Gestetner F9103, 3725 Advanced Features

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Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm

Operating Instructions

For safety, please read this manual carefully before you use this product and keep it handy

for future reference.

Type for 3725/F9103/LF310/3310L Printed in China

UE USA H555-8700

Transmission Options

Job Information

Other Transmission Features

Reception Features

Copying

Facsimile User Tools

Key Operator Settings

Solving Operation Problems

Maintaining Your Machine

Installation

Appendix

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Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER O N. bbbb means POWER O FF.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Basic Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

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TABLE OF CONTENTS

How to Read this Manual........................................................................... 1

Symbols ......................................................................................................... 1

Manuals for This Machine.......................................................................... 2

Advanced Features (this manual) .................................................................. 2

Basic Features ............................................................................................... 2

1.Transmission Options

Sending at a Specific Time (Send Later).................................................. 3

Fax Header Print ......................................................................................... 5

Sending Confidential Messages ............................................................... 6

Label Insertion ............................................................................................ 8

Calling to Request a Message (Polling Reception)................................. 9

File Reserve Report (Polling RX) ................................................................. 10

Communication Result Report (Polling RX) ................................................. 11

2.Job Information

Canceling Transmission or Reception................................................... 13

Printing a List of Files in Memory (Print File List)................................. 14

Printing a Stored Message (Print TX File).............................................. 15

Printing a Confidential Fax Message...................................................... 16

Printing a Memory-locked Message ...................................................... 17

Printing the Journal.................................................................................. 18

Report Formats ............................................................................................ 19

3.Other Transmission Features

Handy Dialing Functions ......................................................................... 21

Chain Dial..................................................................................................... 21

Telephone Directory..................................................................................... 22

Redial ........................................................................................................... 22

On Hook Dial............................................................................................. 23

Manual Dial................................................................................................ 24

Transmission Features ............................................................................ 25

SEP Code .................................................................................................... 25

SUB Code .................................................................................................... 26

Closed Network Transmission ..................................................................... 27

Blank Sheet Detect ...................................................................................... 27

Scanner Cleaning Message ......................................................................... 28

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More Transmission Functions ................................................................ 29

If Memory Runs Out While Storing an Original ............................................ 29

Checking the Transmission Result............................................................... 29

Broadcasting Sequence ............................................................................... 30

Sending a Fax Message Immediately .......................................................... 30

Broadcasting : Checking Progress............................................................... 30

Automatic Redial.......................................................................................... 30

Batch Transmission...................................................................................... 30

Dual Access ................................................................................................. 31

ECM (Error Correction Mode) ...................................................................... 31

Parallel Memory Transmission..................................................................... 31

Printed Reports......................................................................................... 32

File Reserve Report (Switch 03, Bit 2) ......................................................... 32

Communication Result Report (Switch 03, Bit 0) ......................................... 32

Communication Failure Report (Switch 03, Bit 0) ........................................ 32

Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)

... 33

Confidential File Report (Switch 04, Bit 0) ................................................... 33

4.Reception Features

General ...................................................................................................... 35

Immediate Reception................................................................................... 35

Memory Reception....................................................................................... 35

Printing Documents that have been Received into Memory (Substitute

Reception).................................................................................................. 36

Screening Out Messages from Anonymous Senders................................ 36

Receiving Messages in Telephone Mode .................................................... 37

Printing Options ....................................................................................... 38

Center Mark ................................................................................................. 38

Checkered Mark........................................................................................... 38

TSI Print ....................................................................................................... 38

Reception Time............................................................................................ 39

Page Separation and Length Reduction ..................................................... 39

When There is No Paper of the Correct Size............................................... 40

5.Copying

Copying ..................................................................................................... 43

Copying on special paper............................................................................. 44

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iii

6.Facsimile User Tools

Counters ................................................................................................... 45

Programs................................................................................................... 46

Storing a Program........................................................................................ 46

Using a Program .......................................................................................... 47

Changing a Program ................................................................................... 47

Editing the Program Name........................................................................... 47

Deleting a Program ..................................................................................... 48

Storing an Often Used Document (Auto Document)............................. 49

Storing an Auto Document .......................................................................... 49

Sending an Auto Document as an Attachment ............................................ 50

Changing an Auto Document ...................................................................... 51

Editing an Auto Document Name................................................................. 51

Deleting an Auto Document ......................................................................... 52

User Function Keys.................................................................................. 53

Functions You Can Assign to User Function Keys ...................................... 53

Making a User Function Key Assignment .................................................... 54

Using a User Function Key .......................................................................... 54

Deleting a User Function Key ...................................................................... 55

Printing Reports/Lists.............................................................................. 56

Adjusting the Display Contrast............................................................... 59

Setting the Date and Time ...................................................................... 60

Setting the Auto Ring Time .................................................................... 61

Changing the Paper Size Setting............................................................ 62

Changing the Paper Type for Bypass Tray ............................................ 63

Setting the Fax Reset Timer .................................................................... 64

On Hook Timeout...................................................................................... 65

Selecting the Display Language ............................................................. 66

7.Key Operator Settings

Function List............................................................................................. 67

Using Key Operator Settings................................................................... 69

Resetting the ADF Counter.......................................................................... 69

Authorized Reception................................................................................... 70

Memory Lock................................................................................................ 72

Specified Tray .............................................................................................. 74

Forwarding ................................................................................................... 76

Switching Forwarding On/Off..................................................................... 77

Registering Forwarding Stations................................................................ 78

Editing a Forwarding Station...................................................................... 79

Editing a Specified Sender ........................................................................ 80

Deleting a Forwarding Station ................................................................... 80

Deleting a Specified Sender ..................................................................... 81

Printing the Specified Sender list ............................................................... 82

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Energy Save Timer ...................................................................................... 83

User Parameters.......................................................................................... 85

Changing the User Parameters ................................................................. 89

Printing the User Parameter List................................................................ 90

Personal Codes............................................................................................ 91

Registering and Editing.............................................................................. 91

Deleting...................................................................................................... 92

Printing the Personal Code List ................................................................. 93

Restricted Access...................................................................................... 94

ID Code ........................................................................................................ 94

Registering ................................................................................................ 95

Line Type ..................................................................................................... 96

Select Line ................................................................................................... 96

PSTN Access Number ................................................................................. 97

Memory File Transfer ................................................................................... 98

Margin Adjust ............................................................................................... 99

RDS (Remote Diagnostic System) ............................................................. 100

8.Solving Operation Problems

Printing the Help List ............................................................................. 101

Clearing a Copy, Fax or Print Jam........................................................ 102

Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit.......... 102

Reading Reports..................................................................................... 103

Error Report .............................................................................................. 103

Power Failure Report ................................................................................. 103

9.Maintaining Your Machine

Loading paper in the Optional Paper Tray Unit ................................... 105

Loading paper in the Bypass Tray........................................................ 106

Changing the Paper Size in the Main Paper Tray................................ 108

Changing the Paper Size in the Optional Paper Tray Unit.................. 110

Cleaning the Scanner............................................................................. 112

Replacing the ADF Maintenance Kit..................................................... 113

Replacing the Photo Conductor Unit (PCU)......................................... 114

Replacing the Toner Cassette............................................................... 117

Toner Cassette Storage ......................................................................... 119

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10.Installation

Before Installation .................................................................................. 121

Machine Environment ............................................................................ 122

Location...................................................................................................... 122

Connecting the Power and Switching On ............................................ 123

Connecting to a Telephone Line and an External Telephone ............ 124

Connecting to a Telephone Line ................................................................ 124

Connecting an External Telephone............................................................ 124

11.Appendix

Specifications ......................................................................................... 125

Base Machine ............................................................................................ 125

Available Options ....................................................................................... 126

Originals..................................................................................................... 127

Sizes and weights of Recommended Originals ....................................... 127

Originals unsuitable for the Document Feeder (ADF) ................................ 127

Paper.......................................................................................................... 128

Recommended Paper Sizes and Types .................................................. 128

Non-recommended Paper ....................................................................... 129

Paper Storage.......................................................................................... 130

Energy Saving............................................................................................ 130

Introduction .............................................................................................. 130

Entering Energy Saving mode................................................................. 131

Exiting Energy Saving mode.................................................................... 131

Selecting the Energy Saving mode type.................................................. 132

Reception in Energy Saving mode .......................................................... 132

Maximum Values .................................................................................... 133

Advanced Transmission Features........................................................ 134

Job Information ...................................................................................... 135

User Tools ............................................................................................... 136

Key Operator Tools ................................................................................ 138

INDEX....................................................................................................... 140

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How to Read this Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the operation panel of the machine.

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Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Names and describes the parts of the control panel and machine.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also learn about other types of transmissions.

❖❖❖❖ Chapter 3 Registering

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These keys allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains clearing original jams, loading paper, changing the volume of audible signals by the machine, and how to interpret error messages. When the display or indicator show unusual information, check the list and take appropriate action.

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1. Transmission Options

Sending at a Specific Time (Send Later)

Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of offpeak telephone line charges without having to be by the machine at the time of transmission.

Note

❒ You can not specify a time more

than 24 hours later.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Place your original and select any scan settings you require.

CCCC

Press the {{{{Trans. Option}}}} key.

DDDD

Confirm that " 1. Send Later " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 to select "On".

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select “AM” or “PM”.

IIII

Press the {{{{OK}}}} key.

JJJJ

Enter the time that you want to send the fax message with the number key.

Enter the hour setting (1 to 12). Then press 0 or 1.

Then enter a 2-digit number for the minute setting (00 to 59).

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If the current time shown on the

display is not correct, change it. See p.60 “Setting the Date and Time”.

KKKK

Press the {{{{OK}}}} key.

The specified time is set.

Transmitter

Send Later

at 21:00 (9:00PM)

Receiver

ND1X01E4

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Transmission Options

LLLL

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step L.

MMMM

Press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set for Send Later. See p.13 “Canceling Transmission or Reception”.

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Fax Header Print

Normally, the Fax Header programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

Note

❒

You can switch this function off with the User Parameters. See

p.85 “User Parameters” (Switch06, Bit0).

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Place your original, and then select any scan settings you require.

CCCC

Press the {{{{Trans. Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until “2. Fax Header Print” is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 to select "On".

GGGG

Press the {{{{OK}}}} key.

HHHH

Press the {{{{Trans. Option}}}} key.

IIII

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step I.

JJJJ

Press the {{{{Start}}}} key.

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Transmission Options

Sending Confidential Messages

This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.

There are two types of Confidential Transmission.

❖❖❖❖ Normal Confidential Transmission

The other party can print the message by entering the ID that was previously stored in the other party's terminal using the Confidential ID feature.

