Handspring VISOR NEO PC User Manual

Visor™ Handheld User Guide

Windows Edition

Copyright © 2001 Handspring, Inc. All rights reserved. Portions copyright © 1998-2001 Palm, Inc. or its subsidiaries. All rights reserved. Handspring, Springboard, Visor, the Handspring logo, and the Springboard logo are trademarks of Handspring, Inc., and may be registered in some jurisdictions. Graffiti, HotSync, and Palm OS are registered trademarks, and the HotSync logo and Palm are trademarks of Palm, Inc., or its subsidiaries. All other trademarks are the property of their respective owners.

Disclaimer and limitation of liability

Handspring, Inc. and its suppliers assume no responsibility for any damage or loss resulting from the use of this handbook.

Handspring, Inc. and its suppliers assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Handspring, Inc. and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead batteries, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

Important: For warranty information and a copy of the End User License Agreement applicable to your Handspring product, please see the Handspring web site at www.handspring.com/support/ug_warranties.jhtml. If you would like a copy of these materials mailed to you, or if you have any questions, please contact Handspring Customer Support.

The information included on this web site sets forth Handspring's sole and complete warranty and software licensing obligations with respect to your Handspring product. Use of the product indicates your acceptance of the terms of the warranty and the End User License Agreement.

Software download available

Palm™ Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from www.handspring.com.

Page 2 Visor™ Handheld User Guide

About This Guide ....................................................................................9

Chapter 1: Introduction to Your Visor™ Handheld ...........................11

Getting to know your handheld........................................................11

What is a Visor handheld? .............................................................11

System requirements ......................................................................12

Upgrade information ......................................................................12

Visor components ...........................................................................14

Installing the batteries ........................................................................18

Tapping and typing ............................................................................19

Tap with the stylus to get things done .........................................19

Elements of the handheld interface ..............................................20

Opening applications .....................................................................21

Using menus ....................................................................................22

Four ways to enter data ..................................................................25

Customizing your handheld..............................................................29

Palm Desktop software ..................................................................30

Connecting the cradle .....................................................................31

Using your handheld with Microsoft Outlook ...........................32

Using your handheld with another PIM .....................................33

Installing a Springboard module ..................................................33

Chapter 2: Entering Data in Your Handheld .......................................35

Using Graffiti writing to enter data ..................................................35

Writing Graffiti characters .............................................................35

Graffiti tips .......................................................................................37

The Graffiti alphabet .......................................................................38

Writing capital letters .....................................................................39

Writing numbers .............................................................................39

Graffiti numbers ..............................................................................40

Writing punctuation marks ...........................................................40

Writing symbols and extended characters ..................................41

Writing accented characters ..........................................................42

Accent strokes ..................................................................................42

Additional non-English characters ...............................................42

Navigation strokes ..........................................................................43

Graffiti ShortCuts ............................................................................43

Using the onscreen keyboard ...........................................................44

Using your computer keyboard ........................................................45

Importing data .....................................................................................45

Using an external keyboard ...............................................................46

Contents Page 3

Chapter 3: Managing Your Applications.............................................47

Using the Applications Launcher..................................................... 47

Selecting applications ..................................................................... 47

Switching between applications ................................................... 47

Categorizing applications ..............................................................47

Changing the Applications Launcher display ............................ 49

Choosing preferences ......................................................................... 50

Installing and removing applications .............................................. 50

Installing add-on applications ...................................................... 50

Installing games ..............................................................................53

Removing applications ..................................................................53

Removing Palm Desktop software ...............................................55

Security................................................................................................. 55

Assigning a password ....................................................................56

Changing or deleting a password ................................................56

Locking your handheld ................................................................. 57

Recovering from a forgotten password ....................................... 58

Chapter 4: Overview of Basic Applications.........................................59

Date Book ............................................................................................. 60

Date Book Plus .................................................................................... 61

Address ................................................................................................62

To Do List............................................................................................. 63

Memo Pad ............................................................................................ 64

Calculator ............................................................................................. 65

CityTime............................................................................................... 66

Expense................................................................................................. 67

Chapter 5: Common Tasks ....................................................................69

