4 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

70 HP Officejet 6200 series all-in-one

5 (Optional) If your answering machine does not have a built-in phone, for

convenience you might want to connect a phone to the back of your answering

machine at the "OUT" port.
6 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

7 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

8 Set your answering machine to answer after four or fewer rings.
9 Change the Rings to Answer setting on your HP all-in-one to six rings.

For information on changing this setting, see Set the number of rings before

answering.

10 Run a fax test. For information, see Test your fax setup.

When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP all-in-one monitors the call
during this time, "listening" for fax tones. If incoming fax tones are detected, the HP all­in-one will emit fax reception tones and receive the fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.

Case K: Shared voice/fax line with PC modem and voice mail

If you receive both voice calls and fax calls at the same phone number, use a PC
modem on the same phone line, and subscribe to a voice mail service through your
telephone company, set up your HP all-in-one as described in this section.

Fax setup

Note You cannot receive faxes automatically if you have a voice mail service at the

same phone number you use for fax calls. You must receive faxes manually; this
means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for
faxing.

Since your PC modem shares the phone line with your HP all-in-one, you will not be
able to use both your PC modem and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if you are using your PC modem to send an
e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:

● If your computer has only one phone port, see the next section, Set up your

HP all-in-one to a computer with one phone port. You will need to purchase a

parallel splitter (also called a coupler) in order to send and receive faxes

successfully and use your PC modem. (A parallel splitter has one RJ-11 port on the

front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial

splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on

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Fax setup

the back.) You will also need three additional phone cords. You can purchase a
parallel splitter and additional phone cords from an electronics store.

● If your computer has two phone ports, see Set up your HP all-in-one to a computer

with two phone ports.

Set up your HP all-in-one to a computer with one phone port

This section describes how to set up your HP all-in-one with a PC modem if your
computer has only one phone port.

Back view of the HP all-in-one

1 Telephone wall jack
2 Phone cord connected to the "2-EXT" port
3 Parallel splitter
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with one phone port

1 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.

2 Using another phone cord, connect one end to the port labeled "2-EXT" on the

back of your HP all-in-one. Connect the other end of the phone cord to the parallel
splitter on the side with the single phone port.

3 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

72 HP Officejet 6200 series all-in-one

4 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

5 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC

modem software, your HP all-in-one will not be able to receive faxes.

6 (Optional) Connect a phone to the other open phone port on the parallel splitter.
7 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

8 Run a fax test. For information, see Test your fax setup.

You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see Receive a fax

manually.

Set up your HP all-in-one to a computer with two phone ports

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one to a computer with two phone ports

1 Remove the white plug from the port labeled "2-EXT" on the back of your HP all-

in-one.

2 Find the phone cord that connects from the back of your computer (your PC

modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled "2-EXT" on the back of your HP all-in-one.

3 Connect a phone to the "OUT" port on the back of your PC modem.

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4 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"
on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

5 If your PC modem software is set to receive faxes to your computer automatically,

turn off that setting.

Caution If you do not turn off the auto fax receive setting in your modem

software, your HP all-in-one will not be able to receive faxes.

6 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

7 Run a fax test. For information, see the next section, Test your fax setup.

Fax setup

You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see Receive a fax

manually.

Test your fax setup

You can test your fax setup to check the status of your HP all-in-one and to make sure
it is set up properly for faxing. Perform this test after you have completed setting up
your HP all-in-one for faxing. The test does the following:

● Checks the fax hardware

● Verifies that the phone cord is plugged into the correct port

● Checks for a dial tone

● Checks for an active phone line

● Checks the status of your phone line connection

The HP all-in-one prints a report with the results of the test. If the test fails, review the
report for information on how to fix the problem and rerun the test.

To test your fax setup from the control panel

1 Set up your HP all-in-one for faxing according to the setup instructions in this

chapter.

2 Make sure you have inserted the print cartridges and loaded paper before starting

the test.
For more information, see Replace the print cartridges and Load full-size paper.

3 Press Setup.
4 Press 6, then press 5.

This selects the Tools menu and then selects Run Fax Test.
The HP all-in-one displays the status of the test on the control panel display and
prints a report.

74 HP Officejet 6200 series all-in-one

5 Review the report.

– If the test passes and you are still having problems faxing, check the fax

settings listed in the report to verify the settings are correct. A blank or
incorrect fax setting can cause problems faxing.

– If the test fails, review the report for more information on how to fix any

problems found.

6 After you pick up the fax report from your HP all-in-one, press OK.

If necessary, resolve any problems found and rerun the test.
For more information on resolving any problems found during the test, see The fax

test failed.

Fax setup

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Chapter 10

Fax setup

76 HP Officejet 6200 series all-in-one

11

Use the fax features

You can use your HP all-in-one to send and receive faxes, including color faxes. You
can set up speed dials to send faxes quickly and easily to frequently used numbers.
From the control panel, you can also set a number of fax options, such as resolution.

You should explore the HP Director that came with your HP Image Zone software to
take full advantage of all of its features. Using the HP Director, you can send a fax from
your computer, include a computer-generated cover page, and quickly set up speed
dials. For more information, see the onscreen HP Image Zone Help.

For information on accessing the HP Director, see Use the HP Image Zone to do more

with your HP all-in-one.

Set up the HP all-in-one to receive faxes

Your HP all-in-one can be set up to receive faxes automatically or manually, depending
on your home or office setup. If you set up the HP all-in-one to answer faxes
automatically, it answers all incoming calls and receives faxes. If you set up the HP all­in-one to answer faxes manually, you must be available to respond in person to the
incoming fax call, or your HP all-in-one cannot receive faxes. For more information on
receiving faxes manually, see Receive a fax manually.

