HP J540 Model Number and Description

H P D e s k J e t 5 4 0 P r i n t e r M o d e l / D e s c r i p t i o n

Model/Description

HP DeskJet 540 Printer

2162607

Note The figure above shows the earlier version paper tray

assembly. Later version HP DeskJet 540 printers have an
envelope feed slot. See “Front View” for an HP DeskJet 540
printer with the envelope feed slot.

Printer Description

Model Number Status Description

C2162A Available HP’s affordable high-quality monochrome printer with

optional color.

H P D e s k J e t 5 4 0 P r i n t e r F r o n t V i e w

Front View

Front View of the HP DeskJet 540 printer

Access Door

Resume Button

Power Button

Print Cartridge Cradle

Card Guide

Paper Width Adjuster

Output Tray Assembly

IN Tray

Single Envelope Slot

Paper Length Adjuster

2184001B

H P D e s k J e t 5 4 0 P r i n t e r R e a r V i e w

Rear View

Rear View of the HP DeskJet 540 Printer

Power Module Socket

Interface Port

2162951

H P D e s k J e t 5 4 0 P r i n t e r O r d e r i n g P r i n t e r O p t i o n s

Ordering Printer Options

Localized Printer Options

User’s

Region or

Country

Saudi Arabia Arabic/English C2162A ARG 9100-5124 C2162-60202

Canada French C2162A ABC 9100-5124 C2162-60032

Czechoslovakia Finnish C2162A AKB 9100-5132 C2162-60206

Denmark Danish C2162A ABY 9100-5132 C2162-60204

Europe English C2162A ABB 9100-5126 C2162-60025
Finland Finnish C2162A ABX 9100-5132 C2162-60206
France French C2162A ACS 9100-5132 C2162-60032

Germany German C2162A ACT 9100-5132 C2162-60208

Greece Greek/English C2162A AB7 9100-5132 C2162-60209

Hungary Hungarian C2162A AKC 9100-5132 C2162-60210

Israel-English English C2162A AKJ 9100-5132 C2162-60201

Italy Italian C2162A ARP 9100-5132 C2162-60211

Jordan, Lebanon,

North Africa

Latvia English C2162A A2J 9100-5132 C2162-60201

Lithuania English C2162A A2H 9100-5132 C2162-60201

Middle East Arabic/English C2162A ARU 9100-5131 C2162-60202

Netherlands Dutch C2162A ACU 9100-5132 C2162-60205

Norway Norwegian C2162A ABN 9100-5132 C2162-60212

Poland Polish C2162A AKD 9100-5132 C2162-60213

Portugal Portuguese C2162A AB9 9100-5132 C2162-60038

Russia-Cyrillic Cyrillic/English C2162A ACB 9100-5132 C2162-60215

Russia-English English C2162A AR3 9100-5132 C2162-60201

South Africa English C2162A ACQ 9100-5128 C2162-20025

Spain Spanish C2162A ABE 9100-5126 C2162-60039

Sweden Swedish C2162A ABS 9100-5132 C2162-60217

Turkey Turkish/English C2162A AB8 9100-5132 C2162-60218

USA English C2162A ABA 9100-5124 C2162-60025

1. For more information on power modules, refer to “Power Module Information.”

Documentation

Language

Arabic/English C2162A ARW 9100-5132 C2162-60202

Printer

Option

Numbers

Power

Module Part

Numbers

1

User’s

Documentation

Kit Part Numbers

H P D e s k J e t 5 4 0 P r i n t e r I t e m s I n c l u d e d

Items Included

Items Included with the HP DeskJet 540 Printer

1

Printer

Power Module

User’s Guide

Printer Software
Black Print Cartridge,

Part Number 51626A

1. See Ordering Printer Options for printer ordering information.

2. Refer to Power Modules for power module information.

3. See Ordering Printer Options for user documentation part numbers.

4. See Ordering Printer Options for printer driver part numbers. See Items Included for a listing of
software included with the printer.

2

3

4

2184046

Note The color print cartridge and the print cartridge storage

container are sold separately as a color kit. See Supplies
and Accessories for the color kit part number.

H P D e s k J e t 5 4 0 P r i n t e r I t e m s I n c l u d e d

Software Included with the HP DeskJet 540 Printer

Description Purpose

Printer Driver for Microsoft
Windows

HP DeskJet Status Monitor Monitoring the printer status when using MS Windows 3.1.
TrueType Fonts Scalable Fonts for greater impact when using MS Windows

HP DeskJet 540 Control Panel
for DOS

Hewlett-Packard’s printer driver for MS Windows 3.1.

3.1.
Access to HP DeskJet 540 printer features when using DOS

applications.

Note For more printer driver information, see “Printer Driver

Information.”