Creating records.................................................................................. 69

Editing records .................................................................................... 70

Entering text .................................................................................... 70

Edit menu .........................................................................................70

Deleting records..................................................................................72

Other ways to delete records ........................................................ 72

Purging records................................................................................... 73

Exchanging and updating data: HotSync operations.................... 74

Performing a HotSync operation for the first time .................... 74

Categorizing records ..........................................................................76

System-defined and user-defined categories ............................. 77

Finding records ...................................................................................80

Looking up Address records ........................................................ 80

Using Find ....................................................................................... 83

Using Phone Lookup ......................................................................84

Page 4 Visor™ Handheld User Guide

Sorting lists of records ........................................................................87

Making records private ......................................................................88

Hiding and masking private records ...........................................88

Attaching notes ....................................................................................91

Choosing fonts .....................................................................................92

Chapter 6: Application Specific Tasks.................................................93

Date Book .............................................................................................94

Scheduling an event ........................................................................94

Rescheduling an event ...................................................................98

Setting an alarm for an event ........................................................98

Scheduling repeating or continuous events ................................99

Changing the Date Book view .....................................................102

Working in Week View ................................................................102

Working in Month View ..............................................................104

Working in Agenda view .............................................................104

Spotting event conflicts ................................................................105

Date Book menus ..........................................................................106

Date Book Plus...................................................................................109

Working in Week View with Text ..............................................109

Working in Year View ..................................................................110

Working in List View ...................................................................111

Working with floating events ......................................................111

Working with To Do items ..........................................................113

Using the Daily Journal ................................................................114

Using templates .............................................................................115

Using snooze alarms .....................................................................116

Selecting the default Date Book ..................................................116

Date Book Plus menus ..................................................................116

Address...............................................................................................125

Creating an Address entry ...........................................................125

Duplicating an entry .....................................................................126

Selecting types of phone numbers ..............................................127

Changing Address Entry details .................................................127

Address menus ..............................................................................128

To Do List ...........................................................................................131

Setting priority ...............................................................................131

Checking off a To Do item ...........................................................132

Changing To Do item details .......................................................132

Setting a due date ..........................................................................133

To Do Show Options .....................................................................134

To Do List menus ..........................................................................135

Memo Pad...........................................................................................136

Reviewing memos .........................................................................136

Contents Page 5

Memo Pad menus ......................................................................... 137

Calculator ...........................................................................................138

Selecting the Calculator mode ....................................................138

Using the Basic Calculator buttons ............................................ 138

Displaying Recent Calculations .................................................. 139

Using the Advanced Calculator mode ...................................... 139

Using the Advanced Calculator buttons ................................... 140

Creating a custom view ............................................................... 149

Calculator menus .......................................................................... 150

CityTime............................................................................................. 151

Setting your home city .................................................................151

Selecting remote cities .................................................................. 152

Adding cities ................................................................................. 152

CityTime menus ............................................................................ 153

Expense...............................................................................................154

Changing the date of an Expense item ...................................... 155

Entering receipt details ................................................................ 155

Customizing the Currency pick list ........................................... 156

Show Options ................................................................................ 158

Transferring your data to Microsoft Excel ................................ 159

Expense menus ............................................................................. 163

Chapter 7: Communicating Using Your Handheld............................165

Managing desktop E-Mail away from your desk ........................165

Setting up Mail on the desktop ................................................... 166

Synchronizing Mail with your E-Mail application ..................168

Opening the Mail application on your handheld .................... 168

Viewing e-mail items ................................................................... 168

Creating e-mail items ................................................................... 169

Looking up an address ................................................................ 172

Adding details to e-mail items ...................................................173

Storing e-mail to be sent later .....................................................177

Editing unsent e-mail ...................................................................177

Draft e-mail .................................................................................... 178

Filing e-mail ...................................................................................179

Deleting e-mail .............................................................................. 180

Removing e-mail from the Deleted folder ................................ 180

Purging deleted e-mail .................................................................180

Message list options ..................................................................... 181

HotSync options ............................................................................ 183

Creating special filters .................................................................184