In certain situations you might want to receive faxes manually. For example, if you
share a phone line between your HP all-in-one and phone and you do not have
distinctive ringing or an answering machine, you will need to set up the HP all-in-one to
answer fax calls manually. If you subscribe to a voice mail service, you will also need to
answer fax calls manually. This is because the HP all-in-one will not be able to
distinguish between fax calls and phone calls.

For more information on setting up your office equipment with the HP all-in-one, see

Fax setup.

Use the fax features

Choose the recommended answer mode for your setup

Refer to the table below to determine the recommended answer mode for your HP all­in-one based on your home or office setup. From the first column in the table, choose
the type of equipment and services applicable to your office setup. Then, look up the
recommended answer mode in the second column. The third column describes how the
HP all-in-one will answer incoming calls.

After you have determined the recommended answer mode setting for your home or
office setup, see Set the answer mode for more information.

Equipment/services
sharing your fax phone
line

None.
(You have a separate fax

phone line on which you
receive only fax calls.)

User Guide 77

Recommended
answer mode

Automatic
(The Auto Answer

light is on.)

Description

The HP all-in-one automatically answers all
incoming calls using the Rings to Answer
setting. For more information on setting the

Chapter 11
(continued)

Equipment/services
sharing your fax phone
line

Recommended
answer mode

Description

number of rings, see Set the number of rings

before answering.

Use the fax features

A shared voice and fax
phone line and no
answering machine.

(You have a shared
phone line in which you
receive both voice and
fax calls.)

Voice mail service
provided by your
telephone company.

An answering machine
and a shared voice and
fax phone line.

Manual
(The Auto Answer

light is off.)

Manual
(The Auto Answer

light is off.)

Automatic
(The Auto Answer

light is on.)

The HP all-in-one will not automatically answer
calls. You must receive all faxes manually by
pressing Start Fax Black or Start Fax Color.
For information on receiving faxes manually,
see Receive a fax manually.

You might use this setting if the majority of calls
on this phone line are voice calls and you rarely
receive faxes.

The HP all-in-one will not automatically answer
calls. You must receive all faxes manually by
pressing Start Fax Black or Start Fax Color.
For information on receiving faxes manually,
see Receive a fax manually.

The answering machine will answer the call and
the HP all-in-one will monitor the line. If the
HP all-in-one detects fax tones, the HP all-in­one will receive the fax.

Note This is the recommended setting if you

have an answering machine. Make sure
the answering machine is set up properly
with the HP all-in-one. For information,
see Fax setup.

Also, set the number of rings to answer for the
HP all-in-one to a number greater than the
number of rings to answer for the answering
machine. The answering machine must answer
the call before your HP all-in-one. For more
information on setting the number of rings to
answer, see Set the number of rings before

answering.

Distinctive ringing
service.

Automatic
(The Auto Answer

light is on.)

The HP all-in-one automatically answers all
incoming calls.

Make sure the ring pattern the phone company
set for your fax phone line matches the Answer

Ring Pattern set for the HP all-in-one. For more

information, see Change the answer ring

pattern (distinctive ringing).

78 HP Officejet 6200 series all-in-one

Set the answer mode

The answer mode determines whether your HP all-in-one answers incoming calls or
not. If you set up the HP all-in-one to answer faxes automatically (the Auto Answer
light is on), it answers all incoming calls and receives faxes. If you set up the HP all-in­one to answer faxes manually (the Auto Answer light is off), you must be available to
respond in person to the incoming fax call, or your HP all-in-one will not receive faxes.
For more information on receiving faxes manually, see Receive a fax manually.

If you do not know which answer mode to use, see Choose the recommended answer

mode for your setup.

➔

Press the Auto Answer button to set the answer mode.
When the Auto Answer light is on, your HP all-in-one automatically answers calls.

When the light is off, your HP all-in-one does not answer calls.

Send a fax

You can send a fax in a variety of ways. Using the control panel, you can send a black­and-white or color fax from your HP all-in-one. You can also send a fax manually from
an attached phone. This allows you to speak with the recipient before sending the fax.

If you frequently send faxes to the same numbers, you can set up speed dials to send
faxes by using the Speed Dial button or a one-touch speed dial button. Review this
section for more information on all the ways you can send faxes.

Send a basic fax

You can send a basic single- or multiple-page fax by using the control panel.

Note If you need printed confirmation that your faxes were successfully sent, enable

fax confirmation before sending any faxes. For information, see Enable fax

confirmation.

Tip You can also send a fax using monitor dialing. This allows you to control the pace

of your dialing. This feature is useful when you want to use a calling card to charge
the call and you need to respond to tone prompts while dialing. For more
information, see Send a fax using monitor dialing.

1 Load your originals face up in the document feeder tray with the top of the page on

the left. If you are sending a single-page fax, you can also load it on the glass.

Note If you are sending a multiple-page fax, you must load the originals in the

automatic document feeder.

2 Enter the fax number by using the keypad.

Tip To enter a pause in the fax number, press Redial/Pause.

3 Press Start Fax Black.
4 If your original is loaded on the glass, press 1.

Tip You can also send a fax in color, such as a photo, from your HP all-in-one. Just

press Start Fax Color instead of Start Fax Black.

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Use the fax features

Chapter 11

Did you know that you can send a fax from your computer by using the HP Director
that came with your HP Image Zone software? You can also create and attach a
computer-generated cover page to send with your fax. It's easy. For more information,
see the onscreen HP Image Zone Help that came with your HP Image Zone software.

Enable fax confirmation

If you need printed confirmation that your faxes were successfully sent, follow these
instructions to enable fax confirmation before sending any faxes.

The default fax confirmation setting is Every Error. This means that your HP all-in-one
prints a report only if there is a problem with sending or receiving a fax. A confirmation
message indicating whether a fax was successfully sent appears briefly on the control
panel display after each transaction. For more information on printing reports, see Print

reports.

