GPX X642 User Manual
X642eLaser MFP
User’s Guide
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
May 2006
www.lexmark.com
Edition: May 2006
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK
INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not
apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these
changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road,
Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services
Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in
any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit
the Lexmark Web site at www.lexmark.com.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all
countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product,
program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual
property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except
those expressly designated by the manufacturer, are the user’s responsibility.
© 2006 Lexmark International, Inc.
All rights reserved.
Trademarks
Lexmark, Lexmark with diamond design, MarkNet, MarkVision, and PrintCryption are trademarks of Lexmark International, Inc., registered
in the United States and/or other countries.
Operation ReSource and LEXFAX
®
PCL
is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer
commands (language) and functions included in its printer products. This MFP is intended to be compatible with the PCL language. This
means the MFP recognizes PCL commands used in various application programs, and that the MFP emulates the functions corresponding
to the commands.
Details relating to compatibility are included in the Technical Reference.
Other trademarks are the property of their respective owners.
are service marks of Lexmark International, Inc.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation
developed exclusively at private expense.
Safety information
• Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections,
such as the power supply cord or telephone, during a lightning storm.
• Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network.
• Refer service or repairs, other than those described in the operating instructions, to a professional service person.
• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components.
The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in
their marked plug-in ports.
• This product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous
radiation exposure.
• This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must
understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of
harmful emissions.
• This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations.
For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org.
2
This symbol indicates the presence of a hot surface or component.
CAUTION: To reduce the risk of injury from a hot component, allow the surface to cool before
touching.
Mercury statement
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For
disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org.
Static sensitivity notice
Warn ing: This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching
the metal frame of the printer.
3
Contents
Chapter 1: Learning about the MFP .............................................9
Identifying the MFP ........................................................................................ 9
Using the scanner ........................................................................................ 11
Configured models ....................................................................................... 13
Understanding the MFP control panel .......................................................... 14
Using the LCD touch-screen buttons ........................................................... 21
Menus ........................................................................................................... 27
Chapter 2: Copying ......................................................................28
Quick copy .................................................................................................... 28
Multiple page copying ................................................................................... 29
Using the scanner glass (flatbed) ................................................................. 29
Understanding the copy screens and options .............................................. 29
Copying from one size to another ................................................................ 32
Making transparencies ................................................................................. 32
Copying to letterhead ................................................................................... 32
Copying photographs ................................................................................... 33
Making copies using media from a selected tray ......................................... 33
Copying mixed-sized media ......................................................................... 34
Setting the duplex option .............................................................................. 35
Reducing and enlarging copies .................................................................... 35
Adjusting copy quality ................................................................................... 36
Setting collation options ............................................................................... 36
Placing separator sheets between copies .................................................... 37
Setting paper saving options ........................................................................ 37
Placing the date and time at the top of each page ....................................... 38
Placing an overlay message on each page .................................................. 38
Canceling a copy job .................................................................................... 38
Copy tips ...................................................................................................... 39
4
Chapter 3: E-mail ..........................................................................40
Entering an e-mail address .......................................................................... 41
Using a shortcut number .............................................................................. 41
Using the address book ................................................................................ 41
E-mailing to a profile ..................................................................................... 42
Adding e-mail subject and message information .......................................... 42
Changing the output file type ........................................................................ 43
E-mailing color documents ........................................................................... 43
Creating an e-mail shortcut .......................................................................... 44
Creating an e-mail profile ............................................................................. 45
Canceling an e-mail ...................................................................................... 45
Understanding e-mail options ....................................................................... 46
E-mail server setup ...................................................................................... 47
Address book setup ...................................................................................... 47
E-mail tips ..................................................................................................... 48
Chapter 4: Faxing .........................................................................49
Sending a fax ............................................................................................... 50
Using fax destination shortcuts .................................................................... 50
Using the address book ................................................................................ 51
Sending faxes from a computer ................................................................... 51
Creating shortcuts ........................................................................................ 52
Understanding fax options ............................................................................ 54
Changing the fax resolution .......................................................................... 55
Adjusting the Darkness setting ..................................................................... 55
Sending a fax at a later time ......................................................................... 56
Cancel an outgoing fax ................................................................................. 57
