HP Officejet 7200 All-in-One series
User Guide
HP Officejet 7200 All-in-One series
User Guide
© Copyright 2004 Hewlett-Packard
Development Company, L.P.
The information contained herein is
subject to change without notice.
Reproduction, adaptation or
translation without prior written
permission is prohibited, except as
allowed under copyright laws.
Adobe and the Acrobat logo are either
registered trademarks or trademarks
of Adobe Systems Incorporated in the
United States and/or other countries.
Windows®, Windows NT®, Windows
Me®, Windows XP®, and Windows
2000® are U.S. registered
trademarks of Microsoft Corporation.
Intel® and Pentium® are registered
trademarks of Intel Corporation.
SD™ Card is a trademark of the SD
Card Association.
Energy Star® and Energy Star logo®
are US registered marks of the United
States Environmental Protection
Agency.
Publication number: Q5560-90101
First edition: November 2004
Notice
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an
additional warranty. HP shall not be
liable for technical or editorial errors
or omissions contained herein.
The Hewlett-Packard Company shall
not be liable for incidental or
consequential damages in connection
with, or arising out of the furnishing,
performance, or use of this document
and the program material which it
describes.
Note: Regulatory information can be
found in Technical information.
It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal
representative first.
● Governmental paper or
documents:
– Passports
– Immigration papers
– Selective service papers
– Identification badges,
cards, or insignias
● Governmental stamps:
Postage stamps
Food stamps
● Checks or drafts drawn on
Governmental agencies
● Paper currency, traveler’s
checks, or money orders
● Certificates of deposit
● Copyrighted works
Safety information
Warning To prevent fire or
shock hazard, do not expose
this product to rain or any
type of moisture.
Always follow basic safety
precautions when using this product
to reduce risk of injury from fire or
electric shock.
Warning Potential shock
hazard.
1. Read and understand all
instructions in the Setup Guide.
2. Use only a grounded electrical
outlet when connecting the
device to a power source. If you
do not know whether the outlet
is grounded, check with a
qualified electrician.
3. Observe all warnings and
instructions marked on the
product.
4. Unplug this product from wall
outlets before cleaning.
5. Do not install or use this product
near water or when you are wet.
6. Install the product securely on a
stable surface.
7. Install the product in a protected
location where no one can step
on or trip over the power cord,
and where the power cord will
not be damaged.
8. If the product does not operate
normally, see the onscreen
Troubleshooting help.
9. No operator-serviceable parts
inside. Refer servicing to
qualified service personnel.
10. Use in a well-ventilated area.
Warning This equipment
will be inoperable when
main power fails.
Contents
1 HP All-in-One overview........................................................................................8
The HP All-in-One at a glance................................................................................8
Control panel overview...........................................................................................9
Menu overview.....................................................................................................11
Fax menu......................................................................................................11
Setup menu...................................................................................................11
Copy menu....................................................................................................12
Reduce/Enlarge menu...................................................................................12
Photo menu...................................................................................................13
Proof Sheet menu.......................................................................................... 13
Scan To menu...............................................................................................13
Use the HP Image Zone to do more with your HP All-in-One...............................14
Access the HP Image Zone software (Windows)........................................... 14
Access the HP Image Zone software (Macintosh OS 10.1.5 or later)............16
Access the HP Image Zone software (Macintosh OS 9.2.6 or earlier)...........18
2 Find more information........................................................................................ 21
3 Connection information.....................................................................................23
Supported connection types.................................................................................23
Connect using Ethernet........................................................................................24
Connect using a USB cable..................................................................................24
Use Windows printer sharing................................................................................24
Use printer sharing (Macintosh OS X)..................................................................24
Use Webscan.......................................................................................................24
4 Work with photos...............................................................................................26
Transfer photos....................................................................................................26
Transfer photos using a Windows computer.................................................26
Transfer photos using a Macintosh................................................................ 27
Edit photos............................................................................................................27
Edit photos using a Windows computer.........................................................27
Edit photos using a Macintosh.......................................................................28
Share photos........................................................................................................28
Share photos using a Windows computer.....................................................28
Share photos using a Macintosh...................................................................29
Print photos..........................................................................................................30
Print photos using a Windows computer.......................................................30
Print photos using a Macintosh.....................................................................31
5 Load originals and load paper...........................................................................33
Load originals.......................................................................................................33
Load an original in the automatic document feeder.......................................33
Load an original on the glass.........................................................................34
Choose papers for printing and copying...............................................................34
Recommended papers..................................................................................34
Papers to avoid.............................................................................................35
Load paper...........................................................................................................35
Load full-size paper.......................................................................................36
User Guide 1
Load 10 x 15 cm (4 x 6 inch) photo paper.....................................................37
Load postcards or Hagaki cards....................................................................38
Load envelopes.............................................................................................39
Load other types of paper..............................................................................39
Avoid paper jams..................................................................................................41
6 Use a memory card or PictBridge camera........................................................42
The memory card slots and camera port..............................................................42
Transfer digital images to your computer.............................................................. 43
Print photos from a proof sheet............................................................................45
Print a proof sheet.........................................................................................45
Complete the proof sheet..............................................................................46
Scan a proof sheet........................................................................................47
Set photo print options..........................................................................................47
Use the Photo menu to set photo print options..............................................48
Change photo print options...........................................................................49
Set new photo print options defaults.............................................................. 49
Print photos directly from a memory card.............................................................50
Print individual photos...................................................................................50
Create borderless prints................................................................................50
Deselect photos.............................................................................................51
Print photos from a PictBridge-compatible digital camera....................................51
Print the current photo..........................................................................................52
Print a DPOF file...................................................................................................52
7 Use the copy features........................................................................................53
Set the copy paper size........................................................................................53
Set the copy paper type........................................................................................54
Increase copy speed or quality.............................................................................55
Select an input tray for copying............................................................................56
Make multiple copies of the same original............................................................56
Copy a two-page black-and-white document........................................................57
Make two-sided copies.........................................................................................57
Make a borderless copy of a photo.......................................................................58
Copy a photo onto a full-size page.......................................................................59
Copy a photo several times on one page.............................................................60
Resize an original to fit onto letter or A4 paper.....................................................61
Resize an original using custom settings..............................................................61
Copy a legal-size document onto letter paper......................................................62
Copy a faded original............................................................................................62
Copy a document that has been faxed several times...........................................63
Enhance light areas of your copy.........................................................................63
Make a poster.......................................................................................................64
Prepare a color iron-on transfer............................................................................65
Change default copy settings...............................................................................65
Stop copying.........................................................................................................66
8 Use the scan features......................................................................................... 67
Scan to an application..........................................................................................67
Scan an original (USB-connected)................................................................68
Scan an original (network-connected)...........................................................68
Send a scan to an HP Instant Share destination..................................................69
2 HP Officejet 7200 All-in-One series
Contents
Share a scanned image with friends and relatives (USB-connected
device)...........................................................................................................69
Share a scanned image with friends and relatives (network-connected).......70
Send a scan to a memory card.............................................................................70
Send a scan to a memory card loaded in your HP All-in-One (USB-
connected).....................................................................................................70
Send a scan to a memory card loaded in your HP All-in-One (network-
connected).....................................................................................................70
Stop scanning.......................................................................................................71
9 Print from your computer..................................................................................72
Print from a software application..........................................................................72
Change the print settings......................................................................................73
Windows users..............................................................................................73
Macintosh users............................................................................................74
Stop a print job.....................................................................................................74
To stop a print job from the HP All-in-One.....................................................74
10 Fax setup.............................................................................................................75
Choose the right fax setup for your home or office...............................................76
Select your fax setup case.................................................................................... 78
Case A: Separate fax line (no voice calls received)..............................................80
Case B: Set up your HP All-in-One with DSL.......................................................80
Case C: Set up your HP All-in-One with a PBX phone system or an ISDN
line........................................................................................................................81
Case D: Fax with a distinctive ring service on the same line................................82
Case E: Shared voice/fax line...............................................................................83
Case F: Shared voice/fax line with voice mail.......................................................84
Case G: Fax line shared with computer modem (no voice calls received)............85
Case H: Shared voice/fax line with computer modem..........................................87
Set up your HP All-in-One to a computer with one phone port......................88
Set up your HP All-in-One to a computer with two phone ports.....................90
Case I: Shared voice/fax line with answering machine.........................................92
Case J: Shared voice/fax line with computer modem and answering machine....93
Set up your HP All-in-One to a computer with one phone port......................94
Set up your HP All-in-One to a computer with two phone ports.....................96
Case K: Shared voice/fax line with computer modem and voice mail...................97
Set up your HP All-in-One to a computer with one phone port......................98
Set up your HP All-in-One to a computer with two phone ports...................100
Test your fax setup.............................................................................................101
11 Use the fax features.......................................................................................... 102
Set up the HP All-in-One to receive faxes..........................................................102
Choose the recommended answer mode for your setup.............................102
Set the answer mode...................................................................................104
Send a fax..........................................................................................................104
Send a basic fax..........................................................................................104
Print fax confirmation reports.......................................................................105
Send two-sided originals.............................................................................105
Send a fax manually from a phone..............................................................106
Send a fax using redial................................................................................106
Send a fax using speed dials.......................................................................107
Schedule a fax.............................................................................................107
User Guide 3
Cancel a scheduled fax...............................................................................108
Send a fax from memory.............................................................................108
Send a fax using monitor dialing.................................................................. 108
Receive a fax......................................................................................................109
Set the number of rings before answering...................................................109
Set up the HP All-in-One to print single- or two-sided faxes........................109
Receive a fax manually...............................................................................110
Poll to receive a fax.....................................................................................111
Set the date and time.........................................................................................111
Set the fax header..............................................................................................112
Enter text and symbols.......................................................................................112
Enter text using the keypad on the control panel.........................................113
Print reports........................................................................................................113
Print fax error reports...................................................................................113
Print other reports........................................................................................114
Set up speed dialing...........................................................................................114
Create speed-dial entries............................................................................114
Create group speed-dial entries..................................................................115
Update speed-dial entries............................................................................115
Delete speed-dial entries.............................................................................116
Change the fax resolution and lighter/darker settings.........................................116
Change the fax resolution............................................................................116
Change the lighter/darker setting................................................................. 117
Set new default settings..............................................................................117
Set fax options....................................................................................................117
Set the paper size for received faxes..........................................................118
Set tone or pulse dialing..............................................................................118
Adjust the volume........................................................................................118
Forward faxes to another number................................................................ 119
Cancel fax forwarding..................................................................................119
Change the answer ring pattern (distinctive ringing)....................................119
Redial a busy or unanswered number automatically...................................120
Set automatic reduction for incoming faxes.................................................120
Set backup fax reception.............................................................................120
Use error correction mode...........................................................................121
Set the fax speed......................................................................................... 121
Reprint or delete the faxes in memory................................................................122
Fax over the Internet..........................................................................................123
Stop faxing..........................................................................................................123
12 Use HP Instant Share.......................................................................................124
Overview.............................................................................................................124
Get started..........................................................................................................125
Send images using your HP All-in-One..............................................................125
Send photos from a memory card...............................................................125
Send a scanned image................................................................................127
Send images using your computer.....................................................................128
Send images using the HP Image Zone software (Windows)......................129
Send images using the HP Instant Share client application software
(Macintosh OS X v10.2 and later)................................................................ 130
4 HP Officejet 7200 All-in-One series
Contents
Share images using the HP Image Zone (Macintosh OS X earlier than
v10.2)..........................................................................................................131
Share images using the HP Director (Macintosh OS 9)...............................131
13 Set up your network.........................................................................................132
Switch from a USB connection to a network connection..................................... 132
Choose a recommended Ethernet network........................................................132
Ethernet connection to a wired network with DSL or cable Internet
access.........................................................................................................133
Ethernet connection to a wired network with modem Internet access.........134
Ethernet connection to a wired network without Internet.............................134
Ethernet connection to a wireless network..................................................135
Connect to an Ethernet network.........................................................................135
What you need............................................................................................136
Connect your HP All-in-One........................................................................136
Install the software for a network connection......................................................137
For Windows...............................................................................................137
For Macintosh..............................................................................................138
Connect additional computers............................................................................139
Manage your network.........................................................................................139
Use the HP All-in-One control panel............................................................139
Use the Embedded Web Server..................................................................140
Configuration page definitions.....................................................................141
Network glossary................................................................................................147
14 Order supplies..................................................................................................149
Order paper, transparency film, or other media..................................................149
Order print cartridges..........................................................................................149
Order accessories..............................................................................................150
Order other supplies...........................................................................................150
15 Maintain your HP All-in-One............................................................................152
Clean the HP All-in-One.....................................................................................152
Clean the glass............................................................................................152
Clean the lid backing...................................................................................153
Clean the exterior........................................................................................153
Check the estimated ink levels...........................................................................154
Print a self-test report.........................................................................................155
Work with print cartridges...................................................................................156
Handle the print cartridges..........................................................................156
Replace the print cartridges.........................................................................157
Use a photo print cartridge..........................................................................160
Use a gray photo print cartridge..................................................................160
Use the print cartridge protector..................................................................161
Align the print cartridges..............................................................................162
Clean the print cartridges............................................................................163
Clean the print cartridge contacts................................................................163
Clean the area around the ink nozzles........................................................164
Change the device settings................................................................................166
Set the scroll speed.....................................................................................166
Set the power save time..............................................................................166
Set the prompt delay time............................................................................167
Restore the factory defaults.........................................................................167
User Guide 5
Self-maintenance sounds...................................................................................167
16 Troubleshooting information...........................................................................168
Before you call HP Support................................................................................168
View the Readme file..........................................................................................169
Setup troubleshooting.........................................................................................169
Hardware setup troubleshooting..................................................................169
Software installation troubleshooting...........................................................176
Fax setup troubleshooting...........................................................................180
Operational troubleshooting................................................................................192
Paper troubleshooting.................................................................................192
Print cartridge troubleshooting.....................................................................200
Print troubleshooting.................................................................................... 201
Memory card troubleshooting......................................................................201
Device update.....................................................................................................202
Device update (Windows)............................................................................202
Device update (Macintosh)..........................................................................203
17 Get HP support.................................................................................................204
Get support and other information from the Internet...........................................204
Warranty support................................................................................................204
Warranty upgrades......................................................................................204
Returning your HP All-in-One for service.....................................................204
HP customer support..........................................................................................205
Access your serial number and service ID..........................................................205
Call in North America during warranty................................................................205
Call elsewhere in the world.................................................................................206
Call in Australia under warranty and post-warranty............................................208
Call HP Korea customer support........................................................................208
Call HP Japan customer support........................................................................209
HP Quick Exchange Service (Japan)..........................................................209
Prepare your HP All-in-One for shipment...........................................................209
Remove print cartridges from a functional HP All-in-One............................210
Remove print cartridges from a nonfunctional HP All-in-One......................210
Remove the control panel overlay and pack your HP All-in-One.................212
18 Hewlett-Packard LIMITED WARRANTY STATEMENT....................................214
Duration of limited warranty................................................................................214
Extent of limited warranty...................................................................................214
Limitation of warranty.......................................................................................... 215
Limitation of liability............................................................................................215
Local law.............................................................................................................215
Limited warranty information for EU countries/regions.......................................215
19 Technical information......................................................................................218
System requirements..........................................................................................218
Paper specifications...........................................................................................218
Paper-tray capacities...................................................................................218
Paper sizes..................................................................................................219
Print margin specifications...........................................................................219
Print specifications..............................................................................................220
Copy specifications.............................................................................................220
Fax specifications...............................................................................................221
Memory card specifications................................................................................221
6 HP Officejet 7200 All-in-One series
Contents
Scan specifications.............................................................................................222
Physical specifications........................................................................................222
Power specifications...........................................................................................222
Environmental specifications..............................................................................222
Additional specifications.....................................................................................222
Environmental product stewardship program.....................................................222
Protecting the environment..........................................................................222
Ozone production........................................................................................222
Energy consumption....................................................................................222
Paper use....................................................................................................223
Plastics........................................................................................................223
Material safety data sheets..........................................................................223
Recycling program....................................................................................... 223
HP inkjet supplies recycling program........................................................... 223
Regulatory notices..............................................................................................223
Regulatory model identification number......................................................223
Notice to users of the U.S. telephone network: FCC requirements.............224
FCC statement............................................................................................224
Note à l’attention des utilisateurs du réseau téléphonique Canadien/
notice to users of the Canadian telephone network.....................................225
Notice to users in the European Economic Area.........................................226
Notice to users of the German telephone network.......................................226
Geräuschemission.......................................................................................227
Notice to users in Japan (VCCI-2)...............................................................227
Notice to users in Korea..............................................................................227
Declaration of conformity (European Economic Area)........................................228
HP Officejet 7200 All-in-One series declaration of conformity............................228
Index.........................................................................................................................229
User Guide 7
1
HP All-in-One overview
HP All-in-One overview
Many HP All-in-One functions can be accessed directly, without turning on your
computer. Tasks such as making a copy, sending a fax, or printing photos from a
memory card can be accomplished quickly and easily from your HP All-in-One.
