HP Jornada 420 User Manual

Download

Page 1

HP P JJornada

420 0 PPalm-size e PPC

Users s GGuide

Part number F1255-90002

Printed in Singapore

Edition 1

Page 2

ii Hewlett-Packard Jornada 420 Palm-size PC

This manual and any examples contained herein are provided “as is” and are subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. HewlettPackard Co. shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein.

The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of consumers.

© Hewlett-Packard Co. 1999. All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of Hewlett-Packard Company, except as allowed under the copyright laws.

The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of HewlettPackard Co. is also prohibited.

Microsoft, MS, ActiveSync, Active Desktop, Outlook, Windows, Windows NT, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation.

CIC and Jot are registered trademarks or trademarks of Communication Intelligence Corporation.

BSQUARE and bTask are either registered trademarks or trademarks of BSQUARE Corporation. OmniSolve is copyright 1998-99 LandWare Inc. with all rights reserved. LandWare is a trademark of LandWare, Inc.

EZOS, EZOS EzExplorer, EzExplorer are either registered trademarks or trademarks of EZOS S.A. in Belgium and/or other countries.

Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961

Page 3

Table e oof f CContents

..........

...........

............

.....

.............

........

.....

Table of Contents |

iii

Chapter

Chapter 2 | Setting up

Chapter 3 | Learning the basics

Chapter 4 | Connecting to a desktop PC

Chapter 5 | Sending and receiving e-mail

1 | Welcome

Taking inventory ............................................................1

Using the manual ...........................................................2

Using HP Jornada’s built-in programs..........................3

Finding more information ..............................................5

Registering the HP Jornada ................................

Understanding conventions ...........................................6

Identifying the hardware features ................................8

Setting up for the first time .........................................11

Managing battery power ..............................................16

Caring for the HP Jornada................................

Turning the HP Jornada 420 on and off .....................21

Locking the hardware buttons................................

Using the hard icons.....................................................22

Using the Active Desktop................................

Using the Start Menu and taskbar..............................24

Using the command bar ...............................................25

Typing, writing, and drawing on the HP Jornada......25

Finding files and documents................................

Finding information .....................................................29

Viewing information.....................................................29

Adjusting settings.........................................................30

Using HP settings.........................................................31

Learning the shortcuts.................................................36

Connecting for the first time................................

Connecting and disconnecting ................................

Connecting by infrared.................................................47

Connecting to another PC............................................48

Browsing the HP Jornada desktop ..............................49

Synchronizing data.......................................................50

Using channels..............................................................52

Transferring files..........................................................54

Printing .........................................................................54

Synchronizing messages ..............................................55

Using Windows CE Inbox Transfer.............................56

...........................................................

.........................................................

................................

..............................

39 46

Page 4

iv Hewlett-Packard Jornada 420 Palm-size PC

............

.....................

.......................

.......

..........................

....

.......

...............

.......

........

................

....

..........

................................

Sending and receiving messages using a dial-up

connection .....................................................................57

Setting up an Ethernet connection..............................60

Using Inbox...................................................................61

Sending and receiving CompuServe e-mail ................65

Chapter 6 | Staying Organized

Scheduling meetings and appointments

Tracking friends and colleagues ..................................70

Keeping a to-do list................................

Recording voice memos ................................................72

Chapter 7 | Getting down to business

Creating notes and drawings................................

Using bTask ..................................................................82

Using OmniSolve ................................

Backing up and restoring data ................................

Customizing the HP Jornada................................

Chapter 8 | Troubleshooting

Troubleshooting basic problems ..................................95

Troubleshooting remote connections...........................97

Troubleshooting viewing problems..............................98

Resetting ................................................................

Chapter 9 | Warranty, support, and service

Chapter 9 | Warranty, support, and service Appendix A | Jot Character Recognizer

Appendix A | Jot Character Recognizer

Areas of the Input Panel ............................................110

Symbols ................................................................

Help Writing Characters............................................112

Options ................................................................

Natural Character Set................................

Simplified Uppercase Character Set .........................119

Appendix

Appendix PC devices

PC devices

Index

Index HP software product license agreement

HP software product license agreement

B | Migrating data from nonWindows CE HP handheld

................................................................

Translating appointment data...................................129

Translating Phone Book data ....................................130

................................................................

Use

Copies and adaptations ..............................................139

Ownership...................................................................140

Transfer of rights in software ....................................140

HP shrink-wrap license terms ...................................141

................................

....................................

................................

............................

................................

...............................

...............................................139

83 83 86

103 109

111

112 112

129

133 139

Page 5

Chapter 1 | Welcome | 1

1 1 | | WWelcome

The Hewlett-Packard Jornada 420 Palm-size PC (P/PC) is a mobile computer running the Microsoft® Windows® CE operating system. It allows you to store your business and personal information, manage your appointments and contacts, and check e-mail while on the road. It then allows you to upload updated information to your desktop or notebook PC after returning to the office.

In addition to Microsoft Windows products, the HP Jornada has built-in programs from Hewlett-Packard, BSQUARE™, and LandWare that help you manage the system, manage tasks, and perform financial calculations. It also allows you to load programs from the HP Jornada compact disk.

This chapter includes the following:

An inventory list of the HP Jornada package

A description of the contents of this User’s Guide

An overview of built-in programs

Taking g iinventory

The HP Jornada package includes the following items:

HP Jornada 420 and stylus

HP Jornada battery

AC adapter, DC cable, and power cable

Sync cable

Cradle

HP Jornada Quick Start Card—A guide to getting started quickly with the HP Jornada

Page 6

2 Hewlett-Packard Jornada 420 Palm-siz e PC

Desktop Software for Microsoft Windows CE compact disk— Contains Microsoft Windows CE Services, plus software and system updates for both the HP Jornada and desktop PC

HP Jornada compact disk—Programs that can be loaded onto the HP Jornada

Documentation pack—This User’s Guide and the Regulatory Information Leaflet

HP Jornada Accessory Guide—Information on accessories and products that can help you get the most from the HP Jornada

Using g tthe e mmanual

This User’s Guide is designed to help you use your HP Jornada quickly and easily. Although great care has been taken to ensure the accuracy of procedures and screen art, some actual screens may be different than the ones that appear in this User’s Guide.

This guide includes the following chapters:

Chapter 1, Welcome—Contains an overview of the HP Jornada’s built-in applications, where to find more information, and conventions used in this guide.

Chapter 2, Setting up—Explains the hardware features, how to set up and care for the HP Jornada, and how to manage the battery power.

Chapter 3, Learning the basics—Describes how to turn the HP Jornada on and off, reconfigure the hard icons, work with the Start menu and taskbar, and adjust settings. Also includes tips and shortcuts to help you work faster.

Chapter 4, Connecting to a desktop PC —Explains how to install Windows CE Services on your desktop or notebook PC, how to transfer files, how to synchronize data, e-mail messages, and channels, and how to print.

Chapter 5, Sending and receiving e-mail—Describes how to use Inbox.

Chapter 6, Staying organized—Explains how to use the HP Jornada to manage your calendar and address book and describes to-do lists, alarms, and reminders.

Chapter 7, Getting down to business—Describes Microsoft Note Taker ®, bTask from BSQUARE, and

Page 7

Chapter 1 | Welcome | 3

OmniSolve from LandWare. Also explains how to back up and restore data, and how to customize the HP Jornada.

Chapter 8, Troubleshooting—Contains tips and procedures to follow when things do not work quite as you expected, and explains how to reset the HP Jornada.

Chapter 9, Warranty, support, and service—Explains the warranty and how to get service.

Appendix A, Jot Character Recognizer—Describes how to use the Jot character recognizer, and shows how and where to draw characters on the screen for each of the two character sets: the Natural Character Set and the Simplified Uppercase Character Set.

Appendix B, Migrating data from non–Windows CE HP handheld PC devices—Describes how to use the HP PIM Translation Utility to transfer PIM data from a non–Windows CE HP organizer or Palmtop PC to the HP Jornada.

Using g HHP P JJornadas s bbuilt-in n pprograms

This section lists the HP Jornada’s built-in programs. These programs are installed in ROM and cannot be erased or removed.

Calendar—Keeps track of important dates and events, and helps manage your schedule.

Tasks—Keeps track of to-do lists. Allows you to set an alarm or a reminder.

Contacts—Stores names, addresses, and telephone numbers. When you update your contacts list, you can synchronize it with your desktop PC, so that contacts are always up to date.

Inbox—Sends and receives e-mail messages. Also synchronizes with Microsoft Outlook or Microsoft Exchange on your desktop PC.

EZOS EzExplorer—Finds files and documents on the P/PC.

bTask from BSQUARE—Allows you to switch between applications or view the ones currently running. It also allows you to close applications with a single step.

Note Taker—Allows you to jot quick notes or to create sketches while in a meeting.

Page 8

4 Hewlett-Packard Jornada 420 Palm-siz e PC

Voice Recorder—Records reminders or vital information when there is no time to type. The dedicated Record button allows you to record messages with one hand.

Channels—Downloads Web information to the HP Jornada so that it can be viewed offline.

Connections—Sets up connections for communications with other computers or the Internet.

ActiveSync™—Synchronizes the HP Jornada with your desktop or notebook PC over a network or dial-up connection from a remote location.

PC Link—Establishes the connection between the HP Jornada and desktop PC partner.

Calculator—Performs simple calculations in an on-screen calculator. Allows you to copy the results to any open document.

OmniSolve from LandWare—Performs complex mathematical and business calculations.

HP settings—Adjusts and stores up to three settings for the display, sets a password, and displays memory usage.

HP backup—Backs up Contacts, Calendar, and Tasks data or your entire P/PC to a CompactFlash Memory Card.

Find—Searches for appointments, channel items, contacts, mail messages, Note Taker notes, tasks, or voice recordings.

Help—Gives you access to online help.

Solitaire—Passes the time at the airport, on the train, or during a not-so-interesting meeting or lecture.

Settings—Adjusts settings for buttons, communications, the stylus, and more.

Page 9

Chapter 1 | Welcome | 5

Finding g mmore e iinformation

The following table is a guide to the different types of information available to help you use the HP Jornada. Although this book introduces the programs on your P/PC, it does not describe them completely. For more information, see the comprehensive online Help for each program.

Information Source

Programs This User’s Guide.

–or–

Synchronizing and exchanging files with a desktop PC (including information on connecting while traveling)

Toolbar buttons and dialog box items

Troubleshooting information on connections

Online Help on your P/PC. Tap and then

This User’s Guide. –or– Online Help on your P/PC. Tap

and then –or– Windows CE Services online Help on

your desktop PC. In the Mobile Devices window, click click

Windows CE Services Help

Topics

Tap and hold on a toolbar button or dialog box item to see its name or a short description. Drag off the toolbar button or item before lifting to avoid activating it.

Windows CE Services online Help on your desktop computer. In the Mobile Devices window, click

Windows CE Services Help Topics

Help

Start

, and then

, then

Up-to-date information on Windows CE–based devices

http://www.microsoft.com/windowsce.

Page 10

6 Hewlett-Packard Jornada 420 Palm-siz e PC

Information on this release of Windows CE

The complete text of this User’s Guide is also available on the Hewlett-Packard Web site at www.hp.com/jornada. You can download the User’s Guide to your desktop PC and view it using the Adobe™ Acrobat Reader, available from the Adobe Web site at www.adobe.com.

