HP 7200 User Manual
HP Officejet 7200 All-in-One series
User Guide
HP Officejet 7200 All-in-One series
User Guide
© Copyright 2004 Hewlett-Packard
Development Company, L.P.
The information contained herein is
subject to change without notice.
Reproduction, adaptation or
translation without prior written
permission is prohibited, except as
allowed under copyright laws.
Adobe and the Acrobat logo are either
registered trademarks or trademarks
of Adobe Systems Incorporated in the
United States and/or other countries.
Windows®, Windows NT®, Windows
Me®, Windows XP®, and Windows
2000® are U.S. registered
trademarks of Microsoft Corporation.
Intel® and Pentium® are registered
trademarks of Intel Corporation.
SD™ Card is a trademark of the SD
Card Association.
Energy Star® and Energy Star logo®
are US registered marks of the United
States Environmental Protection
Agency.
Publication number: Q5560-90101
First edition: November 2004
Notice
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an
additional warranty. HP shall not be
liable for technical or editorial errors
or omissions contained herein.
The Hewlett-Packard Company shall
not be liable for incidental or
consequential damages in connection
with, or arising out of the furnishing,
performance, or use of this document
and the program material which it
describes.
Note: Regulatory information can be
found in Technical information.
It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal
representative first.
● Governmental paper or
documents:
– Passports
– Immigration papers
– Selective service papers
– Identification badges,
cards, or insignias
● Governmental stamps:
Postage stamps
Food stamps
● Checks or drafts drawn on
Governmental agencies
● Paper currency, traveler’s
checks, or money orders
● Certificates of deposit
● Copyrighted works
Safety information
Warning To prevent fire or
shock hazard, do not expose
this product to rain or any
type of moisture.
Always follow basic safety
precautions when using this product
to reduce risk of injury from fire or
electric shock.
Warning Potential shock
hazard.
1. Read and understand all
instructions in the Setup Guide.
2. Use only a grounded electrical
outlet when connecting the
device to a power source. If you
do not know whether the outlet
is grounded, check with a
qualified electrician.
3. Observe all warnings and
instructions marked on the
product.
4. Unplug this product from wall
outlets before cleaning.
5. Do not install or use this product
near water or when you are wet.
6. Install the product securely on a
stable surface.
7. Install the product in a protected
location where no one can step
on or trip over the power cord,
and where the power cord will
not be damaged.
8. If the product does not operate
normally, see the onscreen
Troubleshooting help.
9. No operator-serviceable parts
inside. Refer servicing to
qualified service personnel.
10. Use in a well-ventilated area.
Warning This equipment
will be inoperable when
main power fails.
Contents
1 HP All-in-One overview........................................................................................8
The HP All-in-One at a glance................................................................................8
Control panel overview...........................................................................................9
Menu overview.....................................................................................................11
Fax menu......................................................................................................11
Setup menu...................................................................................................11
Copy menu....................................................................................................12
Reduce/Enlarge menu...................................................................................12
Photo menu...................................................................................................13
Proof Sheet menu.......................................................................................... 13
Scan To menu...............................................................................................13
Use the HP Image Zone to do more with your HP All-in-One...............................14
Access the HP Image Zone software (Windows)........................................... 14
Access the HP Image Zone software (Macintosh OS 10.1.5 or later)............16
Access the HP Image Zone software (Macintosh OS 9.2.6 or earlier)...........18
2 Find more information........................................................................................ 21
3 Connection information.....................................................................................23
Supported connection types.................................................................................23
Connect using Ethernet........................................................................................24
Connect using a USB cable..................................................................................24
Use Windows printer sharing................................................................................24
Use printer sharing (Macintosh OS X)..................................................................24
Use Webscan.......................................................................................................24
4 Work with photos...............................................................................................26
Transfer photos....................................................................................................26
Transfer photos using a Windows computer.................................................26
Transfer photos using a Macintosh................................................................ 27
Edit photos............................................................................................................27
Edit photos using a Windows computer.........................................................27
Edit photos using a Macintosh.......................................................................28
Share photos........................................................................................................28
Share photos using a Windows computer.....................................................28
Share photos using a Macintosh...................................................................29
Print photos..........................................................................................................30
Print photos using a Windows computer.......................................................30
Print photos using a Macintosh.....................................................................31
5 Load originals and load paper...........................................................................33
Load originals.......................................................................................................33
Load an original in the automatic document feeder.......................................33
Load an original on the glass.........................................................................34
Choose papers for printing and copying...............................................................34
Recommended papers..................................................................................34
Papers to avoid.............................................................................................35
Load paper...........................................................................................................35
Load full-size paper.......................................................................................36
User Guide 1
Load 10 x 15 cm (4 x 6 inch) photo paper.....................................................37
Load postcards or Hagaki cards....................................................................38
Load envelopes.............................................................................................39
Load other types of paper..............................................................................39
Avoid paper jams..................................................................................................41
6 Use a memory card or PictBridge camera........................................................42
The memory card slots and camera port..............................................................42
Transfer digital images to your computer.............................................................. 43
Print photos from a proof sheet............................................................................45
Print a proof sheet.........................................................................................45
Complete the proof sheet..............................................................................46
Scan a proof sheet........................................................................................47
Set photo print options..........................................................................................47
Use the Photo menu to set photo print options..............................................48
Change photo print options...........................................................................49
Set new photo print options defaults.............................................................. 49
Print photos directly from a memory card.............................................................50
Print individual photos...................................................................................50
Create borderless prints................................................................................50
Deselect photos.............................................................................................51
