Gestetner F540, F550, 3760, 3760nf, LF411 Advanced Features
...
Operating Instructions
Advanced Features
For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features before you use it.
Transmission Options
Communication Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Appendix
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine, all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Machine Types
The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual.
• Type1: NIC FAX Unit optional
• Type2: NIC FAX Unit standard
Power Source:
120V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about the power
source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
TABLE OF CONTENTS
How to Read This Manual .....................................................................................1
Paper Mark.................................................................................................................2
Manuals for This Machine .....................................................................................3
Advanced Features (this manual) ..............................................................................3
Basic Features ...........................................................................................................3
Before You Use This Machine ...................................................................................3
NIC FAX Unit Manual (on CD-ROM)..........................................................................3
NIC FAX Unit CD-ROM Manual .................................................................................3
1. Transmission Options
Sending at a Specific Time (Send Later) .............................................................5
Sending Confidential Messages ...........................................................................7
User Code Transmission.......................................................................................9
SUB Code Transmission.....................................................................................11
SEP Code Polling Reception ..............................................................................12
Polling Reception.................................................................................................13
File Reserve Report (Polling Reception)..................................................................14
Communication Result Report (Polling Reception)..................................................15
Polling Transmission...........................................................................................16
Polling Transmission Clear Report...........................................................................18
Reduced Image Transmission............................................................................19
Transfer Request .................................................................................................20
Specifying an End Receiver.....................................................................................22
Fax Header Print ..................................................................................................23
2. Communication Information
Canceling a Transmission or Reception ...........................................................25
Printing a List of Files in Memory (Print TX File List).......................................26
Changing Transmission Files.............................................................................27
Deleting a Destination..............................................................................................27
Changing a Destination............................................................................................28
Adding a Destination ................................................................................................28
Changing the Transmission Time ............................................................................29
Starting Transmission Now (Send Next)..................................................................29
Retrying a Failed Transmission..........................................................................31
Resending a File ......................................................................................................31
Deleting a Destination..............................................................................................31
Changing a Destination............................................................................................32
Adding a Destination ................................................................................................33
Checking the Transmission Result (TX Status)................................................34
Checking the Reception Result (RX Status)......................................................35
Printing a Stored Message (Print TX File) ......................................................... 36
Printing a Confidential Message ........................................................................37
Confidential File Report............................................................................................37
i
Printing a Memory-locked Message...................................................................38
Printing the Journal.............................................................................................39
Printing the Journal ..................................................................................................40
Printing Personal Box Messages .......................................................................42
3. Other Transmission Features
Handy Dialing Functions.....................................................................................43
Chain Dial.................................................................................................................43
Telephone Directory.................................................................................................43
Redial .......................................................................................................................44
SUB/SID (SUB Code Transmission) ........................................................................45
SEP/PWD (SEP Code Polling Transmission) ..........................................................46
On Hook Dial ........................................................................................................48
Manual Dial...........................................................................................................49
Selecting the Line ................................................................................................50
How to Select the Line .............................................................................................51
Transmission Features........................................................................................52
Stamp.......................................................................................................................52
ID Transmission .......................................................................................................52
Duplex Original Settings...........................................................................................52
If the number of back pages and front pages are different....................................53
Batch Original Documents Transmission.................................................................54
If memory runs out while scanning is in progress..................................................55
Label Insertion..........................................................................................................55
Inserting a label using Auto Document..................................................................56
Auto Document ........................................................................................................57
No Document, No Dial .............................................................................................58
Blank Sheet Detect ..................................................................................................58
Scanner Cleaning Message.....................................................................................58
Backup File Transmission........................................................................................59
JBIG Transmission...................................................................................................59
More Transmission Functions............................................................................60
If Memory Runs Out While Scanning Is in Progress................................................60
Checking the Transmission Result...........................................................................60
Broadcasting Sequence ...........................................................................................61
Simultaneous Broadcast ..........................................................................................61
Sending a Fax Message Immediately......................................................................61
Broadcasting: Checking Progress............................................................................61
Automatic Redial......................................................................................................62
Batch Transmission..................................................................................................62
Dual Access .............................................................................................................62
ECM (Error Correction Mode) ..................................................................................62
Parallel Memory Transmission.................................................................................62
Printed Reports....................................................................................................64