Truncating e-mail items ............................................................... 188

Mail menus ....................................................................................189

Beaming information....................................................................... 190

Page 6 Visor™ Handheld User Guide

Chapter 8: Advanced HotSync® Operations ....................................193

Selecting HotSync setup options.....................................................193

Customizing HotSync application settings ...................................195

IR HotSync operations......................................................................197

Preparing your computer for infrared communication ..........197

Configuring HotSync Manager for infrared communication .199

Performing an IR HotSync operation .........................................201

Returning to serial cradle HotSync operations .........................201

Conducting a HotSync operation via modem...............................203

Preparing your computer ............................................................203

Preparing your handheld .............................................................204

Selecting the conduits for a modem HotSync operation .........206

Performing a HotSync operation via a modem ........................207

Conducting a HotSync operation via a network ..........................207

Connecting to your company’s dial-in server ...........................207

Performing a dial-in network HotSync operation ....................209

Performing a network HotSync operation via a LAN .............210

Using File Link...................................................................................210

Creating a user profile ......................................................................211

Chapter 9: Setting Preferences for Your Handheld.........................213

Viewing preferences .........................................................................213

Buttons preferences...........................................................................214

Pen preferences ..............................................................................214

HotSync buttons preferences .......................................................216

Connection preferences ....................................................................216

Connection Types ..........................................................................217

Setting modem configurations ....................................................218

Digitizer preferences .........................................................................220

Formats preferences..........................................................................221

Country default .............................................................................221

Time, date, week start, and numbers formats ...........................221

General preferences...........................................................................222

Auto-off delay ................................................................................222

System, alarm, and game sounds ...............................................222

Network preferences and TCP/IP software..................................223

Selecting a service .........................................................................224

Entering a user name ....................................................................224

Entering a password .....................................................................225

Selecting a connection ..................................................................226

Adding telephone settings ...........................................................226

Connecting to your service ..........................................................229

Creating additional service templates .......................................230

Adding detailed information to a service template .................230

Contents Page 7

Creating a login script .................................................................. 233

Deleting a service template ......................................................... 235

Network preferences menu commands .................................... 235

TCP/IP troubleshooting ..............................................................236

Owner preferences............................................................................ 237

ShortCuts preferences ......................................................................238

Creating a ShortCut ...................................................................... 238

Editing a ShortCut ........................................................................ 239

Deleting a ShortCut ...................................................................... 239

Appendix A: Maintaining Your Handheld .........................................241

Caring for your handheld................................................................ 241

Battery considerations......................................................................242

Resetting your handheld .................................................................243

Performing a soft reset .................................................................243

Performing a warm reset ............................................................. 244

Performing a hard reset ............................................................... 244

Appendix B: Troubleshooting Tips.....................................................247

Software installation problems ....................................................... 248

Operating problems.......................................................................... 249

Tapping and writing problems....................................................... 250

Application problems....................................................................... 251

HotSync problems ............................................................................ 252

Beaming problems ............................................................................ 256

Password problems .......................................................................... 257

Springboard module problems....................................................... 258

Technical support ............................................................................. 259

Appendix C: Creating a Custom Expense Report.............................261

About mapping tables......................................................................261

Customizing existing sample templates........................................ 262

Determining the layout of the Expense Report............................ 263

Labels .............................................................................................. 263

Sections ........................................................................................... 264

Analyzing your custom Expense Report....................................... 265

Programming the mapping table ................................................... 266

Using applications other than Microsoft Excel.............................270

Expense file details ...........................................................................271

Appendix D: Non-ASCII Characters for Login Scripts ......................273

Other Product Information ................................................................275

Index ....................................................................................................277

Page 8 Visor™ Handheld User Guide

About This Guide

Welcome to the Visor™ handheld computer. This guide is designed to help you get up and running quickly on your handheld. It describes all you need to know about how to use your handheld and the applications that come with it.

It walks you through:

■

Locating all the parts of your handheld

■

Viewing and entering data

■

Using your handheld with your computer

■

Personalizing your handheld with your own preference settings

After you become familiar with the basic functionality of your handheld, you can use the rest of this guide as a reference for less common tasks, for maintaining your handheld, and also as a source of information if you have problems operating it.

