Gestetner DSm635sp, DSm635, DSm645, DSm645sp Fax Manual

Page 1

6. LAN-Fax Features

Sending Fax Documents from Computers

The optional printer/scanner unit is required.

Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using Windows applications, to other fax machines over a telephone line.

• To send a fax, simply select [Print] from the Windows application, then select

LAN-Fax as the printer, and then specify a destination.

• In addition to sending faxes, LAN-Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking.

• To use LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install LAN-Fax Driver and related utilities on your computer.

Important

r Errors occurring when the machine is used as a LAN-Fax will not be dis-

played on the computer. Check the help menus using a Web browser.

GFIFAX5E

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Page 2

LAN-Fax Features

Before Use

To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection.

Reference

When a personal computer and the machine are connected in parallel:

See "System Settings (Parallel Connection)", Printer Reference 2.

When using Ethernet, IEEE 1394 (IP over 1394), or IEEE 802.11b (wireless LAN):

See "User Tools (System Settings)", Network Guide.

Installing the Software

You need to install LAN-Fax Driver on your computer before using the LAN-Fax functions. LAN-Fax Driver is on the CD-ROM included with the printer.

Address Book and LAN-Fax Cover Sheet Editor are installed with LANFax Driver. Address Book helps you edit LAN-Fax transmission destinations. LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

Note

r The following explanation as-

sumes that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details.

Auto run program

With Windows 95/98/Me, Windows 2000/XP, and Windows NT 4.0, the installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.

If your operating system is Windows 2000/XP or Windows NT 4.0, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions.

Note

r If the plug and play function starts,

click [Cancel] in the [New Hardware

Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog

box, and then insert the CD-ROM.

The [New Hardware Found] or [Found New Hardware Wizard] dialog box ap-

pears depending on the system version of Windows 95/98/Me, Windows 2000, or Windows XP.

r Auto Run might not work auto-

matically with certain OS settings. If this is the case, double-click “Setup.exe”, located on the CD-ROM root directory.

r If you want to cancel Auto Run,

hold down the {SHIFT} key (when

your system is Windows 2000/Windows XP, hold down the

left {SHIFT} key) while inserting the CD-ROM. Keep the {SHIFT}

key hold down until the computer stops reading the CD-ROM.

r Clicking [Cancel] during installa-

tion aborts the installation. If you cancel the installation, restart your computer and install the rest of the software or printer driver.

108

LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run.

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Sending Fax Documents from Computers

Installing individual applications

Preparation

Before installing the above applications, install SmartNetMonitor for Client. See “Installing SmartNetMonitor for Client/Admin”, Printer Reference 1.

Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time.

A Quit all applications currently

running.

B Insert the CD-ROM included

with this machine into the CDROM drive of your computer.

The installer launches automatically, and the language selection window appears.

E Read all of the terms and, if you

agree, select [I accept the agreement], and then click [Next].

Note

r If you select [I don't accept the

agreement], you cannot complete

the installation.

F Click the [LAN-Fax Driver] check

box, and then click [Next].

G Confirm that the [Printer

Name:<LAN-Fax M3>] check box has been selected, and then click [Con- tinue].

Note

r Select the desired port.

H Click [Finish].

The installation completion dialog box appears.

Note

r Depending on your operating

system settings, the installer may not launch automatically. If it does not, double-click “SETUP.EXE” in the CD-ROM root directory to launch the installer.

C Select the interface language of

the software, and then click [OK].

D Click [LAN-Fax Driver].

The software license agreement window appears.

I Click [Finish]. J Click [Exit].

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Page 4

LAN-Fax Features

Applications Stored on the CD-ROM

This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor.

LAN-Fax Driver

This driver allows you to use LANFax functions.

v Location of the File

The following folders are on the CD-ROM:

• LAN-Fax Driver for Windows

95/98/Me DRIVERSLANFAXWIN9X_Me

• LAN-Fax Driver for Windows

2000/XP DRIVERSLAN-FAXWIN2K_XP

Limitation

r All operations cannot be guaran-

teed depending on the system environment.

r When you use Windows NT,

LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment.

Note

r Before beginning installation, exit

all other applications.

Address Book

Address Book helps you edit LANFax transmission destinations.

v Operating Systems

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0

• LAN-Fax Driver for Windows

NT 4.0 DRIVERSLAN-FAX T4

v Operating Environment

•Computer

PC/AT Compatible

• Operating Systems

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0

•Display

VGA 640×480 dots or more

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

v Operating Systems

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0

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Sending Fax Documents from Computers

Setting LAN-Fax Properties

This section describes how to make settings such as paper size, resolution, and options.

• Paper size

•Orientation

•Tray

•Resolution

•Gray scale

• Printing images of True Type fonts

When this machine is connected to a network, selections for the option configuration are automatically performed.

For details, see Help.

Note

r If the options on this machine are

not configured as instructed, LANFax functions may fail to work as intended.

r If your operating system is Win-

dows 2000/XP or Windows NT

4.0, log on using an account that has Administrator permissions.

A On the [Start] menu, point to [Set-

tings], and then click [Printers].

B Double-click [LAN-Fax M3], and

then click [Properties] on the [File]

menu.

Note

r With Windows NT, click [Docu-

ment Default] on the [File] menu.

C Make settings for the option con-

figuration.

When using Windows 95/98/Me

A Click the [Paper] tab. B Click [Accessories…].

When using Windows 2000, Windows XP, or Windows NT

A Click the [Advanced] tab. B Click [Printing Defaults…]. C Click [Accessories…].

D Confirm the settings for the op-

tion configuration.

When using a network

A If the settings do not match the

installed optional units, click

[Reload from Device].

Note

r With Windows XP Professional,

select [Printers and Faxes] on the [Start] menu.

r With Windows XP Home Edi-

tion, select [Control Panel] on the

[Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes].

When not using a network

A Select the check box besides

the installed optional units.

E Click [OK].

The settings for the option configuration are completed.

F Click [OK].

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LAN-Fax Features

Basic Transmission

This section describes how to send fax documents created using Windows applications.

To send a fax, simply select [Print]

from the Windows application, then

select [LAN-Fax] as the printer, and then specify a destination in the [LAN- Fax] dialog box.

Open the application document you want to send or create a new document, and then perform the following procedure.

For details, see Help.

Limitation

r When using SmartNetMonitor for

Client, you cannot send documents to this machine using more than one LAN-Fax at the same time.

Note

r To send to an Internet Fax destina-

tion, the destination must be set in the destination list of this machine beforehand. Use this machine's destination list to specify Internet Fax destinations. E-mail addresses cannot be entered in the LAN-Fax dialog box.

A On the [File] menu, click [Print]. B Select [LAN-Fax M3] in [Printer

Name].

C Click [OK].

The LAN-Fax dialog box appears.

D Specify the destination.

Use one of the following procedures to specify a destination. For details, see Help.

Note

r You can select the appropriate

line in the [Line:] list.

r You can specify up to 500 desti-

nations.

r The machine can hold up to 64

documents sent using LANFax, as those to be transmitted.

Specifying a destination using a destination list

A Enter a destination in the [Fax

Number:] box.

When using a destination list:

Enter [#] and the registration

number.

B Click [Next Number].

The entered destination is add-

ed and displayed in the [List of

Destinations:] box.

Note

r If you do not want the en-

tered destination to be added to the list, skip this step. Also when this step is skipped, the document will be sent to the

number entered in the [Fax Number:] box.

C To specify more destinations,

repeat steps A and B.

Note

r The setting method may differ

depending on the application you are using. In all cases, select

[LAN-Fax M3] for the printer.

112

Specifying a destination by directly entering a fax number

A Enter a fax number in the [Fax

Number:] box.

Note

To enter a pause, click [Pause].

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Sending Fax Documents from Computers

B Click [Next Number].

The entered destination is add-

ed and displayed in the [List of

Destinations:] box.

Note

r If you do not want the en-

tered destination to be added to the list, skip this step. Also when this step is skipped, the document will be sent to the

number entered in the [Fax Number:] box.

C To specify more destinations,

repeat steps A and B.

Specifying a destination using Address Book

In order to use this method, you need to register destinations in the address list using Address Book. See p.110 “Address Book”.

A Select a CSV file containing

the desired address list, from the drop-down menu.

D To specify more destinations,

repeat steps B and C.

E Specify options.

Reference

See p.113 “Attaching a cover sheet”.

See p.116 “Specifying Two-Sided Printing”.

See p.114 “Previewing fax images”.

See p.115 “Printing and Saving”.

See p.114 “Specifying options”.

If you do not want to specify options, proceed to step

F Click [Send].

Note

r When you click [Print & Send], a

fax will be transmitted to the destination and a copy of the document you send will be printed from your machine.

Note

r Up to three files used most

lately appear in the dropdown menu. To use an address list that did not appear,

click [Browse...], and then se-

lect the file.

B In the [Name:] list select [Con-

tact], [Company], or [Group], and

then select [ALL] or an initial

letter.

The destinations matching the selected parameters appear.

C Click the destination to high-

light it, and then click [Set as Destination].

The entered destination is add-

ed and displayed in the [List of

Destinations:] box.

Attaching a cover sheet

Selecting the [Attach a Cover Sheet]

check box causes a cover sheet to be attached to the top of the fax document.

The cover sheet includes the following items:

• Company name as destination info.

• Department name as destination info.

• Person name as destination info.

• Title of address as destination info.

• Company name as sender info.

• Department name as sender info.

• Person name as sender info.

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LAN-Fax Features

• Telephone number as sender info.

• Fax number as sender info.

•Date

• Message

Note

r To edit the cover sheet, click [Cover

Sheet...]. See p.118 “Editing Fax

Cover Sheets”.

Previewing fax images

Selecting the [Preview] check box al-

lows you to check how the fax document will be output at the destination.

A Select the [Preview] check box, and

then click [Print] or [Send].

The [Preview] window appears.

B Check the image, and then click

[OK].

Note

r To cancel printing or sending,

click [Cancel].

Images on the Preview window are not exactly the same as images to be output.

A Click [Option...]. B Specify options you want to use.

v To send the fax document at a spe-

cific time:

Select the [Sending at Specific Time] check box, and then speci-

fy a transmission time.

v To send with a user code:

Enter a user code into the [User Code] field.

v To distinguish fax documents for

each user:

Enter a user ID into the [User ID:]

field. Use this option when checking the job history using SmartNetMonitor for Client.

v To have the header printed on the

fax document:

Select the [Print Fax Header]

check box.

v To store the fax document on the

Document Server:

Select the [Send to Document Serv- er] check box, and then enter a

user name, file name, and password.

Specifying options

You can specify the following options:

For details, see Help.

• Sending at a Specific Time

•User Code

•User ID

•Print Fax Header

• Document Server

114

Note

r The user code you specified for

this machine must be the same as the one entered in this machine. See General Settings Guide.

r If [Hard Disk Unit] has not been

selected in the [Accessories]

window, you cannot perform selection for "Document Server". See p.111 “Setting LAN-Fax Properties”.

C Click [OK].

Page 9

-Transmission result notification

After you have sent faxes, this function informs you whether the fax was successfully transmitted to its destination or not.

Sending Fax Documents from Computers

Printing and Saving

You can print documents created using Windows applications.

You can also save documents in TIF format.

When you store documents in the Document Server or use this machine just as a printer, this function also informs you whether data was successfully transmitted to this machine or not.

Note

r You cannot receive notification

when using SmartNetMonitor for Client version 5.0 or earlier.

r Transmission results are informed

only when connected with a network using SmartNetMonitor for Client.

-Managing transmission using

LAN-Fax Driver

From “SmartNetMonitor for Admin”, “SmartNetMonitor for Client”, or a Web browser, you can manage transmissions using LAN-Fax Driver. You can view the following information on transmitted files using LAN-Fax Driver.

•User ID

•Status

•Number of pages

•Start time

Open the application document you want to print or create a new document, and then perform the following procedure.

For details, see Help.

Note

r You can select whether to cause

the machine to automatically restart printing when problems such as paper running-out or paper jams are resolved. The machine may not allow LAN-Fax Driver to send documents until it finishes reprinting. See p.159 “User Parameters” (switch 20, bit 1).

r You can select the time delay after

problems are resolved until the machine restarts printing. See p.159 “User Parameters” (switch 20 , bit 2/3/4/5).

A On the [File] menu, click [Print...]. B Select [LAN-Fax M3] in [Printer

Name], and then click [OK].

The [LAN-Fax] dialog box appears.

Note

r The setting method may differ

depending on the application you are using. In all cases, select

[LAN-Fax M3] for the printer.

• File No.

Reference

For details, see Help.

Printing

A Click [Print].

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LAN-Fax Features

Specifying Two-Sided Printing

A Selecting the [Duplex printing]

check box.

B Click [Print].

Saving as Files

You can save the fax document in TIF format.

A Select the [Save as file] check

box.

B Click [Save to...]. C Select a folder on the folder

tree.

D Select a file naming method.

Note

r To manually enter a file

name, select the [Specify file name when saving] check box.

To have the program itself

name the file, select the [Auto-

matically create a new file]

check box.

E Click [OK]. F Click [Save].

If you have selected [Automati- cally create a new file], the image

file is assigned a name and saved under the specified folder. The file name will be RicHHMMSS.tif (HH: hours, MM: minutes, SS: seconds).

G Enter a file name.

Note

r You can also change the fold-

er in this step.

H Click [Save].

The image file is saved in the specified folder.

Editing Address Book

You can program and edit destinations in the address list using the Address Book.

For details, see Help.

A On the [Start] menu, point to [Pro-

grams], [LAN-Fax Utilities], and then click [Address Book].

The Address Book display appears.

Note

r If LAN-Fax Driver has already

started up, click [Address Book...].

B Click [New/Browse], and then se-

lect the CSV file containing the address list to be edited.

C Edit an existing destination or

program a new one.

