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HP Color LaserJet Enterprise MFP M776
User Guide
HP Color LaserJet Enterprise MFP M776
User Guide
Copyright and License
Trademark Credits
© Copyright 2019 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 1, 10/2019
Adobe®, Adobe Photoshop®, Acrobat®, and
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®
are trademarks of Adobe Systems
Incorporated.
Apple and the Apple logo are trademarks of
Apple Inc., registered in the U.S. and other
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Group.
Table of contents
1 Printer overview ........................................................................................................................................................................................ 1
Warning icons ............................................................................................................................................................................ 1
Potential shock hazard ............................................................................................................................................................ 2
Printer views .............................................................................................................................................................................. 4
Printer front view ................................................................................................................................................. 4
Printer back view .................................................................................................................................................. 5
Interface ports ...................................................................................................................................................... 6
Control-panel view ............................................................................................................................................... 7
How to use the touchscreen control panel ................................................................................. 8
Printer specications ............................................................................................................................................................. 10
Technical specications .................................................................................................................................... 10
Supported operating systems ......................................................................................................................... 12
Mobile printing solutions .................................................................................................................................. 14
Printer dimensions ............................................................................................................................................ 14
Power consumption, electrical specications, and acoustic emissions ................................................... 17
Operating-environment range ........................................................................................................................ 17
Printer hardware setup and software installation ............................................................................................................ 17
2 Paper trays .............................................................................................................................................................................................. 19
Introduction ............................................................................................................................................................................. 19
Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 21
Load Tray 1 (multipurpose tray) ..................................................................................................................... 21
Tray 1 paper orientation ................................................................................................................................... 22
Use alternative letterhead mode .................................................................................................................... 28
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 28
Load paper to Tray 2 ............................................................................................................................................................. 29
Load Tray 2 ......................................................................................................................................................... 29
Tray 2 paper orientation ................................................................................................................................... 31
Use alternative letterhead mode .................................................................................................................... 34
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 34
Load paper to the 550-sheet paper tray ........................................................................................................................... 35
Load paper to the 550-sheet paper tray ....................................................................................................... 35
ENWW iii
550-sheet paper tray paper orientation ....................................................................................................... 37
Use alternative letterhead mode .................................................................................................................... 41
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 41
Load paper to the 2 x 550-sheet paper trays ................................................................................................................... 42
Load paper to the 2 x 550-sheet paper trays .............................................................................................. 42
2 x 550-sheet paper tray paper orientation ................................................................................................. 44
Use alternative letterhead mode .................................................................................................................... 48
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 48
Load paper to the 2,700-sheet high-capacity input paper trays ................................................................................... 49
Load paper to the 2,700-sheet high-capacity input paper trays .............................................................. 49
2,700-sheet HCI paper tray paper orientation ............................................................................................. 50
Use alternative letterhead mode .................................................................................................................... 54
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 54
Load and print envelopes ..................................................................................................................................................... 55
Print envelopes .................................................................................................................................................. 55
Envelope orientation ......................................................................................................................................... 55
Load and print labels ............................................................................................................................................................. 57
Manually feed labels ......................................................................................................................................... 57
Label orientation ............................................................................................................................................... 57
3 Supplies, accessories, and parts .......................................................................................................................................................... 59
Order supplies, accessories, and parts ............................................................................................................................... 60
Ordering .............................................................................................................................................................. 60
Supplies and accessories ................................................................................................................................. 60
Maintenance/long-life consumables .............................................................................................................. 61
Customer self-repair parts ............................................................................................................................... 62
Dynamic security .................................................................................................................................................................... 63
Congure the HP toner-cartridge-protection supply settings ........................................................................................ 64
Introduction ........................................................................................................................................................ 64
Enable or disable the Cartridge Policy feature ............................................................................................. 65
Use the printer control panel to enable the Cartridge Policy feature .................................. 65
Use the printer control panel to disable the Cartridge Policy feature .................................. 65
Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............ 65
Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 66
Troubleshoot Cartridge Policy control panel error messages ............................................... 66
Enable or disable the Cartridge Protection feature ..................................................................................... 68
Use the printer control panel to enable the Cartridge Protection feature .......................... 68
Use the printer control panel to disable the Cartridge Protection feature .......................... 68
Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature .... 69
Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 69
Troubleshoot Cartridge Protection control panel error messages ....................................... 70
iv ENWW
Replace the toner cartridges ................................................................................................................................................ 71
Toner-cartridge information ............................................................................................................................ 71
Remove and replace the cartridges ............................................................................................................... 72
Replace the imaging drums ................................................................................................................................................. 76
Imaging drum information ............................................................................................................................... 76
Remove and replace the imaging drums ...................................................................................................... 77
Replace the toner-collection unit ........................................................................................................................................ 81
Toner-collection unit information ................................................................................................................... 81
Remove and replace the toner-collection unit ............................................................................................. 81
Replace the staple cartridge (M776zs model only) ......................................................................................................... 85
Staple cartridge information ........................................................................................................................... 85
Remove and replace the staple cartridge ..................................................................................................... 85
4 Print .......................................................................................................................................................................................................... 87
Print tasks (Windows) ............................................................................................................................................................ 88
How to print (Windows) .................................................................................................................................... 88
Automatically print on both sides (Windows) ............................................................................................... 88
Manually print on both sides (Windows) ........................................................................................................ 89
Print multiple pages per sheet (Windows) .................................................................................................... 89
Select the paper type (Windows) .................................................................................................................... 90
Additional print tasks ........................................................................................................................................ 91
Print tasks (macOS) ............................................................................................................................................................... 92
How to print (macOS) ........................................................................................................................................ 92
Automatically print on both sides (macOS) ................................................................................................... 92
Manually print on both sides (macOS) ........................................................................................................... 93
Print multiple pages per sheet (macOS) ........................................................................................................ 93
Select the paper type (macOS) ........................................................................................................................ 93
Additional print tasks ........................................................................................................................................ 94
Store print jobs on the printer to print later or print privately ........................................................................................ 95
Introduction ........................................................................................................................................................ 95
Create a stored job (Windows) ........................................................................................................................ 95
Create a stored job (macOS) ............................................................................................................................ 96
Print a stored job ............................................................................................................................................... 97
Delete a stored job ............................................................................................................................................ 98
Delete a job that is stored on the printer .................................................................................. 98
Change the job storage limit ....................................................................................................... 98
Information sent to printer for Job Accounting purposes ........................................................................... 98
Mobile printing ........................................................................................................................................................................ 99
Introduction ........................................................................................................................................................ 99
Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing .......................................................................................... 100
Enable wireless printing ............................................................................................................ 100
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Change the Wi-Fi Direct name .................................................................................................. 100
HP ePrint via email .......................................................................................................................................... 101
AirPrint .............................................................................................................................................................. 101
Android embedded printing ........................................................................................................................... 102
Print from a USB ash drive ............................................................................................................................................... 103
Enable the USB port for printing ................................................................................................................... 104
Method one: Enable the USB port from the printer control panel ..................................... 104
Method two: Enable the USB port from the HP Embedded Web Server (networkconnected printers only)
Print USB documents ..................................................................................................................................... 104
Print using high-speed USB 2.0 port (wired) ................................................................................................................... 106
Method one: Enable the high-speed USB 2.0 port from the printer control panel menus ................. 106
Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server
(network-connected printers only) .............................................................................................................. 106
5 Copy ........................................................................................................................................................................................................ 107
Make a copy .......................................................................................................................................................................... 107
Copy on both sides (duplex) ............................................................................................................................................... 109
Additional copy tasks .......................................................................................................................................................... 111
........................................................................................................... 104
6 Scan ........................................................................................................................................................................................................ 113
Set up Scan to Email ........................................................................................................................................................... 114
Introduction ...................................................................................................................................................... 114
Before you begin ............................................................................................................................................. 114
Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 114
Step two: Congure the Network Identication settings .......................................................................... 115
Step three: Congure the Send to Email feature ....................................................................................... 117
Method one: Basic conguration using the Email Setup Wizard ........................................ 117
Method two: Advanced conguration using the Email Setup ............................................. 120
Step four: Congure the Quick Sets (optional) ........................................................................................... 125
Step ve: Set up Send to Email to use Oce 365 Outlook (optional) ..................................................... 127
Introduction ................................................................................................................................. 127
Congure the outgoing email server (SMTP) to send an email from an Oce 365
Outlook account .......................................................................................................................... 127
Set up Scan to Network Folder .......................................................................................................................................... 129
Introduction ...................................................................................................................................................... 129
Before you begin ............................................................................................................................................. 129
Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 129
Step two: Set up Scan to Network Folder ................................................................................................... 131
Method one: Use the Scan to Network Folder Wizard .......................................................... 131
Method two: Use Scan to Network Folder Setup .................................................................. 133
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Step one: Begin the conguration ....................................................................... 133
Step two: Congure the Scan to Network Folder settings .............................. 134
Step three: Complete the conguration ............................................................. 143
Set up Scan to SharePoint .................................................................................................................................................. 144
Introduction ...................................................................................................................................................... 144
Before you begin ............................................................................................................................................. 144
Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 144
Step two: Enable Scan to SharePoint and create a Scan to SharePoint Quick Set ............................... 145
Scan a le directly to a SharePoint site ....................................................................................................... 146
Quick Set scan settings and options for Scan to SharePoint ................................................................... 148
Set up Scan to USB Drive .................................................................................................................................................... 150
Introduction ...................................................................................................................................................... 150
Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 150
Step two: Enable Scan to USB Drive ............................................................................................................. 151
Step three: Congure the Quick Sets (optional) ......................................................................................... 151
Default scan settings for Scan to USB Drive setup .................................................................................... 152
Default le settings for Save to USB setup ................................................................................................. 152
Scan to email ........................................................................................................................................................................ 154
Introduction ...................................................................................................................................................... 154
Scan to email ................................................................................................................................................... 154
Scan to job storage .............................................................................................................................................................. 157
Introduction ...................................................................................................................................................... 157
Scan to job storage on the printer ................................................................................................................ 157
Print from job storage on the printer ........................................................................................................... 159
Scan to network folder ....................................................................................................................................................... 160
Introduction ...................................................................................................................................................... 160
Scan to network folder ................................................................................................................................... 160
Scan to SharePoint .............................................................................................................................................................. 163