Page 9

Page 10

Chapter 1

Introduction to Your Visor™ Handheld

This chapter explains the physical buttons and controls on your Visor™ handheld computer, how to use your handheld for the first time, and how to use HotSync handheld and Palm™ Desktop software.

Getting to know your handheld

What is a Visor handheld?

With your Visor handheld, you will no longer have trouble getting to meetings and appointments on time, remembering people’s names and personal details, or keeping track of all the items on your to do list. Your handheld can help you improve your track record in all these areas, both at work and at home.

You can enter all your schedule details in Date Book Plus so you can view them by the day, week, month, year, or in list format; you can even set an alarm to remind you of important meetings. Keep all your contact names, addresses, phone numbers, and other details in Address, so you can find them as soon as you need them. Add your tasks to To Do list, prioritize them so you don’t overlook them, and assign them a due date.

technology to synchronize your

To make sure you don’t lose any of this important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different levels of security for your handheld so unauthorized eyes cannot view your data.

When you are out of the office, track your expenses for your expense reports; then transfer the data to your computer to print it out. You can write, edit, and view your e-mail, and then synchronize your e-mail with your desktop E-Mail application when you return to your office.

Chapter 1 Page 11

System requirements

To install and operate Palm Desktop software, your computer system must meet the following requirements:

Minimum requirements

■

Windows 98, Windows Me, Windows 2000, (for USB cradle)

--or-Windows 95, Windows 98, Windows Me, Windows 2000, or Windows NT 4.0 (for serial cradle)

■

8 MB RAM (memory)

16 MB recommended

■

25 MB available hard disk space

■

VGA monitor or better

■

CD-ROM drive (you can also download Palm Desktop software

from www.handspring.com)

■

Mouse

■

USB port (for USB cradle)

Serial port (for serial cradle)

Optional equipment

■

Modem (such as a Springboard™ modem)

■

Springboard expansion modules

minimum,

Upgrade information

If you already own a Palm OS® handheld, Handspring recommends that you install the version of Palm Desktop software that comes with your Visor handheld into the same folder as your current Palm Desktop software. When you install the new version in the same folder as the previous version, all your data is preserved. If you use another personal information manager (PIM), you still need to install Palm Desktop software in order to update the HotSync Manager on your computer.

You perform HotSync operations in exactly the same way, so you can quickly synchronize your old data with your new handheld.

Page 12 Introduction to Your Visor™ Handheld

To upgrade:

1. Synchronize your old handheld with your old Palm Desktop software. This ensures that the latest information from your handheld is on your desktop computer.

2. (Optional) To ensure against any data loss, go to the folder that stores Palm Desktop software, copy your user name folder, and store the copy outside the Palm Desktop software folder.

3. Follow the installation instructions in “Installing Palm Desktop software” later in this chapter. Be sure to install the new software in the same folder as the old software.

4. Place your new handheld in the cradle and press the HotSync button. If the Select User dialog box appears, select your user name.

5. Compare the applications on your old and new handhelds.

6. Beam any third party applications that did not transfer from your old handheld to your new handheld, or install them from the original files.

Each handheld must have a unique name

After you complete the upgrade process described above, you have two handhelds with the same name. This is an undesirable situation. Each handheld must have a unique name in order to prevent unexpected results during HotSync operations and other complications.

We strongly recommend that you perform a hard reset on your old handheld. See “Performing a hard reset” in Appendix A for details.

A hard reset not only erases all data from the old handheld; it also erases the name and makes that handheld a clean slate, ready to receive a new name. The next time you perform a HotSync operation with this old handheld, you are asked to give it a name. Be sure to give it a unique name.

Chapter 1 Page 13

Visor components

Locating front panel controls

Contrast control

Power button and backlight control

Graffiti

Application buttons

Stylus

Screen

writing area

Microphone

Stylus

Handheld screen

Graffiti writing area

Application buttons

Scroll buttons

Serves as the writing instrument used to enter data in your handheld. To use the stylus, slide the stylus out of the slot, and hold it as you would a pen or pencil.

