Gestetner F9103, 3725 Advanced Features

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Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm
Operating Instructions
<Advanced Features>
For safety, please read this manual carefully before you use this product and keep it handy
for future reference.
UE USA H555-8700
Transmission Options
Job Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Installation
Appendix
1
2
3
4
5
6
7
8
9
10
11
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Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=152 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.600000 mm
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
aaaa means POWER O N. bbbb means POWER O FF.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Basic Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Copyright © 2001
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TABLE OF CONTENTS
How to Read this Manual........................................................................... 1
Symbols ......................................................................................................... 1
Manuals for This Machine.......................................................................... 2
Advanced Features (this manual) .................................................................. 2
Basic Features ............................................................................................... 2
1.Transmission Options
Sending at a Specific Time (Send Later).................................................. 3
Fax Header Print ......................................................................................... 5
Sending Confidential Messages ............................................................... 6
Label Insertion ............................................................................................ 8
Calling to Request a Message (Polling Reception)................................. 9
File Reserve Report (Polling RX) ................................................................. 10
Communication Result Report (Polling RX) ................................................. 11
2.Job Information
Canceling Transmission or Reception................................................... 13
Printing a List of Files in Memory (Print File List)................................. 14
Printing a Stored Message (Print TX File).............................................. 15
Printing a Confidential Fax Message...................................................... 16
Printing a Memory-locked Message ...................................................... 17
Printing the Journal.................................................................................. 18
Report Formats ............................................................................................ 19
3.Other Transmission Features
Handy Dialing Functions ......................................................................... 21
Chain Dial..................................................................................................... 21
Telephone Directory..................................................................................... 22
Redial ........................................................................................................... 22
On Hook Dial............................................................................................. 23
Manual Dial................................................................................................ 24
Transmission Features ............................................................................ 25
SEP Code .................................................................................................... 25
SUB Code .................................................................................................... 26
Closed Network Transmission ..................................................................... 27
Blank Sheet Detect ...................................................................................... 27
Scanner Cleaning Message ......................................................................... 28
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More Transmission Functions ................................................................ 29
If Memory Runs Out While Storing an Original ............................................ 29
Checking the Transmission Result............................................................... 29
Broadcasting Sequence ............................................................................... 30
Sending a Fax Message Immediately .......................................................... 30
Broadcasting : Checking Progress............................................................... 30
Automatic Redial.......................................................................................... 30
Batch Transmission...................................................................................... 30
Dual Access ................................................................................................. 31
ECM (Error Correction Mode) ...................................................................... 31
Parallel Memory Transmission..................................................................... 31
Printed Reports......................................................................................... 32
File Reserve Report (Switch 03, Bit 2) ......................................................... 32
Communication Result Report (Switch 03, Bit 0) ......................................... 32
Communication Failure Report (Switch 03, Bit 0) ........................................ 32
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)
... 33
Confidential File Report (Switch 04, Bit 0) ................................................... 33
4.Reception Features
General ...................................................................................................... 35
Immediate Reception................................................................................... 35
Memory Reception....................................................................................... 35
Printing Documents that have been Received into Memory (Substitute
Reception).................................................................................................. 36
Screening Out Messages from Anonymous Senders................................ 36
Receiving Messages in Telephone Mode .................................................... 37
Printing Options ....................................................................................... 38
Center Mark ................................................................................................. 38
Checkered Mark........................................................................................... 38
TSI Print ....................................................................................................... 38
Reception Time............................................................................................ 39
Page Separation and Length Reduction ..................................................... 39
When There is No Paper of the Correct Size............................................... 40
5.Copying
Copying ..................................................................................................... 43
Copying on special paper............................................................................. 44
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iii
6.Facsimile User Tools
Counters ................................................................................................... 45
Programs................................................................................................... 46
Storing a Program........................................................................................ 46
Using a Program .......................................................................................... 47
Changing a Program ................................................................................... 47
Editing the Program Name........................................................................... 47
Deleting a Program ..................................................................................... 48
Storing an Often Used Document (Auto Document)............................. 49
Storing an Auto Document .......................................................................... 49
Sending an Auto Document as an Attachment ............................................ 50
Changing an Auto Document ...................................................................... 51
Editing an Auto Document Name................................................................. 51
Deleting an Auto Document ......................................................................... 52
User Function Keys.................................................................................. 53
Functions You Can Assign to User Function Keys ...................................... 53
Making a User Function Key Assignment .................................................... 54
Using a User Function Key .......................................................................... 54
Deleting a User Function Key ...................................................................... 55
Printing Reports/Lists.............................................................................. 56
Adjusting the Display Contrast............................................................... 59
Setting the Date and Time ...................................................................... 60
Setting the Auto Ring Time .................................................................... 61
Changing the Paper Size Setting............................................................ 62
Changing the Paper Type for Bypass Tray ............................................ 63
Setting the Fax Reset Timer .................................................................... 64
On Hook Timeout...................................................................................... 65
Selecting the Display Language ............................................................. 66
7.Key Operator Settings
Function List............................................................................................. 67
Using Key Operator Settings................................................................... 69
Resetting the ADF Counter.......................................................................... 69
Authorized Reception................................................................................... 70
Memory Lock................................................................................................ 72
Specified Tray .............................................................................................. 74
Forwarding ................................................................................................... 76
Switching Forwarding On/Off..................................................................... 77
Registering Forwarding Stations................................................................ 78
Editing a Forwarding Station...................................................................... 79
Editing a Specified Sender ........................................................................ 80
Deleting a Forwarding Station ................................................................... 80
Deleting a Specified Sender ..................................................................... 81
Printing the Specified Sender list ............................................................... 82
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iv
Energy Save Timer ...................................................................................... 83
User Parameters.......................................................................................... 85
Changing the User Parameters ................................................................. 89
Printing the User Parameter List................................................................ 90
Personal Codes............................................................................................ 91
Registering and Editing.............................................................................. 91
Deleting...................................................................................................... 92
Printing the Personal Code List ................................................................. 93
Restricted Access...................................................................................... 94
ID Code ........................................................................................................ 94
Registering ................................................................................................ 95
Line Type ..................................................................................................... 96
Select Line ................................................................................................... 96
PSTN Access Number ................................................................................. 97
Memory File Transfer ................................................................................... 98
Margin Adjust ............................................................................................... 99
RDS (Remote Diagnostic System) ............................................................. 100
8.Solving Operation Problems
Printing the Help List ............................................................................. 101
Clearing a Copy, Fax or Print Jam........................................................ 102
Clearing a Copy, Fax, or Print Jam in the Optional Paper Tray Unit.......... 102
Reading Reports..................................................................................... 103
Error Report .............................................................................................. 103
Power Failure Report ................................................................................. 103
9.Maintaining Your Machine
Loading paper in the Optional Paper Tray Unit ................................... 105
Loading paper in the Bypass Tray........................................................ 106
Changing the Paper Size in the Main Paper Tray................................ 108
Changing the Paper Size in the Optional Paper Tray Unit.................. 110
Cleaning the Scanner............................................................................. 112
Replacing the ADF Maintenance Kit..................................................... 113
Replacing the Photo Conductor Unit (PCU)......................................... 114
Replacing the Toner Cassette............................................................... 117
Toner Cassette Storage ......................................................................... 119
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10.Installation
Before Installation .................................................................................. 121
Machine Environment ............................................................................ 122
Location...................................................................................................... 122
Connecting the Power and Switching On ............................................ 123
Connecting to a Telephone Line and an External Telephone ............ 124
Connecting to a Telephone Line ................................................................ 124
Connecting an External Telephone............................................................ 124
11.Appendix
Specifications ......................................................................................... 125
Base Machine ............................................................................................ 125
Available Options ....................................................................................... 126
Originals..................................................................................................... 127
Sizes and weights of Recommended Originals ....................................... 127
Originals unsuitable for the Document Feeder (ADF) ................................ 127
Paper.......................................................................................................... 128
Recommended Paper Sizes and Types .................................................. 128
Non-recommended Paper ....................................................................... 129
Paper Storage.......................................................................................... 130
Energy Saving............................................................................................ 130
Introduction .............................................................................................. 130
Entering Energy Saving mode................................................................. 131
Exiting Energy Saving mode.................................................................... 131
Selecting the Energy Saving mode type.................................................. 132
Reception in Energy Saving mode .......................................................... 132
Maximum Values .................................................................................... 133
Advanced Transmission Features........................................................ 134
Job Information ...................................................................................... 135
User Tools ............................................................................................... 136
Key Operator Tools ................................................................................ 138
INDEX....................................................................................................... 140
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1
How to Read this Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor­mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the operation panel of the machine.
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2
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also ex­plains settings for key operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and operations.
❖❖❖❖ Chapter 1 Getting Started
Names and describes the parts of the control panel and machine.
❖❖❖❖ Chapter 2 Faxing
Explains basic transmission. You can also learn about other types of transmis­sions.
❖❖❖❖ Chapter 3 Registering
Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These keys allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.
❖❖❖❖ Chapter 4 Troubleshooting
Explains clearing original jams, loading paper, changing the volume of audi­ble signals by the machine, and how to interpret error messages. When the display or indicator show unusual information, check the list and take appro­priate action.
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3
1. Transmission Options
Sending at a Specific Time (Send Later)
Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off­peak telephone line charges without having to be by the machine at the time of transmission.
Note
You can not specify a time more
than 24 hours later.
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Place your original and select any scan settings you require.
CCCC
Press the {{{{Trans. Option}}}} key.
DDDD
Confirm that " 1. Send Later " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 to select "On".
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to select “AM” or “PM”.
IIII
Press the {{{{OK}}}} key.
JJJJ
Enter the time that you want to send the fax message with the number key.
Enter the hour setting (1 to 12). Then press 0 or 1.
Then enter a 2-digit number for the minute setting (00 to 59).
Note
If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
If the current time shown on the
display is not correct, change it. See p.60 “Setting the Date and Time”.
KKKK
Press the {{{{OK}}}} key.
The specified time is set.
Transmitter
Send Later
at 21:00 (9:00PM)
Receiver
ND1X01E4
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Transmission Options
4
1
LLLL
Specify the destination.
If you want to specify another des­tination, press the {{{{OK}}}} key and repeat step L.
MMMM
Press the {{{{Start}}}} key.
Note
You can cancel a message trans-
mission set for Send Later. See p.13 Canceling Transmission or Reception”.
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Fax Header Print
5
1
Fax Header Print
Normally, the Fax Header pro­grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no mar­gin at the top of the transmitted page.
Note
You can switch this function off with the User Parameters. See
p.85 User Parameters (Switch06, Bit0).
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Place your original, and then se­lect any scan settings you require.
CCCC
Press the {{{{Trans. Option}}}} key.
The Transmission Option menu appears.
DDDD
Press 0000 or 1111 until “2. Fax Header Print is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 to select "On".
GGGG
Press the {{{{OK}}}} key.
HHHH
Press the {{{{Trans. Option}}}} key.
IIII
Specify the destination.
If you want to specify another des­tination, press the {{{{OK}}}} key and repeat step I.
JJJJ
Press the {{{{Start}}}} key.
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Transmission Options
6
1
Sending Confidential Messages
This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.
There are two types of Confidential Transmission.
❖❖❖❖ Normal Confidential Transmission
The other party can print the mes­sage by entering the ID that was previously stored in the other par­ty's terminal using the Confiden­tial ID feature.
❖❖❖❖ Confidential ID Override
If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Any­body entering the machine's Confi­dential ID will not be able to see the message. Before you send the message, do not forget to tell the intended receiver what code must be entered to print the message.
To set up a confidential transmission, do the following:
Limitation
The machine at the other end must
have memory space available and it must have the Confidential Re­ception feature.