❖❖❖❖ Confidential ID Override

If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Anybody entering the machine's Confidential ID will not be able to see the message. Before you send the message, do not forget to tell the intended receiver what code must be entered to print the message.

To set up a confidential transmission, do the following:

Limitation

❒ The machine at the other end must

have memory space available and it must have the Confidential Reception feature.

❒ This is a proprietary function, and

as such it only functions with machines produced by the same manufacturer that have this function.

Note

❒ A Confidential ID can be any 4-

digit number except 0000.

❒ Before sending a confidential mes-

sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.

AAAA

Place your original and select any scan settings you require.

BBBB

Press the {{{{Trans. Option}}}} key.

CCCC

Press 0000 or 1111 until "3. Confidential TX" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On".

FFFF

Press the {{{{OK}}}} key.

GGGG

Select the type of Confidential Transmission.

Normal Confidential Transmission:

A Press 0000 or 1111 to select "De-

fault".

B Press the {{{{OK}}}} key.

Normal Confidential Transmission is set.

C Specify the other party's fax

number.

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Page 15

Sending Confidential Messages

Confidential ID Override Option:

A Press 0000 or 1111 to select "Over-

ride".

B Press the {{{{OK}}}} key.

Confidential ID Override is set.

C Enter the Confidential ID (4-

digits) with the number keys.

D Press the {{{{OK}}}} key. E Specify the other party's fax

number.

HHHH

Press the {{{{Start}}}} key.

----When sending messages to

fax machines produced by other manufacturers

Normally you can only send and receive confidential faxes between machines of the same make which support confidential sending and receiving. However, if the other party's fax is not the same as your own, you can still send and receive confidential fax messages if the other party's fax machine supports the SUB/SID function. See p.26 “SUB Code”.

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Transmission Options

Label Insertion

With this function, you can have the receiver's name programmed in Quick Dial or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To".

If you program the Label Insertion function in a Quick Dial or Speed Dial, the function is enabled when you select “On”. This function cannot be used if the other party's name is not programmed.

If you select the Label Insertion function and then enter your personal code, your personal code will also appear on the page. "From" is automatically inserted before your personal code. This function is available when personal code is registered and the Restricted Access is turned on.

Name that is registered in the

Quick Dial or Speed Dial key.

Name that is assigned to the Per-

sonal Code.

Reference

To program the Label Insertion function in a Quick Dial, see p.46 “Quick Dial”, <Basic Features>.

To program the Label Insertion function in a Speed Dial, see p.52 “Speed Dial”, <Basic Features>.

For details about personal codes, see p.91 “Personal Codes”.

Note

❒ You can set this function for each

destination.

FEB.1.2002 9:15AM ABC COMPANY TO:DEF COMPANY

NO.005 P. 1

FROM:DEF

GFREPO3

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Page 17

Calling to Request a Message (Polling Reception)

Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals.

There are two types of Polling Reception:

❖❖❖❖ Secured Polling Reception

If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require an ID are received (Free Polling).

❖❖❖❖ Stored ID Override Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides the Polling ID. Your machine will receive any messages waiting in the transmitting machine with matching ID's. If no ID's match, any messages that does not require an ID are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

❒ To receive a message sent by any

Secured Polling Transmission or Stored ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's.

❒ To receive a message sent by Se-

cured Polling Transmission or Stored ID Override Polling Transmission, the sender must be a machine of the same manufacturer and equipped with the Polling Reception function.

Note

❒ The communication fee is charged

to the receiver.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Trans. Option}}}} key.

CCCC

Press 0000 or 1111 until " 4. Polling RX ” is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On".

Transmission

Request

Receiver (This machine)

Sender

ND1X01E8

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Page 18

Transmission Options

FFFF

Press the {{{{OK}}}} key.

GGGG

Select the type of Polling Reception.

Secured Polling Reception

A Press 0000 or 1111 to select ”De-

fault”.

Stored ID Override Polling Reception

A Press 0000 or 1111 to select ”Over-

ride”.

B Press the {{{{OK}}}} key.

C Enter the Polling ID (4 digits)

with the number keys or Quick Dial keys.

Note

❒ You can enter A to F by the

Quick Dial keys.

❒ You can enter 0 to 9 by the

number keys.

❒ 0000 and FFFF can not be en-

tered.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

HHHH

Press the {{{{OK}}}} key.

IIII

Specify the other party's fax number.

JJJJ

Press the {{{{Start}}}} key.

----Polling Documents from Other

Manufacturer's Fax Machines:

Standard Polling Reception only works with machines of the same manufacturer that have the Polling Reception function. However, if the other party's fax machine supports SEP Code Polling Reception, you can receive documents from them using SEP Code. (See p.25 “SEP Code”.)

File Reserve Report (Polling RX)

This report is printed after Polling Reception has been set up.

You can check the date and time, Fax Header, File No., Transmission condition and the Other party's name with this report.

Note

❒ You can turn this function on or off

with the User Parameters. See p.85 “User Parameters” (Switch03, Bit3).

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Page 19

Calling to Request a Message (Polling Reception)

Communication Result Report (Polling RX)

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

You can check the date and time, Other party's name and result with this report.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ You can turn this function on or off

with the User Parameters. See p.85 “User Parameters” (Switch03, Bit4).

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Page 20

Transmission Options

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Page 21

2. Job Information

Canceling Transmission or Reception

Transmission files are originals that have been stored in memory and are awaiting transmission. The functions that produce transmission files are Memory Transmission and Polling Reception.

If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.

Note

❒ You can cancel Memory Transmis-

sion even while files are being sent. However, any pages that have already been sent cannot be canceled.

❒ To cancel transmission in progress,

press the {{{{Clear/Stop}}}} key.

❒ You can print out a File List to con-

firm the transmission files stored in memory.

Reference

For details about Memory Transmission and Polling Reception, see p.25 “ Memory Transmission” , <Basic Features>, and p.9 “Calling to Request a Message (Polling Reception)”.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

Confirm that " 1. Cancel TX / RX " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Display the file you want to cancel.

To display the file, enter the file number with the number keys or press 0 or 1 until the file number is displayed.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If you cannot find the file you

want to cancel, the document has already been sent.

EEEE

Press the {{{{OK}}}} key.

FFFF

Confirm that you have selected the correct file, and press the {{{{OK}}}} key.

" Trans. Cancelled File Deleted " is displayed, and the machine returns to the standby display.

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Page 22

Job Information

Printing a List of Files in Memory (Print File List)

Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. See p.15 “Printing a Stored Message (Print TX File)”.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

CCCC

Press 0000 or 1111 until " 2. Print File List " is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press the {{{{Start}}}} key.

The File List is printed out and the machine returns to the standby display.

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Page 23

Printing a Stored Message (Print TX File)

If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

The Information menu is shown.

CCCC

Press 0000 or 1111 until " 3. Print TX File " is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Display the file you want to print.

The registered name or fax number appears on the lower line.

Note

❒ Enter the file number with the

number keys or search using 0 or 1.

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Start}}}} key.

The document is printed and the machine returns to the standby display.

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Page 24

Job Information

Printing a Confidential Fax Message

This feature is designed to prevent messages from being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message, you have to enter the Confidential ID code. When your machine has received a confidential message, the "Receive File" indicator flashes.

Note

❒ Before using this function, pro-

gram your Confidential ID. (See p.94 “ID Code” .)

❒ If you receive a fax by Confidential

ID Override Reception, enter the override Confidential ID.

❒ When the other party send fax

messages with SUB code, perform the following steps for printing a confidential fax message. Tell the other party that SUB code is 8 digits or less. This function is not available in Germany and some areas.

Important

❒ If the power switch is off for a cer-

tain period of time, all Confidential Messages are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.103 “Power Failure Report”.)

AAAA

Press the {{{{Job Information}}}} key.

BBBB

Press 0000 or 1111 until "4. Print Conf. RX" is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Enter the Confidential ID (4 digits) with the number keys.

The Confidential ID you entered is not displayed.

Note

❒ If the other party send fax mes-

sages with SUB code, enter SUB code (8 digits or less).

EEEE

Press the {{{{OK}}}} key.

FFFF

Press the {{{{Start}}}} key.

The document is printed and the machine returns to standby display.

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Page 25

Printing a Memory-locked Message

This is a security function that prevents unauthorized individuals from reading printed messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the "Receive File" indicator flashes. See p.72 “ Memory Lock” .

Note

❒ Before you start, register your

Memory Lock ID. (See p.94 “ID Code”.)

❒ Messages received by Polling Re-

ception are automatically printed even if this function is switched on.

❒ If the power switch is turned off

for a certain period of time, all messages protected by Memory Lock are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.103 “Power Failure Report”.)

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

CCCC

Press 0000 or 1111 until " 5. Print Mem. Lock" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Enter the Memory Lock ID (4 digits) with the number keys.

The Memory Lock ID you entered is not displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Start}}}} key.

The document is printed out and the machine returns to standby display.

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Page 26

Job Information

Printing the Journal

When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.

Note

❒ The sender's name column of the Journal is useful when you need to register

a Specified Sender.

❒ If you do not want the Journal to be printed automatically, you can turn au-

tomatic printing off. See p.85 “User Parameters” (switch 03, bit 7).

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

CCCC

Press 0000 or 1111 until "6. Print Journal" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press the {{{{Start}}}} key.

The report is printed and the machine returns to the standby display.

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Page 27

Printing the Journal

Report Formats

The Mode Column

Codes and alphabet on this column inform the type of communication. These codes are explained on the bottom of the report.

The Result Column

OK: Successful communication E: An error occurred D: Power Failure

The Footnote on the Journal

Transmission counter: Total number of transmitted pages

Reception counter: Total number of received pages

MAR. 10. 2002 11:07AM

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Page 28

Job Information

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Page 29

3. Other Transmission Features

Handy Dialing Functions

Chain Dial

This function allows you to compose a telephone number from various parts, some of which may be registered in Quick Dials or Speed Dials and some of which may be entered using the number keys.

You can program commonly used area or country codes into Speed Dials or Quick Dial keys.

Example: 01133-1-5551234 (From the United States to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

• Quick Dial {{{{03}}}} = 01133 (Overseas

to France)

• Quick Dial {{{{02}}}} = 1 (Paris)

• Speed Dial {{{{0}}}} {{{{1}}}} = 5551234

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For On Hook Dial and Manual Dial, no pause is needed.

❒ Maximum length of telephone or

fax number: 254 digits

Reference

For registering fax numbers to Speed Dials or Quick Dial keys, See p.52 “Speed Dial”, <Basic Fea-

tures>or p.46 “Quick Dial”, <Basic Features>.

AAAA

Set your original and select any scan settings you require.

BBBB

Press Quick Dial key {{{{03}}}}.

