Gestetner F250, FAX1130L, FAX1170L, F230, LF120 Operating Instructions Manual

...

Operating Instructions

Laser Facsimile

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.

About the Operating Instructions

Your machine comes with the References:

This Operating Instructions

provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine.

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are a Trademark of International Business Machines Corporation.

• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0

and Windows XP are registered trademarks of Microsoft Corporation.

• TrueType is a trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or

organizations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

iii

CAUTION:

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation. Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak.

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 760-800 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this Operating Instructions might result in hazardous radiation exposure.

For North America Laser Safet

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AlGaAs laser diode.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this Operating Instructions might result in hazardous radiation exposure.

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

FAX1130L/FAX1170L/F230/F250/LF120/LF125m

: The CE declaration of Comformity is available on the

Internet at URL : http://www.ricoh.co.jp/fax/ce_doc

IF3030/IF3035

: The CE Declaration of Conformity is available by accessing the URL:

http://jboard.danka.de/jboard/produkte/index.htmlo and selecting the product applicable.

Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

vii

USA

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of

0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

viii

Differences Between British and American English

WARNING

• Do not disassemble the machine as it may give you an electric shock.

• If you print large amount of copies, the surface of the output tray may become hot. Be careful not to touch the surface, especially for children.

British English American English

(Re)dialling

(Re)dialing

Colour

Color

Emphasise

Emphasize

Recognise

Recognize

Organise

Organize

Authorise

Authorize

Cancelling

Canceling

Customise

Customize

Socket

Jack

Labelling

Labeling

ONTENTS

Chapter 1:

ETTING STARTED

Setting Up Your Machine

Unpacking .......................................................... 1.2

Selecting a Location ........................................ 1.5

Understanding the Component Location .................. 1.6

Front View ..................................................... 1.6

Rear View ...................................................... 1.6

Control Panel Functions ................................... 1.7

Attaching Accessories ........................................... 1.9

Document Output Support ............................... 1.9

Handset and Handset Cradle( for America only) . 1.10

Installing the Toner Cartridge ............................... 1.11

Loading Paper .................................................... 1.13

Making Connections ............................................ 1.16

Connecting to your computer

(for MFP model only) ........................................... 1.18

Turning the Machine On ....................................... 1.19

Installing Software

About Software(for MFP model only) ..................... 1.20

Printer Driver Features ................................... 1.21

Installing Software in Windows

(for MFP model only) ........................................... 1.22

System Requirements .................................... 1.22

Installing Software in windows ....................... 1.23

Repairing Software(for MFP model only) ................ 1.25

Removing Software(for MFP model only) ................ 1.27

Setting Up the Machine System

Changing the Display Language ............................ 1.28

Setting the Machine ID ........................................ 1.29

Entering Characters Using the Number Keypad .. 1.30

Setting the Date and Time ................................... 1.32

Changing the Clock Mode ................................ 1.33

Setting the Paper Type and Size ........................... 1.33

Setting Sounds ................................................... 1.34

Speaker, Ringer, Key Sound and Alarm Sound ... 1.34

Speaker Volume ............................................ 1.35

Using the Save Mode .......................................... 1.36

Power Save Mode .......................................... 1.36

Chapter 2:

APER HANDLING

Selecting Print Materials ....................................... 2.2

Type, Input Sources and Capacities ................... 2.2

Guidelines for Paper and Special Materials .......... 2.3

Selecting an Output Location ................................. 2.4

Printing to the Front Output Tray (Face down) .... 2.5

Printing to the Rear Output Slot (Face up) .......... 2.5

Loading Paper in the Paper Tray ............................ 2.7

Using the Manual Feeder ...................................... 2.8

Setting the Paper Type and Size for the

Manual Feeder ............................................... 2.10

Chapter 3:

OPYING

Loading Paper for Copying .................................... 3.2

Preparing a Document .......................................... 3.2

Making a Copy .................................................... 3.3

Setting Copy Options ........................................... 3.4

Darkness ...................................................... 3.4

Original Type ................................................ 3.5

Number of Copies ........................................... 3.5

Reduced/Enlarged Copying .............................. 3.6

Changing the Default Settings ............................... 3.7

Setting the Time Out Option .................................. 3.8

Collation Copying ................................................. 3.8

Chapter 4:

AXING

Sending a Fax

Changing the Fax Setup options ............................ 4.2

Available Fax Setup Options .................................. 4.3

Loading a Document ............................................ 4.5

Adjusting the Document Resolution ........................ 4.6

Sending a Fax Automatically ................................. 4.7

Sending a Fax Manually ........................................ 4.8

Redialing the Last Number .................................... 4.8

Confirming Transmission ...................................... 4.9

Automatic Redialing ............................................. 4.9

Receiving a Fax

About Receiving Modes ........................................ 4.10

Loading Paper for Receiving Faxes ........................ 4.11

Receiving Automatically in Fax Mode ..................... 4.11

Receiving Automatically in Ans/Fax Mode ............... 4.12

Receiving Manually in Tel Mode ............................ 4.12

Receiving Manually Using Remote Receive

Start Code ......................................................... 4.13

Receiving Faxes Using the DRPD Mode .................. 4.13

Receiving Faxes in the Memory ............................. 4.14

Automatic Dialing

One-touch Dialing ............................................... 4.15

Storing a Number for One-touch Dialing ........... 4.15

Sending a Fax using a One-touch Number ......... 4.16

Speed Dialing ..................................................... 4.16

Storing a Number for Speed Dialing ................. 4.16

Sending a Fax using a Speed Number ............... 4.17

Group Dialing ..................................................... 4.18

Setting a Group Dial Number ........................... 4.18

Editing Group Dial Numbers ............................ 4.19

Sending a Fax Using Group Dialing

(Multi-address Transmission) .......................... 4.20

Searching for a Number in the Memory .................. 4.21

Searching Sequentially through the Memory ...... 4.21

Searching with a Particular First Letter ............. 4.21

Printing a Phone Book List ................................... 4.22

Advanced Fax Functions

Sending Broadcasting Faxes ................................. 4.23

Sending a Delayed Fax ........................................ 4.24

Sending a Priority Fax ......................................... 4.26

Polling a Remote Machine .................................... 4.27

Adding Documents to a Scheduled Fax .................. 4.28

Canceling a Scheduled Fax ................................... 4.29

Additional Features

Using Secure Receiving Mode ............................... 4.30

Printing Reports ................................................. 4.32

Using Advanced Fax Settings ................................ 4.34

Changing Setting Options ............................... 4.34

Advanced Fax Setting Options ......................... 4.35

Using the Remote Control Panel

(for MFP model only) ........................................... 4.37

xii

Chapter 5:

RINTING

(for MFP model only)