Fax tips ......................................................................................................... 57
Fax setup ...................................................................................................... 58
Chapter 5: FTP ..............................................................................60
Entering the FTP address ............................................................................ 60
Using a shortcut number .............................................................................. 60
Using the address book ................................................................................ 61
Creating shortcuts ........................................................................................ 61
5
FTP options .................................................................................................. 62
FTP tips ........................................................................................................ 63
Chapter 6: Scanning to a PC or USB flash memory device .....64
Create a scan to PC profile .......................................................................... 64
Understanding scan to PC options ............................................................... 66
Scanning to a USB flash memory device ..................................................... 67
Scanning tips ................................................................................................ 67
Chapter 7: Printing .......................................................................68
Sending a job to print ................................................................................... 68
Printing from a USB flash memory device .................................................... 69
Canceling a print job ..................................................................................... 70
Printing the menu settings page ................................................................... 72
Printing a network setup page ...................................................................... 72
Printing a font sample list ............................................................................. 73
Printing a directory list .................................................................................. 73
Printing confidential and held jobs ................................................................ 73
Printing on specialty media .......................................................................... 77
Loading standard trays and optional trays ................................................... 79
Setting the Paper Type and Paper Size ....................................................... 83
Loading the multipurpose feeder .................................................................. 83
Loading the 2000-sheet drawer .................................................................... 87
Loading the envelope feeder ........................................................................ 90
Linking trays ................................................................................................. 93
Chapter 8: Understanding paper and specialty media guidelines 94
Supported print media .................................................................................. 94
Selecting print media .................................................................................. 101
Storing print media ..................................................................................... 106
Avoiding jams ............................................................................................. 106
Chapter 9: Installing and removing options ............................108
Installing input options ................................................................................ 108
Installing a duplex unit ................................................................................ 111
6
Installing memory or option cards .............................................................. 113
Accessing the MFP system board .............................................................. 114
Installing or removing a memory card ........................................................ 118
Installing or removing a flash memory or firmware card ............................. 120
Installing an option card ............................................................................. 122
Replacing the shield ................................................................................... 123
Chapter 10: Understanding the MFP ........................................124
Determining the status of supplies ............................................................. 125
Conserving supplies ................................................................................... 126
Ordering supplies ....................................................................................... 126
Recycling Lexmark products ...................................................................... 131
Cleaning the scanner glass (flatbed) and backing material ........................ 132
Scanner registration ................................................................................... 132
Moving the MFP ......................................................................................... 134
Chapter 11: Administrative support .........................................135
Adjusting control panel brightness ............................................................. 135
Restoring factory default settings ............................................................... 135
Adjusting screen timeout ............................................................................ 136
Adjusting Power Saver ............................................................................... 136
Configuring the MFP .................................................................................. 136
Using the restricted server list function ...................................................... 145
Chapter 12: Clearing jams .........................................................146
Identifying jams ............................................................................................a18.3(.)...0..r7.61ght6(rdoors.7(.r7 and)8.8(t [(I)9-7.7.8(tays.7(.r7 meout)8.6( )-8.6( )-8.6( )-8.6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 7.8(t6 )-8.6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 t6 ..a18.3(4TJT*0.0353 Tc0Under)y01 T.age7.2(55.6 7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-27(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.3(.)8.7(.)-2.267)8.648 136
7
Printing multiple language PDFs ................................................................ 161
Solving printing problems ........................................................................... 161
Solving copy quality problems .................................................................... 164
Solving scan quality problems .................................................................... 164
Solving fax problems .................................................................................. 164
Solving option problems ............................................................................. 165
Solving paper feed problems ...................................................................... 168
Print quality troubleshooting ....................................................................... 170
Solving print quality problems .................................................................... 171
Notices .........................................................................................176
Conventions ............................................................................................... 176
Electronic emission notices ........................................................................ 176
Other telecommunications notices ............................................................. 182
ENERGY STAR ......................................................................................... 185
Waste from Electrical and Electronic Equipment (WEEE) directive ........... 185
Laser advisory label ................................................................................... 185
Laser notice ................................................................................................ 186
Index .............................................................................................187
8
1
Learning about the MFP
Identifying the MFP
Use the following table to determine the features and options of your Lexmark™ X642e MFP
(multifunction printer).Use the following table to determine the features and options of the MFP
(multifunction printer).
For more information about installing input options, see Installing and removing options or the
instructions that came with the option.
CAUTION: The MFP requires three people to lift it safely.
1
2
3
4
5
6
7
8
9
0
#
9
Models
.The following table lists some common features of your printer.
Input capacity 500 sheets
Standard memory 128MB
Maximum memory capacity, non-network/network 640MB
Option card connectors 1
Duplex ability Simplex in, duplex out
Model I Model II
Input capacity 500 sheets 1000 sheets
Standard memory 256MB 256MB
Maximum memory capacity, non-network/network 768MB 768MB
Duplex ability Simplex in,
duplex(optional)
CAUTION: Do not set up this product or make any electrical or cabling
connections, such as the power cord or telephone, during a
lightning storm.
Simplex in,
duplex(optional)
10
To identify the MFP machine type-model number, look at the label located under the top front cover.
Model I Model II
Machine
type
7002-001, 7002-002, 7002-011, 7002-012
4542-001, 4542-002, 4542-011, or 4542-012
7002-101, 7002-102, 7002-111, 7002-112
4542-101, 4542-102, 4542-111, or 4542-112
Using the scanner
Basic functions of the scanner
The Lexmark X642e provides copy, fax, and scan-to-network capability for large workgroups. You can:
• Make quick copies, or change the settings on the control panel to perform specific copying
jobs.
• Send an outgoing fax using the MFP control panel.
• Send an outgoing fax to multiple fax destinations at the same time.
• Scan documents and send them to your PC, an e-mail address, or an FTP destination.
• Scan documents and send them to another printer (PDF by way of FTP).
11
Automatic document feeder and scanner glass (flatbed)
Note: Color documents can be scanned to a PC, e-mail address, or an FTP destination.
Printed output on this MFP is black and grayscale only, not color.
The ADF (automatic document feeder) can scan multiple pages. The ADF has two scanner
elements. When using the ADF:
• Place the paper in the ADF facing up, short-edge first.
• Place up to 50 sheets of plain paper on the ADF input tray.
• Scan media from 114.0 x 139.4 mm (4.5 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
• Scan jobs with mixed page sizes (letter and legal).
2
• Scan media weight from 52 to 120 g/m
Note: Color documents can be scanned to a PC, e-mail address, or an FTP destination.
• Copy and print documents at 600 dpi.
Note: Printed output is black and grayscale only, not color.
The scanner glass (flatbed) can be used to scan or copy single pages or book pages. When using
the scanner glass (flatbed):
(14 to 32 lb).
• Place the document in the left rear corner.
• Scan or copy media up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 25.3 mm (1 in.) thick.
• Copy and print documents at 600 dpi.
12
Configured models
The following illustrations show a standard MFP and an MFP with a duplex unit and a 500-sheet
drawer. Other print media handling options are also available.
1
2
3
4
5
CAUTION: Floor-mounted configurations require additional furniture for
stability. You must use either a printer stand or printer base if
using a 2000-sheet drawer. Certain other configurations also
must have a printer stand or printer base. More information is
available on our Lexmark Web site at www.lexmark.com/
multifunctionprinters.
1 Scanner
2 Standard output bin
3 Control panel
4 Multipurpose feeder
5 Tray 1 (integrated tray or standard tray)
6 Duplex unit
7 Tray 2 (500 sheets)
13
Understanding the MFP control panel
MFP and scanner settings can be changed several ways: through the MFP control panel, the
software application in use, the print driver, MarkVision™ Professional, or the Web pages. Settings
changed from the application or print driver apply only to the job being sent to the MFP.
Changes made to print, fax, copy, and e-mail settings from an application override changes made
from the control panel.
If a setting cannot be changed from the application, use the MFP control panel, MarkVision
Professional, or the Embedded Web Server (EWS) pages. Changing a setting from the MFP control
panel, MarkVision Professional, or the Web pages makes that setting the user default.