The Release Notes on your desktop computer. Click

Programs, Microsoft Windows CE Services Notes

, and then click

Start

, point to

Release

Registering g tthe e HHP P JJornada

To register the HP Jornada, go to www.hp.com/jornada.

Understanding g cconventions

This User’s Guide includes visual cues to help you find tips and warnings.

A shortcut, another way to do something, or expanded information about the topic.

Caution or warning information about the topic. This is important information that should be observed to prevent loss of data or damage to the HP Jornada.

Page 11

2 2 | | SSetting g uup

This chapter includes instructions to help you:

identify hardware features

set up the HP Jornada for the first time

manage battery power

care for the HP Jornada

Chapter 2 | Setting up | 7

Page 12

8 Hewlett-Packard Jornada 420 Palm-siz e PC

Identifying g tthe e hhardware e ffeatures

The views below introduce you to the connectors, ports, and other features of the HP Jornada.

Front view of the HP Jornada

1. AC Charging LED—When connected to AC power, this LED glows with one of two colors:

Amber—Indicates that the battery is charging (connected to AC power).

Green—Indicates that the battery is fully charged.

2. Notification LED—Blinks red when you have an appointment. Glows red when you are recording.

3. Infrared port (IrDA–compliant transceiver)— Enables you to send and receive files by infrared beam between P/PCs, between the P/PC and a Handheld PC (H/PC), or between the P/PC and a desktop PC. (For more information, see “Connecting by infrared” on page 47.)

4. Microphone—Allows you to record voice memos.

Page 13

Chapter 2 | Setting up | 9

5. Record button—Starts the Voice Recorder. When held, turns on the P/PC when it is off, and records until the button is released.

6. Action button—Pressing this button selects the highlighted item. Rocking this button allows you to scroll (also referred to as Up/Down control).

7. Exit button—Exits dialog windows and menus.

8. Start button—Displays the

menu. Also turns on

Start

the P/PC when it is off, and, if held, brings up HP settings.

9. Earphone jack—Accepts a plug for standard earphones.

10. Battery door release—When pressed with the stylus, releases the battery door.

11. Battery door—Slides down when the battery door release is pressed. Open only when replacing the battery.

12. Hard icon panel—Allows one-touch access to four applications. By default, the applications are Contacts, Calendar, Tasks, and OmniSolve, but these can be reconfigured. To do this, tap menu, tap

Buttons

, tap the

Settings

Program

from the

Start

tab, and then

follow the directions on the control panel.

13. Power on/off button—Press to power on and off.

14. Display cover—Open the display cover when you want to tap the screen.

Page 14

10 Hewlett-Packard Jornada 420 Palm-size PC

Back view of the HP Jornada

15. CompactFlash Type I and II Card slot—Enables you to add memory or use accessories on CompactFlash Cards. (For a list of recommended accessory cards, go to the Hewlett-Packard Web site at www.hp.com/jornada.)

16. Stylus—Use the stylus as a mouse substitute. For example, tap to select a button or menu item, double-tap to open an application, drag the stylus across words or items to select them.

17. Reset button—Restarts the HP Jornada. For more information about soft and full resets, see “Resetting” on page 99.

18. Audio speaker—Lets you listen to system sounds or voice memos.

19. P/PC connector —Connects the P/PC to the cradle.

Page 15

Chapter 2 | Setting up | 11

Setting g uup p ffor r tthe e ffirst tt time

As part of the setup process, you:

install the battery

connect the AC adapter

start the HP Jornada

complete the Windows CE Welcome Wizard

Follow the steps described below in the order they are presented.

Installing the battery

The battery powers the HP Jornada when it is not connected to AC power. The battery fits into a compartment on the bottom of the HP Jornada, as shown in the diagram. The switch on the battery does not have any electrical function.

When the battery is drained, you can flip the switch so that the red dot shows to indicate this battery needs to be recharged. This can be convenient if you have more batteries.

Page 16

12 Hewlett-Packard Jornada 420 Palm-size PC

This view of the left side of the HP Jornada shows how to

insert the battery.

To install the battery

1. Release the battery door by pushing the stylus into the small hole above the door. Then, slide the door down and off.

2. Slide the battery into the battery slot. If the battery does not slide in easily, check the battery orientation and try again. If you are putting the battery in correctly, you do not need to force it.

3. Replace the battery door, and slide it up until it snaps shut.

After you install the battery, the HP Jornada turns on automatically. Before using your P/PC on battery power, though, you should charge the battery by connecting the AC adapter. You can use the P/PC while charging. Charging the battery takes approximately 3 to 4 hours. For information on connecting the AC adapter, read the next sections.

Page 17

Chapter 2 | Setting up | 13

The rechargeable backup battery is a permanent part of the HP Jornada, so you do not need to install or replace it.

The backup battery is charged automatically when the P/PC is connected to AC power.

Make sure you connect to AC power to charge as soon as you see a backup battery low warning.

Do NOT replace your main battery when the backup battery is low.

Using the cradle

The views below show the features of the cradle and how the P/PC docks with it.

1. Release buttons—To release the HP Jornada from the cradle, press the buttons on both sides of the cradle.

2. Connector to the P/PC—Connects the cradle to the P/PC.

Page 18

14 Hewlett-Packard Jornada 420 Palm-size PC

Back view of the cradle.

1. DC jack—Connects the P/PC to AC power, which also charges both the main and backup batteries.

2. Serial port (RS-232C)—Connects the HP Jornada to your desktop PC to transfer files or to synchronize data. (For more information, see “Connecting for the first time” on page 39.)

The HP Jornada must be in its cradle in order to connect to an AC adapter or to a PC.

Connecting the AC adapter

You can operate the HP Jornada on AC power using the AC adapter and cradle. The AC adapter accepts voltages from 100 V to 240 V, so you can use it anywhere in the world. However, you may need a plug adapter to accommodate different electrical outlets.

When the HP Jornada is connected to AC power, the main battery and backup battery are charged automatically. The AC Charging LED indicates the charging status of the main battery:

Amber—Indicates that the battery is charging (connected to AC power).

Green—Indicates that the battery is fully charged.

The AC Charging LED is illuminated only if the P/PC is connected to AC power.

A dialog box pops up when the backup battery power is low. Connect to AC power immediately to recharge the backup battery.

Page 19

Chapter 2 | Setting up | 15

The AC adapter includes three parts: the power cable, the

adapter, and the DC cable.

To connect to AC power

1. Plug the DC cable into the back of the cradle.

2. Connect the DC cable to the AC adapter.

3. Connect the power cable to the AC adapter.

4. Plug the power cable into an AC power outlet.

5. Put the HP Jornada into its cradle.

Use the AC adapter to plug the HP Jornada into external power whenever possible, especially when connecting to a desktop PC or other peripheral, or when letting the LED indicator flash for extended time periods. For more information, see “Managing battery power” later in this chapter.

Running the Welcome Wizard

After you install the battery, the HP Jornada turns on automatically. At startup, the Hewlett-Packard welcome screen appears. Then, after a few moments, the Windows CE Welcome Wizard begins. The Welcome Wizard leads you through calibrating the stylus, setting your home city, and then setting the World Clock.

The display cover must be open when you tap the screen.

Page 20

16 Hewlett-Packard Jornada 420 Palm-size PC

Managing g bbattery y ppower

Because the data and files you save on the HP Jornada are stored in RAM, it is extremely important that you maintain a continuous power supply to the HP Jornada at all times. If the HP Jornada runs out of power, all information you have entered is lost. Although the Windows CE operating system and programs are stored in ROM and cannot be erased, any custom settings and programs you have added are lost.

When taking out the battery, keep in mind that when the P/PC is without power, data retention is guaranteed for only 1 minute. You do not need to take out the main battery except to replace it with a spare battery (F1287A).

The HP Jornada uses a rechargeable lithium-ion battery, which supplies power whenever the P/PC is not connected to AC power. Under normal operating conditions, the battery should last for up to 6 hours of continuous use without recharging. Battery life varies, however, depending on how you use the P/PC.

You should respond immediately when a message warning of low battery power is displayed. When the battery power is low, simply connect the HP Jornada to AC power to recharge.

Using the Power control panel

The Power control panel displays information about the current state of your battery and allows you to control options that can conserve battery power.

To open the Power control panel

1. Tap the

Power

menu, read “Using the Start Menu and taskbar” on page

24. –or– If the power plug icon is on the taskbar, double-tap it.

2. Tap the

button, tap

Start

. If you are not familiar with using the Start

Status, Power

Settings

, or

Dimming

, and then tap

tab.

Page 21

Chapter 2 | Setting up | 17

3. Select your preferences. For more information, read the following paragraphs, or tap the

Help

button.

4. Tap OK to save the changes and exit, or tap the button (X in the upper right corner) to abandon the changes.

Status tab

The

Status

batteries.

tab displays the status of the main and backup

Status tab

Page 22

18 Hewlett-Packard Jornada 420 Palm-size PC

Power tab

The

Power

suspends operation to help maximize battery life:

tab lets you customize how and when your P/PC

Touch screen to power On

P/PC to awake from suspend mode when you tap the screen or hard icon panel.

Suspend while on battery power

power, your P/PC automatically suspends operation after a period of continuous idle time while running on battery power. Select the amount of idle time from the dropdown list.

Enable suspend while on AC line power

option to automatically suspend operation after a period of continuous idle time while running on AC power. Select the amount of idle time from the dropdown list.

The

Touch screen to power On

When you uncheck this option, you are no longer able to use the hard icon panel to power on the P/PC.

—Select this option to allow your

—To conserve battery

—Select this

option is checked by default.

Power tab

Page 23

Dimming tab

The

Dimming

conserve battery power:

tab lets you control backlight dimming to help

Chapter 2 | Setting up | 19

Automatically dim while on Battery Power

battery power, select this option to automatically dim the backlight after a period of continuous idle time while running on battery power. Select the amount of idle time from the dropdown list.

Automatically dim while on AC Power

to automatically dim the backlight after a period of continuous idle time while running on AC power. Select the amount of idle time from the dropdown list.

—To conserve

—Select this option

Dimming tab

Conserving battery power

The following tips can conserve battery power, ensuring the longest use of your P/PC between charges:

Shorten auto-suspend time. To set auto-suspend time: from the

Power

Start

tab.

menu, tap

Settings

, tap

Power

, and then tap the

Page 24

20 Hewlett-Packard Jornada 420 Palm-size PC

Set the display to dim automatically after a short time. To set dimming: from the and then tap the

Minimize brightness and use contrast to increase readability. To set brightness and contrast: from the

HP settings

“Using HP settings” on page 31.

Turn off sounds you do not need or mute the system speaker. To mute sounds: from the more information about HP settings, see “Using HP settings” on page 31.

Connect to AC power when connected to any peripherals requiring power.

Connect to AC power when connected to your desktop PC.

Start

Dimming

. For more information about HP settings, see

Caring ffor r tthe e HHP P JJornada

Follow these suggestions for long and trouble-free use.

To clean the screen, wipe it with a damp, lint-free cloth.