This chapter describes the HP All-in-One hardware features, control panel functions,
and how to access the HP Image Zone software.
Tip You can do more with your HP All-in-One by using the HP Image Zone
software installed on your computer. The software provides enhanced copy,
fax, scan, and photo functionality. For more information, see the onscreen HP
Image Zone Help and Use the HP Image Zone to do more with your HP All-in-
One.
The HP All-in-One at a glance
Label Description
1 Document feeder tray
2 Lid
3 Control panel display
4 Control panel
5 Memory card slots and PictBridge camera
port
6 Output tray
7 Paper-length guide
8 Output tray extender
9 Input tray
10 Paper-width guide
8 HP Officejet 7200 All-in-One series
(continued)
Label Description
11 Ethernet port and Ethernet indicator lights
12 Rear USB port
13 Power connection
14 Fax ports (1-LINE and 2-EXT)
15 Rear clean-out door
Control panel overview
HP All-in-One overview
Label Name and Description
1
2
3
4
5 Redial/Pause: Redial the most recently dialed number, or insert a 3-second
6 Auto Answer light: When the Auto Answer light is on, the HP All-in-One is set to
7 Auto Answer: Set the fax function to answer the phone automatically after a
8 Menu (Fax): Select fax options, including Resolution and Lighter/Darker, using
9
User Guide 9
One-touch speed dial buttons: Access the first five speed dial numbers.
Start Fax Black: Start a black and white fax.
Start Fax Color: Start a color fax.
Keypad: Enter fax numbers, values, or text.
pause in a fax number.
receive faxes automatically.
specified number of rings.
the Menu button in the Fax area.
Speed Dial: Select a speed dial number.
Chapter 1
HP All-in-One overview
Label Name and Description
10 Setup: Access the menu system for reports, fax settings, maintenance tools,
preferences and network settings. Also access product-launched Help.
11 Left arrow: Decrease values, or go back when viewing filenames on the control
panel display.
12 OK: Select a menu or setting, or select filenames on the control panel display for
printing.
13 Right arrow: Increase values, or go forward when viewing filenames on the
control panel display.
14
15
16
Cancel: Stop a job, exit a menu, or exit settings.
Start Copy Black: Start a black and white copy job.
Start Copy Color: Start a color copy job.
17 Print Photos: Print the photo whose filename is currently displayed on the control
panel display, or print all of the photos you selected using the OK button.
18 Start Scan: Start a scan job and send it to the destination you selected using the
Scan To button.
19 On: Turn the HP All-in-One on or off. When the HP All-in-One is off, a minimal
amount of power is still supplied to the device. To completely disconnect the
power supply to the HP All-in-One, turn the device off, and then unplug the power
cord.
20 On light: When lit, the On light indicates that the HP All-in-One is on. The light
blinks while performing a job.
21
Scan To: Select a scan destination.
10 HP Officejet 7200 All-in-One series
(continued)
Label Name and Description
22 Proof Sheet: Print a proof sheet when a memory card has been inserted in a
memory card slot. A proof sheet shows thumbnail views of all the photos on the
memory card. You can select photos on the proof sheet, then print those photos
by scanning the proof sheet.
23 Menu (Photo): Adjust settings to print a customized photo without using your
computer, by using the Menu button in the Photo area.
HP All-in-One overview
24
25
26 Menu (Copy): Select copy options, including Number of Copies, Paper Type,
27 Attention light: When blinking, the Attention light indicates an error has occurred
28
Quality: Control the speed and quality of copies.
Reduce/Enlarge: Change the size of the copy.
Paper Size, and several other options using the Menu button in the Copy area.
that requires your attention.
Control panel display: View menus, photo filenames, and messages.
Menu overview
The following tables provide a quick reference to top-level menus that appear on the
HP All-in-One control panel display.
Fax menu
The Fax menu allows you to adjust the fax that you want to send.
Fax Number
Resolution
Lighter/Darker
How to Fax
Two-Sided Send
Set New Defaults
Setup menu
The Help menu selection on the Setup menu provides quick access to key help
topics. Most of the information is presented on a connected computer screen.
Tip Press the number to advance directly to the menu item.
1. Help Menu
2. Print Report
3. Speed Dial Setup
User Guide 11
Chapter 1
HP All-in-One overview
Copy menu
(continued)
4. Basic Fax Setup
5. Advanced Fax Setup
6. Tools
7. Preferences
8. Network Setup
The Two-Sided Copy and Tray Select features appear only when an HP two-sided
printing accessory is installed.
Number of Copies
Copy Paper Size
Copy Paper Type
Lighter/Darker
Enhancements
Color Intensity
Two-Sided Copy
Tray Select
Set New Defaults
Reduce/Enlarge menu
To use the Legal->Ltr 72% feature, you must load the legal-size original in the
document feeder tray. To use the Fit to Page, Fill Entire Page, Image Sizes, and
Poster features, you must use the glass. For more information about loading originals
in the document feeder tray or on the glass, see Load originals.
Actual Size
Fit to Page
Fill Entire Page
Custom 100%
Full Page 91%
Legal-Ltr 72%
Image Sizes
Poster
12 HP Officejet 7200 All-in-One series
Photo menu
When the HP All-in-One is connected to one or more computers on a network or when
a two-sided printing accessory is attached, the Photo menu shows additional options.
The following menu includes all available options.
Photo Transfer
Select Photos
Number of Copies
Image Size
Tray Select
Photo Paper Size
Photo Paper Type
Layout Style
Smart Focus
Digital Flash
Set New Defaults
Proof Sheet menu
The Proof Sheet menu allows you to print a proof sheet of the photos on your
memory card. You can fill in the bubbles for the photos that you want to print, then
scan the proof sheet to print those selected photos.
HP All-in-One overview
Print Proof Sheet
Scan Proof Sheet
Scan To menu
The Scan To menu lists scan destinations, including applications, installed on your
computer. The Scan To menu on a network-connected printer will list the other
computers and HP All-in-One devices on your network. Therefore, your Scan To
menu might list scan destinations different than the ones shown here.
USB-connected
Windows
HP Image Zone
Microsoft PowerPoint
Adobe Photoshop
Microsoft Word
Memory Card
USB-connected
Macintosh
User Guide 13
Chapter 1
JPEG to HP Gallery
Microsoft Word
Apple Mail
Adobe Photoshop
Memory Card
HP All-in-One overview
Network-connected
Miguel's computer
AltheaMac
Jody's iBook
DavidWatsonPC
Memory Card
Use the HP Image Zone to do more with your HP All-inOne
The HP Image Zone software is installed on your computer when you set up your
HP All-in-One. For further information, see the Setup Guide that came with your device.
Access to the HP Image Zone software differs by operating system (OS):
● If you have a PC and are running Windows, the HP Image Zone software entry
point is the HP Director window.
● If you have a Macintosh and are running OS 10.1.5 or later, the HP Image Zone
software entry point is the HP Image Zone window.
● If you have a Macintosh and are running OS 9.2.6 or earlier, the HP Image Zone
software entry point is the HP Director window.
The entry point gets you started with the HP Image Zone software and services.
You can quickly and easily expand the functionality of your HP All-in-One by using the
HP Image Zone software. Look for boxes like this throughout the guide that provide
topic-specific tips and helpful information for your projects.
Access the HP Image Zone software (Windows)
Open the HP Director from the desktop icon, system tray icon, or the Start menu.
The HP Image Zone software features appear in the HP Director.
To open the HP Director
1. Do one of the following:
– On the Windows desktop, double-click the Director icon.
– In the system tray at the far right of the Windows taskbar, double-click the
Hewlett-Packard Digital Imaging Monitor icon.
– On the taskbar, click Start, point to Programs or All Programs, select HP,
and then click Director.
2. In the Select Device box, click to see a list of installed devices.
14 HP Officejet 7200 All-in-One series
3. Select the HP All-in-One.
Icons for some of the features supported by the HP Officejet 7200 All-in-One
series are shown in the following table. The HP Director might also include
additional icons to those shown here. The HP Director is customized to display
icons for features and functions associated with the device that is selected. If the
selected device is not equipped with a particular feature or function, then the icon
for that feature or function does not appear in the HP Director.
Tip If the HP Director on your computer does not contain any icons, an error
might have occurred during the software installation. To correct this, uninstall
and reinstall the software using one of the methods in Uninstall and reinstall
the software.
HP All-in-One overview
Button
Name and Purpose
Scan Picture: Scans a photo, picture, or drawing and displays it in the
HP Image Zone.
Scan Document: Scans a document that contains text or both text and
graphics, and displays it in your selected program.
Make Copies: Displays the Copy dialog box for the selected device, from
which you can make a printed copy of your image or document. You can select
the copy quality, number of copies, color, and size.
HP Image Zone: Displays the HP Image Zone, where you can:
● View and edit images
● Print photos in multiple sizes
● Make and print a photo album, postcard, or flyer
● Make a multimedia CD
●
Share images through e-mail or a website
Transfer Images: Displays the HP Image Transfer software, which allows you
to transfer images from the HP All-in-One, and save them on your computer.
Document viewer: Import, find, edit, view, process, print, and send
documents.
Send Fax: Use this feature to send a fax in black and white or color.
User Guide 15
Chapter 1
Note For information on additional features and menu items such as Software
Update, Creative Ideas, and HP Shopping, see the onscreen HP Image Zone
Help.
Menus and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.
HP All-in-One overview
Feature
Purpose
Help Use this feature to access the HP Image Zone Help, which provides software
help and troubleshooting information for your HP All-in-One.
Select Device Use this feature to select the device you want to use from a list of installed
devices.
Settings Use this feature to view or change various settings for your HP All-in-One,
such as print, scan, or copy.
Status Use this feature to display the current status of your HP All-in-One.
Access the HP Image Zone software (Macintosh OS 10.1.5 or later)
Note Macintosh OS 10.0.0 - 10.1.4 are not supported.
When you install the HP Image Zone software, the HP Image Zone icon is placed in
the Dock.
You can access the HP Image Zone software in one of two ways:
● Through the HP Image Zone window
● Through the HP Image Zone Dock menu
Use the HP Image Zone window The HP Image Zone window has two main elements:
● The display area for the Products/Services tabs
– The Products tab gives you access to many of the features of your
HP imaging products, such as an installed products pop-up menu and a list
of tasks available for the current product. The list might include tasks such as
copy, scan, fax, or transfer images. Clicking on a task opens an application
to assist you with that task.
– The Services tab gives you access to digital imaging applications that can
help you view, edit, manage, and share you images.
● The Search HP Image Zone Help text box
The Search HP Image Zone Help text box lets you search the HP Image Zone
Help for keywords or phrases.
To open the HP Image Zone window:
➔
Click the HP Image Zone icon in the Dock.
16 HP Officejet 7200 All-in-One series
The HP Image Zone window appears.
The HP Image Zone window displays only the HP Image Zone features that are
appropriate for the selected device.
The HP Image Zone window is customized to display features and functions
associated with the device that is selected. If the selected device is not equipped with
a particular feature or function, then that feature or function does not appear in the
HP Image Zone window. Icons for some of the features supported by the HP Officejet
7200 All-in-One series are shown in the following table.
Products
Icon Feature and Purpose
Unload Images: Use this feature to transfer images from a memory card to
your computer.
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan to OCR: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Scan to PDF: Use this feature to scan and archive documents in PDF format.
HP All-in-One overview
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
Send Fax: Use this feature to send a fax in black and white or color.
Services
Icon Feature and Purpose
HP Image Edit: Use this feature to edit images. (10.2 and later)
HP Gallery: Use this feature to view images. (10.2 and later)
Use this feature to view and edit images. (10.1.5 only)
User Guide 17
Chapter 1
(continued)
Services
Icon Feature and Purpose
HP Image Print: Use this feature to print images from an album using one of
several templates available.
HP All-in-One overview
HP Instant Share: Use this feature to open the HP Instant Share software
client application. (10.2 and later only)
HP Email Portal: Use this feature to easily send photos through e-mail.
Menus and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.
Feature
Purpose
Select Device Use this feature to select the device you want to use from a list of installed
devices.
Settings Use this feature to view or change various settings for your HP All-in-One,
such as print, scan, or copy.
Search HP
Image Zone
Use this feature to search the HP Image Zone Help, which provides software
help and troubleshooting information for your HP All-in-One.
Help
Use the HP Image Zone Dock menu
The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The
Dock menu automatically contains all of the applications available in the HP Image
Zone window Services tab list. You can also set HP Image Zone preferences to add
other items to the menu, such as tasks from the Products tab list or HP Image Zone
Help. For more information, see the HP Image Zone Help.
To display the HP Image Zone Dock menu:
➔
Press and hold the mouse on the HP Image Zone Dock icon.
Access the HP Image Zone software (Macintosh OS 9.2.6 or earlier)
The HP Director is the entry point to the HP Image Zone software. Depending on the
capabilities of your HP All-in-One, the HP Director lets you initiate device functions
such as scanning, copying, faxing, or unloading images from a digital camera or
18 HP Officejet 7200 All-in-One series
memory card. You can also use the HP Director to open the HP Gallery to view,
modify, and manage the images on your computer.
To open the HP Director:
1. You can access the HP Image Zone software in one of two ways:
– Double-click the HP Director alias on the desktop.
– Double-click the HP Director alias in the Applications:Hewlett-Packard:HP
Photo and Imaging Software folder.
Note If you install several HP devices of different kinds (for example, an
HP All-in-One, a camera, and an HP scanner), an HP Director icon for
each kind of device appears on the desktop. However, if you install two of
the same kind of device (for example, you might have a laptop that you
connect to two different HP All-in-One devices: one at work and one at
home) only one HP Director icon is displayed on the desktop.
2. The HP Director window appears.
The HP Director displays only the task buttons that pertain to the selected device.
Note The icons in the table below might appear differently on your
computer. The HP Director is customized to display icons for features
and functions associated with the device that is selected. If the selected
device is not equipped with a particular feature or function, then the icon
for that feature or function does not appear. Icons for the features
supported by the HP Officejet 7200 All-in-One series are shown in the
following table.
HP All-in-One overview
Device Tasks
Icon Purpose
Unload Images: Use this feature to transfer images from a memory card to
your computer.
Note Image transfer from a memory card to your computer is not supported
over a network.
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan Document: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
User Guide 19
Chapter 1
Manage and Share
Icon Purpose
HP Gallery: Use this feature to display the HP Gallery to view and edit
images.
HP All-in-One overview
In addition to the icons shown, several menu items without icons allow you to select
other applications on your computer, change feature settings on your HP All-in-One,
and access the onscreen help. The following table explains these items.
Manage and Share
Feature Purpose
More Applications
HP on the Web
HP Help
Settings
Use this feature to select other applications on your computer.
Use this feature to select an HP website.
Use this feature to select a source for help with your HP All-in-One.
Use this feature to view or change various settings for your HP All-inOne, such as print, scan, or copy.
20 HP Officejet 7200 All-in-One series
2
Find more information
A variety of resources, both printed and onscreen, provide information about setting
up and using your HP All-in-One.
Setup Guide
The Setup Guide provides instructions for setting up your
HP All-in-One and installing software. Make sure you
follow the steps in order.
If you have problems during setup, see Troubleshooting
in the last section of the Setup Guide, or see
Troubleshooting information.
Find more information
HP Officejet 7200 series
User Guide
User Guide
This User Guide contains information on how to use your
HP All-in-One, including troubleshooting tips and step-bystep instructions.
HP Image Zone Tour
The HP Image Zone tour is a fun, interactive way to get
a brief overview of the software included with your HP Allin-One. You'll learn how the HP Image Zone can help
you edit, organize, and print your photos.
If you did not take the tour when you installed the
HP Image Zone software, you can find it in the Start
menu. The tour is available for Windows only.
HP Director
The HP Director provides easy access to the software
applications, default settings, status, and onscreen help
for the HP All-in-One.