Printing a Document in Windows ............................ 5.2

Canceling a Print Job ....................................... 5.5

Using a Favorite Setting .................................. 5.6

Using Help ..................................................... 5.6

Setting Paper Properties ....................................... 5.7

Setting Graphic Properties .................................... 5.8

Printing Multiple Pages on One Sheet of the Paper ... 5.10

Printing a Reduced or Enlarged Document .............. 5.12

Fitting Your Document to a Selected Paper Size ...... 5.13

Printing Posters .................................................. 5.14

Using Watermarks .............................................. 5.15

Using an Existing Watermark ........................... 5.15

Creating a Watermark .................................... 5.16

Editing a Watermark ...................................... 5.17

Deleting a Watermark .................................... 5.17

Using Overlays ................................................... 5.18

What is an Overlay? ....................................... 5.18

Creating a New Page Overlay .......................... 5.18

Using a Page Overlay ..................................... 5.20

Deleting a Page Overlay ................................. 5.21

Setting Up the Locally Shared Printer .................... 5.22

In Windows 9x/Me ......................................... 5.22

In Windows NT 4.0/2000/XP ........................... 5.23

Chapter 6:

CANNING

(for MFP model only)

Scanning Basics .................................................. 6.2

Scanning Process with TWAIN-enabled Software ...... 6.2

Chapter 7:

AINTENANCE

Clearing the Memory ............................................ 7.2

Adjusting Shading ............................................... 7.3

Cleaning Your Machine ......................................... 7.3

Cleaning the Outside ....................................... 7.4

Cleaning the Inside ......................................... 7.4

Cleaning the Scan Unit .................................... 7.5

Maintaining the Toner Cartridge ............................. 7.7

Redistributing Toner ........................................ 7.8

Replacing the Toner Cartridge .......................... 7.9

xiii

Setting the Notify Toner Option ....................... 7.10

Cleaning the Drum ......................................... 7.11

Ignoring the Toner Empty Message .................. 7.11

Replacing the ADF Rubber Pad .............................. 7.12

Chapter 8:

ROUBLESHOOTING

Clearing Document Jams ...................................... 8.2

Input Misfeed ................................................. 8.2

Exit Misfeed ................................................... 8.2

Clearing Paper Jams ............................................. 8.3

In the Paper Tray ........................................... 8.4

In the Paper Exit Area ..................................... 8.4

In the Fuser Area or Around the Toner Cartridge . 8.6

In the Manual Feeder ...................................... 8.6

Tips for Avoiding Paper Jams ............................ 8.7

Clearing LCD Error Messages ................................. 8.8

Solving Problems ................................................ 8.11

Paper Feeding Problems ................................. 8.11

Faxing Problems ............................................ 8.12

Copying Problems .......................................... 8.13

Printing Quality Problems ................................ 8.14

Printing Problems(for MFP model only) ............. 8.19

Scanning Problems(for MFP model only) ........... 8.22

Appendix A:

PECIFICATIONS

General Specifications .......................................... A.2

Facsimile Specifications ........................................ A.3

Scanner and Copier Specifications .......................... A.4

Printer Specifications(for MFP model only) ............... A.4

Paper Specification .............................................. A.5

Overview ....................................................... A.5

Supported Sizes of Paper ................................. A.5

Guidelines for Using Paper ............................... A.6

Paper Specifications ........................................ A.8

Paper Output Capacity ..................................... A.8

Paper Storage Environment .............................. A.8

Envelopes ...................................................... A.9

Labels(for MFP model only) ............................. A.11

Transparencies(for MFP model only) ................. A.11

GETTING STARTED

Thank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functions!

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

• Setting Up Your Machine

• Installing Software

• Setting Up the Machine System

ETTING STARTED

1.2

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items. If there is a missing item, contact the retailer where you bought the machine:

Starter Toner Cartridge

AC Power Cord

Telephone Line Cord

(Not packed with Asia model)

CD-ROM

Quick Install Guide

Quick Guide

Handset

(for America only)

Cardle

(for America only)

ETTING STARTED

1.3

NOTES

• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger telephone line cord.

• The power cord must be plugged into a grounded power socket.

• Components may differ from one country to another.

Document Output Support

USB Cable

(for America only)

Brand plaque

***

(May already be affixed to the machine

in some regions)

Key layout sheet

(for Europe only /May already be

affixed to the machine in some

regions)

* The appearance of the power cord and the telephone line cord may differ

according to your country’s specifications.

** The CD-ROM contains the Type 1200 Driver, the Operating Instructions and

the Adobe Acrobat Reader program.

***Peel off the brand plaque’s backing, and then stick down the plaque in the

control panel’s left corner.

ETTING STARTED

1.4

Remove the packing tape from the front, back and sides of the machine.

Tape

ETTING STARTED

1.5

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the machine close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray can be removed)

• Back: 250 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

ETTING STARTED

1.6

Understanding the Component Location

These are the main components of your machine:

Front View

Rear View

Control Panel

(See page 1.7)

Handset

(for America only)

Front Cover

Paper Tray

Front Output Tray

(Face down)

Document Input

Support

Automatic Document Feeder

Toner Cartridge

Paper Output Extension

Manual Feeder

Guides

Paper Level Indicator

Document

Guides

Document Output Tray

Parallel Connector

Power Switch

USB Connector

Rear Cover

Rear Output

Slot (Face up)

AC Power Cord

Connector

EXT Jack

Line Jack

If your country has a different

telephone connection system, this socket may be blocked.

ETTING STARTED

1.7

Control Panel Functions

01 02 03 04 05

16 17 18 19

11 12 13 14 15

06 07 08 09 10

Use to store frequently-dialed fax number and dial them with a touch of the buttons.

Scrolls through the options available for the selected menu item.

Confirms the selection on the display.

Enters Menu mode and scrolls through the menus available.

Returns you to the upper menu level.

Displays the current status and prompts during an operation.

ETTING STARTED

1.8

F A X

Allows you to select the fax receiving mode.

• Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers.

• Allows you to print a Phone book list.

Adjusts the resolution of the documents for the current fax job.

Allows you to send a fax to multiple destinations.

Engages the telephone line.

Redials the last number in Standby mode or inserts a pause into a fax number in Edit mode.

Dials a number or enters alphanumeric characters.

P Y

Adjusts the brightness of the documents for the current copy job.

This button is called “Darkness” in this manual.

Selects the document type for the current copy job.

This button is called “Original Type” in this manual.

Makes a copy smaller or larger than the original document.

Selects the number of copies.

Stops an operation at any time. In Standby mode, clears/stop the copy options, such as the darkness, the document type setting, the copy size and the number of copies.

Starts a job.

ETTING STARTED

1.9

Attaching Accessories

Document Output Support

Insert the two tabs on the supplied document output support into the slots on both sides of the paper output tray.

Fold out the extender, if necessary.

NOTE

:When detaching the document output tray, detach it by pressing the front portion of document output tray as seen from the picture. As this time, even though the dull sound is heard the components are safe from damge.

ETTING STARTED

1.10

Handset and Handset Cradle

( for America only)

Plug the end of the coiled cord of the handset into the jack on the left side of your machine.

Holding the cradle as shown, attach the handset cradle to the machine.

➀

nsert the two tabs of the cradle into the slots on the left side of

the machine as shown.

➁ Push the cradle toward the machine until it locks into place.

NOTES

• The cradle and handset must be installed for correct operation of the set.

•

To remove the cradle, push it down,

pressing the latch on the bottom

of the cradle

ETTING STARTED

1.11

Installing the Toner Cartridge

Open the front cover.

Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge.

Thoroughly rolling the cartridge will assure the maximum copies per cartridge.

NOTES

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

ETTING STARTED

1.12

Slide the toner cartridge into the machine until it locks into place completely.