The MFP control panel consists of:
14
Callout Control panel item Function
1 LCD A liquid crystal display (LCD) which shows home
screen buttons, menus, menu items, and values.
Allows for making selections within Copy, Fax, and
so on.
2 Indicator light Gives information about the status of the MFP
using the colors red and green.
Status Indicates
Off MFP power is off.
Blinking
green
Solid green MFP is on, but idle.
3 0–9
Note: Referred to as the numeric
keypad.
4 # (Pound or number character) Press this button:
5 Dial Pause Press to cause a two- or three-second dial pause in
Press these buttons to enter numbers when the
LCD screen has a field that accepts the entry of
numbers. Also, use these buttons to dial phone
numbers for faxes.
Note: If a number is pressed while on the home
screen without pressing the # button first, the Copy
menu opens and changes the Copy Quantity.
• For a shortcut identifier.
• Within phone numbers. For a Fax number with a
#, enter it twice — ##.
• From the home screen, the Fax Destination List
menu item, E-mail Destination List menu item, or
Profile List menu item to access shortcuts.
a fax number. The button only functions within the
Fax menu or with fax functions.
Press from the home screen to redial a fax number.
MFP is warming up, processing
data, or printing a job.
p
When outside of the Fax menu, fax function, or
home screen, pressing Dial Pause causes an error
beep.
When sending a fax, in the Fax To: field, a Dial
Pause press is represented by a comma (,).
6 Clear All When in the function menus, such as Copy, Fax, E-
mail, and FTP, it returns all settings to their default
values, and then returns the MFP to the main
function screen.
15
Callout Control panel item Function
7 Start Press to initiate the current job indicated on the
control panel.
From the home screen, press it to start a copy job
with the default settings.
If pressed while a job runs through the scanner, the
button has no effect.
8 Stop Press to cause the printing or scanning to stop.
During a scan job, the scanner finishes scanning
the current page and then stops, which means
paper may remain in the automatic document
feeder (ADF).
During a print job, the print media path is cleared
before the printing stops.
Stopping appears on the control panel during this
process.
9 Backspace Within the Copy menu, which is accessed by
touching the Copy button, press Backspace to
delete the right-most digit of the value in the Copy
Count. The default value of 1 appears if the entire
number is deleted by pressing Backspace
numerous .
Within the Fax Destination List, press Backspace to
delete the right-most digit of a number entered
manually. It also deletes an entire shortcut entry.
Once an entire line is deleted, another press of
Backspace causes the cursor to move up one line.
Within the E-mail Destination List, press
Backspace to delete the character to the left of the
cursor. If the entry is in a shortcut, the entire entry
is deleted.
10 Asterisk (*) * is used as part of a fax number or as an
alphanumeric character.
11 Home Returns the control panel to the Home screen. See
the “Home screen and Home screen buttons” on
page 18 for more information.
12 Help Tips Accesses the context-sensitive Help feature which
are help screens containing more information.
13 Menu Accesses the menus. These menus are only
available when the MFP is in the Ready state.
16
Callout Control panel item Function
14 USB direct interface The host Universal Serial Bus (USB) direct
interface on the control panel is used to plug in a
USB flash memory device and print any Portable
Document Format (PDF) [.pdf file], Joint
Photographic Experts Group (JPEG) [.jpeg or .jpg
file], Tagged Image File Format (TIFF) [.tiff or .tif
file], Graphics Interchange Format (GIF) [.gif file],
Basic Multilingual Plane (BMP) [.bmp file], Portable
Network Graphics (PNG) [.png file], PiCture
eXchange (PCX) [.pcx file], and PC Paintbrush File
Format [.dcx file] files.
The USB direct interface can also be used to scan
a document to a USB flash memory device using
the PDF, TIFF, or JPEG formats.
15 Contrast icon Identifies the location of the contrast wheel. Look
on the left side of the MFP near this icon to locate
the contrast wheel which adjusts the contrast on
the LCD.
17
Home screen and Home screen buttons
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic
screen which is referred to as the Home screen. Use the Home screen buttons to initiate an action
such as copy, fax, or scan, to open the menu screen, or to respond to messages.
Copy
E-mail FTP
Ready.
Status/ Supplies Cancel Jobs
Button Function
Copy Touch to access the Copy menus.
Copy
If the home screen is shown, press a number to access the Copy menus,
too.
Fax
E-mail Touch to access the E-mail menus. It is possible to scan a document directly
to an e-mail address.
E-mail
Status message bar Shows the current MFP status such as Ready or Busy.
Ready
Status/Supplies Appears on the LCD whenever the MFP status includes a message
Status/ Supplies
Shows MFP conditions such as Toner Low.
Shows intervention messages to give instructions on what the user should
do so the MFP can continue processing, such as Close door or insert
print cartridge.
requiring intervention. Touch it to access the messages screen for more
information on the message including how to clear it.
18
Button Function
FTP Touch to access the File Transfer Protocol (FTP) menus. A document can
be scanned directly to an FTP site.
FTP
Fax Touch to access the Fax menus.
Fax
Cancel Jobs Open the Cancel Jobs screen. If only one job is in the queue the button says
Cancel Job. The Cancel Jobs screen shows any of the following items
Cancel Jobs
under three headings on the screen, which are Print, Fax, and Network:
• print job
• copy job
Cancel Job
• fax
• profile
• FTP
• e-mail send
Cancel
Job
Each heading has its own list of jobs shown in a column under it. Each
column can only show three jobs per screen. Each job appears as a button.
If more than three jobs exist in a column, then the down arrow appears at
the bottom of the column. Each touch of the down arrow accesses one job
in the list. When more than three jobs exist, once the fourth job in the list is
reached, then an up arrow appears at the top of the column.
Other buttons may appear on the Home screen. They are:
Button Button name Function
There are held faxes with a scheduled hold time previously set.
To access the list of held faxes, touch this button.
Release
Held Faxes
Release Held
Faxes (or Held
Faxes if in Manual
Mode)
19
Button Button name Function
Held Jobs To open a screen containing all the held jobs containers.
Release
Held Faxes
Cancel Jobs To open the Cancel Jobs screen. The Cancel Jobs screen
shows any of the following items under three headings on the
Cancel Jobs
screen which are Print, Fax, and Network:
• print job
• copy job
Cancel Job
• fax
• profile
• FTP
• e-mail send
Cancel
Job
Each heading has its own list of jobs shown in a column under
the heading. Each column can only show three jobs per screen.
The job appears as a button. If more than three jobs exist in a
column, then the down arrow appears at the bottom of the
column. Each touch of the down arrow accesses one job in the
list. When more than three jobs exist, once the fourth job in the
list is reached, then an up arrow appears at the top of the
column. For illustrations of the up and down arrow buttons, see
Information on touch-screen buttons.
To cancel a job, see the Canceling a print job for instructions.
20
Using the LCD touch-screen buttons
The following section provides information on navigating through several screens. Only a few are
chosen to demonstrate the use of the buttons.
Sample screen one
Sample screen two
Copy
Letter (8.5 x 11 in.)
Copy To:
Letter (8.5 x 11
in.)
Scale / Darkness
Copy It
Sides (Duplex)
Print 1
sided
Collate
On
Scale
Print 2
sided
Off
Options
Copy It
Auto%
Darkness
OptionsOptions
21
Sample screen three
Copy from
Letter (8.5 x 11 in.)
Executive (7.25 x 10.5 in.)
Legal (8.5 x 14 in.)
A4 (210 x 297 mm)
Displaying 1-4/5
Back
22
Information on touch-screen buttons
Button Button name Function or description
Select button Touch the select button to have another screen appear with
additional items. On the first screen, the user default setting is
shown. Once the select button is touched, and the next screen
appears, touching another item shown on the screen changes
the user default setting.
Left scroll decrease
button
Right scroll increase
button
Left arrow button Touch the left arrow button to scroll left to:
Right arrow button Touch the right arrow button to scroll right to:
Down arrow Touch the down arrow to move down to the next item in a list,
Touch the left scroll decrease button to scroll to another value
in decreasing order.
