Gestetner F104, F104L, 410 Supplementary Manual

COLOR NIC FAX UNIT

TYPE410

Operating Instructions

Introduction

1

Getting Started

2

Using Scan to E-mail Functions

3

Using Internet Fax Functions

4

Using IP-Fax Functions

5

Using LAN-Fax Functions

6

Using Network Delivery Scanner Functions

7

Registering Addresses

8

Making Settings through a Web Browser

9

Troubleshooting

10

Appendix

11

For safe and correct use of this machine, please be sure to read the Safety Information in the

Basic Features manual before you use it.

Introduction

Thank you for purchasing NIC FAX. This manual contains important information you need to know in
order to get the most out of the powerful features and functions of this product. Be sure to read it care­fully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC
FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agree­ment.

• This manual covers NIC FAX operation on a Local Area Network (LAN).

• COLOR NIC FAX UNIT TYPE410 is required in order to use the Internet Fax Features. (For Type 1.)

• Installation of COLOR NIC FAX UNIT TYPE410 should be performed by an authorized service pro­vider. Do not attempt installation on your own. (For Type 1.)

For simplicity, fax machines equipped with COLOR NIC FAX UNIT TYPE410 are referred to throughout
this manual as NIC FAX.

The contents of this manual assume that you are already familiar with Windows functions and proce­dures. If you are not, see the documentation that comes with Windows for details on use.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Machine Types:

The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual. (For details, see Chapter 1 "Machine Types", Basic Features.)

• Type 1: NIC FAX Unit optional

• Type 2: NIC FAX Unit standard

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Trademarks

®

Microsoft

, Windows®, Windows NT®, Outlook® are registered trademarks of Microsoft Corporation in

the United States and/or other countries.

®

Netscape

is a registered trademark of Netscape Communications Corporation.

Netscape Communicator and Netscape Messaging Server are trademarks of Netscape Communica­tions Corporation.

®

Ethernet

is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.

Note

❒ The proper names of the Windows operation systems are as follows:

•Microsoft® Windows® 95 operating system

®

•Microsoft

•Microsoft® Windows® Millennium Edition (Windows Me)

•Microsoft® Windows NT® Server network operating system version 4.0 network operating sys-

tem version 4.0

•Microsoft

•Microsoft® Windows® 2000 Professional

•Microsoft

•Microsoft® Windows® XP Professional

•Microsoft® Windows® XP Home Edition

Windows® 98 operating system

®

Windows NT® Workstation operating system version 4.0

®

Windows® 2000 Server

TABLE OF CONTENTS

What Do You Want to Do with This Machine? ....................................................1

How to Read This Manual .....................................................................................2

Manuals for This Machine.....................................................................................3

NIC FAX Unit Manual (on CD-ROM) (this manual).................................................... 3

NIC FAX Unit CD-ROM Manual ................................................................................. 3

Basic Features ........................................................................................................... 3

Advanced Features .................................................................................................... 3

Before You Use This Machine ................................................................................... 3

1. Introduction

Scan to E-mail Functions......................................................................................5

Functions Not Supported by Scan to E-mail .............................................................. 6

Internet Fax Functions ..........................................................................................7

Internet Fax Precautions ............................................................................................8

Functions Not Supported by E-mail Transmission ..................................................... 8

Functions Not Supported by E-mail Reception .......................................................... 9

IP-Fax Functions..................................................................................................10

IP-Fax Precautions................................................................................................... 11

Functions Not Supported by IP-Fax Transmission................................................... 11

Functions Not Supported by IP-Fax Reception........................................................ 11

LAN-Fax Functions..............................................................................................12

LAN-Fax Precautions ............................................................................................... 12

Network Delivery Scanner Functions ................................................................13

Using ScanRouter V2 Lite Server ............................................................................ 13

Using ScanRouter V2 Professional Server .............................................................. 15

Functions Not Supported by Network Delivery Scanner ..........................................16

How to Read This Manual ........................................................................................17

Necessary Operation Manuals................................................................................. 18

Overview of Setting Up and Delivering Data ............................................................19

Using ScanRouter V2 Lite ..................................................................................... 19

Using ScanRouter V2 Professional .......................................................................20

Precautions for Reading Instructions and Online Help ............................................21

Making Settings through a Web Browser..........................................................22

i

2. Getting Started

Control Panel........................................................................................................23

Before Using Network Functions .......................................................................25

Connecting to a LAN ................................................................................................ 25

Assigning User Function Keys ................................................................................. 26

NIC FAX Initial Settings ....................................................................................... 28

Network Settings ......................................................................................................33

TCP/IP Settings ..................................................................................................... 33

Mail Server Settings .............................................................................................. 37

Auto Mail RX (Auto Mail Reception) ...................................................................... 42

Returning to the Initial Display...............................................................................42

IP-Fax Parameter Settings .......................................................................................43

Installing the Software......................................................................................... 45

Auto-run Program..................................................................................................... 45

Quick Install..............................................................................................................45

Installing the Driver and Utilities Individually ............................................................ 47

LAN-Fax Driver ......................................................................................................47

SmartNetMonitor for Client .................................................................................... 50

SmartNetMonitor for Admin ................................................................................... 51

DeskTopBinder V2 Lite..........................................................................................52

ScanRouter V2 Lite ............................................................................................... 53

Software Included on the CD-ROM ....................................................................54

List of Files ............................................................................................................... 54

LAN-Fax Driver ........................................................................................................ 55

Address Book ........................................................................................................ 55

LAN-Fax Cover Sheet Editor .................................................................................56

SmartNetMonitor for Client....................................................................................... 56

SmartNetMonitor for Admin...................................................................................... 57

DeskTopBinder V2 Lite ............................................................................................58

ScanRouter V2 Lite .................................................................................................. 59

Online Help ..............................................................................................................60

3. Using Scan to E-mail Functions

Scanning a Color Original...................................................................................61

Scanner RGB ...........................................................................................................67

Scanning a Monochrome Original......................................................................68

ii

4. Using Internet Fax Functions

E-mail Server Settings (by Network Administrator) .........................................73

Mail Server Settings ................................................................................................. 73

E-mail Servers That Have Been Confirmed to Work................................................ 73

Transmitting Internet Fax....................................................................................74

Confirming Reception............................................................................................... 80

Transmitting Journal by E-mail................................................................................. 81

Transfer Request .................................................................................................82

Transfer Request by E-mail ..................................................................................... 84

Specifying End Receivers......................................................................................87

Receiving Internet Fax.........................................................................................88

Auto Mail Reception ................................................................................................. 88

Manual Mail Reception.............................................................................................88

Receiving Transfer Request E-mail ......................................................................... 90

Routing Received Documents..................................................................................91

Transferring Received Documents...........................................................................91

Forwarding Received Documents ............................................................................92

SMTP Reception ......................................................................................................93

Routing Mail Received via SMTP .......................................................................... 94

Canceling Transmission of an Internet Fax ......................................................96

While the Original is Being Scanned In .................................................................... 96

After the Original Has Been Scanned In .................................................................. 96

5. Using IP-Fax Functions

Transmitting IP-Fax .............................................................................................98

Transmitting by Specifying an IP Address or Host Name ........................................98

Transmitting by Specifying a VoIP Gateway .......................................................... 100

Transmitting by Specifying an Alias Fax Number ..................................................101

Canceling Transmission of an IP-Fax..............................................................104

While the Original Is Being Scanned In.................................................................. 104

After the Original Has Been Scanned In ................................................................ 104

6. Using LAN-Fax Functions

Basic Transmission...........................................................................................107

Address Book.....................................................................................................110

Printing and Saving ........................................................................................... 112

Setting LAN-Fax Properties ..............................................................................114

iii

7. Using Network Delivery Scanner Functions

Delivering Scanned Data...................................................................................117

Color Original ......................................................................................................... 118

Monochrome Original ............................................................................................. 119

Specifying Destinations Without Using Quick Dial Keys or Speed Dials.....120

Specifying by Groups (Group Code) ...................................................................... 120

Specifying by Groups (Quick Dial) ......................................................................... 120

Specifying by Redial............................................................................................... 121

Specifying Using the Number Keys........................................................................ 121

Routing Received Fax Documents...................................................................122

Setting up ScanRouter V2 Professional .................................................................122

Fax Document Delivery Settings............................................................................ 122

Transmission End Operation.................................................................................. 126

Transmission Using the Backup File Transmission Feature ..................................129

Temporarily Terminating Fax Document Delivery ..................................................131

8. Registering Addresses

Registering Addresses for Scanner.................................................................133

Registering/Editing a Destination ...........................................................................133

Checking the Short ID of a Destination ............................................................... 136

Registering Addresses for Internet Faxing .....................................................137

Registering/Editing a Destination ...........................................................................137

Registering Addresses for IP-Faxing...............................................................141

Registering/Editing a Destination ...........................................................................141

Registering Template Addresses.....................................................................147

Deleting Template Addresses ................................................................................ 148

Registering Template Subjects and Messages...............................................149

Deleting Template Subjects and Messages...........................................................151

9. Making Settings through a Web Browser

Connecting from your Computer .....................................................................153

System Requirements............................................................................................153

Initial Display ..........................................................................................................153

Functions You Can Check or Set Up ...............................................................156

Using Online Help .............................................................................................. 157

10.Troubleshooting

Error Messages..................................................................................................159

NIC FAX Display Messages ...................................................................................159

Web Browser Initial Display Messages .................................................................. 163

LAN-Fax Operation Messages............................................................................... 164

User Parameters ................................................................................................ 166

iv

11.Appendix

Reports and Lists...............................................................................................171

Transfer Result Report...........................................................................................171

Error Mail Notification ............................................................................................. 172

Error Report (Mail) ................................................................................................. 173

Server-Generated Error E-mail .............................................................................. 173

Journal ...................................................................................................................174

Box List .................................................................................................................. 176

Communication Result Report ............................................................................... 177

LAN-Fax Error Report ............................................................................................ 178

Journal by E-mail ...................................................................................................180

Specifications.....................................................................................................182

Received Images................................................................................................184

INDEX....................................................................................................... 185

v

vi

What Do You Want to Do with This
Machine?

This is the summary of this machine's features showing which page you have to
read for detailed information.

I Want... Reference

to change the interval time for automatic e­mail reception

to block out unwanted e-mail p.41 “Auth. E-Mail RX (Authorized E-mail

to scan a colored document and send it to com­puters

to adjust the color balance for color scanning p.67 “Scanner RGB”

to send scanned documents as e-mail p.68 “Scanning a Monochrome Original”

to send fax via the Internet p.73 “Using Internet Fax Functions”

to keep the history of incoming and outgoing
faxes and e-mail automatically

to check incoming e-mail immediately p.88 “Receiving Internet Fax”

to route documents sent with a SUB code to my
computer through NIC FAX using an e-mail
address

to route all documents sent without a SUB code
to the specified e-mail address

to transfer specified senders' fax to my comput­er using an e-mail address

p.39 “Mail RX Interval (Mail Reception Inter­val)”

Reception)”

p.61 “Scanning a Color Original”

p.81 “Transmitting Journal by E-mail”

p.91 “Routing Received Documents”

p.91 “Routing Received Documents”

p.91 “Transferring Received Documents”

to receive faxes on computer and not to print
out them on fax machine

to receive e-mail with SMTP reception p.93 “SMTP Reception”

to receive faxes immediately via a network p.97 “Using IP-Fax Functions”

to fax documents created with computer appli­cations

to edit Address Book of LAN-Fax p.110 “Address Book”

to print documents created with computer ap­plications for proof checking

to route scanned documents via network p.117 “Delivering Scanned Data”

to register frequently-used addresses, subjects
and messages

p.92 “Forwarding Received Documents”

p.107 “Using LAN-Fax Functions”

p.112 “Printing and Saving”

p.147 “Registering Template Addresses”

p.149 “Registering Template Subjects and
Messages”

1

How to Read This Manual

R

R

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section in the Basic Features manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Basic Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor­mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

[]

Keys and buttons that appear on the computer's display.

2

Manuals for This Machine

Three Facsimile Reference manuals are provided, the Basic Features manual, the
Advanced Features manual, and Before You Use This Machine manual . For
Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual,
NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual
that suits your needs.

NIC FAX Unit Manual (on CD-ROM) (this manual)

Explains about the Scanner function, Internet Fax function, IP-Fax function, and
LAN-Fax function.

Note

❒ NIC FAX Unit is an option for Type 1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating
environment for the CD-ROM.

How to access the NIC FAX Unit manual in PDF file on the CD-ROM is also ex­plained.

Note

❒ NIC FAX Unit is an option for Type 1.

Basic Features

Explains the most frequently used fax functions and operations.

Advanced Features

Describes more advanced functions, and also explains settings for key operators.

Before You Use This Machine

Explains how to set up your machine.

3

4

1. Introduction

Scan to E-mail Functions

There are two types of scanner related functions Scan to E-mail and Network De­livery Scanner. This section describes about the Scan to E-mail function. For de­tails about the Network Delivery Scanner function, see p.13 “Network Delivery
Scanner Functions”.

Scanned documents are sent as e-mail messages with an attached image. Black
and white documents are converted into PDF or TIFF-F, and color documents
into PDF or JPEG images. You can specify a document format with user param­eters. Also you can turn the JPEG function on and off with a user function key
for Color Scanning.

GFSCAN0E

Note

❒ When you send e-mail with PDF or JPEG images to NIC FAX using the Scan

to E-mail function, NIC FAX cannot receive the e-mail.

5

1

Introduction

Functions Not Supported by Scan to E-mail

The following functions are supported with standard fax transmission and re­ception, but not with Scan to E-mail transmission.

• Immediate Transmission for monochrome originals, Memory Transmission
for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

6

Internet Fax Functions

Internet Fax Functions

NIC FAX converts scanned document images to e-mail format and transmits the
data over the Internet.

The e-mail sent by NIC FAX can be received by another NIC FAX or a computer.
Instead of dialing the telephone number of the destination you want to send to,
you enter the relevant e-mail address.

Documents are sent as e-mail messages with an attached TIFF-F image. Because
of this, a MIME-compatible e-mail reader is required in order to view documents
received on a computer. To view an attached image, software capable of display­ing TIFF-F formatted images is required. NIC FAX includes DeskTopBinder V2
Lite, which can be used to view, edit, and store image data.

You can also receive e-mail messages from computers or other Internet fax ma­chines, and print or forward these.

1

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

Internet fax functions. See p.23 “Getting Started”.

❒ The Internet Fax function supported by NIC FAX is compliant with ITU-T

Rec. T.37.

GFINFX0E

7

1

Introduction

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate
directly with other parties.

• If a transmission is not successful, NIC FAX usually receives an e-mail error
notification. However, e-mail error notifications may not be transmitted for
various reasons. We recommend you confirm receipt of important e-mail by
calling the other party.