Print photos from a PictBridge-compatible digital camera....................................51
Print the current photo..........................................................................................52
Print a DPOF file...................................................................................................52
7 Use the copy features........................................................................................53
Set the copy paper size........................................................................................53
Set the copy paper type........................................................................................54
Increase copy speed or quality.............................................................................55
Select an input tray for copying............................................................................56
Make multiple copies of the same original............................................................56
Copy a two-page black-and-white document........................................................57
Make two-sided copies.........................................................................................57
Make a borderless copy of a photo.......................................................................58
Copy a photo onto a full-size page.......................................................................59
Copy a photo several times on one page.............................................................60
Resize an original to fit onto letter or A4 paper.....................................................61
Resize an original using custom settings..............................................................61
Copy a legal-size document onto letter paper......................................................62
Copy a faded original............................................................................................62
Copy a document that has been faxed several times...........................................63
Enhance light areas of your copy.........................................................................63
Make a poster.......................................................................................................64
Prepare a color iron-on transfer............................................................................65
Change default copy settings...............................................................................65
Stop copying.........................................................................................................66
8 Use the scan features......................................................................................... 67
Scan to an application..........................................................................................67
Scan an original (USB-connected)................................................................68
Scan an original (network-connected)...........................................................68
Send a scan to an HP Instant Share destination..................................................69
2 HP Officejet 7200 All-in-One series
Contents
Share a scanned image with friends and relatives (USB-connected
device)...........................................................................................................69
Share a scanned image with friends and relatives (network-connected).......70
Send a scan to a memory card.............................................................................70
Send a scan to a memory card loaded in your HP All-in-One (USB-
connected).....................................................................................................70
Send a scan to a memory card loaded in your HP All-in-One (network-
connected).....................................................................................................70
Stop scanning.......................................................................................................71
9 Print from your computer..................................................................................72
Print from a software application..........................................................................72
Change the print settings......................................................................................73
Windows users..............................................................................................73
Macintosh users............................................................................................74
Stop a print job.....................................................................................................74
To stop a print job from the HP All-in-One.....................................................74
10 Fax setup.............................................................................................................75
Choose the right fax setup for your home or office...............................................76
Select your fax setup case.................................................................................... 78
Case A: Separate fax line (no voice calls received)..............................................80
Case B: Set up your HP All-in-One with DSL.......................................................80
Case C: Set up your HP All-in-One with a PBX phone system or an ISDN
line........................................................................................................................81
Case D: Fax with a distinctive ring service on the same line................................82
Case E: Shared voice/fax line...............................................................................83
Case F: Shared voice/fax line with voice mail.......................................................84
Case G: Fax line shared with computer modem (no voice calls received)............85
Case H: Shared voice/fax line with computer modem..........................................87
Set up your HP All-in-One to a computer with one phone port......................88
Set up your HP All-in-One to a computer with two phone ports.....................90
Case I: Shared voice/fax line with answering machine.........................................92
Case J: Shared voice/fax line with computer modem and answering machine....93
Set up your HP All-in-One to a computer with one phone port......................94
Set up your HP All-in-One to a computer with two phone ports.....................96
Case K: Shared voice/fax line with computer modem and voice mail...................97
Set up your HP All-in-One to a computer with one phone port......................98
Set up your HP All-in-One to a computer with two phone ports...................100
Test your fax setup.............................................................................................101
11 Use the fax features.......................................................................................... 102
Set up the HP All-in-One to receive faxes..........................................................102
Choose the recommended answer mode for your setup.............................102
Set the answer mode...................................................................................104
Send a fax..........................................................................................................104
Send a basic fax..........................................................................................104
Print fax confirmation reports.......................................................................105
Send two-sided originals.............................................................................105
Send a fax manually from a phone..............................................................106
Send a fax using redial................................................................................106
Send a fax using speed dials.......................................................................107
Schedule a fax.............................................................................................107
User Guide 3
Cancel a scheduled fax...............................................................................108
Send a fax from memory.............................................................................108
Send a fax using monitor dialing.................................................................. 108
Receive a fax......................................................................................................109
Set the number of rings before answering...................................................109
Set up the HP All-in-One to print single- or two-sided faxes........................109
Receive a fax manually...............................................................................110
Poll to receive a fax.....................................................................................111
Set the date and time.........................................................................................111
Set the fax header..............................................................................................112
Enter text and symbols.......................................................................................112
Enter text using the keypad on the control panel.........................................113
Print reports........................................................................................................113
Print fax error reports...................................................................................113
Print other reports........................................................................................114
Set up speed dialing...........................................................................................114
