HP 9200c Digital Sender
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Share, archive, and integrate paper documents into electronic
workflows with a dedicated device.
Enable business efficiency
• Reinvent your workflow. Dramatically improve
productivity, reduce costs, and improve competitiveness
by automating document workflows. Easily, accurately,
and securely scan documents to e-mail, network folders,
fax services, and printers. Optional HP AutoStore software
extends this functionality to include direct sending to
backend applications, barcode reading, form recognition,
and more. The HP 9200c Digital Sender is designed for
businesses with decentralized, paper-intense workflows
that need a dedicated digital sending device.
• Scan and send in a flash. Quickly deliver digital
documents and ensure efficient archival with scanning
and digital sending speeds of up to 47 black-and-white
images per minute (ipm) letter and up to 30 color ipm
letter. The device handles paper sizes from 3.9 by 5.8 in
(100 by 148 mm) to 8.5 by 14 in (215.9 by 355.6 mm).
• Convert paper into searchable text. Process documents
sent to network folders through ReadIris Optical Character
Recognition (OCR), and convert them from image files to
searchable text files in popular file formats, including
searchable .PDF, .XML, .RTF (Microsoft® Wordcompatible), .HTML, and .TXT.
Simple, intuitive device
• Work with a simple touch-screen. Used across several
HP devices,
consistent and familiar user experience. This minimizes
training costs and increases department productivity
because users can troubleshoot problems themselves and
manage their jobs confidently.
• Just drop off your job. The HP 9200c Digital Sender
includes a 50-sheet automatic document feeder (ADF) that
supports two-sided scanning of double-sided originals.
This allows for unattended scanning and improved
efficiency because the originals don’t have to be manually
fed into the device.
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HP Digital Sending Software 4.0 is included with the device. HP AutoStore is optional (not included,
sold separately). Software is server-based; a server is required.
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The control panel is also featured on the HP Color LaserJet 9500mfp, the HP LaserJet 9040/9050mfp,
and the HP LaserJet 4345mfp series.
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the intuitive control panel provides a
Send digital data securely
• Screen and monitor usage with existing protocols.
HP DSS 4.0
Novell, or Kerberos network authentication to verify users,
provide security for both the sender and receiver, and
control and track device usage.
• Send securely right from the device. Select the secure send
key on the HP 9200c Digital Sender to securely transfer
data via supported third-party software vendors. Data is
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encrypted before leaving the device, protecting it from
access and ensuring a safe arrival at its destination.
• Leave no trace. Enhanced security features allow you to
wipe the HP 9200c Digital Sender’s hard drive clean after
transmission to protect your sensitive information.
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uses a company’s existing LDAP, NTLM,
Install and manage easily
• Route and process documents quickly and accurately.
Ensure that documents get coded correctly and sent to the
right destinations. The administrator may configure the
touch-screen control panel to prompt the user to select the
correct indexing information before the document is
scanned, reducing the risk of losing critical documents.
• Manage software with HP Jetdirect networking.
The HP 9200c Digital Sender features best-in-class
networking with the HP Jetdirect Fast Ethernet embedded
print server. The print server enables HP Web Jetadmin,
which configures and manages network peripherals, and
the HP DSS 4.0 Configuration Utility configures and
manages HP DSS 4.0 across multiple devices.
Why digital sending?
Digital sending helps you convert paper documents into a
digital format so that you can work with information more
easily. The benefits to your business can be significant:
• Improve knowledge for increased worker productivity
• Streamline business processes and reduce costs
• Shorten document cycle times to be more competitive and
improve customer service
HP 9200c Digital Sender
1 Touch-screen,
customizable, graphical
control panel with 10-key
number pad provides easy
interaction
2 50-sheet automatic
document feeder (ADF)
with automatic two-sided
scanning scans documents
at up to 47 images per
minute letter (ipm) blackand-white letter (30 ipm
color)
3 Output bin for scanned
documents
4 Flatbed scanner for non-
standard documents
5 Open EIO slot for
increased connectivity
6 HP Jetdirect Fast Ethernet
embedded print server
enables best-in-class
networking
7 128 MB standard device
memory and a powerful
533 MHz processor
quickly performs complex
operations
8 20 GB HP high-
performance EIO hard disk
provides job storage
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HP 9200c Digital Sender (Q5916A)
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Sending features
HP Digital Sending Software (DSS) 4.0 provides the digital sender with the following features:
Function Supported file types Supported resolutions Description
Send to e-mail .PDF, .JPEG, .TIFF, or
.MTIFF file
Send to secondary
(secure) e-mail
Send to
LAN/Internet fax
Send to workflow .XML, searchable .PDF,
Send to network
folder
.PDF, .JPEG, .TIFF, or
.MTIFF
.PDF, .JPEG, .TIFF, or
.MTIFF
.TXT, .RTF (Microsoft
Word-compatible), and
.HTML, .PDF, .JPEG,
.TIFF, or .MTIFF
.PDF, .JPEG, .TIFF, and
.MTIFF
75, 150, 200, and
300 dpi
75, 150, 200, and
300 dpi
75, 150, 200, 300,
400, and 600 dpi
75, 150, 200, 300,
400, and 600 dpi
75, 150, 200, 300,
400, and600 dpi
Scan a document and send it to one or more e-mail recipients.