CCCC

Press the {{{{Pause/Redial}}}} key.

DDDD

Press Quick Dial key {{{{02}}}}.

EEEE

Press the {{{{Pause/Redial}}}} key.

FFFF

Press the {{{{Speed Dial}}}} key, and then press {{{{0}}}} {{{{1}}}}.

If you want to send the same fax to another party, press the {{{{OK}}}} key and repeat the above steps from step B.

GGGG

Press the {{{{Start}}}} key.

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Page 30

Other Transmission Features

Telephone Directory

This function lets you find a registered Speed Dial quickly by just entering a single letter, for example, the first letter of the name registered for that number.

Note

❒ Speed Dial codes cannot be

searched for by symbol or number.

❒ Names enclosed within brackets

are not searched.

AAAA

Set your original, and then select any scan settings you require.

BBBB

Press the {{{{Speed Dial}}}} key.

CCCC

Enter the search letter by pressing one of the Quick Dial keys (A to Z).

Note

❒ The names or fax numbers reg-

istered in Speed Dials are shown in numerical order on the display.

DDDD

Press 0000 or 1111 until the destination you are searching for is displayed, and then press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

EEEE

Press the {{{{Start}}}} key.

Redial

The machine can recall the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed recently, the Redial function saves you from finding and entering the number again.

AAAA

Place your original and select any scan settings you require.

BBBB

Press the {{{{Pause/Redial}}}} key.

CCCC

Press 0000 or 1111 until the destination you want to redial is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press the {{{{Start}}}} key.

Note

❒ The following kinds of destina-

tions can not be recalled.

• Quick Dials

• Speed Dials

• Group Dials

• Any destinations if multiple

destinations were dialed

• Destinations dialed by Redial (regarded as already memorized)

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Page 31

On Hook Dial

You can send a fax message without lifting the receiver, while still listening to the dial tone.

If the other party has a telephone fax machine, you can talk by lifting the receiver after your machine has connected to theirs.

Reference

See p.70 “Adjusting Volume”, <Basic Features>.

AAAA

Place your original, and then select any scan settings you require.

BBBB

Press the {{{{On Hook Dial}}}} key.

You will hear a tone from the internal speaker. If you wish to cancel this operation, press the {{{{On Hook Dial}}}} key again.

CCCC

Dial.

The machine immediately dials the destination. If you make a mistake, press the {{{{On Hook Dial}}}} key and return to step B.

Note

❒ You can change the volume of

sound with 0 or 1.

DDDD

When the line is connected and you hear a high-pitched tone, press the {{{{Start}}}} key.

Note

❒ If you hear a voice, pick up the

external telephone before you press the {{{{Start}}}} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).

The originals are transmitted.

After transmission, the machine will return to standby display.

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Page 32

Other Transmission Features

Manual Dial

The external telephone is required.

You can send a fax message using an external telephone.

Note

❒ The result of transmission with

manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

AAAA

Place your original, and then select any scan settings you require.

BBBB

Pick up the external telephone.

You will hear a tone.

CCCC

Dial.

If you make a mistake, replace the external telephone and try again from step B.

DDDD

When the line is connected and you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.

Note

❒ If the other party answers the

phone, inform them that you are sending a fax.

EEEE

Replace the handset of the external telephone.

After transmission the machine will return to standby display.

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Page 33

Transmission Features

SEP Code

If you want to receive a message stored in the memory of another party's fax machine, use this function. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the following procedure.

Preparation

You need to assign the Dial Option function to a User Function key beforehand. See p.53 “User Function Keys”.

Note

❒ The ID can be up to 20 digits long

and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.

❒ Make sure the ID matches the oth-

er terminal of the fax you are receiving from.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups.

❒ Messages you receive using this

function are marked "SEP" on all reports.

❒ When you send a fax message with

SEP Code to other makers' machines, sometimes a password (PWD) is necessary. Use PWD when it is necessary.

AAAA

Dial the destination fax number using the number keys.

BBBB

Press the {{{{User Function}}}} key assigned with the Dial Option function.

CCCC

Press 0000 or 1111 until " 2. SEP " is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Enter the SEP code with the number keys.

FFFF

Press the {{{{OK}}}} key.

When a password (PWD) is necessary

A Press the {{{{User Function}}}} key as-

signed with the Dial Option function.

B Press 0000 or 1111 until " 4. PWD "

is displayed.

C Press the {{{{OK}}}} key. D Enter the PWD code with the

number keys.

E Press the {{{{OK}}}} key

GGGG

Press the {{{{Trans. Option}}}} key.

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Page 34

Other Transmission Features

HHHH

Press 0000 or 1111 until " 4. Polling RX" is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 to select "On".

KKKK

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to select ”Default”.

MMMM

Press the {{{{OK}}}} key.

NNNN

Press the {{{{Start}}}} key.

SUB Code

If the other party's machine has functions like Transfer Request and Confidential Transmission with SUB/SID Code, you can use those functions with SUB/SID Code.

Preparation

You need to assign the Dial Option function to a User Function key beforehand. See p.53 “User Function Keys”.

Note

❒ The ID can be up to 20 digits long

and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, and Groups.

❒ Messages you send using this

function are marked "SUB" on all reports.

❒ When you send fax message with

SUB Code to other makers' machines, sometimes a password (SID) is necessary. Use SID when it is necessary.

AAAA

Place your original and make any changes to the scan settings if necessary.

BBBB

Dial the destination fax number using the number keys.

CCCC

Press the {{{{User Function}}}} key assigned with the Dial Option function.

DDDD

Confirm that " 1. SUB " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Enter the SUB code with the number keys.

GGGG

Press the {{{{OK}}}} key.

When a password (SID) is necessary

A Press the {{{{User Function}}}} key as-

signed with the Dial Option function.

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Page 35

Transmission Features

B Press 0000 or 1111 until " 3. SID " is

displayed.

C Press the {{{{OK}}}} key D Enter the SID code with the

number keys.

E Press the {{{{OK}}}} key

HHHH

Press the {{{{Start}}}} key.

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the Dial Option function, a message will appear on the display to inform you of this. In this case, press the {{{{OK}}}} key to cancel the transmission.

Closed Network Transmission

This function ensures that you do not send confidential messages to the wrong machine. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

Note

❒ Program the same ID Code in the

receiver's fax machine beforehand. See p.94 “ID Code”.

❒ You can specify whether you want

to send a fax by Closed Network Reception with the User Parameters. See p.85 “User Parameters”(switch 06, bit 2).

Blank Sheet Detect

This function is designed to help you avoid making mistakes while scanning in originals.

If you try and scan in an almost completely blank original, an alarm sounds and ”Some Page (s) are Blank” appears on the display. Make sure the original is not blank.

Note

❒ Transmission is not cancelled even

if the original is blank.

❒ With Memory Transmission, the

alarm sounds as soon as the original has been scanned. If you press the {{{{Clear/Stop}}}} key while the “Some Page(s) are Blank”is shown on the display, “Storing Cancelled”appears on the display.

❒ You can turn the Blank Sheet De-

tect function on or off with the User Parameters. See p.85 “User Parameters” (switch 11, bit 2).

❒ This function is not supported in

Copy mode.

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Page 36

Other Transmission Features

Scanner Cleaning Message

If dirt is stuck to the scanner, the other party receives fax messages with black lines. When the scanner is dirty, the warning message "Scanner Needs Cleaning" is displayed. If this message is displayed, wipe the exposure glass and white strip to remove the dirt, and then press the {{{{OK}}}} key. You can choose whether this message is displayed with User Parameters. See p.85 “User Parameters” (switch 20, bit

7). For cleaning the scanner, see p.112 “Cleaning the Scanner”.

Note

❒ If the dirty part of the scanner is

small, the machine corrects the black line made when scanning originals. The black line does not appear on the received message. However, sometimes very small parts of the image might be missing on the received message. You can turn this function on or off with User Parameters. See p.85 “User Parameters”(switch 20, bit

4).

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Page 37

More Transmission Functions

If Memory Runs Out While Storing an Original

AAAA

If you run out of memory while storing an original (free space reaches 0%),

“Memory is

Full.Storing Stopped.”

is dis-

played.

BBBB

Press the {{{{OK}}}} key.

When transmitting the stored pages

A Press 0000 or 1111 to select “Trans-

mit” and press the {{{{OK}}}} key.

Note

❒ Successfully scanned pages

are sent. Check the number of transmitted pages on Communication Result Report.

When deleting the stored pages

A Press 0000 or 1111 to select “Delete”

and press the {{{{OK}}}} key.

Checking the Transmission Result

• Turn on the printing of the Communication Result Report if you want a report to be printed after every successful transmission. See p.32 “Printed Reports”. If you leave off the printing of the Communication Result Report, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.

• If you turn off the printing of the Transmission Result Report (Immediate Transmission), the Error Report will be printed when the communication on fails.

• You can also check the transmission result by examining the Journal. See p.18 “Printing the Journal”.

• You can assign the function of printing Transmission Result Report to User Function Keys.

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Page 38

Other Transmission Features

Broadcasting Sequence

If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted to a destination, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

Sending a Fax Message Immediately

To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication.

Your message will not be sent until previously queued files have been sent.

Broadcasting : Checking Progress

To check which destinations the fax message has been sent to so far, print the TX file list.

Automatic Redial

If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report.

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your message. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduces transmission time.

Fax messages for which the transmission time has been set in advance are sent by Batch Transmission when that time is reached.

Note

❒ You can switch this function on or

off with the User Parameters. See p.85 “User Parameters” (Switch06, Bit4).

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Page 39

More Transmission Functions

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

ECM (Error Correction Mode)

This function automatically resends data that was not transmitted successfully using a system that complies with international standards.

ECM requires that the receiver has the same function.

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the original faster than Immediate Transmission and is useful when you are in a hurry and need to use the original for another purpose.

Note

❒ You can switch this function on or

off with the User Parameters. See p.85 “User Parameters” (Switch07, Bit2).

❒ Standard Memory Transmission is

used instead of Parallel Memory Transmission in the following cases.

• When the line is busy and could

not be connected to

• With Send Later

• When you store an original for

Memory Transmission while another communication is in progress

• When Auto resolution is select-

❒ If you press the {{{{Clear/Stop}}}} key,

the original jams, or memory becomes full during Parallel Memory Transmission, the machine stops transmitting and prints the Communication Result Report. The file is erased.

❒ Total stored page numbers are not

printed in the Parallel Memory Transmission. Only the page numbers are printed, such as P.1, P.2 not 1/2, 2/2.

❒ If you run out of memory, normal

Memory Transmission takes place.

❒ File Reserve Report will not be

printed with Parallel Memory Transmission.