This is a proprietary function, and
as such it only functions with ma­chines produced by the same man­ufacturer that have this function.
Note
A Confidential ID can be any 4-
digit number except 0000.
Before sending a confidential mes-
sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.
AAAA
Place your original and select any scan settings you require.
BBBB
Press the {{{{Trans. Option}}}} key.
CCCC
Press 0000 or 1111 until "3. Confiden­tial TX" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to select "On".
FFFF
Press the {{{{OK}}}} key.
GGGG
Select the type of Confidential Transmission.
Normal Confidential Transmission:
A Press 0000 or 1111 to select "De-
fault".
B Press the {{{{OK}}}} key.
Normal Confidential Transmis­sion is set.
C Specify the other party's fax
number.
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Sending Confidential Messages
7
1
Confidential ID Override Option:
A Press 0000 or 1111 to select "Over-
ride".
B Press the {{{{OK}}}} key.
Confidential ID Override is set.
C Enter the Confidential ID (4-
digits) with the number keys.
D Press the {{{{OK}}}} key. E Specify the other party's fax
number.
HHHH
Press the {{{{Start}}}} key.
----When sending messages to
fax machines produced by other manufacturers
Normally you can only send and re­ceive confidential faxes between ma­chines of the same make which support confidential sending and re­ceiving. However, if the other party's fax is not the same as your own, you can still send and receive confidential fax messages if the other party's fax machine supports the SUB/SID func­tion. See p.26 SUB Code”.
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Transmission Options
8
1
Label Insertion
With this function, you can have the receiver's name programmed in Quick Dial or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be pre­ceded by "To".
If you program the Label Insertion function in a Quick Dial or Speed Di­al, the function is enabled when you select On. This function cannot be used if the other party's name is not programmed.
If you select the Label Insertion func­tion and then enter your personal code, your personal code will also ap­pear on the page. "From" is automati­cally inserted before your personal code. This function is available when personal code is registered and the Restricted Access is turned on.
1.
Name that is registered in the
Quick Dial or Speed Dial key.
2.
Name that is assigned to the Per-
sonal Code.
Reference
To program the Label Insertion function in a Quick Dial, see p.46 Quick Dial, <Basic Features>.
To program the Label Insertion function in a Speed Dial, see p.52 Speed Dial, <Basic Features>.
For details about personal codes, see p.91 Personal Codes”.
Note
You can set this function for each
destination.
FEB.1.2002 9:15AM ABC COMPANY TO:DEF COMPANY
NO.005 P. 1
FROM:DEF
12
GFREPO3
N
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Calling to Request a Message (Polling Reception)
9
1
Calling to Request a Message (Polling Reception)
Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals.
There are two types of Polling Recep­tion:
❖❖❖❖ Secured Polling Reception
If the Polling ID is programmed in your machine, any messages wait­ing in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require an ID are received (Free Polling).
❖❖❖❖ Stored ID Override Polling Reception
You must enter an Override Poll­ing ID unique to this transmission. This ID overrides the Polling ID. Your machine will receive any messages waiting in the transmit­ting machine with matching ID's. If no ID's match, any messages that does not require an ID are received (Free Polling).
Limitation
Polling Reception requires that the
other machine can perform Polling Transmission.
To receive a message sent by any
Secured Polling Transmission or Stored ID Override Polling Trans­mission, it is necessary to specify the same Polling ID as the sender's.
To receive a message sent by Se-
cured Polling Transmission or Stored ID Override Polling Trans­mission, the sender must be a ma­chine of the same manufacturer and equipped with the Polling Re­ception function.
Note
The communication fee is charged
to the receiver.
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Trans. Option}}}} key.
CCCC
Press 0000 or 1111 until " 4. Polling RX is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to select "On".
Transmission
Request
Receiver (This machine)
Sender
ND1X01E8
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Page 18
Transmission Options
10
1
FFFF
Press the {{{{OK}}}} key.
GGGG
Select the type of Polling Recep­tion.
Secured Polling Reception
A Press 0000 or 1111 to select ”De-
fault”.
Stored ID Override Polling Reception
A Press 0000 or 1111 to select ”Over-
ride”.
B Press the {{{{OK}}}} key.
C Enter the Polling ID (4 digits)
with the number keys or Quick Dial keys.
Note
You can enter A to F by the
Quick Dial keys.
You can enter 0 to 9 by the
number keys.
0000 and FFFF can not be en-
tered.
If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.
HHHH
Press the {{{{OK}}}} key.
IIII
Specify the other party's fax num­ber.
JJJJ
Press the {{{{Start}}}} key.
----Polling Documents from Other
Manufacturer's Fax Machines:
Standard Polling Reception only works with machines of the same manufacturer that have the Polling Reception function. However, if the other party's fax machine supports SEP Code Polling Reception, you can receive documents from them using SEP Code. (See p.25 SEP Code”.)
File Reserve Report (Polling RX)
This report is printed after Polling Re­ception has been set up.
You can check the date and time, Fax Header, File No., Transmission con­dition and the Other party's name with this report.
Note
You can turn this function on or off
with the User Parameters. See p.85 User Parameters (Switch03, Bit3).
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Calling to Request a Message (Polling Reception)
11
1
Communication Result Report (Polling RX)
This report is printed after a Polling Reception has been completed and shows the result of the Polling Recep­tion.
You can check the date and time, Oth­er party's name and result with this report.
Note
You can also check the result of a
Polling Reception with the Journal.
You can turn this function on or off
with the User Parameters. See p.85 User Parameters (Switch03, Bit4).
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Page 20
Transmission Options
12
1
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13
2. Job Information
Canceling Transmission or Reception
Transmission files are originals that have been stored in memory and are awaiting transmission. The functions that produce transmission files are Memory Transmission and Polling Reception.
If you notice an error in the destina­tion specified or the document con­tent after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.
Note
You can cancel Memory Transmis-
sion even while files are being sent. However, any pages that have al­ready been sent cannot be can­celed.
To cancel transmission in progress,
press the {{{{Clear/Stop}}}} key.
You can print out a File List to con-
firm the transmission files stored in memory.
Reference
For details about Memory Trans­mission and Polling Reception, see p.25 Memory Transmission” , <Basic Features>, and p.9 “Calling to Request a Message (Polling Re­ception).
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Job Information}}}} key.
Confirm that " 1. Cancel TX / RX " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Display the file you want to can­cel.
To display the file, enter the file number with the number keys or press 0 or 1 until the file number is displayed.
Note
If you make a mistake, press the
{{{{Cancel}}}} key and try again.
If you cannot find the file you
want to cancel, the document has already been sent.
EEEE
Press the {{{{OK}}}} key.
FFFF
Confirm that you have selected the correct file, and press the {{{{OK}}}} key.
" Trans. Cancelled File Deleted " is displayed, and the machine re­turns to the standby display.
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Page 22
Job Information
14
2
Printing a List of Files in Memory (Print File List)
Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex­ample when erasing files).
Note
The contents of an original stored
in memory can also be printed. See p.15 Printing a Stored Message (Print TX File)”.
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Job Information}}}} key.
CCCC
Press 0000 or 1111 until " 2. Print File List " is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press the {{{{Start}}}} key.
The File List is printed out and the machine returns to the standby display.
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Page 23
Printing a Stored Message (Print TX File)
15
2
Printing a Stored Message (Print TX File)
If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Job Information}}}} key.
The Information menu is shown.
CCCC
Press 0000 or 1111 until " 3. Print TX File " is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Display the file you want to print.
The registered name or fax number appears on the lower line.
Note
Enter the file number with the
number keys or search using 0 or 1.
If you make a mistake, press the
{{{{Cancel}}}} key and try again.
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Start}}}} key.
The document is printed and the machine returns to the standby display.
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Page 24
Job Information
16
2
Printing a Confidential Fax Message
This feature is designed to prevent messages from being picked up casu­ally by anyone when they are re­ceived. If someone sends you a message using Confidential Trans­mission, it is stored in memory and not automatically printed. To print the message, you have to enter the Confidential ID code. When your ma­chine has received a confidential mes­sage, the "Receive File" indicator flashes.
Note
Before using this function, pro-
gram your Confidential ID. (See p.94 ID Code .)
If you receive a fax by Confidential
ID Override Reception, enter the override Confidential ID.
When the other party send fax
messages with SUB code, perform the following steps for printing a confidential fax message. Tell the other party that SUB code is 8 dig­its or less. This function is not available in Germany and some ar­eas.
Important
If the power switch is off for a cer-
tain period of time, all Confidential Messages are deleted. If this hap­pens, use the Power Failure Report to identify which messages have been lost. (See p.103 Power Fail­ure Report”.)
AAAA
Press the {{{{Job Information}}}} key.
BBBB
Press 0000 or 1111 until "4. Print Conf. RX" is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Enter the Confidential ID (4 dig­its) with the number keys.
The Confidential ID you entered is not displayed.
Note
If the other party send fax mes-
sages with SUB code, enter SUB code (8 digits or less).
EEEE
Press the {{{{OK}}}} key.
FFFF
Press the {{{{Start}}}} key.
The document is printed and the machine returns to standby dis­play.
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Printing a Memory-locked Message
17
2
Printing a Memory-locked Message
This is a security function that pre­vents unauthorized individuals from reading printed messages. If Memory Lock is switched on, all received mes­sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the "Receive File" indi­cator flashes. See p.72 “ Memory Lock .
Note
Before you start, register your
Memory Lock ID. (See p.94 “ID Code.)
Messages received by Polling Re-
ception are automatically printed even if this function is switched on.
If the power switch is turned off
for a certain period of time, all messages protected by Memory Lock are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.103 Power Fail­ure Report”.)
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Job Information}}}} key.
CCCC
Press 0000 or 1111 until " 5. Print Mem. Lock" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Enter the Memory Lock ID (4 dig­its) with the number keys.
The Memory Lock ID you entered is not displayed.
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Start}}}} key.
The document is printed out and the machine returns to standby display.
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Job Information
18
2
Printing the Journal
When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmis­sions). You can also print a copy of the Journal at any time by following the pro­cedure below.
Note
The sender's name column of the Journal is useful when you need to register
a Specified Sender.
If you do not want the Journal to be printed automatically, you can turn au-
tomatic printing off. See p.85 User Parameters (switch 03, bit 7).
AAAA
Make sure that the machine is in Facsimile mode and the standby display is shown.
BBBB
Press the {{{{Job Information}}}} key.
CCCC
Press 0000 or 1111 until "6. Print Journal" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press the {{{{Start}}}} key.
The report is printed and the machine returns to the standby display.
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Page 27
Printing the Journal
19
2
Report Formats
1.
The Mode Column
Codes and alphabet on this column in­form the type of communication. These codes are explained on the bottom of the report.
2.
The Result Column
OK: Successful communication E: An error occurred D: Power Failure
3.
The Footnote on the Journal
Transmission counter: Total number of transmitted pages
Reception counter: Total number of re­ceived pages
MAR. 10. 2002 11:07AM
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Job Information
20
2
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21
3. Other Transmission Features
Handy Dialing Functions
Chain Dial
This function allows you to compose a telephone number from various parts, some of which may be regis­tered in Quick Dials or Speed Dials and some of which may be entered using the number keys.
You can program commonly used area or country codes into Speed Di­als or Quick Dial keys.
Example: 01133-1-5551234 (From the United States to Paris).
Assume that the following Quick Dial and Speed Dial numbers have al­ready been programmed.
Quick Dial {{{{03}}}} = 01133 (Overseas
to France)
Quick Dial {{{{02}}}} = 1 (Paris)
Speed Dial {{{{0}}}} {{{{1}}}} = 5551234
Note
For Memory Transmission and Im-
mediate Transmission, insert a pause between numbers. For On Hook Dial and Manual Dial, no pause is needed.
Maximum length of telephone or
fax number: 254 digits
Reference
For registering fax numbers to Speed Dials or Quick Dial keys, See p.52 Speed Dial”, <Basic Fea-
tures>or p.46 “Quick Dial”, <Basic Features>.
AAAA
Set your original and select any scan settings you require.
BBBB
Press Quick Dial key {{{{03}}}}.
CCCC
Press the {{{{Pause/Redial}}}} key.
DDDD
Press Quick Dial key {{{{02}}}}.
EEEE
Press the {{{{Pause/Redial}}}} key.
FFFF
Press the {{{{Speed Dial}}}} key, and then press {{{{0}}}} {{{{1}}}}.
If you want to send the same fax to another party, press the {{{{OK}}}} key and repeat the above steps from step B.
GGGG
Press the {{{{Start}}}} key.
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Other Transmission Features
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3
Telephone Directory
This function lets you find a regis­tered Speed Dial quickly by just en­tering a single letter, for example, the first letter of the name registered for that number.
Note
Speed Dial codes cannot be
searched for by symbol or number.
Names enclosed within brackets
are not searched.
AAAA
Set your original, and then select any scan settings you require.
BBBB
Press the {{{{Speed Dial}}}} key.
CCCC
Enter the search letter by pressing one of the Quick Dial keys (A to Z).
Note
The names or fax numbers reg-
istered in Speed Dials are shown in numerical order on the display.
DDDD
Press 0000 or 1111 until the destina­tion you are searching for is dis­played, and then press the {{{{OK}}}} key.
Note
If you make a mistake, press the
{{{{Cancel}}}} key and try again.
If you wish to dial another des-
tination, press the {{{{OK}}}} key and dial another fax number.
EEEE
Press the {{{{Start}}}} key.
Redial
The machine can recall the last 10 des­tinations that have been dialed. If you wish to send a message to a destina­tion which you faxed recently, the Re­dial function saves you from finding and entering the number again.
AAAA
Place your original and select any scan settings you require.
BBBB
Press the {{{{Pause/Redial}}}} key.
CCCC
Press 0000 or 1111 until the destina­tion you want to redial is dis­played.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press the {{{{Start}}}} key.
Note
The following kinds of destina-
tions can not be recalled.
Quick Dials
Speed Dials
Group Dials
Any destinations if multiple
destinations were dialed
Destinations dialed by Redi­al (regarded as already mem­orized)
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Page 31
On Hook Dial
23
3
On Hook Dial
You can send a fax message without lifting the receiver, while still listen­ing to the dial tone.
If the other party has a telephone fax machine, you can talk by lifting the receiver after your machine has con­nected to theirs.
Reference
See p.70 Adjusting Volume”, <Basic Features>.
AAAA
Place your original, and then se­lect any scan settings you require.
BBBB
Press the {{{{On Hook Dial}}}} key.
You will hear a tone from the inter­nal speaker. If you wish to cancel this operation, press the {{{{On Hook Dial}}}} key again.
CCCC
Dial.
The machine immediately dials the destination. If you make a mistake, press the {{{{On Hook Dial}}}} key and re­turn to step B.
Note
You can change the volume of
sound with 0 or 1.
DDDD
When the line is connected and you hear a high-pitched tone, press the {{{{Start}}}} key.
Note
If you hear a voice, pick up the
external telephone before you press the {{{{Start}}}} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).
The originals are transmitted.
After transmission, the machine will return to standby display.
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Other Transmission Features
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3
Manual Dial
The external telephone is required.
You can send a fax message using an external telephone.
Note
The result of transmission with
manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).
AAAA
Place your original, and then se­lect any scan settings you require.
BBBB
Pick up the external telephone.
You will hear a tone.
CCCC
Dial.
If you make a mistake, replace the external telephone and try again from step B.
DDDD
When the line is connected and you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.
Note
If the other party answers the
phone, inform them that you are sending a fax.
EEEE
Replace the handset of the exter­nal telephone.
After transmission the machine will return to standby display.
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Transmission Features
25
3
Transmission Features
SEP Code
If you want to receive a message stored in the memory of another par­ty's fax machine, use this function. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the following procedure.
Preparation
You need to assign the Dial Option function to a User Function key be­forehand. See p.53 User Function Keys”.
Note
The ID can be up to 20 digits long
and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.
Make sure the ID matches the oth-
er terminal of the fax you are re­ceiving from.
You can store IDs in Quick Dials,
Speed Dials, and Groups.
Messages you receive using this
function are marked "SEP" on all reports.
When you send a fax message with
SEP Code to other makers' ma­chines, sometimes a password (PWD) is necessary. Use PWD when it is necessary.
AAAA
Dial the destination fax number using the number keys.
BBBB
Press the {{{{User Function}}}} key as­signed with the Dial Option func­tion.
CCCC
Press 0000 or 1111 until " 2. SEP " is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Enter the SEP code with the num­ber keys.
FFFF
Press the {{{{OK}}}} key.
When a password (PWD) is necessary
A Press the {{{{User Function}}}} key as-
signed with the Dial Option function.
B Press 0000 or 1111 until " 4. PWD "
is displayed.
C Press the {{{{OK}}}} key. D Enter the PWD code with the
number keys.
E Press the {{{{OK}}}} key
GGGG
Press the {{{{Trans. Option}}}} key.
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Other Transmission Features
26
3
HHHH
Press 0000 or 1111 until " 4. Polling RX" is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 to select "On".
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to select ”Default”.
MMMM
Press the {{{{OK}}}} key.
NNNN
Press the {{{{Start}}}} key.
SUB Code
If the other party's machine has func­tions like Transfer Request and Confi­dential Transmission with SUB/SID Code, you can use those functions with SUB/SID Code.
Preparation
You need to assign the Dial Option function to a User Function key be­forehand. See p.53 User Function Keys”.
Note
The ID can be up to 20 digits long
and consist of numbers, spaces, {{{{qqqq}}}} and {{{{pppp}}}}.
Make sure the ID matches the
specification of the fax you are sending to.
You can store IDs in Quick Dials,
Speed Dials, and Groups.
Messages you send using this
function are marked "SUB" on all reports.
When you send fax message with
SUB Code to other makers' ma­chines, sometimes a password (SID) is necessary. Use SID when it is necessary.
AAAA
Place your original and make any changes to the scan settings if nec­essary.
BBBB
Dial the destination fax number using the number keys.
CCCC
Press the {{{{User Function}}}} key as­signed with the Dial Option func­tion.
DDDD
Confirm that " 1. SUB " is dis­played.
EEEE
Press the {{{{OK}}}} key.
FFFF
Enter the SUB code with the num­ber keys.
GGGG
Press the {{{{OK}}}} key.
When a password (SID) is necessary
A Press the {{{{User Function}}}} key as-
signed with the Dial Option function.
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Transmission Features
27
3
B Press 0000 or 1111 until " 3. SID " is
displayed.
C Press the {{{{OK}}}} key D Enter the SID code with the
number keys.
E Press the {{{{OK}}}} key
HHHH
Press the {{{{Start}}}} key.
Note
If you use Immediate Transmis-
sion and the destination fax ma­chine does not support the Dial Option function, a message will appear on the display to inform you of this. In this case, press the {{{{OK}}}} key to cancel the trans­mission.
Closed Network Transmission
This function ensures that you do not send confidential messages to the wrong machine. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Note
Program the same ID Code in the
receiver's fax machine beforehand. See p.94 ID Code”.
You can specify whether you want
to send a fax by Closed Network Reception with the User Parame­ters. See p.85 User Parame­ters(switch 06, bit 2).
Blank Sheet Detect
This function is designed to help you avoid making mistakes while scan­ning in originals.
If you try and scan in an almost com­pletely blank original, an alarm sounds and Some Page (s) are Blank appears on the display. Make sure the original is not blank.
Note
Transmission is not cancelled even
if the original is blank.
With Memory Transmission, the
alarm sounds as soon as the origi­nal has been scanned. If you press the {{{{Clear/Stop}}}} key while the Some Page(s) are Blankis shown on the display, Storing Can­celledappears on the display.
You can turn the Blank Sheet De-
tect function on or off with the User Parameters. See p.85 “User Parameters (switch 11, bit 2).
This function is not supported in
Copy mode.
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Other Transmission Features
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3
Scanner Cleaning Message
If dirt is stuck to the scanner, the other party receives fax messages with black lines. When the scanner is dirty, the warning message "Scanner Needs Cleaning" is displayed. If this mes­sage is displayed, wipe the exposure glass and white strip to remove the dirt, and then press the {{{{OK}}}} key. You can choose whether this message is displayed with User Parameters. See p.85 User Parameters (switch 20, bit
7). For cleaning the scanner, see p.112 Cleaning the Scanner.
Note
If the dirty part of the scanner is
small, the machine corrects the black line made when scanning originals. The black line does not appear on the received message. However, sometimes very small parts of the image might be miss­ing on the received message. You can turn this function on or off with User Parameters. See p.85 User Parameters(switch 20, bit
4).
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More Transmission Functions
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3
More Transmission Functions
If Memory Runs Out While Storing an Original
AAAA
If you run out of memory while storing an original (free space reaches 0%),
“Memory is
Full.Storing Stopped.”
is dis-
played.
BBBB
Press the {{{{OK}}}} key.
When transmitting the stored pages
A Press 0000 or 1111 to select “Trans-
mit and press the {{{{OK}}}} key.
Note
Successfully scanned pages
are sent. Check the number of transmitted pages on Communication Result Re­port.
When deleting the stored pages
A Press 0000 or 1111 to select “Delete
and press the {{{{OK}}}} key.
Checking the Transmission Result
Turn on the printing of the Com­munication Result Report if you want a report to be printed after every successful transmission. See p.32 Printed Reports”. If you leave off the printing of the Communication Result Report, the report will not be printed after ev­ery transmission. However, should a transmission fail, a Com­munication Failure Report will be printed instead.
If you turn off the printing of the Transmission Result Report (Im­mediate Transmission), the Error Report will be printed when the communication on fails.
You can also check the transmis­sion result by examining the Jour­nal. See p.18 Printing the Journal”.
You can assign the function of printing Transmission Result Re­port to User Function Keys.
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Other Transmission Features
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3
Broadcasting Sequence
If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted to a destination, the machine redials that destination after the last destination specified for Broadcasting. For exam­ple, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destina­tions in the following order: A, B, C, D, A, and C.
Sending a Fax Message Immediately
To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broad­casting, Immediate Transmission will interrupt the current communication.
Your message will not be sent until previously queued files have been sent.
Broadcasting : Checking Progress
To check which destinations the fax message has been sent to so far, print the TX file list.
Automatic Redial
If a fax message could not be trans­mitted because the line was busy or an error occurred during transmis­sion, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).
If redialing fails after four redials, the machine cancels the transmission and prints the Communication Result Re­port or Communication Failure Re­port.
Batch Transmission
If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your mes­sage. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduces transmission time.
Fax messages for which the transmis­sion time has been set in advance are sent by Batch Transmission when that time is reached.
Note
You can switch this function on or
off with the User Parameters. See p.85 User Parameters (Switch06, Bit4).
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More Transmission Functions
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3
Dual Access
The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automat­ically printing a report. Since the ma­chine starts sending the second message immediately after the cur­rent transmission terminates, the line will be used efficiently.
Note that during Immediate Trans­mission or when in User Tools mode, the machine cannot scan an original.
ECM (Error Correction Mode)
This function automatically resends data that was not transmitted suc­cessfully using a system that complies with international standards.
ECM requires that the receiver has the same function.
Parallel Memory Transmission
This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission al­lows you to quickly determine whether a connection was made. In addition, this function scans the orig­inal faster than Immediate Transmis­sion and is useful when you are in a hurry and need to use the original for another purpose.
Note
You can switch this function on or
off with the User Parameters. See p.85 User Parameters (Switch07, Bit2).
Standard Memory Transmission is
used instead of Parallel Memory Transmission in the following cas­es.
When the line is busy and could
not be connected to
With Send Later
When you store an original for
Memory Transmission while another communication is in progress
When Auto resolution is select-
ed
If you press the {{{{Clear/Stop}}}} key,
the original jams, or memory be­comes full during Parallel Memory Transmission, the machine stops transmitting and prints the Com­munication Result Report. The file is erased.
Total stored page numbers are not
printed in the Parallel Memory Transmission. Only the page num­bers are printed, such as P.1, P.2 not 1/2, 2/2.
If you run out of memory, normal
Memory Transmission takes place.
File Reserve Report will not be
printed with Parallel Memory Transmission.
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Other Transmission Features
32
3
Printed Reports
You can obtain reports from your ma­chine either by having your machine print them out automatically, or by printing them out yourself.
Note
You can switch on or off the print-
ing of the various reports with the User Parameters. See p.85 “User Parameters (switch 03, bits 7–0).
For reference purposes, the ma-
chine prints part of the original im­age on the File Reserve Report, Communication Result Report and Communication Failure Report. You can choose whether to include part of the original image on re­ports with User Parameters (Switch 04. Bit 7).
File Reserve Report (Switch 03, Bit 2)
This report is printed after an original is stored in memory. Use it to review the contents and destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
Note
File Reserve Report will not be
printed with Parallel Memory Transmission.
Communication Result Report (Switch 03, Bit 0)
This report is printed when a Memo­ry Transmission is completed so you can check the result of the transmis­sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Fail­ure Report is printed. See p.32 “Com- munication Failure Report (Switch 03, Bit 0)”.
Communication Failure Report (Switch 03, Bit 0)
This report is only printed if the Com­munication Result Report is turned off and a message could not be suc­cessfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.
Note
The "Page" column gives the total
number of pages. The "Not Sent" column gives the number of pages that could not be sent successfully.
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Printed Reports
33
3
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)
If you turn on the printing of this re­port, a report will be printed after ev­ery Immediate Transmission so you have a record of whether the trans­mission was successful or not. If the machine is set up not to print this re­port and the fax message could not be successfully transmitted, the error re­port is printed instead.
Note
If the page was sent successfully,
the "Page" column gives the total number of pages that were sent successfully. The "Not Sent" col­umn gives the number of pages that could not be sent successfully.
Confidential File Report (Switch 04, Bit 0)
This report is printed whenever your machine receives a Confidential Mes­sage.
Note
You can turn this report on or off
with the User Parameters. See p.85 User Parameters(switch 04, bit
0)
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Other Transmission Features
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3
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35
4. Reception Features
General
Immediate Reception
Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes­sages.
❖❖❖❖ Display during reception
The sender's name or fax number appears on the upper line.
❖❖❖❖ Reception resolution
This machine supports Standard and Detail resolutions for recep­tion. A fax message may be printed in a resolution different from the one specified by the sender.
Note
Reception will not take place if
there is not enough free memo­ry left. If free memory reaches 0% during Immediate Recep­tion, any further reception be­comes impossible and the current communication is ter­minated.
Memory Reception
The machine waits until all pages of the message have been received into memory before printing the message.
This method is used with Substitute Reception. See p.36 Printing Docu­ments that have been Received into Memory (Substitute Reception)” .
Important
All the messages stored in memory
are deleted if the power is switched off for a certain period of time. See p.17 Turning Off the Power, <Basic Features>.
The machine may not be able to re-
ceive large numbers of messages or messages with a high data con­tent. In such cases, we recommend you switch the above functions off.
Limitation
The machine may not be able to re-
ceive fax messages when the free memory space is low.
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Receptio n Features
36
4
Note
If the memory free space reaches
0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.
Printing Documents that have been Received into Memory (Substitute Reception)
If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in­stead of printing them. This reception mode, in which a received fax mes­sage is stored in memory unprinted, is called Substitute Reception. Mes­sages received using Substitute Re­ception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:
Paper runs out
Toner runs out
Paper is jammed
A cover is open
A fax is received during a copy or
print run
Memory Lock
Confidential Reception
Limitation
Reception may not take place if
there is not enough free memory left.
Note
The Receive File indicator lights to
let you know when message(s) have been received using Substi­tute Reception.
If free memory reaches 0% during
Substitute Reception, any further reception becomes impossible and the current communication is ter­minated.
Screening Out Messages from Anonymous Senders
To help you screen out unwanted messages that may fill up your mem­ory, the machine can be programmed to only use Substitute Reception for messages that arrive with name or fax number identification.
Two settings are available:
When a name or fax number is re­ceived
Free
Note
When "When a name or fax num-
ber is received" is selected, the ma­chine only stores messages when the name or fax number is present. You can change this with User Pa­rameters. See p.85 User Parame­ters (switch 05, bit 1).
❖❖❖❖ When a name or fax number is re-
ceived
The machine switches to Substi­tute Reception only when the sender programs their name or fax number. If the power is switched off for a certain period of time, all the messages received into memo­ry are deleted. If this occurs, the Power Failure Report or Journal can be used to identify which mes­sages were lost so you can ask the senders to transmit them again. See p.103 Power Failure Report
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Page 45
General
37
4
Important
If a sender does not program
their name or fax number, the machine may reject an impor­tant fax message. We recom­mend that you ask important senders to register their name or fax number in advance.
❖❖❖❖ Free
The machine switches to Substi­tute Reception regardless of whether or not the sender has pro­grammed their name or fax num­ber.
Receiving Messages in Telephone Mode
In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call.
The procedure for answering a call is as follows:
AAAA
Pick up the handset of the exter­nal telephone and listen to the other end.
BBBB
If you hear a voice, continue your conversation as you would nor­mally.
CCCC
If you hear a fax tone, remove any originals from the feeder.
DDDD
Make sure that the machine is in Facsimile mode and the standby display is shown.
EEEE
Press the {{{{Start}}}} key.
FFFF
Replace the handset.
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Receptio n Features
38
4
Printing Options
Center Mark
When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher cor­rectly when you file received messag­es.
Note
The center marks may deviate a lit-
tle from the exact center of the edge.
You can turn this function on or off
with the User Parameters (Switch 02 Bit 1). See p.85 User Parame­ters”.
Checkered Mark
When this function is turned on, a checkered mark is printed on the first page of fax messages to help you sep­arate them.
Note
You can turn this function on or off
with the User Parameters (Switch 02 Bit 4) See p.85 User Parame­ters”.
TSI Print
Usually the sender's Fax Header is printed on received messages. If the sender has not programmed their Fax Header, you will not be able to identi­fy them. However, if you turn this function on, the sender's Name or Fax Number is printed instead so you can find out where the message came from. See p.85 User Parameters (Switch 02 Bit 3)
ND1X00E5
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Printing Opti ons
39
4
Reception Time
When this function is turned on, you can have the date and time when a message was received printed at the bottom of the received image. Turn it on or off with the User Parameters (Switch 02 Bit 2). See p.85 User Pa­rameters”.
Note
When a received message is print-
ed on two or more sheets, the date and time is printed on the last page.
The date and time when the mes-
sage was printed can also be re­corded on the message. If you need this function, please contact your service representative.
Page Separation and Length Reduction
When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, when the paper size is A4 L, this function splits the message if the message length is 92mm (3.7) or longer than the paper used. The message is re­duced if it is less than 92mm (3.7”). When the paper size is 8
1
/2"×11 L, this function splits the message if the message length is 85mm(3.4) or longer than the paper used. The mes­sage is reduced if it is less than 85mm(3.4). When a message is split, the split mark (*) is inserted at the split position and about 10mm (0.4”) of the split area is duplicated on the top of the second sheet.
Note
This function is not available in
some countries.
Your service representative can
customize this function with the following settings.
Reduction
Print split mark
Overprinting
Guideline for split
ABC
(Document)
ND1X01E1
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Receptio n Features
40
4
When There is No Paper of the Correct Size
If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 8
1
/2”×11L installed and you re-
ceive a A5K size message, check the A5K column of the table below. The paper size at the top has the highest priority. In this case, since 8
1
/2”×11L is a higher
priority than A4L, the message is printed on 8
1
/2”×11L.
❖❖❖❖ Priority Table
KK and LL indicate that the message is split over two pages of paper with
the orientation and size shown.
Page Reduction Disabled
Reduction in Sub-scan Direction Enabled
Width or Length Priority Width
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Printing Opti ons
41
4
Note
The paper size used to print a received message may be different from the size
of the sent original.
Reference
p.39 Page Separation and Length Reduction
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Receptio n Features
42
4
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Page 51
43
5. Copying
Copying
If you need to make a copy and there is no copier available, use your fax machine. Just place your original in the feeder, and press the {{{{Copy}}}} key.
Important
When making multiple copy sets,
copying starts once all originals have been scanned into memory. If memory runs out (free memory reaches 0%) while scanning in, the copy job is canceled and originals that have been scanned in so far are deleted from memory.
Note
If you frequently use the fax ma-
chine to make copies and do not want to wait 40 seconds for the ma­chine to warm up after it has en­tered the Energy Saving mode, you can change the setting of the Ener­gy Saving feature so that the heater cools only halfway. See p.85 “User Parameters (switch 05, bit 6).
Place your original and select any
scan settings in the same way as for fax transmission.
Multiple copy sets are sorted and
delivered in page order.
If you wish to prevent passersby
from freely making copies, you can disable the copy feature with the User Parameters. See p.85 “User Parameters (switch 12, bit 7).
You can specify between 1 and 99
copies.
AAAA
Press the {{{{Copy}}}} key.
Note
Pressing the {{{{Copy}}}} key again
returns the machine to standby display.
BBBB
Place your original in the docu­ment feeder face up.
If you have the optional paper tray or bypass tray, you can select the paper tray by pressing 0 or 1.
CCCC
Adjust any scan settings as neces­sary.
Note
If your original is longer than
the copy paper you choose, only the length of the copy paper will be copied.
DDDD
Enter the number of copies you need with the number keys.
If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.
EEEE
Press the {{{{OK}}}} key.
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Page 52
Copying
44
5
FFFF
Press the {{{{Start}}}} key.
Copying starts.
When copying has finished, the machine returns to standby dis­play.
Note
To stop copying while it is in
progress, press the {{{{Stop}}}} key. Then open the right cover and remove any paper left.
Copying on special paper
You can copy the original on special paper using the bypass tray. Place the paper face down on the bypass tray.
Important
When the paper is curved, flatten
the paper to avoid a paper jam.
Note
Do not place more than one sheet
of special paper on the bypass tray.
❖❖❖❖ The following special paper can be
used for copying:
Envelopes Transparent paper OHP transparencies Post cards Adhesive labels
See p.63 Changing the Paper Type for Bypass Tray
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45
6. Facsimile User Tools
Counters
This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.
❖❖❖❖ TX Pages
Total number of transmitted pag­es.
❖❖❖❖ RX Pages
Total number of received pages.
❖❖❖❖ Scan Pages
The combined total number of pages that have been scanned in when copying and sending faxes.
❖❖❖❖ Print Pages
The combined total number of pages that have been printed through fax reception, copying.
AAAA
Make sure that the machine is in standby display.
BBBB
Press the {{{{User Tools}}}} key.
Confirm that 1. Counter is dis­played.
CCCC
Press the {{{{OK}}}} key.
The number of pages transmitted is displayed. You can display the number of pages received, scanned, or printed by pressing 0 or 1.
DDDD
Once you have confirmed the number of pages, press the {{{{OK}}}} key.
EEEE
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Facsimile User Tools
46
6
Programs
If you regularly send messages to particular destinations using the same features, you can save a lot of re­petitive keypad operation by storing these settings in a Keystroke Pro­gram.
Keystroke Programs are stored as Quick Dial keys.
Keystroke programs can then be re­called by just pressing a Quick Dial key.
Note
You cannot register a program in a
Quick Dial already used for anoth­er function.
Example: Assume that you normally send a daily report to locations A, B, and C at 11:00 (using Sending at a Specific Time). Store these instruc­tions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, and then press that key to set up the transmission.
Reference
See p.3 Sending at a Specific Time (Send Later)” .
See p.56 Printing Reports/Lists”.
Storing a Program
You can register the following items in Keystroke Programs:
Memory Transmission, Immediate
Transmission, Confidential Trans­mission, Free Polling, Polling Re­ception, Printing reports or lists, destinations, Personal Codes, Con­fidential ID codes, Polling ID codes, SUB Code Transmission, and SEP Code Polling Reception. Simply perform the usual proce­dure, and then instead of pressing the {{{{Start}}}} key or the {{{{OK}}}} key, press the Quick Dial you want to register the program in.
AAAA
Place your original and select any scan settings you require.
BBBB
Specify the destination and press the Quick Dial you want to regis­ter the program in.
CCCC
Press 0000 or 1111 to select "Yes".
DDDD
Press the {{{{OK}}}} key.
EEEE
Register the program name.
If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.
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Programs
47
6
FFFF
Press the {{{{OK}}}} key.
"Programmed" is displayed on the screen and the original is scanned in.
If you only want to register the program and do not want to send a fax, press the {{{{Clear/Stop}}}} key right after scanning.
Using a Program
To use a program, perform the fol­lowing procedure.
Example: When using a program stored in Quick Dial 07.
AAAA
Place your original and select any scan settings you require.
BBBB
Specify Quick Dial 07.
The machine starts scanning the original and the program stored in the Quick Dial begins. Once scan­ning has finished, the original is sent.
Changing a Program
You can change a program registered in a Quick Dial by deleting the pro­gram, and then registering a new pro­gram. See p.48 Deleting a Program and p.46 Storing a Program”.
Editing the Program Name
To edit the program name, perform the following procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “ 2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
Confirm that "1. Program / Delete" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 until “7. Change Prog. Name is displayed.
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the Quick Dial that contains the program whose name you want to edit.
Scroll using 0 or 1.
HHHH
Press the {{{{OK}}}} key.
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Facsimile User Tools
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6
IIII
Press the {{{{Clear/Stop}}}} key, and then enter the program's name.
JJJJ
Press the {{{{OK}}}} key.
KKKK
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
Deleting a Program
To delete a program, perform the fol­lowing procedure.
Limitation
You cannot delete a program if a
file using that program (destina­tion) is stored in memory.
You cannot delete a program if a
group using that program (desti­nation) is stored in memory.
Note
If you delete a program, the regis-
tered program name is also delet­ed.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
Confirm that "1. Program / Delete" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 until “ 8. Delete Pro- gram is displayed.
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the Quick Dial that contains the program you want to delete.
Press the Quick Dial, or scroll us­ing 0 or 1.
HHHH
Press the {{{{OK}}}} key.
The program is deleted.
IIII
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Page 57
Storing an Often Used Document (Auto Document)
49
6
Storing an Often Used Document (Auto Document)
If you find that you often have to send a particular page to people (for exam­ple, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial key. This saves re­scanning the document every time you want to send it.
When you need to send that page to somebody, press the Quick Dial key that you stored it in, place any other pages that you wish to send into the feeder, dial, and press the {{{{Start}}}} key. At the destination, the Auto Docu­ment will be printed first. You can also program a destination for each Auto Document into the same Quick Dial key.
Storing an Auto Document
Important
If the Power switch is turned off
for a certain period of time, the contents of all Auto Documents are deleted. If this happens, use the Power Failure Report to identify which messages have been lost. (See p.103 Power Failure Report”)
Note
The maximum number of Auto
Documents you can register is 30.
You can only send one Auto Docu-
ment per transmission.
You cannot register Auto Docu-
ments in Quick Dials that are al­ready programmed.
If you register Auto Documents, the
amount of memory reserved for Memory Transmission decreases.
To register a document in a Quick Di­al, perform the following procedure.
AAAA
Set your document and select any scan settings you require.
BBBB
Press the {{{{User Tools}}}} key.
CCCC
Press 0000 or 1111 until “ 2. Fax Fea- tures is displayed.
DDDD
Press the {{{{OK}}}} key.
Confirm that "1. Program / Delete" is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until “ 9. Prog. Auto Doc. is displayed.
GGGG
Press the {{{{OK}}}} key.
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6
HHHH
Display the number of the Quick Dial where you want to register the document.
Press the Quick Dial, or scroll using 0 or 1 and press the {{{{OK}}}} key.
If you select a Quick Dial that is programmed with a destina­tion, "This key is in Use as a Quick Dial" is displayed, and you can proceed to step I. If you select the wrong Quick Dial, press the {{{{Cancel}}}} key, and then go back to step G.
If you specify a Quick Dial that is used as a Group or Program, "This key is in Use as a Group Dial" or "This key is in Use as a Program" is displayed, and you cannot program that Quick Di­al. Select a Quick Dial that is not programmed.
IIII
Enter the name of the Auto Docu­ment.
If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
If you do not enter a name and press the {{{{OK}}}} key, the name is not programmed.
JJJJ
Press the {{{{OK}}}} key.
KKKK
Press the {{{{Start}}}} key.
The document is stored in memory and registered as an Auto Docu­ment.
LLLL
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
Sending an Auto Document as an Attachment
To send an Auto Document as an at­tachment, perform the following pro­cedure. (To send an Auto Document only, perform the following proce­dure from step B.)
Note
Although you can specify scan set-
tings when sending an Auto Docu­ment, these settings will only apply to the document you send along with the Auto Document. The settings used when you scanned in and stored the Auto Document will apply to the Auto Document itself.
If you send another document
with an Auto Document, the Auto Document is sent first.
AAAA
Place your document and select any scan settings you require.
BBBB
Press the Quick Dial where the Auto Document is registered.
CCCC
Specify the destination and press the {{{{OK}}}} key.
DDDD
Press the {{{{Start}}}} key.
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Storing an Often Used Document (Auto Document)
51
6
Changing an Auto Document
You can change an Auto Document registered in Quick Dial by deleting the Auto Document, and then regis­tering a new Auto Document. See p.52 Deleting an Auto Document and p.51 Editing an Auto Document Name
Editing an Auto Document Name
To edit an Auto Document's name, perform the following procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
Confirm that "1. Program / Delete" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 until the “ 9. Prog. Auto Doc." is displayed.
FFFF
Press the {{{{OK}}}} key.
GGGG
Display the number of the Quick Dial whose name you want to ed­it.
Press the Quick Dial, or scroll us­ing 0 or 1 and press the {{{{OK}}}} key.
HHHH
Press the {{{{Clear/Stop}}}} key, and then enter the Auto Document's name.
If you do not want to change the name, go to step I.
IIII
Press the {{{{OK}}}} key.
The name is changed.
If you want to change another Auto Document's name, repeat the above steps from step F.
JJJJ
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Facsimile User Tools
52
6
Deleting an Auto Document
To delete an Auto Document, per­form the following procedure.
Limitation
You cannot delete an Auto Docu-
ment if a file containing that docu­ment is stored in memory.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “ 2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
Confirm that "1. Program / Delete" is displayed.
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 until “ 10. Del. Auto Doc. is displayed.
FFFF
Press the {{{{OK}}}} key.
GGGG
Display the number of the Quick Dial where the document you want to delete is registered.
Press the Quick Dial, or scroll us­ing 0 or 1.
HHHH
Press the {{{{OK}}}} key.
IIII
Press 0000 or 1111 to select {{{{Yes (De­lete)}}}}.
JJJJ
Press the {{{{OK}}}} key.
If you want to delete another Auto Document, repeat the above steps from step F.
KKKK
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Page 61
User Function Keys
53
6
User Function Keys
You can program each of the User Function keys ({{{{F1}}}} to {{{{F5}}}}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Func­tion key.
Important
When registering and editing User Function keys, we recommend that you
print out a User Function List for reference. (See p.56 Printing Re­ports/Lists.)
Functions You Can Assign to User Function Keys
You can program each of the User Function keys with one of the following functions.
The "b" notation indicates that the User Function key lights when that func-
tion is selected ”On”.
To assign a function to a User Function key, perform the following procedure.
Function Name Function Contents Condition Reference
Reception Mode Use this mode to switch Reception
modes.
- See p.39 “Reception Modes”,
<Basic Fea-
tures>
.
Print Journal Use when you want to print out a
Journal.
- See p.18 “Printing the Journal
TX Result Report Use this to have a result report
printed after every transmission.
b
See p.32 “Communica-
tion Result Report (Switch 03, Bit 0) and p.33 Transmission Re­sult Report (Immediate Transmission) (Switch 03, Bit 5)
Fax H eader Print You c an turn this function on or off.
b
See p.5 Fax Header Print
Group Use when you want to specify a
group of destinations.
- See p.37 “Using Groups”,
<Basic Features>
.
Tone Use when you want to enter a tone
signal.
- See p.35 “Tone”,
<Basic
Features>
.
Dial Option Use this function to attach various
information to a fax message.
- See p.25 “SEP Code”, p.26 SUB Code
Batch Trans. You can turn this function on or off.
b
p.30 Batch Transmis­sion
Forwarding You can turn this function on or off.
b
p.76 Forwarding
Prog. Quick Dial Use when you want to register the
other party's number as a Quick Dial destination.
- See p.46 “Quick Dial”,
<Basic Features>
.
Monitor volume Use this to adjust the volume for
the monitor and buzzer.
- See p.70 “Adjusting Vol- ume”,
<Basic Features>
.
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Facsimile User Tools
54
6
Making a User Function Key Assignment
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until ” 2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
Confirm that 1. Program / Delete is displayed
DDDD
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to scroll and display " 11. User Functions ".
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the User Function key ({{{{F1}}}} to {{{{F5}}}}) you want to assign.
HHHH
Press 0000 or 1111 to display the func­tion name you want to assign.
IIII
Press the {{{{OK}}}} key.
If you want to register another User Function key, repeat the above steps from step F.
JJJJ
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
Using a User Function Key
To use a User Function key ({{{{F1}}}} to {{{{F5}}}}), press the User Function key
that contains the desired registered function.
The display for Group function is reg­istered.
The display changes for each as­signed function.
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User Function Keys
55
6
Deleting a User Function Key
To delete a User Function key, per­form the following procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until "2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Confirm that " 1. Program / Delete " is displayed.
EEEE
Press the {{{{OK}}}} key
FFFF
Press 0000 or 1111 until " 11. User Functions " is displayed.
GGGG
Press the {{{{OK}}}} key
HHHH
Press the User Function key you want to delete.
IIII
Press 0000 or 1111 to display " None ".
JJJJ
Press the {{{{OK}}}} key.
If you want to delete another User Function key, repeat the above steps from step G.
KKKK
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Facsimile User Tools
56
6
Printing Reports/Lists
This function allows you to print the following reports and lists manually. Select a report or list as needed.
Journal See p.18 Printing the Journal”.
TX File List See p.15 Printing a Stored Mes­sage (Print TX File)”.
Quick Dial List See p.46 Quick Dial”, <Basic Fea- tures>.
Speed Dial List See p.52 Speed Dial”, <Basic Fea- tures>.
Group Dial List See p.57 “Groups”, <Basic Fea- tures>.
All Lists You can print all Dial lists (Quick Dial List, Speed Dial List and Group Dial List).
Quick Dial Label See p.46 Quick Dial”, <Basic Fea- tures>.
Program List See p.46 “Programs”.
Auto Document Original See p.49 Storing an Often Used Document (Auto Document)
User Function List See p.53 User Function Keys
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 2. Reports / Lists " is displayed.
EEEE
Press the {{{{OK}}}} key.
Printing the Journal
A Confirm that " 1. Journal " is
displayed and press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
Printing a TX File List
A Press 0000 or 1111 until " 2. TX File
List " is displayed.
B Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
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Page 65
Printing Reports/Lists
57
6
Printing the Quick Dial List
A Press 0000 or 1111 until " 3. Dial List
" is displayed.
B Press the {{{{OK}}}} key.
Confirm that " 1. Quick Dial List " is displayed.
C Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
Printing the Speed Dial List
A Press 0000 or 1111 until " 3. Dial List
" is displayed.
B Press the {{{{OK}}}} key C Press 0000 or 1111 until " 2. Speed
Dial List " is displayed.
D Press the {{{{OK}}}} key
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
Printing the Group Dial List
A Press 0000 or 1111 until " 3. Dial List
" is displayed.
B Press the {{{{OK}}}} key C Press 0000 or 1111 until " 3. Group
Dial List " is displayed.
D Press the {{{{OK}}}} key
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
Printing the All Lists
You can print all Dial Lists (Quick Dial List, Speed Dial List and Group Dial List) by the following operation.
A Press 0000 or 1111 until " 3. Dial List
" is displayed.
B Press the {{{{OK}}}} key. C Press 0000 or 1111 until 4. All Lists
is displayed.
D Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
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6
Printing the Quick Dial Label
A Press 0000 or 1111 until " 4. Quick
Dial Label " is displayed.
B Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
Printing the Program List
A Press 0000 or 1111 until “ 5. Pro-
gram List is displayed.
B Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and tray again.
Printing the Auto Document Original
A Press 0000 or 1111 until “ 6. Auto
Doc. Orig. is displayed.
B Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and tray again.
C Scroll 0000 or 1111, or press the
Quick Dial key that contains the Auto Document Original you want to print.
D Press the {{{{OK}}}} key.
Printing the User Function List
A Press 0000 or 1111 until " 7. U Func-
tion List " is displayed.
B Press the {{{{OK}}}} key.
Note
If you make a mistake, press
the {{{{Cancel}}}} key and try again.
FFFF
Press the {{{{Start}}}} key.
GGGG
Press the {{{{User Tools}}}} key.
The machine returns to the stand­by display.
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Page 67
Adjusting the Display Contrast
59
6
Adjusting the Display Contrast
Use this function to adjust the bright­ness of the display.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Setup " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until " 2. Display Contrast " is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to adjust the bright­ness of the display.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{User Tools}}}} key to re­turn to the standby display.
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Facsimile User Tools
60
6
Setting the Date and Time
Use this function to set your ma­chine's internal clock to the current time and date.
If the current date and time are wrong, use this procedure to correct them.
Note
If you make a mistake when enter-
ing numbers, press the {{{{Clear/Stop}}}} key and try again.
The machine automatically sets the
internal clock one hour ahead when daylight saving time begins, and one hour back when it ends.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Setup " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until " 3. Date/Time " is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Use the number keys to enter the year.
IIII
Press the {{{{OK}}}} key
JJJJ
Press 0000 or 1111 to select the correct month.
KKKK
Press the {{{{OK}}}} key.
LLLL
Use the number keys to enter the correct number for the date (1 to 31).
MMMM
Press the {{{{OK}}}} key.
NNNN
Press
0000
or
1111
to select “AM” or “PM”.
OOOO
Press the {{{{OK}}}} key.
PPPP
Use the number keys to enter the correct time.
Enter the current hour setting (1 to
12), and then use the number keys to enter a 2-digit number for the current minute setting (00 to 59)
QQQQ
Press the {{{{OK}}}} key.
RRRR
Press the {{{{User Tools}}}} key to re­turn to standby display.
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Setting the Auto Ring Time
61
6
Setting the Auto Ring Time
In Auto Select mode, the machine rings a number of times to give you the chance to pick up the handset be­fore taking the call automatically. You can change the number of rings with the Auto Ring Time.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Setup " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until "5.No.of Rings" is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Enter the new number using the number keys.
Note
If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{User Tools}}}} key to re­turn to the standby display.
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Facsimile User Tools
62
6
Changing the Paper Size Setting
When you change a paper size on the main paper tray, optional paper tray unit, or the bypass tray, you need to change the paper size setting.
This section explains how to change the size of paper set in the main paper tray, the optional paper tray unit, or the bypass tray.
Note
If you do not use standard size pa-
per for the bypass tray, you should enter vertical and horizontal di­mensions. The sizes that you can enter are as follows:
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “ 2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until "3. Setup" is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until "7. Tray Paper Size" is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to display the tray whose paper size you want to change.
If the optional tray unit or bypass tray are not installed, they are not displayed. Proceed to step J.
IIII
Press the {{{{OK}}}} key.
If you choose bypass tray on step H, press 0 or 1 to choose “ Stan- dard Size or Custom Size , and then press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 to display the paper size you want to set.
If you choose Custom Size on step I, enter the horizontal size with the number keys and press the {{{{OK}}}} key. Then enter the verti­cal size with the number keys.
KKKK
Press the {{{{OK}}}} key.
If you want to change the paper size for another tray, repeat the above steps from step H.
LLLL
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
Metric version
Vertical: 90 216mm
Horizontal: 140
356 mm
Inch version Vertical: 3.5" – 8.5"
Horizontal: 5.5" – 14"
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Changing the Paper Type for Bypass Tray
63
6
Changing the Paper Type for Bypass Tray
You can print the original to OHP transparencies and thick paper using the bypass tray. When you set these kinds of paper on the bypass tray, you need to set the paper type.
Perform the following procedure to set the paper type for bypass tray.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until “ 2. Fax Fea- tures is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until "3. Setup" is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until “8. Bypass Pa- per Type is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Choose the paper type using 0000 or 1111 .
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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6
Setting the Fax Reset Timer
This machine automatically returns to the standby display if you do not use the machine for a certain period of time. You can select this period.
You can select 30 seconds, one minute, three minutes, or five min­utes for the period.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Setup " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until "9. Fax Reset Timer" is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to select a period of time.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{User Tools}}}} key to re­turn to the standby display.
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On Hook Timeout
65
6
On Hook Timeout
This machine automatically cancels the On Hook Dial mode if you do not dial a number from the number keys for a certain period of time after pressing the {{{{On Hook Dial}}}} key. You can select this period.
You can select one minute, three min­utes, five minutes, ten minutes for the period.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Setup " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 until "10. On Hook Timeout" is displayed.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to select a period of time.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{User Tools}}}} key to re­turn to standby display.
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6
Selecting the Display Language
If you would rather use another lan­guage for messages and a display, fol­low the procedure below.
Note
Make sure that your machine is in
standby display before following this procedure. If the standby dis­play is not shown when you start, the display may become tempo­rarily jumbled up.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 4. Language " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to display the lan­guage you want to select.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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67
7. Key Operator Settings
Function List
Here is a list of the functions that are available for setting. Please refer to the ref­erence page numbers for more information.
Display (Specs.)
Description Reference
1. ADF Counter Reset
Allows you to clear the counter after re­placing the ADF Maintenance Kit.
p.69 Resetting the ADF Counter
2. Authorized RXAllows you to limit receiving of fax mes­sages to specified senders that your reg­ister on your fax machine. All fax messages other than specified senders are not received, thus preventing you from receiving junk fax messages.
p.70 Authorized Reception
3. Memory
Lock
Allows you to have messages from spec­ified senders stored in memory and not printed as soon as they are received. To print the fax messages, you must enter an ID.
p.72 Memory Lock
4. Specified
Tray
Allows you to have messages from spec­ified senders printed from a different tray. This item is available only after the optional Second Paper Cassette has been installed.
p.74 Specified Tray
5. Forwarding Allows you to automatically forward fax messages to the fax machines of speci­fied senders.
p.76 Forwarding
6. Energy Save
Timer
Allows you to have the fax switch off and on at specified times to save energy.
p.83 Energy Save Timer
7. User Param-
eters
Allows you to customize various default settings as required.
p.85 User Parameters
8. Personal
Code
Allows you to set up personal codes for using the Restricted Access. Before us­ing the fax machine, users must enter the Personal Code. This allows you to limit transmission to specified senders.
p.91 Personal Codes
9. ID Code Allows you to register IDs required for various types of transmissions.
p.94 ID Code
10. Line Type Allows you to match the fax machine to the type of line you use: a tone line or a pulse line.
p.96 Line Type
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7
Copy this table and use it as a quick reference.
11. Select Line Allows you to select an internal G3 com­munication line or external telephone line for your fax machine.
p.96 Select Line
12. PSTN Ac-
cess No.
Allows you to specify the code used to access an outside line when dialing.
p.97 PSTN Access Number
13. Mem. File
Trans.
Allows you to send all messages stored in memory to another fax machine and print them out there, for example, when your fax machine runs out of toner.
p.98 Memory File Transfer
14. Margin Ad-
just
Allows you to adjust paper settings when you receive fax messages that are blank or partially missing.
p.99 Margin Adjust
15. RDS
On/Off
Allows you to switch on RDS (Remote Diagnostic System) so a service repre­sentative can test your fax machine re­motely from a service station, diagnose the problem, and can change your ma­chine settings to correct the problem.
p.100 RDS (Remote Diagnostic System)
Display (Specs.)
Description Reference
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Using Key Operator Settings
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7
Using Key Operator Settings
This chapter explains about functions the key operator handles.
Resetting the ADF Counter
You need to replace the ADF Mainte­nance Kit when you are prompted to do so by Change ADF Maintenance Kit message is displayed.
If you replace the ADF Maintenance Kit when this message is displayed, you do not need to reset the counter. However, if you replace the ADF Maintenance Kit when this message is not displayed, you must follow the procedure below to reset the counter.
Reference
See p.113 Replacing the ADF Maintenance Kit”.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Confirm that "1. ADF Counter Re­set " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 to select "Reset".
KKKK
Press the {{{{OK}}}} key.
The counters are cleared.
LLLL
Press the {{{{User Tools}}}} key.
The machine returns to standby display.
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Key Operator Settings
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7
Authorized Reception
You can block junk fax messages and save paper by limiting the fax mes­sages that your fax machine receives to a list of specified senders. If you re­ceive a fax message from someone who is not a specified sender, the line is disconnected immediately as soon as you receive the call.
To use this function you must switch Authorized Reception on after you register the specified senders.
You can select to receive fax mes­sages only from Specified senders, or you can select to receive all mes­sages from senders other than from specified senders. See p.85 User Parameters (switch 08, bits 3 and 2).
In order for this feature to operate correctly, at least one specified sender must be registered.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until "2. Autho­rized RX" is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Follow the procedures below to switch Authorized Reception On/Off, register a Specified Send­er, or print a list of Specified Senders.
Switching Authorized Reception On/Off
A Press the {{{{OK}}}} key.
B Press 0000 or 1111 to select "On" or
"Off".
C Press the {{{{OK}}}} key.
Note
If no specified senders are
registered when you select On, you will be prompted to register a specified sender. Press the {{{{OK}}}} key and fol­low the procedure (steps C to F) for "Registering a Spec­ified Sender for Authorized Reception" below.
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7
Registering a Specified Sender for Authorized Reception
Follow this procedure to register specified senders for Authorized Reception. Registration uses the other party's Own Name (for dis­play) or fax number. If the other party is using a fax machine of the same manufacturer, then registra­tion uses the Own Name of the other party registered on their fax machine. If the other fax machine is of a different manufacturer, then registration uses the other party's fax number.
Limitation
Destinations that you select as
specified senders must have their names and fax numbers registered on your fax machine.
Note
You can register up to a total of
30 specified senders for Autho­rized Reception, Memory Lock, Specified Tray, and Memory File Transfer.
A specified sender name can be
up to 20 characters long.
You can confirm the names and
fax numbers of Specified Send­ers by name in the printed Jour­nal.
You can also confirm Specified
Senders by printing a Specified Sender list.
In order to change a Specified
Sender entry, you must first de­lete the entry, and then re-enter it.
A Press 0000 or 1111 until "2. Program
Sender" is displayed.
B Press the {{{{OK}}}} key. C Enter the name for the speci-
fied sender.
Enter the other party's name or fax number.
Reference
For details about how to en­ter names, see p.67 “Entering Characters, <Basic Fea- tures>.
D Press the {{{{OK}}}} key. E If you want to specify a wild-
card, press the 0000 or 1111 key to select "Yes", or select "No".
Reference
See p.68 Wild Cards, <Ba- sic Features>.
F Press the {{{{OK}}}} key.
The specified sender is regis­tered.
If you want to register another specified sender, repeat from step B.
Deleting a Specified Sender for Authorized Reception
Follow this procedure to delete a Specified Sender.
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Key Operator Settings
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7
A Press 0000 or 1111 to select "3. De-
lete Sender".
B Press the {{{{OK}}}} key. C Press the 0000 or 1111 key to select
the name of the Specified Sender that you want to delete.
D Press the {{{{OK}}}} key.
The Specified Sender is deleted.
If you want to delete more Spec­ified Senders, repeat the above steps from step B.
Printing a List of Specified Senders for Authorized Reception
Follow this procedure to print a list so you can confirm the currently registered specified senders.
A Press 0000 or 1111 to display " 4.
Print Sender List ".
B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list
prints.
Note
All the Specified Senders reg-
istered for Authorized Re­ception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.
KKKK
Press the {{{{User Tools}}}} key.
The fax machine returns to stand­by display.
Memory Lock
This is a security function to prevent unauthorized individuals from read­ing printed fax messages. When Memory Lock is switched on, all re­ceived messages are stored in memo­ry and are not automatically printed. To print the messages, you have to enter the Memory Lock ID.
Limitation
Memory Lock cannot be selected
until you have registered the Memory Lock ID.
To use this function you must
switch Memory Lock on after you register the Memory Lock ID.
Note
Before you can use this function,
you must register the Memory Lock ID. See p.94 ID Code
You can select to lock only messag-
es from specified senders, or you can select to lock messages from senders other than from specified senders. See p.85 User Parame­ters (switch 09, bits 1 and 0).
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
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Using Key Operator Settings
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7
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 3. Memory Lock " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Follow the procedures below to switch Memory Lock On/Off, reg­ister a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.
Switching Memory Lock On/Off
A Press the {{{{OK}}}} key.
B Press 0000 or 1111 to "On" to switch
this function on, or select "Off" to switch this function off.
C Press the {{{{OK}}}} key.
Registering a Specified Sender for Memory Lock
You can register Specified Senders for this function.
A Press 0000 or 1111 to display " 2.
Program Sender ".
B Press the {{{{OK}}}} key. C Enter Own Name or Own
Fax Number for the Specified Sender.
Enter the other party's “Own Name or Own Fax Number
D Press the {{{{OK}}}} key.
E If you want to specify a wild
card, press 0000 or 1111 key to select "Yes".
F Press the {{{{OK}}}} key.
The Specified Sender is regis­tered.
If you want to register another Specified Sender, repeat from step B.
Deleting a Specified Sender for Memory Lock
You can delete Specified Senders for this function.
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Key Operator Settings
74
7
A Press 0000 or 1111 to select " 3. De-
lete Sender ".
B Press the {{{{OK}}}} key. C Press 0000 or 1111 to select the
name of the Specified Sender that you want to delete.
D Press the {{{{OK}}}} key.
The Specified Sender is deleted.
If you want to delete more Spec­ified Senders, repeat from step B.
Printing a List of Specified Senders for Memory Lock
You can print a list of Specified Senders for Memory Lock.
A Press 0000 or 1111 to display " 4.
Print Sender List ".
B Press the {{{{OK}}}} key. C Press the {{{{Start}}}} key. The list
prints.
KKKK
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Specified Tray
Use this function to have messages from specified senders printed on dif­ferent paper. For example, imagine green paper placed in the main paper tray, and white paper placed in the optional paper tray unit. By choosing to have fax messages from specified senders printed on green paper and all others printed on white paper, you can distinguish between them at a glance.
Limitation
This item is available only after the
optional paper tray unit has been installed.
Note
To use this function you must
switch Specified Tray on after you register the specified senders.
You can select to print fax messag-
es from specified senders on the paper loaded in the main paper tray or you can select to print fax message from non-specified send­ers on the paper loaded in the main paper tray. See p.85 User Param­eters (switch 08, bits 5 and 4).
Make sure that you place the same
size paper in the main paper tray and the optional Second Tray. If you do not place the same size pa­per for both paper supplies, the re­ceived messages will be stored in memory.
AAAA
Press the {{{{User Tools}}}} key.
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Using Key Operator Settings
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7
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 4. Specified Tray " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Follow the procedures below to switch Specified Cassette On/Off, register a Specified Sender, delete a Specified Sender, or print a list of Specified Senders.
Switching Specified Tray On/Off
A Press the {{{{OK}}}} key.
B Press 0000 or 1111 to select "On" to
switch this feature on, or select "Off" to switch this feature off.
C Press the {{{{OK}}}} key.
Registering a Specified Sender for Specified Tray
You can register Specified Senders for this function.
A Press 0000 or 1111 until "2. Program
Sender" is displayed.
B Press the {{{{OK}}}} key. C Enter the name for the speci-
fied sender.
Enter the other party's name or fax number.
Reference
For details about how to en­ter names, see p.67 “Entering Characters, <Basic Fea- tures>.
D Press the {{{{OK}}}} key. E If you want to specify a wild-
card, press the 0000 or 1111 key to select "Yes", or select "No".
Reference
See p.68 Wild Cards, <Ba- sic Features>.
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Key Operator Settings
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7
F Press the {{{{OK}}}} key.
The specified sender is regis­tered.
If you want to register another specified sender, repeat from step B.
Deleting a Specified Sender for Specified Tray
You can delete Specified Senders for this function.
A Press 0000 or 1111 to select "3. De-
lete Sender".
B Press the {{{{OK}}}} key. C Press the 0000 or 1111 key to select
the name of the Specified Sender that you want to delete.
D Press the {{{{OK}}}} key.
The Specified Sender is deleted.
If you want to delete more Spec­ified Senders, repeat the above steps from step B.
Printing a List of Specified Senders for Specified Tray
You can print a list of Specified Senders for Specified Tray.
A Press 0000 or 1111 to display "4.
Print Sender List".
B Press the {{{{OK}}}} key.
C Press the {{{{Start}}}} key. The list
prints.
Note
All the Specified Senders reg-
istered for Authorized Re­ception, Memory Lock, Specified Tray, and Memory File Transfer are printed in the same list.
KKKK
Press the {{{{User Tools}}}} key.
The fax machine returns to stand­by.
Forwarding
Use this function to print fax specified from Specified Senders on your own machine and then forward the mes­sages to other fax machines. This is useful, for example, if you are visiting another office and would like copies of your messages from the head office forwarded to you so you can read them.
In this section, the machines that mes­sages are forwarded to are referred to as Forwarding Stations. The locations from which you would like messages forwarded from are referred to as Specified Senders.
You can register:
30 Forwarding Stations
30 Specified Senders (maximum 10
per Forwarding Station, up to 20 characters each)
Wild Cards
Important
We recommend that you print the
Forwarding/Sender list and keep it when you register or change a re­ceiver or sender.
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7
Limitation
The Forwarding function does not
forward messages received with Polling Reception mode.
You cannot register a sender who
does not have an Own Name or Own Fax Number.
Note
You can register up to 30 senders
for the Forwarding function. You sometimes cannot register 30 send­ers depending on the number of senders registered with other func­tions.
To register a sender, use an Own
Name or Own Fax Number.
You can find out the Own Name or
Own Fax Number of a sender by looking in the destination name column of the Journal.
----Forwarding Mark
You can print a forwarding mark on forwarded messages. See p.85 “User Parameters (Switch02, Bit0).
Switching Forwarding On/Off
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing " is displayed.
IIII
Press the {{{{OK}}}} key.
Confirm that 1. On/Off is dis­played.
JJJJ
Press the {{{{OK}}}} key.
GFMTEN0J
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Key Operator Settings
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7
KKKK
Press 0000 or 1111 to “On” to switch this function on, or select “Off” to switch this function off.
LLLL
Press the {{{{OK}}}} key.
Note
If you select “On and no for-
warding station is registered, Press OK to Program Forward­ing Station is displayed. Press the {{{{OK}}}} key, and then register a forwarding station by follow­ing steps L to R on p.78 “Regis- tering Forwarding Stations”.
MMMM
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Registering Forwarding Stations
You can register a Forwarding Station as follows.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 until " 2. Prog. Sta­tion " is displayed.
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to display the num­ber of the forwarding station you want to register.
If a forwarding station is already registered, the fax number for that station is displayed.
MMMM
Press the {{{{OK}}}} key.
NNNN
Enter the other party's fax number with the number keys.
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7
OOOO
Press the {{{{OK}}}} key.
The Forwarding Station's fax num­ber is registered.
PPPP
Press the {{{{OK}}}} key.
QQQQ
Enter the other party's name.
RRRR
Press the {{{{OK}}}} key.
SSSS
If you want to register the Speci­fied Sender as a Wildcard, press 0000 or 1111 to select " Yes ".
TTTT
Press the {{{{OK}}}} key.
To register another Specified Send­er, repeat the above steps from step P.
To register a different Forwarding Station, press the {{{{Cancel}}}} key and repeat the above steps from step K.
Note
Names for Specified Senders
can be up to 24 characters long.
You can confirm the names and
fax numbers of Specified Send­ers on the Journal.
You can confirm registered
Specified Senders using the Specified Sender list.
UUUU
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Editing a Forwarding Station
To edit a Forwarding Station that is already registered, perform the fol­lowing procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing is displayed.
IIII
Press the {{{{OK}}}} key.
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7
JJJJ
Press 0000 or 1111 until " 2. Prog. Sta­tion " is displayed.
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to display the fax number of the Forwarding Sta­tion you want to edit.
MMMM
Press the {{{{OK}}}} key.
NNNN
Press the {{{{Clear/Stop}}}} key, and then enter the Forwarding Sta­tion's correct fax number.
OOOO
Press the {{{{OK}}}} key.
The fax number is registered.
If you want to edit another For­warding Station, press the {{{{Can- cel}}}} key and repeat the above steps from step K.
PPPP
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Editing a Specified Sender
To edit a Specified Sender, delete the Specified Sender you want to edit (See p.81 Deleting a Specified Send­er), and then register it as a new Specified Sender. (See p.78 “Register- ing Forwarding Stations”).
Deleting a Forwarding Station
To delete a Forwarding Station, per­form the following procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 until " 3. Delete Sta­tion " is displayed.
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Using Key Operator Settings
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7
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to display the fax number of the Forwarding Sta­tion you want to delete.
MMMM
Press the {{{{OK}}}} key.
The Forwarding Station is deleted.
If you want to delete another For­warding Station, repeat the proce­dure from step K.
NNNN
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Deleting a Specified Sender
To delete a Specified Sender, perform the following procedure.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 until " 2. Prog. Sta­tion " is displayed.
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to display the fax number of the Forwarding Sta­tion that contains the Specified Sender you want to delete.
MMMM
Press the {{{{OK}}}} key.
NNNN
Press the {{{{OK}}}} key.
OOOO
Press 0000 or 1111 until " 2. Delete Sender " is displayed.
PPPP
Press the {{{{OK}}}} key.
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Key Operator Settings
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7
QQQQ
Use 0000 or 1111 to display the Speci­fied Sender you want to delete.
RRRR
Press the {{{{OK}}}} key.
The Specified Sender is deleted.
If you want to delete another Spec­ified Sender, repeat the above steps from step P.
SSSS
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Printing the Specified Sender list
You can check which Specified Send­ers are registered for a Forwarding Address.
Follow the steps below to print this list.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 5. Forward­ing " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 until " 4. Print Send­er List " is displayed.
KKKK
Press the {{{{OK}}}} key.
LLLL
Press the {{{{Start}}}} key.
The list is printed.
MMMM
Press the {{{{User Tools}}}} key to re­turn to the standby display.
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Using Key Operator Settings
83
7
Energy Save Timer
Use this function to have the fax ma­chine turn its heater on and off auto­matically at specified times. For example, by having the heater turned off during the evening, on weekends, and during long holidays, you can re­duce power costs.
Note
You can set the timer switch on
and off twice daily over a 1-week period.
When the heater is off, incoming
faxes are received in memory with Substitute Reception and printed when the heater is switched on.
To use this function you must
switch Energy Save Timer on after you specify times for the fax ma­chine to automatically switch on and off. By default, Energy Save Timer is switched off.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 6. Energy Save Timer " is displayed.
IIII
Press the {{{{OK}}}} key.
JJJJ
Perform the settings below to switch the timer On/Off, and pro­gram the timers.
Switching the Energy Save Timer On/Off
A Press the {{{{OK}}}} key. B Press 0000 or 1111 to select "On" to
switch this feature on, or select "Off" to switch this feature off.
C Press the {{{{OK}}}} key.
Programming the Energy Save Timer
A Press the 0000 or 1111 key to select
"2. Date/Time Set".
B Press the {{{{OK}}}} key.
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7
C Press 0000 or 1111 to select the day
of the week.
D Press the {{{{OK}}}} key. E Press 0000 or 1111 to select AM
or PM”.
F Press the {{{{OK}}}} key. G Use the number keys to enter
the first time for the first On/Off switching.
Enter the time in the 24-hour (1~12) and the minute setting (00~59).
Note
If you make a mistake, press
the {{{{Clear/Stop}}}} key and en­ter the number again.
H Press the {{{{OK}}}} key. I Use the 0000 or 1111" key to select
"On" or "Off".
J Press the {{{{OK}}}} key. K Now, repeat steps EEEE to JJJJ to
program the time for the sec­ond switching.
If you register only one setting, repeat the procedure with the same settings.
L If you want to set switches for
another day of the week, repeat from step CCCC.
KKKK
Press the {{{{User Tools}}}} key.
The fax machine returns to stand­by display.
Note
When the heater is powered off,
the display is blank. When the fax machine heater is switched off with the Energy Save Timer, you can restore the fax machine to normal operation temporari­ly by pressing the {{{{Energy Sav- er/Clear Modes}}}} key so fax messages in the memory can print. If the fax machine re­mains idle for more than 5 min­utes, the fax machine will once again switch off the heater auto­matically.
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Using Key Operator Settings
85
7
User Parameters
The User Parameters allows you to customize various settings to match your needs.
To change the function settings, set the user parameter switches.
Preparation
Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.
❖❖❖❖ Switches and Bits
User Parameters are divided into switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.
The User Parameter switches are outlined below.
Bit Number
76543210
Bit Value
↓↓↓↓↓↓↓↓
01000000
Switch Bit Item 1 0
00 5,4 5, 4: Default resolution when you send a message.
RESOLUTION
00: Standard
01: Detail
10: Fine
11: Auto
6 Default setting for trans-
mission.
TRANSMISSION MODE
Immediate Memory
7 Home position for the
Original Type.
HALFTONE
Photo Text
01 7 Return the machine to the
default settings after each communication (
Re­turn to default after transmis­sion
)
On Off
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Key Operator Settings
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7
02 0 Default setting for printing
the Forwarding Mark.
FORWARDING MARK
On Off
1 Default setting for the Cen-
ter Mark.
CENTER MARK
On Off
2 D efault setting for printing
the Reception Time.
RECEPTION TIME
On Off
3 Print Sender Information
(TSI Print)
On Off
4 Default setting for the
Checkered Mark.
CHECKERED MARK
On Off
03 0 Automatic printing of the
Communication Result Re­port (Memory TX)
On Off
2 Automatic printing of the
File Reserve Report (Mem­ory TX)
On Off
3 Automatic printing of the
File Reserve Report (Poll­ing RX)
On Off
4 Automatic printing of the
Communication Result Re­port (Polling RX)
On Off
5 Automatic printing of the
Transmission Result Re­port (Immediate TX)
On Off
7 Automatic printing of the
Journal
On Off
04 0 Print the Confidential File
Reports.
On Off
7 Include a portion of the im-
age on the Communication Result Report, File Reserve Report, Communication Failure Report.
On Off
Switch Bit Item 1 0
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Using Key Operator Settings
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7
05 0 Store i ncoming faxes when
machine is out of supplies.
SUBSTITUTE RECEP­TION
On Off
1 Default setting for Substi-
tute Reception.
CONDITIONS OF MEM­ORY RECEPTION
Reject (If no name or fax number is re­ceived)
Accept (Free)
4 Restricts fax machine us-
age to specific users.
RESTRICTED ACCESS
On Off
6 Default setting for the En-
ergy Saving function
ENERGY SAVER
Fax Standby
(Heater half-cool)
Energy Saving
Standby
(Heater Off)
06 0 Default setting f or a header
with each page.
FAX
HEADER PRINT
On Off
2 Default setting for Closed
Network Transmission-
CLOSED NETWORK TRANSMISSION
On Off
4 Default setting for Batch
Transmission.
BATCH
TRANSMISSION
On Off
07 2 Parallel Memory Trans-
mission
On Off
4 Assign the Tone key as the
{{{{pppp}}}} key on the operation panel.
TONE SWITCH BY
ASTERISK KEY
On Off
Switch Bit Item 1 0
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Key Operator Settings
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7
08 3,2 Authorized Reception 00: Off
01: Received messages only from senders whose Own Name/Own Fax Number are registered
11: Received messages only from senders whose Own Name/ Own Fax Number are not registered
5, 4 Specified Tray Selection 00: Off
01: Messages from senders whose Own Name/Own Fax Number are registered are printed from the main paper tray.
11: Messages from senders whose Own Name/Own Fax Number are not registered are printed from the main paper tray.
6Forwarding On Off
7Forwarding
0: Forward messages from Specified Senders only.
1: Forward messages from non-Specified Senders only.
09 0 Memory Lock On Off
1
Memory Lock
0: Messages from Specified Senders are not printed unless you en­ter the Memory Lock ID.
1: Messages from non-Specified Senders are not printed unless you enter the Memory Lock ID.
6
ADD DESTINATIONS WITH A SERIES OF QUICK DIALS
On Off
10 5 Selection of purpose for
bypass tray.
Only for option-
al Printer
All
7 Selection of a method for
halftone mode.
HALF-
TONE METHOD
Speed method Standard method
11 2 Blank sheet transmissions
are detected.
DETECTION OF BLANK SHEET TRANSMISSION
On Off
6 Print the received message
when acting as a Forward­ing Station
PRINT MEM-
ORY TRANSFER FILES
On Off
Switch Bit Item 1 0
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Using Key Operator Settings
89
7
Changing the User Parameters
We recommend that you print the User Parameter list and keep it when you register or change a user parame­ter. See p.90 Printing the User Pa­rameter List”.
Do not change any bit switches other than those shown on the previous pages.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 7. User Pa­rameters " is displayed.
IIII
Press the {{{{OK}}}} key.
12 1 Distinctive Ring On Off
2 Toner Saving Mode On Off
7 Copy Mode Not Possible Possible
13 0 Use the G3 line as an internal extension, or an outside line.
PABX/PSTN
1: PABX
0: PSTN
19 7,6,5 Set the tray which is selected first when copying.
001: Tray1
010: Tray2
111: Bypass Tray
20 4 Corre ct the black line made
when scanning originals.
On Off
7 Show warning when scan-
ner is found dirty
On Off
Switch Bit Item 1 0
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Key Operator Settings
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7
JJJJ
Press the {{{{OK}}}} key.
For a list of the switches and set­tings, see p.85 User Parameters”.
Use the User Parameters table to look up the number of the switch that you want to change, and then press the 0 or 1 key to display the number of the switch.
The bits are numbered 7~0. To change a setting, press the corre­sponding number key to toggle the setting between "0" and "1"
For example, if you want to change the setting at bit 7, press the 7 num­ber key to toggle the setting be­tween "1" and "0".
KKKK
When you are finished making adjustments, press the {{{{OK}}}} key.
LLLL
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Printing the User Parameter List
Print this list to see the current User Parameter settings.
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 4. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 7. User Pa­rameters " is displayed.
IIII
Press the {{{{OK}}}} key.
Key to Press
76543210
SW 00:10000110
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Using Key Operator Settings
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7
JJJJ
Press the 0000 or 1111 key until " 2. Print List " is displayed.
KKKK
Press the {{{{OK}}}} key.
LLLL
Press the {{{{Start}}}} key to print the list.
Note
If you press the {{{{Cancel}}}} key be-
fore printing starts, the list will not be printed and the display shown in step J appears again.
MMMM
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Personal Codes
This function allows you to keep track of machine usage. When Per­sonal Codes are programmed, users have to enter their Personal Code be­fore they send a fax. This function is used for the Restricted Access. See p.94 Restricted Access
Important
We recommend that you print the
Personal Code List and keep it when you register or change a Per­sonal Code. See p.93 Printing the Personal Code List”.
Note
Personal Codes can be up to 8-dig-
its long, and you can enter the fol­lowing numbers and symbols : 0 to 9, #, p, and spaces.
You can register up to 30 Personal
Codes. Each Personal Code name can be up to 20 characters long.
Registering and Editing
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
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Key Operator Settings
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7
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 8. Personal Code " is displayed.
IIII
Press the {{{{OK}}}} key.
Confirm that " 1. Prog. Pers. Code " is displayed.
JJJJ
Press the {{{{OK}}}} key.
KKKK
To register a new Personal Code , enter the Personal Code (8 digits or less) with the number keys. To edit a registered personal code, press 0000 or 1111 to display the de­sired Personal Code.
LLLL
Press the {{{{OK}}}} key.
MMMM
Enter the user name.
NNNN
Press the {{{{OK}}}} key.
OOOO
Press the {{{{User Tools}}}} key to re­turn to the standby display.
Deleting
AAAA
Press the {{{{User Tools}}}} key.
BBBB
Press 0000 or 1111 until " 2. Fax Fea­tures " is displayed.
CCCC
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 4. Key Op. Tools " is displayed.
EEEE
Press the {{{{OK}}}} key.
FFFF
Press {{{{2}}}}{{{{2}}}}{{{{2}}}}{{{{2}}}}.
GGGG
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 until " 8. Personal Code " is displayed.
IIII
Press the {{{{OK}}}} key.
StellaF1EN-3_FM.book Page 92 Monday, November 12, 2001 11:40 AM
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