• The level of security for Internet communications is low. We recommend you
use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet fax delivery might be delayed due to network congestion. Use a stan-

dard fax whenever communication is time sensitive.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not
with Internet faxing.

• Immediate Transmission

• Confidential Transmission

• SUB Code Transmission

• ID Transmission

• Polling Transmission

• Chain Dial

• Dialing with the Dial Option Key

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

8

Internet Fax Functions

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with
Internet faxing.

• ID Reception

• Confidential Reception

• Memory Lock Reception

• Polling Reception

• SEP Code Polling Reception

• Authorized Reception

• Multi-copy Reception

• Specified Tray (optional paper tray required)

1

9

1

Introduction

IP-Fax Functions

With the IP-Fax feature, you can send or receive faxes through fax machines di­rectly connected to the same network using TCP/IP protocol.

Use the IP address or host name instead of the fax number to specify the desti­nation machine, or use the alias number when using the gatekeeper.

You can also send faxes to G3 fax machines connected to PSTN via the VoIP gate­ways (with T.38 Function).

No e-mail server is required since NIC FAX communicates with destination fax
machines connected to the same network directly. The transmission speed is
higher than when using G3.

1. Transmission by specifying the destination with the IP address of VoIP gate-

way (192.168.1.64) and fax number of the receiver (212–123–5678)

2. Transmission by specifying the destination with the alias fax number of the re-

ceiver (2123336666)

3. Transmission by specifying the destination with the IP address or host name

of the receiver (192.168.1.10 or IPFAX1)

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

IP-Fax functions. See p.23 “Getting Started”.

❒ The IP-Fax function supported by NIC FAX is compliant to ITU-T Rec. T.38.

10

GFIPFX0E

IP-Fax Functions

----Glossary

❖❖❖❖ Gatekeeper

This is a device that manages equipment connected to an IP network by con­verting and authenticating addresses.

❖❖❖❖ VoIP (Voice over Internet Protocol)

This is a technology that enables voice communications over the Internet by
linking telephone network and IP network. VoIP gateway converts protocols
to connect these different types of networks.

IP-Fax Precautions

• You cannot transmit any data to other networks where a firewall is installed.

• The level of security for Internet communications is low. We recommend use

of the telephone network for confidential communications.

1

• Voice communications are not supported over a LAN.

Functions Not Supported by IP-Fax Transmission

The following functions are supported with standard fax transmission, but not
with IP-Fax transmission.

• Batch Transmission

• Memory File Transfer

• Manual Dial

Functions Not Supported by IP-Fax Reception

The following functions are supported with standard fax reception, but not with
IP-Fax reception.

• RDS

11

1

Introduction

LAN-Fax Functions

With a NIC FAX connected to a LAN, you can use a telephone line to send a fax
created using a computer application to another fax machine.

To send a fax, simply select [Print] from the Windows application, and then select
LAN-Fax as the printer and specify a destination.

In addition to sending faxes, LAN-Fax allows NIC FAX to be used for printing
out and saving documents in TIFF-F file for proof checking.

GFLNFX0E

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use

LAN-Fax functions. See p.23 “Getting Started”.

LAN-Fax Precautions

• When you transmit faxes, or print documents using the LAN-Fax functions,

you cannot abort data transmission by pressing the {{{{Clear/Stop}}}} key while the

data is being transmitted from your computer to the fax machine.

Reference

p.107 “Basic Transmission”

p.112 “Printing and Saving”

12

Network Delivery Scanner Functions

Network Delivery Scanner Functions

You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Profession­al. The documents scanned in by NIC FAX can be saved in the network server
or in designated folders on network computers.

Note

❒ ScanRouter V2 Lite and DeskTopBinder V2 Lite are on the CD-ROM which

comes with your NIC FAX.

❒ ScanRouter V2 Professional is optional.

❒ Please contact your service representative if you want to use ScanRouter V2

Professional.

❒ For brevity, ScanRouter V2 Lite and ScanRouter V2 Professional are referred

to throughout this manual as ScanRouter V2 Lite/Professional.

❒ There is no compatibility between the machine and ScanRouter/ScanRouter

Professional. Thus, you cannot transmit documents to ScanRouter or Scan­Router Professional delivery servers.

1

❒ This function is available without using e-mail.

Using ScanRouter V2 Lite Server

Documents scanned in by NIC FAX are sent to the ScanRouter V2 Lite server.

Sent documents are delivered to or saved in the following locations depending
on the setting of ScanRouter V2 Lite server:

ScanRouter V2 Lite server Fax In-Tray

A

13

1

Introduction

The designated folder on the same network as the ScanRouter V2 Lite server

B

GFLNFX1E

Scanned documents are:

1. saved in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. viewed or picked up by DeskTopBinder V2 Lite.

4. delivered.

5. shared on network.

Note

❒ Folders in the other computers as well as in the computer where the Scan-

Router V2 Lite Server is installed can be specified as the destination as long
as they are connected to the same network as the ScanRouter V2 Lite Server.

14

Network Delivery Scanner Functions

Using ScanRouter V2 Professional Server

Documents received from other fax machines or scanned by NIC FAX itself are
sent to the ScanRouter V2 Professional server.

Sent documents are delivered to or saved in the following locations depending
on the setting of ScanRouter V2 Professional server:

Fax In-Tray in the ScanRouter V2 Professional server

A

The designated folder on the same network as the ScanRouter V2 Professional

B

server

The specified e-mail address(es) set on the Fax In-Tray

C

1

Faxed or scanned documents are:

1. saved as files in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. delivered with e-mail.

4. viewed or downloaded with a Web browser.

5. viewed or picked up with DeskTopBinder V2 Lite.

Note

❒ You need an e-mail server in order to transmit the scanned documents in e-

mail format.

❒ Folders in the other computers as well as in the computer where ScanRouter V2

Professional Server is installed can be specified as the destination as long as they
are connected to the same network as the ScanRouter V2 Professional Server.

GFLNFX2E

15

1

Introduction

Functions Not Supported by Network Delivery Scanner

The following functions are supported with standard fax transmission and re­ception, but not with Network Delivery Scanner.

• Immediate Transmission for monochrome originals, Memory Transmission
for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

16

Network Delivery Scanner Functions

How to Read This Manual

This manual describes the Network Delivery Scanner function that uses Scan­Router V2 Lite/Professional. Note that descriptions in some of the sections are
applicable to both applications, and descriptions in other sections are applicable
only to particular applications.

Refer to the table below to find the sections that contain the information about
the applications you want to use.

1

Page Numb er in T his
Manual

p.117 “Delivering
Scanned Data”

p.120 “Specifying
Destinations Without
Using Quick Dial
Keys or Speed Dials”

p.133 “Registering
Addresses for Scan­ner”

p.122 “Routing Re­ceived Fax Docu­ments”

p.159 “NIC FAX Dis­play Messages” (Mes­sages regarding the
Network Scanner
function only)

p.162 “While Using
the Network Delivery
Scanner Function”

ScanRouter V2
Lite

Applicable Applicable Describes the procedure for de-

Not Applicable Applicable Provides additional information

Applicable Applicable Provides information that is com-

ScanRouter V2
Professional

Contents

livering scanned documents or
registering a destination. These
procedures are the same for both
(ScanRouter V2 Lite/Profession­al).

about ScanRouter V2 Profession­al not included in the instructions
that come with the application.
Read this section before you use
ScanRouter V2 Professional.

mon to all (ScanRouter V2
Lite/Professional). Read this sec­tion as required.

17

1

Introduction

Necessary Operation Manuals

Several other operation manuals are provided other than this that are necessary
for using ScanRouter V2 Lite/Professional. Refer to the table below to find ad­ditional instructions that are necessary to you.

❖❖❖❖ When Using ScanRouter V2 Lite

Basic Features manual/Advanced Features
manual

COLOR NIC FAX UNIT TYPE410 Operating
Instructions

ScanRouter V2 Lite Setup Guide

ScanRouter V2 Lite Management Guide

*1

An operation manual in PDF file that is displayed when you install ScanRouter

*1

*2

V2 Lite

*2

An operation manual in PDF file that is registered to the Start Menu when you in­stall ScanRouter V2 Lite

❖❖❖❖ When Using ScanRouter V2 Professional

Basic Features manual/Advanced Features
manual

The Basic Features manual explains the most
frequently used fax functions and opera­tions. The Advanced Features manual de­scribes more advanced functions as well as
settings for key operators.

This manual

ScanRouter V2 Lite Setup Guide describes
the setup procedure for ScanRouter V2 Lite.

ScanRouter V2 Lite Management Guide de­scribes operations the Administrator needs
to perform for managing and maintaining
ScanRouter V2 Lite.

The Basic Features manual explains the most
frequently used fax functions and opera­tions. The Advanced Features manual de­scribes more advanced functions as well as
settings for key operators.

COLOR NIC FAX UNIT TYPE410 Operating
Instructions

ScanRouter V2 Professional Setup Guide

ScanRouter V2 Professional Management
Guide

ScanRouter V2 Professional Web Document
Viewer Setup Guide

*1

*2

*2

An operation manual in PDF file that is displayed when you install ScanRouter
V2 Professional

*2

An operation manual in PDF file that is registered to the Start Menu when you in­stall ScanRouter V2 Professional

18

This manual

*1

ScanRouter V2 Professional Setup Guide de­scribes the setup procedure for ScanRouter
V2 Professional.

ScanRouter V2 Professional Management
Guide describes the operation the Adminis­trator needs to perform for managing and
maintaining ScanRouter V2 Professional.

ScanRouter V2 Professional Web Document
Viewer Setup Guide describes the setup pro­cedure for the server.

Network Delivery Scanner Functions

Overview of Setting Up and Delivering Data

In order to deliver data to designated server or fax machines, you need to set up
NIC FAX and the server correctly. First, follow the steps described below before
delivering data. Note that you need to register NIC FAX by I/O device settings
for ScanRouter V2 Lite/Professional.

Using ScanRouter V2 Lite

Preparation

You need to complete "Network" settings beforehand. Also, set NIC FAX to
use ScanRouter V2 Lite with user parameters. See p.166 “User Parameters”
(switch 16, bit 2).

1

GFLNFX3E

Install ScanRouter V2 Lite from the CD-ROM that comes with NIC FAX. See

A

ScanRouter V2 Lite Setup Guide.

Register the IP address or the host name of the ScanRouter V2 Lite server with

B

NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user
function key. If your machine is Type 2, the Scanner (Scan to E-mail) function

is pre-assigned to the {{{{F10}}}} key. See p.41 “Scanner Server” , p.26 “Assigning

User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

Adjust necessary settings in the computer where ScanRouter V2 Lite is in-

C

stalled, and then set up destinations. See ScanRouter V2 Lite Management
Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

D

19

1

Introduction

Using ScanRouter V2 Professional

Preparation

You need to adjust "Network" settings beforehand. Also, you need to contact
your service representative for the setup.

Read precautions to use ScanRouter V2 Professional with NIC FAX. See p.122

A

“Setting up ScanRouter V2 Professional”.

GFLNFX4E

Install ScanRouter V2 Professional on the computer server. See ScanRouter V2

B

Professional Setup Guide.

Register the IP address or the host name of the ScanRouter V2 Professional

C

server with NIC FAX, and then assign the Scanner (Scan to E-mail) function
to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail)

function is pre-assigned to the {{{{F10}}}} key. See p.41 “Scanner Server”, p.26 “As-

signing User Function Keys”, and Chapter 6 "User Function Keys", Advanced
Features.

Adjust necessary settings in the computer where ScanRouter V2 Professional

D

is installed, and then set up destinations. See ScanRouter V2 Professional Man­agement Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

E

20

Network Delivery Scanner Functions

Precautions for Reading Instructions and Online Help

When using ScanRouter V2 Lite/Professional with NIC FAX, some specifica­tions differ from those described in the ScanRouter V2 Lite Management Guide
stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are
provided with ScanRouter V2 Professional.

Specification differences are described below.

Function Specification difference

1

Fax document
delivery setup

Fax document
delivery

Sender's infor­mation

Display order of
the us­ers/groups

NIC FAX forwards incoming faxes to ScanRouter V2
Professional via the network, thus omit the procedure
described under "For a Device for Fax Delivery using
RS232" in the ScanRouter V2 Professional Setup Guide.

• You need to adjust the necessary settings of NIC
FAX in order to use the Fax Delivery function, in ad­dition to the settings of ScanRouter V2 Professional.

• To specify the destination of the Fax Document De­livery using Fax Delivering ID, SUB codes are used.

Limitation

❒ Confidential Transmission (ID Override) is not

available.

See p.122 “Fax Document Delivery Settings” for details.

Since NIC FAX cannot specify the sender when trans­mitting the data using the Network Deliver Scanner
function, the sender's information is not included in the
mail header.

Since user/group information is not shown on NIC FAX
display when specifying the destination, even if you at­tempt to change the order of the users/groups in the
server, the change will not be reflected.

ScanRouter V2 Lite





Applied

Applied

ScanRouter V2 Professional

Applied

Applied

Applied

Applied

Fax port settings You cannot assign different actions to each fax port.

Applied

Applied

21

1

Introduction

Making Settings through a Web Browser

Using a Web browser on your computer connected to a network, you can check
the condition of fax communications as well as make changes to settings.

Note

❒ You need to connect NIC FAX to a LAN and make "Network" settings in or-

der to make fax settings through a Web browser. See p.23 “Getting Started”.

❒ See p.153 “Making Settings through a Web Browser” for information about

basic procedures and settings you can make.

❒ Use online Help to learn the procedures for making various settings. You

need to make settings before using online Help. See p.157 “Using Online
Help”.

22

2. Getting Started

Control Panel

This section describes the control panel buttons and indicators that are unique
to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Ba-
sic Features for details on other control panel buttons and indicators.

The following illustration is for Type 2.

1. User Function keys

You can assign the following functions to
user function keys according your needs.

• Auto Mail Reception

• Mail Reception

• Mail Options

• E-mail Message

• Internet FAX

• JPEG

• Scanner (Scan to E-mail)

Note

❒ On Type 2 machines, the E-mail Mes-

sage function is pre-assigned to the

{{{{F4}}}} key, Internet FAX function to the
{{{{F5}}}} key, JPEG function key to the
{{{{F9}}}} key, and the Scanner (Scan to E-
mail) function to the {{{{F10}}}} key.

❒ If your machine is Type 1 and assign

the E-mail Message, Internet FAX,
JPEG, or Scanner (Scan to E-mail)
function to a user function key, put
the label come with NIC FAX.

ZHMS010N

Reference

p.26 “Assigning User Function
Keys”

2. Resolution key

Press the Resolution key to toggle the res­olutions (Standard, Detail, 300dpi, Super
Fine, and Extra Super Fine) depending on
how finely you want to transmit docu­ments. See Chapter 2 "Resolution”, Basic
Features.