Do not drop the HP Jornada. Accidental damage is not covered under the Hewlett-Packard express warranty.

menu, tap

tab.

menu, tap

Start

Settings

Start

HP settings

, tap

Power

menu, tap

. For

Radiated interference from other electronic equipment may affect the appearance of the display. To return the display to normal, remove the P/PC from the source of the interference.

The HP Jornada is designed to operate at temperatures between 0 to 40 ºC (32 to 104 ºF). It is designed to maintain data at temperatures between 0 to 55 ºC (32 to 131 ºF).

Subjecting the P/PC to temperatures outside those ranges may damage the P/PC or result in loss of data. Be especially careful not to leave the HP Jornada in direct sunlight or in a car where temperatures can rise to harmful levels.

Page 25

Chapter 3 | Learning the basics | 21

3 3 | | LLearning g tthe e bbasics

This chapter describes the following:

turning the HP Jornada on and off

using and reconfiguring the hard icons

working with the Start menu, taskbar, command bar, and online help

adjusting settings, such as volume and the world clock

using shortcuts to help you work faster

Turning g tthe e HHP P JJornada a 4420 0 oon n aand od off

The HP Jornada does not need to be started up or shut down; you can start working immediately by pressing the On/Off button at the lower right corner of the P/PC. When you are finished, turn off the HP Jornada by pressing the On/Off button. Turning off the HP Jornada simply suspends operation. When you turn it on again, you can start working where you left off.

You can also turn on the HP Jornada in the following ways:

by pressing the

by holding the stylus down on one of the hard icons

by tapping the screen.

To conserve battery power, you can set the HP Jornada to autosuspend after a preset period of continuous idle time. By default, the P/PC auto-suspends after 3 minutes while running on battery power. (For more information on auto-suspend and tips for conserving battery power, see “Managing battery power” on page

16.)

button

Start

Record

button

Page 26

22 Hewlett-Packard Jornada 420 Palm-size PC

Locking g tthe e hhardware e bbuttons

Pressing the P/PC. To avoid powering on the P/PC accidentally (which would drain the battery), you can lock the hardware buttons that are on the left side of the P/PC.

Record

To lock the buttons

button or the

button powers on the

Start

1. Press and hold the When the volume is not muted, a sound indicates that

Button Lock is enabled, and the lock icon in the taskbar.

On/Off

button to lock the buttons.

appears

To unlock the buttons

1. When the buttons are locked, press and hold the button to unlock the buttons. When the volume is not muted, a sound indicates that Button Lock is disabled,

and the lock icon

When Button Lock is enabled, all hardware buttons are disabled, except for the

On/Off

button.

disappears from the taskbar.

On/Off

Using g tthe e hhard d iicons

To launch Contacts, Calendar, Tasks, or OmniSolve, tap the appropriate icon at the bottom of the display. If you double-tap the icon, the Edit windows for Contacts, Calendar, and Tasks are displayed.

To reconfigure the hard icons

1. Tap

2. Tap

3. Tap the

4. Tap the name of the hard icon (under

Settings

Buttons

that you want to reconfigure.

from the

Program

tab.

Start

menu.

Program

button)

Page 27

Chapter 3 | Learning the basics | 23

5. Tap the name of the program (under assignment) that you want to associate with the hard icon.

6. Tap OK.

Button

Using g tthe e AActive e DDesktop

You can use the Active Desktop™ to display important information, such as today’s appointments and tasks. You can also display channel information, such as stock quotes. For more information, see “Displaying mobile desktop components” on page 54.

To select the type of information you want to display on the desktop, tap

Active Desktop

Start, Settings, Display

, and then

Display

Page 28

24 Hewlett-Packard Jornada 420 Palm-size PC

Using g tthe e SStart t MMenu u aand d ttaskbar

Use the settings, find information, and view Help for the current program.

menu on the taskbar to switch programs, display

Start

Page 29

On the taskbar, you can also do the following.

Chapter 3 | Learning the basics | 25

You can change what you see on the tapping

Start, Settings,

and then

Taskbar

menu and taskbar by

Start

Using g tthe e ccommand d bbar

The command bar at the top of the P/PC screen includes both menu names and toolbar buttons. You can decide which you want to display.

Typing, , wwriting, , aand dd drawing g oon n tthe

HP P JJornada

With your P/PC, you can quickly type, write, and draw in the way that is most convenient for you. You can type with the soft keyboard, write using character recognition, or write and draw directly on the screen using your stylus.

In Note Taker, and in notes that you attach to entries in Calendar, Contacts, and Tasks, you can use your stylus to write

Page 30

26 Hewlett-Packard Jornada 420 Palm-size PC

on the screen. For more information, see “Creating notes and drawings“ on page 77.

You can enter information in any program on your P/PC by typing with the soft keyboard or writing using character recognition. First select the input method you want to use in your P/PC’s input panel. Tap the choices.

Typing with the keyboard

To type, tap the Then tap the keys with your stylus.

Input Method

arrow and select

arrow to see your

Keyboard

You can adjust keyboard settings to suit the way you work. Tap

Start, Settings

input method, and then tap Enable swipe shortcuts (gestures) on your keyboard so that you

can do the following:

To insert a space, swipe across the keyboard from left to right.

To delete a character, swipe across the keyboard from right to left.

To enter a carriage return, swipe the keyboard from top to bottom.

, and then

Input Panel

Options

. Select

Keyboard

as the

Page 31

Chapter 3 | Learning the basics | 27

To enter the character in uppercase, starting on a key, swipe up.

Using character recognition

You can use the character recognition software, CIC® Jot™, to write. Tap the

Recognizer

handwritten character is converted to typed text that appears on the screen.

Input Method

. When you write a letter in the box, your

arrow and select

Jot Character

Some letters must be written in a particular way to be recognized. To see how to write letters, tap the an online demonstration or see Appendix A.

Help

button for

Page 32

28 Hewlett-Packard Jornada 420 Palm-size PC

Drag your stylus across the panel horizontally from right to left to delete a character. Drag from left to right to type a space.

As you type or write, your P/PC anticipates the word you are writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your P/PC, the more words it learns to anticipate.

To customize the suggested words, tap

, and then the

Panel

Word Completion

Start, Settings, Input

tab.

Finding g ffiles s aand dod documents

EzExplorer is your gateway to all the applications, documents, and other files on your P/PC. It displays information using familiar folder and file names. In EzExplorer, you can browse, copy, move, delete, and rename the files and folders in your system, and you can create shortcuts to frequently used items.

To start EzExplorer

1. From the

EzExplorer

Start

menu, tap

Programs

, and then tap

Page 33

Chapter 3 | Learning the basics | 29

For detailed procedures about using EzExplorer, refer to online Help.

Finding g iinformation

The Find feature on your P/PC helps you quickly locate information. Tap to find, select a data type, and then tap OK to start the search.

Start

and then

. Enter the text you want

Find

Viewing g iinformation

Most programs provide a list view, showing the items or files you have already created in that program. You can display the list in the manner that is most helpful for you.

You can sort the list on a particular column by tapping the column heading.

In Calendar, Contacts, and Tasks, you can assign entries to particular categories and then filter the list to show a specific category.

In Note Taker, Voice Recorder, and Inbox, you can place files or messages in folders, and then filter the list to show only the files or messages in a specific folder.

Page 34

30 Hewlett-Packard Jornada 420 Palm-size PC

Adjusting g ssettings

You can adjust P/PC settings to suit the way you work. Select

and then

Start

P/PC. You might want to adjust the following:

Settings

to see the settings available on your

Buttons

and to adjust the Up/Down control.

Owner

misplaced.

Power

System

and program memory.

Password

Volume & Sounds

World Clock

second location.

For information on a particular setting, you can do either of the following:

Open the setting, tap

Open the setting, and then tap and hold on the label of the item you want more information about, as shown in the figure on the next page.

, to associate program buttons with specific programs

, to enter contact information in case your P/PC is

, to maximize battery life.

, to adjust memory allocation between storage memory

, to limit access to your P/PC.

, to customize or turn off sounds.

, to set the date and time for your location and a

, and then tap

Start

Help

Page 35

Chapter 3 | Learning the basics | 31

Using g HHP P ssettings

Use HP settings to adjust screen brightness and contrast, speaker volume, your password, and password protection. You can also display system information such as memory status and remaining battery power.

Setting brightness, contrast, and volume

You can adjust the screen brightness and contrast, adjust the speaker volume to suit your work environment, and check the remaining battery power and memory status. You can also mute the speaker by selecting the speaker mute checkbox.

To set brightness, contrast, and volume

1. Tap the –or– Hold the

2. Adjust the contrast, brightness, and volume sliders on the

Settings

check box to mute or restore the system volume.

button, and then tap

Start

button for 1 second.

Start

tab, and then select or deselect the

HP settings

Mute

Page 36

32 Hewlett-Packard Jornada 420 Palm-size PC

HP settings

volume by using the open

HP settings

profiles and to select the preferred one.

allows you to adjust brightness, contrast, and

Action

, and use the

button. Hold the

Action

button to

Start

button to cycle the

Settings tab

The HP Jornada has four preset HP settings profiles. You can launch any profile by selecting the radio button associated with it. You can also adjust any of the settings in any profile to suit your preference.

Page 37

Chapter 3 | Learning the basics | 33

To change profiles

1. Select the radio button of the profile you want to change.

2. Adjust sound, brightness, and contrast sliders to your preference.

3. Tap OK to save the new settings. Tapping the button exits this window and abandons all changes.

You can switch to the tapping the Speaker button.

Volume & Sounds

control panel by

Viewing battery status

The

Settings

status bar at the bottom of the window. You can also view power status on the

To switch to the Power control panel

1. Tap the

tab displays the remaining battery capacity on a

Power

control panel.

Battery

button next to the battery status bar.

Page 38

34 Hewlett-Packard Jornada 420 Palm-size PC

Viewing memory status

The

Memory

Program memory.

tab displays total and available (free) Storage and

Memory tab

To adjust how memory is allocated between storage and programs

1. Switch to the

Windows

2. Tap the

3. Move the slider to the left or right.

System

button next to the memory status display.

Memory

control panel by tapping the

tab.

Page 39

Chapter 3 | Learning the basics | 35

4. Press the and save all changes.

–or– Press the

this window and abandon all changes.

Action

Exit

button or tap the OK button to exit

button or tap the

button to exit

Setting a password and delay timer

You can protect the HP Jornada by setting a password. You can also choose to be prompted to enter the password each time you turn on the P/PC.

Password tab

To set your password and an optional password delay timer

1. Tap the –or– Hold the

2. Tap the

button, and then tap

Start

button for 1 second.

Start

Password

tab.

HP settings

Page 40

36 Hewlett-Packard Jornada 420 Palm-size PC

3. Tap

4. Enter a password by tapping characters on the

5. If you want, tap the

6. Press the

7. If you enabled password protection at power–on, the

8. If you want, choose the

9. Press the

Set Password

keyboard, and then enter the same password in the

Confirm

power–on

and save all changes. –or– Press the

this window and abandon all changes.

Activate password protection

active. The default is to activate immediately after suspend.

button, and then select one of the preset delay times from the list. The delay allows you to turn your P/PC back on within the allotted time without having to enter your password.

and save all changes.

password text box.

checkbox.

