Page 1
USER'S GUIDE
IN700 Series
MAILING SYSTEM
Page 2
Table of Contents
1 Read this First 1
1.1 What you will Find in this Manual..............................................3
1.2 Safety Requirements.................................................................5
2 Meet Your Mailing System 11
2.1 System Layout.........................................................................13
2.2 Accessories.............................................................................16
2.3 Control Panel Features ...........................................................19
2.4 Connections ............................................................................22
2.5 Power Management ................................................................25
3 Processing Mail 27
3.1 Choosing a Type of Stamp......................................................29
3.2 Preparing and Starting your Work Session .............................31
3.3 Processing [Standard] Mail .....................................................40
3.4 Printing [Permit] Mail ...............................................................52
3.5 Printing [Received] for Incoming Mail......................................59
3.6 Running [No Printing] Mail.......................................................62
3.7 Settings Details .......................................................................64
3.8 External Label Dispenser (ELD)..............................................82
3.9 Advanced Operations..............................................................90
4 Money Operations 93
4.1 Overview .................................................................................95
4.2 Managing Funds......................................................................96
4.3 Unlocking the PSD (Postal Inspection) .................................99
5 Managing Accounts and Assigning Rights 101
5.1 Accounting and Assigning Rights Overview .........................103
5.2 Selecting an 'Account Mode '................................................105
5.3 Guidelines to Setup an Account............................................106
5.4 Selecting an 'Account Mode'.................................................111
5.5 Managing Accounts...............................................................112
5.6 Managing Operators..............................................................124
5.7 Advanced Reporting Functions.............................................129
Page 3
6 Reports 133
6.1 Reports Overview ................................................................. 135
6.2 Generating a Report ............................................................. 137
6.3 Counter Data......................................................................... 138
6.4 Postage Data ........................................................................ 140
6.5 Funds Data ........................................................................... 143
6.6 Account Data ........................................................................ 145
6.7 System Data ......................................................................... 151
6.8 Advanced Reporting Reports ............................................... 152
7 Online Services 155
7.1 Online Services Overview..................................................... 157
7.2 Connecting to Online Services ............................................. 158
7.3 Uploading Statistics .............................................................. 161
7.4 System Online Services........................................................ 162
7.5 eConfirmation Services........................................................ 163
8 Configuring your Mailing System 169
8.1 Settings Overview................................................................. 171
8.2 Logging in / out as the Supervisor ....................................... 172
8.3 Changing the Display Language .......................................... 174
8.4 Enabling/Disabling Sounds .................................................. 175
8.5 Display Settings ................................................................... 176
8.6 System Time-outs and Settings........................................... 177
8.7 High Value, Low Funds Warnings and PIN Codes............... 179
8.8 Weighing Settings................................................................. 181
8.9 Postage Imprint Default Settings .......................................... 189
8.10 Imprint Memories .................................................................. 194
8.11 Default Sealing Mode ........................................................... 197
8.12 Connection Settings.............................................................. 198
8.13 Time and Date Management ................................................ 200
9 Options and Updates 201
9.1 Options and Updates Process.............................................. 203
9.2 Using the Mailbox ................................................................. 204
9.3 Managing Options................................................................. 206
9.4 Managing Custom Text Messages....................................... 208
9.5 Managing Ad Die ................................................................. 210
9.6 Managing Postal Rates......................................................... 212
9.7 Managing Permits................................................................. 214
9.8 Updating System Software ................................................... 216
10 Maintaining your Mailing System 219
10.1 Maintaining the Ink Cartridge ............................................... 221
10.2 Filling and Adjusting the Feeder Sealer................................ 227
10.3 Cleaning the Mail Path.......................................................... 229
10.4 Touchscreen Calibration....................................................... 233
10.5 Maintenance Processes ...................................................... 234
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11 Troubleshooting 237
11.1 Paper Jamming ....................................................................239
11.2 Label Jamming ....................................................................244
11.3 Weighing Problems ...............................................................245
11.4 Diagnostics and System Data ...............................................247
12 Specifications 251
12.1 Mail Specifications.................................................................253
12.2 Recommended Operating Conditions ...................................255
12.3 General Specifications .........................................................256
12.4 Operating Specifications .......................................................257
Index 259
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Read this First
1 Read this First
This section contains important information about safety precautions and environmental recommendations to operate your equipment in the best possible conditions.
1.1 What you will Find in this Manual..........................................3
1.2 Safety Requirements ..............................................................5
How to Disconnect your Mailing System........................................................................... 9
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1
Read this First
2
Page 7
What you will Find in this Manual
1.1 What you will Find in this Manual
Section 1: Read this First
Make sure your have read and fully understood the safety requirements in
this section. This section also includes a list of acronyms and symbols used
in the manual.
Section 2: Meet Your Mailing System
System features, reference descriptions of elements and controls, mail format and how to power your Mailing System off.
Section 3: Processing Mail
Processing mail using the mailing system: choosing a type of task, weighing,
selecting a rate, sealing your mail, running batches, etc.
Section 4: Money Operations
Loading postage funds.
1
Read this First
Section 5: Managing Accounts and Assigning Rights
How you can change accounts as a user, or set up accounts and control
access to the Mailing System as the supervisor.
Section 6: Reports
How you can generate and print out reports for the Mailing System usage,
funds usage, account usage, etc.
Section 7: Online Services
Using your Mailing System to access Online Services and connect your system for upgrades.
Section 8: Configuring your Mailing System
All the specifications of your Mailing System you can set up as a user (temporary settings) or supervisor (default settings).
Section 9: Options and Updates
How to update/upgrade your system and modify the stamp (custom texts
and ad dies, rates...).
Section 10: Maintaining your Mailing System
Changing the ink cartridge and maintaining other system components.
Section 11: Troubleshooting
What to do when a problem occurs: jamming, bad sealing, poor printing etc.
Section 12: Specifications
Detailed specifications of your Mailing System.
3
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1
Symbols
This manual uses the symbols listed below.
This symbol...
Indicates...
Read this First
Glossary
This manual uses the acronyms listed below.
Acronym Description
WARNING : indicates a human safety hazard.
ATTENTION : brings to your attention a risk for equipment or
mail that could result from an action you may perform.
NOTE : remark that explains different scenarios or situations.
TIP : advice to help save you time when processing your mail.
SUPERVISOR : indicates that you have to log in as the supervisor (using the supervisor PIN) to perform the procedure. Postage functions of the Mailing System are not accessible in this
mode.
ALD Automatic Label Dispenser
Ascending Total postage used
Descending Postage amount available
ID IDentification
LAN Local Area Network: link between computers
MAS Mail Accounting Software: allows you to remotely manage mailing
accounts and associated reports.
MSF Mixed-Size Feeder
PC Personal Computer
PIN Personal Identification Number
PSD Postal Security Device (Meter)
USPS United States Postal Services
WP Weighing Platform
4
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Safety Requirements
1.2 Safety Requirements
Power Connection
1
Before connection, check whether the Mailing System is suitable for the local AC
power voltage; refer to the type plates at the back of each system component.
THIS SYSTEM MUST BE GROUNDED
• Only connect the power plug to an outlet provided with a pro-
tective ground contact.
• To reduce the risk of fire, use only the power cord supplied with
the Mailing System.
• Do not use ground adaptors.
• Do not use this product on a wet floor or near water.
• In case of liquid spillage, disconnect the power cord from the
outlet and proceed with cleaning.
• Use an outlet located near the system that is easily accessible. As the power
supply cord is the system disconnecting device, do not route the power cord
between pieces of furniture or over sharp edges.
• Avoid using outlets controlled by wall switches or shared by other equipment.
• Make sure there is no strain on the power supply cord.
Read this First
5
Page 10
Compliance
1
Energy Star compliance
Read this First
Your mailing machine is Energy Star compliant: it helps you to save energy and
money while protecting the environment.
Environmental compliance
A program is implemented for the recycling of worn mailing machines and machines
at the end of their lifetime. Contribute in a responsible way to the environmental protection by consulting your retailer internet site, or by contacting him. He will inform you
of the collection and treatment processes of these machines.
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Page 11
General Safety
• Before using your Mailing System, thoroughly read the operating instructions.
• To reduce the risk of fire, electric shock and injury to persons, follow normal and
basic safety precautions for office equipment when using your Mailing System.
• To avoid damage, only use approved supplies (ink, tape, cleaners...).
The Mailing System contains moving parts. Keep fingers, long
hair, jewellery, neck ties, loose clothing away from the mail path at
all times.
Follow the additional safety precautions below:
• Do not place lit candles, cigarettes, cigars, etc. on the Mailing System.
• When removing jammed material, avoid using too much force to prevent personal
injury and damaging components.
• When lifting covers, wait for all parts to stop moving before placing hands near the
feeder path or printhead.
• To prevent overheating do not block the ventilation openings or try to stop the
power supply fans.
• Do not remove bolted covers as they enclose potentially hazardous parts that
should only be accessed by a Service Representative.
1
Read this First
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Telephone and LAN Connections
1
Read this First
Your Mailing System uses the telephone network to connect to the Postal Services
and to your customer online services.
You may also use a LAN (high speed internet connection) to connect to your
customer Online Services and to a mail accounting software (MAS), located on a
separate PC.