Close the front cover. Make sure that the cover is securely closed.

ETTING STARTED

1.13

Loading Paper

You can load approximately 250 sheets.

To load a stack of Letter-sized paper:

Pull open the paper tray and remove it from the machine.

Push down on the pressure plate until it locks into place.

Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.

ETTING STARTED

1.14

Insert the paper stack into the paper tray with the side you want to print facing up.

NOTE

: If you want to load a different size of paper, you need to adjust the paper guides. For details, see page 1.15.

Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

NOTE

: After you load the paper, you need to set up your machine for the paper type and size you loaded. See page 1.33 for copying and faxing, or page 5.7 for PC-printing.

ETTING STARTED

1.15

Changing the Paper Size in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.

After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack.

For the paper smaller than Letter, adjust the front paper length guide.

ETTING STARTED

1.16

Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.

NOTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

Making Connections

Plug the telephone line cord into the LINE jack and the other end into the wall jack.

➜

To the walljack

ETTING STARTED

1.17

If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.

ETTING STARTED

1.18

NOTES:

In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephone or answering machines.

Connecting to your computer

(for MFP model only)

Plug the USB printer cable into the connector on the back of the printer.

You must use a USB 1.1 compliant cable that is no more than 3 m in length.

If you want to use a parallel printer cable, purchase only IEEE 1284 compliant parallel cable and connect it to the parallel connector on your machine.

Push the metal clips down to fit inside the notches on the cable plug.

NOTES

• You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

• When using the USB connection, your machine provides two USB

modes; Fast and Slow. Fast is the default mode. Some PC users may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details about changing the USB mode, see page 8.21.

ETTING STARTED

1.19

Turning the Machine On

Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

Press the power switch to turn the machine on.

To view your display text in another language, see page 1.28.

WARNINGS

• The fusing area inside the rear part of your machine becomes

hot once the machine is turned on. Be careful when you access this area.

• Do not disassemble the machine when it is turned on as it may

give you an electric shock.

➜ To the AC walljack

ETTING STARTED

1.20

Installing Software

About Software

(for MFP model only)

You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes:

• Software

• Operating Instructions

• Adobe Acrobat Reader

The CD-ROM provides you with the following software:

Type 1200 Driver

To use your machine as a printer and scanner in Windows, you must install the Type 1200 Driver. For information about installing the Type 1200 Driver in Windows, see page 1.20.

Remote Control Panel

This Windows-based program is automatically installed when you install the Type 1200 Driver. For information about using the program, see page 4.37.

ETTING STARTED

1.21

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

The following table lists a general overview of features supported by your printer drivers.

Feature

Printer Driver

Win9x/Me Win2000/XP WinNT4.0

Toner save Y Y Y

Print quality option Y Y Y

Poster printing Y Y Y

Multiple pages per sheet (N-up)

YYY

Fit to page printing Y Y Y

Scale printing Y Y Y

Watermark Y Y Y

Overlay Y Y Y

ETTING STARTED

1.22

Installing Software in Windows

(for MFP model only)

System Requirements

Before you begin, ensure that your system meets the minimum requirements.

Supported Operating System

• Windows 95 OSR2

• Windows 98/Windows 98 SE

• Windows Me

• Windows NT 4 Workstation or Server with Service Pack 3

• Windows 2000 Professional or Advanced Server

• Windows XP Home edition or Professional.

Minimal Requirements

• Disk space: 120 MB for installation

• Memory: 64 MB

• CPU: Pentium II 233 or higher

• Required software: Internet Explorer 4.01

Recommended

• Disk space: 300 MB for installation

• Memory: 128 MB

• CPU: Pentium II 400 or higher

• Required software: Internet Explorer 5.5

NOTES

• For Windows NT 4.0/2000/XP, the system administrator should

install software.

• Windows 95 versions prior to OSR2 are not recommended due to

incompatibility with OLE/COM libraries.

ETTING STARTED

1.23

Installing Software in windows

NOTES

• Cancel the “New Hardware Found” window when your

computer boots up.

• Make sure that your machine is turned on and connected to your

computer’s parallel port or USB port before installing software. Windows 95 and Windows NT 4.0 do not support the USB connection.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an maintenance window appears.

If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter of your drive and click OK.

OTES

If your machine is not connected to the computer, the

following window will appear.

• After connecting the machine, click Next.

• If you want to skip the connection status, click Next, and No to

the following screen. Then the installation will start and the test page will not be printed at the end of the installation.

ETTING STARTED

1.24

Choose the installation type.

•Typical: Installs the common software for your printer, such as printer driver, Tawin driver, Remote Control Panel. This is recommeded for most users.

•Custom: Allows you to choose the language of software and the components you want to install. After selecting the language and the component(s), click Next.

•View Operating Instructions: Allows you to view this Operating Instructions. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat for you.

After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next.

When the test page prints out correctly, click Yes.

If not, click No to reprint it.

ETTING STARTED

1.25

Click Finish.

NOTES

• When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cable. Then reinstall the printer driver; select Start → Programs →

Type

1200

→ Maintenance → Repair → Printer. If you have replaced the parallel cable with the USB cable, do the same to reinstall the driver.

• If your printer doesn’t work properly, reinstall the printer driver.

Repairing Software

(for MFP model only)

Repairing is required if your installation fails or software does not work properly.

You can select Start

→

Programs

→

Type 1200

→

Maintenance.

Otherwise, insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an maintenance window appears.

If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter of your drive and click OK.

Click Repair.

ETTING STARTED

1.26

OTES

If your machine is not connected to the computer, the

following window will appear.

• After connecting the machine, click Next.

• If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation.

Select the components you want to reinstall and click Next.

After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next.

When the test page prints out correctly, click Yes.

If not, click No to reprint it.

When the reinstallation is done, click Finish.

ETTING STARTED

1.27

Removing Software

(for MFP model only)

Uninstall is required if you are upgrading software or if your installation fails.

You can select Start

→

Programs

→

Type 1200

→

Maintenance.

Otherwise, insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an maintenance window appears.

If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter of your drive and click OK.

Click Remove.

Then you will see a component list so that you can remove any of them individually.

If you want to uninstall the printer driver, check Printer.

If you want to uninstall the Twain driver, check Twain.

If you want to uninstall the Remote Control Panel, check

Remote Control Panel.

After selecting items you wish to remove, click Next.

When your computer asks you to confirm your selection, click Yes.

The selected driver and all of its components are removed from your computer.

When the uninstallation is done, click Finish.

ETTING STARTED

1.28

Setting Up the Machine System

Changing the Display Language

To change the language that displays on the display of the control panel, follow these steps:

Press Menu until “Machine Setup” appears on the top line of the display.

Press the scroll button ( or ) until “Language” appears on the bottom line of the display.

Press Enter. The current setting appears on the bottom line of the display.

Press the scroll button ( or ) until the language you want appears on the display.

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

ETTING STARTED

1.29

Setting the Machine ID

In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine.

Press Menu until “Machine Setup” appears on the top line

of the display. The first available menu item, “Machine Id” displays on the bottom line.

Press Enter. The display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax number using the number keypad.

NOTE

: If you make a mistake while entering numbers, press the

button to delete the last digit.

Press Enter when the number on the display is correct. The display asks you to enter the ID.