Action

Exit

Action

Enable password protection at

button or tap the OK button to exit

button or tap the

After suspending for

button or tap the OK button to exit

button to exit

radio buttons become

radio

–or– Press the

this window and abandon all changes.

button or tap the

Exit

button to exit

Learning g tthe e sshortcuts

The following tips and shortcuts help you work faster.

Turn on the HP Jornada by pressing the pressing the holding the stylus down on one of the hard icons, or by tapping the screen.

Press the

Hold down the

Start

button, by pressing the

Start

button to bring up the

button to bring up

Start

On/Off

Start

HP settings

button, by

Record

menu.

button, by

Page 41

Chapter 3 | Learning the basics | 37

Hold down the

Record

button to start recording. Recording

stops when you release the button. To play all of your recordings one after another, press the

Action

Press the

button twice. A short beep sounds between recordings.

Action

button to execute a highlighted item. Rock

this button to scroll up and down through dropdown lists.

Press the

Reconfigure the hard icons so that they start the applications that you use most often. To do this, tap

menu, tap

Start

button to exit dialog windows.

Exit

Buttons

, tap the

Settings

Program

from the

tab, and then

follow the directions on the control panel.

In Calendar, to choose the way you prefer to be notified, on the then tap

If you have lost the HP Jornada or replaced it with another

menu, tap

Tools

Reminder Options

Options

, tap the

Alarm

button, and

HP Jornada, you can set up the new P/PC with the same data and settings as the old one, if you previously performed a full backup using Windows CE Services or HP backup.

If you used Windows CE Services to back up your data, then when you connect the new P/PC to your desktop PC for the first time, choose Restore rather than Synchronize or Browse. If you backed up the P/PC using HP backup, then restore the information as described in “Using HP backup” on page 84.

Speed up the synchronization process by synchronizing regularly. If you use Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by default.

To open the

World Clock

control panel quickly, double-tap

the clock in the status area of the taskbar.

'To close applications use bTask, or from the

Settings

, tap

System

, tap

Task Manager

application you want to close, and then tap

menu, tap

Start

, select the

End Task

Page 42

38 Hewlett-Packard Jornada 420 Palm-size PC

Page 43

Chapter 4 | Connecting to a desktop PC | 39

4 4 | | CConnecting g tto o aa

desktop p PPC

This chapter describes how to:

install Windows CE Services

establish a partnership between the HP Jornada and your desktop PC

use Windows CE Services to browse the contents of the HP Jornada

synchronize data, e-mail messages, and channels

transfer files between the HP Jornada and desktop PC

Connecting g ffor r tthe e ffirst tt time

You can connect to a desktop PC using the HP Jornada serial port, or you can connect to an infrared-equipped desktop or notebook PC using the infrared port. Before you connect, you must install Windows CE Services on the desktop PC. Then, you can connect the HP Jornada to your desktop PC with the sync cable or the infrared port, and establish a partnership.

Understanding Windows CE Services

Microsoft Windows CE Services with ActiveSync enables you to synchronize the information on your desktop computer with the information on your P/PC. Synchronization is the process of comparing the data on your P/PC with your desktop computer and updating both computers with the most recent information. For example:

Keep Contacts, Calendar, and Tasks data up-to-date by synchronizing your mobile device with your choice of Microsoft Outlook (Inbox synchronization with Outlook Express is not

Page 44

40 Hewlett-Packard Jornada 420 Palm-size PC

currently supported), Microsoft Schedule+, or Microsoft Exchange on your desktop computer.

Synchronize Voice Recorder and Note Taker documents between your P/PC and desktop computer. Your files are automatically converted to the correct format.

With Windows CE Services, you can also:

back up and restore your P/PC data

add and remove programs on your P/PC

copy (rather than synchronize) files between your P/PC and your desktop computer

Windows CE Services includes several components. The Windows CE Services Setup Wizard detects which software components are needed and prompts you to set up only the necessary components. For instance,

If you do not already have Outlook or Schedule+ installed, the Setup Wizard attempts to install Schedule+ version 7.0a.

The Setup Wizard can add Inbox extensions to enable you to transfer messages to your desktop mail client—Exchange or Outlook.

You may need to restart your PC after installing each component.

Contents of the Desktop Software for Microsoft Windows CE

compact disk

The Desktop Software for Microsoft Windows CE compact disk includes the following software options for your desktop PC.

Windows CE Services—Allows you to connect the HP Jornada to a desktop or notebook PC running Windows 95 or Windows NT.

Microsoft Exchange Update—Adds an option to the Tools menu in Microsoft Exchange, allowing you to synchronize the HP Jornada Inbox with your Windows Inbox.

Microsoft Schedule+ 7.0a—A schedule management program for Windows 95 or NT.

Ethernet Components—Network drivers for your Windows CE.

Page 45

Chapter 4 | Connecting to a desktop PC | 41

Microsoft Pocket Streets—A maps-and-navigation program for Windows CE.

Windows 95 infrared drivers version 2.0—Allow you to install an infrared port on a desktop PC.

Windows 95 Dial-Up Networking version 1.2 upgrade— Allows you to establish a remote connection to your desktop PC by modem.

Microsoft Internet Explorer version 4.01—The most recent version of the Internet browser for Windows 95 or Windows NT.

Windows NT Service Pack 3—System updates for Windows NT.

Many Windows CE programs are available, including freeware and shareware. Go to www.microsoft.com/windowsce, or try searching the Web on the keyword “Windows CE” to find additional programs for your P/PC.

Minimum PC requirements for Windows CE Services

The minimum PC requirements for running Windows CE Services are as follows:

Microsoft Windows NT Workstation 4.0 or Windows 95 (or later)

Desktop PC with a 486/33DX or higher processor (Pentium® P90 recommended)

8 MB of memory (12 MB recommended) for Windows 95 (or later), and 16 MB of memory (32MB recommended) for Windows NT Workstation

Hard disk drive with 10 to 50 MB of available hard disk space (actual requirements vary, based on selection of features and current system configuration)

Available 9-pin serial communications port

CD-ROM drive

VGA or higher resolution graphics card (SVGA 256-color recommended)

Page 46

42 Hewlett-Packard Jornada 420 Palm-size PC

To install Windows CE Services

1. If you want to upgrade to Microsoft Outlook 98, install it first.

2. Insert the Desktop Software for Microsoft Windows CE compact disk into the CD-ROM drive on your desktop PC.

3. The Windows CE Services Setup Wizard should start automatically. If it does not start, click

menu, and then type d:\setup, where d is the

Start

letter assigned to your CD-ROM drive.

4. Follow the instructions that appear on your screen to set up Windows CE Services.

5. The Windows CE Services Get Connected dialog box appears and prompts you to connect the HP Jornada.

If you connect using the sync cable, connect your P/PC as described in “Connecting by sync cable” on page 42, and then click

If you connect by infrared, click “Connecting by infrared” on page 47.

Start

Cancel

on the

Run

, and skip to

If you chose tap

Programs

Manual

synchronization, you need to tap

, tap

Communication

, and then tap

Start

PC Link

Connecting by sync cable

The HP Jornada uses a serial connection to communicate with a desktop PC. The serial connection is established with the sync cable (included with the HP Jornada) and a 9-pin serial communications port on your desktop PC.

The HP Jornada 420 connects to the sync cable via the cradle.

If you do not have a 9-pin serial port on your desktop PC, or if the port is in use by another device, such as a printer or modem, you may need to obtain an adapter from your computer manufacturer.

Page 47

Chapter 4 | Connecting to a desktop PC | 43

To connect the HP Jornada to your desktop PC

1. Insert the 9-pin end of the sync cable into a serial port on your desktop PC.

2. Fully insert the flat end of the sync cable, arrow side up, into the serial port on the cradle.

3. Insert AC adapter into the DC jack on the cradle.

4. Mount the HP Jornada in the cradle.

Fully insert the flat end of the sync cable, arrow side up,

into the serial port on the cradle.

Establishing a partnership

After you set up Windows CE Services on your desktop PC and connect your HP Jornada with the serial cable to the desktop PC, you are prompted to establish a partnership between your desktop PC and the HP Jornada. The partnership enables your desktop PC to recognize the HP Jornada when transferring files or synchronizing data.

You can establish partnerships between the HP Jornada and up to two desktop PCs (for example, your home PC and your office PC). A single desktop PC can partner with any number of H/PCs or P/PCs. This is useful if you have more than one computer running Windows CE, or if several people share a single desktop PC.

Page 48

44 Hewlett-Packard Jornada 420 Palm-size PC

Following the New Partnership Wizard

The New Partnership Wizard helps you create a partnership and gives you options for synchronizing data, e-mail messages, and files between the HP Jornada and desktop PC. When the New Mobile Device Detected dialog box appears on your desktop PC, click Synchronize, and then follow the instructions on the screen of your desktop PC to complete the New Partnership Wizard.

The Wizard prompts you to type a name and a description for the P/PC. The name can be anything you choose (up to 15 alphanumeric characters, no spaces) and should make it easy for you to identify the HP Jornada. The description could be the make and model (for example, HP Jornada 420) or a property control number.

You can later change the device name and description using the

Communication

menu, tap

Start

tap

Connections

The Wizard also prompts you to choose settings for synchronization: choose

Continuous

changes for as long as the computers are connected.

control panel on the HP Jornada. On the

Programs

Manual, On Connect

, information is synchronized whenever it

, tap

Communication

, or

, and then

Continuous

. If you

The P/PC icon appears in the Mobile Devices window after the new partnership is created, which can take a minute or two.

To change the type of items that are synchronized after you have completed the wizard, select the P/PC icon in the Mobile Devices folder and then click

menu.

Tools

Also, regardless of the options you choose while completing the Wizard, you can also synchronize at any moment by choosing the

Synchronize Now

Mobile Devices window. Or, right-click the connection icon in the taskbar of the desktop PC, and then click

. For more information, see “Synchronizing data” on page

Now

50.

ActiveSync Options

command from the

Tools

on the

menu of the

Synchronize

Page 49

Chapter 4 | Connecting to a desktop PC | 45

Troubleshooting partnerships

If you are unable to establish a connection between the HP Jornada and your desktop PC, try the following:

Confirm that both the desktop PC and the HP Jornada are communicating at the same baud rate.

To check the baud rate on your desktop PC

1. Click

Communications

Devices window.

on the

menu of the Mobile

File

To check and change the baud rate on the HP Jornada

1. On the

Communications

tab.

Start

menu, tap

, and then tap the

Settings

, tap

PC Connection

Communications Properties, PC Connection tab

2. To change the baud rate setting, tap

Connection

Verify that the sync cable from the HP Jornada is connected to the port listed on the

Communications

Change

tab of the Windows

Page 50

46 Hewlett-Packard Jornada 420 Palm-size PC

CE Services Properties dialog box (this is the port you selected when setting up Windows CE Services).

If these steps fail to correct the problem, use the Windows CE Services Communications Troubleshooter. The Communications Troubleshooter provides detailed diagnostic steps to identify and correct common problems.

To start the Communications Troubleshooter

1. On the Microsoft Windows CE Services, and click Mobile Devices.

2. On the Communications Troubleshooter.

menu of your desktop PC, point to

Start

menu in the Mobile Devices window, click

Help

Connecting g aand dd disconnecting

After you have established a partnership, you can set Windows CE Services to automatically detect the HP Jornada and establish a connection whenever you connect the sync cable. Using the COM port on your desktop PC is the easiest way for you to connect, unless you use that port for other peripherals.