To prevent damage to equipment, do not confuse telephone jacks
that connect to the modem and LAN connectors that are bigger:
Analog phone (4 wires)
Network/PC LAN (8 wires)
Follow the additional precautions below:
• Avoid using your system during an electrical storm; as there may be a risk of elec-
trical shock from lightning.
• Do not install telephone jacks or LAN connectors in a wet location.
• Disconnect the telephone or LAN cable from the wall before moving your system.
To reduce the risk of fire, only connect the modem to the telephone line using the supplied cable (see
8
Specifications
p.251 ).
Page 13
Disconnecting your Mailing System
How to Disconnect your Mailing System
How to Disconnect your
1 First switch your Mailing System to
Turn the Mailing System to OFF Mode
OFF
mode (see
p.26 ).
How to
1
Mailing System
Only unplug the power cord when the Mailing System is in
mode or
unprotected position where the ink may dry out and become
unusable.
Sleep
mode to avoid keeping the ink cartridge in an
OFF
2 Unplug the power cord from the wall outlet.
3 Unplug the LAN cable and the telephone cord from their
sockets as they may still be energized.
Read this First
9
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1
Read this First
10
Page 15
Meet Your Maili ng System
2 Meet Your Mailing
System
Get to know your Mailing System in this section.
2.1 System Layout ...................................................................... 13
2.2 Accessories........................................................................... 16
2.3 Control Panel Features......................................................... 19
2.4 Connections..........................................................................22
2.5 Power Management ............................................................25
How to Turn the Mailing System to Sleep Mode............................................................. 25
How to Turn the Mailing System to OFF Mode............................................................... 26
Page 16
2
Meet Your Mailing System
12
Page 17
System Layout
2.1 System Layout
Mailing System without dynamic scale
Mixed-Size Feeder Automatically feeds the system with envelopes of dif-
ferent sizes.
2
Meet Your Mailing System
Auto Label Dispenser Contains labels to be printed.
System Base Prints envelopes (or labels) and controls the Mailing
System.
Weighing Platform Measures the weight of mail pieces.
Control Panel Allows you to control the Mailing System.
Rear Guide-Wall Guides envelopes into the feeder.
Hopper Beginning of mail transport path.
Side Guide Holds large envelopes in place for feeding.
Jam Release Handle Allows you to remove jammed envelopes or labels.
Catch Tray Receives mail pieces after processing.
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Page 18
Mailing System with dynamic scale
2
Meet Your Mailing System
Mixed-Size Feeder Automatically feeds the system with envelopes of dif-
Dynamic Scale Automatically measures the weight and dimensions of
ferent sizes.
mail pieces to dynamically change postage after feeding.
Auto Label Dispenser Contains labels to be printed.
System Base Prints envelopes (or labels) and controls the Mailing
System.
Weighing Platform Measures the weight of mail pieces.
Control Panel Allows you to control the Mailing System.
Rear Guide-Wall Guides envelopes into the feeder.
Hopper Beginning of mail transport path.
Side Guide Holds large envelopes in place for feeding.
Jam Release Handle Allows you to remove jammed envelopes or labels.
Catch Tray Receives mail pieces after processing.
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Catch Tray Receives mail pieces after processing.
User Guide Receptacle Stores this User Guide.
Label Storage Use this slot to store labels horizontally.
Inside the system base
2
Meet Your Mailing System
Ink Cartridge Prints the postal imprint on envelopes.
Postal Security Device
(PSD)
Cover Lift by front side to open.
Postage meter. Stores postage credit and tracks postage usage.
15
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2
Accessories
2.2 Accessories
USB Keyboard (option)
Usage
Meet Your Mailing System
A USB keyboard can be connected to the mailing system.
This keyboard is a standard personal computer keyboard with an additional
touchpad. It allows the input of data to your mailing system.
To use the numerical keys, ensure that [Num lock] is activated.
You can use the shortcuts listed in the table below
Keyboard use
NAVIGATION KEYS
OK [Enter] Validates the current screen.
Clear
Delete [Del] Deletes the next character or digit in an entry field
Back / Cancel [Esc] Returns to previous screen or cancels the selection.
Change field [Tab] Moves to the next entry field.
Move before
Move after
[Backspace]
[Left
arrow]
[Right
arrow]
16
Deletes the last character or digit in an entry field.
Moves the cursor before the character at the left.
Moves the cursor after the character at the right.
Page 21
Touchpad use
The touchpad on the keyboard or a USB mouse plugged into the system allow you to
make the same selections or actions as with your finger, using its pointing device.
They allow you to do the same selections or actions as with your finger on the touch
screen.
All the tactile elements can be activated by the pointer.
In addition, it allows you to:
• Exactly position the cursor in an entry field.
• Select a part of the content of an entry field.
External Label Dispenser (option)
2
Meet Your Mailing System
The External Label Dispenser (or ELD) is a remote device connected to the mailing
system that prints indicia (stamps) on thermal, self-adhesive paper. It provides an ergonomic work environment, as the user can place it in the most convenient working
position.
See also
• To use your ELD, see
• To configure your ELD, see
Printing Using the External Label Dispenser
Configuring the ELD
p.83 .
p.85 .
17
Page 22
Report Printer (option)
2
Meet Your Mailing System
A USB printer can be directly connected to the mailing system for printing mailingrelated reports.
For more information about compatible printers that can connect
to your mailing system, please contact technical support.
Barcode Scanner (option)
This scanner is used:
• to identify accounts through barcodes
• to scan tracking numbers on mails and send them to postal server
18
Page 23
Control Panel Fe atures
2.3 Control Panel Features
See control panel and screen layout on the flap of the manual
cover.
Display Areas
The control panel has a touch screen so most zones are tactile. Tap a zone to open
the corresponding screen.
Account Displays account currently selected.
Ad die Indicates that an ad die (slogan) will be printed when
yellow.
Date Displays the date that will be printed.
Imprint Memory Displays selected imprint memory when applicable.
Item Counter Counts the envelopes or labels printed since the last
counter reset.
Label Indicator When displayed, indicates that the Mailing System will
print a label.
2
Meet Your Mailing System
Mailbox Indicates unread messages in message box.
Postage Indicates the amount to be printed on the envelope.
Print Offset Indicates the printing offset status (stamp position shift-
ing for thick envelopes).
Rate and Services Indicates the current rate and services selected.
Remaining funds Displays funds available for postage.
Reset item counter Resets the item counter to zero. This is the starting
point for batch data reports.
Sealing Switches the sealer on/off and indicates wether the
function is activated or not.
Te xt
Type of stamp Current type of stamp. Use Stamp configuration short-
cut to change.
Weighing Mode Current weighing method.
Weight Current weight used to calculate postage amount.
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Page 24
Keys and Shortcuts
NAVIGATION KEYS
Return Goes back to the previous screen.
2
Home Screen Returns the system to the Home screen.
Menu Accesses the menu settings.
Meet Your Mailing System
OK Validates a selection.
Funds Accesses funds management (including adding funds).
Imprint Memories
Print Labels Switches to label printing (instead of envelopes).
Rate Selection Displays the rate selection screen.
Stamp Configuration
SHORTCUT KEYS
Accesses preset stamp and account memories. These
presets are managed by the supervisor.
Accesses stamp selection and stamp set up screens.
KEYPAD
Alphanumeric
Keys
Clear / Reset
Rate
Sleep/Wake
Start Starts printing process.
Stop
Allows the entry of alpha or numeric values (accounts or
other set up information). Press a key several times to
display all possible characters.
Clears keypad entries and existing data in entry fields or,
from the home screen, resets rate to default.
START / STOP KEYS
Wakes the Mailing System up or turns it to 'Sleep' mode.
The light indicates the system state (green = awake,
amber = asleep).
Stops printing and all mechanical activity (motors) in the
Mailing System.
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Page 25
Keypad Use
For different contexts, the table below indicates the successive characters you may
obtain by pressing keys several times in a row.
Key Alpha-numeric Custom text Modem settings
11 1 1
2 2ABCabc 2 2ABC
3 3DEFdef DEF3 3D
4 4GHIghi GHI4 4
5 5JKLjkl JKL5 5
6 6MNOmno MNO6 6
7 7PQRSpqrs PQRS7 7
8 8TUVtuv TUV8 8
9 9WXYZwxyz WXYZ9 9W
0
. , # / : @ * ? & ! - + \ . , # * +
C 'Clear' function 'Clear' function 'Clear' function
0 0
0
2
Meet Your Mailing System
21
Page 26
Connections
2.4 Connections
Connectors
2
Your Mailing System has an Universal Serial Bus (USB) port that allows you to
connect to a modem, printer or other USB memory key.
Meet Your Mailing System
Power Connector To wall socket, feeder or dynamic scale
COM2/3 To Weighing Platform(s)
COM1 To mixed-size feeder or dynamic scale
LAN Port To Online Services and/or accounting software on a
PC (option)
USB Ports To modem, memory device or printer
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Page 27
COM1 To the Mixed-Size Feeder
COM2 To the Mailing System Base
2
Meet Your Mailing System
Power Connectors To Base and wall socket
23
Page 28
Connection Diagram
Detail of connections
2
With a dynamic scale
Meet Your Mailing System
Without a dynamic scale
COM1 (base) Base (COM2 or COM3) to Weighing Platform
Power cable Power supply to base from speedweigh
Wall Socket Power Source
COM2/3 (base) Base (COM1) to Dynamic Scale (COM2)
COM1 (dynamic scale) Feeder to dynamic scale
Power connectors
Nota: Power connectors are shown in section
24
Connectors
p.22 .
