Hewlett-Packard Jornada 680 User’s Guide

HP Jornada
680/680e Handheld PC
Users Guide
Part number F1262-90003
Printed in Singapore
Edition 1
ï HP Jornada 680/680e Users Guide
Copyright notice
The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of consumers.
© Hewlett-Packard Co. 1999. All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of Hewlett-Packard Company, except as allowed under the copyright laws.
The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of Hewlett­Packard Co. is also prohibited.
Microsoft, MS, MSN, PowerPoint, ActiveX, ActiveSync, Outlook, InkWriter, Windows, Windows NT, Visual Basic, Visual C++, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other coun­tries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corpora­tion. BSQUARE, bFax Professional, bFIND and bTASK are either registered trademarks or trademarks of BSQUARE Corporation. OmniSolve is copyright 1998-99 LandWare Inc. with all rights reserved. LandWare is a trademark of LandWare, Inc.
Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961
ï HP Jornada 680/680e Users Guide
Contents
1. Welcome ..................................................................................... 1
Using this guide ................................................................................................2
Learning about HP Jornada ........................................................................4
2. Getting started ...................................................................... 11
HP Jornada hardware features ............................................................... 12
Setting up your HP Jornada ................................................................... 15
Using your HP Jornada ............................................................................. 24
3. Connecting to your desktop PC................................... 29
Connecting for the first time................................................................... 30
Connecting to your desktop partner.................................................. 40
Connecting to another PC ....................................................................... 42
Browsing your HP Jornada desktop.................................................... 43
Synchronizing data ..................................................................................... 44
Transferring files ........................................................................................... 51
Transferring PIM data from
older palmtop PCs and handheld PCs ....................................... 52
4. Staying organized .............................................................. 59
Using Microsoft Pocket Outlook........................................................... 60
Using HP viewer ............................................................................................ 64
Capturing data with HP quick pad ....................................................... 67
Recording and playing voice memos ................................................ 69
5. Getting down to business ................................................73
Working with Microsoft Pocket Office................................................. 74
Using Microsoft InkWriter ......................................................................... 80
Backing up and restoring data .............................................................. 81
Using OmniSolve from Landware ........................................................ 83
Using bFAX Pro from bSquare ............................................................... 84
Using bFIND from bSquare ..................................................................... 85
6. Accessing e-mail ................................................................. 87
Deciding how and why you want to connect ................................. 88
Using your connections .......................................................................... 111
ï HP Jornada 680/680e Users Guide
7. Optimizing your HP Jornada ......................................12
Adding programs, fonts, sounds, and images.............................122
Accessories ................................................................................................... 127
Managing memory ................................................................................... 132
Managing battery power ....................................................................... 134
Fine-tuning performance ....................................................................... 140
Security .......................................................................................................... 145
Traveling with your HP Jornada ......................................................... 147
About system macros ............................................................................. 149
8. Troubleshooting ............................................................... 15
Maintaining your HP Jornada ............................................................. 152
Troubleshooting basic problems ....................................................... 153
Troubleshooting remote connections............................................. 158
Display ........................................................................................................... 160
Resetting ........................................................................................................ 160
Warranty, support, and service ........................................ 163
Appendix A Ergonomics ..................................................... 171
Glossary ...................................................................................... 175
Index ............................................................................................. 181
HP software product license agreement ..................... 191
1
1
Welcome | 1
Congratulations on purchasing the Hewlett-Packard Jornada 680 or 680e Handheld PC (H/PC), a mobile device powered by the Microsoft® Windows® CE operating system. The size and capabilities of the HP Jornada 680/680e H/PC let you keep your most important business and personal information current and close at hand. Your HP Jornada supports the latest version of Microsoft Pocket Outlook, so you can check e-mail and manage your appointments and contacts while on the road. Your HPJornada is also the perfect companion to your desktop or notebook PC, allowing you to take vital business data and documents with you and easily upload updated information upon returning to the office. A powerful, reliable, mobile business partner, HPJornada offers you the highest quality in performance and battery life as well as rich programs and utilities designed by Hewlett-Packard.
| 1
If you are familiar with Microsoft Windows products and notebook PCs, you will notice that your HP Jornada has many of the same characteristics, making it easy for you to be productive quickly.
In this chapter, you will find:
An overview of this Users Guide and other sources of help
and information
A list and brief descriptions of the built-in applications,
including Microsoft Windows CE, Handheld PC Profes­sional Edition software and special HP applications
An introduction to HPJornada features and a description
of the advantages of using the HPJornada
2 | HP Jornada 680/680e Users Guide
Using this guide
This Users Guide will give you a quick and effective intro­duction to your HP Jornada. Although great care has been taken to ensure the accuracy of procedures and artwork, some of the screens displayed on your HPJornada may differ from the ones that appear in this Users Guide.
Detailed, step-by-step instructions for using the programs on your HP Jornada are also included in online Help, so you do not have to carry this guide when you travel. (For more information on using online Help, see the Using Help on your HP Jornada section in chapter2.)
Conventions
This Users Guide includes certain visual cues that will help you find the information you want easily.
A shortcut, another way to do something, or expanded information about the topic.
Caution or warning information about the topic. This is important information that should be observed to prevent loss of data or damage to your HP Jornada.
Helpful information related to the topic.
Finding information
This guide describes what is included with your HP Jornada, provides an overview of the installed programs, and describes how to set up communications between your device and desktop PC and between your device and the Internet. The following table lists the different types of information avail­able to help you use your HP Jornada. Note that although this book introduces the programs on your device, it does not describe them completely. For more information, see the comprehensive online Help for each program.
Information Source
Programs This Users Guide
or Online Help on your device. On the Start menu, tap Help.
Unfamiliar The glossary located at the end of technical terms this Users Guide.
Synchronizing This Users Guide and exchanging or files with a Online Help on your device. On the desktop PC Start menu, tap Help. (including or information on Windows CE Services online Help on connecting while your desktop PC. In the Mobile Devices traveling) window, click Help, and then click
Windows CE Services Help Topics.
ToolTips Any toolbar button. Tap and hold the
button and the button name will appear. (To avoid activating the toolbar button, drag off the button before lifting the stylus.) For more information, see the Using your HPJornada section in chapter 2.
Troubleshooting This Users Guide information on or connections The Communications Troubleshooter on
your desktop PC. In the Mobile Devices window, click Help, and then click Communications Troubleshooter.
Software updates, The Hewlett-Packard Jornada device drivers, Web site at www.hp.com/jornada. and lists of com­patible accessories
Up-to-date The Microsoft Windows CE Web site at information on www.microsoft.com/windowsce. Windows CEbased devices
Information on Readme.doc file (located in the this release of Windows CE Services folder on your Windows CE desktop PC).
Chapter 1 | Welcome | 3
4 | HP Jornada 680/680e Users Guide
The complete text of this Users Guide is available on the HP Web site at www.hp.com/ jornada. You can download the Users Guide to your desktop PC and view it using the Adobe Acrobat Reader, available from the Adobe Web site at www.adobe.com.
Learning about HP Jornada
Hewlett-Packard has taken mobile computing to new levels of compatibility and convenience. With HP Jornada, youll notice many benefits not found in other, similar computers. For example you can:
Move the data you already have on an older palmtop or
handheld PC to your HPJornada. You can transfer information from older Windows CE devices and even some nonWindows CE devices. (See the Transferring PIM data from older palmtop PCs section in chapter 3.)
Use e-mail without a modem. Conveniently send e-mail
automatically when you synchronize with your desktop PC. (See the Synchronizing data section in chapter 3.)
Take more data with you. A desktop Microsoft Word file
may take up to 85 percent less space on your HP Jornada. (See the Transferring files section in chapter 3.)
Send voice messages to friends and colleagueseven those
who do not have Windows CE devices. You can save voice messages in the compatible Wave audio format. (See the Recording voice memos section in chapter 4.)
Keep Word, Access, and Excel files stored at work and at
home synchronized. Update any file in any location, and once you synchronize, the file will be updated in every place it is stored. (See the Synchronizing data section in chapter 3.)
Read online news and information while offline, or down-
load Web pages for viewing later. (See the Browsing the Web section in Chapter 6.)
Work any time, any place, with up to 7 hours of battery
life. (See the Managing battery power section in chapter 3.)
Chapter 1 | Welcome | 5
Synchronize mail messages, contacts, appointments, and
tasks with your desktop or notebook PC in just a few steps. (See the Synchronizing data section in chapter 3.)
Carry your HP Jornada with you. The HP Jornada
weighs only 510 g (1.1 lb), including batteries.
Expand your functionality with PC Card accessories.
(See the Accessories section in chapter 7.)
Get it all in one package. Your HP Jornada comes
complete with a built-in modem (model 680 only).
HP Jornada is your mobile computing companion. Several valuable features allow you to stay organized and in touch while youre on the road. For instance:
The HP Jornada viewer application displays PIM data
(contacts, calendar, and tasks) at a glance, allowing you to navigate to or view the data you need immediately. You can even view notes attached to appointments.
The HP Jornada dialup application leads you through
the steps required to configure a dial-up connection and to access your e-mail and the Web. When you are ready to connect, just use the convenient dialup window on your HPJornada desktop.
The HP Jornada quick pad provides a convenient place to
jot down notes, names, telephone numbers, and other data for short-term storage. Information can be saved in quick pad for fast retrieval or sent to the appropriate database for long-term storage.
The HPJornada backup application can back up and
restore information to/from an optional CompactFlash Card or PC Card, safeguarding against loss of data while you are on the roadeven if power is lost.
HP Jornada programs
Your HP Jornada already includes the full suite of software that you need to function as a mobile professional. Detailed information can be found in later chapters.
6 | HP Jornada 680/680e Users Guide
The programs listed below are pre-installed in ROM, so you will never need to reinstall them.
Microsoft Pocket Office
On the Start menu, point to Programs, point to Office, and then tap one of the following choices.
Pocket WordTake notes and compose documents, or
transfer Microsoft Word files from your desktop PC to read and review while you are away from your office.
Pocket ExcelView and edit price lists or financial
forecasts on your HP Jornada, or fill out your expense form before you even land at the home office.
Pocket AccessTake database information with you
on the road, and fill in custom forms to update Access databases when you return to your office.
Pocket PowerPointCreate professional presentations
on your desktop, and then take them with you to show on your HPJornada. Or, use a PC Card VGA adapter (F1252A) to project them to an external monitor or VGA projector.
Microsoft Pocket Outlook
On the Start menu, point to Programs, point to Pocket Outlook, and then tap one of the following choices.
CalendarNever miss a meeting. Keep track of impor-
tant dates and events or manage your schedule.
ContactsTake your address book with you so that you
always have access to names, addresses, and telephone numbers. If you update your HP Jornada contacts list, just synchronize with your desktop PC and your contacts will always be up to date.
InboxSend and receive e-mail messages and synchro-
nize your HP Jornada Inbox with Microsoft Outlook or Exchange on your desktop PC partner in a matter of minutes.
Chapter 1 | Welcome | 7
TasksKeep track of to-do lists. Set an alarm or a
reminder and HP Jornada will make sure you do not forget a task!
Microsoft Explorers
On the Start menu, point to Programs, and then tap Internet Explorer or Windows Explorer. Or, double-tap
the Internet Explorer or My Handheld PC icons on the desktop.
Pocket Internet ExplorerBrowse the Web from your
HPJornada or subscribe to channel content with this streamlined version of Microsoft Internet Explorer 3.0.
Windows ExplorerBrowse the files and folders on
your HPJornada.
Communication
On the Start menu, point to Programs, point to Commu- nication, and then tap one of the following choices.
ActiveSyncSynchronize your HP Jornada with your
desktop or notebook PC over a network or dial-up connec­tion from a remote location.
PC LinkEstablish the connection between your
HPJornada and desktop PC partner with a single tap.
Remote NetworkingConnect to a dial-up server, RAS
account, or Internet service provider.
TerminalConnect to online services that require
VT-100 or TTY terminal emulation.
bFAX ProSend Word documents or typed notes and
receive faxes with bFAX Pro from bSquare.
Special HP Applications
On the Start menu, point to Programs, point to HP Applications, and then tap one of the following choices.
8 | HP Jornada 680/680e Users Guide
HP viewerDisplay Calendar, Task, and Contact
information (Pocket Outlook) in as much detail as you need so that you are always in control of your schedule. Month View, Week View, and Day View help you manage your calendar even more efficiently. (HP viewer is also accessible through a desktop icon and an HP hot key.)
HP dialupConfigure connections to the Internet and e-
mail accounts or corporate network, and then dial in from a convenient pop-up window on your HPJornada desktop. (HP dialup is also accessible through a desktop icon.)
HP quick padWrite simple notes and reminders on
this electronic notepad, and then move the important information to Pocket Outlook or a Word document.
HP backupProtect your valuable data even when you
are away from your office by backing up your Pocket Outlook data or your entire device to a CompactFlash or PC Card.