Create speed-dial entries............................................................................114
Create group speed-dial entries..................................................................115
Update speed-dial entries............................................................................115
Delete speed-dial entries.............................................................................116
Change the fax resolution and lighter/darker settings.........................................116
Change the fax resolution............................................................................116
Change the lighter/darker setting................................................................. 117
Set new default settings..............................................................................117
Set fax options....................................................................................................117
Set the paper size for received faxes..........................................................118
Set tone or pulse dialing..............................................................................118
Adjust the volume........................................................................................118
Forward faxes to another number................................................................ 119
Cancel fax forwarding..................................................................................119
Change the answer ring pattern (distinctive ringing)....................................119
Redial a busy or unanswered number automatically...................................120
Set automatic reduction for incoming faxes.................................................120
Set backup fax reception.............................................................................120
Use error correction mode...........................................................................121
Set the fax speed......................................................................................... 121
Reprint or delete the faxes in memory................................................................122
Fax over the Internet..........................................................................................123
Stop faxing..........................................................................................................123
12 Use HP Instant Share.......................................................................................124
Overview.............................................................................................................124
Get started..........................................................................................................125
Send images using your HP All-in-One..............................................................125
Send photos from a memory card...............................................................125
Send a scanned image................................................................................127
Send images using your computer.....................................................................128
Send images using the HP Image Zone software (Windows)......................129
Send images using the HP Instant Share client application software
(Macintosh OS X v10.2 and later)................................................................ 130
4 HP Officejet 7200 All-in-One series
Contents
Share images using the HP Image Zone (Macintosh OS X earlier than
v10.2)..........................................................................................................131
Share images using the HP Director (Macintosh OS 9)...............................131
13 Set up your network.........................................................................................132
Switch from a USB connection to a network connection..................................... 132
Choose a recommended Ethernet network........................................................132
Ethernet connection to a wired network with DSL or cable Internet
access.........................................................................................................133
Ethernet connection to a wired network with modem Internet access.........134
Ethernet connection to a wired network without Internet.............................134
Ethernet connection to a wireless network..................................................135
Connect to an Ethernet network.........................................................................135
What you need............................................................................................136
Connect your HP All-in-One........................................................................136
Install the software for a network connection......................................................137
For Windows...............................................................................................137
For Macintosh..............................................................................................138
Connect additional computers............................................................................139
Manage your network.........................................................................................139
Use the HP All-in-One control panel............................................................139
Use the Embedded Web Server..................................................................140
Configuration page definitions.....................................................................141
Network glossary................................................................................................147
14 Order supplies..................................................................................................149
Order paper, transparency film, or other media..................................................149
Order print cartridges..........................................................................................149
Order accessories..............................................................................................150
Order other supplies...........................................................................................150
15 Maintain your HP All-in-One............................................................................152
Clean the HP All-in-One.....................................................................................152
Clean the glass............................................................................................152
Clean the lid backing...................................................................................153
Clean the exterior........................................................................................153
Check the estimated ink levels...........................................................................154
Print a self-test report.........................................................................................155
Work with print cartridges...................................................................................156
Handle the print cartridges..........................................................................156
Replace the print cartridges.........................................................................157
Use a photo print cartridge..........................................................................160
Use a gray photo print cartridge..................................................................160
Use the print cartridge protector..................................................................161
Align the print cartridges..............................................................................162
Clean the print cartridges............................................................................163
Clean the print cartridge contacts................................................................163
Clean the area around the ink nozzles........................................................164
Change the device settings................................................................................166
Set the scroll speed.....................................................................................166
Set the power save time..............................................................................166
Set the prompt delay time............................................................................167
Restore the factory defaults.........................................................................167
User Guide 5
Self-maintenance sounds...................................................................................167
16 Troubleshooting information...........................................................................168
Before you call HP Support................................................................................168
View the Readme file..........................................................................................169
Setup troubleshooting.........................................................................................169
Hardware setup troubleshooting..................................................................169
Software installation troubleshooting...........................................................176
Fax setup troubleshooting...........................................................................180
Operational troubleshooting................................................................................192
Paper troubleshooting.................................................................................192
Print cartridge troubleshooting.....................................................................200