HP Image Zone Help
The HP Image Zone Help provides detailed information
on using the software for your HP All-in-One.
● The Get step-by-step instructions topic provides
information on using the HP Image Zone software
with HP devices.
● The Explore what you can do topic provides more
information about the practical and creative things
User Guide 21
Chapter 2
(continued)
Readme
Find more information
www.hp.com/support If you have Internet access, you can get help and support
you can do with the HP Image Zone software and
your HP devices.
● If you need further assistance or want to check for
HP software updates, see the Troubleshooting and
support topic.
Onscreen help from your device
Onscreen help is available from your device and contains
additional information on select topics. You can access
the Onscreen help from the control panel.
1. Press Setup on the control panel.
The Help menu appears on the control panel display.
2. Press OK.
3.
Press
or to scroll through the available help
options.
4. Press OK to view the selected topic on your
computer screen.
The Readme file contains the most recent information
which might not be found in other publications.
Install the software to access the Readme file.
from the HP website. This website offers technical
support, drivers, supplies, and ordering information.
22 HP Officejet 7200 All-in-One series
3
Connection information
Your HP All-in-One comes equipped with an RJ-45 Ethernet port for wired networking
capability. It also comes equipped with a USB port so you can connect directly to a
computer using a USB cable.
Supported connection types
Description Recommended
number of
connected
computers for best
performance
Ethernet (wired)
connection
USB connection One computer
Windows printer
sharing
Up to five computers
connected to an
HP All-in-One using a
hub or router.
connected to an
HP All-in-One using a
USB cable.
The USB port is
located on the rear of
the HP All-in-One.
Up to five computers.
The host computer
must be turned on at
all times, or the other
computers will not be
able to print to the
HP All-in-One.
Supported software
features
All features are
supported, including
Webscan.
For more information
on Webscan, see
Use Webscan.
All features are
supported, except
Webscan.
All features resident
on the host computer
are supported. Only
print is supported
from the other
computers.
Setup instructions
Follow the Setup
Guide for detailed
instructions.
Follow the Setup
Guide for detailed
instructions.
For setup
instructions, see Use
Windows printer
sharing.
Connection information
Printer sharing
(Macintosh)
User Guide 23
Up to five computers.
The host computer
must be turned on at
all times, or the other
computers will not be
able to print to the
HP All-in-One.
All features resident
on the host computer
are supported. Only
print is supported
from the other
computers.
For setup
instructions, see Use
printer sharing
(Macintosh OS X).
Chapter 3
Connect using Ethernet
The HP Officejet 7200 All-in-One series supports both 10 Mbps and 100 Mbps
Ethernet network connections. Detailed instructions on connecting your HP All-in-One
to an Ethernet (wired) network are included in the Setup Guide that came with your
device.
Connect using a USB cable
Detailed instructions for connecting a computer to your HP All-in-One using a USB
cable are included in the Setup Guide that came with your device.
Use Windows printer sharing
If your computer is on a network, and another computer on the network is connected
to the HP All-in-One by using a USB cable, you can use that device as your printer
using Windows printer sharing. The computer connected directly to the HP All-in-One
acts as the host for the printer and has full feature functionality. Other computers on
the network, which are referred to as clients, have access only to the print features. All
other functions must be performed on the host computer.
To enable Windows printer sharing
➔
Refer to the user guide that came with your computer or the Windows onscreen
Help.
Use printer sharing (Macintosh OS X)
If your computer is on a network, and another computer on the network is connected
to the HP All-in-One by using a USB cable, you can use that device as your printer
using printer sharing. Other computers on the network, which are referred to as
clients, have access only to the print features. All other functions must be performed
on the host computer.
To enable printer sharing
Connection information
1. On the host computer, select System Preferences in the Dock.
The System Preferences window appears.
2. Select Sharing.
3. From the Services tab, click Printer Sharing.
24 HP Officejet 7200 All-in-One series
Use Webscan
Webscan lets you scan photos and documents from your HP All-in-One to your
computer using a Web browser. This feature is available even if you chose not to
install the device software on your computer.
1. Print a network configuration page to obtain the IP address of your HP All-in-One.
2. Enter the IP address in a Web browser on your computer.
The embedded Web server Home page appears in your browser.
3. In the left-hand column, under Applications, select Scan.
4. Follow the onscreen instructions.
Webscan does not support scan-to destinations like the HP Image Zone scanning
software. The e-mail functionality of Webscan is limited, so it is recommended you
use the HP Image Zone scanning software for this feature.
Note For more information, see Manage your network.
Connection information
User Guide 25
4
Work with photos
Your HP All-in-One allows you to transfer, edit, share, and print photos in several
different ways. This chapter contains a brief overview of the wide range of options for
performing each of these tasks, depending on your preferences and computer setup.
More detailed information for each task is available in other chapters within this guide,
or in the onscreen HP Image Zone Help.
Transfer photos
You have several different options for transferring photos. You can transfer photos to
your HP All-in-One, your computer, or a memory card. See the appropriate section
below for the operating system on your computer.
Transfer photos using a Windows computer
The graphics below show methods for transferring photos to your Windows computer
or to a memory card.
You can transfer a photo from a memory card inserted into your HP All-in-One to your
Windows computer.
You can transfer a photo from your digital camera to your Windows computer.
You can transfer a photo to a memory card by scanning it directly onto a memory card
inserted into your HP All-in-One.
Work with photos
26 HP Officejet 7200 All-in-One series
Transfer photos using a Macintosh
The graphics below show methods for transferring photos to your Macintosh or to a
memory card.
You can transfer a photo from a memory card inserted into your HP All-in-One to your
Macintosh.
You can transfer a photo from your digital camera to your Macintosh.
You can transfer a photo to a memory card by scanning it directly onto a memory card
inserted into your HP All-in-One.
Edit photos
You have several different options for editing photos. See the appropriate section
below for the operating system on your computer.
Edit photos using a Windows computer
The graphics below show methods for editing photos when your computer is running
Windows.
You can edit a photo on your Windows computer using the HP Image Zone software.
You can edit a photo using control panel options on your HP All-in-One.
User Guide 27
Work with photos
Chapter 4
Edit photos using a Macintosh
The graphics below show methods for editing photos when your computer is a
Macintosh.
You can edit a photo on your Macintosh using the HP Image Zone software.
You can edit a photo on your Macintosh using the iPhoto software.
You can edit a photo using control panel options on your HP All-in-One.
Share photos
You have several different options for sharing photos with friends and family. See the
appropriate section below for the operating system on your computer.
Share photos using a Windows computer
The graphics below show methods for sharing photos when your computer is running
Windows.
Work with photos
28 HP Officejet 7200 All-in-One series
You can share photos from your USB-connected HP All-in-One using the HP Instant
Share service. If your HP All-in-One is connected by USB to your Windows computer,
you can transfer photos to the computer, and then use the HP Instant Share service to
send them as an e-mail to your friends and family.
You can share photos from your network-connected HP All-in-One through the
Internet to the HP Instant Share service where the photos are stored in an online
photo album.
You can share photos from your network-connected HP All-in-One through the
Internet to the HP Instant Share service. The HP Instant Share service can then send
the photos to friends or family as an e-mail, or to another network-connected HP All-inOne.
Share photos using a Macintosh
The graphics below show methods for sharing photos when your computer is a
Macintosh.
You can share photos from your USB-connected HP All-in-One using the HP Instant
Share service. If your HP All-in-One is connected by USB to your Macintosh, you can
transfer photos to the computer, and then use the HP Instant Share service to send
them as an e-mail to your friends and family.
You can share photos from your network-connected HP All-in-One through the
Internet to the HP Instant Share service where the photos are stored in an online
photo album.
User Guide 29
Work with photos
Chapter 4
You can share photos from your network-connected HP All-in-One through the
Internet to the HP Instant Share service. The HP Instant Share service can then send
the photos to friends or family as an e-mail, or to another network-connected HP All-inOne.
Print photos
You have several options for printing photos. See the appropriate section below for
the operating system on your computer.
Print photos using a Windows computer
The graphics below show methods for printing photos when your computer is running
Windows.
You can print photos from your PictBridge-compatible digital camera.
You can print photos from your camera using a software application, such as the
HP Image Zone software, on your computer.
Work with photos
You can print photos from a memory card using options on the HP All-in-One control
panel.
30 HP Officejet 7200 All-in-One series
You can print photos from a memory card by transferring photos to your Windows
computer and printing them using the HP Image Zone software.
Print photos using a Macintosh
The graphics below show methods for printing photos when your computer is a
Macintosh.
You can print photos from your PictBridge-compatible digital camera.
You can print photos from your camera using a software application, such as the
HP Image Zone software, on your computer.
You can print photos from a memory card using options on the HP All-in-One control
panel.
User Guide 31
Work with photos
Chapter 4
You can print photos from a memory card by transferring photos to your Macintosh
and printing them using the HP Gallery or iPhoto software.
Work with photos
32 HP Officejet 7200 All-in-One series
Load originals and load paper
5
Load originals and load paper
This chapter provides instructions for loading originals in the automatic document
feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job;
loading paper in the input tray; and avoiding paper jams.
Load originals
You can load an original for a copy, fax, or scan job in the automatic document feeder
or on the glass. Originals that are loaded in the automatic document feeder will
automatically be fed into the HP All-in-One.
Load an original in the automatic document feeder
You can copy, scan, or fax a multiple-page letter-, A4-, or legal-size document (up to
50 pages of plain paper) by placing it in the document feeder tray.
Warning Do not load photos in the automatic document feeder; this might
cause damage to your photos.
Note Some features, such as the Fit to Page and Fill Entire Page copy
features, do not work when you load your originals in the automatic document
feeder. Additionally, if you are scanning a proof sheet to print photos from a
memory card, you must load the proof sheet on the glass. For more
information, see Load an original on the glass.
To load an original in the automatic document feeder
1. Load your originals face up in the document feeder tray with the top of the page
on the left.
The automatic document feeder holds a maximum of 50 sheets of plain paper.
Tip For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the paper guides inward until they stop at the left and right edges of the
paper.
User Guide 33
Chapter 5
Load an original on the glass
You can copy, scan, or fax up to letter- or A4-size single-page originals by loading
them on the glass, as described here. If your original contains multiple full-size pages,
load it in the automatic document feeder. For more information, see Load an original
in the automatic document feeder.
You should also follow these instructions when loading a proof sheet on the glass for
photo printing. If your proof sheet contains multiple pages, load each page on the
glass one at a time. Do not load a proof sheet in the automatic document feeder.
Load originals and load paper
Note Many of the special features will not work correctly if the glass and lid
backing are not clean. For more information, see Clean the HP All-in-One.
To load an original on the glass
1. Remove all originals from the document feeder tray, then lift the lid on the HP Allin-One.
2. Place your original face down on the right front corner of the glass.
If you are loading a proof sheet, make sure the top of the proof sheet is lined up
against the right edge of the glass.
Tip For more help on loading an original, refer to the guides along the
front and right edges of the glass.
3. Close the lid.
Choose papers for printing and copying
You can use many types and sizes of paper in your HP All-in-One. Review the
following recommendations to get the best printing and copying quality. Whenever you
change paper types or sizes, remember to change those settings.
Recommended papers
If you want the best print quality, HP recommends using HP papers that are
specifically designed for the type of project you are printing. If you are printing photos,
34 HP Officejet 7200 All-in-One series
for example, load glossy or matte photo paper in the input tray. If you are printing a
brochure or presentation, use a type of paper specifically designed for that purpose.
For more information about HP papers, see the onscreen HP Image Zone Help or
see the HP website:
www.hp.com/support/inkjet_media
Papers to avoid
Using paper that is too thin, paper that has a slick texture, or paper that stretches
easily can cause paper jams. Using paper that has a heavy texture or does not accept
ink can cause printed images to smear, bleed, or not fill in completely.
We do not recommend printing to the following papers:
● Paper with cutouts or perforations (unless specifically designed for use with
HP inkjet devices).
● Highly textured stock, such as linen. It might not print evenly, and the ink can
bleed into these papers.
● Extremely smooth, shiny, or coated papers not specifically designed for your
HP All-in-One. They can jam the HP All-in-One or repel the ink.
● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get
stuck, and the ink is more likely to smear.
● Envelopes with clasps or windows. They can get stuck in the rollers and cause
paper jams.
Depending on your country/region, some of these papers might not be available.
Load originals and load paper
Note At this time, this portion of the site is available in English only.
We do not recommend copying to the following papers:
● Any size paper other than letter, A4, 10 x 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7
inch), Hagaki (Japan only), or L (Japan only). Depending on your country/region,
some of these papers might not be available to you.
● Paper with cutouts or perforations (unless specifically designed for use with HP
inkjet devices).
● Envelopes.
● Banner paper.
● Transparency film other than HP Premium Inkjet Transparency Film or
HP Premium Plus Inkjet Transparency Film.
● Multiple-part forms or label stock.
Load paper
This section describes the procedure for loading different types and sizes of paper
into your HP All-in-One for your copies, printouts, or faxes.
Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper
flat in a resealable bag. If the paper is not stored properly, extreme changes in
temperature and humidity might result in curled paper that does not work well
in the HP All-in-One.
User Guide 35
Chapter 5
Load full-size paper
You can load many types of letter, A4, or legal paper into the input tray of your HP Allin-One.
To load full-size paper
1. Remove the output tray and slide the paper-width and paper-length guides to
their outermost positions.
Load originals and load paper
2. Tap a stack of paper on a flat surface to align the edges, and then check the
paper for the following:
– Make sure it is free of rips, dust, wrinkles, and curled or bent edges.
– Make sure all the paper in the stack is the same size and type.
3. Insert the stack of paper into the input tray with the short edge forward and the
print side down. Slide the stack of paper forward until it stops.
Tip If you are using letterhead, insert the top of the page first with the
print side down. For more help on loading full-size paper and letterhead,
refer to the diagram engraved in the base of the input tray.
4. Slide the paper-width and paper-length guides inward until they stop at the edges
of the paper.
Do not overload the input tray; make sure the stack of paper fits within the input
tray and is no higher than the top of the paper-width guide.
36 HP Officejet 7200 All-in-One series
5. Replace the output tray.
6. Pull the output tray extender toward you, as far as it will go. Flip the paper catch
at the end of the output tray extender to open the extender the rest of the way.
Load 10 x 15 cm (4 x 6 inch) photo paper
You can load 10 x 15 cm (4 x 6 inch) photo paper into the main input tray of your
HP All-in-One, or into an optional rear input tray. (This accessory is called the
HP Auto Two-sided Print Accessory with Small Paper Tray. In Japan, this accessory
is called the Hagaki Tray with Auto Two-sided Print Accessory.)
For the best results, use 10 x 15 cm (4 x 6 inch) HP Premium photo paper or HP
Premium Plus photo paper, and set the paper type and size for your print or copy job.
For more information, see the onscreen HP Image Zone Help.
Load originals and load paper
Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper
flat in a resealable bag. If the paper is not stored properly, extreme changes in
temperature and humidity might result in curled paper that does not work well
in the HP All-in-One.
To load 10 x 15 cm (4 x 6 inch) photo paper in the main input tray
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert the stack of photo paper into the far-right side of the input tray with the
short edge forward and the glossy side down. Slide the stack of photo paper
forward until it stops.
If the photo paper you are using has perforated tabs, load the photo paper so that
the tabs are closest to you.
4. Slide the paper-length and paper-width guides inward against the stack of photo
paper until they stop.
Do not overload the input tray; make sure the stack of photo paper fits within the
input tray and is no higher than the top of the paper-width guide.
User Guide 37
Chapter 5
Load originals and load paper
5. Replace the output tray.
To load 10 x 15 cm (4 x 6 inch) photo paper in the optional rear tray
➔
The HP Auto Two-sided Print Accessory with Small Paper Tray and the Hagaki
Tray with Auto Two-sided Print Accessory are available for this product. For
information on loading paper in either of these accessories, read and follow the
instructions that came with the accessory.
Load postcards or Hagaki cards
You can load postcards or Hagaki cards into the main input tray of your HP All-in-One,
or into an optional rear input tray. (This accessory is the HP Auto Two-sided Print
Accessory with Small Paper Tray. In Japan, it is called the Hagaki Tray with Auto Twosided Print Accessory.)
For the best results, set the paper type and size before printing or copying. For more
information, see the onscreen HP Image Zone Help.
To load postcards or Hagaki cards in the main input tray
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert the stack of cards into the far-right side of the input tray with the short edge
forward and the print side down. Slide the stack of cards forward until it stops.
4. Slide the paper-length and paper-width guides inward against the stack of cards
until they stop.
Do not overload the input tray; make sure the stack of cards fits within the input
tray and is no higher than the top of the paper-width guide.
5. Replace the output tray.
To load postcards or Hagaki cards in the optional rear tray
➔
The HP Auto Two-sided Print Accessory with Small Paper Tray and the Hagaki
Tray with Auto Two-sided Print Accessory are available for this product. For
38 HP Officejet 7200 All-in-One series
information on loading paper in either of these accessories, read and follow the
instructions that came with the accessory.
Load envelopes
You can load one or more envelopes into the input tray of your HP All-in-One. Do not
use shiny or embossed envelopes or envelopes that have clasps or windows.
Note For specific details on how to format text for printing on envelopes,
consult the help files in your word processing software. For best results,
consider using a label for the return address on envelopes.
To load envelopes
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert one or more envelopes into the far-right side of the input tray with the
envelope flaps up and to the left. Slide the stack of envelopes forward until it stops.
4. Slide the paper-length and paper-width guides inward against the stack of
envelopes until they stop.
Do not overload the input tray; make sure the stack of envelopes fits within the
input tray and is no higher than the top of the paper-width guide.
Load originals and load paper
Tip For more help on loading envelopes, refer to the diagram engraved
in the base of the input tray.
5. Replace the output tray.
Load other types of paper
The following table provides guidelines for loading certain types of paper. For best
results, adjust the paper settings each time you change paper sizes or paper types.
For information on changing paper settings, see the onscreen HP Image Zone Help.
Note Not all paper sizes and paper types are available with all the functions
on the HP All-in-One. Some paper sizes and paper types can only be used if
you are starting a print job from the Print dialog box in a software application.
They are not available for copying, faxing, or printing photos from a memory
card or digital camera. Papers that are only available for printing from a
software application are indicated as such.
User Guide 39
Chapter 5
Paper Tips
HP papers ● HP Premium Paper: Locate the gray arrow on the nonprinting side
of the paper, and then slide the paper into the input tray with the
arrow side facing up.
● HP Premium Inkjet Transparency Film: Insert the film so that the
white transparency strip (with arrows and the HP logo) is on top
and is going into the input tray first.
Load originals and load paper
Labels
(for printing from a
software application
only)
Continuous banner
paper
(for printing from a
software application
only)
Note The HP All-in-One might not automatically detect
transparency film if it is loaded incorrectly, or if you use
transparency film other than HP transparency film. For best
results, set the paper type to transparency film before printing or
copying onto transparency film.
● HP Iron-On Transfers: Flatten the transfer sheet completely before
using it; do not load curled sheets. (To prevent curling, keep
transfer sheets sealed in the original package until you are ready
to use them.) Locate the blue stripe on the nonprinting side of the
transfer paper and then manually feed one sheet at a time into the
input tray with the blue stripe facing up.
● HP Greeting Cards, HP Photo Greeting Cards, or HP Textured
Greeting Cards: Insert a small stack of HP greeting card paper into
the input tray with the print side down; slide the stack of cards
forward until it stops.
Always use letter or A4 label sheets designed for use with HP inkjet
devices (such as Avery inkjet labels), and make sure that the labels are
no more than two years old. Labels on older sheets might peel off
when the paper is pulled through the HP All-in-One, causing paper jams.
1. Fan the stack of labels to make sure none of the pages are
sticking together.
2. Place a stack of label sheets on top of full-size plain paper in the
input tray, label side down. Do not insert labels one sheet at a time.
Continuous banner paper is also known as computer or z-fold paper.
1. Remove the output tray.
2. Remove all paper from the input tray.
Note Leave the output tray off of the HP All-in-One while the
banner prints to prevent the continuous banner paper from tearing.
3. Verify that the stack of banner paper contains at least five pages in
the stack.
Note If you use non-HP banner paper, make sure you use 20-lb.
paper.
4. Carefully tear off the perforated edge strips from both sides of the
paper stack, if any, and unfold and refold the paper to make sure
the pages do not stick together.
40 HP Officejet 7200 All-in-One series
(continued)
Paper Tips
5. Slide the paper into the input tray so that the unattached edge is at
the top of the stack.
6. Insert the first edge into the input tray until it stops, as shown below.
Avoid paper jams
To help avoid paper jams, follow these guidelines:
● Prevent curled or wrinkled paper by storing all unused paper flat in a resealable
bag.
● Remove printed papers from the output tray frequently.
● Ensure that paper loaded in the input tray lies flat and the edges are not bent or
torn.
● Do not combine different paper types and paper sizes in the input tray; the entire
stack of paper in the input tray must be the same size and type.
● Adjust the paper guides in the input tray to fit snugly against all paper. Make sure
the paper guides do not bend the paper in the input tray.
● Do not force paper too far forward in the input tray.
● Use paper types that are recommended for your HP All-in-One. For more
information, see Choose papers for printing and copying.
● Do not leave originals on the glass. If you load an original in the automatic
document feeder while there is already an original on the glass, the original can
jam in the automatic document feeder.
For more information about clearing paper jams, see Paper troubleshooting.
Load originals and load paper
User Guide 41
6
Use a memory card or PictBridge camera
The HP All-in-One can read the memory cards used in most digital cameras so you
can print, store, and manage your photos. You can insert the memory card into the
HP All-in-One, or connect your camera directly, letting the HP All-in-One read the
contents of the memory card while it is still in the camera.
This chapter contains information on using memory cards or a PictBridge camera with
your HP All-in-One. Read this section for information on transferring photos to your
computer, setting photo print options, printing photos, and editing photos.
The memory card slots and camera port
If your digital camera uses a memory card to store photos, you can insert the memory
card in your HP All-in-One to print or save your photos.
You can print a proof sheet, which might be several pages long and shows thumbnail
views of photos stored on the memory card, and print photos from the memory card,
even if your HP All-in-One is not connected to a computer. You can also connect a
digital camera that supports PictBridge to the HP All-in-One through the camera port
Memory Card and PictBridge
and print directly from the camera.
Your HP All-in-One can read the following memory cards: CompactFlash (I, II),
Memory Sticks, MultiMediaCard (MMC), Secure Digital, SmartMedia, and xD-Picture
Card.
Your HP All-in-One features four slots for memory cards, shown in the following
illustration with the memory cards that correspond to each slot.
Note You can only use one memory card in your HP All-in-One at a time.
42 HP Officejet 7200 All-in-One series
The slots are configured as follows:
● Top left slot: CompactFlash (I, II)
● Top right slot: Secure Digital, MultiMediaCard (MMC)
● Bottom left slot: SmartMedia, xD-Picture Card (fits in top right of the slot)
● Bottom right slot: Memory Stick, Magic Gate Memory Stick, Memory Stick Duo
(with user-supplied adapter), Memory Stick Pro
● Camera port (below the memory card slots): compatible with any USB-equipped
digital camera that supports PictBridge. Look for the PictBridge icon (
Note The camera port only supports USB-equipped digital cameras that
support PictBridge. It does not support other types of USB devices. If you
attach a USB device that is not a compatible digital camera to the camera port,
an error message appears on the control panel display. If you have an older
HP-brand digital camera, try using the USB cable that came with the camera.
Plug it into the USB port on the back of the HP All-in-One and not into the
camera port near the memory card slots.
Tip By default, Windows XP will format a memory card of 8 MB or less and
64 MB or more with the FAT32 format. Digital cameras and other devices use
the FAT (FAT16 or FAT12) format and cannot operate with a FAT32 formatted
card. Either format your memory card in your camera or select FAT format to
format your memory card in a Windows XP PC.
).
Memory Card and PictBridge
Transfer digital images to your computer
After you take photos with your digital camera, you can print them immediately or
save them directly to your computer. To save them to your computer, you need to
User Guide 43
Chapter 6
Memory Card and PictBridge
remove the memory card from the camera and insert it in the appropriate memory
card slot on the HP All-in-One.
Note You can only use one memory card in your HP All-in-One at a time.
1. Insert the memory card into the appropriate slot on your HP All-in-One.
When the memory card is inserted correctly, the status light next to the memory
card slots begins to blink. Reading photos... appears on the control panel
display. The status light next to the memory card slots blinks green when the card
is being accessed.
If you insert a memory card incorrectly, the status light next to the memory card
slots blinks amber and the control panel display shows an error message such as
Card is in backwards or Card is not fully inserted.
Caution Never attempt to remove a memory card while it is being
accessed. Doing so can damage photo files on the card. You can safely
remove a card only when the status light next to the memory card slots is
not blinking.
2. If there are photo files on the memory card that have never been transferred
before, a dialog box on your computer asks whether you want to save the photo
files to your computer.
If the HP All-in-One is on a network, the Photo menu appears with Photo
Transfer selected. Press
to select Yes, and then press OK. The transfer
process is launched.
When the Transfer To menu appears, press
to select the computer where you
want to transfer the photos. Press OK. The HP Photo Transfer software dialog
box appears on your computer screen.
3. Click the option to save.
This saves all the new photo files from the memory card to your computer.
For Windows: by default, photo files are saved in month and year folders from
when you extracted the files from your camera. The folders are created under the
C:\Documents and Settings\username\My Documents\My Pictures folder in
Windows XP and Windows 2000.
For Macintosh: by default, photo files are saved to the computer at Hard Drive:
Documents:HP All-in-One Data:Photos folder (OS 9) or Hard
Drive:Users:User Name:Pictures:HP Photos folder (OS X).
Tip You can also use the control panel to transfer photo files to an
attached computer. In the Photo area, press Menu, and then press
to
select Transfer to computer, and then press OK. Follow the prompts on
the computer. In addition, the memory card appears as a drive on your
computer. You can move the photo files from the memory card to the
desktop.
When the HP All-in-One finishes reading the memory card, the status light next to
the memory card slots stops blinking and stays lit. The first photo on the memory
card appears on the control panel display.
To navigate through the photo files on the memory card, press
or to move
backward or forward through the photo files, one photo file at a time. Press and
hold
or to move rapidly backward or forward through the photo files.
44 HP Officejet 7200 All-in-One series
Print photos from a proof sheet
A proof sheet is a simple and convenient way to select photos and make prints
directly from a memory card without using a computer. A proof sheet, which might be
several pages long, shows thumbnail views of photos stored on the memory card. The
file name, index number, and date appear under each thumbnail. Proof sheets are
also a quick way to create a printed catalog of your photos.
There are three steps required to print photos from a proof sheet: print the proof
sheet, select the photos, and then scan the proof sheet. This section contains detailed
information on all three steps.
Print a proof sheet
The first step in using a proof sheet is to print it from the HP All-in-One.
1. Insert the memory card into the appropriate slot on your HP All-in-One.
2. In the Photo area, press Proof Sheet, and then press OK.
This displays the Proof Sheet menu, and then selects Print.
3. If there are more than 20 photos on the card, the Select Photos menu appears.
Press
– All
– Last 20
– Custom Range
4. If you choose Custom Range, you must enter the photo index numbers for the
first and last photos you want to print. When the First Photo prompt appears,
press
OK.
5.
When the Last Photo prompt appears, press
photo in the range appears, and then press OK.
Memory Card and PictBridge
Note Depending on how many photos are on the memory card, the time
it takes to print a proof sheet can vary greatly.
to scroll to the option you want to select, and then press OK.
until the number for the first photo in the range appears, and then press
Note If you enter the wrong number, press Cancel to cancel the process
and then start over.
until the number for the last
User Guide 45
Chapter 6
Complete the proof sheet
After you have printed a proof sheet, you can use it to select the photos you want to
print.
Memory Card and PictBridge
1. Select the photos to print by using a dark pen or pencil to fill in the circles located
under the thumbnail images on the proof sheet.
2. Select one layout style by filling in a circle in step 2 of the proof sheet.
Note If you need more control over print settings than the proof sheet
provides, you can print photos directly from the control panel. For more
information, see Print photos directly from a memory card.
3. Load the proof sheet face down on the right front corner of the glass. Make sure
the sides of the proof sheet touch the right and front edges. Close the lid.
46 HP Officejet 7200 All-in-One series
Continue to the Scan a proof sheet section.
Scan a proof sheet
The final step in using a proof sheet is to scan the completed sheet you have placed
on the glass.
Tip Make sure the glass of the HP All-in-One is completely clean or the proof
sheet might not scan properly. For more information, see Clean the glass.
1. Load the proof sheet face down on the right front corner of the glass. Make sure
the sides of the proof sheet touch the right and front edges. Close the lid.
2. Make sure you have photo paper loaded in the input tray. Make sure the same
memory card you used to print the proof sheet is still in the slot when you scan
that proof sheet.
3.
In the Photo area, press Proof Sheet, and then press
4. Press OK.
The HP All-in-One scans the proof sheet and prints the selected photos.
Set photo print options
From the control panel, you can control how your HP All-in-One prints photos,
including paper type and size, layout, and more.
This section contains information on the following topics: setting photo print options,
changing print options, and setting new photo print option defaults.
You access and set photo print options from the Photo menu available through the
control panel.
You can also use the HP Image Zone software to set photo print options. For more
information, see the HP Image Zone Help.
Memory Card and PictBridge
to select Scan.
User Guide 47
Chapter 6
Use the Photo menu to set photo print options
The Photo menu gives you access to a variety of settings that affect the way photos
print, by selecting options for number of copies, paper types, and more. The default
measurements and sizes vary according to country/region.
1. Insert a memory card into the appropriate slot on your HP All-in-One.
2. In the Photo area, press Menu.
The Photo menu appears.
3. Press Menu repeatedly until the setting you want to change appears on the
control panel display. When the option appears, press OK.
Memory Card and PictBridge
Setting
Description
Select Photos Lets you select the photo files you want to print. All
selects all photos on the memory card, and Custom
allows you to manually select each photo file you want
to print.
Number of Copies Lets you set the number of copies to be printed.
Image Size Lets you set the size at which you want the image
printed. Most choices are self-explanatory, but two
require some explanation: Fill Entire Page and Fit to
Page.
– The Fill Entire Page setting scales the image to
cover all of the output paper without any white
border area. Some cropping might occur.
– Fit to Page scales the image to cover as much of
the page as possible while keeping the original
aspect ratio without cropping. The image is
centered on the page and is surrounded by a
white border.
Tray Select Lets you select the input tray (front or rear) that the
HP All-in-One should use. This setting is only available
if a rear tray is detected when you turn on the HP All-inOne.
Photo Paper Size Lets you select the paper size for the current print job.
The Automatic setting defaults to a large (letter or A4)
and small 10 x 15 cm (4 x 6 inch) paper size that
varies by country/region. When Paper Size and Paper
Type are both set to Automatic, the HP All-in-One
selects the best print options for the current print job.
The other Paper Size settings let you override the
automatic settings.
Photo Paper Type Lets you select the paper type for the current print job.
The Automatic setting lets the HP All-in-One detect
and set the paper type automatically. When Paper
Size and Paper Type are both set to Automatic, the
48 HP Officejet 7200 All-in-One series
Setting Description
HP All-in-One selects the best options for the current
print job. The other Paper Type settings let you
override the automatic settings.
Layout Style Lets you select one of three layout styles for the
current print job.
The Paper Saver layout fits as many photos on the
paper as possible, rotating and cropping photos if
necessary.
The Album layouts keep the orientation of the original
photos. Album refers to the orientation of the page,
not the photos themselves. Some cropping might occur.
Smart Focus Lets you enable or disable automatic digital
sharpening of photos. Smart Focus affects only
printed photos. It does not change the actual image file
on the memory card. Smart Focus is enabled by
default.
Digital Flash Lets you make dark photos appear lighter. Digital
Flash affects only printed photos. It does not change
the appearance of the actual image file on the memory
card. Digital Flash is turned off by default.
Set New Defaults Lets you save the current photo print options settings
as the new defaults.
Memory Card and PictBridge
Change photo print options
You change each photo print option setting in the same way.
1. In the Photo area, press Menu repeatedly until the photo print option you want to
change appears.
2. Make the change to the setting, and then press OK.
For information on setting default photo print options, see Set new photo print options
defaults.
Set new photo print options defaults
You can change the photo print options defaults from the control panel.
1. In the Photo area, press Menu repeatedly until the photo print option you want to
change appears.
2. Make changes to any options as needed. When you have finished changing an
option, press OK.
The Photo menu reappears when you confirm a new setting for any option.
3. In the Photo area, press Menu until Set New Default appears, and then press OK.
4.
Press
All the current settings become the new defaults.
User Guide 49
to select Yes, and then press OK.
Chapter 6
Print photos directly from a memory card
You can insert a memory card in your HP All-in-One and use the control panel to print
photos. For information on printing photos on your HP All-in-One from a PictBridgecompatible camera, see Print photos from a PictBridge-compatible digital camera.
This section contains information on the following topics: printing individual photos,
creating borderless photos, and deselecting photos.
Note When printing photos, you should select options for the correct paper
type and photo enhancement. For more information, see Set photo print
options. You might also want to use the photo print cartridge for superior print
quality. For more information, see Use a photo print cartridge.
You can do more than print your photos if you use the HP Image Zone software. This
software lets you use photos for iron-on transfers, posters, banners, stickers, and
other creative projects. For more information, see the onscreen HP Image Zone Help.
Print individual photos
You can print photos directly from the control panel without using a proof sheet.
1. Insert the memory card into the appropriate slot on your HP All-in-One.
The status light next to the memory card slots lights up.
Memory Card and PictBridge
2. Load photo paper in the input tray. Make sure you load the correct size of paper
for the photo size you want to print.
3.
Press
memory card. Press and hold
4. When the file name of the photo you want to print appears on the control panel
display, press OK. A check mark appears next to the selected file name.
5. In the Photo area, press Menu to display the Photo menu, and then modify the
photo print options as desired. The print option settings revert back to the default
settings after the print job is completed.
6. In the Photo area, press Print Photos to print the selected photos.
or to move backward or forward through the file names on the
or to move rapidly through the file names.
Create borderless prints
An exceptional feature of your HP All-in-One is its ability to turn photo files on a
memory card into professional, borderless prints.
1. Insert the memory card into the appropriate slot on your HP All-in-One.
The status light next to the memory card slots lights up.
2.
Press
memory card. Press and hold
3. When the file name of the photo you want to print appears on the control panel
display, press OK. A check mark appears next to the selected file name.
4. Load photo paper face down in the back right corner of the input tray and adjust
the paper guides.
5. In the Photo area, press Print Photos to print the selected photo files as
borderless prints.
50 HP Officejet 7200 All-in-One series
or to move backward or forward through the file names on the
or to move rapidly through the file names.
Tip If the photo paper you are using has perforated tabs, load the photo
paper so that the tabs are closest to you.
Deselect photos
You can deselect photo files from the control panel.
➔
Do one of the following:
– Press OK to deselect the currently selected photo file shown in the display.
– Press Cancel to deselect all photo files and return to the idle screen.
Print photos from a PictBridge-compatible digital camera
The HP All-in-One supports the PictBridge standard, which lets you connect any
PictBridge-compatible camera to the camera port and print JPEG photo files
contained on the memory card in the camera.
Note Your HP All-in-One only supports JPEG file formats when printing from
the PictBridge port. For more information about changing the file format on
your PictBridge-compatible digital camera, see the documentation that came
with your camera.
1. Make sure the HP All-in-One is turned on and that the initialization process is
finished.
2. Connect your PictBridge-compatible digital camera to the camera port on the
front of your HP All-in-One using the USB cable supplied with your camera.
3. Turn on your camera and make sure it is in PictBridge mode.
Note When the camera is connected correctly, the status light next to the
memory card slots is illuminated. The status light blinks green when you are
printing from the camera.
For more information about printing from a PictBridge-compatible digital
camera, see the documentation that came with your camera.
If the camera is not PictBridge-compliant or is not in PictBridge mode, the
status light blinks amber and an error message appears on your computer
monitor (if you have the HP All-in-One software installed). Disconnect the
camera, correct the problem on the camera and reconnect. For more
information about PictBridge camera port troubleshooting, see the onscreen
Troubleshooting Help that came with your HP Image Zone software.
Memory Card and PictBridge
After you successfully connect your PictBridge-compliant camera to the HP All-inOne, you can print your photos. Make sure the size of the paper loaded in the HP Allin-One matches the setting on your camera. If the paper size setting on your camera
is set to the default, the HP All-in-One uses the paper that is currently loaded in the
input tray. For more information about printing from a PictBridge-compatible digital
camera, see the documentation that came with your camera.
Tip If your digital camera is an HP model that does not support PictBridge,
you can still print directly to the HP All-in-One. Connect the camera to the USB
port on the back of the HP All-in-One instead of to the camera port. This works
with HP digital cameras only.
User Guide 51
Chapter 6
Print the current photo
You can use the Print Photos button to print the photo file currently shown on the
control panel display.
1. Insert the memory card into the appropriate slot on your HP All-in-One.
2. Navigate to a photo you want to print.
3. In the Photo area, press Print Photos to print the photo file using the current
settings.
Note If your HP All-in-One is connected to a Macintosh computer, an error
message might display on your computer screen when you remove a memory
card from the HP All-in-One. You can ignore this error. Click OK to close the
error message window.
Print a DPOF file
The Digital Print Order Format (DPOF) is an industry-standard file that can be created
by some digital cameras. Camera-selected photos are photos you marked for printing
with your digital camera. When you select photos with your camera, the camera
creates a DPOF file that identifies which photos have been tagged for printing. Your
HP All-in-One can read the DPOF file from the memory card so you do not have to
reselect the photo files to print.
Memory Card and PictBridge
Note Not all digital cameras allow you to tag your photos for printing. See
your digital camera documentation to see if it supports DPOF. Your HP All-inOne supports DPOF file format 1.1.
When you print camera-selected photos, the HP All-in-One print settings do not apply;
the settings in the DPOF file for photo layout and number of copies override those of
your HP All-in-One.
The DPOF file is stored by the digital camera on a memory card and specifies the
following information:
● Which photos to print
● The quantity of each photo to print
● Rotation applied to a photo
● Cropping applied to a photo
● Index printing (thumbnails of selected photos)
To print camera-selected photos
1. Insert the memory card into the appropriate slot on your HP All-in-One. If there
are DPOF-tagged photos, the Print DPOF? prompt appears on the control panel
display.
2. Do one of the following:
– Press OK to print all DPOF-tagged photo files on the memory card. This
selects Yes and prints the photos using the DPOF settings.
–
Press
and then press OK. This selects No and bypasses DPOF printing.
52 HP Officejet 7200 All-in-One series
7
Use the copy features
The HP All-in-One allows you to produce high-quality color and black-and-white
copies on a variety of paper types, including transparencies. You can enlarge or
reduce the size of an original to fit a specific paper size, adjust the darkness and color
intensity of the copy, and use special features to make high-quality copies of photos,
including 10 x 15 cm (4 x 6 inch) borderless copies.
This chapter provides instructions for increasing copy speed, enhancing copy quality,
setting the number of copies to print, guidelines for choosing the best paper type and
size for your job, making posters, and making iron-on transfers.
Tip For the best copy performance on standard copy projects, set the paper
size to Letter or A4, the paper type to Plain Paper, and the copy quality to Fast.
For more information on how to set the paper size, see Set the copy paper size.
For information on how to set the paper type, see Set the copy paper type.
For information on setting the copy quality, see Increase copy speed or quality.
You can learn how to perform photo copy projects, such as making borderless copies
of photos, enlarging and reducing the copies of photos to suit your preference, making
multiple copies of photos on a page, and making quality enhancements to copies of
faded photos.
Make a borderless copy of a photo.
Use the copy features
Copy a photo onto a full-size page.
Copy a photo several times on one page.
Enhance light areas of your copy.
Set the copy paper size
You can set the paper size on your HP All-in-One. The paper size you select should
match what is loaded in your input tray. The default paper size setting for copying is
Automatic, which causes the HP All-in-One to detect the size of paper in the input tray.
To set the paper size from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Copy Paper Size appears.
4.
Press
5. Press Start Copy Black or Start Copy Color.
User Guide 53
to select the appropriate paper size, and then press OK.
Chapter 7
Refer to the following table to determine which paper size to choose based on the
paper loaded in the input tray.
Paper type
Copier, multi-purpose, or plain papers Letter or A4
Inkjet papers Letter or A4
Iron-on transfers Letter or A4
Letterhead Letter or A4
Photo papers 10 x 15 cm or 10 x 15 cm Borderless
Hagaki cards Hagaki or Hagaki Borderless (Japan
Transparency films Letter or A4
Set the copy paper type
You can set the paper type on your HP All-in-One. The default paper type setting for
copying is Automatic, which causes the HP All-in-One to detect the type of paper in
the input tray.
If you copy onto special papers, or if you experience poor print quality by using the
Automatic setting, you can set the paper type manually from the Copy menu.
Use the copy features
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Copy Paper Type appears.
4.
Press
5. Press Start Copy Black or Start Copy Color.
Refer to the following table to determine which paper type setting to choose based on
the paper loaded in the input tray.
to select a paper type setting, and then press OK.
Suggested paper size settings
13 x 18 cm or 13 x 18 cm Borderless
4 x 6 inches or 4 x 6 Borderless
5 x 7 inches or 5 x 7 Borderless
Letter or Letter Borderless
A4 or A4 Borderless
L-size or L-size Borderless (Japan only)
only)
Paper type
Copier paper or letterhead Plain Paper
HP Bright White Paper Plain Paper
54 HP Officejet 7200 All-in-One series
Control panel setting
(continued)
Paper type Control panel setting
HP Premium Plus Photo Paper, Glossy Premium Photo
HP Premium Plus Photo Paper, Matte Premium Photo
HP Premium Plus 4 x 6 inch Photo Paper Premium Photo
HP Photo Paper Photo Paper
HP Everyday Photo Paper Everyday Photo
HP Everyday Photo Paper, Semi Gloss Everyday Matte
Other photo paper Other Photo
HP Iron-On Transfer (for color fabrics) Iron-On
HP Iron-On Transfer (for light or white fabrics) Iron-On Mirrored
HP Premium Paper Premium Inkjet
Other inkjet paper Premium Inkjet
HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy
HP Professional Brochure & Flyer Paper (Matte) Brochure Matte
HP Premium or Premium Plus Inkjet
Transparency Film
Other transparency film Transparency
Plain Hagaki (Japan only) Plain Paper
Glossy Hagaki (Japan only) Premium Photo
L (Japan only) Premium Photo
Increase copy speed or quality
The HP All-in-One provides three options that affect copy speed and quality.
● Best produces the highest quality for all paper and eliminates the banding
(striping) effect that sometimes occurs in solid areas. Best copies more slowly
than the other quality settings.
● Normal delivers high-quality output and is the recommended setting for most of
your copying. Normal copies faster than Best.
● Fast copies faster than the Normal setting. The text is comparable to the quality
of the Normal setting, but the graphics might be lower quality. The Fast setting
uses less ink and extends the life of your print cartridges.
To change the copy quality from the control panel
1. Make sure you have paper loaded in the input tray.
Transparency
Use the copy features
User Guide 55
Chapter 7
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Quality to select Best, Normal, or Fast.
4. Press Start Copy Black or Start Copy Color.
Select an input tray for copying
If you have an HP two-sided printing accessory installed, you can specify which input
tray to use for making copies:
● You can load all types of supported paper types and sizes, such as photo paper
or transparencies, in the main input tray.
● You can load small paper such as photo paper or Hagaki cards in the optional
HP Auto Two-sided Print Accessory with Small Paper Tray or Hagaki Tray with
Auto Two-sided Print Accessory.
For example, you could load the optional tray with 10 x 15 cm (4 x 6 inch) photo paper
and the input tray with full-size paper. Using the optional input tray saves time
because you don't have to remove and reload paper each time you make copies on
different sizes and types of paper.
Note For information on loading paper in an accessory, read and follow the
instructions that came with the accessory.
To select an input tray from the control panel
1. Load paper in the input tray from which you want to make copies.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Tray Select appears.
The Tray Select menu item will appear if an optional paper tray is attached to the
HP All-in-One.
4.
Use the copy features
Press
This chooses the input tray and then displays the Copy menu.
5. Make any needed changes to the settings in the Copy menu.
6. Press Start Copy Black or Start Copy Color.
to select the input tray, and then press OK.
Make multiple copies of the same original
You can set the number of copies that you want to print by using the Number of
Copies option in the Copy menu.
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Number of Copies appears.
56 HP Officejet 7200 All-in-One series
4.
Press
and then press OK.
(The maximum number of copies varies by model.)
5. Press Start Copy Black or Start Copy Color.
In the following example, the HP All-in-One makes three copies of the original 10
x 15 cm (4 x 6 inch) photo.
or use the keypad to enter the number of copies, up to the maximum,
Tip If you hold down either of the arrow buttons, the number of copies
changes by increments of five to make it easier to set a large number of
copies.
Copy a two-page black-and-white document
You can use the HP All-in-One to copy a single- or multiple-page document in color or
black and white. In this example, the HP All-in-One is used to copy a two-page blackand-white original.
Use the copy features
To copy a two-page document from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your originals face up in the document feeder tray.
Place the pages so that the top of the document is inserted first.
3. Press Start Copy Black.
Make two-sided copies
You can make two-sided copies from single-sided or double-sided letter- or A4-sized
originals.
Note You can make two-sided copies only if your HP All-in-One has an
HP two-sided printing accessory. The HP two-sided printing accessory is
standard equipment with some models or can be purchased separately.
To make two-sided copies from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your letter- or A4-sized originals face up in the document feeder tray.
Place the pages so that the top of the document is inserted first.
User Guide 57
Chapter 7
Note You cannot make two-sided copies from legal-sized originals.
3. In the Copy area, press Menu until Two-Sided Copy appears.
4.
Choose one of the following by pressing
press OK.
– 1 > 1: this option produces a standard single-sided copy from a single-sided
original.
– 1 > 2: this option takes two single-sided originals and produces a two-sided
copy.
– 2 > 1: this option produces single-sided copies of a two-sided original.
– 2 > 2: this option produces a two-sided copy from a two-sided original.
5. Press Start Copy Black or Start Copy Color.
Note Do not take the paper out of the tray until both sides of the copy are
complete.
to select the desired setting, and then
Make a borderless copy of a photo
You can use the Fill Entire Page setting to create a borderless copy of a photo. In
order to achieve a borderless print without changing the proportions of the original, the
HP All-in-One might crop some of the image around the margins. In most cases, this
cropping will not be noticeable.
For the best quality when copying a photo, load photo paper in the input tray and
change your copy settings for the correct paper type and photo enhancement. You
might also want to use the photo print cartridge for superior print quality. With the tricolor and photo print cartridges installed, you have a six-ink system. See Use a photo
print cartridge for more information.
Note In order to make a borderless copy, you must have photo paper (or
other specialty paper) loaded. If the HP All-in-One detects plain paper in the
input tray, it will not make a borderless copy. Instead, your copy will have
borders.
Use the copy features
58 HP Officejet 7200 All-in-One series
1. Load 10 x 15 cm (4 x 6 inch) photo paper in the input tray.
Note If your HP All-in-One has more than one input tray, you might need
to select the correct input tray. See Select an input tray for copying for
more information.
2. Load your original photo face down on the right front corner of the glass.
Position the photo on the glass so the long edge of the photo is along the front
edge of the glass.
3. Press Reduce/Enlarge.
The Reduce/Enlarge menu appears.
4.
Press
5. Press Start Copy Color.
The HP All-in-One makes a 10 x 15 cm (4 x 6 inch) borderless copy of your
original photo, as shown below.
until Fill Entire Page appears, and then press OK.
Tip If the output is not borderless, then set the paper size to the
appropriate Borderless menu selection, set the paper type to Photo
Paper, set the Photo enhancement, and then try again.
For more information on setting the paper size, see Set the copy paper size.
For information on setting the paper type, see Set the copy paper type.
For information on setting the Photo enhancement, see Enhance light
areas of your copy.
Copy a photo onto a full-size page
You can use the Fill Entire Page setting to enlarge or reduce your original to fill the
printable area of the paper size loaded in the input tray. In this example, Fill Entire
Page is used to enlarge a 10 x 15 cm (4 x 6 inch) photo to create a full-size
borderless copy. When copying a photo, you might want to use the photo print
cartridge for superior print quality. With the tri-color and photo print cartridges
installed, you have a six-ink system. See Use a photo print cartridge for more
information.
Note In order to achieve a borderless print without changing the proportions
of the original, the HP All-in-One might crop some of the image around the
margins. In most cases, this cropping will not be noticeable.
Use the copy features
Note In order to make a borderless copy, you must have photo paper (or
other specialty paper) loaded. If the HP All-in-One detects plain paper in the
input tray, it will not make a borderless copy. Instead, your copy will have
borders.
Note This feature will not work correctly if the glass and lid backing are not
clean. For more information, see Clean the HP All-in-One.
1. Load letter or A4 photo paper in the input tray.
If your HP All-in-One has more than one input tray, you might need to select the
correct input tray. See Select an input tray for copying for more information.
2. Load your original photo face down on the right front corner of the glass.
Position the photo on the glass so the long edge of the photo is along the front
edge of the glass.
3. In the Copy area, press Reduce/Enlarge until Fill Entire Page appears.
4. Press Start Copy Color.
User Guide 59
Chapter 7
Tip If the output is not borderless, then set the paper size to Letter
Borderless or A4 Borderless, set the paper type to Photo Paper, set the
Photo enhancement, and then try again.
For more information on setting the paper size, see Set the copy paper size.
For information on setting the paper type, see Set the copy paper type.
For information on setting the Photo enhancement, see Enhance light
areas of your copy.
Copy a photo several times on one page
You can print multiple copies of an original on one page by selecting an image size
from the Reduce/Enlarge menu.
After you select one of the available sizes, you might be prompted whether you want
to print multiple copies of the photo to fill the paper you have loaded in the input tray.
Use the copy features
To copy a photo several times on one page from the control panel
1. Make sure you have paper loaded in the input tray.
Tip For the best quality when copying a photo, load photo paper in the
input tray.
2. Load your original photo face down on the right front corner of the glass.
Position the photo on the glass so the long edge of the photo is along the front
edge of the glass.
3. In the Copy area, press Reduce/Enlarge until Image Sizes appears.
4.
Press
Depending on the image size you select, the Many on Page prompt might
appear to determine whether you want to print multiple copies of the photo to fill
the paper in the input tray, or just one copy.
Some larger sizes do not prompt you for a number of images. In this case, only
one image is copied to the page.
5.
If the Many on Page prompt appears, press
press OK.
6. Press Start Copy Color.
to select the size in which you want to copy the photo, and then press OK.
to select Yes or No, and then
60 HP Officejet 7200 All-in-One series
Resize an original to fit onto letter or A4 paper
If the image or text on your original fills the entire sheet with no margins, use Fit to
Page or Full Page 91% to reduce your original and prevent unwanted cropping of the
text or images at the edges of the sheet.
Tip You can also enlarge a small photo to fit within the printable area of a full-
size page. In order to do this without changing the proportions of the original or
cropping the edges, the HP All-in-One might leave an uneven amount of white
space around the edges of the paper.
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
Note If you are using the Fit to Page setting, you must load your original
on the glass.
3. In the Copy area, press Reduce/Enlarge.
4.
Choose one of the following by pressing
press OK.
– Full Page 91%: use this setting if you have loaded your original in the
document feeder tray.
– Fit to Page: use this setting if you have loaded your original face down on
the right front corner of the glass.
5. Press Start Copy Black or Start Copy Color.
to select the desired setting, and then
Use the copy features
Resize an original using custom settings
You can use your own custom settings to reduce or enlarge a copy of an original.
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Reduce/Enlarge until Custom 100% appears, and then
press OK.
4.
Press
copy, and then press OK.
(The minimum and maximum percentage to resize a copy varies by model.)
User Guide 61
or , or use the keypad to enter a percentage to reduce or enlarge the
Chapter 7
Tip If you hold down either of the arrow buttons, the reduce/enlarge
percentage changes by increments of five.
5. Press Start Copy Black or Start Copy Color.
Copy a legal-size document onto letter paper
You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to
a size that fits onto letter paper.
Note The percentage in the example, Legal > Ltr 72%, might not match the
percentage that appears in the control panel display.
To copy a legal-size document onto letter paper from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your original face up in the document feeder tray.
Place the page in the document feeder tray so that the top of the document is
inserted first.
3. In the Copy area, press Reduce/Enlarge until Legal > Ltr 72% appears.
4. Press Start Copy Black or Start Copy Color.
The HP All-in-One reduces the size of your original to fit within the printable area
of the letter paper, as shown below.
Copy a faded original
Use the copy features
62 HP Officejet 7200 All-in-One series
You can use the Lighter/Darker option to adjust the lightness and darkness of the
copies you make. You can also adjust the color intensity to make colors on your copy
more vivid or more subtle.
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Lighter/Darker appears.
4.
Press
5. In the Copy area, press Menu until Color Intensity appears.
6.
Press
to darken the copy, and then press OK.
Note You can also press to lighten the copy.
to make the image more vivid, and then press OK.
Note You can also press to make the image more pale.
7. Press Start Copy Black or Start Copy Color.
Copy a document that has been faxed several times
You can use the Enhancements feature to adjust the quality of text documents by
sharpening edges of black text or adjust photographs by enhancing light colors that
might otherwise appear white.
The Mixed enhancement is the default option. Use the Mixed enhancement to
sharpen edges of most originals.
To copy a blurred document from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu until Enhancements appears.
4.
Press
5. Press Start Copy Black or Start Copy Color.
to select the Text enhancement setting, and then press OK.
Tip If any of the following occur, turn off Text enhancement by selecting
Photo or None:
● Stray dots of color surround some text on your copies
● Large, black typefaces look splotchy (not smooth)
● Thin, colored objects or lines contain black sections
● Horizontal grainy or white bands appear in light- to medium-gray areas
Enhance light areas of your copy
You can use Photo enhancements to enhance light colors that might otherwise
appear white. You can also use Photo enhancements to eliminate or reduce any of
the following that might occur when copying with Text enhancements:
● Stray dots of color surround some text on your copies
● Large, black typefaces look splotchy (not smooth)
● Thin, colored objects or lines contain black sections
● Horizontal grainy or white bands appear in light- to medium-gray areas
To copy an overexposed photo from the control panel
1. Make sure you have paper loaded in the input tray.
User Guide 63
Use the copy features
Chapter 7
Tip For the best quality when copying a photo, load photo paper in the
input tray.
2. Load your original photo face down on the right front corner of the glass.
Position the photo on the glass so the long edge of the photo is along the front
edge of the glass.
3. In the Copy area, press Menu until Enhancements appears.
4.
Press
5. Press Start Copy Color.
to select the Photo enhancement setting, and then press OK.
Make a poster
You can use the Poster feature to create an enlarged copy of your original in sections
and assemble them into a poster.
1. Make sure you have paper loaded in the input tray.
Use the copy features
Tip If you are copying a photo into a poster, use full-size photo paper to
achieve the highest quality copy.
2. Load your original face down on the right front corner of the glass.
If you are copying a photo, position the photo on the glass so the long edge of the
photo is along the front edge of the glass.
3. In the Copy area, press Reduce/Enlarge until Poster appears, and then press OK.
4.
Press
The default poster size is two pages wide.
5. Press Start Copy Black or Start Copy Color.
After you select the poster width, the HP All-in-One adjusts the length
automatically to maintain the proportions of the original.
6. After the poster has printed, trim the edges of the sheets and tape the sheets
together.
to select a page width for the poster.
Tip If the original cannot be enlarged to the selected poster size because
it exceeds the maximum zoom percentage, an error message appears
that tells you to try a smaller width. Select a smaller poster size and make
the copy again.
64 HP Officejet 7200 All-in-One series
Prepare a color iron-on transfer
You can copy an image or text onto an iron-on transfer, then iron it onto a T-shirt,
pillow cover, place mat, or other piece of fabric.
Tip Practice applying an iron-on transfer on an old garment first.
1. Load the iron-on transfer paper in the input tray.
2. Load your original face down on the right front corner of the glass.
If you are copying a photo, position the photo on the glass so the long edge of the
photo is along the front edge of the glass.
3. In the Copy area, press Menu until Copy Paper Type appears.
4.
Press
– Select Iron-On as the paper type if you are using HP Iron-On Transfers for
– Select Iron-On Mirrored if you are using HP Iron-On Transfers for light or
5. Press Start Copy Black or Start Copy Color.
to select Iron-On or Iron-On Mirrored, and then press OK.
color fabrics. If you are using HP Iron-On Transfers for color fabrics the
image does not need to be reversed to appear properly on the fabric.
white fabrics. The HP All-in-One automatically copies a mirror image of your
original so that it will appear properly when you iron it onto light or white fabric.
Change default copy settings
When you change copy settings from the control panel, the settings apply only to the
current copy job. To apply copy settings to all future copy jobs, you can save the
settings as defaults.
When you change copy settings from the control panel or the HP Director, the
settings apply only to the current copy job. To apply copy settings to all future copy
jobs, you can save the settings as defaults.
1.
Use the copy features
User Guide 65
Chapter 7
Make sure you have paper loaded in the input tray.
2. Load your original face down on the right front corner of the glass or face up in
the document feeder tray.
If you use the document feeder tray, place the page so that the top of the
document is inserted first.
3. In the Copy area, press Menu and make any needed changes to the copy settings.
4. In the Copy area, press Menu until Set New Defaults appears.
5.
Press
6. Press OK to accept the settings as the new default settings.
7. Press Start Copy Black or Start Copy Color.
The settings you specify here are only saved on the HP All-in-One. They do not adjust
the settings in the software. You can save your most frequently used settings by using
the HP Image Zone software that came with your HP All-in-One. For more
information, see the onscreen HP Image Zone Help.
to select Yes.
Stop copying
➔
To stop copying, press Cancel on the control panel.
Use the copy features
66 HP Officejet 7200 All-in-One series
8
Use the scan features
Scanning is the process of converting text and pictures into an electronic format for
your computer. You can scan just about anything: photos, magazine articles, and text
documents as long as you are careful not to scratch the glass on your HP All-in-One.
Scanning to a memory card makes your scanned images even more portable.
You can use the scanning features of your HP All-in-One to do the following:
● Scan text from an article into your word processor and quote it in a report.
● Print business cards and brochures by scanning a logo and using it in your
publishing software.
● Send photos to friends and relatives by scanning your favorite prints and
including them in e-mail messages.
● Create a photographic inventory of your house or office.
● Archive treasured photos in an electronic scrapbook.
Note Scanning text (also known as optical character recognition or OCR) lets
you bring the content of magazine articles, books, and other printed matter into
your favorite word processor (and many other programs) as fully editable text.
Learning to do OCR right is important if you want to obtain the best results. Do
not expect scanned text documents to be letter-perfect the first time you use
your OCR software. Using OCR software is an art that takes time and practice
to master. For more information about scanning documents, especially
documents containing both text and graphics, see the documentation that
came with your OCR software.
To use the scan features, your HP All-in-One and computer must be connected and
turned on. The HP All-in-One software must also be installed and running on your
computer prior to scanning. To verify that the HP All-in-One software is running on a
Windows PC, look for the HP All-in-One icon in the system tray at the lower right side
of the screen, near the time. On a Macintosh, the HP All-in-One software is always
running.
Note If you close the Hewlett-Packard Digital Imaging Monitor icon in the
Windows system tray, it can cause your HP All-in-One to lose some of its scan
functionality and result in the No Connection error message. If this happens,
you can restore full functionality by restarting your computer or by starting the
HP Image Zone software.
For information about how to scan from the computer, and how to adjust, resize,
rotate, crop, and sharpen your scans, see the onscreen HP Image Zone Help that
came with your software.
This chapter contains information on scanning to an application, to an HP Instant
Share destination, and to a memory card. It also contains information about scanning
from the HP Director, and adjusting the preview image.
Scan to an application
You can scan originals placed on the glass directly from the control panel.
User Guide 67
Use the scan features
Chapter 8
Note The menus shown in this section might vary in content depending on
the operating system on your computer, and which applications you set up as
scan destinations in the HP Image Zone software.
Scan an original (USB-connected)
Follow these steps if your HP All-in-One is directly connected to a computer through a
USB cable.
1. Load the original face down on the right front corner of the glass.
2. In the Scan area, press Scan To.
The Scan To menu appears, listing destinations, including applications, for
anything you scan. The default destination is the one you selected the last time
you used this menu. The Scan To menu can be configured. You can designate
which applications and other destinations appear on the Scan To menu by using
the HP Image Zone software on your computer.
3.
To select an application to receive the scan, press
want displays on the control panel display, and then press Start Scan.
A preview image of the scan appears in the HP Scan window on the computer,
where you can make changes to the preview before the final scan. Changes
made to the preview image are not saved to the original image file.
For more information about editing a preview image, see the onscreen HP Image
Zone Help that came with your software.
4. Make any edits to the preview image in the HP Scan window. When you have
finished, click Accept.
The HP All-in-One sends the scan to the selected application. For example, if you
chose the HP Image Zone software, it automatically opens and displays the
image.
until the destination you
Scan an original (network-connected)
Follow these steps if your HP All-in-One is connected to one or more computers over
a network.
1. Load the original face down on the right front corner of the glass.
2. In the Scan area, press Scan To.
The Scan To menu appears, listing various options.
3.
Press
The Select Computer menu appears, listing computers connected to the HP Allin-One.
4.
To select the default computer, press OK. To select another computer, press
to highlight your selection and then press OK. To send the scan to an application
on your computer, choose your computer in the menu.
The Scan To menu appears, listing destinations, including applications, for
anything you scan. The default destination is whichever one you selected the last
Use the scan features
time you used this menu. You designate which destinations appear on the Scan
To menu by using the HP Image Zone software on your computer. For more
information, see the onscreen HP Image Zone Help that came with your software.
68 HP Officejet 7200 All-in-One series
to highlight Select Computer, and then press OK.
Note The Select Computer menu might list computers with a USB
connection in addition to those connected through the network.
5.
To select an application to receive the scan, press
OK or Start Scan.
If you chose the HP Image Zone software, a preview image of the scan appears
in the HP Scan window on the computer, where you can edit it.
6. Make any desired edits to the preview image in the HP Scan window. When you
finish, click Accept.
The HP All-in-One sends the scan to the selected application. For example, if you
chose the HP Image Zone software, it automatically opens and displays the
image.
to highlight it and then press
Send a scan to an HP Instant Share destination
HP Instant Share lets you share your photos with family and friends through e-mail
messages, online photo albums, and high-quality prints.
Note Not all countries/regions can order printed photos online.
This section contains information on sharing a scanned image from a USB-connected
device and a network-connected device.
Share a scanned image with friends and relatives (USB-connected device)
Share a scanned image by pressing Scan To on the control panel. To use the Scan
To button, place an image face down on the glass, select a destination to which you
want to send the image, and start the scan.
Note If you previously set up HP Instant Share on a network, you will not be
able to use HP Instant Share on a USB-connected device.
1. Load your original face down on the right front corner of the glass or (if you are
using the document feeder tray) in the document tray.
2. In the Scan area, press Scan To.
The Scan To menu appears on the control panel display.
3.
Use the
4. Press OK to select the destination and scan the image.
The image is scanned and uploaded to your computer.
For Windows users, the HP Image Zone software opens on your computer. The
HP Instant Share tab appears. A thumbnail of the scanned image appears in the
Selection Tray. For more information on the HP Image Zone software, see the
onscreen HP Image Zone Help that came with the software.
For Macintosh users, the HP Instant Share client application software opens on
your computer. A thumbnail of the scanned image appears in the HP Instant
Share window.
Follow the prompts on your computer for sharing the scan with others using
HP Instant Share.
User Guide 69
arrow to highlight HP Instant Share.
Note If you are using a version of the Macintosh OS earlier than OS X
v10.2 (including OS 9), the scanned image is uploaded to the HP Gallery
on your Macintosh. Click E-mail. Send the image as an e-mail attachment
by following the prompts on your computer screen.
Use the scan features
Chapter 8
Share a scanned image with friends and relatives (network-connected)
Share a scanned image by pressing Scan To on the control panel. To use the Scan
To button, place an image face down on the glass, select a destination to which you
want to send the image, and start the scan.
Before you can share a scanned image on a network-connected HP All-in-One, you
must first have the HP Image Zone software installed on your computer. For more
information on installing the HP Image Zone software on your computer, see the
Setup Guide that came with your HP All-in-One.
1. Load your original face down on the right front corner of the glass or (if you are
using the document feeder tray) in the document tray.
2. In the Scan area, press Scan To.
The Scan To menu appears on the control panel display.
3.
Press
The Select Computer menu appears on the control panel display.
4.
Press
press OK.
The Scan To Application menu appears.
5.
Press
6. The image is scanned and sent to the computer you selected.
to highlight Select Computer, and then press OK.
to highlight the computer to where you want to send the scan, and then
to highlight HP Instant Share, and then press OK.
Send a scan to a memory card
You can send a scanned image as a JPEG image to the memory card that is currently
inserted in one of the memory card slots on the HP All-in-One. This enables you to
use the memory card features to generate borderless prints and album pages from
the scanned image. It also enables you to access the scanned image from other
devices that support the memory card.
Send a scan to a memory card loaded in your HP All-in-One (USB-connected)
You can send the scanned image as a JPEG image to a memory card. This section
describes the process when your HP All-in-One is directly connected to your computer
through a USB cable. Make sure you have a memory card inserted in the HP All-inOne.
1. Load the original face down on the right front corner of the glass.
2. In the Scan area, press Scan To until Memory Card displays on the control
panel display.
3. Press OK.
The HP All-in-One scans the image and saves the file to the memory card in the
JPEG format.
Use the scan features
70 HP Officejet 7200 All-in-One series
Send a scan to a memory card loaded in your HP All-in-One (network-connected)
You can send a scanned image as a JPEG image to a memory card. This section
describes the process when your HP All-in-One is connected to a network.
1. Load the original face down on the right front corner of the glass.
2. In the Scan area, press Scan To until Memory Card displays on the control
panel display.
3. Press OK.
The HP All-in-One scans the image and saves the file to the memory card in the
JPEG format.
Stop scanning
➔
To stop scanning, press Cancel on the control panel, or in the HP Image Zone
software, click Cancel.
User Guide 71
Use the scan features
9
Print from your computer
Print from your computer
The HP All-in-One can be used with any software application that allows printing. The
instructions vary slightly depending on whether you are printing from a Windows PC
or a Macintosh. Make sure you follow the instructions for your operating system in this
chapter.
In addition to the printing capabilities described in this chapter, you can print special
print jobs such as borderless prints, newsletters, and banners; print images directly
from a memory card or from a digital camera that supports PictBridge; and use
scanned images in printing projects in the HP Image Zone.
● For more information on printing from a memory card or digital camera, see Use
a memory card or PictBridge camera.
● For more information on performing special print jobs or printing images in the
HP Image Zone, see the onscreen HP Image Zone Help.
Print from a software application
Most print settings are automatically handled by the software application you are
printing from or by HP ColorSmart technology. You need to change the settings
manually only when you change print quality, print on specific types of paper or
transparency film, or use special features.
To print from the software application you used to create your document
(Windows users)
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Select the HP All-in-One as the printer.
4. If you need to change settings, click the button that opens the Properties dialog
box.
Depending on your software application, this button might be called Preferences,
Properties, Options, Printer Setup, or Printer.
5. Select the appropriate options for your print job by using the features available in
the Paper/Quality, Finishing, Effects, Basics, and Color tabs.
Tip You can easily select the appropriate options for your print job by
choosing one of the predefined print tasks on the Printing Shortcuts tab.
Click a type of print task in the What do you want to do? list. The default
settings for that type of print task are set, and summarized on the Printing
Shortcuts tab. If necessary, you can adjust the settings here, or you can
make your changes on the other tabs in the Properties dialog box.
6. Click OK to close the Properties dialog box.
7. Click Print or OK to begin printing.
To print from the software application you used to create your document
(Macintosh users)
1. Make sure you have paper loaded in the input tray.
72 HP Officejet 7200 All-in-One series
2. Select the HP All-in-One in the Chooser (OS 9), Print Center (OS 10.2 or
earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.
3. From the File menu in your software application, choose Page Setup.
The Page Setup dialog box appears, allowing you to specify the paper size,
orientation, and scaling.
4. Specify the page attributes:
– Choose the paper size.
– Select the orientation.
– Enter the scaling percentage.
Note For OS 9, the Page Setup dialog box also includes options to print
a mirrored (or reversed) version of the image, and to adjust the page
margins for two-sided printing.
5. Click OK.
6. From the File menu in your software application, choose Print.
The Print dialog box appears. If you are using OS 9, the General panel opens. If
you are using OS X, the Copies & Pages panel opens.
7. Change the print settings for each option in the pop-up menu, as appropriate for
your project.
8. Click Print to begin printing.
Change the print settings
You can customize the print settings of the HP All-in-One to handle nearly any print
task.
Print from your computer
Windows users
Before you change print settings, you should decide if you want to change the settings
for the current print job only, or if you want to make the settings the defaults for all
future print jobs. How you display print settings depends on whether or not you want
to apply the change to all future print jobs or just to the current print job.
To change the print settings for all future jobs
1. In the HP Director, click Settings, point to Print Settings, and then click Print
Settings.
2. Make changes to the print settings, and click OK.
To change the print settings for the current job
1. On the File menu in your software application, click Print.
2. Make sure the HP All-in-One is the selected printer.
3. Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Preferences,
Properties, Options, Printer Setup, or Printer.
4. Make changes to the print settings, and click OK.
5. Click Print or OK in the Print dialog box to print the job.
User Guide 73
Chapter 9
Macintosh users
Use the Page Setup and Print dialog boxes to change the settings for your print job.
Which dialog box you use depends on which setting you want to change.
To change the paper size, orientation, or scaling percentage
1. Select the HP All-in-One in the Chooser (OS 9), Print Center (OS 10.2 or
earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.
Print from your computer
2. From the File menu in your software application, choose Page Setup.
3. Make changes to the paper size, orientation, and scaling percentage settings,
and click OK.
To change all other print settings
1. Select the HP All-in-One in the Chooser (OS 9), Print Center (OS 10.2 or
earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing.
2. From the File menu in your software application, choose Print.
3. Make changes to the print settings, and click Print to print the job.
Stop a print job
Although you can stop a print job from either the HP All-in-One or the computer, we
recommend you stop it from the HP All-in-One for best results.
To stop a print job from the HP All-in-One
➔
Press Cancel on the control panel. Look for the Print Cancelled message on the
control panel display. If the message does not appear, press Cancel again.
74 HP Officejet 7200 All-in-One series
10
Fax setup
After completing all steps in the Setup Guide, use the instructions in this chapter to
complete your fax setup. Please keep your Setup Guide for later use.
In this chapter, you will learn how to set up your HP All-in-One so that faxing works
successfully with equipment and services you might already have on the same phone
line as your HP All-in-One.
Tip You can also use the Fax Setup Wizard (Windows) or Setup Assistant
(Macintosh) to help you quickly set up some important fax settings such as the
answer mode and fax header information. You can access the Fax Setup
Wizard (Windows) or Setup Assistant (Macintosh) through the HP Image
Zone software. For information on accessing the HP Image Zone software,
see Use the HP Image Zone to do more with your HP All-in-One. After you run
the Fax Setup Wizard (Windows) or Setup Assistant (Macintosh), follow the
procedures in this chapter to complete your fax setup.
Before you begin setting up your HP All-in-One for faxing, determine which kind of
phone system your country/region uses. The instructions for setting up your HP All-inOne for faxing differ depending whether you have a serial or parallel phone system.
● If the connector type on your shared telephone equipment (modems, phones, and
answering machines) does not allow a physical connection to the "2-EXT" port on
your HP All-in-One and instead must be connected at the telephone wall jack,
you probably have a serial-type telephone system. Check the table below to
make sure that your country/region does not appear in this list. If you are unsure
which kind of telephone system you have (serial or parallel), check with your
telephone company. This type of phone system uses a 4-wire phone cord to
connect the HP All-in-One to the telephone wall jack.
● If your country/region is listed in the table, you probably have a parallel-type
telephone system. This type of phone system uses a 2-wire phone cord to
connect the HP All-in-One to the telephone wall jack.
Fax setup
User Guide 75
Chapter 10
Fax setup
Argentina Australia Brazil
Canada Chile China
Colombia Greece India
Indonesia Ireland Japan
Korea Latin America Malaysia
Mexico Philippines Poland
Portugal Russia Saudi Arabia
Singapore Spain Taiwan
Thailand USA Venezuela
Vietnam
Tip You can also check the end of the phone cord that came in the box with
your HP All-in-One. If the phone cord appears to have two wires, you have a 2wire phone cord. If the phone cord has four wires, you have a 4-wire phone
cord. The graphic below shows the differences between the phone cords.
Choose the right fax setup for your home or office
To fax successfully, you need to know what types of equipment and services (if any)
share the same phone line with your HP All-in-One. This is important because you
might need to connect some of your existing office equipment directly to your HP Allin-One, and you might also need to change some fax settings before you can fax
successfully.
To determine the best way to set up the HP All-in-One in your home or office, first
read through the questions in this section and record your answers. Next, refer to the
table in the following section and choose the recommended setup case based on your
answers.
Make sure to read and answer the following questions in the order they are presented.
1. Do you have a digital subscriber line (DSL) service through your telephone
company?
❑
Yes, I have DSL.
❑
No.
76 HP Officejet 7200 All-in-One series
If you answered Yes, proceed directly to Case B: Set up your HP All-in-One with
DSL. You do not need to continue answering questions.
If you answered No, please continue answering questions.
2. Do you have a private branch exchange (PBX) phone system or an integrated
services digital network (ISDN) system?
If you answered Yes, proceed directly to Case C: Set up your HP All-in-One with
a PBX phone system or an ISDN line. You do not need to continue answering
questions.
If you answered No, please continue answering questions.
3. Do you subscribe to a distinctive ring service through your telephone company
that provides multiple phone numbers with different ring patterns?
❑
Yes, I have distinctive ring.
❑
No.
If you answered Yes, proceed directly to Case D: Fax with a distinctive ring
service on the same line. You do not need to continue answering questions.
If you answered No, please continue answering questions.
Are you unsure if you have distinctive ring? Many phone companies offer a
distinctive ring feature that allows you to have several phone numbers on one
phone line.
When you subscribe to this service, each phone number will have a different ring
pattern. For example, you can have single, double, and triple rings for the
different numbers. You might assign one phone number with a single ring to your
voice calls, and another phone number with double rings to your fax calls. This
allows you to tell the difference between voice and fax calls when the phone rings.
4. Do you receive voice calls at the same phone number you will use for fax calls on
your HP All-in-One?
❑
Yes, I receive voice calls.
❑
No.
Please continue answering questions.
5. Do you have a computer modem on the same phone line as your HP All-in-One?
❑
Yes, I have a computer modem.
❑
No.
If you answer Yes to any of the following questions, you are using a computer
modem:
– Do you send and receive faxes directly to and from your computer software
programs through a dial-up connection?
– Do you send and receive e-mail messages on your computer through a dial-
up connection?
– Do you access the Internet from your computer through a dial-up connection?
Please continue answering questions.
Fax setup
User Guide 77
Chapter 10
6. Do you have an answering machine that answers voice calls at the same phone
number you will use for fax calls on your HP All-in-One?
❑
Yes, I have an answering machine.
❑
No.
Please continue answering questions.
7. Do you subscribe to a voice mail service through your telephone company at the
same phone number you will use for fax calls on your HP All-in-One?
❑
Yes, I have a voice mail service.
❑
No.
After you have completed answering the questions, proceed to the next section to
select your fax setup case.
Select your fax setup case
Now that you have answered all of the questions about the equipment and services
that share the phone line with your HP All-in-One, you are ready to choose the best
setup case for your home or office.
Fax setup
From the first column in the following table, choose the combination of equipment and
services applicable to your home or office setting. Then look up the appropriate setup
case in the second or third column based on your phone system. Step-by-step
instructions are included for each case later in this chapter.
If you have answered all of the questions in the previous section and have none of the
described equipment or services, choose "None" from the first column in the table.
Note If your home or office setup is not described in this chapter, set up the
HP All-in-One as you would a regular analog phone. Make sure you use the
phone cord supplied in the box to connect one end to your telephone wall jack
and the other end to the port labeled "1-LINE" on the back of your HP All-inOne. If you use another phone cord, you might experience problems sending
and receiving faxes.
Other equipment/services
sharing your fax line
None
(You answered No to all
questions.)
DSL service
(You answered Yes to question
1 only.)
PBX or ISDN system
You answered Yes to question
2 only.)
Recommended fax setup
for parallel-type phone
systems
Case A: Separate fax line (no
voice calls received)
Case B: Set up your HP Allin-One with DSL
Case C: Set up your HP Allin-One with a PBX phone
system or an ISDN line
Recommended fax setup
for serial-type phone
systems
Case A: Separate fax line
(no voice calls received)
Case B: Set up your HP Allin-One with DSL
Case C: Set up your HP Allin-One with a PBX phone
system or an ISDN line
78 HP Officejet 7200 All-in-One series
(continued)
Other equipment/services
sharing your fax line
Recommended fax setup
for parallel-type phone
systems
Recommended fax setup
for serial-type phone
systems
Distinctive ring service
(You answered Yes to question
3 only.)
Voice calls
(You answered Yes to question
4 only.)
Voice calls and voice mail
service
(You answered Yes to
questions 4 and 7 only.)
Computer modem
(You answered Yes to question
5 only.)
Voice calls and computer
modem
(You answered Yes to
questions 4 and 5 only.)
Voice calls and answering
machine
(You answered Yes to
questions 4 and 6 only.)
Case D: Fax with a distinctive
ring service on the same line
Case D: Fax with a
distinctive ring service on
the same line
Case E: Shared voice/fax line Case E: Shared voice/fax
line
Case F: Shared voice/fax line
with voice mail
Case G: Fax line shared with
Case F: Shared voice/fax
line with voice mail
Not applicable.
computer modem (no voice
calls received)
Case H: Shared voice/fax
Not applicable.
line with computer modem
Case I: Shared voice/fax line
Not applicable.
with answering machine
Fax setup
Voice calls, computer modem,
and answering machine
(You answered Yes to
Case J: Shared voice/fax line
with computer modem and
answering machine
Not applicable.
questions 4, 5, and 6 only.)
Voice calls, computer modem,
and voice mail service
(You answered Yes to
Case K: Shared voice/fax line
with computer modem and
voice mail
Not applicable.
questions 4, 5, and 7 only.)
User Guide 79
Chapter 10
Case A: Separate fax line (no voice calls received)
If you have a separate phone line on which you receive no voice calls, and you have
no other equipment connected on this phone line, set up your HP All-in-One as
described in this section.
Back view of the HP All-in-One
Fax setup
1 Telephone wall jack
2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One with a separate fax line
1. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
2. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
3. (Optional) Change the Rings to Answer setting to one ring or two rings.
For information on changing this setting, see Set the number of rings before
answering.
4. Run a fax test. For information, see Test your fax setup.
When the phone rings, your HP All-in-One will answer automatically after the number
of rings you set in the Rings to Answer setting. Then it will begin emitting fax
reception tones to the sending fax machine and receive the fax.
Case B: Set up your HP All-in-One with DSL
If you have a DSL service through your telephone company, use the instructions in
this section to connect a DSL filter between the telephone wall jack and your HP All-inOne. The DSL filter removes the digital signal that can interfere with your HP All-in-
80 HP Officejet 7200 All-in-One series
One from communicating properly with the phone line. (DSL might be called ADSL in
your country/region.)
Caution If you have a DSL line and you do not connect the DSL filter, you will
not be able to send and receive faxes with your HP All-in-One.
Back view of the HP All-in-One
1 Telephone wall jack
2 DSL filter and cord supplied by your DSL provider
3 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One with DSL
1. Obtain a DSL filter from your DSL provider.
2. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to the open port on the DSL filter, then connect the other end to the port
labeled "1-LINE" on the back of your HP All-in-One.
Fax setup
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office.
3. Connect the DSL filter cord to the telephone wall jack.
4. Run a fax test. For information, see Test your fax setup.
Case C: Set up your HP All-in-One with a PBX phone system or an ISDN line
If you are using either a PBX phone system or an ISDN converter/terminal adapter,
make sure you do the following:
● If you are using either a PBX or an ISDN converter/terminal adaptor, connect the
HP All-in-One to the port that is designated for fax and phone use. Also, make
sure that the terminal adapter is set to the correct switch type for your country/
region, if possible.
Note Some ISDN systems allow you to configure the ports for specific
phone equipment. For example, you might have assigned one port for
telephone and Group 3 fax and another port for multiple purposes. If you
have problems when connected to the fax/phone port of your ISDN
User Guide 81
Chapter 10
converter, try using the port designated for multiple purposes; it might be
labeled "multi-combi" or something similar.
● If you are using a PBX phone system, set the call waiting tone to "off."
Caution Many digital PBX systems include a call-waiting tone that is
factory-set to "on." The call waiting tone will interfere with any fax
transmission, and you will not be able to send or receive faxes with your
HP All-in-One. Refer to the documentation that came with your PBX
phone system for instructions on how to turn off the call-waiting tone.
● If you are using a PBX phone system, dial the number for an outside line before
dialing the fax number.
● Make sure you use the supplied cord to connect from the telephone wall jack to
your HP All-in-One, you might not be able to fax successfully. This special phone
cord is different from the phone cords you might already have in your home or
office. If the supplied phone cord is too short, see The phone cord that came with
my HP All-in-One is not long enough for information on extending it.
Case D: Fax with a distinctive ring service on the same
Fax setup
line
If you subscribe to a distinctive ring service (through your telephone company) that
allows you to have multiple phone numbers on one phone line, each with a different
ring pattern, set up your HP All-in-One as described in this section.
Back view of the HP All-in-One
1 Telephone wall jack
2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One with a distinctive ring service
1. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
82 HP Officejet 7200 All-in-One series
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
2. Set the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
3. Change the Answer Ring Pattern setting to the pattern that has been assigned
to your fax number by the telephone company, for example, double rings or triple
rings.
For information on changing this setting, see Change the answer ring pattern
(distinctive ringing).
Note Your HP All-in-One is factory-set to answer all ring patterns. If you
do not set the correct ring pattern assigned to your fax number by the
telephone company, your HP All-in-One might answer both voice calls and
fax calls or it might not answer at all.
4. (Optional) Change the Rings to Answer setting to one ring or two rings.
For information on changing this setting, see Set the number of rings before
answering.
5. Run a fax test. For information, see Test your fax setup.
Your HP All-in-One will automatically answer incoming calls that have the ring pattern
you selected (Answer Ring Pattern setting) after the number of rings you selected
(Rings to Answer setting). Then it will begin emitting fax reception tones to the
sending fax machine and receive the fax.
Case E: Shared voice/fax line
If you receive both voice calls and fax calls at the same phone number, and you have
no other office equipment (or voice mail) on this phone line, set up your HP All-in-One
as described in this section.
Fax setup
Back view of the HP All-in-One
1 Telephone wall jack
2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
3 Optional phone for the HP All-in-One
User Guide 83
Chapter 10
Fax setup
To set up your HP All-in-One with a shared voice/fax line
1. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
2. Do one of the following, depending on your phone system:
– If you have a parallel-type phone system, remove the white plug from the
port labeled "2-EXT" on the back of your HP All-in-One, and then connect a
phone to this port.
– If you have a serial-type phone system, you might plug your phone directly to
the telephone wall jack.
3. Now you need to decide how you want the HP All-in-One to answer calls,
automatically or manually:
– If you set up the HP All-in-One to answer calls automatically, it answers all
incoming calls and receives faxes. Your HP All-in-One will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is
a voice call, you will need to answer it before the HP All-in-One answers the
call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.
– If you set up the HP All-in-One to answer faxes manually, you must be
available to respond in person to incoming fax calls or your HP All-in-One
cannot receive faxes.
To answer fax calls manually, press the Auto Answer button until the light is
off.
4. Run a fax test. For information, see Test your fax setup.
If you pick up the phone before the HP All-in-One and hear fax tones from a sending
fax machine, you will need to answer the fax call manually. For information, see
Receive a fax manually.
Case F: Shared voice/fax line with voice mail
If you receive both voice calls and fax calls at the same phone number, and you also
subscribe to a voice mail service through your telephone company, set up your HP Allin-One as described in this section.
Note You cannot receive faxes automatically if you have a voice mail service
at the same phone number you use for fax calls. You must receive faxes
manually; this means you must be available to respond in person to incoming
fax calls. If you want to receive faxes automatically instead, contact your
telephone company to subscribe to a distinctive ring service, or to obtain a
separate phone line for faxing.
84 HP Officejet 7200 All-in-One series
Back view of the HP All-in-One
1 Telephone wall jack
2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One with voice mail
1. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
2. Set up the HP All-in-One to answer incoming calls manually. Press the Auto
Answer button until the light is off.
3. Run a fax test. For information, see Test your fax setup.
You must be available to respond in person to incoming fax calls, or your HP All-inOne cannot receive faxes. For information on receiving faxes manually, see Receive a
fax manually.
Case G: Fax line shared with computer modem (no voice calls received)
If you have a fax line on which you receive no voice calls, and you also have a
computer modem connected on this line, set up your HP All-in-One as described in
this section.
Since your computer modem shares the phone line with your HP All-in-One, you will
not be able to use both your computer modem and your HP All-in-One for faxing
simultaneously. For example, you cannot use your HP All-in-One for faxing if you are
using your computer modem to send an e-mail or access the Internet.
Fax setup
User Guide 85
Chapter 10
Fax setup
Back view of the HP All-in-One
1 Telephone wall jack
2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
3 Computer with modem
To set up your HP All-in-One with a computer modem
1. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
2. Find the phone cord that connects from the back of your computer (your
computer modem) to a telephone wall jack. Disconnect the cord from the
telephone wall jack and plug it into the port labeled "2-EXT" on the back of your
HP All-in-One.
3. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
4. If your computer modem software is set to receive faxes to your computer
automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your
computer modem software, your HP All-in-One will not be able to receive
faxes.
5. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
6. (Optional) Change the Rings to Answer setting to one ring or two rings.
For information on changing this setting, see Set the number of rings before
answering.
7. Run a fax test. For information, see Test your fax setup.
86 HP Officejet 7200 All-in-One series
When the phone rings, your HP All-in-One will answer automatically after the number
of rings you set in the Rings to Answer setting. Then it will begin emitting fax
reception tones to the sending fax machine and receive the fax.
Case H: Shared voice/fax line with computer modem
If you receive both voice calls and fax calls at the same phone number, and you also
have a computer modem connected on this phone line, set up your HP All-in-One as
described in this section.
Since your computer modem shares the phone line with your HP All-in-One, you will
not be able to use both your computer modem and your HP All-in-One for faxing
simultaneously. For example, you cannot use your HP All-in-One for faxing if you are
using your computer modem to send an e-mail or access the Internet.
There are two different ways to set up your HP All-in-One with your computer based
on the number of phone ports on your computer. Before you begin, check your
computer to see if it has one or two phone ports:
● If your computer has only one phone port, see the next section, Set up your
HP All-in-One to a computer with one phone port. You will need to purchase a
parallel splitter (also called a coupler), as shown below. (A parallel splitter has
one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.)
Fax setup
Example of a parallel splitter
● If your computer has two phone ports, see Set up your HP All-in-One to a
computer with two phone ports.
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Chapter 10
Set up your HP All-in-One to a computer with one phone port
This section describes how to set up your HP All-in-One with a computer modem if
your computer has only one phone port.
Back view of the HP All-in-One
Fax setup
1 Telephone wall jack
2 Phone cord connected to the "2-EXT" port
3 Parallel splitter
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One to a computer with one phone port
1. Find the phone cord that connects from the back of your computer (your
computer modem) to a telephone wall jack. Disconnect the cord from the
telephone wall jack and plug it into the parallel splitter on the side with two phone
ports.
2. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
3. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
4. Using another phone cord, connect one end to the port labeled "2-EXT" on the
back of your HP All-in-One. Connect the other end of the phone cord to the
parallel splitter on the side with the single phone port.
5. If your computer modem software is set to receive faxes to your computer
automatically, turn off that setting.
88 HP Officejet 7200 All-in-One series
Caution If you do not turn off the auto fax receive setting in your
computer modem software, your HP All-in-One will not be able to receive
faxes.
6. (Optional) Connect a phone to the other open phone port on the parallel splitter.
7. Now you need to decide how you want the HP All-in-One to answer calls,
automatically or manually:
– If you set up the HP All-in-One to answer calls automatically, it answers all
incoming calls and receives faxes. Your HP All-in-One will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is
a voice call, you will need to answer it before the HP All-in-One answers the
call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.
– If you set up the HP All-in-One to answer faxes manually, you must be
available to respond in person to incoming fax calls or your HP All-in-One
cannot receive faxes.
To answer fax calls manually, press the Auto Answer button until the light is
off.
8. Run a fax test. For information, see Test your fax setup.
Fax setup
User Guide 89
Chapter 10
If you pick up the phone before the HP All-in-One and hear fax tones from a sending
fax machine, you will need to answer the fax call manually. For information, see
Receive a fax manually.
Set up your HP All-in-One to a computer with two phone ports
This section describes how to set up your HP All-in-One with a computer modem if
your computer has two phone ports.
Fax setup
Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Computer with modem
6 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One to a computer with two phone ports
1. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
2. Find the phone cord that connects from the back of your computer (your
computer modem) to a telephone wall jack. Disconnect the cord from the
telephone wall jack and plug it into the port labeled "2-EXT" on the back of your
HP All-in-One.
3. Connect a phone to the "OUT" port on the back of your computer modem.
4. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
90 HP Officejet 7200 All-in-One series
5. If your computer modem software is set to receive faxes to your computer
automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your
computer modem software, your HP All-in-One will not be able to receive
faxes.
6. Now you need to decide how you want the HP All-in-One to answer calls,
automatically or manually:
– If you set up the HP All-in-One to answer calls automatically, it answers all
incoming calls and receives faxes. Your HP All-in-One will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is
a voice call, you will need to answer it before the HP All-in-One answers the
call.
To answer fax calls automatically, press the Auto Answer button until the
light is on.
– If you set up the HP All-in-One to answer faxes manually, you must be
available to respond in person to incoming fax calls or your HP All-in-One
cannot receive faxes.
To answer fax calls manually, press the Auto Answer button until the light is
off.
7. Run a fax test. For information, see Test your fax setup.
Fax setup
User Guide 91
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If you pick up the phone before the HP All-in-One and hear fax tones from a sending
fax machine, you will need to answer the fax call manually. For information, see
Receive a fax manually.
Case I: Shared voice/fax line with answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have an answering machine that answers voice calls at this phone number, set up
your HP All-in-One as described in this section.
Fax setup
Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" port on your answering machine
3 "OUT" port on your answering machine
4 Telephone (optional)
5 Answering machine
6 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One with a shared voice/fax line with answering machine
1. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
2. Unplug your answering machine from the telephone wall jack, and connect it to
the port labeled "2-EXT" on the back of your HP All-in-One.
Note If you do not connect your answering machine directly to your
HP All-in-One, fax tones from a sending fax machine might be recorded
on your answering machine, and you probably will not be able to receive
faxes with your HP All-in-One.
3. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
92 HP Officejet 7200 All-in-One series
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
4. (Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a phone to the back of your answering
machine at the "OUT" port.
5. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
6. Set your answering machine to answer after four or fewer rings.
7. Change the Rings to Answer setting on your HP All-in-One to six rings.
For information on changing this setting, see Set the number of rings before
answering.
8. Run a fax test. For information, see Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP All-in-One monitors the
call during this time, "listening" for fax tones. If incoming fax tones are detected, the
HP All-in-One will emit fax reception tones and receive the fax; if there are no fax
tones, the HP All-in-One stops monitoring the line and your answering machine can
record a voice message.
Case J: Shared voice/fax line with computer modem and answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have a computer modem and answering machine connected on this phone line, set
up your HP All-in-One as described in this section.
Since your computer modem shares the phone line with your HP All-in-One, you will
not be able to use both your computer modem and your HP All-in-One for faxing
simultaneously. For example, you cannot use your HP All-in-One for faxing if you are
using your computer modem to send an e-mail or access the Internet.
There are two different ways to set up your HP All-in-One with your computer based
on the number of phone ports on your computer. Before you begin, check your
computer to see if it has one or two phone ports:
● If your computer has only one phone port, see the next section, Set up your
HP All-in-One to a computer with one phone port. You will need to purchase a
parallel splitter (also called a coupler), as shown below. (A parallel splitter has
one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.)
Fax setup
Example of a parallel splitter
● If your computer has two phone ports, see Set up your HP All-in-One to a
computer with two phone ports.
User Guide 93
Chapter 10
Set up your HP All-in-One to a computer with one phone port
This section describes how to set up your HP All-in-One with a computer modem if
your computer has only one phone port.
Back view of the HP All-in-One
Fax setup
1 Telephone wall jack
2 Phone cord connected to the "2-EXT" port
3 Parallel splitter
4 Telephone (optional)
5 Answering machine
6 Computer with modem
7 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One to a computer with one phone port
1. Find the phone cord that connects from the back of your computer (your
computer modem) to a telephone wall jack. Disconnect the cord from the
telephone wall jack and plug it into the parallel splitter on the side with two phone
ports.
2. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
3. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
4. Using another phone cord, connect one end to the port labeled "2-EXT" on the
back of your HP All-in-One. Connect the other end of the phone cord to the
parallel splitter on the side with the single phone port.
5. Unplug your answering machine from the telephone wall jack, and connect it to
the parallel splitter on the side with two phone ports.
94 HP Officejet 7200 All-in-One series
Note If you do not connect your answering machine in this way, fax
tones from a sending fax machine might be recorded on your answering
machine, and you might not be able to receive faxes with your HP All-inOne.
6. (Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a phone to the back of your answering
machine at the "OUT" port.
7. If your computer modem software is set to receive faxes to your computer
automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your
computer modem software, your HP All-in-One will not be able to receive
faxes.
8. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
9. Set your answering machine to answer after four or fewer rings.
10. Change the Rings to Answer setting on your HP All-in-One to six rings.
For information on changing this setting, see Set the number of rings before
answering.
11. Run a fax test. For information, see Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP All-in-One monitors the
call during this time, "listening" for fax tones. If incoming fax tones are detected, the
HP All-in-One will emit fax reception tones and receive the fax; if there are no fax
tones, the HP All-in-One stops monitoring the line and your answering machine can
record a voice message.
Fax setup
User Guide 95
Chapter 10
Set up your HP All-in-One to a computer with two phone ports
This section describes how to set up your HP All-in-One with a computer modem if
your computer has two phone ports.
Fax setup
Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Answering machine
6 Computer with modem
7 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port
To set up your HP All-in-One to a computer with two phone ports
1. Remove the white plug from the port labeled "2-EXT" on the back of your HP Allin-One.
2. Find the phone cord that connects from the back of your computer (your
computer modem) to a telephone wall jack. Disconnect the cord from the
telephone wall jack and plug it into the port labeled "2-EXT" on the back of your
HP All-in-One.
3. Unplug your answering machine from the telephone wall jack, and connect it to
the "OUT" port on the back of your computer modem.
This allows a direct connection between the HP All-in-One and your answering
machine, even though the computer modem is connected first in line.
Note If you do not connect your answering machine in this way, fax
tones from a sending fax machine might be recorded on your answering
machine, and you might not be able to receive faxes with your HP All-inOne.
4. Using the phone cord supplied in the box with your HP All-in-One, connect one
end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One.
96 HP Officejet 7200 All-in-One series
Caution If you do not use the supplied cord to connect from the
telephone wall jack to your HP All-in-One, you might not be able to fax
successfully. This special phone cord is different from the phone cords
you might already have in your home or office. If the supplied phone cord
is too short, see The phone cord that came with my HP All-in-One is not
long enough for information on extending it.
5. (Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a phone to the back of your answering
machine at the "OUT" port.
6. If your computer modem software is set to receive faxes to your computer
automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your
computer modem software, your HP All-in-One will not be able to receive
faxes.
7. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto
Answer button until the light is on.
8. Set your answering machine to answer after four or fewer rings.
9. Change the Rings to Answer setting on your HP All-in-One to six rings.
For information on changing this setting, see Set the number of rings before
answering.
10. Run a fax test. For information, see Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The HP All-in-One monitors the
call during this time, "listening" for fax tones. If incoming fax tones are detected, the
HP All-in-One will emit fax reception tones and receive the fax; if there are no fax
tones, the HP All-in-One stops monitoring the line and your answering machine can
record a voice message.
Fax setup
Case K: Shared voice/fax line with computer modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a
computer modem on the same phone line, and subscribe to a voice mail service
through your telephone company, set up your HP All-in-One as described in this
section.
Note You cannot receive faxes automatically if you have a voice mail service
at the same phone number you use for fax calls. You must receive faxes
manually; this means you must be available to respond in person to incoming
fax calls. If you want to receive faxes automatically instead, contact your
telephone company to subscribe to a distinctive ring service, or to obtain a
separate phone line for faxing.
Since your computer modem shares the phone line with your HP All-in-One, you will
not be able to use both your computer modem and your HP All-in-One for faxing
simultaneously. For example, you cannot use your HP All-in-One for faxing if you are
using your computer modem to send an e-mail or access the Internet.
User Guide 97
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