Hewlett-Packard Jornada 540 User’s Guide

HP Jornada 540 Series

Pocket PC

User’s Guide

Part number F1824-90003

Printed in Singapore

Edition 1

Copyright

The information contained in this document is provided “as is” and is subject to
change without notice.

Hewlett-Packard Company makes no warranty of any kind with regard to this
manual, including, but not limited to, the implied warranties of merchantability
and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for
any errors contained herein or for incidental or consequential damages in
connection with the furnishing, performance, or use of this manual or the
examples herein.

© Hewlett-Packard Co. 2000.

This document contains proprietary information that is protected by copyright.
All rights are reserved. No part of this document may be photocopied,
reproduced, adapted, or translated to another language without the prior
written consent of Hewlett-Packard Co., except as allowed under the copyright
laws.

The programs that control this product are copyrighted and all rights are
reserved. Reproduction, adaptation, or translation of those programs without
prior written permission of Hewlett-Packard Co. is also prohibited.

Microsoft, ActiveSync, Outlook, Pocket Outlook, Expedia, AutoRoute Express,
MapPoint, Windows, Windows NT, the Windows logo, and the Windows CE
logo are either registered trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries. Microsoft products are licensed to
OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft
Corporation.

All other brand names and product names used in this document are trade
names, service marks, trademarks, or registered trademarks of their
respective owners.

Hewlett-Packard Singapore (Pte) Ltd.
Asia Pacific Personal Computer Division
452 Alexandra Road
Singapore 119961

Contents

1 | Welcome........................................................................................1

What’s in the box .......................................................................2

Using this manual ......................................................................2

What’s on your HP Jornada.......................................................4

Where to find information...........................................................7

2 | Getting started ...............................................................................9

Hardware features ...................................................................10

Using your HP Jornada for the first time..................................12

Turning your HP Jornada on and off........................................14

Using the hardware buttons.....................................................14

Navigating in Windows for Pocket PC .....................................15

Entering information.................................................................20

Finding and organizing information..........................................26

3 | Connecting to your desktop PC..................................................27

Installing Microsoft ActiveSync on your desktop PC................28

Connecting your HP Jornada...................................................29

Establishing a partnership........................................................33

Synchronizing data ..................................................................34

Browsing your HP Jornada from your desktop ........................36

Transferring files between your HP Jornada

and your desktop PC..........................................................37

Backing up and restoring data .................................................37

4 | Connecting to the Internet or to a network ..................................41

Connecting your HP Jornada...................................................42

Creating an ISP or network connection ...................................44

Browsing the Web (or a corporate intranet).............................46

Sending and receiving e-mail...................................................51

5 | Configuring your HP Jornada .....................................................57

Managing power ......................................................................58

Managing memory ...................................................................59

Adjusting settings.....................................................................60

Security ....................................................................................62

Configuring hardware buttons..................................................64

Configuring menus...................................................................66

Adding or removing programs..................................................68

6 | Microsoft Pocket Outlook.............................................................71

Calendar: scheduling appointments and meetings..................72

Contacts: tracking friends and colleagues ...............................73

Tasks: keeping a to-do list .......................................................75

Notes: capturing thoughts and ideas .......................................77

7 | Companion programs ..................................................................79

Microsoft Pocket Word.............................................................80

Microsoft Pocket Excel.............................................................81

Microsoft Money 2000..............................................................82

Microsoft Windows Media Player.............................................84

Microsoft Reader......................................................................87

OmniSolve ...............................................................................88

8 | Accessories .................................................................................89

HP branded accessories..........................................................90

CompactFlash cards ................................................................91

9 | Troubleshooting...........................................................................93

Resetting your HP Jornada......................................................94

Basic problems ........................................................................96

Remote connections ..............................................................100

10 | Support and service.................................................................105

Web site .................................................................................105

Customer support ..................................................................105

Service ...................................................................................105

Contacting Hewlett-Packard worldwide .................................106

Warranty .........................................................................................109

One year limited hardware warranty......................................109

Limitation of warranty.............................................................109

Limitation of liability and remedies.........................................110

Hewlett-Packard Year 2000 Warranty ...................................111

HP software product license agreement and

HP software product limited warranty ..............................112

Glossary..........................................................................................117

Index ...............................................................................................121

Appendix A Character recognition.................................................125

Appendix B Migrating data from other devices.............................129

Transferring data from a palm-size or handheld PC..............129

Migrating data from Palm devices..........................................130

1 | Welcome

Congratulations on purchasing the Hewlett-Packard Jornada 540 Series
Pocket PC, a Microsoft® Windows® powered Pocket PC. Your HP Jornada
Pocket PC lets you keep your most important business and personal
information current and close at hand. Your HP Jornada includes the Microsoft
Windows for Pocket PC software, such as the latest version of Microsoft®
Pocket Outlook, so you can read and write e-mail while on the road and
manage your appointments and contacts. You will find that your HP Jornada is
also the perfect companion to your desktop or notebook PC, allowing you to
take vital business data and documents with you and easily upload updated
information upon returning to your desk. HP Jornada offers you the highest
quality in performance and power management as well as rich programs and
utilities designed by Hewlett-Packard, making HP Jornada your powerful,
reliable, mobile business partner.

In this chapter, you will find:

• A list of the HP Jornada package contents.

• An overview of this User’s Guide, and pointers to other sources of helpful

information.

• Descriptions of the programs and features included with your Pocket PC.

| 1

2 | HP Jornada 540 Series User’s Guide

What’s in the box

Your HP Jornada package includes the following items:

• HP Jornada Pocket PC

• AC adapter

• HP Jornada Quick Start Guide—A graphic guide to setting up your HP

Jornada

• HP Jornada CD-ROM—Includes programs and utilities that add
functionality to your HP Jornada

• HP documentation pack—Includes this User's Guide and Regulatory
Information Leaflet

• HP Jornada Accessory Guide

• Microsoft® ActiveSync® CD-ROM and

ActiveSync

• USB or serial connectivity solution (either a sync cable or cradle,
depending on model)

booklet

Getting Started with Microsoft

Using this manual

This User's Guide is designed to help you get started using your HP Jornada
quickly and easily. Although great care has been taken to ensure the accuracy
of procedures and artwork, some of the screens displayed on your HP
Jornada may be different than the ones that appear in this User’s Guide.

Detailed, step-by-step instructions for using the programs on your HP Jornada
are also included in online Help, so you’ll always have access to them, and
you do not have to carry this guide when you travel. (For more information on
using online Help, see the Using Help on your HP Jornada section later in
this chapter.)

This User's Guide includes the following chapters:

• Chapter 1, Welcome. Offers a quick overview of the HP Jornada
package and this User's Guide.

• Chapter 2, Getting started. Provides step-by-step instructions for
charging your Pocket PC, completing the Welcome Wizard, and preparing
to use your HP Jornada for the first time.

• Chapter 3, Connecting to your desktop PC. Offers everything you need
to know to connect your Pocket PC, transfer files, and synchronize
Microsoft Pocket Outlook data and e-mail messages.

Chapter 1 | Welcome | 3

• Chapter 4, Connecting to the Internet or a network. Use a
CompactFlash modem to connect to the Internet through an Internet
service provider, or install a CompactFlash network interface card to
connect to a network. Once you are online, you can browse the Internet
or intranet and send/receive e-mail directly from your Pocket PC.

• Chapter 5, Configuring your HP Jornada. Details the many ways you
can add functionality to your HP Jornada by installing additional software
and programs and explains how you can customize your HP Jornada
using HP settings and Control Panel.

• Chapter 6, Microsoft Pocket Outlook. Describes the Contacts,
Calendar, Tasks, and Notes programs (“personal information manager”
programs) included with your HP Jornada.

• Chapter 7, Companion Programs. Describes the productivity programs
included with your HP Jornada, including the Microsoft Windows for
Pocket PC software (Microsoft® Pocket Word, Pocket Excel, Microsoft®
Reader, Microsoft® Money, and the Windows Media™ Player), and the
OmniSolve® calculator from Landware.

• Chapter 8, Accessories. Describes the HP accessories available for
your Pocket PC, and includes instructions on how to add functionality
using a CompactFlash card.

• Chapter 9, Troubleshooting. Explains how to reset your Pocket PC and
how to restore your Pocket PC to the factory default settings, and
provides helpful tips and procedures to follow when things do not work
quite as you expected.

• Chapter 10, Support and Service. Includes phone numbers and
directions to help you obtain technical support from Hewlett-Packard.

This User's Guide includes certain visual cues that will help you find the
information you want easily.

A shortcut, another way to do something, or expanded information
about the topic.

Caution or warning information about the topic. This is important
information that should be observed to prevent loss of data or
damage to your HP Jornada.

Helpful information related to the topic.

4 | HP Jornada 540 Series User’s Guide

What’s on your HP Jornada

Your HP Jornada already includes the full suite of software you need to
function as a mobile professional. These programs are introduced below.
Detailed information can be found in later chapters.

The programs listed below are installed in ROM. They cannot be deleted, and
you will never need to reinstall them.

HP programs

HP settings. Adjust the brightness and contrast of the display and set the
speaker volume to suit your work environment. Choose from four preset
profiles or create your own.

HP security. Protect your data with a 4-digit password that prevents
unauthorized users from accessing your HP Jornada.

HP backup. Protect your valuable data even when you are away from your
office by backing up your personal information manager (PIM) databases
(Contacts, Calendar, and Tasks) or your entire Pocket PC to a
CompactFlash card.

HP game buttons. Run up the score in your favorite games on your Pocket
PC. Use the HP game buttons application to assign game actions to your
Pocket PC hardware buttons.

HP home menu. Quickly launch your favorite programs or open frequently
used documents. Assign each of the buttons on the HP home menu to a
different document or program.

HP task switcher. Switch between open programs and documents, or
close any program from a pop-up menu on the Today screen.

Microsoft Windows for Pocket PC software

Calendar. Keep track of your appointments and create meeting requests.

Contacts. Keep track of your friends and colleagues.

Inbox. Send and receive e-mail messages.

Notes. Create handwritten or typed notes, drawings, and recordings.

Pocket Excel. Create new workbooks or view and edit Excel workbooks

created on your desktop PC.

Pocket Word. Create new documents or view and edit Word documents
created on your desktop PC.

Chapter 1 | Welcome | 5

Tasks. Keep track of your tasks.

Microsoft Pocket Internet Explorer. Browse the Web and view channels

and subscription content.

Microsoft Money 2000. Record expenses, balance your checkbook, and
track your investments. You can also update Microsoft Money accounts on
your desktop PC with information from your HP Jornada.

Microsoft Windows Media Player™ for Pocket PC. Play songs and
sound clips on your Pocket PC. Windows Media Player lets you play songs
or files that have been recorded in MP3, WMA, or WAV format.

Microsoft Reader. Read electronic books on your HP Jornada.

Third-party software

OmniSolve. Perform complex mathematical and business calculations with
this full-featured calculator from Landware.

PeaceMaker. Beam contacts between your HP Jornada and Palm devices.

Additional programs

The CD-ROMs included with your HP Jornada include additional programs
you can install. For installation instructions, see the Adding or removing
programs section in chapter 5.

You can also install programs from a variety of sources, including the Internet.
For more information, see the Adding or removing programs section in
chapter 5.

6 | HP Jornada 540 Series User’s Guide

Find the following programs and more on the HP Jornada CD-ROM:

• AOL Mail™ 1.0 from America Online Inc.* Experience AOL in the palm of
your hand. AOL Mail 1.0 puts the power to send/receive e-mail on your
HP Jornada Pocket PC.

• Yahoo!® Messenger from Yahoo! Inc.* Yahoo! Messenger allows you to
instantly communicate with all your online friends, and check stock-prices,
news, sports scores, and more.

• AudiblePlayer™ for Windows CE and AudibleManager 2.5 from Audible
Inc. Listen to best-selling audiobooks, newspapers, magazines and more!

• MusicMatch® JukeBox v4.4 from MusicMatch Corporation. The award-
winning MusicMatch Jukebox lets you record, download, stream,
organize, and play digital audio and video on your desktop PC, and format
music into MP3 or WMA to play on your HP Jornada Pocket PC.

• Sample songs from EMusic.com. EMusic.com is the premier site for your
MP3 music. Whether you are into rock, jazz, blues, techno or hip hop,
EMusic.com features thousands of tracks from the artists you are looking
for.

• Quick View Plus® 2.0 from Inso® Corporation.

+

Quick View Plus for
Windows® for Pocket PC lets you view Microsoft Word documents, and
embedded tables and graphic formats (BMP, EMF, TIFF, PNG, JPEG,
and WMF), such as those used in digital cameras.

• Image Expert CE 2.0 from Sierra Imaging. View, annotate, and
communicate pictures, taken with your digital camera or other sources, on
your HP Jornada Pocket PC.

• ZIO Golf v1.1 from ZIO Interactive, Inc.

++

Enjoy golf on your HP Jornada

Pocket PC!

• JetSend® for Windows® Pocket PC from Hewlett-Packard. Exchange
information via infrared, view files, and print to or communicate with
millions of JetSend-enabled devices including printers, digital cameras,
and personal digital assistants.

• HPC Notes 3.03 Lite Edition from PhatWare Corporation. HPC Notes 3.03
Lite Edition is a powerful notes creator and organizer for Windows for
Pocket PC. It allows users to create notes, password-protect them, and
organize them by type, subject, creation and modification date.

* Available on U.S. versions only.

+

Not available for U.S. 545 model.

++

Available only for 545/548 model.

The programs included on the CD-ROMs are subject to change. Check your
CD-ROM for the complete list, and visit the HP Web site at
www.hp.com/jornada for even more programs and software updates.

On the ActiveSync CD-ROM—

• Microsoft® Internet Explorer 5. Browse the Web with the latest version of
the Microsoft browser software for your desktop PC.

• Microsoft® Money 2000. Synchronize the accounts on your HP Jornada
with Microsoft Money 2000 on your desktop PC.

• Microsoft Windows Media Manager for Pocket PC. Convert different
music and sound files to the proper format and transfer them to your HP
Jornada.

• Sample content for use with Microsoft Reader.

• Microsoft® Pocket Streets. Never get lost again when you carry maps of

major U.S. cities on your HP Jornada.

Where to find information

The following table is a guide to additional information to help you use your
HP Jornada.

For information on: See this source:

Chapter 1 | Welcome | 7

Programs on your HP Jornada This User’s Guide or online Help. Tap

Help on the Start menu to view Help for
the active program.