Note

❒ When selecting 300dpi, both the De-

tail and Super Fine indicators are lit.

❒ To select Extra Super Fine, you need

to change the setting with user param­eters. See p.166 “User Parameters”
(switch 20, bit 2).

23

2

Getting Started

{{{{@}}}} {{{{.}}}} Space key (when selecting

3.

the QWERTY layout)

You can use "@", ".", and Space to enter e­mail address, IP address, host name or
alias fax number. Depending on the key
layout, the characters you can enter with
Quick Dial keys differ. See Chapter 7
"Key Layout", Advanced Features.

Note

❒ Characters you can enter using Quick

Dial keys differ depending on layout.
To set a layout, see Chapter 7 "Key
Layout", Advanced Features.

4. {

{★}}}} key

{{

You can register letter strings under this
key and extract them entering e-mail ad­dresses, subjects, and messages.

You can register the following letter
strings:

• To enter e-mail addresses
By registering strings like ".com" or
".net", you can enter e-mail addresses
easily.

Reference

p.147 “Registering Template
Addresses”

• To enter subjects and messages of e­mail
By registering subjects and messages
you often use beforehand, you can en­ter them easily.

Reference

p.149 “Registering Template
Subjects and Messages”

24

Before Using Network Functions

Before Using Network Functions

Before using network functions, you
need to connect the machine to a
LAN, and assign necessary functions
to the user function keys.

Connecting to a LAN

NIC FAX uses TCP/IP protocol to
communicate over a LAN, and must
be connected to the LAN with
10BASE-T or 100BASE-TX LAN ca­ble.

❖❖❖❖ 10BASE-T

10BASE-T refers to a twisted pair
IEEE802.3 (Ethernet) cable that
supports LAN communication at
10 Mbps. Use cables of category 3,
4 or 5 to connect to the machine.

❖❖❖❖ 100BASE-TX

100BASE-TX refers to a twisted
pair IEEE802.3u (Ethernet) cable
that supports LAN communica­tion at 100 Mbps. Use cables of cat­egory 5 to connect to the machine.

Note

❒ The LAN cable loop should be

about 5.1 cm (2 inches) (L) from
the end.

Connect the cable to the LAN port

BBBB

on the rear of NIC FAX.

Plug the other end of the cable

CCCC

into a hub.

2

ZHMH360E

Note

❒ A LAN cable is not supplied with

NIC FAX.

Attach the ferrite core.

AAAA

Loop the cable and attach the fer­rite core as shown.

L

ZHMP120

25

Getting Started

2

Assigning User Function Keys

Assign necessary functions to the
user function keys in advance.

❖❖❖❖ Auto Mail Reception

Press the user function key as­signed to the Auto Mail Reception
function to turn this feature on or
off. When the Auto Mail Reception
indicator is lit, the server is
checked periodically for e-mail,
and downloading takes place as
necessary. When not lit, e-mail is
not received automatically. It is
recommended to assign the Auto
Mail Reception function to a user
function key if you frequently
switch the function. See p.88 “Auto
Mail Reception”.
You also can turn on or off in "Auto
Mail RX (Auto Mail Reception)" of
the "Network" settings. See p.42
“Auto Mail RX (Auto Mail Recep­tion)”.

Reference

p.61 “Using Scan to E-mail
Functions”

p.74 “Transmitting Internet
Fax”

❖❖❖❖ E-mail Message

You can enter a message by press­ing the user function key assigned
to the E-mail Message function af­ter entering a subject.
This key also enables you to regis­ter subjects/messages on the Tem­plate: Subject display.

Note

❒ On Type 2 machines, the E-mail

Message function is pre-as-

signed to the {{{{F4}}}} key.

Reference

p.61 “Using Scan to E-mail
Functions”

p.74 “Transmitting Internet
Fax”

26

❖❖❖❖ Mail Reception

Press the user function key as­signed to the Mail Reception func­tion to check the e-mail server and
receive any new e-mail. Use this
key if you do not want to wait for
the machine to check the server au­tomatically. This is the same func­tion as "Mail Reception" under

{{{{Job Information}}}}. It is recommend-

ed to assign the Mail Reception
function to a user function key if
you frequently check e-mail, in ad­dition to Auto Mail Reception. See
p.88 “Manual Mail Reception”.

❖❖❖❖ Mail Options

You can enter a subject and/or
message, and set the Heading, Re­ception Confirmation and Viewer
URL Information function. These
are the same functions as "Mail

Options" under {{{{Trans. Option}}}}.

p.149 “Registering Template
Subjects and Messages”

❖❖❖❖ Internet FAX

You need to assign this function
when you enter an e-mail address,
IP address, host name, or alias fax
number.
Pressing the user function key pre­assigned to the Internet FAX func­tion changes the Quick Dial key's
function and you can enter alpha­bets, ". (period)", "@ (at mark )", "­(hyphen)", "_ (under bar)" and oth­er symbols.

Note

❒ On Type 2 machines, the Inter-

net FAX function is pre-as-

signed to the {{{{F5}}}} key.

Before Using Network Functions

❖❖❖❖ JPEG

You can assign this function when
you send color documents using
the Scanner function. You can se­lect whether you send color docu­ments in JPEG format or not (PDF
file) by pressing the user function
key assigned to the function. You
can also select "JPEG" or "PDF"
with user parameters. If you fre­quently change format, it is recom­mended you assign the JPEG
function to a user function key.

Note

❒ On Type 2 machines, the JPEG

function is pre-assigned to the

{{{{F9}}}} key.

Reference

p.166 “ User Parameters”
(switch 17, bit 5)

Note

❒ On Type 2 machines, the Scan-

ner (Scan to E-mail) function is

pre-assigned to the {{{{F10}}}} key.

❒ When a user function key as-

signed to the Scanner (Scan to E­mail) function is pressed, the
"Scanner" display appears.

Reference

See Chapter 6 "User Function
Keys", Advanced Features for details
about how to assign these func­tions to user function keys.

2

❖❖❖❖ Scanner (Scan to E-mail)

This function must be assigned in
order to use Scan to E-mail or Net­work Delivery Scanner.
To send scanned documents to
computers using Scan to E-mail,
press the assigned user function
key to specify the mail address. To
send documents scanned with the
Network Delivery Scanner to a
ScanRouter V2 Lite server or a
ScanRouter V2 Professional server,
press the user function key to spec­ify the server-registered destina­tions.

27

2

Getting Started

NIC FAX Initial Settings

NIC FAX settings of the machine include the following items.

❖❖❖❖ How to Read This Table

Required: Setting required
Optional: Setting required in order to use function, or as necessary
: Setting not required

*1

Items you can acquire from the DHCP server when the Network Boot function is
active

*2

Items you cannot set using the Web browser
Other items you can set using the Web browser

❖❖❖❖ TCP/IP settings

Used function

Scanner function Internet Fax function

Item

IP Address

Subnet Mask

Gateway Address

Host Name

Domain Name

DNS Address 1

DNS Address 2

Access Control Optional

Access Mask Optional

Network Boot Optional

*1

*1

*1

Optional Optional

*1

*1

*1

Optional

Optional Optional

POP reception

Scan to E-mail

of error mail

SMTP reception

Required

Required

Required

Optional

of error mail

POP reception

E-mail transmission

Network Delivery Scanner

Required Required Required Required Required

Required Required Required Required Required

Required Required Required Required Required



Required



Required

Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional

Optional

Optional

SMTP reception

Required

Required

Optional Optional

Optional

IP-Fax function

LAN-Fax function



WINS Server Addr.

(WINS server address)

*1

28



Optional Optional Optional

❖❖❖❖ Mail Server settings

NIC FAX Initial Settings

Used function

Scanner function Internet Fax function

Item

SMTP Server

POP Server

Mail Address

Account Name

Password

Mail RX Interval

(Mail reception interval)

Time Zone

Mail to Admin.

(Mail to administrator)

*1

*1

Scan to E-mail

of error mail

POP reception

Required Required

Required

Required Required

Required

Required

Optional

Required Required

Optional Optional

of error mail

SMTP reception

















POP reception

E-mail transmission

Network Delivery Scanner

Required Required Required

Required

Required Required Required

Optional Required

Optional Required

Optional

Required Required Required

Optional Optional Optional

2

SMTP reception









Backup Mail TX

(Backup mail transmission)

Max. Mail Size

(Maximum mail size)

*2

Auth. E-Mail RX

(Authorized e-mail reception)

*2

Scanner Address 

Template: Subject

*2

Optional Optional

Optional



Optional Optional



Optional





Required



Optional Optional Optional

Optional



Optional

❖❖❖❖ IP-Fax Parameter settings

Item

GateKeeper Address Optional

Own Fax Number (Alias fax number) Optional

Used function

IP-Fax function



Optional



29

2

Getting Started

Note

❒ After making the settings, print out the list of parameter settings and save it

for future reference. See Chapter 7 "How to Set the User Parameters - Printing
the User Parameter List", Advanced Features.

❒ To acquire the set values from the DHCP server using the Network Boot func-

tion, you need to register the set values on the DHCP server beforehand.

❒ You can set the reception protocol to IMAP4 with user parameters. IMAP (In-

ternet Message Access Protocol) receives e-mail from the e-mail server. If you
receive e-mail from an IMAP4 server, set IMAP4. See p.166 “User Parame­ters” (switch 17, bit 6).

❒ Set "Yes" with user parameters beforehand to use the gatekeeper for IP-Fax

transmission. See p.166 “User Parameters” (switch 32, bit 0).

Reference

p.93 “SMTP Reception”

p.153 “Making Settings through a Web Browser”

❖❖❖❖ Safer E-mail Transmission and Reception

To transmit and receive e-mail via the Internet with more security, you can
use APOP, SMTP authentication, and POP before SMTP for NIC FAX.

Function Descriptions Setting

APOP When you use APOP, passwords are encrypt-

ed when e-mail is received. It is safer than
POP3 authentication (clear text) which does
not encrypt.

To use APOP, you need to use a POP server
that supports APOP.

SMTP authenti­cation

SMTP authentication (SMTP-AUTH) is an
SMTP function that authenticates users to pre­vent e-mail transmission via unauthorized ac­cess to your server.

To use the SMTP authentication function, you
need to use an SMTP server that supports any
of three systems of SMTP authentication
(CRAM-MD5, PLAIN, LOGIN).

The account name and password specified in
the "Mail Server" settings are used for SMTP
authentication. Other account names and
passwords cannot be specified.

Set "Use APOP" to "Yes"
with user parameters.
See p.166 “User Parame­ters” (switch 18, bit 1).

Set "Execute SMTP au­thentication" to "Yes"
with user parameters.

See p.166 “User Parame­ters” (switch 18, bit 2).

POP before
SMTP

This function prevents unauthorized access to
the SMTP server, and requires users to access
and log on the POP server before e-mail trans­mission.

If the IMAP server supports AUTHENTICATE command (CRAM-MD5,

30

PLAIN, LOGIN), the user authentication enables logon with more security.

Set "Access the POP server
before accessing the SMTP
server at the time of e-mail
transmission" to "Yes"
with user parameters. See
p.166 “User Parameters”
(switch 18, bit 6).

NIC FAX Initial Settings

❖❖❖❖ Network Boot

Network boot automatically acquires information related to network settings
from the network's DHCP server. Setting Network Boot to "DHCP" activates
the Network Boot function. See p.37 “Network Boot”.
You do not need to set that information on the machine. You can acquire the
following information from the DHCP server:

Acquired information Descriptions Note

• IP Address

• Subnet Mask

• Gateway Address

• Domain Name

• DNS Address 1

• DNS Address 2

• WINS Addr.

• SMTP Server

• POP Server

Even if you specify these on
the machine, information ac­quired from the DHCP server
is valid.

If you specify these on the
machine, they are valid. If
you do not, information ac­quired from the DHCP server
is valid.

• On the Network setting
display, the values you
specify on the machine al­ways appear.

• The User Parameter List
shows both the values you
specify on the machine
and those the DHCP serv­er acquires. See Chapter 7
"How to Set the User Pa­rameters - Printing User
Parameter List", Advanced

Features.

• You can check currently­valid ones only among
values the DHCP server
acquires using the Web
browser. See p.153 “Mak-
ing Settings through a
Web Browser”.

Note

❒ Servers that have been confirmed to work as DHCP server are Windows

NT Server 4.0, and Windows 2000 Server.

2

❒ DHCP (Dynamic Host Configuration Protocol) automatically assigns IP

addresses and other necessary settings to devices on the network.

❒ To use a DHCP server, the DHCP server (or DHCP relay agent) has to be

installed on the same subnet.

❒ If the DHCP server cannot assign an IP address, an IP address that is not

used on network and begins with "169.254", is automatically selected and
used. Then, the fax machine periodically accesses the DHCP server to ac­quire an IP address, and when successful, the IP address is changed to the
new one. This is called AutoNet function. While the AutoNet function
runs, neither of the Scanner function, Internet Fax function, IP-Fax func­tion and LAN-Fax function can be used.

❒ When Network Boot is set to "DHCP" and the fax machine runs, the IP ad-

dress of the fax machine may be changed. To maintain the DHCP server­assigned IP address, do one of the following:

• Reserve the NIC FAX IP address (MAC address) you want to use on the
DHCP server, so the fixed address is allocated to NIC FAX.

• Lease the IP address for an indefinite time.

31

Getting Started

❖❖❖❖ WINS Server

If a WINS server is running, the fax machine registers the host name and IP
address to the WINS server, and renews them periodically. Computers with
the WINS client function allow you to communicate with the fax machine us­ing the host name instead of the IP address. To use a WINS server, you need
to specify the WINS server address. See p.37 “WINS Server Addr. (WINS
Server Address)”.

2

Note

❒ Servers that have been confirmed to work as WINS server are Windows

NT Server 4.0 Service Pack 4 and higher, and Windows 2000 Server.

❒ WINS (Windows Internet Name Service) associates the IP address allocat-

ed to the device on network with the computer name (host name).

❒ This function searches for NIC FAX using the name from your computer.

You cannot inquire the computer name from NIC FAX with the WINS
server.

❒ Only the scope ID allocated by the DHCP server is available.

❖❖❖❖ Other Settings

• To back up incoming and outgoing faxes, see Chapter 3, "Backup File

Transmission" and Chapter 7 "Memory File Transfer", Advanced Features.

• To specify the SUB code and route documents from NIC FAX to destina­tions with set user codes, see p.91 “Routing Received Documents”.

• To forward received documents to registered destinations based on Own
Name, Own Fax Number or sender's e-mail address, see p.92 “Forwarding
Received Documents”.

• When you send a fax or e-mail specifying the user code, a Communication
Result Report is sent to the routing destination's e-mail address. For de­tails, see p.177 “Communication Result Report”.

32

Network Settings

Press the {{{{User Tools}}}} key.

AAAA

The User Tools main menu ap­pears.