Note

You can use files created in CSV format, as Address Book data. For this purpose, create CSV files that conform to a certain format. For more information, see Help.

r You can register the Address

Book data of this machine in the LAN-Fax's Address Book.

Programming new destinations

A Enter the destination.

Note

r For [Line:], select the appro-

priate line type; G3, G3-2, or G3-3, G3 Dir. Auto, G3 PABX Auto. Do not select G4 and IG3, which is unavailable on this machine.

116

B Click [Add].

Page 11

Editing programmed destinations

A Select the destination you

want to edit in the list.

The company name should appear in gray.

B Edit the data. C Click [Update].

Deleting programmed destinations

A Select the destination you

want to edit in the list.

The company name should appear in gray.

B Click [Delete]. C Click [Yes].

D Click [Close]. E If you made changes to a destina-

tion, a confirmation message appears. To save the changes, click

[Yes].

If you do not want to save the changes and want to quit editing,

click [No].

To return to the editing display,

click [Cancel].

Sending Fax Documents from Computers

-Using the machine's Address Book data as the LAN-Fax's Address Book data

You can retrieve the Address Book data of this machine using SmartNetMonitor for Admin and edit it to register in the LAN-Fax's Address Book.

Reference

For more information, see Help on SmartNetMonitor for Admin.

-Managing the facsimile functions using SmartNetMonitor for Admin

Using SmartNetMonitor for Admin, you can check information about the machine's facsimile functions and save the information on the computer.

SmartNetMonitor for Admin provides the following management functions:

Using [Address Management Tool], you

can check the information about destinations programmed on the machine and change the fax numbers and names of these destinations. You can also register a new destination.

Note

r The confirmation dialog box

does not appear when you have not made any changes after starting Address Book.

Using [Address Management Tool], you can retrieve destinations programmed on the machine and save them on the computer as CSV files. You can then export the saved CSV files to the Address Book of LAN-Fax Driver using the Address Book application.

Note

r For the method of installing Smart-

NetMonitor for Admin, see the Printer Reference 1.

r For detailed operations, see Net-

work Guide and Help on SmartNet-

Monitor for Admin.

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LAN-Fax Features

Editing Fax Cover Sheets

LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. It is necessary to create a cover sheet file before attaching a cover sheet to fax messages using LAN-Fax Driver.

Creating a cover sheet

Use the following procedure to create a fax cover sheet.

You can edit the items below using LAN-Fax Cover Sheet Editor.

• Company name as destination info.

• Department name as destination info.

• Person name as destination info.

B Edit the cover sheet.

Note

r For details about operations, see

Help.

C Click [Save as...] on the [File] menu. D Select a folder, and then enter a

file name.

E Click [Save].

Attaching a created cover sheet

Use the following procedure to attach a created cover sheet file to a fax message.

A On the [File] menu, click [Print...]. B Select “LAN-Fax M3” in “Printer

Name”, and then click [OK].

118

• Title of address as destination info.

• Company name as sender info.

• Department name as sender info.

• Person name as sender info.

• Telephone number as sender info.

• Fax number as sender info.

•Date

• Message

Note

r Cover sheet data is stored in its

own format (using "fcp" as its extension)

A On the [Start] menu, point to [Pro-

grams], [LAN-Fax Utilities], and then click [Cover Sheet Editor].

The dialog box of LAN-Fax Cover Sheet Editor appears.

The [LAN-Fax] dialog box appears.

C Click [Cover Sheet...].

The [Cover Sheet...] dialog box ap-

pears.

D Select a cover sheet file from the

drop-down list or after clicking

[Browse...] in [Select Cover Sheet].

Note

r The selection made in [Select

Cover Sheet] is not canceled un-

less you select another file. If you want to change only destination information, skip this step and proceed to step

Enter the destination information.

Note

r You can select [(Import from) Ad-

dress Book], [To Whom It May Concern], [Edit Names], or [None].

Selecting [Edit Names] allows

you to enter company, department, and person names.

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Sending Fax Documents from Computers

F To print the date, select the [With a

Date] check box.

H Click [OK]. I Specify a destination.

G Enter the sender information.

J Select the [Attach a Cover Sheet]

Note

r You can enter company, depart-

ment, and person names, and telephone and fax numbers.

r To add a message, select the

[With a Message] check box, and

then enter a message.

LAN-Fax Operation Messages

Note

r You can have the LAN-Fax Error Report printed when options are not prop-

erly selected, or there is a communication error with a computer. See p.159 “User Parameters” (switch 20, bit 0).

check box.

K Click [Send].

Message Causes and Solutions

Cannot access the printer. Click [retry] to send the data again.

The number of entries in Destinations exceed the limits. Up to 500 entries can be entered.

“LAN-Fax” has already been launched. Cannot launch it again.

Failed to allocate memory.

Check the network connection.

Check that the power is turned on.

The number of destinations specified exceeds the maximum possible. The maximum number of destinations that can be specified at one time is 500.

The [LAN-Fax] dialog box is already open. Quit LAN-Fax

once, and then start it up again.

Available memory on the computer is insufficient. Quit applications currently not in use.

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LAN-Fax Features

LAN-Fax Error Report

This report is printed when options are not properly selected, or a communication error with a computer occurs. Check the error message of the report.

If you entered a user code in the [Options] dialog box, this report can be sent to

you by e-mail, provided your e-mail address is programmed in the machine. However, if User Code Management is on for fax, the report is not sent.

Note

r You can select whether or not a LAN-Fax Error Report is printed. See p.159

“User Parameters” (switch 20, bit 0).

LAN-Fax Result by E-mail

If you entered a user code in the [Options] dialog box, the result can be sent to you

by e-mail, provided your e-mail address is programmed in the machine.

Note

r You can select whether or not a LAN-Fax Result is sent to the specified e-mail

address. See p.159 “User Parameters” (switch 20, bit 7). If the message failed to be sent to one or more of the specified destinations, the result is sent regardless of this setting.

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Viewing Fax Information Using a Web Browser

The optional printer/scanner unit is required.

You can view received fax messages and their lists or print these messages using a Web browser on a network computer.

Note

r You need to select "Store" as the

"Reception File Setting" in the Facsimile Features menu. See p.184 “Storing or Printing Received Documents”.

r You can also check and manage

the documents using DeskTopBinder V2 Lite. See p.135 “Managing Documents Saved in the Document Server from a Computer”.

Viewing, Printing, and Deleting Received Fax Messages Using a Web Browser

Use the following procedure to view and/or print received fax messages using a Web browser.

Viewing received fax messages using a Web browser

A Start a Web browser. B Enter the machine's IP address in

the [Address] field.

Reference

“Configuring the Network Interface Board using a Web Browser”,

Network Guide

C Click [Fax Received File].

With a user code programmed

A If you have programmed a user

code, enter the code, and then

press [OK].

A list of the received fax messages appears.

Note

r If the programmed user code

has been deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. See p.186 “Setting a User Code for Viewing Received and Stored Documents”.

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LAN-Fax Features

D Click the Property icon of the de-

sired fax message.

Information such as reception dates, senders, line types, number of pages, and file numbers appear in addition to preview images.

Note

r You can select the thumbnail

display, details display, or icon

display. Click [Thumbnails], [De- tails], or [Icons].

E View the content of the fax mes-

sage.

Note

r To enlarge the preview image,

click [Enlarge Image]. Enlarge-

ment cannot be performed without Acrobat Reader installed. For more information, see Help on the Web browser.

Printing fax information using a Web browser

A Start a Web browser. B Enter the machine's IP address in

the [Address] field.

C Click [Fax Received File].

The list of received fax messages appears.

D Click and select the check box be-

side the fax message to be printed.

Note

r You can select the thumbnail

display, details display, or icon

display. Click [Thumbnails], [De- tails], or [Icons].

E Click [Print].

F To download the received fax

message, click [PDF] or [Multi-page TIFF].

Clicking [PDF] causes Acrobat

Reader to be started and the message to be displayed.

Clicking [Multi-page TIFF] causes a

downloading confirmation window to appear.

Note

r The method for downloading

differs depending on the selected format. For more information, see Help on the Web browser.

F Click [Start Print].

Note

r To cancel printing, press [Can-

cel] before clicking [Start Print].

r You can change the printing or-

der of selected multiple messages. You can also have messages printed on both sides of paper. For more information, see Help on the Web browser.

G Click [OK].

The display returns to that of step

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Page 17

Deleting fax information using a Web browser

A Start a Web browser. B Enter the machine's IP address in

the [Address] field.

C Click [Fax Received File].

The list of received fax messages appears.

D Click and check the check box be-

side the fax message to be deleted.

Note

r You can select the thumbnail

display, details display, or icon

display. Click [Thumbnails], [De- tails], or [Icons].

Viewing Fax Information Using a Web Browser

E Click [Delete]. F Click [Delete File].

Note

r To cancel deletion, press [Can-

cel] before clicking [Delete File].

r After selecting multiple mes-

sages, you can also cancel deletion of some of the selected messages. For more information, see Help on the Web browser.

G Click [OK].

The display returns to that of step

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LAN-Fax Features

Viewing Received Messages on a Computer

ScanRouter V2 Professional (sold separately) is also required as a delivery server. DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional software (both sold separately) must be installed on your computer.

• You can check or download

Delivering Received Messages

Messages received by the machine can be viewed on or downloaded to a computer with the network delivery server, ScanRouter V2 Professional. This is a useful function, enabling you to view and store messages on your computer without printing them.

Using the delivery server, you can eliminate the task of retrieving and delivering messages.

v Functions

Delivery server provides the following functions:

•

Use the delivery server to associate incoming messages (Confidential ID, SUB Code, Own Name, and Own Fax Number) with receivers, so messages are delivered to the intended receivers.

• You can select the delivery

method for incoming messages: "Save in the delivery server inbox," "Send as an e-mail attachment," or "Save in the designated PC folder." Incoming messages with no Confidential ID, SUB Code, Own Name, or Own Fax Number are saved in the delivery server inbox. You can also set so that the received messages are stored in the specified delivery server inbox according to the used line for reception.

received messages stored in the delivery server inbox using DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional.

Limitation

Confidential messages are also forwarded to the delivery server.

Note

To view or download messages stored in the delivery server inbox, you need to install the separately sold DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional on your computer.

To send received messages to your computer as e-mail attachments, you need to have a ScanRouter V2 Professionalcompatible e-mail program on your computer.

To create a network using the delivery server, settings must be specified in the User Tools of the machine. Settings must also be specified on the delivery server. See “Settings You Can Change with User Tools - File Transfer”,

Network Guide

See ScanRouter V2 Professional Help or instructions for more information on the delivery server (ScanRouter V2 Professional).

For information about DesktopBinder V2 Lite/Professional, see DesktopBinder V2 Lite/Professional Help or instructions.

Page 19

7. Simplifying the Operation

Programs

If you regularly send messages to a particular destination or transmit using the same functions, you can save repetitive keypad operations by registering this information in a Keystroke Program.

Registering and Changing Keystroke Programs

Keystroke Programs can be recalled by just pressing a Quick Dial key. The following procedure can be used to program a new Keystroke Program or overwrite an old one.

You can register the following items in Keystroke Programs:

• Memory Transmission, Internet Fax transmission, Difference size originals, Immediate Transmission, destinations (up to 500 numbers), resolution, original type, G3 communication mode, Stamp, Send Later, Default ID, Auto Image Density, Manual Image Density, Scan Area, Auto Document, Book Fax, Polling Transmission, Polling Reception, Transfer Request, two-sided transmission, entering text, reception confirmation settings, and BCC transmission settings, optional functions

• Program name (up to 20 characters)

Note

r The maximum number of pro-

grams you can register is 100 (200 with the optional fax function upgrade unit).

r Use the same procedure to register

and change programs. Follow the procedure for the items you want to change.

r The method of registering or

changing programs for the copy function is different from that of the fax function.

r You cannot register the following

using program No.1:

•Any destination

• Polling Transmission

• User Transmission

•Store File

• Specifying a stored file

• Enter Subject of Mail Options

A Make sure that the machine is in

facsimile mode and the standby display is shown.

Note

r If the standby display is not

shown, press the {Facsimile}

key.

B Prepare for registering the pro-

gram.

Note

r The procedure for program-

ming differs depending on the items you want to register.

r Press the {Clear Modes} key to

cancel programming.

125

Page 20

Simplifying the Operation

Example of registering a program using Send Later with the fax number “0123456789”

A Press {0}, {1}, {2}, {3}, {4}, {5},

{6}, {7}, {8}, {9} using the

number keys.

B Perform the Send Later setting

till the procedure of pressing

[OK] key to return to the stand-

by mode.

Reference

p.3 “Sending at a Specific Time (Send Later)”

C Press the {Program} key.

r When you change a Keystroke

Program, press [Register] after

pressing the program number you want to change. If you

make a mistake, press [Do not Register] and return to step

F Enter the program name, and then

press [OK].

The standby display appears.

Note

r If you make a mistake, press

[Backspace] or [Delete All], and

then try again.

r You should register the pro-

gram name.

r To cancel a programmed pro-

gram, press [Cancel]. The dis-

play returns to that of step

Make sure that [Register] is selected.

Select a program number in which “*Not Programed” is shown

Note

r If you make a mistake, press

[Cancel] and select a program

number again.

Reference

"Entering Text", General Settings Guide

Registering a priority function using a program

You can select whether or not the function registered in program No. 1 will be set after the power is turned

on or the {Clear Modes} key is pressed.

After registering a function in pro-

gram No. 1, select [Program No.1] for [Change Initial Mode] on the Facsimile

Features menu. See p.142 “General Settings/Adjustment”.

Note

r For this purpose, program No.1

does not allow you to program destinations, Polling Transmission, User Transmission, Store File, Scan Area, resolution, Image Density and Send Stored-file functions.