File Reserve Report (Memory Transmission) ..........................................................64
Communication Result Report (Memory Transmission) ..........................................64
Communication Failure Report ................................................................................65
Transmission Result Report (Immediate Transmission) .........................................65
ii
4. Reception Features
General..................................................................................................................67
Immediate Reception ...............................................................................................67
Memory Reception ...................................................................................................68
Substitute Reception................................................................................................69
Screening out messages from anonymous senders .............................................70
Reception Functions ...........................................................................................71
Transfer Station........................................................................................................71
Transfer Result Report ..........................................................................................72
Remote Transfer ......................................................................................................72
How to make a Remote Transfer Request (push signal).......................................72
ID Reception ............................................................................................................74
JBIG Reception ........................................................................................................74
Printing Functions ...............................................................................................75
Center Mark .............................................................................................................75
Checkered Mark.......................................................................................................75
Multi-copy Reception................................................................................................75
Two-sided Reception ...............................................................................................76
Reception Time ........................................................................................................76
Two in One...............................................................................................................76
Page Separation and Length Reduction ..................................................................77
TSI Print ...................................................................................................................77
Adjusting the Printing Density ..................................................................................78
Toner saving..........................................................................................................78
When There Is No Paper of the Correct Size.....................................................79
5. Copying
Copying.................................................................................................................81
Making Copies on Special Paper.............................................................................82
Making Two-sided Copies........................................................................................83
One-sided to two-sided..........................................................................................84
Two-sided to two-sided..........................................................................................85
Two-sided to one-sided .........................................................................................86
6. Facsimile User Tools
User Tools Menu..................................................................................................89
Counters...................................................................................................................93
Selecting the Display Language...............................................................................94
Program/Delete Menu..........................................................................................95
Programs..................................................................................................................95
Storing a Program .................................................................................................95
Changing the Program name ................................................................................96
Using a Program....................................................................................................96
Deleting a Program ...............................................................................................96
Auto Documents.......................................................................................................97
Programming/changing .........................................................................................97
Printing the Auto Document original......................................................................99
Deleting ...............................................................................................................100
iii
User Function Keys................................................................................................101
Programming/changing the contents of a User Function key..............................103
Using a User Function key ..................................................................................104
Deleting functions stored in User Function keys .................................................104
Reports/Lists ......................................................................................................105
Setup...................................................................................................................107
Adjusting the Display Contrast ...............................................................................107
Date/Time...............................................................................................................107
Tray Paper Size .....................................................................................................108
Paper Tray for Two-sided Printing .........................................................................109
Bypass Paper Type................................................................................................110
Auto Reset Timer ...................................................................................................111
On Hook Timeout ...................................................................................................112
7. Key Operator Settings
Key Operator Tools Menu .................................................................................113
Using Key Operator Settings ............................................................................116
Resetting the ADF Counter....................................................................................116
Authorized Reception.............................................................................................116
Memory Lock..........................................................................................................119
Multi-copy Reception..............................................................................................121
Specified Tray ........................................................................................................123
Two-sided Reception .............................................................................................126
Remarks on Two-sided Reception ......................................................................128
Forwarding .............................................................................................................129
Backup File Transmission Settings........................................................................133
Economy Transmission..........................................................................................135
Energy Save Timer ................................................................................................136
User Parameters ....................................................................................................138
How to set the User Parameters .........................................................................147
ID Codes ................................................................................................................148
Programming.......................................................................................................149
G3 Analog Line ......................................................................................................150
Transfer Report......................................................................................................152
File Retention.........................................................................................................153
Network Settings....................................................................................................154
IP-Fax Parameter Settings.....................................................................................154
Key Layout .............................................................................................................154
Memory File Transfer.............................................................................................155
Print Position..........................................................................................................156
RDS (Remote Diagnostic System).........................................................................157
System Parameter Transmission...........................................................................158
Box Settings ...........................................................................................................159
Personal Boxes ...................................................................................................160
Programming/changing Personal Boxes .............................................................160
Deleting Personal Boxes .....................................................................................162
Transfer Boxes ....................................................................................................163
Programming/changing Transfer Boxes ..............................................................164
Deleting Transfer Boxes......................................................................................166
Printing the Box List.............................................................................................167
iv
8. Solving Operation Problems
Clearing a Paper Jam in the Optional Paper Tray Unit...................................169
Reading Reports................................................................................................170
Error Report ...........................................................................................................170
Power Failure Report .............................................................................................170
Error Codes ........................................................................................................171
9. Maintaining Your Machine
Loading Paper in the Optional Paper Tray Unit ..............................................173
Loading Paper in the Bypass Tray ...................................................................174
Changing the Paper Size...................................................................................176
Changing the Paper Size in the Main Paper Tray..................................................176
Changing the Paper Size in the Optional Paper Tray Unit.....................................177
Cleaning the Scanner ........................................................................................179
Replacing the ADF Maintenance Kit ................................................................180
Replacing the Photo Conductor Unit (PCU)....................................................181
Replacing the Stamp Cartridge ........................................................................184
10.Appendix
Installing, Moving, and Disposing of the Machine..........................................187
Machine Environment ............................................................................................187
Location..................................................................................................................189
Connecting the Power and Switching On...............................................................190
Moving the Machine...............................................................................................191
Disposing of the Machine.......................................................................................191
Connecting to a Telephone Line ......................................................................192
Connecting the Machine to the Telephone Line.....................................................192
Connecting to an Additional G3 Line......................................................................192
Connecting an External Telephone........................................................................192
Supplies..............................................................................................................193
Options ...............................................................................................................194
40MB Memory Card ...............................................................................................194
Extra G3 Interface Unit...........................................................................................194
Handset..................................................................................................................194
NIC FAX Unit (Option for Type1) ...........................................................................195
Printer Interface Unit ..............................................................................................195
Paper Tray Unit......................................................................................................196
Bypass Tray Unit (Option for Type1)......................................................................196
Specifications.....................................................................................................197
Acceptable Types of Originals ...............................................................................199
Acceptable original sizes.....................................................................................199
Paper size and scanned area..............................................................................199
Paper......................................................................................................................200
Recommended paper sizes and types ................................................................200
Non-recommended paper....................................................................................201
v
Energy Saving........................................................................................................201
Introduction..........................................................................................................201
Entering Energy Saver Mode ..............................................................................202
Exiting Energy Saver Mode.................................................................................203
Selecting the Energy Saver Mode type ...............................................................203
Reception in Energy Saver Mode........................................................................203
Maximum Values................................................................................................204
INDEX....................................................................................................... 205
vi
How to Read This Manual
R
R
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Basic Features manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the control panel of the machine.
1
Paper Mark
Paper directions in this book are shown as follows.
GFKAMI0N
Portrait direction for originals is shown as K, and landscape direction for originals is shown as L.
Portrait direction for paper in the paper tray is shown as K, and landscape direction for paper in the paper tray is shown as L.
Note
❒ represents originals or paper.
Reference
For details about the Auto Document Feeder (ADF), see p.18 “Guide to Components”, Basic Features.
2
Manuals for This Machine
Instructions for the optional and the Extra G3 Interface Unit (G3 Interface Unit Type410) are included in the Basic Features and Advanced Features manuals.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also explains settings for key operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and
operations.
Before You Use This Machine
The Before You Use This Machine manual explains how to set up your machine.
NIC FAX Unit Manual (on CD-ROM)
The NIC Fax Unit manual explains about the Scanner function, Internet Fax
function, IP-Fax function, and LAN FAX function.
Note
❒ NIC FAX unit is an option for Type1.
NIC FAX Unit CD-ROM Manual
Introduces the contents of the NIC FAX CD-ROM and the necessary operating
environment for the CD-ROM. How to access the NIC FAX unit manual in PDF
file on the CD-ROM is also explained.
Note
❒ NIC FAX unit is an option for Type1.
3
4
1. Transmission Options
Sending at a Specific Time (Send Later)
Using the Send Later function, you
can delay transmission of your fax
message until a specified time. This
allows you to take advantage of offpeak telephone line charges without
having to be by the machine at the
time of transmission.
Transmitter
Receiver
Send Later
at 21:00(9:00PM)
GFTIME0N
Important
❒ If the power is turned off for 12
hours or longer, all documents
stored in memory are deleted.
You can assign the Economy Trans-
❒
mission
tion key. See p.101 “User Function
Keys”. When you press the User
Function key with this function
programmed in, proceed to step G
in the following procedure.
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Confirm that " 1. Send Later " is
displayed.
Press the {{{{OK}}}} key.
CCCC
Press 0000 or 1111 to select "On".
DDDD
function to a User Func-
Note
❒ You cannot specify a time more
than 24 hours into the future.
❒ Make sure that the current time
shown in the display is correct before performing the following procedure. If it is not correct, you need
to adjust it beforehand. See p.107
“Date/Time”.
❒ If you want to use Economy Trans-
mission, program the time when
your phone charges get cheaper.
See p.135 “Economy Transmission”.
Press the {{{{OK}}}} key.
EEEE
Specifying a time
A Confirm that “Option” is se-
lected.
B Press the {{{{OK}}}} key.
C Press 0000 or 1111 to select “AM” or
“PM”.
D Press the {{{{OK}}}} key.
5
Transmission Options
1
E Enter the time that you want to
send the fax message with the
number keys.
Note
❒ You can enter any time be-
tween 1:00 and 12:59.
❒ If you make a mistake, press
the {{{{Clear/Stop}}}} key and try
again.
❒ To cancel Send Later, press
the {{{{Cancel}}}} key and the display in step
reappears.
B
Sending at Economy
Transmission Time
Press the {{{{OK}}}} key.
FFFF
Specify the destination.
GGGG
Press the {{{{Start}}}} key.
HHHH
Note
❒ To cancel an Immediate Trans-
mission set up for Send Later,
remove the original. To cancel a
Memory Transmission set up
for Send Later, see p.25 “Cancel-
ing a Transmission or Reception”.