On the Start menu, point to Programs, point to HP Utilities, and then tap one of the following choices.
HP settingsAdjust screen controls and sound volume
to suit any work environment. Or, choose from four preset profiles for different environments, and change all options with the touch of a button.
HP hot keysOpen programs, files, or folders with a
single keystroke. The HP Jornada hot keys and hard icons are fully customizable, so you can configure them for one-touch access to your favorite programs or fre­quently used documents.
HP macroAutomate common tasks using a powerful
scripting language. HP Macro allows you to create a set of recorded commands and actions that you can repeat or play back by pressing a specific key combination.
Accessories
On the Start menu, point to Accessories, and then tap one of the following choices.
Chapter 1 | Welcome | 9
Microsoft InkWriter®Jot quick notes or create
sketches while in a meeting.
Microsoft Voice RecorderRecord voice memos or
vital information.
CalculatorPerform simple calculations in an on-
screen calculator, and then copy the results to any open document.
World ClockKeep track of the time anywhere in the
world and display useful travel information for both your home city and the city you are visiting.
bFIND®Search for a word or text string in any
database, file, file name, or e-mail message stored on your HP Jornada.
OmniSolve®Perform complex mathematical and
business calculations with this full-featured calculator from Landware.
Games
SolitairePass the time at the airport, on the train, or
during a not-so-interesting meeting or lecture with this classic game.
10 | HP Jornada 680/680e Users Guide
Getting started | 2
This section will help you start using your Hewlett-Packard Jornada 680 or 680e Handheld PC (H/PC). You will learn how to set up your HP Jornada, discover how to customize the Microsoft Windows CE operating system to work for you, and you will have a brief introduction to Windows CE. When you have finished this chapter, you will have all the infor­mation you need to begin working with your HPJornada.
This chapterincludes step-by-step instructions to help you:
Identify the hardware features of your HP JornadaInstall the main batteriesConnect the AC adapterActivate the backup batteryRun the Windows CE Welcome WizardPut your HP Jornada to work for you
| 11
12 | HP Jornada 680/680e Users Guide
HP Jornada hardware features
The views below will introduce you to the various connec­tors, ports, and other features of your HPJornada.
Stylus and stylus slotKeeps your stylus within easy
reach. (For more information, see the Using the stylus and touch screen section in this chapter.)
Appointment notification LEDNotifies you of
scheduled appointments, alarms, and reminders. (For more information on setting alarms and reminders, see the Using Microsoft Pocket Outlook section in chapter 4.)
Recording LEDIndicates that Voice Recorder is
recording or playing a voice memo.
Audio buttonsEnable you to record and play voice
memos without even opening your HP Jornada. (For more information, see the Recording voice memos section in chapter 4.)
Chapter 2 | Getting started | 13
Telephone connector (RJ-11)Enables you to connect
a telephone line to the built-in modem (model 680 only), keeping you in touch with the world. (For more informa­tion, see the Connecting the telephone line section in chapter6.)
DC jack and AC power adapterConnect your
HPJornada to AC power anywhere in the world to charge the main battery or to connect to your desktop PC.
Battery charging LEDIndicates the charging status
of the main battery while connected to AC power.
HP hard iconsScroll through documents, switch
applications, or open programs and files with the touch of a button. (See the Customizing the HP hot keys and hard icons section in chapter7.)
MicrophoneAllows you to record voice memos.Reset buttonQuickly reinitializes the Windows CE
operating system. (Warning: When you reset your HPJornada, you will lose all unsaved data in any open documents. See the Resetting section in chapter8.)
KeyboardAllows easy entry of extended and interna-
tional characters and includes an embedded numeric keypad.
HP hot keysAllow one-touch access to your favorite
programs, folders, documents, or frequently used settings. (See the Customizing the HP hot keys and hard icons section in chapter7.)
14 | HP Jornada 680/680e Users Guide
Infrared port (SIR IrDAcompliant transceiver)
Enables you to send and receive files by infrared beam between your HP Jornada and another HP Jornada or palmtop PC, or between your HP Jornada and an infrared­equipped printer or desktop PC. (For more information, see the Connecting by infrared section in chapter3 and the Infrared transfer section in chapter 8.)
StabilizerStabilizes the unit when the expansion
module is extended (while a PC Card is installed).
CompactFlash Type I card slotEnables you to add
storage memory or use accessories on CompactFlash cards. (For more information, see the Using PC Cards and CompactFlash Cards section in chapter 7. For a list of recommended accessory cards, go to the HP Web site at www.hp.com/jornada.)
PC Card Type II card slotEnables you to use PC
Cards (also called PCMCIA Cards) to expand memory, connect to an external monitor, or add other functionality to your HP Jornada. For information on how to use PC Card accessories, see the Using PC Cards and Com- pactFlash Cards section in chapter 7. (For a list of recommended PC Cards, go to the Hewlett-Packard Web site at www.hp.com/jornada.)
Chapter 2 | Getting started | 15
PC Card release tabEjects a PC Card from the slot.Backup Battery CompartmentHolds a 3-V CR2032
coin-cell backup battery. (For information on replacing the backup battery, see chapter 7.)
Audio speakerPlays system sounds or voice memos.
Security cable slotAllows you to keep your
HPJornada safe with the connection of an optional thin-wire security cable.
Serial port (RS-232C)Connect your HP Jornada to
your desktop PC to transfer files or synchronize Pocket Outlook data, or connect your HP Jornada directly to a printer, external modem, or other device. (For more information, see the Connecting for the first time section in chapter3.)
Setting up your HP Jornada
Follow the steps in this section to start using your HPJornada for the first time. As part of the setup process, you will install the main battery, activate the backup battery, turn on the device, and complete the Windows CE Welcome Wizard. To set up your HP Jornada, you will need to have your HPJornada, the HP Jornada Standard Bat­tery, the AC adapter, and the power cable.
Follow these steps in the order they are presented. Do not activate the backup battery before installing and charging the main battery.
16 | HP Jornada 680/680e Users Guide
Installing the main battery
The HP Jornada Standard Battery provides power to your HP Jornada while it is not connected to AC power. Under normal operating conditions, the battery should provide power for up to 7 hours; however, battery life will vary depending on how you use your HP Jornada.
The main battery fits into the bottom of your HP Jornada, as shown in the following diagram.
This bottom view of the HP Jornada shows how to
install the main battery.
To install the main battery
1. Place the main battery in the battery slot on the bottom of your HP Jornada and push firmly until it snaps into place.
After you install the main battery, your HP Jornada will turn on automatically. However, you should connect the AC adapter and activate the backup battery before using your device.
The main battery should be partially charged when removed from the box. However, you should charge the main battery
Chapter 2 | Getting started | 17
fully before operating your HP Jornada on battery power. Charging the main battery takes approximately 3.5hours. When the battery is fully charged, charging stops automati­cally; the battery will not overcharge if left connected to AC power.
Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals. Replace batteries only with the types recommended in this Users Guide. Discard used batteries according to the manufacturers instructions.
Connecting the AC adapter
To avoid running out of battery power, you can operate your HP Jornada on AC power using the supplied AC adapter. The AC adapter accepts 100 to 240V, enabling you to connect to AC power anywhere in the world. When you travel, you may need adapters to accommodate different electrical outlets, but the HP Jornada AC adapter will safely convert AC line voltage to the DC voltage required by your HP Jornada.
Use only the supplied AC adapter (model HP F1279A, input specifications 100-240 V AC, 50-60 Hz, 1.4 A).
While your HP Jornada is connected to AC power, the main battery is charged automatically. The color of the LED indicates the status of the battery: red indicates that battery is charging, and green indicates that the battery is charged to full power.
18 | HP Jornada 680/680e Users Guide
To connect to AC power
The AC adapter includes two parts:
the power cable and the adapter.
1. Connect the cable from the AC adapter to the DC jack on the right side of your HPJornada.
2. Connect the power cable to the AC adapter.
3. Plug the power cable into an AC power outlet.
Activating the backup battery
The backup battery protects your data when the main battery runs out of power. The backup battery does not provide enough power to operate your HP Jornada, but it will preserve your data while you replace the main battery or while you connect to AC power to recharge. The 3-V CR2032 coin-cell backup battery is preinstalled. When you begin using your HP Jornada, you do not need to remove the cover plate or install the backup batterysimply activate the backup battery by using the following procedure.
Chapter 2 | Getting started | 19
To prevent loss of data, replace the backup battery as soon as a warning message appears on your screen indicating that backup battery power is low. (For detailed instructions on replacing the backup battery, see the Managing battery power section in chapter 7.)
To activate the backup battery
1. Remove the yellow sticker from the bottom of your HP Jornada.
2. Pull out the tape that protrudes from the battery compartment.
Using the stylus and touch screen
Use the stylus in much the same way you would use a mouse to navigate and select objects on screen. You can also use your fingertip to tap the touch screen, but the stylus provides the greatest accuracy.
For convenience, the stylus is stored in the stylus slot on the front of the HP Jornada. To remove the stylus, push on the stylus to release the catch as you slide it out of the slot.
The top of the stylus pops up to make it easy to remove the stylus. Pressing the top has no effect on the stylus function.
To navigate by using the stylus, follow these tips
Instead of clicking the mouse, simply tap the stylus on
the touch screen to select an icon or activate a button.
Double-tap instead of double-clicking the mouse.Hold down the
clicking the mouse.
To replace the stylus, insert the pointed end of the stylus into the slot and push until it clicks into place.
key as you tap instead of right-
alt
20 | HP Jornada 680/680e Users Guide
Following the Welcome Wizard
After you install the main battery, your HP Jornada will turn on automatically. At startup, the Hewlett-Packard welcome screen appears. Then, after a few moments, the Windows CE Welcome Wizard begins. The Welcome Wizard presents a brief orientation that helps you to calibrate the touch screen and configure device settings such as the World Clock and Owner Identification.
Before you begin working, you may need to adjust the brightness and contrast of the display to compensate for different lighting conditions and viewing angles. You can use the keyboard to adjust both contrast and brightness.
To adjust screen brightness and contrast
1. To adjust the contrast, hold down the
key as you
alt
press or .
2. To adjust the brightness, hold down the
key as
alt
you press or .
To maximize battery life, minimize the brightness setting and then adjust contrast to achieve readability.
The following sections describe the Welcome Wizard. To complete the Welcome Wizard, follow the instructions displayed in the taskbar area at the bottom of your screen. After you complete the Welcome Wizard, you can begin using your HP Jornada.
Chapter 2 | Getting started | 21
If your HP Jornada freezes during operation, you may need to perform a soft reset. To reset, use the stylus to press the reset button located on the left side of the HP Jornada keyboard. Your HP Jornada will restart automatically. Unsaved data in any open documents will be lost. For more information, see the Resetting section in chapter 8.
Calibrating the touch screen
Before you can use the stylus to navigate, you must cali­brate the touch screen to align the image on the screen with the touch-sensitive coating. The first screen of the Welcome Wizard prompts you to calibrate the touch screen by tapping a series of targets at different locations on the screen.
From time to time, you might notice that the accuracy of your stylus tap diminishes. When this happens, you can return to this screen to calibrate your touch screen.
To calibrate the touch screen
1. On the Start menu, point to Settings, tap Control Panel, and then double-tap the Stylus icon.
or Press
You can also use the Stylus control panel to set options for double-tap rate and physical distance between taps.
num lk ctrl
alt
22 | HP Jornada 680/680e Users Guide
Selecting your Home City
Windows CE displays current time and regional information for the city you designate as your Home City. Tap the city nearest your home from the drop-down list on the Home City tab. If your city is not listed, you can use the World Clock control panel to add it later. (See the World Clock topic in online Help.)
Setting the World Clock
Windows CE uses the system clock to monitor your alarms and appointments as well as to ensure proper synchroniza­tion of the most current files and appointments with your desktop PC. So make sure you set the correct time and date. To set the time, type the current time in the box below the clock face, or drag the hands on one of the clocks to the correct time. To set the date, tap the current date on the
calendar. (Tap or to change month or tap the month or year.)
You can set the clock settings again later using the World Clock control panel. (See the World Clock topic in online Help or tap the clock in the status area of the taskbar.)
Chapter 2 | Getting started | 23
Adding owner information
You can set Windows CE to display owner information, such as your name, address, and telephone number. You can also type a note to be displayed; for example, offering a reward for the safe return of your HP Jornada. To display your owner information each time you start your HP Jornada, select the
Display Owner Identification check box under At Power On.
You can change the information you type here at any time using the Owner control panel. (See the Settings topic in online Help.)
Configure modem for your country
By default, the built-in modem in your HP Jornada (model 680 only) is set for use in the United States. To use your modem in another country, you must first set the modem configuration using the HP country selector application.
