HP dsj-4500 User Manual
welcome to the HP designjet scanner
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HP Designjet
Scanner
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the problem is...
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welcome to the HP Designjet Scanner
This help system will present all you need to know to use your
HP Designjet Scanner.
Information is organized in three major categories; use the
navigation block on the left side of each topic to select one.
See "
Getting Started" for instructions on setting up your system
before making your first copy.
See also "
how do I optimize for color accuracy" for instructions on
ensuring the best color quality in your copies.
Getting Started
Contains the steps necessary for setting up the system before
making your first copy. Includes instructions for printer setup,
preliminary maintenance and media profile creation.
getting started with your HP Designjet Scanner...
how do I...?
...helps you carry out procedures, like loading media, making
copies, or maintaining your scanner.
...how do I...?
the problem is...
1
welcome to the HP designjet scanner
...helps you solve problems that may occur while copying/
scanning.
...the problem is...
tell me about...
...contains reference information about your scanner.
...tell me about...
There is also an alphabetical index, accessible from the navigation
block, to help you find topics quickly.
From the navigation block, you can access information on the
services and solutions offered on the HP Designjet Online Web site.
You can also refer to the Quick Reference Guide that came with
your scanner for basic routine procedures.
For user information on your HP Designjet printer refer to the
documentation that came with the printer.
printing instructions legal information © 2002-2007 Hewlett-Packard Company
2
how do I... ? (step-by-step procedures)
you are here: welcome how do I...?
HP Designjet
Scanner
how do I...?
the problem is...
tell me about...
alphabetical index
hp designjet online
how do I... ? (some step-by-step procedures)
< To the help welcome page
1.
How do I make copies?
(quick copying, selecting templates, input/output size, scaling,
select media profile, quality, batch, save a duplicate...)
1.
How do I scan to file?
(general steps, original templates, input size, resize, scaling,
resolution, quality, batch...)
1.
How do I print from files?
(print from files, set up and maintain a print list, delete files
from computer...)
How do I manage files on the system?
(browse files, move files, rename files, delete files, copy files,
copy to CD/DVD...)
1.
How do I use copy options and tools?
(previewing, copy number, layout, alignment, print queue...)
1.
How do I customize my copy tools?
(creating original templates, size presets, creating media
profiles...)
1.
How do I maintain/recover my system?
(maintenance, calibration, replacing parts, recovery, calibrate
touch screen, restart, shut down...)
1.
How do I set up the system?
(scanner setup options, preferences, interface options,
accounting, network connect, printer install, date and time,
language...)
1.
How do I scan/copy thick media?
(copy/scan thick media, change insertion slot height)
how do I make copies?
3
how do I... ? (step-by-step procedures)
Select a topic...
...make copies
...select an original template
...set the input size
...set the output size
...select a media profile
...set the copy quality
...optimize for color accuracy
...set a scale factor
...set the printer media width
...copy whole batches of originals
...collate copies
...how do I save (to file) a duplicate of my copy?
how do I scan to file?
Select a topic...
...scan to a file
...select an original template
...set scan resolution
...set scan quality settings
4
how do I... ? (step-by-step procedures)
...set the original's size (input size)
...use the Resize option to determine output size
...set the output size
...set a scale factor
...scan to a DVD or a CD
...scan to and access a network folder
...scan-to-file whole batches of originals
...save (to file) a duplicate of my copy
...manage image files on my system
...set for automatic naming of files.,,
how do I print from files?
Select a topic...
...print from files
... set print from file quality
...set up a print list
...maintain the print list
how do manage files on the system?
5
how do I... ? (step-by-step procedures)
Select a topic...
...manage image files on my system
...access a network folder...
...browse, preview and select files in the file management
dialog
...Copy image files...
...Move image files...
...Delete image files...
...Rename image files...
...create a new file folder...
...Add image files to the print list...
...copy files to a writable CD/DVD
how do I use copy options and tools?
Select a topic...
...use the previewing tools
...set the number of copies
...print on multiple printers
...use nesting
...use paneling
...automatically align the image
6
how do I... ? (step-by-step procedures)
...view the print queue
...set the output margins
...input in portrait and output in landscape?
how do I customize my copy tools?
Select a topic...
...define an original template
...create a custom scale size
...create a custom paper size preset (Input size and Output
size)
...create a media profile
how do I maintain/recover my system?
Select a topic...