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Page 40

Other Transmission Features

Printed Reports

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Note

❒ You can switch on or off the print-

ing of the various reports with the User Parameters. See p.85 “User Parameters” (switch 03, bits 7–0).

❒ For reference purposes, the ma-

chine prints part of the original image on the File Reserve Report, Communication Result Report and Communication Failure Report. You can choose whether to include part of the original image on reports with User Parameters (Switch 04. Bit 7).

File Reserve Report (Switch 03, Bit 2)

This report is printed after an original is stored in memory. Use it to review the contents and destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.

Note

❒ File Reserve Report will not be

printed with Parallel Memory Transmission.

Communication Result Report (Switch 03, Bit 0)

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. See p.32 “Com- munication Failure Report (Switch 03, Bit 0)”.

Communication Failure Report (Switch 03, Bit 0)

This report is only printed if the Communication Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ The "Page" column gives the total

number of pages. The "Not Sent" column gives the number of pages that could not be sent successfully.

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Page 41

Printed Reports

Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)

If you turn on the printing of this report, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the error report is printed instead.

Note

❒ If the page was sent successfully,

the "Page" column gives the total number of pages that were sent successfully. The "Not Sent" column gives the number of pages that could not be sent successfully.

Confidential File Report (Switch 04, Bit 0)

This report is printed whenever your machine receives a Confidential Message.

Note

❒ You can turn this report on or off

with the User Parameters. See p.85 “User Parameters”(switch 04, bit

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Page 42

Other Transmission Features

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Page 43

4. Reception Features

General

Immediate Reception

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

❖❖❖❖ Display during reception

The sender's name or fax number appears on the upper line.

❖❖❖❖ Reception resolution

This machine supports Standard and Detail resolutions for reception. A fax message may be printed in a resolution different from the one specified by the sender.

Note

❒ Reception will not take place if

there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing the message.

This method is used with Substitute Reception. See p.36 “Printing Documents that have been Received into Memory (Substitute Reception)” .

Important

❒ All the messages stored in memory

are deleted if the power is switched off for a certain period of time. See p.17 “Turning Off the Power”, <Basic Features>.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above functions off.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

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Page 44

Receptio n Features

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

Printing Documents that have been Received into Memory (Substitute Reception)

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

• Memory Lock

• Confidential Reception

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

Screening Out Messages from Anonymous Senders

To help you screen out unwanted messages that may fill up your memory, the machine can be programmed to only use Substitute Reception for messages that arrive with name or fax number identification.

Two settings are available:

• When a name or fax number is received

• Free

Note

❒ When "When a name or fax num-

ber is received" is selected, the machine only stores messages when the name or fax number is present. You can change this with User Parameters. See p.85 “User Parameters” (switch 05, bit 1).

❖❖❖❖ When a name or fax number is re-

ceived

The machine switches to Substitute Reception only when the sender programs their name or fax number. If the power is switched off for a certain period of time, all the messages received into memory are deleted. If this occurs, the Power Failure Report or Journal can be used to identify which messages were lost so you can ask the senders to transmit them again. See p.103 “Power Failure Report”

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Page 45

General

Important

❒ If a sender does not program

their name or fax number, the machine may reject an important fax message. We recommend that you ask important senders to register their name or fax number in advance.

❖❖❖❖ Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their name or fax number.

Receiving Messages in Telephone Mode

In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call.

The procedure for answering a call is as follows:

AAAA

Pick up the handset of the external telephone and listen to the other end.

BBBB

If you hear a voice, continue your conversation as you would normally.

CCCC

If you hear a fax tone, remove any originals from the feeder.

DDDD

Make sure that the machine is in Facsimile mode and the standby display is shown.

EEEE

Press the {{{{Start}}}} key.

FFFF

Replace the handset.

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Page 46

Receptio n Features

Printing Options

Center Mark

When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

Note

❒ The center marks may deviate a lit-

tle from the exact center of the edge.

❒ You can turn this function on or off

with the User Parameters (Switch 02 Bit 1). See p.85 “User Parameters”.

Checkered Mark

When this function is turned on, a checkered mark is printed on the first page of fax messages to help you separate them.

Note

❒ You can turn this function on or off

with the User Parameters (Switch 02 Bit 4) See p.85 “User Parameters”.

TSI Print

Usually the sender's Fax Header is printed on received messages. If the sender has not programmed their Fax Header, you will not be able to identify them. However, if you turn this function on, the sender's Name or Fax Number is printed instead so you can find out where the message came from. See p.85 “User Parameters” (Switch 02 Bit 3)

ND1X00E5

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Page 47

Printing Opti ons

Reception Time

When this function is turned on, you can have the date and time when a message was received printed at the bottom of the received image. Turn it on or off with the User Parameters (Switch 02 Bit 2). See p.85 “User Parameters”.

Note

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this function, please contact your service representative.

Page Separation and Length Reduction

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, when the paper size is A4 L, this function splits the message if the message length is 92mm (3.7”) or longer than the paper used. The message is reduced if it is less than 92mm (3.7”). When the paper size is 8

/2"×11” L, this function splits the message if the message length is 85mm(3.4”) or longer than the paper used. The message is reduced if it is less than 85mm(3.4”). When a message is split, the split mark (*) is inserted at the split position and about 10mm (0.4”) of the split area is duplicated on the top of the second sheet.

Note

❒ This function is not available in

some countries.

❒ Your service representative can

customize this function with the following settings.

• Reduction

• Print split mark

• Overprinting

• Guideline for split

ABC

(Document)

ND1X01E1

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Page 48

Receptio n Features

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 8

/2”×11”L installed and you re-

ceive a A5K size message, check the A5K column of the table below. The paper size at the top has the highest priority. In this case, since 8

/2”×11”L is a higher

priority than A4L, the message is printed on 8

/2”×11”L.

❖❖❖❖ Priority Table

• KK and LL indicate that the message is split over two pages of paper with

the orientation and size shown.

Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Width or Length Priority Width

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Page 49

Printing Opti ons

Note

❒ The paper size used to print a received message may be different from the size

of the sent original.

Reference

p.39 “Page Separation and Length Reduction”

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Page 50

Receptio n Features

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Page 51

5. Copying

Copying

If you need to make a copy and there is no copier available, use your fax machine. Just place your original in the feeder, and press the {{{{Copy}}}} key.

Important

❒ When making multiple copy sets,

copying starts once all originals have been scanned into memory. If memory runs out (free memory reaches 0%) while scanning in, the copy job is canceled and originals that have been scanned in so far are deleted from memory.

Note

❒ If you frequently use the fax ma-

chine to make copies and do not want to wait 40 seconds for the machine to warm up after it has entered the Energy Saving mode, you can change the setting of the Energy Saving feature so that the heater cools only halfway. See p.85 “User Parameters” (switch 05, bit 6).

❒ Place your original and select any

scan settings in the same way as for fax transmission.

❒ Multiple copy sets are sorted and

delivered in page order.

❒ If you wish to prevent passersby

from freely making copies, you can disable the copy feature with the User Parameters. See p.85 “User Parameters” (switch 12, bit 7).

❒ You can specify between 1 and 99

copies.

AAAA

Press the {{{{Copy}}}} key.

Note

❒ Pressing the {{{{Copy}}}} key again

returns the machine to standby display.

BBBB

Place your original in the document feeder face up.

If you have the optional paper tray or bypass tray, you can select the paper tray by pressing 0 or 1.

CCCC

Adjust any scan settings as necessary.

Note

❒ If your original is longer than

the copy paper you choose, only the length of the copy paper will be copied.

DDDD

Enter the number of copies you need with the number keys.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

EEEE

Press the {{{{OK}}}} key.

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Page 52

Copying

FFFF

Press the {{{{Start}}}} key.

Copying starts.

When copying has finished, the machine returns to standby display.

Note

❒ To stop copying while it is in

progress, press the {{{{Stop}}}} key. Then open the right cover and remove any paper left.

Copying on special paper

You can copy the original on special paper using the bypass tray. Place the paper face down on the bypass tray.

Important

❒ When the paper is curved, flatten

the paper to avoid a paper jam.

Note

❒ Do not place more than one sheet

of special paper on the bypass tray.

❖❖❖❖ The following special paper can be

used for copying:

Envelopes Transparent paper OHP transparencies Post cards Adhesive labels

See p.63 “Changing the Paper Type for Bypass Tray”

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Page 53

6. Facsimile User Tools

Counters

This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.

❖❖❖❖ TX Pages

Total number of transmitted pages.

❖❖❖❖ RX Pages

Total number of received pages.

❖❖❖❖ Scan Pages

The combined total number of pages that have been scanned in when copying and sending faxes.

❖❖❖❖ Print Pages

The combined total number of pages that have been printed through fax reception, copying.

AAAA

Make sure that the machine is in standby display.

BBBB

Press the {{{{User Tools}}}} key.

Confirm that “ 1. Counter “ is displayed.

CCCC

Press the {{{{OK}}}} key.

The number of pages transmitted is displayed. You can display the number of pages received, scanned, or printed by pressing 0 or 1.

DDDD

Once you have confirmed the number of pages, press the {{{{OK}}}} key.

EEEE

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Page 54

Facsimile User Tools

Programs

If you regularly send messages to particular destinations using the same features, you can save a lot of repetitive keypad operation by storing these settings in a Keystroke Program.

Keystroke Programs are stored as Quick Dial keys.

Keystroke programs can then be recalled by just pressing a Quick Dial key.

Note

❒ You cannot register a program in a

Quick Dial already used for another function.

Example: Assume that you normally send a daily report to locations A, B, and C at 11:00 (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, and then press that key to set up the transmission.

Reference

See p.3 “Sending at a Specific Time (Send Later)” .

See p.56 “Printing Reports/Lists”.

Storing a Program

You can register the following items in Keystroke Programs:

• Memory Transmission, Immediate

Transmission, Confidential Transmission, Free Polling, Polling Reception, Printing reports or lists, destinations, Personal Codes, Confidential ID codes, Polling ID codes, SUB Code Transmission, and SEP Code Polling Reception. Simply perform the usual procedure, and then instead of pressing the {{{{Start}}}} key or the {{{{OK}}}} key, press the Quick Dial you want to register the program in.

AAAA

Place your original and select any scan settings you require.

BBBB

Specify the destination and press the Quick Dial you want to register the program in.

CCCC

Press 0000 or 1111 to select "Yes".

DDDD

Press the {{{{OK}}}} key.

EEEE

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

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Page 55

Programs

FFFF

Press the {{{{OK}}}} key.

"Programmed" is displayed on the screen and the original is scanned in.

If you only want to register the program and do not want to send a fax, press the {{{{Clear/Stop}}}} key right after scanning.

Using a Program

To use a program, perform the following procedure.

