Hewlett-Packard Jornada 540 User’s Guide
HP Jornada 540 Series
Pocket PC
User’s Guide
Part number F1824-90003
Printed in Singapore
Edition 1
Copyright
The information contained in this document is provided “as is” and is subject to
change without notice.
Hewlett-Packard Company makes no warranty of any kind with regard to this
manual, including, but not limited to, the implied warranties of merchantability
and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for
any errors contained herein or for incidental or consequential damages in
connection with the furnishing, performance, or use of this manual or the
examples herein.
© Hewlett-Packard Co. 2000.
This document contains proprietary information that is protected by copyright.
All rights are reserved. No part of this document may be photocopied,
reproduced, adapted, or translated to another language without the prior
written consent of Hewlett-Packard Co., except as allowed under the copyright
laws.
The programs that control this product are copyrighted and all rights are
reserved. Reproduction, adaptation, or translation of those programs without
prior written permission of Hewlett-Packard Co. is also prohibited.
Microsoft, ActiveSync, Outlook, Pocket Outlook, Expedia, AutoRoute Express,
MapPoint, Windows, Windows NT, the Windows logo, and the Windows CE
logo are either registered trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries. Microsoft products are licensed to
OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft
Corporation.
All other brand names and product names used in this document are trade
names, service marks, trademarks, or registered trademarks of their
respective owners.
Hewlett-Packard Singapore (Pte) Ltd.
Asia Pacific Personal Computer Division
452 Alexandra Road
Singapore 119961
Contents
1 | Welcome........................................................................................1
What’s in the box .......................................................................2
Using this manual ......................................................................2
What’s on your HP Jornada.......................................................4
Where to find information...........................................................7
2 | Getting started ...............................................................................9
Hardware features ...................................................................10
Using your HP Jornada for the first time..................................12
Turning your HP Jornada on and off........................................14
Using the hardware buttons.....................................................14
Navigating in Windows for Pocket PC .....................................15
Entering information.................................................................20
Finding and organizing information..........................................26
3 | Connecting to your desktop PC..................................................27
Installing Microsoft ActiveSync on your desktop PC................28
Connecting your HP Jornada...................................................29
Establishing a partnership........................................................33
Synchronizing data ..................................................................34
Browsing your HP Jornada from your desktop ........................36
Transferring files between your HP Jornada
and your desktop PC..........................................................37
Backing up and restoring data .................................................37
4 | Connecting to the Internet or to a network ..................................41
Connecting your HP Jornada...................................................42
Creating an ISP or network connection ...................................44
Browsing the Web (or a corporate intranet).............................46
Sending and receiving e-mail...................................................51
5 | Configuring your HP Jornada .....................................................57
Managing power ......................................................................58
Managing memory ...................................................................59
Adjusting settings.....................................................................60
Security ....................................................................................62
Configuring hardware buttons..................................................64
Configuring menus...................................................................66
Adding or removing programs..................................................68
6 | Microsoft Pocket Outlook.............................................................71
Calendar: scheduling appointments and meetings..................72
Contacts: tracking friends and colleagues ...............................73
Tasks: keeping a to-do list .......................................................75
Notes: capturing thoughts and ideas .......................................77
7 | Companion programs ..................................................................79
Microsoft Pocket Word.............................................................80
Microsoft Pocket Excel.............................................................81
Microsoft Money 2000..............................................................82
Microsoft Windows Media Player.............................................84
Microsoft Reader......................................................................87
OmniSolve ...............................................................................88
8 | Accessories .................................................................................89
HP branded accessories..........................................................90
CompactFlash cards ................................................................91
9 | Troubleshooting...........................................................................93
Resetting your HP Jornada......................................................94
Basic problems ........................................................................96
Remote connections ..............................................................100
10 | Support and service.................................................................105
Web site .................................................................................105
Customer support ..................................................................105
Service ...................................................................................105
Contacting Hewlett-Packard worldwide .................................106
Warranty .........................................................................................109
One year limited hardware warranty......................................109
Limitation of warranty.............................................................109
Limitation of liability and remedies.........................................110
Hewlett-Packard Year 2000 Warranty ...................................111
HP software product license agreement and
HP software product limited warranty ..............................112
Glossary..........................................................................................117
Index ...............................................................................................121
Appendix A Character recognition.................................................125
Appendix B Migrating data from other devices.............................129
Transferring data from a palm-size or handheld PC..............129
Migrating data from Palm devices..........................................130
1 | Welcome
Congratulations on purchasing the Hewlett-Packard Jornada 540 Series
Pocket PC, a Microsoft® Windows® powered Pocket PC. Your HP Jornada
Pocket PC lets you keep your most important business and personal
information current and close at hand. Your HP Jornada includes the Microsoft
Windows for Pocket PC software, such as the latest version of Microsoft®
Pocket Outlook, so you can read and write e-mail while on the road and
manage your appointments and contacts. You will find that your HP Jornada is
also the perfect companion to your desktop or notebook PC, allowing you to
take vital business data and documents with you and easily upload updated
information upon returning to your desk. HP Jornada offers you the highest
quality in performance and power management as well as rich programs and
utilities designed by Hewlett-Packard, making HP Jornada your powerful,
reliable, mobile business partner.
In this chapter, you will find:
• A list of the HP Jornada package contents.
• An overview of this User’s Guide, and pointers to other sources of helpful
information.
• Descriptions of the programs and features included with your Pocket PC.
| 1
2 | HP Jornada 540 Series User’s Guide
What’s in the box
Your HP Jornada package includes the following items:
• HP Jornada Pocket PC
• AC adapter
• HP Jornada Quick Start Guide—A graphic guide to setting up your HP
Jornada
• HP Jornada CD-ROM—Includes programs and utilities that add
functionality to your HP Jornada
• HP documentation pack—Includes this User's Guide and Regulatory
Information Leaflet
• HP Jornada Accessory Guide
• Microsoft® ActiveSync® CD-ROM and
ActiveSync
• USB or serial connectivity solution (either a sync cable or cradle,
depending on model)
booklet
Getting Started with Microsoft
Using this manual
This User's Guide is designed to help you get started using your HP Jornada
quickly and easily. Although great care has been taken to ensure the accuracy
of procedures and artwork, some of the screens displayed on your HP
Jornada may be different than the ones that appear in this User’s Guide.
Detailed, step-by-step instructions for using the programs on your HP Jornada
are also included in online Help, so you’ll always have access to them, and
you do not have to carry this guide when you travel. (For more information on
using online Help, see the Using Help on your HP Jornada section later in
this chapter.)
This User's Guide includes the following chapters:
• Chapter 1, Welcome. Offers a quick overview of the HP Jornada
package and this User's Guide.
• Chapter 2, Getting started. Provides step-by-step instructions for
charging your Pocket PC, completing the Welcome Wizard, and preparing
to use your HP Jornada for the first time.
• Chapter 3, Connecting to your desktop PC. Offers everything you need
to know to connect your Pocket PC, transfer files, and synchronize
Microsoft Pocket Outlook data and e-mail messages.
Chapter 1 | Welcome | 3
• Chapter 4, Connecting to the Internet or a network. Use a
CompactFlash modem to connect to the Internet through an Internet
service provider, or install a CompactFlash network interface card to
connect to a network. Once you are online, you can browse the Internet
or intranet and send/receive e-mail directly from your Pocket PC.
• Chapter 5, Configuring your HP Jornada. Details the many ways you
can add functionality to your HP Jornada by installing additional software
and programs and explains how you can customize your HP Jornada
using HP settings and Control Panel.
• Chapter 6, Microsoft Pocket Outlook. Describes the Contacts,
Calendar, Tasks, and Notes programs (“personal information manager”
programs) included with your HP Jornada.
• Chapter 7, Companion Programs. Describes the productivity programs
included with your HP Jornada, including the Microsoft Windows for
Pocket PC software (Microsoft® Pocket Word, Pocket Excel, Microsoft®
Reader, Microsoft® Money, and the Windows Media™ Player), and the
OmniSolve® calculator from Landware.
• Chapter 8, Accessories. Describes the HP accessories available for
your Pocket PC, and includes instructions on how to add functionality
using a CompactFlash card.
• Chapter 9, Troubleshooting. Explains how to reset your Pocket PC and
how to restore your Pocket PC to the factory default settings, and
provides helpful tips and procedures to follow when things do not work
quite as you expected.
• Chapter 10, Support and Service. Includes phone numbers and
directions to help you obtain technical support from Hewlett-Packard.
This User's Guide includes certain visual cues that will help you find the
information you want easily.
A shortcut, another way to do something, or expanded information
about the topic.
Caution or warning information about the topic. This is important
information that should be observed to prevent loss of data or
damage to your HP Jornada.
Helpful information related to the topic.
4 | HP Jornada 540 Series User’s Guide
What’s on your HP Jornada
Your HP Jornada already includes the full suite of software you need to
function as a mobile professional. These programs are introduced below.
Detailed information can be found in later chapters.
The programs listed below are installed in ROM. They cannot be deleted, and
you will never need to reinstall them.
HP programs
HP settings. Adjust the brightness and contrast of the display and set the
speaker volume to suit your work environment. Choose from four preset
profiles or create your own.
HP security. Protect your data with a 4-digit password that prevents
unauthorized users from accessing your HP Jornada.
HP backup. Protect your valuable data even when you are away from your
office by backing up your personal information manager (PIM) databases
(Contacts, Calendar, and Tasks) or your entire Pocket PC to a
CompactFlash card.
HP game buttons. Run up the score in your favorite games on your Pocket
PC. Use the HP game buttons application to assign game actions to your
Pocket PC hardware buttons.
HP home menu. Quickly launch your favorite programs or open frequently
used documents. Assign each of the buttons on the HP home menu to a
different document or program.
HP task switcher. Switch between open programs and documents, or
close any program from a pop-up menu on the Today screen.
Microsoft Windows for Pocket PC software
Calendar. Keep track of your appointments and create meeting requests.
Contacts. Keep track of your friends and colleagues.
Inbox. Send and receive e-mail messages.
Notes. Create handwritten or typed notes, drawings, and recordings.
Pocket Excel. Create new workbooks or view and edit Excel workbooks
created on your desktop PC.
Pocket Word. Create new documents or view and edit Word documents
created on your desktop PC.
Chapter 1 | Welcome | 5
Tasks. Keep track of your tasks.
Microsoft Pocket Internet Explorer. Browse the Web and view channels
and subscription content.
Microsoft Money 2000. Record expenses, balance your checkbook, and
track your investments. You can also update Microsoft Money accounts on
your desktop PC with information from your HP Jornada.
Microsoft Windows Media Player™ for Pocket PC. Play songs and
sound clips on your Pocket PC. Windows Media Player lets you play songs
or files that have been recorded in MP3, WMA, or WAV format.
Microsoft Reader. Read electronic books on your HP Jornada.
Third-party software
OmniSolve. Perform complex mathematical and business calculations with
this full-featured calculator from Landware.
PeaceMaker. Beam contacts between your HP Jornada and Palm devices.
Additional programs
The CD-ROMs included with your HP Jornada include additional programs
you can install. For installation instructions, see the Adding or removing
programs section in chapter 5.
You can also install programs from a variety of sources, including the Internet.
For more information, see the Adding or removing programs section in
chapter 5.
6 | HP Jornada 540 Series User’s Guide
Find the following programs and more on the HP Jornada CD-ROM:
• AOL Mail™ 1.0 from America Online Inc.* Experience AOL in the palm of
your hand. AOL Mail 1.0 puts the power to send/receive e-mail on your
HP Jornada Pocket PC.
• Yahoo!® Messenger from Yahoo! Inc.* Yahoo! Messenger allows you to
instantly communicate with all your online friends, and check stock-prices,
news, sports scores, and more.
• AudiblePlayer™ for Windows CE and AudibleManager 2.5 from Audible
Inc. Listen to best-selling audiobooks, newspapers, magazines and more!
• MusicMatch® JukeBox v4.4 from MusicMatch Corporation. The award-
winning MusicMatch Jukebox lets you record, download, stream,
organize, and play digital audio and video on your desktop PC, and format
music into MP3 or WMA to play on your HP Jornada Pocket PC.
• Sample songs from EMusic.com. EMusic.com is the premier site for your
MP3 music. Whether you are into rock, jazz, blues, techno or hip hop,
EMusic.com features thousands of tracks from the artists you are looking
for.
• Quick View Plus® 2.0 from Inso® Corporation.
+
Quick View Plus for
Windows® for Pocket PC lets you view Microsoft Word documents, and
embedded tables and graphic formats (BMP, EMF, TIFF, PNG, JPEG,
and WMF), such as those used in digital cameras.
• Image Expert CE 2.0 from Sierra Imaging. View, annotate, and
communicate pictures, taken with your digital camera or other sources, on
your HP Jornada Pocket PC.
• ZIO Golf v1.1 from ZIO Interactive, Inc.
++
Enjoy golf on your HP Jornada
Pocket PC!
• JetSend® for Windows® Pocket PC from Hewlett-Packard. Exchange
information via infrared, view files, and print to or communicate with
millions of JetSend-enabled devices including printers, digital cameras,
and personal digital assistants.
• HPC Notes 3.03 Lite Edition from PhatWare Corporation. HPC Notes 3.03
Lite Edition is a powerful notes creator and organizer for Windows for
Pocket PC. It allows users to create notes, password-protect them, and
organize them by type, subject, creation and modification date.
* Available on U.S. versions only.
+
Not available for U.S. 545 model.
++
Available only for 545/548 model.
The programs included on the CD-ROMs are subject to change. Check your
CD-ROM for the complete list, and visit the HP Web site at
www.hp.com/jornada for even more programs and software updates.
On the ActiveSync CD-ROM—
• Microsoft® Internet Explorer 5. Browse the Web with the latest version of
the Microsoft browser software for your desktop PC.
• Microsoft® Money 2000. Synchronize the accounts on your HP Jornada
with Microsoft Money 2000 on your desktop PC.
• Microsoft Windows Media Manager for Pocket PC. Convert different
music and sound files to the proper format and transfer them to your HP
Jornada.
• Sample content for use with Microsoft Reader.
• Microsoft® Pocket Streets. Never get lost again when you carry maps of
major U.S. cities on your HP Jornada.
Where to find information
The following table is a guide to additional information to help you use your
HP Jornada.
For information on: See this source:
Chapter 1 | Welcome | 7
Programs on your HP Jornada This User’s Guide or online Help. Tap
Help on the Start menu to view Help for
the active program.
Additional programs that can be
installed on your HP Jornada
Connecting to and
synchronizing with a desktop
PC
Last-minute updates and
detailed technical information
The HP Jornada CD-ROM, the Extras
folder on the ActiveSync CD-ROM, and
the HP Web site at www.hp.com/jornada
The
Getting Started with Microsoft
ActiveSync
on your desktop PC.
The Readme files in the Microsoft
ActiveSync folder on your desktop PC
and CD-ROM, and the HP Jornada Web
site at www.hp.com/jornada
booklet or ActiveSync Help
.
.
8 | HP Jornada 540 Series User’s Guide
For information on: See this source:
Troubleshooting connections
The latest on Windows-powered
Pocket PCs
The complete text of this User's Guide is also available on the HP Web site at
www.hp.com/jornada
and view it using the Adobe® Acrobat® Reader, available from the Adobe
Web site at www.adobe.com.
. You can download the User's Guide to your desktop PC
The ActiveSync Troubleshooter on your
desktop PC. On the ActiveSync File
menu, click Connection Settings, and
then click Help.
The Microsoft Windows CE Web site at
www.microsoft.com/windowsce
.
Using online Help on your HP Jornada
You can get help for specific programs and for Windows for Pocket PC by
tapping Help on the Start menu. Help is displayed for the active program. To
display a menu of all Help files available on your Pocket PC, tap the View
menu, and then tap All Installed Help, or simply tap Help while the Today
screen is active.
Navigate in Help just as you navigate in Microsoft Internet Explorer: by tapping
links or tapping the Back button. When you have finished viewing Help, tap
to return to the program you were using.
2 | Getting started
This chapter will help you start using your HP Jornada Pocket PC. You will
become familiar with the hardware, learn how to set up your HP Jornada, and
find a brief introduction to the Windows for Pocket PC operating system. When
you finish this chapter, you will have all the information you need to begin
working with your HP Jornada.
This chapter includes step-by-step instructions to help you:
• Identify hardware features.
• Complete the Welcome Wizard.
• Navigate in Windows for Pocket PC.
• Enter information.
• Find and organize information.
| 9
10 | HP Jornada 540 Series User’s Guide
Hardware features
The illustrations below introduce you to the various buttons, connectors, ports,
and other features of your HP Jornada.
1. Stylus and stylus slot
2. Cover
3. Notification button/
LED. Press and hold
1
2
3
12
11
10
9
8
4
5
6
7
to turn off the display.
LED indicates power
status while
recharging.
4. Touch screen
5. Speaker
6. On/Off button
7. DC jack
8. USB/serial port.
Connect to your
desktop PC using a
sync cable or cradle.
9. HP hot keys. Press to
open an application.
10. Record button. Hold
while recording.
11. Action button. Press
to select the highlighted item, or rock
to the button to scroll
up or down in a
document.
12. Microphone
Chapter 2 | Getting started | 11
13. Reset button
14. Stereo headphone jack
15. CompactFlash card slot. Add
memory or accessories using
Type I CompactFlash cards.
13
16. Infrared port. Transfer files
and data between other
devices without using wires or
14
15
16
cables.
HP home menu
Contacts
Calendar
Tasks
The HP hot keys
Caring for your HP Jornada
When treated properly, your HP Jornada will be a reliable desktop PC
companion. Follow these tips to ensure long and trouble-free use:
• Clean the screen. Touching the HP Jornada screen with your hand will
leave a trace of natural oil that may make it difficult to read the screen. To
clean the screen, use a small amount of commercial glass cleaner
sprayed on a soft cloth. Avoid spraying the screen directly.
You can also protect the screen with an optional screen protector. For
more information, see the HP branded accessories section in chapter 8.
12 | HP Jornada 540 Series User’s Guide
Be sure to turn off your HP Jornada before cleaning the touch screen.
• Do not drop your HP Jornada. Dropping your HP Jornada can cause
damage to delicate components such as the display. Accidental damage
is not covered under the Hewlett-Packard express warranty.
• Avoid radiated interference. Radiated interference from other electronic
equipment may affect the appearance of the display of your HP Jornada.
Removing the source of the interference will return the display to normal.
• Avoid high temperatures. Your HP Jornada is designed to operate at
temperatures between 0 to 40 ºC (32 to 104 ºF). Subjecting the device to
temperatures outside this range may damage the unit or result in loss of
data. Be especially careful not to leave your HP Jornada in direct sunlight
or in a car where temperatures can rise to harmful levels.
Using your HP Jornada for the first time
Follow these steps to begin using your HP Jornada.
1. Connect to AC power. Assemble the AC adapter, and connect it to
the DC jack on your Pocket PC.
Chapter 2 | Getting started | 13
2. Reset your HP Jornada. Press the red Reset button on the back of
your Pocket PC.
3. Follow the Welcome Wizard. The first time you start your HP
Jornada, the Hewlett-Packard Welcome screen appears. Then, after
a few moments, the Welcome Wizard begins. The Welcome Wizard
presents a brief orientation to Windows for Pocket PC, helps you
align the touch screen, and prompts you to select your city and time
zone.
4. Adjust the display. Before you begin, you may need to adjust the
contrast and brightness of the display to a comfortable level. Press
and hold the HP home menu hot key until HP settings appears, and
then move the sliders for each setting.
5. Register your HP Jornada. To ensure that you receive warranty
coverage, technical support, and information on upgrades, register
your HP Jornada at www.hp.com/jornada
.
14 | HP Jornada 540 Series User’s Guide
Turning your HP Jornada on and off
One of the most convenient features of HP Jornada is “instant on.” With
instant on, there is no waiting for HP Jornada to start up or shut down; you can
start working immediately by pressing the On/Off button or one of the HP hot
keys.
You can also turn on your HP Jornada simply by tapping the touch screen. On
the Preferences tab in HP settings, select the Tap screen to power on check
box.
When you are finished working, turn off your HP Jornada by pressing the
On/Off button. By default, the backlight will dim after 1 minute of inactivity, and
your HP Jornada will turn off automatically after 3 minutes of inactivity if it is
not connected to an AC power source. You can use the Power control panel to
change these settings. On the Start menu, tap Settings, tap the System tab,
and then tap the Power icon.
Using the hardware buttons
The hardware buttons on your HP Jornada (that is, the buttons on the device
itself, rather than buttons or icons that appear on the display) can each be
used to perform several functions, such as turning on your HP Jornada or
starting a particular program.
The features associated with each button are described below. In addition,
most buttons can be re-assigned or configured to start a program that you
designate. For more information, see the Configuring hardware buttons
section in chapter 5.
Notification button/LED
• Blinking green LED indicates an alarm or reminder. If the alarm also plays
a sound, press the Notification button/LED to silence the alarm. The LED
continues blinking until you dismiss the reminder.
• While connected to AC power, amber LED indicates that your HP Jornada
is charging. Solid (not blinking) green LED indicates that your HP Jornada
is fully charged.
• Press and hold the Notification button/LED to turn the display off. Blinking
red LED indicates that display is off (device is still on).
• When the display is off, press the Notification button/LED to turn the
display on again.
Chapter 2 | Getting started | 15
Record button
• Press and release the Record button to turn on your HP Jornada.
• Press and hold the Record button to turn on your HP Jornada and begin
recording. If speaker is not muted, a beep indicates recording has started.
• Release the Record button to stop recording. If speaker is not muted, a
double beep indicates that recording has stopped.
To avoid inadvertently turning on your HP Jornada, you can disable the
Record button. For more information, see the Adjusting settings section in
chapter 5.
HP hot keys
• Press any HP hot key to turn on your HP Jornada and start the associated
application.
• Press the HP home menu hot key to launch the HP home menu.
• Press the HP home menu hot key a second time to display the second
page of buttons.
• Press and hold the HP home menu hot key to launch HP settings.
• Press the Calendar, Contacts, or Tasks hot key to launch that application.
• In Calendar, Contacts, or Tasks, press the associated hot key again to
change views (for example, to switch from Day view to Week view).
On/Off button
• Press the On/Off button to turn your HP Jornada on or off.
• Press and hold the On/Off button to open the Align Screen application
and recalibrate the stylus and touch screen. For more information, see the
Aligning the touch screen section later in this chapter.
Navigating in Windows for Pocket PC
Using the stylus
Use the stylus to navigate and select objects on the screen:
• Tap. Touch the screen once with the stylus to open items and select
options.
• Drag. Hold the stylus on the screen and drag to select text and images.
Drag in a list to select multiple items.
16 | HP Jornada 540 Series User’s Guide
• Tap-and-hold. Tap and hold the stylus on an item to see a list of actions
available for that item.
You can also use your fingertip to tap the touch screen, but the stylus provides
the greatest accuracy. For convenience, the stylus is stored in the stylus slot on
the removable cover of the HP Jornada.
Aligning the touch screen
From time to time, you might notice that the accuracy of your stylus taps
diminishes. When this happens, you can re-align your touch screen using the
Align Screen control panel.
To open the Align Screen control panel
1. On the Start menu, tap Settings, and then tap the Align Screen icon.
2. Tap the targets as they appear at each new location to calibrate the
touch screen.
You can also open the Align Screen control panel—without using the stylus—
by pressing and holding the On/Off button.
Today Screen
When you turn on your HP Jornada for the first time each day (or after 4 hours
of inactivity), you’ll see the Today screen. You can also display it by tapping
Today on the Start menu. The Today screen displays all the important
information about your day. To customize the information that is displayed, tap
the Today screen header.
The Today screen
Chapter 2 | Getting started | 17
Switching programs
Use the HP home menu application or the Start menu to quickly launch your
favorite programs or open frequently used documents. You can also use HP
task switcher to switch between running programs.
To start or switch programs using HP home menu
1. Press the HP home menu hot key.
2. Tap the button that corresponds to the program or document.
HP home menu displays two pages of buttons and icons that represent the
programs and documents on your Pocket PC. To display the second page,
press the HP home hot key a second time, or tap the HP home menu icon in
the lower right corner of the HP home menu screen.
The icons displayed on the buttons assigned to the Memory control panel and
Power control panel change to indicate when storage memory is low or power
is low.
18 | HP Jornada 540 Series User’s Guide
To start or switch programs using the Start menu
1. Tap in the Navigation bar to display the Start menu.
2. On the Start menu, tap the name of the program to switch to.
–or–
Tap one of the miniature icons at the top of the Start menu to switch
You can customize both HP home menu and the Start menu to make it easier
to access the programs you use most. For more information, see the
Configuring menus section in chapter 5.
to a recently used program.
To switch programs using HP task switcher
1. On the Today screen, tap the HP task switcher status icon in the
Command bar.
–or–
Press the HP home menu hot key and tap the HP task switcher icon.
2. On the pop-up menu, tap the name of one of the running programs.
Navigation bar
The Navigation bar is located at the top of the screen. It displays the active
program and current time, and allows you to switch to programs and close
screens.
The Windows for Pocket PC Navigation bar
Command bar
Use the Command bar at the bottom of the screen to perform tasks in
programs. The Command bar includes the menus and buttons for the active
program, status icons, and the Input panel button. To create a new item in the
current program, tap New.
To see the name of a button, tap and hold the stylus on the button. Drag the
stylus off the button so that the command is not carried out.
Chapter 2 | Getting started | 19
The Windows for Pocket PC Command bar
Status icons
When the Today screen is displayed, you may see the following status icons
on the Command bar. In most cases, you can tap a status icon to display the
Control Panel or more information related to the item. For example, tap the
active dial-up connection icon to disconnect from a modem connection.
Icon Meaning
Speaker is on.
Pocket PC is charging.
Less than 50% power remains.
Power is very low. A warning message also appears.
External (AC) power source is connected.
Dial-up connection is active.
Direct connection to a desktop PC is active.
HP task switcher is active.
HP game buttons are enabled.
Pop-up menus
Use pop-up menus to choose an action for the selected item. For example,
you can use the pop-up menu in the Contact list to quickly delete a contact,
make a copy of a contact, or send an e-mail message to a contact. The
actions on the pop-up menus vary from program to program. To open a popup menu, tap and hold the stylus on the item that you want to perform the
action on. When the menu appears, lift the stylus, and then tap the action you
want to perform. Tap anywhere outside the menu to close the menu without
performing an action.
20 | HP Jornada 540 Series User’s Guide
The pop-up menu for Tasks
Entering information
You have several options for entering information on your Pocket PC:
• Use the soft keyboard on the Input panel to enter text.
• Use the Character Recognizer on the Input panel to enter text.
• Write directly on the screen.
• Speak into the microphone to record a voice note.
Soft keyboard
The soft keyboard is an on-screen keyboard displayed at the bottom of the
screen. Tap a letter on the keyboard to enter that letter, just as if you were
typing.
To display the soft keyboard
1. Tap the Input panel icon at the right edge of the Command bar.
Chapter 2 | Getting started | 21
The icon may look like either a keyboard or a pen, depending on which input
option you have selected. If is displayed (meaning that the Character
Recognizer is selected), tap the arrow to the right of the Input panel icon, and
then tap Keyboard.
• To display a numeric keypad, tap
keyboard.
at the upper left of the soft
• To type accented characters, tap
keyboard. The display shows the available accented characters.
• To type capital letters, tap the σ key.
• To use keyboard shortcuts, such as χς for Paste or χΖ for Undo, tap the
χ key, and then tap the letter of the command.
To change the size of the on-screen keys and set other options for the soft
keyboard, tap the arrow next to the Input panel icon and then tap Options, or
use the Input control panel.
The Input panel icon and menu
at the bottom left of the soft
Character Recognizer
The Character Recognizer is an on-screen writing area that interprets the
strokes of your stylus on the screen into typed letters in the active document.
You use the stylus to write in the Input panel, just as if you were writing on a
piece of paper.
To display the Character Recognizer
1. Tap the Input panel icon at the right edge of the Command bar.
22 | HP Jornada 540 Series User’s Guide
The Input panel icon may look like either a keyboard or a pen, depending on
which input option you have selected. If
keyboard is selected), tap the arrow to the right of the Input panel icon, and
is displayed (meaning that the soft
select Character Recognizer.
The Character Recognizer input screen
• To enter capital letters, write in the area at the left of the Input panel under
the “ABC” symbol.
• To enter lowercase letters, write in the center portion of the Input panel,
under the “abc” symbol.
• To enter numbers and symbols, write in the area at the right of the Input
panel, under the “123” symbol.
• To enter symbols, tap the “@$” symbol to display an on-screen keyboard.
Because certain letters use similar stylus strokes, it may take some practice to
achieve the writing style for the Character Recognizer. For a table of stylus
motions and the corresponding letters see Appendix A, Character
recognition tables.
For a demonstration of proper stylus motions, tap
.
To select either upper or lowercase writing style and set other options for the
Character Recognizer, tap the arrow next to the Input panel icon and then tap
Options, or use the Input control panel.
Chapter 2 | Getting started | 23
Writing or drawing on the screen
Some programs, such as Pocket Word, Notes, and the Notes tabs in
Calendar, Contacts, and Tasks, accept writing directly on the screen. When
you write on the screen, you can edit and format what you have written and/or
convert the information to text.
To write on the screen
1. Tap to switch to writing mode.
2. Write on the screen using the stylus, as you would write on paper.
To convert writing to text
1. Tap and hold the stylus next to the text you want to convert until the
insertion point appears.
2. Without lifting, drag the stylus to select the text.
3. On the Tools menu, tap Recognize.
4. If the conversion is incorrect, tap and hold the incorrect word to
display the pop-up menu, and then tap Alternates. Tap the word you
want to use, or tap the writing at the top of the menu to return to the
original writing.
Tips for writing on the screen:
• Write neatly.
• Write on the lines and draw descenders below the line. Write the cross of
the “t” and apostrophes below the top line so that they are not confused
with the word above. Write periods and commas above the line.
• For better recognition, try increasing the zoom level to 300% using the
Tools menu.
• Write the letters of a word closely and leave big gaps between words so
that it is clear where words begin and end.
• Hyphenated words, foreign words that use special characters such as
accents, and some punctuation cannot be converted.
• If you add writing to a word to change it (such as changing a “3” to an “8”)
after you attempt to recognize the word, the writing you add will not be
included if you attempt to recognize the writing again.
To draw on the screen
1. Tap to switch to writing mode.
24 | HP Jornada 540 Series User’s Guide
2. Draw on the screen using the stylus, being sure to cross three ruled
The first stroke of your drawing must cross three horizontal rules.
lines on your first stroke.
3. Continue drawing, as you would draw on paper, making sure that
subsequent strokes appear in or touching the drawing box.
You may want to change the zoom setting so that you can more easily work
on or view your drawing. Tap Tools and then select a zoom setting.
Recording voice notes
In any program where you can write or draw on the screen, you can also
quickly capture thoughts, reminders, and phone numbers by recording a voice
note. In Calendar, Tasks, and Contacts, you can include a recording on the
Notes tab. In the Notes program, you can either create a stand-alone
recording or include a recording in a written note. If you want to include the
recording in a note, open the note first.
You can share voice notes with other Windows-powered devices by sending
them over infrared or as an attachment to an e-mail message.
The recording feature is intended for recording personal voice notes. It is not
suitable for recording presentations, music, or lectures. Some static or
electrical noise may be heard during playback.
To create a recording
1. Press and hold the Record button until you hear a beep. The LED
glows red.
2. While holding the Record button, speak into the microphone. For best
results, limit the length of recordings to less than 3 minutes. To create
the highest quality recordings, record in a location with low levels of
ambient noise, and speak in a normal voice with your mouth
approximately 10 cm (4 inches) from the microphone.
3. Release the Record button. Two beeps will sound. The new
recording appears in the note list or as an embedded icon.
You can also record a voice note by tapping on the Recording toolbar.
Chapter 2 | Getting started | 25
To play a recording
1. Tap the name of the recording in the file list.
–or–
Tap the recording icon in the note.
–or–
Press the Action button to play the selected recording.
Recording formats
Your HP Jornada supports several formats for voice notes. The formats vary in
both the quality of the recording and the size of the sound file. When selecting
a recording format, you should consider the quality you need as well as how
much storage memory the recording will use on your HP Jornada.
In addition, not all recording formats are compatible with other software or
computers. If you will share your recordings with others or transfer a recording
to your desktop PC, be sure to choose a recording format that is supported by
the software used to play recordings on the other computer. The default
recording format, HP Dynamic Voice, is supported only on HP Jornada Pocket
PCs.
To select a recording format
1. On the Start menu, tap Settings, and then tap the Input icon.
2. On the Options tab in the Input control panel, select a recording
format from the drop-down list.
The table below lists the compatibility of various recording formats with other
computers. The list of recording formats on your HP Jornada indicates the
sample rate, whether the format is stereo or mono, and how much storage
memory is required per second of recording. You may need to experiment with
different sample rates and formats to determine which format best suits your
voice.
Compatibility
Format Quality
PCM High yes yes yes yes
Mobile Voice Low yes yes yes no
GSM 6.10 Medium yes yes no no
HP Dynamic Voice High yes no no no
HP Jornada
540 series
Pocket PC
Windows
CE 2.0
device
PC with
ActiveSync
installed
Windows
95/98/NT
26 | HP Jornada 540 Series User’s Guide
To send a recording to another computer
1. In the Notes application or in File Explorer, locate the recording you
want to send.
2. Tap and hold the name of the recording to display the pop-up menu.
3. On the pop-up menu, tap either Send via E-mail or Send via
Infrared.
4. Enter an e-mail address.
–or–
Align the infrared port on your HP Jornada with the infrared port on
the recipient’s computer. (The recipient’s computer must be in
infrared receive mode.)
Finding and organizing information
You can find and organize the files and information on your Pocket PC in
much the same way you do on your desktop PC: by using the Find feature or
by using File Explorer.
Use the Find feature to locate files that contain a specified text string or that
match specific criteria.
To find a file
1. On the Start menu, tap Find.
2. In the Find box, type the text you want to locate.
3. If you want to narrow your search to files of a specific type, select the
file type in the Type list.
4. Tap Go.
To quickly find information that is taking up storage space on your device,
select Larger than 64 KB in Type.
Use File Explorer to browse the folders on your Pocket PC and to organize
files into folders.
To browse folders
1. On the Start menu, tap Programs, and then tap File Explorer.
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