Print troubleshooting.................................................................................... 201
Memory card troubleshooting......................................................................201
Device update.....................................................................................................202
Device update (Windows)............................................................................202
Device update (Macintosh)..........................................................................203
17 Get HP support.................................................................................................204
Get support and other information from the Internet...........................................204
Warranty support................................................................................................204
Warranty upgrades......................................................................................204
Returning your HP All-in-One for service.....................................................204
HP customer support..........................................................................................205
Access your serial number and service ID..........................................................205
Call in North America during warranty................................................................205
Call elsewhere in the world.................................................................................206
Call in Australia under warranty and post-warranty............................................208
Call HP Korea customer support........................................................................208
Call HP Japan customer support........................................................................209
HP Quick Exchange Service (Japan)..........................................................209
Prepare your HP All-in-One for shipment...........................................................209
Remove print cartridges from a functional HP All-in-One............................210
Remove print cartridges from a nonfunctional HP All-in-One......................210
Remove the control panel overlay and pack your HP All-in-One.................212
18 Hewlett-Packard LIMITED WARRANTY STATEMENT....................................214
Duration of limited warranty................................................................................214
Extent of limited warranty...................................................................................214
Limitation of warranty.......................................................................................... 215
Limitation of liability............................................................................................215
Local law.............................................................................................................215
Limited warranty information for EU countries/regions.......................................215
19 Technical information......................................................................................218
System requirements..........................................................................................218
Paper specifications...........................................................................................218
Paper-tray capacities...................................................................................218
Paper sizes..................................................................................................219
Print margin specifications...........................................................................219
Print specifications..............................................................................................220
Copy specifications.............................................................................................220
Fax specifications...............................................................................................221
Memory card specifications................................................................................221
6 HP Officejet 7200 All-in-One series
Contents
Scan specifications.............................................................................................222
Physical specifications........................................................................................222
Power specifications...........................................................................................222
Environmental specifications..............................................................................222
Additional specifications.....................................................................................222
Environmental product stewardship program.....................................................222
Protecting the environment..........................................................................222
Ozone production........................................................................................222
Energy consumption....................................................................................222
Paper use....................................................................................................223
Plastics........................................................................................................223
Material safety data sheets..........................................................................223
Recycling program....................................................................................... 223
HP inkjet supplies recycling program........................................................... 223
Regulatory notices..............................................................................................223
Regulatory model identification number......................................................223
Notice to users of the U.S. telephone network: FCC requirements.............224
FCC statement............................................................................................224
Note à l’attention des utilisateurs du réseau téléphonique Canadien/
notice to users of the Canadian telephone network.....................................225
Notice to users in the European Economic Area.........................................226
Notice to users of the German telephone network.......................................226
Geräuschemission.......................................................................................227
Notice to users in Japan (VCCI-2)...............................................................227
Notice to users in Korea..............................................................................227
Declaration of conformity (European Economic Area)........................................228
HP Officejet 7200 All-in-One series declaration of conformity............................228
Index.........................................................................................................................229
User Guide 7
1
HP All-in-One overview
HP All-in-One overview
Many HP All-in-One functions can be accessed directly, without turning on your
computer. Tasks such as making a copy, sending a fax, or printing photos from a
memory card can be accomplished quickly and easily from your HP All-in-One.
This chapter describes the HP All-in-One hardware features, control panel functions,
and how to access the HP Image Zone software.
Tip You can do more with your HP All-in-One by using the HP Image Zone
software installed on your computer. The software provides enhanced copy,
fax, scan, and photo functionality. For more information, see the onscreen HP
Image Zone Help and Use the HP Image Zone to do more with your HP All-in-
One.
The HP All-in-One at a glance
Label Description
1 Document feeder tray
2 Lid
3 Control panel display
4 Control panel
5 Memory card slots and PictBridge camera
port
6 Output tray
7 Paper-length guide
8 Output tray extender
9 Input tray
10 Paper-width guide
8 HP Officejet 7200 All-in-One series
(continued)
Label Description
11 Ethernet port and Ethernet indicator lights
12 Rear USB port
13 Power connection
14 Fax ports (1-LINE and 2-EXT)
15 Rear clean-out door
Control panel overview
HP All-in-One overview
Label Name and Description
1
2
3
4
5 Redial/Pause: Redial the most recently dialed number, or insert a 3-second
6 Auto Answer light: When the Auto Answer light is on, the HP All-in-One is set to
7 Auto Answer: Set the fax function to answer the phone automatically after a
8 Menu (Fax): Select fax options, including Resolution and Lighter/Darker, using
9
User Guide 9
One-touch speed dial buttons: Access the first five speed dial numbers.
Start Fax Black: Start a black and white fax.
Start Fax Color: Start a color fax.
Keypad: Enter fax numbers, values, or text.
pause in a fax number.
receive faxes automatically.
specified number of rings.
the Menu button in the Fax area.
Speed Dial: Select a speed dial number.
Chapter 1
HP All-in-One overview
Label Name and Description
10 Setup: Access the menu system for reports, fax settings, maintenance tools,
preferences and network settings. Also access product-launched Help.
11 Left arrow: Decrease values, or go back when viewing filenames on the control
panel display.
12 OK: Select a menu or setting, or select filenames on the control panel display for
printing.
13 Right arrow: Increase values, or go forward when viewing filenames on the
control panel display.
14
15
16
Cancel: Stop a job, exit a menu, or exit settings.
Start Copy Black: Start a black and white copy job.
Start Copy Color: Start a color copy job.
17 Print Photos: Print the photo whose filename is currently displayed on the control
panel display, or print all of the photos you selected using the OK button.
18 Start Scan: Start a scan job and send it to the destination you selected using the
Scan To button.