H P D e s k J e t 5 4 0 P r i n t e r F o n t s I n c l u d e d

Fonts Included

The HP DeskJet 540 printer is shipped with the following internal fonts:

Available Internal Fonts (Portrait and Landscape Modes)

Available Point Sizes

Internal Font

Courier Upright 6, 12, and 24 Point 5, 10, 16.67, and 20 CPI
Courier Italic 6, 12, and 24 Point 5, 10, and 20 CPI
Letter Gothic 6, 12, and 24 Point 6, 12, and 24 CPI
Letter Gothic 4.75, 9.5, and 19 Point 16.67 CPI
Letter Gothic Italic 6, 12, and 24 Point 6, 12, and 24 CPI
CG Times 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing
CG Times Italic 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing
Univers 5, 6, 7, 8, 10, 12, and 14 Point Proportional Spacing
Univers Italic 5, 6, 10, and 12 Point Proportional Spacing

(Character Height)

Available Pitches
(Horizontal Spacing)

Note All fonts listed are available in portrait and landscape modes.

TrueType Fonts Included

Symbol Sets

PC-8 Roman-8 Danish/Norwegian (60)
PC-8 Danish/Norwegian PC-8 Turkish ANSI/ASCII (06)
United Kingdom (04) French (69) German (21)
Italian (15) Spanish (17) Swedish (11)
PC-850 Multilingual PC-852 Latin 2 1 Latin 1 (EMCA-94)
Legal 2 Latin 2 9 Latin 5

H P D e s k J e t 5 4 0 P r i n t e r F o n t s I n c l u d e d

Additional Fonts in Region Specific Printers

Some HP DeskJet 540 printers contain flash memory. Flash memory
provides the capability to install fonts and symbol sets for specific regions.
The following figure shows how to identify printers with flash memory by
observing the serial number label on the back of the printer.

Identifying Printers with Flash Memory

With Flash Memory

No Flash Memory

To identify a printer with flash memory, look for the lightning bolt symbol on
the serial number label located on the back of the printer. The flash font
code found directly below the lightning bolt can be used to identify the
language of fonts downloaded into flash memory. Use the following tables
to identify the fonts and symbol set(s) loaded into flash memory.

H P D e s k J e t 5 4 0 P r i n t e r F o n t s I n c l u d e d

Flash Fonts Information

Fonts and Symbol Sets for Flash Codes

Name of Font and

Flash Codes

ARB Arabic Saudi Arabia C2162A ARG
ARB Arabic Middle East/Arabic C2162A ARU
ARB Arabic N. Africa, Jordan,

CYR Cyrillic Russia C2162A ACB
CYR Cyrillic Russia English C2162A AR3

GRK Greek Greece C2162A AB7

HBR Hebrew Israel C2162A AKJ

LIT Latvian Latvia C2162A A2J

LTV Lithuanian Lithuania C2162A A2H

THA Thai Thailand C2162A AB3

Symbol Set Country/Region Printer Model

C2162A ARW

Lebanon

Flash Fonts and Symbol Sets

Hebrew (Flash Font Code HBR)

Spacing Font Name Point Size Pitches

Proportional David PS 5, 6, 7, 8, 10, 12, 14 N/A

Narkis Tam 5, 6, 7, 8, 10, 12, 14 N/A
Miyram PS 5, 6, 7, 8, 10, 12, 14 N/A
Miyram PS Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20
David 6, 12, 24 5, 10, 16.67, 20
Miyram 6, 12, 24 6, 12, 24
Miyram Italic 6, 12, 24 6, 12, 24

Symbol Sets: Latin Hebrew (ISO-8859/8), PC Latin Hebrew (CP-862)

H P D e s k J e t 5 4 0 P r i n t e r F o n t s I n c l u d e d

Arabic (Flash Font Code ARB)

Spacing Font Name Point Size Pitches

Proportional Ryadh 5, 6, 7, 8, 10, 12, 14 N/A
Fixed Naskh 6, 12, 24 5, 10, 16.67, 20

Naskh 7, 14, 28 8.5, 17
Koufi 6, 12, 24 6, 12, 24

Symbol Sets: HP Arabic-8, PC Arabic (CP-864)

Cyrillic (Flash Font Code CYR)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A
Univers 5, 6, 7, 8, 10, 12, 14 N/A
Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20
Letter Gothic 6, 12, 24 6, 12, 24
Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: PC Cyrillic (CP-866), Latin/Cyrillic (ISO-8859/5)

Greek (Flash Font Code GRK)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A
Univers 5, 6, 7, 8, 10, 12, 14 N/A
Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20
Letter Gothic 6, 12, 24 6, 12, 24
Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: PC-8 Greek, Latin/Greek (ISO-8859/7)