Note

❒ Make sure the machine shows

the standby display. If it does
not, see Chapter 1 "Standby Dis­play", Basic Features to return to
the standby display.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

ZHMS130E

NIC FAX Initial Settings

Press the 0000 or 1111 key to display

GGGG

"15. Network".

Note

❒ The number of the function dif-

fers depending on the options
installed.

Press the {{{{OK}}}} key.

HHHH

Press the 0000 or 1111 key to display

IIII

the item you want to set.

Note

❒ For further steps, see p.33

“TCP/IP Settings”, p.37 “Mail
Server Settings”, and p.42 “Au-
to Mail RX (Auto Mail Recep­tion)”.

TCP/IP Settings

2

Press the {{{{OK}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"4. Key Op. Tools" .

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}, and then

FFFF

press the {{{{OK}}}} key.

Press the 0000 or 1111 key to display

AAAA

"1. TCP/IP".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then

press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key to try again.

33

Getting Started

2

IP Address

Enter the IP address.

The IP (Internet Protocol) address
is used by TCP/IP protocol to
identify a particular computer.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the IP address using the

number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

Gateway Address

Enter the default gateway address.

This is the IP address of the router
through which connection is made
to other networks.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the gateway address us-

ing the number keys.

The display returns to the
TCP/IP settings menu.

Subnet Mask

Enter the subnet mask.

The subnet mask is a group of bits
whose value operates on the IP ad­dress to separate the network ID
portion from the host ID to identify
a subnetwork.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the subnet mask using

the number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

34

NIC FAX Initial Settings

Host Name

Enter the host name of NIC FAX.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the host name.

Note

❒ You can enter up to 63 char-

acters for a host name.

❒ To use the WINS server, en-

ter 13 or fewer characters. If
you enter 14 or more charac­ters, they are not registered
in the WINS server.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

Note

❒ You can enter up to 63 char-

acters for a domain name.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

DNS Address 1

Enter the primary DNS server IP
address of the network to which
NIC FAX is connected.

The DNS server uses DNS (Do­main Name System) to manage the
computer names (host names) and
IP addresses of the computers on
the network. When the DNS server
is operative, you can find the IP ad­dress within the host name.

2

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

Domain Name

Enter the domain name of NIC
FAX.

Domain name represents the orga­nization you belong to on the Inter­net.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the domain name.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the primary DNS server

address using the number
keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

35

Getting Started

2

DNS Address 2

Enter the secondary DNS server IP
address of the network to which
NIC FAX is connected.

You may set the DNS Address 2
when two domain name systems
are connected to your machine. A
connection is made to DNS 2 only
if DNS 1 does not respond.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the secondary DNS serv-

er address using the number
keys.

A Enter the Access Control set-

ting using the number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

Access Mask

Enter the access mask.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

Access Control

Enter the access control setting.

When using the Web browser
monitoring function or LAN-Fax
function, access control deter­mines the IP address(es) that can
connect to NIC FAX.

Enter a mask that specifies the
range of IP addresses that can be
connected based upon the access
control setting.

• Example:

Access control: 192.168.15.16

Access mask: 255.255.0.0

In this case, addresses in the
range 192.168.XXX.XXX can
connect.

Consult your systems administra­tor if you are unsure about this set­ting. If you set this value to
"0.0.0.0", Access Control is not
available.

A Enter the access mask using the

number keys.

Consult your systems administra­tor if you are unsure about this set­ting. If you do not want to use this
feature, leave the setting as
"0.0.0.0".

36

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press the

{{{{

Clear/Stop

}}}}

key to try again.

NIC FAX Initial Settings

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

Network Boot

Set the Network Boot setting to
"DHCP" if you use the Network
Boot function with the DHCP serv­er.

Consult your systems administra­tor if you are unsure about this set­ting.

Reference

p.31 “Network Boot”

A Press the 0000 or 1111 key to select

"Off" or "DHCP".

Mail Server Settings

Press the 0000 or 1111 key to display

AAAA

"2. Mail Server".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then

press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key to try again.

2

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

WINS Server Addr. (WINS
Server Address)

Enter the IP address of the WINS
server.

Consult your systems administra­tor if you are unsure about this set­ting.

Reference

p.32 “WINS Server”

A Enter the IP address of the

WINS server using the number
keys.

❒ You can enter "." and "@" with

the Quick Dial key in each ad-

dress setting. Pressing the {{{{Sym-
bols}}}} key enables entering

symbols. Pressing the

{{{{ABC/abc}}}} key switches be-

tween upper cases and lower
cases.

SMTP Server

Enter the IP address of the SMTP
server.

The SMTP server is the server that
delivers e-mail over the Internet.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the SMTP server address

using the number keys.

B Press the {{{{OK}}}} key.

The display returns to the
TCP/IP settings menu.

37

Getting Started

2

Note

❒ If you make a mistake, press the

{{{{

Clear/Stop

❒ The SMTP server can also be

specified as a domain. In this
case, you must specify the DNS
server address beforehand.

❒ You can enter up to 127 char-

acters for a domain.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

}}}}

key to try again.

POP Server

Enter the IP address of the POP
server.

The POP server is the server that
receives e-mail over the Internet.

If you use IMAP4 server, specify
the IMAP4 address in the following
procedure. Also, you need to set
IMAP4 with user parameters. See
p.166 “User Parameters”(switch
17, bit 6).

Consult your systems administrator
if you are unsure about this setting.

A Enter the POP server address

using the number keys.

Mail Address

Enter the mail address of NIC
FAX.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the mail address.

Note

❒ You can enter up to 127 char-

acters for a mail address.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Account Name

Enter the account name to be used
for connection to the POP server.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the account name.

Note

❒ If you make a mistake, press the

{{{{

Clear/Stop

❒ The POP server can also be

specified as a domain. In this
case, you must specify the DNS
server address beforehand.

❒ You can enter up to 127 char-

acters for a domain.

B Press the {{{{OK}}}} key.

The display returns to the Mail

38

Server settings menu.

}}}}

key to try again.

Note

❒ You can enter up to 31 char-

acters for an account name.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

NIC FAX Initial Settings

Password

Enter the login password to be
used for connection to the POP
server.

Consult your systems administra­tor if you are unsure about this set­ting.

A Enter the password.

Note

❒ You can enter up to 31 char-

acters for a password.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try

again.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Time Zone

Enter the time difference between
your time zone and Greenwich
Mean Time.

A Press the 0000 or 1111 key to adjust

the time difference.

2

Note

❒ The time zone set up in this

step appears on the mail
header information, thus if
the setting is not done cor­rectly, the receivers will not
get the correct reception time
either.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Mail RX Interval (Mail Reception
Interval)

When using the Auto Mail Recep­tion function, enter the interval in
minutes at which NIC FAX is to
automatically check for mail.

A Enter the interval for automatic

reception using the number
keys.

Note

❒ You can enter a value be-

tween 1 and 60 minutes in
one-minute increments.

B Press the {{{{OK}}}} key.

Mail to Admin. (Mail to
Administrator)

Make this setting when you want
Error Mail Notifications to be sent
to another address, in addition to
the originator.

NIC FAX sends an Error Mail No­tification and a Transfer Request
Notification to the sender and a
copy (CC) to the address specified
with this setting.

You can also have the Journal sent
to address specified with this set­ting. For more details about the
setting, see p.81 “Transmitting
Journal by E-mail”.

The display returns to the Mail
Server settings menu.

39

Getting Started

2

A Enter the address to which no-

tification will be sent if an er­ror occurs.

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the
display cursor, and then
press the {{{{Clear/Stop}}}} key to
try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Backup Mail TX (Backup Mail
Transmission)

Make this setting when you want
all outgoing e-mail sent by the In­ternet Fax function and mono­chrome Scan to E-mail function to
be routed to another address in ad­dition to the destination. A blind
carbon copy (BCC) of all sent e-mail
messages is sent to this address. If
you want to back up outgoing fax­es, see Chapter 3 "Backup File
Transmission",

A Enter the e-mail backup ad-

dress.

Advanced Features

.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Max. Mail Size (Maximum Mail
Size)

Make this setting when you want
to limit the size of e-mail messages
that are transmitted, if receivers
limit e-mail size, or you cannot
send large size e-mail for some rea­son. When this function is set to on,
transmission of e-mail that exceeds
the set size is aborted.

Limitation

❒ This function does not work

with Backup File Transmission
destinations specified on NIC
FAX.

Note

❒ When e-mail exceeds the maxi-

mum file size, an Error Report is
output, and the e-mail is delet­ed.

❒ Even when e-mail does not ex-

ceed the size limit, it may be re­jected if it does not meet the
requirements of the server set­tings.

A Press 0000 or 1111 key to display "1.

On/Off".

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the
display cursor, and then
press the {{{{Clear/Stop}}}} key to

40

try again.

B Press the {{{{OK}}}} key.
C Press 0000 or 1111 key to select

"On".

NIC FAX Initial Settings

Note

❒ If you do not want to set a

maximum e-mail size, press
the 0 or 1 key to select
"Off".

D Press the {{{{OK}}}} key.
E Press the 0000 or 1111 key to dis-

play "2. Available Size".

F Press the {{{{OK}}}} key.
G Enter the file size limit using

the number keys.

Note

❒ You can set a file size from 1

to 9999 KB.

H Press the {{{{OK}}}} key.
I Press the {{{{Cancel}}}} key.

The display returns to the Mail
Server settings menu.

When the limit address is set to
"@nic.fax.com":

[e-mail] - accepted

[e-mail] - not accepted

[e-mail] - not accepted

Note

❒ No Error Report is output even

when e-mail is discarded.

A Enter the e-mail address for

limiting routing.

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the
display cursor, and then
press {{{{Clear/Stop}}}} key to try
again.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

2

Auth. E-Mail RX (Authorized E­mail Reception)

This function is available on sys­tems that allow routing of mail re­ceived via SMTP. See p.94
“Routing Mail Received via
SMTP”.

When a limit address is set, mail
received from addresses that do
not match the limit address is dis­carded, and an error message is re­turned to the SMTP server.

The limit address is compared
with the addresses of mail origina­tors, as illustrated by the following
examples.

Scanner Server

Enter the IP address of the delivery
server to transmit the scanned doc­uments.

Note

❒ "Scanner Server" only appears

on the display when ScanRout­er V2 Lite is selected with user
parameters or ScanRouter V2
Professional is set up by the ser­vice representative. See p.166
“User Parameters”(switch 16,
bit 2).

41

Getting Started

2

A Enter the IP address or domain

name of the server.

Note

❒ If you want to enter the serv-

er address with a domain
name, make sure that the
DNS server address is speci­fied in advance.

❒ You can enter up to 127 char-

acters for a domain name.

B Press the {{{{OK}}}} key.

The display returns to the Mail
Server settings menu.

Template: Subject

Note

❒ Set the Auto Mail Reception func-

tion to "On" or "Off" by following
the procedure below, or assign a
user function key to "Auto Mail
RX". If you assign a user function
key to "Auto Mail RX" beforehand,
you can easily switch between
"On" and "Off" anytime. See p.23
“Control Panel”.

Press the 0000 or 1111 key to display

AAAA

"3. Auto Mail RX".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to select

CCCC

"On" or "Off".

Register template subjects and/or
messages to use them in "Sub­ject/Message" under "Mail Options".
In "Subject/Message" under "Mail
Options", you can easily extract and
enter registered subjects/messages

by pressing the {{{{★}}}} key.

For details about the setting of "Tem­plate: Subject", see p.149 “Registering
Template Subjects and Messages”

Auto Mail RX (Auto Mail Reception)

If Auto Mail Reception function is set
to "On", the machine automatically
receives e-mail according to the Mail
Reception Interval setting. See p.39
“Mail RX Interval (Mail Reception In­terval)”.

Press the {{{{OK}}}} key.

DDDD

The display returns to the Net­work settings menu.

Returning to the Initial Display

Press the {{{{User Tools}}}} key.

AAAA

42

ZHMS130E

The standby display reappears.

IP-Fax Parameter Settings

Preparation

Select "Yes" with user parameters
to use the gatekeeper for IP-Fax
transmission. See p.166 “User Pa­rameters” (switch 32, bit 0).

Press the {{{{User Tools}}}} key.

AAAA

NIC FAX Initial Settings

Press {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}, and then

FFFF

press the {{{{OK}}}} key.

Press the 0000 or 1111 key to display

GGGG

"16. IP-Fax Parameter".

Note

❒ The number of the function dif-

fers depending on the options
installed.

Press the {{{{OK}}}} key.

HHHH

2

The User Tools main menu ap­pears.

Note

❒ Make sure that the machine

shows the standby display. If it
does not, see Chapter 1 "Stand­by Display", Basic Features to re­turn to the standby display.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

Press the {{{{OK}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"4. Key Op. Tools" .

ZHMS130E

Press 0000 or 1111 to display the item

IIII

you want to set, and then press

the {{{{OK}}}} key.

Gatekeeper Address

Gatekeeper is a server which con­nects the telephone number and
the IP address.

You need to set up the gatekeeper
address to use this function.

A Enter the IP address or host

name of the gatekeeper.

Note

❒ If you want to enter the gate-

keeper address using the
host name, make sure that
the DNS server address is
specified in advance.

Press the {{{{OK}}}} key.

EEEE

❒ You can enter up to 127 char-

acters for a host name.

43

2

Getting Started

❒ If you make a mistake, press

the 0 or 1 key to move the
display cursor, and then
press the {{{{Clear/Stop}}}} key to
try again.

B Press the {{{{OK}}}} key.

The display returns to the IP­Fax Parameter settings menu.

Own Fax Number (Alias Fax
Number)

Own Fax Number is an alias fax
number that represents the IP ad­dress in a shortened form; that is a
telephone number.

When using gatekeeper, Own Fax
Number needs to be specified on
NIC FAX.

A Enter Own Fax Number.

Note

❒ You can enter up to 127 dig-

its.

❒ You can enter digits 0 to 9,

"#", and "*".

❒ If you make a mistake, press

the 0 or 1 key to move the
display cursor, and then
press the {{{{Clear/Stop}}}} key to
try again.

B Press the {{{{OK}}}} key.

The display returns to the IP­Fax Parameter settings menu.

Press the {{{{User Tools}}}} key.

JJJJ

The standby display reappears.

44

Installing the Software

NIC FAX comes with a CD-ROM con­taining the driver and utilities for
LAN-Fax and Network Delivery
Scanner functions.

Note

❒ This manual assumes users al-

ready have a working knowledge
of Windows operating systems.
Refer to the relevant Windows
manual for specific details of Win­dows functions and operations.

Installing the Software

Quick Install

You can install software easily, using
the CD-ROM provided. By simply
pressing Quick Install, the following
are installed:

• LAN-Fax Driver
(Settings for the TCP/IP port are
also made.)

• Address Book

• LAN-Fax Cover Sheet Editor

2

Auto-run Program

When the CD-ROM is loaded, the in­staller starts automatically (auto-run),
allowing easy installation.

Note

❒ To install NIC FAX Driver and

Utilities on a Windows NT 4.0,
Windows 2000, or Windows XP
system, you have to be in an Ad­ministrators group.

❒ Depending on Windows settings,

the auto-run program may not
start. In such cases, double-click
"SETUP.EXE" (located in the CD­ROM's root directory).

❒ If you do not want to start the auto-

run program, hold down the shift
key until your computer loads the
CD-ROM and access is complete.

• SmartNetMonitor for Client

Note

❒ If you have already installed

SmartNetMonitor for Client, the
LAN-Fax function will be ready af­ter installing LAN-Fax Driver. See
p.47 “LAN-Fax Driver”.

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into
the CD drive on your computer.

The Select Language dialog box
appears.

Select the language you want, and

CCCC

then click [OK].

❒ If you click [Cancel] before installa-

tion is complete, the process stops.
Restart the installer to complete in­stallation.

❒ Screen displays shown in the pro-

cedure below may differ depend­ing on versions of Windows, and
environment settings.

The install program starts.

45

Getting Started

2

Click [Quick Install].

DDDD

Software License Agreement ap­pears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and
then click [Next].

The Installation Completion dialog
box appears.

Note

❒ The following display may ap-

pear during installation. Click

[Yes] for Windows 2000, and
[Continue Anyway] for Windows

XP to continue the installation.

• Windows 2000

Click [NIC FAX UNIT].

FFFF

Click [Install].

GGGG

The following display appears and
installation starts.

• Windows XP

To restart the computer, click [Yes.

HHHH

Restart right now.]

46

Installing the Software

Note

❒ If you do not want to restart the

computer, click [No. Restart later.]

❒ If the [Confirm restart] area does

not appear, proceed to step

Click [Finish].

IIII

If you click [Yes. Restart right now.]
in the step
completes and the computer re­starts.

Note

❒ If you click [No. Restart later.] in

the step
completes without restarting
the computer. Installed driver
and utilities are available only
after you restart the computer.

❒ To edit the printer name, on the

[Start] menu, point to [Settings],
and then click [Printers]. Next,
right-click the printer icon you
want to edit the name of, and
then click [Rename].

display, installation

H

display, installation

H

I

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into
the CD drive on your computer.

The Select Language dialog box

.

appears.

Select the language you want, and

CCCC

then click [OK].

The install program starts.

Click [LAN-Fax Driver].

DDDD

2

Installing the Driver and
Utilities Individually

LAN-Fax Driver

Note

❒ You need to install SmartNetMon-

itor for Client before LAN-Fax
Drivers. If SmartNetMonitor for
Client is not installed, follow the
steps described in SmartNetMoni­tor for Client. See p.50 “SmartNet-
Monitor for Client”.

Before beginning installation,

AAAA

exit all other applications.

[Add Printer and Utility Wizard] starts,
and Software License Agreement
appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and
then click [Next].

47

Getting Started

2

Click [LAN-Fax Driver].

FFFF

Click [Next].

GGGG

Double-click [Printer Name: <LAN-

HHHH

Fax F3>].

Note

❒ With Windows 2000 or Win-

dows XP, do not select "Stan­dard TCP/IP Port" as the port
for LAN-Fax Driver. If "Stan­dard TCP/IP Port" is specified,
error notification will not be
sent, even if an error occurs dur­ing data transmission from the
computer to NIC FAX for LAN­Fax faxing or printing. See p.165
“When Using Standard TCP/IP
Port”.

Click [Specify Address].

KKKK

Click [Port], and then [Add].

IIII

Select [SmartNetMonitor], and then

JJJJ

click [OK].

Enter the IP address or host name

LLLL

assigned to NIC FAX, and then
click [OK].

When entering a host name, first
click [Host Name] and then enter the
host name in the box to the right.

48

Installing the Software

Note

❒ If you use the Network Boot

function, specify the host name,
as the NIC FAX IP address may
change. In this case, you need to
make the following settings to
search for NIC FAX by host
name:

• When you use the DNS serv­er:
The DNS server settings
must be made on the com­puter on which LAN-Fax
Driver is being installed.

• When you use the WINS
server:
The settings of the WINS
server must be made the
same as those on the comput­er on which LAN-Fax Driver
is being installed, and NIC
FAX.

Reference

p.31 “Network Boot”

Click [Continue].

NNNN

Install starts.

Click [Finish].

OOOO

To restart the computer, click [Yes.

PPPP

Restart right now.]

2

p.32 “WINS Server”

Check to see if [TCP/IP] is selected

MMMM

and the machine's port name is
displayed correctly, and then
click [OK].

Note

❒ If you do not want to restart the

computer, click [No. Restart later.]

❒ If the [Confirm restart] area does

not appear, proceed to step

Click [Finish].

QQQQ

If you click [Yes. Restart right now.]
in the step
completes and the computer re­starts.

display, installation

P

Q

.

49

Getting Started

2

Note

❒ If you click [No. Restart later.] in

the step
completes without restarting
the computer. Installed driver
and utilities are available only
after you restart the computer.

❒ To edit the printer name, on the

[Start] menu, point to [Settings],
and then click [Printers]. Next,
right-click the printer icon you
want to edit the name of, and
then click [Rename].

SmartNetMonitor for Client

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into
the CD drive on your computer.

display, installation

P

Click [SmartNetMonitor for Client / Ad-

DDDD

min].

[Add Printer and Utility Wizard] starts,

and Software License Agreement
appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and
then click [Next].

The Select Language dialog box
appears.

Select the language you want, and

CCCC

then click [OK].

The install program starts.

Select the [SmartNetMonitor for Cli-

FFFF

ent] check box, and then click
[Next].

The [Welcome] dialog box appears.

50

Installing the Software

Click [Next].

GGGG

Software License Agreement ap­pears.

Make sure you read it carefully,

HHHH

and then click [Yes].

Select the language you want, and

CCCC

then click [OK].

The install program starts.

Click [SmartNetMonitor for Client / Ad-

DDDD

min].

2

Follow the steps displayed on the

IIII

screen to complete the installa­tion of SmartNetMonitor for Cli­ent.

SmartNetMonitor for Admin

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into
the CD drive on your computer.

The Select Language dialog box
appears.

[Add Printer and Utility Wizard] starts,
and Software License Agreement
appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and
then click [Next].

51

2

Getting Started

Select the [SmartNetMonitor for Ad-

FFFF

min] check box, and then click
[Next].

The [Welcome] dialog box appears.

Click [Next].

GGGG

DeskTopBinder V2 Lite

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

the NIC FAX Driver and Utilities
into the CD drive on your computer.

The Select Language display appears.

Select the language you want, and

CCCC

then click [OK].

52

Software License Agreement ap­pears.

Make sure you read it carefully,

HHHH

and then click [Yes].

Follow the steps displayed on the

IIII

screen to complete installation of
SmartNetMonitor for Admin.

The install program starts.

Click [DeskTopBinder V2 Lite].

DDDD

The DeskTopBinder V2 Lite Setup
display appears.

Click [Setup Guide] and follow the

EEEE

steps described in the PDF manu­al to complete installation.

Note

❒ To view the PDF manual, you

need Adobe Acrobat Reader in­stalled on your computer. If you
need to install it, click [Acrobat
Reader].

ScanRouter V2 Lite

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into
the CD drive on the server com­puter.

The Select Language display ap­pears.

Select the language you want, and

CCCC

then click [OK].

Installing the Software

Click [Setup Guide] and follow the

EEEE

steps described in the PDF manu­al to complete installation.

Note

❒ To view the PDF manual, you

need Acrobat Reader installed
on your computer. If you need
to install it, click [Acrobat Read-

er].

2

The install program starts.

Click [ScanRouter V2 Lite].

DDDD

The ScanRouter V2 Lite Setup dis­play appears.

53

2

Getting Started

Software Included on the CD-ROM

List of Files

The software for LAN-Fax features or Network Delivery Scanner function is
stored in the following directories on the CD-ROM.

CD-

ROM

SETUP.EXE

Software installer

DRIV­ERS

HELP WSMHLP en Help file for using a Web browser

NET­WORK

UTILITY ROUTERV2 ScanRouter V2 Lite

LAN-Fax WIN9X_ME LAN-Fax Driver, Address Book, LAN-Fax

Cover Sheet Editor

(for Windows 95/98/Me)

NT4 LAN-Fax Driver, Address Book, LAN-Fax

Cover Sheet Editor

(for Windows NT4.0)

WIN2000 LAN-Fax Driver, Address Book, LAN-Fax

Cover Sheet Editor

(for Windows 2000/XP)

(English)

es Help file for using a Web browser

(Español)

fr Help file for using a Web browser

(Français)

NETMON ADMIN SmartNetMonitor for Admin

CLIENT SmartNetMonitor for Client

DESKV2 DeskTopBinder V2 Lite

54

Software Included on the CD-ROM

LAN-Fax Driver

LAN-Fax Driver enables you to send and print documents created using a com­puter.

Note

❒ See LAN-Fax Help for detailed instructions.

Reference

p.107 “Using LAN-Fax Functions”

❖❖❖❖ File Location

LAN-Fax Driver is stored in the following directories:

• LAN-Fax Driver for Windows 95/98/Me
\DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows NT 4.0
\DRIVERS\LAN-FAX\NT4

• LAN-Fax Driver for Windows 2000/XP
\DRIVERS\LAN-FAX\WIN2000

❖❖❖❖ System Requirements

• Computer
IBM PC/AT or compatible running Windows 95, Windows 98, Windows
Me, Windows NT4.0, Windows 2000, Windows XP

Limitation

❒ LAN-Fax Driver does not work with Windows NT on RISC processors

(MIPS R series, Alpha AXP or PowerPC).

• Operating System
Microsoft Windows 95/98/Me
Microsoft Windows NT4.0
Microsoft Windows 2000/XP

• Display
VGA 640×480 or higher resolution

2

Address Book

Address Book allows you to program destinations for fax transmissions using
LAN-Fax functions.

Note

❒ Address Book is saved as a CSV file. You can register 2000 addresses in a CSV

file, and specify destinations using multiple CSV files.

❒ See Address Book Help for detailed instructions.

Reference

p.110 “Address Book”

55

Getting Started

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

LAN-Fax Cover Sheet Editor

2

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

SmartNetMonitor for Client

SmartNetMonitor for Client allows you to use NIC FAX as a network printer.

Note

❒ See SmartNetMonitor for Client Help for the detailed instructions.

❖❖❖❖ File Location

SmartNetMonitor for Client is stored in the following directory on the CD­ROM:
NETWORK\NETMON\CLIENT

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

56

Software Included on the CD-ROM

SmartNetMonitor for Admin

SmartNetMonitor for Admin is a network utility for administrator with it, you
can confirm NIC FAX settings and conditions from a computer.

Note

❒ See SmartNetMonitor for Admin Help for the detailed instructions.

2

❖❖❖❖ File Location

SmartNetMonitor for Admin is stored in the following directory on the CD­ROM:
NETWORK\NETMON\ADMIN

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

57

2

Getting Started

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite enables you to handle various data including scanned
images, documents or files created with various software, or image files you al­ready have. This software is installed on client computers. With it, you can use
NIC FAX as a network delivery scanner, or view the documents in the Fax In­Tray saved using ScanRouter V2 Lite/Professional.

Note

❒ See DeskTopBinder V2 Lite Help for the detailed instructions.

❖❖❖❖ File Location

DeskTopBinder V2 Lite is stored in the following directory on the CD-ROM:
UTILITY\DESKV2

❖❖❖❖ System Requirements

• Computer
IBM PC/AT or compatible running Windows 95, Windows 98, Windows
Me, Windows NT4.0, Windows 2000, Windows XP

Limitation

❒ DeskTopBinder V2 Lite does not work with Windows NT on RISC pro-

cessors (MIPS R series, Alpha AXP or PowerPC).

• Operating System
Microsoft Windows 95 operating system OSR2 or later
Microsoft Windows 98/98SE operating system
Microsoft Windows Millennium Edition (Windows Me)
Microsoft Windows NT Workstation operating system version 4.0 (Service
Pack 5 or later)
Microsoft Windows NT Server network operating system version 4.0 (Ser­vice Pack 5 or later)
Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server (Service Pack 1 or later)
Microsoft Windows XP Professional
Microsoft Windows XP Home Edition

58

Software Included on the CD-ROM

❖❖❖❖ Software Installed with DeskTopBinder V2 Lite

• Auto Document Link
Monitors the delivery server regularly, picks up newly arrived documents
in the Fax In-Tray, and sends notification to users when new documents
are delivered to the server.
Also, automatically registers the saved file under the specified directory to
DeskTopBinder V2 Lite.

ScanRouter V2 Lite

With ScanRouter V2 Lite installed, the delivery server enables you to sort
scanned documents and images, save them in specified inboxes, and send them
to designated client folders.

Note

❒ See ScanRouter V2 Lite Help for detailed instructions.

❖❖❖❖ File Location

ScanRouter V2 Lite is stored in the following directory on the CD-ROM.
UTILITY\ROUTERV2

2

❖❖❖❖ System Requirements

• Computer
IBM PC/AT or compatible running Windows 95, Windows 98, Windows
Me, Windows NT4.0, Windows 2000, Windows XP

• Operating System
Microsoft Windows 95 operating system OSR2 or later
Microsoft Windows 98/98SE operating system
Microsoft Windows Millennium Edition (Windows Me)
Microsoft Windows NT Workstation operating system version 4.0 (Service
Pack 5 or later)
Microsoft Windows NT Server network operating system version 4.0 (Ser­vice Pack 5 or later)
Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server (Service Pack 1 or later)
Microsoft Windows XP Professional
Microsoft Windows XP Home Edition

❖❖❖❖ Software Installed with ScanRouter V2 Lite

• Administration Utility
This application helps you run the delivery network system using Scan­Router V2 Lite.
With this utility, the destination(s) of scanned documents and sender(s) in­formation can be programmed into the delivery server. It also performs
maintenance operations such as monitoring free disk space on the delivery
server, and recording error logs.

59

Getting Started

Note

❒ Administration Utility can be installed on client computers as well as the

delivery server. To install it, click [Administration Utility] on the ScanRouter
V2 Lite display of the installer.

Online Help

2

You can refer to this when you confirm or edit NIC FAX settings using a Web
browser.

Note

❒ To use online Help, see p.157 “Using Online Help”.

❒ The online Help file is common for Windows 95/98/Me, Windows NT4.0,

and Windows 2000/XP.