1 Press Setup.
2 Press 2, and then press 1.

This selects Print Report and then selects Fax Report Setup.

3

Press
Every time you send a fax, the HP all-in-one will print a confirmation report

informing you whether the fax was sent successfully or not.

Note If you select Send Only, you will not receive printed reports if there are

errors while the HP all-in-one is receiving faxes. Print the Fax Log to view
any receive errors. For more information on printing the Fax Log, see

Generate reports manually.

until Send Only appears, and then press OK.

Send a fax manually from a phone

You can make a phone call and talk with the recipient before you send your fax. This
method of sending a fax is called manually sending a fax. Sending a fax manually is
useful if you want to make sure the recipient is available to receive the fax before you
send it.

The phone must be connected to the "2-EXT" port on the back of the HP all-in-one. For

Use the fax features

80 HP Officejet 6200 series all-in-one

information on setting up your HP all-in-one with your phone, see Fax setup.
1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Dial the number by using the keypad on the phone that is connected to your

HP all-in-one.

Note You must use the keypad on the phone to dial the number. Do not use the

keypad on the control panel of the HP all-in-one.

3 Do one of the following:

– If after dialing the number you hear fax tones, press Start Fax Black or Start

Fax Color within three seconds to send the fax.

– If the recipient answers the telephone, you can engage in a conversation

before sending your fax. Once you are ready to send your fax, press the Start

Fax Black or Start Fax Color button on the control panel.

The phone line will go silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.

Send a fax using redial

You can use redial to send a fax to the last fax number dialed from the control panel.
1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Press Redial/Pause.

The last number dialed appears in the control panel display.

3 Press Start Fax Black or Start Fax Color.

Send a fax using speed dials

You can quickly send a fax by pressing Speed Dial or a one-touch speed dial button on
the control panel. The one-touch speed dial buttons correspond to the first five speed­dial entries.

Speed-dial entries will not appear until you have set them up. For more information, see

Set up speed dialing.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Do one of the following:

– Press Speed Dial until the appropriate speed-dial entry appears. You can also

scroll through the speed-dial entries by pressing

– Press Speed Dial and then enter the speed-dial code by using the keypad on

the control panel.

– Press a one-touch speed dial button.

3 Press Start Fax Black or Start Fax Color.

or .

Schedule a fax

You can schedule a black-and-white fax to be sent later the same day (when phone
lines are not as busy or phone rates are lower, for example). When scheduling a fax,
the originals must be loaded in the document feeder tray and not on the glass. The
HP all-in-one automatically sends your fax when the specified time is reached.

You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

Note Load your originals in the document feeder tray, and not on the glass. This

feature is not supported if you load your originals on the glass.

2 In the Fax area, press Menu until How to Fax appears.
3

Press
4 Enter the send time by using the numeric keypad, and then press OK.
5 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears.
6 Press Start Fax Black.

The HP all-in-one sends the fax at the scheduled time and the scheduled time

appears on the control panel display.

User Guide 81

until Send Fax Later appears, and then press OK.

Use the fax features

Chapter 11

Cancel a scheduled fax

You can cancel a scheduled fax or one that is currently in progress. After you schedule a
fax, the scheduled time appears on the control panel display.

➔

After the scheduled time appears on the control panel display, press Cancel, and
then press 1.

The scheduled fax is cancelled.

Send a fax from memory

You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The HP all-in-one scans the originals into memory and sends them once it
is able to connect to the receiving fax machine. After the HP all-in-one scans the pages
into memory, you can immediately remove the originals from the document feeder tray.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

Note Load your originals in the document feeder tray, and not on the glass. This

2 In the Fax area, press Menu until How to Fax appears.
3

Press

4 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears.

5 Press Start Fax Black.

feature is not supported if you load your originals on the glass.

until Scan & Fax appears, and then press OK.

Use the fax features

Note If you press Start Fax Color, the fax will be sent in black and white and a

message appears on the control panel display.

The HP all-in-one scans the originals into memory and sends the fax when the
receiving fax machine is available. If you want to send all faxes with this setting,
change it to the default. For more information, see Set new default settings.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. This feature is useful when you want to use a calling card to charge
the call and you need to respond to tone prompts while dialing. It also allows you to dial
the number at your own pace, if necessary.

Note Make sure the volume is turned on, or you will not hear a dial tone. For

information, see Adjust the volume.

1 Load your originals face up in the document feeder tray with the top of the page on

the left. If you are sending a single-page fax, you can also load it on the glass.
2 Press Start Fax Black or Start Fax Color.
3 If your original is loaded on the glass, press 1.
4 After you hear the dial tone, enter the number by using the keypad on the control

panel.
5 Follow any prompts that might occur.

Your fax is sent when the receiving fax machine answers.

82 HP Officejet 6200 series all-in-one

Receive a fax

Your HP all-in-one can receive faxes automatically or manually, depending on the
answer mode that you set. If the light next to the Auto Answer button is on, your
HP all-in-one automatically answers incoming calls and receive faxes. If the light is off,
you need to receive faxes manually. For more information on the answer mode, see

Set up the HP all-in-one to receive faxes.

Note If you installed a photo print cartridge for printing photos, you might want to

replace it with the black print cartridge when receiving faxes. See Work with print

cartridges.

Set the number of rings before answering

You can specify how many rings should occur before your HP all-in-one automatically
answers the incoming call.

Note This setting only applies if your HP all-in-one is set to receive faxes

automatically.

The Rings to Answer setting is important if you have an answering machine on the
same phone line as your HP all-in-one. The answering machine must answer the call
before your HP all-in-one. The number of rings to answer for the HP all-in-one should
be greater than the number of rings to answer for the answering machine.