H P D e s k J e t 5 4 0 P r i n t e r F o n t s I n c l u d e d

Baltic (Flash Font Codes LIT and LTV)

Spacing Font Name Point Size Pitches

Proportional CG Times 5, 6, 7, 8, 10, 12, 14 N/A

CG Times Italic 5, 6, 7, 8, 10, 12, 14 N/A
Univers 5, 6, 7, 8, 10, 12, 14 N/A
Univers Italic 5, 6, 10, 12 N/A

Fixed Courier 6, 12, 24 5, 10, 16.67, 20

Courier Italic 6, 12, 24 5, 10, 20
Letter Gothic 6, 12, 24 6, 12, 24
Letter Gothic Italic 6, 12, 24 6, 12, 24

Symbol Sets: Latvian/Russian, Lithuanian/Russian, PC Lithuanian (CP-772)

Thai (Flash Font Code THA)

Spacing Font Name Point Size Pitches

Fixed Thai Courier 10, 12, 24 12, 10, 6

Thai Courier Bold 10, 12, 24 12, 10, 6
Thai Courier Italic 10, 12, 24 12, 10, 6
Thai Courier Bold Italic 12 10
Thai Line Printer 8.5 16

Symbol Set: TIS (TAPIC23)

Note TAPIC23 is the registration name for Hewlett-Packard’s Thai

HP DeskJet symbol set.

H P D e s k J e t 5 4 0 P r i n t e r P a r t N u m b e r s

Part Numbers

Part Numbers

Item Part Number Description

Print Cartridges

HP Premium

Transparency Film

HP Premium

Glossy Paper

1

51625A Color Inkjet Print Cartridge

(Cyan, Magenta, and Yellow Inks)

51626A High-Capacity Inkjet Print Cartridge (Black Ink)

C3834A US Letter Size, 50 sheets

C3828A US Letter Size, 20 sheets
C3835A European A4 Size, 50 sheets
C3832A European A4 Size, 20 sheets
C3836A US Letter Size, 50 sheets

C3833A US Letter Size, 10 sheets
C3837A European A4 Size, 50 sheets
C3831A European A4 Size, 10 sheets

HP Premium

InkJet Paper

Color Kits

User Replaceable

Components

Technical

Reference

Power Modules Refer to Power Modules

Interface Cables Refer to “Configuration and Interface

Documentation See Ordering Printer Options

1. Color kits include a color print cartridge and a print cartridge storage container. Refer to Color
Kit Information.

1

51634Y US Letter Size, 200 sheets

51634Z European A4 Size, 200 sheets
C3067A U.S., Asia
C3069A Europe
C3276A International English, French, Spanish,

Portuguese
Refer to “Accessories/User Replaceable

Components”

C2170-90099 HP DeskJet Series Technical Reference Guide

Information/Interface Cable Information/
Recommended Interface Cables.”

H P D e s k J e t 5 4 0 P r i n t e r C o l o r K i t I n f o r m a t i o n

Color Kit Information

Color Kit

2162615

The optional Color Kit which includes a color print cartridge and a print
cartridge storage container, provides color output printing capability from
an HP DeskJet 540 printer. The printer comes from the factory as color
capable, it does not require any modifications. Color features, however,
need to be turned on in the printer driver dialog box in MS Windows. For
more information, refer to the HP DeskJet 540 printer user’s
documentation, or to “Printer Driver Information/MS Windows.”

Notes

The print cartridge storage container will hold one black or
one color print cartridge. To obtain maximum print quality and
print cartridge life, always store the open print cartridge that is
not in the printer in the print cartridge storage container.

When printing a color page with the color print cartridge, you
cannot print true black. The printer will print composite black,
made up of cyan, magenta, and yellow inks.

H P D e s k J e t 5 4 0 P r i n t e r U s e r R e p l a c e a b l e C o m p o n e n t s

User Replaceable Components

User Replaceable Components

Access Door

2162904

Base Foot

Paper Tray

User Replaceable Components

Part Number Description

C2162-60097 Access Door Assembly
C2162-60098 Base Foot Assembly (4 ea.)
C2164-67807 Paper Tray Assembly
C2171-67801 Absorber

H P D e s k J e t 5 4 0 P r i n t e r H o s t / S y s t e m R e q u i r e m e n t s

Host/System Requirements

MS DOS 3.3 or Greater
MS Windows 3.1
2 MB of RAM
10 MB of Free Hard Disk Space
EGA Monitor or Greater

Configuring the Printer

The HP DeskJet 540 printer does not have any DIP switches. All printer
configuration is accomplished using the printer driver for MS Windows or
the HP DeskJet 540 Control Panel for DOS. Refer to “Printer Driver
Information” to learn more about printer settings in DOS and MS Windows.