A Press 0000 or 1111 to select "Econo-
my TX".
B Press the {{{{OK}}}} key.
C Press 0000 or 1111 to select “AM” or
“PM” according to your setting
for Economy Transmission
Time.
D Press the {{{{OK}}}} key.
The programmed Economy
Transmission Time is displayed.
Note
❒ To cancel Send Later, press
the {{{{Cancel}}}} key and the display in step
B
6
reappears.
Sending Confidential Messages
Sending Confidential Messages
This feature is called Confidential
Transmission. Use this feature if you
do not want your message to be
picked up casually by anybody at the
other end. The message will be stored
in the memory at the other end. It will
not be printed until the Confidential
ID is entered.
Transmitter
Receiver
Entering the Confidential ID
GFSINS0N
There are two types of Confidential
Transmission:
Note
❒ We recommend that you program
the Confidential ID beforehand.
See p.148 “ID Codes”.
❒ An ID can be any 4-digit number
except 0000.
The destination machine must have
❒
enough memory available.
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Press 0000 or 1111 until "2. Confiden-
CCCC
tial TX" is displayed.
Press the {{{{OK}}}} key.
DDDD
1
❖❖❖❖ Default ID
The other party can print the message by entering the ID that was
previously stored in the other party's terminal using the Confidential ID feature.
❖❖❖❖ ID Override
If you want to send a confidential
message to a particular person at
the other end, you can specify the
Confidential ID that person has to
enter to see that message. Anybody entering the machine's Confidential ID will not be able to see
the message. Before you send the
message, do not forget to tell the
intended receiver what code must
be entered to print the message.
Limitation
❒ The destination machine must be
of the same make and have the
Confidential Reception feature.
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
Select the type of Confidential
GGGG
Transmission.
Normal Confidential
Transmission
A Confirm that “Default” is se-
lected.
7
1
Transmission Options
Note
❒ To cancel the Confidential
Transmission, press the {{{{Can-
cel}}}} key and the display in
step
B Press the {{{{OK}}}} key.
reappears.
C
Confidential ID Override Option
A Press 0000 or 1111 to select "Over-
ride".
B Press the {{{{OK}}}} key.
C Enter the Confidential ID (4
digits) with the number keys.
----Sending Confidential
Messages to Other Makers'
Machines
Confidential Transmission is only
possible with machines of the same
make that have the Confidential
Transmission feature. However, if
you use the SUB/SID function, you
can send confidential fax messages to
and receive confidential fax messages
from other makers' machines that
have the SUB/SID feature. See p.11
“SUB Code Transmission”.
Note
❒ To cancel the Confidential
Transmission, press the {{{{Can-
cel}}}} key and the display in
step
D Press the {{{{OK}}}} key.
Specify the destination.
HHHH
Press the {{{{Start}}}} key.
IIII
Note
❒ To cancel an Immediate Trans-
mission set up for Confidential
Transmission, remove the original. To cancel a Memory Transmission set up for Confidential
Transmission, see p.25 “Cancel-
ing a Transmission or Reception”.
reappears.
C
8
User Code Transmission
User Code Transmission
User codes allow you to keep track of
machine usage. If everyone uses a
user code when they use the fax machine, the codes or the names programmed for the codes will be
printed in the Journal and other reports. This will help you to check who
has been using the machine and how
often.
Preparation
To program user codes, create a
Personal Box for each user beforehand. The SUB code you specify
will become the user's user code.
See p.160 “Programming/chang-
ing Personal Boxes”.
Note
❒ User names (the name of the Per-
sonal Box) can be printed on faxes,
lists, or reports printed at the other
end.
You can assign the User Code Trans-
❒
mission
tion key. See p.101 “User Function
Keys”. When you press the User
Function key with this function
programmed in, proceed to step G
in the following procedure.
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Press 0000 or 1111 until "3. User Code"
CCCC
is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
function to a User Func-
1
❒ When a user name is programmed
with a user code, and a fax message is sent with the Label Insertion function assigned to either a
Quick Dial key or Speed Dial set to
on, you can have the receiver name
which is programmed in a Quick
Dial key or Speed Dial and the user
name printed on the message
when it is received at the other
end. See p.55 “Label Insertion”.
❒ Instead of the Fax Header, you can
choose the user name (the name of
the Personal Box) to be printed at
the same position on the message.
You can turn this function on or off
with the User Parameters. See
p.138 “User Parameters” (switch
20, bit 5).
Press the {{{{OK}}}} key.
FFFF
Enter a user code/SUB code (up to
GGGG
20 characters) with the number
keys.
Note
❒ If you incorrectly enter the code,
press the {{{{Clear/Stop}}}} key and
try again.