❖❖❖❖ File Location

The online Help files are stored in the following directories on the CD-ROM:

English \HELP\WSMHLP\en

Español \HELP\WSMHLP\es

Français \HELP\WSMHLP\fr

60

3. Using Scan to E-mail
Functions

There are two types of scanner related functions Scan to E-mail and Network De­livery Scanner. This section describes the Scan to E-mail function. If you want to
deliver the scanned data to destinations registered to a networked ScanRouter
V2 Lite server or ScanRouter V2 Professional server, see p.117 “Using Network
Delivery Scanner Functions”.

Scanning a Color Original

You can scan and transmit originals
in color using NIC FAX. The scanned
image is attached to an e-mail as a
PDF or JPEG file.

Preparation

You need to make Network set­tings beforehand. See p.28 “NIC
FAX Initial Settings”.

Limitation

❒ You cannot use this feature with

Memory Transmission. Use it with
Immediate Transmission.

❒ If the fax machines at both ends are

NIC FAX, the file exchange by us­ing the Color Scanning function is
not possible. If you attempt such
transmissions, documents will not
be received and a Mail Information
/ Error Mail Notification / Error
Report will be printed on the trans­mitting or receiving end NIC FAX.

Note

❒ You can store the {{{{Color Scan}}}} key

into a Keystroke Program. If you
regularly send color documents to
particular destinations in the same
size and format (PDF or JPEG),
you can store the program and
send quickly by just pressing the
Quick Dial key you store the pro­gram in. For details about storing a
program, see Chapter 6 "Pro­grams", Advance Features.

When sending documents, you can

set e-mail options using the {{{{Trans.
Option}}}} key.

If the Mail Options function is already

assigned to a user function key ({{{{F1}}}}
to {{{{F10}}}}), you can set the same op-

tions using that key.

You can set the following options:

❒ You cannot specify an Internet fax

machine as destination.

61

Using Scan to E-mail Functions

3

❖❖❖❖ Subject and Message

You can enter a subject and mes­sage for the document you want to
send. You can also enter either
subject or message only.

Note

❒ To enter a message, you need to

assign the E-mail Message func­tion to a user function key be­forehand. See p.26 “Assigning
User Function Keys”. On Type 2
machines, the E-mail Message
function is pre-assigned to the

{{{{F4}}}} key.

❒ If you send e-mail without set-

ting a subject/message in "Sub­ject/Message" under "Mail
Options" when a subject/mes­sage is already registered as
No.1 in "Template: Subject", the
registered subject/message is
automatically used. For more
details about registering sub­jects/messages, see p.149 “Reg-
istering Template Subjects and
Messages”. If you send e-mail
without setting a subject/mes­sage in "Subject/Message" un­der "Mail Options" when a
subject/message is not regis­tered, the subject is automatical­ly inserted. For more details
about how a subject is automat­ically inserted, see p.79 “About
the E-mail Subject”.

❖❖❖❖ Confirmation of Reception

You can confirm sent documents
were properly received using e­mail or the Journal.

Note

❒ You cannot specify multiple desti-

nations, because this feature is
available only with Immediate
Transmission.

❒ You cannot send color originals to

destinations already registered for
Internet FAX or IP-FAX in Quick
Dial or Speed Dial keys. Specify
destinations for the scanner when
you send originals in color. See
p.133 “Registering Addresses for
Scanner”.

❒ The Color Scanning feature is not

available with Backup Transmis­sion.

❒ The Fax Header (TTI) is not added

to the transmitted data.

❒ You need to select a format of

transmitted files with user param­eters or the user function key. If
you frequently switch the format,
it is recommended that you assign
the JPEG function to a user func­tion key so that you can switch the
format easily. On Type 2 machines,
the JPEG function is pre-assigned

to the {{{{F9}}}} key. See p.27 “JPEG”

and p.166 “User Parameters”
(switch 17, bit 5).

❒ You cannot send only a sub-

ject/message as an e-mail with­out an original.

❖❖❖❖ Heading

You can add "Urgent" in front of
the document subject.

62

Scanning a Color Original

❒ You can adjust the quality of imag-

es transmitted using the Color
Scanning feature with user param­eters. If you make a setting that re­duces the difference between
values for Brightness and Color
Difference (for example, "Bright­ness: 1, Color Difference: 1, Color
Difference: 1"), the quality of imag­es increases, but the data size also
increases. You do not need to make
changes to default settings. For
more information, see p.166 “User
Parameters” (switch 33: bit 1,0).
However, this setting is not valid
when PDF is selected as the file for­mat for Color Scanning with user
parameters (switch 17, bit 5).

❒ You can adjust the color balance.

See p.67 “Scanner RGB”.

Press the {{{{Color Scan}}}} key.

BBBB

Make sure the Color Scan indica­tor is lit.

Press the 0000 or 1111 key to select the

CCCC

original size, and then press the

{{{{OK}}}} key.

ZHMS290E

3

❒ Adobe Acrobat Reader is neces-

sary for viewing PDF files.

❒ The following functions are in-

valid even if you specify them:

• Fax Header Print

• Label Insertion

• Maximum Mail Size

• Viewer URL Information

Make sure the Memory Trans. in-

AAAA

dicator is not lit.

Make any settings for "Mail Op-

DDDD

tions", if necessary.

Note

❒ Proceed to step

want to make any Mail Options
settings.

if you do not

F

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

Note

❒ If the Memory Trans. indicator

is lit, press the {{{{Memory Trans.}}}}

key.

ZHMS300E

ZHMS280E

63

Using Scan to E-mail Functions

3

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

C Press the {{{{OK}}}} key.

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

Mail Options function.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatical­ly appears on the display
above. If you want to enter
another subject/message,

press the {{{{Clear/Stop}}}} key to

delete it, and then enter the
subject/message.

❒ To enter a subject/message

registered in "Template: Sub-

ject", press the {{{{★}}}} key, press
the 0 or 1 key to display the

desired subject/message,

and then press the {{{{OK}}}} key.

❒ If you enter only a subject,

you can enter up to 150 char­acters.

Press 0000 or 1111 key to display the

EEEE

item you want to set, and then

press the {{{{OK}}}} key.

Subject/Message

A Enter the subject.

ZHMS170E

❒ If you enter only a message

or both subject and message,
you can enter up to 148 char­acters for message, since
space for two characters is
used by pressing the E-mail
Message function.

Reference

Chapter 3 "Entering Charac­ters", Basic Features

p.149 “Registering Template
Subjects and Messages”

64

Scanning a Color Original

B If you want to enter a message,

press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter a message.

D Press the {{{{OK}}}} key.

Reference

p.80 “Confirming Reception”

B Press the {{{{OK}}}} key.

Set the original.

FFFF

Press the {{{{Resolution}}}} key to select

GGGG

data resolution.

Note

❒ In order to set resolution to Ex-

tra Super Fine, you need to
make necessary settings with
user parameters. For informa­tion about making this setting,
see p.166 “User Parameters”
(switch 20, bit 2).

3

ZHMS190E

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

Specify the destination.

HHHH

Specifying by the E-mail Address

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

Scanner (Scan to E-mail) func­tion.

ZHMS170E

65

Using Scan to E-mail Functions

3

Note

❒ On Type 2 machines, the

Scanner (Scan to E-mail)
function is pre-assigned to

the {{{{F10}}}} key.

❒ You do not need to press the

user function key in the fol­lowing cases:

• When the e-mail address
is stored in either Quick
Dial key, Speed Dial, or
Group Dial.

• When specifying the ad­dress using the Redial
function.

Reference

Chapter 2 "Dialing", Basic
Features

Chapter 3 "Redial", Advanced
Features

B Enter the e-mail address of the

destination.

❒ If you incorrectly enter char-

acters, press the {{{{Clear/Stop}}}}

key, and then enter the cor­rect characters.

C Press the {{{{OK}}}} key.

Specifying a Destination in the
Server

A Specify the destination using a

Quick Dial key or Speed Dial.

Note

❒ You can specify the destina-

tion using methods other
than Quick Dial or Speed Di­al. See p.120 “Specifying Des­tinations Without Using
Quick Dial Keys or Speed Di­als”.

Press the {{{{Start}}}} key.

IIII

Note

❒ You can enter up to 127 char-

acters for an e-mail address.

❒ You can enter "." and "@" us-

ing a Quick Dial key. Press

the {{{{Symbols}}}} key to enter

symbols. You can shift be­tween upper and lower case

by pressing the {{{{ABC/abc}}}}

key.

❒ To enter texts registered in

"Template: Address", press

the {{{{★}}}} key, press the 0 or
1 key to display the desired
text, and then press the {{{{OK}}}}

key. See p.147 “Registering
Template Addresses”.

The transmission begins.

Note

❒ To cancel transmission of a Scan

to E-mail, follow the same pro­cedure as for canceling an Inter­net fax. See p.96 “Canceling
Transmission of an Internet
Fax”.

66

Scanner RGB

You can adjust the color balance for
Color Scanning by using the Scanner
RGB feature.

Press the {{{{User Tools}}}} key.

AAAA

ZHMS130E

Note

❒ Start this procedure when the

standby display is shown on the
display. If the standby display is
not shown, make it reappear.
See Chapter 1 "Standby Dis­play", Basic Features.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

Scanning a Color Original

Press the 0000 or 1111 key to display

FFFF

"7. Scanner RGB".

Press the {{{{OK}}}} key.

GGGG

The Scanner RGB display appears.

Press the 0000 or 1111 key to display

HHHH

the color you want to adjust.

Press the {{{{OK}}}} key.

IIII

Press the 0000 or 1111 key to make ad-

JJJJ

justments, and then press the

{{{{OK}}}} key.

The display in step

Repeat steps

KKKK

as necessary.

Press the {{{{User Tools}}}} key.

LLLL

HHHH

to

appears.

H

as many times

JJJJ

3

Press the {{{{OK}}}} key.

CCCC

The Fax Features main menu ap­pears.

Press the 0000 or 1111 key to display

DDDD

"3. Setup".

Press the {{{{OK}}}} key.

EEEE

The Setup main menu appears.

The standby display reappears.

67

Using Scan to E-mail Functions

Scanning a Monochrome Original

3

You can scan originals and transmit
them as image files with e-mail. The
originals are converted into PDF or
TIFF-F image files.

Preparation

You need to make Network set­tings beforehand. See p.28 “NIC
FAX Initial Settings”.

The content of originals is transmitted
as an attachment to the e-mail in PDF
or TIFF-F files. You can specify a for­mat with user parameters. See p.166
“User Parameters” (switch 17, bit 5).

Limitation

❒ If you specify the format of an at-

tached image file to PDF, Viewer
URL Information function is in­valid even if you set it with "Mail
Options".

When sending documents, you can

set e-mail options using the {{{{Trans.
Option}}}} key.

If the Mail Options function is already

assigned to a user function key ({{{{F1}}}}
to {{{{F10}}}}), you can set the same op-

tions using that key.

You can set the following options:

❖❖❖❖ Subject and Message

You can enter a subject and mes­sage for the document you want to
send. You can also enter either
subject or message only.

Note

❒ To enter a message, you need to

assign the E-mail Message func­tion to a user function key be­forehand. See p.26 “Assigning
User Function Keys”. On Type 2
machines, the E-mail Message
function is pre-assigned to the

{{{{F4}}}} key.

❒ If you send e-mail without set-

ting a subject/message in "Sub­ject/Message" under "Mail
Options" when a subject/mes­sage is already registered as
No.1 in "Template: Subject", the
registered subject/message is
automatically used. For more
details about registering sub­jects/messages, see p.149 “Reg-
istering Template Subjects and
Messages”. If you send e-mail
without setting a subject/mes­sage in "Subject/Message" un­der "Mail Options" when a
subject/message is not regis­tered, the subject is automatical­ly inserted. For more details
about how a subject is automat­ically inserted, see p.79 “About
the E-mail Subject”.

68

❒ You cannot send a subject/mes-

sage only as e-mail without an
original.

❖❖❖❖ Heading

You can add "Urgent" in front of
the document subject.

Scanning a Monochrome Original

❖❖❖❖ Confirmation of Reception

You can confirm sent documents
were properly received using e­mail or the Journal.

❖❖❖❖ Viewer URL Information

You can record URL sites for
downloading viewer applications
on e-mail you are about to send.

Note

❒ You need Acrobat Reader for

viewing PDF files.

❒ The following functions are in-

valid even if you specify them:

• Fax Header Print

• Label Insertion

❒ When you transmit e-mail by the

Scanner function specifying a user
code, and the e-mail address is set
as the routing destination of the
specified user code, a Communica­tion Result Report is sent after the
transmission is completed. This
makes it possible to verify the re­sult of a transmission. See p.177
“Communication Result Report”.

Make any settings for "Mail Op-

BBBB

tions", if necessary.

Note

❒ Proceed to step

if you do not

D

want to make any Mail Options
settings.

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

3

ZHMS280E

Make sure the Memory Trans. in-

AAAA

dicator is lit.

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory
Trans.}}}} key.

C Press the {{{{OK}}}} key.

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

Mail Options function.

ZHMS300E

ZHMS170E

69

Using Scan to E-mail Functions

3

Press 0000 or 1111 key to display the

CCCC

item you want to set, and then

press the {{{{OK}}}} key.

Subject/Message

A Enter the subject.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatical­ly appears on the display
above. If you want to enter
another subject/message,

press the {{{{Clear/Stop}}}} key to

delete it, and then enter the
subject/message.

B If you want to enter a message,

press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter a message.

❒ To enter a subject/message

registered in "Template: Sub-

ject", press the {{{{★}}}} key, press
the 0 or 1 key to display the

desired subject/message,

and then press the {{{{OK}}}} key.

❒ If you enter only a subject,

you can enter up to 150 char­acters.

❒ If you enter only a message

or both subject and message,
you can enter up to 148 char­acters for message, since
space for two characters is
used by pressing the E-mail
Message function.

Reference

Chapter 3 "Entering Charac­ters", Basic Features

D Press the {{{{OK}}}} key.

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

p.149 “Registering Template

70

Subjects and Messages”

Reference

p.80 “Confirming Reception”

Scanning a Monochrome Original

B Press the {{{{OK}}}} key.

Viewer URL Information

A Press the 0000 or 1111 key to select

"Yes" or "No".

B Press the {{{{OK}}}} key.

Set the original.

DDDD

Press the {{{{Resolution}}}} key to select

EEEE

data resolution.

Press the user function key ({{{{F1}}}}

FFFF

to {{{{F10}}}}) assigned to the Scanner

(Scan to E-mail) function.

The display for entering the scan­ner destination appears.

Note

❒ On Type 2 machines, the Scan-

ner (Scan to E-mail) function is

pre-assigned to the {{{{F10}}}} key.

3

ZHMS170E

ZHMS190E

Note

❒ When you are specifying the

Broadcasting function with a
fax message, the resolution of
the fax message is automatically
set to 200 × 200 dpi, even if you
specify 300dpi.

❒ In order to set resolution to Ex-

tra Super Fine, you need to
make necessary settings with
user parameters. For informa­tion about making this setting,
see p.166 “User Parameters”
(switch 20, bit 2).

❒ You do not need to press the

user function key in the follow­ing cases:

• When the e-mail address is
stored in either Quick Dial
key, Speed Dial, or Group Di­al.

• When specifying the address
using the Redial function.

Reference

Chapter 2 "Dialing", Basic Fea­tures

Chapter 3 "Redial", Advanced
Features

Specify the e-mail address using

GGGG

the Quick Dial key or number
keys.

71

Using Scan to E-mail Functions

3

Note

❒ You can enter up to 127 charac-

ters for an e-mail address.

❒ You can enter the "." and "@"

with the Quick Dial keys. Press

the {{{{Symbols}}}} key when you

want to enter other symbols.

Use the {{{{ABC/abc}}}} key to shift

between uppercase and lower­case characters.

❒ To enter texts registered in

"Template: Address", press the

{{{{★}}}} key, press the 0 or 1 key

to display the desired text, and

then press the {{{{OK}}}} key. See

p.147 “Registering Template
Addresses”.

Press the {{{{OK}}}} key.

HHHH

The destination is set.

Note

❒ With a large volume of docu-

ments, it may take some time
before transmission starts. This
is due to the time the machine
requires to convert data in
memory.

❒ To cancel transmission of a Scan

to E-mail, follow the same pro­cedure as for canceling an Inter­net fax. See p.96 “Canceling
Transmission of an Internet
Fax”.

To add one or more addresses,

IIII

press the {{{{OK}}}} key, and then re-

peat steps

Note

❒ If you do not want to add any

other addresses, proceed to step

.

J

❒ You can also specify destina-

tions of faxes using public tele­phone line. In this case, omit
step

Press the {{{{Start}}}} key.

JJJJ

This starts reading the document
into memory. The e-mail send oper­ation starts after the read operation
is complete. The Communicating
indicator is lit when a send opera­tion is in progress.

F

to

HHHH

.

FFFF

.

72

4. Using Internet Fax Functions

E-mail Server Settings (by Network
Administrator)

The information in this section is for your network administrator.

Mail Server Settings

NIC FAX uses an Internet e-mail system to send Internet faxes. Since it automat­ically connects to the e-mail server to get e-mail, a NIC FAX account and pass­word must be set up on the e-mail server. In order to use SMTP reception, an
entry indicating that NIC FAX is capable of SMTP reception must be made in the
DNS server's MX record. See the documentation for the e-mail server for details
on the procedure required for setting up accounts and passwords.

Be sure to provide the NIC FAX's IP address or host name to NIC FAX users who
need to input this information when establishing a connection through a Web
browser.

E-mail Servers That Have Been Confirmed to Work

❖❖❖❖ Sendmail/QUALCOM Pop server

Program: SMTP sendmail Ver.8 or higher POP QUALCOM Pop server
OS: Solaris 1 Ver.2.1.4-R3

❖❖❖❖ Post.Office

Version: Ver.3.1 Release PO203a
Agency: Software.com

❖❖❖❖ Seattle Lab Mail Server

Version: Ver.4.1
Agency : Seattle Lab Inc.

❖❖❖❖ Netscape Messaging Server

Version: Ver.3.0
Agency: Netscape Communications

❖❖❖❖ IMail Server for Windows NT

Version: Ver.4.0
Agency: Ipswitch, Inc.

Limitation

❒ Supported operations and services differ according to the e-mail server used.

73

Using Internet Fax Functions

Transmitting Internet Fax

4

Preparation

You need to make Network set­tings beforehand. See p.28 “NIC
FAX Initial Settings”.

This section describes how to scan a
document into NIC FAX memory and
send it as e-mail. You can enter the e­mail address directly, or use a Quick
Dial key, Speed Dial or Group with an
address already stored in it. You can

also use the {{{{Redial}}}} key to recall the

previous address sent to.

When sending documents, you can

set e-mail options using the {{{{Trans.
Option}}}} key.

If the Mail Options function is already

assigned to a user function key ({{{{F1}}}}
to {{{{F10}}}}), you can set the same op-

tions using that key.

❒ If you send e-mail without set-

ting a subject/message in "Sub­ject/Message" under "Mail
Options", the subject is auto­matically inserted. For more de­tails about how a subject is
automatically inserted, see p.79
“About the E-mail Subject”.
However, if a subject/message
is already registered as No.1 in
"Template: Subject", the regis­tered subject/message is auto­matically used. For more details
about registering subjects/mes­sages, see p.149 “Registering
Template Subjects and Messag­es”.

❒ You cannot send a subject/mes-

sage only as e-mail without an
original.

You can set the following options:

❖❖❖❖ Subject and Message

You can enter a subject and mes­sage for the document you want to
send. You can also enter either
subject or message only.

Note

❒ To enter a message, you need to

assign the E-mail Message func­tion to a user function key be­forehand. See p.26 “Assigning
User Function Keys”. On Type 2
machines, the E-mail Message
function is pre-assigned to the

{{{{F4}}}} key.

❖❖❖❖ Heading

You can add "Urgent" in front of
the document subject.

❖❖❖❖ Confirmation of Reception

You can confirm sent documents
were properly received using e­mail or Journal.

❖❖❖❖ Viewer URL Information

You can record URL sites for
downloading viewer applications
on e-mail you are about to send.

Important

❒ You may not be able to send large

files as e-mail, depending on e­mail environment conditions.

❒ The level of security for Internet

communications is low. Use of the
telephone network is recommend­ed for confidential communica­tions.

74

Transmitting Internet Fax

Note

❒ Because NIC FAX sends docu-

ments as e-mail messages with an
attached TIFF-F image, viewer ap­plications are required in order to
view documents when they are re­ceived on a computer. You can in­form the receiver of sites for
downloading viewer applications
using the Viewer URL Information
mail option.

❒ When you send viewer URL infor-

mation, depending on the receiv­er's fax machine, Journal may
show a page count that is one or
two pages greater than the number
of pages actually sent.

❒ See p.184 “Received Images” for

how e-mail is actually received by
the computer when it is sent with
mail options selected.

Make sure that the Memory

AAAA

Trans. indicator is lit.

Limitation

❒ When using NIC FAX to send e-

mail over the Internet, docu­ments are stored in memory,
and then sent using Memory
Transmission. Internet faxing
does not allow immediate trans­mission.

ZHMS300E

4

❒ With the Scanner function, you can

transmit color documents. Howev­er, the Internet Faxing function
does not support color transmis­sion. For information about Color
Scanning, see p.61 “Scanning a
Color Original”.

❒ When you transmit an Internet Fax

specifying a user code, and the e­mail address is set as the routing
destination of the specified user
code, a Communication Result Re­port is sent after the transmission
is completed. This makes it possi­ble to verify the result of a trans­mission. See p.177
“Communication Result Report”.

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory
Trans.}}}} key to change back to

Memory Transmission.

Make any settings for "Mail Op-

BBBB

tions", if necessary.

Note

❒ Proceed to step

want to make any Mail Options
settings.

if you do not

D

75

Using Internet Fax Functions

4

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

ZHMS280E

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

C Press the {{{{OK}}}} key.

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

Mail Options function.

Subject/Message

A Enter the subject.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatical­ly appears on the display
above. If you want to enter
another subject/message,

press the {{{{Clear/Stop}}}} key to

delete it, and then enter the
subject/message.

❒ To enter a subject/message

registered in "Template: Sub-

ject", press the {{{{★}}}} key, press
the 0 or 1 key to display the

desired subject/message,

and then press the {{{{OK}}}} key.

❒ If you enter only a subject,

you can enter up to 150 char­acters.

76

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then

press the {{{{OK}}}} key.

ZHMS170E

❒ If you enter only message or

both subject and message,
you can enter up to 148 char­acters since space for two
characters is used by press­ing a user function key as­signed to the E-mail Message
function.

Reference

Chapter 3 "Entering Charac­ters", Basic Features

p.149 “Registering Template
Subjects and Messages”

Transmitting Internet Fax

B If you want to enter a message,

press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter the message.

Reference

p.80 “Confirming Reception”

B Press the {{{{OK}}}} key.

Viewer URL Information

A Press 0000 or 1111 key to select

"Yes" or "No".

B Press the {{{{OK}}}} key.

Set the original and adjust any

DDDD

scan settings as necessary.

Note

❒ Original images are sent at De-

tail resolution even if 300dpi,
Super Fine, or Extra Super Fine
is selected.

Press the user function key ({{{{F1}}}}

EEEE

to {{{{F10}}}}) assigned to the Internet

FAX function.

4

D Press the {{{{OK}}}} key.

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

ZHMS170E

The display for entering an ad­dress appears.

77

Using Internet Fax Functions

4

Note

❒ On Type 2 machines, the Inter-

net FAX function is pre-as-

signed to the {{{{F5}}}} key.

❒ You do not need to press the

user function key in the follow­ing cases:

• When the e-mail address is
stored in a Quick Dial key,
Speed Dial, or Group Dial.

• When specifying the address
using the Redial function.

Reference

Chapter 2 "Dialing", Basic Fea­tures

Chapter 3 "Redial", Advanced
Features

If the Network Transmission Auto
Check Function Is Turned Off

If the Network Transmission Auto
Check function is set to "Off" with
user parameters, select E-mail
Transmission in the display that ap­pears. For information about chang­ing this setting, see
Parameters” (switch 32, bit 1).

p.166 “User

When the Network Transmission
Auto Check function is set to Off:

Note

❒ You can enter up to 127 charac-

ters for an e-mail address.

❒ You can enter the "." and "@"

with the Quick Dial keys. Press

the {{{{Symbols}}}} key when you

want to enter other symbols.

Use the {{{{ABC/abc}}}} key to shift

between uppercase and lower­case characters.

❒ To enter texts registered in

"Template: Address", press the

{{{{★}}}} key, press the 0 or 1 key

to display the desired text, and

then press the {{{{OK}}}} key. See

p.147 “Registering Template
Addresses”.

Press the {{{{OK}}}} key.

GGGG

The destination is set.

To add one or more addresses,

HHHH

press the {{{{OK}}}} key, and then re-

peat steps

EEEE

to

GGGG

.

A Confirm "1. Mail Address" ap-

pears, and then press the {{{{OK}}}}

key.

Specify the e-mail address using

FFFF

the Quick Dial key or number
keys.

When the Network Transmission
Auto Check function is set to On:

78

Note

❒ If you do not want to add more

addresses, proceed to step

❒ You can also specify destina-

tions of faxes using a public
telephone line. In this case, omit
step

Press the {{{{Start}}}} key.

IIII

This starts reading the document
into memory. The e-mail send oper­ation starts after the read operation
is complete. The Communicating
indicator is lit when a send opera­tion is in progress.

E

.

I

.

Transmitting Internet Fax

Note

❒ With a large volume of docu-

ment, it may take some time be­fore transmission starts. This is
due to the time NIC FAX re­quires to convert the data in
memory.

❒ To cancel transmission of an In-

ternet fax, see p.96 “Canceling
Transmission of an Internet
Fax”.

----About the E-mail Subject

If no subject is specified for "Sub­ject/Message" in "Mail Options", the
following subject is automatically in­serted:

❖❖❖❖ When a User Code Is Set

• If the mail address of the Rout­ing Address is registered:
From "mail address of the Rout­ing Address" Fax Message
NO.xxxx.

• If the mail address of the Rout­ing Address is not registered:
From "User Code name" Fax
Message NO.xxxx.

❖❖❖❖ When a User Code Is Not Set

• If Own Fax Number and Own
Name are registered:
From "Own Fax Number"
("Own Name") (Fax Message
NO.xxxx)

• If only Own Fax Number is reg­istered:
From "Own Fax Number" (Fax
Message NO.xxxx)

Note

❒ User codes refer to the names as-

signed to Confidential Boxes.

❒ "xxxx" is the document number

that appears in the Journal.

Reference

Chapter 3 "Own Name/Fax Head­er/Own Fax Number", Basic Fea-
tures

Chapter 1 "User Code Transmis­sion", Advanced Features

4

----When using NIC FAX with

Broadcasting and Sequential
Broadcasting

Broadcasting is used to send e-mail
when multiple addresses are speci­fied for transmission. With broadcast­ing, the same e-mail can be sent to
multiple addresses at once, just as
when ordinary e-mail is sent to multi­ple addresses.

However, if "Yes" is selected for "Con­firm Receipt" or "On" is selected for
"Label Insertion", sequential broad­casting is used for transmission. With
sequential broadcasting, the e-mail is
sent to one address at a time.

Note

❒ When using Quick Dial keys or

Speed Dials to specify a destina­tion, documents with Fax Header 1
and Fax Header 2 selected (accord­ing to Fax Header settings under
Fax Information) are transmitted
separately.

❒ The Auto Document function

transmits specified destination
and non-specified destination doc­uments separately.

79

4

Using Internet Fax Functions

Confirming Reception

When Reception Confirmation is se­lected, the receiver sends back a re­ception confirmation message. Once
the reception confirmation message
has been received, "OK" appears in
the Result column of Journal, allow­ing the originator to verify that the
transmission has been received.

Limitation

❒ The Reception Confirmation fea-

ture is only available if the receiver
supports MDN (Message Disposi­tion Notification).

Note

❒ If your fax is not received normal-

ly, "E" appears in the Result col­umn.

❒ Reception confirmation results are

only shown in Journal. The Result
column in all other files, lists, and
transmission reports show "- -".

❒ Reception confirmation messages

themselves are not recorded in
Journal.

❒ To enable Reception Confirmation

under "Mail Options", select "Yes"
for "Confirm Receipt". Set this to
"Yes" with user parameters if you
use this function frequently. You
can have confirmation of receipt,
without having to specify "Con­firm Receipt" each time. Once you
set this to "Yes" with user parame­ters, this function can be turned off
by selecting "No" for "Confirm Re­ceipt" under "Mail Options". See
p.166 “User Parameters” (switch
17, bit 4).

❒ Information regarding the last 250

messages is recorded, but only the
last 50 communications appear in
Journal. If you do not receive a re­ception confirmation message for
one of the last 50 communications
from the receiver's machine, you
may not be able to confirm that the
e-mail has been received by the
Journal's Result column.

❒ If you specify mailing list address-

es, do not select "Yes" for "Confirm
Receipt". Otherwise, you will re­ceive multiple reception confirma­tion messages from e-mail
recipients, and the Result column
will be overwritten each time a
new confirmation message is re­ceived. However, if you receive a
reception confirmation message
indicating an error, "E" appears in
the Result column and will not be
overwritten, even if you subse­quently receive a reception confir­mation message as "OK" following
the error message.

❒ The reception confirmation notifi-

cation can be printed out. This can
be set with user parameters. See
p.166 “User Parameters” (switch
18, bit 7).

80

Transmitting Journal by E-mail

Preparation

To transmit the Journal by e-mail, it
is necessary to make settings with
user parameters. See
Parameters” (switch 18, bit 5).