Introduction ...................................................................................................................................................... 163
Scan to SharePoint .......................................................................................................................................... 163
Scan to USB drive ................................................................................................................................................................. 165
Introduction ...................................................................................................................................................... 165
Scan to USB drive ............................................................................................................................................ 165
Use HP JetAdvantage business solutions ........................................................................................................................ 167
Additional scan tasks .......................................................................................................................................................... 167
7 Fax .......................................................................................................................................................................................................... 169
Set up fax .............................................................................................................................................................................. 170
Introduction ...................................................................................................................................................... 170
Set up fax by using the printer control panel ............................................................................................. 170
Change fax congurations ................................................................................................................................................. 171
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Fax dialing settings ......................................................................................................................................... 171
General fax send settings .............................................................................................................................. 172
Fax receive settings ........................................................................................................................................ 173
Send a fax ............................................................................................................................................................................. 174
Additional fax tasks ............................................................................................................................................................. 176
8 Manage the printer .............................................................................................................................................................................. 177
Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 178
Introduction ...................................................................................................................................................... 178
How to access the HP Embedded Web Server (EWS) ............................................................................... 178
HP Embedded Web Server features ............................................................................................................ 180
Information tab ........................................................................................................................... 180
General tab .................................................................................................................................. 181
Copy/Print tab ............................................................................................................................. 182
Scan/Digital Send tab ................................................................................................................ 182
Fax tab .......................................................................................................................................... 183
Supplies tab ................................................................................................................................. 184
Troubleshooting tab .................................................................................................................. 184
Security tab ................................................................................................................................. 185
HP Web Services tab .................................................................................................................. 186
Networking tab ........................................................................................................................... 186
Other Links list ............................................................................................................................ 188
Congure IP network settings ........................................................................................................................................... 189
Printer sharing disclaimer .............................................................................................................................. 189
View or change network settings ................................................................................................................. 189
Rename the printer on a network ................................................................................................................ 189
Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 190
Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 190
Link speed and duplex settings .................................................................................................................... 191
Printer security features ..................................................................................................................................................... 193
Introduction ...................................................................................................................................................... 193
Security statements ....................................................................................................................................... 193
Assign an administrator password ............................................................................................................... 194
Use the HP Embedded Web Server (EWS) to set the password ......................................... 194
Provide user access credentials at the printer control panel .............................................. 194
IP Security ......................................................................................................................................................... 195
Encryption support: HP High Performance Secure Hard Disks ............................................................... 195
Lock the formatter .......................................................................................................................................... 195
Energy-conservation settings ........................................................................................................................................... 196
Set the sleep timer and congure the printer to use 1 watt or less of power ...................................... 196
Set the sleep schedule ................................................................................................................................... 196
viii ENWW
Set the idle settings ........................................................................................................................................ 197
HP Web Jetadmin ................................................................................................................................................................. 197
Software and rmware updates ....................................................................................................................................... 197
9 Solve problems ..................................................................................................................................................................................... 199
Customer support ................................................................................................................................................................ 200
Control panel help system ................................................................................................................................................. 200
Reset factory settings ......................................................................................................................................................... 201
Introduction ...................................................................................................................................................... 201
Method one: Reset factory settings from the printer control panel ....................................................... 201
Method two: Reset factory settings from the HP Embedded Web Server (network-connected
printers only) .................................................................................................................................................... 201
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel .............................. 202
Change the “Very Low” settings ................................................................................................................... 203
Change the “Very Low” settings at the control panel ........................................................... 203
For printers with fax capability ................................................................................................. 203
Order supplies ................................................................................................................................................. 203
Printer does not pick up paper or misfeeds .................................................................................................................... 205
Introduction ...................................................................................................................................................... 205
The printer does not pick up paper .............................................................................................................. 205
The printer picks up multiple sheets of paper ............................................................................................ 208
The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 212
Clear paper jams .................................................................................................................................................................. 213
Introduction ...................................................................................................................................................... 213
Paper jam locations ........................................................................................................................................ 213
Auto-navigation for clearing paper jams ..................................................................................................... 214
Experiencing frequent or recurring paper jams? ....................................................................................... 214
Clear paper jams in the document feeder - 31.13.yz ............................................................................... 215
Clear paper jams in Tray 1 (13.A1) ............................................................................................................... 216
Clear paper jams in Tray 2 (13.A2) ............................................................................................................... 221
Clear paper jams in the fuser (13.B9, 13.B2, 13.FF) ................................................................................. 227
Clear paper jams in the output bin (13.E1) ................................................................................................. 232
Clear paper jams in the duplex area (13.D3) .............................................................................................. 234
Clear paper jams in the 550-sheet trays (13.A3, 13.A4) .......................................................................... 239
Clear paper jams in the 2 x 550 paper trays (13.A4, 13.A5) .................................................................... 246
Clear paper jams in the 2,700-sheet high-capacity input paper trays (13.A3, 13.A4, 13.A5,
13.A7) ................................................................................................................................................................ 253
Resolving color print quality problems ............................................................................................................................ 261
Introduction ...................................................................................................................................................... 261
Troubleshoot print quality ............................................................................................................................. 262
Update the printer rmware ..................................................................................................... 262
ENWW ix
Print from a dierent software program ................................................................................ 262
Check the paper-type setting for the print job ...................................................................... 263
Check the paper type setting on the printer ..................................................... 263
Check the paper type setting (Windows) ........................................................... 263
Check the paper type setting (macOS) ............................................................... 263
Check toner-cartridge status .................................................................................................... 264
Step one: Print the Supplies Status Page .......................................................... 264
Step two: Check supplies status .......................................................................... 264
Print a cleaning page ................................................................................................................. 264
Visually inspect the toner cartridge or cartridges ................................................................. 265
Check paper and the printing environment ............................................................................ 266
Step one: Use paper that meets HP specications .......................................... 266
Step two: Check the environment ....................................................................... 266
Step three: Set the individual tray alignment .................................................... 266
Try a dierent print driver ......................................................................................................... 267
Troubleshoot color quality ............................................................................................................................ 268
Calibrate the printer to align the colors .................................................................................. 268
Troubleshoot image defects ......................................................................................................................... 268
Improve copy image quality ............................................................................................................................................... 277
Check the scanner glass for dirt and smudges .......................................................................................... 277
Calibrate the scanner ...................................................................................................................................... 278
Check the paper settings ............................................................................................................................... 280
Check the paper selection options .......................................................................................... 280
Check the image-adjustment settings ........................................................................................................ 280
Optimize copy quality for text or pictures ................................................................................................... 280
Edge-to-edge copying .................................................................................................................................... 281
Improve scan image quality ............................................................................................................................................... 282
Check the scanner glass for dirt and smudges .......................................................................................... 282
Check the resolution settings ....................................................................................................................... 283
Check the color settings ................................................................................................................................. 284
Check the image-adjustment settings ........................................................................................................ 284
Optimize scan quality for text or pictures ................................................................................................... 285
Check the output-quality settings ................................................................................................................ 285
Improve fax image quality .................................................................................................................................................. 286
Check the scanner glass for dirt and smudges .......................................................................................... 286
Check the send-fax resolution settings ....................................................................................................... 287
Check the image-adjustment settings ........................................................................................................ 288
Optimize fax quality for text or pictures ..................................................................................................... 288
Check the error-correction setting ............................................................................................................... 289
Check the t-to-page setting ........................................................................................................................ 289
Send to a dierent fax machine .................................................................................................................... 289
x ENWW
Check the sender's fax machine ................................................................................................................... 289
Solve wired network problems .......................................................................................................................................... 290
Introduction ...................................................................................................................................................... 290
Poor physical connection ............................................................................................................................... 290
The computer is unable to communicate with the printer ....................................................................... 290
The printer is using incorrect link and duplex settings for the network ................................................ 291
New software programs might be causing compatibility problems ...................................................... 291
The computer or workstation might be set up incorrectly ...................................................................... 291
The printer is disabled, or other network settings are incorrect ............................................................. 291
Solve wireless network problems ..................................................................................................................................... 292
Introduction ...................................................................................................................................................... 292
Wireless connectivity checklist ..................................................................................................................... 292
The printer does not print after the wireless conguration completes ................................................. 293
The printer does not print, and the computer has a third-party rewall installed .............................. 293
The wireless connection does not work after moving the wireless router or printer .......................... 293
Cannot connect more computers to the wireless printer ........................................................................ 294
The wireless printer loses communication when connected to a VPN .................................................. 294
The network does not appear in the wireless networks list .................................................................... 294
The wireless network is not functioning ..................................................................................................... 294
Reduce interference on a wireless network ............................................................................................... 295
Solve fax problems .............................................................................................................................................................. 296
Checklist for solving fax problems ............................................................................................................... 297
What type of phone line are you using? ................................................................................. 297
Are you using a surge-protection device? .............................................................................. 297
Are you using a phone company voice-messaging service or an answering machine? . 298
Does your phone line have a call-waiting feature? ............................................................... 298
Check fax accessory status ....................................................................................................... 298
General fax problems ..................................................................................................................................... 300
The fax failed to send ................................................................................................................ 300
No fax address book button displays ...................................................................................... 300
Not able to locate the Fax settings in HP Web Jetadmin ..................................................... 300
The header is appended to the top of the page when the overlay option is enabled .... 300
A mix of names and numbers is in the recipients box .......................................................... 300
A one-page fax prints as two pages ........................................................................................ 301
A document stops in the document feeder in the middle of faxing ................................... 301
The volume for sounds coming from the fax accessory is too high or too low ............... 301
Index ........................................................................................................................................................................................................... 303
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xii ENWW
1 Printer overview
Review the location of features on the printer, the physical and technical specications of the printer, and where
to locate setup information.
●
Warning icons
●
Potential shock hazard
●
Printer views
●
Printer specications
●
Printer hardware setup and software installation
For video assistance, see www.hp.com/videos/LaserJet.
The following information is correct at the time of publication. For current information, see www.hp.com/
support/colorljM776MFP.
For more information:
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
Warning icons
Use caution if you see a warning icon on your HP printer, as indicated in the icon denitions.
● Caution: Electric shock
ENWW 1
● Caution: Hot surface
● Caution: Keep body parts away from moving parts
● Caution: Sharp edge in close proximity
● Warning
Potential shock hazard
Review this important safety information.
2 Chapter 1 Printer overview ENWW
● Read and understand these safety statements to avoid an electrical shock hazard.
● Always follow basic safety precautions when using this product to reduce risk of injury from re or electric
shock.
● Read and understand all instructions in the user guide.
● Observe all warnings and instructions marked on the product.
● Use only a grounded electrical outlet when connecting the product to a power source. If you do not know
whether the outlet is grounded, check with a qualied electrician.
● Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.
● Unplug this product from wall outlets before cleaning.
● Do not install or use this product near water or when you are wet.
● Install the product securely on a stable surface.
● Install the product in a protected location where no one can step on or trip over the power cord.
ENWW Potential shock hazard 3
Printer views
1
2
11
7
5
3
13
14
8
4
6
10
16
17
9
12
15
Identify certain parts of the printer and the control panel.