To enable automatic connection

1. On the Microsoft Windows CE Services, and click Mobile Devices.

2. On the

Communications

3. Under Device Connections via Serial Port, click

Auto Connect

If you use the COM port of your desktop PC for other devices, or if you have disconnected the HP Jornada and need to reestablish the connection, you can establish a manual connection using the PC Link program on the HP Jornada.

menu of your desktop PC, point to

Start

menu in the Mobile Devices window, click

File

Enable

To connect manually

1. On the HP Jornada

Communications Connection Status

, and then tap

menu, tap

Start

dialog box appears. After a few

Programs

PC Link

, tap

. The

Page 51

Chapter 4 | Connecting to a desktop PC | 47

moments a sound indicates that the connection is being established.

The HP Jornada icon in the Mobile Devices window is grayed out until the connection is established, which can take a minute or two.

To close the connection

1. On the HP Jornada, double-tap the connection icon in the status area of the taskbar.

2. In the

Connection Status

dialog box, tap

Disconnect

Connecting g bby y iinfrared

You can use the infrared port on the HP Jornada to connect to a desktop or notebook PC that is running Windows 95 (or later). Once connected, you can transfer files and synchronize data and e-mail messages just as if you had connected using the sync cable.

Line up the IR ports on the two devices so that they are within 20 centimeters (8 inches) of one another.

Before you can connect by infrared, you must set up and configure an infrared port on your desktop or notebook PC. Many notebook PCs have a built-in infrared port; however, you may need to install a third-party infrared transceiver on your desktop PC. For more information about installing and configuring that device for use with your desktop PC, refer to the instructions that came with your infrared port.

The Desktop Software for Microsoft Windows CE compact disk also includes infrared device drivers for Windows 95.

To configure Windows CE Services for infrared connection

1. Insert the Desktop Software for Microsoft Windows CE compact disk into the CD-ROM drive on your desktop PC, and then run Setup.exe.

2. Click

Optional Components

Windows 95 Communications Driver setup program.

, and then select the

Page 52

48 Hewlett-Packard Jornada 420 Palm-size PC

3. When the setup program prompts you to specify a communications port, select a virtual port (typically COM3).

4. When setup is complete, restart your desktop PC, and then open the Mobile Devices window.

5. In the Mobile Devices window, click on the

6. Under you set up the infrared device.

–or– Click

you may need to reinstall Windows CE Services.)

menu.

File

, select the infrared port you installed when

Port

to install the port. (If you install a new port,

New

Communications

To configure the HP Jornada for infrared connection

1. On the HP Jornada

Communications

2. Tap the not show Connect using Infrared Port, tap

Connection

list of available connections.

PC Connection

, and then select

menu, tap

Start

tab. If the control panel does

Infrared Port

Settings

, then tap

Change

from the

To establish an infrared connection

1. Line up the infrared port on the HP Jornada with the infrared device on your notebook or desktop PC.

2. On the HP Jornada

Communications

menu, tap

Start

, and then tap

Programs

PC Link

, tap

Connecting g tto o aanother r PPC

In some cases, you may need to connect the HP Jornada to a desktop PC other than your partner. Or, there may be times when your desktop PC does not recognize the HP Jornada as its partner. This occurs if you have logged on to the desktop PC with a different user name or if you performed a full reset of the HP Jornada by removing all power or allowing the batteries to die.

In these cases, when you connect the HP Jornada to a PC, the New Mobile Device Detected dialog box appears, offering you the

Page 53

Chapter 4 | Connecting to a desktop PC | 49

option to Synchronize, Browse, or to Restore data from an existing backup file.

If you choose Synchronize, the New Partnership Wizard begins, and the HP Jornada is designated as a partner of the desktop PC.

If you choose Browse, the HP Jornada is connected as a “guest.” As a guest, you can view files and folders on the HP Jornada, transfer files and folders, and manually back up or restore. However, you cannot synchronize data or automatically back up and restore data.

If you choose Restore, you are given the option to restore data from an existing backup file on the desktop PC. Restoring data in this way replaces all existing data on the HP Jornada with the data in the backup file on your PC.

If you have lost the HP Jornada or replaced it with another HP Jornada, you can set up the new P/PC with the same data and settings as the old one, if you previously performed a full backup using Windows CE Services or HP backup.

Browsing g tthe e HHP P JJornada a ddesktop

While the HP Jornada is connected to a desktop PC, you can use Windows CE Services to browse the contents of the HP Jornada from your desktop.

To browse the HP Jornada desktop

1. Double-click the HP Jornada icon in the Mobile Devices window on your desktop PC. The contents are displayed as any other folder on your desktop PC.

You can cut, paste, and copy files between folders on the P/PC, or transfer files between the P/PC and your desktop PC, simply by dragging the file icons between the appropriate folders.

Page 54

50 Hewlett-Packard Jornada 420 Palm-size PC

For more information about transferring files, see “Transferring files” on page 54.

You cannot open files or start programs stored on the P/PC by double-clicking their icons in the Mobile Devices window. When you double-click the icon for a file or program that is stored on the P/PC, Windows CE Services displays the properties for that file or program, as if you had clicked menu.

Synchronizing g ddata

Windows CE Services with ActiveSync enables you to synchronize data between the HP Jornada and desktop PC, so the names you add to your Contacts database and the appointments you add to your Calendar while traveling can be automatically updated on your desktop PC when you return. You can also synchronize messages in the HP Jornada Inbox with Microsoft Outlook or Microsoft Exchange on your desktop PC, and download channels.

You can set ActiveSync either to synchronize automatically each time you connect the HP Jornada to your desktop PC, or to synchronize continuously whenever the synchronized information changes, for as long as the computers are connected. You can also synchronize at any moment by choosing

Synchronize Now

window.

from the

Properties

menu in the Mobile Devices

Tools

on the

File

Synchronizing selected data

You can choose some or all of the following items to be synchronized:

Calendar, Contacts, or Tasks information—Exchange and update information on the HP Jornada with information stored in Outlook or Schedule+ on your desktop PC.

E-mail messages—Share messages between selected folders in the HP Jornada Inbox and Exchange or Outlook on your desktop PC. For information on Inbox, see “Using Inbox” on page 61.

Page 55

Chapter 4 | Connecting to a desktop PC | 51

Channels—Download Internet, intranet, or other Webformatted content to the P/PC. For information on channels, see “Using channels” on page 52.

All files you create on your P/PC, such as Voice Recorder and Note Taker files, are stored in a My Documents folder. You can see these files by double-clicking your P/PC icon in the Mobile Devices window on your desktop computer.

When Note Taker files are copied to the desktop computer, they are converted to .doc files and can be opened in Microsoft Word. When Microsoft Word (.doc) files are copied to the P/PC, they must be converted manually to Note Taker (.pwi) files in order to be opened in Note Taker.

To convert .doc files to .pwi files

1. In the Mobile Devices window on your desktop PC, go to the

menu, and then select

Tools

File Conversion

2. Select the

Microsoft Word Document

3. Click

of the type

format.

4. Click OK to exit. For more information, see Windows CE Services Help.

Voice Recorder files remain .wav files on both your P/PC and desktop computer. Synchronization gives you a handy way to move your Voice Recorder files to your desktop computer. A special playback codec, provided with the Windows CE Services installation, is needed to play P/PC .wav files recorded in Mobile Voice format on your desktop computer. PCM files can be played on any desktop PC.

Desktop to Device

, and in the

Edit

drop-down list, select the Note Taker (*.pwi)

Convert to mobile device file

tab, and select

from the list.

To specify data to synchronize

1. On your desktop PC, open the Mobile Devices window, and then select the P/PC icon.

2. On the

3. On the box, select the check boxes beside the services you want to synchronize.

menu, click

Tools

General

tab of the

ActiveSync Options

dialog

Page 56

52 Hewlett-Packard Jornada 420 Palm-size PC

4. To set specific options (for example, to indicate how many weeks of Calendar data to synchronize, or to synchronize only active tasks), select the appropriate service, and then click

Speed up the synchronization process by synchronizing regularly. If you use Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by default.

Resolving synchronization conflicts

If the same item (for example, an appointment or a task) has been modified on both the desktop PC and on the HP Jornada, ActiveSync indicates that a synchronization conflict has occurred. When the Resolve Conflicts dialog box appears, you can either resolve the conflict by selecting one of the items to replace or you can ignore the conflict.

You can resolve each conflict manually, at the time of synchronization, or you can resolve conflicts automatically by setting a default option for conflict resolution.

To set a default option for conflict resolution

Options

1. Open the Mobile Devices window, and then select the P/PC icon.

2. On the

3. On the box, click

4. Select the option you prefer to resolve conflicts.

menu, click

Tools

General

Advanced

tab of the

ActiveSync Options

dialog

Using g cchannels

A channel is a Web site or other Web-formatted content that is available for offline viewing on your P/PC. Channels allows Internet, intranet, or other Web-formatted content to be automatically downloaded to your P/PC from your desktop computer via synchronization.

Content can be updated on a regular basis, such as updates from a news channel, or on a one-time basis, such as movie listings from an entertainment channel.

Page 57

Chapter 4 | Connecting to a desktop PC | 53

Channels and automatic updates to them are managed on the desktop computer by Internet Explorer 4.0. Use Internet Explorer 4.0 on your desktop computer to subscribe to Mobile Channels.

A special Web site has been set up to help you get started using Channels. For information on getting started with Channels on your P/PC, go to http://www.microsoft.com/windowsce/channels/.

Personalizing channels

Some channels are divided into content areas. You can choose which content areas you want to download to your P/PC. In Channels, tap content areas you want.

You can specify the amount of channel information that is transferred to your P/PC. Tap information is stored on your P/PC, and new content replaces older content.

File

, then

Channels

View

, and select the channels and

, then

Options

. Channel

To remove a channel and all of its content, tap

Channels

, and clear the channel that you want to remove.

File

, then

Synchronizing channel information

Channel information can be synchronized as part of the general synchronization process described above. In the Mobile Devices window of Windows CE Services, click

Options

During synchronization, channel information is copied to your P/PC. It can be viewed either from Channels or on your Active Desktop as a mobile desktop component, depending on the channel format you have subscribed to. See “Mobile desktop components” later in this chapter for more information.

, then select

Channel Item

Tools, ActiveSync

Viewing channel content

Whenever new content is available for one of your channels, you see the Channel icon in the status area of the taskbar. Doubletap the icon to switch to Channels, or tap

Start

, then

Channels

Page 58

54 Hewlett-Packard Jornada 420 Palm-size PC

To view channel content, tap an icon on the Channel bar, or tap the

Explore Channel

to a specific page within a channel.

button to quickly navigate to a channel or

Displaying mobile desktop components

The P/PC also includes an Active Desktop feature that can display specialized channel content for quick reference. Similar to Channels, content for mobile desktop components is synchronized with the desktop computer. For example, a content provider might create a mobile desktop component that updates and displays key financial market indices during the day.

To display mobile desktop components on the Active Desktop, tap

Start, Settings, Display

want to display.