H P D e s k J e t 5 4 0 P r i n t e r I n s t a l l i n g t h e P r i n t e r S o f t w a r e

Installing the Printer Software

Installing Printer Software

Category Task or Information

Minimum Requirements Microsoft Windows 3.1

Microsoft DOS, Version 3.3 through 6.x
Intel 286™ or better processor
At Least 2 MB or Memory (RAM)
At Least 10 MB of free Hard Disk Space
EGA or Better Monitor

Installing the Printer Driver for Microsoft
Windows

Installing the DOS Printer Software

1. Close any screen saver or other software
programs that are open and running in the
background.

2. Insert Installation Disk #1 into the
computer’s floppy disk drive.

3. Click File in the menu bar off the Program
Manager window.

4. Choose Run in the File menu. The Run
dialog box appears.

5. In the Command Line box, type your
computer’s floppy disk drive designator
followed by HPSETUP. (For example,
A:\HPSETUP).

6. Click OK.

7. Follow the instructions on the screen.

1. Close any screen saver or other software
programs that are open and running in the
background.

2. Insert Installation Disk #2 into the
computer’s disk drive.

3. At the DOS prompt (C:\), type the disk drive
designator followed by INSTALL. (For
example, A:\INSTALL).

4. Press the Enter key.

5. Follow the instructions on screen.

Notes Increasing system RAM may improve printing performance.

For more information, refer to “Printer Driver Information.”

H P D e s k J e t 5 4 0 P r i n t e r I n t e r f a c e S p e c i f i c a t i o n s

Interface Specifications

Interface 1284 Compatibility, Nibble, ECP
Buffer Size 32K

Note

For a complete description of your printer’s interface, see
“Printer Interface Information.”

H P D e s k J e t 5 4 0 P r i n t e r P r o d u c t P e r f o r m a n c e S p e c i f i c a t i o n s

Product Performance Specifications

DOS Print Speed and Resolution Specifications

Category EconoFast Normal Best

Black Print Speed 240 CPS 167 CPS 55 CPS
Color Print Speed Document Dependent
Resolution (Text) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI
Resolution (Graphics) See DOS Graphics

Resolution

MS Windows Print Speed and Resolution Specifications

Category EconoFast Normal Best

Black Print Speed 3 PPM 2 PPM 1 PPM
Color Print Speed 1.5 MPP 2.5 MPP 4 MPP
Resolution (Text) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI
Resolution (Graphics) 300 X 300 DPI 600 X 300 DPI 600 X 300 DPI

CPS = Characters Per Second
PPM = Pages Per Minute
MPP = Minutes Per Page
DPI = Addressable Dots Per Inch

Note All color resolution is 300 X 300 dpi.

DOS Graphics Resolution

Horizontal

Resolution

75 PPI 75 PPI 16 DPP
150 PPI 150 PPI 4 DPP
300 PPI 300 PPI 1 DPP

PPI = Pixels Per Inch
DPP = Dots Per Pixel

Vertical

Resolution

Number of Dots

Per Pixel

H P D e s k J e t 5 4 0 P r i n t e r P r o d u c t P e r f o r m a n c e S p e c i f i c a t i o n s

Software and Fonts Compatibility

Category Specification

Programming Command Set HP PCL Level III Plus
Available Internal Symbol Sets PC-8, Roman-8, Danish/Norwegian (60), United

Kingdom (04), French (69), German (21), Italian (15),
Spanish (17), Swedish (11), 1 Latin 1 (ECMA 94), 2
Latin 2, 9 Latin 5, PC-8 D/N (Danish/Norwegian), PC-8
Turkish, PC-850 (Multilingual), PC-852 Latin 2, ASCII
(06), and Legal

Software Compatibility MS Windows v3.1

Most DOS Applications (Application Dependent)
OS/2 2.0 and 2.1

Windows Applications Under OS/2
Fonts Supported TrueType and ATM Scalable Fonts
TrueType Fonts Included with Printer Arial® Black, CG Goudy Old Style, CG Goudy Old

Style Italic, CG Goudy Old Style Bold, Phyllis,

Graphite Light, Graphite Light Narrow, CG Poster

Bodoni, Lucida® Casual, Lucida® Casual Italic, Gill

Sans® Shadow, Milestone™ Font, Signet

Roundhand, and PL Benguiat Frisky
Built-In Internal Fonts Refer to General/Fonts Included

1. The printer driver is not compatible with MS Windows 3.0.

2. Unlike MS Windows, DOS applications require separate drivers for each application. Call the
software vendor for the latest printer driver information.

