HP 9200c User Manual

HP 9200c Digital Sender

Share, archive, and integrate paper documents into electronic workflows with a dedicated device.

Enable business efficiency

• Reinvent your workflow. Dramatically improve

productivity, reduce costs, and improve competitiveness by automating document workflows. Easily, accurately, and securely scan documents to e-mail, network folders, fax services, and printers. Optional HP AutoStore software extends this functionality to include direct sending to backend applications, barcode reading, form recognition, and more. The HP 9200c Digital Sender is designed for businesses with decentralized, paper-intense workflows that need a dedicated digital sending device.

• Scan and send in a flash. Quickly deliver digital

documents and ensure efficient archival with scanning and digital sending speeds of up to 47 black-and-white images per minute (ipm) letter and up to 30 color ipm letter. The device handles paper sizes from 3.9 by 5.8 in (100 by 148 mm) to 8.5 by 14 in (215.9 by 355.6 mm).

• Convert paper into searchable text. Process documents

sent to network folders through ReadIris Optical Character Recognition (OCR), and convert them from image files to searchable text files in popular file formats, including searchable .PDF, .XML, .RTF (Microsoft® Wordcompatible), .HTML, and .TXT.

Simple, intuitive device

• Work with a simple touch-screen. Used across several

HP devices, consistent and familiar user experience. This minimizes training costs and increases department productivity because users can troubleshoot problems themselves and manage their jobs confidently.

• Just drop off your job. The HP 9200c Digital Sender

includes a 50-sheet automatic document feeder (ADF) that supports two-sided scanning of double-sided originals. This allows for unattended scanning and improved efficiency because the originals don’t have to be manually fed into the device.

HP Digital Sending Software 4.0 is included with the device. HP AutoStore is optional (not included,

sold separately). Software is server-based; a server is required.

The control panel is also featured on the HP Color LaserJet 9500mfp, the HP LaserJet 9040/9050mfp,

and the HP LaserJet 4345mfp series.

the intuitive control panel provides a

Send digital data securely

• Screen and monitor usage with existing protocols.

HP DSS 4.0 Novell, or Kerberos network authentication to verify users, provide security for both the sender and receiver, and control and track device usage.

• Send securely right from the device. Select the secure send

key on the HP 9200c Digital Sender to securely transfer data via supported third-party software vendors. Data is

encrypted before leaving the device, protecting it from access and ensuring a safe arrival at its destination.

• Leave no trace. Enhanced security features allow you to

wipe the HP 9200c Digital Sender’s hard drive clean after transmission to protect your sensitive information.

uses a company’s existing LDAP, NTLM,

Install and manage easily

• Route and process documents quickly and accurately.

Ensure that documents get coded correctly and sent to the right destinations. The administrator may configure the touch-screen control panel to prompt the user to select the correct indexing information before the document is scanned, reducing the risk of losing critical documents.

• Manage software with HP Jetdirect networking.

The HP 9200c Digital Sender features best-in-class networking with the HP Jetdirect Fast Ethernet embedded print server. The print server enables HP Web Jetadmin, which configures and manages network peripherals, and the HP DSS 4.0 Configuration Utility configures and manages HP DSS 4.0 across multiple devices.

Why digital sending?

Digital sending helps you convert paper documents into a digital format so that you can work with information more easily. The benefits to your business can be significant:

• Improve knowledge for increased worker productivity

• Streamline business processes and reduce costs

• Shorten document cycle times to be more competitive and

improve customer service

HP 9200c Digital Sender

1 Touch-screen,

customizable, graphical control panel with 10-key number pad provides easy interaction

2 50-sheet automatic

document feeder (ADF) with automatic two-sided scanning scans documents at up to 47 images per minute letter (ipm) blackand-white letter (30 ipm color)

3 Output bin for scanned

documents

4 Flatbed scanner for non-

standard documents

5 Open EIO slot for

increased connectivity

6 HP Jetdirect Fast Ethernet

embedded print server enables best-in-class networking

7 128 MB standard device

memory and a powerful 533 MHz processor quickly performs complex operations

8 20 GB HP high-

performance EIO hard disk provides job storage

HP 9200c Digital Sender (Q5916A)

5 6 7

Sending features

HP Digital Sending Software (DSS) 4.0 provides the digital sender with the following features:

Function Supported file types Supported resolutions Description

Send to e-mail .PDF, .JPEG, .TIFF, or

.MTIFF file

Send to secondary (secure) e-mail

Send to LAN/Internet fax

Send to workflow .XML, searchable .PDF,

Send to network folder

.PDF, .JPEG, .TIFF, or .MTIFF

.TXT, .RTF (Microsoft Word-compatible), and .HTML, .PDF, .JPEG, .TIFF, or .MTIFF

.PDF, .JPEG, .TIFF, and .MTIFF

75, 150, 200, and 300 dpi

75, 150, 200, 300, 400, and 600 dpi

75, 150, 200, 300, 400, and600 dpi

Scan a document and send it to one or more e-mail recipients.

Send a document from the device to a third-party secure e-mail solution from vendors such as Authentica and Omtool.

Scan a document and send it to a Local Area Network (LAN) fax, Internet fax, or Windows® 2000 fax destination.

Scan a document and save it to a network folder or file transfer protocol (FTP) site along with a file containing additional information about the document. A thirdparty software program can then retrieve and decipher the information, and perform the appropriate operation on the scanned image. With included OCR software, you can convert scanned documents into multiple file types. A printer can also be set up as a workflow destination, allowing scanned documents to be printed.

Scan a document and send it to a folder on the network.

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