Additional programs that can be
installed on your HP Jornada

Connecting to and
synchronizing with a desktop
PC

Last-minute updates and
detailed technical information

The HP Jornada CD-ROM, the Extras
folder on the ActiveSync CD-ROM, and
the HP Web site at www.hp.com/jornada

The

Getting Started with Microsoft

ActiveSync

on your desktop PC.

The Readme files in the Microsoft
ActiveSync folder on your desktop PC
and CD-ROM, and the HP Jornada Web
site at www.hp.com/jornada

booklet or ActiveSync Help

.

.

8 | HP Jornada 540 Series User’s Guide

For information on: See this source:

Troubleshooting connections

The latest on Windows-powered
Pocket PCs

The complete text of this User's Guide is also available on the HP Web site at
www.hp.com/jornada
and view it using the Adobe® Acrobat® Reader, available from the Adobe
Web site at www.adobe.com.

. You can download the User's Guide to your desktop PC

The ActiveSync Troubleshooter on your
desktop PC. On the ActiveSync File
menu, click Connection Settings, and
then click Help.

The Microsoft Windows CE Web site at
www.microsoft.com/windowsce

.

Using online Help on your HP Jornada

You can get help for specific programs and for Windows for Pocket PC by
tapping Help on the Start menu. Help is displayed for the active program. To
display a menu of all Help files available on your Pocket PC, tap the View
menu, and then tap All Installed Help, or simply tap Help while the Today
screen is active.

Navigate in Help just as you navigate in Microsoft Internet Explorer: by tapping
links or tapping the Back button. When you have finished viewing Help, tap

to return to the program you were using.

2 | Getting started

This chapter will help you start using your HP Jornada Pocket PC. You will
become familiar with the hardware, learn how to set up your HP Jornada, and
find a brief introduction to the Windows for Pocket PC operating system. When
you finish this chapter, you will have all the information you need to begin
working with your HP Jornada.

This chapter includes step-by-step instructions to help you:

• Identify hardware features.

• Complete the Welcome Wizard.

• Navigate in Windows for Pocket PC.

• Enter information.

• Find and organize information.

| 9

10 | HP Jornada 540 Series User’s Guide

Hardware features

The illustrations below introduce you to the various buttons, connectors, ports,
and other features of your HP Jornada.

1. Stylus and stylus slot

2. Cover

3. Notification button/
LED. Press and hold

1

2

3

12

11

10

9

8

4

5

6

7

to turn off the display.
LED indicates power
status while
recharging.

4. Touch screen

5. Speaker

6. On/Off button

7. DC jack

8. USB/serial port.
Connect to your
desktop PC using a
sync cable or cradle.

9. HP hot keys. Press to
open an application.

10. Record button. Hold
while recording.

11. Action button. Press
to select the high­lighted item, or rock
to the button to scroll
up or down in a
document.

12. Microphone

Chapter 2 | Getting started | 11

13. Reset button

14. Stereo headphone jack

15. CompactFlash card slot. Add
memory or accessories using
Type I CompactFlash cards.

13

16. Infrared port. Transfer files
and data between other
devices without using wires or

14

15

16

cables.

HP home menu

Contacts

Calendar

Tasks

The HP hot keys

Caring for your HP Jornada

When treated properly, your HP Jornada will be a reliable desktop PC
companion. Follow these tips to ensure long and trouble-free use:

• Clean the screen. Touching the HP Jornada screen with your hand will
leave a trace of natural oil that may make it difficult to read the screen. To
clean the screen, use a small amount of commercial glass cleaner
sprayed on a soft cloth. Avoid spraying the screen directly.

You can also protect the screen with an optional screen protector. For
more information, see the HP branded accessories section in chapter 8.

12 | HP Jornada 540 Series User’s Guide

Be sure to turn off your HP Jornada before cleaning the touch screen.

• Do not drop your HP Jornada. Dropping your HP Jornada can cause
damage to delicate components such as the display. Accidental damage
is not covered under the Hewlett-Packard express warranty.

• Avoid radiated interference. Radiated interference from other electronic
equipment may affect the appearance of the display of your HP Jornada.
Removing the source of the interference will return the display to normal.

• Avoid high temperatures. Your HP Jornada is designed to operate at
temperatures between 0 to 40 ºC (32 to 104 ºF). Subjecting the device to
temperatures outside this range may damage the unit or result in loss of
data. Be especially careful not to leave your HP Jornada in direct sunlight
or in a car where temperatures can rise to harmful levels.

Using your HP Jornada for the first time

Follow these steps to begin using your HP Jornada.

1. Connect to AC power. Assemble the AC adapter, and connect it to

the DC jack on your Pocket PC.

Chapter 2 | Getting started | 13

2. Reset your HP Jornada. Press the red Reset button on the back of

your Pocket PC.

3. Follow the Welcome Wizard. The first time you start your HP

Jornada, the Hewlett-Packard Welcome screen appears. Then, after
a few moments, the Welcome Wizard begins. The Welcome Wizard
presents a brief orientation to Windows for Pocket PC, helps you
align the touch screen, and prompts you to select your city and time
zone.

4. Adjust the display. Before you begin, you may need to adjust the

contrast and brightness of the display to a comfortable level. Press
and hold the HP home menu hot key until HP settings appears, and
then move the sliders for each setting.

5. Register your HP Jornada. To ensure that you receive warranty

coverage, technical support, and information on upgrades, register
your HP Jornada at www.hp.com/jornada

.

14 | HP Jornada 540 Series User’s Guide

Turning your HP Jornada on and off

One of the most convenient features of HP Jornada is “instant on.” With
instant on, there is no waiting for HP Jornada to start up or shut down; you can
start working immediately by pressing the On/Off button or one of the HP hot
keys.

You can also turn on your HP Jornada simply by tapping the touch screen. On
the Preferences tab in HP settings, select the Tap screen to power on check
box.

When you are finished working, turn off your HP Jornada by pressing the
On/Off button. By default, the backlight will dim after 1 minute of inactivity, and
your HP Jornada will turn off automatically after 3 minutes of inactivity if it is
not connected to an AC power source. You can use the Power control panel to
change these settings. On the Start menu, tap Settings, tap the System tab,
and then tap the Power icon.

Using the hardware buttons

The hardware buttons on your HP Jornada (that is, the buttons on the device
itself, rather than buttons or icons that appear on the display) can each be
used to perform several functions, such as turning on your HP Jornada or
starting a particular program.

The features associated with each button are described below. In addition,
most buttons can be re-assigned or configured to start a program that you
designate. For more information, see the Configuring hardware buttons
section in chapter 5.

Notification button/LED

• Blinking green LED indicates an alarm or reminder. If the alarm also plays
a sound, press the Notification button/LED to silence the alarm. The LED
continues blinking until you dismiss the reminder.

• While connected to AC power, amber LED indicates that your HP Jornada
is charging. Solid (not blinking) green LED indicates that your HP Jornada
is fully charged.

• Press and hold the Notification button/LED to turn the display off. Blinking
red LED indicates that display is off (device is still on).

• When the display is off, press the Notification button/LED to turn the
display on again.

Chapter 2 | Getting started | 15

Record button

• Press and release the Record button to turn on your HP Jornada.

• Press and hold the Record button to turn on your HP Jornada and begin

recording. If speaker is not muted, a beep indicates recording has started.

• Release the Record button to stop recording. If speaker is not muted, a
double beep indicates that recording has stopped.

To avoid inadvertently turning on your HP Jornada, you can disable the
Record button. For more information, see the Adjusting settings section in
chapter 5.

HP hot keys

• Press any HP hot key to turn on your HP Jornada and start the associated
application.

• Press the HP home menu hot key to launch the HP home menu.

• Press the HP home menu hot key a second time to display the second

page of buttons.

• Press and hold the HP home menu hot key to launch HP settings.

• Press the Calendar, Contacts, or Tasks hot key to launch that application.

• In Calendar, Contacts, or Tasks, press the associated hot key again to

change views (for example, to switch from Day view to Week view).

On/Off button

• Press the On/Off button to turn your HP Jornada on or off.

• Press and hold the On/Off button to open the Align Screen application

and recalibrate the stylus and touch screen. For more information, see the
Aligning the touch screen section later in this chapter.

Navigating in Windows for Pocket PC

Using the stylus

Use the stylus to navigate and select objects on the screen:

• Tap. Touch the screen once with the stylus to open items and select
options.

• Drag. Hold the stylus on the screen and drag to select text and images.
Drag in a list to select multiple items.

16 | HP Jornada 540 Series User’s Guide

• Tap-and-hold. Tap and hold the stylus on an item to see a list of actions
available for that item.

You can also use your fingertip to tap the touch screen, but the stylus provides
the greatest accuracy. For convenience, the stylus is stored in the stylus slot on
the removable cover of the HP Jornada.

Aligning the touch screen

From time to time, you might notice that the accuracy of your stylus taps
diminishes. When this happens, you can re-align your touch screen using the
Align Screen control panel.

To open the Align Screen control panel

1. On the Start menu, tap Settings, and then tap the Align Screen icon.

2. Tap the targets as they appear at each new location to calibrate the

touch screen.

You can also open the Align Screen control panel—without using the stylus—
by pressing and holding the On/Off button.

Today Screen

When you turn on your HP Jornada for the first time each day (or after 4 hours
of inactivity), you’ll see the Today screen. You can also display it by tapping
Today on the Start menu. The Today screen displays all the important
information about your day. To customize the information that is displayed, tap
the Today screen header.

The Today screen

Chapter 2 | Getting started | 17

Switching programs

Use the HP home menu application or the Start menu to quickly launch your
favorite programs or open frequently used documents. You can also use HP
task switcher to switch between running programs.

To start or switch programs using HP home menu

1. Press the HP home menu hot key.

2. Tap the button that corresponds to the program or document.

HP home menu displays two pages of buttons and icons that represent the
programs and documents on your Pocket PC. To display the second page,
press the HP home hot key a second time, or tap the HP home menu icon in
the lower right corner of the HP home menu screen.

The icons displayed on the buttons assigned to the Memory control panel and
Power control panel change to indicate when storage memory is low or power
is low.

18 | HP Jornada 540 Series User’s Guide

To start or switch programs using the Start menu

1. Tap in the Navigation bar to display the Start menu.

2. On the Start menu, tap the name of the program to switch to.

–or–
Tap one of the miniature icons at the top of the Start menu to switch

You can customize both HP home menu and the Start menu to make it easier
to access the programs you use most. For more information, see the
Configuring menus section in chapter 5.

to a recently used program.

To switch programs using HP task switcher

1. On the Today screen, tap the HP task switcher status icon in the

Command bar.
–or–
Press the HP home menu hot key and tap the HP task switcher icon.

2. On the pop-up menu, tap the name of one of the running programs.

Navigation bar

The Navigation bar is located at the top of the screen. It displays the active
program and current time, and allows you to switch to programs and close
screens.

The Windows for Pocket PC Navigation bar

Command bar

Use the Command bar at the bottom of the screen to perform tasks in
programs. The Command bar includes the menus and buttons for the active
program, status icons, and the Input panel button. To create a new item in the
current program, tap New.

To see the name of a button, tap and hold the stylus on the button. Drag the
stylus off the button so that the command is not carried out.

Chapter 2 | Getting started | 19

The Windows for Pocket PC Command bar

Status icons

When the Today screen is displayed, you may see the following status icons
on the Command bar. In most cases, you can tap a status icon to display the
Control Panel or more information related to the item. For example, tap the
active dial-up connection icon to disconnect from a modem connection.

Icon Meaning

Speaker is on.

Pocket PC is charging.

Less than 50% power remains.

Power is very low. A warning message also appears.

External (AC) power source is connected.

Dial-up connection is active.

Direct connection to a desktop PC is active.

HP task switcher is active.

HP game buttons are enabled.

Pop-up menus

Use pop-up menus to choose an action for the selected item. For example,
you can use the pop-up menu in the Contact list to quickly delete a contact,
make a copy of a contact, or send an e-mail message to a contact. The
actions on the pop-up menus vary from program to program. To open a pop­up menu, tap and hold the stylus on the item that you want to perform the
action on. When the menu appears, lift the stylus, and then tap the action you
want to perform. Tap anywhere outside the menu to close the menu without
performing an action.

20 | HP Jornada 540 Series User’s Guide

The pop-up menu for Tasks

Entering information

You have several options for entering information on your Pocket PC:

• Use the soft keyboard on the Input panel to enter text.

• Use the Character Recognizer on the Input panel to enter text.

• Write directly on the screen.

• Speak into the microphone to record a voice note.

Soft keyboard

The soft keyboard is an on-screen keyboard displayed at the bottom of the
screen. Tap a letter on the keyboard to enter that letter, just as if you were
typing.

To display the soft keyboard

1. Tap the Input panel icon at the right edge of the Command bar.

Chapter 2 | Getting started | 21

The icon may look like either a keyboard or a pen, depending on which input

option you have selected. If is displayed (meaning that the Character
Recognizer is selected), tap the arrow to the right of the Input panel icon, and
then tap Keyboard.

• To display a numeric keypad, tap
keyboard.

at the upper left of the soft

• To type accented characters, tap
keyboard. The display shows the available accented characters.

• To type capital letters, tap the σ key.

• To use keyboard shortcuts, such as χς for Paste or χΖ for Undo, tap the
χ key, and then tap the letter of the command.

To change the size of the on-screen keys and set other options for the soft
keyboard, tap the arrow next to the Input panel icon and then tap Options, or
use the Input control panel.

The Input panel icon and menu

at the bottom left of the soft

Character Recognizer

The Character Recognizer is an on-screen writing area that interprets the
strokes of your stylus on the screen into typed letters in the active document.
You use the stylus to write in the Input panel, just as if you were writing on a
piece of paper.

To display the Character Recognizer

1. Tap the Input panel icon at the right edge of the Command bar.

22 | HP Jornada 540 Series User’s Guide

The Input panel icon may look like either a keyboard or a pen, depending on
which input option you have selected. If

keyboard is selected), tap the arrow to the right of the Input panel icon, and

is displayed (meaning that the soft

select Character Recognizer.

The Character Recognizer input screen

• To enter capital letters, write in the area at the left of the Input panel under
the “ABC” symbol.

• To enter lowercase letters, write in the center portion of the Input panel,
under the “abc” symbol.

• To enter numbers and symbols, write in the area at the right of the Input
panel, under the “123” symbol.