3. The OS/2 driver for HP DeskJet printers is developed, supported and available from IBM.

4. Use the printer driver for Microsoft Windows when running MS Windows applications from
OS/2.

1

2

3

4

H P D e s k J e t 5 4 0 P r i n t e r P a p e r H a n d l i n g S p e c i f i c a t i o n s

Paper Handling Specifications

Paper Handling Capabilities

Category Specification

Paper Grain Long grain only
Supported Media Sizes

US Letter
US Legal
Executive
ISO & JIS A4
ISO & JIS A5
B5-JIS
User Defined

Width
Length

Supported Envelope Sizes

US No. 10 Envelope
European DL Envelope
European C6 Envelope

Supported Index Card Sizes

US Size
US Size
European A6 Card
Japanese Hagaki Postcard

Media Weight

Paper
Envelopes
Index Cards

IN Tray Capacity Up to 100 Sheets (<1/2 in.)
Envelope Feeder Capacity Up to 20 Envelopes (<1/2 in.)
Card Capacity Up to 30 Cards
OUT Tray Capacity Up to 50 Sheets

1. To minimize print skew, use envelopes with rectangular flaps rather than triangular flaps.

2. Envelope capacity is dependent on the manufacturer, type of envelope, and its construction.

1

8 1/2 in. X 11 in. (216 mm X 279 mm)
8 1/2 in. X 14 in. (216 mm X 356 mm)
7 1/4 in. X 10 1/2 in. (184mm X 267 mm)
(210 mm X 297 mm)
(148.5 mm X 210 mm)
(182 mm X 257 mm)

5 in. to 8 1/2 in. (127 mm to 216 mm)

5.83 in. to 14 in. (148 mm to 356 mm)

4 1/8 in. X 9 1/2 in.
(110 mm X 220 mm)
(114 mm X 162 mm)

4 in. X 6 in. (81.6 mm X 152.4 mm)
5 in. X 8 in. (127 mm X 203.2 mm)
(105 mm X 148.5 mm)
(100 mm X 148 mm)

16 to 36 lb (60 to 135 g/m2)
20 to 24 lb (75 to 90 g/m2)
29 to 53 lb (110 to 200 g/m2),
61 to 110 lb Index, 8.5 pt Maximum

Note The HP DeskJet 540 printer works well with most types of

paper although variables in paper composition may affect
print quality and paper handling. Bond paper, such as
letterhead gives excellent quality. Paper should be tested to
ensure best performance.

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Printable Area Specifications

US Paper and Transparency Sizes

U.S. Executive

7.25" x 10.5"

U.S. Letter

8.5" x 11"
U.S. Legal

8.5" x 14"

2162985

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

US Paper and Transparency Printable Area, DOS, Black
(Portrait)

Types
and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in.
(184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in.
(215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in.
(215.9 mm X 355.6 mm)

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 10.04 in.

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 54 in.

Top Margin 0.00 in.

Bottom Margin 0.46 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 54 in.

DOS Black

Printing

(0.0 mm)

(11.7 mm)

(6.3 mm)

(171.5 mm X 255.0 mm)

(0.0 mm)

(11.7 mm)

(6.3 mm)

(203.2 mm X 267.7 mm)

(0.0 mm)

(11.7 mm)

(6.3 mm)

(203.2 mm X 343.9 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

US Paper and Transparency Printable Area, DOS, Color
(Portrait)

Types
and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in.
(184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in.
(215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in.
(215.9 mm X 355.6 mm)

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 9.91 in.

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 41 in.

Top Margin 0.00 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 41 in.

DOS Color

Printing

(0.0 mm)

(14.9 mm)

(6.3 mm)

(171.5 mm X 251.7 mm)

(0.0 mm)

(14.9 mm)

(6.3 mm)

(203.2 mm X 264.4 mm)

(0.0 mm)

(14.9 mm)

(6.3 mm)

(203.2 mm X 340.6 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

US Paper and Transparency Printable Area, MS Windows,
Black and Color (Portrait)

Types
and Sizes Margins

U.S. Executive

71/4 X 10 1/2 in.
(184.1 mm X 266.7 mm)

U. S. Letter

8 1/2 in. X 11 in.
(215.9 mm X 279.4 mm)

U. S. Legal

8 1/2 in. X 14 in.
(215.9 mm X 355.6 mm)

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 6.75 X 9.66 in.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 10. 16 in.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.25 in.

Printable Area 8.00 in. X 13. 16 in.

MS Windows

Black and Color Printing

(4.2 mm)

(17.0 mm)

(6.3 mm)

(171.5 mm X 245.4 mm)

(4.2 mm)

(17.0 mm)

(6.3 mm)

(203.2 mm X 258.1 mm)

(4.2 mm)

(17.0 mm)

(6.3 mm)

(203.2 mm X 334.3 mm)

1

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

A4, A5, and B5 Sizes

A5

148mm x 210mm

A4

210mm x 297mm

B5

182mm x 257mm

2162987

A4, A5, and B5 Printable Area, DOS, Black (Portrait)

Types and Sizes Margins DOS Black Printing

ISO & JIS A4

8.27 in. X 11.69 in.
(210.0 mm X 297.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 8.00 in. X 11.23 in.