For example, set your answering machine to answer in 4 rings and your HP all-in-one to
answer in the maximum number of rings supported by your device. (The maximum
number of rings varies by country/region.) In this setup, the answering machine will
answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects
fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering
machine will record the incoming message.

Use the fax features

To set the number of rings before answering from the control panel

1 Press Setup.
2 Press 4, and then press 3.

This selects Basic Fax Setup and then selects Rings to Answer.
3 Enter the appropriate number of rings by using the keypad.
4 Press OK to accept the setting.

Receive a fax manually

If you set up your HP all-in-one to receive faxes manually (the Auto Answer light is off)
or you answer the phone and hear fax tones, use the instructions in this section to
receive faxes.

You can receive faxes manually from a phone that is:

● Directly connected to the HP all-in-one (on the "2-EXT" port)

● On the same phone line, but is not connected to the HP all-in-one

1 Make sure the HP all-in-one is turned on and you have paper loaded in the input

tray.
2 Remove any originals from the document feeder tray.
3 Set the Rings to Answer setting to a high number to allow you to answer the

incoming call before the HP all-in-one answers. Or, set your HP all-in-one to

answer faxes manually.

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Chapter 11

For information on setting the number of rings to answer, see Set the number of

rings before answering. For information on setting the HP all-in-one to answer

faxes manually, see Set the answer mode.

4 Do one of the following:

– If your phone is on the same phone line (but not plugged into the back of the

HP all-in-one) and you hear fax tones from a sending fax machine, wait 5 - 10
seconds before pressing 1 2 3 on your phone. If the HP all-in-one does not
begin receiving the fax, wait several more seconds and press 1 2 3 again.

Note When the HP all-in-one receives an incoming call, it displays Ringing

on the control panel display. If you pick up the phone, Phone Off Hook
appears after a few seconds. You must wait until Phone Off Hook
appears before pressing 1 2 3 on your phone or you will not be able to
receive the fax.

– If your phone is plugged directly into the back of the HP all-in-one and you

hear fax tones from a sending fax machine, press the Start Fax Black or

Start Fax Color button on the control panel. Then, press 2 to receive the fax.

– If you are currently on the phone with the sender using a phone connected to

the HP all-in-one, instruct them to press Start on their fax machine first. After
you hear fax tones from the sending fax machine, press the Start Fax Black
or Start Fax Color button on the control panel. Then, press 2 to receive the
fax.

Note If you press Start Fax Color but the sender sent the fax in black and

white, the HP all-in-one prints the fax in black and white.

Poll to receive a fax

Polling allows your HP all-in-one to ask another fax machine to send a fax that it has in
its queue. When you use the Poll to Receive feature, the HP all-in-one calls the
designated fax machine and requests the fax from it. The designated fax machine must
be set for polling and have a fax ready to send.

Note The HP all-in-one does not support polling pass codes. This is a security feature

Use the fax features

that requires the receiving fax machine (your HP all-in-one) to provide a pass
code to the device it is polling in order to receive the fax. Make sure the device
you are polling does not have a pass code set up (or changed the default pass
code) or the HP all-in-one will not be able to receive the fax.

1 In the Fax area, press Menu until How to Fax appears.
2

Press
3 Enter the fax number of the other fax machine.
4 Press Start Fax Black or Start Fax Color.

Note If you press Start Fax Color but the sender sent the fax in black and white,

until Poll to Receive appears, and then press OK.

the HP all-in-one prints the fax in black and white.

Set the date and time

You can set the date and time from the control panel. When a fax is transmitted, the
current date and time are printed along with the fax header. The date and time format is
based on the language and country/region setting.

84 HP Officejet 6200 series all-in-one

Note If your HP all-in-one loses power, you will need to reset the date and time.

1 Press Setup.
2 Press 4, and then press 1.

This selects Basic Fax Setup and then selects Date and Time.

3 Enter the month, day, and year by pressing the appropriate numbers on the

keypad. Depending on your country/region setting, you might enter the date in a
different order.
The underline cursor is presented initially beneath the first digit; it automatically
advances to the next digit when you press a button. The time prompt automatically

appears after you enter the last digit of the date.
4 Enter the hours and minutes.
5 If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM.

The new date and time settings appear on the control panel display.

Set the fax header

The fax header prints your name and fax number on the top of every fax you send. We
recommend that you set up the fax header by using the Fax Setup Wizard (Windows
users) or the Setup Assistant (Macintosh users) during the HP Image Zone software
installation.

You can also set up or change the fax header from the control panel.
The fax header information is required by law in many countries/regions.
1 Press Setup.

2 Press 4, and then press 2.

This selects Basic Fax Setup and then selects Fax Header.
3 Enter your personal or company name. You can enter up to 25 characters.

For information on entering text from the control panel, see Enter text and symbols.
4 Press OK.
5 Enter your fax number by using the numeric keypad. You can enter up to 19 digits.
6 Press OK.

Use the fax features

You might find it easier to enter fax header information by using the HP Director that
came with your HP Image Zone software. In addition to entering fax header
information, you can also enter cover page information that will be used when you send a
fax from your computer and attach a cover page. For more information, see the
onscreen HP Image Zone Help that came with your HP Image Zone software.

Enter text and symbols

You can enter text and symbols from the control panel by using the keypad on the
control panel when you set up speed-dial entries and the fax header information.

You can also enter symbols from the keypad when you dial a fax or phone number.
When the HP all-in-one dials the number, it will interpret the symbol and respond
accordingly. For example, if you enter a dash in the fax number, the HP all-in-one will
pause before dialing the remainder of the number. A pause is useful if you need to
access an outside line before dialing the fax number.

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Chapter 11

Enter text using the keypad on the control panel

You can enter text or symbols by using the keypad on the control panel.

● Press the keypad numbers that correspond to the letters of a name. For example,
the letters a, b, and c correspond to the number 2, as shown on the button below.