19 On: Turn the HP All-in-One on or off. When the HP All-in-One is off, a minimal
amount of power is still supplied to the device. To completely disconnect the
power supply to the HP All-in-One, turn the device off, and then unplug the power
cord.
20 On light: When lit, the On light indicates that the HP All-in-One is on. The light
blinks while performing a job.
21
Scan To: Select a scan destination.
10 HP Officejet 7200 All-in-One series
(continued)
Label Name and Description
22 Proof Sheet: Print a proof sheet when a memory card has been inserted in a
memory card slot. A proof sheet shows thumbnail views of all the photos on the
memory card. You can select photos on the proof sheet, then print those photos
by scanning the proof sheet.
23 Menu (Photo): Adjust settings to print a customized photo without using your
computer, by using the Menu button in the Photo area.
HP All-in-One overview
24
25
26 Menu (Copy): Select copy options, including Number of Copies, Paper Type,
27 Attention light: When blinking, the Attention light indicates an error has occurred
28
Quality: Control the speed and quality of copies.
Reduce/Enlarge: Change the size of the copy.
Paper Size, and several other options using the Menu button in the Copy area.
that requires your attention.
Control panel display: View menus, photo filenames, and messages.
Menu overview
The following tables provide a quick reference to top-level menus that appear on the
HP All-in-One control panel display.
Fax menu
The Fax menu allows you to adjust the fax that you want to send.
Fax Number
Resolution
Lighter/Darker
How to Fax
Two-Sided Send
Set New Defaults
Setup menu
The Help menu selection on the Setup menu provides quick access to key help
topics. Most of the information is presented on a connected computer screen.
Tip Press the number to advance directly to the menu item.
1. Help Menu
2. Print Report
3. Speed Dial Setup
User Guide 11
Chapter 1
HP All-in-One overview
Copy menu
(continued)
4. Basic Fax Setup
5. Advanced Fax Setup
6. Tools
7. Preferences
8. Network Setup
The Two-Sided Copy and Tray Select features appear only when an HP two-sided
printing accessory is installed.
Number of Copies
Copy Paper Size
Copy Paper Type
Lighter/Darker
Enhancements
Color Intensity
Two-Sided Copy
Tray Select
Set New Defaults
Reduce/Enlarge menu
To use the Legal->Ltr 72% feature, you must load the legal-size original in the
document feeder tray. To use the Fit to Page, Fill Entire Page, Image Sizes, and
Poster features, you must use the glass. For more information about loading originals
in the document feeder tray or on the glass, see Load originals.
Actual Size
Fit to Page
Fill Entire Page
Custom 100%
Full Page 91%
Legal-Ltr 72%
Image Sizes
Poster
12 HP Officejet 7200 All-in-One series
Photo menu
When the HP All-in-One is connected to one or more computers on a network or when
a two-sided printing accessory is attached, the Photo menu shows additional options.
The following menu includes all available options.
Photo Transfer
Select Photos
Number of Copies
Image Size
Tray Select
Photo Paper Size
Photo Paper Type
Layout Style
Smart Focus
Digital Flash
Set New Defaults
Proof Sheet menu
The Proof Sheet menu allows you to print a proof sheet of the photos on your
memory card. You can fill in the bubbles for the photos that you want to print, then
scan the proof sheet to print those selected photos.
HP All-in-One overview
Print Proof Sheet
Scan Proof Sheet
Scan To menu
The Scan To menu lists scan destinations, including applications, installed on your
computer. The Scan To menu on a network-connected printer will list the other
computers and HP All-in-One devices on your network. Therefore, your Scan To
menu might list scan destinations different than the ones shown here.
USB-connected
Windows
HP Image Zone
Microsoft PowerPoint
Adobe Photoshop
Microsoft Word
Memory Card
USB-connected
Macintosh
User Guide 13
Chapter 1
JPEG to HP Gallery
Microsoft Word
Apple Mail
Adobe Photoshop
Memory Card
HP All-in-One overview
Network-connected
Miguel's computer
AltheaMac
Jody's iBook
DavidWatsonPC
Memory Card
Use the HP Image Zone to do more with your HP All-inOne
The HP Image Zone software is installed on your computer when you set up your
HP All-in-One. For further information, see the Setup Guide that came with your device.
Access to the HP Image Zone software differs by operating system (OS):
● If you have a PC and are running Windows, the HP Image Zone software entry
point is the HP Director window.
● If you have a Macintosh and are running OS 10.1.5 or later, the HP Image Zone
software entry point is the HP Image Zone window.
● If you have a Macintosh and are running OS 9.2.6 or earlier, the HP Image Zone
software entry point is the HP Director window.
The entry point gets you started with the HP Image Zone software and services.
You can quickly and easily expand the functionality of your HP All-in-One by using the
HP Image Zone software. Look for boxes like this throughout the guide that provide
topic-specific tips and helpful information for your projects.
Access the HP Image Zone software (Windows)
Open the HP Director from the desktop icon, system tray icon, or the Start menu.