Displays the applications and information stored in your handheld. It is touch-sensitive and responds to the stylus.

The area where you write letters and numbers using the Graffiti alphabet. See Chapter 2 to learn how to write Graffiti characters.

Activates the individual applications that correspond to the icons on the buttons: Date Book Plus, Address, To Do List, and Memo Pad. See “Buttons preferences” in Chapter 9 for details on reassigning these buttons to activate any application on your handheld.

Tip:

If your handheld is turned off, pressing any application button activates your handheld and opens the corresponding application.

Page 14 Introduction to Your Visor™ Handheld

Scroll buttons

Displays text and other information that extends beyond the area of the handheld screen. Pressing the bottom scroll button scrolls down to view information below the viewing area, and pressing the top scroll button scrolls up to view the information above the viewing area.

Microphone

For use with Springboard expansion modules that support this feature.

Power button and backlight control

Turns your handheld on or off and controls the backlight feature. If your handheld is turned off, pressing the power button turns the unit on and returns you to the last screen you viewed.

If your handheld is turned on, pressing the power button turns the unit off. Holding the power button down for about two seconds turns the backlight on or off.

Contrast Control

Displays the contrast control screen where you can adjust the appearance of the screen for the clearest screen display. Depending on the lighting conditions or temperature of the environment where you use your handheld, you may need to adjust the contrast.

To adjust the contrast, drag the slider or tap the arrows to increase or decrease the contrast. To fine tune the contrast, press the scroll buttons on the front panel of your handheld.

Using the backlight

If you have difficulty seeing the information on your handheld, you can use the backlight to illuminate your screen.

To activate the backlight:

■

Press the power button and hold it down for about two seconds. Release the button when the backlight turns on.

Tip:

In addition, you can assign the full-screen pen stroke to activate the backlight. See “Pen preferences” in Chapter 9 for more information.

To turn off the backlight:

■

Press and hold the power button for about two seconds. The backlight also turns off automatically (after a period of inactivity) with the Auto-off feature. See “General preferences” in Chapter 9 for more information.

Chapter 1 Page 15

Protective cover

The cover protects the Visor handheld screen when it is not in use.

To remove the cover:

1. Unclip the top of the cover from your handheld.

2. Lift the cover off your handheld.

To reattach the cover:

1. Insert the pegs on the bottom of the cover into the holes on the bottom of your handheld.

2. Gently press the top of the cover onto your handheld until it clicks into place.

Unclip top edge to remove cover

Align pegs to replace cover

Page 16 Introduction to Your Visor™ Handheld

Locating back panel components

Springboard expansion slot protector

IR port

Reset button

Battery door

USB and serial connector

Slides in and out of the Springboard expansion slot. You can replace the slot protector with a Springboard expansion module to add features to your handheld.

Uses infrared technology to transmit data to and receive data from other Palm OS handhelds. See “Beaming information” in Chapter 7 for more information. You can also use the IR port to update the information between your handheld and computer using HotSync technology. See “IR HotSync operations” in Chapter 8 for details.

Reset button

Under normal use, you should not have to use the reset button. See Appendix A for information about when and how to use the reset button.

Battery door

USB and serial connector

Covers the batteries that power your handheld.

The connector that connects your handheld to the cradle, which in turn connects to a USB port or serial port on your computer. This allows you to update the information between your handheld and computer using HotSync technology.

Chapter 1 Page 17

Installing the batteries

To use your handheld, you must install two AAA alkaline batteries. The batteries fit behind the battery door on the back of the handheld. See “Battery considerations” in Appendix A for more information.

To install the batteries:

1. Press the latch on the battery door and lift the battery door away from your handheld.

2. Install the two AAA alkaline batteries supplied with your handheld into the battery compartment.

Note:

3. Insert the battery door back into place so that it is flush with the back of your handheld and “clicks” into position.

Important:

Page 18 Introduction to Your Visor™ Handheld

A diagram in the interior of the battery compartment shows + and - ends of the batteries. When correctly installed, the clips in the battery compartment secure the batteries in place.