●
Printer front view
●
Printer back view
●
Interface ports
●
Control-panel view
Printer front view
Locate features on the front of the printer.
Number Description
1 Retractable keyboard (Flow models)
2 Control panel
3 Document feeder cover
4 Document feeder output bin
5 Upper-right door (access to clear jams)
6 Right door (access to the fuser and to clear jams)
7 Tray 1
8 On/o button
9 Model name
4 Chapter 1 Printer overview ENWW
Number Description
1
2
4
5
3
6
10 Tray 2
11 Front door (access to the toner cartridges, imaging drums, and waste toner collection unit)
12 Output bin
13 Easy-access USB port
14 Hardware integration pocket for connecting accessory and third-party devices
15 Inline nisher (zs model only)
16 1 x 550 paper tray (included with the zs model; optional accessory for other models)
17 2 x 550 paper tray (included with the zs model; optional accessory for other models)
Printer back view
Locate features on the back of the printer.
Insert a USB ash drive for printing without a computer or to update the printer rmware.
NOTE: An administrator must enable this port before use.
Number Description
1 Formatter cover
2 Slot for a cable-type security lock
3 Formatter (contains the interface ports)
4 Left door (access to the toner-collection unit)
NOTE: The front door also must be opened in order to access the toner-collection unit.
ENWW Printer views 5
Number Description
1
2
33
4
5 Power connection
6 Serial number and product number label
Interface ports
Locate the interface ports on the printer formatter.
Number Description
1 USB ports for connecting external USB devices (these ports might be covered)
NOTE: For easy-access USB printing, use the USB port near the control panel.
2 Local area network (LAN) Ethernet 10/100/1000 network port
3 Hi-Speed USB 2.0 printing port
4 Fax port (fax models)
6 Chapter 1 Printer overview ENWW
Control-panel view
?i
12:42 PM
1
7
6
23
45
8
The control panel provides access to the printer features and indicates the current status of the printer.
●
How to use the touchscreen control panel
NOTE: Tilt the control panel for easier viewing.
The Home screen provides access to the printer features and indicates the current status of the printer.
Return to the Home screen at any time by touching the Home button. Touch the Home button on the left
side of the printer control panel, or touch the Home button in the upper-left corner of most screens.
NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.
Figure 1-1 Control-panel view
Item Control Description
1
2 Reset button The Reset button returns the printer to default settings and is always present if users
3 Sign In or Sign Out button Touch the Sign In button to access secured features.
Home button
ENWW Printer views 7
Touch the Home button to return to the Home screen.
are not logged in. The Reset button is not present when the Sign Out button is present.
Touch the Reset button to resume and release jobs from the previous pause state and
interrupt mode, reset the quick copy count in the copy count eld, exit special modes,
reset the display language and the keyboard layout.
Touch the Sign Out button to sign out of the printer. The printer restores all options to
the default settings.
NOTE: This button displays only if the administrator has congured the printer to
require permission for access to features.
Item Control Description
4
5
6 Applications area Touch any of the icons to open the application. Swipe the screen sideways to access
7 Copy button Touch the Copy button to start a copy job.
Information button
Help button
Touch the information button to access a screen that provides access to several types
of printer information. Touch the buttons at the bottom of the screen for the following
information:
● Display Language: Change the language setting for the current user session.
● Sleep Mode: Place the printer into sleep mode.
● Wi-Fi Direct: View information for how to connect directly to the printer using a
phone, tablet, or other device with Wi-Fi.
● Wireless: View or change wireless connection settings (only when an optional
wireless accessory is installed).
● Ethernet: View or change Ethernet connection settings.
● HP Web Services: View information to connect and print to the printer using
HP Web Services (ePrint).
Touch the Help button to open the embedded help system.
The status line provides information about the overall printer status.
more applications.
NOTE: The available applications vary by printer. The administrator can congure
which applications appear and the order in which they appear.
8 Home-screen page indicator Indicates the number of pages on the Home screen or in an application. The current
How to use the touchscreen control panel
Perform the following actions to use the printer touchscreen control panel.
Table
1-1 Touchscreen control panel actions
Action Description Example
Touch Touch an item on the screen to select that item
or open that menu. Also, when scrolling through
menus, briey touch the screen to stop the
scrolling.
page is highlighted. Swipe the screen sideways to scroll between pages.
Touch the Settings icon to open the Settings app.
8 Chapter 1 Printer overview ENWW
Table 1-1 Touchscreen control panel actions (continued)
Action Description Example
Swipe Touch the screen and then move your nger
horizontally to scroll the screen sideways.
Scroll Touch the screen and then move your nger
vertically to scroll the screen up and down. When
scrolling through menus, briey touch the screen
to stop the scrolling.
Swipe until the Settings app displays.
Scroll through the Settings app.
ENWW Printer views 9
Printer specications
Determine the specications for your printer model.
●
Technical specications
●
Supported operating systems
●
Mobile printing solutions
●
Printer dimensions
●
Power consumption, electrical specications, and acoustic emissions
●
Operating-environment range
IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.
For current information, see www.hp.com/support/colorljM776MFP.
Technical specications
Review the printer technical specications.
See www.hp.com/support/colorljM776MFP for current information.
Product numbers for each model
● M776dn - #T3U55A
● Flow M776z - #3WT91A
● Flow M776zs - #T3U56A
Table
1-2 Paper handling specications
Paper handling features M776dn Flow M776z Flow M776zs
Tray 1 (100-sheet capacity) Included Included Included
Tray 2 (550-sheet capacity) Included Included Included
550-sheet paper tray
NOTE: The M776dn models accept one optional
550-sheet tray.
2 x 550-sheet paper tray and stand
NOTE: The M776dn models accept one optional
550-sheet tray that may be installed on top of the
stand.
2,700-sheet high-capacity input (HCI) paper tray and
stand
NOTE: The M776dn models accept one optional
550-sheet tray that may be installed on top of the
optional printer stand.
Optional Included Not included
Optional Included Included
Optional Not included Not included
10 Chapter 1 Printer overview ENWW
Table 1-2 Paper handling specications (continued)
Paper handling features M776dn Flow M776z Flow M776zs
Printer stand
NOTE: The M776dn models accept one optional
550-sheet tray that may be installed on top of the
optional printer stand.
Inner nisher accessory Not included Not included Included
Automatic duplex printing Included Included Included
Optional Not included Not included
Table 1-3 Connectivity specications
Connectivity features M776dn Flow M776z Flow M776zs
10/100/1000 Ethernet LAN connection with IPv4 and
IPv6
Hi-Speed USB 2.0 Included Included Included
Easy-access USB port for printing from a USB ash
drive or upgrading the rmware
Hardware Integration Pocket for connecting
accessory and third-party devices
HP Internal USB Ports Optional Optional Optional
HP Jetdirect 2900nw Print Server accessory for Wi-Fi
connectivity and an additional Ethernet port
Included Included Included
Included Included Included
Included Included Included
Optional Optional Optional
HP Jetdirect 3100w accessory for Wi-Fi, BLE, NFC,
and proximity badge reading
Optional Included Included
Table 1-4 Print specications
Print features M776dn Flow M776z Flow M776zs
Prints 45 pages per minute (ppm) on Letter-size
paper and 46 ppm on A4-size paper
Easy-access USB printing for printing from a USB
ash drive
Store jobs in the printer memory to print later or print
privately
Included Included Included
Included Included Included
Included Included Included
Table 1-5 Copy and scan specications
Copy and scan features M776dn Flow M776z Flow M776zs
Scans 100 pages per minute (ppm) on A4 and lettersize paper one-sided
200-page document feeder with dual-head scanning
for single-pass duplex copying and scanning
Included Included Included
Included Included Included
ENWW Printer specications 11
Table 1-5 Copy and scan specications (continued)
Copy and scan features M776dn Flow M776z Flow M776zs
HP EveryPage Technologies including ultrasonic
multi-feed detection
Embedded optical character recognition (OCR)
provides the ability to convert printed pages into text
that can be edited or searched using a computer
SMART Label feature provides paper-edge detection
for automatic page cropping
Automatic page orientation for pages that have at
least 100 characters of text
Automatic tone adjustment sets contrast, brightness,
and background removal for each page
Not included Included Included
Not included Included Included
Included Included Included
Included Included Included
Included Included Included
Table 1-6 Digital Send specications
Digital Send features M776dn Flow M776z Flow M776zs
Send documents to email, USB, and shared folders on
a network
Send documents to SharePoint® Included Included Included
Included Included Included
Table 1-7 Other specications
Other features M776dn Flow M776z Flow M776zs
Memory: 2.5 GB base memory
NOTE: Memory reported on the conguration page
will change from 2.5 GB to 3 GB with the optional 1
GB SODIMM installed.
Mass storage: 500 GB hard disk drive Included Included Included
Security: HP Trusted Platform Module (TPM) Included Included Included
8-in color touchscreen Included Included Included
Retractable keyboard Not included Included Included
Fax Optional Included Included
Supported operating systems
Use the following information to ensure printer compatibility with your computer operating system.
Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.
UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.
The following information applies to the printer-specic Windows HP PCL 6 print drivers, HP print drivers for
macOS, and to the software installer.
Included Included Included
12 Chapter 1 Printer overview ENWW
Windows: Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver. Or, go to the printersupport website for this printer: www.hp.com/support/colorljM776MFP to download the print driver or the
software installer to install the HP print driver.
macOS: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com/
LaserJet or from the Printer Support page, and then use HP Easy Start to install the HP print driver.
1. Go to 123.hp.com/LaserJet.
2. Follow the steps provided to download the printer software.
Table 1-8 Supported operating systems and print drivers
Operating system Print driver (for Windows, or the installer on the web for macOS)
Windows 7, 32-bit and 64-bit The “HP PCL 6” printer-specic print driver is installed for this operating system as part of
the software installation.
Windows 8.1, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print driver is installed for this operating system as part
of the software installation.
Windows 10, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print driver is installed for this operating system as part
of the software installation.
Windows Server 2008 R2, SP 1, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support
website. Download the driver, and then use the Microsoft Add Printer tool to install it.
Windows Server 2012, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support
website. Download the driver, and then use the Microsoft Add Printer tool to install it.
Windows Server 2012 R2, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support
website. Download the driver, and then use the Microsoft Add Printer tool to install it.
Windows Server 2016, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support
website. Download the driver, and then use the Microsoft Add Printer tool to install it.
Windows Server 2019, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support
website. Download the driver, and then use the Microsoft Add Printer tool to install it.
macOS 10.13 High Sierra, macOS 10.14
Mojave
Download HP Easy Start from 123.hp.com/LaserJet, and then use it to install the print
driver.