(203.2 mm X 285.3 mm)

ISO & JIS A5

5.83 in. X 8.27 in.
(148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in.
(182 mm X 257 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 5.58 in. 7.56 in.

(141.6 mm X 192.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 6.83 in. X 9.66 in.

(173.6 mm X 245.4 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

A4, A5, and B5 Printable Area, DOS, Color (Portrait)

Types and Sizes Margins DOS Color Printing

ISO & JIS A4

8.27 in. X 11.69 in.
(210.0 mm X 297.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.59 in.

(14.9 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 8.00 in. X 11.10 in.

(203.2 mm X 282.0 mm)

ISO & JIS A5

5.83 in. X 8.27 in.
(148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in.
(182 mm X 257 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 5.58 in. 7.43 in.

(141.6 mm X 188.7 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.59 in.

(14.9 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 6.83 in. X 9.53 in.

(173.6 mm X 242.1 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

A4, A5, and B5 Printable Area, MS Windows, Black and Color
(Portrait)

Types
and Sizes Margins

ISO & JIS A4

8.27 in. X 11.69 in.
(210.0 mm X 297.0 mm)

ISO & JIS A5

5.83 in. X 8.27 in.
(148 mm X 210 mm)

JIS B5

7.17 in. X 10.12 in.
(182 mm X 257 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top Margin 0.17 in.

Bottom Margin 0.67 in.

Left & Right Margins 0.19 in.

Printable Area 7.89 in. X 10.86 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 5.58 in. 7.27 in.

Top Margin 0.17 in.

Bottom Margin 0.59 in.

Left & Right Margins 0.17 in.

Printable Area 6.83 in. X 9.36 in.

Black and Color Printing

MS Windows

(4.2 mm)

(17.0 mm)

(4.8 mm)

(200.0 mm X 275.7 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(141.6 mm X 184.7 mm)

(4.2 mm)

(14.9 mm)

(4.2 mm)

(173.6 mm X 237.7 mm)

1

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Card Stock Sizes

U.S. Card

4" x 6"

U.S. Card

5" x 8"

A6 Card

105mm x

148mm

Japanese

Hagaki

Postcard

100mm x

148mm

2162988

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Card Stock Printable Area, DOS, Black (Portrait)

Types and Sizes Margins DOS Black Printing

U.S. Card Stock

4 in. X 6 in.
(101.6 mm X 152.4 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.75 in. X 5.29 in.

(95.2 mm X 134.4 mm)

U.S. Card Stock

5 in. X 8 in.
(127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in.
(105 mm X 148 mm)

Japanese Hagaki
Postcards

3.934 in. X 5.83 in.
(100 mm X 148 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 4.75 in. 7.29 in.

(120.6 mm X 185.2 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.88 in. X 5.12 in.

(98.6 mm X 130.0 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.71 in.

(18.0 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 3.60 in. X 5.12 in.

(91.6 mm X 130.0 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Card Stock Printable Area, DOS, Color (Portrait)

Types and Sizes Margins DOS Color Printing

U.S. Card Stock

4 in. X 6 in.
(101.6 mm X 152.4 mm)

U.S. Card Stock

5 in. X 8 in.
(127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in.
(105 mm X 148 mm)

Japanese Hagaki
Postcards

3.934 in. X 5.83 in.
(100 mm X 148 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.75 in. X 5.16 in.

(95.2 mm X 131.6 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 4.75 in. 7.16 in.

(120.6 mm X 181.9 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.13 in.

(3.2 mm)

Printable Area 3.88 in. X 4.99 in.

(98.6 mm X 126.7 mm)

Top Margin 0.00 in.

(0.0 mm)

Bottom Margin 0.84 in.

(21.3 mm)

Left & Right Margins 0.17 in.

(4.2 mm)

Printable Area 3.60 in. X 4.99 in.

(91.6 mm X 126.7 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Card Stock Printable Area, MS Windows, Black and Color
(Portrait)

Types
and Sizes Margins

U.S. Card Stock

4 in. X 6 in.
(101.6 mm X 152.4 mm)

U.S. Card Stock

5 in. X 8 in.
(127.0 mm X 203.2 mm)

ISO & JIS A6 Cards

4.13 in. X 5.83 in.
(105 mm X 148 mm)

Japanese Hagaki
Postcards

3.934 in. X 5.83 in.
(100 mm X 148 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 3.75 in. X 5.00 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 4.75 in. 7.00 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.13 in.

