HP dsj-4500 User Manual

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welcome to the HP designjet scanner

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welcome to the HP Designjet Scanner

This help system will present all you need to know to use your HP Designjet Scanner.

Information is organized in three major categories; use the navigation block on the left side of each topic to select one.

See "

Getting Started" for instructions on setting up your system

before making your first copy. See also "

how do I optimize for color accuracy" for instructions on

ensuring the best color quality in your copies.

Getting Started

Contains the steps necessary for setting up the system before making your first copy. Includes instructions for printer setup, preliminary maintenance and media profile creation.

getting started with your HP Designjet Scanner...

how do I...?

...helps you carry out procedures, like loading media, making copies, or maintaining your scanner.

...how do I...?

the problem is...

welcome to the HP designjet scanner

...helps you solve problems that may occur while copying/ scanning.

...the problem is...

tell me about...

...contains reference information about your scanner.

...tell me about...

There is also an alphabetical index, accessible from the navigation block, to help you find topics quickly.

From the navigation block, you can access information on the services and solutions offered on the HP Designjet Online Web site.

You can also refer to the Quick Reference Guide that came with your scanner for basic routine procedures.

For user information on your HP Designjet printer refer to the documentation that came with the printer.

how do I... ? (step-by-step procedures)

you are here: welcome how do I...?

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how do I... ? (some step-by-step procedures)

< To the help welcome page

How do I make copies?

(quick copying, selecting templates, input/output size, scaling, select media profile, quality, batch, save a duplicate...)

How do I scan to file?

(general steps, original templates, input size, resize, scaling, resolution, quality, batch...)

How do I print from files?

(print from files, set up and maintain a print list, delete files from computer...)

How do I manage files on the system?

(browse files, move files, rename files, delete files, copy files, copy to CD/DVD...)

How do I use copy options and tools?

(previewing, copy number, layout, alignment, print queue...)

How do I customize my copy tools?

(creating original templates, size presets, creating media profiles...)

How do I maintain/recover my system?

(maintenance, calibration, replacing parts, recovery, calibrate touch screen, restart, shut down...)

How do I set up the system?

(scanner setup options, preferences, interface options, accounting, network connect, printer install, date and time, language...)

How do I scan/copy thick media?

(copy/scan thick media, change insertion slot height)

how do I make copies?

how do I... ? (step-by-step procedures)

Select a topic...

...make copies

...select an original template

...set the input size

...set the output size

...select a media profile

...set the copy quality

...optimize for color accuracy

...set a scale factor

...set the printer media width

...copy whole batches of originals

...collate copies

...how do I save (to file) a duplicate of my copy?

how do I scan to file?

Select a topic...

...scan to a file

...select an original template

...set scan resolution

...set scan quality settings

how do I... ? (step-by-step procedures)

...set the original's size (input size)

...use the Resize option to determine output size

...set the output size

...set a scale factor

...scan to a DVD or a CD

...scan to and access a network folder

...scan-to-file whole batches of originals

...save (to file) a duplicate of my copy

...manage image files on my system

...set for automatic naming of files.,,

how do I print from files?

Select a topic...

...print from files

... set print from file quality

...set up a print list

...maintain the print list

how do manage files on the system?

how do I... ? (step-by-step procedures)

Select a topic...

...manage image files on my system

...access a network folder...

...browse, preview and select files in the file management dialog

...Copy image files...

...Move image files...

...Delete image files...

...Rename image files...

...create a new file folder...

...Add image files to the print list...

...copy files to a writable CD/DVD

how do I use copy options and tools?

Select a topic...

...use the previewing tools

...set the number of copies

...print on multiple printers

...use nesting

...use paneling

...automatically align the image

how do I... ? (step-by-step procedures)

...view the print queue

...set the output margins

...input in portrait and output in landscape?

how do I customize my copy tools?

Select a topic...

...define an original template

...create a custom scale size

...create a custom paper size preset (Input size and Output size)

...create a media profile

how do I maintain/recover my system?

Select a topic...

...maintenance procedures

... replace scanner parts

...replace the glass plate

...replace the white background platen

...replace the scanner lamp

...replace the air filters

...set the scanner system power up/down timer

how do I... ? (step-by-step procedures)

...recover the system

...calibrate my touch screen

...restart the system

...shut down the system

...defragment my disk

...create and retrieve data files for support/debugging

how do I set up the system?

Select a topic...

...set preferences

...set paper load - Auto or Manual

...set media offset

...set extended thickness correction settings

...change the default Administrator password

...connect to a network

...make network settings

...access shared files from another computer

...automatic power up/down

...create/delete/disable an account

...select/activate an existing account

how do I... ? (step-by-step procedures)

...change the interface language

...install printer and printer drivers

...set date and time

...enable storage of network connections

how do I copy and scan thick media?

Select a topic...

...copy/scan thick media

...change insertion slot height (thick media scanning)

how do I... maintenance procedures

you are here: welcome how do I...? maintenance procedures

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how do I... maintenance procedures

Maintenance procedures should all be performed in a single maintenance session, starting with

Cleaning the scan area and

ending with

Camera alignment and calibration.

It is recommended to perform the scanner maintenance procedures at least once per month.

cleaning the scan area

1. Turn the scanner power off and Disconnect the scanner power cable.

2. Open the scanner cover.

● Push down on the two lever buttons found near the

insertion slot on each side of the scanning area lid. The scanning area lid locking mechanism should now be disengaged.

4. As you hold both lever buttons down, place your free fingers in the insertion slot and flip the scanning area lid open.

how do I... maintenance procedures

3. The scanning area is now exposed for cleaning.

3. Gently wipe the glass plate. Clean the glass with a lint-free cloth and a mild, streak-

free, glass cleaner.

Caution: do not use abrasives, acetone, benzene, or fluids that contain these chemicals. Do not spray liquids directly onto the scanner's glass plate or anywhere else in the scanner.

Caution: the lifespan of the glass plate depends on the paper types that pass across it. Abrasive papers such as mylar may cause premature deterioration, in which case the replacement of the plate is the customer's responsibility.

how do I... maintenance procedures

4. Dry the glass completely using a separate clean, dry lintfree cloth like the one provided with the maintenance kit.

how do I... maintenance procedures

5. Clean the white background platen. The pressure-platen with the white-background-platen

(white metal area) is fixed in the scanning area lid. Hold the lid open as you clean. Warning - do not attempt to remove the white background platen for cleaning it. Removing the white background platen is only necessary when replacing it.

Wipe the white area with a lint-free cloth and a mild, streak-free, glass cleaner. Apply the cleaner to the cloth and first and then wipe the platen’s white area.

6. Clean the upper and lower transport rollers and surrounding area.

Wipe the rollers with a lint-free cloth and a mild, streakfree, glass cleaner.

Caution: do not use abrasives, acetone, benzene or fluids that contain these chemicals.

how do I... maintenance procedures

7. Dry the white background platen, transport rollers and surrounding area fully using a separate clean, dry lintfree cloth.

8. Clean also the scanner surface so dirt and dust are not dragged into the scan area with the original.

how do I... maintenance procedures

9. Close the scanner cover. The locks will reengage.

Now continue with the Camera alignment and calibration procedure.

camera alignment and calibration

how do I... maintenance procedures

Before you align and calibrate the cameras, make sure that you have gone through the first process in scanner maintenance: cleaning the scan area. An unclean scanning area will give you imprecise calibration results.

Camera alignment and calibration is a fully automatic process that you only need to activate through the wizard and then leave to run on its own.

1. Connect the scanner power cable.

2. Power ON the scanner.

3. The scanner should be warm.

Make sure that the scanner has been turned on for at least one hour prior to camera alignment and calibration. Slight light intensity changes and camera shifting can occur just after turning the scanner on and the warm-up time will ensure that light conditions and camera heights have stabilized.

4. Select the Setup tab.

how do I... maintenance procedures

5. Press the Options button. Select Scanning

6. Press the Scanner Maintenance button to start the Scanner Maintenance wizard.

The maintenance wizard will guide you step by step through the whole maintenance process: Camera Alignment, Stitching, and Calibration.