126

Page 21

Programs

Changing a program name

A Make sure that the machine is in

facsimile mode and the standby display is shown.

Note

If the standby display is not shown, press the

{

Facsimile} key.

B Press the {Program} key.

C Press [Change Name].

Deleting a Program

A Make sure that the machine is in

facsimile mode and the standby display is shown.

Note

If the standby display is not shown, press the

{

Facsimile} key.

B Press the {Program} key.

C Press [Delete].

D Select the program number of the

name you want to change.

E Enter a new program name, and

then press [OK].

Note

Press [Cancel] to cancel the change, and proceed to step

D Select the program number you

want to delete.

E Press [Yes].

Note

r Press [No] not to delete the pro-

gram. The display returns to that of step

F Press [Exit].

The standby display appears.

F Press [Exit].

The standby display appears.

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Page 22

Simplifying the Operation

Using a Program

Then, the programmed fax number is shown. Transmission Mode is selected.

Note

r Using the program causes the pre-

vious settings to be cleared.

Example of executing a program using Send Later with the fax number “0123456789”

A Make sure that the machine is in

facsimile mode and the standby display is shown.

Note

r If the standby display is not

shown, press the {Facsimile}

key.

B Place the original.

Note

r If you have no programmed

destinations or scan settings as programs, enter the fax number of the destination and select the scan settings you require.

E Press the {Start} key.

The fax number and specified time are shown on the display, and the machine starts to scan the original.

Transmission will start at the specified time.

128

C Press the {Program} key.

D Select the program number you

registered.

The standby display appears.

Page 23

Using the Document Server

Use this function to store documents in the Document Server on this machine.

The Document Server can store documents from various applications.

The documents that are stored using the facsimile function are available to transmit by facsimile.

Storing in the Document Server enables the following:

• Once stored, a document can be sent out as many times as you want, just by selecting it.

• Storing a document does not use facsimile memory.

You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time.

Follow the instructions under [Select Stored File] in [Sub TX Mode] when

sending or printing stored documents. See p.67 “Sending a Stored File”.

Reference

"What You Can Do with This Machine", General Settings Guide

Important

r Data stored in the machine might

be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from the loss of data.

r You can specify whether or not the

machine automatically deletes documents from the Document Server after a certain number of days. The delete function is preconfigured with the software and automatically deletes any stored document that is more than three days (72 hours) old. You can change the setting with “Auto Delete File”under “Key Operator Tools” . See “Key Operator Tools — Auto Delete File”, General Set- tings Guide.

r You can store approximately 9,000

pages (ITU-T No.4 chart) in the Document Server, using the copy, facsimile, printer, and scanner functions.

r The fax feature has a memory ca-

pacity of approximately 3,000 documents.

r You can store up to 1,000 pages per

document.

r You cannot check received and

stored documents through the Document Server. See p.34 “Printing Received and Stored Documents” .

Note

r Stored documents are not deleted

even when there is a power failure, or the main power switch is turned off.

129

Page 24

Simplifying the Operation

Storing a Document

You can store and send a document at the same time. You can also just store a document.

v File names

Scanned documents are automatically assigned names like “FAX0001” or “FAX0002”. See p.131 “Setting a file name”.

v User Names

You can set this function if necessary to know who and what departments stored documents in the machine. See p.131 “Programming a user name”.

v Password

You can set this function so as not to send to unspecified people. See p.131 “Setting a password”.

C Press [Store File].

D Select [Store & Transmit] or [Store

only].

Select [Store & Transmit] to send

documents after they are stored.

Note

r You can change file names and

user names. See p.132 “Changing Information of Stored Documents”.

A Make sure that the machine is in

facsimile mode and the standby display is shown.

If the standby display is not

shown, press the {Facsimile} key.

B Place the original, and then select

the scan settings you require.

Reference

p.15 “Placing Originals”, Facsimile Reference <Basic Features>

p.33 “Scan Settings”, Facsimile Reference <Basic Features>

Select [Store only] to store docu-

ments.

When [Store only] is selected, “

pppppppppp” is shown.

E Press [File Info. Setting], and then

set the user name, file name, and password as necessary.

Note

r If you are not setting a user

name, file name, or password, proceed to step

r You cannot change multiple

documents at once.

130

Page 25

Using the Document Server

Programming a user name

Note

r Set a user name from those pro-

grammed in the user code. User code is programmed in System Settings. See General Settings Guide.

A Press [User Name].

B Press the user name to be pro-

grammed, and then press [OK].

Setting a file name

A Press [File Name].

B Enter the file name, and then

press [OK].

Reference

“Entering Text”, General Settings Guide

C Press [OK].

Setting a password

Note

r Press the title key to switch

between titles.

r To set an non-programmed

user name, press [Non-pro- grammed Name], and then en-

ter the name. User names

entered by pressing [Non-pro- grammed Name] are not pro-

grammed into the user code.

Reference

“Entering Text”, General Settings Guide

A Press [Password].

B Enter a password using the

number keys, and then press

[#].

C Press [OK].

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Page 26

Simplifying the Operation

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then reenter your password.

r You can enter up to four dig-

its.

C Enter the password again, and

then press [#].

D Press [OK].

Note

r Press [Change] to enter a dif-

ferent password.

E Press [OK].

F Press [OK]. G If you have selected [Store & Trans-

mit], specify the receiver.

Changing Information of Stored Documents

You can change the file name, user name, and password of stored documents.

To change a stored document, delete the document you no longer need, and then reprogram the new document. See p.134 “Deleting a Stored Document”.

Note

r You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Sub TX Mode].

Note

r If you have selected [Store only],

proceed to step

H Press the {Start} key.

B Select [Select Stored File]. C Select [Manage/Delete File], and

then press the document to be changed.

132

Page 27

Using the Document Server

If you select a document for which a password is set, enter the password, and then press

When a selected file does not have a password, proceed to step

[OK]

E Change the desired information

of the stored document.

C Enter the new user name, and

then press [OK].

Note

r Press the title keys to switch

between titles.

r To set a non-programmed

user name, press [Non-pro- grammed Name], and then en-

ter the name.

r User names entered by press-

ing [Non-programmed Name]

are not programmed into the user code.

Reference

“Entering Text”, General Settings Guide

Changing the file name

Changing a user name

A Press [Change User Name]. B Press [Clear].

The user name is deleted.

A Press [Change File Name]. B Press [Backspace] or [Delete All],

and then re-enter the file name.

Reference

“Entering Text” General Settings Guide

C Press [OK].

Changing the password

A Press [Change Password]. B Press upper [Change].

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Page 28

Simplifying the Operation

C Enter a new password using

the number keys, and then

press [#].

D Press lower [Change]. E Enter the password again, and

then press [#].

F Press [OK].

F Press [Exit]. G Press [OK].

C Press [Manage/Delete File].

D Select the document you want to

delete.

The standby display appears.

Deleting a Stored Document

Use this function to delete stored documents.

Note

r You can program one of the Quick

Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Sub TX Mode].

Note

r You can also delete multiple

documents at once.

With a programmed password

A Enter a password using the

number keys, and then press

[OK].

B Press [Select Stored File].

134

E Press [Delete File]. F Press [Delete].

Note

r If you do not want to delete the

document, press [Do not Delete].

Page 29

Using the Document Server

G Press [Exit]. H Press [OK].

The standby display appears.

Managing Documents Saved in the Document Server from a Computer

Using DesktopBinder

Fax documents saved in the Document Server can be viewed and controlled from a network computer with DesktopBinder V2 Lite or DesktopBinder V2 Professional installed.

The following operations are available using the computer:

Using a Web browser

Fax documents saved in the Document Server can be viewed using a Web browser on a network computer. These fax documents can also be downloaded to the computer's hard disk. See p.121 “Viewing Fax Information Using a Web Browser”.

•

Displaying documents (Easy Viewer)

• Displaying document properties (Properties)

• Deleting documents (Delete)

• Copying documents to a computer (Copy)

• Printing documents (Print from Document Server)

• Exporting documents as files (Export Document)

For more information, see DesktopBinder V2 operating instructions and Help.

Note

r Settings made in System Settings

enable you to send documents to the delivery server. See “Setting up the Machine on a Network”, Net- work Guide.

135

Page 30

Simplifying the Operation

136

Page 31

8. Facsimile Features

Function List

The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs.

The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.

v General Settings /Adjustment

Description Reference

Default Transmission Mode and scan settings. When the power is turned on, settings specified here are selected:

• Memory/Immediate Transmission Switch

•Text Size Priority

• Original Type Priority

• Auto Image Density

• Adjust Scan Density

• Select Title

• Change Initial Mode

• Adjust Sound Volume

• Program Fax Information

• Scan End Reset

• Transmission Stamp Priority

• Line Priority Setting

• Program Economy Time

• On Hook Mode Release Time

• Quick Operation key

p.142 “General Settings/Adjustment”

137

Page 32

Facsimile Features

v Reception Settings

Description Reference

Allows you to switch the following reception functions on or off:

• Switch Reception Mode

• Authorized Reception See p.167 “Authorized RX (Authorized Reception)”.

•Forwarding See p.167 “Forwarding”.

• Reception File Print Quantity See p.167 “Reception File Print Qty”.

• Two-Sided Print See p.97 “Two-Sided Printing”.

• Reception Reverse Printing See p.100 “Reverse Order Printing”.

• Paper Tray See p.168 “Paper Tray”.

• Specify Tray for Lines See p.105 “Specifying Tray for Lines”.

• Checkered Mark See p.96 “Checkered Mark”.

•Center Mark See p.96 “Center Mark”.

• Print Reception Time See p.97 “Reception Time”.

p.144 “Reception Settings”

v E-mail Settings

Description Reference

• Internet Fax Settings

• Maximum E-mail Size

• SMTP Reception File Settings

p.145 “E-mail Settings”

138

Page 33

v Key Operator Tools

Description Reference

Function List

• Program/Change/Delete Standard Message

• Store/Change/Delete Auto Document

• Program/Change/Delete Scan Size

• Print Journal

• Transmission Page Count

•Forwarding

• Memory Lock Reception

•ECM

• Parameter Setting

• Program Special Sender

•Box Setting

• Transfer Report

• Program Confidential ID

• Program Polling ID

• Program Memory Lock ID

• Select Dial/Push Phone

• Reception File Setting

• Stored Reception File User Code Setting

p.147 “Key Operator Setting”

-Displays

• Each menu appears in each tab.

• You can switch the display by pressing [U Prev.] or [T Next].

• The selected item is highlighted.

• When you have made all required settings, press [OK]. If [OK] is not pressed,

the new settings might be canceled.

• Press [Cancel] to cancel the new settings. The previous display appears.

139

Page 34

Facsimile Features

-Key Operator Code

When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings.

Note

r You can turn the Key Operator Code on or off in “User Tools Menu (System

Settings)”, General Settings Guide.

r When you set the Key Operator Code to active, enter a code (eight digits max-

imum) using the number keys and select [Partial] or [All Initial Settings] to limit

access.

• When [Partial] is selected:

Only Key Operator Tools are protected with a Key Operator Code.

• When [All Initial Settings] is selected:

Key Operator Tools and User Tools are protected with a Key Operator Code.

A Press the {User Tools/Counter} key. B Press [Facsimile Features].

If you have selected [All Initial Settings], proceed to step D.

C Press [Key Operator Tools].

D Enter a Key Operator Code (eight digits maximum) using the number keys.

E Press [OK].

Note

r If you enter a Key Operator Code not programmed, the display will return

to that of step D.

140

Page 35

Accessing User Tools (Facsimile Features)

Customize the facsimile settings according to the operations to be frequently performed.

Note

r The machine allows you to change

the facsimile defaults in a mode that is not the facsimile mode. After changing the defaults, select facsimile mode again. This section describes the facsimile defaults that the machine allows you to customize.

r Customized facsimile defaults are

kept until the defaults are changed again. The new settings are not cancelled by turning off the main power switch or the Operation

switch or pressing the {Clear Modes} key.

B Press [Facsimile Features].

The menu display for facsimile default settings appears.

C Select the item that you want to

change.

The corresponding setting display appears.

Reference

p.137 “Function List”

D Follow the displayed instructions

to change the default, and then

press [OK].

Note

r If you make a mistake, press

[Cancel].

Reference

For the items that can be changed using System Settings, see "User Tools (System Settings)", General Settings Guide.

A Press the {User Tools/Counter} key.

The main menu display for default settings appears.

Note

r With a Key Operator Code pro-

grammed, changing the default causes the Key Operator Code entry display to appear. If this happens, enter the programmed code first. For the Key Operator Code, see the General Settings Guide.

Quitting Default Settings

A After changing the defaults, press

[Exit] on the main menu display

for default settings.

The standby display appears.

Note

r You can also press the {User

Tools/Counter} key to quit the

main menu display for default settings.

141

Page 36

Facsimile Features

General Settings/Adjustment

v Memory/Immed. Transmission Switch

Use this function to specify the Transmission Mode for document transmission.

• Memory Transmission

• Immediate Transmission

v Change Initial Mode

Use this function to select whether contents registered in program No.1 are to be used as the initial settings after the power is turned

on or the {Clear Modes} key is

pressed:

•Standard

• Program No.1

v Text Size Priority

Use this function to specify the character size of your originals for scanning.

•Standard

•Detail

• Super Fine (expansion memory required)

v Original Type Priority

Use this function to specify the type of originals for scanning.

•Text

•Text/Photo

•Photo

v Auto Image Density

Use this function to prioritize automatic Image Density for scanning your originals.

•ON

•OFF

Note

r You cannot select Program

No.1 if program No.1 has not been programmed with priority functions.

v Adjust Sound Volume

See p.75 “Adjusting the Volume”, Facsimile Reference <Basic Features>.

