Hewlett-Packard Jornada 920 User’s Guide

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hp Jornada 920 series

wireless digital assistant

user’s guide

F1871-90005

Printed in Singapore

Edition One

The information contained in this document is provided “as is” and is subject to change without notice.

Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for any errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein.

This document contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be photocopied, reproduced, adapted, or translated to another language without the prior written consent of Hewlett-Packard Co., except as allowed under the copyright laws.

The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of Hewlett-Packard Co. is also prohibited.

Microsoft, ActiveSync, MSN, Outlook, Windows, Windows Media, Windows NT, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation. Java™ is a U.S. trademark of Sun Microsystems, Inc.

All other brand names and product names used in this document are trade names, service marks, trademarks, or registered trademarks of their respective owners.

Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961

contents

1 | introduction...........................................................................1

welcome ..............................................................................2

getting to know your hp Jornada.............................................5

using your hp Jornada for the first time .................................17

managing power ................................................................20

2 | phone functions ...................................................................29

getting started with phone functions.......................................30

using the phone ..................................................................34

3 | getting connected ................................................................51

connecting to your desktop pc ..............................................52

getting started with wireless data functions.............................60

receiving cbsms messages....................................................61

connecting to the internet or to a network...............................63

browsing the web (or a corporate intranet) ............................69

sending and receiving e-mail and sms messages.....................74

hp MicroChaiVM ................................................................83

EzWAP..............................................................................88

4 | getting started with pda functions .........................................91

navigating in microsoft windows for pocket pc .......................92

alerts and notifications.......................................................100

entering information ..........................................................101

finding and organizing information.....................................114

managing memory ............................................................115

backing up and restoring data............................................118

display and alert profiles ...................................................120

adjusting other settings ......................................................123

configuring hardware buttons.............................................123

configuring menus.............................................................124

adding and removing programs .........................................126

pda accessories................................................................128

5 | pda programs ...................................................................131

microsoft pocket outlook ....................................................132

microsoft pocket word .......................................................147

microsoft pocket excel .......................................................149

microsoft windows media player.........................................150

microsoft reader................................................................153

msn messenger .................................................................157

hp image viewer...............................................................160

codewallet pro .................................................................166

6 | troubleshooting..................................................................167

resetting your hp Jornada...................................................168

basic problems .................................................................170

remote connections ...........................................................174

display problems ..............................................................177

phone problems................................................................178

7 | support and service............................................................181

web site...........................................................................181

customer support...............................................................181

service.............................................................................181

contacting hewlett-packard worldwide.................................182

warranty.................................................................................187

glossary .................................................................................195

appendix: phone safety...........................................................199

index .....................................................................................203

1 | introduction

Congratulations on purchasing the Hewlett-Packard Jornada 920 series wireless digital assistant. The hp Jornada 920 series integrates the convenience of a phone and built-in wireless connectivity with the power of a Microsoft® Windows® powered PDA, providing everything you need to stay informed and in touch while you are on the go.

PDA functions let you keep your most important business and personal information current and close at hand. Your hp Jornada includes Microsoft Pocket PC Software 2002 with phone, which includes the latest version of Microsoft Pocket Outlook®, so you can read and write e-mail while on the road and manage your appointments and contacts. You will find that your hp Jornada is also the perfect companion to your desktop or notebook PC, allowing you to take vital business data and documents with you and easily upload updated information upon returning to your desk.

hp Jornada offers you the highest quality in performance and power management as well as rich programs and utilities designed by HewlettPackard, making hp Jornada your powerful, reliable, mobile business partner.

This chapter includes four sections:

• welcome lists the hp Jornada package contents and provides an

overview of this user’s guide with pointers to other sources of helpful information.

• getting to know your hp Jornada introduces the preinstalled

programs and the hardware features and lists some tips for caring for your hp Jornada.

• using your hp Jornada for the first time provides instructions

for setting up your hp Jornada, including installing a SIM card, installing the removable battery, and turning on the power.

• managing power tells how to run your hp Jornada using batteries

or ac power, tells how to charge the batteries, and offers tips for getting the longest use out of your batteries between charges.

2 | hp Jornada 920 series wireless digital assistant user’s guide

welcome

This section lists the contents of your hp Jornada package and provides an overview of this user’s guide with pointers to other sources of information, including online Help.

what’s in the box

Your hp Jornada package includes the following items:

• hp Jornada 920 series wireless digital assistant (includes auto cover,

stylus, and embedded battery)

• removable battery

• ac adapter

• USB sync cradle for connecting your hp Jornada to your desktop PC

• stereo headset with built-in microphone for hands-free use of the phone

• hp Jornada Quick Start Card—a graphic guide to the features and set

up of your hp Jornada

• hp documentation pack—includes this user’s guide, a Regulatory

Information Leaflet, and the hp Jornada Accessories Guide

• Pocket PC Companion CD—includes Microsoft ActiveSync® and

Microsoft Outlook for your desktop PC, as well as programs and

utilities that add functionality to your hp Jornada

using this guide

This user’s guide is designed to help you get started using your hp Jornada quickly and easily. Although great care has been taken to ensure the accuracy of procedures and artwork, some of the screens displayed on your hp Jornada may be different from the ones that appear in this user’s guide.

Detailed, step-by-step instructions for using the programs on your hp Jornada are also included in online Help, so you will always have access to them, and you do not have to carry this guide when you travel. (For more

chapter 1 | introduction | 3

information about using online Help, see “where to find information” later in this chapter.)

This user’s guide includes certain visual cues that will help you find the information you want easily.

A shortcut, another way to do something, or expanded information about the topic

Caution or warning information about the topic. This is important information that should be observed to prevent loss of data or damage to your hp Jornada.

Helpful information related to the topic

where to find information

The following table is a guide to additional information to help you use your hp Jornada.

For information on See this source

Programs on your hp Jornada This user’s guide or online Help. To

view Help, tap Help on the Start menu.

Additional programs that can be installed on your hp

The Pocket PC Companion CD and the hp Web site at www.hp.com

Jornada

Connecting to and synchro-

ActiveSync Help on your desktop PC.

nizing with a desktop PC

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For information on See this source

GSM service or service providers

www.gsmworld.com or your GSM/GPRS service provider's website.

Last-minute updates and detailed technical information

The Read Me files in the Microsoft ActiveSync folder on your desktop PC or the Pocket PC Companion CD, and the hp Jornada Web site at

Troubleshooting connections

www.hp.com

The ActiveSync Troubleshooter on your desktop PC. On the ActiveSync File menu, click Connection Settings,

and then click Help.

The latest on Windows– Powered Pocket PCs

The Microsoft Mobile Devices Web site: www.microsoft.com/mobile/pocketpc

You can get help for specific programs and for Microsoft Pocket PC software by tapping Help on the Start menu. Help is displayed for the active program. To display a menu of all Help files available on your hp Jornada, tap the View menu, and then tap All Installed Help, or simply tap Help while the Today screen is active.

Navigate in Help just as you navigate in Microsoft Internet Explorer: by tapping links or tapping the Help, tap

to return to the program you were using.

button. When you have finished viewing

The complete text of this user’s guide is also available on the hp Web site at www.hp.com it using the Adobe® Acrobat® Reader, available from the Adobe Web site at www.adobe.com

. You can download the user’s guide to your desktop PC and view

chapter 1 | introduction | 5

getting to know your hp Jornada

This section introduces the preinstalled programs and hardware features that are included with your hp Jornada. Wireless phone and Internet features require separately purchased service contracts; connect-time charges may apply. Check with the service provider for availability in your area. Some Web site content may be unavailable.

programs

Your hp Jornada already includes the full suite of software you need to function as a mobile professional. These programs are introduced below. Detailed information can be found in online Help or in later chapters.

The programs listed below are preinstalled in flash ROM. These preinstalled programs will not be deleted if your hp Jornada loses power.

hp applications

hp backup. Protect your valuable data even when you are away from your office by backing up your personal information manager (PIM) databases (Contacts, Calendar, and Tasks) or your entire hp Jornada to an optional CompactFlash card.

hp display profile. Use a pop-up menu to apply one of four profiles for screen brightness and backlight options.

hp home menu. Quickly launch your favorite programs or open frequently used documents. Assign each of the buttons on the hp home menu to a different document or program.

hp image viewer. View individual images or run a slideshow on the screen of your hp Jornada.

hp month view. View, edit, or add appointments and events in a monthly calendar. You can also use hp month view to view a list of all recurring events, and to calculate the number of days between two dates.

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hp pocket camera. 1 Use the optional hp pocket camera to snap pictures with your hp Jornada.

hp pocket keyboard.1 The hp pocket keyboard application allows you to set options for using an optional hp pocket keyboard accessory.

hp quick menu. Use a pop-up menu to turn the display off, change the phone usage settings mode, or start the Align Screen program.

hp task switcher. Switch between open programs and documents, or close any program from a pop-up menu.

hp alert profile. Use a pop-up menu to apply one of four profiles for speaker volume, system sounds, and phone ringing options.

hp MicroChaiVM. An embedded virtual machine for intelligent devices, hp MicroChaiVM enables your hp Jornada to download and run MIDP Java applications (MIDlets), such as games and messaging utilities offered by your GSM/GPRS service provider.

hp profiles. Use this convenient application to set all options for power management, PDA volume and alerts, phone ringing, and display brightness. Apply one of the preset profiles, or configure the profiles to suit your work environment.

phone display. Use hp phone display to set options for displaying information on the phone display when the phone is not in use.

GPRS.2 If you subscribe to GPRS (general packet radio service) through your GSM/GPRS service provider, use the hp GPRS program to view usage statistics and to set options for how your device attaches to the GPRS network.

For more information, see the hp Jornada Accessory Guide.

Wireless phone and internet features require separately purchased service contracts; connect-time charges may apply. Check with the service provider for availability in your area. Some web site content may be unavailable.

chapter 1 | introduction | 7

Cell Broadcast.1 If you subscribe to a cell broadcast service through

your GSM/GPRS service provide, use the Cell Broadcast application to receive text-based information, such as news, stock updates, and weather reports over your phone network.

microsoft pocket pc software

ActiveSync. Synchronize information between your device and desktop computer.

Calendar. Keep track of your appointments and create meeting requests.

Contacts. Keep track of your friends and colleagues.

Inbox. Send and receive e-mail messages from your hp Jornada.

Notes. Create handwritten or typed notes, drawings, and recordings.

Pocket Excel. Create new workbooks or view and edit Excel

workbooks created on your desktop PC.

Pocket Word. Create new documents or view and edit Word documents created on your desktop PC.

Tasks. Keep track of your to-do list.

Microsoft Pocket Internet Explorer.

Browse the Web and view

channels and subscription content.

MSN Messenger.

Send and receive instant messages with your

MSN® Messenger contacts.

Wireless phone and internet features require separately purchased service

contracts; connect-time charges may apply. Check with the service provider for availability in your area. Some web site content may be unavailable.

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Microsoft Windows Media Player for Pocket PC.

and video clips on your hp Jornada. Windows Media™ Player lets you

Play audio

play songs and video files that have been recorded in the MP3, WMV, or WMA formats.

Microsoft Reader. Read electronic books on your hp Jornada.

third-party software

EZOS EzWAP 2.1. 2 Use the EzWAP browser to view internet sites that have been optimized for viewing on mobile devices using WML (wireless markup language) and WAP (wireless access protocol).