Example: When using a program stored in Quick Dial 07.

AAAA

Place your original and select any scan settings you require.

BBBB

Specify Quick Dial 07.

The machine starts scanning the original and the program stored in the Quick Dial begins. Once scanning has finished, the original is sent.

Changing a Program

You can change a program registered in a Quick Dial by deleting the program, and then registering a new program. See p.48 “Deleting a Program” and p.46 “Storing a Program”.

Editing the Program Name

To edit the program name, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “ 2. Fax Fea- tures “ is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “7. Change Prog. Name“ is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the Quick Dial that contains the program whose name you want to edit.

Scroll using 0 or 1.

HHHH

Press the {{{{OK}}}} key.

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Facsimile User Tools

IIII

Press the {{{{Clear/Stop}}}} key, and then enter the program's name.

JJJJ

Press the {{{{OK}}}} key.

KKKK

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

Deleting a Program

To delete a program, perform the following procedure.

Limitation

❒ You cannot delete a program if a

file using that program (destination) is stored in memory.

❒ You cannot delete a program if a

group using that program (destination) is stored in memory.

Note

❒ If you delete a program, the regis-

tered program name is also deleted.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “2. Fax Fea- tures“ is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “ 8. Delete Pro- gram “ is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the Quick Dial that contains the program you want to delete.

Press the Quick Dial, or scroll using 0 or 1.

HHHH

Press the {{{{OK}}}} key.

The program is deleted.

IIII

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Page 57

Storing an Often Used Document (Auto Document)

If you find that you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial key. This saves rescanning the document every time you want to send it.

When you need to send that page to somebody, press the Quick Dial key that you stored it in, place any other pages that you wish to send into the feeder, dial, and press the {{{{Start}}}} key. At the destination, the Auto Document will be printed first. You can also program a destination for each Auto Document into the same Quick Dial key.

Storing an Auto Document

Important

❒ If the Power switch is turned off

for a certain period of time, the contents of all Auto Documents are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.103 “Power Failure Report”)

Note

❒ The maximum number of Auto

Documents you can register is 30.

❒ You can only send one Auto Docu-

ment per transmission.

❒ You cannot register Auto Docu-

ments in Quick Dials that are already programmed.

❒ If you register Auto Documents, the

amount of memory reserved for Memory Transmission decreases.

To register a document in a Quick Dial, perform the following procedure.

AAAA

Set your document and select any scan settings you require.

BBBB

Press the {{{{User Tools}}}} key.

CCCC

Press 0000 or 1111 until “ 2. Fax Fea- tures“ is displayed.

DDDD

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until “ 9. Prog. Auto Doc.“ is displayed.

GGGG

Press the {{{{OK}}}} key.

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Page 58

Facsimile User Tools

HHHH

Display the number of the Quick Dial where you want to register the document.

Press the Quick Dial, or scroll using 0 or 1 and press the {{{{OK}}}} key.

• If you select a Quick Dial that is programmed with a destination, "This key is in Use as a Quick Dial" is displayed, and you can proceed to step I. If you select the wrong Quick Dial, press the {{{{Cancel}}}} key, and then go back to step G.

• If you specify a Quick Dial that is used as a Group or Program, "This key is in Use as a Group Dial" or "This key is in Use as a Program" is displayed, and you cannot program that Quick Dial. Select a Quick Dial that is not programmed.

IIII

Enter the name of the Auto Document.

• If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

• If you do not enter a name and press the {{{{OK}}}} key, the name is not programmed.

JJJJ

Press the {{{{OK}}}} key.

KKKK

Press the {{{{Start}}}} key.

The document is stored in memory and registered as an Auto Document.

LLLL

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

Sending an Auto Document as an Attachment

To send an Auto Document as an attachment, perform the following procedure. (To send an Auto Document only, perform the following procedure from step B.)

Note

❒ Although you can specify scan set-

tings when sending an Auto Document, these settings will only apply to the document you send along with the Auto Document. The settings used when you scanned in and stored the Auto Document will apply to the Auto Document itself.

❒ If you send another document

with an Auto Document, the Auto Document is sent first.

AAAA

Place your document and select any scan settings you require.

BBBB

Press the Quick Dial where the Auto Document is registered.

CCCC

Specify the destination and press the {{{{OK}}}} key.

DDDD

Press the {{{{Start}}}} key.

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Page 59

Storing an Often Used Document (Auto Document)

Changing an Auto Document

You can change an Auto Document registered in Quick Dial by deleting the Auto Document, and then registering a new Auto Document. See p.52 “Deleting an Auto Document” and p.51 “Editing an Auto Document Name”

Editing an Auto Document Name

To edit an Auto Document's name, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “2. Fax Fea- tures “ is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until the “ 9. Prog. Auto Doc." is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the number of the Quick Dial whose name you want to edit.

Press the Quick Dial, or scroll using 0 or 1 and press the {{{{OK}}}} key.

HHHH

Press the {{{{Clear/Stop}}}} key, and then enter the Auto Document's name.

If you do not want to change the name, go to step I.

IIII

Press the {{{{OK}}}} key.

The name is changed.

If you want to change another Auto Document's name, repeat the above steps from step F.

JJJJ

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Page 60

Facsimile User Tools

Deleting an Auto Document

To delete an Auto Document, perform the following procedure.

Limitation

❒ You cannot delete an Auto Docu-

ment if a file containing that document is stored in memory.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “ 2. Fax Fea- tures“ is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until “ 10. Del. Auto Doc.“ is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the number of the Quick Dial where the document you want to delete is registered.

Press the Quick Dial, or scroll using 0 or 1.

HHHH

Press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 to select {{{{Yes (Delete)}}}}.

JJJJ

Press the {{{{OK}}}} key.

If you want to delete another Auto Document, repeat the above steps from step F.

KKKK

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Page 61

User Function Keys

You can program each of the User Function keys ({{{{F1}}}} to {{{{F5}}}}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key.

Important

❒ When registering and editing User Function keys, we recommend that you

print out a User Function List for reference. (See p.56 “Printing Reports/Lists”.)

Functions You Can Assign to User Function Keys

You can program each of the User Function keys with one of the following functions.

• The "b" notation indicates that the User Function key lights when that func-

tion is selected ”On”.

To assign a function to a User Function key, perform the following procedure.

Function Name Function Contents Condition Reference

Reception Mode Use this mode to switch Reception

modes.

- See p.39 “Reception Modes”,

<Basic Fea-

tures>

Print Journal Use when you want to print out a

Journal.

- See p.18 “Printing the Journal”

TX Result Report Use this to have a result report

printed after every transmission.

See p.32 “Communica-

tion Result Report (Switch 03, Bit 0)” and p.33 “Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)”

Fax H eader Print You c an turn this function on or off.

See p.5 “Fax Header Print”

Group Use when you want to specify a

group of destinations.

- See p.37 “Using Groups”,

Tone Use when you want to enter a tone

signal.

- See p.35 “Tone”,

<Basic

Features>

Dial Option Use this function to attach various

information to a fax message.

- See p.25 “SEP Code”, p.26 “SUB Code”

Batch Trans. You can turn this function on or off.

p.30 “Batch Transmission”

Forwarding You can turn this function on or off.

p.76 “Forwarding”

Prog. Quick Dial Use when you want to register the

other party's number as a Quick Dial destination.

- See p.46 “Quick Dial”,

Monitor volume Use this to adjust the volume for

the monitor and buzzer.

- See p.70 “Adjusting Vol- ume”,

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Page 62

Facsimile User Tools

Making a User Function Key Assignment

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until ” 2. Fax Fea- tures” is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that “ 1. Program / Delete ” is displayed

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to scroll and display " 11. User Functions ".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the User Function key ({{{{F1}}}} to {{{{F5}}}}) you want to assign.

HHHH

Press 0000 or 1111 to display the function name you want to assign.

IIII

Press the {{{{OK}}}} key.

If you want to register another User Function key, repeat the above steps from step F.

JJJJ

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

Using a User Function Key

To use a User Function key ({{{{F1}}}} to {{{{F5}}}}), press the User Function key

that contains the desired registered function.

The display for Group function is registered.

The display changes for each assigned function.

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Page 63

User Function Keys

Deleting a User Function Key

To delete a User Function key, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Confirm that " 1. Program / Delete " is displayed.

EEEE

Press the {{{{OK}}}} key

FFFF

Press 0000 or 1111 until " 11. User Functions " is displayed.

GGGG

Press the {{{{OK}}}} key

HHHH

Press the User Function key you want to delete.

IIII

Press 0000 or 1111 to display " None ".

JJJJ

Press the {{{{OK}}}} key.

If you want to delete another User Function key, repeat the above steps from step G.

KKKK

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Page 64

Facsimile User Tools

Printing Reports/Lists

This function allows you to print the following reports and lists manually. Select a report or list as needed.

• Journal See p.18 “Printing the Journal”.

• TX File List See p.15 “Printing a Stored Message (Print TX File)”.

• Quick Dial List See p.46 “Quick Dial”, <Basic Fea- tures>.

• Speed Dial List See p.52 “Speed Dial”, <Basic Fea- tures>.

• Group Dial List See p.57 “Groups”, <Basic Fea- tures>.

• All Lists You can print all Dial lists (Quick Dial List, Speed Dial List and Group Dial List).

• Quick Dial Label See p.46 “Quick Dial”, <Basic Fea- tures>.

• Program List See p.46 “Programs”.

• Auto Document Original See p.49 “Storing an Often Used Document (Auto Document)”

• User Function List See p.53 “User Function Keys”

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 2. Reports / Lists " is displayed.

EEEE

Press the {{{{OK}}}} key.

Printing the Journal

A Confirm that " 1. Journal " is

displayed and press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing a TX File List

A Press 0000 or 1111 until " 2. TX File

List " is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

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Page 65

Printing Reports/Lists

Printing the Quick Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key.

Confirm that " 1. Quick Dial List " is displayed.

C Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Speed Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key C Press 0000 or 1111 until " 2. Speed

Dial List " is displayed.

D Press the {{{{OK}}}} key

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Group Dial List

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key C Press 0000 or 1111 until " 3. Group

Dial List " is displayed.

D Press the {{{{OK}}}} key

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the All Lists

You can print all Dial Lists (Quick Dial List, Speed Dial List and Group Dial List) by the following operation.

A Press 0000 or 1111 until " 3. Dial List

" is displayed.

B Press the {{{{OK}}}} key. C Press 0000 or 1111 until “ 4. All Lists

” is displayed.

D Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

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Page 66

Facsimile User Tools

Printing the Quick Dial Label

A Press 0000 or 1111 until " 4. Quick

Dial Label " is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

Printing the Program List

A Press 0000 or 1111 until “ 5. Pro-

gram List“ is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and tray again.

Printing the Auto Document Original

A Press 0000 or 1111 until “ 6. Auto

Doc. Orig.“ is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and tray again.

C Scroll 0000 or 1111, or press the

Quick Dial key that contains the Auto Document Original you want to print.

D Press the {{{{OK}}}} key.

Printing the User Function List

A Press 0000 or 1111 until " 7. U Func-

tion List " is displayed.

B Press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press

the {{{{Cancel}}}} key and try again.

FFFF

Press the {{{{Start}}}} key.

GGGG

Press the {{{{User Tools}}}} key.

The machine returns to the standby display.

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Page 67

Adjusting the Display Contrast

Use this function to adjust the brightness of the display.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Setup " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until " 2. Display Contrast " is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to adjust the brightness of the display.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key to return to the standby display.

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Page 68

Facsimile User Tools

Setting the Date and Time

Use this function to set your machine's internal clock to the current time and date.

If the current date and time are wrong, use this procedure to correct them.

Note

❒ If you make a mistake when enter-

ing numbers, press the {{{{Clear/Stop}}}} key and try again.

❒ The machine automatically sets the

internal clock one hour ahead when daylight saving time begins, and one hour back when it ends.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Setup " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until " 3. Date/Time " is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Use the number keys to enter the year.

IIII

Press the {{{{OK}}}} key

JJJJ

Press 0000 or 1111 to select the correct month.

KKKK

Press the {{{{OK}}}} key.

LLLL

Use the number keys to enter the correct number for the date (1 to 31).

MMMM

Press the {{{{OK}}}} key.

NNNN

Press

0000

1111

to select “AM” or “PM”.

OOOO

Press the {{{{OK}}}} key.

PPPP

Use the number keys to enter the correct time.

Enter the current hour setting (1 to

12), and then use the number keys to enter a 2-digit number for the current minute setting (00 to 59)

QQQQ

Press the {{{{OK}}}} key.

RRRR

Press the {{{{User Tools}}}} key to return to standby display.

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Page 69

Setting the Auto Ring Time

In Auto Select mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can change the number of rings with the Auto Ring Time.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Setup " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until "5.No.of Rings" is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Enter the new number using the number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key to return to the standby display.

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Page 70

Facsimile User Tools

Changing the Paper Size Setting

When you change a paper size on the main paper tray, optional paper tray unit, or the bypass tray, you need to change the paper size setting.

This section explains how to change the size of paper set in the main paper tray, the optional paper tray unit, or the bypass tray.

Note

❒ If you do not use standard size pa-

per for the bypass tray, you should enter vertical and horizontal dimensions. The sizes that you can enter are as follows:

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “ 2. Fax Fea- tures “ is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until "3. Setup" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until "7. Tray Paper Size" is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to display the tray whose paper size you want to change.

If the optional tray unit or bypass tray are not installed, they are not displayed. Proceed to step J.

IIII

Press the {{{{OK}}}} key.

If you choose bypass tray on step H, press 0 or 1 to choose “ Stan- dard Size “ or “ Custom Size “, and then press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 to display the paper size you want to set.

If you choose “ Custom Size “ on step I, enter the horizontal size with the number keys and press the {{{{OK}}}} key. Then enter the vertical size with the number keys.

KKKK

Press the {{{{OK}}}} key.

If you want to change the paper size for another tray, repeat the above steps from step H.

LLLL

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

Metric version

• Vertical: 90 – 216mm

• Horizontal: 140 –

356 mm

Inch version • Vertical: 3.5" – 8.5"

• Horizontal: 5.5" – 14"

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Changing the Paper Type for Bypass Tray

You can print the original to OHP transparencies and thick paper using the bypass tray. When you set these kinds of paper on the bypass tray, you need to set the paper type.

Perform the following procedure to set the paper type for bypass tray.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until “ 2. Fax Fea- tures“ is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until "3. Setup" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until “8. Bypass Pa- per Type“ is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Choose the paper type using 0000 or 1111 .

IIII

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Facsimile User Tools

Setting the Fax Reset Timer

This machine automatically returns to the standby display if you do not use the machine for a certain period of time. You can select this period.

You can select 30 seconds, one minute, three minutes, or five minutes for the period.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Setup " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until "9. Fax Reset Timer" is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select a period of time.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key to return to the standby display.

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Page 73

On Hook Timeout

This machine automatically cancels the On Hook Dial mode if you do not dial a number from the number keys for a certain period of time after pressing the {{{{On Hook Dial}}}} key. You can select this period.

You can select one minute, three minutes, five minutes, ten minutes for the period.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 3. Setup " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until "10. On Hook Timeout" is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select a period of time.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press the {{{{User Tools}}}} key to return to standby display.

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Facsimile User Tools

Selecting the Display Language

If you would rather use another language for messages and a display, follow the procedure below.

Note

❒ Make sure that your machine is in

standby display before following this procedure. If the standby display is not shown when you start, the display may become temporarily jumbled up.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 4. Language " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 to display the language you want to select.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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7. Key Operator Settings

Function List

Here is a list of the functions that are available for setting. Please refer to the reference page numbers for more information.

Display (Specs.)

Description Reference

1. ADF Counter Reset

Allows you to clear the counter after replacing the ADF Maintenance Kit.

p.69 “Resetting the ADF Counter”

2. Authorized RXAllows you to limit receiving of fax messages to specified senders that your register on your fax machine. All fax messages other than specified senders are not received, thus preventing you from receiving junk fax messages.

p.70 “Authorized Reception”

3. Memory

Lock

Allows you to have messages from specified senders stored in memory and not printed as soon as they are received. To print the fax messages, you must enter an ID.

p.72 “Memory Lock”

4. Specified

Tray

Allows you to have messages from specified senders printed from a different tray. This item is available only after the optional Second Paper Cassette has been installed.

p.74 “Specified Tray”

5. Forwarding Allows you to automatically forward fax messages to the fax machines of specified senders.

p.76 “Forwarding”

6. Energy Save

Timer

Allows you to have the fax switch off and on at specified times to save energy.

p.83 “Energy Save Timer”

7. User Param-

eters

Allows you to customize various default settings as required.

p.85 “User Parameters”

8. Personal

Code

Allows you to set up personal codes for using the Restricted Access. Before using the fax machine, users must enter the Personal Code. This allows you to limit transmission to specified senders.

p.91 “Personal Codes”

9. ID Code Allows you to register IDs required for various types of transmissions.

p.94 “ID Code”

10. Line Type Allows you to match the fax machine to the type of line you use: a tone line or a pulse line.

p.96 “Line Type”

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Key Operator Settings

Copy this table and use it as a quick reference.

11. Select Line Allows you to select an internal G3 communication line or external telephone line for your fax machine.

p.96 “Select Line”

12. PSTN Ac-

cess No.

Allows you to specify the code used to access an outside line when dialing.

p.97 “PSTN Access Number”

13. Mem. File

Trans.

Allows you to send all messages stored in memory to another fax machine and print them out there, for example, when your fax machine runs out of toner.

p.98 “Memory File Transfer”

14. Margin Ad-

just

Allows you to adjust paper settings when you receive fax messages that are blank or partially missing.

p.99 “Margin Adjust”

15. RDS

On/Off

Allows you to switch on RDS (Remote Diagnostic System) so a service representative can test your fax machine remotely from a service station, diagnose the problem, and can change your machine settings to correct the problem.

p.100 “RDS (Remote Diagnostic System)”

Display (Specs.)

Description Reference

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Using Key Operator Settings

This chapter explains about functions the key operator handles.

Resetting the ADF Counter

You need to replace the ADF Maintenance Kit when you are prompted to do so by “Change ADF Maintenance Kit” message is displayed.

If you replace the ADF Maintenance Kit when this message is displayed, you do not need to reset the counter. However, if you replace the ADF Maintenance Kit when this message is not displayed, you must follow the procedure below to reset the counter.

Reference

See p.113 “Replacing the ADF Maintenance Kit”.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Confirm that "1. ADF Counter Reset " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 to select "Reset".

KKKK

Press the {{{{OK}}}} key.

The counters are cleared.

LLLL

Press the {{{{User Tools}}}} key.

The machine returns to standby display.

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Key Operator Settings

Authorized Reception

You can block junk fax messages and save paper by limiting the fax messages that your fax machine receives to a list of specified senders. If you receive a fax message from someone who is not a specified sender, the line is disconnected immediately as soon as you receive the call.

• To use this function you must switch Authorized Reception on after you register the specified senders.

• You can select to receive fax messages only from Specified senders, or you can select to receive all messages from senders other than from specified senders. See p.85 “User Parameters” (switch 08, bits 3 and 2).

• In order for this feature to operate correctly, at least one specified sender must be registered.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until "2. Authorized RX" is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Follow the procedures below to switch Authorized Reception On/Off, register a Specified Sender, or print a list of Specified Senders.

Switching Authorized Reception On/Off

A Press the {{{{OK}}}} key.

B Press 0000 or 1111 to select "On" or

"Off".

C Press the {{{{OK}}}} key.

Note

❒ If no specified senders are

registered when you select “On”, you will be prompted to register a specified sender. Press the {{{{OK}}}} key and follow the procedure (steps C to F) for "Registering a Specified Sender for Authorized Reception" below.

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Using Key Operator Settings

Registering a Specified Sender for Authorized Reception

Follow this procedure to register specified senders for Authorized Reception. Registration uses the other party's Own Name (for display) or fax number. If the other party is using a fax machine of the same manufacturer, then registration uses the Own Name of the other party registered on their fax machine. If the other fax machine is of a different manufacturer, then registration uses the other party's fax number.

Limitation

❒ Destinations that you select as

specified senders must have their names and fax numbers registered on your fax machine.

Note

❒ You can register up to a total of

30 specified senders for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer.

❒ A specified sender name can be

up to 20 characters long.

❒ You can confirm the names and

fax numbers of Specified Senders by name in the printed Journal.

❒ You can also confirm Specified

Senders by printing a Specified Sender list.

❒ In order to change a Specified

Sender entry, you must first delete the entry, and then re-enter it.

A Press 0000 or 1111 until "2. Program

Sender" is displayed.

B Press the {{{{OK}}}} key. C Enter the name for the speci-

fied sender.

Enter the other party's name or fax number.

Reference

For details about how to enter names, see p.67 “Entering Characters”, <Basic Fea- tures>.

D Press the {{{{OK}}}} key. E If you want to specify a wild-

card, press the 0000 or 1111 key to select "Yes", or select "No".

Reference

See p.68 “Wild Cards”, <Ba- sic Features>.

F Press the {{{{OK}}}} key.

The specified sender is registered.

If you want to register another specified sender, repeat from step B.