• On Hook Mode

•At Transmission

• At Reception

•At Dialing

•At Printing

v Program Fax Information

See p.67 “Initial Settings and Adjustments”, Facsimile Reference <Ba- sic Features>.

•Fax Header

•Own Name

•Own Fax Number

v Adjust Scan Density

Use this function to specify the scan density of your originals.

v Select Title

Use this function for selecting the title to be shown on the destination list.

• Title 1

• Title 2

• Title 3

142

v Scan End Reset

Use this function to return to the initial settings each time an original is scanned.

•ON

•OFF

v TX Stamp Priority

Use this function to press a TX stamp.

•ON

•OFF

Page 37

Accessing User Tools (Facsimile Features)

v Line Priority Setting

Use this function to specify the line of usage.

Note

r The display may differ depend-

ing on the line type you have.

v Program Economy Time

Use this function for specifying a time for transmission when call charges are low. See p.3 “Sending at a Specific Time (Send Later)”.

Limitation

r You can program only one

Economy Time.

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

v On Hook Mode Release Time

Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing.

•1 minute

•3 minutes

•5 minutes

•Stored File

• Send Later

•Auto Document

• 2 Sided Original

•Closed Network

• Polling TX (Polling Transmission)

• Polling RX (Polling Reception)

•Fax Header Print

•Label Insertion

• RX File Status (Reception File Status)

• Forwarding

•Transfer Request

• Switch RX Mode (Reception Mode Switch)

• Manual E-mail RX (Manual Email Reception)

• TX Status Report (Transmission Status Report)

• User TX (User Transmission)

• E-mail TX Results (E-mail Transmission Results)

Up to three functions can be programmed into a Quick Operation keys.

• 10 minutes

v Quick Operation Key

Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on. The Quick Operation keys can be programmed with the following functions:

•Journal

•

TX File Status (Transmission File Status)

• Print Conf. RX (Print Confidential Reception)

• Print Memory Lock

A Select Quick Operation key

you want to program.

B Select the function you want to

program in the Quick Operation key

Note

Functions that appear dimmed have already been set.

143

Page 38

Facsimile Features

Reception Settings

v Switch Reception Mode

Specify the method for receiving fax messages.

• Manual Reception

• Auto Reception

v Paper Tray

Use this function to print fax messages received from programmed senders and fax messages from other senders, using different paper trays. Display of tray names may differ depending on the options installed.

v Authorized RX (Authorized Recep-

tion)

Specify whether or not unwanted fax messages are to be screened out.

•ON

•OFF

v Forwarding

Specify whether or not received fax messages are to be forwarded to a programmed receiver.

•ON

•OFF

v RX File Print Qty (Reception File Print

Quantity)

Specify the number of copies to be printed for each fax message received.

•Tray 1

•Tray 2

•Tray 3 (option)

•Tray 4 (option)

•Auto Select

•LCT (option)

v Specify Tray for Lines

Specify a paper tray for each line (telephone/LAN).

•OFF

•ON

A Select [ON] to select a paper tray.

• 1 to 10 set(s)

v 2 Sided Print (Available only with the

optional duplex unit)

Specify whether or not received fax messages are to be printed on both sides of paper.

•ON

•OFF

v RX Reverse Printing (Reception Re-

verse Printing)

Specify whether or not received fax messages are to be printed from the last page received.

•ON

•OFF

144

Note

r If you select [OFF], the re-

ceived fax is delivered to a default tray.

B Select the line type.

Page 39

C Select a tray to deliver the re-

ceived paper onto, and then

press [OK].

Note

r If you want to specify anoth-

er line type, repeat from step B.

v Checkered Mark

Specify whether or not a checkered mark is to be printed on the first page of received fax messages.

•ON

•OFF

v Center Mark

Specify whether or not a center mark is to be printed halfway down the left side and at the top center of each page received.

•ON

•OFF

v Print Reception Time

Specify whether or not received date and time are to be printed at the bottom of received fax messages.

Accessing User Tools (Facsimile Features)

E-mail Settings

v Internet Fax Setting

You can select to display or not. When you want to send an Internet Fax, set ON to display the icon.

•ON

•OFF

v Max. E-mail Size

Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. When this function is set to on, transmission of e-mail that exceeds the set size is aborted.

•ON

•OFF

Note

r When e-mail exceeds the maxi-

mum file size, an Error Report is output, and the e-mail is deleted.

r Even when e-mail does not ex-

ceed the size limit, it may be rejected if it does not meet the requirements of the server settings.

A Press [ON]

•ON

•OFF

145

Page 40

Facsimile Features

B Enter the maximum e-mail size

using the number keys.

Note

r Maximum e-mail size can be

between 64 and 102400 KB.

C Press [OK]

v SMTP RX File Delivery Settings

(SMTP Reception File Delivery Settings)

This function is available on systems that allow routing of e-mail received via SMTP. See p.94 “Routing E-mail Received via SMTP”.

•On

•Off

When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of email originators, as illustrated by the following examples. When the authorized e-mail address is set to "@aaa.abcd.com": abc@aaa.abcd.com - accepted def@aaa.xyz.com - not accepted abc@abcd.com - not accepted

A Press [On].

B Press [Change], and then enter

the sending e-mail address with transmission permission.

Note

r If you make a mistake, press

[Backspace] or [Delete All], and

then enter again.

C Press [OK] twice.

Note

r No Error Report is output even

when e-mail is discarded.

146

Page 41

9. Key Operator Setting

Key Operator Tools List

You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.

Function name Description Reference

Program/Change/Delete Standard Message

Store/Change/Delete Auto Document

Program/Change/Delete Scan Size

Print Journal Prints a Journal. p.154 “Printing the Journal”

Transmission Page Count Checks the transmission and

Forwarding Transfers received messages

Memory Lock RX Switches the Memory Lock to

You can program, change, or delete standard messages printed at the top of the first page of each incoming message.

You can program, change, or delete pages stored as auto documents.

You can program, change, or cancel frequently used scan sizes.

reception, and totals on the display.

to a programmed receiver (forwarding destination).

on or off. To use it, program an ID for printing a message received in Memory Lock mode.

p.149 “Programming, Changing, and Deleting Standard Messages”

p.152 “Programming, Changing and Deleting a Scan Size”

p.154 “Counters”

p.155 “Forwarding”

p.157 “Memory Lock”

ECM If part of the transmission fails

Parameter Setting Allows you to change and

Program Special Sender By programming particular

due to a telephone line fault, this function resends the failed part automatically.

print the function settings to meet your needs.

receivers as Special Sender in advance, you can have Special Senders treated differently.

p.158 “ECM”

p.159 “User Parameters”

p.166 “Programming/ Changing Special Senders”

147

Page 42

Key Operator Setting

Function name Description Reference

Box Setting By using SUB and SEP Codes

with these functions, you can send messages to another party's box, and retrieve messages stored in boxes.

Transfer Report Before using Transfer Re-

quest, you need this Transfer Report setting.

Program Confidential ID Registers an ID required for

Confidential communication.

Program Polling ID Registers an ID required for

Polling communication.

Program Memory Lock ID Registers an ID required for

Memory Lock reception.

Select Dial/Push Phone Selects a line type when you

connect the machine to a G3 analog line.

Note

r This function is not avail-

able in some areas.

p.172 “Box Settings”

p.181 “Transfer Report”

p.182 “Programming a Confidential ID”

p.183 “Programming a Polling ID”

p.183 “Programming a Memory Lock ID”

p.184 “Selecting Dial/Push Phone”

Reception File Setting Selects whether received doc-

uments are saved on the hard disk to be printed later or printed immediately without being saved.

Stored RX File User Code Setting

Set the password to view received and stored documents using a Web browser or DeskTopBinder V2 Lite.

p.184 “Storing or Printing Received Documents”

p.186 “Setting a User Code for Viewing Received and Stored Documents”

148

Page 43

Using Key Operator Settings

Programming, Changing, and Deleting Standard Messages

Use this function to program standard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings.

Note

r You can program three standard

messages. You cannot change the “Confidential”, “Urgent”, “Please phone”, or “Copy to corres. section” messages.

r Use the same procedure to pro-

gram and change your messages.

A Press the {User Tools/Counter} key.

Programming or changing standard messages

Select the message number key you want to program or change.

B Enter a new message.

Reference

“Entering Text”, General Settings Guide

C Press [OK].

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program/Change/Delete Stan-

dard Message].

Note

r To program another mes-

sage, repeat the procedure

from step A.

To cancel a registration, press

[

Cancel].

Deleting Standard Messages

A Press [Delete], and then select

the message you want to delete.

149

Page 44

Key Operator Setting

B Press [Delete].

Note

r To delete another message,

repeat from step A.

r To cancel a deletion, press

[Do not Delete]. The display returns to that of step A.

E Press [Exit]. F Press the {User Tools/Counter} key.

The standby display appears.

Storing, Changing, and Deleting an Auto Document

If you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), you can store that page in memory as an Auto Document. This saves rescanning the original every time you want to send it.

Use the following procedure to program a new Auto Document or overwrite an existing one.

Important

r When about one hour passes after

power of the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messages.

Press the {User Tools/Counter} key.

Press [Facsimile Features].

Press [Key Operator Tools].

Press [Store/Change/Delete Auto Doc- ument].

Select and follow the appropriate procedure depending on what you want to perform.

150

You can store the following items in an Auto Document:

• Originals (6 documents maximum; when the optional fax function upgrade unit is installed, 18 documents maximum, only one page per file).

• Scan settings (resolution, original type, and image density)

• Irregular scan area

• Document name (16 characters maximum)

Note

r If there are stored files, the file

names are shown.

Page 45

Using Key Operator Settings

Storing a file

A Select [*Not Programed]. B Enter a file name, and then

press [OK].

Reference

“Entering Text”,General Settings Guide

Changing a file

A Select the file you want to

change.

The “

stored. stored, previous one will be deleted. Is it OK?” mes-

sage is shown.

B Press [Store].

A file is already

If another file is

F Place the original, and then select

any scan settings you require.

Note

r You can also specify a scan size.

See p.18 “Setting a Scan Area”,

Facsimile Reference <Basic Features>.

G Press the {Start} key.

The machine starts to scan and completes scanning.

If you want to cancel storing,

press [Do not Store].

Changing only a file name

A Press [Change Name]. B Select the file whose name you

want to change.

C Enter a file name, and then

press [OK].

Reference

“Entering Text”, General Settings Guide

Proceed to step

Note

r To cancel scanning, press [Stop

Scanning].

H Press [Exit]. I Press the {User Tools/Counter} key.

The standby display appears.

Deleting an Auto Document

Note

r You cannot delete an Auto Docu-

ment waiting to be transmitted. Delete it after the transmission or cancel the transmission, and then delete the Auto Document.

A Press the {User Tools/Counter} key.

151

Page 46

Key Operator Setting

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Store/Change/Delete Auto Doc-

ument].

E Press [Delete], and then select the

file you want to delete.

F Press [Delete].

Note

r To cancel deleting, press [Do not

Delete]. The display returns to

that of step

G Press [Exit].

Programming, Changing and Deleting a Scan Size

When you select a scan size to scan a non-standard size original, two custom sizes are available (Program Size 1 and Program Size 2). Use these functions to program a custom size in advance.

To change an existing scan size, just use the same procedure.

Important

r When programming or changing a

scan size, we recommend you make a record of the new size.

Note

r You can program up to two sizes. r You can specify a horizontal length

from 128 to 1,200 mm, or from 5.5 to 47 inches.

Press the {User Tools/Counter} key.

H Press the {User Tools/Counter} key.

The standby display appears.

Press [Facsimile Features].

Press [Key Operator Tools].

Press [Program/Change/Delete Scan Size].

152

Page 47

Using Key Operator Settings

E Select [Program Size 1] or [Program

Size 2].

F Enter a horizontal size using the

number keys.

Note

r Each time you press [mm] or

[inch], the units switch between

“mm” and “inch”. If you enter a length and change the units by

pressing [mm] or [inch], the

length is converted automatically according to the unit (fractions are rounded off). For

example, when you enter {2}, {2}, and {0} in millimeters and

change to “inch”, the length “8.7 inch” is shown on the display. If

you press [mm] or [inch] again,

“221 mm” is displayed.

G Select a vertical size, and then

press [OK].

Note

r A displayed vertical size differs

depending on the selected unit.

When [mm] is selected, [Auto De-

tect], [210mm (A4)], [257mm (B4 JIS)], [297mm (A3)], [216mm (8 1/2)], and [279mm (11)] are

shown. When [inch] is selected, [Auto Detect], [8.3inch (A4)],

[10.1inch (B4 JIS)], [11.7inch (A3)], [8.5inch], and [11.0inch] are

shown.

r To cancel a scan size, press [Can-

cel].

H Press [Exit]. I Press the {User Tools/Counter} key.

The standby display appears.

Deleting a scan size

A Press the {User Tools/Counter} key.

r If you make a mistake, press

[Clear] or the {Clear/Stop} key,

and then try again.

r To cancel a scan size, press [Can-

cel].

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program/Change/Delete Scan

Size].

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Page 48

Key Operator Setting

E Press [Delete], and then select [Pro-

gram Size 1] or [Program Size 2].

F Press [Yes].

Note

r To cancel deleting, press [No].

The display returns to that of step

G Press [Exit]. H Press the {User Tools/Counter} key.

Counters

This function allows you to check the total number of pages transmitted and received on the display.

• Transmissions: Total number of transmitted pages

• Receptions: Total number of received pages

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools].

The standby display appears.

Printing the Journal

The Journal allows you to check a maximum of the last 50 communications (receptions & transmissions) performed by the machine. You can print the Journal using the Information menu. See p.27 “Printing the Journal”.

D Press [Transmission Page Count].

E After checking the display, press

[Exit].

F Press the {User Tools/Counter} key.

The standby display appears.

154

Page 49

Forwarding

This function allows you to have messages printed on the machine, and sent to a specified End Receiver.