When you complete the Welcome Wizard, HP country selector starts automatically and prompts you to select your country. To comply with your countrys regulatory require­ments, you should select the correct country. If you travel with your HP Jornada, be sure to use HP country selector to change the configuration before using the modem. For more information, see the Traveling with your HPJornada section in chapter 7.
24 | HP Jornada 680/680e Users Guide
Using your HP Jornada
After you complete the Welcome Wizard, you can begin using your HP Jornada and its built-in programs.
Welcome to Microsoft WindowsCE
Congratulations on purchasing a mobile device powered by the Microsoft Windows CE operating system. The size and capabilities of your HP Jornada let you keep your most important business and personal information up to date and close at hand. Windows CE Services with ActiveSync increases the power of your HP Jornada by letting you synchronize the information on your desktop or notebook PC with your device.
Using the Start menu and Taskbar
Use the Start menu to open settings, online Help, recently used documents, and programs such as the HP Applications. Just tap Start, and then tap the program or item you want to open. In addition to the Start menu, the taskbar contains buttons for the programs you have running, a status area, and a desktop icon.
Chapter 2 | Getting started | 25
Using the command bars
Each program has a command bar located at the top of the program window. The command bar displays both menu names and toolbar buttons. Tap the slider and drag to switch between displaying toolbar buttons only or menu names and toolbar buttons. You can drag the slider to display only the buttons and menu names you want. You can also drag the slider down to move the toolbar buttons under the menus.
Using Help on your HP Jornada
You can get Help for specific programs, including WindowsCE, as follows:
For detailed procedures and overview information about a
program, on the Start menu, tap Help, and then tap the program name.
For Windows CE Help, tap the button in any program
or dialog box where it appears.
To learn the function of a specific button or control, tap
and hold on a toolbar button and its name will appear in a ToolTip. Drag the stylus off the toolbar button before lifting to avoid activating the button.
Online Help uses the same font setting as Pocket Internet Explorer. Changing the font size in Pocket Internet Explorer will also change the font size in Help.
Turning your HP Jornada on and off
One of the most convenient features of Windows CE and HPJornada is instant on. With instant on, there is no waiting for HP Jornada to start up or shut down; you can start working immediately by pressing the On/Off key on
26 | HP Jornada 680/680e Users Guide
the upper right corner of the keyboard. When you are finished, turn off your HP Jornada by pressing the On/Off key or by tapping Suspend on the Start menu. Turning off your HP Jornada simply suspends operation. When you turn it on again, you can resume working.
You can also set options in the Power control panel to turn your HP Jornada on and off automatically. For example, you can set your HP Jornada to turn on when you tap the touch screen or when you open the cover. To conserve battery power, you can set HP Jornada to auto-suspend or to turn itself off after a preset period of continuous idle time. By default, your HP Jornada will auto-suspend after 3minutes while running on battery power. (For more information on these options and tips for conserving battery power, see the Managing battery power section in chapter7.)
Using the HP Jornada keyboard
To provide full functionality in a smaller size, the HPJornada keyboard lets you accomplish common tasks with a few convenient key combinations:
To turn the caps lock on or off, press and hold the
Fn/AltGr key as you press the left lock is on, the symbol appears in the status area of the taskbar.
To activate (or deactivate) the numeric keypad, press and
hold the Fn/AltGr key as you press the numeric keypad is activated, the symbol appears in the status area of the taskbar.
caps lk shift
key. While caps
num lk
key. While the
ctrl
Be sure the numeric keypad is deactivated while you set your password and before you turn off your HP Jornada.
Chapter 2 | Getting started | 27
To type accented or international characters, press and
hold the Fn/AltGr key as you press the key combination corresponding to the character (international versions only). International versions of the HP Jornada have slightly different keyboard layouts.
To generate extended characters or keyboard commands,
hold down the Fn/AltGr key or Holding down the Fn/AltGr key will activate the charac­ter or command printed in black, while pressing activate the character or command printed in yellow.
You can also use the Keyboard control panel to adjust how quickly characters repeat when you hold down a key. To open the Keyboard control panel, press
as you press a key.
alt
K
.
alt
will
Using HP Jornada settings
The HP Jornada settings application gives you access to many useful controls. Use the HP Jornada settings control panel to:
Adjust your screen brightness and contrast in different
lighting conditions
Adjust speaker volume or quickly mute all soundsCheck the remaining battery powerCheck the amount of system memory availableActivate the password delay timer
HP Jornada settings also enable you to save your preferred sound, contrast, and brightness settings in a custom profile, so you can change all your options with a single tap.
To open HP settings
1. On the Start menu, point to Programs, point to HP Utilities, and then tap HP settings.
or Tap the HP Jornada settings hard icon on the left side of the screen.
28 | HP Jornada 680/680e Users Guide
For more information about the HP Jornada settings appli­cation, refer to the Using the HP settings application section in chapter 7 or the HP settings topic in online Help.
Using the audio buttons
The audio buttons on the front of your HP Jornada enable you to record and play voice memos without even opening the cover. For more information on recording voice memos, see the Using Voice Recorder section in chapter 4.
The red recording LED indicates that your HP Jornada is recording. Simply speak into the microphone to record your notes.
When you use the audio buttons to play or record voice memos, your HP Jornada will turn on. The device will turn off automatically (auto-suspend) according to the options you set in the Power control panel (the default time is 3 minutes).
Connecting to your | 3
desktop PC
Your HP Jornada 680 or 680e Handheld PC works perfectly as a standalone computer. But to get the most out of your HPJornada, you will want to connect to your desktop or notebook PC. This chapter describes how to establish a connection between your HP Jornada and a desktop PC, and how to use your HP Jornada with a desktop PCor with any PC that has Microsoft Windows CE Services installed. You will learn to:
Connect to your desktop PCSet up Windows CE ServicesEstablish a partnership between your HP Jornada and
your desktop PC
Use Windows CE Services to browse the contents of your
HP Jornada
Synchronize Microsoft Pocket Outlook data and e-mail
messages with Microsoft Outlook or Schedule+ and Exchange
Transfer files between your HP Jornada and a desktop PCConnect to and transfer files between your HP Jornada
and a corporate network or home desktop PC over the Internet or by telephone line
| 29
30 | HP Jornada 680/680e Users Guide
Connecting for the first time
You can connect your HP Jornada to a desktop PC using a serial connection (with either the docking cradle or the sync cable) or a network connection (with an optional PC Card network interface card), or you can connect to an infrared­equipped desktop or notebook PC (using the infrared port). Before you connect, you must install Windows CE Services on the desktop PC. Then, you can connect your HPJornada and establish a partnership.
Setting up Windows CE Services and establishing a partnership
Microsoft Windows CE Services with ActiveSync enables you to synchronize the information on your desktop PC with the information on your HP Jornada. Synchronization compares the data on your device with your desktop PC and updates both computers with the most recent information. For example:
Keep your Pocket Outlook data current by synchronizing
your HP Jornada with your choice of Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your desktop PC. (Inbox synchronization with Schedule+ and Outlook Express are not currently supported.)
Synchronize Word and Excel documents, Access and other
ODBC databases and tables, Mobile channels, and InkWriter documents between your HP Jornada and desktop PC. Your files are automatically converted to the correct format.
With Windows CE Services, you can:
Back up and restore your HP Jornada dataAdd and remove programs on your HP JornadaMove and copy files (rather than synchronize files)
between your device and your desktop PC
Windows CE Services includes several components. The Windows CE Services Setup Wizard detects which software
Chapter 3 | Connecting to your desktop PC | 31
components are needed and prompts you to set up only the necessary components. For instance:
If you do not already have Outlook or Schedule+ installed,
the Setup Wizard will attempt to install Schedule+ version 7.0a
The Setup Wizard can add Inbox extensions to enable
you to transfer messages to your desktop mail client Exchange or Outlook
You may need to restart your PC after installing each component.
The Desktop Software for Microsoft Windows CE compact disc includes the following software options for your desktop PC.
Windows CE ServicesEnables you to connect your
HP Jornada to a desktop or notebook PC running Win­dows 95 or Windows NT.
Microsoft Exchange UpdateAdds an option to the
Tools menu in Exchange, allowing you to synchronize your HP Jornada Inbox with your Windows Inbox.
Microsoft Schedule+ 7.0aA schedule management
program for Windows 95 or NT.
32 | HP Jornada 680/680e Users Guide
Ethernet ComponentsNetwork drivers for
WindowsCE.
Microsoft Pocket StreetsA maps-and-navigation
program for Windows CE.
Mobile Channels ViewerA Web content viewer that
enables you to view Web content from selected sites while you are offline.
Windows95 infrared drivers version 2.0Enables
you to install an infrared port on a desktop PC.
Windows95 Dial-Up Networking version 1.2 up-
gradeEnables you to establish a remote connection to your desktop PC by modem.
Microsoft Internet Explorer version 4.01The most
recent version of the Internet browser for Windows 95 or Windows NT from Microsoft.
WindowsNT Service Pack 3System updates for
Windows NT.
There are many Windows CE programs available, including freeware and shareware. Go to www.microsoft.com/windowsce, or try searching the Web on the keyword Windows CE to find additional programs for your HP Jornada. Be sure to install only programs that are compiled for SH3 processors.
Installing Windows CE Services
The minimum PC requirements for running Windows CE Services are as follows:
 Desktop PC with a 486/33DX or higher processor
(Pentium® P90 recommended)
 Microsoft Windows NT Workstation 4.0 or Windows 95
(or later)
8 MB of memory (12 MB recommended) for Windows 95
(or later), and 16 MB of memory (32 MB recommended) for Windows NT Workstation
Hard disk drive with 10 to 50 MB of available hard disk
space (actual requirements will vary, based on selection of features and current system configuration)
Chapter 3 | Connecting to your desktop PC | 33
Available 9-pin serial communications portCD-ROM driveVGA or higher resolution graphics card (SVGA 256-color
recommended)
To install Windows CE Services
1. Insert the Desktop Software for Microsoft Windows CE compact disc into the CD-ROM drive on your desktop PC.
2. The Windows CE Services Setup Wizard should start automatically. If it does not start, click Run on the Start menu, and then type d:\setup, where d is the letter assigned to your CD-ROM drive.
3. Follow the instructions that appear on your screen to set up Windows CE Services, and then restart your desktop PC.
4. After you restart your PC, the Windows CE Services Get Connected dialog box appears, prompting you to connect your HP Jornada.
 If you connect using the docking cradle or sync
cable, connect your device as described in the next section, Connecting by serial connection, and then click Start.
 If you connect by infrared, click Cancel, and then
skip to the section Connecting by infrared, later in this chapter.
Connecting by serial connection
The HP Jornada uses a serial connection to communicate with a desktop PC. Use the sync cable that was included with your HP Jornada to connect the docking cradle or the device to a 9-pin serial communications port on your desktop PC. If the 9-pin serial port on your PC is in use by another device, or if your computer has no 9-pin serial port, you can obtain an adapter from your computers manufacturer.
34 | HP Jornada 680/680e Users Guide
Be sure that your desktop PC is on before placing your HP Jornada in the docking cradle or connecting the sync cable. If the desktop PC is off, your HP Jornada or desktop PC may freeze, forcing you to reset or restart. For information on resetting your HP Jornada, see the Resetting section in chapter 8.
To connect using the docking cradle
1. Connect the 9-pin end of the sync cable to a serial port on your desktop PC.
2. Fully insert the flat end of the sync cable, arrow side up, into the serial port on the back of the docking cradle.
3. Turn off your HP Jornada and disconnect any cables (telephone cable, AC adapter, sync cable, etc.) from your HP Jornada.
4. Connect the AC adapter to the DC jack on the back of the docking cradle, and then plug in the power cable.
Do not connect your HP Jornada to more than one source of AC power. You must disconnect the AC adapter from your HP Jornada before placing in it in the docking cradle to avoid damaging your HP Jornada.
5. Align your HP Jornada in the docking cradle, and push down firmly until the HP Jornada snaps into place.
Your HP Jornada should start automatically and establish a connection to the desktop computer. To remove your HPJornada from the docking cradle, push the release button on the cradle, and carefully lift your HPJornada from the cradle.
Chapter 3 | Connecting to your desktop PC | 35
If you are traveling without your docking cradle or you need to synchronize files with your home computer while the docking cradle is connected to your office PC, you can connect your HP Jornada directly to a desktop PC using only the sync cable. (You can also connect and synchronize by infra­red. For more information, see the Connecting by infrared section in this chapter.)
To connect directly (without the docking cradle)
1. If it is attached, disconnect the telephone cable from your HP Jornada.
2. Connect the AC adapter to the DC jack on the right side of the HP Jornada, and then plug in the power cable.
3. Insert the 9-pin end of the sync cable into a serial port on your desktop PC.
4. Fully insert the flat end of the sync cable, arrow side up, into the serial port on your HP Jornada.
36 | HP Jornada 680/680e Users Guide
Establishing a partnership
After you set up Windows CE Services on your desktop PC, you are prompted to establish a partnership between your desktop PC and your HP Jornada. The partnership enables your desktop PC to recognize your HP Jornada when trans­ferring files or synchronizing data.