The HP Image Zone software features appear in the HP Director.
To open the HP Director
1. Do one of the following:
– On the Windows desktop, double-click the Director icon.
– In the system tray at the far right of the Windows taskbar, double-click the
Hewlett-Packard Digital Imaging Monitor icon.
– On the taskbar, click Start, point to Programs or All Programs, select HP,
and then click Director.
2. In the Select Device box, click to see a list of installed devices.
14 HP Officejet 7200 All-in-One series
3. Select the HP All-in-One.
Icons for some of the features supported by the HP Officejet 7200 All-in-One
series are shown in the following table. The HP Director might also include
additional icons to those shown here. The HP Director is customized to display
icons for features and functions associated with the device that is selected. If the
selected device is not equipped with a particular feature or function, then the icon
for that feature or function does not appear in the HP Director.
Tip If the HP Director on your computer does not contain any icons, an error
might have occurred during the software installation. To correct this, uninstall
and reinstall the software using one of the methods in Uninstall and reinstall
the software.
HP All-in-One overview
Button
Name and Purpose
Scan Picture: Scans a photo, picture, or drawing and displays it in the
HP Image Zone.
Scan Document: Scans a document that contains text or both text and
graphics, and displays it in your selected program.
Make Copies: Displays the Copy dialog box for the selected device, from
which you can make a printed copy of your image or document. You can select
the copy quality, number of copies, color, and size.
HP Image Zone: Displays the HP Image Zone, where you can:
● View and edit images
● Print photos in multiple sizes
● Make and print a photo album, postcard, or flyer
● Make a multimedia CD
●
Share images through e-mail or a website
Transfer Images: Displays the HP Image Transfer software, which allows you
to transfer images from the HP All-in-One, and save them on your computer.
Document viewer: Import, find, edit, view, process, print, and send
documents.
Send Fax: Use this feature to send a fax in black and white or color.
User Guide 15
Chapter 1
Note For information on additional features and menu items such as Software
Update, Creative Ideas, and HP Shopping, see the onscreen HP Image Zone
Help.
Menus and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.
HP All-in-One overview
Feature
Purpose
Help Use this feature to access the HP Image Zone Help, which provides software
help and troubleshooting information for your HP All-in-One.
Select Device Use this feature to select the device you want to use from a list of installed
devices.
Settings Use this feature to view or change various settings for your HP All-in-One,
such as print, scan, or copy.
Status Use this feature to display the current status of your HP All-in-One.
Access the HP Image Zone software (Macintosh OS 10.1.5 or later)
Note Macintosh OS 10.0.0 - 10.1.4 are not supported.
When you install the HP Image Zone software, the HP Image Zone icon is placed in
the Dock.
You can access the HP Image Zone software in one of two ways:
● Through the HP Image Zone window
● Through the HP Image Zone Dock menu
Use the HP Image Zone window The HP Image Zone window has two main elements:
● The display area for the Products/Services tabs
– The Products tab gives you access to many of the features of your
HP imaging products, such as an installed products pop-up menu and a list
of tasks available for the current product. The list might include tasks such as
copy, scan, fax, or transfer images. Clicking on a task opens an application
to assist you with that task.
– The Services tab gives you access to digital imaging applications that can
help you view, edit, manage, and share you images.
● The Search HP Image Zone Help text box
The Search HP Image Zone Help text box lets you search the HP Image Zone
Help for keywords or phrases.
To open the HP Image Zone window:
➔
Click the HP Image Zone icon in the Dock.
16 HP Officejet 7200 All-in-One series
The HP Image Zone window appears.
The HP Image Zone window displays only the HP Image Zone features that are
appropriate for the selected device.
The HP Image Zone window is customized to display features and functions
associated with the device that is selected. If the selected device is not equipped with
a particular feature or function, then that feature or function does not appear in the
HP Image Zone window. Icons for some of the features supported by the HP Officejet
7200 All-in-One series are shown in the following table.
Products
Icon Feature and Purpose
Unload Images: Use this feature to transfer images from a memory card to
your computer.
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan to OCR: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Scan to PDF: Use this feature to scan and archive documents in PDF format.
HP All-in-One overview
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
Send Fax: Use this feature to send a fax in black and white or color.
Services
Icon Feature and Purpose
HP Image Edit: Use this feature to edit images. (10.2 and later)
HP Gallery: Use this feature to view images. (10.2 and later)
Use this feature to view and edit images. (10.1.5 only)
User Guide 17
Chapter 1
(continued)
Services
Icon Feature and Purpose
HP Image Print: Use this feature to print images from an album using one of
several templates available.
HP All-in-One overview
HP Instant Share: Use this feature to open the HP Instant Share software
client application. (10.2 and later only)
HP Email Portal: Use this feature to easily send photos through e-mail.
Menus and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.
Feature
Purpose
Select Device Use this feature to select the device you want to use from a list of installed
devices.
Settings Use this feature to view or change various settings for your HP All-in-One,
such as print, scan, or copy.