Page 29
Power Managemen t
2.5 Power Management
The System can only use the LAN if the LAN cable is connected
BEFORE the power chord is plugged in.
Energy Star® Compliance
Office equipment is generally powered on 24 hours a day, so power management
features are important for saving energy and reducing air pollution.
Your Mailing System is an Energy Star
goes into a low-power 'Sleep' mode after a period of inactivity.
Spending a large portion of time in low-power mode not only saves energy but helps
your equipment run cooler and last longer.
®
qualified Mailing System that automatically
2
Meet Your Mailing System
Sleep Mode
You can also turn the Mailing System to Sleep mode manually.
To change the period of time after which the Mailing System
How to Turn the Mailing System to Sleep Mode
How to Turn the
Mailing System
to Sleep Mode
switches to 'Sleep' mode, see
p.178 .
1 Press (at the top right corner of the control panel).
The light located next to the key indicates:
Green : the Mailing System is awake and ready for use.
Amber : the Mailing System is in
To avoid weighing errors, make sure the weighing device platform
is clear when starting the machine.
How to Change System Time-Outs
Sleep
mode.
25
Page 30
OFF Mode
If you want to turn OFF your system you can use the ON/OFF button located on the
right side of the Base.
How to Turn the Mailing System to OFF Mode
How to Turn the
1 Turn your system to 'Sleep' Mode (see
2
Mailing System
to OFF Mode
Meet Your Mailing System
2 Be sure that the light located next to the key (at the top
3 Turn Off your Mailing System. The circle (or O) indicates the
How to Turn the
Mailing System to Sleep Mode
right corner of the control panel) is Amber meaning that the
Mailing System is in
system is OFF.
Sleep
p.25 )
mode
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Page 31
Processing Mail
3 Processing Mail
This section describes how you can run mail: choose a type of stamp, select a rate
and weighing method, activate sealing and so on, depending on the type of process
you need to apply to your mail.
3.1 Choosing a Type of Stamp...................................................29
3.2 Preparing and Starting your Work Session.......................... 31
How to Sort Mail.............................................................................................................. 32
How to Log in and Start a Work Session ........................................................................ 33
How to Change the Current 'Type of Stamp' .................................................................. 35
How to Use the Feeder ................................................................................................... 37
3.3 Processing [Standard] Mail..................................................40
How to Apply Standard Postage (Settings)..................................................................... 40
How to Apply Standard Postage (Running Mail)............................................................. 44
How to Re-Date Mail (Settings)....................................................................................... 49
How to Re-Date Mail (Running Mail)............................................................................... 51
3.4 Printing [Permit] Mail............................................................52
How to Process Permit Mail (Settings)............................................................................ 52
How to Process Permit Mail (Running Mail) ................................................................... 54
3.5 Printing [Received] for Incoming Mail ..................................59
How to Process Incoming Mail (Settings) ....................................................................... 59
How to Process Received Mail (Running Mail)............................................................... 61
3.6 Running [No Printing] Mail ...................................................62
How to Process Mail without Printing (Settings) ............................................................. 62
How to Process Mail without Printing (Running Mail) ..................................................... 63
3.7 Settings Details.....................................................................64
How to Change Accounts................................................................................................ 64
How to Select a Rate....................................................................................................... 65
How to Enter Postage Manually...................................................................................... 68
How to Select a Permit ................................................................................................... 69
How to Change the Weighing Type ................................................................................ 73
How to Enter the Weight Manually.................................................................................. 74
How to Change the Date ................................................................................................ 76
How to Add (or Cancel) a Text on the Stamp ................................................................. 77
How to Add (or Cancel) an Ad Die on the Stamp ........................................................... 78
How to Move the Stamp (Print Offset) ............................................................................ 79
How to Use an Imprint Memory....................................................................................... 80
How to Turn the Sealer On/Off........................................................................................ 81
Page 32
3.8 External Label Dispenser (ELD)............................................. 82
3
3.9 Advanced Operations.......................................................... 90
Processing Mail
How to Set the ELD Status ....................................................................................83
How to Print with ELD by Default ...........................................................................84
How to Print Using the External Label Dispenser............................................................85
How to Display the ELD Battery Level.............................................................................86
How to Change the ELD Battery......................................................................................86
How to Test the ELD ..............................................................................................87
How to Change the Label Roll .........................................................................................88
How to Enable an Emergency Stop.................................................................................90
How to Reset Batch Counters .........................................................................................90
How to Count Mail pieces by Weighing ...........................................................................91
How to Fill the Automatic Label Dispenser......................................................................92
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Page 33
Choosing a Type of Stamp
3.1 Choosing a Type of Stamp
Customizing Your Stamp
When processing mail you will be required to select the'Type of stamp ' you need. For
example, you can select “Standard” to print postage, or “Received” to print the date
on incoming mail, or “No printing” for seal only applications.
For each 'Type of stamp' you select, the Mailing System displays all the specifications
- and only those specifications - for the type of process you will use.
Home Screen and Configuration Menu
Each type of stamp is associated to:
• A specific Home Screen that displays current stamp configuration (weight,
postage...)
• A specific Imprint Configuration Menu that allows you to set stamp parameters.
3
Processing Mail
To directly gain access to the Configuration Menu of the Type of
stamp, press Shortcut Key on the Control Panel.
Your system has six Shortcut Keys for direct access to save time.
You can eliminate key strokes for rate selection, imprint memories, label printing, add or check funds, weighing mode selection
and to customize the stamp.
29
Page 34
Type of Process and Type of Stamp
The table below indicates the 'Type of stamp' to choose, depending on the type of
process you want to apply to each set of mail.
The column on the right indicates, for each Type of stamp, the options available for
each type of Stamp.
If you do not set any parameter, the Mailing System uses default values.
3
Type of process
Applying postage to outgoing mail
Processing Mail
Sending Prepaid mail: [Permit Mail ]
Printing 'Received' or the
date on incoming mail:
Sealing only:
(using optional feeder with
sealer)
'Type of stamp'
[Standard ]
(p.40 )
(p.52 )
[Received ]
(p.59 )
[No printing ]
(p.62 )
Available Stamp options
• Rate
• Weight
• Date format
• Text (optional)
• Ad die (optional)
• Print offset (optional)
• Sealing on or off
• Permit Mail
• Text (optional)
• Ad die (optional)
• Print offset (optional)
• Sealing (optional)
• Print date and/or 'Received'
• Print offset (optional)
• Turn sealer on
Counting by feeding:
(using optional feeder)
Counting by weighing: n.a. Specific application (see p.91 ).
The system selects [Standard ] type of stamp at start up by
default.
See also
• To set default values as supervisor: see
30
[No printing ]
(p.62 )
•
Counter reset
• Turn sealer off (if installed)
Configuring your Mailing System
p.169 .
Page 35
Preparing and Starting your Work Session
3.2 Preparing and Starting your Work
Session
Preparation steps
Performing these steps is recommended to help you to run your mail efficiently.
Mail preparation involves:
• Sorting mail by type and task , to make processing faster (p.32 )
• Logging into the system to start a work session (p.33 )
• Selecting the Type of stamp that corresponds to your mail (p.35 )
• Checking additional issues concerning your Mailing System: ink level, funds...
(p.36 ).
This section also describes how to use the Mailing System automatic feeder (p.37 ).
3
Processing Mail
31
Page 36
3
Sorting Mail by Type and Task
To save time, sort your mail in groups that have similar characteristics.
This will prevent you from having to change the stamp parameters too often and allow
you to fully benefit from the automatic features of your Mailing System, particularly the
Differential Weighing or dynamic scale options that allow you to process mail much
quicker.
Follow the steps below to sort your mail into different stacks.
How to Sort Mail
How to Sort Mail
Processing Mail
Put the mail in different stacks according to the characteristics
and in the order that follows:
1 Mail Type
See table p.30
Outgoing mail with different postage types
Standard postage
Date to correct
Amount to correct
Permit mail postage
Incoming mail
Mail to seal only , or count.
2 Separate envelopes into two groups: those that require
sealing and those that do not.
3 Accounts to allocate costs to (only if you have to select an
account at log in, see p.64 )
4 Rates to apply and services to add
5 Physical characteristics
6 Finally, sort each stack by item size .
Your Mailing System can run mixed mail when using Dynamic
scale options. In this case, mail should be stacked largest /
heaviest on the bottom. Otherwise, separate sizes in different
stacks.
32
Separate mail pieces that exceed the weight, size or
thickness allowed in the system mail path (see p.253 ).
Page 37
Turning On Your System and Starting a Work Session
Turning the system on automatically starts a work session on the Mailing System.
At start-up, depending on specific supervisor settings:
• The access to the system may be open
• You may have to enter a PIN code
• You may have to select an account.
Your work session ends when the system returns to a 'Sleep' mode.
How to Log in and Start a Work Ses sion
3
How to Log in
and Start a Work
Session
To log in as a user:
1 Press to wake-up the system.
The system may display one of the following screens:
Home Screen [Standard]
Login
Screen
.