● Press a button multiple times to see the available characters.

Note Depending on your language and country/region setting, additional

characters might be available.

● After the correct letter appears, wait for the cursor to advance automatically to the
right, or press
Press the button multiple times until the correct letter appears. The first letter of a
word is automatically set to uppercase.

● To insert a space, press Space (#).

● To enter a pause, press Redial/Pause. A dash appears in the number sequence.

● To enter a symbol, such as @, press the Symbols (*) button repeatedly to scroll

through the list of available symbols: asterisk (*), dash (-), ampersand (&), period
(.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@),
underscore (_), plus (+), exclamation (!), semi colon (;), question (?), comma (,),
colon (:), percent (%), and approximation (~).

●

If you make a mistake, press

● After you are done entering text, press OK to store your entry.

. Press the number that corresponds to the next letter in the name.

to clear it, and then make the correct entry.

Print reports

You can set up your HP all-in-one to print error reports and confirmation reports
automatically for each fax you send and receive. You can also manually print system
reports as you need them; these reports provide useful system information about your
HP all-in-one.

Use the fax features

86 HP Officejet 6200 series all-in-one

By default, your HP all-in-one is set to print a report only if there is a problem with
sending or receiving a fax. A confirmation message that indicates whether a fax was
successfully sent appears briefly on the control panel display after each transaction.

Generate reports automatically

You can configure your HP all-in-one so that it automatically prints error and
confirmation reports.

Note If you need printed confirmation each time a fax is sent, follow these instructions

before sending any faxes and select Send Only.

1 Press Setup.
2 Press 2, and then press 1.

This selects Print Report and then selects Fax Report Setup.

3

Press
– Every Error: prints whenever there is any kind of fax error (default).

– Send Error: prints whenever there is a transmission error.

to scroll through the following report types:

– Receive Error: prints whenever there is a receiving error.
– Every Fax: confirms every time a fax is sent or received.
– Send Only: prints every time a fax is sent indicating whether the fax was

successfully sent or not.

– Off: does not print any error or confirmation reports.

4 Press OK to select the report.

Generate reports manually

You can manually generate reports about your HP all-in-one, such as the status of the
last fax you sent, a list of programmed speed-dial entries, or a self-test report for
diagnostic purposes.

1 Press Setup, and then press 2.

This selects Print Report.

2

Press
– 1: Fax Report Setup: prints the automatic fax reports as described in

– 2: Last Transaction: prints details of the last fax transaction.
– 3: Fax Log: prints a log of approximately the last 30 fax transactions.
– 4: Speed Dial List: prints a list of programmed speed-dial entries.
– 5: Self-Test Report: prints a report to assist you in diagnosing print and

3 Press OK to print the report.

to scroll through the following report types:

Generate reports automatically.

alignment problems. For more information, see Print a self-test report.

Set up speed dialing

You can assign speed-dial entries to fax numbers you use often. Use the one-touch
speed dial buttons on the control panel to send faxes quickly. You can also press

Speed Dial to scroll through and select from the list of speed-dial entries.

The first five speed-dial entries are automatically saved to the one-touch speed dial
buttons on the control panel.

For information on sending a fax using speed dials, see Send a fax using speed dials.

You can quickly and easily set up speed-dial entries from your computer by using the
HP Director that came with your HP Image Zone software. For more information, see
the onscreen HP Image Zone Help that came with your HP Image Zone software.

Use the fax features

Create speed-dial entries

You can create speed-dial entries for fax numbers that you use frequently.
1 Press Setup.

2 Press 3, and then press 1.

This selects Speed Dial Setup and then selects Individual Speed Dial.
The first unassigned speed-dial entry appears on the control panel display.

3

Press OK to select the displayed speed-dial entry. You can also press
select a another empty entry, and then press OK.

4 Enter the fax number to assign to that entry, and then press OK. You can enter up

to 49 digits.

Tip To enter a pause in the fax number, press Redial/Pause.

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Chapter 11

5 Enter the name, and then press OK. You can enter up to 13 characters.

For more information on entering text, see Enter text and symbols.

6 Press 1 if you want to set up another number, or press 2 if you are finished creating

speed-dial entries.

Create group speed-dial entries

You can create a group speed-dial entry that contains up to 48 individual speed-dial
entries. This allows you to send black-and-white faxes to specific groups of people by
using one speed-dial entry.

Note You can only send black-and-white faxes when sending a fax to groups. Very

Fine resolution is also not supported when using this feature.

You can only assign previously entered individual speed-dial numbers to a group.
Additionally, only individual speed-dial entries can be added; you can’t assign one group
to another group.

1 Press Setup.
2 Press 3, and then press 2.

This selects Speed Dial Setup and then selects Group Speed Dial.
The first unassigned speed-dial entry appears on the control panel display.

3

Press OK to select the displayed speed-dial entry. You can also press
select another empty entry, and then press OK.

4

Press
dial.

5 Press OK.
6 Press 1 to add another individual speed-dial entry, or press 2 if you are finished.
7 Enter the group speed-dial name, and then press OK.

For more information on entering text, see Enter text and symbols.

8 Press 1 to add another group, or press 2 if you are finished.

or to select an individual speed-dial entry to add to the group speed

or to

Update speed-dial entries

You can change the phone number or name of an individual speed-dial entry.

Use the fax features

88 HP Officejet 6200 series all-in-one

Note If the individual speed-dial entry is also a part of a speed-dial group, the speed-

dial group will reflect any updates made to the individual speed-dial entry.

1 Press Setup.
2 Press 3, and then press 1.

This selects Speed Dial Setup and then selects Individual Speed Dial.

3

Press

or to scroll through the speed-dial entries, and then press OK to select

the appropriate entry.