Fonix Voice Dial. Use a voice-activated interface to access your contacts list and call your contacts using the phone features of your hp Jornada.

Developer One CodeWallet Pro. Store, organize, and retrieve personal information, such as passwords, credit card numbers, favorite URLs, and emergency phone numbers.

The Pocket PC Companion CD included with your hp Jornada has additional programs for both your desktop PC and your hp Jornada.

You can also install programs from a variety of sources, including the Internet. For more information, see “adding and removing programs,” in chapter 4.

Check the Microsoft Mobile Devices Web site for updates to Windows Media Player, including details on support for video file formats and streaming audio and video capabilities.

chapter 1 | introduction | 9

hardware features

The illustrations below introduce you to the various buttons, connectors, ports, and other features of your hp Jornada.

2 3 4

5 6

7 8 9

9. Ambient light sensor. Enables you to create a display profile that automatically turns the backlight on or off.

10. Volume/scroll control. Adjust the talk volume while a call is connected, or scroll the phone display.

11. Record button. Press and hold to record voice notes. Release to stop recording.

12. Touch screen. Tap on-screen controls or buttons to select menu commands or input text.

13. Navigation pad. Press to navigate through documents or select on-screen buttons and controls.

14. hp hot keys. Press to launch an application or programmed function.

15. Power button. Press to turn your hp Jornada on or off. Press and hold to turn the backlight on or off.

16. Action button. Press to open the selected item.

17. Speaker. Listen to music, or use your hp Jornada as a speakerphone.

1. Stereo headset jack. Connect a pair of stereo headphones or the hands-free phone headset.

2. Infrared port. Beam files to other mobile devices.

3. Earpiece. Functions as the phone earpiece when you are not using the headset.

4. Antenna. Lift the antenna if necessary to improve phone reception.

5. LED. Notifies you of scheduled appointments, alarms, and reminders, and indicates power status while recharging.

6. Send button. Press to dial a call. Press and hold to start Fonix Voice Dial.

7. Phone display. Displays the status of the phone, phone call, and SMS-related features.

8. End button. Press and hold to turn phone functions on or off. When phone is on, press to end a call or to apply an alert profile.

10 | hp Jornada 920 series wireless digital assistant user’s guide

18. Stylus. Use the stylus to navigate on the touch screen.

19 20

21 22

23 24

26 27

19. Reset button. Press the reset button and restart your hp Jornada.

20. CompactFlash Type I extended card slot. Add functionality with optional CompactFlash Type I or Type I extended accessories.

21. Connector for external antenna

22. Removable battery. Remove the battery to access the SIM card slot.

23. Battery compartment door. Remove the door to remove or install the removable battery or a SIM card.

24. Battery lock. Slide to lock

, or unlock to remove the battery.

25. SIM card slot. Install an optional GSM SIM card to activate phone functions.

26. DC jack. Connect to ac power to recharge the batteries.

27. USB connector. Connect to your desktop PC using the supplied cradle, or an optional sync cable.

28. Microphone. Record voice notes.

The hardware buttons on your hp Jornada (that is, the buttons on the device itself, rather than buttons or icons that appear on the display) can each be used to perform several functions, such as turning on your hp Jornada or starting a particular program.

The features associated with each button are described below. In addition, most buttons can be reassigned or configured to start a program that you designate. For more information, see “configuring hardware buttons” in chapter 4.

chapter 1 | introduction | 11

LED

The color and state (blinking or steady) of the LED have different meanings, depending on whether you are using the phone or PDA, and whether your hp Jornada is connected to ac power.

• steady amber LED indicates that the PDA is recording a voice note, or that batteries are charging (when connected to ac power)

• steady blue LED indicates that batteries are fully charged (when connected to ac power)

• blinking blue LED indicates a PDA alarm or reminder. Blinking blue LED can also indicate a missed phone call, that the phone is in autoroaming mode, or that an SMS message has been received.

Send button

Press the Send button to

• start to the Microsoft Phone application

• answer an incoming call

• dial the selected number

When the auto cover is closed, you can also use the Send button to dial a number from your speed dial list or to review the lists of incoming and outgoing calls. For more information, see “making a call” in chapter 2.

End button

• press the End button to end a call.

• press and hold the End button to turn the phone on or off.

• you can also use the End button to apply a profile while the auto cover

is closed and the phone is on. For more information, see “display and alert profiles” in chapter 4.

12 | hp Jornada 920 series wireless digital assistant user’s guide

volume/scroll control

• while in a call, press the volume/scroll control to adjust the phone volume.

• while not in a call, if a list is shown in the phone display, press the volume/scroll control to scroll the list.

record button

• press and release the record button to launch Fonix Voice Dial.

• press and hold the record button to turn on your hp Jornada and begin

recording a voice note. If the speaker is not muted, a beep indicates that recording has started.

• release the record button to stop recording. If the speaker is not muted, a double beep indicates that recording has stopped.

If your hp Jornada is off, pressing the record button will turn it on. To avoid inadvertently turning on your hp Jornada, you can disable this feature. For more information, see “managing power” later in this chapter.

hp hot keys

The hp hot keys can be reprogrammed to perform different functions or to launch any program or document you want. The descriptions below refer to the default functions. For more information, see “configuring hardware buttons” in chapter 4.

chapter 1 | introduction | 13

hp home menu hot key

• press the hp home menu hot key to launch the hp home menu application.

• press the hp home menu hot key a second time to display the next page of home menu buttons.

• press and hold the hp home menu hot key to launch the hp quick menu pop-up menu. Use the hp quick menu to turn off the display,

launch the Align Screen control panel, or to change the phone usage settings mode.

contacts hot key

• press the Contacts hot key to launch the Pocket Outlook Contacts application.

• press and hold the Contacts hot key to display the hp alert profile pop-up menu.

• when working in Pocket Outlook Contacts, press the Contacts hot key to filter the contact list on category.

calendar hot key

• press the Calendar hot key to launch the Pocket Outlook Calendar application.

• when working in Pocket Outlook Calendar, press the Calendar hot key to change views (for example, to switch from Day view to Week view).

• press and hold the Calendar hot key to display the hp display profile pop-up menu.

inbox hot key

• press the Inbox hot key to launch the Pocket Outlook Inbox application.

• press and hold the Inbox hot key to launch hp task switcher.

14 | hp Jornada 920 series wireless digital assistant user’s guide

power button

• press the power button to turn your hp Jornada on or off.

• press and hold the power button to turn the backlight on or off.

• if the display is off, press the power button to turn on the display.

navigation pad and action button

• press the navigation pad to scroll through a document or to highlight the next item in a list.

• press the action button to select the highlighted item. The actions vary depending on the active program and the item selected.

removing and replacing the auto cover

You can remove the auto cover from your hp Jornada.

To remove the auto cover

1. Open the auto cover to the fully open position (about 120°)

2. Gently pull one side away from the hp Jornada until it pops free.

3. Pull the other side free.

To replace the auto cover

1. Align the auto cover with the hinges on the hp Jornada. Note that

the T-shaped extrusions on the cover must align with the T-shaped impression on the hinges, as shown in the diagram below.

2. Fit one side of the cover into the hinge, and then fit the other side.

If you have trouble aligning the cover properly, check to be sure that both hinges are aligned properly. The small arrow on each hinge should align with the small dot on the body of the hp Jornada. If the hinges are not aligned, use a blunt object, such as a small screwdriver to align the hinges.

chapter 1 | introduction | 15

If you frequently remove the auto cover, you may want to disable the auto cover functions that turn your hp Jornada on and off or switch between speakerphone and handheld mode. For more information, see Auto Cover Help on your hp Jornada.

16 | hp Jornada 920 series wireless digital assistant user’s guide

caring for your hp Jornada

When treated properly, your hp Jornada will be a reliable wireless digital assistant. Follow these tips to ensure long and trouble-free use of your hp Jornada:

• protect the screen. Pressing too hard on the touch screen may damage the screen. To avoid scratching or damaging to the screen, use only the stylus to tap the hp Jornada screen, and replace the stylus if it becomes dull. To clean the screen, use a small amount of commercial glass cleaner sprayed on a soft, lint-free cloth. Avoid spraying the screen directly.

You can purchase additional styli and screen protectors as optional accessories. For more information, see the hp Jornada Accessories Guide.

• do not drop your hp Jornada. Dropping your hp Jornada can cause damage to delicate components such as the display. Accidental damage is not covered under the warranty.

• do not extend the antenna beyond 90 degrees.

• avoid radiated interference. Radiated interference from other

electronic equipment may affect the appearance of the display of your hp Jornada. Removing the source of the interference will return the display to normal.

• avoid high temperatures. Your hp Jornada is designed to operate at temperatures between 0 to 40 ºC (32 to 104 ºF). Subjecting the device to temperatures outside this range may damage the unit or result in loss of data. Be especially careful not to leave your hp Jornada in direct sunlight or in a car where temperatures can rise to harmful levels.

• Register your hp Jornada. To receive updates on exclusive promotions, exciting new products, and accessories, register your hp Jornada at www.hp.com

chapter 1 | introduction | 17

using your hp Jornada for the first time

Follow these steps to begin using your hp Jornada:

1. Install a SIM card. If you have an account with a GSM/GPRS

service provider and you want to use the phone functions of your hp Jornada, install the SIM card (provided by your service provider), as shown in the diagram.

1. Slide the lock on the SIM card slot to the left.

2. Lift the SIM card slot.

3. Insert the SIM card into the SIM card slot.

4. Fold the SIM card slot down, and then slide the lock to the right.

18 | hp Jornada 920 series wireless digital assistant user’s guide

2. Install the removable battery.

1. Align the removable battery with the hp logo facing upwards.

Hold the battery at a 30º degree angle relative to the connectors, and slide the battery into the battery compartment.

2. Hold the battery compartment door at a 45º angle relative to the

device, and slide the door into the bottom clasp before placing the door over the removable battery.

3. Slide the battery lock to the locked position.

chapter 1 | introduction | 19

3. Connect to ac power. Connect the ac adapter to a wall socket, and then connect the other end to the dc jack on your hp Jornada.

4. Complete the Welcome Wizard. The first time you start your hp Jornada, the hp invent screen appears. Then, after a few moments, the Welcome Wizard begins. The Welcome Wizard presents a brief orientation to Microsoft Windows for Pocket PC, helps you align the touch screen, and prompts you to select your city and time zone.

20 | hp Jornada 920 series wireless digital assistant user’s guide

managing power

Because the data and files you save on your hp Jornada are stored in RAM (random access memory), maintaining a continuous power supply to the hp Jornada at all times is extremely important. If your hp Jornada runs out of power, all information stored in RAM is lost. The preinstalled programs will not be deleted even if your hp Jornada suffers a loss of power; however, any custom settings and programs you have added will be erased.

This section describes

• how to run your hp Jornada using the batteries or an ac power supply

• how to turn the phone and PDA functions on and off

• how to manage power to ensure you get the longest use of your hp

Jornada between charges

batteries

Your hp Jornada includes two rechargeable lithium-polymer batteries. The removable battery can be removed to allow access to the SIM card slot. The embedded battery cannot be removed; it provides power when the removable battery is not present.

How long you can operate your hp Jornada without recharging the batteries depends on the features and functions you use. If you use only the PDA functions (no phone functions, and without using the backlight), the batteries included with your hp Jornada will provide approximately 12 hours of use. If you use your hp Jornada only as a phone, the batteries will provide approximately 150–210 minutes of talk time or 120 hours of standby time. Note that some functions, such as listening to music, using the backlight, or using phone functions, use considerable power and may reduce this time significantly. In addition, factors such as your distance from the transmitter and the configuration used by your GSM/GPRS service provider may affect battery life when you are using the phone.

chapter 1 | introduction | 21

battery status messages and warnings

When your hp Jornada displays a dialog box warning of low power, you should respond as soon as possible by recharging the batteries. If you continue to use your hp Jornada until power reaches a critical low condition, a “Battery very low” message appears, and the hp Jornada shuts down automatically. You will be unable to use your hp Jornada until you connect to external power for charging.

The following table lists all battery-related warning messages, and associated status icons.

Message Meaning Icon

Main Battery Low To prevent possible data loss, replace or

recharge the batteries.

Battery Very Low Battery very low. Please close all applications

and recharge your batteries immediately. Main Battery Very Low

Embedded Battery Very Low Embedded Battery Empty

Removable Battery Removed Removable Battery Empty

To prevent possible data loss, replace or

recharge your batteries. (Your hp Jornada will

shut down due to low battery power.)

Embedded battery very low. You may lose data

if phone functions are turned on.

Embedded battery empty. Please recharge

immediately. To prevent data loss, do not take

out the removable battery until the embedded

battery is fully charged.

Phone functions disabled. Cannot detect

removable battery in your hp Jornada.

Removable battery empty. Change to a charged

battery if available.

charging the batteries

The batteries are charged whenever your hp Jornada is connected to an ac power source—either the ac adapter or the sync cradle. Connect your hp Jornada to ac power or place it in the cradle when it is not in use, to ensure that the batteries are fully charged when you need to take it with you.

22 | hp Jornada 920 series wireless digital assistant user’s guide

Charging the batteries takes approximately three hours. When the batteries are fully charged, charging stops automatically; the batteries will not overcharge if left connected to ac power.

ac power

To avoid running out of battery power, you can operate your hp Jornada on ac power using the supplied ac adapter. The ac adapter accepts input voltages from 100 V to 240 V, enabling you to connect to ac power anywhere in the world. If you travel, you may need adapters to accommodate different electrical outlets, but the hp Jornada ac adapter will safely convert ac line voltage to the dc voltage required by your hp Jornada.

While your hp Jornada is connected to ac power, the batteries are charged automatically. The color of the LED indicates the status of the batteries: amber indicates that the batteries are charging, and blue indicates that the batteries are fully charged.

If you will not be using your hp Jornada for an extended period of time, be sure to charge the batteries fully (or connect to ac power) before you store your hp Jornada.

turning your hp Jornada on and off

The PDA and phone functions of your hp Jornada are powered separately. That is, you can turn on only the phone or the PDA, or both at the same time.

turning on the pda

One of the most convenient features of hp Jornada is “instant on.” With instant on, there is no waiting for your hp Jornada to start up or shut down; you can start working immediately simply by pressing the power button.

chapter 1 | introduction | 23

You can also turn on your hp Jornada by pressing one of the hp hot keys or opening the auto cover. Use the hp auto cover application or the Power preferences page of the hp profiles application to set these options.

turning off the pda

When you are finished working, turn off your hp Jornada by pressing the power button. You can use the Power preferences page of the hp profiles application to change these settings.

Turning off the PDA does not turn off the phone.

turning on phone functions

You must turn on the phone before you can send or receive phone calls. In addition, you must have a subscription with a GSM/GPRS service provider, and you must install the SIM card provided by your service provider. For more information, see chapter 2.

To turn on the phone

• Press and hold the End (red) button. –or– In the Command bar, tap

, and then tap Turn phone on.

You may be required to enter a personal identification number (PIN) to unlock your SIM before you can turn on the phone. If your SIM is locked, you will see a message on the phone display indicating “SIM Locked,” and the touch screen will display a keypad. Tap the numbers on the touch screen to enter your PIN and unlock the SIM.

turning off the phone

You can turn off the phone and wireless data functions to conserve battery power; however, you will be unable to receive incoming phone calls or browse the Web when the phone is off.

24 | hp Jornada 920 series wireless digital assistant user’s guide

To turn off phone functions

• Press and hold the End (red) button. –or– In the Command bar, tap

, and then tap Turn phone off.

managing power

Use the hp profiles to set power options. Use the Power control panel to check the status of the batteries and the current power source.

To check battery power

1. On the Start menu, tap Settings.

2. On the System tab, tap the Power icon.

The remaining power is displayed on a status bar in the Power control panel. If you are running on battery power, the status bar shows the combined (average) state of the removable and embedded batteries. If the batteries are charging, the status bar indicates that the batteries are charging. The entries below the status bar indicate the status of the individual batteries, as a percentage of full power.

chapter 1 | introduction | 25

Under certain conditions, the Power Status icon is displayed on the Command bar in the Today screen. Simply tap the Power Status icon to launch the Power control panel.

setting power preferences

Use the Power preferences page of the hp profiles application to set options for turning your hp Jornada on and off, both for convenience and to conserve battery power. You can set your hp Jornada to turn on whenever you tap the touch screen or open the auto cover. Disabling the record button and the hp hot keys while the hp Jornada is off prevents you from inadvertently turning on your hp Jornada by pressing one of these buttons.

26 | hp Jornada 920 series wireless digital assistant user’s guide

Tap to switch to Display or Alert profiles.

Set options for battery power or ac power.

Set options to automatically power off.

Set options to automatically power on.

power management tips

Follow these tips to ensure the longest use of your hp Jornada between charges:

• turn off the backlight. Press and hold the power button to turn off

the backlight, or use the Backlight control panel to set the backlight to turn off automatically after a short period of inactivity.

• turn off the display manually. If you are playing music or using

other functions that do not require the display, turn off the display. Press and hold the hp home menu hot key to display the hp quick menu, and then tap Turn display off. (Turn on the display by pressing the power button.)

chapter 1 | introduction | 27

• suspend frequently. Use the Power control panel to shorten the

length of continuous idle time before your hp Jornada auto-suspends. Press the power button to turn off your hp Jornada when it is not in use, even for a short time.

• always use ac power when connecting your hp Jornada to your desktop PC. Note that your hp Jornada will not auto-suspend

while it is connected.

• turn off sounds. Use the hp profiles application to mute the speaker, or use the Sounds & Notifications control panel to turn off all but the most necessary system sounds.

• avoid using CompactFlash accessories while on battery power. Some CompactFlash accessories use considerable power and

will quickly drain your batteries.

• do not “listen” for infrared transfers. Although you can set your hp Jornada to constantly monitor the infrared port for files sent from other devices, doing so will quickly drain your batteries.

Use the ac adapter to plug your hp Jornada into external power whenever possible, especially when connecting to a desktop PC. Do not let the LED blink for a long time.

2 | phone functions

Your hp Jornada 920 series wireless digital assistant includes an integrated GSM/GPRS phone. This chapter includes two sections:

• getting started with phone and wireless data functions tells

how to set up your hp Jornada to use wireless phone and data functions, and how to interpret the phone display

• using the phone tells how to make and answer phone calls and

how to customize phone settings

30 | hp Jornada 920 series wireless digital assistant user’s guide

getting started with phone functions

The phone and wireless data functions on your hp Jornada use the Global System for Mobile Communications (GSM) and general packet radio service (GPRS). The following sections will help you establish an account with a GSM/GPRS service provider, install the SIM card that stores your account information, and turn the phone on and off.

setting up an account with a GSM/GPRS service provider

To use the phone and wireless data features of your hp Jornada, you must establish a subscription with a GSM/GPRS service provider. The features available to you depend on the services offered by the service provider and the details of your subscription.

GSM voice services enable you to use your hp Jornada as a phone. You can make and receive calls and SMS messages to a number assigned by your service provider.

installing the sim card

When you register for a new account, your GSM/GPRS service provider will provide you with a SIM (subscriber information module) card. The SIM card contains your phone number, information about services to which you have subscribed, and other information that identifies your hp Jornada to the mobile phone network.

You can copy information stored on a SIM card to your hp Jornada (to Pocket Outlook Contacts), but you cannot copy information from your hp Jornada to a SIM card. For more information, see “managing phone numbers” under “phone tips and advanced features” later in this chapter.

You must install a SIM card in your hp Jornada before you can make or receive phone calls or use wireless data services. For more information, see “using your hp Jornada for the first time” in chapter 1.

chapter 2 | phone functions | 31

If you remove or replace the SIM card, it is recommended that you turn off the phone and PDA functions before removing the SIM card.

To remove or replace the SIM card

1. In the command bar, tap to turn off the phone.

2. Press the power button to turn off the PDA.

3. Slide the battery lock to the unlocked position battery cover.

4. Remove the replaceable battery.

5. Slide the lock on the SIM card slot to the unlocked position.

6. Lift the SIM card slot.

7. Remove the SIM card and/or insert the new SIM card in the SIM card slot.

8. Fold the SIM card slot down, and then slide the lock to the locked position.

9. Replace the battery and battery cover and slide the battery cover lock to the locked position

and remove the

turning the phone on and off

You turn the phone on or off independently of your PDA. The phone functions must be on for you to make or receive incoming calls.

To turn on the phone functions

• Press and hold the End (red) button. –or– In the Command bar, tap

You can turn off the phone to conserve battery power; however, you cannot receive incoming phone calls or text messages when the phone is off.

To turn off the phone

• Press and hold the End (red) button. –or– In the Command bar, tap

, and then tap Turn phone on.

, and then tap Turn phone off.

32 | hp Jornada 920 series wireless digital assistant user’s guide

Removing the removable battery from your hp Jornada turns off the phone.

phone display and status icons

When you turn on the phone functions, the phone display shows the SIM card status:

Icon

Meaning

When you first turn on the phone, the display shows the hp logo while phone functions are initializing.

The phone is searching for a network.

The call is being connected.

Your phone is receiving an incoming call.

The phone cannot find a network carrier.

The SIM card is missing or has not been installed properly, the SIM card may be faulty, or your phone has been configured by your service provider to work only with specific SIM cards. If your SIM card is installed properly and you still see this message, contact your GSM service provider. The SIM card may be password protected. You may need to enter a personal identification number (PIN) to unlock the SIM card before you can use the phone. For more information, contact your service provider or see “using your hp Jornada for the first time” in chapter 1.

chapter 2 | phone functions | 33

Icon

Meaning

While the call is being dialed, the phone display indicates the number dialed. If you have Caller ID service, the phone display also shows the numbers of incoming calls. If a number you have dialed corresponds to an entry in your Contacts database, the display shows the name of the contact. If you have Caller ID service, the phone display also shows the names of incoming calls.

The phone display indicates the status of the phone and any recent activity using icons or text, as shown below.

Icon

Meaning

icon changes to show signal strength

data connection established.

phone is dialing or in a call.

call divert on

new SMS message received

new voice mail message received

new voice mail and SMS messages received

phone ring is muted

phone vibrate is on

icon changes to show battery strength

34 | hp Jornada 920 series wireless digital assistant user’s guide

using the phone

There are three ways to make a call using your hp Jornada:

• hands-free. The stereo headset includes a built-in microphone for

hands-free calling. Connect the headset to the headset jack on your hp Jornada.

• handheld. Hold the earpiece to your ear, and speak into the

microphone. By default, this method works with the auto cover closed. Use the auto cover control panel to change the default settings.

• speakerphone. Use the speaker located at the bottom right corner

of the device. By default, this method works with the auto cover open. Use the auto cover control panel to change the default settings.

Use the hp quick menu to switch between handheld and speakerphone modes, or use the hp auto cover control panel to change modes automatically.

While you are in a call, use the volume/scroll control on the side of your hp Jornada to adjust the talk volume of the headset, earpiece, or speaker. Use the hp profiles application to adjust the ring volume.

The appendix includes important information on phone safety. Read the safety information carefully before using the phone.

chapter 2 | phone functions | 35

1. Headset jack

2. Earpiece

3. Antenna

4. Send button

5. Phone display

6. End button

7. Volume/scroll control

8. On-screen keypad

9. Microphone

If phone reception is weak, lift the antenna to improve reception.

making a call

There are several methods you can use to dial an outgoing call. You can use the Microsoft Phone application to dial a call manually. You can also make a call by using numbers in your speed dial list, by using the Send button (with the auto cover closed), or by using voice commands.

To dial a call using the phone application

1. Install your SIM card and turn on the phone, as described in previous sections.

36 | hp Jornada 920 series wireless digital assistant user’s guide

2. Connect the stereo phone headset to the headphone jack, and put on the headset.

3. On the Start menu, tap Phone to start the Microsoft Phone application.

4. On the keypad displayed on your hp Jornada screen, tap the number, and then tap Talk.

5. Use the volume/scroll control to adjust the headset volume.

6. When you have finished the call, press the red End button.

To place an international call, tap and hold 0 on the on-screen key-pad until a

+ appears.

To make a call using speed dial

• In the Microsoft Phone application, tap Speed Dial, and then tap the number of the speed dial entry you want to call. –or– On the on-screen keypad, tap and hold the keypad number that corresponds to the Speed Dial entry. (To dial a two-digit speed dial number, tap the first digit, and then tap and hold the second digit.)

To make a call using the phone buttons

1. On the Start menu, tap Settings, and then tap the Phone Display icon.

2. On the Call list tab, select the list you want to access (speed dial, incoming calls, or outgoing calls).

3. Tap OK to close the Phone Display application.

4. With the auto cover closed, press the Send button. The phone display shows the first item in the selected list.

5. Use the volume/scroll button to scroll through the list of numbers.

6. Press Send to dial the number displayed in the phone display.

chapter 2 | phone functions | 37

using fonix voice dial

Fonix Voice Dial is a voice-activated interface that enables you to use your voice to access contacts and dial the phone. Voice Dial does not require you to pre-record the voice commands.

For best results, use the headset provided with your hp Jornada 920 series wireless digital assistant while using Fonix Voice Dial.

To launch Fonix Voice Dial

• Press and release the record button. –or– Press and hold the Send button.

You can change the button used to launch Fonix Voice Dial. For more information, see “configuring hardware buttons” in chapter 4.

Fonix Voice Dial launches in listening mode. While in listening mode, Fonix Voice Dial monitors sounds for detectable speech, waiting for you to speak a command. The available voice commands are listed on the Voice Dial screen.

38 | hp Jornada 920 series wireless digital assistant user’s guide

You can use Fonix Voice Dial to place a call by saying the number you want to dial or by saying the name of a contact.

To place a call by a number

1. Say “dial a number.” Fonix Voice Dial will ask, “What number

would you like to dial?” and then a beep will sound.

2. Say the number you want to dial, one digit at a time. Fonix Voice Dial will speak the number and ask you if the information is correct.

chapter 2 | phone functions | 39

3. Say “yes,” to dial the number.

–or– Say “no,” to cancel the call and return to listening mode.

To place a call by name

1. Say “call,” and then say the first and last name of the contact you

want to call. Fonix Voice Dial will display the name and number of the contact and ask you if the information is correct.

2. If you have more than one number saved with the contact, you can say the location at which you want to reach the contact (for example, “Call Mary Smith at work.”).

3. If the information displayed is correct, say “yes,” to dial the number. –or– Say “no,” to cancel the call and return to listening mode.

Fonix Voice Dial maintains a list of recognized names. To call a contact by name, the name must be in this list. The list is generated from your Pocket Outlook Contacts database. To be sure the Voice Dial list includes all your contacts, update the list after you make change or add a contact in Pocket Outlook.

To update contact information

• Say “update contacts.”

To exit Fonix Voice Dial

• Say “quit” or “cancel.”

Fonix Voice Dial will also shut down automatically if a period of time passes without any noise.

For more details on using Fonix Voice Dial, see the Pocket PC Companion CD.

40 | hp Jornada 920 series wireless digital assistant user’s guide

answering an incoming call

Your phone must be on to receive an incoming call. When an incoming call is received, your hp Jornada plays the ringing sound or vibrates according to the options you have set for your alert profile. The phone display shows the Incoming call message. If you have a caller ID service, the caller’s telephone number is displayed; if the number is in your Pocket Outlook Contacts database, the caller’s name is displayed.

To answer an incoming call

• In the Microsoft Phone application, tap Answer

–or– Press the Send button on your hp Jornada.

If the phone rings while you are using Windows Media Player to listen to music on the PDA, Windows Media Player will pause the music. Play will resume after you end the call, or if you cancel the call without answering.

If you answer a call while you are connected to GPRS, GPRS will be disconnected. After you end the call, you will need to manually reconnect to GPRS. If you do not want to end your GPRS session, ignore the incoming call.

If you answer a call while you are in a WAP session, the session will suspend. After you end the call, the WAP session will resume automatically.

deferred answering and local voice mail

When you do not want to answer an incoming call immediately, your hp Jornada provides two options for deferred answering. You can play a recorded message asking the caller to remain on hold until you answer, or you can play a greeting that asks the caller to record a local voice mail message on your hp Jornada.

To use deferred answering

1. Press and hold the Send button on your hp Jornada.

2. Release the Send button to answer the call.

chapter 2 | phone functions | 41

When you place the call on hold, the caller hears a pre-recorded message. Your hp Jornada includes a pre-recorded default message, but you can also create a custom message by recording a voice note.

To use a custom message

1. Record your message. For more information, see “recording a message” in chapter 4.

2. On the Start menu, tap Settings, and then tap the Phone icon to open the Phone Settings control panel.

3. On the Answer tab, under Deferred Answering, tap the ... button, and then browse to select the .wav file you recorded.

To activate local voice mail

1. On the Start menu, tap Settings, and then tap the Phone icon to open the Phone Settings control panel.

2. On the Answer tab, under Local voice mail, select the if not

answered in check box.

3. From the drop-down list, select how long you want the phone to ring before it is routed to voice mail.

Your hp Jornada includes a pre-recorded greeting asking callers to leave a message. You can also create a custom greeting by recording a voice note.

To use a custom voice mail greeting

1. Record your message. For more information, see “recording a message” in chapter 4.

2. On the Start menu, tap Settings, and then tap the Phone icon to open the Phone Settings control panel.

3. On the Answer tab, under play this greeting, tap the ... button, and then browse to select the .wav file you recorded.

After a voice mail message has been received, you will see the

in the

Command bar. Voice mail messages are stored as wav files, named

42 | hp Jornada 920 series wireless digital assistant user’s guide

VoiceMsgX.wav. You can listen to voice mail messages using the Pocket Outlook Notes application.

To listen to local voice mail

1. Tap the voice mail icon in the Command bar. A message appears stating that you have new voice mail.

2. On the message that appears, tap Launch Notes. The Pocket Outlook Notes application starts.

3. In Pocket Outlook Notes, tap the file that corresponds to the message.

For information on SMS messages, see “sending and receiving e-mail and sms messages” in chapter 3.

phone tips and advanced features

Depending on the services offered by your GSM/GPRS service provider and the services you subscribe to, there are many advanced features of the phone you can use. Your phone supports features such as speed dial, call logs, ringing tones, caller ID, call forwarding, and others.

using hp dialer

hp Dialer enables you to dial the phone using the input panel, so you can make a call while another program or other information is displayed.

To display hp Dialer

1. Tap the arrow next to the input panel button on the Command bar.

2. On the pop-up menu, tap hp Dialer.

3. On the Command bar, tap the input panel button.

chapter 2 | phone functions | 43

To dial a "+" symbol, tap and hold 0 on the on-screen keypad until a + appears.

managing phone numbers

Your hp Jornada offers several ways to keep track of phone numbers. You can keep track of names and phone numbers using Pocket Outlook Contacts, and synchronize the list with your desktop PC. You can also create “speed dial” entries for the numbers you call most.

You can also copy phone numbers that are stored on a SIM card to your Pocket Outlook Contacts.

To copy phone numbers from a SIM card

• On the Start menu, tap Programs, and then tap the SIM

Contacts icon.

dialing from Pocket Outlook

You can dial a call directly from the Pocket Outlook Contacts list. For more information on creating entries in Contacts, see “Contacts: tracking friends and colleagues” in chapter 5.

44 | hp Jornada 920 series wireless digital assistant user’s guide

To dial from Contacts

1. In the Contact list, tap and hold the contact you want to call.

2. On the pop-up menu, tap Call, and then tap the phone number displayed (for example, the contact’s work or home telephone number).

using speed dial

Speed dial allows you to store frequently dialed numbers for easy access.

To create a speed dial entry 





1. In the Microsoft Phone application, tap Speed Dial.

2. Tap New. Your Contacts list is displayed.

3. Tap the contact you wish to add.

4. Use the arrow buttons to select an available location.

To delete a speed dial entry

• Tap and hold the contact in the box to the right of the speed dial number, and then tap Delete on the pop-up menu.

managing calls using the call log 

The Microsoft Phone application keeps track of calls you make, receive, or miss in the Call Log. The Call Log can also tell you when a call was initiated, how long it lasted, and provides easy access to any notes taken during the call.

To access the call log

• In the Microsoft Phone application, tap Call Log.

The call log offers five views:

• All Calls shows all calls made to and from the phone in

chronological order.

• Missed lists only calls that were not answered.

• Outgoing only shows calls made from your phone.

chapter 2 | phone functions | 45

• Incoming only shows calls made to your phone.

• By Caller is categorized alphabetically according to caller.

You can view information about your calls, for example, to track the number of minutes used in the current month. Options include–

• show total time statistics

• show total number of calls and total time since last time the call log

was reset.

• delete items older than a specified period of time.

Tap within the white area of a call log entry to display a tool tip showing the date, time, and duration of a call.

If you use the phone while driving, it is recommended that you use the headset to allow hands-free operation. Some countries have laws that forbid using a mobile phone without a hands-free headset while driving.

changing services settings

The services settings allow you to access and configure any of the following services. The services you have depend on the services offered by your GSM/GPRS service provider and your subscription.

To configure a service

• Select the service, and then tap the Get Settings button to

configure.

The following services may be available:

• caller ID. Allows you to choose whether you want your identity

revealed to those you call.

• call forwarding. Allows you to forward incoming calls to

designated numbers either as a whole (all incoming calls) or you can choose to forward calls only if you are unavailable, busy, and/or you do not answer.

• call waiting. Allows you to enable or disable call waiting.

46 | hp Jornada 920 series wireless digital assistant user’s guide

• voice mail and SMS. Allows you to enter your voice mail access

number and SMS service center number.

• call barring. To bar outgoing calls from your hp Jornada, dial *33* [Password] #, and then press the Send button. Your GSM service

provider will provide your password. To deactivate call barring, dial #33*[password]#, and then press the Send button. To check the status of call barring, dial *#33#, and then press the Send button.

change phone settings 

To adjust your phone settings, tap Options on the Tools menu.

• Ring Type & Ring Tone. These controls determine how your hp Jornada notifies you of an incoming phone call. You can choose from various ring tones, vibration, or a combination of ring and vibrate.

To change ring volume for phone, use the Alert page of the hp profiles application. On the Start menu, tap Settings, and then tap hp profiles.

chapter 2 | phone functions | 47

• Keypad. This option controls whether tones are played while using

the dialer. If set to Tones, the tone is heard continuously for as long as the dialer button is depressed. If set to Beep, the tone is played only for a moment.

• Other Settings. This will navigate to the Sounds and Reminders

control panel, which allows you to set phone and system sounds.

• Require PIN when phone is used. This checkbox enables you to

prevent unauthorized use of your phone by locking your SIM card using a four-to-eight-digit PIN.

• Change PIN. Tap to change your PIN, which must be between four

and eight digits.

adjust network settings

You can specify how your phone chooses a wireless network, as there may be more than one network available. The selection you make remains active until you change it or change your SIM card. The availability of Network Settings may depend on the GSM features and services enabled by your GSM/GPRS service provider.

• Current Network. Displays the current registered network. Tap Find Network to refresh your current connection.

• Network Selection. You can choose to have your network selected

automatically (your hp Jornada decides on the most appropriate network) or manually (your hp Jornada lists all available systems, and you select the network you want to use from the list).

• Set Preferred Networks. Tap Set Preferred Networks to select your preferred network operator for voice and data use.

48 | hp Jornada 920 series wireless digital assistant user’s guide

locking your hp Jornada remotely

If you have set a password on your hp Jornada, a security feature enables you to remotely lock your hp Jornada by sending a special SMS message. This can be useful if you have lost your hp Jornada or if it contains sensitive information. When you find your hp Jornada, you can unlock the device by entering the preset password.

You must have pre-set either a simple 4-digit password or a strong alphanumeric password with timeout feature. For more information on setting a password, see Settings Help on your hp Jornada.

To remotely lock your hp Jornada using SMS

• Send the following SMS message to the hp Jornada:

HPREMOTELOCK:[password]

For example, if the password is 1234, send the message: HPREMOTELOCK:1234

chapter 2 | phone functions | 49

personalize the phone display

Use the Phone Display application to personalize the information shown in the phone display. You can use the phone display to display a clock, a custom text message or a graphic that you choose.

To open the Phone Display application

• On the Start menu, tap Settings, and the tap the Phone Display

icon.

You can choose to display the name of your GSM network, a clock, your next appointment, or a custom text message or bitmap image.

Enter a short text message to be shown in the phone display.

Tap to select a bitmap to be shown in the phone display.

3 | getting connected

To get the most from your hp Jornada, you will want to get connect—to your desktop or notebook PC, as well as to the Internet or a corporate network. Your hp Jornada comes with everything you need to get connected, including a USB cradle and software for your desktop PC and built-in wireless connectivity for the Web or network. Using the wireless data functions of your hp Jornada, you can connect to the Internet and access a variety of wireless data services, such as email, wireless internet (Web/WAP), Short Message Service (SMS) and wireless access to a corporate network.

This chapter includes seven sections:

• connecting to your desktop pc describes how to connect to the desktop pc, so you can synchronize information on your hp Jornada with another computer.

• wireless data services describes the text messaging and other wireless services, such as such as SMS, cell broadcast, and GPRS, that are available on your hp Jornada.

• connecting to the internet or a network describes how to establish a network or Internet connection using the built-in wireless data functions.

• browsing the web tells how to use Pocket Internet Explorer to browse the Web or a corporate network, and create mobile favorites for offline browsing.

• sending and receiving e-mail tells how to send and receive email messages using Pocket Outlook Inbox.

• hp MicroChaiVM includes instructions for using the hp MicroChaiVM virtual machine to download and run MIDP Java applications (MIDlets), such as games and messaging utilities offered by your GSM/GPRS service provider.

• EzWAP tells how to browse WML sites using the EzWAP browser.

52 | hp Jornada 920 series wireless digital assistant user’s guide

connecting to your desktop pc

This section describes how to establish the connection between your hp Jornada and your desktop PC, and how to synchronize and transfer files between your hp Jornada and your desktop (or any PC that has Microsoft ActiveSync installed). In this section, you will learn to

• install Microsoft ActiveSync on your desktop PC.

• use ActiveSync to synchronize data between your hp Jornada and

desktop PC.

• connect your hp Jornada to your desktop PC using either the USB cradle or the infrared port.

Microsoft ActiveSync

Microsoft ActiveSync enables you to synchronize the information on your desktop PC with the information on your hp Jornada. In addition, you can back up data from your hp Jornada to your desktop PC and restore this data to your hp Jornada, and copy files between your hp Jornada and desktop PC.

Before you begin synchronization, install ActiveSync on your desktop PC from the Pocket PC Companion CD. ActiveSync is already installed on your hp Jornada.

After installation is complete, the ActiveSync Setup Wizard helps you connect your hp Jornada to your desktop PC, set up a partnership so you can synchronize information between your hp Jornada and your desktop computer, and customize your synchronization settings. Your first synchronization process will begin automatically when you finish using the wizard.

synchronizing data

Synchronization compares the data on your hp Jornada with your desktop PC and updates both computers with the most recent information. For example, you can

• synchronize Microsoft Word and Microsoft Excel files between your hp Jornada and desktop PC. Your files are automatically converted to the correct format.

chapter 3 | getting connected | 53

• synchronize e-mail messages in your hp Jornada Inbox with e-mail messages in Microsoft Outlook on your desktop PC.

• copy favorite Web site addresses and any Web pages you have marked for offline viewing in Microsoft Internet Explorer to your hp Jornada.

• keep your Pocket Outlook Contacts, Calendar, and Tasks databases up-to-date by synchronizing your hp Jornada with Microsoft Outlook data on your desktop PC.

Synchronization with Microsoft Outlook 2002 requires ActiveSync 3.5 on the desktop PC.

After you synchronize, the information you have stored on your desktop PC is copied to your hp Jornada so you can take it with you when you go. Use ActiveSync options to select which information types are synchronized and to control how much data is synchronized. For example, if you choose to synchronize Calendar data, you can specify how many weeks of past appointments you want synchronized. By default, ActiveSync does not automatically synchronize all types of information. Use ActiveSync options to turn synchronization on and off for specific information types.

After you have set up ActiveSync and completed the first synchronization, you can control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually while your hp Jornada is in the cradle, or only when you choose the

Synchronize command.

To start synchronization from your hp Jornada

1. Connect your hp Jornada to your desktop PC. For more

information, see “connecting your hp Jornada,” below.

2. On the Start menu, tap ActiveSync.

3. Tap

to begin synchronization.

54 | hp Jornada 920 series wireless digital assistant user’s guide

View connection status.

Tap to connect and synchronize.

Tap to stop synchronization.

View synchronization status.

Tap to synchronize via IR or change synchronization settings.

For detailed instructions on setting ActiveSync options and using ActiveSync on your desktop PC, see ActiveSync Help on the desktop PC. For more information on using ActiveSync on your hp Jornada, see ActiveSync Help on your hp Jornada.

synchronizing from a remote location

You can also synchronize by dialing in to your desktop PC or connecting over a network. information while traveling. Before you leave, you must configure both your hp Jornada and your desktop PC.

on your hp Jornada

Create a partnership between your hp Jornada and the desktop PC using one of the direct connection methods (USB cradle or infrared connection) described in this chapter. You must also configure a connection on your hp

This can be useful if you need to synchronize files or PIM

chapter 3 | getting connected | 55

Jornada, as described in “connecting to the internet or to a network“ later in this chapter.

on your desktop PC

Before you can synchronize remotely, the desktop PC or network server must be configured to allow your hp Jornada to connect. Depending on the version of Windows running on the desktop PC, you may need to install and configure Remote Access Services or Dial-Up Networking on the desktop PC.

You must also ensure that ActiveSync is configured to allow a network connection. For more information, see ActiveSync Help on your desktop PC.

Follow these steps to prepare your desktop PC before you leave:

• if you are using a modem on your desktop PC, turn the modem on before you leave.

• leave your desktop PC on, and be sure you logged on under the same user name that you used when you created the partnership.

• ensure your PIM program and e-mail program (Microsoft Outlook or Microsoft Exchange) are running.

If you receive an error message on your hp Jornada that states that an information type needs attention, or if unresolved items are reported after synchronization, you must synchronize directly with your desktop PC using the USB cradle, an infrared connection, or an optional serial cable.

copying files between your hp Jornada and your desktop pc

You can copy files between your hp Jornada and desktop PC by dragging icons to or from the Mobile Device window or by using the Cut, Copy, and Paste commands on the Edit menu.

Files created on your desktop PC may need to be converted before you can use them on your hp Jornada, and files created on your hp Jornada may need to be converted before you can use them on your desktop PC. By default, ActiveSync automatically converts files to the appropriate type; however, you can choose not to convert files, or you can choose to specify the conversion for each type of file by changing options in ActiveSync.

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backing up data with activesync

To prevent loss of data, you should back up your hp Jornada frequently using either Microsoft ActiveSync or the hp backup application. When you back up your hp Jornada using ActiveSync, the backup file contains all the files, databases, PIM information, and RAM-based programs on your hp Jornada. The backup file is stored on your desktop PC.

hp backup enables you to back up your PIM databases to an optional CompactFlash memory card. For more information on hp backup, see “backing up and restoring data” in chapter 4.

If you have established a partnership between your hp Jornada and desktop PC, you can set ActiveSync to back up data automatically each time you connect. You can also back up your hp Jornada manually any time you want. ActiveSync lets you decide whether to back up all data each time, or only new and updated information.

When you use the backup file to restore data to your hp Jornada, data on your hp Jornada is replaced with the data stored in the backup file. If you have created files on your hp Jornada since the last backup and do not want to delete these files during the restore process, move the files from your hp Jornada to your desktop PC before restoring data. You can restore data using ActiveSync or the hp backup application.

Restoring data from ActiveSync replaces all data stored on your hp Jornada. Any data added after the backup file was created will be lost.

For more information on backing up and restoring data using Microsoft ActiveSync, see ActiveSync Help on your desktop PC.

connecting your hp Jornada

You can connect your hp Jornada to a desktop computer in several ways:

• using the USB cradle that is included with your hp Jornada. The USB cradle connects to a USB port on your desktop PC.

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• using the infrared port on your hp Jornada. You can connect your hp Jornada to an infrared-equipped desktop or notebook PC using the infrared port. Many notebook PCs have built-in infrared ports; however, you may need to purchase and install an infrared transmitter for your desktop PC.

• over a network or dial-up connection. You can synchronize while connected to your desktop PC by a dial-up connection or over a local area network (LAN).

• using a serial cable or cradle. If your desktop PC does not have a USB port or an infrared transmitter, or if your operating system does not support these connection methods, you can purchase an optional serial cable or serial cradle that enables you to connect your hp Jornada to a serial port. Instructions on establishing a serial connection are included with these accessories. Note that Windows 95 and Windows NT® do not support USB or infrared connectivity.

Install ActiveSync on your desktop PC before connecting your hp Jornada by USB.

connecting by usb cradle

The USB cradle included with your hp Jornada provides a convenient way to connect to your desktop PC. In addition to enabling synchronization, the USB cradle charges the batteries on your hp Jornada. Keep your hp Jornada in the cradle when you are not carrying it with you, so it is always charged, synchronized, and ready to go.

Do not shut down or restart your desktop PC while your hp Jornada is connected. Turn off your hp Jornada or remove it from the cradle before you shut down your desktop PC.

Before you connect, be sure of the following: your desktop PC is on, you have installed ActiveSync on your desktop PC, and ActiveSync is configured to allow a USB connection.

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To connect by USB cradle

1. Connect the dc plug from the ac adapter to the dc jack on the cradle cable, and plug the ac adapter into a wall outlet.

2. Connect the cable from the cradle to a USB port on your desktop PC.

3. Slide your hp Jornada into the cradle. Your hp Jornada should start automatically and establish a connection to the desktop PC.

Connecting to your PC

When you remove your hp Jornada from the cradle, hold the cradle down with one hand, and gently lift the hp Jornada with the other to avoid putting stress on the connectors.

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connecting by infrared

The infrared port on your hp Jornada provides a convenient way to connect to an IrDA-equipped PC without using a cable or cradle. Many notebook computers have built-in infrared ports; however, you may need to install and configure an infrared port on a desktop PC. To install the port, follow the manufacturer’s instructions. More information about infrared drivers for Microsoft Windows is available on the Microsoft Mobile Devices Web site at www.microsoft.com/mobile/pocketpc

For complete instructions on connecting to your desktop PC by infrared, refer to ActiveSync Help on your desktop PC.

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getting started with wireless data functions

The wireless data functions on your hp Jornada use the Global System for Mobile Communications (GSM) and general packet radio service (GPRS). To use the wireless data features of your hp Jornada, you must establish a subscription with a GSM/GPRS service provider. The features available to you depend on the services offered by the service provider and the details of your subscription.

Check with your GSM/GPRS service providers for a list of available wireless data services. Your service provider may charge additional fees for use of data services. Check with your service provider for more information on rates and availability of wireless data services with your subscription.

Your hp Jornada supports the following wireless data services:

• CBSMS (cell broadcast). Many GSM/GPRS service providers offer

cell broadcast services, which transmit text-based information, such as news, stock updates, and weather reports to phones on their network.

• GSM data transmission (circuit-switched data). GSM data

services enable you to use the GSM component of your hp Jornada as a built-in modem. Connect to the Internet through an ISP or dial in to a corporate network to synchronize your hp Jornada, browse the Web, or send and receive e-mail.

• GPRS data transmission. GPRS is a high-speed data-only service

that enables you to transmit data over a mobile telephone network. Subscribing to a GPRS service allows you to transfer files, browse the Web, and receive streaming audio and video on your hp Jornada.

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receiving cbsms messages

Your hp Jornada is capable of receiving cell broadcast short message service (CBSMS) messages. CBSMS is a service provided by many mobile telephone service providers to transmit brief text messages to mobile phones on their system. Messages typically include general information such as news, financial data, and local weather reports. To receive CBSMS messages, you must have an account with a mobile telephone service provider that offers the CBSMS service.

CBSMS messages are transmitted on channels. Each channel carries messages for a specific topic. Your hp Jornada will receive all channels broadcast by your service provider; you select which messages you want to receive on your hp Jornada by activating only the channels that interest you.

If your service provider gave you a list of available channels and their ID numbers, you can activate channels by entering the ID numbers from this list. If you do not have a list of available channels, you will want to activate channel 000, which is the topic index. When the topic index is activated, your hp Jornada will receive a current list of channels.

Many GSM/GPRS service providers broadcast SMS messages in more than one language. You can filter incoming messages by language, so you receive only messages in the language(s) you choose. Use the Cell Broadcast control panel to activate channels and to filter incoming messages based on language.

To turn on CBSMS services

1. On the Start menu, tap Settings.

2. On the Connections tab, tap the Cell Broadcast icon.

3. Next to Message reception, select On.

To activate a channel (if you know the channel ID)

1. On the Channels tab, tap Add Channel.

2. In the Channel ID box, enter the ID number of the channel you want to subscribe to. In the Description box, enter a description of the channel content.

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3. Select the Activate Channel check box.

4. Tap OK to close the Cell Broadcast application.

You may not receive messages right away; the frequency with which messages are transmitted depends on your mobile telephone service provider.

Activate channel 000, topic index, to ensure you always have the current list of channels with you on your hp Jornada.

To activate a channel from the topic list

1. Tap the Index tab to see a list of available topics.

2. Tap [+] next to a topic heading to see a lit of available channels for that topic.

3. Tap a channel in the list to select it, and then tap Add Channel.

If the topic index tab displays the “No topic index received” message, you must activate channel 000, or wait for the list to be transmitted by your GSM/GPRS service provider.

To filter incoming messages

• On the Language tab, select the check box next to the language(s) you want to receive.

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connecting to the internet or to a network

With built-in wireless connectivity, your hp Jornada enables you to connect to an Internet service provider (ISP) or to your corporate network, so you can access e-mail, browse the Internet, or retrieve files from a corporate network, whether you are at home or on the road. This section describes

• the methods you can use to connect your hp Jornada to the Internet or to a network

• the process of configuring your hp Jornada to connect to an ISP or network.

Your hp Jornada gives you two options for connecting to an ISP or network. You can use the integrated GSM phone or subscribe to highspeed GPRS services. Each of these methods requires that you have a subscription with a GSM/GPRS service provider or an ISP.

connecting using the integrated GSM modem

Your hp Jornada is capable of sending and receiving data via a mobile telephone network using the GSM protocol. If your GSM/GPRS service provider supports remote data connection, you can use the built-in phone functionality of your hp Jornada to connect to the Internet or to a remote computer. To send or receive data over a GSM network, you must have an account with a mobile telephone service provider that supports GSM data services, and the service provider must enable the data features on your account. The maximum data transfer rate of the GSM modem is 9.6 kbps.

Use a GSM modem connection to

• send and receive e-mail messages by using Inbox. Before you can use Inbox, you need to provide the information it needs to communicate with the e-mail server. For specific instructions, see “connecting directly to an e-mail server,” later in this chapter.

Actual data transfer rates depend on the capabilities and services of the GSM/GPRS service provider and/or Internet service provider. Data transfer rates presented in this User’s Guide are theoretical maximums.

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• synchronize data with a computer on the network. For more information, see ActiveSync Help on your desktop PC.

configuring a GSM data connection (circuit-switched data)

Before you can configure your hp Jornada to connect to a remote computer using the GSM modem, you must configure a connection. Ensure that you have a subscription to the circuit-switched data (CSD) network. Check with your service provider for details. You will need the following information:

• the phone number or dial string of the ISP or remote computer

• any port settings, TCP/IP settings, or the name of the Domain Name

Server(s) (DNS), if required by the network you are connecting to

• a user name and password provided by the ISP or account administrator

In addition, you need an account with the ISP or corporate network you are connecting to, or access permission to dial in to a specific computer.

If you plan to use the account to send or receive e-mail messages directly from your hp Jornada, you must also obtain the following information from your ISP or account administrator:

• a user name and password for your e-mail account. (These may be different from the user name and password you use to connect.)

• the name of the POP3 or IMAP4 server (for incoming messages).

• the name of the SMTP server (for outgoing messages).

Before you can connect to an ISP or dial in to a specific desktop PC, you must create a connection for that service on your hp Jornada.

To configure your GSM connection (CSD)

1. On the Start menu, tap Settings.

2. On the Connections tab, tap the Connections icon.

3. In the drop-down list, select New.

4. Tap the Modem tab, and then tap New.

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5. Enter a name for the connection. The name can be anything you want, but should be descriptive, for example “Office Dial-Up.”

6. In the Select a modem list, tap Cellular Line.

7. If your service provider or network administrator specified TCP/IP settings, port settings, or the IP addresses for your DNS servers, tap Advanced, and then enter this information on the appropriate tabs. Tap OK.

8. Tap Next.

9. Enter the phone number of the service or remote computer you are connecting to.

10. Tap Finish.

dialing a GSM connection

Use Connection Manager to select the connection you want to use and to dial the connection.

To dial a connection

1. On the Start menu, tap Settings.

2. On the Connections tab, tap the Connections icon.

3. In the drop-down list, select the service that you want.

4. Tap Connect.

closing a GSM connection

If you opened the connection from a program, such as Inbox or Pocket Internet Explorer, close that program first. Then, tap the Data Connection icon

in the Command bar of the Today screen, and then tap End.

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connecting using GPRS

Your hp Jornada is capable of receiving general packet radio services (GPRS), a high-speed data-only service that transmits data over a mobile telephone network. In addition, GPRS provides an “always on” connection.

To use GPRS, you must have a subscription with a GSM service provider that supports GPRS, and the service provider must enable the GPRS features on your account.

configuring a GPRS connection

Before you can connect to a GPRS network, you must configure a connection. You will need the following information from your GPRS service provider:

• the name of the Access Point Node (APN) used by your service.

• the name of the Domain Name Server(s) (DNS), if required.

To configure your GPRS connection

1. On the Start menu, tap Settings.

2. On the Connections tab, tap the Connections icon.

3. In the drop-down list, tap New.

4. Tap the Modem tab, and then tap New.

5. Enter a name for the connection. The name can be anything you want, but should be descriptive, for example “My GPRS Connection.”

6. In the Select a modem list, tap Cellular Line (GPRS).

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You do not need to make a selection under Baud rate. The baud rate is ignored when making a GPRS connection.

7. If your GPRS service provider specified the IP addresses for your

DNS servers, tap Advanced, and then tap the Name Servers tab. Select Use specific server addresses, and then enter the DNS addresses provided by your GPRS service provider. Tap OK.

8. Tap Next.

9. Under Access Point Name, enter the APN provided by your

GPRS service provider.

10. Tap Finish.

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connecting to the GPRS network

Use the hp GPRS application to set options for how your device attaches to the GPRS network. Your service provider can provide additional information on connecting to the Internet using GPRS.

To start hp GPRS

1. On the Start menu, tap Settings.

2. On the System tab, tap hp GPRS.

3. If you want your device to automatically attach and/or detach from the network, select the appropriate options under GPRS Settings.

The GPRS application also displays the total number of bytes transferred and number of bytes transferred in the last context. Click Reset to reset the Total

GPRS authentication

You must choose the authentication method required to connect to your GPRS network. Check with your GPRS service provider to determine the authentication method used by your network. There are three methods available:

• None - No authentication required

• PAP- Password Authentication Protocol (PAP)

• CHAP - Challenge Handshake Authentication Protocol (CHAP)

get help on connecting

More information on the procedures described here, as well as information on additional procedures, can be found in the following locations:

• “sending and receiving e-mail,” later in this chapter

• online Help on the your hp Jornada

• ActiveSync Help on your desktop PC.

For troubleshooting information, see the Pocket PC Web site at www.microsoft.com/mobile/pocketpc

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browsing the web (or a corporate intranet)

After you are connected to an ISP or to a corporate network, you can browse the Internet or a corporate intranet. You can also use Pocket Internet Explorer to browse Web content while you are not connected—by downloading mobile favorites and channels to your hp Jornada.

using microsoft pocket internet explorer

Use Microsoft Pocket Internet Explorer to view Web pages in either of these ways:

• connect to an ISP or network and browse the Web. To do this, you’ll need to create the connection first, as described earlier in this chapter.

• during synchronization with your desktop PC, download your favorite links and mobile favorites that are stored in the Mobile Favorites subfolder in Internet Explorer on the desktop PC.

While you are connected to an ISP or network, you can also download files and programs from the Internet or intranet.

To start Pocket Internet Explorer

• On the Start menu, tap Internet Explorer.

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Tap to visit the hp Jornada Web site.

Hide pictures button.

Favorites button.

Home button.

Refresh button.

The Pocket Internet Explorer home page

To view mobile favorites and channels:

1. Tap the Favorites button to display your list of favorites.

2. In the list, tap the page you want to view.

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You will see the page that was downloaded the last time you synchronized with your desktop PC. If the page is not on your hp Jornada, it will be dimmed in the Favorites list. You will need to synchronize with your desktop PC again to download the page to your hp Jornada or connect to the Internet to view the page.

To browse the Internet

1. Set up a connection to your ISP or corporate network as described

earlier in this chapter.

2. To connect and start browsing, do one of the following:

• tap the Favorites button and then tap the favorite you want to view.

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• tap View, and then tap Address Bar. In the address bar

that appears at the top of the screen, enter the URL you want to visit and then tap Go. Tap the arrow to choose from previously entered addresses.

the mobile favorites folder

Only items stored in the Mobile Favorites subfolder in the Favorites folder in Internet Explorer on your desktop PC will be synchronized with your hp Jornada. This folder is created automatically when you install ActiveSync.

favorite links

During synchronization, the list of favorite links in the Mobile Favorites folder on your desktop PC is synchronized with Pocket Internet Explorer on your hp Jornada. Both computers are updated with changes made to either list each time you synchronize. Unless you mark the favorite link as a mobile favorite, only the link will be downloaded to your hp Jornada, and you must connect to your ISP or network to view the content. For more information on synchronization, see ActiveSync Help on your desktop PC.

mobile favorites

If you are using Microsoft Internet Explorer 5.0 or later on your desktop PC, you can download mobile favorites. Synchronizing mobile favorites downloads Web content to your hp Jornada so that you can view pages while you are not connected to your ISP or your desktop PC.

Use the Internet Explorer 5.0 plug-in installed with ActiveSync to create mobile favorites quickly.

To create a mobile favorite

1. In Internet Explorer 5.0 on your desktop PC, click Tools, and then click Create Mobile Favorite.

2. To change the link name, enter a new name in the Name box.

3. Optionally, in Update, select a desired update schedule.

4. Click OK. Internet Explorer downloads the latest version of the page to your desktop PC.

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5. If you want to download the pages that are linked to the mobile favorite you just created, in Internet Explorer on the desktop PC, right-click the mobile favorite and then click Properties. On the Download tab, specify how many levels of links you want to download. To conserve memory on your hp Jornada, download only one level of links.

6. Synchronize your hp Jornada and desktop PC. Mobile favorites that are stored in the Mobile Favorites folder in Internet Explorer

5.0 are downloaded to your hp Jornada.

If you do not specify an update schedule, you must manually download content to keep the information updated on your desktop PC and hp Jornada. Before synchronizing, in Internet Explorer on your desktop PC, click Synchronize on the Tools menu. You will see the last time content was downloaded to the desktop PC, and you can manually download content if needed.

You can add a button to the Internet Explorer toolbar for creating mobile favorites. In Internet Explorer 5.0 on your desktop PC, click Toolbars on the View menu, and then click Customize.

conserving memory

Mobile favorites take up storage memory on your hp Jornada. Follow these tips to minimize the amount of memory used:

• in the settings for the Favorites information type in ActiveSync options, turn off pictures and sounds or stop some mobile favorites from being downloaded to your hp Jornada. For more information, see ActiveSync Help.

• limit the number of downloaded linked pages. In Internet Explorer on the desktop PC, right-click the mobile favorite you want to change, and then click Properties. On the Download tab, specify zero or one for the number of linked pages you want to download.

using avantgo channels

AvantGo is a free interactive service that gives you access to personalized content and thousands of popular Web sites. You subscribe to AvantGo

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channels directly from your hp Jornada. Then, you synchronize your hp Jornada with your desktop PC or connect to the Internet to download the content. For more information, visit the AvantGo Web site.

To sign up for AvantGo

1. In ActiveSync options on the desktop PC, turn on synchronization for the AvantGo information type.

2. In Pocket Internet Explorer on your hp Jornada, tap the Favorites button to display your list of favorites.

3. Tap the AvantGo Channels link.

4. Tap the Activate button.

5. Follow the directions on the screen. You will need to synchronize your hp Jornada with your desktop PC and then tap the My Channels button to complete the AvantGo setup.

When synchronization is complete, tap the AvantGo Channels link in your list of favorites to see a few of the most popular channels. To add or remove channels, tap the Add or Remove link.

sending and receiving e-mail and sms messages

If you have an e-mail account with an ISP or on a corporate network, you can use Inbox to send and receive e-mail messages in two ways:

• synchronize e-mail messages with Microsoft Exchange or Microsoft Outlook on your desktop PC.

• send and receive e-mail messages by connecting directly to an e-mail server through an ISP or a network.

synchronizing e-mail messages

You can synchronize e-mail messages as part of the general synchronization process whenever you connect your hp Jornada to your desktop PC. First, you must enable Inbox synchronization in ActiveSync.

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For information on enabling Inbox synchronization, see ActiveSync Help on the desktop PC.

During synchronization, the following occurs:

• messages are copied from the mail folders of Exchange or Outlook on your desktop PC to the ActiveSync folder in Inbox on your hp Jornada. By default, you will receive messages from the past 3 days only, the first 100 lines of each message, and file attachments of less than 100 KB in size.

• e-mail messages in the Outbox folder on your hp Jornada are transferred to Exchange or Outlook, and then sent from those programs.

• e-mail messages in subfolders must be selected in ActiveSync on your desktop PC in order to be transferred.

connecting directly to an e-mail server

In addition to synchronizing e-mail messages with your desktop PC, you can send and receive e-mail messages by connecting to an e-mail server using GSM circuit-switched data (CSD).

In addition to the creating a connection to a network or an ISP, you must set up an e-mail “service” in Inbox.

The ISP or network must use a POP3 or IMAP4 e-mail server and an SMTP gateway.

To set up an e-mail service

• In Inbox, tap Services, and then tap New Service. Follow the

directions in the New Service Wizard.

You can use multiple e-mail services to receive your messages. For each email service you intend to use, first set up and name the e-mail service. If you use the same service to connect to different mailboxes, set up a separate service for each mailbox.

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To connect to an e-mail service

• In Inbox, tap Services, and then tap Connect.

When you connect to the e-mail server, new messages are downloaded to the Inbox folder on your hp Jornada, messages in the Outbox folder are sent, and messages that have been deleted on the e-mail server are removed from the Inbox folder on your hp Jornada.

Messages that you receive directly from an e-mail server are linked to your e-mail server rather than your desktop PC. When you delete a message on your hp Jornada, it is also deleted from the e-mail server the next time you connect based on the settings you selected in ActiveSync.

You can work online or offline. When working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on your hp Jornada.

When working offline, you should download new message headers or partial messages, and then you can disconnect from the e-mail server while you decide which messages to download completely. The next time you connect, Inbox downloads any messages you marked for retrieval and sends the messages in your Outbox folder.

using the message list

Messages you receive are displayed in the message list. By default, the most recently received messages are displayed first in the list.

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When you receive a message, tap it to open it. Unread messages are displayed in bold.

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When you connect to your e-mail server or synchronize with your desktop computer, by default, you will receive messages from the last five days only, the first 100 lines of each new message, and file attachments of less than 100 KB in size. The original messages remain on the e-mail server or your desktop PC.

You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the message list, tap and hold the message you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the Inbox message list give you visual indications of message status.

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You specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time:

• change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help.

• change options for direct e-mail server connections in Inbox on your hp Jornada. Tap Tools, and then tap Options. On the Service tab, tap the service you want to change. Tap and hold the service and select Delete to remove a service.

composing messages

You can use Inbox to compose both e-mail messages and SMS messages.

To compose a message

1. Tap New.

2. In the To field, enter an e-mail or SMS address of one or more

recipients—separating them with a semicolon, or select a name from the contact list by tapping the Address Book button. When you send SMS messages to contacts save in your Pocket Outlook Contacts database, be sure to use the number in the Mobile field. The contact must be selected (highlighted in blue) before it can be sent.

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3. Compose your message. To enter preset or frequently used

messages, tap My Text and select a message.

4. If you are sending an SMS message and want to know if it was

received, tap Edit, tap Options, and then select Request SMS text message delivery notification.

5. Tap Send when you’ve finished the message.

The message is placed in the Outbox folder on your hp Jornada and will be delivered in one of two ways:

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• the message is transferred to the Outbox folder in Exchange or Outlook on your desktop PC and sent the next time you synchronize.

• the message is transferred to your e-mail server the next time you connect. In Inbox, make sure the appropriate service is selected on the Services menu, and then tap the Connect button (or Connect on the Services menu).

managing e-mail messages and folders

By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox, and Sent Items. The Deleted Items folder contains messages that have been deleted on your hp Jornada. The behavior of the Deleted and Sent Items folders depends on the options you have chosen. In the message list, tap Tools, and then tap Options. On the Message tab, select your options.

If you want to organize messages into additional folders, tap Tools, and then tap Manage Folders to create new folders. To move a message to another folder, in the message list, tap and hold the message and then tap Move to on the pop-up menu.

The behavior of the folders you create depends on whether you are using ActiveSync, POP3, or IMAP4:

• if you use ActiveSync, e-mail messages in the Inbox folder in Outlook will automatically be synchronized with your hp Jornada. You can select to synchronize additional folders by designating them for ActiveSync. The folders you create and the messages you move will then be mirrored on the server. For example, if you move two messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your desktop computer.

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• if you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the mail server. The next time you connect, the mail server will see that the messages are missing from the device Inbox and delete them from the server. This prevents you from having duplicate copies of a message, but it also means that you will no longer have access to messages that you move to folders created from anywhere except the device.

• if you use IMAP4, the folders you create and the e-mail messages you move are mirrored on the server. Therefore, messages are available to you any time you connect to your mail server, whether it is from your device or desktop computer. This synchronization of folders occurs whenever you connect to your mail server, create new folders, or rename/delete folders when connected.

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hp MicroChaiVM

hp MicroChaiVM, a small-footprint embedded virtual machine for running Java™ applications, allows you to extend the capabilities of your hp Jornada. In addition to running Microsoft Pocket PC applications, you can download on demand and run Java applications that are based on the Mobile Information Device Profile (MIDP) specification. You can download these applications via a GSM network or through a modem connection. With hp MicroChaiVM, your hp Jornada can now run many readily available MIDP applications, which are commonly referred to as MIDlets.

A growing number of GSM service providers offer MIDP-based services. With hp MicroChaiVM, which complies with the public MIDP specification, you can take advantage of the mobile services, games, and messaging options offered by your service provider.