Processing Mail
Account
Screen
33
Page 38
3
Processing Mail
Home Screen [Standard]
other step is required to navigate through the system.
Login
operator PIN code
Account
your account as follows.
Use up and down arrows (use double arrows to scroll list)
and press [OK] to validate.
You can also use a barcode scanner to select your account.
Find your account quicker: instead of using up and down arrows,
type the account number or name (tap column headers to switch
between number and name) or use a barcode scanner.
To type letters instead of figures using the keypad, press the corresponding key several times in a row like a cell phone.
(Example : To have “N” press twice the key “6").
Screen: If the Login Screen is displayed, enter your
Screen: If the Account Screen is displayed, select
: If this screen is displayed, no
Additional information
• To change allocating accounts when a session is already opened, see
the Current Account
• To choose security level for accounts and access control as the Supervisor, see
Managing Accounts and Assigning Rights
•
How to Turn the Mailing System to Sleep Mode
p.64 .
p.101 .
p.25 .
Changing
34
Page 39
Selecting the Type of Stamp
For each stack of mail you have sorted (see p.32 ), select the type of stamp you need
to process your mail as follows.
How to Change the Current 'Type o f Stamp'
How to Change
the Current 'Type
of Stamp'
Once you are logged in as user:
1 Either:
Press
or
The
Customize stamp
Press and type 1
> Customize stamp
screen is displayed.
2 Select > Stamp type .
The
Type of stamp
screen is displayed.
3
Processing Mail
3 Select the type of stamp in the list and press [OK] .
The
menu items that allow you to modify the stamp options.
4 Press to return to the home screen.
Customize stamp
screen is updated and displays the
35
Page 40
Frequently Asked Questions
System check list:
Question...
Do I have enough postage? Look at the funds counter at the bottom of the
3
Processing Mail
Do I need to clear the Batch
Counter ?
Is the sealing/moistening device
properly filled?
(if installed)
Is the Weighing Platform properly zeroed or tared?
Answer
screen, or:
Press and enter
ance.
To add funds, see
(Meter)
Clear batch counters if you intend to issue a report
on the mail run you are about to start (see
Data Report
Select
or
See
For sealing while printing the envelopes.
See
Before laying envelope(s) on the Weighing Platform, your Home Screen should display
0.0 oz
'rezero' of the WP.
See
1 to check your funds bal-
How to Add Funds to the PSD
p.97 .
Batch
p.138 ).
Reset counter on the home screen,
How to Reset Batch Counters
How to Fill the Sealer Bottle
. If
__lb _._oz
How to Rezero the Weighing Platform
is displayed, perform a
p.90 .
p.227 .
00 lb
p.184 .
Are labels in place in the ALD ?
(if you plan to print on tape)
Is there enough ink in the cartridge ?
You can be warned when the available funds gets below a preset
value (see
How to Fill the Automatic Label Dispenser
See
p.92 .
To display the level of ink in the printing headset,
see
How to Display Ink Level and Cartridge Data
p.222 .
How to Set the Low-Funds Threshold
p.179 ).
36
Page 41
Using the Feeder
The procedure below describes how to place a stack of mail pieces in the Hopper.
Depending on the weighing method you choose to run mail, you may have to insert
the envelopes one by one or place a stack of envelopes in the hopper.
Each stack may mix envelopes of different thickness and size.
How to Use the Feeder
How to Use the
Feeder
Feeding a stack of mail pieces:
1 Arrange the mail pieces according to their size (the largest/
heaviest letters beneath).
2 Fan the envelopes to separate them.
3 Bevel the edge of the stack.
4 Place the envelopes in the hopper, their upper edge resting
against the rear guide.
Ensure that all the envelopes are stacked along the rear
guide, from largest to smallest.
3
Processing Mail
37
Page 42
3
Processing Mail
5 Adjust the side guide for large envelopes. To adjust the
guide, push it gently to rest against the envelopes, without
pressing.
Envelopes flaps must be closed, not nested.
Do not try to seal self-adhesive envelopes.
38
Page 43
Thickness Setting:
Depending on the thickness of your envelopes, you may have to
adjust the thickness setting of the Feeder. Use this setting if
several thin envelopes pass at one time through the feeder or, if
thick envelopes are blocked at the entrance of the mail path.
1 Open Feeder Cover.
2 Change lever position:
- 1 for thin envelopes
- 2 for thick envelopes.
3 Close the Feeder Cover.
3
Processing Mail
39
Page 44
Processing [Sta ndard] Mail
3.3 Processing [Standard] Mail
In this Section
3
Processing Mail
This section describes how to process [Standard ] Mail:
• Applying postage using different rates
• Re-dating mail
See also
• About the use of the Type of stamp, see
Applying Standard Postage
Setting the Postage
The procedure below outlines steps in a recommended sequence to process your
mail.
• As mail requirements differ from day to day, some of the settings may not be nec-
essary, or their order may vary.
• You must begin with selecting the Type of stamp to gain access to the additional
options and be able to run your mail (standard is default).
Choosing a Type of Stamp
p.29 .
How to Apply Standard Postage (Set tings)
How to Apply
Standard
Postage
(Settings)
Make sure you have already completed the preparation steps
mentioned in
Required settings:
Preparing and Starting your Work Session
p.31 .
1 Make sure you are on the home screen of the [Standard ]
type of stamp . The type of stamp is indicated at the top of the
home screen as illustrated below.
40
Page 45
2 Check or change the type of stamp (if you are not in
[Standard ] mode .
Press to access the
To change the type of stamp , select
select [Standard ] in the
details, see
.
Additionally, you can configure stamp elements from the
Customize stamp
How to Change the Current 'Type of Stamp'
screen as follows:
Customize stamp
Stamp type
Type of stamp
screen:
and then
screen. For more
p.35
3
Processing Mail
Check or change the Ad die selection :
Select
die list
an Ad Die on the Stamp
Check or change the Text selection :
Select
screen. For more details, see
on the Stamp
Check or change the Date or Date Format :
Select
advance
date. For more details, see
Press to return to the home screen.
Ad die
screen. For more details, see
Text
Date
and then select an Ad die (or
p.78 .
and then select a text (or
How to Add (or Cancel) a Text
p.77 .
and then select a date option in the
screen. Select
Today's date
How to Change the Date
None
How to Add (or Cancel)
None
) in the
for printing today's
) in the
Text list
Date
p.76 .
Ad
41
Page 46
3 Select a rate and add services .
3
Processing Mail
Press to open the
Type a rate number to select a rate or display new rate
options
Select
Select
rates not shown on
For more details, see
You may also enter the postage amount manually : on the home
screen, type directly the amount using the keypad. For more
details, see
Rate History
Rate wizard
How to Enter Postage Manually
to choose rate options in lists (includes
Rate selection
to choose a recently selected rate.
rate selection
Selecting a Rate
screen).
screen.
p.65 .
p.68 .
4 Select a weighing Mode (if you did not enter any amount)
Depending on the quantity and type of mail you have to
process, you can choose an efficient weighing method that
uses a weighing platform or the dynamic scale (if installed) to
save time: see
To change the current weighing mode , press and
select a weighing mode in the
For more details, see
p.73 .
Choosing a Weighing Type
Weighing type
How to Change the Weighing Type
p.71 .
screen.
If the WP automatic selection is activated (see
Automatic Selection
screen, the weighing mode to Standard Weighing (WP) by putting
a mail piece on the Weighing Platform.
42
Weighing Platform
p.182 ), you can change, from the home
Page 47
You can also apply the optional setting(s):
1 Move the stamp away from the envelope edge for thick en-
velopes: see
How to Move the Stamp (Print Offset) p.79 .
2 Close envelopes using the feeder sealer : see Using the
Sealing Function p.81
.
You are now ready to print.
Additional information
To set the stamp quickly, consider using imprint memories . The
memories store stamp characteristics together with rates and, if
activated, charged account. See
Using Imprint Memories
p.80 .
Running Mail
The way you will handle mail mainly depends on the weighing method you have
chosen. The weighing method is indicated by the icon in the
the screen.
If you need to change the current account before applying postage (on account-enabled configurations), see
Accounts
p.64 .
Weighing Type
How to Change
zone of
3
Processing Mail
43
Page 48
How to Apply Standard Postage (R unning Mail)
How to Apply
Standard
In mode
Standard Weighing
( )
Postage
(Running Mail)
3
Processing Mail
From the [Standard ] home screen, to print postage directly on
mail pieces:
1 Put the mail piece on the Weighing Platform.
The weight of the mail piece is displayed in the
of the screen and the postage amount is updated.
Weight
area
2 Press . The system motors start running.
3 Withdraw the envelope from the WP and insert it into the mail
path against the rear-guide wall, with the side to be printed
facing upwards.
If a mail piece is bigger than mail path maximum thickness (see
Mail Specifications
label is printed.
p.253 ), press to print a label. The
4 The Mailing System prints postage and the mail piece (or
label) is sent to the catch tray.
When using sealer, collect the mail piece stack in the catch tray
and put stack aside to let envelopes dry.
If you want to print several identical labels :
1 Press and enter the number of labels.
Make sure the labels are available in the label dispenser (see
Filling the Label Dispenser
p.92 ).