4

When the current fax number appears, press

to erase it.
5 Enter the new fax number.
6 Press OK to save the new number.
7 Enter the new name.

For more information on using entering text, see Enter text and symbols.
8 Press OK.
9 Press 1 to update another speed-dial entry, or press 2 when you are finished.

Delete speed-dial entries

You can delete an individual or group speed-dial entry. If you delete an individual
speed-dial entry that is included in a group speed dial, it will be deleted from the group
as well.

1 Press Setup.
2 Press 3, and then press 3 again.

This selects Speed Dial Setup and then selects Delete Speed Dial.

3

Press
press OK to delete it. You can also enter the speed-dial code by using the keypad
on the control panel.

or until the speed-dial entry that you want to delete appears, and then

Change the fax resolution and lighter/darker settings

You can change the Fax Resolution and Lighter/Darker settings for documents that
you are faxing.

Change the fax resolution

The Fax Resolution setting affects the transmission speed and quality of faxed black­and-white documents. The HP all-in-one sends faxes at the highest resolution
supported by the receiving fax machine. You can only change the resolution for faxes
that you are sending in black and white. All color faxes will be sent using Fine
resolution. The following resolution settings are available:

● Fine: provides high-quality text suitable for faxing most documents. This is the
default setting.

● Very Fine: provides the best quality fax when you are faxing documents with very
fine detail. If you choose Very Fine, be aware that the faxing process takes longer
to complete and you can only send black-and-white faxes using this resolution. If
you send a color fax, it will be sent using Fine resolution instead.

● Photo: provides the best quality fax when sending photographs. If you choose

Photo, be aware that the faxing process takes longer to complete. When faxing

photographs, we recommend that you choose Photo.

● Standard: provides the fastest possible fax transmission with the lowest quality.

This setting returns to the default setting after the job has been completed, unless you
set your changes as the default. For information, see Set new default settings.

Use the fax features

To change the resolution from the control panel

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears.

3 In the Fax area, press Menu until Fax Resolution appears.
4

Press

5 Press Start Fax Black.

Note If you press Start Fax Color, the fax will be sent using the Fine setting.

Your fax is sent with the Fax Resolution setting you selected. If you want to send
all faxes with this setting, change it to the default. For more information, see Set

new default settings.

User Guide 89

to select a resolution setting.

Chapter 11

Change the lighter/darker setting

You can change the contrast of a fax to be darker or lighter than the original. This
feature is useful if you are faxing a document that is faded, washed out, or handwritten.
You can darken the original by adjusting the contrast.

This setting returns to the default setting after the job has been completed, unless you
set your changes as the default. For information, see Set new default settings.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears.
3 In the Fax area, press Menu until Lighter/Darker appears.
4

Press

The indicator moves to the left or right as you press an arrow.
5 Press Start Fax Black or Start Fax Color.

Your fax is sent with the Lighter/Darker setting you selected. If you want to send

all faxes with this setting, change it to the default. For more information, see Set

new default settings.

to lighten the fax or press to darken it.

Set new default settings

You can change the default value for the Fax Resolution, Lighter/Darker, and How to

Fax settings through the control panel.

1 Make your changes to the Fax Resolution, Lighter/Darker, or How to Fax

settings.
2 Press Menu until Set New Defaults appears.
3

Press

until Yes appears.

Set fax options

There are numerous fax options that you can set, such as controlling whether the
HP all-in-one redials a busy number automatically. When you make changes to the
following options, the new setting becomes the default. Review this section for

Use the fax features

90 HP Officejet 6200 series all-in-one

information on changing fax options.

Set the paper size for received faxes

You can select the paper size for received faxes. The paper size you select should
match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal
paper only.

Note If an incorrect paper size is loaded in the input tray when a fax is received, the

fax does not print and an error message appears on the control panel display.
Load letter, A4, or legal paper, and then press OK to print the fax.

1 Press Setup.
2 Press 4, and then press 4 again.

This selects Basic Fax Setup and then selects Fax Paper Size.
3

Press

to select an option, and then press OK.

Set tone or pulse dialing

You can set the dial mode for your HP all-in-one to either tone dialing or pulse dialing.
Most telephone systems work with either type of dialing. If your telephone system does
not require pulse dialing, we recommend using tone dialing. If you have a public
telephone system or a private branch exchange (PBX) system, you may need to select

Pulse Dialing. Contact your local telephone company if you are unsure which setting to

use.

Note If you select Pulse Dialing, some phone system features might not be available.

It can also take longer to dial a fax or phone number.

1 Press Setup.
2 Press 4, and then press 5.

This selects Basic Fax Setup and then selects Tone or Pulse Dialing.

3

Press

to select an option, and then press OK.

Adjust the volume

Your HP all-in-one provides three levels for adjusting the ring and speaker volume. The
ring volume is the volume of the phone rings. The speaker volume is the level of
everything else, such as the dial tones, fax tones, and button press beeps. The default
setting is Soft.

1 Press Setup.
2 Press 4, and then press 6.

This selects Basic Fax Setup and then selects Ring and Beep Volume.

3

Press

to select one of the options: Soft, Loud, or Off.

Note If you select Off, you will not hear a dial tone, fax tones, or incoming ring

tones.

4 Press OK.

Forward faxes to another number

You can set up your HP all-in-one to forward your faxes to another fax number. If a
color fax is received, the fax is forwarded in black and white.

Note When the HP all-in-one is forwarding your faxes, it will not print the faxes it

receives unless there was a problem. If the HP all-in-one is not able to forward
the fax to the designated fax machine (if it is not turned on, for example), the
HP all-in-one will print the fax and an error report.

We recommend that you verify the number you are forwarding to works. Send a test fax
to make sure the fax machine is able to receive your forwarded faxes.