To start hp MicroChaiVM

1. On the Start menu, tap Programs.

2. In the hp Applications folder, tap the hp MicroChaiVM icon.

using hp MicroChaiVM

The Application Manager screen, your interface with hp MicroChaiVM, has the following items in its menu bar:

• Options enables you to view the version of hp MicroChaiVM that

you are running and to customize hp MicroChaiVM by adjusting the settings of the virtual machine, HTTP proxy, and other display options.

• Launch enables you to launch a MIDlet after it is installed.

• Install enables you to install a MIDlet suite from a file system or from

the Web.

• Menu enables you to show, hide, and get information, and update or

delete a MIDlet suite.

Your hp Jornada includes a pre-installed a sample MIDlet for you to use as you explore the features of hp MicroChaiVM.

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installing a MIDlet suite

MIDP applications are packaged and distributed in MIDlet suites, which come in a standard format of a .jar file and a .jad file. Using hp MicroChaiVM, you can install a MIDlet suite from a file system or directly from the Web using HTTP.

Installing a MIDlet suite is a two-step process. You first install the .jad file, which will automatically directs hp MicroChaiVM to the .jar file. You must install both the .jad and .jar files for the MIDlet to work.

To install a MIDlet suite from a file system

1. Transfer the .jad and .jar files for the desired MIDlet suite onto

your hp Jornada. For example, use ActiveSync to place the files My Documents. For more information, see “connecting to your desktop pc” earlier in this chapter.

If you install a MIDlet from a Compact Flash card, you must place the .jar and .jad files in the My Documents folder on the card. If necessary, create a My Documents folder on the Compact Flash card and place the .jar and .jad files in this folder or any of its subfolders.

2. On the menu bar of the Application Manager screen, tap Install.

3. On the Install Source screen, tap Select JAD file.

4. Browse to select the .jad file for the MIDlet suite.

5. If the Application Descriptor screen shows the MIDlet that you

want to install, tap Yes. After a successful installation, a Success screen will be displayed.

6. On the menu bar of the Success screen, tap Finish. The MIDlet

will appear on the Application Manager screen.

If you are using the File Explorer on your hp Jornada and find a JAD file with the hp MicroChaiVM icon, you can tap on the .jad file with the icon to

invoke hp MicroChaiVM and install the MIDlet suite.

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To install a MIDlet suite from the Web

1. Make sure your hp Jornada is connected to the Web. For more information, see “connecting to the internet or to a network” earlier in this chapter.

2. If your device or desktop is behind a firewall, check that the HTTP proxy settings are correct. From the Application Manager screen menu bar, tap Options, and then select HTTP Proxy.

3. In the menu bar of the Application Manager screen, tap Install.

4. In the Install Source screen, tap Type URL.

5. Use the soft keyboard to enter the URL of the MIDlet suite .jad file, and then tap Download.

6. If the Application Descriptor screen shows the MIDlet that you want to download, tap Yes. After a successful download and installation, a Success screen will be displayed.

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7. On the menu bar of the Success screen, tap Finish to complete

the installation. The MIDlet will appear on the Application Manager screen.

If you use Pocket Internet Explorer on your hp Jornada to browse a MIDlet Web site, you can simply click on a MIDlet’s .jad download link to invoke hp MicroChaiVM and install the MIDlet suite.

troubleshooting wireless download errors

If you are having problems downloading a MIDlet, the error may be due to the following:

• GPRS connection not established. Make sure to have a GPRS

connection before you begin downloading a MIDlet.

• GPRS connection dropped. If you make a call while connected to

GPRS, the connection is dropped when the other party answers the call. You must manually reconnect GPRS before downloading another MIDlet.

For more information, see “connecting to the Internet or to a network” earlier in this chapter.

To launch a MIDlet

• In the hp MicroChaiVM Application Manager screen, tap the MIDlet you want to launch.

If you tap and hold on the MIDlet, a pop-up menu will be displayed with the options to launch, delete, update, show suite information, and hide the highlighted MIDlet.

If you are having problems launching a MIDlet, try adjusting the hp MicroChaiVM settings. Tap Options and select VM Settings.

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To exit a MIDlet

• In the MIDlet menu bar, tap Exit to return to the hp MicroChaiVM

Application Manager screen. –or– If the MIDlet does not provide an Exit button, tap the vertical red bar to abort the MIDlet.

To delete a MIDlet suite

1. In the hp MicroChaiVM Application Manager screen, tap and hold on the MIDlet to be deleted.

2. On the pop-up menu, tap Delete. The Delete MIDlet suite screen appears, displaying the information of the MIDlet that you want delete.

3. If the information is correct, tap Yes. The Delete MIDlet suite screen appears, prompting you to confirm deletion of the MIDlet. –or– To cancel the deletion, tap Exit.

4. In the Delete MIDlet suite screen, tap Yes if the information is correct. –or– tap Exit to cancel the deletion process.

For detailed help and procedures about using hp MicroChaiVM, refer to online Help at http://devnet.hp.com

. Information on how to download and install new versions of hp MicroChaiVM is available at the same location.

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EzWAP

The EzWAP application allows you to easily access mobile Internet information and services, connect to your Internet Service Provider (ISP), and browse Mobile Internet sites the same way you browse HTML sites using Pocket Internet Explorer.

To start EzWAP

• On the Start menu, tap Programs, and the tap the EzWAP

icon.

Before you can use EzWAP, you must configure your hp Jornada connection settings to enable communication with your GSM/GPRS service provider.

To configure EzWAP

1. In EzWAP, on the Tools menu, tap Options.

2. Tap the General tab to edit the general settings:

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• Under Connection, select the dial-up connection to be used.

• If you want EzWAP to automatically activate the selected

connection when needed, select the Connect automatically check box.

• To change the default WML document that will load

automatically as home page, enter a URL under Home page.

3. Tap the Connection tab to select your connection type:

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• If your mobile phone network operates a WAP gateway and you want to benefit from the additional services provided by your operator, select Gateway. For more information, consult your GSM/GPRS service provider.

• For WAP gateway settings, enter the IP address of the gateway in the Address box. Enter the Port number in the Port box.

• If the gateway works in connectionless mode, select the Connectionless gateway check box.

• If the gateway uses the WTLS technology for enhanced security over the wireless network, select the WTLS secured connection check box.

4. Under Timeouts, specify the Connection timeout in milliseconds

and the number and timeout of connection retries.

For information on advanced features, such as setting up a Proxy or Push, refer to the EzWAP user’s guide on the Pocket PC Companion CD.

4 | getting started with

pda functions

This chapter will help you start using the PDA functions of your hp Jornada. The various sections cover the basics of working with documents and programs on your hp Jornada. This chapter also details ways you can optimize your hp Jornada using the Settings and the hp profiles application and describes ways you can expand features and functionality by adding programs and accessories.

In this chapter you will learn to

• navigate in Microsoft Windows for Pocket PC using the stylus.

• use the Today screen to view your day at a glance.

• switch programs using the Start menu, hp home menu, and hp task

switcher.

• enter information in a variety of ways.

• find and organize information on your hp Jornada.

• manage the memory on your hp Jornada.

• configure display and alert profiles.

• configure hardware buttons.

• configure menus for easy access to programs and documents.

• add or remove programs.

• add functionality to your hp Jornada with optional accessories.

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navigating in microsoft windows for pocket pc

Your hp Jornada uses the Microsoft Windows for Pocket PC operating system. Navigating in Windows for Pocket PC is similar to navigating in Microsoft windows on your desktop PC, with features such as the Start menu, pop-up menus, and toolbars.

using the stylus

Use the stylus to navigate and select objects on the screen.

• tap. Touch the screen once with the stylus to launch programs, open

items, and select options.

• drag. Hold the stylus on the screen and drag across the screen to

select text and images. Drag in a list to select multiple items.

• tap and hold. Tap and hold the stylus on an item to see a list of

actions available for that item. On the pop-up menu that appears, tap the action you want to perform.

aligning the touch screen

From time to time, you might notice that the accuracy of your stylus taps diminishes. When this happens, you can realign your touch screen using the Align Screen control panel.

To launch the Align Screen control panel

1. Press and hold the hp home menu hot key to display the hp quick menu.

2. Using the navigation pad, highlight Align Screen on the hp quick menu, and then click the action button.

3. Tap the targets as they appear at each new location to align the touch screen.

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today screen

When you turn on your hp Jornada for the first time each day (or after four hours of inactivity), you will see the Today screen. You can also display it by tapping glance important information for the day.

and then Today. On the Today screen, you can see at a

You can customize the Today screen using themes, or display your own graphic as a background. For more information, tap Settings on the Start menu, and then tap Today.

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switching programs

Use the hp home menu application or the Start menu to quickly launch your favorite programs or open frequently used documents. You can also use hp task switcher to switch between running programs.

To start or switch programs using the hp home menu

1. Press the hp home menu hot key.

2. Tap the button that corresponds to the program or document.

Select a page from the list.

Tap to display the next or previous page.

Tap a button to switch to a program.

Tap to add or delete pages.

The hp home menu displays up to 10 pages of buttons and icons that represent the programs and documents on your hp Jornada. To change

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pages, tap the name of a page in the drop-down list at the top of the hp home menu screen, or tap the arrows

or to display the next or

previous page.

The battery icon at the bottom of the hp home menu changes to indicate when power is low. Tap the icon to launch the Power control panel.

To start or switch programs using the Start menu

1. Tap in the Navigation bar to display the Start menu.

2. On the Start menu, tap the name of the program you want to

switch to. –or– Tap one of the miniature icons at the top of the Start menu to switch to a recently used program.

You can customize both the hp home menu and the Start menu to make it easier to access the programs you use most. For more information, see “configuring menus” later in this chapter.

hp task switcher

Use hp task switcher to switch to a program or to quickly close all running programs. hp task switcher offers two ways to display running programs: Icon pad mode displays running programs as icons on a pop-up menu (the Icon pad). Task bar menu mode lists running programs on a pop-up menu accessible from the Today screen.

By default, hp task switcher is running in icon pad mode when you start your hp Jornada. You can also start hp task switcher by tapping the hp task switcher icon in the hp Applications folder.

To switch between modes

1. Start hp task switcher, and then tap About or tap the About hp

task switcher icon.

2. On the Settings tab, select either Icon Pad or Menu on task bar. If you select Icon Pad, set options for how long the Icon pad will be displayed.

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When hp task switcher is running in Icon pad mode, the running programs are displayed as icons on a pop-up menu (the Icon pad).

Displays the name of selected program.

Tap to set hp task switcher options.

Tap an icon to switch to that program.

Tap to close all programs.

The hp task switcher pop-up menu

To display the hp task switcher icon pad

• Press and hold the Inbox hot key.

 to switch to a running program, tap the program icon on the

icon pad.

 to close a program, tap and hold the icon for the program

you want to close, and then on the pop-up menu, tap Close.

 to close all programs, tap the Close All icon on the icon pad.

When hp task switcher is running in Task bar menu mode, the running programs are displayed in a list on a pop-up menu accessible from the Today screen.

To display the hp task switcher pop-up menu

1. On the Start menu, tap Today.

2. Tap the hp task switcher icon in the Command bar.  switch to a running program by tapping the name of the

program in the list.

 close a single program by tapping Close Window, and

then tapping the name of the program.

Hewlett-Packard Jornada 920 User’s Guide

Specifications and Main Features

Frequently Asked Questions

User Manual