2 Press to print the labels.
44
Page 49
In optional mode
From the [Standard ] home screen, to print postage on mail
pieces:
Differential Weighing
()
1 Place the stack of mail you want to process on the Weighing
Platform, and then follow the instructions on the screen or the
steps below.
2 Withdraw the first mail piece from the top of the stack. The
Mailing System displays weight and postage on the home
screen and starts motors automatically.
3 To print the stamp, insert the mail piece into the base against
the rear-guide wall, with the side to be printed facing
upwards.
3
Processing Mail
If a mail piece is bigger than mail path maximum thickness (see
Mail Specifications
label is printed.
p.253 ), press to print a label. The
4 The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
When sealer is activated, collect the mail piece stack in the catch
tray and put stack aside to let envelopes dry.
5 Repeat the previous step for each piece of mail.
To quit the process at any time, press .
When you remove the last object from the Weighing Platform, the
Mailing System will ask if you want to print it. You can answer
or No .
Yes
45
Page 50
In optional mode
From the [Standard ] home screen:
Differential Weighing Automatic Label
( )
1 Place the stack of mail you want to process on the weighing
platform, and then follow the instructions on the screen or the
steps below.
3
Processing Mail
2 Withdraw the first mail piece from the top of the stack. The
Mailing System displays weight and postage on the home
screen, starts motors and prints the label automatically.
If you inadvertently remove more than one item from the WP,
replace removed items on WP before weight stabilization to
avoid printing label (about 1.5 seconds).
3 Repeat the previous step for each piece of mail.
To quit the process at any time, press .
When you remove the last object from the Weighing Platform, the
Mailing System will ask if you want to print it. You can answer
or
No
.
Yes
46
Page 51
In optional mode
From the [Standard ] home screen:
Dynamic weighing
()
1 Place the mail pieces stack you want to process on the
hopper.
For more details, see
Using the Feeder
p.37 .
2 Press to start processing the set of mail pieces.
The base prints the stamps and sends the set of mail pieces
to the catch tray.
In optional mode
Dynamic Weighing Batch Mode
( )
1 Place the mail pieces stack you want to process on the
hopper.
For more details, see
Using the Feeder
p.37 .
2 Press to start processing the set of mail pieces.
The system weighs the first mail piece and asks you to
confirm the postage amount before applying it to all the mail
pieces.
3 Press [OK] to confirm.
The base prints the stamps and sends the set of mail pieces
to the catch tray.
3
Processing Mail
When sealer is activated, collect the mail piece stack in the catch
tray and put stack aside to let envelopes dry.
47
Page 52
3
Processing Mail
In other modes (Manual Weight Entry , no weight ...)
From the [Standard ] home screen:
1 Press . System motors start running.
2 Insert the mail piece into the mail path against the rear-guide
wall, side to be printed facing upwards.
If a mail piece is bigger than mail path maximum thickness (see
Mail Specifications
label is printed at once.
p.253 ), press to print a label. The
3 The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
When sealer is activated, collect the mail stack in the catch tray
and put stack aside to let envelopes dry.
To print several identical labels :
1 Press and enter the number of labels.
Make sure the labels are available in the label dispenser (see
Filling the Label Dispenser
p.92 ).
2 Press to print the labels.
48
Page 53
Re-dating Mail
Set-Up Requirements
The procedure below outlines steps required to re-date mail that has already been
processed.
The sequence is similar to sequence
the following settings:
• Postage must be set to zero and have the date of mailing correct
• You do not have to weigh the mail piece.
• Print the new date on the back of the envelope.
You must begin by selecting the Type of stamp to gain access to the corresponding
parameters and be able to run mail.
Make sure you have already completed the preparation steps
mentioned in
How to Re-Date Mail (Settings)
How to Re-Date
Mail (Settings)
Required settings:
1 Make sure you are on the home screen of the [Standard ]
type of stamp . The type of stamp is indicated at the top of the
home screen as illustrated below.
Applying Standard Postage
Preparing and Starting your Work Session
(p.40 ), except for
p.31 .
3
Processing Mail
2 Check or change the type of stamp .
Press to access the
Customize stamp
screen:
49
Page 54
To change the type of stamp , select
select [Standard ] in the
details, see
.
How to Change the Current 'Type of Stamp'
Type of stamp
Stamp type
screen. For more
and then
p.35
3
Processing Mail
To change the date or date format from the
stamp
Select
Advance
today's date. For more details, see
p.76 .
Press to return to the home screen.
screen as follows:
Date
and then select a date option in the
Screen. Select
No Date Advance
How to Change the Date
Customize
Date
for printing
3 Set postage to 0 manually , to be sure that it will remain on
zero.
Type
screen and then just press [OK] . For more details, see
to Enter Postage Manually
You can also apply the optional setting:
0 on the home screen to open the
p.68 .
Manual amount
How
1 Move the stamp away from the envelope edge for thick en-
velopes: see
How to Move the Stamp (Print Offset) p.79 .
2 Seal envelopes : see Using the Se al i ng Fu nction p.81 .
You are now ready to print.
50
Page 55
Running Mail
How to Re-Date Mail (Running Mail)
How to Re-Date
Mail (Running
Mail)
The postage amount 0 is displayed on the home screen. To
print postage directly on to mail pieces:
1 Press . System motors start running.
2 Insert the mail piece(s) into the mail path against the rear-
guide wall, with the side to be printed facing upwards (see
How to Use the Feeder
The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
p.37 ).
3
Processing Mail
The side that you want to print on should be facing upwards.
If a mail piece is bigger than mail path maximum thickness (see
Mail Specifications
print a label. The label is printed.
Otherwise, if you want to print several identical labels :
p.253 ), press before you press to
1 Press and enter the number of labels.
Make sure the labels are available in the Label Dispenser
(see
Filling the Label Dispenser
p.92 ).
2 Press to print labels.
51
Page 56
Printing [Permit] Mail
3.4 Printing [Permit] Mail
In this Section
This section describes the parameter settings and mail handling sequences for the
mail processes that use the [Permit ] type of stamp.
3
Processing Mail
See also
• To choose the Type of stamp to use for each type of mail, see
of Stamp
Set-Up Requirements
The procedure below outlines steps required to process mail.
• As mail requirements differ from day to day, some of the settings may not be nec-
essary, or their order may vary
• You must begin with the Type of stamp selection step to gain access to the corre-
sponding parameters and be able to run mail.
How to Process Permit Mail (Settings)
How to Process
Permit Mail
(Settings)
p.29 ).
Choosing a Type
Make sure you have completed the preparation steps mentioned
in
Preparing and Starting your Work Session
Required settings:
p.31 .
1 Check that you are in the [Permit] Type of stamp.
If not, see section
Selecting the Type of Stamp
p.35 .
52
Page 57
2 Press to access the stamp configuration menu and
perform the settings that follow.
3
3 Select the Permit Mail to use. See Selecting a Permit p.69 .
4 Select a weighing type (if you did not enter any amount)
Depending on the quantity and type of mail you have to
process, you can choose an efficient weighing method that
uses a weighing platform or the dynamic scale (if installed) to
save time: see
To change the current weighing method , press and
select a weighing type in the
Choosing a Weighing Type
Weighing type
p.71 .
screen.
Processing Mail
For more details, see
p.73 .
Additional information
To set the stamp quickly, consider using Imprint memories . The
Imprint memories store stamp characteristics together with rates
and, if active, charged account. See
.
How to Change the Weighing Type
Using Imprint Memories
p.80
53
Page 58
3
Running Mail
To run mail, follow the procedure below after you have completed the sequence in
How to Process Permit Mail (Settings)
How to Process Permit Mail (Running Mail)
p.52 ).
How to Process
In mode
Standard weighing
( )
Permit Mail
(Running Mail)
From the home screen:
1 Put the mail piece on the Weighing Platform.
Processing Mail
The weight of the mail piece is displayed in the
of the screen and the postage amount is updated.
Weight
area
2 Press . The system motors start running.
3 Withdraw the envelope from the WP and insert it into the mail
path against the rear-guide wall, side to be printed upwards.
If mail piece is bigger than mail path maximum thickness (see
Mail Specifications
print a label. The label is printed at once.
p.253 ), press before you press to
When using sealer, collect the mail piece stack in the catch tray
and put stack aside to let envelopes dry.
Otherwise, if you want to print several identical labels :
1 Press and enter the number of labels.
2 Press to print the labels.
54
The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
Make sure the labels are available in the label dispenser (see
Filling the Label Dispenser
p.92 ).
Page 59
In optional mode
From the home screen:
Differential weighing
()
1 Place the stack of mail you want to process on the weighing
platform, and then follow the instructions on the screen or the
steps below.
2 Withdraw the first mail piece from the top of the stack. The
Mailing System displays weight and postage on the home
screen and starts motors automatically.
3 To print the stamp, insert the mail piece into the base against
the rear-guide wall, side to be printed facing upwards.
If mail piece is bigger than mail path maximum thickness (see
Mail Specifications
print a label. The label is printed at once.
p.253 ), press before you press to
3
Processing Mail
4 The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
When using sealer, collect the mail piece stack in the catch tray
and put stack aside to let envelopes dry.
5 Repeat the previous step of each piece of mail.
To quit the process at any time, press .
When you remove the last object from the WP, the Mailing System asks if you want to print it. You can answer
allows you to use a mail basket without having to declare a tare
on the WP.