Send a document from the device to a third-party secure e-mail solution from
vendors such as Authentica and Omtool.
Scan a document and send it to a Local Area Network (LAN) fax, Internet fax, or
Windows® 2000 fax destination.
Scan a document and save it to a network folder or file transfer protocol (FTP) site
along with a file containing additional information about the document. A thirdparty software program can then retrieve and decipher the information, and
perform the appropriate operation on the scanned image. With included OCR
software, you can convert scanned documents into multiple file types. A printer
can also be set up as a workflow destination, allowing scanned documents to be
printed.
Scan a document and send it to a folder on the network.
Switch to simple, efficient, and reliable
document capture and routing.
HP Digital Sending Software 4.0
The full capabilities of the HP 9200c Digital Sender
are realized with HP Digital Sending Software (DSS)
4.0, which is included standard with this device, and
is optional for workgroup and department-class HP
LaserJet MFPs
enhances digital sending on HP LaserJet MFPs, HP
DSS 4.0 provides a common administrative utility and
a common end-user interface across multiple devices
and device types. HP DSS 4.0 is the entry-level
member of a family of server-based software products
that enables paper documents to be incorporated into
electronic business processes at the touch of a button.
HP DSS 4.0 allows digitized information to be sent
quickly and securely to network folders, printers, and
fax services, improving overall efficiency and business
productivity, and reducing the costs of sharing and
storing information.
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. Because it is the same software that
Optional HP AutoStore
For more advanced digital sending needs, HP
AutoStore provides the ability to send documents
direct to back-end document-management and
enterprise applications. HP AutoStore also delivers
more advanced processing capabilities, including
forms processing and barcode reading. HP AutoStore
comes standard with routing to Microsoft SharePoint
Portal Server (version 2003), Microsoft Exchange,
and Lotus Notes for easy integration into existing
management systems. This market-leading software
was Transform Magazine’s Digital MFP-based
Capture Product of the Year (2003).
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HP DSS 4.0 is compatible with the following products: HP Color LaserJet 9500mfp (C8549A), HP LaserJet 9040mfp
(Q3726A) and 9050mfp (Q3728A), HP LaserJet 4345mfp (Q3942A), and HP 9200c Digital Sender (Q5916A). HP DSS 4.0
is backward compatible with the HP LaserJet 4100mfp and 9000mfp for authentication and LAN/Internet fax support only.
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The control panel is also featured on the HP Color LaserJet 9500mfp, the HP LaserJet 9040/9050mfp, and the HP LaserJet
4345mfp series.
Intuitive graphical control panel
The touch-screen graphical control panel features an
integrated design that allows you to monitor job status
and operate the device for simple scanning and
digital sending. Common across several HP devices,
the intuitive control panel provides a consistent look
and feel. The control panel presents several menus
that allow you to set system defaults, customize
settings for a particular job, and provides access to
stored jobs. For efficient digital sending, the touchscreen graphical control panel features a localized
virtual keyboard.
The control panel offers:
• Simple to use, custom menu keys that allow you to
route documents to many different predefined
locations
• Clear feedback during interaction with the
touch-screen graphical display
• Support for learning how to use product features
• Clear instructions and illustrations
• Easy-to-read status messages in one location
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HP 9200c Digital Sender (Q5916A)
Technical specifications
Scan speed Letter: 47 ipm black-and-white, 30 ipm color
Processor 533 MHz
Memory 128 MB
Hard disk 20 GB HP high-performance hard disk
Control panel Touch-screen, 640 by 240 half VGA, 2 bits mono (4 levels of gray)
Duty cycle 60,000 images per month
File formats PDF, TIFF, MTIFF, JPEG (additional formats available from send to workflow using OCR, including XML, searchable PDF, TXT, RTF (Word compatible) and HTML)
Scanner resolution 600 by 600 dpi
LAN fax/Internet fax providers
supported
Paper
Paper handling 50-sheet automatic document feeder (ADF) with automatic two-sided scanning; flatbed platen glass for non-standard originals
Sizes ADF: 3.9 by 5.8 in (100 by 148 mm) to 8.5 by 14 in (215.9 by 355.6 mm) letter, legal, custom;
Weights ADF: 16 to 32 lb (60 to 120 g/m2)
Types Paper, transparencies, labels (via glass), cards (via glass)
Connectivity
Interfaces One EIO slot, HP Jetdirect Fast Ethernet embedded print server
Operating systems Compatible with Microsoft Windows 95, 98, NT 4.0, Me, 2000, IBM OS/2 version 3.0 or greater (Web), Mac OS 7.5 or greater, Linux (Web)
Network operating systems Via the HP Jetdirect Fast Ethernet embedded print server: Microsoft Windows® 98, Me, NT 4.0®, 2000, XP, XP 64-Bit, Server 2003; Novell NetWare 3.2,
Network protocols Via the HP Jetdirect Fast Ethernet embedded print server: TCP/IP (IP Direct mode; may require software from the NOS vendor or third party vendor: LPD, FTP,
HP DSS 4.0 supported network operating systems
Server OS requirements Windows 2000 Professional (Server or Advanced) or Windows XP Professional, Windows 2003 Standard Server or Enterprise Server5
Novell support requirements Novell NetWare version 3.12, 3.2, 4.11, 4.2, or 5 running on the Novell NetWare server
Dimensions 18 by 23 by 13 in (453 by 572 by 340 mm)
Weight 50 lb (23 kg)
What’s in the box HP 9200c Digital Sender, power cord, User’s Guide, DSS 4.0, documentation CD
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Windows Clustering Services also supported.