Printable Area 3.88 in. X 4.83 in.

Top Margin 0.17 in.

Bottom Margin 0.84 in.

Left & Right Margins 0.17 in.

Printable Area 3.60 in. X 4.83 in.

Black and Color Printing

MS Windows

(4.2 mm)

(21.3 mm)

(3.2 mm)

(95.2 mm X 127.0 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(120.6 mm X 177.8 mm)

(4.2 mm)

(21.3 mm)

(3.2 mm)

(98.6 mm X 122.7 mm)

(4.2 mm)

(21.3 mm)

(4.2 mm)

(91.6 mm X 122.7 mm)

1

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Envelope Sizes

#10 Envelope

9.5" x 4.125"

DL Envelope

220mm x 110mm

C6 Envelope

162mm x 114mm

Envelope Printable Area, DOS, Black (Landscape)

Types and Sizes Margins DOS Black Printing

No. 10 Envelopes

4 1/8 in. X 9 1/2 in.
(104.8 mm X 241.3 mm)

International DL
Envelopes

4.33 in. X 8.66 in.
(110 mm X 220 mm)

International C6
Envelopes

4.49 in. X 6.38 in.
(114 mm X 162 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 3.88 in. X 8.79 in.

(98.4 mm X 223.3 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.08 in. X 7.95 in.

(103.6 mm X 201.9 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.71 in.

(18.0 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.24 in. X 5.67 in.

(107.6 mm X 144.0 mm)

2162986

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Envelope Printable Area, DOS, Color (Landscape)

Types and Sizes Margins DOS Color Printing

No. 10 Envelopes

4 1/8 in. X 9 1/2 in.
(104.8 mm X 241.3 mm)

International DL
Envelopes

4.33 in. X 8.66 in.
(110 mm X 220 mm)

International C6
Envelopes

4.49 in. X 6.38 in.
(114 mm X 162 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 3.88 in. X 8.66 in.

(98.4 mm X 220.0 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.08 in. X 7.82 in.

(103.6 mm X 198.6 mm)

Top & Bottom Margins 0.13 in.

(3.2 mm)

Left Margin 0.84 in.

(21.3 mm)

Right Margin 0.00 in.

(0.0 mm)

Printable Area 4.24 in. X 5.54 in.

(107.6 mm X 140.7 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Envelope Printable Area, MS Windows, Black and Color
(Landscape)

Types
and Sizes Margins

No. 10 Envelopes

4 1/8 in. X 9 1/2 in.
(104.8 mm X 241.3 mm)

International DL
Envelopes

4.33 in. X 8.66 in.
(110 mm X 220 mm)

International C6
Envelopes

4.49 in. X 6.38 in.
(114 mm X 162 mm)

1. The printable region can be modified by changing the DESKJET.INI file in MS Windows.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 3.88 in. X 8.5 in.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 4.08 in. X 7.66 in.

Top & Bottom Margins 0.13 in.

Left Margin 0.84 in.

Right Margin 0.17 in.

Printable Area 4.24 in. X 5.38 in.

Black and Color Printing

MS Windows

(3.2 mm)

(21.3 mm)

(4.3 mm)

(98.4 mm X 216.0 mm)

(3.2 mm)

(21.3 mm)

(4.3 mm)

(103.6 mm X 194.6 mm)

(3.2 mm)

(21.3 mm)

(4.3 mm)

(107.6 mm X 136.6 mm)

1

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Custom Page Printable Area, DOS, Black (Portrait)

1

Page Widths Margins DOS Black Printing

Page Width

5 in. 7.12 in.

Top Margin 0.00 in.

(0.0 mm)

(127 mm X 180.8 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin

3

0.71 in.

(18.0 mm)

Page Width

Width = 7.12 in. to 8.5 in.

Top Margin 0.00 in.

(0.0 mm)

(180.8 mm to 215.9 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin 0.46 in.

(11.7 mm)

Custom Page Printable Area, DOS, Color (Portrait)

1

Page Widths Margins DOS Color Printing

Page Width

5 in. 7.12 in.

Top Margin 0.00 in.

(0.0 mm)

(127 mm X 180.8 mm)

Page Width

Width = 7.12 in. to 8.5 in.
(180.8 mm to 215.9 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin

3

0.84 in.

(21.3 mm)

Top Margin 0.00 in.

(0.0 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin 0.59 in.

(14.9 mm)

H P D e s k J e t 5 4 0 P r i n t e r P r i n t a b l e A r e a S p e c i f i c a t i o n s

Custom Page Printable Area, MS Windows, Black and Color
(Portrait)

Page
Widths Margins

Page Width

5 in. 7.12 in.
(127 mm X 180.8 mm)

Page Width

Width = 7.12 in. to 8.5 in.
(180.8 mm to 215.9 mm)

1. The HP DeskJet 540 printer can handle paper from 5 inches to 8.5 inches wide and from 5.83
inches to 14 inches long.

2. The right margin is application dependent.

3. Print skew may be visible on the last few lines.

1

MS Windows Black and

Color Printing

Top Margin 0.17 in.