Enter your name or company name using the number keypad.

You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0 button.

For details on how to use the number keypad to enter alphanumeric characters, see page 1.30.

If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the

cursor by pressing the

button and enter the next digit.

NOTE:

When “Id” is printed at the top of each page you transmit, only the first 20 digits can be printed on the pages received at the other end.

If you want to insert a space in the name, you can also use the

button to move the cursor to skip the position.

Press Enter when the name on the display is correct.

Press Clear/Stop to return to Standby mode.

ETTING STARTED

1.30

Entering Characters Using the Number Keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter O, press 6, labeled with “MNO.”

Each time you press 6, the display shows a different letter, M, N, O and finally 6.

You can enter special characters, such as space, plus sign, and so on. For details, see “Keypad Letters and Numbers” on page 1.31.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the

button and then press the button labeled with the letter you want. The cursor moves to the right and the next letter appears on the display.

You can enter a space by pressing the button.

When you finish entering letters, press Enter.

ETTING STARTED

1.31

Keypad Letters and Numbers

Changing Numbers or Names

If you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct numbers or characters.

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch or speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “–” appears on the display at the corresponding location.

Key Assigned numbers, letters or characters

1 Space

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ’ / * # & 0

ETTING STARTED

1.32

Setting the Date and Time

The current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them.

NOTE

: If power to the machine is cut off, you need to reset the

correct time and date once the power is restored.

Press Menu until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) to display “Date & Time” on the bottom line and press Enter.

Enter the correct time and date using the number keypad.

Month = 01 ~ 12

Day = 01 ~ 31

Year = requires all four digits

Hour = 01 ~ 12 (12-hour mode)

00 ~ 23 (24-hour mode)

Minute = 00 ~ 59

NOTE

: The date format may differ from each country.

You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 1.33.

Press Enter when the time and date on the display is correct.

When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number.

ETTING STARTED

1.33

Changing the Clock Mode

You can set your machine to display the current time using either 12-hour or 24-hour format.

Press Menu until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press Enter.

The clock mode currently set for the machine displays.

Press the scroll button ( or ) to select the other mode and then press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

Setting the Paper Type and Size

After loading paper in the paper tray, you need to set the paper type and size using the control panel buttons. These settings will apply to Fax and Copy modes. For PC-printing, you need to select the paper type and size in the application program you use.

Press Menu.

The display shows “Paper Setting” on the top line and the first menu item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use the scroll button ( or ) to find the paper type you are using and press Enter to save it.

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

Press Enter when “Tray Paper” displays on the bottom line.

Use the scroll button ( or ) to find the paper size you are using and press Enter to save it.

To return to Standby mode, press Clear/Stop.

ETTING STARTED

1.34

Setting Sounds

You can control the following sounds:

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On,” a key tone sounds each time any key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With this option set to “On,” an alarm tone sounds when an error occurs or fax communication ends.

• Speaker: You can turn on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to “Comm.,” the speaker is on until the remote machine answers.

You can adjust the speaker volume level using the On Hook

Dial button or the handset(for America only).

Speaker, Ringer, Key Sound and Alarm Sound

Press Menu until “Sound/Volume” appears on the top line

of the display.

Press the scroll button ( or ) to scroll through the options. Press Enter when you see the sound option you want.

Press the scroll button ( or ) to display the status or loudness you want for the option you have selected.

For the ringer volume, you can select from “Off”, “Low”, “Med” and “High”. Setting “Off” means that the ringer turns off. The machine works normally even if the ringer is turned off.

Press Enter to save the selection.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

ETTING STARTED

1.35

Speaker Volume

To adjust the volume using the On Hook Dial button:

Press On Hook Dial. A dial tone sounds from the speaker.

Press the scroll button ( or ) until you hear the loudness you want. The display shows the current volume level.

Press Clear/Stop to save the change and return to Standby mode.

To adjust the volume using the handset:

(for America only)

Pick up the handset. A dial tone sounds from the earpice.

Press the scroll button ( or ) until you find the loudness you want. You can select either “High” or “Low”.

Press Enter to save selection and replace the handset.

NOTE

: You can adjust the speaker volume only when the

telephone line is connected.

ETTING STARTED

1.36

Using the Save Mode

Power Save Mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on by selecting the length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press Menu until “Machine Setup” appears on top line of the display.

Press the scroll button ( or ) until “Power Save” appears on the bottom line. Press Enter.

Press the scroll button ( or ) to display “On” on the bottom line and press Enter.

Selecting “Off” means that Power Save mode turns off.

Press the scroll button ( or ) until the time settings you want appears.

The available options are 5, 10, 15, 30 and 45 (minutes).

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

PAPER HANDLING

This chapter introduces you to the basics of selecting print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Selecting an Output Location

• Loading Paper in the Paper Tray

• Using the Manual Feeder

APER HANDLING

2.2

Selecting Print Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, *transparencies* and so on. Always use print materials that meet the guidelines for use with this machine. See “Paper Specification” on page A.5. To get the best possible print quality, use only high-quality copier-grade paper.

* for MFP model only

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be appropriate for your project.

• Size: You can use any size paper that fits easily within the paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lbs (60 ~ 90 g/m

) bond for the paper tray

- 16 ~ 43 lbs (60 ~ 163 g/m

) bond for the manual feeder

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

OTE

: Using print materials that dose not conform to the specifications listed on page A.5 may cause problems that may require service. This service is not covered by the warranty or service agreements.

Type, Input Sources and Capacities

Paper Type

Input Source/Capacity

Maximum capacity may be reduced depending on the paper thickness.

** for MFP model only

Paper Tray Manual Feeder

Plain paper

250 1

Envelope

- 1

Labels

- 1

Transparency films

Card stocks

APER HANDLING

2.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the

specifications listed under “Paper Specification” on page A.5.

• Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and the poor print quality.

• Use only high quality copier grade paper for the best print

quality.

• Avoid paper with embossed lettering, perforations, or a

texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until you are ready to use.

Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15

C and

C (59 oF to 86 oF). The relative humidity should be

between 10 % and 70 %.

• During storage, you should use moisture-proof wrap, such as

any plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time.

• Only use materials specifically recommended for use in laser

printers.

• To prevent special materials, such as transparencies and label

sheets from sticking together, remove them as they prints out.

• For envelopes:

- Use only well-constructed envelopes with sharp, well creased folds.

- Do not use envelopes with clasps and snaps.

- Do not use envelopes with windows, coated lining, selfadhesive seals, or other synthetic materials.

- Do not use damaged or poorly made envelopes.

• For transparencies(for MFP model only):

- Place them on a flat surface after removing them from the machine.

- Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them resulting in spotty printing.

APER HANDLING

2.4

- To avoid smudging caused by fingerprints, handle them and coated paper carefully.

- To avoid fading, do not expose the printed transparencies to prolonged sunlight.

• For labels(for MFP model only):

- Verify that their adhesive material can tolerate fusing temperature of 200

C (392o F) for 0.1 second.

- Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

- Do not load a sheet of them through the machine more than once. The adhesive backing is designed for one pass through the machine.

- Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

• Do not use Carbonless paper and Tracing paper. They could make smell of chemicals and damage your machine.

Selecting an Output Location

The machine has two output locations; the rear output slot (face up) and the front output tray (face down).