Search HP
Image Zone
Use this feature to search the HP Image Zone Help, which provides software
help and troubleshooting information for your HP All-in-One.
Help
Use the HP Image Zone Dock menu
The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The
Dock menu automatically contains all of the applications available in the HP Image
Zone window Services tab list. You can also set HP Image Zone preferences to add
other items to the menu, such as tasks from the Products tab list or HP Image Zone
Help. For more information, see the HP Image Zone Help.
To display the HP Image Zone Dock menu:
➔
Press and hold the mouse on the HP Image Zone Dock icon.
Access the HP Image Zone software (Macintosh OS 9.2.6 or earlier)
The HP Director is the entry point to the HP Image Zone software. Depending on the
capabilities of your HP All-in-One, the HP Director lets you initiate device functions
such as scanning, copying, faxing, or unloading images from a digital camera or
18 HP Officejet 7200 All-in-One series
memory card. You can also use the HP Director to open the HP Gallery to view,
modify, and manage the images on your computer.
To open the HP Director:
1. You can access the HP Image Zone software in one of two ways:
– Double-click the HP Director alias on the desktop.
– Double-click the HP Director alias in the Applications:Hewlett-Packard:HP
Photo and Imaging Software folder.
Note If you install several HP devices of different kinds (for example, an
HP All-in-One, a camera, and an HP scanner), an HP Director icon for
each kind of device appears on the desktop. However, if you install two of
the same kind of device (for example, you might have a laptop that you
connect to two different HP All-in-One devices: one at work and one at
home) only one HP Director icon is displayed on the desktop.
2. The HP Director window appears.
The HP Director displays only the task buttons that pertain to the selected device.
Note The icons in the table below might appear differently on your
computer. The HP Director is customized to display icons for features
and functions associated with the device that is selected. If the selected
device is not equipped with a particular feature or function, then the icon
for that feature or function does not appear. Icons for the features
supported by the HP Officejet 7200 All-in-One series are shown in the
following table.
HP All-in-One overview
Device Tasks
Icon Purpose
Unload Images: Use this feature to transfer images from a memory card to
your computer.
Note Image transfer from a memory card to your computer is not supported
over a network.
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan Document: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
User Guide 19
Chapter 1
Manage and Share
Icon Purpose
HP Gallery: Use this feature to display the HP Gallery to view and edit
images.
HP All-in-One overview
In addition to the icons shown, several menu items without icons allow you to select
other applications on your computer, change feature settings on your HP All-in-One,
and access the onscreen help. The following table explains these items.
Manage and Share
Feature Purpose
More Applications
HP on the Web
HP Help
Settings
Use this feature to select other applications on your computer.
Use this feature to select an HP website.
Use this feature to select a source for help with your HP All-in-One.
Use this feature to view or change various settings for your HP All-inOne, such as print, scan, or copy.
20 HP Officejet 7200 All-in-One series
2
Find more information
A variety of resources, both printed and onscreen, provide information about setting
up and using your HP All-in-One.
Setup Guide
The Setup Guide provides instructions for setting up your
HP All-in-One and installing software. Make sure you
follow the steps in order.
If you have problems during setup, see Troubleshooting
in the last section of the Setup Guide, or see
Troubleshooting information.
Find more information
HP Officejet 7200 series
User Guide
User Guide
This User Guide contains information on how to use your
HP All-in-One, including troubleshooting tips and step-bystep instructions.
HP Image Zone Tour
The HP Image Zone tour is a fun, interactive way to get
a brief overview of the software included with your HP Allin-One. You'll learn how the HP Image Zone can help
you edit, organize, and print your photos.
If you did not take the tour when you installed the
HP Image Zone software, you can find it in the Start
menu. The tour is available for Windows only.
HP Director
The HP Director provides easy access to the software
applications, default settings, status, and onscreen help
for the HP All-in-One.
HP Image Zone Help
The HP Image Zone Help provides detailed information
on using the software for your HP All-in-One.
● The Get step-by-step instructions topic provides
information on using the HP Image Zone software
with HP devices.
● The Explore what you can do topic provides more
information about the practical and creative things
User Guide 21
Chapter 2
(continued)
Readme
Find more information
www.hp.com/support If you have Internet access, you can get help and support
you can do with the HP Image Zone software and
your HP devices.
● If you need further assistance or want to check for
HP software updates, see the Troubleshooting and
support topic.
Onscreen help from your device
Onscreen help is available from your device and contains
additional information on select topics. You can access
the Onscreen help from the control panel.
1. Press Setup on the control panel.
The Help menu appears on the control panel display.
2. Press OK.
3.
Press
or to scroll through the available help
options.
4. Press OK to view the selected topic on your
computer screen.
The Readme file contains the most recent information
which might not be found in other publications.
Install the software to access the Readme file.
from the HP website. This website offers technical
support, drivers, supplies, and ordering information.
22 HP Officejet 7200 All-in-One series
3
Connection information
Your HP All-in-One comes equipped with an RJ-45 Ethernet port for wired networking
capability. It also comes equipped with a USB port so you can connect directly to a
computer using a USB cable.