(4.2 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin

3

0.84 in.

(21.3 mm)

Top Margin 0.17 in.

(4.2 mm)

Left Margin

2

0.13 in.

(3.2 mm)

Bottom Margin 0.59 in.

(14.9 mm)

H P D e s k J e t 5 4 0 P r i n t e r P h y s i c a l S p e c i f i c a t i o n s

)

Physical Specifications

Printer Physical Specifications

13.0 in

(330 mm

7.9 in

(199 mm)

16.0 in

(405 mm)

17.2 in

(436 mm)

20.5 in

(520 mm)

2162614

H P D e s k J e t 5 4 0 P r i n t e r E l e c t r i c a l S p e c i f i c a t i o n s

Electrical Specifications

Electrical Specifications

Category Specification

Input Voltage 100 VAC, 120 VAC, 220 VAC, 230 VAC, or 240

VAC (±10%)

Frequency

100 VAC
120 VAC
220 VAC
230 VAC
240 VAC

Power Consumption

Powered Off (Plugged In)
Powered On (Idle State)
Powered On (Printing State)

1. Power modules are available for each listed input voltage. Refer to Power Module Information.

50/60 Hz (±3 Hz)
60 Hz (±3 Hz)
50 Hz (±3 Hz)
50 Hz (±3 Hz)
50 Hz (±3 Hz)

2 Watts

4.5 Watts
12 Watts (Maximum)

H P D e s k J e t 5 4 0 P r i n t e r E n v i r o n m e n t a l S p e c i f i c a t i o n s

Environmental Specifications

Environmental Specifications

Category Specification

Temperature

Operating
Non-Operating
Recommended Operating

Relative Humidity 10% to 80% RH at 30∞ C
Altitude

Operating
Non-Operating

Mechanical Vibration

Frequency Range
Operating (Random)
Non-Operating (Random)
Swept Sine

BTU Output 41 BTU/hour (maximum)
ESD per CISPR24 Part 2 Passed1, No Waivers
Noise Levels per ISO 9296

Sound Pressure (L

EconoFast Mode
Presentation Mode

Sound Power (L

EconoFast Mode
Presentation Mode

1. ESD contact points include the carriage rod, paper guide, service station motor, interface
port, and pivot return spring. Air discharge points include the carriage assembly, rear seams,
and top seams.

wAd

)

pAm

)

5 to 40∞ C (41 to 104∞ F)

-40 to 60∞ C (-40 to 140∞ F)
15 to 35∞ C (59 to 95∞ F)

0 to 3048 meters (10,000 feet)
0 to 4572 meters (15,000 feet)

5 to 500 Hz
Approximately 0.21 G rms
Approximately 2.09 G rms

0.5 G (0 to peak)

49 dB(A)
46 dB(A)

6.4 B(A)

6.1 B(A)

H P D e s k J e t 5 4 0 P r i n t e r S a f e t y a n d E M I S p e c i f i c a t i o n s

Safety and EMI Specifications

Product Safety Specifications

Category Specification

Power Module Safety
Certifications

Printer/Power Module
Safety Certifications

EMI Certifications FCC Class B when used with a Class B computing device (USA),

UL, CSA, TUV, SEMKO, NEMKO, SECV, FIMKO, DEMKO, NOM

UL, CSA, TUV, ETL

EMC Directive 89/336/EEC (European Community), VCCI (Japan),
SABS (South Africa)

H P D e s k J e t 5 4 0 P r i n t e r R e l i a b i l i t y S p e c i f i c a t i o n s

Reliability Specifications

Reliability Specifications

Category Specification

Vertical Resolution ±0.002 in.
Printer Usage Rate 1000 Pages Per Month (Maximum)
Mean Time Between Failures (MTBF) 20,000 Hours

(2000 Hours Power-On and 12,000 Printed
Pages per Year)

Mechanism Life 60,000 Pages

H P D e s k J e t 5 4 0 P r i n t e r P a c k a g i n g S p e c i f i c a t i o n s

Packaging Specifications

Packaging Physical Specifications

SHARP SIMPLE SMART

Optional

Color Kit

available

HP DeskJet 540 Printer

A new kind of printer Great black printing now
Easy add-on Color Kit for now or for the future

18.9 in.

(480 mm)

18.9 in.

(480 mm)

HP DeskJet 540

Inkjet Printer

11.0 in.

(280 mm)

2162622