, and then select the components you

Transferring g ffiles

You can copy files between the HP Jornada and desktop PC by dragging icons to or from the P/PC icon in the Mobile Devices window on your desktop PC or by using the

commands on the

Paste

Edit

menu.

Cut, Copy

, and

Printing

If you want hard copies of files on your P/PC, you must transfer them to your desktop PC for printing. You cannot print files directly from the P/PC.

Page 59

Chapter 5 | Sending and receiving e-mail | 55

5 5 | | SSending g aand

receiving g ee-mail

With Inbox, you can keep in touch with your office, home, and clients by sending and receiving e-mail messages in any of these ways:

synchronize messages with Microsoft Exchange or Microsoft Outlook on your desktop computer

transfer individual messages using Windows CE Inbox Transfer

send and receive messages using a dial-up connection to an ISP or an Ethernet connection to your Corporate Network

Synchronizing g mmessages

E-mail messages can be synchronized as part of the general synchronization process described in “Synchronizing data” on page 50. During synchronization:

Messages are copied from the Inbox folder of Exchange or Outlook on your desktop computer to the Inbox folder on your P/PC. The messages on the two computers are linked, so when you delete a message on your P/PC, it is deleted from your desktop computer as well the next time you synchronize.

Messages in the Outbox folder on your P/PC are transferred to Exchange or Outlook, and then sent from those programs.

Features available on your desktop computer, such as scheduling meetings and selective downloading of file attachments, are also available on your P/PC.

By default, e-mail synchronization is disabled. To enable e-mail synchronization, in the Mobile Devices window on your desktop computer, click and then click OK.

Tools, ActiveSync Options

, select

Message

Page 60

56 Hewlett-Packard Jornada 420 Palm-size PC

After you have enabled message synchronization, you can set message synchronization options by closing the dialog box and then reopening it. Select

Message

and then click

Options

Using g WWindows s CCE E IInbox x TTransfer

You can use Windows CE Inbox Transfer to copy or move specific messages between Exchange or Outlook and your P/PC, and you can move them into folders other than the Inbox. The messages on the two computers are not linked. You can modify or delete messages from one location without affecting the other.

You can also use this method to move messages to your desktop computer that you have received on your P/PC from other services, such as paging and faxing services.

To transfer messages, connect the P/PC to the desktop computer. In either Exchange or Outlook, click

Inbox Transfer

, and then indicate what you want to do.

Tools

, then

Windows CE

Page 61

Chapter 5 | Sending and receiving e-mail | 57

Sending g aand d rreceiving g mmessages s uusing g a a ddial-

up p cconnection

If you want e-mail service, you need:

a modem

a PPP (Point-to-Point Protocol) or SLIP (Serial Line Internet Protocol) account to an Internet service provider (ISP)

a dial-up connection set up on the HP Jornada

access to a phone line

Page 62

58 Hewlett-Packard Jornada 420 Palm-size PC

The following figure depicts how the connection is made.

Connecting to the Internet

Installing and configuring a modem

The HP Jornada 420 supports CompactFlash Card modems. Follow the manufacturer’s instructions included with the CompactFlash Card modem to install and configure it for use with the HP Jornada.

Getting an account with an Internet service provider

To send and receive e-mail, you need to contact an ISP to set up a PPP account. SLIP accounts are offered by some ISPs instead of PPP accounts. The HP Jornada supports the use of SLIP as well as PPP.

Your ISP gives you the configuration information you need to connect the HP Jornada to e-mail service:

your account user name

your account password

phone number of your ISP’s modem

IP and DNS addresses, if necessary

your e-mail user name or ID (this may be the same as the user name for your ISP account)

your e-mail password (this may be the same as the password for your ISP account)

Page 63

Chapter 5 | Sending and receiving e-mail | 59

the POP3 host name of your ISP

the SMTP host name of your ISP (if required by your ISP)

Setting up a dial-up connection to your ISP

After you have established an account with an ISP, you can set up a connection on the HP Jornada and send and receive e-mail whenever you want.

To set up a dial-up connection

1. On the

Communication

2. In the

Connection

3. In the

Up Connection

4. Select the down-arrow button next to the

modem

If you do not see your modem listed in the drop-down list, your modem may not be properly connected to your P/PC. Make sure that the modem is connected to your P/PC properly, based on the installation instructions that came with the modem.

5. Tap

Tap

Finish

specified in the also appears on the submenu.

menu, tap

Start

Connections

, and type a name for the connection.

Make New Connection

, and then tap

box, and highlight the name of your modem.

and fill in the phone number you wish to dial.

. A new icon appears with the name you

Connections

Programs

, and then tap

folder, double-tap

menu in the

Start

, tap

Connections

dialog box, select

folder. This connection

Connections

Make New

Select a

Dial-

Connecting to your ISP

After you have configured your connection to your ISP, you are ready to connect your phone line to your modem, and then dial in. Make sure you connect to the phone line supported by your modem, follow the instructions provided by the manufacturer. Most CompactFlash Card modems use analog phone lines.

Page 64

60 Hewlett-Packard Jornada 420 Palm-size PC

To connect to your ISP

1. Plug your modem’s phone cord into a standard phone jack.

2. To use your new connection, double-tap the new icon in the

Connection

Start/Programs/Communication

3. Fill in the requested information before you dial.

After you are connected to your ISP, use the Inbox program to send and receive e-mail, as explained in “Using Inbox” on page

61.

If you are unable to find an analog phone line, use the line dedicated to a fax machine. Fax machines use only analog lines.

folder (or select the new icon from the

Setting g uup p aan n EEthernet t cconnection

The HP Jornada can also connect to networks via Ethernet cards (CompactFlash Type II cards). Check the manufacturer’s installation instructions for information on how to set up the connection.

menu).

Page 65

Chapter 5 | Sending and receiving e-mail | 61

Using g IInbox

In Inbox on your P/PC, tap tab, and then the the steps.

Add

To download your messages from the server

Compose, Options

button. A setup wizard walks you through

, the

Services

1. Tap

2. Tap

The mail that you receive using a dial-up connection appears in the Inbox folder on your P/PC, together with the mail you synchronize with your desktop computer. Messages that you receive remotely are linked to your mail server rather than your desktop computer.

You can work online, which means that you read and respond to messages while connected to the server. Messages are sent as soon as you tap

You can also work offline. Once you have downloaded new message headers or partial messages, you can disconnect from the server and then decide which messages to download completely. The next time you connect, Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed (see “Receiving messages” for details).

Service

Connect

, and select the connection you want to use.

to start downloading.

, which saves space on your P/PC.

Send

Page 66

62 Hewlett-Packard Jornada 420 Palm-size PC

Receiving messages

When you receive a message, double-tap it to open it.

When you connect to your Internet mail service, by default Inbox downloads only the first 100 lines of each new message to the Inbox folder. No mail attachments are downloaded. When you synchronize with your desktop computer, only the first 50 lines of each new message are downloaded. The original messages remain on the mail server or your desktop computer.

You can mark the messages that you want to retrieve in their entirety the next time you synchronize or connect to your mail service. Select the message, tap

Full Copy

indications of message status.

. The icons in the Inbox message list give you visual

Service

, and then tap

Retrieve

Page 67

Chapter 5 | Sending and receiving e-mail | 63

You specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time.

To change Inbox delivery options for mail synchronization, in the Mobile Devices window on your desktop computer, select your P/PC icon, click Select

Message

and then click

Tools,

and then click

ActiveSync Options

Options

. (For the

Options

button to be available, you must have previously enabled message synchronization.)

To change Inbox delivery options for remote mail, in Inbox on your P/PC, tap

Service

again and tap

Service

and then tap the service name. Then tap

Properties

You need to download a full message before you can view its attachments.

Microsoft Exchange users can use Inbox to schedule meetings remotely. Your network administrator must enable Microsoft rich text support for any accounts that are accessed by mobile device users.

To process meeting requests, you need to download the complete message, either by marking specific messages for downloading or by choosing to download all messages completely during the service setup. In addition, make sure to enable the

requests

option during the service setup.

Meeting

Page 68

64 Hewlett-Packard Jornada 420 Palm-size PC

Sending messages

To compose a new message, tap the toolbar. You can enter an e-mail address in the To box, or you can select a name from the Address Book. All e-mail addresses entered in the e-mail fields in Contacts appear in the Address Book.

New Message

button on the

To send your message, tap placed in your Outbox folder on your P/PC and are delivered to their destination in one of two ways.

They are transferred to the Outbox folder in Exchange or Outlook on your desktop computer the next time you synchronize.

They are transmitted to your mail server the next time you connect remotely. In Inbox, make sure the appropriate service is selected on the

Service

menu. Then tap

File

and then

. Messages are

Send

Connect

Page 69

Chapter 5 | Sending and receiving e-mail | 65

Sending g aand d rreceiving g CCompuServe ee e-mail

If you are a member of CompuServe, you can use Inbox to receive your CompuServe e-mail on the HP Jornada. To do this, you need to

Use the Web browser and Internet account on your desktop PC (partner) to go to the CompuServe Web site at www.csi.com/communications.

Follow the instructions that are provided at that site for creating a POP3 mailbox. Be sure to choose a mailbox password that the HP Jornada can support (that is, clear text).

Create a connection on the HP Jornada, as described in “Setting up a dial-up connection to your ISP” on page 59. You have all the account information you need when you finish creating your POP3 mailbox at the CompuServe site.

Set up (and name) the Inbox mail service connection. See “Using Inbox” on page 61.

After you have completed these initial setup procedures, you are able to send and receive your CompuServe e-mail just as you would with any other Internet e-mail account.

Page 70

66 Hewlett-Packard Jornada 420 Palm-size PC

Page 71

Chapter 6 | Staying Organized | 67

6 6 | | SStaying g OOrganized

The Hewlett-Packard Jornada 420 comes with programs designed to help you stay organized. You can manage your contacts, tasks, and calendar while you are away from your office. When you return, you can synchronize the HP Jornada with your desktop or notebook PC to ensure that the databases on the HP Jornada are always up to date with the Microsoft Outlook or Schedule+ data on your desktop.

You can also set alarms and reminders so you never forget an appointment or meeting, and you can record voice memos to yourself with Microsoft Voice Recorder. This chapter contains information about and basic procedures for:

Calendar

Contacts

Tasks

Voice Recorder

Calendar, Contacts, and Tasks have a card view and a list view. Card view allows you to enter or view the details for each entry. List view allows you to view all entries.

You can switch to these programs at any time by tapping them on the

More information on the procedures described in this chapter, as well as information on additional procedures, can be found in online Help on the P/PC. Tap item you want information on.

Start

menu.

Start, Help,

and then the

Page 72

68 Hewlett-Packard Jornada 420 Palm-size PC

Scheduling g mmeetings s aand d aappointments

Use Calendar to schedule appointments, meetings, and other events. Check your appointments in one of several views (Day, Week, Month, Year, and Agenda). Switch among the views by tapping the corresponding command bar button.

You can display today’s appointments on your Active Desktop. Tap

Start, Settings, Display, Display Active Desktop

then select

Appointments

, and

Enter the details for an appointment on the appointment card.

You can quickly display a new appointment card by doubletapping the Calendar hard icon.