• To enter symbols, tap the “@$” symbol to display an on-screen keyboard.

Because certain letters use similar stylus strokes, it may take some practice to
achieve the writing style for the Character Recognizer. For a table of stylus
motions and the corresponding letters see Appendix A, Character
recognition tables.

For a demonstration of proper stylus motions, tap

.

To select either upper or lowercase writing style and set other options for the
Character Recognizer, tap the arrow next to the Input panel icon and then tap
Options, or use the Input control panel.

Chapter 2 | Getting started | 23

Writing or drawing on the screen

Some programs, such as Pocket Word, Notes, and the Notes tabs in
Calendar, Contacts, and Tasks, accept writing directly on the screen. When
you write on the screen, you can edit and format what you have written and/or
convert the information to text.

To write on the screen

1. Tap to switch to writing mode.

2. Write on the screen using the stylus, as you would write on paper.

To convert writing to text

1. Tap and hold the stylus next to the text you want to convert until the

insertion point appears.

2. Without lifting, drag the stylus to select the text.

3. On the Tools menu, tap Recognize.

4. If the conversion is incorrect, tap and hold the incorrect word to

display the pop-up menu, and then tap Alternates. Tap the word you
want to use, or tap the writing at the top of the menu to return to the
original writing.

Tips for writing on the screen:

• Write neatly.

• Write on the lines and draw descenders below the line. Write the cross of

the “t” and apostrophes below the top line so that they are not confused
with the word above. Write periods and commas above the line.

• For better recognition, try increasing the zoom level to 300% using the
Tools menu.

• Write the letters of a word closely and leave big gaps between words so
that it is clear where words begin and end.

• Hyphenated words, foreign words that use special characters such as
accents, and some punctuation cannot be converted.

• If you add writing to a word to change it (such as changing a “3” to an “8”)
after you attempt to recognize the word, the writing you add will not be
included if you attempt to recognize the writing again.

To draw on the screen

1. Tap to switch to writing mode.

24 | HP Jornada 540 Series User’s Guide

2. Draw on the screen using the stylus, being sure to cross three ruled

The first stroke of your drawing must cross three horizontal rules.

lines on your first stroke.

3. Continue drawing, as you would draw on paper, making sure that

subsequent strokes appear in or touching the drawing box.

You may want to change the zoom setting so that you can more easily work
on or view your drawing. Tap Tools and then select a zoom setting.

Recording voice notes

In any program where you can write or draw on the screen, you can also
quickly capture thoughts, reminders, and phone numbers by recording a voice
note. In Calendar, Tasks, and Contacts, you can include a recording on the
Notes tab. In the Notes program, you can either create a stand-alone
recording or include a recording in a written note. If you want to include the
recording in a note, open the note first.

You can share voice notes with other Windows-powered devices by sending
them over infrared or as an attachment to an e-mail message.

The recording feature is intended for recording personal voice notes. It is not
suitable for recording presentations, music, or lectures. Some static or
electrical noise may be heard during playback.

To create a recording

1. Press and hold the Record button until you hear a beep. The LED

glows red.

2. While holding the Record button, speak into the microphone. For best

results, limit the length of recordings to less than 3 minutes. To create
the highest quality recordings, record in a location with low levels of
ambient noise, and speak in a normal voice with your mouth
approximately 10 cm (4 inches) from the microphone.

3. Release the Record button. Two beeps will sound. The new

recording appears in the note list or as an embedded icon.

You can also record a voice note by tapping on the Recording toolbar.

Chapter 2 | Getting started | 25

To play a recording

1. Tap the name of the recording in the file list.

–or–
Tap the recording icon in the note.
–or–
Press the Action button to play the selected recording.

Recording formats

Your HP Jornada supports several formats for voice notes. The formats vary in
both the quality of the recording and the size of the sound file. When selecting
a recording format, you should consider the quality you need as well as how
much storage memory the recording will use on your HP Jornada.

In addition, not all recording formats are compatible with other software or
computers. If you will share your recordings with others or transfer a recording
to your desktop PC, be sure to choose a recording format that is supported by
the software used to play recordings on the other computer. The default
recording format, HP Dynamic Voice, is supported only on HP Jornada Pocket
PCs.

To select a recording format

1. On the Start menu, tap Settings, and then tap the Input icon.

2. On the Options tab in the Input control panel, select a recording

format from the drop-down list.

The table below lists the compatibility of various recording formats with other
computers. The list of recording formats on your HP Jornada indicates the
sample rate, whether the format is stereo or mono, and how much storage
memory is required per second of recording. You may need to experiment with
different sample rates and formats to determine which format best suits your
voice.

Compatibility

Format Quality

PCM High yes yes yes yes

Mobile Voice Low yes yes yes no

GSM 6.10 Medium yes yes no no

HP Dynamic Voice High yes no no no

HP Jornada

540 series
Pocket PC

Windows

CE 2.0
device

PC with

ActiveSync

installed

Windows
95/98/NT

26 | HP Jornada 540 Series User’s Guide

To send a recording to another computer

1. In the Notes application or in File Explorer, locate the recording you

want to send.

2. Tap and hold the name of the recording to display the pop-up menu.

3. On the pop-up menu, tap either Send via E-mail or Send via

Infrared.

4. Enter an e-mail address.

–or–
Align the infrared port on your HP Jornada with the infrared port on
the recipient’s computer. (The recipient’s computer must be in
infrared receive mode.)

Finding and organizing information

You can find and organize the files and information on your Pocket PC in
much the same way you do on your desktop PC: by using the Find feature or
by using File Explorer.

Use the Find feature to locate files that contain a specified text string or that
match specific criteria.

To find a file

1. On the Start menu, tap Find.

2. In the Find box, type the text you want to locate.

3. If you want to narrow your search to files of a specific type, select the

file type in the Type list.

4. Tap Go.

To quickly find information that is taking up storage space on your device,
select Larger than 64 KB in Type.

Use File Explorer to browse the folders on your Pocket PC and to organize
files into folders.

To browse folders

1. On the Start menu, tap Programs, and then tap File Explorer.

3 | Connecting to your

desktop PC

To get the most from your HP Jornada, you will want to connect to your
desktop or notebook PC. This chapter describes how to establish the
connection between your HP Jornada and your desktop PC and how to
synchronize and transfer files between your Pocket PC and your desktop (or
any PC that has Microsoft ActiveSync installed). In this chapter, you will learn
to:

• Install Microsoft ActiveSync 3.1 on your desktop PC.

• Connect your HP Jornada by sync cable, cradle, or infrared.

• Establish a partnership between your HP Jornada and your desktop PC.

• Synchronize data between your HP Jornada and desktop PC.

• Browse files on your HP Jornada from your desktop PC.

• Transfer files between your HP Jornada and a desktop PC.

• Back up the data on your HP Jornada.

| 27

28 | HP Jornada 540 Series User’s Guide

Installing Microsoft ActiveSync on your
desktop PC

Before you can connect your HP Jornada to a desktop PC, you must install
Microsoft ActiveSync on the desktop PC. Microsoft ActiveSync enables you to
browse, synchronize, and transfer files between your desktop PC and your HP
Jornada.

Microsoft ActiveSync 3.1 is included on the ActiveSync CD-ROM, which
comes with your HP Jornada. For instructions on installing ActiveSync, refer to
the

Getting Started with Microsoft ActiveSync

CD-ROM. For information on using ActiveSync, see ActiveSync Help on your
desktop PC after you have installed the program.

Check the Microsoft Web site for updates to the ActiveSync software.

System requirements

The minimum desktop PC system requirements for installing and running
Microsoft ActiveSync 3.1 are as follows:

• Microsoft® Windows® 2000, Microsoft® Windows NT® Workstation 4.0
with Service Pack 3 or greater, or Microsoft® Windows 95/98.

• Pentium processor for Windows NT or Windows 2000 (166 MHz required
for Windows 2000).
–or–
486/66 DX or higher processor (Pentium P90 recommended) for Windows
95/98.

• 16 MB of memory for Windows 95/98 (more memory will improve
performance) or Windows NT (32 MB recommended) or Windows 2000
(64 MB recommended).

• Hard disk drive with 10 to 50 MB of available hard disk space (actual
requirements will vary based on selection of features and your current
system configuration).

• Available 9- or 25-pin communications port (adapter required for 25-pin
communication port), infrared port, or USB port (available for Windows 98
or Windows 2000 only).

• CD-ROM drive.

• VGA graphics card or compatible video graphics adapter at 256 colors or

higher.

• Keyboard.

booklet that accompanies the

Chapter 3 | Connecting to your desktop PC | 29

• Microsoft® Mouse or compatible pointing device.

Optional components:

• Audio card/speakers for sound.

• Modem and/or Ethernet LAN connection for remote synchronization.

• Microsoft Internet Explorer 4.0 or higher for Mobile Channels or Mobile

Favorites support. (Internet Explorer 5.0 is included on the ActiveSync
CD-ROM.)

• Additional 153 MB of disk space for Microsoft Outlook® 2000. 24 MB
system RAM recommended. (Microsoft Outlook 2000 is included on the
ActiveSync CD-ROM.)

Connecting your HP Jornada

You can connect your HP Jornada to a desktop or notebook computer in three
ways:

• Use a sync cable to connect to a serial or USB port.

• Use a cradle to connect to a serial or USB port.

• Use the infrared port on your Pocket PC (if the desktop or notebook

computer also has an infrared transmitter).

Each of these methods works with all models of the HP Jornada Pocket PC;
however, USB and infrared connectivity are not supported by Windows NT.
Sync cables and cradles are available in both serial and USB forms as
optional accessories.

Connection
method

USB No Yes Yes No

Serial Yes Yes Yes Yes

Infrared Yes Yes Yes No

You must install ActiveSync on your desktop PC before attempting to connect
by USB.

Windows 95 Windows 98 Windows 2000 Windows NT

Desktop PC operating system

30 | HP Jornada 540 Series User’s Guide

Serial connections require a 9-pin serial communications (COM) port on your
desktop PC. If the 9-pin serial port is in use by another device, or if your
desktop PC has no 9-pin serial port, obtain an adapter from your computer’s
manufacturer.

Connecting by cradle

If a cradle was not included with your HP Jornada 540 Pocket PC, you can
purchase a serial or USB cradle as an optional accessory. For more
information, see the HP Jornada Accessories Guide.

To connect by cradle

1. Connect the DC plug from the AC adapter to the DC jack on the

cradle cable, and plug the AC adapter into a wall outlet.

2. Connect the cable from the cradle to a serial or USB port on your

desktop PC.

3. Slide your HP Jornada into the cradle. Your HP Jornada should start

automatically and establish a connection to the desktop PC.

Chapter 3 | Connecting to your desktop PC | 31

When you remove your HP Jornada from the cradle, hold the cradle down with
one hand, and gently lift the HP Jornada with the other to avoid putting stress
on the connectors.

Connecting by sync cable

If a sync cable was not included with your HP Jornada, you can purchase
either a serial or USB cable as an optional accessory. For more information,
see the HP Jornada Accessories Guide.

To connect by sync cable

1. Connect the sync cable to a serial or USB port on your desktop PC.

32 | HP Jornada 540 Series User’s Guide

2. Connect the other end of the sync cable to your HP Jornada. Your

HP Jornada should start automatically and establish a connection to
the desktop PC.

Connecting by infrared

The infrared port on your HP Jornada provides a convenient way to connect to
an IrDA-equipped PC without using a cable or cradle. Many notebook
computers have built-in infrared ports; however, you may need to install and
configure an infrared port on a desktop PC. To install the port, follow the
manufacturer’s instructions. More information about infrared drivers for
Windows 95/98 or Windows 2000 is available on the Windows for Pocket PC
Web site at www.microsoft.com/windowsce

For complete instructions on connecting to your desktop PC by infrared, refer
to ActiveSync help on your desktop PC.

.

Chapter 3 | Connecting to your desktop PC | 33

Establishing a partnership

When you install Microsoft ActiveSync, you are prompted to connect your HP
Jornada and create a partnership. A partnership enables your desktop PC to
recognize your HP Jornada when you connect and to remember the
synchronization and file conversion settings you set.

You can connect your HP Jornada to a desktop PC without establishing a
partnership; however, only Pocket PCs that have a partnership with a desktop
PC can synchronize information between the two computers.

Your HP Jornada can have partnerships with up to two desktop (or notebook)
PCs, for example, your home and office computers. If you regularly
synchronize your HP Jornada with both desktop PCs, you can ensure that
important files, contacts, and appointments are always up-to-date and identical
on all three computers.

Although you can establish partnerships with two desktop PCs, you can
synchronize e-mail messages with only one desktop PC.

A single desktop PC can have partnerships with many Pocket PCs or other
mobile devices. This is useful if you have more than one Windows–powered
device, or if several mobile professionals share a single desktop PC.

The New Partnership Wizard

The first time you connect, the New Partnership Wizard on your desktop PC
helps you establish a partnership and set options for synchronizing Pocket
Outlook data, e-mail messages, and files between your HP Jornada and
desktop PC.

To establish a partnership

1. When the New Partnership dialog box appears on your desktop PC

screen, click Yes to synchronize, and then follow the instructions to
complete the New Partnership Wizard.

2. At the prompt, type a name and description for your HP Jornada. The

name must start with a letter, and it can be anything you choose (up

You can later change the name and description on the Device ID tab of the
About control panel on your HP Jornada. On the Start menu, tap Settings, tap
the System tab, and then tap the About icon.

to 15 characters, no spaces).

34 | HP Jornada 540 Series User’s Guide

3. Set the number of partnerships your HP Jornada will have. If you will

synchronize information between your Pocket PC and more than one
computer, or if you have already established a partnership with
another desktop PC, select two.

4. Set options for synchronization, including the types of files and

information you want to synchronize and whether to synchronize

If you choose to establish partnerships with two desktop PCs, the two desktop
PCs must be configured with the same synchronization settings. In addition,
both desktop PCs must use the same PIM program (for example, Microsoft
Outlook).

automatically each time you connect.

Synchronizing data

Synchronization compares the data on your HP Jornada with the data on your
desktop PC and updates both computers with the most recent information.
You can synchronize any of the files on your HP Jornada with the
corresponding files on your desktop PC. For example:

• Keep Pocket Outlook data up-to-date by synchronizing your Calendar,
Contacts, and Tasks databases with Microsoft Outlook on your desktop
PC.

• Synchronize Microsoft® Word and Microsoft® Excel files between your
device and desktop PC. Your files are automatically converted to the
correct format.