You can establish partnerships between your HP Jornada and up to two desktop PCs, for example, your home PC and your office PC. If you regularly synchronize your HPJornada with both desktop PCs, you can ensure that important files, contacts, and calendar information are always up-to-date and identical on both desktop PCs, as well as on your HP Jornada.
If your HP Jornada has more than one desktop PC partner, you cannot synchronize e-mail messages.
A single desktop PC can partner with any number of H/PCs or palmtop PCs. This is useful if you have more than one WindowsCE device, or if several mobile professionals share a single desktop PC.
Chapter 3 | Connecting to your desktop PC | 37
Following the New Partnership Wizard
The New Partnership Wizard will help you create a partner­ship and offer you options for synchronizing Pocket Outlook data, e-mail messages, and files between your HP Jornada and desktop PC. When the New Mobile Device Detected dialog box appears on your desktop PC, click Synchronize, and then follow the instructions on the screen of your desktop PC to complete the New Partnership Wizard.
The wizard prompts you to type a name and a description for your HP Jornada. The name can be anything you choose (up to 15 alphanumeric characters, no spaces) and should provide an easy way for you to identify your HP Jornada. The description could be the make and model of the device (for example, HP Jornada 680 H/PC) or a property control number.
You can later change the device name and description by using the Communications control panel on your HP Jornada. On the Start menu, point to Settings, tap Control Panel, and then double-tap the Communications icon.
The wizard also prompts you to choose settings for synchro­nization. If you enable synchronization, you can set ActiveSync either to synchronize automatically each time you connect your HP Jornada to your desktop PC, or to synchronize continuously, whenever the synchronized information changes, for as long as the computers are connected.
Regardless of the options you choose while completing the wizard, you can also synchronize at any moment by choosing the Synchronize Now command from the
Tools menu of the Mobile Devices window. For more information, see the Synchronizing data section in this chapter.
38 | HP Jornada 680/680e Users Guide
Troubleshooting partnerships
If you are unable to establish a connection between your HPJornada and your desktop PC, double-tap the connection icon in the status area of the taskbar on your HP Jornada. The Connection Status dialog box may provide informa- tion about the problem.
You should also confirm that both the desktop PC and the HP Jornada are communicating at the same baud rate. To check the baud rate on your desktop PC, click Communi- cations on the File menu of the Mobile Devices window. You can check and change the baud rate on your HPJornada by using the Communications control panel. On the Start menu, point to Settings, tap Control Panel, and then double-tap the Communications icon.
Verify that the sync cable from your docking cradle or HPJornada is connected to the port listed on the Commu- nications tab of the Windows CE Services Properties dialog box (this is the port you selected when setting up Windows CE Services).
Chapter 3 | Connecting to your desktop PC | 39
Finally, on the Communications tab of the Windows CE Services Properties dialog box, clear the Enabled check
box under Enable mobile device connection, and then click Apply. After the connection is disabled, re-select the Enabled check box and click Apply to enable the connec­tion again.
If these steps fail to correct the problem, use the Windows CE Services Communications Troubleshooter. The Commu­nications Troubleshooter provides detailed diagnostic steps to identify and correct common problems.
To start the Communications Troubleshooter
1. On the desktop PC Start menu, point to Programs, point to Microsoft Windows CE Services, and then click Mobile Devices.
2. On the Help menu in the Mobile Devices window, click Communications Troubleshooter.
40 | HP Jornada 680/680e Users Guide
Connecting to your desktop partner
After you have established a partnership, you have several options for connecting your device to your desktop partner in the future. You can set Windows CE Services to automati­cally detect your HP Jornada and establish a connection whenever you connect the sync cable. Using the COM port on your desktop PC is the easiest way for you to connect, unless you use that port for other peripherals.
To enable automatic connection
1. On the desktop PC Start menu, point to Programs, point to Microsoft Windows CE Services, and click Mobile Devices.
2. On the File menu in the Mobile Devices window, click Communications.
3. Under Device Connections via Serial Port, click Enable Auto Connect.
If you use the COM port of your desktop PC for other devices, or if you have disconnected your HP Jornada and need to re­establish the connection, you can establish a manual connec­tion using the PC Link program on your HP Jornada.
To connect manually
1. On the HP Jornada Start menu, point to Pro­grams, point to Communications, and then tap PC Link. The Connection Status dialog box
appears. After a few moments a sound indicates that the connection has been established.
To close the connection
1. On your HP Jornada, double-tap the connection icon in the status area of the task bar.
2. In the Connection Status dialog box, tap Disconnect.
Chapter 3 | Connecting to your desktop PC | 41
Connecting by infrared
You can use the infrared port on your HP Jornada to connect to a desktop or notebook PC that is running Windows95 (or later). Once connected, you can transfer files and synchronize Pocket Outlook data and e-mail messages just as if you had connected using a sync cable or a docking cradle.
Before you can connect by infrared, you must set up and configure an infrared port on your desktop or notebook PC. Many notebook PCs have a built-in infrared port; however, you may need to install a third-party infrared transceiver on your desktop PC. For more information about installing and configuring that device for use with your desktop PC, refer to the instructions that came with your infrared port.
The Desktop Software for Microsoft Windows CE compact disc also includes infrared device drivers for Windows 95.
To configure Windows CE Services for infrared connection
1. Insert the Desktop Software for Microsoft WindowsCE compact disc into the CD-ROM drive on your desktop PC, and then run Setup.exe.
2. Click Optional Components, and then select the Windows 95 Communications Driver setup program.
3. When the setup program prompts you to specify a communications port, select a virtual port (typically COM3).
4. When setup is complete, restart your desktop PC, and then open the Mobile Devices window.
5. In the Mobile Devices window, click Communica- tions on the File menu.
6. Under Port, select the infrared port you installed when you set up the infrared device. or Click New to install the port. (If you install a new port, you may need to reinstall Windows CE Ser­vices.)
42 | HP Jornada 680/680e Users Guide
To configure your HP Jornada for infrared connection
1. On your HP Jornada Start menu, point to Set- tings, tap Control Panel, and then double-tap the
Communications icon.
2. On the PC Connection tab, if it does not say Connect using Infrared Port, tap Change, and then select Infrared Port from the list of available connections.
To establish an infrared connection
1. Line up the infrared port on your HP Jornada with the infrared device on your notebook or desktop PC.
2. On your HP Jornada Start menu, point to Pro-
grams, point to Communications, and then tap PC Link.
Connecting to another PC
In some cases, you may need to connect your HP Jornada to a desktop PC other than your partner. Or, if you have logged on to your desktop PC under a different user name or performed a full reset of your H/PC, your desktop PC will not recognize your HP Jornada as its partner.
In these cases, when you connect your HP Jornada to the desktop PC, the New Mobile Device Detected dialog box appears, offering you the option to synchronize, browse, or to restore data from an existing backup file.
If you choose Synchronize, the New Partnership Wizard will begin, and your HP Jornada will be designated as a partner of the desktop PC. Contacts, Calendar, and Task information and information from any other services you choose to synchronize will be copied from the desktop PC to your HP Jornada.
Chapter 3 | Connecting to your desktop PC | 43
If you choose Browse, your HP Jornada will be connected as a guest. As a guest, you can view files and folders on the HPJornada, transfer files and folders, and manually back up or restore; however, you cannot synchronize data or automatically back up and restore data.
If you choose Restore, you are given the option to restore data from an existing backup file on the desktop PC. Restor­ing data in this way will replace all existing data on the HPJornada with the data in the backup file on your PC.
If you have lost your HP Jornada or replaced it with another HP Jornada, you can use the Restore function to set up a new device with the exact same data and settings as the old one, provided you had previously performed a full backup to the desktop PC. When you connect the new device to your desktop PC for the first time, choose Restore rather than
Synchronize or Browse. For more information, see the Backing up and restoring data section in chapter 5.
Browsing your HP Jornada desktop
While your HP Jornada is connected to a desktop PC, you can use Windows CE Services to browse the contents of your HP Jornada from your desktop. Your HP Jornada appears as an icon in the Mobile Devices window on your desktop PC. When you double-click the HP Jornada icon, the con­tents of your HP Jornada are displayed as any other folder on your desktop PC. You can cut, paste, and copy files between folders on your HP Jornada or transfer files be­tween your HP Jornada and your desktop PC simply by dragging the file icons between the appropriate folders.
For more information about transferring files, including details on converting file types between Pocket Office and Office 97 programs, see the Transferring files section later in this chapter.
You cannot open files or start programs stored on your HPJornada by double-clicking their icons in the Mobile Devices window on your desktop PC. When you double-click
44 | HP Jornada 680/680e Users Guide
the icon for a file or program that is stored on your HP Jornada, Windows CE Services displays the properties for that file or program, as if you had clicked Properties on the File menu.
The Mobile Devices window on your desktop PC displays
the contents of your HP Jornada (shown here with
Internet Explorer 4.0 and Active Desktop).
Synchronizing data
Windows CE Services with ActiveSync enables you to synchronize data between your HP Jornada and desktop PC, so the names you add to your Contacts database and the appointments you add to your Calendar while traveling can be automatically updated on your desktop PC when you return. You can also synchronize messages in your HPJornada Inbox with Microsoft Outlook or Microsoft Exchange on your desktop PC. And, you can synchronize files in the Synchronized Files folder on your HPJornada with files in the My Documents folder (Windows95) or Personal folder (WindowsNT) on your desktop PC.
Chapter 3 | Connecting to your desktop PC | 45
You can set ActiveSync either to synchronize automatically each time you connect your HP Jornada to your desktop PC or to synchronize continuously whenever the synchronized information changes, for as long as the computers are connected. You can also synchronize at any moment by choosing Synchronize Now from the Tools menu in the Mobile Devices window.
Do not remove your HP Jornada from the docking cradle, disconnect the sync cable, or turn off your HP Jornada while synchronization is in progress.
Synchronizing selected data
You can synchronize some or all of the following items:
Pocket Outlook dataSynchronize the Calendar,
Contacts, or Tasks information on your HP Jornada with information stored in Outlook or Schedule+ on your desktop PC.
E-mail messagesShare messages between selected
folders in your HP Jornada Inbox and Microsoft Exchange or Outlook on your desktop PC. For more information, see the Synchronizing e-mail messages section in this chapter.
FilesSynchronize the contents of the Synchronized
Files folder (inside My Documents) on your HPJornada with files stored in your My Documents folder (Win­dows95) or in your Personal folder (Windows NT) on your desktop PC.
To specify data to synchronize
1. On your desktop PC, open the Mobile Devices win­dow, and then select your HP Jornada icon.
2. On the Tools menu, click ActiveSync Options.
3. On the General tab of the ActiveSync Options dialog box, select the check boxes beside the services you want to synchronize.
46 | HP Jornada 680/680e Users Guide
4. To set specific options (for example, to indicate how many weeks of Calendar data to synchronize, or to synchronize only active tasks), select the appropriate service, and then click Options.
Reducing the amount of data to synchronize, for example, by synchronizing only 1 or 2 weeks of Calendar data, can significantly speed up the synchronization process. If you use Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by default.
Resolving synchronization conflicts
If the same item (for example, an appointment or a task) has been modified on both the desktop PC and on the HPJornada, ActiveSync will indicate that a Synchroniza­tion conflict has occurred. When the Resolve Conflicts dialog box appears, you can either resolve the conflict by selecting one of the items to replace or you can ignore the conflict, leaving the data on both computers unchanged.
You can resolve each conflict manually, at the time of synchronization, or you can resolve conflicts automatically by setting a default option for conflict resolution.
Chapter 3 | Connecting to your desktop PC | 47
To set a default option for conflict resolution
1. Open the Mobile Devices window, and then select your HP Jornada icon.
2. On the Tools menu, click ActiveSync Options.
3. On the General tab of the ActiveSync Options dialog box, click Advanced.
4. Select the option you prefer to resolve conflicts.
Synchronizing e-mail messages
You can synchronize your HP Jornada Inbox with the e-mail program (Microsoft Outlook or Exchange) on your desktop PC partner. By synchronizing, you can take important messages with you when you travel, or you can use your desktop PC to send messages that you create on your HPJornada.
When you synchronize:  Messages are copied from the Inbox folder on your desktop
computer to the Inbox folder on your HPJornada (by default, only the messages received in the past 3 days are synchronized, and no attachments are copied).
 Messages on the two computers are linked. So, for in-
stance, if you delete a message on your HPJornada, it will also be deleted on your desktop PC the next time you synchronize.
 Messages in the Outbox folder on your HPJornada are
transferred to the Outbox on your desktop PC and then sent from that program.
Synchronizing from a remote location
The ActiveSync program on your HP Jornada enables you to synchronize files, e-mail messages, and Pocket Outlook data with your desktop PC, even when you are away from the office. You can do this by remote dial-up connection or LAN connection to your desktop PC. You can also connect to a computer not on a network (such as your home computer) and synchronize using a modem.
48 | HP Jornada 680/680e Users Guide
Before you can synchronize remotely, the desktop PC or network server must be configured for Remote Access Services (Windows NT) or Dial-Up Networking (Windows95 or later), and you must create a connection on your HPJornada by using either the HP Jornada dialup applica­tion or the Remote Networking program. For information about setting up connections with HP dialup, see the Set- ting up a remote connection to your network section in chapter 6. For Remote Networking information, see the Accessing a computer not on a network section in this chapter. After you have set up for either type of connection, you can synchronize data. See the To start remote syn- chronization procedure later in this chapter.
Accessing a computer on your corporate network
To access a PC on your corporate network from a remote location, you must have an account provided by your network administrator, and you must set up a connection to your network server using HP dialup (see chapter 6). In addition, you must set up the target PC to receive your calls as follows.
The target PC must be turned on.Windows CE Services must be set up on the target PC.
(See the Installing Windows CE Services section earlier in this chapter.) Also, the Auto Connect option should be set to At all times.
Windows CE Services must be running, and the Waiting
for mobile device to connect status message must be
shown in the Mobile Devices window.
In the Windows CE Services Properties dialog box,
Enable a network connection must be selected.
Any folders or drives you want to access must be shared.
If you will be dialing in to a desktop PC running Windows95, you must also have Dial­up Networking components set up on the target desktop PC.
Chapter 3 | Connecting to your desktop PC | 49
Accessing a computer not on a network
If you want to dial in to a computer that is not on a network (such as your home PC with Windows 95 and Microsoft Plus! pack), you must set up the target PC to receive your calls as follows.
The target desktop PC must be turned on.The target desktop PC must have a modem installed and
configured and must be set to receive incoming calls. (Refer to the instructions from the manufacturer of your desktop PC modem.)
Dial-up Networking (Windows 95) or Remote Access
Service (Windows NT) must be set up and configured so that your target PC can act as a server. (See your Win­dows documentation for further instructions.)
Windows CE Services must be set up on the target PC
(for instructions, see the Installing Windows CE Services section in this chapter). The Auto Connect option should be set to At all times.
Windows CE Services must be running, and the Waiting
for mobile device to connect status message should
appear in the Mobile Devices window.
In the Windows CE Services Properties dialog box,
Device connection via network must be enabled.
Any folders or drives you want to access must be shared.
You need the following information to establish a Remote Networking connection:
Your Windows user name and password, if you are
required to log on to your computer
Telephone number of the modem
To create a connection to a computer not on a network (such as a home computer), you will need to create a new connec­tion using Remote Networking on your HP Jornada.
50 | HP Jornada 680/680e Users Guide
To create a Remote Networking connection
1. On the Start menu, point to Programs, point to Communication, and then tap Remote Network­ing.
2. In the Remote Networking folder, double-tap Make New Connection.
3. In the Make New Connection dialog box, tap Dial-up, and then tap Next.
4. If you have the HP Jornada 680, select Built-In Modem from the list of modems. If you have the
HPJornada 680e, select the appropriate option for the modem you have installed.
5. Tap TCP/IP Settings, and then tap the General tab. Make sure the Use Server-assigned IP Address check box is selected.
6. On the Name Servers tab, tap Server-assigned addresses, and then tap OK.
7. Tap Next, and then fill in the telephone number you wish to dial. Tap Finish. A new icon appears, labeled with the name you chose, in your Remote Networking folder. This connection will also appear in your remote synchronization dialog box.
To set a dialing location for a Remote Networking connection, double-tap the icon for the connection in the Remote Networking folder. In the Dial-up Connection dialog box, tap Dial Properties, and then fill in the information as you would for a network or ISP connection using the HP Jornada dialup application.
To start remote synchronization
1. On your HP Jornada Start menu, point to Pro- grams, point to Communication, and then tap ActiveSync.
2. If you are connecting using a modem or dial-up connection, select the connection you will use from the list. All connections you have created either with
Chapter 3 | Connecting to your desktop PC | 51
the HP Jornada dialup application or Remote Net­working will appear in this list. or If you are connecting over a network, tap Network Connection.
3. In the Connect to list, select the name of the desktop PC to which you will connect. The Connect to list displays only the PCs with which you have already established a partnership.
4. In the User Logon dialog box, type your user name, password, and domain if necessary, and then tap Connect.
Transferring files
You can copy files between your HP Jornada and desktop PC by dragging icons to or from the HP Jornada icon in the Mobile Devices window, or by using the Cut, Copy, and Paste commands on the Edit menu.
Some files may need to be converted before you can use them on your HP Jornada. By default, Windows CE Services automatically converts files to the appropriate file type. However, you can choose not to convert files, or you can specify the conversions for each file type by changing options in the File Conversion Properties dialog box.
To set file conversion options
1. Open the Mobile Devices window.
2. On the Tools menu, click File Conversion.
3. Click either the Device to Desktop or Desktop to Device tab.
4. Select the file type, and then click Edit to change conversion options. In most cases, you will be offered a single conversion option or no conversion at all.
When Office 97 files are converted to their corresponding Pocket Office formats, the Pocket Office files are com­pressed, so they require much less storage memory than
52 | HP Jornada 680/680e Users Guide
they do on your desktop PC. During conversion, certain formatting or attributes may also be removed from the Pocket Office version; however, all formatting should be restored when the file is returned to the desktop PC. For specific details, see the sections on Microsoft Office programs in chapter5 or refer to online Help for that program on your HPJornada. Only Microsoft PowerPoint® 97 files can be converted to Pocket PowerPoint.
Transferring PIM data from older palmtop PCs and handheld PCs
If you have an older palmtop PC or handheld PC, you can transfer personal information manager (PIM) data (Con­tacts, Calendar, and Tasks data) to your HP Jornada, saving you the task of re-entering entire lists of contacts or tasks. You can also copy all files, folders, and programs you have added from an older model Windows CE device to your HPJornada.
The transfer process you follow and the type of data that can be migrated depends on the make and model of the palmtop or handheld PC, and whether it uses Windows CE Services to connect to your desktop PC.
Migrating data from older Windows CE palmtop PCs
If your data is stored on a palmtop or handheld PC that uses an older version of Windows CE, you must first back up the data to your desktop PC by using the version of WindowsCE Services or H/PCExplorer that came with the device. Then, upgrade to WindowsCE Services 2.2 on your desktop PC, and restore the data to your HP Jornada. Use the following procedure to migrate files, appointments, and other personal data stored on your old palmtop PC.
The following procedure will replace all files, programs, and Pocket Outlook data you have added to your HP Jornada with the information stored on the palmtop PC.
Chapter 3 | Connecting to your desktop PC | 53
To migrate data from an older Windows CE device to your HP Jornada
1. Connect the older Windows CE palmtop PC to the desktop PC and establish a partnership between the two.
2. Synchronize the palmtop PC with the desktop PC using H/PC Explorer 1.0 or Windows CE Services.
3. Perform a full backup of your data:
In the Mobile Devices window on your desktop PC,
click Backup/Restore on the Tools menu.
In the window that appears, on the Backup tab,
select the options you prefer. Click Backup Now to initiate the process. Note the directory in which your data has been
saved.
4. Note the Communications, Owner, and World Clock alarm settings on your palmtop PC. Also note Options and User Preferences settings for third-party programs. (These settings are not restored automati­cally.)
5. Disconnect the palmtop PC.
6. If H/PC Explorer version 1.0 is set up on your desktop, uninstall it using the Remove Programs control panel. (For more information, refer to online Help on your desktop PC.)
7. Insert the Desktop Software for Microsoft Windows CE compact disc that came with your HP Jornada and set up Windows CE Services 2.2. (For more information, see the Installing Windows CE Services section in this chapter.)
8. Connect your HP Jornada to the desktop PC.
9. On your desktop PC, in the New Mobile Device Detected dialog box, click Restore to restore data to your HP Jornada from the backup file created in step 3.
54 | HP Jornada 680/680e Users Guide
10. Disconnect the sync cable from your HPJornada or remove your device from the docking cradle, and then press the reset button on your HPJornada to complete the restoration operation.
11. Reconnect the sync cable to your HPJornada or place it in the docking cradle to reconnect to the desktop PC. In the New Mobile Device Detected dialog box, click Synchronize to establish a part­nership and synchronize your data.
Migrating data from nonWindows CE palmtops
If your data is stored on an HP 100/200LX Palmtop PC or an HP OmniGo Organizer, you must first transfer the data to your desktop PC. Use the Hewlett-Packard PIM Transla­tion Utility (for HP devices only) to import the data into Schedule+ 7.0a on your desktop PC. After you have imported the data into Schedule+, you can update the information on your HPJornada by synchronizing with Schedule+ using Windows CE Services 2.2.
The HPPIM Translation Utility is available on the HPJornada Handheld PC compact disc included with your HPJornada. This procedure migrates only Phone Book and Appointment Book data.
Before translating PIM data files, you must install the version of Schedule+ 7.0a found on the Desktop Software for Microsoft Windows CE compact disc on your desktop PC.
To install the HP PIM Translation Utility onto the desktop PC
1. Insert the HP Jornada Handheld PC compact disc into the CD-ROM drive on your desktop PC.
2. On the main menu of the HP Jornada Handheld PC compact disc installation screen, click HP PIM Translation Utility.
Chapter 3 | Connecting to your desktop PC | 55
PIM data translation
You can translate only one file at a time. To translate multiple PIM data files, you need to repeat the Translation operation for each file separately.
To translate appointment data
1. Double-click the HP PIM Translation Utility icon to start the program.
2. In the Welcome screen, click Appointments.
3. Specify the appointment data file to translate in the
Open File dialog box that appears, and then click OK. If the file you specify is not a PIM database file
of the appropriate type, you will get an error mes­sage.
4. In the Appointment Book Translation Note screen, click OK. The Data Translation Progress screen appears, showing the progress of current translation activity.
5. When the translation is complete, a message ap­pears. Click OK to return to the Welcome screen.
Limitation on appointment translation
Although the Appointment Book applications on the HP100LX/200LX palmtop PCs and HP OmniGo 100/120 organizers and the Calendar application on the HP Palmtop PC support daily, weekly, monthly, and yearly repeated events, the Schedule+ application supports only daily and yearly repeated events. Because all translation goes through Schedule+, there is no direct mapping from earlier HPPalmtop products to Schedule+ for repeating weekly and monthly events. As long as you do not edit imported repeat­ing weekly or monthly events in Schedule+ before you synchronize them with the HP Palmtop PC, they will translate correctly into repeating events on the palmtop PC. If, however, you edit them in Schedule+, they lose their weekly/monthly attribute and are treated as single events.
56 | HP Jornada 680/680e Users Guide
To translate a Phone Book data file
1. Double-click the HP PIM Translation Utility icon to start the program.
2. In the Welcome screen, click Phone Book.
3. In the Open File dialog box, specify the Phone Book data file to translate, and then click OK.
4. In the Phone Book Translation Field Map window, select mapping options. For more information, see the following sections.
5. When translation is complete, a message appears. Click OK to return to the Welcome screen.
Phone Book field mapping
The HP PIM Translation Utility attempts to map the fields in your Phone Book data file to standard fields in a Sched­ule+ record. As long as your Phone Book fields have standard names (that is, you have not modified the Phone Book database field structure), the translation is straightforward. The suggested mapping appears in a table in the Phone Book Translation Field Map screen:
The left column shows the names of fields extracted from
the Phone Book data file. (Only the fields that have data are included.)
The right column shows the names of Schedule+ fields.An arrow in the center column indicates that the data in
a Phone Book field in the left column will be copied to the corresponding Schedule+ field in the right column. Note that multiple Phone Book fields (for example, Address1 and Address2) can be mapped to the same Schedule+ field (for example, Business address). No arrow in the center column indicates that there is no mapping and, therefore, the data will not be copied. You can add or modify the suggested mappings before translating the data. For example, if you have customized the name of a Phone
Chapter 3 | Connecting to your desktop PC | 57
Book field so that the HP PIM Translation Utility does not know how to map it, you can define a mapping for it yourself.
Name mapping
The Name field in the Phone Book data file can be mapped in three ways in Schedule+:
If the name in the Phone Book data file is entered as
Name1, Name2 [Name3] (that is, with a comma after the first word), it is always mapped to the two name fields in Schedule+ with Name1 = Last Name and Name2 [Name3] = First Name.
If the name in the Phone Book data file does not have a
comma after the first word, you can choose one of two options for its mapping:
Last name/First name (default) Name1 [Name3]
Name2 maps to Name1 = Last Name and [Name3] Name2 = First Name.
First name/Last nameName1 [Name3] Name2
maps to Name1 [Name3] = First Name and Name2 = Last Name.
In all cases, Last name is mapped to a single word, with any additional words such as [Name3] becoming part of First name.)
Mapping additions
If a field appears in the left column with no mapping (that is, no arrow in the center column) select a field name from the drop-down list of the Schedule+ field immediately to the right of the field whose mapping you want to define. The field name appears in the appropriate cell in the right column and a mapping arrow appears in the center column.
58 | HP Jornada 680/680e Users Guide
Mapping changes
If a field in the left column is mapped to the wrong field in the right column, change the mapping by selecting a differ­ent Schedule+ field name from the drop-down list for the corresponding cell in the right column.
Mapping removal
If a field in the left column should not be mapped to any­thing, click None from the drop-down list for the corre­sponding cell in the right column. The None option is not available for the Name field.
Translation status review
After each translation is finished, whether it completed successfully or was interrupted, the results are written onto the Status screen. Click the Status button on the Welcome screen to see the history of any translations begun during the current execution of the HP PIM Translation Utility.
Staying organized | 4
Your Hewlett-Packard Jornada 680 or 680e Handheld PC comes with a variety of programs designed to help you stay organized. Use Microsoft Pocket Outlook and HPJornada viewer to manage your contacts, tasks, and calendar while you are away from your office. When you return, you can synchronize your HP Jornada with your desktop or notebook PC to ensure that the Pocket Outlook databases on your HP Jornada are always up to date with the Microsoft Outlook or Schedule+ data on your desktop.
Pocket Outlook also lets you set alarms and reminders so that you never forget an appointment or meeting. And, if you want a personal reminder, you can record voice memos to yourself with Microsoft Voice Recorder.
| 59
In this chapteryou will find information about and basic procedures for:
Pocket OutlookHP viewerHP quick padVoice Recorder
For more information on these and other programs that come with your HP Jornada, see online Help.
60 | HP Jornada 680/680e Users Guide
Using Microsoft Pocket Outlook
Your HP Jornada comes with Microsoft Pocket Outlook, which includes Calendar, Contacts, Tasks, and Inbox. Using Microsoft Windows CE Services, you can synchronize information on your HP Jornada with information in Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your desktop computer. Each time you syn­chronize, Windows CE Services compares the changes you made to data on your device and desktop PC and updates both computers.
With Inbox, you can send and receive e-mail messages, either by synchronizing with the mail program on your desktop PC (either Outlook or Exchange) or by connecting directly to your mail server through an Internet or network account.
To start Pocket Outlook
1. On the Start menu, point to Programs, point to Pocket Outlook, and tap either Calendar, Con­tacts, Inbox, or Tasks.
or Tap one of the Calendar, Contacts, Inbox, or Tasks hot keys.
To switch quickly from one Pocket Outlook applications to another, tap the Go menu on the toolbar of the current Pocket Outlook application.
Keeping appointments with Calendar
Use Calendar to schedule appointments, meetings, and other events. Quickly check your appointments in one of several views (Day, Week, Month, Year, and Agenda).
To create a new appointment
1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Calendar.
or Tap the Calendar hot key.
Chapter 4 | Staying organized | 61
2. On the File menu, tap New Appointment.
3. Type a description and the location of your appoint­ment.
4. Select the time and date of your appointment.
5. To add notes, tap the Notes button, and then tap once in the notes area. Type your notes.
6. To assign the appointment to a category, tap the Categories button, and then select a category from the list.
7. Select other desired options, and when you are finished tap OK.
If you need to schedule a meeting with people who use Outlook, Pocket Outlook, or Schedule+, you can use Calen­dar to schedule the meeting. When attendees receive a meeting request, they can choose to accept or decline the meeting. If they accept, the meeting is automatically placed in their schedule. In addition, their response is automati­cally sent back to you, and your calendar is updated.
Before you can send a meeting request, you must enter e-mail addresses in Contacts and set up Inbox to send and receive messages (see the Using Inbox section in chapter 6).
To create a meeting request
1. On the Start menu, point to Programs, point to Pocket Outlook, and then tap Calendar.
or Tap the Calendar hot key.
2. On the Tools menu, tap Options, and then choose a mail transport:
 If you send and receive messages using synchroni-
zation, select ActiveSync.
 If you connect to an ISP or network, select the
service you set up in Inbox or the HPJornada dialup application.
3. Tap OK.
62 | HP Jornada 680/680e Users Guide
4. On the File menu, tap Make Meeting.
5. Enter the meeting information.
6. Select the contacts you want to invite.
7. Select other desired options, and then tap OK.
Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop PC.
Your HP Jornada will remind you about your appointments and meetings by playing a sound, flashing the notification light, and/or displaying a message on the screen. To choose the way you prefer to be notified, tap Options on the Tools menu. Tap Alarm, and then tap Reminder Options. You can silence an alarm without even opening your HP Jornada by pressing the blinking alarm-notification LED on the cover.
Managing names and addresses with Contacts
The Contacts program maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether you are at home or on the road. Using the infrared port, you can also quickly share Contacts information with other Windows CEbased mobile device users.
To create a new contact
1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Contacts.
or Tap the Contacts hot key.
2. On the File menu, tap New Contact.
3. Type a name.
4. Tap Business or Personal and type information in the appropriate fields. Supply an e-mail address to send meeting requests and e-mail messages to this contact.
Chapter 4 | Staying organized | 63
5. To add a note or assign the contact to a category, tap Notes/Categories. Then, select the notes area and enter your notes, or select a category from the list.
6. When you are finished, tap OK.
You can send up to 25 contact cards at a time to another Windows CEbased device. To do this, line up the infrared ports on the two devices so that they are within 1 meter (3feet) of one another. On the Contacts list, select the item(s) you want to send, and then on the File menu, tap Send. If you are receiving items, tap Receive. Category information and notes are not transmitted with the contact.
Keeping track of your workload with Tasks
The Tasks program helps you keep track of what you need to do. Enter the details for a task on the task card, and then assign a category. You can even associate a date with the task and then set a reminder for yourself.
You can sort the list on any column by tapping the column heading (the column used for sorting the list displays a triangle in the heading). If you sort by status, active tasks are listed before completed tasks. Or, you can filter your list to show only a specific status of a task or tasks belonging to a specific category. When your list is filtered, the filter button is selected. Overdue tasks are displayed in red, bold text.
To create a new task
1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Tasks.
or Tap the Tasks hot key.
2. On the File menu, tap New Task.
3. Type a description of the task.
64 | HP Jornada 680/680e Users Guide
4. Select the start date, due date, and other information.
5. To add a note to a task, tap the Notes button, and then tap once in the note-taking area. Type your note, and then tap OK.
6. When you are finished, tap OK.
Managing your e-mail with Inbox
Use Inbox to send and receive e-mail messages. You can access your e-mail by synchronizing with your desktop PC or by connecting to a mail server through an Internet or network account. (For more information, see the Using
Inbox section in chapter 6 and the Synchronizing e-mail messages section in chapter 3.)
Using HP viewer
HP viewer gives you a quick and versatile way to view the information in your Pocket Outlook Calendar, Contacts, and Tasks databases. HP viewer displays the information you choose in as much detail as you want, including detailed contact information, tasks and notes on a single screen, or all the appointments and tasks scheduled for a single day, a week, or up to 6 months at a time. HPviewer also enables you to view a single field for any record or to switch in­stantly to Pocket Outlook for editing.
By default, the HP viewer icon is displayed on the Windows CE desktop.
To start HP viewer
1. On the Start menu, point to Programs, point to HP Applications, and then tap HP viewer.
or Press the HP viewer hot key.
Chapter 4 | Staying organized | 65
HP viewer shows your Pocket Outlook information quickly.
HP viewer uses the same font settings as Pocket Internet Explorer. Changing the font or font size in Pocket Internet Explorer will also change the way information is displayed in HP viewer.
You can quickly switch from HP viewer to Pocket Outlook to look at the selected date in all Calendar views.
To switch to Pocket Outlook
1. On the Go menu, tap the appropriate program or view.
HP viewer displays the current date and your next scheduled appointment below the toolbar in the Today Banner of the HP viewer window. To quickly view detailed information about the appointment, tap the appointment title in the Today Banner.
To switch between Calendar, Contacts, and Task information
1. Tap the appropriate icon on the left side of the HPviewer window.
Viewing Calendar information
HP viewer lets you view your calendar in Day, Week, Month, or n-Month view.
66 | HP Jornada 680/680e Users Guide
Tap the Calendar icon on the left side of the HP viewer
window to display Calendar information.
Tap a View button on the toolbar to change views.Tap the Go to Date button on the toolbar to view informa-
tion for a specific date.
n-month (displays 3 months)
Month
Week
Day
Today (GoTo Today command)
Date (GoTo Date command)
Day View offers a fast way to browse your schedule for the current day or up to 7 days that you select.
To enable Day Zoom in n-Month View, Month View, or Week View, press the spacebar to display appointments and tasks for the selected date(s). Tap an icon next to an appointment or event to expand a note or to display more information about that appointment or event.
You can set HP viewer to always display Day Zoom for the date you select by tapping on the toolbar.
Week View enables you to display 1, 2, or 3 weeks of your calendar at a time. Press
num lk
as you tap or on the
ctrl
scroll bar to increase or decrease the number of weeks displayed. Tap an event to display detailed information about that event.
Chapter 4 | Staying organized | 67
Use Month View to display 5 weeks of data on a single screen, or use n-Month View to display calendars for several months at a time. Tap a day to display detailed information about appointments or events scheduled on that day.
Viewing Contacts information
HP viewer lets you view all information for a particular contact on a single screen.
Type in the Find File As box to display only contacts
matching the letter(s) you type.
Tap a tab on the left side of the contact list to jump to
contacts that begin with a letter on the tab. To jump to contacts that begin with the second letter on the tab, tap the tab again.
To change the field on which the contact list is sorted, tap
the field name at the top of the list, and then choose a field from the Select Primary Key dialog box.
Viewing Tasks information
You can also use HP viewer to view task information for any field, including Notes.
Type in the Find Task box to display only tasks that
match the letter(s) you type.
Capturing data with HP quick pad
Use HP quick pad to enter all the notes and information you acquire during your day. Quickly record names, telephone numbers, quick notes to yourself. You can save this informa­tion in HP quickpad or create appointments, tasks, e-mail messages, even Pocket Word documents from a single application.
68 | HP Jornada 680/680e Users Guide
With quick pad, you can check the date and time at a glance, review your current appointments and tasks, and quickly find a telephone number or address from your contact list.
Quickly jot notes and reminders or new contact information on the notepad. Then, save your notes in quick pad or send them to the appropriate database, such as your Contacts or Tasks list.
To start HP quick pad
1. On the Start menu, point to Programs, point to HP Applications, and tap HP quick pad.
or Press the HP quick pad hot key.
To save information in HP quick pad
1. On the File menu, tap New Page to create a blank notepad page.
2. Tap once in the notepad area, and then type the information you want to save.
3. On the File menu, tap Rename Page, and then type a descriptive name for the information.
4. On the File menu, tap Save.
Chapter 4 | Staying organized | 69
You can create as many pages as you like. Retrieve informa­tion by selecting the page title from the drop-down list, or by tapping Find in Page on the Edit menu, and then typing a word or words to search for.
To organize information for use in other programs
1. In HP quick pad, open the page containing the information, and select the text you want to export.
2. On the Send menu, select the program in which you want to use the information:
 Tap As E-mail Message to create an e-mail
message containing the selected text.
 Tap To Calendar, To Contacts, or To Tasks to
create an entry in one of the Pocket Outlook databases.
 Tap As New Pocket Word Document to create
a Pocket Word document containing the selected text.
3. In the dialog box that appears, add any necessary information (for example, the start or end date of a task or appointment, or addressees for an e-mail message), and then tap OK.
Recording and playing voice memos
You can use Microsoft Voice Recorder to quickly capture thoughts, reminders, and ideas. Since your recordings are captured in the compatible Wave (.wav) format, you can send personalized voice messages to friends and colleagues as e-mail attachments that can be opened in most Web browsers on a desktop PC.
Use the audio buttons on the front of your HP Jornada to record and play voice memos without even opening the cover. To avoid inadvertently pressing one of the audio buttons, slide the audio lock to the left. When the buttons are unlocked, the green dot is visible.
70 | HP Jornada 680/680e Users Guide
Voice Recorder is intended for recording personal voice memos and is not suitable for recording presentations, music, or lectures. Some static or electrical noise may be heard during playback.
To record a voice memo without opening your HP Jornada
1. Press and hold the record button on the front panel of the HP Jornada. If the speaker is not muted, a beep sounds when recording begins. The red recording LED indicates that recording is in progress.
2. Speak into the microphone to record your voice memo.
3. To stop recording, release the record button. Two beeps indicate that recording has stopped.
After you have finished recording, your HPJornada remains on until it auto-suspends according to the options you set in the Power control panel.
If you have enabled password protection for your HPJornada, you cannot play voice memos using the audio buttons. You must either play back voice memos using the Voice Recorder program, or disable password protection (see the Security section in chapter 7).
Chapter 4 | Staying organized | 71
To play a voice memo without opening your HP Jornada
1. Slide the audio lock to the right. (The green dot indicates that the audio buttons are unlocked.)
2. Press either the play next button or the play previous button on the front panel of the HP Jornada.
Voice recorder begins playing all recordings in sequence.
 To fast forward in the current recording, press
and hold the play next button.
 To rewind in the current recording, press and hold
the play previous button.  To skip to the next recording, press play next.  To replay the previous recording, press play
previous.  To pause playback, press record.  To resume playback, press either play next or play
previous within 10 seconds of pausing.
To record and to play a voice memo from within Voice Recorder
1. On the Start menu, point to Programs, point to Accessories, and then tap Voice Recorder.
or Press the Voice Recorder hot key.
2. Tap the Record button on the toolbar. A beep sounds when recording begins, and the red recording LED indicates that recording is in progress.
3. Speak into the microphone to record your voice memo.
4. To stop recording, tap the Stop button on the toolbar. The new recording appears in the recording list.
72 | HP Jornada 680/680e Users Guide
5. To play a recording, double-tap it in the recording list. To pause playback, tap Play/Pause. Tap Play/ Pause again to resume playback.
You can play all of your recordings, one after another. Select the recording you want to play first, tap Control and then tap Play Sequential. The selected recording and following recordings will be played. A short beep will sound between recordings.
Conserving memory
Voice memos may consume large amounts of storage memory on your HP Jornada. If you record or store lots of voice memos, you may need to take steps to conserve memory.
Delete voice memos you no longer need. Select the record-
ing in the list, and then tap Delete on the File menu. Note that voice memos are deleted immediately; they are not moved to the Recycle Bin and cannot be recovered.
 Adjust the amount of storage memory available on your
HP Jornada using the Memory tab in the System control panel.
Add more memory to your device with a CompactFlash
Card or PC Card. (For a list of recommended cards, go to the Hewlett-Packard Web site at www.hp.com/jornada.)
Use HP Mobile Voice to store your voice memos in a
compressed format. You can choose Mobile Voice format from the list of recording formats (on the Tools menu, tap Recording Format). This saves space, but lowers the quality of the recording, so try to speak close to the microphone to increase clarity.
Getting down | 5
to business
Your Hewlett-Packard Jornada 680 or 680e Handheld PC can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to Microsoft Pocket Office and other pre-installed programs to help you calculate expenses and conduct searches. Your HP Jornada also includes the HP Jornada backup application, which keeps things running smoothly.
In this chapter, you will learn more about:
Microsoft Pocket Office, which includes:
- Microsoft Pocket Word
- Microsoft Pocket PowerPoint
- Microsoft Pocket Excel
- Microsoft Pocket Access
Microsoft InkWriterHP Jornada backup applicationOmniSolve from LandwarebFAX from bSquarebFIND from bSquare
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74 | HP Jornada 680/680e Users Guide
Working with Microsoft Pocket Office
Microsoft Pocket Office makes it easy to work in the familiar Office environment, even when you are away from your desktop or notebook PC. You can start any of the Pocket Office programs by double-tapping the appropriate icon on the desktop or by pressing the appropriate HP hot key. For more detailed information about these programs, see the Microsoft Pocket Office topic in online Help.
Using Microsoft Pocket Word
You can create and edit documents or templates in Pocket Word just as you do in Microsoft Word on your desktop computer. Begin by placing the cursor in the document page and start typing in either Outline or Normal view. A spell­ing checker is provided to verify spelling accuracy, and you can quickly format text using buttons and menu commands similar to those found in Microsoft Word on your desktop PC. You can access international characters and symbols for currencies from the Tools menu.
Pocket Word allows you to save documents in several file formats so that your files can be opened by other users or other programs. If you transfer documents between your HPJornada and desktop PC, Windows CE Services auto­matically converts the files to the appropriate file type. If you send files by e-mail, be sure you save your document in a format that can be opened by the recipient:
file type extension open with
Pocket Word document .pwd Pocket Word
Pocket Word template .pwt Pocket Word
Word 6.0/95/97 document .doc Microsoft Word 97
Word 6.0/95/97 template .dot Microsoft Word 97
Rich Text Format .rtf most word
processing programs
ASCII text .txt any text editor
Chapter 5 | Getting down to business | 75
To start Pocket Word
1. On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Word.
or Press the Microsoft Pocket Word hot key.
To create a document using Pocket Word
1. On the File menu, point to New, and then tap Document.
2. Type the document.
3. On the File menu, tap Save.
4. Type a name for your file, and then tap OK.
To see more of your document, on the View menu, tap Full Screen.
Using Microsoft Pocket PowerPoint
You can deliver professional online presentations with Pocket PowerPoint. Simply create the presentation in Microsoft PowerPoint 97 on your desktop PC and transfer the presentation to your device. You cannot create slides on your HP Jornada; however, you can customize the title slide in the presentation and change the order of the subsequent slides to suit a particular client or audience.
You can show the presentation directly on your HPJornada, or you can use an HP VGA out card to connect an external monitor or a projector and show the presentation to a large group. This option allows you to view PowerPoint speaker notes on the HP Jornada display while your presentation is showing on the external monitor. Your Pocket PowerPoint file will include the text, pictures, notes, and layout position of the original Microsoft PowerPoint presentation, but will not include animations or slide transitions. Animations are displayed as a single, still frame.
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To start Pocket PowerPoint
1. On the Start menu, point to Programs, point to Office, and tap Microsoft Pocket PowerPoint.
or Double-tap the Microsoft Pocket PowerPoint icon on the desktop.
To show a presentation
1. Using Windows CE Services, copy the presentation
from your desktop PC to your HP Jornada.
2. On the Start menu, point to Programs, point to
Office, and tap Microsoft Pocket PowerPoint.
3. In the Open Presentation dialog box, select the
presentation you want to show, and then tap OK.
4. To change the presentation display and slide-advance
options, on the Tools menu, tap Set Up Show.
5. To show the presentation, tap View Show on the
View menu. If you chose Manual under Presenta- tion Display in step 4, use the Previous and Next
buttons to control the slides.
You can tailor a presentation by adding a new title slide to your presentation. To do so, tap Title Slide on the Tools menu.
To show a slide presentation on a VGA-compatible monitor
1. Insert an HP VGA out card into your HP Jornada,
and then connect the card to a monitor or projector according to the instructions that came with the card.
2. Start PowerPoint, and open the presentation (see To
show a presentation earlier in this chapter).
3. On the Tools menu, tap Set Up Show.
Chapter 5 | Getting down to business | 77
4. From the View Show On list, select one of the VGA out options.
5. To start the show, tap View Show on the View menu.
You can make the display fade to black during a presentation. To do so, press B. To make the screen fade to white, press W. Press B or W again to resume the presentation.
Using Microsoft Pocket Excel
You can use Pocket Excel to create workbooks, such as expense reports and mileage logs. Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting, and filtering. You can split panes to easily view different areas of a large worksheet. You can also freeze the top and leftmost panes in a worksheet to keep row and column labels or other data visible as you scroll through a sheet.
Pocket Excel allows you to save workbooks in several file formats so that your files can be opened by other users or other programs. If you transfer workbooks between your HPJornada and desktop PC, Windows CE Services auto­matically converts the files to the appropriate file type. If you send files by e-mail, be sure you save your workbook in a format that can be opened by the recipient.
To start Pocket Excel
1. On the Start menu, point to Programs, point to
Office, and then tap Microsoft Pocket Excel.
or Double-tap the Microsoft Pocket Excel icon on the desktop.
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To create a workbook using Pocket Excel
1. On the File menu, point to New, and then tap Workbook.
2. Create your worksheet.
3. On the File menu, tap Save.
4. Type a name for your file, and then tap OK.
If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook and tap Password on the File menu. Password-protected workbooks cannot be synchronized.
Using Microsoft Pocket Access
You can use Pocket Access to view and update data derived from Microsoft Access, Microsoft SQL Server, and other ODBC databases on your HP Jornada. You can open the database and update data in the corresponding tables or you can fill out electronic forms. Eventually, you should synchro­nize the new information with a larger database on your desktop PC or your corporate network. You can also use Pocket Access to create new databases, tables, and SQL procedures directly on your device.
Programmers can use Microsoft ActiveX Data Objects for Windows CE (ADOCE) and Microsoft Visual Basic or Microsoft Visual C++ to develop custom database solutions. For more information on creating custom database solutions, go to the Microsoft Web site at www.microsoft.com/windowsce.
To create a new database and table
1. On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Access.
or Double-tap the Microsoft Pocket Access icon on the desktop.
Chapter 5 | Getting down to business | 79
2. On the View menu, tap Database View, and then tap Open/New Database on the File menu.
3. Type a name for the database and tap OK.
4. Double-tap the Create a New Table icon.
5. In the Field Name box, type a name.
6. From the Data Type list, select a data type.
The data type of a field cannot be changed after the
table is saved.
Text boxes have a size limit of 255 characters. To
enter longer notes, select the Memo data type.
To enter numbers with decimal points, select the
Float data type.
To enter numbers between -32,768 and +32,767,
select the Integer data type.
To enter smaller numbers, select the Small
Integer data type.
7. To set the size limit of a field, enter an amount in the Field Size box. You cannot change field sizes after the table is saved.
8. To index the field, select Yes from the Indexed list. Indexing a field allows Pocket Access to find and sort information faster for that field.
9. Repeat these steps until you have created all the fields you want for your table.
10. On the File menu, tap Save Table.
If you have tables that you do not want to keep updated on the device (such as product catalogs), mark them as read-only when transferring them from the desktop to the device to save time during future synchronization sessions. Windows CE Services will not check for updates the next time you synchronize.
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Printing your Pocket Office documents
You can print your Pocket Office and other documents from your HP Jornada in three different ways:
By connecting directly to a PCL printer using the optional
HP parallel printer cable (F1274A). For a list of compat­ible printers, refer to the HP parallel printer cable Users Guide that came with your HP Jornada.
By connecting via infrared port (only with an infrared-
equipped PCL printer).
By transferring the file to your desktop PC and printing it
from within a program on the desktop PC.
For instructions on printing directly to a printer using the HP parallel printer cable, see the HP parallel printer cable Users Guide.
To print directly to a printer via infrared
1. Open the file or document you want to print.
2. On the File menu, tap Print. The Print dialog box appears.
3. Choose the PCL printer you will be printing to and select the IrDA port option.
4. Set other print options as necessary.
5. Tap OK, and then line up the infrared port on your HP Jornada with the infrared port on the printer.
Using Microsoft InkWriter
InkWriter, a text, graphics, and ink processor with Rich Ink technology, makes it easy to write and draw the way you do on paper, but with the benefit of being able to edit and format your writings and drawings. With InkWriter, you can enter information in the way that is easiest for you: type using the keyboard or write or draw on screen using the stylus.
Chapter 5 | Getting down to business | 81
To create an InkWriter document
1. On the Start menu, point to Programs, point to Accessories, and then tap InkWriter.
2. Create your document:
To type, tap Writing on the View menu, and then
use the keyboard.
To draw, tap Drawing on the View menu, and
then drag the stylus to draw on the touch screen. You can also create a drawing in Writing view by crossing three of the ruled lines on the first stroke of the drawing.
3. When you are finished, tap Save on the File menu.
Backing up and restoring data
To prevent loss of data, you should back up your HP Jornada data frequently. You can back up your HP Jornada two convenient ways:
Use Windows CE Services to back up all data to your
desktop PC.
Use the HP Jornada backup application to back up all
data or only PIM data (HP quick pad, Contacts, Calendar, and Tasks databases) to a PC Card or CompactFlash Card or to internal memory.
Using Windows CE Services Backup at your PC
The Windows CE Services Backup feature creates a com­plete duplicate of all data stored on your HP Jornada. If you routinely connect to your desktop PC, this is the best method of data backup. The backup file is saved on the hard disk of your desktop PC.
When you restore data from a backup file created by Win­dows CE Services, all data on your HP Jornada is replaced
82 | HP Jornada 680/680e Users Guide
by the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set.
To access the Windows CE Services Backup feature, tap Backup on the Tools menu in the Mobile Devices window. For more information about Windows CE Services Backup, see online Help.
Using the HP Jornada backup application
To ensure the complete safety of your data, use the HPJornada backup application to back up to an optional CompactFlash Card (such as the HP CompactFlash Card, model F1233A). By backing up to a CompactFlash Card, you can safeguard your data even while you are traveling or while you are away from your desktop PC. HP backup lets you choose to back up all data or only PIM data (Calendar, Contacts, and Tasks, and HP quick pad notes). For informa­tion on using CompactFlash Card accessories with your HP Jornada, see the Using PC Cards and CompactFlash Cards section in chapter 7.