This is useful if, for example, you are visiting another office and would like a copy of your messages to be sent to that office.

Preparation

To use this function, set Forwarding under Reception Settings to ON (enable). See p.144 “Reception Settings”

Limitation

r The Forwarding function does not

forward messages received with Confidential Reception, Memory Lock, Polling Reception mode, or messages received by Transfer Request.

r You can select end receivers only

from among destinations programmed in the Address Book. You cannot specify programmed transfer stations as end receivers.

Note

r An e-mail address can be set as the

forwarding destination.

Using Key Operator Settings

r If you want to change End Receiv-

ers separately according to senders, specify End Receivers for each special sender in “Special Senders to Treat Differently”. You can program one receiver per Special Sender. Received messages from unspecified senders will be forwarded to the End Receiver specified here. See p.163 “Special Senders to Treat Differently”.

r One receiver only can be specified

using this function. For multiple receivers, use Group Dial.

r You can specify whether or not to

print forwarded messages. See p.159 “User Parameters” (switch 11, bit 6).

r Deleting a destination specified as

an end receiver from the Address Book causes the settings for the end receiver to be deleted. If this is the case, reprogram the end receiver. If the destination has been changed, a message is transmitted to the new destination.

r You can program one of the Quick

Operation keys with operations for this function.

Programming an End Receiver

r If you do not program an End Re-

ceiver, the machine performs printing but not forwarding even with the Forwarding function On.

r You can program one of the Quick

Operation keys with operations for this function. You can then switch the function on or off merely by pressing the Quick Operation key. The function is on when the Quick Operation key has been highlighted.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Forwarding].

155

Page 50

Key Operator Setting

E Press [ON].

Note

r If there is an End Receiver al-

ready programmed, a receiver name is shown. If you want to

change the receiver, press [Re- ceiver] and proceed to step

r To cancel Forwarding, press

[Cancel] and proceed to step

F Specify an End Receiver using the

destination list, and then press

[OK].

Quitting the forwarding function

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Forwarding]. E Press [OFF], and then press [OK].

F Press the {User Tools/Counter} key.

The standby display appears.

The receiver name is shown to the

right of [Receiver].

Note

r Pressing to switch the des-

tination between fax number and e-mail address.

G Press [OK]. H Press the {User Tools/Counter} key.

The standby display appears.

156

Page 51

Using Key Operator Settings

180

Forwarding Mark

You can print a Forwarding Mark on the receiver's messages that have been forwarded.

The receiver can distinguish between forwarded messages and usual receptions.

Note

r You can specify whether or not to

print a Forwarding Mark in the User Parameters. See p.159 “User Parameters” (switch 02, bit 0).

Gfmten0e.eps

Note

r To store incoming documents

from Special Senders only in Memory Lock, program each sender with “Special Senders to Treat Differently”. See p.163 “Special Senders to Treat Differently”.

A Press the {User Tools/Counter} key.

ZHPS

E.eps

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Memory Lock RX]. E Select [ON] or [OFF], and then

press [OK].

Memory Lock

When you switch Memory Lock on, received messages are stored in memory and not printed automatically. When a message is received in the Memory Lock mode, the Confidential File (i) indicator blinks. To print this message, enter the Memory Lock ID. A user without the ID cannot print the message. This prevents unauthorized users from seeing the message.

Preparation

To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on. See p.183 “Programming a Memory Lock ID”.

Note

r To cancel this setting, press

[Cancel]. The display returns to

that of step

F Press the {User Tools/Counter} key.

The standby display appears.

157

Page 52

Key Operator Setting

ECM

If part of a transmission fails because of a line problem, the lost data is automatically resent. For this function to work, the other machine must have ECM. You can turn this function on or off through the following procedure.

Note

r If you turn ECM off, you cannot

use the following functions:

• JBIG Transmission

• Super G3 Communication

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [ECM]. E Select [ON] or [OFF], and then

press [OK].

Note

r To cancel this setting, press

[Cancel]. The display returns to

that of step

F Press the {User Tools/Counter} key.

The standby display appears.

158

Page 53

Using Key Operator Settings

User Parameters

User Parameters allow you to customize various settings to suit your needs.

To change function settings, set the User Parameter Switches.

Preparation

Access to some User Parameter Settings requires installation of optional equipment, or that other settings be made beforehand.

v Switches and Bits

Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”or “1”. The right most bit is bit 0 and the left most is bit 7. You can adjust the settings to match your needs by switching the value of bits between “0”and“1”.

Switch 02

00111011

↓↓↓↓↓↓↓↓

76543210

v User Parameter List

User Parameter Switches are outlined below.

Switch Bit Item 0 1

02 0 Forwarding Mark Off On

3TSI Print Off On

03 0 Automatic printing of the

Memory Transmission Result Report

2 Automatic printing of the

Memory Storage Report

Automatic printing of the Poll-

ing Reception Reserve Report

Automatic printing of the Poll-

ing Reception Result Report

Off On

5 Automatic printing of the Im-

mediate Transmission Result Report

Automatic printing of the Poll-

ing Transmission Clear Report

7 Automatic printing of the

Journal

04 0 Automatic printing of the

Confidential File Report

7 Include a portion of the image

on reports

Off On

159

Page 54

Key Operator Setting

Switch Bit Item 0 1

05 0 Receive Service Call (SC)

Condition (Substitute Reception during service call)

2, 1 Substitute the reception when the machine cannot print (because all pa-

per trays have run out of paper, toner is empty, or all paper trays are out of order)

00: Enabled unconditionally (Free)

01: Enabled when Own Name/Own Fax Number is received

10: Enabled for Polling ID match

11: Disabled (Reception off)

5 Just Size Printing Off On

7 Empty tray alert (Paper Emp-

ty Warning) even when one paper tray is empty

06 6 First page scanned for book

originals

07 2

08 2 Authorized Reception Type Receiving from

Parallel Memory Transmission

Possible (Substitute RX)

Off On

From the left page From the right

Off On

only specified

senders

Not possible (Reception off)

page

Receiving all mes-

sages except those

from specified

senders

10 1 Combine two originals Off On

3 Page reduction when printing Off On

11 6 Local print when forwarding Off On

7 Polling file after sending

(Polling transmission standby time)

14 0 Print documents received

with Auto Power-On Reception (Night Printing mode)

Long Document Transmission

(Well Log)

2 Batch Transmission Off On

3 Reset when function changed Off On

7 System Parameter List Trans-

mission

17 2 Whether you need to press

[Add] after entering a Quick

Dial/Group Dial when broadcasting

Delete (Use Once) Standby (Save)

Immediate printing (On)

Off On

Not necessary Necessary

When turning on the operation switch (Off)

7 Receive messages by pressing

the {Start} key when originals are not set.

160

Off (The machine

does not receive

messages by press-

{

ing the

Start} key.)

On (The machine

receives messages

by pressing the

{Start} key .)

Page 55

Using Key Operator Settings

Switch Bit Item 0 1

18 0 Print date with Fax Header Off On

1 Print transmitter origin with

Fax Header

2 Print file number with Fax

Header

3 Print page number with Fax

Header

19 0 Use paper delivery shift func-

tion (Offset Print)

1 Sort Journal by line type Off On

20 0 Automatic printing of the

LAN-Fax Error Report

1 Reprint documents that could

not be printed using LAN-Fax Driver

5, 4, 3,2Reprinting time of stored documents in memory that could not be print-

ed using LAN-Fax Driver

0000: 0 minute / 0001: 1 minute / 0010: 2 minutes / 0011: 3 minutes / 0100: 4 minutes / 0101: 5 minutes / 0110: 6 minutes / 0111: 7 minutes / 1000: 8 minutes / 1001: 9 minutes / 1010: 10 minutes / 1011: 11 minutes / 1100: 12 minutes / 1101: 13 minutes / 1110: 14 minutes / 1111: 15 minutes

Off On

7 Notify LAN-Fax Result by E-

mail

21 0 Print results of sending Re-

ception Notice Request message

1 Respond to e-mail reception

acknowledgment request

4 Transmit Journal by E-mail Off On

6 Not display Network error Display (Off) Not display (On)

7 Transmit Error Mail Notifica-

tion

24 1, 0 Store a message in memory that could not be transmitted

00: Off, 01: Store for 24 hours, 11: Store for 72 hours

25 4 RDS Off On

32 0 Priority destination for For-

warding

when an error oc-

Off On

Off (print only

curs)

Off On

On Off

Fax Destination E-mail Address

161

Page 56

Key Operator Setting

Changing the User Parameters

Important

r We recommend you print and

keep a User Parameter list when you program or change a User Parameter. See p.162 “Printing the User Parameter List”.

r Do not change any bit switches

other than those shown on the previous pages.

Press the {User Tools/Counter} key.

Press [Facsimile Features].

When the bit number is pressed, the current value switches between 1 and 0.

Note

r Repeat from step

another bit number for the same switch.

Press [OK].

Note

r To cancel these settings, press

[Cancel]. The display returns to

that of step

Repeat steps E and F to change the switch settings.

After all the settings are finished,

press [Exit].

Press the {User Tools/Counter} key.

to change

Press [Key Operator Tools].

Press [Parameter Setting].

Select the switch number you want to change.

Select the bit number you want to change.

The standby display appears.

Printing the User Parameter List

Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list.

Press the {User Tools/Counter} key.

Press [Facsimile Features].

Press [Key Operator Tools].

Press [Print List] next to [Parameter Setting].

162

Note

r To cancel printing a list, press

[Cancel]. The display returns to

that of step

Page 57

Using Key Operator Settings

E Press the {Start} key.

Note

r To cancel printing a list after

pressing the {Start} key, press [Stop Printing]. The display re-

turns to that of step

F Press the {User Tools/Counter} key.

The standby display appears.

Special Senders to Treat Differently

By programming particular receivers in advance, you can set the following function for each receiver:

•Authorized Reception

•Forwarding

• Reception File Print Quantity

•Print 2 Sided

•Memory Lock

• Reception Reverse Printing

The following items can be programmed.

• Special Senders (Up to 30. A maximum of 50 when the optional fax function upgrade unit is installed. A maximum of 20 characters for each name when using G3.)

• Full/ Partial agreement When you program own names and facsimile names for multiple destinations, you can program a common sequence of characters to identify destinations using Partial agreement.

v Using a Full agreement

Destination to be programmed (Own Name)

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Number of programmed identifications

• Paper Tray

Use the Own Name or Own Fax Number to program your receivers. If the receiver has a machine of the same manufacturer, program an Own Name that has already been programmed as a receiver. If the machine is not of the same manufacturer, use Own Fax Number. You can apply the same settings to all programmed numbers. You can then customize the settings for individual numbers as necessary using the Special Sender Registration function.

v Using a Partial agreement

Destination to be programmed (Own Name)

BRANCH 1

Note

Number of programmed identifications

r You can program up to 30 wild

cards (50 with the optional fax function upgrade unit).

r Spaces are ignored when identi-

fications are compared.

r You can use wild cards for the

following functions:

• See p.166 “Programming/ Changing Special Senders”.

• See p.167 “Authorized RX (Authorized Reception)”.

• See p.167 “Forwarding”.

163

Page 58

Key Operator Setting

r You cannot use the following

functions with Internet Fax receptions.

• Authorized Reception

• Reception File Print Quantity

•Memory Lock

• Reception Reverse Printing

r To use the Forwarding, Print 2

Sided, or Paper Tray with Internet Fax receptions, program the e-mail address of the sender.

Limitation

r You cannot program senders as

Special Senders if they do not have Own Name or Own Fax Number programmed.

r The machine cannot differentiate

between Polling Reception and Free Polling documents from Special Senders.

Authorized Reception

Use this function to limit incoming senders. The machine only receives faxes from programmed Special Senders, and therefore, it helps you screen out unwanted messages, such as junk mail, and saves wasting fax paper.

Note

r To use this function, program the

Special Senders function, and then select “ON” in “Authorized RX” with “Reception Settings”. See p.144 “Reception Settings”. See p.159 “User Parameters” (switch 08, bit 2).

r Without programming Special

Senders, the Authorized RX function will not work, even if you select “ON”.

Note

r You can program up to 24 charac-

ters for the sender.

r You can check Own Name and

Own Fax Number using the Journal. You can check programmed Special Senders using the specified sender list. See p.27 “Printing the Journal”. See p.171 “Printing the Special Sender List”.

r If you select “OFF” for the Special

Sender function in “Initial Set Up”, the settings will be the same as the Reception Settings. See p.144 “Reception Settings”.

r You can select to receive only from

programmed senders or receive only from senders other than those programmed in User Parameters. See p.159 “User Parameters” (switch 08, bit 2).

r If you select “OFF” for “Autho-

rized RX” in “Initial Set Up”, the settings will be the same as the Reception Mode settings. See p.144 “Reception Settings”.

r You can change Special Senders in

the same way as you program them.

164

Page 59

Using Key Operator Settings

Forwarding

Use this function to print received messages, and then transfer them to those receivers programmed beforehand.

It is also possible to forward faxes sent only by senders programmed as Special Senders.

Note

r To use this function, program your

Special Senders, and then select “ON” for “Forwarding” in “Reception Settings”. See p.144 “Reception Settings”.

r If you specify “ON” in “Forward-

ing” and select [Same as basic set- tings], the fax message will be

forwarded to the other ends programmed in “Specify End Receiver”. See p.155 “Forwarding”.

r If you do not program any Special

Senders, the machine transfers all incoming documents to the other end specified in “Specify End Receiver”.

r You can program e-mail address

as the receiver.

Reception File Print Quantity

Use this function to print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents.

Limitation

r You cannot use multi-copy print-

ing with Polling Reception, Free Polling, Confidential Reception, or Memory Lock.

Note

r You can specify up to 10 copies.

Print 2 Sided

Use this function to print on both sides of paper.