Yes
or No . This
55
Page 60
In optional mode
From the home screen:
Differential weighing auto-tape
()
1 Place the stack of mail you want to process on the weighing
platform, and then follow the instructions on the screen or the
steps below.
3
Processing Mail
2 Withdraw the first mail piece from the top of the stack. The
Mailing System displays weight and postage on the home
screen, starts motors and prints the label automatically.
If you inadvertently remove more than one item from the WP,
replace removed items on WP before weight stabilization to
avoid printing label (about 1.5 seconds).
3 Repeat the previous step of each piece of mail.
To quit the process at any time, press .
When you remove the last object from the WP, the Mailing System asks if you want to print it. You can answer
allows you to use a mail basket without having to declare a tare
on the WP.
When using sealer, collect the mail piece stack in the catch tray
and put stack aside to let envelopes dry.
Yes
or No . This
56
Page 61
In optional mode
From the Home Screen:
Dynamic weighing
()
1 Place the items you want to process into the hopper.
For more details, see
Using the Feeder
p.37 .
2 Press to start processing your items.
The system will print the stamps and send the items to the
catch tray.
In optional mode
From the home screen:
Dynamic weighing batch-mode
()
1 Place the items you want to process into the hopper.
For more details, see
Using the Feeder
p.37 .
2 Press to start processing your items.
The system weighs the first item and then asks you to
confirm the postage amount before applying it to all the
items.
3 Press [OK] to confirm.
The system will print the stamps and send the items to the
catch tray.
3
Processing Mail
When using sealer, collect your processed items and put them
aside to let the envelopes flaps dry.
57
Page 62
3
Processing Mail
In other modes (Manual weight entry , No weight)
From the home screen:
1 Press . System motors start running.
2 Insert the mail piece into the mail path against the rear-guide
wall, side to be printed facing upwards.
If mail piece is bigger than mail path maximum thickness (see
Mail Specifications
print a label. The label is printed at once.
The Mailing System applies postage and the mail piece (or
label) is sent to the catch tray.
Otherwise, if you want to print several identical labels :
p.253 ), press before you press to
1 Press and enter the number of labels.
Make sure the labels are available in the label dispenser (see
Filling the Label Dispenser
p.92 ).
2 Press to print the labels.
When using sealer, collect the mail piece stack in the catch tray
and put stack aside to let envelopes dry.
58
Page 63
Printing [Received] for Incoming Mail
3.5 Printing [Received] for Incoming
Mail
In this Section
This section describes how to use the [Received] type of stamp, to:
• Print the date on incoming mail, and/or
• Print 'Received' on incoming mail.
3
See also
• About the use of the Type of stamp, see
Choosing a Type of Stamp
p.29 ).
Set-Up Requirements
The procedure below outlines steps required to stamp incoming mail.
You must begin with selecting the Type of stamp to gain access to the corresponding
parameters and be able to run mail.
Make sure you have completed the preparation steps mentioned
in
How to Process Incoming Mail (Settings)
How to Process
Incoming Mail
(Settings)
Preparing and Starting your Work Session
Required settings:
1 Make sure you are on the home screen of the [Received ]
type of stamp .
The type of stamp is indicated at the top of the home screen
as illustrated.
p.31 .
Processing Mail
59
Page 64
2 Check or change the type of stamp .
3
Processing Mail
Press to access the
To change the type of stamp , select
select [Received ] in the
details, see
.
Additionally, you can:
Activate or deactivate printing the date
Activate or deactivate printing 'Received '.
Select the option to change. The buttons indicate the
current status of the options.
The screen indicates the current status of the options.
How to Change the Current 'Type of Stamp'
Build stamp
Stamp type
Type of stamp
screen:
and then
screen. For more
p.35
Press to return to the home screen.
You can also apply this optional setting:
1 Move the stamp away from the envelope edge for thick en-
velopes: see
You are now ready to print.
How to Move the Stamp (Print Offset) p.79 .
60
Page 65
Running Mail
To run mail, follow the procedure below after you have completed the steps in
to Process Incoming Mail (Settings)
How to Process Received Mail (Running Mail)
How to Process
Received Mail
On the [Received ] home screen:
1 Press . System motors start running.
p.59 .
(Running Mail)
2 Insert the mail piece into the mail path against the rear-guide
wall, side to be printed facing upwards.
The Mailing System applies the imprint and the mail piece is
sent to the catch tray.
How
3
Processing Mail
61
Page 66
Running [No Printing] Mail
3.6 Running [No Printing] Mail
In This Section
This section describes how to use the [ ] type of stamp, for:
• Sealing envelopes using the auto-feeder sealer (if installed).
3
Processing Mail
• Only conveying mail, for counting or testing purposes.
See also
• About the use of the Type of stamp, see
Set-Up Requirements
The procedure below outlines steps required to process mail.
You must begin with selecting the Type of stamp to gain access to the corresponding
parameters and be able to run mail.
Choosing a Type of Stamp
Make sure you have completed the preparation steps mentioned
in
Preparing and Starting your Work Session
p.31 .
p.29 ).
How to Process Mail without Printing (Settings)
How to Process
Mail without
Printing
(Settings)
Main setting:
1 Make sure you are on the home screen of the [No printing ]
type of stamp .
The type of stamp is indicated at the top of the home screen
as illustrated.
62
Page 67
2 Check or change the type of stamp :
Press to access the
To change the type of stamp , select
select [No printing ] in the
details, see
.
Press to return to the home screen.
If you want to seal envelopes without printing you must turn the sealer lever on: see
Using the Sealing Function
p.81
How to Change the Current 'Type of Stamp'
imprint
Type of stamp
screen:
Stamp type
and then
screen. For more
p.35
3
Processing Mail
You are now ready to process mail.
Running Mail
How to Process Mail without Printing (Running Mail)
How to Process
1 Press . System motors start running.
Mail without
Printing (Running
Mail)
2 Insert the mail piece(s) into the mail path against the rear-
guide wall, side to be printed facing upwards (see
Use the Feeder
How to
p.37 ).
63
Page 68
3
Settings Details
3.7 Settings Details
Changing the Current Account
To process a batch of mail pieces using another account (on account-enabled configurations), change the account as follows.
How to Change Accounts
How to Change
Processing Mail
Accounts
To change accounts:
1 As a user:
Tap t he Account zone on the screen
, or
Press and type 5 or select the path:
> Account
The list of accounts that are available is displayed.
2 Select the account you want to use and press [OK] .
3 Press to return to the home screen. The current
Additional information
A barcode scanner can be used for “One Click” entry of accounts
into your Mailing System.
64
account number is displayed.
Page 69
Selecting a Rate
Selecting a rate allows the Mailing System to calculate the postage amount when the
mail piece weight is available, either from a weighing device or, for big parcels,
entered manually (see
The system provides you several ways to select a rate:
• Using a shortcut list in the rate selection screen
• Using the rate wizard that asks you to choose all the rate parameters (class, des-
tination, format, services...) in complete lists of options.
• Using a list of the last 10 selected rates from the rate history
How to Select a Rate
How to Enter the Weight Manually
On the home screen, press to select the default rate and
refresh weight.
p.74 ).
3
Processing Mail
How to Select a
Rate
To select a rate:
1 Either:
Tap the Rate zone on the home screen
Press
or
The
Rate Selection
, or
Press and type 4 or select the
path:
> Rate selection
screen is displayed.
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3
Processing Mail
2 On that screen, you can:
Press one of the rate buttons 1 to 9 (or type the number) to
select the rate or display rate options.
Press Other selections and then Rate History to select a recently selected rate.
Press Other selections and then Rate History .
3 Follow the instructions on screen and, once you have chosen
the rate and services, press [OK] to validate your selection.
Postage displayed on the screen is zero as long as the weight is
not known (= zero).
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Using the Rate Wizard
The Rate Wizard is an alternative method of selecting rates that will guide you
through the rate selection process of all types of mail.
Rate Wizard screens
• Selecting a Mail Class
All Rate Mail Classes loaded in the system are displayed in the list
• Selecting a Destination
For Domestic Mail Classes, you may be prompted to enter the destination
postal or zone code . Use the [C] key to delete the existing postal or zone code
(if any) and enter the new destination postal or zone code.
For International Mail Classes, use the arrow keys to highlight Code or Country.
You can select from the alphabetically sorted Country list by entering the
country letters or you can use the Code List to enter the numeric code for the
country if you know it.
• Selecting a Format
Formats describe the mail piece types for the selected mail class.
• Selecting a Service
All the services available, depending on your previous choices, are displayed
in a list (including 'No services').
After you select a service, any additional available service is displayed.
3
Processing Mail
• Wizard Summary Screen
The
If you place an item on the weighing platform, the corresponding postage is dis-
Press [OK] to return to the home screen.
Summary
played.
Screen displays all the selections you have made.
Otherwise, you can press the back key to modify any of the
settings made previously and obtain a new summary.
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Entering Postage Manually
To enter the postage amount manually, follow the procedure below.
How to Enter Postage Manually
How to Enter
Postage
3
Manually
Processing Mail
On the home screen:
1 Type directly the first figure of the amount using the keypad.
The
Manual amount entry
screen appears.
2 Complete the amount.
3 Press [OK] .
The amount is displayed in the
screen and the Weighing type zone (see cover flap for
screen description) shows the
Postage
No weight source
area of the home
icon
Additional information
To set the fractional postage for presort mail, see
/ Deactivate Fractional Postage Values
().