If you have both a CompactFlash Card and aPC Card installed, two folders appear in the My Handheld PC folder. The folder called Storage card2 represents the CompactFlash Card.
You can also back up data to a folder on your HP Jornada; however, this will not preserve the information in case you lose power or need to perform a full reset. (See the Resetting section in chapter8.)
To back up data
1. On the Start menu, point to Programs, point to HP Applications, and then tap HP backup.
2. Tap Backup.
Chapter 5 | Getting down to business | 83
3. Choose one of the backup options:
Select Back up all data to back up all informa-
tion stored in RAM, including files you have created and programs you have installed. (Certain system settings and passwords are not backed up.)
Select Back up PIM databases to back up only
your Contacts, Tasks, and Calendar databases and HP quick pad notes.
4. Follow the instructions on your screen to complete the backup process.
For additional protection, you can copy the backup file (*.dbe or *.dbb) from your HPJornada to your desktop PC.
To restore from a backup file
1. On the Start menu, point to Programs, point to HP Applications, and then tap HP backup.
2. Tap Restore all data or Restore PIM databases.
3. Select the backup file you want to restore, and then tap Restore.
When you restore, your HP Jornada must have the same regional settings as when you completed the backup. Otherwise, you will not be able to restore the files. To change regional settings, on the Start menu, point to Settings, tap Control Panel, and then double-tap the Regional Settings icon. Select your region from the drop-down list.
Using OmniSolve from Landware
OmniSolve is a financial application that offers the same features as the HP business calculator. It is designed specifi­cally for real estate, retail, and business professionals who use Handheld PCs to make financial decisions quickly and accurately. OmniSolve employs a form filling metaphor to provide you with a rich problem-solving environment that is unparalleled in its ease of use, power, and flexibility.
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To start OmniSolve
1. On the Start menu, point to Programs, point to Accessories, and then tap OmniSolve.
For detailed procedures about using OmniSolve, refer to online Help.
Using bFAX Pro from bSquare
You can send and receive faxes with your HP Jornada by using bFAX Pro. bFAX Pro allows you to send documents you have created in other programs, receive faxes and view them as graphic files, and manage fax documents stored on your HP Jornada. bFAX includes bVIEW, which enables you to preview faxes before you send them. For detailed proce­dures about using bFAX Pro and bVIEW, see online Help.
Before you can send and receive faxes, you will need to connect a telephone line to your HP Jornada and configure your modem. If you are using an external or PC Card modem, follow the instructions included with the modem to install and configure it for use with your HP Jornada.
For more information on connecting a telephone line to your HP Jornada and setting dialing options, see the Connect the telephone line section in chapter 6.
To start bFAX Pro
1. On the Start menu, point to Programs, point to Communication, and then tap bFAX Pro.
If you need to send several faxes, send them one at a time rather than all at once. The internal modem (model 680 only) might interrupt the transmission when several faxes are sent at one time. To send faxes one at a time, select a fax, and then on the Fax menu, tap Send Fax. Do not click Send all Faxes in Outbox. If sending is interrupted, you will need to perform a soft reset to disconnect the modem. For more information, see the Resetting section in chapter 8.
Chapter 5 | Getting down to business | 85
Using bFIND from bSquare
With bFIND you can search for a word or text string in any database, file, filename, or e-mail message stored on your HP Jornada. Simply enter the characters you want to search for in the initial bFIND dialog box, and bFIND retrieves all occurrences of that string. bFIND is integrated with existing programs, so, double-tapping one of the search results within bFIND launches the program in which the string was found and opens the document containing that search string.
bFIND includes default script files for the standard WindowsCE programs, databases, and file types. These script files help bFIND interpret search results and drive other applications to complete the searches that are started within bFIND. You can search any or all of the following areas:
E-mail messagesContacts, Appointments, and Tasks databasesOther databases (Pocket Access databases, for example)File contents (including Pocket Word and Pocket Excel
files)
File names (searches files and folders)bFAX packages
To start bFIND
1. On the Start menu, point to Programs, point to Accessories, and then tap bFIND.
For detailed procedures about using bFIND, see online Help.
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Accessing e-mail | 6
and the Web
With your Hewlett PackardJornada 680/680e Handheld PC (H/PC), you can keep in touch with your office, home, and clients through e-mail and the Internet. You can connect in many ways using your HPJornada and various accessories. This chapter will guide you through the options best suited to your needs.
This chapterprovides information that allows you to:
Decide why and how you want to connectSet up your HPJornada to access personal e-mail and
the Internet
Set up your HP Jornada to access corporate e-mail and
your network or PC when you are away from the office (offsite)
Set up your HP Jornada to access corporate e-mail and
network resources when you are in the office (onsite)
Set up additional connections with the HP Jornada
dialup application or Remote Networking
Use your connections with Inbox and Microsoft Pocket
Internet Explorer
| 87
88 | HP Jornada 680/680e Users Guide
Deciding how and why you want to connect
The method you use for sending and receiving your e-mail, browsing the Internet, and accessing other remote re­sources depends on your goals and situation. Do you:
Need access to personal (non-corporate) e-mail and the
Internet?
Need access to corporate e-mail and network services
when you are on the road or out of the office?
Need access to corporate e-mail and network services
when you are onsite at your company?
Have more than one e-mail account (for example,
personal and business)?
Want access to your CompuServe mail?
Your answers to these questions will help you determine which equipment you can use in combination with your HPJornada to keep in touch online. The following illustra­tion depicts the different solutions to your online needs.
Which connection options are right for you?
For explanation of some of the terms used in the descriptions that follow or in the HP dialup application, check the glossary at the end of this Users Guide.
Chapter 6 | Accessing e-mail and the Web | 89
Accessing personal e-mail and the Internet
If you want e-mail and Internet service only (with no access to a company network), you will need:
An installed modemIf you have the
HPJornada680, you have an internal modem, so you are ready to go. If you have the HPJornada 680e, you can choose from a variety of available PC Card modems. (For more information about compatible PC Card modems, go to the HPJornada Accessories page on the Hewlett-Packard Web site at www.hp.com/jornada.)
A PPP (Point-to-Point Protocol) or SLIP (Serial
Line Internet Protocol) accountAn Internet service provider (ISP) will provide you with important information, such as a user name, password, dial-up telephone number, server names, and so on.
A dial-up connection set up on your HP Jornada
HP dialup makes this step easy.
Access to a telephone lineYou can connect to an
analog telephone line with your HPJornada680. Or, if you have the HPJornada680e, you can connect to the telephone line supported by your PC Card modem.
If you use the HP Jornada 680, you must use an analog telephone line to connect your modem. Connecting to a digital telephone line can damage your modem.
Installing and configuring a modem
The HP Jornada 680 has a built-in 56K V.90 modem for easy communication, so no installation is required. Note that the UK version of HP Jornada model 680 does not support certain dialing properties. The built-in modem on
90 | HP Jornada 680/680e Users Guide
this model does not detect a dial tone before dialing. By default, the Wait for dial tone before dialing box is checked. The modem will dial even if there is no dial tone. It also does not support the pulse dial option. The modem dials using tone dial only. By default, tone dialing is selected.
The HPJornada 680e supports a variety of available PC Card modems. (For more information about compatible PC Card modems, go to the HP Jornada Accessories page on the Hewlett-Packard Web site at www.hp.com/jornada.) Follow the manufacturers instructions included with the PC Card modem to install and configure it for use with your HPJornada.
Getting an account with an Internet service provider
To access the Internet and e-mail, you will need to contact an ISP to set up a PPP account. SLIP accounts are offered by some ISPs instead of PPP accounts. Your HPJornada supports the use of SLIP as well as PPP.
Your ISP will be able to give you all the configuration information you need to connect your HPJornada to the Internet and e-mail service. Be sure to note the following:
Your account user name.Your account password.Telephone number of your ISP modem.IP and DNS addresses, if necessary.Your e-mail user name or ID. (This may be the same as
the user name for your ISP account.)
Your e-mail password. (This may be the same as the
password for your ISP account.)
The POP3 or IMAP4 host name of your ISP.The SMTP host name of your ISP (if required by your
ISP).
Chapter 6 | Accessing e-mail and the Web | 91
Setting up a dial-up connection to your ISP
After you have established an account with an ISP, you can set up a connection on your HPJornada and connect to the Internet and your e-mail whenever you want. To make this configuration process easier, use the HPJornada dialup application. HP dialup leads you through the process of configuring your connections, including:
Setting up a connection to your ISP.Setting up an e-mail service (if you choose E-mail
service as an option).
Setting up a Web service (if you choose Web service as
an option).
Setting up a dialing location.
The following sections describe the process that HP dialup will lead you through and the type of information you will need to provide.
ISP connection
The first section of the setup program allows you to save and name your ISP connection. You can create more than one connection (for example, one connection to your corpo­rate network and one to your personal ISP). Choose a connection name that will make it easy to determine which connection you want when you are ready to dial up. At this point, you will also complete the following tasks:
Choose E-mail and/or Web serviceYou can choose one or both options. Most ISPs offer both e-mail and Web services.
Choose Typical or Advanced setupTypical setup will automate most of the connection configuration by using default settings. Advanced setup allows you more control over setup options. Typical and Advanced setup options are offered at the beginning of each stage of the setup process: ISP service setup, E-mail service setup, and Web service setup.
92 | HP Jornada 680/680e Users Guide
Input ISP informationThis includes the information you collected from your ISP, such as the dial-up telephone number and IP, DNS, and WINS address settings. Many ISPs automatically or dynamically assign both IP and DNS addresses. If your ISP does not assign these automatically, you should clear the Server-assigned addresses option and type the addresses.
When you enter the IP address, you can also choose to use SLIP if your ISP uses this protocol. PPP is the default protocol, but SLIP is supported as well.
You also have the option to choose software and IP header compression options. Ask your ISP if these options are recommended for your account.
E-mail service
If you choose to configure an e-mail service, HP dialup will prompt you to enter the following information:
UserID and passwordThe user name (UserID) and password you use to access your e-mail account may be the same as the user name and password you use to connect to your ISP. However, some ISPs assign a different name and password for this service.
Service typeYour ISP may use POP3 or IMAP4 for receiving mail. In addition, some ISPs use SMTP (Simple Mail Transfer Protocol) for sending messages. This is an optional setting; refer to your ISP to find out if this applies to your configuration.
SettingsYou can choose a variety of E-mail service settings. If your ISP supports MIME (Multipurpose Internet Mail Extensions) encoding (POP3 servers only), you can select an option to allow binary files, such as graphics and audio files, to be sent as attachments to e­mail messages. You can also set e-mail services to:
Disconnect after actions are performedCheck for new mail at specified intervals
Chapter 6 | Accessing e-mail and the Web | 93
Display a message or sound an alarm when new mail
arrives
Only display messages from a specified number of
recent days
Download only message headers (you can review head-
ers and decide whether to download message bodies the next time you connect)
Download full copies of all messages (you can review
messages and decide whether to download attachments the next time you connect)
The default options represent the settings used by many ISPs. If you are not sure, or you do not have guidance from your ISP, try the default settings.
Fill in your E-mail service information.
Web service information
If you choose to configure Web services, HP dialup prompts you to set options such as your Home and Search pages, AutoDial and Auto Disconnect, plus Advanced options. Advanced options include enabling cookies, caching (and cache size), and security settings.
Proxy ServerTypically, a proxy server is only neces­sary if you are connecting to the Internet over a network. When establishing a dial-up connection to your ISP, you should clear the Use Proxy Server check box.
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Home and Search pagesSet addresses for your Home and Search pages using this option.
AutoDial and AutoDisconnectThese options allow HPJornada to connect and disconnect automatically from your ISP when an application (such as Inbox or Pocket Internet Explorer) requires access. Remember that your device must be connected to the telephone line before a connection is possible.
Pocket Internet Explorer appearanceSelect the appropriate check box to show pictures, play sounds, or make the Web page fit in your device screen. Turning off pictures and sounds can increase the speed with which Web pages are displayed.
Advanced settingsControl some advanced Web service features with HP dialup. You can enable cookies and caching (up to 10% of available memory) and set security levels with this option.
Advanced security settings include the option to select from two versions of SSL (Secure Socket Layer) or PCT (Private Communication Technology). These protocols maintain the security and integrity of the transmission channel by using encryption, authentication, and message­authentication codes.
When you use HP dialup to connect to your ISP, the Web options you set in HP dialup take precedence over any options you may have set in Pocket Internet Explorer.
Location information
Your location settings set your dialing options with respect to your dialing location. These settings include the city and state/province you are dialing from, country code, area code, plus other dialing options. You will also be able to save and name this group of settings as a profile, so that you can choose among more than one profile when you dial up. For instance, you can create one connection profile for
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