To forward faxes from the control panel

1 Press Setup.
2 Press 4, and then press 7.

This selects Basic Fax Setup and then selects Fax Forwarding Black Only.

3

Press

4 At the prompt, enter the number of the fax machine that will receive the forwarded

faxes.

5 Press OK.

until On appears, and then press OK.

Use the fax features

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Chapter 11

Fax Forwarding appears on the control panel display.

Cancel fax forwarding

You can cancel your fax forwarding setup from the control panel.
You can cancel your fax forwarding setup from the control panel or the HP Director. If

you want to change the number of the fax machine you are forwarding your faxed to,
use the HP Director.

To cancel forward faxes from the control panel

➔

Press Cancel, and then press 1.

Fax forwarding is cancelled.

Change the answer ring pattern (distinctive ringing)

Many phone companies offer a distinctive ringing feature that allows you to have
several phone numbers on one phone line. When you subscribe to this service, each
number will have a different ring pattern. For example, you can have single, double, and
triple rings for the different numbers. You can set up your HP all-in-one to answer
incoming calls that have a specific ring pattern.

If you connect your HP all-in-one to a line with distinctive ringing, have your telephone
company assign one ring pattern to voice calls and another ring pattern to fax calls. We
recommend that you request double or triple rings for a fax number. When the HP all­in-one detects the specified ring pattern, it will answer the call and receive the fax.

For example, you might have your telephone company assign double rings to your fax
number and a single ring to your voice number. In this setup, set the Answer Ring

Pattern for your HP all-in-one to Double Rings. You can also set the Rings to Answer

setting to 3. When a call comes in with a double ring, the HP all-in-one answers it after
three rings and receives the fax.

If you do not have this service, use the default ring pattern, which is All Rings.

To change the answer ring pattern from the control panel

1 Verify that your HP all-in-one is set to answer fax calls automatically. For

Use the fax features

information, see Set the answer mode.
2 Press Setup.
3 Press 5, and then press 1.

This selects Advanced Fax Setup and then selects Answer Ring Pattern.
4

Press

When the phone rings with the ring pattern assigned to your fax phone line, the

HP all-in-one answers the call and receives the fax.

to select an option, and then press OK.

Redial a busy or unanswered number automatically

You can set your HP all-in-one to redial a busy or an unanswered number
automatically. The default setting for Busy Redial is Redial. The default setting for No

Answer Redial is No Redial.

1 Press Setup.
2 Do one of the following:

– To change the Busy Redial setting, press 5, and then press 2.

This selects Advanced Fax Setup and then selects Busy Redial.

– To change the No Answer Redial setting press 5, and then press 3.

92 HP Officejet 6200 series all-in-one

This selects Advanced Fax Setup and then selects No Answer Redial.

3

Press

4 Press OK.

to select Redial or No Redial.

Set automatic reduction for incoming faxes

This setting determines what your HP all-in-one does if it receives a fax that is too large
for the default paper size. With this setting turned on (the default), the image of the
incoming fax is reduced so that it fits on one page, if possible. With this feature turned
off, information that does not fit on the first page is printed on a second page.

Automatic Reduction is useful when you receive a legal-size fax and letter-size paper

is loaded in the input tray.
1 Press Setup.

2 Press 5, and then press 4.

This selects Advanced Fax Setup and then selects Automatic Reduction.

3

Press

4 Press OK.

to select Off or On.

Set backup fax reception

The HP all-in-one stores all received faxes in memory. If there is an error condition that
prevents the HP all-in-one from printing the faxes, Backup Fax Reception allows you
to continue receiving faxes. During the error condition, with Backup Fax Reception
enabled, the faxes are stored in memory.

For example, if the HP all-in-one is out of paper and Backup Fax Reception is
enabled, all received faxes are stored in memory. After you load more paper, you can
print the faxes. If you disable this feature, the HP all-in-one will not answer incoming fax
calls until the error condition is resolved.

Error conditions, such as the following, may prevent the HP all-in-one from printing
faxes:

● There is no paper loaded in the input tray

● There is a paper jam

● The print-carriage access door is open

● The print carriage is stalled

During normal operation (whether Backup Fax Reception is On or Off), the HP all-in­one stores all faxes in memory. After the memory becomes full, the HP all-in-one
overwrites the oldest, printed faxes as it receives new faxes. If you want to delete all the
faxes in memory, turn off the HP all-in-one by pressing the On button.

Use the fax features

Note If Backup Fax Reception is On and there is an error condition, the HP all-in-one

stores the faxes it receives in memory as "unprinted." All unprinted faxes remain
in memory until they are printed or deleted. When the memory becomes full of
unprinted faxes, the HP all-in-one will not receive any more fax calls until the
unprinted faxes are printed or deleted from memory. For information on printing
or deleting faxes from memory, see Reprint or delete the faxes in memory.

The default Backup Fax Reception setting is On.

To set backup fax reception from the control panel

1 Press Setup.
2 Press 5, and then press 5 again.

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Chapter 11

This selects Advanced Fax Setup and then selects Backup Fax Reception.
3

Press

to select On or Off.

4 Press OK.

Use error correction mode

Error Correction Mode (ECM) eliminates data that is lost due to poor phone lines by

detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is on.
Turn ECM off only if it increases phone charges substantially, and you can accept
poorer quality in exchange for reduced charges.

The following rules apply to ECM:

● If you turn ECM off, this applies only to faxes that you send. This does not apply to

faxes that you receive.

● If you turn ECM off, set the Fax Speed to Medium. If the Fax Speed is set to Fast,

the fax will automatically be sent with ECM on. For information on changing the Fax

Speed, see Set the fax speed.

● If you send a fax in color, the fax will be sent with ECM on, regardless of the option

currently set.

To change the ECM setting from the control panel

1 Press Setup.
2 Press 5, and then press 6.

This selects Advanced Fax Setup and then selects Error Correction Mode.
3

Press
4 Press OK.

to select Off or On.