How to Activate
p.193 .
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Selecting a Permit
You can select the permit to use in a list.
When selecting the [Permit Mail ] type of stamp, a default permit
is automatically selected.
See also
•
How to Change the Default Permit
•
Managing Permits
How to Select a Permit
How to Select a
Permit
p.214 .
To select a permit:
From the [Permit mail] home screen:
1 As a user:
Tap the Rate zone on the home screen
3
p.190 .
Processing Mail
, or
Press on the keyboard
and then select > Permit number .
The
Select Permit
screen is displayed.
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3
Processing Mail
2 To select a permit on that screen, you can:
- Type the permit number
- Select the permit using the arrows.
3 Press [OK] to validate your selection and return to the
Imprint
screen.
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Page 75
Choosing a Weighing Type
Depending on the accessories and features on your Mailing System, several
weighing methods are available.
You can also enter the weight manually if you know it: see
Manually
p.74 .
How to Enter the Weight
Weighing modes
Depending on the type of mail you want to process, choose a weighing method according to the recommendations in the table below.
Standard weighing (if available) is activated by default on mailing system start.
Using the device...
For weighing...
Items one by one
Items having different
weights stacked on the
Weighing Platform
Items exceeding the mailpath size specifications
Items having different
weights stacked on the
Feeder Platform
Select method...
Weighing Platform
•
Standard Weighing
•
Differential Weighing
•
Standard Weighing
•
Differential Weighing
Automatic Label
•
Manual Weight Entry
or
•
Dynamic Scale
Dynamic Weighing
•
Dynamic Weighing
3
Processing Mail
Items having the same
weight and size stacked on
the feeder platform
The recommendations in the table apply to items processed with
the same postage rate. If the postage rates are different within a
stack of mail pieces, the Dynamic Weighing methods cannot be
used. Make different stacks for each rate.
The
Weighing type
thus the source that provides the weight of the mail piece to the system.
icon on the screen indicates the weighing method selected and
•
Standard Weighing
•
Dynamic Weighing
Batch Mode
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3
Details on the Weighing Modes
All weighing options listed below may not be available in your
Mailing System. Check with customer service to see how you can
easily add weighing features to your Mailing System via online
services.
• Manual Weight Entry ( )
In this mode, you enter the weight manually (see p.74 ).
Processing Mail
• Standard Weighing ()
In this mode, each mail piece is manually placed on the Weighing Platform, and
then put into the mail path (or print a label).
• Differential Weighing ( ) (optional)
This mode speeds up the weighing process and increases your efficiency: all the
mail pieces are stacked together on the Weighing Platform. Remove the pieces
one by one and put them into the mail path. The Mailing System calculates the
postage and prints the mail piece automatically.
You can leave all the mail pieces in a tray on the Weighing Platform: the Mailing
System will ask you to confirm printing for the last item removed (from the tray).
• Differential Weighing Automatic Label ( ) (optional)
This mode is identical to
ically prints the postage on labels.
• Dynamic Weighing ( )
In this mode, you place all the items at the Feeder Entrance whatever their size
(within the system limits). The system automatically assesses the weight and size
of each item and applies postage as each piece goes along the mail path at high
speed.
Differential Weighing
except that the system automat-
• Dynamic Weighing Batch Mode ()
In this mode, you place a stack of identical items at the Feeder Entrance. The
system assesses the weight and size of the first item and applies the same
postage to all items at very high speed.
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Changing the Weighing Type
At start-up, the default weighing type is active.
See also
• To change the default weighing mode as supervisor, see
Default Weighing Type
• To change the weighing type according to the type of process you want to run (see
Choosing a Weighing Type
How to Change the Weighing Type
p.181 .
p.71 ), follow the steps outlined below.
How to Change the
3
How to Change
the Weighing
Type
To change the weighing type from the home screen:
1 Either:
Tap zone Weighing type on the screen
, or
Press and type 2.2 or select the path:
> Job settings > Weighing type
The
Weighing mode
screen is displayed.
Processing Mail
The options actually displayed in the screen depend on the
weighing devices that are connected to your Mailing System and
on features that are activated.
2 Select the weighing type.
If you select the option
make sure the Auto-Label Dispenser is properly filled with labels.
See
How to Fill the Automatic Label Dispenser
Differential Weighing Automatic tape
p.92 .
,
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Page 78
Entering Weight Manually
You can enter the weight manually if a mail piece exceeds the weighing capacity of
all your weighing platform.
If this situation occurs, you will need to print the postage amount on a label to stick
onto the mail piece.
How to Enter the Weight Manually
3
How to Enter the
Weight Manually
Processing Mail
To enter the weight manually from the home screen, you must
first select the postal class:
1 Either:
Tap t he Weighing type zone on the screen
, or
Press and type 2.2 or select the path:
> Job settings > Weighing type
Weighing mode
The
screen is displayed.
2 Select Manual weight entry .
The
Manual weight entry
screen is displayed.
3 Enter the weight (first lb then oz ) and press [OK] to validate.
4 Press to return to the home screen.
The home screen displays the
( ) and the weight entered.
Manual Weight Entry
icon
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Page 79
Configuring the Stamp
Depending on the current Type of stamp, you can modify the elements printed on mail
pieces as follows:
• Change printed date
• Add a pre-loaded Ad die to the left of the stamp
• Adding a custom text to the left of the stamp (you must first create it in supervisor
mode)
• Moving the stamp away from the right edge of the envelope.
See also
•
How to Change the Current 'Type of Stamp'
•
Type of Process and Type of Stamp
p.30 .
Navigating in the Stamp Settings
When you have selected the Type of stamp:
• To access the configuration menu of the Type of stamp, press .
p.35
3
Processing Mail
• To return to the Type of stamp home screen, press .
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Page 80
3
Advancing or Omitting the Date
The Date Advance function allows you to change the date printed on mail pieces.
You can set the date advance feature (from supervisor mode) to
change at a fixed time. This is useful if you process mail after the
last mail pickup for the day. This ensures that the proper date of
How to Change the Date
mailing is printed for the next days mail pickup. See
the Automatic Date Advance Time
p.192 .
How to Set
How to Change
Processing Mail
the Date
To change the date that will be printed:
1 Either:
Tap t he Date zone on the screen
, or
Press
or
Customize stamp
The
Press and type 1 or select the
path:
> Customize stamp
screen is displayed.
2 Select > Date .
3 On the
The date can be advanced up to 30 days from today's date.
4 Press [OK] to apply changes and return to the configuration
76
The
Date Advance
Date Advance
date as follows:
To cancel the date, select > No date .
To cancel the day in the date, select > No day .
To choose another day, select the corresponding item in the
list.
The icon indicates the current selection.
menu.
screen is displayed.
screen, you can configure the printed
Page 81
Adding Text and/or Ad Die to the Stamp
You can add a text and/or an ad die to the stamp, as illustrated below.
How to Add (or Cancel) a Text o n the Stamp
How to Add (or
To add a text to the stamp, or to cancel the text:
3
Processing Mail
Cancel) a Text on
1 Either:
the Stamp
2 Select > Text .
Tap the Tex t zone on the home screen
, or
Press
or
The
Select text
Press and type 1 or select the
path:
> Customize stamp
screen is displayed.
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Page 82
3 Select the desired text in the list or select
no text.
The icon indicates the current selection.
None
for printing
See also
3
•
Managing Custom Text Messages
•
Managing Ad Die
How to Add (or Cancel) an Ad Die on th e Stamp
Processing Mail
How to Add (or
Cancel) an Ad
Die on the Stamp
Customize stamp
The
rameters (home screen: ).
p.208
p.210 .
To add an ad die to the stamp or cancel the ad die:
screen is displayed with updated pa-
1 Either:
Select the Ad die zone on the screen
Press
or
Press and type 1 or select the
path:
> Built stamp/imprint
2 Select > Ad die .
The
Select Ad die
, or
screen is displayed.
3 Select the ad die in the list or select
78
None
die.
The icon indicates the current selection.
for printing no ad
Page 83
Moving the Stamp (Print Offset )
You can move the stamp away from the edge of the envelope when printing on thick
envelopes with rounded edges.
1 - Imprint printing offset
How to Move the Stamp (Print Offset)
3
Processing Mail
How to Move the
Stamp (Print
To add an offset to the stamp position:
1 As a user:
Offset)
Tap the Offset zone on the screen
, or
Press and type 2.1 or select the path:
> Job settings > Print position
The
Print position setting
screen is displayed.
2 Select the offset and press [OK] to validate.
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Page 84
Using Imprint Memories
Imprint Memories allow you to create a preset memory that can include the rate,
custom text, ad die and date mode for the Type of stamp you would like to use.
In account-activated configurations, Imprint Memories allow you assign postage
costs to pre-selected accounts .
3
Processing Mail
See also
• To prepare imprint memories as supervisor, see
How to Use an Imprint Memory
How to Use an
Imprint Memory
If your mail requires different settings, then the imprint memories
are the solution: all your settings are stored in a single memory.
Just press the imprint memory key instead of multiple keystrokes
to select all the required elements.
Imprint Memories
To use an imprint memory:
p.194 .