• Synchronize e-mail messages in your HP Jornada Inbox with e-mail
messages in Microsoft Outlook on your desktop PC.

• Copy favorite Web site addresses and any Web pages you have marked
for offline viewing in Microsoft Internet Explorer to your HP Jornada.

By default, ActiveSync synchronizes only Contacts, Calendar, Tasks, and your
Mobile Favorites. You can set synchronization options when you first establish
a partnership, or use ActiveSync options to turn synchronization on and off for
other files and information types.

Control
example, you can synchronize continually while your HP Jornada is
connected, or only when you choose the synchronize command.

Select which information types are synchronized and control how much data is
synchronized. For example, you can choose how many weeks of past
appointments you want synchronized.

when

synchronization occurs by selecting a synchronization mode. For

Chapter 3 | Connecting to your desktop PC | 35

Resolving synchronization conflicts

If the same item (for example an appointment or a task) has been modified on
both your HP Jornada and desktop PC, ActiveSync indicates that a
synchronization conflict has occurred.

When the Resolve items message appears in the ActiveSync window, click it
to display the Resolve Conflict dialog box. To resolve the conflict, you must
specify one of the items to replace.

You can resolve each conflict manually at the time of synchronization, or you
can resolve conflicts automatically, by setting a default option for conflict
resolution.

To set a default option for conflict resolution

1. In the ActiveSync window on your desktop PC, click Options on the

Tools menu.

2. On the Rules tab, choose one of the options under Conflict

Resolution.

Synchronizing from a remote location

You can synchronize while connected to your desktop PC by a dial-up
(modem) connection or over a local area network (LAN). This can be useful if
you need to synchronize files or PIM information while traveling. Before you
leave, you must configure both your HP Jornada and your desktop PC.

On your HP Jornada

You must create a partnership between your HP Jornada and the desktop PC
using one of the direct connection methods (serial cable, USB cradle, or
infrared connection) described in this chapter. And you must configure a dial­up or network connection on your HP Jornada, as described in chapter 4,
Connecting to the Internet or to a network.

On your desktop PC

Before you can synchronize remotely, the desktop PC or network server must
be configured to allow your HP Jornada to connect. If the desktop PC uses
Windows NT, you must install and configure Remote Access Services. If it
uses Windows 95/98, install and configure Dial-Up Networking.

You must also ensure that ActiveSync is configured to allow a network
connection. By default, ActiveSync allows a network connection; however, to
confirm the setting or to enable connection if it has been disabled, follow the
procedure below.

36 | HP Jornada 540 Series User’s Guide

To enable a network connection in ActiveSync

1. On the File menu, click Connection Settings.

2. Select Allow network (Ethernet) and Remote Access Service

Follow these steps to prepare your desktop PC before you leave:

• If you are using a modem on your desktop PC, turn the modem on before

• Leave your desktop PC on, and be sure you logged on under the same

• Ensure your PIM program and e-mail program (Microsoft Outlook or

If you receive an error message on your HP Jornada that states that an
information type needs attention, or if unresolved items are reported after
synchronization, you need to synchronize directly with your desktop PC using
a serial cable, cradle, or infrared connection.

(RAS) server connection with this desktop computer.

you leave.

user name as when you created the partnership.

Microsoft® Exchange) are running.

Browsing your HP Jornada from your
desktop

While your HP Jornada is connected to a desktop PC, you can use ActiveSync
to browse the contents of your HP Jornada from your desktop PC. In the
ActiveSync window on your desktop PC, click Explore on the File menu. The
contents of your HP Jornada are displayed in the Mobile Device window.

You can also browse the contents of your HP Jornada from Windows Explorer
by double-clicking the Mobile Device icon in My Computer or in the drop-down
list of available drives.

While you browse, you can cut, paste, and copy files between folders on your
HP Jornada or transfer files between your HP Jornada and desktop PC simply
by dragging the file icons between folders.

You cannot open documents or start programs stored on your HP Jornada by
double-clicking their icons in the Mobile Device window on your desktop PC.
Double-clicking an icon displays the properties for that file.

Chapter 3 | Connecting to your desktop PC | 37

Transferring files between your
HP Jornada
and your desktop PC

You can copy files between your HP Jornada and desktop PC by dragging
icons to or from the Mobile Device window or by using the Cut, Copy, and
Paste commands on the Edit menu.

Files created on your desktop PC may need to be converted before you can
use them on your HP Jornada, and files created on your HP Jornada may
need to be converted before you can use them on your desktop PC. By
default, ActiveSync automatically converts files to the appropriate type;
however, you can choose not to convert files, or you can choose to specify the
conversions for each type of file by changing options in ActiveSync.

To set file conversion options

1. Start ActiveSync on your desktop PC.

2. On the Tools menu, click Options.

3. On the Rules tab, click Conversion Settings.

4. To turn off automatic conversion, clear the Convert files when

synchronized, copied, or moved check box.

Backing up and restoring data

To prevent loss of data, you should back up your HP Jornada frequently. You
can back up your HP Jornada in two ways:

• Use ActiveSync to back up all data to your desktop PC.

• Use the HP backup application to back up all data or only your Contacts,

Calendar, and Tasks databases (PIM data) to a CompactFlash card or to
internal memory.

Backup files are not password protected, even if you have set a password for
your HP Jornada. If you store sensitive information on your HP Jornada,
protect the backup file as you would any other file that contains sensitive
information.

38 | HP Jornada 540 Series User’s Guide

Backing up data with ActiveSync

When you back up your HP Jornada using Microsoft ActiveSync, the backup
file contains all the files, databases, PIM information, and RAM-based
programs on your Pocket PC. The backup file is stored on your desktop PC.

If you have established a partnership between your HP Jornada and desktop
PC, you can set ActiveSync to back up data automatically each time you
connect. You can also back up your HP Jornada manually any time you want.
ActiveSync lets you decide whether to back up all information each time, or
only new and updated information.

To back up data with ActiveSync

1. Connect your HP Jornada to your desktop PC.

2. In the ActiveSync window on your desktop PC, on the Tools menu,

click Backup/Restore, and then click the Backup tab.

3. Select either Full Backup (to back up all information every time) or

Incremental Backup (to backup only new or updated information).

4. Click Change to change the name of your backup file or to specify a

location for your backup file.

5. Click Back Up Now.

Backing up data with HP backup

The HP backup application gives you added flexibility in backing up your
valuable data. With HP backup, you can back up all data or back up only your
Calendar, Contacts, and Tasks databases (PIM databases). You can save the
backup file to internal memory or to a CompactFlash card, so you can
safeguard your data even while you are traveling or away from your desktop
PC.

Backing up data to a file stored on your HP Jornada will not preserve your
data if your Pocket PC loses power or if you restore your HP Jornada to the
factory default settings. To ensure the safety of your data, it is recommended
that you back up to a CompactFlash card or to your desktop PC.

To back up data using HP backup

1. Use HP task switcher to close all running applications. (In the Today

screen, tap the HP task switcher icon, and then tap Close Window
and Close All on the pop-up menu.)

2. Disconnect your HP Jornada from your desktop PC.

3. On the Start menu on your HP Jornada, tap Settings.

Chapter 3 | Connecting to your desktop PC | 39

4. Tap the System tab, and then tap HP backup.

5. On the Backup tab, tap Back up all data or Back up PIM

databases.

6. In the Name box, type a name for the backup file, and select a

storage location from the drop-down list.

7. Tap OK to start the backup.

The backup file (.dbe or .dbb) is always saved in the My Documents folder. If
you back up data to a CompactFlash card, a My Documents folder is
automatically created.

Restoring data

When you use the backup file to restore information to your HP Jornada,
information on the device is replaced with the information stored in the backup
file. If you have created files on your HP Jornada since the last backup and do
not want to delete these files during the restore process, move the files from
your HP Jornada to your desktop PC before restoring information. You can
restore data using ActiveSync or the HP backup application.

Restoring data with ActiveSync

Restoring data from ActiveSync replaces all information stored on your HP
Jornada. Any data added after the backup file was created will be lost.

To restore data with ActiveSync

1. Connect your HP Jornada to your desktop PC.

2. Use HP task switcher to close all running applications on your HP

Jornada. (In the Today screen, tap the HP task switcher icon, and
then tap Close Window and Close All on the pop-up menu.)

3. In the ActiveSync window on your desktop PC, on the Tools menu,

click Backup/Restore, and then click the Restore tab.

4. Click Restore Now. Do not use your device until the restore process

is complete.

5. Disconnect the sync cable or remove your HP Jornada from the

cradle, remove the CompactFlash card (if installed), and reset your
HP Jornada. See the Resetting your HP Jornada section in
chapter 9.

40 | HP Jornada 540 Series User’s Guide

Restoring incremental backups

If you have made incremental backups, you must restore each backup file
individually, starting with the original (full) backup and progressing in sequence
from the oldest to the most recent.

To select the backup file you want to restore, you must connect your HP
Jornada to your desktop PC as a guest. If you have already established a
partnership, you must delete the partnership on the desktop PC. (In
ActiveSync, on the File menu, click Delete Partnership.)

Restoring data with HP backup

Use the HP backup application to replace all data on your Pocket PC or only
data in your Contacts, Calendar, and Tasks databases (PIM databases) with
data from an existing backup file.

Depending on the type of backup file, the restore operation replaces all
information stored in your PIM databases or all data stored on your Pocket
PC. Any data added after the backup file was created will be lost.

To restore data with HP backup

1. Use HP task switcher to close all running applications. (In the Today

screen, tap the HP task switcher icon, and then tap Close Window
and Close All on the pop-up menu.)

2. Disconnect your HP Jornada from your desktop PC.

3. Start HP backup on your HP Jornada.

4. On the Restore tab, tap Restore all data or Restore PIM

databases.

5. In the file list, tap the name of a backup file to restore from.

6. Remove the CompactFlash card (if installed), and reset your HP

Jornada. See the Resetting your HP Jornada section in chapter 9.

4 | Connecting to the

Internet

or to a network

In addition to connecting your HP Jornada to your desktop PC partner, you
may want to connect to remote computers, so you can access e-mail, browse
the Internet, or retrieve files from a corporate network, whether you are at
home or on the road. This chapter describes:

• The several methods you can use to connect your HP Jornada to a
modem, cellular phone, or network.

• The process of configuring your HP Jornada to connect to an Internet
service provider (ISP) or network.

• Browsing the Web (or a corporate intranet) from your HP Jornada using
Microsoft Internet Explorer and Mobile Channels.

• Sending and receiving e-mail messages with your HP Jornada.

| 41

42 | HP Jornada 540 Series User’s Guide

Infrared
Modem

Network
Interface Card

CompactFlash
Connectivity Kit

CompactFlash
Modem

Infrared Equipped
Mobile Phone

Connecting your HP Jornada

Your HP Jornada gives you several options for connecting to a remote
computer. You can use an optional CompactFlash card modem, an infrared
modem, or a mobile phone. Each of these methods requires purchase of a
modem or adapter as an optional accessory. For more information about
compatible modems and accessories, visit the HP Jornada Web site at
www.hp.com/jornada

.

Connecting with a CompactFlash card

Your HP Jornada Pocket PC supports a variety of CompactFlash card
modems and network interface cards (NICs). Whether you use a Compact­Flash modem or CompactFlash NIC, the card must be a Type I CompactFlash
card. For a list of compatible CompactFlash cards, go to the HP Jornada
accessories page at www.hp.com/jornada

Many NICs also require that you install a software driver. The card manu­facturer must provide a software driver for the HP Jornada Pocket PC. Follow
the card manufacturer’s instructions for installing the card and configuring the
driver for use with your HP Jornada.

.

Chapter 4 | Connecting to the Internet | 43

The driver for the Socket Low Power Ethernet CF+ card NIC is pre-installed on
your HP Jornada.

After you have installed and configured the card, the make and model of the
card will appear in the list of modems or the list of network adapters when you
create a new connection (see the Creating an ISP or network connection
section in this chapter).

When you are ready to connect, connect the CompactFlash card to an analog
telephone line or a network connection using the appropriate cable. Follow the
card manufacturer’s instructions to attach the cable to the port on the card.

Do not connect a CompactFlash modem to a digital telephone line unless it is
specifically designed for use with a digital line.

CompactFlash card slot

44 | HP Jornada 540 Series User’s Guide

Connecting with an infrared modem

You can also use the infrared port on your HP Jornada to connect to the
Internet or a remote computer via an IrDA-compatible infrared modem. When
you create a new dial-up connection, select Generic IrDA modem from the
modem list. Connect the modem to a phone line according to the manu­facturer’s instructions, and align the infrared port on your HP Jornada with the
infrared port on the modem before dialing the call.

Connecting with a mobile phone

If your mobile phone service supports remote data connection, you can use
the mobile phone to connect your HP Jornada to the Internet or to a remote
computer. Depending on the make and model of your mobile phone, you can
connect your Pocket PC to the mobile phone using either a CompactFlash
card interface or the infrared port.

CompactFlash connectivity kit

You may be able to obtain a Type I CompactFlash connectivity kit from the
manufacturer of your phone, or from a third-party manufacturer. In either case,
the kit must be designed to work with the specific model of your phone, and
the manufacturer must provide a driver for use with the HP Jornada Pocket
PC.

After you have installed and configured the card, the make and model of the
card will appear in the list of modems or the list of network adapters when you
create a new connection (see the Creating an ISP or network connection
section in this chapter).

Via infrared

If your mobile phone has a built-in IrDA-compatible infrared port (or if an
optional infrared connectivity kit is available for your phone), you can use the
infrared port on your HP Jornada to connect. When you create a new dial-up
connection, select Generic IrDA modem from the modem list. Align the
infrared port on your HP Jornada with the infrared port on the mobile phone
before dialing the call. For detailed instructions on how to establish a wireless
connection using a mobile phone, check the HP Jornada Web site at
www.hp.com/jornada

.

Creating an ISP or network connection

To connect to a network or the Internet, you need an account with an Internet
service provider (ISP), an account on your corporate network, or access
permission to dial in to a specific computer.

Chapter 4 | Connecting to the Internet | 45

For each account, you will need a user name and password provided by the
ISP or account administrator. If you are connecting to a commercial ISP, you
will also need to know the dialup telephone number and IP and DNS
addresses (if required).

If you plan to use the account to send or receive e-mail messages directly
from your HP Jornada, you must also obtain the following information from
your ISP or account administrator:

• A user name and password for your e-mail account. (These may be
different than the user name and password you use to connect.)

• The name of the POP3 or IMAP4 server (for incoming messages).

• The name of the SMTP server (for outgoing messages).

Before you can use a modem to connect to an ISP or to dial in to a specific
desktop PC, you must create a connection for that service on your HP
Jornada. If you use an NIC to connect to a corporate network, you must
configure your network connection. Your HP Jornada will recognize the
connection once you attach the network cable to the NIC.

To create a dialup connection (to an ISP or a specific
PC)

1. Install a modem or NIC. For more information, see the Connecting

your HP Jornada section in this chapter.

2. On the Start menu, tap Settings, and then tap the Connections tab.

3. Tap the Modem icon.

4. Tap New Connection.

5. Enter a name for the connection. The name can be anything you

want, but it should describe the connection, for example, “corporate
dialup.”

6. Select the make and model of your modem from the list. If your

modem is not listed, it may be installed incorrectly. Refer to the
manufacturer’s instructions to be sure.

7. Select the baud rate. The selected rate must be supported by both

your modem and the ISP or network computer you will connect to. If
you are not sure about rate, contact your account administrator.

8. If your ISP or account administrator provided specific settings, such

as IP addresses, DNS addresses, or parity or flow control; or if your
connection uses SLIP, tap Advanced, and enter this information on
the appropriate tab.

9. Tap Next, and then enter the telephone number you dial to connect

to your ISP or network computer.

10. Tap Next, and then set dialing options.

46 | HP Jornada 540 Series User’s Guide

11. Tap Finish.

12. On the Dialing tab, select your dialing location and set any

necessary options or dialing patterns. (For a description of dialing
strings and dialing options, see online Help on your HP Jornada.)

To establish a connection, follow the procedure To connect to an ISP or
desktop PC below.

To configure a network connection

1. On the Start menu, tap Settings, and then tap the Connections tab.

2. Tap the Network icon.

3. On the Adapters tab, select the name of your CompactFlash card

NIC in the list of installed adapters.

4. If your ISP or account administrator provided specific settings, such

as IP addresses or DNS addresses, enter this information on the
appropriate tab, and then tap OK.

5. On the Identification tab, enter your user name, password, and the

domain (if required).

To connect to an ISP or desktop PC

1. On the Start menu, tap Programs, and then tap the Connections

icon.

2. Tap the icon for the connection. All connections you have created

should appear as icons in the Connections folder.

3. Type your user name, password, and domain (if required).

4. Select a dialing location. Tap Dialing Options to confirm or change

settings for the selected location or to create a new location.

5. In the Dialing Options dialog box, tap Dialing Patterns to make any

necessary changes to the dialing pattern for this call. For an
explanation of dialing patterns, see online Help on your HP Jornada.

6. Tap OK to close the Dialing Options dialog box.

7. Tap Connect.

8. In the Connect To dialog box, confirm that the proper phone number

is displayed. If the phone number is not displayed correctly, adjust
the settings in Dialing Options and/or Dialing Patterns.

After you have set up an e-mail service, you can also connect to your e-mail
server from within Inbox. Select the appropriate service on the Services
menu, and then tap the Connect button (or tap Connect on the Services
menu). For more information, see the section Sending and receiving e-mail
messages in this chapter.

Chapter 4 | Connecting to the Internet | 47

Browsing the Web (or a corporate
intranet)

Once you are connected, you can browse the Internet or a corporate intranet
using Microsoft® Pocket Internet Explorer, and you can download mobile
channels for offline viewing on your HP Jornada.

Microsoft Pocket Internet Explorer

You can use Microsoft Pocket Internet Explorer to browse mobile favorites and
channels that you have downloaded to your HP Jornada without connecting to
the Internet. Or, you can connect to the Internet (or a corporate network) to
browse the Web or a corporate intranet.

The Pocket Internet Explorer home page

To browse the Web

1. On the Start menu, tap Internet Explorer.

48 | HP Jornada 540 Series User’s Guide

2. Connect your HP Jornada to a modem or network. (See the

Connecting your HP Jornada section in this chapter.)

3. On the Tools menu, tap Options, and then tap the Connections tab.

4. On the Connections tab, select a connection from the Type list.

5. If your ISP requires you to connect to a proxy server, select the Use

proxy server check box, and then enter the address of the proxy
server. For more information, consult your account administrator.

6. Tap OK to return to Internet Explorer, and then on the Tools menu,

tap Connect.

7. On the View menu, tap Address Bar, and then type an URL.

–or–
Tap

8. To close the connection, tap Tools and then Disconnect.

You can have Pocket Internet Explorer automatically connect to the Internet
when you attempt to access a page that is not stored on your HP Jornada. On
the Tools menu, tap Options, and then tap the Connections tab. Select a
connection, and the select the Access remote content automatically check
box.

, and then tap the favorite you want to view.

Channel content

Channels are Web sites designed specifically for offline viewing on a Pocket
PC. You can subscribe to two types of channels at no fee: AvantGo Channels
and Mobile Channels provided by Microsoft partners.

AvantGo Channels

AvantGo is a free interactive service that gives you access to personalized
content and thousands of popular Web sites. Unlike Mobile Channels, you can
subscribe to AvantGo Channels directly from your HP Jornada. AvantGo
Channels are downloaded to your HP Jornada when you synchronize with
your desktop PC or when you connect to the Internet. For more information,
visit http:\\avantgo.com\help

.

To sign up for AvantGo

1. In ActiveSync on your desktop PC, on the Tools menu, click

Options, and then select the AvantGo information type.

2. In Pocket Internet Explorer on your HP Jornada, tap

your list of favorites.

3. Tap the AvantGo Channels link.

4. Tap Activating AvantGo.

to display

Chapter 4 | Connecting to the Internet | 49

5. Follow the directions on your screen. You will need to synchronize

your HP Jornada with your desktop PC, and then tap the My

When synchronization is complete, tap the AvantGo Channels link in your list
of favorites to see a few of the most popular channels. To add or delete
channels, tap the Add or Delete link.

You can change settings for your AvantGo server or add a specific server for
AvantGo channels. On the Start menu, tap Settings, and then on the
Connections tab, tap the AvantGo Connect icon.

Channels button to complete AvantGo setup.

Mobile channels

Mobile channels are sites you subscribe to on your desktop PC. They are
stored in the Channels subfolder in the Mobile Favorites folder of your
Microsoft Internet Explorer folder and are downloaded to your HP Jornada
during synchronization. To see a list of mobile channels you can subscribe to
at no fee, visit the Windows CE Mobile Channel List Web page at
www.microsoft.com/windowsce/channels

While a channel Web page is displayed, click the Add Mobile Channel button,
and then select Make available offline to download the channel to your
desktop PC. The mobile channel will be transferred to your device the next
time you synchronize.

.

To view channels

1. Tap to display your list of favorites.

2. Tap the channel you want to view.

Internet Explorer displays the page that was downloaded the last time you
synchronized with your desktop PC. If the page is not stored on your HP
Jornada, the favorite will be dimmed, and you must synchronize with your
desktop PC or connect to the Internet before you can view the page.

Mobile favorites

When you install ActiveSync, a subfolder called Mobile Favorites is created in
the Favorites folder on your desktop PC. You can synchronize the favorites in
this subfolder with the favorites on your HP Jornada. Unless you mark the
favorite link as a mobile favorite, only the link will be downloaded to your
device, and you will need to connect to your ISP or network to view the
content.

50 | HP Jornada 540 Series User’s Guide

If you use Microsoft Internet Explorer 5 on your desktop PC, you can mark a
link as a mobile favorite, and then download your mobile favorites to your HP
Jornada. This enables you to view Web pages while you are disconnected
from your ISP and desktop PC. Use the Internet Explorer 5 plug-in installed
with ActiveSync to create mobile favorites quickly.

To create a mobile favorite

1. In Internet Explorer 5 on your desktop PC, click Tools and then

Create Mobile Favorite.

2. To change the link name, type a new name in the Name box.

3. If you want to update the page on a regular basis, select an update

schedule from the Update list.

4. Click OK. Internet Explorer downloads the latest version of the Web

page to your desktop PC.

5. If you want to download the pages that are linked to the mobile

favorite you just created, in Internet Explorer on the desktop PC,
right-click the mobile favorite and then click Properties. On the
Download tab, specify the level of links you want to download.

6. Synchronize your device and desktop PC. Mobile favorites that are

stored in the Mobile Favorites folder in Internet Explorer 5 are

If you do not specify an update schedule in step 3, you must manually update
the information on your HP Jornada. Before you synchronize, in Internet
Explorer on your desktop PC, click Tools and then Synchronize. Check the
last time content was downloaded, and manually download content if needed.

downloaded to your device.

You can add a button to the Internet Explorer toolbar for creating mobile
favorites. In Internet Explorer 5 on your desktop PC, click View, Toolbars, and
then Customize.

To view mobile favorites

1. Tap to display your list of favorites.

2. Tap the mobile favorite you want to view.

You’ll see the page that was downloaded the last time you
synchronized with your desktop PC. If the page is not on your device,
the favorite will be dimmed, and you will need to synchronize with
your desktop PC or connect to the Internet to view the page.

Chapter 4 | Connecting to the Internet | 51

Mobile favorites

Conserving memory

Mobile favorites can use a lot of storage memory on your HP Jornada. Follow
these tips to minimize the amount of memory used:

• Turn off pictures and sounds or stop some mobile favorites from being
downloaded to your HP Jornada. In ActiveSync on your desktop PC, on
the Tools menu, click Options, select the Favorites information type, and
then click Settings. For more information, see ActiveSync Help.

• Limit the number of downloaded linked pages. In Internet Explorer on the
desktop PC, right-click the mobile favorite you want to change, and then
click Properties. On the Download tab, specify 0 or 1 for the number of
linked pages you want to download.

Sending and receiving e-mail

Your HP Jornada includes Inbox, a full-featured e-mail program that is part of
Microsoft Pocket Outlook. You can use Inbox to send and receive e-mail
messages either by synchronizing messages with Microsoft Exchange or
Microsoft Outlook on your desktop PC, or by connecting directly to an e-mail
server through an Internet service provider (ISP) or a network.

52 | HP Jornada 540 Series User’s Guide

Sending and receiving messages via your
desktop PC

You can send and receive messages on your HP Jornada via the e-mail
service on your desktop PC by synchronizing your Inbox. When you enable
Inbox synchronization in ActiveSync options, messages are transferred from
the Inbox and Outbox on your HP Jornada to the corresponding folders on
your desktop PC each time you synchronize.

To enable inbox synchronization

1. In ActiveSync on your desktop PC, on the Tools menu, click

When you synchronize:

• E-mail messages in the Inbox folder of desktop versions of Microsoft

• E-mail messages in the Outbox folder on your device are transferred to

Options, and then select the Inbox information type.

Exchange or Outlook are copied to the Inbox folder on your HP Jornada.
The e-mail messages on the two computers are linked, so when you
delete an e-mail message on your HP Jornada, it will be deleted from your
desktop PC the next time you synchronize.

the Outbox in Microsoft Exchange or Outlook on your desktop PC. The
messages are sent the next time you send mail from your desktop PC.

You can only synchronize e-mail messages with a single desktop PC. If you
have established partnerships between your HP Jornada and two desktop
PCs, you can synchronize your Inbox with only one of them.

Sending and receiving messages with Inbox

If you have an e-mail account with an ISP or on a corporate network, you can
connect to the e-mail server for that account with a modem or network card,
and then use Inbox to send and receive e-mail messages directly.

When you connect to the e-mail server, new messages are downloaded to the
Inbox folder on your HP Jornada, messages in your Outbox folder are sent,
and messages that have been deleted on the e-mail server are deleted from
the Inbox folder.

Messages that you receive directly from an e-mail server (rather than from
your desktop PC) remain linked to the e-mail server. If you delete a message
on your HP Jornada, the message will be deleted from the e-mail server the
next time you connect.

Chapter 4 | Connecting to the Internet | 53

You can work with e-mail messages online or offline. When working online,
you read and respond to messages while connected to the e-mail server.
Messages are sent as soon as you tap Send, which saves space on your
device.

When working offline, you can disconnect from the e-mail server, review the
message headers or messages that you downloaded, and then decide which
messages to download completely. The next time you connect, Inbox
downloads the complete messages you have marked for retrieval and sends
the messages you have composed. Working offline reduces the time you are
connected and can save money, especially if you are dialing long distance.

To retrieve messages from an e-mail account, you must set up a service for
that account. The service includes your account information, message delivery
options, and a link to a dial-up or network connection.

To create an e-mail service

1. On the Start menu, tap Programs, and then tap the Inbox icon.

2. On the Services menu, tap New Service.

3. Select a service type (IMAP4 or POP3) and type a name for the

service. The name can be anything you choose. If you are not sure
what type of service is associated with your account, consult your
account administrator. Tap Next.

4. If you connect to your mail server using a modem, select a dial-up

connection from the drop-down list.
–or–
If you connect to your mail server over a network connection, select
Network Connection from the drop-down list.
–or–
Select Create new connection to create a new dial-up connection
for this service. For more information on creating a dial-up
connection, see the section Creating an ISP or network connection
in this chapter.

5. Type the name of your e-mail server, your e-mail user ID, and your

password.

6. Enter the domain (if required for Windows NT networking), the

address of your outgoing (SMTP) mail server, and the return address
for replies to your messages. Tap Next.

7. Set message delivery options for your service, and then tap Finish.

To connect to your e-mail server from within Inbox, select the appropriate
service on the Services menu, and then tap the Connect button (or tap
Connect on the Services menu).

54 | HP Jornada 540 Series User’s Guide

Working with messages on your HP Jornada

Using the message list

Messages you receive are displayed in the message list. By default, the most
recently received messages appear first in the list. Unread messages are
displayed in bold.

The Inbox message list

To read a message

1. In the message list, tap the icon of the message you want to read.

• To reply to or forward the message, tap

• To read the next message, tap the down arrow on the Command

bar.

.

Chapter 4 | Connecting to the Internet | 55

• To delete a message, tap . If your messages are still linked to
messages on your e-mail server or desktop PC, they will be
stored in the Deleted (local) folder. If your messages were
downloaded directly from an e-mail server, they will be deleted
from both your HP Jornada and the e-mail server.

The Read Message Command bar

By default, Inbox downloads only the first 100 lines of each new message
when you connect to your e-mail server or synchronize with your desktop PC.
No e-mail attachments are downloaded. The original messages remain on the
e-mail server or your desktop PC. If you want to read the full message with
attachments, you must mark the message in Inbox, and then connect to the
mail server or synchronize again.

To mark a message for retrieval

1. In the message list, tap and hold the message you want to retrieve.

2. On the pop-up menu, tap Get Full Copy.

You specify your downloading preferences when you set up the service or
select your synchronization options. You can change them at any time:

• Change options for Inbox synchronization using ActiveSync options. For
more information, see ActiveSync Help.

• Change options for direct e-mail server connections in Inbox on your HP
Jornada. On the Tools menu, tap Options. On the Services tab, tap the
service you want to change.

Composing e-mail messages

To compose an e-mail message

1. Tap New.

2. In the To box, enter an e-mail address or select a name from the

Contact list by tapping the Address Book button on the Command
bar.

56 | HP Jornada 540 Series User’s Guide

3. Compose your message.

4. To attach a file, tap the attachment icon.

When you send a file as an attachment, be sure the message recipient can
read the type of file you are sending. If the recipient does not have a Windows
Pocket PC, be sure you save the file in an alternate format.

5. Tap Send when you have finished the message.

The message is placed in the Outbox folder on your device and will be
delivered the next time you connect to your e-mail server or synchronize
messages with your desktop PC.

Managing e-mail messages and folders

By default, messages are displayed in one of four folders for each service you
have created: Inbox, Deleted (local), Outbox, and Sent. The Deleted (local)
folder contains messages that have been deleted on your HP Jornada, but are
still linked to messages on your e-mail server or desktop PC.

If you are using IMAP4, you may see a Deleted Items folder. This folder is for
messages deleted on the e-mail server.

The behavior of the Deleted (local) and Sent folders depends on the options
you have chosen. In the message list, tap Tools and then Options. On the
Message tab, select your options.

If you want to organize messages into additional folders, tap Tools, and then
New Folder to create new folders. To move or copy a message to another
folder, tap and hold the message in the message list, and then tap Move to or
Copy to on the pop-up menu.

Moving an e-mail message into a folder you create breaks the link between
the messages on your HP Jornada and the copy on your desktop PC or POP3
e-mail server. The next time you synchronize, the message may be deleted
from the Inbox folder on the mail server or desktop PC. This prevents you
from getting duplicate copies of an e-mail message, but it also means that you
will no longer have access to the e-mail messages you move out of Inbox
except from the device. If you have an e-mail account on an IMAP4 mail
server, the folders you create and the messages you move will be duplicated
on the e-mail server.

5 | Configuring your

HP Jornada

This chapter details ways you can optimize your HP Jornada using Settings
and the HP applications, and describes ways you can expand the features and
functionality by adding programs. This chapter also offers important tips on
safeguarding your data by managing power and memory and using the
security settings.

In this chapter, you will learn to:

• Manage power effectively.

• Manage the memory on your HP Jornada.

• Adjust settings for the display and sounds.

• Use security features to protect your data.

• Configure hardware buttons for games.

• Configure menus for easy access to programs and documents.

• Add or remove programs.

| 57

58 | HP Jornada 540 Series User’s Guide

Managing power

Because the data and files you save on your HP Jornada are stored in RAM,
maintaining a continuous power supply to the HP Jornada at all times is
extremely important. If your HP Jornada runs out of power, all information you
have entered is lost. Although the Windows for Pocket PC operating system
and programs cannot be erased, any custom settings and programs you have
added are erased if you lose power.

Under typical usage conditions, your HP Jornada should operate for
approximately 8 hours between charges. Some functions, such as listening to
music or using CompactFlash cards, use considerable power and may reduce
this time significantly.

You should respond as soon as possible when your HP Jornada displays a
dialog box warning of low power. If you turn off the device, your HP Jornada
will retain data for up to 7 days. If you continue to use your HP Jornada until
power reaches a critical low condition, a “Battery very low” message appears,
and the device shuts down automatically. You will be unable to use your
Pocket PC until you connect to external power for charging. Data will be
retained for 5 days.

Because your HP Jornada is charged automatically whenever it is connected
to AC power, simply connect the HP Jornada to AC power to recharge when
the power is low. While your HP Jornada is connected to AC power, the
Notification button/LED indicates the charging status:

• Amber indicates that the battery is charging (connected to AC power).

• Green indicates that the battery is fully charged.

To check the remaining power

1. On the Start menu, tap HP settings. The remaining power is

displayed on a status bar at the bottom of the Settings tab.

Under certain conditions, the power status icon is displayed on the Command
bar in the Today screen. Simply tap the power status icon to open the Power
control panel.

Follow these tips to ensure the longest use of your HP Jornada between
charges:

• Use the Power control panel to set your HP Jornada to turn off after a
short period of inactivity.

• Use the Backlight control panel to set the backlight to dim after a short
period of inactivity.

Chapter 5 | Configuring your HP Jornada | 59

• Use HP settings to change the display mode to 8-bit color.

• If you are playing music or using other functions that do not require the

display, turn off the display by pressing and holding the Notification
button/LED. (Turn on the display by pressing the Notification button/LED
again.)

Managing memory

The memory on your HP Jornada is allocated between storage memory and
program memory. Windows for Pocket PC automatically manages the
allocation between storage and program memory; however, in some
situations, such as when memory is low, it may not be able to automatically
adjust the allocation. If you receive a message stating that storage or program
memory is unavailable, try the following solutions.

Increasing storage memory

You can try any or all of these solutions to increase storage memory:

• Buy an optional CompactFlash memory card, and move files from internal
memory to the card. (For more information on CompactFlash cards, see
the CompactFlash cards section in chapter 8.)

• Delete unnecessary files.

• Remove Web pages stored for offline viewing in Internet Explorer folders.

• Remove programs you no longer use. See the Adding or removing

programs section in this chapter.

• Clear program memory. See the following section, Increasing program
memory.

Increasing program memory

You can try any or all of these solutions to increase program memory:

• Use HP task switcher or the Memory control panel to stop programs you
are not currently using. In most cases, programs automatically stop to free
needed memory. However, in some situations, such as when a dialog box
is waiting for a response, the program may not be able to stop
automatically.

• Clear storage memory as described in the preceding section. This will free
some storage memory so that it can be re-allocated as program memory.

• Disconnect the sync cable or remove your HP Jornada from the cradle,
remove the CompactFlash card (if installed), and reset your HP Jornada.
See the Resetting your HP Jornada section in chapter 9.

60 | HP Jornada 540 Series User’s Guide

To use the Memory control panel to stop programs

1. Open the Memory control panel, and then tap the Running

Programs tab to check the state of your active programs.

2. To stop a running program, select a program in the list, and then tap

Stop.

To use HP task switcher to stop programs

1. In the Today screen, tap the HP task switcher icon.

2. On the pop-up menu, tap Close Window and then tap Close All.

Adjusting settings

Use the HP settings application to quickly change settings such as screen
brightness and contrast and speaker volume, to display system information
such as memory status and remaining power, and to change display, button,
and power driver settings.

To start HP settings

1. On the Start menu, tap HP settings.

–or–
Press and hold the HP home menu hot key.

The Settings tab

On the Settings tab you can adjust the screen brightness and contrast, adjust
the speaker volume to suit your work environment, and check the remaining
power. You can also mute the speaker by selecting the speaker mute check
box.

HP settings

Chapter 5 | Configuring your HP Jornada | 61

To change the speaker volume settings, you can quickly switch to the Sounds
& Reminders control panel by tapping the Speaker button.

Save your preferred settings to any of the four profiles. Select the profile you
want to change, and then adjust the sliders to fine-tune the settings.

The remaining power is displayed on a status bar at the bottom of the
Settings tab. To switch to the Power control panel, tap the battery icon next to
the power status bar.

The Memory tab

The Memory tab displays total and available (free) Storage, Program, and
Storage Card memory. For information on allocating memory between storage
and programs, see the Managing memory section in this chapter.

62 | HP Jornada 540 Series User’s Guide

The Preferences tab

Use the Preferences tab to select the display mode, and customize button
settings and certain power options.

To prevent inadvertently turning on your Pocket PC, you can disable the
Record button and the HP hot keys. On the Preferences tab, select the
Disable record button and/or the Disable HP hot keys check boxes.

You can set your Pocket PC to turn on whenever you tap the touch screen. On
the Preferences tab, select the Tap screen to power on check box.

Security

This section provides some tips to safeguard your HP Jornada and the data it
holds from theft or loss. You can set a password to protect your data and keep
a record of when someone tries to access data on your HP Jornada.

Setting a password

Use the HP security application to prevent unauthorized access to your HP
Jornada and the data it holds. You can set a password to protect your data,
set a reminder password, and keep a record of when anyone attempts to
access data on your HP Jornada.

If you enable password protection, you must enter your password each time
you turn on your Pocket PC. Or, you can set a short delay, so you do not need
to re-enter your password if you turn on your HP Jornada within a short period
of time. The delay feature can be convenient if you frequently turn your HP
Jornada on and off to conserve power.

To set a primary password

1. On the Start menu, tap Settings, and then on the Personal tab, tap

the HP security icon.

2. On the Primary tab, enter a four-digit password by tapping the on-

screen keypad.

3. Select the Enable password protection check box.

If you forget your password, you must restore your HP Jornada to the factory
default settings, erasing all data you have stored on your HP Jornada. For
more information, see the Resetting your HP Jornada section, in chapter 9.

Chapter 5 | Configuring your HP Jornada | 63

To create and enable a reminder password

1. On the Start menu, tap Settings, and then on the Personal tab, tap

the HP security icon.

2. On the Reminder tab, use the input panel to enter a question phrase

in the Question box.

3. Enter the Answer to your reminder password Question. The

"answer" is your reminder password.

4. Select the Enable reminder password check box.

5. In the Prompt after box, enter the number of times you want to try

your primary password before HP security prompts you with the
question for your reminder password.

When you tap OK, your changes are saved and password protection is
enabled. You must enter the password each time you start your HP Jornada,
and each time you open the HP security application.

To set a password delay

1. Set your primary password.

2. Select the Delay activation after suspend for check box.

3. Using the input panel, enter a number of minutes for the delay.

To clear your password

1. On the Primary tab, tap CLR on the numeric keypad.

Creating a security log

You can also use the HP security application to record all attempts to access
your HP Jornada, and any attempts to modify the password settings. You can
view the log on your HP Jornada or export it as a file to save or edit on your
desktop PC.

To enable security logging

1. On the Log tab, select the Enable logging check box.

• Entries appear in the table on the Log tab.

• To clear all entries, tap Clear Log.

• To export the log to a file, tap Export Log.

64 | HP Jornada 540 Series User’s Guide

Adding owner information

If you lose your HP Jornada, owner information can provide an easy way for
someone to identify you as the owner and to return your Pocket PC. Use the
Owner Information control panel to enter or update this information.

To add or change owner information

1. On the Start menu, tap Settings, and then tap the Owner Information

icon.

2. On the Identification tab, enter, your name, address, and/or other

information.

3. On the Notes tab, type any other information you want displayed (for

example, a temporary address, or to offer a reward for the safe return
of your HP Jornada).

To display your owner information each time you turn on your HP Jornada,
select the Show information when device is turned on check box.

Configuring hardware buttons

You can configure the hardware buttons on your HP Jornada to suit the way
you work. Individual buttons can be assigned to different programs using the
Buttons control panel, and the HP game buttons application enables you to
create hardware profiles for specific games.

The Buttons control panel

Use the Buttons control panel to assign any of the HP Jornada hardware
buttons—the HP hot keys and the Record button—to any program. You can
also customize the Action button to control the speed at which you scroll
through documents.

To assign a program to a hardware button

1. On the Start menu, tap Settings, and then tap the Buttons icon.

2. On the Program Buttons tab, select a button from the list.

3. In the Button assignment list, select the program to assign to the

button.

To control the scroll speed

1. On the Start menu, tap Settings, and then tap the Buttons icon.

Chapter 5 | Configuring your HP Jornada | 65

2. On the Up/Down Control tab, move the sliders to set the repeat rate

and the delay before repeat.

HP game buttons

The HP game buttons application makes it easier to enjoy your favorite games
on your HP Jornada. Use HP game buttons to assign game actions to the
hardware buttons of your Pocket PC.

To start HP game buttons

1. On the Start menu, tap Settings.

2. Tap the System tab, and then tap the HP game buttons icon.

3. Select the Enable mapping check box to activate the gaming

buttons.

4. In the drop-down list, select a game profile to use or modify, or create

To make it easy to enable or disable the game buttons, select the Show
status icon check box. The HP game buttons status icon will appear in the
Command bar of the Today screen. Simply tap the status icon to enable or
disable the gaming buttons.

Creating a game profile

You can create a different profile for each of your favorite games by assigning
the hardware buttons on your Pocket PC to the actions associated with each
game.

a new game profile.

To create a game profile

1. Start the HP game buttons application.

2. Tap the drop-down list of game profiles. The Input panel appears.

3. Using the Input panel, enter a name for the profile.

4. In the settings list, select an action, and then press the hardware

button you want to assign to the action.

5. Repeat step 4 until you have assigned all the important game actions

to hardware buttons.

66 | HP Jornada 540 Series User’s Guide

Configuring menus

You can customize the menus on your device to ensure you have easy access
to programs or documents.

HP home menu

Use the HP home menu application to quickly launch your favorite programs
or open frequently used documents. You can modify each of the 21 buttons on
the HP home menu by adding descriptions or by assigning them to the
programs or documents you use most.

To modify a button assignment

1. Press the HP home menu hot key to open HP home menu. To

display the second page of buttons, press the hot key a second time,
or tap the HP home menu icon in the lower right corner of the HP
home menu screen.

2. Tap and hold the stylus on the button you want to modify.

3. On the pop-up menu, tap Assign, Rename, or Delete.

• Assign—Tap Assign, and then browse to select the program or
document you want to assign to the button.

• Rename—Tap Rename, and then type a description to be
displayed under the button. The description can be up to 10
characters long. The default description is the file name.

• Delete—Tap Delete to clear the current button assignment.

The HP home menu screen

Chapter 5 | Configuring your HP Jornada | 67

Start menu

You can also add or remove programs from the Start menu to make it easier
to access the programs you use most.

To add a program to the Start menu

1. On the Start menu, tap Settings, and then tap Menus.

2. On the Start Menu tab, select the check box for the program you

The Start Menu tab displays only the programs stored in the Start Menu
folder on your HP Jornada. If you do not see a particular program listed, use
File Explorer to move the program to the Start Menu folder.

want to add.

New menu

You can also add or remove programs from the New menu to make it easier to
create documents in common programs.

68 | HP Jornada 540 Series User’s Guide

To add a document to the menu

1. On the Start menu, tap Settings, and then tap Menus.

2. On the New Menu tab, select the Turn on New button menu check
box, and then select the document types you want to appear on the
menu.

Adding or removing programs

Installing programs

You can add even more functionality to your HP Jornada by installing
additional software and programs. A wide variety of software is available for
Windows for Pocket PC, ranging from custom business applications and
system utilities to games and entertainment. Some programs are available on
the CD-ROMs included with your HP Jornada. Other programs are available
from software vendors or on the Web.

The only programs that will run on your HP Jornada are those designed
specifically to run on Windows for Pocket PC. You cannot run programs
designed for Windows 95 or Windows NT on your HP Jornada. In addition,
you may need a version of the program designed specifically for the SH3
processor.

Install software to your HP Jornada by first loading the installation files onto
your desktop PC, and then using ActiveSync or running the Application
Manager.

To install programs

1. Download the software program or installer from the Web to your
desktop PC.
–or–
Insert the floppy disk or compact disk into the appropriate drive on
your desktop PC.

2. Connect your HP Jornada to your desktop PC.

3. If the program includes an installer program (typically named
Setup.exe or Install.exe), double-click the installer program on the
desktop PC. The installer program copies the necessary files to the
HP Jornada.

Chapter 5 | Configuring your HP Jornada | 69

If the program does not have an associated installer or setup program, drag
the program file (typically an *.exe file type) to the HP Jornada icon in the
ActiveSync window. If the No Converter Selected dialog box appears, tap
OK to copy the file without conversion. Software installed in this way may not
appear on the Remove Programs list, and you may have to delete the
program manually if you wish to remove it from the HP Jornada.

To add programs with Application Manager

1. Connect the HP Jornada to your desktop PC, and then open the
ActiveSync window.

2. On the Tools menu in the ActiveSync window, click Add/Remove
Programs.

3. Select the check box for the program you want to add.

Removing programs

To free storage memory on your HP Jornada, you can remove programs you
no longer use. Only programs you have added can be removed; that is, only
programs that are stored in RAM. The pre-installed programs—programs
stored in ROM—cannot be removed; however, these programs do not use
storage memory.

To remove a program

1. On the Start menu, tap Settings.

2. On the System tab, tap Remove Programs.

3. Select the program in the list, and then tap Remove.

If the program does not appear in the list of installed programs, use File
Explorer on your device to locate the program, tap and hold the program, and
then tap Delete on the pop-up menu.

6 | Microsoft Pocket

Outlook

Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and
Notes. You can use these programs individually or together. For example,
e-mail addresses stored in Contacts can be used to address e-mail messages
in Inbox.

Using ActiveSync, you can synchronize information in Microsoft Outlook or
Microsoft Exchange on your desktop PC with information in Pocket Outlook on
your HP Jornada. Each time you synchronize, ActiveSync compares the
changes you made on your device and desktop PC and updates both
computers with the latest information. For information on using ActiveSync,
see ActiveSync Help on your desktop PC.

In this chapter, you will learn to:

• Schedule appointments and meetings using Calendar.

• Keep track of friends and colleagues using Contacts.

• Keep a to-do list in Tasks.

• Capture thoughts and ideas with Notes.

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72 | HP Jornada 540 Series User’s Guide

f

Calendar: scheduling appointments
and meetings

Use Calendar to schedule appointments, including meetings and other events.
You can check your appointments in one of several views (Agenda, Day,
Week, Month, and Year) and easily switch views by using the View menu.

The Day view in Calendar

When you tap an appointment in Calendar, a summary screen of the
information you entered is displayed. Tap the top portion of the summary
screen to change the appointment information.

You can customize the Calendar display, for example, changing the first day o
the week, by tapping Options on the Tools menu.

To create an appointment

1. In Day or Week view, tap the desired date and time for the
appointment.

Chapter 6 | Microsoft Pocket Outlook | 73

2. Tap New.

3. Using the Input panel, enter a description and a location for the
appointment.

4. If needed, tap the date and time to change them.

5. Enter other desired information. (You may need to hide the Input
panel to see all available fields.)

6. To add notes, tap the Notes tab. You can enter text, draw, or create
a recording. For more information on creating notes, see the Notes:
capturing thoughts and ideas section later in this chapter.

7. When you are finished, tap OK to return to the calendar.

If you select Remind me in an appointment, your HP Jornada will remind you
according to the options you set in the Sounds & Reminders control panel.

Creating meeting requests

You can use Calendar to set up meetings with users of Outlook or Pocket
Outlook. A meeting notice is created automatically and sent either when you
synchronize Inbox or when you connect to your e-mail server. Indicate how
you want meeting requests sent by tapping Tools and then Options. If you
send and receive e-mail messages through ActiveSync, select ActiveSync.

To schedule a meeting

1. Create an appointment.

2. In the appointment details, hide the Input panel, and then tap
Attendees.

3. From the list of e-mail addresses you have entered in Contacts,

The meeting notice is created automatically and placed in the Outbox folder.

For more information on sending and receiving meeting requests, see
Calendar Help and Inbox Help on your HP Jornada.

select the meeting attendees.

Contacts: tracking friends and
colleagues

Contacts maintains a list of your friends and colleagues so that you can easily
find the information you are looking for, whether you are at home or on the
road. Using the infrared port on your HP Jornada, you can quickly share
Contacts information with other Windows-powered devices.

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The Contacts list

When you tap a contact in the Contact list, a summary screen of the
information you have entered is displayed.

To change the way contacts are displayed in the list, tap Tools and then
Options.

To create a contact

1. Tap New.

2. Using the Input panel, enter a name and other contact information.
You will need to scroll down to see all available fields.

3. To assign the contact to a category, scroll to and then tap
Categories. Select a category from the list. In the Contact list, you
can display contacts by category.

4. To add notes, tap the Notes tab. You can enter text, draw, or create
a recording. For more information on creating notes, see the Notes:
capturing thoughts and ideas section later in this chapter.

5. When finished, tap OK to return to the Contact list.

Chapter 6 | Microsoft Pocket Outlook | 75

Exchanging contacts with other devices

You can exchange contacts with colleagues who have Windows-powered
devices (such as a Pocket PC or Handheld PC) or Palm devices (such as the
Palm III series, Palm V, and Palm VII). The PeaceMaker program enables you
to exchange one or more selected contacts, or to send a pre-selected contact
(for example your personal business card).

To send a contact to another device

1. In Contacts, tap and hold the contact you want to send.

2. On the pop-up menu, tap the appropriate command:

• To send a card to a Windows-powered device, tap Send via

Infrared.

• To send a card to a Palm device, tap Beam Selected, and then

tap Send Contacts.

3. Align the infrared port on your HP Jornada with the infrared port on
the receiving device.

To exchange your personal business card

1. In Contacts, tap and hold any contact.

2. On the pop-up menu, tap Card Exchange.

3. If you have not designated a contact to send, tap Select Card, and
then browse your contact list to select your own contact information.

4. Align the infrared port on your HP Jornada with the infrared port on
the receiving device, and then tap Send Business Card.

Tasks: keeping a to-do list

Use Tasks to keep track of what you have to do. In the Task list, overdue
tasks are displayed in red. When you tap a task in the Task list, a summary
screen of the information you entered is displayed.

76 | HP Jornada 540 Series User’s Guide

The Task list

To change the way information is displayed in the list, tap Tools and then
Options.

To create a task

1. Tap New.

2. Using the Input panel, enter a description.

3. You can enter a start date and due date or enter other information by
first tapping the field. If the Input panel is open, you will need to hide
it to see all available fields.

4. To assign the task to a category, tap Categories, and then select a
category from the list. (In the Task list, you can display tasks by
category.)

5. To add notes, tap the Notes tab. You can enter text, draw, or create
a recording. For more information on creating notes, see the Notes:
capturing thoughts and ideas section later in this chapter.

6. When finished, tap OK to return to the Task list.

Chapter 6 | Microsoft Pocket Outlook | 77

To quickly create a task with only a subject, tap Entry Bar on the Tools menu.
Then, tap Tap here to add a new task and enter your task information.

Notes: capturing thoughts and ideas

Quickly capture thoughts, reminders, ideas, drawings, and phone numbers
with Notes. You can create a written note or a recording. You can also include
a recording within a note. If a note is open when you create the recording, it
will be included in the note as an icon. If the note list is displayed, it will be
created as a stand-alone recording.

The Notes list

To create a note

1. Tap New.

2. Create your note by writing, drawing, typing, and/or recording. For
more information about using the Input panel, writing and drawing on
the screen, and creating recordings, see the Entering information
section in chapter 2.

7 | Companion

programs

Your HP Jornada includes Microsoft Windows for Pocket PC, as well as
programs from other vendors. The Pocket PC software includes Microsoft
Pocket Word, Microsoft Pocket Excel, Microsoft Money, Microsoft Windows
Media Player for Pocket PC, and Microsoft Reader. Third-party programs
include OmniSolve from Landware. This section provides an overview of these
programs and enough information to get you started. For complete instructions
on using a program, refer to online Help for that program.

In this chapter you will learn about:

• Microsoft Pocket Word.

• Microsoft Pocket Excel.

• Microsoft Money 2000 for Pocket PC.

• Microsoft Windows Media Player for Pocket PC, MusicMatch JukeBox,

and Windows Media Manager.

• Microsoft Reader.

• Landware OmniSolve financial calculator.

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80 | HP Jornada 540 Series User’s Guide

Microsoft Pocket Word

Microsoft Pocket Word works with Microsoft Word on your desktop PC to give
you easy access to copies of your documents. You can create new documents
on your HP Jornada, or you can copy documents from your desktop PC to
your Pocket PC. Synchronize documents between your desktop PC and your
HP Jornada regularly so that you have the most up-to-date content in both
locations.

To use Pocket Word

1. On the Start menu, tap Programs, and then tap the Pocket Word
icon.

2. Tap the name of a document in the file list.
–or–

To open a template rather than a blank document, select a template for new
documents. On the Tools menu, tap Options, and then browse to select the
default template. When you tap New, the template appears with appropriate
text and formatting already provided.

You can open only one document at a time; when you open a second
document, you will be asked to save the first. You can save a document you
create or edit in a variety of formats, including Pocket Word (.psw), Rich Text
Format (.rtf), and Plain Text (.txt).

Tap New to open a blank document.

You can enter information in Pocket Word in four modes: writing, drawing,
typing, and recording. Use the View menu to switch between modes. Each
mode has its own toolbar, which you can show and hide by tapping the
Show/Hide Toolbar button on the Command bar.

• Typing Mode. Use the Input panel to enter typed text into the document
with either the soft keyboard or the Character Recognizer. For more
information on entering typed text, see the Entering information section
in chapter 2.

• Writing Mode. In writing mode, use your stylus to write directly on the
screen. Ruled lines are displayed as a guide, and the zoom magnification
is greater than in typing mode to allow you to write more easily. For more
information on writing and selecting writing, see the Entering information
section in chapter 2.

Chapter 7 | Companion programs | 81

Written words are converted to graphics (metafiles) when a Pocket Word
document is converted to a Word document on your desktop PC.

• Drawing mode. In drawing mode, use your stylus to draw on the screen.
Gridlines appear as a guide. When you lift your stylus off the screen after
the first stroke, you’ll see a drawing box indicating the boundaries of the
drawing. Every subsequent stroke within or touching the drawing box
becomes part of the drawing. For more information on drawing and
selecting drawings, see the Entering information section in chapter 2.

• Recording mode. Use recording mode to embed a recording into your
document. Recordings are saved as .wav files. For more information on
recording, see the Entering information section in chapter 2.

Tips for working in Pocket Word

• You can change the zoom magnification by tapping View and then Zoom.
Then select the percentage you want. Select a higher percentage to enter
text and a lower one to see more of your document.

• If you are opening a Word document created on a desktop PC, select
Wrap to Window on the View menu so that you can see the entire
document.

Microsoft Pocket Excel

Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give
you easy access to copies of your workbooks. You can create new workbooks
on your device, or you can copy workbooks from your desktop PC to your
device. Synchronize workbooks between your desktop PC and your device so
that you have the most up-to-date content in both locations. Pocket Excel
provides fundamental spreadsheet tools, such as formulas, functions, sorting,
and filtering, which enable you to create simple workbooks, such as expense
reports and mileage logs.

To use Pocket Excel

1. On the Start menu, tap Programs, and then tap the Pocket Excel

icon.

2. Tap the name of a workbook in the file list.

–or–
Tap New to open a blank workbook.

82 | HP Jornada 540 Series User’s Guide

To open a template rather than a blank workbook, select a template for new
workbooks. On the Tools menu, tap Options, and then browse to select the
default template. When you tap New, the template appears with appropriate
text and formatting already provided.

You can open only one workbook at a time; when you open a second
workbook, you will be asked to save the first. You can save a workbook you
create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel
(.xls).

Tips for working in Pocket Excel

• View in full-screen mode to see as much of your worksheet as possible.
Tap View and then Full Screen. To exit full-screen mode, tap Restore.

• If your workbook contains sensitive information, you can protect it with a
password. To do so, open the workbook, tap Edit, and then Password.

• Show and hide window elements. Tap View and then tap the elements
you want to show or hide.

• Freeze panes on a worksheet. First select the cell where you want to
freeze panes. Tap View and then Freeze Panes. You might want to
freeze the top and leftmost panes in a worksheet to keep row and column
labels visible as you scroll through a sheet.

• Split panes to view different areas of a large worksheet. Tap View and
then Split. Then drag the split bar to where you want it. To remove the
split, tap View and then Remove Split.

• Show and hide rows and columns. To hide a row or column, select a cell
in the row or column you want to hide. Then tap Format, then Row or
Column, and then Hide. To show a hidden row or column, tap Tools,
then Go To, and then type a reference that is in the hidden row or
column. Then tap Format, then Row or Column, and then Unhide.

Microsoft Money 2000

Use Microsoft Money 2000 to easily enter and view your financial transactions,
check your account balances, and track your investments. If you use Microsoft
Money on your desktop PC, you can synchronize your accounts with your
HP Jornada, so you will not have to enter your accounts and other required
information by hand. Before you can synchronize Microsoft Money accounts,
you must run the Setup program found in the Extras\MSMoney folder on the
ActiveSync CD-ROM. The first time you synchronize, all Microsoft Money
information on your HP Jornada is replaced with information from your desktop
PC.