NOTE: Supported operating systems can change.
NOTE: For a current list of supported operating systems and HP’s all-inclusive help for the printer, go to
www.hp.com/support/colorljM776MFP.
NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to
www.hp.com/go/upd. Under Additional information, click Specications.
Table 1-9 Minimum system requirements
Windows macOS
● Internet connection
● Dedicated USB 1.1 or 2.0 connection or a network connection
● Internet connection
● Dedicated USB 1.1 or 2.0 connection or a network connection
● 2 GB of available hard-disk space
● 1 GB RAM (32-bit) or 2 GB RAM (64-bit)
● 1.5 GB of available hard-disk space
ENWW Printer specications 13
NOTE: The Windows software installer installs the HP Smart Device Agent Base service. The le size is less
than 100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a USB
printer is found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the network. If
a JAMc is found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent from JAMc,
which will then allow printed pages to be accounted for in a Managed Print Services (MPS) account. The driveronly web packs downloaded from www.hp.com for the printer and installed through the Add Printer wizard do
not install this service.
To uninstall the service, open the Control Panel, select Programs or Programs and Features, and then select
Add/Remove Programs or Uninstall a Program to remove the service. The le name is
HPSmartDeviceAgentBase.
Mobile printing solutions
HP oers multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet,
smartphone, or other mobile device.
To see the full list and to determine the best choice, go to www.hp.com/go/MobilePrinting.
NOTE: Update the printer rmware to ensure all mobile printing capabilities are supported.
● Wi-Fi Direct (wireless models only, with HP Jetdirect 3100w BLE/NFC/Wireless accessory installed)
● HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with
HP Connected)
● HP Smart app
● Google Cloud Print
● AirPrint
● Android Printing
● HP Roam
Printer dimensions
Make sure your printer environment is large enough to accommodate the printer.
Table
1-10 Dimensions for the base printer—M776dn
Dimension Printer fully closed Printer fully opened
Height 710 mm (28 in) 1025 mm (40.4 in)
Depth 663 mm (26.1 in) 1103 mm (43.4 in)
Width 585 mm (23 in) 1051 mm (41.4 in)
Weight 70.9 kg (156.3) 70.9 kg (156.3)
Table 1-11 Dimensions for the M776z printer
Dimension Printer and accessories fully closed Printer and accessories fully opened
Height 1034 mm (40.7 in) 1475 mm (58.1 in)
14 Chapter 1 Printer overview ENWW
Table 1-11 Dimensions for the M776z printer (continued)
Dimension Printer and accessories fully closed Printer and accessories fully opened
Depth 712 mm (28 in) 1115 mm (43.9 in)
Width 585 mm (23 in) 1051 mm (41.4 in)
Weight 104 kg (229.3 lb) 104 kg (229.3 lb)
Table 1-12 Dimensions for the M776zs printer
Dimension Printer and accessories fully closed Printer and accessories fully opened
Height 1160 mm (45.7 in) 1480 mm (58.3 in)
Depth 712 mm (28 in) 1103 mm (43.4 in)
Width 705 mm (27.8 in) 1280 mm (50.4 in)
Weight 119.7 kg (263.9 lb) 119.7 kg (263.9 lb)
Table 1-13 Dimensions for the 550-sheet paper tray
Dimension Accessory fully closed Accessory fully open
Height 150 mm (5.9 in) (includes alignment pins) 150 mm (5.9 in) (includes alignment pins)
Depth 584 mm (23 in) 1003 mm (39.5 in)
Width 556 mm (21.9 in) 640 mm (25.2 in)
Weight 10.2 kg (22.5 lb) 10.2 kg (22.5 lb)
Table 1-14 Dimensions for the base printer with one 550-sheet paper tray
Dimension Printer fully closed Printer fully opened
Height 836 mm (32.9 in) 1156 mm (45.5 in)
Depth 663 mm (26.1 in) 1115 mm (43.9 in)
Width 585 mm (23 in) 1051 mm (41.4 in)
Weight 81.1 kg (178.8 lb) 81.1 kg (178.8 lb)
Table 1-15 Dimensions for the 2 x 550-sheet paper tray and stand
Dimension Accessory fully closed Accessory fully open
Height 347 mm (13.7 in) (includes alignment pins) 347 mm (13.7 in) (includes alignment pins)
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
659 mm (25.9 in) 1074 mm (42.3 in)
556 mm (21.9 in) 771 mm (30.4 in)
22.9 kg (50.5lb) 22.9 kg (50.5lb)
ENWW Printer specications 15
Table 1-16 Dimensions for the base printer with the 2 x 550-sheet paper tray and stand
Dimension Printer and accessories fully closed Printer and accessories fully opened
Height 909 mm (35.8 in) 1354 mm (53.3 in)
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
712 mm (28 in) 1115 mm (43.9 in)
585 mm (23 in) 1051 mm (41.4 in)
93.8 kg (206.8 lb) 93.8 kg (206.8 lb)
Table 1-17 Dimensions for the high-capacity input paper tray and stand
Dimension Accessory fully closed Accessory fully open
Height 347 mm (13.7 in) 347 mm (13.7 in)
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
659 mm (25.9 in) 1064 mm (41.9 in)
556 mm (21.9 in) 771 mm (30.4 in)
28.2 kg (62.2 lb) 28.2 kg (62.2 lb)
Table
1-18 Dimensions for the base printer with the high-capacity input paper tray and stand
Dimension Printer and accessories fully closed Printer and accessories fully opened
Height 909 mm (35.8 in) 1354 mm (53.3 in)
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
Table
1-19 Dimensions for the printer stand
712 mm (28 in) 1115 mm (43.9 in)
585 mm (23 in) 1051 mm (41.4 in)
99.1 kg (218.5 lb) 99.1 kg (218.5 lb)
Dimension Accessory fully closed Accessory fully open
Height 347 mm (13.7 in) 347 mm (13.7 in)
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
659 mm (25.9 in) 1185 mm (46.7 in)
556 mm (21.9 in) 556 mm (21.9 in)
19 kg (41.9 lb) 19 kg (41.9 lb)
1-20 Dimensions for the base printer with the printer stand
Table
Dimension Printer and accessories fully closed Printer and accessories fully opened
Height 909 mm (35.8 in) 1354 mm (53.3 in)
16 Chapter 1 Printer overview ENWW
Table 1-20 Dimensions for the base printer with the printer stand (continued)
Dimension Printer and accessories fully closed Printer and accessories fully opened
1
Depth
1
Width
1
Weight
1
Does not include stability feet.
712 mm (28 in) 1230 mm (48.4 in)
585 mm (23 in) 1051 mm (41.4 in)
89.9 kg (198.2 lb) 89.9 kg (198.2 lb)
Power consumption, electrical specications, and acoustic emissions
In order to operate properly, the printer must be in an environment that meets certain power specications.
See www.hp.com/support/colorljM776MFP for current information.
CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert
operating voltages. This will damage the printer and void the printer warranty.
Operating-environment range
In order to operate properly, the printer must be in an environment that meets certain specications.
Table
1-21 Operating-environment specications
Environment Recommended Allowed
Temperature 15° to 27°C (59° to 80.6°F) 10° to 32.5°C (50° to 90.5°F)
Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH
Printer hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional
instructions, go to HP support on the web.
Go to www.hp.com/support/colorljM776MFP for HP's all-inclusive help for the printer, which includes the
following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
● Find instructions about how to use the Microsoft Add Printer tool
ENWW Printer hardware setup and software installation 17
18 Chapter 1 Printer overview ENWW
2 Paper trays
Discover how to load and use the paper trays, including how to load special items such as envelopes and labels.
●
Introduction
●
Load paper to Tray 1 (multipurpose tray)
●
Load paper to Tray 2
●
Load paper to the 550-sheet paper tray
●
Load paper to the 2 x 550-sheet paper trays
●
Load paper to the 2,700-sheet high-capacity input paper trays
●
Load and print envelopes
●
Load and print labels
For video assistance, see www.hp.com/videos/LaserJet.
The following information is correct at the time of publication. For current information, see www.hp.com/
support/colorljM776MFP.
For more information:
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
Introduction
Use caution when loading the paper trays.
ENWW 19
CAUTION: Do not extend more than one paper tray at a time.
Do not use paper tray as a step.
Keep hands out of paper trays when closing.
All trays must be closed when moving the printer.
If the printer has a keyboard, close the keyboard tray when it is not in use.
20 Chapter 2 Paper trays ENWW
Load paper to Tray 1 (multipurpose tray)
The following information describes how to load paper into Tray 1.
●
Load Tray 1 (multipurpose tray)
●
Tray 1 paper orientation
●
Use alternative letterhead mode
Load Tray 1 (multipurpose tray)
Use the following process to load paper into Tray 1.
1. Open Tray 1.
2. Pull out the tray extension to support the paper.
ENWW Load paper to Tray 1 (multipurpose tray) 21
3. Use the blue adjustment latch to spread the paper
guides to the correct size, and then load paper in
the tray. For information about how to orient the
paper, see Tray 1 paper orientation on page 22.
Make sure that the paper ts under the ll line on
the paper guides.
NOTE: The maximum stack height is 10 mm (0.4
in), or approximately 100 sheets of 75 g/m2 (20
lb) paper.
4. Using the blue adjustment latch, adjust the side
guides so that they lightly touch the paper stack,
but do not bend it.
Tray 1 paper orientation
Position paper correctly in Tray 1 to ensure the best print quality.
Table
2-1 Letterhead or preprinted—portrait
Duplex mode Paper size How to load paper
1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
Face-down
Bottom edge leading into the printer
22 Chapter 2 Paper trays ENWW
Table 2-1 Letterhead or preprinted—portrait (continued)
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, Executive, A5, 16K
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
12x18, 11x17, RA3, SRA3, A3, 8K
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
Face-down
Left side of pre-printed image leading into the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge leading into the printer
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
A4, Letter, Executive, A5, 16K
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Right side of pre-printed image leading into the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
ENWW Load paper to Tray 1 (multipurpose tray) 23
Table 2-2 Letterhead or preprinted—landscape
Duplex mode Paper size How to load paper
1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
12x18, 11x17, RA3, SRA3, A3, 8K
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
Face-down
Left side of pre-printed image leading into the printer
Face-up
Right side of the pre-printed image leading into the printer
24 Chapter 2 Paper trays ENWW
Table 2-2 Letterhead or preprinted—landscape (continued)
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, Executive, A5, 16K
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
A4, Letter, Executive, A5, 16K
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-down
Bottom edge leading into the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge leading into the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
ENWW Load paper to Tray 1 (multipurpose tray) 25
Table 2-3 Prepunched—portrait
Duplex mode Paper size How to load paper
1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
12x18, 11x17, RA3, SRA3, A3, 8K
(273x394 mm), 8K (270x390 mm), 8K
(260x368 mm), B4 (JIS), Legal, Ocio
(8.5x13), Ocio (216x340 mm), SRA4, RA4,
A4, Letter
Face-down
Holes toward the back of the printer
Face-up
Holes toward the back of the printer
26 Chapter 2 Paper trays ENWW
Table 2-4 Prepunched—landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, Executive, A5, 16K
Automatic 2-sided printing or with
Alternative Letterhead Mode
enabled
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
A4, Letter, Executive, A5, 16K
(197x273 mm) 16K (195x270 mm), 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-down
Holes away from the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Holes towards the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
ENWW Load paper to Tray 1 (multipurpose tray) 27
Use alternative letterhead mode
Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way
for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper
as for automatic duplex printing.