❒ To cancel the User Code Trans-
mission, press the {{{{Cancel}}}} key
and the display in step
pears.
C
reap-
9
1
Transmission Options
Press the {{{{OK}}}} key.
HHHH
Note
❒ The programmed user name is
displayed for two seconds.
❒ When an unprogrammed user
code is entered, the message
“
The Code Entered is not
Programmed
display in step
Specify the destination.
IIII
Press the {{{{Start}}}} key.
JJJJ
Note
❒ To cancel an Immediate Trans-
mission set up for User Code
Transmission, remove the original. To cancel a Memory Transmission set up for User Code
Transmission, see p.25 “Cancel-
ing a Transmission or Reception” .
” appears. Then the
reappears.
G
10
SUB Code Transmission
SUB Code Transmission
Confidential Transmission is only
possible with machines of the same
make that have the Confidential
Transmission feature. However, if
you use the SUB/SID function, you
can send confidential fax messages to
and receive confidential fax messages
from other makers' machines that
have the SUB/SID feature.
This feature is used when sending
faxes to other parties' Personal Boxes
or Transfer Boxes.
Reference
p.45 “SUB/SID (SUB Code Transmission)”
p.160 “Personal Boxes”
p.163 “Transfer Boxes”
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Enter the SUB code (up to 20 char-
IIII
acters).
Note
❒ You can enter digits 0–9, #, *,
and spaces (the first character
cannot be a space).
❒ If you incorrectly enter the code,
press the {{{{Clear/Stop}}}} key and
try again.
Press the {{{{OK}}}} key.
JJJJ
If you do not add a destination,
confirm that “No” is selected, and
then proceed to step
M
.
1
Press 0000 or 1111 until "4. TX with
CCCC
SUB" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
Specify the destination.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to select "Yes".
KKKK
Press the {{{{OK}}}} key.
LLLL
Repeat steps
tions you want to specify.
Press the {{{{OK}}}} key.
MMMM
Press the {{{{Start}}}} key.
NNNN
Note
❒ To cancel an Immediate Trans-
mission set up for SUB Code
Transmission, remove the original. To cancel a Memory Transmission set up for SUB Code
Transmission, see p.25 “Cancel-
ing a Transmission or Reception” .
to K for all destina-
G
11
Transmission Options
SEP Code Polling Reception
1
If you want to receive a message
stored in the memory of another party's fax machine, use this feature.
Your machine will receive the message with the SEP and PWD code that
matches the SEP and PWD code you
enter in the procedure below.
Reference
p.46 “SEP/PWD (SEP Code Polling Transmission)”
p.16 “Polling Transmission”
Press the {{{{Trans. Option}}}} key.
AAAA
Press 0000 or 1111 until "5. RX with
BBBB
SEP" is displayed.
Press the {{{{OK}}}} key.
CCCC
Note
❒ You can enter digits 0-9, #, *,
and spaces (the first character
cannot be a space).
❒ If you incorrectly enter the code,
press the {{{{Clear/Stop}}}} key and
try again.
Press the {{{{OK}}}} key.
IIII
If you do not add a destination,
confirm that “No” is selected, and
then proceed to step
Press 0000 or 1111 to select "Yes".
JJJJ
L
.
Press 0000 or 1111 to select "On".
DDDD
Press the {{{{OK}}}} key.
EEEE
Specify the destination.
FFFF
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
Press the {{{{OK}}}} key.
GGGG
Enter the SEP code (up to 20 char-
HHHH
acters).
Press the {{{{OK}}}} key.
KKKK
Repeat steps
tions you want to specify.
Press the {{{{OK}}}} key.
LLLL
Press the {{{{Start}}}} key.
MMMM
Note
❒
You can cancel SEP Code Polling
Reception. See p.25 “Canceling
a Transmission or Reception”.
to J for all destina-
F
12
Polling Reception
Polling Reception
Use this function if you want to poll a
message from another terminal. You
can also poll documents from many
terminals with only one operation
(use Groups and Keystroke programs
to fully exploit this feature).
Receiver
(This machine)
There are two types of Polling Reception.
Transmission
Request
Sender
GFPOLJ0N
❖❖❖❖ Default ID Polling Reception
If the Polling ID is programmed in
your machine, any messages waiting in the transmitting machine
with the same ID are received. If
the other machine does not have
any messages waiting with the
same Polling ID, any messages that
do not require an ID are received
(Free Polling).
❒ To receive a message sent by De-
fault ID Polling Transmission or
Override ID Polling Transmission,
it is necessary to specify the same
Polling ID as the sender's.
❒ To receive a message sent by De-
fault ID Polling Transmission or
Override ID Polling Transmission,
it is necessary to use a machine of
the same make as the sender's machine that has polling capability.