Chapter 7 | Companion programs | 83

If you do not use Microsoft Money on your desktop PC, you can still use
Microsoft Money on your HP Jornada to help organize your finances, but you
will not be able to synchronize the financial information with your desktop PC.

To start Microsoft Money

1. On he Start menu, tap Programs, and then tap the Microsoft Money

icon.

Microsoft Money includes five screens:

• Account Manager. Displays the names of all accounts and their current
balances. The total of all balances for your accounts appears at the
bottom of the screen.

• Account Register. Displays all stored transactions for the selected
account. For each transaction, you will see the date, the payee, the
amount, and the running balance of your account as a result of the
transaction. The ending account balance is displayed at the bottom of the
screen.

• Categories. Allows you to create a list of categories to help you track
your income and expenses.

• Investments. Helps you track the value of the investments in your
portfolio. The Investments screen displays each investment with the
current number of shares, their price, and market value. The total market
value for all of your investments is displayed at the bottom of the screen.

• Payees. Allows you to record contact information for the people or
businesses with whom you conduct business.

To create a new account

1. Tap New. A screen for entering account details appears.

2. On the Required tab, enter the name of the account and select an

account type from the list.

3. On the Optional tab, enter any other information you want to record.

4. Tap OK to save the account.

To record a transaction

1. Open the account register.

2. Tap New to create a new transaction.

3. On the Required tab, select the type of transaction, the account, the

payees, the date, and the amount of the transaction.

4. Tap OK to return to the account register.

84 | HP Jornada 540 Series User’s Guide

The AutoComplete+ feature helps you quickly enter similar transactions, such
as ATM withdrawals, by filling in the fields with data from recent transactions.
If AutoComplete+ enters the wrong information, use the Input panel to correct
it. If you do not want to automatically enter information, tap Tools and then
Options and turn off AutoComplete+.

To create a new investment

1. On the new investment screen, tap New.

2. Enter the name, symbol, current price, and number of shares of the

investment.

3. Tap OK to add the investment in your portfolio.

Microsoft Money can update investment prices from the Money Central Web
site.

To update investment prices

1. Open a connection to the Internet (see chapter 4).

2. On the Tools menu, tap Update Investments.

Microsoft Money displays the date and time of the update at the bottom of the
screen.

If you do not have an Internet connection from your device, you can manually
update the investment prices by tapping the investment and entering a new
price with the Input panel.

Microsoft Windows Media Player

Use Microsoft Windows Media Player for Pocket PC to listen to digital audio
files, such as songs or sound clips. Media Player supports sound files
recorded in the following formats: ASF, WMA, MP3, and WAV.

To switch to Windows Media Player

1. On the Start menu, tap Programs, and then tap the Windows Media

Player icon.

Chapter 7 | Companion programs | 85

The Windows Media Player Welcome screen

To save power, turn off the display while listening to music on your HP
Jornada. To turn off the display, press and hold the Notification button/LED.
(Press the Notification button/LED again to turn on the display.)

Creating audio files for your HP Jornada

You can copy music files to enjoy on your HP Jornada by converting or
“ripping” files from your favorite audio CDs or by downloading songs from a
Web site such as EMusic.com. When you have saved the audio file on your
desktop PC, use the Microsoft Windows Media Manager for Pocket PC to
convert the file to the appropriate format and copy it to your HP Jornada.

Copying songs from audio CDs

Use the MusicMatch® JukeBox application to record songs from your favorite
audio CDs in a format that can be played on your HP Jornada. MusicMatch
JukeBox is included on the HP Jornada CD-ROM.

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To copy a song from an audio CD

1. Install MusicMatch JukeBox from the HP Jornada CD-ROM onto your

desktop PC. For more information, refer to the HP Jornada CD-ROM.

2. On your desktop PC, start the JukeBox program.

3. Insert an audio CD into CD-ROM drive on your desktop PC. JukeBox

should automatically detect the audio CD.

4. In the JukeBox window, select the song that you want to copy.

5. Enter the name of the song, the album title, and the artist’s name.

6. Click the Play button (triangular arrow) to begin copying.

7. To specify the location of the song file, on the Options menu, click

Using Microsoft Windows Media Manager for Pocket PC

Use Microsoft® Windows® Media Manager for Pocket PC on your desktop PC
to create digital audio files in Windows Media format and to transfer audio files
to your HP Jornada. Files saved in Windows Media format sound great, but do
not use lots of storage memory.

Windows Media Manager is included in the Extras folder on the ActiveSync
CD-ROM. You must install Windows Media Manager on your desktop PC to
copy and convert digital audio files.

Some vendors distribute audio files as “packaged content”; that is, digital
music that has been encrypted to protect the copyright. You must have a valid
license to play packaged content on your HP Jornada. For more information
about obtaining a license and specific license terms, read the license
agreement provided by the file vendor.

Recorder, and then click Settings and select a folder.

Using the Playlist Manager

Use the Playlist Manager to set the track playback order. All My Music is the
default playlist. It contains all digital audio files available for playback on your
HP Jornada (including a CompactFlash card, if one is installed). To see a list
of recently selected playlists, tap Select Playlist. To create or edit playlists,
tap All Playlists.

Tap and hold a track or playlist to perform actions such as copying, moving,
and deleting.

Chapter 7 | Companion programs | 87

Working with audio files on a CompactFlash
Card

Because songs and audio files can use a lot of storage memory, you might
want to store them on a CompactFlash card. When you store songs and audio
files on a CompactFlash card, the files must be stored in a folder called "My
Documents." In addition, it is recommended that you use Microsoft Windows
Media Manager for Pocket PC to transfer files from your desktop PC to the
storage card, because Media Manager can automatically resolve security
protocols for packaged content. For more information on installing a
CompactFlash card and working with files on a storage card, see the
CompactFlash cards section in chapter 8.

When you store songs and audio files on a CompactFlash card, the files must
be stored in a folder called "My Documents."

Microsoft Reader

Use Microsoft Reader to read electronic books (eBooks) on your HP Jornada.
Download books to your desktop PC from eBook Web sites. Then, use
ActiveSync to copy the book files to your Pocket PC. The books appear in the
Reader Library.

An eBook includes many features not available with a paper book. These
options are available from any book page. You can add notes or bookmarks,
highlight text, search for words or phrases, and copy text to use in other
documents or messages.

The Reader Guidebook is pre-installed on your HP Jornada, and contains all
the information you will need to use Microsoft Reader. Open the Guidebook
from within Microsoft Reader, as described below.

To start Microsoft Reader

1. On the Start menu, tap Programs, and then tap Microsoft Reader.

Microsoft Reader displays the Library, a list of all the eBooks stored
on your HP Jornada.

2. To open a book, tap the title in the Library list.

The MSReader folder in the Extras folder on the ActiveSync CD-ROM
contains sample books and a dictionary. Use ActiveSync to download the files
from your desktop PC to your device as described in the Read Me file in the
MSReader folder.

88 | HP Jornada 540 Series User’s Guide

When you have finished reading a book, you may want to delete it to conserve
space on your device. If a copy of the book is stored on your desktop PC, you
can download it again at any time. To remove a book from your device, tap
and hold the title in the Library list and then tap Delete on the pop-up menu.

OmniSolve

OmniSolve is a financial application that offers the same features as the HP
business calculator. It is designed specifically for real estate, retail, and
business professionals who use Pocket PCs to make financial decisions
quickly and accurately. OmniSolve employs a form-filling metaphor to provide
a rich problem-solving environment that is unparalleled in ease of use, power,
and flexibility.

To start OmniSolve

1. On the Start menu, tap Programs, and then tap the OmniSolve icon.

For detailed help and procedures about using OmniSolve, refer to online Help.

8 | Accessories

By purchasing accessories for your HP Jornada, you can add functionality,
replace lost parts, and protect your Pocket PC from accidental damage. HP
makes a variety of accessories designed specifically to enhance your HP
Jornada Pocket PC. In addition, you can purchase CompactFlash card
accessories from many vendors. This chapter describes:

• Accessories available from HP

• How to install and use CompactFlash cards

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HP branded accessories

The following optional accessories are available from Hewlett-Packard. (HP
item numbers are listed in parentheses.) Check the Hewlett-Packard Web site
at www.hp.com/jornada
models of the HP Jornada 540 Series Pocket PC.

• USB Cradle (F1820A). Connect your HP Jornada to your USB-
compatible Windows 98 or Windows 2000 desktop PC using this desktop
cradle.

• Serial Cradle (F1834A). Connect your HP Jornada to a serial
communications port on a desktop PC running Windows NT, Windows
95/98, or Windows 2000 using this desktop cradle.

• USB Cable (F1821A). Connect your HP Jornada to your USB-compatible
Windows 98 or Windows 2000 desktop PC without a cradle.

• Serial Cable (F1819A). Connect your HP Jornada to a serial
communications port on a desktop PC running Windows NT, Windows
95/98, or Windows 2000.

• AC Adapter (F1817A). Connect to AC power anywhere in the world with
this World Wide Voltage adapter.

• Executive Leather Case (F1829A). Protect your HP Jornada in style with
this slim, executive design leather case with stylus holder. Flip-top design
allows for maximum ergonomic fit and functionality.

• Executive Bi-Fold Leather Case (F1826A). Protect your HP Jornada
with this elegantly designed bi-fold leather case for classical look and
functionality.

• Stylus Pens (F1818A). Replace your lost stylus with this pack of three
original pens.

• Accessory Cover (F1828A). Replace your HP Jornada cover with the
original one-piece cover with stylus.

• Screen Protectors (F1827A). Protect your touch screen from scratches
and scuffs with a plastic screen protector (pack of six).

for updates to this list. These accessories work with all

Chapter 8 | Accessories | 91

CompactFlash cards

CompactFlash cards provide a wide range of additional functionality, such as
additional memory, removable storage, connection to an external monitor,
connection to a network, and modems. Many cards have been tested
specifically for use with the HP Jornada. For a list of recommended cards, visit
the HP Web site at www.hp.com/jornada

Before you can use a particular card, you may need to install the software
driver for that card. The software drivers for the Windows for Pocket PC
operating system should be available from the card’s manufacturer. Install
software drivers as you would install any other software or program. For more
information, see the Adding or removing programs section in chapter 5.

To install a CompactFlash card

1. Open the door to the CompactFlash slot.

2. Insert the CompactFlash card into the slot.

If you are using a CompactFlash memory card or another card that does not
require a cable, you can close the door to the CompactFlash slot while the
card is installed in your HP Jornada.

If you are using a CompactFlash Card modem or NIC, which requires a cable
connection to the card, the cable connector will protrudes from the slot, and
you cannot close the door. Slide the door into the casing of the device parallel
to the CompactFlash card until it is recessed inside your HP Jornada.

.

92 | HP Jornada 540 Series User’s Guide

The CompactFlash card slot.

9 | Troubleshooting

If you encounter difficulty while using your HP Jornada Pocket PC, this chapter
will help you find answers. If you need information about troubleshooting
ActiveSync, click Microsoft ActiveSync Help on the Help menu in
ActiveSync.

The information in this chapter will help you:

• Reset your HP Jornada.

• Restore your HP Jornada to the factory default settings.

• Troubleshoot basic problems.

• Troubleshoot problems with remote connections.

• Troubleshoot problems with the display and touch screen.

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Resetting your HP Jornada

Occasionally, you may need to reset your HP Jornada; for example, you may
reset after you restore data from your desktop PC or when the operating
system stops responding. Resetting your HP Jornada is similar to restarting
your desktop PC. It restarts the operating system and preserves any saved
data, but you will lose any unsaved data.

Reset after restoring data from a backup file or when the HP Jornada appears
to be “frozen” or “locked up.”

When you reset, you lose unsaved data in all open documents or programs. Use
HP task switcher to close all open documents and programs. (In the Today
screen, tap the HP task switcher icon, and then tap Close Window and Close
All on the pop-up menu.)

To reset

1. Disconnect the sync cable or remove your HP Jornada from the

cradle.

2. Remove the CompactFlash card (if installed).

3. Use the stylus to press the Reset button on the back of the HP

Jornada, as shown in the following illustration.

The Reset button

Chapter 9 | Troubleshooting | 95

Restoring factory defaults

In some cases, such as when your HP Jornada does not respond after being
reset or when you forget your password, you may need to restore your HP
Jornada to the factory default settings. This erases all data you have entered,
including all files, system settings, and programs you have installed.

To ensure the safety of your information should it be necessary to restore the
factory defaults, you should regularly back up your data to your desktop PC
(using ActiveSync) or to a CompactFlash card (using the HP backup
application). For more information on backing up data, see the Backing up
and restoring data section in chapter 3.

Restoring the factory default settings erases all files, programs, and data you
have entered. You can restore only data that has been backed up to your
desktop PC or CompactFlash card. (For more information, see the Backing
up and restoring data section in chapter 3.)

96 | HP Jornada 540 Series User’s Guide

To restore the factory defaults

1. Disconnect your HP Jornada from AC power and disconnect from

your desktop PC.

2. Use the tip of the stylus to press and hold the Reset button on the

back of your HP Jornada.

3. While holding the Reset button, press the On/Off button.

4. Release the Reset button.

5. Press the On/Off button again to restart your HP Jornada.

After you restore the factory defaults, you will need to complete the Welcome
Wizard and re-establish a partnership with your desktop PC. You may also
want to restore data to your HP Jornada from your most recent backup file.
For more information, see the Using your HP Jornada for the first time
section in chapter 2 and the Backing up and restoring data section in
chapter 3.

Basic problems

If you have a specific problem, review the information below to see if you can
quickly find the answer. Or, visit the HP Web site at www.hp.com/jornada
more information about common difficulties.

for

Problem

HP Jornada does not turn
on when not connected to
AC power.

Battery runs out of power
quickly.

HP Jornada does not auto­suspend when connected to
a desktop PC.

Diagnosis

Power is too low to run your Pocket PC

Connect to AC power, and then turn on your
HP Jornada. (Charge the battery regularly to
avoid running out of battery power.)

/Remedy

.

You are using your HP Jornada in ways that
drain power quickly.

charge and power your device whenever
possible, especially when using a
CompactFlash card that requires significant
power (such as a modem card or NIC).

For more information, see the Managing
power section in chapter 5.

Use external power to

The HP Jornada is designed to stay on
while connected to a computer

correct behavior. No action is needed.

. This is the