●
Enable Alternative Letterhead Mode by using the printer control-panel menus
Enable Alternative Letterhead Mode by using the printer control-panel menus
Use the Settings menu to set the Alternative Letterhead Mode setting.
1. From the Home screen on the printer control panel, navigate to and open the Settings menu.
2. Open the following menus:
a. Copy/Print or Print
b. Manage Trays
c. Alternative Letterhead Mode
3. Select On.
28 Chapter 2 Paper trays ENWW
Load paper to Tray 2
The following information describes how to load paper into Tray 2.
●
Load Tray 2
●
Tray 2 paper orientation
●
Use alternative letterhead mode
Load Tray 2
Use the following process to load paper into Tray 2.
1. Open the tray.
NOTE: Do not open this tray while the printer is
printing.
2. Before loading paper, adjust the paper-width
guides by squeezing the blue adjustment latches
and sliding the guides to the size of the paper
being used.
3. Adjust the paper-length guide by squeezing the
adjustment latch and sliding the guide to the size
of the paper being used.
ENWW Load paper to Tray 2 29
4. Load paper into the tray. For information about
Y
X
how to orient the paper, see Tray 2 paper
orientation on page 31.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
5. Check the paper to verify the guides lightly touch
the stack, but do not bend it.
NOTE: Do not adjust the paper guides tightly
against the paper stack. Adjust them to the
indentations or markings in the tray.
6. Close the tray.
7. The tray conguration message displays on the
printer control panel.
8. Press the OK button to accept the detected type
and size, or select Modify to choose a dierent
paper size or type.
For custom-size paper, specify the X and Y
dimensions for the paper when the prompt
displays on the printer control panel.
30 Chapter 2 Paper trays ENWW
Tray 2 paper orientation
Position paper correctly in Tray 2 to ensure the best print quality.
Table 2-5 Letterhead or preprinted—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
1-sided printing 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge at the right side of the tray
Face-down
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
Face-down
Top edge at the left side of the tray
ENWW Load paper to Tray 2 31
Table 2-6 Letterhead or preprinted—landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
1-sided printing 11x17, A3, 8K (273x397 mm), 8K
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Top edge at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge at the back of the tray
Face-down
Top edge at the left side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
Face-down
Top edge at the back of the tray
32 Chapter 2 Paper trays ENWW
Table 2-7 Prepunched—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
1-sided printing 11x17, A3, 8K (273x397 mm), 8K
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Holes at the left side of the tray, with the top of the form at the
rear of the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Holes at the back of the tray
Face-down
Holes at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA4, RA4, A4, Letter
Face-down
Holes at the back of the tray
ENWW Load paper to Tray 2 33
Use alternative letterhead mode
Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way
for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper
as for automatic duplex printing.
●
Enable Alternative Letterhead Mode by using the printer control-panel menus
Enable Alternative Letterhead Mode by using the printer control-panel menus
Use the Settings menu to set the Alternative Letterhead Mode setting.
1. From the Home screen on the printer control panel, navigate to and open the Settings menu.
2. Open the following menus:
a. Copy/Print or Print
b. Manage Trays
c. Alternative Letterhead Mode
3. Select On.
34 Chapter 2 Paper trays ENWW
Load paper to the 550-sheet paper tray
The following information describes how to load paper into the 550-sheet paper tray.
●
Load paper to the 550-sheet paper tray
●
550-sheet paper tray paper orientation
●
Use alternative letterhead mode
Load paper to the 550-sheet paper tray
Use the following process to load paper into the 550-sheet paper tray.
1. Open the tray.
NOTE: Do not open this tray while the printer is
printing.
2. Before loading paper, adjust the paper-width
guides by squeezing the blue adjustment latches
and sliding the guides to the size of the paper
being used.
3. Adjust the paper-length guide by squeezing the
adjustment latch and sliding the guide to the size
of the paper being used.
ENWW Load paper to the 550-sheet paper tray 35
4. For any of the following paper sizes, also adjust
the blue paper-stop lever in the left rear corner of
the tray to the correct position, as indicated by the
label in the tray:
● 12 x 18
● RA3
● 11 x 17
● A3
● SRA3
5. Load paper into the tray. For information about
how to orient the paper, see 550-sheet paper tray
paper orientation on page 37.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
6. Check the paper to verify the guides lightly touch
the stack, but do not bend it.
NOTE: Do not adjust the paper guides tightly
against the paper stack. Adjust them to the
indentations or markings in the tray.
7. Close the tray.
36 Chapter 2 Paper trays ENWW
8. The tray conguration message displays on the
X
Y
printer control panel.
9. Press the OK button to accept the detected type
and size, or select Modify to choose a dierent
paper size or type.
For custom-size paper, specify the X and Y
dimensions for the paper when the prompt
displays on the printer control panel.
550-sheet paper tray paper orientation
Position paper correctly in the 550-sheet tray to ensure the best print quality.
Table 2-8 Letterhead or preprinted—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Top edge at the right side of the tray
ENWW Load paper to the 550-sheet paper tray 37
Table 2-8 Letterhead or preprinted—portrait (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-down
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-down
Top edge at the left side of the tray
Table 2-9 Letterhead or preprinted—landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Top edge at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge at the back of the tray
38 Chapter 2 Paper trays ENWW
Table 2-9 Letterhead or preprinted—landscape (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-down
Top edge at the back of the tray
Face-down
Top edge at the left side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Table 2-10 Prepunched—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Holes at the left side of the tray, with the top of the form at the
rear of the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Holes at the back of the tray
ENWW Load paper to the 550-sheet paper tray 39
Table 2-10 Prepunched—portrait (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-down
Holes at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-down
Holes at the back of the tray
40 Chapter 2 Paper trays ENWW
Use alternative letterhead mode
Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way
for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper
as for automatic duplex printing.
●
Enable Alternative Letterhead Mode by using the printer control-panel menus
Enable Alternative Letterhead Mode by using the printer control-panel menus
Use the Settings menu to set the Alternative Letterhead Mode setting.
1. From the Home screen on the printer control panel, navigate to and open the Settings menu.
2. Open the following menus:
a. Copy/Print or Print
b. Manage Trays
c. Alternative Letterhead Mode
3. Select On.
ENWW Load paper to the 550-sheet paper tray 41
Load paper to the 2 x 550-sheet paper trays
The following information describes how to load paper into the 2 x 550-sheet paper trays.
●
Load paper to the 2 x 550-sheet paper trays
●
2 x 550-sheet paper tray paper orientation
●
Use alternative letterhead mode
Load paper to the 2 x 550-sheet paper trays
Use the following process to load paper into the 2 x 550-sheet paper trays.
1. Open the tray.
NOTE: Do not open this tray while the printer is
printing.
2. Before loading paper, adjust the paper-width
guides by squeezing the blue adjustment latches
and sliding the guides to the size of the paper
being used.
3. Adjust the paper-length guide by squeezing the
adjustment latch and sliding the guide to the size
of the paper being used.
42 Chapter 2 Paper trays ENWW
4. For any of the following paper sizes, also adjust
the blue paper-stop lever in the left rear corner of
the tray to the correct position, as indicated by the
label in the tray:
● 12 x 18
● RA3
● 11 x 17
● A3
● SRA3
5. Load paper into the tray. For information about
how to orient the paper, see 2 x 550-sheet paper
tray paper orientation on page 44.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
6. Check the paper to verify the guides lightly touch
the stack, but do not bend it.
NOTE: Do not adjust the paper guides tightly
against the paper stack. Adjust them to the
indentations or markings in the tray.
7. Close the tray.
ENWW Load paper to the 2 x 550-sheet paper trays 43
8. The tray conguration message displays on the
X
Y
printer control panel.
9. Press the OK button to accept the detected type
and size, or select Modify to choose a dierent
paper size or type.
For custom-size paper, specify the X and Y
dimensions for the paper when the prompt
displays on the printer control panel.
2 x 550-sheet paper tray paper orientation
Position paper correctly in the 2 x 550-sheet trays to ensure the best print quality.
Table 2-11 Letterhead or preprinted—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-up
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Top edge at the right side of the tray
44 Chapter 2 Paper trays ENWW
Table 2-11 Letterhead or preprinted—portrait (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-down
Top edge at the back of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-down
Top edge at the left side of the tray
Table 2-12 Letterhead or preprinted—landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Top edge at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Top edge at the back of the tray
ENWW Load paper to the 2 x 550-sheet paper trays 45
Table 2-12 Letterhead or preprinted—landscape (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
Face-down
Top edge at the back of the tray
Face-down
Top edge at the left side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Table 2-13 Prepunched—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-up
Holes at the left side of the tray, with the top of the form at the
rear of the printer
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-up
Holes at the back of the tray
46 Chapter 2 Paper trays ENWW
Table 2-13 Prepunched—portrait (continued)
Duplex mode Paper size How to load paper
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter, 16K (197x273 mm) 16K
(195x270 mm), Executive, A5, 16K
(184x260 mm), B5 (JIS), Double Japan
Postcard (148x200 mm)
12x18, 11x17, A3, 8K (273x397 mm), 8K
(270x390 mm), 8K (260x368 mm), B4
(JIS), Legal, Ocio (8.5x13), Ocio
(216x340 mm), SRA3, RA3, SRA4, RA4,
A4, Letter
Face-down
Holes at the right side of the tray
NOTE: This is the preferred orientation when printing on A4 or
Letter.
Face-down
Holes at the back of the tray
ENWW Load paper to the 2 x 550-sheet paper trays 47
Use alternative letterhead mode
Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way
for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper
as for automatic duplex printing.
●
Enable Alternative Letterhead Mode by using the printer control-panel menus
Enable Alternative Letterhead Mode by using the printer control-panel menus
Use the Settings menu to set the Alternative Letterhead Mode setting.