1 Either:
Tap t he Imprint memory zone on the screen
, or
Press
or
The imprint memories list is displayed.
Press and type 3 or select the
path:
> Imprint Memories
2 Select an imprint memory in the list.
3 Press [OK] to validate your selection.
The imprint memory zone (
displays the current imprint memory name.
Mem
) of the home screen
80
Page 85
Using the Sealing Function
Mixed-Size Feeder Sealer
You can activate or deactivate the Sealing Function as needed. See
Sealer On/Off
The Sealing On/Off icon in the Home Screen indicates the current state of the
Sealing Function.
Sealing ON
Sealing OFF
Sealer may be active by default. To set the default Sealing Setting, see supervisor
setting
How to Turn the Sealer On/Off
How to Set the Default Sealing Mode
How to Turn the
p.81 .
p.197 ).
Do not insert envelopes already sealed in the Feeder when the
Sealing Function is ON: the envelopes could jam.
To turn sealing on/off:
How to Turn the
3
Processing Mail
Sealer On/Off
1 On the Control Panel:
Select the Sealing Zone on screen ( / )
, or
Press and type 2.4 or select the path:
> Job settings > Sealing
2 Select the switch ( ) on the screen to set sealing on or off
and then press [OK] .
See also
• To adjust sealing dampness, see
How to Adjust the Sealing Water Flow
p.228 .
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External Label Dispenser (ELD)
3.8 External Label Dispenser (ELD)
Introducing the ELD
3
Presentation
The External Label Dispenser (or ELD) is an external printing element dedicated to
print indicia on thermal self-adhesive paper with various widths.
Processing Mail
Power Button Wakes-up or Sleeps the ELD.
Green Led Indicates ELD Status.
Yellow Led Indicates ELD Status.
Feed button Used for multi-label process or to advance the media.
The 2 LED (green and yellow) are combined to give the status of the ELD as follows:
Green Led Yellow
Led
OFF OFF ELD Power OFF or on Sleep mode.
ON OFF Printer Connected – Ready for printing a label (First
Fast Blink OFF Data exchange in progress or try to re-connect
Slow Blink OFF ELD is waiting for Feed button (Multi-label)
ON Slow Blink Low battery – Ready for printing a label
OFF ON Error
The ELD is powered by an internal battery. As soon as the ELD has power, it is ready
to work.
Meaning
Exchange done with Franking machine)
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Configuring the ELD
Connecting the ELD
3
Processing Mail
ELD / External Label Dispenser
Feeder
Base
Stacker
ODS – Dynamic Scale
Use a USB cable to connect the ELD to the base (rear left hand side).
See
Connections
p.22 .
Declaring/Undeclaring the ELD
To use the ELD, you have to declare the ELD on the mailing system.
How to Set the ELD Status
How to Set the
1 As supervisor (see
How to Log in as Supervisor
ELD Status
Press and type 6.2.3 or select the path:
> Machine settings > Accessories and modules settings >
Set External Label Dispenser status
p.172 ):
The
ELD status
screen is displayed.
83
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2
3
Processing Mail
How to Print wi th ELD by Defa ult
To declare the
ELD,
press ELD Connected .
OR To undeclare the ELD,
press ELD not Connected .
3 Press [Ok] to validate.
4 Press to power OFF the mailing system.
5 Press to power ON the mailing system.
If ELD status is set to ELD Connected , the mailing system
detects automatically the ELD.
If ELD status is set to ELD not Connected , the mailing
system does not detect the ELD. The mailing system sets
the ILD as the default Label Printer.
How to Print with
ELD by Default
1 As supervisor (see
Press and type 3.2.8 or select the path:
> Default user settings > Base settings > Default label
printer
The
Set default type of labels
How to Log in as Supervisor
screen is displayed.
p.172 ):
2 Press Roll labels , to use the ELD as default label printer.
3 Press [Ok] to validate.
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Printing Using the External Label Dispenser
Make sure to power on the External Label Dispenser before processing. If the External Label Dispenser is accidentally shut-off
during the process, restart the base.
How to Print Using the External Label Dispenser
How to Print
Using the External Label Dispenser
From the home screen:
1 Press .
The following screen is displayed:
2 Enter the number of labels you want to print.
3 Press Print on ELD or Print on ILD to display the following
screen:
3
Processing Mail
4 Select Roll labels .
5 Press [OK] to validate.
6 Press .
The first label is printed on the ELD.
7 To print other labels on the ELD, either press , or the ELD
feed button.
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Page 90
Maintaining the ELD
How to Display the ELD Battery Level
How to Display
the ELD Battery
Level
3
Processing Mail
How to Change the ELD Battery
How to Change
the ELD Battery
1 As user:
Press and type 12.2 or select the path:
> Ink and accessories information > External Label Dispenser
2 Or, as supervisor (see
Press and type 7.6 or select the path:
> Maintenance > External Label Dispenser Management
The
ELD management
How to Log in as Supervisor
screen is displayed.
1 Turn the ELD upside down.
p.172 ):
86
Page 91
2 Lift the cover upward cover to disengage the battery.
3 Remove the battery.
3
Processing Mail
How to Test the ELD
How to Test the
ELD
1 As supervisor (see
Press and type 7.6 or select the path:
> Maintenance > External Label Dispenser Management
The following screen is displayed:
How to Log in as Supervisor
2 Press Begin ELD test .
p.172 ):
87
Page 92
How to Change the Label Roll
How to Change
the Label Roll
3
Processing Mail
1 Press the button located on the ELD side.
2 Open the ELD.
88
Page 93
3 Move the two maintainer apart to disengage the Label Roll.
4 Remove the Label Roll.
3
Processing Mail
89
Page 94
Advanced Operations
3.9 Advanced Operations
Emergency Stop
If you want to stop the system in the event of an emergency:
3
How to Enable an Emergency Stop
How to Enable
an Emergency
Processing Mail
Stop
Using Batch Counters
Batch counters allow you to track and report pieces (items) and postage (value) since
the last counter reset.
How to Reset B atch Counter s
How to Reset
Batch Counters
To stop the run process immediately:
1 Press .
To produce reports associated to counters, see
To reset a Counter:
1 On the Homescreen display:
Reports
p.133 .
Select the Reset counter Zone
The counter is reset.
90
Page 95
or
1 As a user:
Press and type 2.6 or select the path:
> Job settings > Start batch counters
2 Select the counter you wish to reset and press [OK] .
Piece Counting
This function uses the Weighing Platform to count a stack of identical mail pieces.
How to Count Mail pieces by Weighing
3
Processing Mail
How to Count
Mail pieces by
Weighing
To count mail pieces by weighing:
1 As a user:
Press and type10 or select the path:
> Piece Counting
2 Place 10 items on the Weigh Platform and press [OK] .
3 Put the complete stack of items on the Weigh Platform and
press [OK] .
4 The total number of items is displayed.
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Filling the Label Dispenser
How to Fill the Automatic Label Dispenser
How to Fill the
Automatic Label
Dispenser
3
Processing Mail
To fill the Label Dispenser:
1 Stack the labels and insert them in the dispenser, face to
print on the right-hand side and peel-off tab on the top.
2 Push the block of labels down until you feel the label “click”
into position.
The Label Dispenser can hold up to 40 labels.
92
Page 97
Money Operations
4 Money Operations
This section describes how you can load and manage money in your Mailing System
to allow postage operations.
4.1 Overview ..............................................................................95
4.2 Managing Funds ..................................................................96
How to Check the PSD (Meter) Funds............................................................................ 96
How to Add Funds to the PSD (Meter) ........................................................................... 97
4.3 Unlocking the PSD (Postal Inspection) ...............................99
How to Unlock the PSD................................................................................................... 99
How to Check the Date of the Next Call ......................................................................... 99
Page 98
4
Money Operations
94
Page 99
Overview
4.1 Overview
The Postal Security Device (PSD ) — Postage Meter
The PSD, located in the base, handles the funds (or money) in your Mailing System.
The PSD performs all necessary operations to comply with the postal standards. To
do so, regular connections to the Postal Services are necessary.
Check that your Mailing System is connected to a telephone line
or network (see
properly configured (see
Connections
Connection Settings
p.22 ) and that the connection is
p.198 ).
Managing Funds
As a user, you can carry out the following operations dealing with funds in your
Mailing System:
• Check the available funds in the PSD
• Add funds to the PSD.
The funding operations trigger a connection of the Mailing System to Postal Services
through the telephone line or internet connection.
Tracking Funds
You can generate reports on the use of your postage funds as all Mailing operations
involving your postage are recorded by the Mailing System.
To generate reports, see
Reports
p.133 .
4
Money Operations
95
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4
Managing Funds
4.2 Managing Funds
Checking Funds
You can check the total postage used and the remaining funds in the PSD at any time.
To check that the funds are available to complete your current task.
Remaining funds are continuously displayed at the bottom of the home screen (see
Control Panel Features
How to Check the PSD (Meter) Funds
p.19 ). You can also use the procedure below.
Money Operations
How to Check
the PSD (Meter)
Funds
To check available funds:
1 Either:
Press
or
The
Funds
Press and type 7 or select the
path:
> My Funds
Menu is displayed.
2 Select the menu path:
> Funds used / Funds available
The screen displays your postage funds as shown below.
96
(Ascending = funds used. Descending = funds available.)
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