Set the fax speed

You can set the fax speed used to communicate between your HP all-in-one and other
fax machines when sending and receiving faxes. The default fax speed is Fast.

Use the fax features

94 HP Officejet 6200 series all-in-one

If you use one of the following, setting the fax speed to a slower speed might be
required:

● An Internet phone service

● A PBX system

● Fax over Internet Protocol (FoIP)

● An integrated services digital network (ISDN) service

If you experience problems sending and receiving faxes, you might want to try setting
the Fax Speed setting to Medium or Slow. The following table provides the available
fax speed settings.

Fax speed setting

Fax speed

Fast v.34 (33600 baud)

Medium v.17 (14400 baud)

Slow v.29 (9600 baud)

To set the fax speed from the control panel

1 Press Setup.
2 Press 5, and then press 7.

This selects Advanced Fax Setup and then selects Fax Speed.

3

Press

to select an option, and then press OK.

Reprint or delete the faxes in memory

You can reprint or delete the faxes stored in memory. You might need to reprint a fax in
memory if your HP all-in-one runs out of paper while receiving a fax. Or, if the memory
of the HP all-in-one becomes full, you might need to clear it in order to continue
receiving faxes.

Note The HP all-in-one stores all faxes it receives in memory, even when the faxes are

printed. This allows you to reprint the faxes later, if needed. After the memory
becomes full, the HP all-in-one overwrites the oldest, printed faxes as it receives
new faxes.

To reprint faxes in memory from the control panel

1 Make sure you have paper loaded in the input tray.
2 Press Setup.
3 Press 6, and then press 4.

This selects Tools and then selects Reprint Faxes in Memory.
The faxes are printed in the reverse order they were received with the most
recently received fax printed first, and so on.

4 If you do not need a fax that is printing, press Cancel.

The HP all-in-one begins printing the next fax in memory.

Note You will need to press Cancel for each stored fax in order to stop it from

printing.

Use the fax features

To delete all the faxes in memory from the control panel

➔

To delete all the faxes from memory, turn off the HP all-in-one by pressing the On
button.

All faxes stored in memory will be deleted from memory after you turn off the power to
your HP all-in-one.

Fax over the Internet

You may subscribe to a low cost phone service that allows you to send and receive
faxes with your HP all-in-one by using the Internet. This method is called Fax over
Internet Protocol (FoIP). You probably use a FoIP service (provided by your telephone
company) if you:

● Dial a special access code along with the fax number, or

● Have an IP converter box that connects to the Internet and provides analog phone

ports for the fax connection.

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Chapter 11

Note You can only send and receive faxes by connecting a phone cord to the port

labeled "1-LINE" on the HP all-in-one and not from the Ethernet port. This means
that your connection to the Internet must be done either through a converter box
(which supplies regular analog phone jacks for fax connections) or your
telephone company.

The FoIP service might not work properly when the HP all-in-one is sending and
receiving faxes at high speed (33600bps). If you experience problems sending and
receiving faxes, use a slower fax speed. You can do this by changing the Fax Speed
setting from High (the default) to Medium. For information on changing this setting, see

Set the fax speed.

You should also check with your telephone company to make sure their Internet phone
service supports faxing. If they do not support faxing, you will not be able to send and
receive faxes through the Internet.

Stop faxing

You can cancel a fax you are sending or receiving at any time.

To stop faxing from the control panel

➔

Press Cancel on the control panel to stop a fax you are sending or receiving. Look

for the Fax Cancelled message on the control panel display. If it does not appear,

press Cancel again.

The HP all-in-one prints any pages it has already started printing and then cancels

the remainder of the fax. This can take a few moments.

Use the fax features

To cancel a number you are dialing

➔

Press Cancel to cancel a number you are currently dialing.

96 HP Officejet 6200 series all-in-one

12

Use HP Instant Share

HP Instant Share makes it easy to share photos with family and friends. Just scan a
photo, select a destination for your photo, and then send the photo on its way. You can
even upload your photos to an online photo album or an online photo finishing service.
Availability of services varies by country/region.

With HP Instant Share E-mail, family and friends always get photos they can view: no
more large downloads or images that are too big to open. An e-mail message with
thumbnail images of your photos is sent with a link to a secure Web page where family
and friends can easily view, share, print, and save the photos.

Overview

If your HP all-in-one is USB-connected, you can share photos with friends and relatives
using your device and the HP software installed on your computer. If you have a
Windows-based computer, use the HP Image Zone software; if you have a Macintosh,
use the HP Instant Share client application software.

Note A USB-connected device is an HP All-in-One that is connected to a computer by

means of a USB cable and relies on the computer for access to the Internet.

Use HP Instant Share to send images from your HP all-in-one to a destination of your
choice. The destination, for example, can be an e-mail address, an online photo album,
or an online photo finishing service. Availability of services varies by country/region.

Note You can also send images to a friend or relative's network-connected HP All-in-

One or photo printer. To send to a device, you must have an HP Passport user ID
and password. The receiving device must be set up and registered with
HP Instant Share. You will also need to obtain the name the recipient assigned to
the receiving device. Further instructions are provided in step 6 in Send images

using your HP all-in-one.

Get started

You must have the following to use HP Instant Share with your HP all-in-one:

● An HP all-in-one connected to a computer with a USB cable

● Internet access through the computer to which the HP all-in-one is connected

● HP Image Zone software installed on your computer. Macintosh users will find that

the HP Instant Share client application software is also installed.

Once you have set up your HP all-in-one and installed the HP Image Zone software,
you are ready to start sharing photos using HP Instant Share. For more information on
setting up your HP all-in-one, see the Setup Guide that came with your device.

User Guide 97

Use HP Instant Share