Limitation

r If you select the bypass tray for

“Paper Tray”, duplex printing is disabled.

Memory Lock

Use this function to store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confidential documents. If you do not program any senders, the machine receives fax message from all senders using Memory Lock reception.

Reference

p.183 “Programming a Memory Lock ID”

Limitation

r If you program the same sender in

Memory Lock and Forwarding, Forwarding is disabled.

Reception Reverse Printing

Use this function to print the pages in reverse order. See p.100 “Reverse Order Printing”.

165

Page 60

Key Operator Setting

Paper Tray

Use this function to print documents received from programmed senders (Special Senders) and the documents from other senders on different types of paper.

For example, if blue paper is in Tray 1 and white paper is in Tray 2, the machine prints the documents from Special Senders on the blue paper and prints the documents from other senders on the white paper, making it easy for you to separate the two.

If you do not program any Special Senders, the machine outputs documents received from all senders using the default paper tray.

Limitation

r For Polling Reception and Free

Polling, you cannot select the paper tray.

Programming/ Changing Special Senders

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Special Sender]. E Select the destination to program

or change.

Note

r If the machine receives a message

that has a different size from the paper in the specified tray, the machine prints it after splitting it or minimizing its size. See p.100 “Page Separation and Length Reduction”.

r Selection of the bypass tray en-

ables you to specify the paper size in “Scan Area”.

When programming a new Special

Sender, press [*Not Programed].

F Enter a destination name, and

then press [OK].

Enter a destination name using Own Name or Own Fax Number.

Reference

“Entering Text”, General Settings Guide

G Press [Full agreement] or [Partial

agreement].

166

Page 61

Using Key Operator Settings

H Select the item you want to pro-

gram.

Note

r You must select only the item

you want to program.

r To cancel these settings, press

[Cancel]. The display returns to

that of step

Authorized RX (Authorized Reception)

A Select [Authorized RX]. B Press [ON] or [OFF], and then

press [OK].

If you select [OFF], proceed to step D.

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for “Forwarding” under “Key Operator Tools”. See p.155 “Forwarding”.

C Specify an End Receiver.

D Press [OK].

If you select [ON], the name of

the End Receiver appears to the right of “Receiver“.

E Press [OK].

Note

r After you perform step

"Authorized RX" of “Reception Settings” to "ON". See p.144 “Reception Settings”.

Forwarding

A Select [Forwarding]. B Select [ON] or [OFF].

, set

Note

r After you perform step

"Forwarding" of “Reception Settings” to "ON". See p.144 “Reception Settings”.

, set

Reception File Print Qty

A Select [Reception File Print Qty]. B Press [Number of Sets].

167

Page 62

Key Operator Setting

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for “RX File Print Qty” of “Reception Settings”. See p.144 “Reception Settings”.

C Enter the print quantity using

the number keys, and then

press [OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then try again.

Print 2 Sided

A Select [Print 2 Sided].

Memory Lock

A Select [Memory Lock]. B Select [ON] or [OFF], and then

press [OK].

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for "Program Memory Lock ID" under "Key Operator Tools". See p.157 “Memory Lock”.

RX Reverse Printing (Reception Reverse Printing)

A Select [RX Reverse Printing]. B Select [ON] or [OFF], and then

press [OK].

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for “RX Reverse Printing” of “Reception Settings”. See p.144 “Reception Settings”.

B Select [ON] or [OFF], and then

press [OK].

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for “2 Sided Print” of “Reception Settings”. See p.144 “Reception Settings”.

168

Paper Tray

A Select [Paper Tray]. B Select the tray you want to use,

and then press [OK].

Note

r Selecting [Same as basic set-

tings] will result in the same

setting made for “Paper Tray” of ”Reception Settings”. See p.144 “Reception Settings”.

Page 63

Using Key Operator Settings

I Press [OK].

A Special Sender has been programmed.

Note

r To program another sender, re-

peat the procedure from step

J Press [Exit]. K Press the {User Tools/Counter} key.

The standby display appears.

Programming Initial Set Up of a Special Sender

Use this function to program “Initial Set Up” of a Special Sender. You can also specify the Bypass Tray Paper Size.

F Select the function you want to

program.

Note

r In this feature, “Authorized

RX” has the same settings as “Reception Settings”. See p.144 “Reception Settings”.

Programming Authorized RX and Special RX Function

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Special Sender]. E Press [Initial Set Up].

A Select [Authorized RX] or [Special

RX Function].

B Select [ON] or [OFF], and then

press [OK].

The illustration shows the “Authorized RX” display as an example.

169

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Key Operator Setting

Programming Bypass Tray Paper Size

A Press [Bypass Tray Paper Size].

You can select a size from [Auto Detect], [Standard Size], or [Custom Size].

If you select [Auto Detect], proceed to steps B and G.

If you select [Standard Size], proceed to steps B, C, and G.

If you select [Custom Size], proceed to steps B , and D to G.

B Select the size you want to pro-

gram.

D Make sure that [Vertical] is se-

lected.

Note

r If [Vertical] has not been se-

lected, press [Vertical].

E Enter the vertical size of the pa-

per using the number keys,

and then press [#].

Note

r You can specify a vertical

size from 210 mm (8.3 inch) to 305 mm (12.0 inch). You cannot enter a size smaller than 210 mm or larger than 305 mm.

Note

r If you select [Auto Detect], the

machine recognizes the paper size automatically.

• The machine will detect the paper size for the bypass tray as the short edge of the paper is inserted into the machine. Even if you placed an A4 size sheet in theK orientation, the machine will detect it as A3L.

r If you select [Standard Size],

select a paper size displayed,

and then proceed to step G.

r If you select [Custom Size],

proceed to step D.

C Select the size you want to pro-

gram from the sizes shown.

r Each time you press [mm] or

[inch], the units switch be-

tween “mm” and “inch”. If you enter a length and change the units by pressing

[mm] or [inch], it is converted

automatically (fractions are rounded off).

F Enter the horizontal size of the

paper using the number keys,

and then press [#].

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Using Key Operator Settings

Note

r You can specify a horizontal

size from 148 mm (5.9 inch) to 600 mm (23.7 inch). You cannot enter a size smaller than 148 mm or larger than 600 mm.

r Each time you press [mm] or

[inch], the units switch be-

tween “mm” and “inch”. If you enter a length and change the units by pressing

[mm] or [inch], it is converted

automatically (fractions are rounded off).

G Press [OK].

G Press [Exit]. H Press the {User Tools/Counter} key.

F Press [Delete].

Note

r To cancel deleting a special

sender, press [Do not Delete]. The

display returns to that of step

G Press [Exit]. H Press the {User Tools/Counter} key.

The standby display appears.

Printing the Special Sender List

A Press the {User Tools/Counter} key.

The standby display appears.

Deleting a Special Sender

Use this function to program “Initial Set Up” of a Special Sender. The Bypass Tray Paper Size can also be specified.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Special Sender].

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Print List] next to “Program

Special Sender”.

Note

r To cancel printing, press [Can-

cel]. The display returns to that

of step

E Press the {Start} key.

Note

r To cancel printing after press-

ing the {Start} key, press [Stop Printing]. The display returns to

that of step

F Press the {User Tools/Counter} key.

E Press [Delete], and then select the

Special Sender you want to delete.

The standby display appears.

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Key Operator Setting

Box Settings

The following functions are for delivery and transfer of messages:

•Personal Box

• Information Box

•Transfer Box

Reference

For details about how to set up these functions:

• p.172 “Programming/changing Personal Boxes”

• p.175 “Programming/changing Information Boxes”

• p.178 “Programming/changing Transfer Boxes”

For details about how to print out and delete messages stored in boxes:

• p.40 “Personal Boxes”

• p.42 “Information Boxes”

Limitation

r You cannot set the same Box code

on two different boxes.

Programming/changing Personal Boxes

This section describes how to program Personal Boxes.

You can store the following items:

• Box name (required) Up to 20 characters long

• SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

• Password (optional) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

Note

r When programming a pass-

word, a mark is displayed before the Box name.

• Receiver (optional) You can program one delivery destination for each Personal Box. Specify a delivery destination programmed in Quick Dial.

172

r Transmission or programming

may not be allowed if there is not enough free memory left. The amount of free memory left differs depending on the optional equipment installed.

Note

r The combined total of items that

can be stored using the Personal Box, Information Box, and Transfer Box functions is 150. Installing the optional fax function upgrade unit increases this capacity to 400.

Note

r An e-mail address can be set as the

transmission destination.

r The contents of the Personal Box

will be saved until printing is completed.

r The Fax Header is not printed on

delivered messages.

r If a message cannot be delivered, a

Communication Failure Report is printed and the message is saved as a Confidential Reception document.

r You can edit boxes in the same

way you program them. However, to change the SUB Code itself, you must delete the box, and then program a new SUB Code.

Page 67

If the fax number or e-mail address of a programmed receiver is deleted using System Settings, the setting for the receiver is cancelled and a message is not delivered. If the fax number or e-mail address of a programmed receiver is changed, a message is delivered to the new fax number.

Reference

p.40 “Personal Boxes”

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting].

Using Key Operator Settings

G Enter a box name, and then press

[OK].

Reference

“Entering Text”, General Settings Guide

H Enter a SUB Code.

Note

To change the SUB Code, press

[

Clear] or the {Clear/Stop} key, and

then try again. To change a Box name, press repeat the procedure from step

[

Box Name], and then

E Select a box to program.

When programming a new box,

press [*Not Programed].

Note

r To change a box already pro-

grammed, press it and proceed to step

F Press [Personal Box].

Specify the settings you require.

If you do not want to program a password or receiver, proceed to step

Programming a password

A Press [Password]. B Enter a password, and then

press [OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then try again.

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Key Operator Setting

C Re-enter the password, and

then press [OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then try again.

r If you want to change the

password after pressing [OK], press [Change], and then perform from step B.

D Press [OK].

Programming an End Receiver

Deleting Personal Boxes

This section describes how to delete Personal Boxes.

Limitation

If messages have been programmed in the box, you cannot delete the box.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting]. E Press [Delete], and then select the

box you want to delete.

A Press [Receiver]. B Select a destination using the

Quick Dial Table, and then

press [OK].

J Press [OK] twice. K Press [Exit]. L Press the {User Tools/Counter} key.

The standby display appears.

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Using Key Operator Settings

With a programmed password

A Enter a password using the

number keys, and then press

[OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key.

F Press [Delete].

Note

r To cancel deleting a box, press

[Do not Delete]. The display re-

turns to that of step

• Password (optional) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

Note

r When programming a pass-

word, a mark is displayed before the Box name.

Note

r You can edit boxes in the same

way you program them. However, to change the SEP Code itself, you must delete the box, and then program a new SEP Code.

Reference

p.42 “Information Boxes”

A Press the {User Tools/Counter} key.

G Press [Exit]. H Press the {User Tools/Counter} key.

The standby display appears.

Programming/changing Information Boxes

This section describes how to set up an Information Box.

You can store the following items:

•Box name (required) Up to 20 characters long

• SEP Code (required) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting]. E Select the box to program.

When programming a new box,

press [*Not Programed].

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Key Operator Setting

Note

r To change a box already pro-

grammed, press it, and then proceed to step has been programmed, enter

the password, press [OK], and

then proceed to step

. If a password

F Press [Information Box]. G Enter a box name, and then press

[OK].

Reference

“Entering Text”, General Settings Guide

H Enter the SEP Code.

J Enter a password, and then press

[OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

K Re-enter the password, and then

press [OK].

Note

r To change the SEP Code, press

[Clear] or the {Clear/Stop} key,

and then try again. To change

the box name, press [Box Name],

and then repeat the procedure from step

I Press [Password].

Note

r If you do not want to program a

password, proceed to step

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

r If you want to change the pass-

word after pressing [OK], press [Change], and then perform

from step

L Press [OK]. M Press [OK]. N Press [Exit]. O Press the {User Tools/Counter} key.

The standby display appears.

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Using Key Operator Settings

Deleting Information Boxes

This section describes how to delete Information Boxes.

Limitation

r If messages have been pro-

grammed in the box, you cannot delete the box.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting]. E Press [Delete], and then select the

box you want to delete.

With a programmed password

A Enter a password using the

number keys, and then press

[OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key.

F Press [Delete].

Note

r To cancel deleting a box, press

[Do not Delete]. The display re-

turns to that of step

G Press [Exit]. H Press the {User Tools/Counter} key.

The standby display appears.

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Page 72

Key Operator Setting

Programming/changing Transfer Boxes

This function turns your machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver.

Since documents can be sent to multiple destinations in a single transfer request, you can economize on call charges when sending to remote destinations.

• Password (optional) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

Note

r When programming a pass-

word, a mark is displayed in front of the Box name.

• End Receiver (required) You can store five End Receivers (destinations to which messages will be forwarded) for each box. Specify End Receivers with Quick Dials or Groups assigned to Quick Dials that have been programmed beforehand.

Limitation

r After messages are transferred,

Transfer Result Reports are not sent back to the sender.

Note

r Inform the Requesting Party of the

SUB Code assigned to the Transfer Box. When they want to have a message transferred by your machine, ask them to send the message using SUB Code Transmission and specifying this SUB Code. If a password has also been programmed, inform them of this too, and ask them to enter it as the SID code.

You can store the following items:

•Box name (required) Up to 20 characters

• SUB (required) Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spaces (the first character cannot be a space).

Note

r An e-mail address can be set as the

End Receiver.

r After messages are transferred,

they are deleted.

r When this function is turned on,

the machine prints out the received messages it transfers and a Transfer Result Report after the transfer has finished. If you want to turn this function off, please contact your service representative.

r When the programmed receiver is

a Multi-step Transfer Group Dial, Multi-step Transfer takes place. For more information, contact your service representative.

r You can edit boxes in the same

way you program them.