Environmental ranges
Temperature Recommended operating temperature: 68 to 81° F (20 to 27° C)
Relative humidity Recommended operating humidity: 20 to 70 percent
Acoustics
Power emissions Active (47 ipm): 51 dB(A)
Power requirements
Power consumption
Power certifications
Warranty
Linux is a U.S. registered trademark of Linus Torvalds. Microsoft, Windows, Windows NT, and Windows XP are U.S. registered
trademarks of Microsoft Corporation. HP and the invent signature are trademarks of the Hewlett-Packard Company.
© Copyright 2004 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice. The only warranties for HP products and services are set
forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as
constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Any Way, AccPac, Biscom, Captaris, Castelle, Cycos-mrs, Esker, FAXSys, Intercope, Fenestrae, GFI, Gold Fax, Imecom, Interstar, Omtool, RedRock, RTEFax,
Tobit, Topcall, Zetafax, NET SatisFAXtion
Flatbed: Up to 8.5 by 11 in (216 by 279 mm)
4.2, 5.x, 6.x; Apple Mac OS 8.6 and later; Red Hat Linux 6.x and later; SuSE Linux 6.x and later; HP-UX 10.20, 11.x; Solaris 2.5x, 2.6, 7, 8, 9, 10 (SPARC
systems only); IBM AIX 3.2.5 and later; MPE-iX; Citrix MetaFrame; Windows Terminal Services
IPP), IPX/SPX, DLC/LLC, AppleTalk, Auto-IP, Apple Rendezvous compatible, NDS, Bindery, NCP, Telnet, SLP, IGMP, BOOTP/DHCP, WINS,
SNMP (v 1, v 2c, v 3), HTTP
Pentium III or higher computer
256 MB of RAM (512 MB if generating OCR output)
200 MB of hard disk space
CD-ROM drive
Fast Ethernet 100 Base-TX, Ethernet 10Base-T, or 10Base-2 (BNC)
Novell NetWare Client version 4.6 (or later) installed on the Windows computer that runs the HP DSS 4.0 software
Q5916A
J7960A
J7934A
J6058A
Maximum operating temperature: 32 to 104° F (0 to 40° C)
Storage humidity: 15 to 90 percent
90 to 240 VAC, 50 to 60 Hz, 100W
Scanning: 100 watts maximum (typically 80 watts)
Idle (ready): 40 watts
Sleep mode: 11 watts
EMC: CISPR 22:1997/EN 55022:1998 Class B, EN 61000-3-2:2000, EN
61000-3-3:1995+A1, EN 55024:1998, FCC Title 47 CFR, Part 15 Class B
(USA), ICES-003, Issue 4, (Canada), GB9254-1998, EMC Directive
89/336/EEC with CE Marking (Europe) other EMC approvals as required by
individual countries.
Safety: IEC 60950-1 (International), IEC 60825-1+A1+A2, UL/cUL Listed
(US/Canada), EN 60825-1+A11+A2 Class 1, 21 CFR Ch. 1/SubCh. J (Class
1 Laser/LED Device) GB4943-2001, Low Voltage Directive 73/23/EEC with
CE Marking (Europe). Other safety approvals as required by individual
countries.
One-year, on-site warranty
Ordering information
Product Number
HP 9200c Digital Sender
Connectivity
HP Jetdirect 625n Gigabit Ethernet internal print server
HP Jetdirect 620n Fast Ethernet EIO internal print server
HP Jetdirect 680n 802.11b wireless EIO internal print server
Software
HP AutoStore T1943AA
Supplies
ADF Mylar sheet replacement kit (includes 3 sheets) Q6496A
Third-party solutions
www.hp.com/go/gsc
For more information visit our website at www.hp.com
5982-7990ENUC, 10/2004
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