To use the front output tray, make sure that the rear cover is closed. To use the rear output slot, open the rear cover.

OTES

• If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear cover while the machine is printing.

APER HANDLING

2.5

Printing to the Front Output Tray

(Face down)

The front output tray collects printed paper face-down in correct order. The tray should be used for most print jobs.

Printing to the Rear Output Slot

(Face up)

Using the rear output slot, paper comes out of the machine face up.

Printing from the manual feeder to the rear output slot provides the straight paper path. Using the rear output slot might improve the output quality with the following:

• envelopes

• labels(for MFP model only)

• small custom-sized paper

• postcards

• transparencies(for MFP model only)

APER HANDLING

2.6

To use the rear output slot:

Open the rear cover by pulling it upward.

ARNING

: The fusing area inside the rear part of your machine becomes hot once the machine is turned on. Be careful when you access this area.

If you do not want to use the rear output slot, close the rear cover. The pages stack on the front output tray.

APER HANDLING

2.7

Loading Paper in the Paper Tray

The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For faxing and copying, you can use A4-, Letter- or Legalsized paper only. For PC-printing, you can use many different sizes of paper; see page A.5.

The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is lowered.

To load paper, pull open the paper tray and load paper with the print side face down.

You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front side of the tray.

For details about loading paper in the paper tray, see “Loading Paper” on page 1.13.

OTES

• If you experience problems with paper feed, place the paper in

the manual feeder.

• You can load up to 150 sheets of previously printed paper. The

printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

Paper empty 

❷Paper full

APER HANDLING

2.8

Using the Manual Feeder

Use the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray.

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer. The minimum size is 76 by 127 mm (3.0 by 5.0 in.) and the maximum size is 216 by 356 mm (8.5 by 14 in.)

Acceptable print materials are plain paper with sizes ranging from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm (8.5 x 14 in.), the largest size acceptable, and weighing between 16 lb and 32 lb.

OTES

• Always load only the print materials specified in the

Specifications on page A.5 to avoid paper jams and print quality problems.

• Flatten any curl on postcards, envelopes and labels before

loading them into the manual feeder.

• When you print on 76 mm X 127 mm (3 X 5 in.) sized media with

loading into the tray, open the rear output tray.

Load a sheet of the print material with the print side face up into the center of the manual feeder.

For envelopes, load a sheet with the flap side face down and with the stamp area on the top left side.

For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

OTE

: You must open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

APER HANDLING

2.9

Adjust the paper guide to the width of the print material.

OTE

: When printing on previously printed paper from the manual feeder, the printed side should be facing down with an uncurled edge to the machine. If you experience problems with paper feed, turn the paper around.

Open the rear cover to use the rear output slot.

After printing, close the rear cover.

APER HANDLING

2.10

Setting the Paper Type and Size for the Manual Feeder

After loading paper in the manual feeder, you need to set the correct paper type and size using the control panel buttons. These settings will apply to Copy mode. For PC-printing, you need to select the paper size in the application program you use.

To set the paper size for the manual feeder:

Press Menu.

The display shows “Paper Setting” on the top line and the first item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use the scroll button ( or ) to find the paper type you are using and press Enter to save it.

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

Use the scroll button ( or ) to display “Manual Feed” on the bottom line. Press Enter to access the menu item.

Use the scroll button ( or ) to find the paper size you are using and press Enter to save it.

To return to Standby mode, press Clear/Stop.

COPYING

This chapter gives you step-by-step instructions for copying

documents.

This chapter includes:

• Loading Paper for Copying

• Preparing a Document

• Making a Copy

• Setting Copy Options

• Changing the Default Settings

• Setting the Time Out Option

OPYING

3.2

Loading Paper for Copying

The instructions for loading print materials are the same whether you are printing, faxing or copying. For coping, you can use Letter-, A4-, Legal-sized print materials. For further details, see page 1.13 for loading in the paper tray and page 2.8 for loading in the manual feeder.

Preparing a Document

Using the ADF (Automatic Document Feeder), you can load up to 20 documents

(weight: 75 g/m2, 20 lb)

for one job.

When you use the ADF:

• Do not load documents smaller than 142 x 148 mm or larger

than 216 x 356 mm.

• Do not attempt to feed the following types of documents:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading documents.

• Make sure any glue, ink or correction fluid on the paper is

completely dry before loading documents.

• Do not load documents containing different sizes or weights

of paper.

• Do not load booklet, pamphlet, transparencies or documents

having other unusual characteristics.

OPYING

3.3

Making a Copy

Pull the document support all the way out. Fold out the extender, if necessary.

Load the documents up to 20 pages face down into the ADF.

Adjust the document guides to the document size.

Customize the copy settings including number of copies, copy size, darkness and image by using the control panel buttons. See “Setting Copy Options” on page 3.4. Sorts the copy job. For example, if you make 2 copies of 3 page documents, one complete 3 page document will print followed by the second complete document. see page 3.8

To clear the settings, use the Clear/Stop button.

Press Start.

OPYING

3.4

Setting Copy Options

The buttons on the control panel let you make all the basic copy options; darkness, document type, copy size and number of copies. Set the following options for the current copy job before pressing Start to make copies.

OTE

: If you press

Clear/Stop

while you set the copy options, all of the options you have set for the current copy job will be canceled and return to their default status. Or, they will automatically return to their default status after the machine completes the copy.

Darkness

If you have an original document containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the contrust, press Darkness . Each time you press the button, the LED labeled with the selected mode turns on.

You can choose from the following darkness modes:

• Lighten: works well with dark print.

• Normal: works well with standard typed or printed

documents.

• Darken: works well with light print or faint pencil markings.

OPYING

3.5

Original Type

The image setting is used to improve the copy quality by selecting the document for the current copy job.

To select the document type, press Original Type . Each time you press the button, the LED labeled with the selected mode turns on.

You can choose from the following image modes:

• Text: Use for documents containing mostly text.

• Photo: Use when the originals are photographs.

OTE

: When you copy a document containing color on the background, such as a newspaper or a catalog, you can get the background on your copy. If you want to reduce the background, change the

Darken

setting to

Lighten

and/or the

original

Type

setting to

Text

Number of Copies

Using the No. of Copies button, you can select the number of copies from 1 to 99.

Press No. of Copies.

Press the scroll button ( or ) until the number you want appears on the display.

Pressing and holding the buttons allows you to quickly increase and decreases in increments of 5.

You can enter the value using the number keypad.

Press Enter to save the selection.

OPYING

3.6

Reduced/Enlarged Copying

Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 150%.

To select from the predefined copy sizes:

Press Reduce/Enlarge.

The default setting appears on the bottom line of the display.

Use Reduce/Enlarge or the scroll button ( or ) to find the size setting you want.

Press Enter to save the selection.

To fine-tune the size of copies:

Press Reduce/Enlarge.

Press Reduce/Enlarge or the scroll button ( or ) until “Custom:50-150%” displays on the bottom line. Press

Enter.

Press the scroll button ( or ) until the copy size you want appears on the display.

Pressing and holding the buttons allows you to quickly increase and decreases in increments of 5.

You can enter the value using the number keypad.

Press Enter to save the selection.

OTE

: When you make a reduced copy, black lines may appear at the bottom of your copy.