1. From the Home screen on the printer control panel, navigate to and open the Settings menu.
2. Open the following menus:
a. Copy/Print or Print
b. Manage Trays
c. Alternative Letterhead Mode
3. Select On.
48 Chapter 2 Paper trays ENWW
Load paper to the 2,700-sheet high-capacity input paper trays
11
A4
The following information describes how to load paper into the HCI paper trays.
●
Load paper to the 2,700-sheet high-capacity input paper trays
●
2,700-sheet HCI paper tray paper orientation
●
Use alternative letterhead mode
Load paper to the 2,700-sheet high-capacity input paper trays
Use the following process to load paper into the HCI paper trays.
1. Release the tray latch, and then slide the tray away
from the printer to open it.
NOTE: Do not open this tray while the printer is
printing.
2. Adjust the paper-size guide to the correct position
for the paper.
ENWW Load paper to the 2,700-sheet high-capacity input paper trays 49
3. Load paper into the tray. Check the paper to verify
the guides lightly touch the stack, but do not bend
it. For information about how to orient the paper,
see 2,700-sheet HCI paper tray paper orientation
on page 50.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or the
paper might jam.
4. Close the tray.
5. The tray conguration message displays on the
printer control panel.
6. Press the OK button to accept the detected type
and size, or select Modify to choose a dierent
paper size or type.
2,700-sheet HCI paper tray paper orientation
Position paper correctly in the HCI trays to ensure the best print quality.
50 Chapter 2 Paper trays ENWW
Table 2-14 Letterhead or preprinted—portrait
Duplex mode Paper size How to load paper
1-sided printing A4, Letter Face-down
Top edge at the back of the tray
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter Face-up
Top edge at the back of the tray
ENWW Load paper to the 2,700-sheet high-capacity input paper trays 51
Table 2-15 Letterhead or preprinted—landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter Face-down
Top edge at the left side of the tray
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter Face-up
Top edge at the right side of the tray
52 Chapter 2 Paper trays ENWW
Table 2-16 Prepunched-landscape
Duplex mode Paper size How to load paper
1-sided printing A4, Letter Face-down
Holes at the left side of the tray
Automatic 2-sided printing or with
Alternative Letterhead Mode enabled
A4, Letter Face-up
Holes at the right side of the tray, with the top of the form to
the right side
ENWW Load paper to the 2,700-sheet high-capacity input paper trays 53
Use alternative letterhead mode
Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way
for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper
as for automatic duplex printing.
●
Enable Alternative Letterhead Mode by using the printer control-panel menus
Enable Alternative Letterhead Mode by using the printer control-panel menus
Use the Settings menu to set the Alternative Letterhead Mode setting.
1. From the Home screen on the printer control panel, navigate to and open the Settings menu.
2. Open the following menus:
a. Copy/Print or Print
b. Manage Trays
c. Alternative Letterhead Mode
3. Select On.
54 Chapter 2 Paper trays ENWW
Load and print envelopes
Use only Tray 1 to print on envelopes. Tray 1 holds up to 10 envelopes.
●
Print envelopes
●
Envelope orientation
Print envelopes
To print envelopes using the manual feed option, follow these steps to select the correct settings in the print
driver, and then load the envelopes into the tray after sending the print job to the printer.
1. From the software program, select the Print option.
2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the
print driver.
NOTE: The name of the button varies for dierent software programs.
NOTE: To access these features from a Windows 8.1 Start screen app, select Devices, select Print, and
then select the printer.
NOTE: To access these features from Windows 10, select Print, and then select the printer.
3. Click the Paper/Quality tab.
4. In the Paper size drop-down list, select the correct size for the envelopes.
5. In the Paper type drop-down list, select Envelope.
6. In the Paper source drop-down list, select Manual feed.
7. Click the OK button to close the Document Properties dialog box.
8. In the Print dialog box, click the OK button to print the job.
Envelope orientation
Envelopes need to be loaded in a specic manner in order to print correctly.
NOTE: The printer does not support duplex printing on envelopes.
ENWW Load and print envelopes 55
Table 2-17 Envelope orientation
Tray Envelope size How to load
Tray 1 Envelope #9, Envelope #10,
Envelope Monarch, Envelope DL,
Envelope B5, Envelope C5
(wallet), Envelope C6
Tray 1 Envelope B5, Envelope C5
(pocket)
Face-down
Top edge toward the back of the printer
Face-down
Top edge leading into the printer
56 Chapter 2 Paper trays ENWW
Load and print labels
To print on sheets of labels, use Tray 1 or the 550-sheet trays.
●
Manually feed labels
●
Label orientation
Manually feed labels
Use the manual feed mode to print sheets of labels.
1. From the software program, select the Print option.
2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the
print driver.
NOTE: The name of the button varies for dierent software programs.
NOTE: To access these features from a Windows 8.1 Start screen app, select Devices, select Print, and
then select the printer.
NOTE: To access these features from Windows 10, select Print, and then select the printer.
3. Click the Paper/Quality tab.
4. In the Paper size drop-down list, select the correct size for the sheets of labels.
5. In the Paper type drop-down list, select Labels.
6. In the Paper source drop-down list, select Manual feed.
NOTE: When using manual feed, the printer prints from the lowest-numbered tray that is congured for
the correct size of paper, so it is not necessary to specify a particular tray. For example, if Tray 2 is
congured for labels, the printer will print from Tray 2. If Tray 3 is installed and congured for labels, but
Tray 2 is not congured for labels, the printer will print from Tray 3.
7. Click the OK button to close the Document Properties dialog box.
8. In the Print dialog box, click the Print button to print the job.
Label orientation
Labels need to be loaded in a specic manner in order to print correctly.
ENWW Load and print labels 57
Table 2-18 Label orientation
Tray How to load labels
Tray 1 Face-down
Bottom edge leading into the printer
550-sheet trays Face-up
Top edge at the back of the tray
58 Chapter 2 Paper trays ENWW
3 Supplies, accessories, and parts
Order supplies or accessories, replace the toner cartridges, or remove and replace another part.
●
Order supplies, accessories, and parts
●
Dynamic security
●
Congure the HP toner-cartridge-protection supply settings
●
Replace the toner cartridges
●
Replace the imaging drums
●
Replace the toner-collection unit
●
Replace the staple cartridge (M776zs model only)
For video assistance, see www.hp.com/videos/LaserJet.
The following information is correct at the time of publication. For current information, see www.hp.com/
support/colorljM776MFP.
For more information:
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
ENWW 59
Order supplies, accessories, and parts
Find out how to obtain replacement supplies, accessories, and parts for the printer.
●
Ordering
●
Supplies and accessories
●
Maintenance/long-life consumables
●
Customer self-repair parts
Ordering
Order parts, supplies, or accessories through one of the following channels.
Table 3-1 Ordering options
Ordering option Ordering information
Order supplies and paper http://www.hp.com/go/SureSupply
Order genuine HP parts or accessories www.hp.com/buy/parts
Order through service or support providers Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS) To access, in a supported web browser on your computer, enter the
printer IP address or host name in the address/URL eld. The EWS
contains a link to the HP SureSupply website, which provides
options for purchasing Original HP supplies.
Supplies and accessories
To order supplies or accessories, nd the correct part number.
Table
3-2 Supplies
Item Description Cartridge number Part number
HP 659A Black Original LaserJet Toner
Cartridge
HP 659X High Yield Black Original
LaserJet Toner Cartridge
HP 659A Cyan Original LaserJet Toner
Cartridge
HP 659X High Yield Cyan Original
LaserJet Toner Cartridge
HP 659A Magenta Original LaserJet
Toner Cartridge
HP 659X High Yield Magenta Original
LaserJet Toner Cartridge
HP 659A Yellow Original LaserJet Toner
Cartridge
HP 659X High Yield Yellow Original
LaserJet Toner Cartridge
Standard-yield replacement black toner
cartridge
High-yield replacement black toner
cartridge
Standard-yield replacement cyan toner
cartridge
High-yield replacement cyan toner
cartridge
Standard-yield replacement magenta
toner cartridge
High-yield replacement magenta toner
cartridge
Standard-yield replacement yellow
toner cartridge
High-yield replacement yellow toner
cartridge
659A W2010A
659X W2010X
659A W2011A
659X W2011X
659A W2013A
659X W2013X
659A W2012A
659X W2012X
60 Chapter 3 Supplies, accessories, and parts ENWW
Table 3-2 Supplies (continued)
Item Description Cartridge number Part number
HP Imaging Drum Replacement imaging drum 660A W2004A
HP Inner Finisher Staples Replacement staple cartridge for
Not applicable J8J96A
models with inner nisher
Table 3-3 Accessories
Item Description Cartridge number Part number
HP LaserJet 550-sheet Paper Tray Optional 550-sheet paper tray
NOTE: The printer supports up to two
550-sheet paper trays.
HP LaserJet 2 x 550-sheet Paper Tray
and Stand
HP LaserJet 2,700-sheet HCI Paper
Tray and Stand
Optional 2 x 550-sheet paper tray and
stand to support the printer
Optional 2,700-sheet paper tray and
stand to support the printer
HP LaserJet Stand Optional printer stand Not applicable T3V28A
HP Jetdirect 2900nw Print Server HP Jetdirect accessory for Wi-Fi
connectivity and an additional Ethernet
port
HP Jetdirect 3100w BLE/NFC/Wireless
Accessory
HP Jetdirect accessory for Wi-Fi, BLE,
NFC, and proximity badge reading
HP Internal USB ports Two optional USB ports for connecting
third-party devices
Not applicable T3V27A
Not applicable T3V29A
Not applicable T3V30A
Not applicable J8031A
Not applicable 3JN69A
Not applicable B5L28A
HP Foreign Interface Harness Optional port accessory for connecting
third-party devices.
HP Secure High Performance Hard Disk
Drive
HP 1 GB DDR3 x32 144-Pin 800MHz
SODIMM
Optional 500 GB FIPS140 certied hard
drive
Optional DIMM for expanding the
memory
Maintenance/long-life consumables
Maintain optimal print quality with Certied HP Genuine Long Life Consumables (LLCs).
Table
3-4 Maintenance/long-life consumables
Maintenance/LLC Kit Part number Estimated life
HP LaserJet 110V Fuser Kit 4YL16A
HP LaserJet 220V Fuser Kit 4YL17A
HP LaserJet Image Transfer Kit 3WT89A
HP LaserJet Toner Collection Unit 3WT90A
1
HP Maintenance/Long Life Consumables (LLC) life specications are estimations based on the LLC life test conditions listed below. Actual
individual life/yield during normal use varies depending on usage, environment, paper and other factors. Estimated life is not an implied
guarantee or warrantable.
Not applicable B5L31A
Not applicable B5L29A
Not applicable E5K48A
150,000 pages
150,000 pages
150,000 pages
90,000 pages
1
*
*
*
*
ENWW Order supplies, accessories, and parts 61
*
The LLC life test conditions:
● Print coverage: 5% evenly distributed across the page
● Environment: 17° to 25°C (62.6° to 77°F); 30%-70% relative humidity (RH)
● Media size: Letter/A4
● Media weight: 75 g/m2 (20 lb) plain media
● Job size: 4 pages or more on average
●
Long-edge feed (Letter/A4)
Factors that can reduce life from the conditions above:
● Media narrower than Letter/A4 widths (thermal slowdowns equal more rotations)
● Paper heavier than 75 g/m2 (20 lb) (heavier media creates higher stress on printer components)
● Print jobs smaller than 4 pages (smaller jobs mean more thermal cycling and more rotations)
Customer self-repair parts
Customer Self-Repair (CSR) parts are available for many HP LaserJet printers to reduce repair time.
NOTE: More information about the CSR program and benets can be found at www.hp.com/go/csr-support and
www.hp.com/go/csr-faq.
Genuine HP replacement parts can be ordered at www.hp.com/buy/parts or by contacting an HP-authorized
service or support provider. When ordering, one of the following will be needed: part number, serial number
(found on back of printer), product number, or printer name.
● Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay
HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not
provided under the HP printer warranty.
● Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no
additional charge during the printer warranty period.
Table
3-5 Customer self-repair parts
Item Description Self-replacement options Part number
550-sheet paper tray Replacement 550-sheet paper tray Mandatory T3V27A
Toner collection unit Replacement toner collection unit Mandatory 3WT90A
Fuser Replacement fuser Mandatory 4YL16A (110V)
4YL17A (220V)
Image transfer kit Replacement intermediate transfer belt,
secondary transfer roller, and paper tray
rollers
Foreign interface harness Replacement foreign interface harness Mandatory B5L31A
Mandatory 3WT89A
Internal USB ports Replacement internal USB ports Mandatory B5L28A
Secure Hard Disk Drive Replacement hard disk drive Mandatory B5L29A
62 Chapter 3 Supplies, accessories, and parts ENWW
Table 3-5 Customer self-repair parts (continued)
Item Description Self-replacement options Part number
1 GB 90-Pin DDR3 x32 800 MHz SODIMM Replacement memory DIMM Mandatory E5K48A
HP Jetdirect 2900nw Print Server HP Jetdirect accessory for Wi-Fi connectivity
and an additional Ethernet port
HP Jetdirect 3100w BLE/NFC/Wireless
Accessory
HP Jetdirect accessory for Wi-Fi, BLE, NFC,
and proximity badge reading
Dynamic security
Learn about dynamic-security-enabled printers.
Certain HP printers use cartridges that have security chips or electronic circuitry. Cartridges using a non-HP chip
or modied or non-HP circuitry* might not work. And, those that work today might not work in the future.
As is standard in the printing business, HP has a process for authenticating cartridges. HP continues to use
security measures to protect the quality of our customer experience, maintain the integrity of our printing
systems, and protect our intellectual property. These measures include authentication methods that change
periodically and might prevent some third-party supplies from working now or in the future. HP printers and
original HP cartridges deliver the best quality, security and reliability. When cartridges are cloned or
counterfeited, the customer is exposed to quality and potential security risks, compromising the printing
experience.
*Non-HP Chips and modied or non-HP electronic circuitry are not produced or validated by HP. HP cannot
guarantee that these chips or circuitry will work in your printer now or in the future. If you are using a nonoriginal HP cartridge, please check with your supplier to ensure your cartridge has an original HP security chip or
unmodied HP electronic circuitry.
Mandatory J8031A
Mandatory 3JN69A
ENWW Dynamic security 63
Congure the HP toner-cartridge-protection supply settings
A network administrator can congure the toner-cartridge-protection settings using the printer control panel or
the HP Embedded Web Server (EWS).
●
Introduction
●
Enable or disable the Cartridge Policy feature
●
Enable or disable the Cartridge Protection feature
Introduction
Use HP Cartridge Policy and Cartridge Protection to control which cartridges are installed in the printer and
protect the cartridges that are installed from theft.
In HP Web Jetadmin, the settings are located under the Device Management pane in the following menu chain:
Cong > Supplies > Cartridge Policy or Cartridge Protection.
These features are available with HP FutureSmart versions 3 and later. Both features are o by default.
● Cartridge Policy: This feature protects the printer from counterfeit toner cartridges by allowing only
genuine HP cartridges to be used with the printer. Using genuine HP cartridges ensures the best possible
print quality. When someone installs a cartridge that is not a genuine HP cartridge, the printer control panel
displays a message that the cartridge is unauthorized and it provides information explaining how to
proceed.
● Cartridge Protection: This feature permanently associates toner cartridges with a specic printer, or eet of
printers, so they cannot be used in other printers. Protecting cartridges protects your investment. When
this feature is enabled, if someone attempts to transfer a protected cartridge from the original printer into
an unauthorized printer, that printer will not print with the protected cartridge. The printer control panel
displays a message that the cartridge is protected, and it provides information explaining how to proceed.
CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in
the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.
Turning the feature o does not turn o protection for cartridges that are currently installed.
64 Chapter 3 Supplies, accessories, and parts ENWW
Enable or disable the Cartridge Policy feature
The Cartridge Policy feature can be enabled or disabled using the control panel or the Embedded Web Server
(EWS).
●
Use the printer control panel to enable the Cartridge Policy feature
●
Use the printer control panel to disable the Cartridge Policy feature
●
Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature
●
Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature
●
Troubleshoot Cartridge Policy control panel error messages
NOTE: Enabling or disabling this feature might require entering an administrator password.
Check with your administrator to determine if an administrator password has been set. EWS passwords cannot
be recovered.
Use the printer control panel to enable the Cartridge Policy feature
From the printer control panel, a network administrator can enable the Cartridge Policy feature. This allows only
genuine HP cartridges to be used with the printer.
1. From the Home screen on the printer control panel, navigate to the Settings application, and then select
the Settings icon.
2. Open the following menus:
a. Manage Supplies
b. Cartridge Policy
3. Select Authorized HP.
Use the printer control panel to disable the Cartridge Policy feature
From the printer control panel, a network administrator can disable the Cartridge Policy feature. This removes
the restriction that only genuine HP cartridges can be used.
1. From the Home screen on the printer control panel, navigate to the Settings application, and then select
the Settings icon.
2. Open the following menus:
a. Manage Supplies
b. Cartridge Policy
3. Select O.
Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature
From the EWS, a network administrator can enable the Cartridge Policy feature. This allows only genuine HP
cartridges to be used with the printer.
1. Open the HP Embedded Web Server (EWS):
ENWW Congure the HP toner-cartridge-protection supply settings 65
a. From the Home screen on the printer control panel, touch the Information icon , and then touch the
Ethernet icon to display the IP address or host name.
b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays
on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
NOTE: If the web browser displays a message indicating that accessing the website might not be
safe, select the option to continue to the website. Accessing this website will not harm the computer.
2. Open the Copy/Print tab.
3. From the left navigation pane, select Manage Supplies.
4. In the Supply Settings area, select Authorized HP from the Cartridge Policy drop-down list.
5. Click the Apply button to save the changes.
Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature
From the EWS, a network administrator can disable the Cartridge Policy feature. This removes the restriction
that only genuine HP cartridges can be used.
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the printer control panel, touch the Information icon , and then touch the
Ethernet icon to display the IP address or host name.
b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays
on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
NOTE: If the web browser displays a message indicating that accessing the website might not be
safe, select the option to continue to the website. Accessing this website will not harm the computer.
2. Open the Copy/Print tab.
3. From the left navigation pane, select Manage Supplies.
4. In the Supply Settings area, select O from the Cartridge Policy drop-down list.
5. Click the Apply button to save the changes.
Troubleshoot Cartridge Policy control panel error messages
Review the recommended actions for Cartridge Policy error messages.
66 Chapter 3 Supplies, accessories, and parts ENWW
Table 3-6 Cartridge Policy control panel error messages
Error message Description Recommended action
10.0X.30 Unauthorized <Color> Cartridge The administrator has congured this
printer to use only genuine HP supplies that
are still under warranty. The cartridge must
be replaced to continue printing.
Replace the cartridge with a genuine HP
toner cartridge.
If you believe you purchased a genuine HP
supply, visit www.hp.com/go/anticounterfeit
to determine if the toner cartridge is a
genuine HP cartridge, and learn what to do
if it is not a genuine HP cartridge.
ENWW Congure the HP toner-cartridge-protection supply settings 67
Enable or disable the Cartridge Protection feature
The Cartridge Protection feature can be enabled or disabled using the control panel or the Embedded Web
Server (EWS).
●
Use the printer control panel to enable the Cartridge Protection feature
●
Use the printer control panel to disable the Cartridge Protection feature
●
Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature
●
Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature
●
Troubleshoot Cartridge Protection control panel error messages
NOTE: Enabling or disabling this feature might require entering an administrator password.
Check with your administrator to determine if an administrator password has been set. EWS passwords cannot
be recovered.
Use the printer control panel to enable the Cartridge Protection feature
From the printer control panel, a network administrator can enable the Cartridge Protection feature. This
protects the cartridges associated with the printer from being stolen and used in other printers.
1. From the Home screen on the printer control panel, navigate to the Settings application, and then select
the Settings icon.
2. Open the following menus:
a. Manage Supplies
b. Cartridge Protection
3. Select Protect Cartridges.
4. When the printer prompts to conrm, select Continue to enable the feature.
CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in
the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.
Turning the feature o does not turn o protection for cartridges that are currently installed.
Use the printer control panel to disable the Cartridge Protection feature
From the printer control panel, a network administrator can disable the Cartridge Protection feature. This
removes protection for any new cartridges installed in the printer.
1. From the Home screen on the printer control panel, navigate to the Settings application, and then select
the Settings icon.
2. Open the following menus:
a. Manage Supplies
b. Cartridge Protection
3. Select O.
68 Chapter 3 Supplies, accessories, and parts ENWW
Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature
From the EWS, a network administrator can enable the Cartridge Protection feature. This protects the cartridges
associated with the printer from being stolen and used in other printers.
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the printer control panel, touch the Information icon , and then touch the
Ethernet icon
b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays
on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
NOTE: If the web browser displays a message indicating that accessing the website might not be
safe, select the option to continue to the website. Accessing this website will not harm the computer.