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Page 73

Using Key Operator Settings

r Deleting a destination specified as

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting].

H Enter a SUB Code.

Note

r To change the SUB Code, press

[Clear] or the {Clear/Stop} key,

and then try again. To change

Box name, press [Box Name], and

then repeat from step .

I Specify the condition of registra-

tion.

E Select a box to program.

When programming a new box,

press [*Not Programed].

Note

r To change a box already pro-

grammed, press it, and then proceed to step .

F Press [Transfer Box]. G Enter a Box name, and then press

[OK].

Reference

“Entering Text”, General Settings Guide

Programming End Receivers

A Select an End Receiver.

Note

r You can store five End Re-

ceivers.

B Specify End Receivers with

Quick Dials, and then press

[OK].

Note

r You can also specify End Re-

ceivers with Group Dials.

Note

r Repeat from step A to speci-

fy another End Receiver.

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Key Operator Setting

Programming a password

If you do not want to program a password, proceed to step

A Press [Password]. B Enter a password, and then

press [OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then try again.

K Press [Exit]. L Press the {User Tools/Counter} key.

The standby display appears.

Deleting Transfer Boxes

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Box Setting]. E Press [Delete], and then select the

box you want to delete.

C Re-enter the password, and

then press [OK].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and

then try again.

r If you want to change the

password after pressing [OK], press [Change], and then perform from step B.

With a programmed password

A Enter a password using the

number keys, and then press

[OK].

D Press [OK].

J Press [OK].

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Using Key Operator Settings

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key.

F Press [Delete].

Note

r To cancel deleting a special

sender, press [Do not Delete]. The

display returns to that of step

G Press [Exit]. H Press the {User Tools/Counter} key.

The standby display appears.

Printing the Box List

Follow the procedure below to print a list showing the currently programmed Personal Boxes, Information Boxes, and Transfer Boxes.

A Press the {User Tools/Counter} key.

r To cancel printing a list after

pressing the {Start} key, press [Stop Printing]. The display re-

turns to that of step

F Press the {User Tools/Counter} key.

The standby display appears.

Transfer Report

For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line in connection on their own machine. See p.52 “Transfer Request”.

Be sure to insert a pause after the area code.

For example, if you are in the United States and your fax number is 2121234567, program the following:

• 1212-1234567

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Print List] next to “Box Set-

ting”.

E Press the {Start} key.

After printing the list, you can then start from step

Note

r To cancel printing a list before

pressing the {Start} key, press [Cancel] or the {Clear/Stop} key.

The display returns to that of step

You can program the fax number for the G3 line.

Limitation

r You cannot program or edit a

Transfer Report when using a line (during communication). Program or edit after communication.

Note

r You cannot use Transfer Request if

the telephone number of their machine is not programmed into that machine.

r Up to 16 digits are available for G3.

A Press the {User Tools/Counter} key.

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Key Operator Setting

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Transfer Report]. E Specify the fax number.

Programming a G3 Fax Number

A Press [G3 Fax No.(Dir.)]. B Enter your facsimile number

using the number keys, and

then press [OK].

Programming a Confidential ID

Program a Confidential ID to print a Confidential Reception. See p.36 “Printing a Confidential Message”.

Note

r If you do not program a Confiden-

tial ID, you cannot receive a Confidential Transmission.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Confidential ID].

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key.

F Press [Exit]. G Press the {User Tools/Counter} key.

The standby display appears.

E Enter an ID using the number

keys, and then press [OK].

Note

r A Confidential ID can be any

four-digit number, except 0000.

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

To cancel programming an ID,

press [Cancel]. The display returns

to that of step

182

F Press the {User Tools/Counter} key.

The standby display appears.

Page 77

Programming a Polling ID

Program a Polling ID to use the Transfer Request, Transfer Station, Default ID Polling Transmission, and Default ID Polling Reception functions. When you use ID Transmission, program the same ID as the one programmed on the sender's machine.

Reference

p.10 “Polling Transmission”

p.13 “Polling Reception”

p.52 “Transfer Request”

p.75 “Selecting transmission options for a single transmission”

A Press the {User Tools/Counter} key.

Using Key Operator Settings

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

To cancel programming an ID,

press [Cancel]. The display returns

to that of step

F Press the {User Tools/Counter} key.

The standby display appears.

Programming a Memory Lock ID

Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Polling ID]. E Enter an ID using the number

keys and [A] to [F], and then press [OK].

Note

r A Memory Lock ID can be any

four-digit number, except 0000.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Program Memory Lock ID]. E Enter an ID using the number

keys, and then press [OK].

Note

r A Polling ID can be any combi-

nation of digits (0-9) and letters (A-F), except 0000 and FFFF.

183

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Key Operator Setting

Note

r If you make a mistake, press

[Clear] or the {Clear/Stop} key be- fore pressing [OK], and then try

again.

To cancel programming an ID,

press [Cancel]. The display returns

to that of step

F Press the {User Tools/Counter} key.

The standby display appears.

Selecting Dial/Push Phone

Use this function to select a line type when the machine is connected to a G3 analog line.

Dial and Push lines are available for selection.

E Press [Push Button Phone] or [Dial

Phone (10PPS)] to select the line,

and then press [OK].

Reference

p.193 “Selecting the Line Type”

F Press the {User Tools/Counter} key.

The standby display appears.

Storing or Printing Received

Note

r When the optional G3 expansion

unit is installed, “G3-2” and “G33” appear.

r This function is not available in

some areas.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Select Dial/Push Phone].

Documents

The optional printer/scanner unit is required.

Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web browser or DeskTopBinder V2 Lite. If you select printing without saving, documents are printed each time they are received.

Limitation

r If using System Settings you have

set the machine to distribute received faxes to the delivery server, the documents cannot be saved on the hard disk.

184

Page 79

Using Key Operator Settings

Note

r If the facsimile is set to store re-

ceived documents, document reception can be notified to a specified e-mail address.

r Documents saved on the hard disk

are categorized as received and stored documents. For details about printing saved documents, see p.34 “Printing/Deleting Received and Stored Documents (Print Stored RX File)”.

r You cannot switch the setting if re-

ceived documents have been stored on the hard disk. To switch the setting, print documents stored on the hard disk if necessary, and delete them.

r Received confidential messages

are stored in memory. Use the Print Confidential RX File function to print them.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Reception File Setting]. E Select [Print] or [Store], and then

press [OK].

r With [Store] selected, more memo-

ry space will be used as the number of saved documents increase. After memory space becomes insufficient, no more documents are saved on the hard disk. If this happens, the machine will start printing and deleting saved documents with the oldest one.

r You can store received documents

up to a total of approximately 320 pages or 2,240 (when the optional expansion memory is installed) of A4 size Standard <ITU-T#4Chart>.

r You cannot send received docu-

ments.

r You cannot manage documents

stored on the Document Server display.

Note

r To cancel your selection, press

[Cancel]. The display returns to

that of step

r When "Store" is selected, you

can select whether or not to notify a specific e-mail address of reception. If you want to notify

the reception, press [Notify Dest.]

and select an e-mail address from the Internet Fax destinations programmed in the address book.

F Press the {User Tools/Counter} key.

The standby display appears.

Reception Report e-mail

When a received document is stored, this report is sent to the e-mail address set as the destination for notification.

185

Page 80

Key Operator Setting

Setting a User Code for Viewing Received and Stored Documents

You can view and print documents received and saved on the hard disk using a Web browser or DeskTopBinder V2 Lite. Specify whether or not a user code is entered to view saved documents. If you want to use a user code, set one using a maximum of eight digits.

Note

r This function is only available

when received documents are saved on the hard disk. See p.184 “Storing or Printing Received Documents”.

r You can set a user code with the

System Settings. See the General Settings Guide.

E If you want to use a user code,

press [ON].

Note

r If you do not want to use a user

code, press [OFF] and proceed to

step

r To cancel the selection, press

[Cancel]. The display returns to

that of step

F Enter a user code (eight digits

maximum) using the number

keys, and then press [ #].

r If the programmed user code has

been deleted using the Address Book Management function under System Settings, you cannot view received and saved documents us-

ing a Web browser. Select [OFF] in

step E or reprogram a user code.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features]. C Press [Key Operator Tools]. D Press [Stored RX File User Code Set-

ting].

Note

r If you enter a wrong user code,

press [Clear] or the {Clear/Stop}

key, and then try again.

G Press [OK]. H Press the {User Tools/Counter} key.

The standby display appears.

186

Page 81

10. Solving Operation

Reading Reports

Problems

Error Report

An Error Report is printed if a message cannot be successfully sent or received.

Possible causes include a problem with your machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the message.

Note

r If an error happens frequently,

contact your service representative.

r The “Page” column gives the total

number of pages. The “Page Not Sent” column gives the number of pages not sent or received successfully.

Power Failure Report

CAUTION:

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

Even if the main power switch is turned off, the contents of the machine memory (for example, programmed numbers) will not be lost. However, if power is lost for about one hour because the main power switch is turned off, there is a power cut, or the power cable is removed, contents of the Fax memory will be lost. Lost items will include any fax messages stored in memory using Memory Transmission/Reception, Auto Document, Confidential Reception, Memory Lock, or Substitute Reception.

If a file has been deleted from memory, a Power Failure Report is automatically printed as soon as the power is restored. This report can be used to identify lost files. If a memory stored for Memory Transmission was lost, resend it. If a message received by Memory Reception or Substitute Reception was lost, ask the sender to resend it.

187

Page 82

Solving Operation Problems

Important

r Do not turn off the main power

switch while the power indicator is lit or blinking. If you do, the hard disk and memory may be damaged and failure could result.

r Turn off the main power switch be-

fore pulling out the plug. If you pull out the plug with the switch on, the hard disk and memory may be damaged and failure could result.

r Make sure that 100% is shown on

the display before you unplug the machine. If a lower value is shown, some data is currently present in memory.

r Right after a power failure, the in-

ternal battery needs to be sufficiently recharged to guard against future data loss. Keep the machine plugged in and the main power switch on for about one week after the power loss.

-RDS (Remote Diagnostic

System)

If your machine has a problem, a service representative can perform various settings over the telephone line from the service station.

If you want to use this function, change the User Parameter. See p.159 “User Parameters” (switch 25, bit 4).

188

Page 83

When an Error Occurs Using Internet Fax

Error Mail Notification

The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the administrator's e-mail address when one is specified.

Note

r You can select to send Error Mail Notification with User Parameters. See

p.159 “User Parameters” (switch 21, bit 7).

r If Error Mail Notification cannot be sent, the Error Report (Mail) is printed by

the machine.

r If an error occurs when an e-mail is received via SMTP, the SMTP server

sends an error e-mail to the originator of the message.

Reference

p.189 “Error Report (Mail)”

p.159 “User Parameters”

Error Report (Mail)

The Error Report (Mail) is printed by the machine when it is unable to send an Error Mail Notification.

Server-Generated Error E-mail

The transmitting server sends this error e-mail to the originator of e-mail that cannot be transmitted successfully (due to reasons such as specifying an incorrect e-mail address).

Note

r After a server-generated error e-mail is printed, the first page of the sent doc-

ument is printed.

189

Page 84

Solving Operation Problems

190

Page 85

11. Appendix

Replacing the Stamp Cartridge

The optional ADF is required.

When the stamp becomes lighter, replace the cartridge.

Note

r Use the cartridge specified for this

machine.

r Do not add ink to the cartridge by

yourself. Neglecting this can cause ink leakage.

r Be sure not to dirty your fingers

with ink from the cartridge.

A Lift the ADF, and then open the

stamp cover.

C Set a new cartridge.

Insert the cartridge until the metal parts are no longer visible.

1. New cartridge

D Replace the stamp cover until it

clicks.

B Pull out the cartridge.

1. Cartridge Lock Lever

E Lower the ADF.

191

Page 86

Appendix

Connecting the Machine to a Telephone Line and Telephone

Connecting the Telephone Line

To connect the machine to a telephone line, use a snap-in modular type connector.

CAUTION:

• To reduce the risk of fire, use only No. 26 AWG or large r telecommunication line cord.

ATTENTION:

• Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure.

Important

r By law in the United States, you must program your phone number identifi-

cation (your fax number) into your machine before you can connect the public phone system. See p.67 “Initial Settings and Adjustments”, Facsimile Reference <Basic Features>.

r Make sure the connector is the correct type before you start.

v Where to connect the machine

1. G3 interface unit connector

2. External telephone connector

Note

192

r A maximum of two optional G3 lines can be connected.

3. Extra G3 interface unit connector

4. Extra G3 interface unit connector

Page 87

Connecting the Machine to a Telephone Line and Telephone

Selecting the Line Type

Select the line type to which the machine is connected. There are two types: tone and pulse dial.

Note

r This function is not available in some areas.

Select the line type using “Key Operator Settings”. See p.184 “Selecting Dial/Push Phone”.

Connecting the Optional Handset or an External Telephone

You can connect the optional handset or an external telephone to the machine. You can use it for telephone calls.

Note

r Some external telephones may not be connected or may suffer reduced func-

tionality.

Limitation

r When you use the optional handset or an external telephone with the {On

Hook Dial} key for telephone calls, you can not talk with the other party with- out pressing the {On Hook Dial} key after taking off the receiver.

v Specifying the handset line type

DPTT

ND1X00E0

The switch on the handset should be in the appropriate position-TT (Tone Dialing) or DP (Pulse Dialing).

193

Page 88

Appendix

v Adjusting the handset bell volume

Ringer

ND1X00E1

Adjust the handset ringer volume using the volume switch.

194

Page 89

Optional Equipment

Fax Function Upgrade Unit

JBIG compression for transmission/reception becomes possible.

You can increase the maximum programmable numbers of the following functions. See p.201 “Maximum Values”.