Deleting a Specified Sender for Authorized Reception

Follow this procedure to delete a Specified Sender.

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Page 80

Key Operator Settings

A Press 0000 or 1111 to select "3. De-

lete Sender".

B Press the {{{{OK}}}} key. C Press the 0000 or 1111 key to select

the name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat the above steps from step B.

Printing a List of Specified Senders for Authorized Reception

Follow this procedure to print a list so you can confirm the currently registered specified senders.

A Press 0000 or 1111 to display " 4.

Print Sender List ".

B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list

prints.

Note

❒ All the Specified Senders reg-

istered for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.

KKKK

Press the {{{{User Tools}}}} key.

The fax machine returns to standby display.

Memory Lock

This is a security function to prevent unauthorized individuals from reading printed fax messages. When Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID.

Limitation

❒ Memory Lock cannot be selected

until you have registered the Memory Lock ID.

❒ To use this function you must

switch Memory Lock on after you register the Memory Lock ID.

Note

❒ Before you can use this function,

you must register the Memory Lock ID. See p.94 “ID Code”

❒ You can select to lock only messag-

es from specified senders, or you can select to lock messages from senders other than from specified senders. See p.85 “User Parameters” (switch 09, bits 1 and 0).

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

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Using Key Operator Settings

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 3. Memory Lock " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Follow the procedures below to switch Memory Lock On/Off, register a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.

Switching Memory Lock On/Off

A Press the {{{{OK}}}} key.

B Press 0000 or 1111 to "On" to switch

this function on, or select "Off" to switch this function off.

C Press the {{{{OK}}}} key.

Registering a Specified Sender for Memory Lock

You can register Specified Senders for this function.

A Press 0000 or 1111 to display " 2.

Program Sender ".

B Press the {{{{OK}}}} key. C Enter “Own Name” or “Own

Fax Number” for the Specified Sender.

Enter the other party's “Own Name” or “Own Fax Number”

D Press the {{{{OK}}}} key.

E If you want to specify a wild

card, press 0000 or 1111 key to select "Yes".

F Press the {{{{OK}}}} key.

The Specified Sender is registered.

If you want to register another Specified Sender, repeat from step B.

Deleting a Specified Sender for Memory Lock

You can delete Specified Senders for this function.

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Page 82

Key Operator Settings

A Press 0000 or 1111 to select " 3. De-

lete Sender ".

B Press the {{{{OK}}}} key. C Press 0000 or 1111 to select the

name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat from step B.

Printing a List of Specified Senders for Memory Lock

You can print a list of Specified Senders for Memory Lock.

A Press 0000 or 1111 to display " 4.

Print Sender List ".

B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list

prints.

KKKK

Press the {{{{User Tools}}}} key to return to the standby display.

Specified Tray

Use this function to have messages from specified senders printed on different paper. For example, imagine green paper placed in the main paper tray, and white paper placed in the optional paper tray unit. By choosing to have fax messages from specified senders printed on green paper and all others printed on white paper, you can distinguish between them at a glance.

Limitation

❒ This item is available only after the

optional paper tray unit has been installed.

Note

❒ To use this function you must

switch Specified Tray on after you register the specified senders.

❒ You can select to print fax messag-

es from specified senders on the paper loaded in the main paper tray or you can select to print fax message from non-specified senders on the paper loaded in the main paper tray. See p.85 “User Parameters” (switch 08, bits 5 and 4).

❒ Make sure that you place the same

size paper in the main paper tray and the optional Second Tray. If you do not place the same size paper for both paper supplies, the received messages will be stored in memory.

AAAA

Press the {{{{User Tools}}}} key.

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Page 83

Using Key Operator Settings

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 4. Specified Tray " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Follow the procedures below to switch Specified Cassette On/Off, register a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.

Switching Specified Tray On/Off

A Press the {{{{OK}}}} key.

B Press 0000 or 1111 to select "On" to

switch this feature on, or select "Off" to switch this feature off.

C Press the {{{{OK}}}} key.

Registering a Specified Sender for Specified Tray

You can register Specified Senders for this function.

A Press 0000 or 1111 until "2. Program

Sender" is displayed.

B Press the {{{{OK}}}} key. C Enter the name for the speci-

fied sender.

Enter the other party's name or fax number.

Reference

For details about how to enter names, see p.67 “Entering Characters”, <Basic Fea- tures>.

D Press the {{{{OK}}}} key. E If you want to specify a wild-

card, press the 0000 or 1111 key to select "Yes", or select "No".

Reference

See p.68 “Wild Cards”, <Ba- sic Features>.

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Page 84

Key Operator Settings

F Press the {{{{OK}}}} key.

The specified sender is registered.

If you want to register another specified sender, repeat from step B.

Deleting a Specified Sender for Specified Tray

You can delete Specified Senders for this function.

A Press 0000 or 1111 to select "3. De-

lete Sender".

B Press the {{{{OK}}}} key. C Press the 0000 or 1111 key to select

the name of the Specified Sender that you want to delete.

D Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete more Specified Senders, repeat the above steps from step B.

Printing a List of Specified Senders for Specified Tray

You can print a list of Specified Senders for Specified Tray.

A Press 0000 or 1111 to display "4.

Print Sender List".

B Press the {{{{OK}}}} key.

C Press the {{{{Start}}}} key. The list

prints.

Note

❒ All the Specified Senders reg-

istered for Authorized Reception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.

KKKK

Press the {{{{User Tools}}}} key.

The fax machine returns to standby.

Forwarding

Use this function to print fax specified from Specified Senders on your own machine and then forward the messages to other fax machines. This is useful, for example, if you are visiting another office and would like copies of your messages from the head office forwarded to you so you can read them.

In this section, the machines that messages are forwarded to are referred to as Forwarding Stations. The locations from which you would like messages forwarded from are referred to as Specified Senders.

You can register:

• 30 Forwarding Stations

• 30 Specified Senders (maximum 10

per Forwarding Station, up to 20 characters each)

• Wild Cards

Important

❒ We recommend that you print the

Forwarding/Sender list and keep it when you register or change a receiver or sender.

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Page 85

Using Key Operator Settings

Limitation

❒ The Forwarding function does not

forward messages received with Polling Reception mode.

❒ You cannot register a sender who

does not have an Own Name or Own Fax Number.

Note

❒ You can register up to 30 senders

for the Forwarding function. You sometimes cannot register 30 senders depending on the number of senders registered with other functions.

❒ To register a sender, use an Own

Name or Own Fax Number.

❒ You can find out the Own Name or

Own Fax Number of a sender by looking in the destination name column of the Journal.

----Forwarding Mark

You can print a forwarding mark on forwarded messages. See p.85 “User Parameters” (Switch02, Bit0).

Switching Forwarding On/Off

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding " is displayed.

IIII

Press the {{{{OK}}}} key.

Confirm that ” 1. On/Off ” is displayed.

JJJJ

Press the {{{{OK}}}} key.

GFMTEN0J

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Page 86

Key Operator Settings

KKKK

Press 0000 or 1111 to “On” to switch this function on, or select “Off” to switch this function off.

LLLL

Press the {{{{OK}}}} key.

Note

❒ If you select “On” and no for-

warding station is registered, “Press OK to Program Forwarding Station” is displayed. Press the {{{{OK}}}} key, and then register a forwarding station by following steps L to R on p.78 “Regis- tering Forwarding Stations”.

MMMM

Press the {{{{User Tools}}}} key to return to the standby display.

Registering Forwarding Stations

You can register a Forwarding Station as follows.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools ” is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 until " 2. Prog. Station " is displayed.

KKKK

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to display the number of the forwarding station you want to register.

If a forwarding station is already registered, the fax number for that station is displayed.

MMMM

Press the {{{{OK}}}} key.

NNNN

Enter the other party's fax number with the number keys.

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Using Key Operator Settings

OOOO

Press the {{{{OK}}}} key.

The Forwarding Station's fax number is registered.

PPPP

Press the {{{{OK}}}} key.

QQQQ

Enter the other party's name.

RRRR

Press the {{{{OK}}}} key.

SSSS

If you want to register the Specified Sender as a Wildcard, press 0000 or 1111 to select " Yes ".

TTTT

Press the {{{{OK}}}} key.

To register another Specified Sender, repeat the above steps from step P.

To register a different Forwarding Station, press the {{{{Cancel}}}} key and repeat the above steps from step K.

Note

❒ Names for Specified Senders

can be up to 24 characters long.

❒ You can confirm the names and

fax numbers of Specified Senders on the Journal.

❒ You can confirm registered

Specified Senders using the Specified Sender list.

UUUU

Press the {{{{User Tools}}}} key to return to the standby display.

Editing a Forwarding Station

To edit a Forwarding Station that is already registered, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding ” is displayed.

IIII

Press the {{{{OK}}}} key.

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Page 88

Key Operator Settings

JJJJ

Press 0000 or 1111 until " 2. Prog. Station " is displayed.

KKKK

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to display the fax number of the Forwarding Station you want to edit.

MMMM

Press the {{{{OK}}}} key.

NNNN

Press the {{{{Clear/Stop}}}} key, and then enter the Forwarding Station's correct fax number.

OOOO

Press the {{{{OK}}}} key.

The fax number is registered.

If you want to edit another Forwarding Station, press the {{{{Can- cel}}}} key and repeat the above steps from step K.

PPPP

Press the {{{{User Tools}}}} key to return to the standby display.

Editing a Specified Sender

To edit a Specified Sender, delete the Specified Sender you want to edit (See p.81 “Deleting a Specified Sender”), and then register it as a new Specified Sender. (See p.78 “Register- ing Forwarding Stations”).

Deleting a Forwarding Station

To delete a Forwarding Station, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools “ is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 until " 3. Delete Station " is displayed.

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Using Key Operator Settings

KKKK

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to display the fax number of the Forwarding Station you want to delete.

MMMM

Press the {{{{OK}}}} key.

The Forwarding Station is deleted.

If you want to delete another Forwarding Station, repeat the procedure from step K.

NNNN

Press the {{{{User Tools}}}} key to return to the standby display.

Deleting a Specified Sender

To delete a Specified Sender, perform the following procedure.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 until " 2. Prog. Station " is displayed.

KKKK

Press the {{{{OK}}}} key.

LLLL

Press 0000 or 1111 to display the fax number of the Forwarding Station that contains the Specified Sender you want to delete.

MMMM

Press the {{{{OK}}}} key.

NNNN

Press the {{{{OK}}}} key.

OOOO

Press 0000 or 1111 until " 2. Delete Sender " is displayed.

PPPP

Press the {{{{OK}}}} key.

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Page 90

Key Operator Settings

QQQQ

Use 0000 or 1111 to display the Specified Sender you want to delete.

RRRR

Press the {{{{OK}}}} key.

The Specified Sender is deleted.

If you want to delete another Specified Sender, repeat the above steps from step P.

SSSS

Press the {{{{User Tools}}}} key to return to the standby display.

Printing the Specified Sender list

You can check which Specified Senders are registered for a Forwarding Address.

Follow the steps below to print this list.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 5. Forwarding " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Press 0000 or 1111 until " 4. Print Sender List " is displayed.

KKKK

Press the {{{{OK}}}} key.

LLLL

Press the {{{{Start}}}} key.

The list is printed.

MMMM

Press the {{{{User Tools}}}} key to return to the standby display.

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Page 91

Using Key Operator Settings

Energy Save Timer

Use this function to have the fax machine turn its heater on and off automatically at specified times. For example, by having the heater turned off during the evening, on weekends, and during long holidays, you can reduce power costs.

Note

❒ You can set the timer switch on

and off twice daily over a 1-week period.

❒ When the heater is off, incoming

faxes are received in memory with Substitute Reception and printed when the heater is switched on.

❒ To use this function you must

switch Energy Save Timer on after you specify times for the fax machine to automatically switch on and off. By default, Energy Save Timer is switched off.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 6. Energy Save Timer " is displayed.

IIII

Press the {{{{OK}}}} key.

JJJJ

Perform the settings below to switch the timer On/Off, and program the timers.

Switching the Energy Save Timer On/Off

A Press the {{{{OK}}}} key. B Press 0000 or 1111 to select "On" to

switch this feature on, or select "Off" to switch this feature off.

C Press the {{{{OK}}}} key.

Programming the Energy Save Timer

A Press the 0000 or 1111 key to select

"2. Date/Time Set".

B Press the {{{{OK}}}} key.

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Key Operator Settings

C Press 0000 or 1111 to select the day

of the week.

D Press the {{{{OK}}}} key. E Press 0000 or 1111 to select “AM”

or “PM”.

F Press the {{{{OK}}}} key. G Use the number keys to enter

the first time for the first On/Off switching.

Enter the time in the 24-hour (1~12) and the minute setting (00~59).

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key and enter the number again.

H Press the {{{{OK}}}} key. I Use the 0000 or 1111" key to select

"On" or "Off".

J Press the {{{{OK}}}} key. K Now, repeat steps EEEE to JJJJ to

program the time for the second switching.

If you register only one setting, repeat the procedure with the same settings.

L If you want to set switches for

another day of the week, repeat from step CCCC.

KKKK

Press the {{{{User Tools}}}} key.

The fax machine returns to standby display.

Note

❒ When the heater is powered off,

the display is blank. When the fax machine heater is switched off with the Energy Save Timer, you can restore the fax machine to normal operation temporarily by pressing the {{{{Energy Sav- er/Clear Modes}}}} key so fax messages in the memory can print. If the fax machine remains idle for more than 5 minutes, the fax machine will once again switch off the heater automatically.

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Page 93

Using Key Operator Settings

User Parameters

The User Parameters allows you to customize various settings to match your needs.

To change the function settings, set the user parameter switches.

Preparation

Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.

❖❖❖❖ Switches and Bits

User Parameters are divided into switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.

The User Parameter switches are outlined below.

Bit Number

76543210

Bit Value

↓↓↓↓↓↓↓↓

01000000

Switch Bit Item 1 0

00 5,4 5, 4: Default resolution when you send a message.

RESOLUTION

00: Standard

01: Detail

10: Fine

11: Auto

6 Default setting for trans-

mission.

TRANSMISSION MODE

Immediate Memory

7 Home position for the

Original Type.

HALFTONE

Photo Text

01 7 Return the machine to the

default settings after each communication (

Return to default after transmission

)

On Off

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Key Operator Settings

02 0 Default setting for printing

the Forwarding Mark.

FORWARDING MARK

On Off

1 Default setting for the Cen-

ter Mark.

CENTER MARK

On Off

2 D efault setting for printing

the Reception Time.

RECEPTION TIME

On Off

3 Print Sender Information

(TSI Print)

On Off

4 Default setting for the

Checkered Mark.

CHECKERED MARK

On Off

03 0 Automatic printing of the

Communication Result Report (Memory TX)

On Off

2 Automatic printing of the

File Reserve Report (Memory TX)

On Off

3 Automatic printing of the

File Reserve Report (Polling RX)

On Off

4 Automatic printing of the

Communication Result Report (Polling RX)

On Off

5 Automatic printing of the

Transmission Result Report (Immediate TX)

On Off

7 Automatic printing of the

Journal

On Off

04 0 Print the Confidential File

Reports.

On Off

7 Include a portion of the im-

age on the Communication Result Report, File Reserve Report, Communication Failure Report.

On Off

Switch Bit Item 1 0

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Using Key Operator Settings

05 0 Store i ncoming faxes when

machine is out of supplies.

SUBSTITUTE RECEPTION

On Off

1 Default setting for Substi-

tute Reception.

CONDITIONS OF MEMORY RECEPTION

Reject (If no name or fax number is received)

Accept (Free)

4 Restricts fax machine us-

age to specific users.

RESTRICTED ACCESS

On Off

6 Default setting for the En-

ergy Saving function

ENERGY SAVER

Fax Standby

(Heater half-cool)

Energy Saving

Standby

(Heater Off)

06 0 Default setting f or a header

with each page.

FAX

HEADER PRINT

On Off

2 Default setting for Closed

Network Transmission-

CLOSED NETWORK TRANSMISSION

On Off

4 Default setting for Batch

Transmission.

BATCH

TRANSMISSION

On Off

07 2 Parallel Memory Trans-

mission

On Off

4 Assign the Tone key as the

{{{{pppp}}}} key on the operation panel.

TONE SWITCH BY

ASTERISK KEY

On Off

Switch Bit Item 1 0

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Key Operator Settings

08 3,2 Authorized Reception 00: Off

01: Received messages only from senders whose Own Name/Own Fax Number are registered

11: Received messages only from senders whose Own Name/ Own Fax Number are not registered

5, 4 Specified Tray Selection 00: Off

01: Messages from senders whose Own Name/Own Fax Number are registered are printed from the main paper tray.

11: Messages from senders whose Own Name/Own Fax Number are not registered are printed from the main paper tray.

6Forwarding On Off

7Forwarding

0: Forward messages from Specified Senders only.

1: Forward messages from non-Specified Senders only.

09 0 Memory Lock On Off

Memory Lock

0: Messages from Specified Senders are not printed unless you enter the Memory Lock ID.

1: Messages from non-Specified Senders are not printed unless you enter the Memory Lock ID.

ADD DESTINATIONS WITH A SERIES OF QUICK DIALS

On Off

10 5 Selection of purpose for

bypass tray.

Only for option-

al Printer

All

7 Selection of a method for

halftone mode.

HALF-

TONE METHOD

Speed method Standard method

11 2 Blank sheet transmissions

are detected.

DETECTION OF BLANK SHEET TRANSMISSION

On Off

6 Print the received message

when acting as a Forwarding Station

PRINT MEM-

ORY TRANSFER FILES

On Off

Switch Bit Item 1 0

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Page 97

Using Key Operator Settings

Changing the User Parameters

We recommend that you print the User Parameter list and keep it when you register or change a user parameter. See p.90 “Printing the User Parameter List”.

Do not change any bit switches other than those shown on the previous pages.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 7. User Parameters " is displayed.

IIII

Press the {{{{OK}}}} key.

12 1 Distinctive Ring On Off

2 Toner Saving Mode On Off

7 Copy Mode Not Possible Possible

13 0 Use the G3 line as an internal extension, or an outside line.

PABX/PSTN

1: PABX

0: PSTN

19 7,6,5 Set the tray which is selected first when copying.

001: Tray1

010: Tray2

111: Bypass Tray

20 4 Corre ct the black line made

when scanning originals.

On Off

7 Show warning when scan-

ner is found dirty

On Off

Switch Bit Item 1 0

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Page 98

Key Operator Settings

JJJJ

Press the {{{{OK}}}} key.

For a list of the switches and settings, see p.85 “User Parameters”.

Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch.

The bits are numbered 7~0. To change a setting, press the corresponding number key to toggle the setting between "0" and "1"

For example, if you want to change the setting at bit 7, press the 7 number key to toggle the setting between "1" and "0".

KKKK

When you are finished making adjustments, press the {{{{OK}}}} key.

LLLL

Press the {{{{User Tools}}}} key to return to the standby display.

Printing the User Parameter List

Print this list to see the current User Parameter settings.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 4. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 7. User Parameters " is displayed.

IIII

Press the {{{{OK}}}} key.

Key to Press

76543210

SW 00:10000110

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Using Key Operator Settings

JJJJ

Press the 0000 or 1111 key until " 2. Print List " is displayed.

KKKK

Press the {{{{OK}}}} key.

LLLL

Press the {{{{Start}}}} key to print the list.

Note

❒ If you press the {{{{Cancel}}}} key be-

fore printing starts, the list will not be printed and the display shown in step J appears again.

MMMM

Press the {{{{User Tools}}}} key to return to the standby display.

Personal Codes

This function allows you to keep track of machine usage. When Personal Codes are programmed, users have to enter their Personal Code before they send a fax. This function is used for the Restricted Access. See p.94 “Restricted Access”

Important

❒ We recommend that you print the

Personal Code List and keep it when you register or change a Personal Code. See p.93 “Printing the Personal Code List”.

Note

❒ Personal Codes can be up to 8-dig-

its long, and you can enter the following numbers and symbols : 0 to 9, #, p, and spaces.

❒ You can register up to 30 Personal

Codes. Each Personal Code name can be up to 20 characters long.

Registering and Editing

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

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Page 100

Key Operator Settings

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 8. Personal Code " is displayed.

IIII

Press the {{{{OK}}}} key.

Confirm that " 1. Prog. Pers. Code " is displayed.

JJJJ

Press the {{{{OK}}}} key.

KKKK

To register a new Personal Code , enter the Personal Code (8 digits or less) with the number keys. To edit a registered personal code, press 0000 or 1111 to display the desired Personal Code.

LLLL

Press the {{{{OK}}}} key.

MMMM

Enter the user name.

NNNN

Press the {{{{OK}}}} key.

OOOO

Press the {{{{User Tools}}}} key to return to the standby display.

Deleting

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until " 2. Fax Features " is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 until " 8. Personal Code " is displayed.

IIII

Press the {{{{OK}}}} key.

StellaF1EN-3_FM.book Page 92 Monday, November 12, 2001 11:40 AM

Gestetner F9103, 3725 Advanced Features

Specifications and Main Features

Frequently Asked Questions

User Manual