7. Insert the Maintenance Sheet that came with your system.

The wizard will ask you to insert the Maintenance Sheet that came with your scanner. The sheet's printed side must be inserted face down. Align the midpoint arrow with the scanner's midpoint arrow and feed the sheet into the scanner.

8. When maintenance is completed, remove the Maintenance Sheet from the scanner and return it to its protective cover and then place it in the storage folder. Store the folder in a dry place and out of direct light.

See also: ...

tell me about scanner maintenance

how do I make copies?

you are here: welcome how do I...? make copies

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how do I make copies?

Follow the instructions below for making copies. In many cases, the basic options will already be set and you won't have to change them.

If you are copying a freshly printed document, make sure that it has dried completely before placing the document in the scanner insertion slot. If it is not dry, you could damage your plot and dirty the glass plate on your scanner.

Remember to set your printer media width in your copy system software. See

How do I set the printer media width?

WARNING

About cancelling copies: Use the Stop button

to cancel current copy jobs. Do not

attempt to stop the copy on the printer. The scanner will not know that the copy job was cancelled and will continue to scan all the way to end of the defined input length.

to make copies...

1. Load the original - Place the document face down with the intended top edge forward in the scanner insertion slot. Load your original into the scanner at the scanner's center. Use the center arrow for correct positioning.

2. Slide the document gently into the insertion slot until you feel it pulled into the start position.

3. In the Copy tab, select Color or B&W (black and white) copying — this determines the Type of original.

4. Select your

Type of

original template.

5. You can set copy quality through the Quality button.

See

instructions.

6. Select your

Media

how do I make copies?

Profile.

7. Set the

Input size.

Usually this will be equal to the size of your original. You can let the scanner detect the document's size.

8. Set the intended

Output size of your

copy.

For making one-to-one copies, this will be the size of your original.

You can also use

Scale to determine the copy's size.

9. Press the Copy button.

If a new Account has been created, every time you press the Copy button

or the Scan to file button the

Account dialog list opens for you to select an account. See:

...

tell me about accounting

You can preview the image before printing. The preview will give you a "What You See Is What You Get" (WYSIWYG)

picture of your copy. Press the Preview button

to load a preview of your copy. You can use the Stop button

if you need to cancel/

abort as running copy process. You can also use it to cancel a preview of an image file while it is being loaded.

Press the Reset button

to clear your own settings

and reset the application to all of the scanner software's default values.

how do I make copies?

how do I change the insertion slot height?

you are here: welcome how do I...? change the insertion slot height (thick media scanning)

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how do I change the insertion slot height (thick media scanning)?

Your scanner has an Automatic Thickness Adjustment Control (ATAC) button on the operator’s panel. You use the button to raise and lower the pressure-platen and thereby change the insertion slot height.

You can change the insertion slot height on your scanner from 2mm to 15 mm (up to 0.6”). Originals up to 2mm thick should be scanned with the pressure all the way down (normal position). Thicker originals will require you use the ATAC button to adjust for thick media.

When the insertion slot height is not in the Normal position, the following warning is displayed below the preview window on your touch screen:

Paper Guide in Extended Position

to change the insertion slot height...

1. Press the ATAC key on your operator’s panel to set the scanner in ATAC mode.

The Paper Ready Indicator blinks yellow indicating the scanner is in ATAC mode but not yet ready, i.e., the pressure-platen is not yet positioned on the thick original.

2. Press and hold the Paper Forward button (arrow up) to raise the pressure-platen until there is room to insert the thick original. Then Insert the thick original evenly for a straight scan path

how do I change the insertion slot height?

3. Press and hold the Paper Reverse (arrow down) key to lower the pressure-platen until you hear the pressureplaten stop.

4. The Paper Ready indicator will turn yellow (stop blinking) when the pressure-platen is positioned correctly and is ready for thick media scanning. The scanner will automatically leave the ATAC mode, which means that the Paper Forward and Paper Reverse buttons will return to their normal functionality for moving the original forwards and backwards.

To return the insertion slot height to its Normal position:

1. Remove the thick media, press the ATAC button and then the arrow down button.

2. When the platen is returned to its Normal position, the warning Paper Guide in Extended Position disappears and the Paper Ready indicator will stop blinking.

3. The scanner will automatically leave the ATAC mode, which means that the Paper Forward and Paper Reverse buttons will return to their normal functionality for moving the original forwards and backwards.

how do I change the insertion slot height?

how do I copy thick media?

you are here: welcome how do I...? copy/scan thick media

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how do I copy/scan thick media?

Follow the guidelines below for problem free scanning of thick media.

First you must adjust the insertion slot height to accommodate your thick media. See:

...

how do I change the insertion slot height?

Scanning thick media will require enlarging the insertion slot and this can affect the scanner's automatic control of border lines between the cameras, called Stitching. Instructions for compensating for this follow below.

to copy thick media..

1. Change the insertion slot height to fit the original as described in ...

how do I change the insertion slot height?.

2. Make a test scan.

Bulky thick media need to be supported with both hands both into and out of the scanner.

Stitching errors will be easiest to see on an image with one or more clear diagonal lines.

Normally, only stiff media will affect stitching. Flexible media will usually be stitched correctly regardless of thickness.

If the lines seem uneven, do the following:

3. Select the Setup tab.

4. Select Options > Scanning.

how do I copy thick media?

5. Select the Scanner button.

6. Select Setup.

7. Select the Extended Thickness tab.

8. Check the box labeled Use extended thickness paper handling.

9. Change the value for each of the scanner's cameras — normally, only positive values should be used.

10. Make test scans and readjust the values until you are satisfied that the lines are stitched correctly.

11. Click OK to accept your settings.

12. Repeat the above steps until you are satisfied with the results.

how do I copy thick media?

how do I select an original template?

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how do I select an original template?

The Type of Original template defines the original you wish to input. Type of Original templates are used for both copy and scanto-file jobs (Copy tab and Scan tab).

See also: ...

tell me about original templates

to select a type of original template...

1. Select B&W or Color Your selection will determine the Type of Original templates displayed in the next steps.

2. Press the Type of original button.

3. Select from the list a Type of Original template that best describes your current input. The Type of Original templates displayed depend on if you selected Color or B&W in step 1.

See also: ...

to define an original template...

how do I define an original template?

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how do I define an original template?

Adjustments to a Type of Original template's settings will normally be discarded when you close the program. You can however choose to save them as a new custom Type of Original template. Type of original templates apply for both copying (Copy Tab) and scan to file (Scan tab).

to define an original template...

1. Press the Copy tab or the Scan tab.

2. Set the copy mode to Color or B&W.

3. Press the Type of original button to open the Type of original (template) menu.

4. Use the Tool button

to open the Type

of original Setup dialog.

how do I define an original template?

If a preview of the copy is currently loaded, the Type of original Setup dialog will start up with the Image Filter Preview and split screen for on-line assessment of your change's effects.

5. After having made your settings and ensuring that they work well with the current original, press the New button.

For information on template settings, see: ...

tell me about original template settings

The top preview panel illustrates changes to the image after

modifying your template settings.

6. Enter the name for your new template. Select a name that represents the type of copy job you are working with, such as "Fruit Photos".

7. Press the Save button to create the new Type of Original template.

Your new Type of Original template will be added to the list of those already available. You can start with one of the predefined Type of Original presets that is closest to your original, save it under a new name and then change it to fit your specific needs. Use the preview to test your settings.

If you have changed your settings for the current Type of Original template pressing the OK button will accept the values but they will only be used for the current copy job. The next

how do I define an original template?

time you call up the template, it will have regained its old settings.

8. Press the Save button when you are finished.

9. Press OK to confirm.

See also: ...

to select a type of original template...

...

tell me about original templates

how do I set the input size?

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how do I set the input size?

See also: ...

tell me about the size settings

to select the input size...

1. Press the Copy tab if performing a copy job or Scan tab if performing a scan-tofile job.

2. Press the Input size button (Copy tab) or Size button (Scan tab) to open the input size menu.

You can use Auto size detection for input size, standard sizes or custom size presets. Press the dialog's Input size button to display the list of available sizes.

3. Select an input size or use the Tool button

to open

the Input size setup dialog.

how do I set the input size?

4. To set the input size you can:

1. Specify the width and length. The original's width can be read off the ruler at the scanner's insertion slot.

1. Select Auto Width and/or Auto Length to let the scanner detect the physical input width and/or length of the inserted document.

1. Press the dialog's Input size button to display the list of available sizes.

Both Auto Width and Auto Length can be applied for total input size detection. Automatic size detection works through a prescan of the original and copying thus requires more time than with manual size settings.

5. Press OK to return to the main (Copy or Scan) settings.

You can also save your settings i a new Size Preset.

See how

do I create a custom paper size.

You can also use a scale factor to determine the output size. See:

...how do I set a scaling factor

how do I set the output size?

you are here: welcome how do I...? set the output size

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how do I set the output size?

See also: ...

tell me about the size settings

to select the output size...

1. If in the Copy tab - Press the Output size button to open the Output size menu. If in the Scan tab, press Resize>Size.

You can use Auto size, standard sizes or custom size presets.

2. Select an output size or use the Tool button

to open

the Output size setup dialog.

how do I set the output size?

3. To set the output size you can:

1. Select Auto if you want the program to take the input size and use it also as the output size for creating a 1:1 copy.

1. Select standard sizes from the list as your output size.

1. You can create custom sizes and save them as presets. You can specify the Output size by setting the Width and Length. Press the tool button to open the Output size setup dialog.

1. Note: When you select Auto for the Input Size and a specific Output Size, the Scale value will be set to Auto until the first preview after which the calculated Scale value percentage will be displayed. Input/Output sizes can also be set through the scale factor.

4. Press OK to return to the Copy tab.

You can also use a scale factor to determine the output size. See:

...scaling copies

See also: ...

how do I set the input size?

how do I scale copies?

you are here: welcome how do I...? scale copies

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how do I set a scale factor?

to scale copies or images with scan-to-file ...

1. After making your input setting: If in the Copy tab press

the Scale button. If in the Scan tab, press Resize -> Scale. These actions will display the list of standard or customized scaling factors predefined in your system.

Select the Scale value that fits your intentions. A Scale factor of 100% makes a 1:1 duplicate. Below 100% reduces the image and above 100% magnifies it.

If you need to define a new scale factor: select the Tool button

to open the Scale setup dialog. Here you can

manually set a scale factor with the Value button.

To save a new scale factor by adding it to the list of predefined scale factors - Press the New button to give the new scale factor a name and the Value button to enter its value. Press the Save button to add it to the list.

TIP: Make a fast miniature version of your big copy by setting the Scale factor to 25%.

NOTE: When you select Auto for the Input Size and a specific Output Size, the Scale value will be set to Auto by the scanner software until the first preview after which the calculated Scale value percentage will be displayed.

how do I set the number of copies?

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how do I set the number of copies?

to set the number of copies...

Wide-format copy jobs can be time-consuming. This option allows you to leave the system working overnight or frees you to take care of other tasks.

1. Press the button labeled Copies in the Copy tab if you want to make more than one copy of the loaded original.

2. Enter the number of copies in the edit field.

how do I use the previewing tools?

you are here: welcome how do I...? use the previewing tools

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how do I use the previewing tools?

The Preview button loads a fresh preview of the copy each time it is selected.

The input image always uses the last settings made and the effects of the settings will be visible in the new preview. This feature allows you to fine-tune your settings as you watch them take effect before committing the copy to print.

how to... ...

display the whole image...

...

zoom in on a specific area...

...

zoom out from a selected area...

...

set one-to-one pixel viewing...

...

resize the paper frame...

...

move the image...

...

position the paper frame...

...

align the image...

to display the whole image...

You can use the Zoom All tool to view large format originals in the preview window. No matter what zooming level you start from, the Zoom All tool resizes the image so that it exactly fits in the preview window.

to zoom in on a specific area...

Use the Zoom In tool when you need to view details for making enhancement settings and for aligning. Zooming takes place immediately with the zoom axis in the center of the preview window. This means you may need to move the image to center on a specific area before zooming. This is done with the Move Image tool (see below). If you need to enlarge the image further, then continue to press the Zoom In button until you get the required level of detail in the view.

to zoom out from a selected area...

how do I use the previewing tools?

The Zoom Out tool decreases the image size in the preview window. If you need to decrease the image further, then continue to press the Zoom Out button until you get the required field of view.

one-to-one pixel viewing...

Use the 1:1 tool to view the image with one scanned pixel shown as one screen pixel. Note that the actual copy/scan may show additional details as the preview is a low-resolution view. The preview resolution can be set through Setup Tab -> Options -> Scanning.

Instructions..

to resize the paper frame...

The resize paper frame tool lets you resize the paper frame interactively in the preview window.

When activated, the Resize Paper Frame Tool partitions the areas around the paper frame into sections. When a section is touched, the closest frame side or corner is resized to the new position. You can also drag the edges to resize the frame.

to move the image...

There are two ways to use the move image tool:

● Dragging: Dragging anywhere in the image

window. Imagine you are gripping hold of the image and dragging it around inside the window.

● Centering: Touch a point on the screen and

that point will then be centered in the preview window. The image shifts so that the point you selected becomes repositioned in the center of the screen. This method is especially useful when zooming in on image details. It lets you pick out important spots and center on them before zooming in.

to position the paper frame...

how do I use the previewing tools?

There are three ways to use the position paper frame tool:

● Dragging: Dragging anywhere on the screen.

Imagine you are gripping hold of the frame and dragging it around over the image.

● Centering: Touch a point on the screen and

that point becomes the new center for the paper frame. The frame shifts so that it positions itself with the point you selected directly in its center. This method is especially useful when you are making spot test strips for outputting on the printer. It lets you continuously and rapidly reposition the frame on important areas that you want tested.

● Dragging the edges: This will resize the paper

frame and is an alternative to the Resize Paper Frame tool.

to align the image...

The original may have been inserted slightly off balance and appears crooked in the preview window. Correcting this does not mean you have to reload the original and start again.

Use the perfectly aligned sides of the paper frame as references when realigning.

● Press the Align Left tool to tilt the image left.

● Press the Align Right tool to tilt the image

right.

how do I set preferences?

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how do I set preferences?

scan and user interface options

1. Press the Setup tab.

2. Press Options > Scanning for setting scanner related options. Press Options > General for setting user interface options.

For a description of these options see: ...

tell me about the scan options

...

tell me about the user interface options

how do I scan to a file?

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how do I scan to a file?

to scan to a file...

1. Place the document face down with the intended top edge forward in the scanner insertion slot. Load your original into the scanner at the scanner's center. Use the center arrow for correct positioning.

2. Select the Scan tab. Here you can set various characteristics of the scan. These are described in the following steps.

Output settings such as margins, layout, and media profile can be made later when you print the file.

3. Select Color or B&W scanning.

4. Select the type of original template that best describes your original. See also

tell me about original templates for

details on making additional special settings.

5. Set Scan Resolution. This is where you determine image quality. You can set a custom dpi value, auto (program determined based on the type of original), descreen (scanner's optical resolution) or turbo mode. See

tell me

about image quality settings for details.

6. Use the Size and Resize options to determine the dimensions of your scanned image. You can use Size: "Auto" and Resize: None to keep the original's size.

See ... how do I set the input size and help on using the Resize option.

how do I scan to a file?

7. Set the destination folder and the filename. The filename can be composed of entered text and one or more automatic naming elements. A default filename is set by the program. To change the default name, press the File Name button and enter a new name.

Automatic file naming elements - To enter an element, position your screen cursor in the name field and press the element insert button. You can use the following automatic file naming elements:

Counter <###>- increasing number series. Press the Insert Counter button to add a counter to the file name. You can add "#" chracters in the brackets. The number of “#” characters defines the minimum number of digits that will be used. The system will always examine the destination folder and start numbering after the latest file name to avoid overwriting any files already there. The system will add digits if necessary. Example: if you enter as a file name: dogimage<###> the system, for each scan, will create files dogimage001, dogimage002… dogimage999… dogimage1000… and so on.

Date <DATE>- The current date string in yyyymmdd format. Press the Insert Date button to add the current date to the file name.

Time <TIME> - The current time string in hhmmss format. Press the Insert Time button to add the current time to the file name.

An example of the next expected file name will be displayed under the file name edit field so you can control your file name settings.

Automatic file naming can be used with single file scanning but is especially useful with batch scanning.

8. To modify the output file format, press Settings > File Format. Various format options are available.

9. To modify the Folder group, press the File destination button.

how do I scan to a file?

In the Change Folder dialog you can:

● use the arrows to select the folder on your disk.

● use the folder up button (marked "..") to move up a level.

● create a new folder in the current folder with the New

Folder button.

● press a folder name to move your search to that folder's

level.

Network destinations: Per default, the browse dialogs will display only local drives and folders. You can however add network locations to the system. Once added, you can use a network location and underlying folders as destinations for scan-to-file jobs. Read the help "

how do I scan to and access a

network folder?" for instructions.

Click OK in the Change Folder dialog when you have selected the destination folder for your file.

Shared Files: Files to be shared across the network should be placed in the D:\images folder. Once a file is saved in this folder it can be accessed throughout the network, from any computer running any operating system; see

how do I access

shared files.

10. Press the Scan to file button

to start the scan-

to-file process and save the image.

Scan to a DVD or CD

You can also scan directly to a DVD or a CD. To do this:

1. Insert a blank DVD/CD in the panel PC drive

how do I scan to a file?

2. Press the File destination button. Navigate to the CD or DVD drive (E:) using the Change Folder dialog as described above.

3. Press the File Name button to give the file a name.

4. Press the Scan to file button

5. The system will use harddisk space to save the file and then automatically move the file to your DVD/CD. Wait until the progress bar indicates that the job is completed.

6. After scanning to the file, eject the dvd/cd.

7. The dvd/cd is written in compliancy with the ISO 9660 + Joliet Extension standard.

8. Supported media types for writing are: CD-R, CD-RW, DVD-R, DVD+R, DVD+RW, DVD+R DL.

If a new Account has been created, every time you press the Copy button

, or the Scan to file button the

Account dialog list opens for you to select an account. See:

...

tell me about accounting

Each file will be saved with the Scan tab settings that applied when you pressed the Scan to File button.

how do I print from files?

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how do I print from files?

Printing your files is set up and controlled through a convenient Print List.

to print from files

1. Press the Print tab.

The Print list displays the files currently selected for printing. If the list is empty or it needs changing, then you will have to select files and build your list. See:

...

how do I set up a print

list?

2. Press the Settings button to make your print from file quality settings. See instructions.

3. Check or change your current Setup tab settings. The current Setup tab settings such as Margins, Layout, Printer and Media Profile will apply to the whole print job.

4. Press the Print button

to send the listed files to

the printer.

If a new Account has been created, every time you press the

how do I print from files?

Print from File button, the Copy button , or the Scan to file button the Account dialog list opens

for you to select an account. See:

...

tell me about accounting

The scanner software's Print from File

functionality is

designed specifically for printing files created with the scanner software's Scan tab and is not recommended for outputting files from other sources.

how do I set up a print list?

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how do I set up a print list?

Printing your files is set up and controlled through a convenient Print List you access through the Print tab. This help section presents instructions for setting up your list and deleting files from your disk. See also:

...

to maintain the print list... for instructions on applying settings

to individual files on the list.

setting up the print list

1. Press the Print tab.

2. You can use the Clear List button to start afresh with an empty list.

3. Press the Add to List button to reach the system File Management dialog shown below:

Only a folder's image files will be shown.

4. You select files for addition to the print list by checking the box to the left of the file name. NOTE: Only printable file formats (not PDF) can be

how do I set up a print list?

accessed through "Add to List".

5. Use "Select All" and "Unselect All" for multiple selections of files in the current folder.

6. See the help under

to browse, preview and select files in the file management dialog for more instructions on

selecting files.

7. You can also move, copy rename or delete files while you are creating your list. See the help under

how do I

manage image files on my system for more instructions

8. Click the OK button to add the checked files to the print list and return to the Print tab. In the Print tab you can see the print list with the files inserted.

You can always go back and add more files from other folders with the Add to List button.

how do I maintain the print list?

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how do I maintain the print list?

to maintain the print list...

In the Print tab dialog, you can make settings that apply to the files in your list and the whole print job before committing the job to printing.

1. Set the number of copies for an individual file by pressing the Copies button to the right of the file name.

2. Set the number of times you want your whole list printed with the Number of sets button.

3. Select (press) a file name in the list to change the file's settings. The following context menu appears.

1. Remove: removes the selected file from the list (not from your disk).

how do I maintain the print list?

● Output Size: selecting this option takes you to a dialog

similar to the Input Size, Output Size and Scale button group found on the Copy Tab. The file's Input size is retrieved from information in your file and you have the option to rescale the original size in the output copy. Use Output size or Scale to resize the copy.

● Properties: displays the file's properties —full path with

name, size, type and creation date. You can change the order of the file in the print list by pressing the dialog's Move up and Move down buttons. Check the Delete after print option if you want the scanner software to delete the file from your disk automatically.

● View: sends a preview of the file to the preview window.

Previewing can be canceled midway by pressing the Stop button

how do I create/delete/disable an account?

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how do I create/delete/disable an account?

The Accounting feature helps keep track of your Copy activities. Only one account (besides the Total account) can be active at a time. You can view the Scanning activity information for your account in the account dialog. The account name will follow a copy job to the printer and you can then reference the account name to view the account print information on the printer or network print server (if supported on printer model – see the printer’s documentation).

NOTE: If the Administrator password has been setup and activated, you will be prompted to enter it before being able to rename, reset, create and delete accounts.

Select a topic... ...

to create a new account...

...

to delete an account...

...

to reset an account...

to create a new account...

1. Press the Setup tab.

2. Press the Account button. Press the Tool button .

3. In the Accounting dialog, press the New button. Enter the administrator password if prompted.

how do I create/delete/disable an account?

4. Enter and accept a name for your new account.

The new account will automatically become the currently active account. Every time you press the Copy button,

the Scan to file button the Account dialog list opens for you to select an account.

to delete an account...

1. Press the Setup tab.

2. Press the Account button. Press the Tool button .

3. In the Accounting dialog, press the Delete button. Enter the administrator password if prompted.

4. Confirm deletion by pressing OK.

to reset an account...

1. Press the Setup tab.

how do I create/delete/disable an account?

2. Press the Account button. Press the Tool button .

3. Select the account name you want to reset.

4. Select the Reset button. Enter the administrator password if prompted. .

to rename an account...

1. Press the Setup tab.

2. Press the Account button. If Setup tab > Options > General > Use quick select lists is selected, then press the

Tool button

3. In the Accounting dialog, press the Rename button. Enter the administrator password if prompted.

how do I create/delete/disable an account?

4. Enter the new name for the account and press OK.

how do I select/activate an existing account?

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how do I select/activate an existing account?

Only one account (besides the Total account) can be active at a time.

to activate/select an existing account...

1. Press the Setup tab.

2. Press the Account button.

A list of existing accounts appears.

1. Use the arrows to scroll through the list and press on an account name to select it.

Every time you press the Copy button or the Scan to file button the Account dialog list opens for you to

select an account.

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how do I use nesting?

to use nesting...

1. Select the Setup tab.

2. Select the Layout button.

3. Select the Nesting option.

4. Make your nesting settings.

5. Make your Copy tab and Setup tab settings (such as Type of original, Margins, Media profile) as with normal copies, or else select the files for copying from your print list.

For nesting to have a purpose, you will have chosen one of the multiple copy output functions:

● Copy tab: copies set to more than 1 copy.

● Printing multiple files/sets from the Print tab.

6. Press the Copy button

(Print button

when printing from file) to output your Nested copies.

how do I use nesting?

When printing multiple sets, nesting is performed within each set but not between the sets. Each new set will be started on a new strip and thereafter nested individually.

how do I use paneling?

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how do I use paneling?

to use paneling..

1. Select the Setup tab.

2. Select the Layout button to reach the Layout dialog.

3. Select the Paneling option.

4. Make your paneling settings. Select the tiling option when you want to determine the length of each section and assemble multiple short sections vertically instead of connecting long whole image length sections. See

tell me

about paneling options for instructions on all the settings.

5. Set your large Output size in the Copy tab. Your Output size value is set to the size you want for the end result: that is, the size of the total image after the panels are assembled.

6. Make your Copy tab and Setup tab settings (such as Type of original, Input/Output Size, Margins, Number of copies, Media profile) as with normal copies.

how do I use paneling?

7. Press the Copy button (Print button when printing from file) to output your panels.

NOTE: Your Margins setting in the Setup tab will apply for the whole image after you connect the panels and not for each individual panel. Paneling can be used with both Scan-to-print copying and with Print-from-file copying through the Print tab.

See: ...

tell me about paneling and tiling options

how do I select a media profile?

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how do I select a media profile?

to select a media profile...

1. Select the Copy Tab or the Setup tab.

2. Select the Media profile button.

3. Select the media profile from the list.

NOTE: Some printers will only display media profiles for loaded or previously loaded media.

See also: ...

how do I create a new media profile?

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how do I create a media profile?

Before starting the following procedure, make sure that you have color-calibrated the scanner, and make sure that the media profile you intend to create is not already in the media profile list.

NOTE: With some printers you can only create media profiles for media actually loaded in the printer. These standard media types will be detected by the system and their names will appear in the list of media profiles. You can then select one of these and create a media profile for it as described below. Naming and renaming of media profiles is not possible with these printers.

to create a new media profile...

1. Press the Setup tab.

2. Press the Media Profile button and then the Tool button

(Alternative path: Printer > Tool button > Media Profile)

NOTE: With some printers a Calibrate RIP option will be available in the dialog as the first step. Press the button and follow the on-screen instructions to use the function.

3. Press the Print Color Sheet button to print a color patch reference sheet. (NOTE: Some printers will output a special test sheet just before the color sheet. You do not need to use the test sheet - only the color sheet. The color sheet looks like the image below:)

how do I create a new media profile?

4. Load the color sheet into the scanner face down, aligning the sheet’s arrow with the scanner’s center arrow mark.

5. Press the Name and Scan Sheet button to assign a name to your new media profile. NOTE: Some printers work with standard media profile names that comply with standard media types and you cannot select your own name - the Name and Scan Sheet button is non-existent with these printers installed.

6. Press the Enter key to accept the new name and initiate a scanning of the color sheet.

The media profile will then be active and entered in the list of available media profiles.

You can use the Delete button to delete media profiles. Only user created profiles can be deleted.

You can use the Rename button to rename media profiles if needed.

NOTE: Some printers work with standard media profile names that comply with standard media types. On these printers, the Rename button is not available in the dialog.

You can use the Validate button to check that the media profile is valid for your combination of scanner and printer.

solving problems

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solving problems

< To the help welcome page

1. The problem is with the scanner (flashing scanner lights)

The problem is a software system error

(copy software, system, online help, error codes)

The problem is with the touch screen

The problem is with printing and with what is printed

the problem is with the scanner

Select a topic...

...diagnostics light is flashing

...wait light is flashing

...wait and diagnostics lights are flashing

...I get a scanner warning message

the problem is a software system error

Select a topic...

...no scanner found

...printing error message

...system failure

...wrong interface language

solving problems

the problem is with printing and with what is printed

Select a topic...

...image is not printed - job held in queue

...image is cropped

...white space with nesting

the problem is the diagnostics light is flashing

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the problem is the diagnostics light is flashing

if the diagnostics light is flashing...

An error is detected by the built-in diagnostic.

1. The scanning area needs cleaning. For cleaning instructions see:

...

how do I... maintenance procedures

2. If the Diagnostic light continues to flash after maintenance, then there may be camera position errors. See:

...

tell me about hp customer care

the problem is the wait and diagnostics lights are flashing

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the problem is the wait and diagnostics lights are flashing

if the wait and diagnostics lights are flashing...

Simultaneous flashing by both the "Diagnostic" and the "Wait (Warm-up)" lights may mean that that the scanning area needs cleaning.

1. For cleaning instructions see:

...

how do I... maintenance procedures

2. Restart the scanner after cleaning.

If the Diagnostic and the Wait lights continue to flash after cleaning and restarting, then there may be camera position errors. See:

...

tell me about hp customer care

the problem is the wait light is flashing

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the problem is the wait light is flashing

if the wait light is flashing...

When the Wait light is flashing (and the Diagnostics light is off) re-adjusting is needed, but not possible.

1. Remove any original in the scanner.

2. Return the Original Pressure Platen to the normal position (also in this situation a scan may be issued, but the quality will be compromised).

When adjusting is again possible, the Wait light stops flashing, but continues to be on until the self-adjust is complete.

the problem is no scanner was found

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the problem is no scanner was found

if no scanner was found...

1. Check that the scanner power is ON.

2. Check that the FireWire cable between the scanner and the touch screen is inserted correctly.

3. In some cases, loss of communication to the scanner can be resolved by removing and reinserting the FireWire cable.

4. Press the Rescan button.

the problem is with the touch screen

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the problem is with the touch screen

if you have problems pressing buttons on your screen...

You need to re-calibrate your touch screen.

1. Press Setup Tab > Options > System.

2. Press the Calibrate Touch Screen button.

3. Follow the on-screen instructions provided. The procedure involves touching points on the screen.

Calibrate your touch screen from the same position you would use it when working with your scanner system. You need to do this because the angle you use your screen may affect performance.

the problem is a cropped image

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the problem is the image is cropped

if your image is cropped...

If your image is cropped and no error message was displayed, make sure that you have set the correct media width for your printer in the copy system software. See:

...

how do I set the printer media width?

If your image is cropped and no error message was displayed check one or both of the following possibilities:

● Make sure that you have set the correct media width for

your printer device in the copy system software. ...how do I set the printer media width? and your printer’s

documentation for instructions.

● You may have set Margins in the Setup Tab -> Margins

dialog. The system will crop the image with the size of the margins defined. Set these to zero if you do not want cropping and use the option “Outer Margins to add margins to the output without cropping. Note that "outer margins" will be added to the set output size and thus expand the end result. See: ...

how do I set the Output margins? for instructions.

the problem is a system failure

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the problem is a system failure

if your system does not work...

When you power ON your touch screen and your scanner system does not start, you will need to recover your system using the System Recovery CD that came with your scanner. See:

...

how do I recover the system?

the problem is a printing error message

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the problem is a printing error message

if you see a printing error message...

The printer cannot be detected.

1. Select the setup tab and check that the printer is displayed next to the printer button. If it is not, see:

...how do I set up my printer in my scanner system software?

2. Check that the printer is powered on.

3. Check that the printer is connected to the network or directly to the panel PC (through firewire or USB). See ...

how do I install the printer and printer drivers... for more

details.

4. Check that the printer job is not held up in the queue. If so, remedy the cause. See ...

image not printed...job held

in queue... for more details.

tell me about...

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tell me about...

< To the help welcome page

1. Tell me about my scanner (maintenance, operator panel, etc.)

Tell me about my HP Designjet Scanner software

(features, user interface, interface options, accounting, WIDEsystem)

Tell me about copy and layout features and options

(templates, margins, nesting & tiling, previews, lists, etc.)

Tell me about media

(media offsets, copying thick media, paper sizes, RIP calibration)

Tell me about HP Designjet Scanner support

(HP Designjet Online, HP Customer Care)

tell me about my scanner

Select a topic...

...scanner operator panel and lights

...scanner maintenance

...insertion slot

...correction factor in scanning

...scan options and preferences

tell me about my hp designjet scanner software

tell me about...

Select a topic...

...hp designjet scanner software

...user interface

...scanner options

...user interface options

...accounting

...WIDEsystem

...scanner messages

...service button

tell me about copy and layout features and options

Select a topic...

...size settings

...type of original templates

...quality settings

...output margins

...printer margins - clip contents by printer's margins

...scanner setup options

...paneling and tiling options

...nesting

tell me about...

...previewing and the paper frame

...print lists

tell me about media

Select a topic...

...copying thick media

...paper sizes

tell me about hp designjet scanner support

Select a topic...

...hp customer care

...www.designjet.hp.com

tell me about scanner maintenance

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tell me about scanner maintenance

Keep out dust and reduce maintenance time. Cover your scanner with the plastic dust cover when not in use.

Caution: Make sure the scanner power is OFF when using the scanner dust cover.

Read a maintenance topic... ...about

...

why?

...

when?

about

Scanner calibration should become a habit for those who value high quality and precision in their results. Much too often, incorrect output on expensive media would have been avoided if the scanner had recently been calibrated.

Calibration is the process of setting the scanner device to known color conditions so that it performs in accordance with an established standard. When you calibrate your scanner to the ANSI IT8 color standard, you minimize color deviations between scanned ANSI IT8 reference color patches (on the IT8 Calibration reference sheet) and known color reference values.

The calibrating wizard lets you select between sRGB and NTSC color spaces. With the sRGB standard you get optimal color matching between your touch screen, scanner and printer.

why?

tell me about scanner maintenance

Scanner calibration ensures stability, reproducibility and predictability of color output. Light sources and other parts in the scanner can change over time and this affects the scanner's interpretation of colors and its linearity. Without calibration, the output produced by your scanner half a year from now will differ from output produced today and will likely be noticeably inaccurate. Some monochrome scanners support basic calibration. Basic calibration reduces noise in the dynamic area and ensures stable and clean scans. When scanning at high resolutions, even the tiniest dust particles can cause unwanted speckles in your output. Calibration can help reduce this kind of noise and ensure clean scans every time.

The purpose of scheduled preventive maintenance is to ensure correct and reliable performance throughout the life of the product.

when?

We recommend scanner calibration once a month. By calibrating the scanner at regular intervals (once a month),

you ensure that all files created are based on the same color scheme. Thus, the results you get from your system are predictable, so you don't have to waste time and money experimenting to get the right result.

Scanner color calibration must be performed regularly and it is recommended to calibrate just before creating new Media Profiles through closed loop calibration. The scanner's calibration is crucial for the color matching process to work properly.

A message recommending a lamp change will be displayed when the scanner lamp has been switched on for more than 4000 hours.

Under normal usage conditions (lamp on 8 hours a day, 250 days a year), it will be approximately two years before the scanner needs maintenance. If the scanner is more intensively used, it will need maintenance service more often.

When a maintenance advice message is displayed, it means that some parts of the scanner have reached the ends of their lives and should be replaced. You can replace the lamp, air filters, white background platen and glass platen on your own. see

how do I replace scanner parts? for details.

tell me about original templates

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tell me about type of original templates

The capture or scanning Method with relevant image enhancement settings are grouped together in a 'Type of original' template to give best results with the kind of input document to which it refers. Your selection of Color or B&W copy or scan-to-file determines which enhancement adjustments are relevant to the template.

For most assignments, the HP Designjet scanner software contains standard Type of original templates with optimal default settings. For example, a brochure is typically a mix of photos and text while maps are line-oriented.

For a description of the templates available select... ...

templates for color copying/scanning

...

templates for black and white copying/scanning

...

tell me about original template settings

To make small adjustments to a standard Type of original template or to define one of your own, see:

...

how do I define an original template?

templates for color copying/scanning

Template Application

Photo Photographs and posters

CAD CAD drawings with a high level of detail

Brochure Documents containing both photos and text

Map Maps and graphics with a high level of detail

templates for black and white copying/scanning

tell me about original templates

Template Application

Photo Photographic images that contain many shades of gray.

Blueprint

Blueprints: originals with distorted foregrounds and

backgrounds. The shades that create image noise are close

to the shades of the image's data and are hard to

differentiate.

Sepia

Sepia originals with the same foreground/background

distortions as described above for blueprint.

CAD Mix CAD drawings with a high level of detail.

CAD Lines CAD line drawings with a high level of detail.

Map Maps and graphics with a high level of detail

tell me about original template settings

● Method

The Method applies to the way the scanner captures and digitizes the image. The default Method settings for the built-in Type of original templates are optimal in relation to the kind of original in question and you shouldn't have to change them. Methods are only applied with BW copying.

The best method for your selected type of original is named on the Method button. You can change the method however this is not normally recommended. To change the method you press the button and the following options become available:

Graytone: Creates good reproductions of complicated B/W images B&W Threshold: For drawings and line art. Uses thresholds to determine whether a pixel is black or white.

Adaptive: For low contrast and difficult drawings. Clears up and intensifies low contrast drawings like Sepias, Blueprints, etc.

● Lightness

This same setting can also be accessed directly from the Copy tab dialog. The default Lightness value is set to zero which works well with most documents. You can change this value to make the copy lighter (positive value) or darker (negative

tell me about original templates

value) and compensate for dull or faded originals.

● Saturation

Saturation indicates the intensity of a hue, or in other words the strength of a color. A high saturation makes a color's hue more intense than the same color with a low saturation value. A positive value increases saturation and a negative value decreases saturation.

● Red, green, and blue

You can adjust your copy's color balance during image capture through separate controls for each of the three color-channels Red, Green, and Blue. Adding and subtracting an amount of a color affects the whole color balance. Often it's best to keep the three channels on the same levels. Experiment with the different effects through previewing.

Select negative values to reduce the total content of the color and select positive values to increase the total content of the color.

● Black enhance and background clean

The black enhance option is used to change dark graytone colors to true black.

For example, if you are copying a brochure with a mixture of text and pictures, the text will often be digitized to a color that we may see as black but really is a dark graytone. When the printer digests this graytone data, it will print the original's text with a halftone pattern, meaning scattered dots instead of solid black.

By increasing the black enhance value, you can get the text to be copied in real black and it will therefore appear clearer.

Use the black enhance option with caution, because it can change other dark colors (not only grays) into black, making small dark spots appear in the picture.

Background clean is used if you have an original with a background that is not completely white. If you want your background to appear as pure white then you can increase the background clean value. As with black enhance, background clean should be used with caution, as it can also affect some of the other light colors.

Both black enhance and background clean function as "cutoff" values in which pixels under or over a certain value are affected by the setting. You define cutting points on a scale of low to high lightness measured in values from 0 to 255. The default value of both options is zero (no effect).

Example:

tell me about original templates

You have copied an original and want to improve it by making the text blacker and the background whiter:

1. Adjust the black enhance value upwards from its default of zero (to 25, for example) and thus make pixels with low lightness values go to black.

1. Adjust the background clean value upwards from its default of zero (to 25, for example) and thus make the pixels at high lightness levels go to white.

You can give your copy sharper lines with the Sharpen option. The Sharpen feature identifies edges in the image and intensifies them.

● Sharpen/Blur

The Blur feature blends colors and thus removes unwanted "noise" during image capture. Many images are created with dithering, which is used for representing different colors in the original, and this dithering often creates unnecessary "noise" in the image. Blurring smoothes out unwanted transitions between colors. With Black and White copying the Blur feature smoothes out gray dither by removing unwanted sharp transitions between excessive shades of gray.

Don't think of blurring as the opposite of sharpening. Sharpening works on the image's edges only while blurring looks at whole color or graytone areas and smoothes them out.

TIP: Using Sharpen together with the Blur feature can often enhance image quality by first blurring away noise in the image and then sharpening the result.

● Enhance Gray

Enhance Gray is available with color type of original setup. Press the More button to access the setting. Check the Enhance Gray option to reduce the saturation of colors on copies or prints made from low saturated color originals.

● Optimize for drawing

Optimize for drawing is available with both color and B&W type of original setup. For color type of original setup - press the More button to access the setting.

Setting this option is recommended when copying text and drawings. It will tell the printer to output optimally in relation to clear and sharp edges. It is not advisable to activate this setting with pictures as visible bands can be created on the output.

tell me about original templates

● Max detail

Max detail is available with both color and B&W type of original setup. For color type of original setup - press the More button to access the setting.

Set Max detail for enhancing detailed graphics. Activating Max detail is recommended for originals with many small details such as maps and certain CAD drawings. It is not recommended with pictures as the setting will have a negative effect on color matching and graytone output.

● Black Ink Only

Black Ink Only is available with B&W type of original setup. Black ink only is used for creating true and neutral graytone output. Creating graytones with black ink only will create printouts that are less sensitive to current lighting conditions when viewing the results. Note that setting Black ink Only can create output that is more grainy than normal graytone output where color ink is also used.

NOTE: The availability of these options depend on the printer model.

tell me about the HP designjet scanner software

you are here: welcome tell me about... the hp designjet scanner software

HP Designjet

Scanner

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tell me about the hp designjet scanner software

The application is designed to interface your scanner with your printer for large format copying. The scanner software is a powerful, professional tool enabling easy production of vivid high quality color corrected copies and also exploits the scanner's monochrome enhancement features for demanding black and white copy assignments.

the main features of the scanner software are...

● Copy settings are stored in useful templates and

presets - standardized and tested templates for different types of originals are already created and available with the application. These standard templates cover most copy needs.

● Output color quality controlled through binding the

color characteristics of your scanner, printer and the type of output media you are using. These factors are stored in your system as Media Profiles.

● Standardized and tested Media Profiles fitted to the

most popular wide format printers and media are included in the application. Just select your printer and media and the underlying Media Profile parameters will be activated behind the scenes.

● You can also create your own Media Profiles for

special printers or printing media and configure the Ink level and Gray balance on Contex RIP renderings defined with printers using the RTL format.

● Copying color originals with advanced tonal

adjustment such as black enhance, background clean, color balance, sharpening, blurring, saturation, and lightness.

● With on-screen previewing you can control the

quality of the image with your settings before copying.

● Accounting function that enables you to keep track

of copying and paper usage per user/billing account.

● Extra flexibility with 2-step copying through scan-to-

file and print- from-file options.

● Advanced layout selections: paneling for combining

large-format image sections to create huge enlargements and Nesting for economizing usage of expensive printing media.

● You can save time by making copies on two printers

simultaneously. You define your Synchronous

tell me about the HP designjet scanner software

Printers though printer setup options.

● Image Filter Preview: with a preview of the copy

loaded in the scanner software, you can adjust your primary image settings (Type of Original template parameters) while viewing the "before and after" effects of your changes through a split screen. The split screen and Image Filter Preview mode is activated immediately when you choose to edit a Type of Original template.

tell me about the scanner software user interface

you are here: welcome tell me about... the user interface

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Scanner

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the problem is...

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tell me about the user interface

Tell me about... ...

the image viewing section consists of...

...

the image control section provides the following tabs...

...

entering numbers and names

See also: ...

tell me about the scan options

...

tell me about the user interface options

...

tell me about my scanner operator panel and lights

the image viewing section consists of...

● The Image toolbar at the top with tools for moving

the image, moving and resizing the paper frame, alignment and zooming tools.

● The preview window for on-screen previewing and

adjusting of expected results.

See: ...

how do I use the previewing tools?

the image control section provides the following tabs...

● Copy: primary copy settings. The options available in

the Copy tab will be sufficient for most users and common copy tasks.

● Scan: scan settings used when scanning to file

rather than copying.

● Print: settings used when printing saved image files.

● Setup: printer, scanner, and job accounting settings

that are likely to be changed infrequently.

entering numbers and names

tell me about the scanner software user interface

There are some dialogs and option fields in the scanner software that will require written values or texts. These are especially common in connection with customizing and creating new presets.

The scanner is provided with a real keyboard to insert text. In addition, the scanner software incorporates an on-screen value keyboard, which will appear in the touchscreen interface whenever value information is required to set the option.

The Enter key accepts your setting and returns to the previous dialog.

tell me about my scanner operator panel and lights

you are here: welcome tell me about... my scanner operator panel and lights

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tell me about my scanner operator panel and lights

The scanner's operator panel shown above is divided into 2 main areas:

...

scanner control area with the Power button and its power

indicator light, Wait light and Diagnostics light. ...

paper control area with the Paper Ready light, Automatic

Thickness Adjustment Control button, and 2 paper feed (arrow) buttons.

Below you can see the panel's different light patterns and what they indicate regarding scanner operation.

scanner control area

● Turn the scanner power

ON – First Time – Hard Power ON

At back of the scanner, plug in the power cable and flip the Outlet Switch to ON. The scanner starts the self-test procedure which starts with the Init Sequence (see next).

tell me about my scanner operator panel and lights

● Init Sequence

(startup phase 1)

When you invoke Hard Power On by turning scanner power ON from the outlet at the back, the scanner runs it initialization sequence. ALL the LEDs are lighted as shown in the illustration above.

Panel input is disabled and you cannot begin scanning. NOTE: When you power up through Soft Power On, by

pressing the power key (from red to green) as described in “Soft power ON/OFF”, this initialization sequence is skipped and the scanner goes directly to Self-Adjustment (startupphase 3) as described below.

● End of Init sequence (startup –

phase 2)

Towards the end of Init Sequence, the Power LED will change to green while the other LEDs remain unchanged (lighted) as shown above. From here the scanner moves on to Self Adjustment (startup phase 3).

● Soft Power ON and OFF- Turn power

ON/OFF with power key –normal use (with outlet switch always ON)

tell me about my scanner operator panel and lights

With the outlet switch always ON, use the Operator’s panel Power key to control scanner power. Hold down on the Power key to toggle power OFF/ON. This is termed Soft Power OFF/ ON mode.

The Power LED lights green when the scanner is ON and red when power is OFF. When you turn the scanner ON in this manner, it starts in Self-Adjustment mode (startup phase 3) as described below.

When in the power OFF/ON mode, the scanner can automatically be powered up and down by WIDEsystem’s timer.

Instructions here.

● Self-Adjustment

(startup –phase 3)

If you used Hard Power On - On completion of the Init Sequence, the power LED (green) and the Wait LED (yellow) remain lighted while the others LEDs turn off. This indicates that the scanner is running its Self-Adjustment of light profiles, stitching and black/white points.

If you used Soft Power On - the power LED turns to green and the Wait LED is turns on yellow while others LEDs are off. This indicates that the scanner is running its Self-Adjustment with warm-up and adjustment of light profiles, stitching and black/ white points.

To maintain optimal conditions, the scanner runs new Selfadjustment procedures periodically during the day (without lighting the wait LED). If the Wait indicator flashes, the scanner needs to run SelfAdjustment but cannot (see below).

● Scanner Ready

(startup – phase 4)

tell me about my scanner operator panel and lights

When the Wait LED turns off, and only the Power LED is on and lights green, self-adjustment is completed and the scanner is ready to scan.

● Green Power LED flashing

The green power LED will flash just before the scanner automatically powers off because its defined power off time (in WIDEsystem) has been reached.

If you are using the scanner and want to cancel power down, press the power key until the LED stops blinking.

You can at any time disable or change timer settings in WIDEsystem (

Instructions here).

● Wait LED Flashes - Self-Adjustment

required but not possible

If the Wait LED flashes (and the Diagnostics LED is off) the scanner needs to run Self-Adjustment but cannot. SelfAdjustment is necessary for maintaining optimal and stabile internal conditions.

To solve this, any original in the scanner should be removed, and the insertion slot must be

set to the normal position (i.e.,

not a thick media setting). When Self-Adjustment is again possible, the Wait LED stops flashing, but continues to be on until Self-Adjustment is completed. The scanner should be left alone while Self-adjustment is running.

tell me about my scanner operator panel and lights

● During Calibration – Wait

LED lights

This is normal. The Wait LED is on during Calibration to indicate that the original should not be removed or moved during the Calibration procedure. All panel input is prevented during basic calibration.

● Diagnostics LED Flashes –

Error detected during SelfTest

The Diagnostics LED shows the scanner’s Self-Test result status. An unlit Diagnostics LED means that the scanner’s SelfTest procedures encountered no errors.

If the Diagnostics LED flashes, an error was discovered during Self-Test. Open WIDEsystem (Setup tab > Options > System > WIDEsystem) and select the Status tab to view additional information about the error.

● Both Diagnostic LED and

Wait LED Flash – Maintenance needed

tell me about my scanner operator panel and lights

Simultaneous flashing by both the Diagnostic LED and the Wait LED may mean that the scanning area needs cleaning and the cameras calibrated. See how do I... maintenance procedures.

If the Diagnostic and the Wait LEDs continue to flash after scanner maintenance, there may be camera position errors that require professional technical service.

paper control area

● Paper Forward and Paper

Reverse Keys

The Paper Forward Key moves the drawing into the start-scan position for manual loading . If Auto-Load is applied, loading will occur automatically (without pressing the key) when the original enters the insertion slot. See help on choosing Manual or Automatic Loading in how do

I...define scanner setup options.

Pressing the Paper Forward Key during scanning will stop the scanning process and feed the original through the scanner while the key is held down. The Paper Reverse Key stops the current scanning process and reverses the original. The original will be fed backwards through the scanner while the key is held down. When the scanner is in Automatic Thickness Adjustment Control (ATAC) mode the paper forward and paper reverse keys become “pressure-platen up” and “pressure-platen Down” keys (see below).

● Paper Ready LED Green -

Ready for Normal media

The Paper Ready LED lights green when normal thin media is positioned correctly in the insertion slot and stays green when the media is moved to the start-scan position. From there, scanning can be controlled from the computer.

tell me about my scanner operator panel and lights

● Paper Ready LED Flashes

Yellow – Scanner is in ATAC mode

When you press the ATAC key , you set the scanner in Automatic Thickness Adjustment Control (ATAC) mode. The Paper Ready Key flashes yellow to indicate ATAC mode.

The Paper Forward and Paper Reverse keys become “Pressureplaten Up” and “Pressure-platen Down” keys. See help on using ATAC functionality with thick media in ...

how do I change

the insertion slot height?

● Paper Ready LED Yellow -

Ready for Thick media

The Paper Ready LED lights yellow when the scanner is ready to scan thick media. The pressure-platen has been lowered and the media is positioned correctly in the scanner. The scanner goes automatically out of ATAC mode. The Paper Forward and Paper Reverse keys resume their normal functionality so you can move the thick original forwards and backwards in the scanner. Copying can be started from the panel.

tell me about my scanner operator panel and lights

● Paper Ready LED Flashes

– (green or yellow) – Media is being scanned

The Paper Ready LED blinks during scanning. On completion of the scan, the Paper Ready LED will stop

blinking. Scanning can then be repeated from the computer or terminated by ejecting the media from the scanner.

The above behavior applies for both thin media scanning (green blinking) and thick media scanning (yellow blinking).

● Paper Ready LED Red –

No Thick media detected

The paper ready indicator will light red if the pressure-platen is in a thick media setting (a raised pressure-platen) but no media is detected in the scanner.

tell me about the scanner insertion slot

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tell me about the scanner insertion slot

the insertion slot...

The HP Designjet Scanner is built so you can change the insertion slot height to copy thick originals. You can change the insertion slot height from 2 to 16 mm (0.08 to 0.63 inches) with Automatic Thickness Adjustment Control (ATAC).

Loading is always center aligned. The original's insertion slot is marked with a ruler that can be used for measurement of originals. Below the ruler, on the scanner, are marked common standard sizes and a center point arrow that help guide you when loading.

The scan area width is then set from the application. The required setting for an original drawing can be measured

with the original inserted into the scanner by using the ruler or the standard size markings. Then, you just enter your measurement in the width setting box in the panel application's media size setup dialogs. To change the insertion slot height, see:

...

how do I change the insertion slot height?

tell me about copying thick media

you are here: welcome tell me about... copying thick media

HP Designjet

Scanner

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tell me about copying thick media

There are a number of factors that affect copying of thick media: ...

media thickness positions

...

modifying stitching parameters

...

treating edge distortion

...

supporting thick originals

See also: ...

how do I copy thick media?

...

tell me about the scanner insertion slot

media thickness positions

Auto-adjustment of the scanner's light profile, stitching etc. only takes place with the insertion slot in the Normal position. With extended media thickness positions, the last performed auto-adjustment is stored and utilized. This means that you should from time to time return to the normal position, and especially when turning the scanner on, to allow it to autoadjust.

The Normal position also gives the highest scanning speed. In the extended media thickness positions, scanning speed is automatically reduced. See:

...

how do I change the insertion slot height?

modifying stitching parameters

Thick stiff originals will rest on top of the scanner rollers and thus raise a small distance over the glass plate, which will lead to changes in the stitching of images at points between the cameras (overlapping pixels). The stitching parameters will need to be modified in order to correct for this. You can modify stitching parameters in the Scanner Setup dialogs Setup tab > Options > Scanning > Scanner > Setup > Extended Thickness tab.

treating edge distortion

Scanning thick originals can give distortions when the front edge meets the exit rollers or the trailing edge leaves the entry rollers. To omit this, the leading and trailing edges are by default skipped when in one of the extended media thickness positions (scanner lid raised).

tell me about copying thick media

supporting thick originals

To facilitate scanning of thick originals in the extended media thickness positions it is important to insert the original center aligned and to help support the original during scanning. This should be done both at the entrance side and the exit side of the scanner. Specially designed support tables can be attached behind the scanner for those who perform a lot of thick media scanning.

tell me about the copy size

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Scanner

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tell me about the size settings

Select a topic... ...

overview

...

size options - relationships

...

input size/output size settings

...

using size presets

overview

The Input size, Output size, and Scale settings work together to determine the image capture area and the size of the resulting copy. The three are connected and changing one will automatically adjust the others following a defined order. You can select your size values from a list containing standard and custom predefined sizes. For the Input Size you can also choose to let the scanner detect the size automatically which is useful when you don't know the size offhand. Your scanner software always maintains an image's aspect ratio when input and output sizes differ.

Usually you would set the Input Size to that of the original, but you can also use small sizes to copy selected portions. With the Output size setting or Scale, you can blow up, shrink or make one-to-one copies of the original.

size options — relationships

The Input, Output and Scale values are connected and changes to each automatically adjust the others.

The first time you set a size value, or just after you press reset:

● changing the Input size adjusts the Output size.

● changing the Output size adjusts the Scale

● changing the Scale adjusts the Output size.

You can use Auto width and length for the input size and a specified size for output. In such cases the Scale setting will be set to Auto until a first preview has detected the original's input size and thereby calculate the correct scale.

NOTE: Your scanner software will always retain an image's aspect ratio when the input size and output size differ.

Size values will also change when you adjust the paper frame through the Resize Paper Frame tool.

100

HP dsj-4500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

welcome to the HP designjet scanner

how do I... ? (step-by-step procedures)

how do I... maintenance procedures

how do I make copies?

how do I change the insertion slot height?

how do I copy thick media?

how do I select an original template?

how do I define an original template?

how do I set the input size?

how do I set the output size?

how do I scale copies?

how do I set the number of copies?

how do I use the previewing tools?

how do I set preferences?

how do I scan to a file?

how do I print from files?

how do I set up a print list?

how do I maintain the print list?

how do I create/delete/disable an account?

how do I select/activate an existing account?

how do I use nesting?

how do I use paneling?

how do I select a media profile?

how do I create a new media profile?

solving problems

the problem is the diagnostics light is flashing

the problem is the wait and diagnostics lights are flashing

the problem is the wait light is flashing

the problem is no scanner was found

the problem is with the touch screen

the problem is a cropped image

the problem is a system failure

the problem is a printing error message

tell me about...

tell me about scanner maintenance

tell me about original templates

tell me about the HP designjet scanner software

tell me about the scanner software user interface

tell me about my scanner operator panel and lights

tell me about the scanner insertion slot

tell me about copying thick media

tell me about the copy size