With Free Polling Reception, a
message can be also received from
other manufacturer's machines as
long as they have a polling capability.
Note
❒ A Polling ID may be any four char-
acter combination of numbers (0 to
9) and letters (A to F) except 0000
and FFFF.
Reference
p.16 “Polling Transmission”
Press the {{{{Trans. Option}}}} key.
AAAA
Press 0000 or 1111 until " 6. Polling RX
BBBB
” is displayed.
1
❖❖❖❖ Override ID Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the Polling ID.
Your machine will receive any
messages waiting in the transmitting machine with matching IDs. If
no IDs match, any messages that
does not require an ID are received
(Free Polling).
Limitation
❒ Polling Reception requires that the
other machine can perform Polling
Transmission.
Press the {{{{OK}}}} key.
CCCC
Press 0000 or 1111 to select "On".
DDDD
Press the {{{{OK}}}} key.
EEEE
13
Transmission Options
1
Select the type of Polling Reception.
FFFF
Default ID Polling Reception
A Confirm that “Default” is se-
lected.
Note
❒ To cancel Polling Reception,
press the {{{{Cancel}}}} key and
the display in step
pears.
Override ID Polling Reception
A Press 0000 or 1111 to select ”Over-
ride”.
B
reap-
Press the {{{{Start}}}} key.
IIII
You can cancel Polling Reception.
See p.25 “Canceling a Transmission or Reception”.
----Polling Documents from Other
Manufacturers' Fax Machines
Standard Polling Reception only
works with machines of the same
make that have the Polling Reception
feature. However, if the other party's
fax machine supports SEP Transmission, you can receive documents from
them using SEP/PWD Reception.
Reference
p.16 “Polling Transmission”
p.46 “SEP/PWD (SEP Code Polling Transmission)”
B Press the {{{{OK}}}} key.
C Enter the Polling ID (four char-
acters) with the number keys
or Quick Dial keys A-F.
Note
❒ If you make a mistake, press
the {{{{Clear/Stop}}}} key and try
again.
❒ To cancel Polling Reception,
press the {{{{Cancel}}}} key and
the display in step
pears.
Press the {{{{OK}}}} key.
GGGG
B
p.11 “SUB Code Transmission”
File Reserve Report (Polling
Reception)
This report is printed after Polling Reception has been set up.
Note
❒ You can turn this function on or off
with the User Parameters. See
p.138 “User Parameters” (switch
03, bit 3).
reap-
Specify the destination.
HHHH
14
Communication Result Report
(Polling Reception)
Polling Reception
This report is printed after a Polling
Reception has been completed and
shows the result of the Polling Reception.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
See p.39 “Printing the Journal”.
❒ You can turn this function on or off
with the User Parameters. See
p.138 “User Parameters” (switch
03, bit 4).
1
15
Transmission Options
Polling Transmission
1
Use Polling Transmission when you
want to leave a document in the machine's memory for others to receive.
The message will be sent when the
other party calls your machine.
Transmitter
(This machine)
Transmission
Request
Receiver
GFPOLS0N
There are three types of Polling
Transmission.
❖❖❖❖ Free Polling Transmission
Anybody can poll the message
from your machine. The machine
sends it regardless of whether Polling IDs match.
❖❖❖❖ Default ID Polling Transmission
The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your machine. Make sure that both machines' Polling IDs are identical in
advance.
❖❖❖❖ Override ID Polling Transmission
You must enter an Override Polling ID unique to this transmission.
This ID overrides the Polling ID.
The user must supply this ID when
they poll your machine, and if the
IDs match, the message will be
sent. Make sure the other party
knows the ID you are using in advance.
Preparation
Before using Polling Transmission,
you must store the Polling ID in
your machine. See p.148 “ID
Codes”.
Limitation
❒ Polling Transmission is allowed
only if the receiver's machine has
the Polling Reception feature.
❒ With Free Polling, a message can
also be sent to other manufacturer's machines as long as they have
the Polling Reception feature. With
Default ID and Override ID Polling Transmission, a document can
be sent only to a machine of the
same make with the Polling Reception feature.
Note
❒ A Polling ID may be any four char-
acter combinations of numbers (0
to 9) and letters (A to F) except
0000 and FFFF.
❒ Free Polling and Default ID Polling
Transmission allow only one file to
be stored in memory each.
❒ Override ID Polling Transmission
allows a file to be stored in memory for each ID; a total of up to 250
files can be stored.
❒ The communication fee is charged
to the receiver.
❒ Documents that have been stored
in memory and are awaiting Polling Transmission can be printed
out. See p.36 “Printing a Stored
Message (Print TX File)”.
Place your original, and then se-
AAAA
lect any scan setting you require.
Press the {{{{Trans. Option}}}} key.
BBBB
16
Press 0000 or 1111 until " 7. Polling TX
CCCC
” is displayed.
Press the {{{{OK}}}} key.
DDDD
Polling Transmission
Override ID Polling Transmission
A Press 0000 or 1111 to select ”Over-
ride”.
1
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
Select the type of Polling Trans-
GGGG
mission.
Free Polling Transmission
A Confirm that “Free”is dis-
played.
Note
❒ To cancel the Polling Trans-
mission, press the {{{{Cancel}}}}
key and the display in step
reappears.
C
B Press the {{{{OK}}}} key.
C Enter the Polling ID (four char-
acters) with the number keys
or Quick Dial keys A-F.
Note
❒ If you make a mistake, press
the {{{{Clear/Stop}}}} key and try
again.
❒ To cancel the Polling Trans-
mission, press the {{{{Cancel}}}}
key and the display in step
reappears.
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to specify whether
IIII
to save the stored document for
repeated use or not.
C
Default ID Polling Transmission
A Press 0000 or 1111 to select ”De-
fault”.
Note
❒ To cancel the Polling Trans-
mission, press the {{{{Cancel}}}}
key and the display in step
reappears.
C
To save the document for repeated
use, select "Save". To delete the
document immediately after a single transmission, select "Single
Use".
Note
❒ You can choose “Save” or “Sin-
gle Use” as a default with the
User Parameters. See p.138 “Us-
er Parameters”.
Press the {{{{OK}}}} key.
JJJJ
17
1
Transmission Options
Press the {{{{Start}}}} key.
KKKK
Your original is scanned.
Note
❒ You can cancel transmission of
a message set up for Polling
Transmission. See p.25 “Cancel-
ing a Transmission or Reception”.
----Polling Transmission with Other
Manufacturers' Fax Machines
Standard Polling Transmission only
works with machines of the same
make that have the Polling Reception
feature. However, if the other party's
fax machine supports Polling Reception and SEP Code Polling Reception,
you can send documents using the
SEP code instead of the Polling ID.
Reference
p.12 “SEP Code Polling Reception”
p.46 “SEP/PWD (SEP Code Polling Transmission)”
Polling Transmission Clear
Report
This report allows you to verify
whether Polling Transmission has
taken place.
Limitation
❒ This report is not printed if the
stored documents are saved for repeatedly use. See p.16 “Polling
Transmission” .
Note
❒ You can turn this function on or off
with the User Parameters. See
p.138 “User Parameters” (switch
03, bit 6).
❒ You can set whether the sent image
is printed on the report with the
User Parameters. See p.138 “User
Parameters” (switch 04, bit 7).
❒ You can also check the result of a
Polling Transmission with the
Journal. See p.39 “Printing the
Journal” .
18
Reduced Image Transmission
Reduced Image Transmission
You can reduce the document image
slightly to 93% of the original image
size by using this feature so that there
is extra space on the left edge when
the image is printed out by the other
party's fax machine. This space is useful when making holes for filing purposes.
Note
❒ The document image is reduced
perpendicularly in relation to the
direction in which the original is
fed into the machine.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
Note
❒ To cancel the Reduced Image
Transmission, press the {{{{Can-
cel}}}} key and the display in step
reappears.
C
Press the {{{{OK}}}} key.
FFFF
Specify the destination.
GGGG
Press the {{{{Start}}}} key.
HHHH
1
❒ Documents attached to a fax mes-
sage using the Auto Document
function are not reduced.
❒ The Fax Header or Label Insertion
printed out at the other end is not
reduced by this function.
Reference
p.97 “Auto Documents”
p.23 “Fax Header Print”
p.55 “Label Insertion”
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
Press 0000 or 1111 until "8. Reduce Im-
CCCC
age TX" is displayed.
19
Transmission Options
Transfer Request
1
Transfer Request allows fax machines
to automatically distribute incoming
messages to multiple fax destinations. This feature helps you reduce
costs when you send the same message to more than one place in a distant area and saves time since many
messages can be sent in a single operation.
Requesting
party
Transfer
Result Report
Transfer
Station
End Receiver
End Receiver
End Receiver
GFCYUI0N
The following terminology is used in
this section.
❖❖❖❖ Requesting Party
The machine where the message
originates from.
❖❖❖❖ Transfer Station
The machine that forwards the incoming message to another destination.
❖❖❖❖ End Receiver
The final destination of the message.
Preparation
Before you can use this feature you
must program the Polling ID and
set the Transfer Report. See p.148
“ID Codes” and p.152 “Transfer
Report”.
Limitation
❒ The Transfer Stations you specify
must be machines of the same
make as this machine and have the
Transfer Station function.
❒ This function is not available un-
less the End Receiver's fax number
is stored in any of a Quick Dial,
Speed Dial, or Group Dial of the
Transfer Station.