•Quick Dial

• Memory Transmission file

•Auto Document

• Specific Sender

•Program

• Transmission Result

•Box

Expansion Memory (32MB: DIMM)

This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). See p.201 “Maximum Values”.

Handset

You can make or receive calls by installing the optional handset and dialing manually.

Reference

p.58 “Manual Dial”

Extra G3 Interface Unit

This option provides one extra G3 line connection.

A maximum of two G3 interface units can be installed.

195

Page 90

Appendix

Specifications

v Fax Transmission and Reception

Standard G3

Resolution G3:

8×3.85/mm•200×100 dpi (Standard), 8×7.7/mm•200×200 dpi (Detail), 8×15.4/mm•200×400 dpi (Fine), 16×15.4/mm•400×400 dpi (Super Fine: optional

expansion memory required)

Transmission time G3: 3 seconds at 28,800 bps, Standard resolution

Data compression method MH, MR, MMR, JBIG (optional fax function up-

grade unit required)

Maximum original size Standard size: A3, 11"×17"

Irregular size: 304×432 mm/12"×17"

Maximum scanning size 297×1,200 mm/11"×47"

Print process Printing on standard paper using a laser

Transmission speed G3:

33,600/31,200/28,800/26,400/24,000/21,600/19,2 00/16,800/14,400/12,000/9,600/7,200/4,800/2,40 0bps (auto shift down system)

v Power Consumption

Standby mode 230 W

Transmission 230 W

Reception 230 W

Maximum power consumption 1,440 W

Low power mode/sleep mode 20 W or less

v Internet Fax Transmission and Reception

Network LAN : Local Area Network

Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN)

Transmit function E-mail

Scan line density Standard (200 × 100 dpi), Detail (200 × 200 dpi)

Original size : Scanning width A4 : 210 mm (8.3 in.) (Originals larger than A4 size is reduced

196

in size when transmitted.)

Page 91

Specifications

Communication Protocols • Transmission

SMTP, TCP/IP

• Reception POP3, SMTP, IMAP4, TCP/IP

E-mail format Single/Multi-part, MIME Conversion

Attached file forms: TIFF-F (MH compression)

Authentication method SMTP-AUTH, POP before SMTP, A-POP

Internet communication Send and receive e-mail with a computer that has an e-mail

address

E-mail send functions Automatic conversion of sent documents to e-mail format

and e-mail transmission. Memory transmission only.

E-mail receive functions Automatic detection and printing of appended TIFF-F (MH)

files and ASCII text. Memory reception only.

Compatible Machines

This machine is compatible to machines having the following specifications.

Communication protocols • Transmission

SMTP

• Reception POP3, SMTP

E-mail format • Format

MINE, Base64

•Content-Type Image/tiff Multipart/mixed [text/plain, Image/tiff] (attached file forms)

Data format • Profile

TIFF Profile S

•Coding MH

• Original size A4

• Resolution (dpi)

200×100/200×200 or 204×98/204×196

197

Page 92

Appendix

Acceptable Types of Originals

Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image.

Acceptable original sizes

Where original is set Acceptable original size Maximum

number of sheets

Exposure glass Up to A3 (297×420 mm),

11"×17" (279×432 mm)

ADF, one-sided document

ADF, two-sided document

Fax transmission: A5 L to A3 L (up to 1,200 mm long)

8"×5

Fax transmission: A5 L to A3

L (up to 432 mm long) 8"×5 L to 11"×17"L

" L to 11"×17"L

/2"

80 sheets (80 g/m

1 ----

Paper size and scanned area

v Exposure Glass

, 20 lb)

Paper thickness

40-128 g/m (11-34 lb)

52-105 g/m (14-28 lb)

v ADF

198

Page 93

Specifications

Limitation

r There may be a difference in the size of the image when it is printed at the des-

tination.

r If you place an original larger than A3, 11"×17" on the exposure glass, only an

A3, 11"×17" area is scanned.

Note

r Even if an original is correctly placed on the exposure glass or in the ADF, a

margin of 3 mm (0.1") around each edge of the original may not be sent.

r If the receiver uses paper of a smaller width than the original, the image will

be reduced to fit that paper. See p.74 “Auto Reduce”.

r The machine detects paper sizes in the following ways:

• When you place an original in the ADF, an original wider than about 264

mm (10.4") is scanned as A3, 11"×17" size.

An original narrower than about 230 mm (9.1") will be sent as 8

"×14" size, and an original narrower than about 264 mm (10.4”) is

"×11" or

scanned as B4 JIS. Originals up to 1,200 mm (47.2") in length can be scanned.

• Refer to the table below for sizes the machine can detect when you place an original on the exposure glass. Because the machine scans non-standard size documents in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set nonstandard size documents, see p.18 “Setting a Scan Area”, Facsimile Refer- ence <Basic Features>.

v Metric Version

Length

-249 mm 249 mm-274 mm 274 mm-316 mm 316 mm-

-243 mm × B5 JISL A4L FL

243 mm-

268 mm

Width

268 mm- A4K A3L A3L A3L

B5 JISK B4 JISL B4 JISL B4 JISL

v Inch Version

"×11"L FL

-9.8" 9.8"-10.8" 10.8"-12.4" 12.4"-

-9.6" × × 8

9.6"-10.6" 11"×8

Width

10.6"- 11"×8

"K 11"×17"L 11"×17"L 11"×17"L

Length

× - Unable to auto detect

Normally a length of about 420 mm (16.5") can be scanned; however, it is only possible to specify a scanning size up to 432 mm (17").

199

Page 94

Appendix

-Maximum scan area

The maximum scan area is shown below:

• Memory Transmission: 297×1,200 mm/11"×47" (W×L) from the ADF

• Immediate Transmission: 297×1,200mm/11"×47" (W×L) from the ADF

Note

r During Immediate Transmission, the length of the scanning range can be-

come narrower than 1,200 mm (47"), depending on the character size as well as the settings on the destination machine.

•297×432 mm/11"×17" (W×L) (from the exposure glass)

200

Page 95

Maximum Values

The following list contains the maximum value for each item.

Note

r The maximum number of pages that can be stored or transmitted may de-

crease depending on the contents of documents.

Item

Memory 4 MB 4 MB 28 MB 28 MB

The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart> )

Total number of all documents

The number of pages per file

The number of pages for all files

The number of destinations you can specify for one file

Standard

Fax function upgrade unit

Approx. 320

400 800 400 800

1,000 1,000 1,000 1,000

1,000 1,000 3,000 3,000

500 500 500 500

Approx. 320 Approx. 2,240 Approx. 2,240

With optional unit

Expansion memory

Expansion memory + fax function upgrade unit

The number of destinations you can specify for all files

The number of Quick Dials you can program

The number of Group Dials you can program

The number of destinations you can program in a group

The number of digits for Dials

The number of Programs you can register

The number of Auto Documents you can program

500 2,000 500 2,000

500 1,200 500 1,200

100 100 100 100

500 500 500 500

128 128 128 128

100 200 100 200

618 6 18

201

Page 96

Appendix

Item

The number of Standard Message Stamps you can program

The number of transmission records the machine can store

The number of stored documents you can specify at one time

The number of stored documents you can send at one time

The number of pages that you can store in the Document Server (Using ITU-T #4Chart )

Standard

Fax function upgrade unit

3333

200 1,000

1,000 1,000 1,000 1,000

30 30 30 30

Approx. 9000

Approx. 9,000 Approx. 9,000 Approx. 9,000

With optional unit

Expansion memory

200 1,000

Expansion memory + fax function upgrade unit

The number of pages you can store in the Document Server for one document

With the optional printer/scanner unit or network board, a maximum of 2000 desti-

1,000 1,000 1,000 1,000

nations can be programmed.

This indicates the number of transmission records that you can check using SmartNetMonitor for Admin. From the machine you can check up to 400 communication records (transmission plus reception).

202

Page 97

INDEX

180-Degree Rotation Printing, 98 2-Sided Printing

, 85

Address Book, 116 Authorized Reception Auto Document

Changing Deleting Sending Storing

Auto Fax Reception Power-up Automatic Redial Auto Reduce

, 150

, 151

, 65

, 150

, 74

, 164

, 65, 150

, 78

Basic Transmission, 112 Batch Transmission Book Fax Box Setting

, 61

, 148, 172

, 78

Canceling

Transmission

Center Mark Chain Dial Checkered Mark Checking

Combine 2 originals Combine Two originals Communication Failure Report Communication Information Confidential File Report Confidential ID Confidential Message Confidential Transmission Counters Cover sheet

, 47

Transmission Result (TX File Status)

, 147, 154

, 19

, 96

, 85

, 99

, 27

, 37

, 182

, 36

, 8

, 113

, 95

, 83

, 31

Default ID/Free Polling Reception, 13 Default ID Transmission Deleting

Information Box Messages programmed destinations

Destination

Adding Checking Deleting

Displaying the Memory Status Document Server

Delete File Manage File Storing a Document

Dual Access

, 21

, 18

, 20

, 129

, 134

, 132

, 79

, 10, 11, 75

, 45

, 117

, 33

, 130

ECM (Error Correction Mode) Economy Transmission Time E-mail transfer End Receiver Error Mail Notification Error Report Error Report (Mail) Expansion Memory Extra G3 Interface Unit

, 95

, 155

, 187

, 189

, 195

, 78, 147, 158

, 3

, 189

, 195

Fax Function Upgrade Unit, 195 Fax Header Print File

Printing Printing a List of Files in Memory

(Print TX File List)

Re-sending

Forwarding Free Polling Transmission Full/Partial agreement

, 73

, 23

, 25

, 24

, 91, 147, 155, 165

, 10, 11

, 163

General Settings/Adjustment, 142

Handy Dialing Functions, 47

203

Page 98

ID Override Polling Reception, 13 ID Override Transmission Image Rotation Immediate Reception Information Boxes

Changing Deleting Printing Programming Storing Messages

, 79, 99

, 42

, 175 , 177 , 181

, 175

, 10

, 85

, 42

JBIG, 80, 95

Reception Transmission

Journal Journal by E-mail Journal by E-mail, Transmitting Just size printing

, 27

, 95

, 80

, 81

, 103

Key Operator Code, 140 Key Operator Settings Key Operator Tools List Keystroke Program

, 147

, 125

Label Insertion, 74 LAN-Fax Features LAN-Fax Operation Messages LAN-Fax Properties, Setting Line Type

Changing Selecting

, 107

, 119

, 111

, 59

, 193

Manual Dial, 58 Maximum Value Memory Lock Memory Lock ID Memory Reception Memory Status Memory Storage Report More Transmission Functions Multi-copy Multi-copy Reception Multi-port Multistep Transfer

, 59

, 201

, 38, 157, 165

, 183

, 85

, 33

, 82

, 77

, 85

, 98

, 90

, 80

On Hook Dial, 56 Optional Equipment Originals Output Tray

, 198

, 105

, 195

Page Reduction, 101 Page Separation and Length Reduction Paper Tray Parallel Memory Transmission Parameter Setting Personal Boxes

Polling ID Polling Reception Polling Reserve Report Polling Result Report Polling Transmission Polling Transmission Clear Report Power Failure Report Print 2 Sided Print Completion Beep Printed Report Printing

Printing and Saving Priority trays Programs

PWD Code

, 144

, 77

, 147

, 40, 172, 174

Changing Deleting Printing Programming

, 172 , 174 , 181

, 172

, 183

, 13

, 15

, 10

, 187

, 165

, 96

, 82

Box List Confidential Message File Received with Memory Lock Information Box Messages Journal Options Personal Box Messages Special Sender List

, 181

, 36

, 44

, 27

, 96

, 41

, 171

, 115

, 103

, 125

Changing Deleting Registering

, 125 , 127

, 125

, 51

Quick Operation key, 143

, 100

, 12

, 38

204

Page 99

RDS (Remote Diagnostic System), 188 Receiving Station Reception

Reception Result (RX File Status) Redial Reduced Image Transmission Report

Requesting Party Reverse Order Printing RX File Status

, 85

Reception Features Reception File Print Quantity Reception Functions Reception Reverse Printing Reception Settings Reception Time

, 47

, 82, 187

Communication Failure Report Error Report Memory Storage Report Power Failure Report Transmission Result Report

(Immediate Transmission)

Transmission Result Report

(Memory Transmission)

, 52, 89

, 85

, 165

, 89

, 165

, 144

, 97

, 32

, 74

, 83

, 187

, 82

, 187

, 83

, 82

, 52, 89

, 85, 100

, 32

Scan Size, 152

Changing Deleting Programming

Selecting

Dial/Push Phone

Sender Stamp Send Later SEP Code Server-Generated Error E-mail SID Code Simultaneous Broadcast SMTP

, 94

SMTP reception Special Senders Special Senders to Treat Differently Specifications Stamp Stamp Cartridge Standard Messages

Standard Message Stamp

, 72

Deleting Programming

, 152

, 184

, 74

, 3

, 50

, 189

, 50

, 79

, 93

, 163

, 196

, 191

, 149

, 64

, 163

SUB Code Substitute Reception Switches and Bits

, 49, 92

, 86

, 159

Telephone Line, 192 Transfer Boxes

Changing Deleting Printing Programming

Transfer Report Transfer Request Transfer Result Report Transfer Result Report

(transfer request by e-mail) Transferring Transfer Station Transmission Features Transmission Mode Transmission Options Transmission Result Report

(Immediate Transmission) Transmission Result Report

(Memory Transmission) Transmission Time

Changing

Transmission with Image Rotation Tray for Lines Tray Shift TSI Print Two-Sided Printing Two-Sided Transmission TX File TX File Status

, 18

, 180

, 178 , 180 , 181

, 178

, 181

, 52

, 90

, 91

, 93

, 52, 89

, 47

, 3

, 73

, 83

, 82

, 22

, 105

, 101

, 97

, 62

, 31

User Parameter List, 159 User Parameters

, 159

, 79

205

Page 100

MEMO

206