Supported connection types
Description Recommended
number of
connected
computers for best
performance
Ethernet (wired)
connection
USB connection One computer
Windows printer
sharing
Up to five computers
connected to an
HP All-in-One using a
hub or router.
connected to an
HP All-in-One using a
USB cable.
The USB port is
located on the rear of
the HP All-in-One.
Up to five computers.
The host computer
must be turned on at
all times, or the other
computers will not be
able to print to the
HP All-in-One.
Supported software
features
All features are
supported, including
Webscan.
For more information
on Webscan, see
Use Webscan.
All features are
supported, except
Webscan.
All features resident
on the host computer
are supported. Only
print is supported
from the other
computers.
Setup instructions
Follow the Setup
Guide for detailed
instructions.
Follow the Setup
Guide for detailed
instructions.
For setup
instructions, see Use
Windows printer
sharing.
Connection information
Printer sharing
(Macintosh)
User Guide 23
Up to five computers.
The host computer
must be turned on at
all times, or the other
computers will not be
able to print to the
HP All-in-One.
All features resident
on the host computer
are supported. Only
print is supported
from the other
computers.
For setup
instructions, see Use
printer sharing
(Macintosh OS X).
Chapter 3
Connect using Ethernet
The HP Officejet 7200 All-in-One series supports both 10 Mbps and 100 Mbps
Ethernet network connections. Detailed instructions on connecting your HP All-in-One
to an Ethernet (wired) network are included in the Setup Guide that came with your
device.
Connect using a USB cable
Detailed instructions for connecting a computer to your HP All-in-One using a USB
cable are included in the Setup Guide that came with your device.
Use Windows printer sharing
If your computer is on a network, and another computer on the network is connected
to the HP All-in-One by using a USB cable, you can use that device as your printer
using Windows printer sharing. The computer connected directly to the HP All-in-One
acts as the host for the printer and has full feature functionality. Other computers on
the network, which are referred to as clients, have access only to the print features. All
other functions must be performed on the host computer.
To enable Windows printer sharing
➔
Refer to the user guide that came with your computer or the Windows onscreen
Help.
Use printer sharing (Macintosh OS X)
If your computer is on a network, and another computer on the network is connected
to the HP All-in-One by using a USB cable, you can use that device as your printer
using printer sharing. Other computers on the network, which are referred to as
clients, have access only to the print features. All other functions must be performed
on the host computer.
To enable printer sharing
Connection information
1. On the host computer, select System Preferences in the Dock.
The System Preferences window appears.
2. Select Sharing.
3. From the Services tab, click Printer Sharing.
24 HP Officejet 7200 All-in-One series
Use Webscan
Webscan lets you scan photos and documents from your HP All-in-One to your
computer using a Web browser. This feature is available even if you chose not to
install the device software on your computer.
1. Print a network configuration page to obtain the IP address of your HP All-in-One.
2. Enter the IP address in a Web browser on your computer.
The embedded Web server Home page appears in your browser.
3. In the left-hand column, under Applications, select Scan.
4. Follow the onscreen instructions.
Webscan does not support scan-to destinations like the HP Image Zone scanning
software. The e-mail functionality of Webscan is limited, so it is recommended you
use the HP Image Zone scanning software for this feature.
Note For more information, see Manage your network.
Connection information
User Guide 25
4
Work with photos
Your HP All-in-One allows you to transfer, edit, share, and print photos in several
different ways. This chapter contains a brief overview of the wide range of options for
performing each of these tasks, depending on your preferences and computer setup.
More detailed information for each task is available in other chapters within this guide,
or in the onscreen HP Image Zone Help.
Transfer photos
You have several different options for transferring photos. You can transfer photos to
your HP All-in-One, your computer, or a memory card. See the appropriate section
below for the operating system on your computer.
Transfer photos using a Windows computer
The graphics below show methods for transferring photos to your Windows computer
or to a memory card.
You can transfer a photo from a memory card inserted into your HP All-in-One to your
Windows computer.
You can transfer a photo from your digital camera to your Windows computer.
You can transfer a photo to a memory card by scanning it directly onto a memory card
inserted into your HP All-in-One.
Work with photos
26 HP Officejet 7200 All-in-One series
Transfer photos using a Macintosh
The graphics below show methods for transferring photos to your Macintosh or to a
memory card.
You can transfer a photo from a memory card inserted into your HP All-in-One to your
Macintosh.
You can transfer a photo from your digital camera to your Macintosh.
You can transfer a photo to a memory card by scanning it directly onto a memory card
inserted into your HP All-in-One.
Edit photos
You have several different options for editing photos. See the appropriate section
below for the operating system on your computer.
Edit photos using a Windows computer
The graphics below show methods for editing photos when your computer is running
Windows.
You can edit a photo on your Windows computer using the HP Image Zone software.
You can edit a photo using control panel options on your HP All-in-One.
User Guide 27
Work with photos
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