HP 700 User Manual
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H
HP OfficeJet Series 700
User’s Guide
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© Copyright Hewlett-Packard Company 1998
All rights are reserved. No part of the document may be
photocopied, reproduced, or translated to another
language without the prior written consent of HewlettPackard Company.
Microsoft®, Windows®, and Windows NT® are U.S.
registered trademarks of Microsoft Corporation.
OmniPage® Limited Edition is a U.S. registered
trademark of Caere Corporation.
Publication number:
First Edition, October 1998
Printed in Singapore
Notice
The information contained in this document is subject to
change without notice.
Hewlett-Packard shall not be liable for errors contained
herein or for consequential damages in connection with
the furnishing, performance, or use of this material.
Governmental regulations regarding communication can
be found in the More Information guide.
C6661-90001
Safety Information
Always follow basic safety
precautions when using this product to
reduce risk of injury from fire or
electric shock.
1. Read and understand all instructions in the Setup
Guide.
WARNING: Potential Shock Hazard
2. Use only a grounded electrical outlet when
connecting the HP OfficeJet to a power source. If
you don’t know whether the outlet is grounded,
check with a qualified electrician.
3. Telephone lines can develop hazardous voltages. To
avoid electrical shock, do not touch the contacts on
the end of the cord, or any of the sockets on the HP
OfficeJet. Replace damaged cords immediately.
4. Never install telephone wiring during a lightning
storm.
5. Observe all warnings and instructions marked on the
product.
6. Unplug this product from wall outlets and telephone
jacks before cleaning.
7. Do not install or use this product near water or when
you are wet.
8. Install the product securely on a stable surface.
9. Install the product in a protected location where no
one can step on or trip over the line cord, and where
the line cord will not be damaged.
10. If the product does not operate normally, see
Troubleshooting.
11. No operator-serviceable parts inside. Refer servicing
to qualified service personnel.
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Table of Contents
Using Your HP OfficeJet . . . . . . . . . . . . . . . . . . .1-1
1
Using the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . . 1-1
Loading the Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Using a scan/copy sleeve to protect your original . . . . . . 1-2
Loading plain and special papers . . . . . . . . . . . . . . . . . . . 1-3
Loading letterhead paper . . . . . . . . . . . . . . . . . . . . . . 1-3
Loading a single envelope . . . . . . . . . . . . . . . . . . . . . 1-4
Loading multiple envelopes . . . . . . . . . . . . . . . . . . . . 1-4
Loading transparencies . . . . . . . . . . . . . . . . . . . . . . . 1-4
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing paper documents . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing from the keypad . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing from the HP OfficeJet Manager . . . . . . . . . . . 1-6
Faxing from your software application . . . . . . . . . . . . . . 1-7
Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Choosing automatic versus manual fax receiving . . . 1-8
Manually receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Receiving faxes to your PC . . . . . . . . . . . . . . . . . . . . . . 1-10
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Copying from the keypad . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Copying from the HP OfficeJet Manager . . . . . . . . . . . . 1-12
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Scanning images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Using the image viewer . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Selecting the area you want to edit . . . . . . . . . . . . . 1-14
Editing images with the image viewer . . . . . . . . . . . 1-14
Scanning text for editing (OCR) . . . . . . . . . . . . . . . . . . 1-15
Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Printing a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Changing the Print Settings . . . . . . . . . . . . . . . . . . . . . . 1-17
Using the photo cartridge . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Using the Help System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Stand-Alone Use . . . . . . . . . . . . . . . . . . . . . . . . . .2-1
2
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Faxing and Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Using The Menu System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Navigating the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Menu outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
i
Adjusting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Copy Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Reduce to Fit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Print Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Basic Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Advanced Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Automatic Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Busy Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
No Answer Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Answer Ring Pattern . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Error Correction Mode . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Ring and Beep Volume . . . . . . . . . . . . . . . . . . . . . . . 2-6
Automatic Reduction . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Silent Detect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Country and Language . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Speed Dial Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Individual Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Group Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Delete Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Print Faxes in Memory . . . . . . . . . . . . . . . . . . . . . . . 2-8
Clean Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Maintenance and Troubleshooting . . . . . . . . . . .3-1
3
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ii
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Maintenance tasks (PC-connected) . . . . . . . . . . . . . . . . . 3-1
Cleaning the HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the exterior . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the scanner glass . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the print cartridges and surrounding areas . 3-2
Cleaning the paper rollers . . . . . . . . . . . . . . . . . . . . . 3-4
Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Common problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
1
Using Your HP
help, trouble-shooting, or
to change
One
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OfficeJet
This chapter explains how to use your HP OfficeJet and
how to find help using the online Help system.
Using the HP OfficeJet
Manager
The HP OfficeJet Manager controls what happens to your document.
Double-click the HP OfficeJet Manager icon on your Windows®
desktop. If the HP OfficeJet Manager does not appear, minimize open
applications. Use the overview below to explore the many features
available through the HP OfficeJet Manager.
Click Fax to fax in black and
white or color, to change fax
resolution, or make a cover
sheet. See page 1-6.
Click Scan to scan an
image (page 1-13) or to
scan text to edit using
OCR (page 1-15).
Click Help for online
to see information about
your HP OfficeJet.
Click Settings
fax, print, and scan to
email settings, or to see
the phone book, fax log,
or maintenance tasks.
Click Copy to copy in black
and white or color or to
change copy settings or
adjustments. See page 1-12.
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Click Email to scan
directly into email.
See page 1-16.
Click My Images to open
the default folder for your
scanned images.
Loading the Paper Supply
The HP OfficeJet prints on a variety of papers. (See “Paper Types and
Sizes” in the More Information guide.) For best results, adjust the
paper settings each time you change paper types. To adjust paper
settings, see “Printing” on page 1-17.
Using a scan/copy sleeve to protect your
original
Several scan/copy sleeves are provided to protect fragile or damaged
originals during faxing, copying, or scanning. The sleeves have a
transparent plastic front and white paper back.
Place your originals inside a scan/copy sleeve when they are:
l Smaller than standard letter size (8.5 x 11 inches). Nonstandard
pages could jam.
l Torn. Rough edges may cause a paper jam.
l Precious or fragile, for example, a photograph or legal document.
l Very thin paper. Less than 20-lb weight paper could jam.
Place the scan/copy sleeve into the document tray with the sealed
edge down and the transparent side away from you.
Caution: To avoid damaging the HP OfficeJet, do not use scan/copy
sleeves to protect anything thicker than a photograph.
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1-2
Loading plain and special papers
1
Pull the Document Tray forward all the way until it
snaps into the upright position.
One
Paper
extension
Stack
guides
2
Pull up the Paper Extension at the back of the HP
OfficeJet to support the paper.
3
Load about a 1/2-inch stack of paper, print side
forward, into the Paper Tray. Fit the paper behind
the Stack Guides as shown.
Tips:
l When loading specialty paper like photo paper, let-
terhead, or a card, pull out the entire stack of regular paper, place the specialty paper on top, then
return the entire stack to the Paper Tray.
l After loading paper in the Paper Tray, tap the top
edge of the stack to settle it into the tray.
4
Push the Document Tray back to its normal
position, resting in front of the Paper Tray.
5
Extend the Output Tray slowly until it stops.
Output Tray
Loading letterhead paper
l Load letterhead paper with the letterhead edge
down and facing you.
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1-3
Loading a single envelope
l To print a single envelope, use the Single-
Envelope Slot so you don’t have to remove the
paper from the Paper Tray.
l Load a single envelope as shown, address side
facing you and stamp edge down.
Loading multiple envelopes
l Pull the Document Tray forward and remove any
paper from the Paper Tray.
l Pinch and slide the right Paper Guide to the
envelope position inscribed on the Paper Tray.
l Load up to ten envelopes with the address side
facing you and the stamp edge down. Align the
right edge of the stack with the right Paper
Guide.
l Pinch and slide the left Paper Guide until it just
touches the left edge of the envelope stack.
l Push the Document Tray back until it rests
against the Paper Tray.
Loading transparencies
l Load transparencies (up to 50) with the adhesive-
strip down and facing away from you, and the
rough side toward you. The arrows on the adhesive strip will be on the side of the transparency
away from you.
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1-4
Faxing
With the HP OfficeJet, you can fax paper documents or you can send
faxes directly from your PC.
Note: You can fax in color through the HP OfficeJet Manager if the
fax recipient also has color fax capability.
One
Faxing paper documents
You can fax paper documents using either the keypad on the HP
OfficeJet or the HP OfficeJet Manager on your PC. Use the keypad
for black and white faxing; use the HP OfficeJet Manager for color
faxing or for additional options like attaching a cover sheet.
Faxing from the keypad
1
Load your document (up to 20 pages) in the
document tray top down with the printed side
facing away from you. If necessary, adjust the
document guides on the tray for the width of your
document.
Note: Always remove staples and paper clips from
your original before faxing.
2
Dial the fax number on the keypad, or press the
Speed Dial button and enter a speed dial code.
Note: Enter all the numbers you would if you were
dialing the number from a phone. For example,
enter 1 and the area code for long-distance calls.
3
Press the Start button to begin faxing.
To cancel a fax in progress, press the Stop button
on the HP OfficeJet keypad.
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1-5
Faxing from the HP OfficeJet Manager
1
Load your document (up to 20 pages) in the document tray top
down with the printed side away from you.
The HP OfficeJet
Manager asks what
you want to do.
If you don’t see the
HP OfficeJet Manager
on your PC screen,
minimize open
applications.
2
Click Fax and explore the additional options in the Send Fax
dialog box, such as attaching a cover sheet.
The Send Fax dialog
box has additional
faxing features.
Check this box to
send color faxes.
To find out more
about fax settings,
click Help.
3
Enter the fax number and any other necessary information, then
click Send Fax Now to begin faxing.
Notes:
l Sending black and white text in color is not recommended.
l If you send a color fax to a recipient without color fax capability,
you’ll receive an error message and the recipient may also. Then
the HP OfficeJet will redial and send your fax in black and white.
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1-6
Faxing from your software application
1
With your PC software application open and your document file
displayed on your PC screen, select Print from the File menu.
2
Select HP OfficeJet Series 700 Fax as the printer and click OK.
Note: Make this selection from wherever your software applica-
tion stores the printer list. For example, in Microsoft® Word you
can find the printer list in the Print dialog box.
3
Print the document. The Send Fax dialog box appears.
4
Enter the fax number or select an entry in your phone book. Enter
any other necessary information, then click Send Fax Now to
begin faxing.
Speed dialing
For help assigning speed dial codes, click Help on the HP OfficeJet
Manager, and select Faxing. Then click Managing frequently used
numbers with the Phone Book. Stand-alone fax/copier users should
refer to “Speed Dial Setup” on page 2-7.
Note: PC-connected users should always assign speed dial codes
through the software.
One
Note for Austrian users: In Austrian PBX systems (where you dial a
number to get an outside line) you must enter the character w between
the outside access number and the public phone number. To enter a w
from software, type a w into your number. To enter a w from the
keypad, refer to the box at the bottom of page 2-7.
Receiving faxes
Depending on how you set up your HP OfficeJet, you will either
receive faxes automatically or you will need to receive faxes
manually. If you have been receiving faxes successfully and have not
changed your office equipment, don’t make any changes now. If you
do decide to change a setting, do it temporarily (for one fax only),
then change it back.
If you change your office equipment setup, be sure to update your fax
receive settings or you may not receive faxes properly. Refer to “If
You Change Your Office Equipment” in the
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Setup Guide.
1-7
Choosing automatic versus manual fax receiving
1
2
Press the Auto Answer button on the front panel to switch between
automatic and manual answering.
l If the green Auto Answer light is off, your HP OfficeJet will
never answer incoming calls. You must answer fax calls manually
(see “Manually receiving faxes” on page 1-9).
l If the green Auto Answer light is on, your HP OfficeJet will
automatically answer every call you receive at you fax number.
You can change the number of rings before the HP OfficeJet
answers the phone, either through the software or from the front
panel. Here’s how:
For PC-connected users
On your Windows desktop, double-click HP OfficeJet Manager,
and click
Select Fax Setup, then select Receive Settings.
Click the Answering tab.
In the Number of Rings
to Answer box, enter or
select the number of times
the fax line should ring
before it is answered.
Settings.
For stand-alone users
To change the number of rings setting from the keypad, refer to “Set
the rings to answer setting” in the
Setup Guide.
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1-8
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