Do not force the battery door. When the batteries are correctly installed, the battery door clips smoothly into place. If you feel resistance when replacing the door, make sure the door is aligned with the slots on the back of your handheld, and that the batteries are firmly seated in the battery compartment.

Tapping and typing

Tap with the stylus to get things done

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action to get things done on your handheld.

The first time you start your handheld, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform.

Important

With your handheld turned on, you can tap the handheld screen to perform many operations, such as the following:

■

Always use the point of the stylus for tapping or making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen.

Open applications Choose menu commands Initiate a global Find operation Select options in dialog boxes Open the onscreen keyboards

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

Chapter 1 Page 19

Elements of the handheld interface

Menu bar

Command buttons

Icons

Menu bar

Check box

Icons

Pick list

Command buttons

A set of commands that are specific to the application. Not all applications have a menu bar.

Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens.

Tap the icons to open applications , menus , Calculator , and to find text anywhere in your data

abc

With the cursor in an input field, tap the dot to activate the alphabetic keyboard.

123

With the cursor in an input field, tap the dot to activate the numeric keyboard.

Check box

When a check mark appears in a check box, the corresponding option is active. If a check box is empty, tapping it inserts a check mark. If a check box is checked, tapping it removes the check mark.

Pick list

Tap the arrow to display a list of choices, and then tap an item in the list to select it.

Page 20 Introduction to Your Visor™ Handheld

Previous/next arrows

Scroll bar

Next/ previous arrows

Scroll bar

Tap the up and down arrows to display the previous and next page of information; tap the left and right arrows to display the previous and next record.

Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider.

You can also scroll to the previous and next pages by pressing the scroll buttons on the front panel of your handheld.

Opening applications

You can use the Applications Launcher to open any application installed on your handheld. You can also open the four main applications — Date Book Plus, Address, To Do List, and Memo Pad — with the application buttons on the front panel of your handheld.

Tip:

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category.

When you press an application button on the front panel, you have instant access to the selected application. You don’t even need to turn on your handheld first.

Chapter 1 Page 21

To open an application:

1. Tap the Applications icon .

2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all of your applications.

Tip:

To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See “Categorizing applications” in Chapter 3.

Using menus

Menus on your handheld are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4.

To open the menu bar:

1. Do one of the following:

■

Open an application (such as Memo Pad) and then tap the

Menu icon .

■

Tap the inverted tab at the top of any application’s screen

(except Calculator).

Page 22 Introduction to Your Visor™ Handheld

Tap inverted tab

Tap the Menu icon

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo.

Choosing a menu

After you open the menu bar for an application, tap the menu that contains the command you want to use.

The menus and menu commands that are available depend on the application. Also, the menus and menu commands vary depending on

which part

of the application you’re using. For example, in Memo Pad,

the menus are different for the Memo list screen and the Memo screen.

Graffiti menu commands

Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names. To use the Graffiti menu commands, the menu bar must be closed.

Menu commands

Command letters

Chapter 1 Page 23

To use the Graffiti menu commands:

1. In the Graffiti text area, draw a diagonal line from the lower left to upper right.

The Command toolbar appears for about four seconds.

Command toolbar

2. Immediately write the corresponding command letter in the Graffiti letter area.

For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.”

Tip:

If you wait more than three seconds to write the menu command, you need to redraw the Graffiti Command stroke to redisplay the Command toolbar.

Command toolbar

The Command toolbar provides quick access to frequently used menu commands. The commands available vary based on the active screen.

To use the command toolbar:

1. In the Graffiti text area, draw a diagonal line from the lower left to upper right.

The Command toolbar appears for about four seconds.

Command toolbar

2. Tap the icon for the command you want.

Tip:

If you wait more than three seconds to tap the icon, you need to redraw the Graffiti Command stroke to redisplay the Command toolbar.

Displaying online tips

Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

Page 24 Introduction to Your Visor™ Handheld

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Four ways to enter data

There are four ways to enter data into your handheld:

■

Using Graffiti writing

■

Using the onscreen keyboard

■

Entering or importing data in Palm Desktop software and then

synchronizing with your handheld

■

Using an external keyboard

Graffiti writing

Your handheld includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers.

Write letters here Write numbers here

Division marks

Chapter 1 Page 25

Your handheld also includes Giraffe, a game you can use to practice Graffiti writing. See “Installing and removing applications” in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing.

To open Memo Pad:

1. Press the Memo Pad application button .

2. Tap New.

Note:

A blinking cursor appears on the first line of the new memo to indicate where new text will appear.

New memo cursor

Tap New

Write in Graffiti area

See “Using Graffiti writing to enter data” in Chapter 2 for more information.

Page 26 Introduction to Your Visor™ Handheld

Onscreen keyboard

When you create or edit a record in an application such as Address, you can open the onscreen alphabetic and numeric keyboards to enter data.

Tap here for alphabetic keyboard

Tap here for numeric keyboard

After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information.

Note:

You cannot enter Graffiti characters while using the onscreen

keyboard.

Alpha

Tab

Caps lock

Caps shift

Tap here to display alphabetic keyboard

Numeric

Backspace

Carriage return

International

Tap here to display numeric keyboard

Chapter 1 Page 27

Tap here to display international keyboard

Using Palm Desktop software

If you have new records you want to add to your handheld and prefer to use the computer keyboard rather than the onscreen keyboard, enter the data in Palm Desktop software or the PIM you have installed to use with your handheld.

After the information is in Palm Desktop software, perform a HotSync operation to synchronize your handheld with your computer. See “Exchanging and updating data: HotSync operations” in Chapter 5 for more information.

HotSync button

Importing data

If you already have data in a database on your computer, you can import it into Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or data from another Palm OS handheld. When you import data, you transfer the records to your handheld without having to enter them manually. See “Importing data” in Chapter 2 for more information.

Using an external keyboard

You can connect an optional keyboard accessory to the connector on your handheld so you can type data directly into your handheld. External keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer. For more information about external keyboard accessories, go to the web site: www.handspring.com.

Page 28 Introduction to Your Visor™ Handheld

Customizing your handheld

You can customize your handheld by using the Preferences application. You can enter personal information such as your name and address; change the time and date; view different date and time formats when you travel; turn off sounds; and configure your handheld to work with a modem or network. See Chapter 9 for more information on customizing your handheld.

To open the Preferences screens:

1. Tap the Applications icon .

2. Tap the Preferences icon .

3. Tap the category pick list in the upper-right corner of the screen.

4. Tap the Preferences category you want to view.

The following procedures for setting the time and date give you an example of how to customize your handheld. You make changes to the time and date in General preferences.

To set the current time:

1. Tap the Set Time box.

Tap here

2. Tap the up or down arrows to change the hour.

3. Tap each minute number, and then tap the arrows to change them.

4. Tap AM or PM.

Note:

Your handheld can also display time based on a 24-hour clock. See “Formats preferences” in Chapter 9 for more information.

5. Tap OK.

Chapter 1 Page 29

To set the current date:

1. Tap the Set Date box.

2. Tap the arrows to select the current year.

Tap arrows to select year

Tap to select month

Tap to select date

3. Tap a month.

4. Tap the current date.

Palm Desktop software

Palm Desktop software includes the same main applications as your handheld:Date Book, Address, To Do List, Memo Pad, Expense, and desktop e-mail connectivity. You can use the HotSync feature of this software to back up and exchange data between your handheld and your computer. It is a good idea to back up your data in case something happens to the data on your handheld. Changes you make on your handheld or Palm Desktop software appear in both places after you synchronize.

With Palm Desktop software, you can do the following:

■

Work with your handheld applications on your computer. Palm Desktop software duplicates the Date Book, Address, To Do List, Memo Pad applications on your handheld, so you can view, enter, and modify any data stored on your handheld.

■

Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See “Exchanging and updating data: HotSync operations” in Chapter 5 for details.

■

Import and export data, so you can easily transfer data from other desktop applications into any of your main applications. See “Importing data” in Chapter 2 for more information.

■

Print your Date Book, Address, To Do List, and Memo Pad information on any printer.

Page 30 Introduction to Your Visor™ Handheld

+ 257 hidden pages