Touch the right scroll increase button to scroll to another value
in increasing order.
• Reach a decreased value shown by an illustration.
• See a full text field on the left.
• Reach an increased value shown by an illustration.
• See a full text field on the right.
such as a list of menu items or values. The down arrow does
not appear on a screen with a short listing. It only appears if the
entire listing cannot be seen on one screen. On the last screen
of the listing, the down arrow is gray to indicate that it is not
active since the end of the list appears on this screen.
Up arrow Touch the up arrow to move up to the next item in a list, such as
a list of menu items or values. When on the first screen
presented with a long list, the up arrow is gray to indicate that it
is not active. On the second screen needed to show the rest of
the listed item, the up arrow is blue to show that it is active.
Unselected radio
button
This is an unselected radio button.
23
Button Button name Function or description
Back
Selected radio
button
Back Touch the Back button to return to the previous screen, and no
This is a selected radio button. Touch a radio button to select it.
The radio button changes color to show it is selected. In Other
touch-screen buttons, the only paper size selected is Letter.
settings are saved on the screen where it was touched unless
you have selected a radio button previously.
24
Other touch-screen buttons
Button Button name Function or description
Cancel Touch Cancel to cancel an action or a selection.
Touch to cancel out of a screen and return to the
Cancel
Continue
Continue
Custom Allows for creating a custom button based on the
Custom
previous screen.
user’s needs.
Done
Done Allows specifying that a job is finished. For
example, when scanning an original document,
one could indicate that the last page is scanned,
and then printing the job would begin.
Gray button Touch this button to select the action appearing
on the button.
Grayed out button When this button appears, it looks faded with a
faded word on it. It means the button is not active
or unavailable on this screen. It was probably
active on the previous screen, but the selections
made on the previous screen caused it to be
unavailable on the current screen.
25
Button Button name Function or description
Select Touch to select a menu. The next screen appears
showing menu items.
Touch to select a menu item. The next screen
appears showing values.
Submit A gray button indicates a choice. If a different
value within a menu item is touched, it needs to
Submit
be saved to become the current user default
setting. To save the value as the new user default
setting, touch Submit.
Features
Feature Feature name Description
Attendance message alert If an attendance message occurs which closes a
function, such as copy or fax, then a blinking gray
exclamation point appears over the function button
on the home screen. This feature indicates an
attendance message exists.
Touch Status/Supplies to see the current status.
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Menus
A number of menus are available to make it easy for you to change MFP settings or print reports. To
access the menus and settings, press Menu on the control panel.
When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these
settings remain active until new ones are stored or the factory defaults are restored.
Note: Settings chosen for faxing, scanning, e-mailing, copying, and settings for printing
from the application may override the settings selected from the control panel.
The following diagram shows the touch screen menu index and the menus and items available under
each menu. For more information about menus and menu items, see the Menus and Messages
Guide on the drivers CD.
Paper Menu
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Custom Names
Universal Setup
Reports
Menu Settings Page
Device Statistics
Shortcut List
Fax Job Log
Fax Call Log
E-mail Shortcuts
Fax Shortcuts
FTP Shortcuts
Profiles List
NetWare Setup Page
Print Fonts
Print Directory
Manage Shortcuts
Manage Fax Shortcuts
Manage E-mail Shortcuts
Manage FTP Shortcuts
Manage Profile Shortcuts
Network/Ports
TCP/IP
IPv6
E-mail Server Setup
Wireless
Standard Network
Network <x>
Standard USB
USB <x>
Standard Parallel
Parallel <x>
Serial <x>
NetWare
AppleTalk
LexLink
Settings
General Settings
Copy Settings
Fax Settings
E-mail Settings
FTP Settings
Print Settings
Security
Set Date and Time
Help Pages
Print All
Information Guide
Copying
E-mail
Faxing
FTP
Print Defects
Supplies Guide
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2
Copying
The following copy topics are available in this and other chapters.