Page 73

Chapter 6 | Staying Organized | 69

If you need to schedule a meeting with people who use Outlook, Pocket Outlook, or Schedule+, you can use Calendar to schedule the meeting. When attendees receive a meeting request, they can accept or decline the meeting. If they accept, the meeting is automatically added to their schedule. In addition, their response is automatically sent back to you, and your calendar is updated.

Before you can send a meeting request, you need to enter e-mail addresses in Contacts and set up Inbox to send and receive messages. For information on using Contacts and Inbox, see “Tracking friends and colleagues” on page 70, and “Using Inbox” on page 61.

To create a meeting request

1. Tap

2. Tap

3. Enter the meeting information.

4. Select the contacts you want to invite.

5. Select other desired options and then OK.

Tools, Options

you send and receive messages using synchronization, select

Windows CE Inbox Services

an ISP or network, select the service you set up in Inbox.

and then

File

, and then select a mail transport. If

. If you connect to

Make Meeting

Page 74

70 Hewlett-Packard Jornada 420 Palm-size PC

Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop computer.

Your P/PC reminds you about your appointments and meetings by sounding an alarm, flashing the notification light, or displaying a message on the screen. To change how your are notified, tap and then

Reminder Options

Tools

and then

Tracking g ffriends s aand d ccolleagues

Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether at home or on the road. Using the P/PC IR port, you can also quickly share Contacts information with other Windows CEbased mobile device users.

You can quickly create a contact card by double-tapping the Contacts hard icon.

Options

. Tap the

Alarm

button

Enter the details for a contact on the contact card. You can enter both business and personal information.

To change the type of information that appears in your list, tap

Tools

and then

Customize Columns

Page 75

Chapter 6 | Staying Organized | 71

Keeping g a a tto-do do llist

Use Tasks to keep track of what you have to do. Overdue tasks are displayed in red.

Enter the details for a task on the task card. You can assign a task to a category, and if you associate a date with a task, you can set a reminder for it.

Page 76

72 Hewlett-Packard Jornada 420 Palm-size PC

All active tasks (tasks that have a start date before the current date and are not marked completed) are displayed in the Active Tasks box in the Agenda view of Calendar.

Display your active tasks on the Active Desktop. For more information, see “Using the Active Desktop” on page 23.

Recording g vvoice e mmemos

Quickly capture thoughts and reminders, ideas, and phone numbers with Voice Recorder. Use it in the way that is most convenient for you: using the hardware buttons on your P/PC or using the buttons on your screen.

You can use the buttons on your P/PC to record and play recordings one-handed.

Making a recording

To Do this Record Press and hold the Record button.

You hear one beep when it is ready to record.

Stop recording Release the Record button. You

hear two beeps when recording stops.

Page 77

Chapter 6 | Staying Organized | 73

Playing a recording

To Do this Play Press the Action button. Pause/resume Press the Action button. Stop Press the Exit button (returns to

the beginning of the recording).

Play all Press the Action button twice

(plays all messages in the list).

Navigating

To Do this Fast-forward, while

playing Rewind, while playing Press and hold the Action button in

Scroll through the list of recordings

Press and hold the Action button in the down position.

the up position. Press the Action button up or down

and then quickly release.

Using the screen buttons

Instead of using the P/PC buttons, you can tap the buttons on your screen to record and play your recordings. A progress bar and a status bar provide visual indications of the process.

Page 78

74 Hewlett-Packard Jornada 420 Palm-size PC

To skip part of a recording, move the slider to any place in the recording before you play it.

Adjusting memory

If your P/PC runs out of memory while recording, you hear several beeps and see an out-of-memory message on your screen. You can adjust the allocation of memory on your P/PC by tapping

Start, Settings, System

If you run out of memory frequently, use a CompactFlash Memory Card for storing files that you rarely need. For more information on CompactFlash Memory Cards, see “Inserting and Removing CompactFlash Cards” on page 92. To save a recording to a CompactFlash card, tap the

Options

check box, and then tap OK.

. On the

General

, and then the

Tools

tab, tap the

Memory

menu, and then tap

Save to storage card

tab.

Page 79

Chapter 6 | Staying Organized | 75

Voice Recorder uses approximately 300 bytes per second for recording, using the Mobile Voice format. For example, a 10second note uses approximately 3K.

Choosing a recording format

Voice Recorder uses a codec called Mobile Voice to compress files, making them 25 times smaller than the original size. This enables you to store more recordings, although the sound quality is less than optimal. For the best sound quality, use the PCM format. These files are larger than those stored in Mobile Voice format. To switch formats, tap

Format

Your recordings are saved as .wav files, which you can transfer to your desktop computer for playback, editing, and archiving. You need desktop software that can play .wav files, and you need the same codec used to make the recording. You can get the Mobile Voice codec by installing Windows CE Services (see “Understanding Windows CE Services” on page 39) or go to the following Web site: http://www.microsoft.com/windowsce/info/.

If you want to email your recording from your P/PC, use the PCM file format.

Tools

and then

Recording

Organizing recordings

Your recordings are saved automatically and given the names

Recording1, Recording2

recordings are listed in the Voice Recorder window.

To quickly rename a recording

1. Tap the recording to select it.

2. Tap it again, and then enter the new name.

You can organize your recordings by renaming them and placing them in folders. For example, you can create a folder called My Novel and place all relevant recordings in that folder.

If you display recordings for a particular folder in the Voice Recorder window, any new recordings you make while that folder is selected are placed in that folder. They are given the folder

, and so on, by default. These

Page 80

76 Hewlett-Packard Jornada 420 Palm-size PC

name and an incremental number (My Novel1, My Novel2, and so on).

Page 81

Chapter 7 | Getting down to business | 77

7 7 | | GGetting g dodown n tto

business

The Hewlett-Packard Jornada 420 can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to pre-installed programs to help you calculate expenses and conduct searches.

This chapter contains information about:

Microsoft Note Taker

bTASK from BSQUARE

OmniSolve from LandWare

HP backup

Customizing the HP Jornada

Creating g nnotes s aand dd drawings

Note Taker with Rich Ink technology makes it easy to write, draw, and make lists quickly, the way you are used to writing on paper¾but even better, because you can edit and format what you have written or drawn.

To use Note Taker, tap You can create a new note by tapping the

tap the which the formatting and structure are already in place.

arrow and tap a template to start with a note in

New

Start

, then

Note Taker

New

button, or you can

Page 82

78 Hewlett-Packard Jornada 420 Palm-size PC

Entering information

With Note Taker, you can enter information in the way that is easiest for you. You can use the input panel to type using the keyboard, or you can write using the character recognizer. You can also write and draw directly on the screen.

When you display the input panel, you see the insertion point, indicating where the text is placed.

Page 83

Chapter 7 | Getting down to business | 79

When you hide the input panel, the insertion point disappears, and you can write or draw anywhere on the screen.

Writing and drawing

You can use your stylus to write and draw directly on the screen.

To create a drawing, on your first stroke, cross three ruled lines. A drawing box appears. Subsequent strokes in or outside the border of the drawing box become part of the drawing.

You might want to switch to full-screen display so that you can see as much as possible on the screen. Tap

Screen

. Tap

Restore

to see the command bar again.

View

, then

Full

Editing and formatting a note

You can edit text you have entered using a keyboard or character recognizer. You can also edit handwritten notes and drawings. To select the text or picture you want to edit, hide the input panel, tap the drawing.

button, and drag your stylus over the text or

Select

Page 84

80 Hewlett-Packard Jornada 420 Palm-size PC

Instead of tapping the the

Action

Tap the

button as you drag the stylus.

button to see your editing options. The options

Edit

button, you can press and hold

Select

available depend on what you have selected: text, handwriting, or a drawing.

You can apply formatting to a selection, or you can set default formatting that is applied to everything you then type, write, or draw.

You can also use the

button to increase or decrease the

Space

space between elements on your screen.

Page 85

Chapter 7 | Getting down to business | 81

Instead of tapping the remove space by pressing and holding the Exit button as you drag the stylus.

button, you can insert and

Space

Saving your notes

When you have finished a note, tap OK to save it and return to your list of notes. Note Taker automatically names your note as follows.

The first 21 characters of the first line of typed text are used as the note name.

If no text is included in the note, but the note has been assigned to a folder, the notes are given the folder name and an incremental number (Tradeshow1, Tradeshow2, and so on).

If no text is included and no folder is assigned, the notes are named

To name a note yourself, to place it in a folder, or to change the file format, tap

Note1, Note2

File

, etc.

and then

Save As

Each note in Note Taker is a file. Note Taker files are saved in Note Taker (.pwi) format, which synchronizes with Microsoft Word files, as described in Chapter 6. You have two additional choices for file formats:

To import the file into a program that supports rich text, save the note in drawings are lost.

To import the file into a program that does not support rich text, save the note as a drawings, and all formatting, are lost.

Rich text format

Text only note

(.rtf). Handwritten words and

(.txt). Handwritten words and

Page 86

82 Hewlett-Packard Jornada 420 Palm-size PC

Organizing your notes

You can keep track of your notes by renaming them and placing them in folders. For example, you can create a folder called My Novel and place all relevant notes in that folder. All the notes in the selected folder appear in the list view.

Using g bbTask

Use bTask to switch between applications, view the applications currently running, or close applications with a single step.

Tasks are closed automatically when memory is running low.

To start bTask

1. From the

. The

bTask

Start

bTask

menu, tap

icon is added to the taskbar.

Programs

, and then tap

To switch between open applications

1. Tap the

2. Tap the application to which you want to switch.

icon on the taskbar.

bTask

To close the active application or all open applications

1. Tap the

2. Tap

Close Active

icon on the taskbar.

bTask

Close All

Page 87

To close bTask

Chapter 7 | Getting down to business | 83

1. Tap the

2. Tap

Exit

icon on the taskbar.

bTask

Using g OOmniSolve

OmniSolve is a financial application designed specifically for real estate, retail, and business professionals who use P/PCs to make financial decisions quickly and accurately. OmniSolve employs a “form filling” metaphor to give you a problem-solving environment that is easy, powerful, and flexible.

To start OmniSolve

1. From the

OmniSolve

For detailed procedures about using OmniSolve, refer to online Help.

Start

menu, tap

Programs

, and then tap

Backing g uup p aand d rrestoring g ddata

To prevent loss of data, you should back up the HP Jornada data frequently. You can back up the HP Jornada two convenient ways:

Use Windows CE Services to back up all data to your desktop PC.

Use the HP backup application to back up all data or only Calendar, Task, and Contact (PIM) databases to internal memory or a CompactFlash Card.

Using Windows CE Services Backup at your PC

The Windows CE Services Backup feature creates a complete duplicate of all data stored on the HP Jornada. If you routinely connect to your desktop PC, this is the best method of data backup. The backup file is saved on the hard disk of your desktop PC.

When you restore data from a backup file created by Windows CE Services, all data on the HP Jornada is replaced by

Page 88

84 Hewlett-Packard Jornada 420 Palm-size PC

the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set.

To access the Windows CE Services Backup feature, click

Backup/Restore

window.

on the

Tools

Using HP backup

HP backup provides a convenient way to back up data while you are traveling or while you are away from your desktop PC. You can back up the information to a CompactFlash Card for secure storage. You can also back up data to a folder on the HP Jornada. However, this does not preserve the information if you lose power or need to perform a full reset.