The Journal is automatically transmit­ted to an e-mail address of the admin­istrator by 50 communications. A
CSV format Journal is attached to the
e-mail. See p.39 “Mail to Admin.
(Mail to Administrator)” and p.180
“Journal by E-mail”.

Important

❒ It is recommended that you dou-

ble-check the e-mail address of an
administrator before the Journal is
transmitted. If the e-mail address
of the administrator is not correct,
your important Journal may be lost
and sent CSV file is not left on NIC
FAX.

p.166 “User

Transmitting Internet Fax

❒ The name of an attached CSV

file is "JOURNAL+year, month,
hours, minutes". For example,
the file name transmitted in
10:40:12 on 15th, April, 2003 is
"JOURNAL20030415104012.csv".

❒ The subject of Journal by e-mail be-

gins with "Journal".

4

Note

❒ Even if the administrator address

is wrong, you can acquire Journal
from Error Mail Notification by
setting that the error e-mail is left
on the server. To leave the error e­mail on the server, set "Leave mes­sage on POP server after receiving
them" to "Save only errors" with
user parameters beforehand. See
p.166 “User Parameters” (switch
16; bit 1, 0).

❒ If you specify the destination of

Backup Mail Transmission, the
Journal is also transmitted to the
destination.

❒ If the Journal in e-mail format fails

to be transmitted, the Communica­tion Failure Report and Journal are
printed out.

81

4

Using Internet Fax Functions

Transfer Request

You can request transfer specifying Quick Dial, Speed Dial, and Group destina­tions registered in Transfer Station. Transfer requests allow you to make use of
the Internet to reduce costs, particularly with long distance and international
communications.

There are two types of transfer request transmissions: transfer request by e-mail
and transfer request by fax (standard transfer request transmission).

The following are some terms you must be familiar with in order to perform the
following procedure.

❖❖❖❖ Transfer Requester

This is the fax machine performing the transfer request transmission (this ma­chine).

❖❖❖❖ Transfer Station

This is the fax machine that performs the transfer. This machine needs to be
capable of performing transfers.

❖❖❖❖ End Receiver

This is the fax machine or computer that receives the e-mail or fax from the
Transfer Station.

82

Transfer Request

Limitation

❒ Fax machines that are equipped with NIC FAX KIT TYPE 140, TYPE 500,

COLOR NIC FAX UNIT TYPE410, or NIC FAX UNIT TYPE 510 can be spec­ified as the Transfer Station for a transfer request by e-mail.

4

GFTRRQ0E

Note

❒ You can specify one Transfer Station and up to 30 End Receivers in a single

Transfer Request.

❒ Each group is considered one item when specifying Transfer Stations pro-

grammed in Group Dials.

❒ If you make a Transfer Request by e-mail, a Transfer Result Report is trans-

mitted to the Transfer Requester by e-mail when Transfer Station completes
all transmissions to the End Receivers.

❒ You can specify IP-Fax destinations as Transfer Station making a Transfer Re-

quest.

❒ If you use the Network Boot function, the IP address of the fax machine may

be changed after making the Transfer Request by specifying IP-Fax destina­tions as Transfer Station and the Transfer Result Report cannot be received. If
you want to specify an IP-Fax destination as Transfer Station, consult your
network administrator in order to keep the same IP address. See p.31 “Net-
work Boot”.

❒ See Chapter 1 "Transfer Request", Advanced Features to send Transfer Re-

quests by fax.

83

4

Using Internet Fax Functions

Transfer Request by E-mail

Preparation

In order to use this function, you
must make polling ID and Transfer
Report settings. The same polling
ID must be set for both Transfer
Requester and Transfer Stations.
See Chapter 7 "ID Codes" and
"Transfer Report", Advanced Fea-
tures.

Make sure that the Memory

AAAA

Trans. indicator is lit.

Press the {{{{Trans. Option}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"9. Transfer Request", and then

press the {{{{OK}}}} key.

ZHMS280E

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory
Trans.}}}} key to change back to

Memory Transmission.

Set the original and adjust the

BBBB

scan settings as necessary.

Note

❒ Originals are sent at Detail reso-

lution even if 300dpi, Super
Fine, or Extra Super Fine is se­lected.

ZHMS300E

Note

❒ If you want to make Mail Op-

tions settings, follow steps

of p.74 “Transmitting Internet

C

Fax”.

Press the 0000 or 1111 key to select

EEEE

"On".

Press the {{{{OK}}}} key.

FFFF

B

to

84

Enter a Transfer Station.

GGGG

Limitation

❒ When an originator requests

transfer by e-mail to a station
that is not capable of perform­ing transfers, the station ad­dressed receives the request as
ordinary e-mail and does not
transfer it or return an Error Re­port to the originator of the re­quest. Before sending e-mail,
confirm that the Transfer Sta­tion is equipped with the Trans­fer function.

Transfer Request

Entering an E-mail Address
Stored in a Speed Dial

A Press the {{{{Speed Dial}}}} key.

ZHMS330E

4

Note

❒ You can also specify the IP-Fax

destination. See p.98 “Transmit-
ting IP-Fax”.

Entering an E-mail Address
Stored in a Quick Dial Key

A Press the Quick Dial key in

which the recipient's mail ad­dress is stored.

ZHMS320E

B Enter the speed dial code in

which the recipient's mail ad­dress is stored using the num­ber keys.

Entering an E-mail Address
Manually

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the

Internet FAX function.

ZHMS170E

85

Using Internet Fax Functions

4

Note

❒ On Type 2 machines, the In-

ternet FAX function is pre-as-

signed to the {{{{F5}}}} key.

❒ If the Network Transmission

Auto Check function is set to
"Off" with user parameters,
press the 0 or 1 key to se­lect "1. Mail Address", and

then press the {{{{OK}}}} key. For

information about changing
this setting, see p.166 “User
Parameters” (switch 32, bit

1).

B Enter the mail address of the

Transfer Station.

Enter the End Receiver.

IIII

Specify the End Receiver by using
the Quick Dial key, Speed Dial and
Group registered in Transfer Sta­tion.

Reference

p.87 “Specifying End Receiv­ers”

Press the {{{{OK}}}} key.

JJJJ

Press the 0000 or 1111 key to select

KKKK

"No", and then press the {{{{OK}}}}

key.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key, and then

try again.

❒ You can enter the "." and "@"

with the Quick Dial keys.

Press the {{{{Symbols}}}} key

when you want to enter other

symbols. Use the {{{{ABC/abc}}}}

key to shift between upper­case and lowercase charac­ters.

C Press the {{{{OK}}}} key.

Press the {{{{OK}}}} key.

HHHH

Note

❒ If you want to add End Receiv-

ers, select "Yes", press the {{{{OK}}}}

key, and then repeat steps

.

J

Press the {{{{Start}}}} key.

LLLL

This starts reading the document
into memory. The e-mail is sent to
the Transfer Station after the read
operation is complete. The Com­municating indicator is lit while a
send operation is in progress.

I

to

86

Specifying End Receivers

You can only specify End Receivers
already programmed in a Quick Dial
key, Speed Dial, or Group Dial of the
designated Transfer Station.

❖❖❖❖ Quick Dial

Enter the number (two or three
digits) of the Quick Dial where the
End Receiver is stored. For exam­ple, to choose the number stored in
Quick Dial 001 in the Transfer Sta-

tion, enter: {{{{0}}}} {{{{0}}}} {{{{1}}}}.

Note

❒ If the Transfer Station only sup-

ports two digits for the Quick
Dials, enter the number with

two digits like {{{{0}}}} {{{{1}}}}.

Transfer Request

4

❖❖❖❖ Speed Dial

Enter {{{{pppp}}}} followed by the Speed

Dial code (two or three digits).
For example, to select the number
stored in Speed Dial 012 in the

Transfer Station, enter: {{{{pppp}}}} {{{{0}}}}
{{{{1}}}} {{{{2}}}}.

Note

❒ If the Transfer Station only sup-

ports 2 digits for the Speed Di­als, enter the number with two

digits like, {{{{pppp}}}} {{{{1}}}} {{{{2}}}}.

❖❖❖❖ Group Dial

Enter {{{{pppp}}}}, {{{{pppp}}}} followed by the

Group number (2 digits).
For example, to select the number
stored in Group 04 in the Transfer

Station, enter: {{{{pppp}}}} {{{{pppp}}}} {{{{0}}}} {{{{4}}}}.

87

Using Internet Fax Functions

Receiving Internet Fax

4

There are two methods of receiving e­mail: Auto Mail Reception and Manu­al Mail Reception.

Limitation

❒ Documents sent from computers

as e-mail attachments cannot be re­ceived. Senders receive an Error
Mail Notification if their e-mail
contains attachments. You can se­lect whether or not the machine
sends this message with user pa­rameters. See p.166 “User Parame­ters” (switch 16, bit 3). However,
TIFF-F documents created by the
Saving function of LAN-Fax Driv­er can be received.

Note

❒ With user parameters, you can

have the machine retain incoming
mail or delete it from the POP serv­er. See p.166 “User Parameters”
(switch 16; bit 1, 0).

❒ With user parameters, you can

have the machine return the ac­knowledgment of mail to the send­er. See p.166 “User Parameters”
(switch 17, bit 2).

Auto Mail Reception

The interval between checks is re­ferred to as Mail RX Interval (Mail Re­ception Interval). You can specify the
interval to any value between 1 and
60 minutes, and can also force NIC
FAX to check for incoming e-mail by
pressing the user function key as­signed to the Mail Reception function

or the {{{{Job Information}}}} key. See p.88

“Manual Mail Reception”.

You can also configure this feature to
work in conjunction with the Night
Timer so that Auto Mail Reception
does not occur at times when NIC
FAX is saving energy. See p.166 “User
Parameters”(switch 16, bit 4), and
Chapter 7 "Energy Save Timer", Ad-
vanced Features.

Note

❒ If the indicator of the user function

key assigned to the Auto Mail Re­ception function is not lit, automat­ic e-mail reception will not take
place. See Chapter 6 "User Func­tion Keys", Advanced Features.

❒ If memory runs out, e-mail will not

be received at the specified inter­vals. Reception will resume when
sufficient memory becomes avail­able.

When this function is turned on, NIC
FAX periodically checks the e-mail
server for incoming e-mail and down­loads it as necessary. You can set this
function to "On" or "Off" by following
p.42 “Auto Mail RX (Auto Mail Re­ception)” of the "Network" settings,
or by assigning the Auto Mail Recep­tion function to a user function key
and specifying "On" or "Off".

88

Manual Mail Reception

Follow these steps at any time to
check for incoming e-mail immedi­ately.

Preparation

To receive e-mail by the Manual
Mail Reception key, you need to
assign the Manual Mail Reception
function (Mail Reception) to a user
function key beforehand. See p.26
“Assigning User Function Keys”.

Receiving Internet Fax

Receiving E-mail with the Mail
Reception Function

Press the user function key ({{{{F1}}}}

AAAA

to {{{{F10}}}}) assigned to the Mail Re-

ception function.

ZHMS170E

Receiving E-mail with the Job
Information Function

Press the {{{{Job Information}}}} key.

AAAA

Press the 0000 or 1111 key to display

BBBB

"12. Mail Reception".

ZHMS080E

4

Press the {{{{Start}}}} key to check for

BBBB

e-mail.

After checking the server, the ma­chine receives e-mail, if there is
any.

If there is no e-mail, the following

display appears. Press the {{{{OK}}}}

key.

Note

❒ If there is e-mail, the Communi-

cating indicator will light and
the e-mail will be printed.

Press the {{{{Job Information}}}} key.

CCCC

The standby display reappears.

Press the {{{{OK}}}} key.

CCCC

Press the {{{{Start}}}} key.

DDDD

The machine accesses the server to
check whether there is e-mail. If
there is, it is received.

If there is no e-mail, the following

display appears. Press the {{{{OK}}}}

key.

Note

❒ If there is e-mail, the Communi-

cating indicator will light and
the e-mail will be printed.

Press the {{{{Job Information}}}} key.

EEEE

The standby display reappears.

89

4

Using Internet Fax Functions

Receiving Transfer Request E-mail

When the machine receives Transfer Request e-mail, it transfer faxes to all the
End Receivers specified in the e-mail.

Note

❒ You must register Polling ID and End Receivers.

❒ End Receivers must be programmed into Quick Dial keys, Speed Dials, or

Groups in the Transfer Station (this machine). You can specify e-mail address­es as End Receivers.

❒ The transferred originals are printed in the Transfer Station.

❒ NIC FAX can receive the transfer request when the Internet Fax or IP-fax des-

tination is specified as Transfer Station.

When NIC FAX ([e-mail]) receives Transfer Request e-mail
from another NIC FAX ([e-mail]), it transfers the faxes to the
specified End Receivers.

90

GFRECP0E

Receiving Internet Fax

Routing Received Documents

When a document is received, its SUB code is compared to user codes registered
in Personal Boxes and, if a match is found, the document is routed to the desti­nation whose user code is specified. If the destination specified is an e-mail ad­dress, the received document is routed to that destination as e-mail.

At the same time, you can make the settings that all documents which do not
have the SUB code are routed to the specified e-mail address by the Forwarding
function. For details, see p.92 “Forwarding Received Documents”.

4

GFRECP1E

Note

❒ You can route documents received from any fax machine, regardless of man-

ufacturer.

❒ Before routing received documents, you must set up a Personal Box and rout-

ing address. See Chapter 7 "Programming / changing Personal Boxes", Ad-
vanced Features.

Transferring Received Documents

Originals sent with a SUB code that matches the SUB code registered as a Trans­fer Box are received then relayed to the registered receiver.

When e-mail addresses are registered in the Transfer Station as receivers, re­ceived messages are sent in an e-mail format to the receivers.

Preparation

Transfer Boxes and End Receivers must be set up in order to transfer received
documents. See Chapter 7 "Programming / changing Transfer Boxes", Ad-
vanced Features.

Note

❒ Transfer Results are not sent back to Transfer Requesters.

❒ You can transfer data received from any fax machine, regardless of manufac-

turer.

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4

Using Internet Fax Functions

Forwarding Received Documents

NIC FAX can automatically forward received documents to other destinations
registered in memory based on Own Name, Own Fax Number or sender's e-mail
address. If an e-mail address is registered as the destination, documents re­ceived are forwarded as e-mail.

GFRECP2E

Note

❒ You need to specify the Forwarding destination in advance. See Chapter 7

"Forwarding", Advanced Features.

❒ You can select whether the machine prints out the messages it forwards with

user parameters (switch 11, bit 6). For details, see Chapter 7 "User Parame­ters", Advanced Features.

❒ If you do not specify Own Name, Own Fax Number or sender's e-mail ad-

dress, all documents are forwarded to the registered destination. For details,
see Chapter 7 "Forwarding", Advanced Features.

92