Quick copy Reducing and enlarging copies
Multiple page copying Adjusting copy quality
Using the scanner glass (flatbed) Setting collation options
Understanding the copy screens and options Placing separator sheets between copies
Copying from one size to another Setting paper saving options
Making transparencies Placing the date and time at the top of each
page
Copying to letterhead Placing an overlay message on each page
Copying photographs Canceling a copy job
Making copies using media from a selected
tray
Copying mixed-sized media Solving copy quality problems
Setting the duplex option
Copy tips
Quick copy
1 Place the original document facing up in the automatic document feeder (ADF) or facing
down on the scanner glass (flatbed).
Adjust the paper guides when using the ADF.
2 Press Go on the numeric pad.
Note: If an LDSS profile has been installed, you may receive an error when attempting a
quick copy. Contact your system support person for access.
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Multiple page copying
1 Place the original document facing up in the automatic document feeder or facing down on
the scanner glass (flatbed).
Adjust the paper guides when using the ADF.
2 Touch Copy.
3 Use the numeric keypad to specify the number of copies you want.
After entering the number of copies, the touch screen will automatically change to the copy
settings menu.
4 Change the copy options to meet your requirements.
5 Touch Copy It.
Using the scanner glass (flatbed)
If using the scanner glass (flatbed) to make copies:
1 Open the document cover.
2 Place the document facing down on the scanner glass (flatbed).
3 Close the document cover.
4 Touch Copy, or press Go on the numeric pad.
For Copy, continue with step 5.
For Go, proceed with step 8.
5 Set the number of copies.
6 Change the copy options to meet your requirements.
7 Touch Copy It.
8 Touch Scan Next if you have more pages to scan, or touch Finish the Job if you are done.
Touching Finish the Job returns the MFP to the copy screen.
9 Touch Home when you are finished.
Understanding the copy screens and options
Copy From: Opens a screen where you can enter the size of the documents you are going to copy.
• Touching any of the paper size icons on the follow-on screen will make that your selection and
return you to the Copy Options Screen.
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• When Original Size is set to Mixed Sizes, you can scan different size original documents
(letter and legal size pages). They will be scaled automatically to fit the selected output media
size.
Copy To: Opens a screen where you can enter the size and type of paper on which your copies will
be printed.
• Touching any of the paper size icons on the follow-on screen will make that your selection and
return you to the Copy Options Screen.
• If the size settings for Copy From and Copy To are different, the MFP will automatically adjust
the Scale setting to accommodate the difference.
• If you have a special type or size of paper that you'd like to copy onto that is not normally in
the MFP paper trays, you can select MP Feeder, and manually send the type of paper you
want through the MP feeder.
• When using Auto Match, the MFP will match the size of the original document as specified in
the Copy From box. If a matching paper size is not loaded in one of the paper trays, the MFP
will scale the copy to fit loaded media.
Scale: Creates an image from your copy that is proportionally scaled anywhere between 25% and
400%. Scale can also be set for you automatically.
• When you want to copy from one size of paper to another, such as legal size to letter size,
setting your Copy From and Copy To paper sizes will automatically change the scale to keep
all the original document information on your copy.
• Touching the arrow to the left lowers the value by 1%; touching the arrow to the right
increases the value by 1%.
• Holding your finger on an arrow makes a continuous increment.
• Holding your finger on an arrow for two seconds causes the pace of the change to accelerate.
Darkness: Adjusts how light or dark your copies will turn out in relation to the original document.
Printed Image: Copies halftone photographs or graphics such as documents printed on a laser
printer or pages from a magazine or newspaper that are composed primarily of images. For original
documents that are a mixture of text, line drawings, or other graphics, leave Printed Image off.
Sides (Duplex): Prints copies on 1 or 2 sides, makes 1-sided copies (simplex) of 1-sided originals or
2-sided copies (duplex) from 1-sided original documents.
Note: For 2-sided output, you must have a duplex unit attached to your printer.
Collate: Keeps the pages of a print job stacked in sequence, particularly when printing multiple
copies of the document. The default setting for Collate is on; the output pages of your copies will be
ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate
off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).
Options: Opens a screen to change Paper Saver, Advanced Imaging, Separator Sheets, Margin
Shift, Edge Erase, Date/Time Stamp, Overlay, Content, or Advance Duplex settings.
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