...maintenance procedures
... replace scanner parts
...replace the glass plate
...replace the white background platen
...replace the scanner lamp
...replace the air filters
...set the scanner system power up/down timer
7
how do I... ? (step-by-step procedures)
...recover the system
...calibrate my touch screen
...restart the system
...shut down the system
...defragment my disk
...create and retrieve data files for support/debugging
how do I set up the system?
Select a topic...
...set preferences
...set paper load - Auto or Manual
...set media offset
...set extended thickness correction settings
...change the default Administrator password
...connect to a network
...make network settings
...access shared files from another computer
...automatic power up/down
...create/delete/disable an account
...select/activate an existing account
8
how do I... ? (step-by-step procedures)
...change the interface language
...install printer and printer drivers
...set date and time
...enable storage of network connections
how do I copy and scan thick media?
Select a topic...
...copy/scan thick media
...change insertion slot height (thick media scanning)
printing instructions legal information © 2002-2007 Hewlett-Packard Company
9
how do I... maintenance procedures
you are here: welcome how do I...? maintenance procedures
HP Designjet
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how do I... maintenance procedures
Maintenance procedures should all be performed in a single
maintenance session, starting with
Cleaning the scan area and
ending with
Camera alignment and calibration.
It is recommended to perform the scanner maintenance
procedures at least once per month.
cleaning the scan area
1. Turn the scanner power off and Disconnect the scanner
power cable.
2. Open the scanner cover.
● Push down on the two lever buttons found near the
insertion slot on each side of the scanning area lid. The
scanning area lid locking mechanism should now be
disengaged.
4. As you hold both lever buttons down, place your free
fingers in the insertion slot and flip the scanning area lid
open.
10
how do I... maintenance procedures
3. The scanning area is now exposed for cleaning.
3. Gently wipe the glass plate.
Clean the glass with a lint-free cloth and a mild, streak-
free, glass cleaner.
Caution: do not use abrasives, acetone, benzene, or fluids that
contain these chemicals. Do not spray liquids directly onto the
scanner's glass plate or anywhere else in the scanner.
Caution: the lifespan of the glass plate depends on the paper
types that pass across it. Abrasive papers such as mylar may
cause premature deterioration, in which case the replacement
of the plate is the customer's responsibility.
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how do I... maintenance procedures
4. Dry the glass completely using a separate clean, dry lintfree cloth like the one provided with the maintenance kit.
12
how do I... maintenance procedures
5. Clean the white background platen.
The pressure-platen with the white-background-platen
(white metal area) is fixed in the scanning area lid. Hold
the lid open as you clean. Warning - do not attempt to
remove the white background platen for cleaning it.
Removing the white background platen is only necessary
when replacing it.
Wipe the white area with a lint-free cloth and a mild,
streak-free, glass cleaner. Apply the cleaner to the cloth
and first and then wipe the platen’s white area.
6. Clean the upper and lower transport rollers and
surrounding area.
Wipe the rollers with a lint-free cloth and a mild, streakfree, glass cleaner.
Caution: do not use abrasives, acetone, benzene or fluids that
contain these chemicals.
13
how do I... maintenance procedures
7. Dry the white background platen, transport rollers and
surrounding area fully using a separate clean, dry lintfree cloth.
8. Clean also the scanner surface so dirt and dust are not
dragged into the scan area with the original.
14
how do I... maintenance procedures
9. Close the scanner cover. The locks will reengage.
Now continue with the Camera alignment and calibration
procedure.
camera alignment and calibration
15
how do I... maintenance procedures
Before you align and calibrate the cameras, make sure that
you have gone through the first process in scanner
maintenance: cleaning the scan area. An unclean scanning
area will give you imprecise calibration results.
Camera alignment and calibration is a fully automatic process
that you only need to activate through the wizard and then
leave to run on its own.
1. Connect the scanner power cable.
2. Power ON the scanner.
3. The scanner should be warm.
Make sure that the scanner has been turned on for at least one
hour prior to camera alignment and calibration. Slight light
intensity changes and camera shifting can occur just after
turning the scanner on and the warm-up time will ensure that
light conditions and camera heights have stabilized.
4. Select the Setup tab.
16
how do I... maintenance procedures
5. Press the Options button. Select Scanning
6. Press the Scanner Maintenance button to start the
Scanner Maintenance wizard.
The maintenance wizard will guide you step by step through
the whole maintenance process: Camera Alignment, Stitching,
and Calibration.
7. Insert the Maintenance
Sheet that came with
your system.
The wizard will ask you to insert the Maintenance Sheet that
came with your scanner. The sheet's printed side must be
inserted face down. Align the midpoint arrow with the
scanner's midpoint arrow and feed the sheet into the scanner.
8. When maintenance is completed, remove the
Maintenance Sheet from the scanner and return it to its
protective cover and then place it in the storage folder.
Store the folder in a dry place and out of direct light.
See also:
...
tell me about scanner maintenance
printing instructions legal information © 2002-2007 Hewlett-Packard Company
17
how do I make copies?
you are here: welcome how do I...? make copies
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how do I make copies?
Follow the instructions below for making copies. In many cases,
the basic options will already be set and you won't have to
change them.
If you are copying a freshly printed document, make sure that it
has dried completely before placing the document in the scanner
insertion slot. If it is not dry, you could damage your plot and
dirty the glass plate on your scanner.
Remember to set your printer media width in your copy system
software. See
How do I set the printer media width?
WARNING
About cancelling copies:
Use the Stop button
to cancel current copy jobs. Do not
attempt to stop the copy on the printer. The scanner will not
know that the copy job was cancelled and will continue to scan all
the way to end of the defined input length.
to make copies...
1. Load the original - Place the document face down with the
intended top edge forward in the scanner insertion slot.
Load your original into the scanner at the scanner's
center. Use the center arrow for correct positioning.
2. Slide the document gently into the insertion slot until you
feel it pulled into the start position.
3. In the Copy tab, select
Color or B&W (black
and white) copying —
this determines the
Type of original.
4. Select your
Type of
original template.
5. You can set copy
quality through the
Quality button.
See
instructions.
6. Select your
Media
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how do I make copies?
Profile.
7. Set the
Input size.
Usually this will be equal to
the size of your original. You
can let the scanner detect
the document's size.
8. Set the intended
Output size of your
copy.
For making one-to-one copies, this will be the size of your
original.
You can also use
Scale to determine the copy's size.
9. Press the Copy button.
If a new Account has been created, every time you press the
Copy button
or the Scan to file button the
Account dialog list opens for you to select an account. See:
...
tell me about accounting
You can preview the image before printing. The preview will
give you a "What You See Is What You Get" (WYSIWYG)
picture of your copy. Press the Preview button
to
load a preview of your copy.
You can use the Stop button
if you need to cancel/
abort as running copy process. You can also use it to cancel a
preview of an image file while it is being loaded.
Press the Reset button
to clear your own settings
and reset the application to all of the scanner software's
default values.
19
how do I make copies?
printing instructions legal information © 2002-2007 Hewlett-Packard Company
20
how do I change the insertion slot height?
you are here: welcome how do I...? change the insertion slot height (thick media scanning)
HP Designjet
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how do I change the insertion slot height (thick
media scanning)?
Your scanner has an Automatic Thickness Adjustment Control
(ATAC) button on the operator’s panel. You use the button to
raise and lower the pressure-platen and thereby change the
insertion slot height.
You can change the insertion slot height on your scanner from
2mm to 15 mm (up to 0.6”). Originals up to 2mm thick should be
scanned with the pressure all the way down (normal position).
Thicker originals will require you use the ATAC button to adjust
for thick media.
When the insertion slot height is not in the Normal position, the
following warning is displayed below the preview window on your
touch screen:
Paper Guide in Extended Position
to change the insertion slot height...
1. Press the ATAC key on your operator’s panel to set the
scanner in ATAC mode.
The Paper Ready Indicator blinks yellow indicating the
scanner is in ATAC mode but not yet ready, i.e., the
pressure-platen is not yet positioned on the thick original.
2. Press and hold the Paper Forward button (arrow up) to
raise the pressure-platen until there is room to insert the
thick original. Then Insert the thick original evenly for a
straight scan path
21
how do I change the insertion slot height?
3. Press and hold the Paper Reverse (arrow down) key to
lower the pressure-platen until you hear the pressureplaten stop.
4. The Paper Ready indicator will turn yellow (stop blinking)
when the pressure-platen is positioned correctly and is
ready for thick media scanning. The scanner will
automatically leave the ATAC mode, which means that
the Paper Forward and Paper Reverse buttons will return
to their normal functionality for moving the original
forwards and backwards.
To return the insertion slot height to its Normal position:
1. Remove the thick media, press the ATAC button and then
the arrow down button.
2. When the platen is returned to its Normal position, the
warning Paper Guide in Extended Position disappears and
the Paper Ready indicator will stop blinking.
3. The scanner will automatically leave the ATAC mode,
which means that the Paper Forward and Paper Reverse
buttons will return to their normal functionality for
moving the original forwards and backwards.
22
how do I change the insertion slot height?
printing instructions legal information © 2002-2007 Hewlett-Packard Company
23
how do I copy thick media?
you are here: welcome how do I...? copy/scan thick media
HP Designjet
Scanner
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the problem is...
tell me about...
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how do I copy/scan thick media?
Follow the guidelines below for problem free scanning of thick
media.
First you must adjust the insertion slot height to accommodate
your thick media. See:
...
how do I change the insertion slot height?
Scanning thick media will require enlarging the insertion slot and
this can affect the scanner's automatic control of border lines
between the cameras, called Stitching. Instructions for
compensating for this follow below.
to copy thick media..
1. Change the insertion slot height to fit the original as
described in ...
how do I change the insertion slot height?.
2. Make a test scan.
Bulky thick media need to be supported with both hands both
into and out of the scanner.
Stitching errors will be easiest to see on an image with one or
more clear diagonal lines.
Normally, only stiff media will affect stitching. Flexible media
will usually be stitched correctly regardless of thickness.
If the lines seem uneven, do the following:
3. Select the Setup tab.
4. Select Options > Scanning.
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how do I copy thick media?
5. Select the Scanner button.
6. Select Setup.
7. Select the Extended Thickness tab.
8. Check the box labeled Use extended thickness paper
handling.
9. Change the value for each of the scanner's cameras —
normally, only positive values should be used.
10. Make test scans and readjust the values until you are
satisfied that the lines are stitched correctly.
11. Click OK to accept your settings.
12. Repeat the above steps until you are satisfied with the
results.
25
how do I copy thick media?
printing instructions legal information © 2002-2007 Hewlett-Packard Company
26
how do I select an original template?
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how do I select an original template?
The Type of Original template defines the original you wish to
input. Type of Original templates are used for both copy and scanto-file jobs (Copy tab and Scan tab).
See also:
...
tell me about original templates
to select a type of original template...
1. Select B&W or Color
Your selection will
determine the Type of
Original templates
displayed in the next
steps.
2. Press the Type of
original button.
3. Select from the list a
Type of Original
template that best
describes your current
input. The Type of
Original templates
displayed depend on if
you selected Color or
B&W in step 1.
See also:
...
to define an original template...
printing instructions legal information © 2002-2007 Hewlett-Packard Company
27
how do I define an original template?
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how do I define an original template?
Adjustments to a Type of Original template's settings will normally
be discarded when you close the program. You can however
choose to save them as a new custom Type of Original template.
Type of original templates apply for both copying (Copy Tab) and
scan to file (Scan tab).
to define an original template...
1. Press the Copy tab or
the Scan tab.
2. Set the copy mode to
Color or B&W.
3. Press the Type of
original button to open
the Type of original
(template) menu.
4. Use the Tool button
to open the Type
of original Setup dialog.
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how do I define an original template?
If a preview of the copy is currently loaded, the Type of
original Setup dialog will start up with the Image Filter Preview
and split screen for on-line assessment of your change's
effects.
5. After having made your settings and ensuring that they
work well with the current original, press the New button.
For information on template settings, see:
...
tell me about original template settings
The top preview panel illustrates changes to the image after
modifying your template settings.
6. Enter the name for your new template. Select a name
that represents the type of copy job you are working
with, such as "Fruit Photos".
7. Press the Save button to create the new Type of Original
template.
Your new Type of Original template will be added to the list of
those already available. You can start with one of the
predefined Type of Original presets that is closest to your
original, save it under a new name and then change it to fit
your specific needs. Use the preview to test your settings.
If you have changed your settings for the current Type of
Original template pressing the OK button will accept the values
but they will only be used for the current copy job. The next
29
how do I define an original template?
time you call up the template, it will have regained its old
settings.
8. Press the Save button when you are finished.
9. Press OK to confirm.
See also:
...
to select a type of original template...
...
tell me about original templates
printing instructions legal information © 2002-2007 Hewlett-Packard Company
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