2. Open the Copy/Print tab.
3. From the left navigation pane, select Manage Supplies.
4. In the Supply Settings area, select Protect cartridges from the Cartridge Protection drop-down list.
5. Click the Apply button to save the changes.
to display the IP address or host name.
CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in
the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the
feature before installing the new cartridge.
Turning the feature o does not turn o protection for cartridges that are currently installed.
Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature
From the EWS, a network administrator can disable the Cartridge Protection feature. This removes protection for
any new cartridges installed in the printer.
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the printer control panel, touch the Information icon , and then touch the
Ethernet icon to display the IP address or host name.
b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays
on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.
NOTE: If the web browser displays a message indicating that accessing the website might not be
safe, select the option to continue to the website. Accessing this website will not harm the computer.
2. Open the Copy/Print tab.
3. From the left navigation pane, select Manage Supplies.
4. In the Supply Settings area, select O from the Cartridge Protection drop-down list.
5. Click the Apply button to save the changes.
ENWW Congure the HP toner-cartridge-protection supply settings 69
Troubleshoot Cartridge Protection control panel error messages
Review the recommended actions for Cartridge Protection error messages.
Table 3-7 Cartridge Protection control panel error messages
Error message Description Recommended action
10.0X.57 Protected <Color> Cartridge The cartridge can only be used in the printer
or eet of printers that initially protected it
using HP Cartridge Protection.
The Cartridge Protection feature allows an
administrator to restrict cartridges to work
in only one printer or eet of printers. The
cartridge must be replaced to continue
printing.
Replace the cartridge with a new toner
cartridge.
70 Chapter 3 Supplies, accessories, and parts ENWW
Replace the toner cartridges
Replace the toner cartridge if you receive a message on the printer, or if you have print quality problems.
●
Toner-cartridge information
●
Remove and replace the cartridges
Toner-cartridge information
This printer indicates when the toner-cartridge level is low and very low. The actual toner-cartridge life remaining
can vary. Consider having a replacement cartridge available to install when print quality is no longer acceptable.
To purchase cartridges or check cartridge compatibility for the printer, go to HP SureSupply at www.hp.com/go/
suresupply. Scroll to the bottom of the page and verify that the country/region is correct.
The printer uses four colors and has a dierent toner cartridge for each color: yellow (Y), magenta (M), cyan (C),
and black (K). The toner cartridges are inside the front door.
Table 3-8 Toner-cartridge information
Item Description Cartridge number Part number
HP 659A Black Original LaserJet Toner
Cartridge
HP 659X High Yield Black Original
LaserJet Toner Cartridge
HP 659A Cyan Original LaserJet Toner
Cartridge
HP 659X High Yield Cyan Original
LaserJet Toner Cartridge
HP 659A Magenta Original LaserJet
Toner Cartridge
HP 659X High Yield Magenta Original
LaserJet Toner Cartridge
HP 659A Yellow Original LaserJet Toner
Cartridge
HP 659X High Yield Yellow Original
LaserJet Toner Cartridge
NOTE: High-yield toner cartridges contain more toner than standard cartridges for increased page yield. For
more information, go to www.hp.com/go/learnaboutsupplies.
Do not remove the toner cartridge from its package until it is time to replace it.
Standard-yield replacement black toner
cartridge
High-yield replacement black toner
cartridge
Standard-yield replacement cyan toner
cartridge
High-yield replacement cyan toner
cartridge
Standard-yield replacement magenta
toner cartridge
High-yield replacement magenta toner
cartridge
Standard-yield replacement yellow
toner cartridge
High-yield replacement yellow toner
cartridge
659A W2010A
659X W2010X
659A W2011A
659X W2011X
659A W2013A
659X W2013X
659A W2012A
659X W2012X
CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
Cover the green imaging drum if the toner cartridge must be removed from the printer for an extended period of
time.
CAUTION: Do not touch the developer roller. Fingerprints on the developer roller can cause print-quality
problems.
The following illustration shows the toner-cartridge components.
ENWW Replace the toner cartridges 71
Number Description
1 Handle
2 Developer roller
3 Protective shield
4 Memory chip
CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used toner cartridges is in the toner-cartridge box.
Remove and replace the cartridges
Follow these steps to replace a toner cartridge.
72 Chapter 3 Supplies, accessories, and parts ENWW
1. Open the front door.
2. Grasp the handle of the used toner cartridge and
pull out to remove it.
ENWW Replace the toner cartridges 73
3. Remove the new toner cartridge from its
2
1
3
packaging by removing the end caps (callout 1),
removing the cartridge from the plastic bag
(callout 2), and then removing the orange
protective shield (callout 3).
NOTE: Do not touch the developer roller.
Fingerprints on the developer roller can cause
print-quality problems.
4. Hold both ends of the toner cartridge and rock it
5-6 times.
74 Chapter 3 Supplies, accessories, and parts ENWW
5. Support the toner cartridge underneath with one
hand while holding the cartridge handle with the
other. Align the toner cartridge with its slot on the
shelf, and then insert the toner cartridge into the
printer.
NOTE: Avoid touching the developer roller.
Fingerprints on the developer roller can cause print
defects.
6. Close the front door.
Save all packaging for recycling the used toner
cartridge. To recycle the used cartridge, follow the
instructions included with the new cartridge.
ENWW Replace the toner cartridges 75
Replace the imaging drums
1
2
4
3
Replace an imaging drum if you receive a message on the printer, or if you have print quality problems.
●
Imaging drum information
●
Remove and replace the imaging drums
Imaging drum information
This printer indicates when an imaging drum level is low and very low. The actual imaging drum life remaining
can vary. Consider having a replacement imaging drum available to install when print quality is no longer
acceptable.
To purchase imaging drums or check imaging drum compatibility for the printer, go to HP SureSupply at
www.hp.com/go/suresupply. Scroll to the bottom of the page and verify that the country/region is correct.
The printer uses four imaging drums installed next to each toner cartridge. One universal imaging drum part ts
in all four positions. The imaging drums are inside the front door.
Table 3-9 Imaging drum information
Item Description Cartridge number Part number
HP Imaging Drum Replacement imaging drum 660A W2004A
Do not remove the imaging drum from its package until it is time to replace it.
CAUTION: To prevent damage to the imaging drum, do not expose it to light for more than a few minutes.
Cover the green imaging drum if it must be removed from the printer for an extended period of time. Do not
touch the imaging drum. Fingerprints on the imaging drum can cause print-quality problems.
The following illustration shows the imaging drum components.
Number Description
1 Handle
76 Chapter 3 Supplies, accessories, and parts ENWW
2 Imaging drum
Number Description
3 Protective shield
4 Memory chip
CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used imaging drums is in the imaging drum box.
Remove and replace the imaging drums
Follow these steps to replace an imaging drum.
1. Open the front door.
ENWW Replace the imaging drums 77
2. Rotate the blue lever in front of the imaging drum
to the left.
3. Grasp the handle of the used imaging drum and
pull out to remove it.
78 Chapter 3 Supplies, accessories, and parts ENWW
4. Remove the new imaging drum from its packaging
2
1
3
by removing the end caps (callout 1), removing the
imaging drum from the plastic bag (callout 2), and
then removing the orange protective shield (callout
3).
NOTE: Avoid touching the green imaging drum.
Fingerprints on the imaging drum can cause print
defects.
5. Support the imaging drum underneath with one
hand while holding the handle with the other. Align
the imaging drum with its slot on the shelf, and
then insert the imaging drum into the printer.
NOTE: Avoid touching the green imaging drum.
Fingerprints on the imaging drum can cause print
defects.
ENWW Replace the imaging drums 79
6. Rotate the blue lever in front of the imaging drum
to the right.
7. Close the front door.
Save all packaging for recycling the used imaging
drum. To recycle the used imaging drum, follow
the instructions included with the new imaging
drum.
80 Chapter 3 Supplies, accessories, and parts ENWW
Replace the toner-collection unit
Replace the toner-collection unit if you receive a message on the printer, or if you have print quality problems.
●
Toner-collection unit information
●
Remove and replace the toner-collection unit
Toner-collection unit information
Replace the toner-collection unit when the control panel prompts you.
Table 3-10 Toner-collection unit information
Item Description Cartridge number Part number
HP Toner Collection Unit Replacement toner-collection unit Not applicable 3WT90A
CAUTION: When the toner-collection unit reaches the end of its life, the printer will stop printing to avoid
damage to internal parts. You must replace the toner-collection unit to continue printing.
NOTE: The toner-collection unit is designed for a single use. Do not attempt to empty the toner-collection unit
and reuse it. Doing so could lead to toner being spilled inside the printer, which could result in reduced print
quality. After use, return the toner-collection unit to HP’s Planet Partners program for recycling.
CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
Remove and replace the toner-collection unit
Follow these steps to replace the toner-collection unit.
1. Open the front door.
ENWW Replace the toner-collection unit 81
2. Open the left door.
3. Grasp the front of the toner-collection unit and
remove it from the printer.
82 Chapter 3 Supplies, accessories, and parts ENWW
4. Remove the new toner-collection unit from its
packaging.
5. Install the new unit into the printer. Make sure the
toner-collection unit is rmly in place.
ENWW Replace the toner-collection unit 83
6. Close the left door.
NOTE: If the toner-collection unit is not installed
correctly, the left door does not close completely.
7. Close the front door.
Save all packaging for recycling the used tonercollection unit. To recycle the used toner-collection
unit, follow the instructions included with the new
toner-collection unit.
84 Chapter 3 Supplies, accessories, and parts ENWW
Replace the staple cartridge (M776zs model only)
Install a new staple cartridge when your current cartridge is empty.
●
Staple cartridge information
●
Remove and replace the staple cartridge
Staple cartridge information
Replace the staple cartridge when the control panel prompts you.
Table 3-11 Staple cartridge information
Item Description Cartridge number Part number
HP Inner Finisher Staples Replacement staple cartridge Not applicable J8J96A
Remove and replace the staple cartridge
Follow these steps to replace the staple cartridge in the inner nisher accessory.
1. Open the inner nisher front door.
2. Grasp the colored tab on the staple cartridge
carriage, and then pull the staple cartridge carriage
straight out.
ENWW Replace the staple cartridge (M776zs model only) 85
3. Lift two tabs on the staple cartridge, and then lift
up to remove the empty staple cartridge from the
staple cartridge carriage assembly.
Do not discard the staple cartridge carriage. It
must be reused with the new staple cartridge.
4. Insert the new staple cartridge into the staple
cartridge carriage.
5. Reinstall the staple cartridge carriage into the
stapler by pressing the colored handle inward until
it snaps into place.
6. Close the inner nisher front door.
86 Chapter 3 Supplies, accessories, and parts ENWW
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