❒ This function is not available un-
less the Requesting Party's (this
machine's) fax number is stored in
either a Quick Dial or Speed Dial of
the Transfer Station.
❒ Make sure that the return address
is set up correctly in the Transfer
Station's machine to use this function.
❒ Make sure that the return address
is set up correctly in the Requesting Party's machine to use this
function.
❒ The Polling IDs of the requesting
party (this machine) and Transfer
Stations must be identical.
Note
❒ You can specify up to 1 Transfer
Stations and up to 30 End Receivers per Transfer Station in a Transfer Request.
❒ When you specify Group Dials
stored in the Transfer Station as receivers, one Group Dial is counted
as one End Receiver.
Place your original, and then se-
AAAA
lect any scan settings you require.
Press the {{{{Trans. Option}}}} key.
BBBB
20
Transfer Request
Press 0000 or 1111 until “9. Transfer
CCCC
Request” is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select "On".
EEEE
Press the {{{{OK}}}} key.
FFFF
Enter a Transfer Station.
GGGG
Note
❒ You cannot specify a Transfer
Station and a normal fax destination at the same time.
❒ Enter the fax numbers of the
Transfer Stations with either
Quick Dial keys, Speed Dials, or
the number keys. See p.45 “Di-
aling”, Basic Features.
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
Press the {{{{OK}}}} key.
JJJJ
Confirm that “Yes” is selected.
KKKK
If you finish adding an End Receiver, press 0 or 1 to select
“No”, and then proceed to step
Press the {{{{OK}}}} key.
LLLL
Repeat steps
ceivers you want to specify.
Note
❒ To cancel the Transfer Request,
press the {{{{Cancel}}}} key and the
display in step
Press the {{{{OK}}}} key.
MMMM
Press the {{{{Start}}}} key.
NNNN
Note
❒ To cancel an Immediate Trans-
mission set up for Transfer Request, remove the original. To
cancel a Memory Transmission
set up for Transfer Request, see
p.25 “Canceling a Transmission
or Reception” .
to K for all End Re-
I
reappears.
C
M
1
.
Press the {{{{OK}}}} key.
HHHH
Enter an End Receiver.
IIII
Note
❒ The numbers must be stored in
Quick Dial keys, Speed Dials or
Groups in the Transfer Station(s).
Reference
p.22 “Specifying an End Receiver”
21
1
Transmission Options
----Transfer Request with Other
Manufacturers' Fax Machines
Transfer Request only works with
machines of the same make that have
the Transfer Station function. However, you can specify other manufacturers' fax machines as the Transfer
Station if they support a similar function to this, with the SUB Code Transmission function. Make sure the other
party supports this function before
making a Transfer Request. See p.45
“SUB/SID (SUB Code Transmission)” and p.11 “SUB Code Transmission”.
Specifying an End Receiver
When you make a Transfer Request,
you must specify the final destinations (End Receivers) for your message.
You cannot enter the numbers of the
End Receivers directly. Instead, enter
a simple code that describes where
the numbers are stored in the Transfer Station (in Quick Dial keys, Speed
Dials, or Groups).
Note
❒ If the End Receivers only sup-
port two digits for the Quick Dials, enter the number with 2
digits like {{{{qqqq}}}} {{{{0}}}} {{{{1}}}} .
❖❖❖❖ Speed Dial
Enter {{{{qqqq}}}} {{{{pppp}}}} followed by the
Speed Dial code (two or three digits).
For example, to choose the number
stored in Speed Dial 012 in the
Transfer Station, enter: {{{{qqqq}}}} {{{{pppp}}}}
{{{{0}}}} {{{{1}}}} {{{{2}}}}
Note
❒ If the End Receivers only sup-
port two digits for the Speed Dials, enter the number with two
digits like {{{{qqqq}}}} {{{{pppp}}}} {{{{1}}}} {{{{2}}}}.
❖❖❖❖ Group Dial
Enter {{{{qqqq}}}} {{{{pppp}}}} {{{{pppp}}}} followed by
the Group number (two digits).
For example, to choose the number
stored in Group 04 in the Transfer
Station, enter: {{{{qqqq}}}} {{{{pppp}}}} {{{{pppp}}}} {{{{0}}}}
{{{{4}}}}.
The numbers must first have been
stored in Quick Dial keys, Speed Dials, or Groups in the Transfer Station(s).
❖❖❖❖ Quick Dial
Enter {{{{qqqq}}}} followed by the number (three digits) of the Quick Dial
where the End Receiver is stored.
For example, to choose the number
stored in Quick Dial 001 in the
Transfer Station, enter:
{{{{qqqq}}}} {{{{0}}}} {{{{0}}}} {{{{1}}}}.
22
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