The backup file (.dbe or .dbb) is always placed in the My Documents directory. When saving to a CompactFlash Card, a My Documents directory is automatically created.

To back up data

menu in the Mobile Devices

1. On the

Start

menu, tap

Settings

, and tap

HP backup

Page 89

Chapter 7 | Getting down to business | 85

2. Tap

Backup

Select stored in RAM, including files you have created, programs you have installed, and any system settings and options you have set.

Select your Contacts, Tasks, and Calendar databases.

, and then choose one of the backup options:

Backup all data

Backup PIM databases

to back up all information

to back up only

3. Follow the instructions on your screen to complete the backup process.

To restore from a backup file

1. On the

2. Tap

3. Tap either

4. Select the backup file you want to restore, and then tap

Restore

databases

menu, tap

Start

Restore all data

Settings

, and tap

Restore PIM

HP backup

Page 90

86 Hewlett-Packard Jornada 420 Palm-size PC

The HP Jornada must have the same regional settings when you restore as you had when you completed the backup. Otherwise, you cannot restore the files. To change regional settings, on the

Regional Settings

Start

menu, tap

Settings

, and then tap

Customizing g tthe e HHP P JJornada

This section describes ways you can add software and accessories to the HP Jornada.

Finding third-party software

You can add more capabilities to the HP Jornada by installing third-party software. A variety of commercial software is available for Windows CE, including custom business applications, system utilities, and games.

Page 91

Chapter 7 | Getting down to business | 87

You can get these programs from:

the HP Jornada compact disk and the Desktop Software for Microsoft Windows CE compact disk included with the HP Jornada

software distributors and their web sites, including the HP web site at www.hp.com/jornada/solutions/solution.html

You cannot run programs designed for Windows 95 or Windows NT on the HP Jornada. The programs that run on the P/PC must be designed specifically for Windows CE Palmsize PCs.

Contents of the HP Jornada compact disk

The HP Jornada compact disk includes the following programs:

Outside In from Inso—View Microsoft Word files (with graphics) from your P/PC.

Quicken ExpensAble from On-The-Go Software—Create expense reports while on the road.

PhoneManager 2.0 from Trio—Send and receive SMS messages via GSM phone, and manage the handphone directory from P/PC.

PIM Translation Utility from Hewlett-Packard—Translate Appointments and Phone Book data from older HP electronic organizers for use in your HP Jornada.

Explore the HP Jornada compact disk to enjoy these free programs. For more information about a particular program, go to the program manufacturer’s website.

Minimum PC requirements for HP Jornada compact disk

The minimum PC requirements for the HP Jornada compact disk are as follows:

Microsoft Windows 95, Windows 98, or Windows NT 4.0

486 66MHz or faster processor

2x or faster CD-ROM drive

Page 92

88 Hewlett-Packard Jornada 420 Palm-size PC

VGA (640 x 480) 256-color monitor

Web browser: Netscape Navigator 2.0 or higher, or Microsoft Internet Explorer 2.0 or higher.

To install a program

1. Download the software program or installer from the Web to your desktop PC.

–or– Insert the floppy disk or compact disk into the

appropriate drive on your desktop PC.

2. Connect the HP Jornada to your desktop PC.

3. If the program includes an installer program (typically named Setup.exe or Install.exe), double-tap the installer program on the desktop PC. The installer program copies the necessary files to the HP Jornada.

–or– If the program does not have an associated installer or

setup program, drag the program file (typically an *.exe file type) to the HP Jornada icon in the Mobile Devices window. If the appears, tap OK to copy the file without conversion.

No Converter Selected

dialog box

Install software by dragging the program file to the Mobile Devices window only if no installer program is available. Software installed in this way may not appear on the

Programs

manually if you wish to remove it from the HP Jornada.

list, and you may have to delete the program

Remove

To add programs with Application Manager

1. Connect the HP Jornada to your desktop PC, and then open the Mobile Devices window.

2. On the

Application Manager

3. In the list of programs, select the program you wish to install, and then click

menu in the Mobile Devices window, click

Tools

Add

Page 93

Chapter 7 | Getting down to business | 89

Removing programs

After you have installed a program on the HP Jornada, you can use the Windows CE Application Manager to remove the program or to reinstall the program after it has been removed. If you do not have enough storage memory on the HP Jornada, you may want to use the Application Manager to temporarily remove programs you no longer use or programs that you use infrequently.

You can use either the Application Manager (on your desktop PC) or the HP Jornada) to remove programs.

Remove Programs

To remove programs with Application Manager

1. Connect the HP Jornada to your desktop PC, and then open the Mobile Devices window.

control panel (on the

2. On the

Application Manager

3. In the list of programs, select the program you want to delete, and then click

menu in the Mobile Devices window, click

Tools

Remove

To remove programs from the HP Jornada with the Remove Programs control panel

1. On the

Remove Programs

2. From the remove.

3. Tap

Programs stored in ROM cannot be removed. (For a list of these programs see “Using HP Jornada’s built-in programs” on page 3.)

Remove

menu, tap

Start

Programs

Settings

list, select the program you want to

, and then tap

Page 94

90 Hewlett-Packard Jornada 420 Palm-size PC

Adding sounds

The HP Jornada plays sounds (.wav files). You can copy a new sound file from your desktop PC to the HP Jornada without converting the file.

To add sounds

1. Connect the HP Jornada to a desktop PC and start Windows CE Services.

2. Double-click the HP Jornada icon.

3. Drag the .wav file you want to copy from its location on your desktop PC to the Windows folder in the Mobile Devices window.

To use the new sound

1. On the HP Jornada tap

Volume & Sounds

2. Tap the

3. Choose an event name from the first dropdown list.

4. Choose the new sound from the second dropdown list.

5. Tap OK.

Sounds

tab.

Start

menu, tap

Settings

, and then

Adding desktop wallpaper

The HP Jornada can display Windows CE bitmaps (.2bp files). You can copy Windows CE bitmap images from your desktop PC to the HP Jornada without converting the files, and you can use these images as desktop wallpaper on your Windows CE desktop.

To add desktop wallpaper

1. Connect the HP Jornada to a desktop PC and start Windows CE Services.

2. Double-click the HP Jornada icon.

3. Drag the bitmap image you want to copy from its location on your desktop PC to the Windows folder in the Mobile Devices window.

Page 95

To use the new wallpaper

Chapter 7 | Getting down to business | 91

1. On the HP Jornada tap

Display

2. Choose the

3. Choose the new bitmap image from the

image

on the right side of the dialog box.

4. If desired, tap the

5. Tap OK.

Display wallpaper

dropdown list, and examine the preview image

Tile

Start

checkbox.

menu, tap

radio button.

Settings

Wallpaper

Adding accessories

You can purchase the following optional accessories.

CompactFlash Card and adapter (4MB) (F1231A)—Adds storage memory.

CompactFlash Card and adapter (10MB) (F1233A)—Adds storage memory.

Sync Cable (F1258A)

External keyboard (F1275A)

Battery Pack (F1287A)

Pens (F1288A)

, and then

Cradle (F1289A)

AC Adapter (F1290A)

External charger (F1293A)

Go to the Hewlett-Packard website at www.hp.com/jornada to check for new accessories.

Page 96

92 Hewlett-Packard Jornada 420 Palm-size PC

Inserting and Removing CompactFlash Cards

CompactFlash Type I and II Cards give the HP Jornada additional capabilities, such as additional memory, removable storage, cellular modems, and Ethernet cards. Many cards have been tested specifically for compatibility with the HP Jornada. For a list of recommended compatible devices, go to the HewlettPackard Web site at www.hp.com/jornada.

You may also need to install a software driver for a particular card. The software drivers for Windows CE should be included with the card or be available from the card manufacturer.

To insert the CF card

1. Turn off the P/PC, and close the display cover.

2. Remove the CF card slot door by pressing onto the fingernail recess and pulling the door off.

3. Connect the P/PC to AC power by mounting it into the cradle.

4. Push the card, connector-side first, into the slot until it stops. The P/PC turns back on.

5. Replace the card slot door by positioning the two tabs in the slot groove and pressing onto the fingernail recess to push the door locked.

View showing how to insert a CF card

Page 97

Chapter 7 | Getting down to business | 93

To remove the CF card

1. Close all applications on the P/PC that have open files on the CF card.

2. Turn off the P/PC, and close the display cover.

3. Remove the CF card slot door by pressing onto the fingernail recess and pulling the door off.

4. Use the end of the stylus to lever the CF card out.

5. Replace the card slot door by positioning the two tabs in the slot groove and pressing onto the fingernail recess to push the door locked.

Page 98

94 Hewlett-Packard Jornada 420 Palm-size PC

Page 99

Chapter 8 | Troubleshooting | 95

8 8 | | TTroubleshooting

If you encounter difficulties while using your HP Jornada 420, this chapter helps you find answers. If you need information about troubleshooting Microsoft® Windows® CE Services, click Windows CE Services Help Topics on the Help menu in the Mobile Devices window on your desktop PC.

The information in this chapter helps you:

Troubleshoot basic problems

Troubleshoot problems with remote connections

Troubleshoot problems with the display

Troubleshoot problems connecting by infrared

Troubleshooting g bbasic c pproblems

If you have a specific problem, review the information below to see if you can find the answer quickly. Or, go to the HP Jornada Web site at www.hp.com/jornada for current information about common difficulties.

Problem Diagnosis / Remedy

HP Jornada does not turn on when not connected to AC power.

Battery runs out of power quickly.

Battery power is too low to run the P/PC. Connect to AC power, and

then turn on your HP Jornada. (Charge the battery regularly to avoid running out of battery power.)

You are using your HP Jornada in ways that drain the batteries quickly. See “Managing battery

power” on page 16.

Page 100

96 Hewlett-Packard Jornada 420 Palm-size PC

HP Jornada does not auto-suspend when connected to a desktop PC or when using the modem.

HP Jornada automatically shuts down.

HP Jornada does not turn on when connected to AC power.

HP Jornada locks up when running applications.

The HP Jornada is designed to stay on while connected to a computer.

This is the correct behavior. No action is needed.

Batteries are too low to run the P/PC. When a critically low

battery-power condition is encountered, the HP Jornada initiates a safety shutdown. Connect to AC power and charge the battery.

HP Jornada is locked up. Connect the HP Jornada to external power, and perform a soft reset. (See “Resetting” on page 99.) (Caution: You may lose any unsaved data when performing a soft reset.)

HP Jornada is locked up. Connect to AC power, and perform a soft reset. (See “Resetting” on page 99.) Note: Check battery power regularly to ensure that the battery is not running low on power.

HP Jornada does not turn on or display appears to be off, even though power is on.

Backup file created with the HP backup application on another HP handheld device cannot be restored to the HP Jornada 420.

The display contrast is too light. (For more information, see “Using HP settings” on page 31.)

File format is not compatible, or file cannot be found.

Only a PIM database backup file (.dbb) can be restored from another HP handheld device to the HP Jornada 420. Make sure that you save the backup file (.dbb) in the My Documents directory on the other handheld device, and that the My Documents directory is copied to the CompactFlash Card used for the restore action.

HP Jornada 420 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual