HP Compaq Presario SR1726NX User Manual

HP Scanjet 200/300

User Guide

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The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Trademark credits

ENERGY STAR is a U.S. registered service mark of the United States Environmental Protection Agency.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Edition 1, 02/2012

Contents

1 How to use the scanner

How to scan (Windows) ..................................................................................................3

Scanner and software overview ..................................................................................3

Overview of the scanner buttons ............................................................................3

Overview of HP scanning software ........................................................................3

Scan pictures and documents .....................................................................................5

Scan pictures ......................................................................................................5

Scan documents ..................................................................................................6

Scan to a PDF file ................................................................................................7

Scan to email ......................................................................................................7

Scan to cloud ......................................................................................................8

Make copies ............................................................................................................8

Scan from other applications ......................................................................................8

How to scan (Mac) .........................................................................................................8

Scanner and software overview ..................................................................................9

Scanner buttons ...................................................................................................9

Scanning software ...............................................................................................9

Scan pictures and documents ...................................................................................10

Scan pictures ....................................................................................................10

Scan documents ................................................................................................10

Scan to a PDF file ..............................................................................................11

Scan to email ....................................................................................................11

Scan to iCloud Photo Stream via iPhoto ................................................................12

Make copies ..........................................................................................................12

Scan from other applications ....................................................................................13

Where to get additional information ...............................................................................13

2 Care and maintenance

Clean the scanner glass ................................................................................................14

Remove and replace the scanner lid ................................................................................15

Order maintenance and scanner supplies ........................................................................17

3Troubleshooting

Basic troubleshooting tips ..............................................................................................18

Scanner installation troubleshooting ................................................................................18

Check the USB cable ...............................................................................................19

Uninstall and then reinstall the software (Windows only) ..............................................19

Scanner initialization or hardware problems ....................................................................19

Reset the scanner ....................................................................................................20

Test the scanner hardware ........................................................................................20

Scanner has stopped working properly ......................................................................20

Scanner operation problems ..........................................................................................21

Scanner buttons are not working correctly ..................................................................21

Issues with text recognition (OCR) (Windows) .............................................................22

Issues with text recognition (OCR) (Mac) ....................................................................22

Scanned image is fuzzy ...........................................................................................23

Scanner is scanning items very slowly ........................................................................23

Saved scan files are too large ...................................................................................23

Scanner glass needs to be cleaned ............................................................................23

Additional troubleshooting information ............................................................................24

4 Technical information

Hewlett-Packard limited warranty statement ......................................................................26

Safety instructions .........................................................................................................27

Scanner specifications ...................................................................................................28

Environmental specifications ..........................................................................................28

Energy information .......................................................................................................29

Restriction of Hazardous Substances (Turkey) ...................................................................29

Restriction of Hazardous Substances (Ukraine) .................................................................29

Recycle and restricted material information ......................................................................29

Electronic hardware recycling ...................................................................................30

Product restricted material ........................................................................................30

Disposal of Waste Equipment by Users in Private Households in the European Union ............30

5 Product support

Accessibility .................................................................................................................31

Getting assistance ........................................................................................................31

Index.................................................................................................................................32

1 How to use the scanner

This section provides an overview of the scanner and how to use it. Follow the instructions for your operating system.

•

How to scan (Windows)

•

How to scan (Mac)

•

Where to get additional information

How to scan (Windows)

This section includes the following topics:

•

Scanner and software overview

•

Scan pictures and documents

•

Make copies

•

Scan from other applications

Scanner and software overview

This section includes the following topics:

•

Overview of the scanner buttons

•

Overview of HP scanning software

Overview of the scanner buttons

The following table introduces the scanner buttons.

Icon Button name Description

Scan button Scans pictures and documents.

Copy button Scans the item and sends the scan to a printer to make a copy.

Scan to E-mail

button

Scans one or more pages and attaches the file to a new email message.

Scan to PDF

button

Scans one or more pages and saves them as a PDF file for sharing or storing.

Overview of HP scanning software

When you install the HP scanning software, you can choose to add two icons to your desktop. These icons open programs for scanning, editing, and printing your scans.

TIP: If you did not choose to add desktop icons, click Start > Programs (or All Programs) > HP > Scanjet > 200/300 > HP Scanning (or HP Copy) to access the HP

scanning software.

How to use the scanner 3

Icon Feature name Description

HP Scanning

icon

Use HP Scanning for all of the following:

•

Scan pictures and documents

•

Access help and troubleshooting information

•

Access the HP Scanning preview window to edit your scans before saving them

•

Modify settings and preferences

HP Copy icon Use HP Copy to scan pictures and documents and send the

scan to a printer to make a copy.

To scan, double-click the HP Scanning icon on your desktop to display the HP Scanning shortcuts dialog box and follow the onscreen instructions.

To make a copy of a picture or a document, double-click the HP Copy icon on your desktop and follow the onscreen instructions.

You can assign the scanner buttons to other programs as long as Windows recognizes the programs as button-aware. To do so:

1. Double-click the HP Scanning icon on the desktop to open the HP scanning

software.

2. In the HP Scanning shortcuts dialog box, select Options > Button Settings, and then

change the scan shortcuts for each button.

3. Click OK.

Change scan settings

You can change many scan settings from the HP scanning software, including:

•

Button settings for the scanner

•

Scan preferences

•

Using scan shortcuts

To view or change the scan settings

1. Double-click the HP Scanning icon on the desktop.

2. In the HP Scanning shortcuts dialog box, click the Options menu, and then select

the type of settings you want to view or change. To get help with settings, click Help.

You can change the Show a preview scan setting from the HP Scanning shortcuts dialog box.

•

To change the setting for a scan shortcut, select the shortcut, select or deselect Show a preview, and then click Save Shortcut.

•

To change the setting for a scanner button, select Options > Button Settings, select or deselect Show a preview, and then click OK.

Chapter 1

4 How to use the scanner

Scan pictures and documents

TIP: To scan or make a copy of a book or other thick originals, you can remove the

scanner lid. For more information on how to remove and replace the scanner lid, see Remove and replace the scanner lid

•

Scan pictures

•

Scan documents

•

Scan to a PDF file

•

Scan to email

•

Scan to cloud

Scan pictures

This section includes the following topics:

•

To scan pictures

•

To scan multiple pictures with one scan

To scan pictures

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

3. Do one of the following:

•

Press the Scan button (

) on the scanner to display the HP Scanning

shortcuts dialog box. — Or —

•

Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.

4. Select the scan shortcut you want to use.

The corresponding settings are displayed to the right.

NOTE: If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.

5. Click Scan.

6. If you have selected Show a preview scan, the HP Scanning preview window

opens. You can use the tools in the preview window to edit your scan before saving it.

7. Click Finish to save the scan. The software saves the scan to a subfolder in the My Pictures > My Scans folder.

The subfolder is named for the current year and month.

To scan multiple pictures with one scan

1. Open the scanner lid, and then place the pictures face down on the scanner glass.

For the best results, leave at least 6 mm (0.25 inches) between the edges of the pictures.

2. Close the scanner lid.

How to scan (Windows) 5

3. Do one of the following:

•

Press the Scan button (

) on the scanner to display the HP Scanning

shortcuts dialog box. — Or —

•

Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.

4. Select the scan shortcut you want to use.

The corresponding settings are displayed to the right.

NOTE: If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.

5. Click Scan.

6. If you selected Show a preview, you can click the Single Image tab to make

changes, such as rotating, to each picture individually.

7. When you are finished with all the pictures, click Finish to save the scan. Each scanned image is saved as a separate picture. If you are scanning to a destination,

the scanned image is sent to the destination that you selected in the scanner settings.

NOTE: To automatically scan multiple pictures using a scanner button, make sure that the destination setting for the Scan button (

) is set to an application that can accept multiple images. For more information about changing scan settings, see Change scan settings.

Scan documents

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

3. Do one of the following:

•

Press the Scan button (

) on the scanner to display the HP Scanning

shortcuts dialog box. — Or —

•

Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.

4. Select the scan shortcut you want to use.

The corresponding settings are displayed to the right.

NOTE: If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.

5. Click Scan.

6. If you selected Show a preview and want to scan another document or page, place the page on the glass and click Add Page(s).

7. Click Finish to save the scan.

The software saves the scan to the My Pictures > My Scans folder.

Chapter 1

6 How to use the scanner

Scan to a PDF file

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

3. Do one of the following:

•

Press the Scan to PDF button (

) on the scanner to display the HP

Scanning shortcuts dialog box. — Or —

•

Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.

4. Select the shortcut you want to use.

The corresponding settings are displayed to the right.

NOTE: If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.

5. Click Scan.

6. If you selected Show a preview and want to scan another document or page, place the page on the glass and click Add Page(s).

7. Click Finish to save the scan.

The software saves the scan to the My Pictures > My Scans folder.

Scan to email

NOTE: To scan to email, make sure your computer is connected to the Internet.

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

3. Do one of the following:

•

Press the Scan to E-mail button (

) on the scanner to display the HP

Scanning shortcuts dialog box. — Or —

•

Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.

4. Select the shortcut you want to use. The corresponding settings are displayed to the right.

NOTE: If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.

5. Click Scan.

6. If you selected Show a preview and you want to scan another document, page, or picture, place the item on the glass and click Add Page(s).

7. When you are finished with all pages, click Finish to automatically attach the scan

to an email message.

8. Enter the email address, subject and message, and then send the email message.

How to scan (Windows) 7

Scan to cloud

Follow these instructions to scan pictures or documents from the scanner to your network destinations, such as Google Docs™, HP Snapfish, and Google Picasa™.

NOTE: To scan to the cloud, make sure your computer is connected to the Internet.

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

3. Double-click the HP Scanning icon on the desktop to display the HP Scanning

shortcuts dialog box.

4. From the Scan Shortcut list, select a cloud destination. If your cloud destination is not in the Scan Shortcut list, click Change Settings, and

then select a cloud destination from the Scan To list.

5. Click Scan.

6. When prompted, enter your login information for the cloud destination and follow

the onscreen instructions.

Make copies

To duplicate a photo or document and send the scan to a printer, use the Copy button (

) on the scanner or the HP Copy icon on your desktop.

1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.

2. Close the scanner lid.

Press the Copy button (

) or double-click the HP Copy icon on your desktop.

4. You can use the HP Copy dialog to adjust the image and select your printer. To adjust the image when starting a scan from the Copy button (

), click Cancel

in the copy progress dialog box.

5. Click Start.

Scan from other applications

You can scan an image directly into one of your applications if the application has a menu option such as Acquire, Scan, or Import New Object. If you are unsure whether the application is compliant or what the option is, see the documentation for that application.

How to scan (Mac)

This section includes the following topics:

•

Scanner and software overview

•

Scan pictures and documents

•

Make copies

•

Scan from other applications

Chapter 1

8 How to use the scanner

Scanner and software overview

This section includes the following topics:

•

Scanner buttons

•

Scanning software

Scanner buttons

Use the buttons on the scanner for basic scanning functions. The following table introduces the scanner buttons.

Icon Button name Description

Scan button Opens Image Capture so that you can scan and save your

pictures and documents.

Copy button Automatically scans a full-color representation of the contents

on the scanner glass and then displays a Print Images dialog for you to select a printer, the number of copies, and other settings.

Scan to E-mail

button

Automatically scans a full-color representation of the contents on the scanner glass to a JPEG file and attaches the file to a new email message.

Scan to PDF

button

Automatically scans a grayscale representation of the contents on the scanner glass to a searchable PDF file and saves the file to the Documents folder.

Scanning software

The HP Scanjet 200/300 solution provides a scanner driver for Mac OS X. This allows you to use your HP scanner with any ICA-compliant application, including the Image Capture and Preview applications that are already installed on your computer.

Image Capture provides basic scanning features for scanning photographs and single-page documents. Image Capture is available in your

Applications folder.

To scan using Image Capture

1. Open the scanner lid, and place the original face down on the scanner glass, as

indicated by the arrow below the scanner glass.

2. Close the scanner lid.

Press the Scan button (

) on the scanner or, in the Applications folder, double-

click the Image Capture icon. The Image Capture window appears.

4. Make sure your scanner is selected in the Devices list.

TIP: For more Image Capture scanning options, click Show Details.

5. Select a destination in the Scan To list, and click Scan.

How to scan (Mac) 9

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