OPYING

3.7

Changing the Default Settings

Copy options, including darkness, image, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.

To create your own default settings:

Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

The first menu item, “Default-Change”, appears on the bottom line.

Press Enter to access the menu item. The first setup option, “Darkness,” appears on the bottom line.

Press the scroll button ( or ) to scroll through the setup options.

When the option you want to set appears, press Enter to access the option.

Change the setting using the scroll button ( or ) or enter the value using the number keypad.

Press Enter to save the selection.

Repeat steps 3 through 6, as needed.

To return to Standby mode, press Clear/Stop.

OTE

: While you set copy options, pressing

Clear/Stop

cancels

the changed settings and restores their default status.

OPYING

3.8

Setting the Time Out Option

You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.

Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

Press the scroll button ( or ) to display “Timeout” on the bottom line.

Press Enter to access the menu item.

Press the scroll button ( or ) until the status you want appears on the display.

You can select from 15, 30, 60 and 180 (seconds). Selecting “Off” means that the machine does not restore the default settings until you press Start to start copying, or Clear/Stop to cancel.

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

Collation Copying

The Collation copying feature is available only when you load documents in the ADF.

Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

Press the scroll button (➛ or ❿) to display “Copy Collated” on the bottom line.

Press Enter to access the menu item.

If you are making multiple copies and want to collate them, press the scroll button (

➛

or ❿) to set Collated Copy to

“On”

and press Enter.

Press Start to begin copying.



Collated Copy On



Collated Copy Off

FAXING

This chapter gives you information about using your

machine as a fax machine.

This chapter includes:

• Sending a Fax

• Receiving a Fax

• Automatic Dialing

• Advanced Fax Functions

• Additional Features

AXING

4.2

Sending a Fax

Changing the Fax Setup options

Press Menu until “Fax Setup” appears on the top line of the display.

The first available menu item, “Ring To Answer,” displays on the bottom line.

Press the scroll button ( or ) until the menu item you want on the bottom line and press Enter.

Use the scroll button ( or ) to find the status or use the number keypad to enter the value for the option you have selected.

Press Enter to save the selection.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

AXING

4.3

Available Fax Setup Options

You can use the following setup options for configuring the fax system:

Option Description

Ring To Answer You can specify the number of times the machine rings, 1 to

7, before answering an incoming call.

Darkness You can select the default darkness mode to fax your

documents lighter or darker.

•

Lighten

works well with dark print.

•

Normal

works well with standard typed or printed

documents.

•

Darken

works well with light print or faint pencil

markings.

Redial Term Your machine can automatically redial a remote fax machine

when the line is busy. Intervals from 1 to 15 minutes can be entered.

Redials

You can specify the number of redial attempts, 0 to 13. If you enter

, the machine will not redial.

MSG Confirm

You can set your machine to print a report showing whether the transmission was successful, how many pages were sent, and more. The available options are

On, Off

and

On-

Error

, which prints only when a transmission is not

successful.

Auto Report A report with detailed information about the previous 50

communications operations, including time and dates. The available options are

Off

Auto Reduction

When receiving a document as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the document to fit the size of paper loaded in the machine. Select

if you want to automatically reduce an

incoming page.

With this feature set to

Off

, the machine cannot reduce the document to fit onto one page, the document is divided and printed in actual size on two or more pages.

AXING

4.4

Discard Size When receiving a document as long as longer than the

paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size.

When the document is within the margin and the Auto Reduction feature is turned on, the machine reduces the document to fit it onto the appropriate sized paper and discard does not occur. If the Auto Reduction feature is turned off or fails, the data within the margin will be discarded. Settings range from 0 to 30 mm.

Receive Code

The Receive Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Receive Code. The Receive Code is preset to

at the factory. Settings range from 0 to 9.

See page 4.13 for more information about using the code.

DRPD Mode You can receive a call using the Distinctive Ring Pattern

Detection (DRPD) feature which enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize the ring patterns to answer. See page 4.13

Option Description

AXING

4.5

Loading a Document

Pull the document input support all the way out. Fold out the extender, if necessary.

Load the documents up to 20 pages face down into the ADF and adjust the document guides to the document size.

For detailed guidelines for preparing an original document, see page 3.2.

Adjust the document resolution, referring to page 4.6.

AXING

4.6

Adjusting the Document Resolution

The default document settings produce good results when setting typical text based documents.

However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

Press Resolution on the control panel.

By pressing Resolution or the scroll button ( or ), you can choose from Standard, Fine, Super Fine and Photo.

The document types recommended for the resolution settings are described in the following table below:

OTES

• For the memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine.

• When your machine is set to Super Fine resolution and the remote fax machine does not support the Super Fine resolution, the machine transmits using the highest resolution mode supported by the remote fax machine.

Mode

Recommended for:

Standard Documents with normal-sized characters.

Fine

Documents containing small characters or thin lines or documents printed using a dot-matrix printer.

Super Fine

Documents containing extremely fine detail. Super Fine mode is enabled only if the remote machine also supports the Super Fine resolution. See the notes below.

Photo

Documents containing shades of gray or photographs.

AXING

4.7

Sending a Fax Automatically

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Enter the remote fax phone number using the number keypad.

You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 4.9.

Press Start.

The number is dialed and then the machine begins sending the fax when the remote fax machine is ready.

OTE

: When you want to cancel the fax job, press

Clear/Stop

at any time while sending the fax.

AXING

4.8

Sending a Fax Manually

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press On Hook Dial or lift the handset(for America only). You hear a dial tone.

Enter the remote fax machine’s fax number using the number keypad.

You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 4.9.

When you hear a high-pitched fax signal from the remote fax machine, press Start.

OTE

: When you want to cancel the fax job, press

Clear/Stop

at any time while sending the fax.

Redialing the Last Number

To redial the last number you dialed:

Press Redial/Pause.

If a document is loaded in the ADF, the machine automatically begins to send.

AXING

4.9

Confirming Transmission

When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode.

When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see page 8.8.

If you receive an error message, press Clear/Stop to clear the message and try to send the document again.

You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see the MSG Confirm item on page 4.3.

Automatic Redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes up to seven times by the factory default settings.

When the display shows “Retry Redial ?,” press Enter to redial the number without waiting. To cancel the automatic redialing, press Clear/Stop.

To change the time interval between redials and the number of redial attempts. See page 4.3.

AXING

4.10

Receiving a Fax

About Receiving Modes

• In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode.

• In Tel mode, you can receive a fax by picking up the handset(for America only) or pressing On Hook Dial (you can hear voice or fax tone from the remote machine) and then pressing Start on the control panel of your machine. You can also pick up the handset of the extension phone and then press the remote receive code(for America only); see page 4.13.

• In Ans/Fax mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode.

•

In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. For further details. See

page 4.13

The current receiving mode displays when the machine is in Standby mode.

When the memory is full, the receiving mode automatically switches to Tel.

OTES

• To use Ans/Fax mode, connect an answering machine to the EXT jack on the back of your machine. see page 1.16.

• If you do not want other people to view your received documents, you can use Secure Receiving mode. In this mode, all of the received faxes are stored in the memory. For further details, see page 4.30.

AXING

4.11

Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4- or Legal-sized plain paper. For details about loading paper and setting the paper size in the tray, see page 1.13 and page 1.33.

Receiving Automatically in Fax Mode

Your machine is preset to Fax mode at the factory. If you have changed the receiving mode, take the following steps to receive faxes automatically:

Press Receive mode.

Press and hold Receive mode until “Fax” displays on the bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax.

To change the number of rings, see page 4.3.

AXING

4.12

Receiving Automatically in Ans/Fax Mode

For using this mode, you must attach an answering machine to the EXT jack on the back of your machine. See page 1.16.

Press Receive mode.

Press and hold Receive mode until “Ans/Fax” displays on the bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

When you receive a call, the answering machine answers.

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine hears a fax tone on the line, it automatically starts to receive the fax.

OTES

• When you have set your machine to Ans/Fax mode and your answering machine is switched off or no answering machine is connected to the EXT jack, your machine automatically goes into Fax mode after a predefined number of rings.

• If your answering machine has a “user-selectable ring counter,” set it to answer incoming calls within 1 ring.

• If you are in Tel mode, which is receiving faxes manually, when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

Receiving Manually in Tel Mode

You can answer calls using the handset(for America only) or the

On Hook Dial button.

Press Receive mode.

Press and hold Receive mode until “Tel” displays on the bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

When you receive a fax call, pick up the handset(for America only) or press On Hook Dial.

You can hear a fax tone or voice from the remote machine.

Press Start to receive the fax.

The machine begins receiving a fax and returns to Standby Mode when the reception is completed.

AXING

4.13

Receiving Manually Using Remote Receive Start Code

You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys 9 on the extension telephone. The machine receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing 9 once again.

9 is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you choose. For details about changing the code, see page 4.4.

Receiving Faxes

Using the DRPD Mode

“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you on is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax machine can “learn” the ring pattern you designate to be answered by the FAX machine. Unless you change it, this ringing pattern will continue to be recognised and answered as a FAX call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT. jack. You can easily suspend or change Distinctive Ring Pattern Detection at any time.

Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside.

AXING

4.14

To set up the DRPD mode:

Press Menu until “Fax Setup” appears on the top line of the display.

The first available menu item, “Receive mode,” displays on the bottom line.

Press the scroll button (➛ or ❿) until you see “DRPD Mode” on the bottom line and press Enter.

When “Set” displays on the bottom line, press Enter.

The LCD displays ‘[Waiting Ring].”

Call your fax number from another telephone. It is not necessary to place the call from a fax machine.

When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays “End DRPD [Setup]”.

If the DRPD setup fails, “DRPD Ring Error” appears. Press

Enter when “DRPD Mode” displays and retry from Step 3.

To return to Standby Mode, press Clear/Stop.

When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to DRPD.

OTES

• DRPD must be set up again if you re-assign your fax number, or

connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify

that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. jack.

Receiving Faxes in the Memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in the memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

AXING

4.15

Automatic Dialing

One-touch Dialing

The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with a touch of a button.

Storing a Number for One-touch Dialing

Press and hold one of the one-touch dial buttons for about 2 seconds.

The display asks you to enter the fax number. “T” signifies that you are assigning a one-touch dial button.

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another one-touch button, press Clear/

Stop.

Enter the number you want to store using the number keypad and press Enter.

To insert a pause between numbers, press Redial/Pause. A symbol “-” appears on the display.

If you make a mistake while entering a number, press the



button and re-enter the correct number.

To assign a name to the number, enter the name you want. For details about entering characters, see page 1.30.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without entering a name.

To store more numbers, press a one-touch button and repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

AXING

4.16

Sending a Fax using a One-touch Number

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press the one-touch button where you stored a number.

The document scans into the memory.

The machine dials the fax number stored in the one-touch dial location and the document is sent when the remote fax machine answers.

Speed Dialing

You can store up to 80 frequently-dialed numbers in one or twodigit speed dial locations (0-79).

Storing a Number for Speed Dialing

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.

Press Enter when “Speed Dials” appears on the display.

The display prompts you to enter a location number, showing the first available number.

Enter a one or two-digit speed dial number between 0 and 79, using the number keypad or scroll button ( or ) and

press Enter.

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press Upper Level.

AXING

4.17

Enter the number you want to store using the number keypad and press Enter.

To insert a pause between numbers, press Redial/Pause. A symbol “-” appears on the display.

To assign a name to the number, enter the name you want. For details about entering characters, see page 1.30.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without entering a name.

To store more fax numbers, repeat steps 4 through 7.

To return to Standby mode, press Clear/Stop.

Sending a Fax using a Speed Number

Feed the document(s) face up into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Enter the speed dial number.

• For a one-digit speed dial number, press and hold the appropriate digit button.

• For a two-digit speed dial number, press the first digit button and hold the last digit button.

The corresponding entry’s name briefly displays.

The document scans into the memory.

The fax number stored in the speed dial location is automatically dialed. The document is sent when the remote fax machine answers.

AXING

4.18

Group Dialing

If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one or two-digit group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group.

Setting a Group Dial Number

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.

Press the scroll button ( or ) to display “Group Dials” on the bottom line and press Enter.

Press Enter when “New” displays on the bottom line.

The display prompts you to enter a location number, showing the first available number.

Enter a group number between 0 and 79 using the number keypad or scroll button ( or ) and press Enter.

Press a one-touch dial button, or enter a one or two-digit speed number you want to include in the group and press

Enter.

When the display confirms the number to be added to the group, press Enter.

Repeat steps 6 and 7 to enter other one-touch dial or speed dial numbers into the group.

Press Upper Level when you have entered all of the numbers. The display prompts you to enter a group ID.

AXING

4.19

To assign a name to the group, enter the name.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without entering a name.

If you want to assign another group, press Enter and repeat from step 5.

To return to Standby mode, press Clear/Stop.

OTE

: You cannot include one group dial number in another

group dial number.

Editing Group Dial Numbers

You can delete a specific speed dial number from a selected group or add a new number to the selected group.

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.

Press the scroll button ( or ) to display “Group Dials” on the bottom line and press Enter.

Press the scroll button ( or ) to display “Edit” on the bottom line and press Enter.

Enter the group number you want to edit and press Enter.

Press a one-touch dial button to enter a speed dial number you want to add or delete.

When you enter the specific number in the group, the display shows “Delete?.”

When you enter a new number, the display shows “Add?.”

AXING

4.20

Press Enter to add or delete the number.

To change the group name, press Upper Level.

Enter a new group name and press Enter.

If you want to edit another group, press Enter and repeat from step 5.

To return to Standby mode, press Clear/Stop.

Sending a Fax Using Group Dialing (Multi-address Transmission)

You can use group dialing for Broadcasting or Delayed transmissions.

Follow the procedure of the operation (Broadcasting transmission; see page 4.23, Delayed transmission; see page 4.24, Priority transmissionpage 4.26, Delayed RX Polling transmissionpage 4.27). When you come to a step in which the display asks you to enter the remote fax number:

• For a one-digit group number, press and hold the appropriate digit button.

• For a two-digit group number, press the first digit button and hold the last digit button.

You can use only one group number for one operation. Then continue the procedure to complete the operation.

Your machine automatically scans the document loaded in the ADF and then dials each of the numbers included in the group.

AXING

4.21

Searching for a Number in the Memory

There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.

Searching Sequentially through the Memory

Press Phone Book.

Press Enter when “Search&Dial” appears on the display.

Press the scroll button ( or ) to scroll through the memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z.

While searching through the machine’s memory, you can see that each entry is preceded by one of three letters; “T” for one-touch dial, “S” for speed dial or “G” for group dial number. These letters tell you how the number is stored.

When the name and/or the number you want displays, press Start or Enter to dial.

Searching with a Particular First Letter

Press Phone Book.

Press Enter when “Search&Dial” appears on the display.

Press the button labeled with the letter you want to search for. A name beginning with the letter displays.

For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.”

Press the scroll button ( or ) to display the next name.

When the name and/or the number you want displays, press Start or Enter to dial.

AXING

4.22

Printing a Phone Book List

You can check your automatic dial setting by printing a Phone Book list.

Press Phone Book.

Press Phone Book or the scroll button ( or ) until “Print” appears on the bottom line and press Enter.

A list showing your one-touch dial, speed dial and group dial entries prints out.

AXING

4.23

Advanced Fax Functions

Sending Broadcasting Faxes

Using the Broadcasting button on the control panel, you can use the broadcasting fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote station. After transmission, the documents are automatically erased from the memory.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press Broadcasting on the control panel.

Enter the number of the remote machine using the number keypad.

You can use one-touch keypad or speed dial or group dial numbers. For details about storing a number, see page 4.15.

Press Enter to confirm the number. The display asks you to enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

AXING

4.24

When you finish entering fax numbers, press 2 to select “No” at a Another No. prompt.

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine begins sending the document in order of the numbers you entered.

Sending a Delayed Fax

You can set your machine to send a fax at a later time when you will not be present.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of the display. The first available menu item, “Delay Fax,” displays on the bottom line.

Press Enter.

Enter the number of the remote machine using the number keypad.

You can use one-touch keypad or speed dial or group dial numbers. For details about storing a number, see page 4.15.

Press Enter to confirm the number on the display. The display asks you to enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

AXING

4.25

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

When you finish entering fax numbers, press 2 to select “No

”

at a Another No. prompt.

The display asks you to enter a name.

To assign a name to the transmission, enter the name. If not, skip this step.

For details on how to enter the name using the number keypad, see page 1.30.

Press Enter.

The display shows the current time and asks you to enter the starting time when the fax is to be sent.

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, the document will be sent at that time on the following day.

Press Enter when the starting time displays correctly.

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.

OTE

: If you want to cancel the delayed transmission, see “Canceling a Scheduled Fax” on page 4.29.

AXING

4.26

Sending a Priority Fax

Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into the memory and transmitted when the current operation is finished. In addition, the priority transmission interrupts a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of the display.

Press the scroll button ( or ) to display “Priority Fax” on the bottom line and press Enter.

Enter the number of the remote machine using the number keypad.

To enter the number, you can use one-touch keypad or speed dial or group dial numbers. For details, see page 4.15.

Press Enter to confirm the number. The display asks you to enter a name.

To assign a name to the transmission, enter the name. If not, skip this step.

For details on how to enter a name using the number keypad, see page 1.30.

Press Enter.

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine shows the number being dialed and begins sending the document.

AXING

4.27

Polling a Remote Machine

Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding it and requests that the document be sent. In other words, it “polls” the machine holding the original document.

You can set the machine to automatically receive documents from the unattended remote fax machine at any time. This feature permits unattended polling in the evening hours when telephone rates are lower.

OTE

: The machine must be ready for polling.

Press Menu until “Fax Feature” appears on the top line of the display.

Press the scroll button ( or ) to display “Delay RX Poll” on the bottom line and press Enter.

Enter the number of the remote machine to be polled using the number keypad.

To enter the number, you can use a one-touch keypad or speed dial number. For details, see page 4.15.

Press Enter to confirm the number on the display. The display asks you to enter another fax number.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

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When you finish entering fax numbers, press 2 to select “No” at a Another No. prompt.

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, your machine will poll at that time on the following day.

When the remote machine is secured with a 4-digit poll code, enter the correct code and press Enter.

If not, press Enter to accept “0000” which represents no code, or enter 0000.

Press Enter when the starting time displays correctly.

At the specified time, the machine will dial the numbers in the order you entered and receive documents from the remote machines.

Adding Documents to a Scheduled Fax

You can add documents to the delayed transmission previously reserved in your machine’s memory.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of the display.

Press the scroll button ( or ) to display “Add Page” on the bottom line and press Enter.

The display shows the last job reserved in the memory.

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Press the scroll button ( or ) until you see the fax job to which you want to add documents and press Enter.

The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages.

After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode.

Canceling a Scheduled Fax

Press Menu until “Fax Feature” appears on the top line of the display.

Press the scroll button ( or ) to display “Cancel Job” and press Enter. The display shows the last job reserved in the memory.

Press the scroll button ( or ) until you see the fax job you want to cancel, and press Enter.

When the display confirms your selection, press 1 to select “Yes.” The selected job is canceled and the machine returns to Standby mode.

To cancel your selection, press 2 to select “No.”

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Additional Features

Using Secure Receiving Mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing out all of the received faxes when the machine is unattended. In Secure Receiving mode, all of the incoming faxes go into the memory. When the mode turns off, any faxes stored are printed.

To turn Secure Receiving mode on:

Press Menu until “Advanced Fax” appears on the top line of the display.

Press the scroll button ( or ) until “Secure Receive” appears on the bottom line and press Enter.

Press the scroll button ( or ) to display “On” on the bottom line and press Enter.

Enter a four-digit passcode you want to use and press

Enter.

OTE

: You can activate Secure Receiving mode without setting a passcode, but cannot protect your faxes.

Re-enter the passcode to confirm it and press Enter.

To return to Standby mode, press Clear/Stop.

When a fax is received in Secure Receiving mode, your machine stores it into the memory and displays “Secure Receive” to let you know that there is a fax stored.

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To print received documents:

Access the Secure Receive menu by following steps 1 and 2 on page 4.30.

Press the scroll button ( or ) to display “Print” on the bottom line and press Enter.

Enter the four-digit passcode and press Enter.

The machine prints all of the faxes stored in the memory.

To turn Secure Receiving mode off:

Access the Secure Receive menu by following steps 1 and 2 on page 4.30.

Press the scroll button ( or ) to display “Off” on the bottom line and press Enter.

Enter the four-digit passcode and press Enter.

The mode is deactivated and the machine prints all of the faxes stored in the memory.

To return to Standby mode, press Clear/Stop.

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Printing Reports

Your machine can print reports containing useful information. The following reports are available:

Phone Book List

This list shows all of the numbers currently stored in the machine’s memory as speed dial and group dial numbers.

You can print this Phone Book list using the Phone Book button; see page 4.22.

Sent Fax Report

This report shows information of the faxes you recently sent.

Received Fax Report

This report shows information of the faxes you recently received.

System Data List

This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings.

Scheduled Job Information

This list shows the document currently stored for Delayed faxes

The list shows the starting time and type of operation.

Message Confirmation

This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results.

You can set up your machine to automatically print the message confirmation report after each fax job. See page 4.3.

Gestetner F250, FAX1130L, FAX1170L, F230, LF120 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual