Gestetner DSm520pf User Manual

User's Guide

Laser MFP

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.

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About the User’s Guide

This Laser MFP User’s Guide

installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents, and printing documents stored on the USB flash drive.

This guide also provides the basic description of the multi-function application, SmarThru. SmarThru allows you to scan and edit images and to scan for copying. SmarThru also lets you access scanned images that you can then email from your computer.

provides information you need for setting up your machine and

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect incidental or consequential damages as a result of handling or operating the machine.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation.

• TrueType is trademark of Apple Computer, Inc.

• Adobe® , Adobe PhotoDeluxe and Adobe Photoshop are registered trademarks of Adobe Systems Incorporated.

• All other brand or product names are trademarks of their respective companies or organizations.

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Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

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CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label

indicating the “ ”. Otherwise, an injury might occur.

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following;

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. Use only No. 26 AWG or larger telecommunication line cord.

SAVE THESE INSTRUCTIONS

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770795 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

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For North America

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Mercury Safety

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-336-MSDS (6737)

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Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

Aficio FX200/DSm520pf/AC120/Aficio FX200L/DSm520pfl/AC120L :

IS 2020S

: The CE declaration of Comformity is available on the Internet at URL :

The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc

http://www.dankainternational.com/fax

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate collection systems)

This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take this item for environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the purchase contract. This product should not be mixed with other commercial wastes for disposal.

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Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

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NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, refer to “Setting the Machine ID”in this manual. Follow the steps provided there to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

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USA

FCC Requirements

1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2.This equipment uses the RJ11C USOC jack.

3.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4.The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5.If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6.The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7.If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9.Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST

CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

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Note: This Class B digital apparatus complies with Canadian ICES-003.

Differences Between British and American English

British English American English

(Re)dialling

Colour

Emphasise

Recognise

Organise

Authorise

Cancelling

Customise

Grey Gray

(Re)dialing

Color

Emphasize

Recognize

Organize

Authorize

Canceling

Customize

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Chapter 1:

Chapter 2:

INTRODUCTION

Special Features .................................................................... 1.2

Understanding Component Locations ........................................ 1.4

Front View ...................................................................... 1.4

Rear View ....................................................................... 1.5

Control Panel Functions .................................................... 1.6

GETTING STARTED

Unpacking ............................................................................ 2.2

Selecting a Location ......................................................... 2.4

Installing the Toner Cartridge .................................................. 2.5

Loading Paper ....................................................................... 2.7

Making Connections ............................................................. 2.11

Turning the Machine On ........................................................ 2.15

Changing the Display Language ............................................. 2.16

Setting the Machine ID ......................................................... 2.17

Entering Characters Using the Number Keypad .................. 2.18

Setting the Date and Time .................................................... 2.20

Changing the Clock Mode ................................................ 2.21

Setting the Paper Size and Type ............................................ 2.21

Setting Sounds .................................................................... 2.22

Speaker, Ringer, Key Sound, and Alarm Sound .................. 2.22

Speaker Volume ............................................................ 2.23

Using the Save Modes .......................................................... 2.24

Power Save Mode .......................................................... 2.24

Scan Lamp Save Mode .................................................... 2.24

About the Software .............................................................. 2.26

Printer Driver Features ................................................... 2.27

Installing the Software in Windows ......................................... 2.28

System Requirements .................................................... 2.28

Installing Software for Local Printing ................................. 2.29

Installing Software for Network Printing ............................ 2.34

Installing the SmarThru 4 ............................................... 2.41

Repairing Software .............................................................. 2.43

Removing Software .............................................................. 2.44

Uninstalling the MFP Driver ............................................. 2.44

Uninstalling the SmarThru ............................................... 2.45

Uninstalling the Network Scan Driver ................................ 2.45

Using the Set IP .................................................................. 2.46

Installing Set IP ............................................................. 2.46

To Use Set IP ................................................................ 2.47

Using the Printer Settings Utility ............................................ 2.48

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Chapter 3:

PAPER HANDLING

Selecting Print Materials ......................................................... 3.2

Paper Type, Input Sources, and Capacities .......................... 3.2

Guidelines for Paper and Special Materials ........................... 3.3

Loading Paper ....................................................................... 3.4

In the Standard Tray ........................................................ 3.4

In the Multipurpose Tray ................................................... 3.6

Using the Manual Feed Mode ............................................. 3.8

Selecting an Output Location ................................................. 3.10

Printing to the Front Output Tray (Face down) ................... 3.10

Printing to the Rear Output Slot (Face up) ......................... 3.11

Chapter 4:

PRINTING TASKS

Printing a Document in Windows .............................................. 4.2

Canceling a Print Job ........................................................ 4.3

Printer Settings ..................................................................... 4.4

Layout tab ...................................................................... 4.5

Paper Tab ....................................................................... 4.6

Graphics Tab ................................................................... 4.8

Extras Tab .................................................................... 4.10

About Tab ..................................................................... 4.11

Printer Tab .................................................................... 4.11

Using a Favorite Setting .................................................. 4.12

Using Help .................................................................... 4.12

Printing Multiple Pages on One Sheet of Paper ......................... 4.13

Printing Posters ................................................................... 4.14

Fitting Your Document to a Selected Paper Size ....................... 4.16

Printing a Reduced or Enlarged Document ............................... 4.17

Using Watermarks ............................................................... 4.18

Using an Existing Watermark ........................................... 4.18

Creating a Watermark .................................................... 4.19

Editing a Watermark ...................................................... 4.20

Deleting a Watermark ..................................................... 4.20

Using Overlays .................................................................... 4.21

What is an Overlay? ....................................................... 4.21

Creating a New Page Overlay .......................................... 4.21

Using a Page Overlay ..................................................... 4.22

Deleting a Page Overlay .................................................. 4.24

Chapter 5:

COPYING

Loading Paper for Copying ...................................................... 5.2

Selecting the Paper Tray ......................................................... 5.2

Preparing a Document ............................................................ 5.3

Making Copies on the Document Glass ...................................... 5.4

Making Copies from the Automatic Document Feeder .................. 5.5

Setting Copy Options ............................................................. 5.7

Darkness ........................................................................ 5.7

Original Type ................................................................... 5.7

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Reduced/Enlarged Copy .................................................... 5.8

Number of Copies ............................................................ 5.9

Using Special Copy Features ................................................... 5.9

Clone Copying ............................................................... 5.10

Collation Copying ........................................................... 5.10

Auto Fit Copying ............................................................ 5.11

2 Sides on 1 Page Copying .............................................. 5.11

2 Up or 4 Up Copying ..................................................... 5.12

Poster Copying .............................................................. 5.13

Changing the Default Settings ............................................... 5.14

Setting the Time Out Option .................................................. 5.15

Chapter 6:

Chapter 7:

SCANNING

Scanning Basics .................................................................... 6.2

Scanning From the Control Panel to an Application ..................... 6.3

Scanning Using the SmarThru ................................................. 6.4

Using Onscreen Help File ................................................... 6.6

Scanning Using the WIA Driver ................................................ 6.7

Scanning to USB Flash Drive ................................................... 6.8

Scanning Using the Network Scan ............................................ 6.9

About Network Scan ......................................................... 6.9

Setting the Network Scan Option ....................................... 6.9

Scanning Using Network Scan .......................................... 6.10

Setting Network Scan Timeout ......................................... 6.11

Using the Network Scan Driver .............................................. 6.12

Adding a Scanner ........................................................... 6.12

Removing a Scanner ...................................................... 6.13

Setting the properties ..................................................... 6.14

Scanning using the Network Scan driver ........................... 6.17

Scanner Icons ............................................................... 6.17

FAXING

Changing the Fax Setup options .............................................. 7.2

Available Fax Setup Options .................................................... 7.3

Loading a Document .............................................................. 7.6

Selecting the Paper Tray ......................................................... 7.9

Adjusting the Document Resolution .......................................... 7.9

Sending a Fax Automatically ................................................. 7.11

Sending a Fax Manually ........................................................ 7.12

Redialing the Last Number .................................................... 7.12

Confirming Transmission ...................................................... 7.13

Automatic Redialing ............................................................. 7.13

About Receiving Modes ......................................................... 7.14

Loading Paper for Receiving Faxes ......................................... 7.15

Receiving Automatically in Fax Mode ...................................... 7.15

Receiving Manually in Tel Mode ............................................. 7.15

Receiving Automatically in Ans/Fax Mode ................................ 7.16

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Receiving Manually Using an Extension Telephone .................... 7.16

Receiving Faxes Using the DRPD Mode ................................... 7.17

Receiving Faxes in the Memory .............................................. 7.18

One-touch Dialing ................................................................ 7.19

Storing a Number for One-touch Dialing ............................ 7.19

Sending a Fax using a One-touch Number ......................... 7.20

Speed Dialing ...................................................................... 7.21

Storing a Number for Speed Dialing .................................. 7.21

Sending a Fax using a Speed Dial Number ......................... 7.22

Group Dialing ...................................................................... 7.23

Setting a Group Dial Number ........................................... 7.23

Editing Group Dial Numbers ............................................ 7.24

Sending a Fax Using Group Dialing

(Multi-address Transmission) ........................................... 7.25

Searching for a Number in Memory ........................................ 7.26

Searching Sequentially through the Memory ...................... 7.26

Searching with a Particular First Letter .............................. 7.26

Printing a Phone Book List .................................................... 7.27

Sending Broadcast Faxes ...................................................... 7.28

Sending a Delayed Fax ......................................................... 7.29

Sending a Priority Fax .......................................................... 7.31

Adding Documents To a Scheduled Fax ................................... 7.32

Canceling a Scheduled Fax .................................................... 7.33

Using Secure Receiving Mode ................................................ 7.34

Printing Reports .................................................................. 7.35

Using Advanced Fax Settings ................................................. 7.37

Changing Setting Options ................................................ 7.37

Advanced Fax Setting Options ......................................... 7.38

Chapter 8:

MAINTENANCE

Clearing the Memory .............................................................. 8.2

Cleaning Your Machine ........................................................... 8.3

Cleaning the Outside ........................................................ 8.3

Cleaning the Inside .......................................................... 8.3

Cleaning the Scan Unit ..................................................... 8.5

Maintaining the Toner Cartridge ............................................... 8.6

Redistributing Toner ......................................................... 8.7

Replacing the Toner Cartridge ............................................ 8.8

Setting the Notify Toner Option ........................................ 8.10

Cleaning the Drum ......................................................... 8.11

Ignoring the Toner Empty Message .................................. 8.12

Setting E-mail Notification .................................................... 8.13

Setting the Machine Setup tab ......................................... 8.13

Setting the Contact Information tab ................................. 8.16

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Chapter 9:

TROUBLESHOOTING

Clearing Document Jams ........................................................ 9.2

Input Misfeed .................................................................. 9.2

Exit Misfeed .................................................................... 9.3

Roller Misfeed .................................................................. 9.4

Clearing Paper Jams ............................................................... 9.5

In Tray 1 ........................................................................ 9.5

In Optional Tray 2 ............................................................ 9.6

In the Fuser Area or Around the Toner Cartridge .................. 9.7

In the Paper Exit Area ...................................................... 9.9

In the Multipurpose Tray ................................................. 9.10

Tips for Avoiding Paper Jams ........................................... 9.11

Clearing LCD Error Messages ................................................. 9.12

Solving Other Problems ........................................................ 9.16

Paper Feeding Problems .................................................. 9.16

Printing Problems ........................................................... 9.17

Printing Quality Problems ................................................ 9.19

Copying Problems .......................................................... 9.24

Scanning Problems ......................................................... 9.25

Fax Problems ................................................................ 9.26

Solving Network Printing Problems ......................................... 9.28

General Problems ........................................................... 9.28

Windows Problems ......................................................... 9.29

Network Scan Problems .................................................. 9.29

Chapter 10:

Appendix A:

USING USB FLASH DRIVE

About USB Flash Drives ........................................................ 10.2

Installing a USB Flash Drive .................................................. 10.2

Scanning to USB Flash Drive ................................................. 10.3

Scanning With Default Settings ........................................ 10.3

Scanning With Your Own Settings .................................... 10.4

Managing the USB Flash Drive ............................................... 10.6

Changing the Default Settings ......................................... 10.6

Deleting an Image File .................................................... 10.7

Formatting the USB Flash Drive ....................................... 10.8

Viewing the USB Memory Status ...................................... 10.9

Printing From the USB Flash Drive ........................................ 10.10

Backing Up Data ................................................................. 10.11

USING YOUR MACHINE ON A NETWORK

Setting Up a Locally-Shared Machine ........................................ A.2

In Windows 98/Me ........................................................... A.2

In Windows NT 4.0/2000/XP .............................................. A.3

Setting Up a Network-Connected Machine ................................. A.4

Configuring Network Parameters on the Control Panel ........... A.4

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Appendix B:

Installing Memory DIMM ......................................................... B.2

Installing an Optional Tray ...................................................... B.5

INSTALLING MACHINE OPTIONS

Removing a Memory DIMM ................................................ B.4

Setting Tray 2 in the Printer Properties ............................... B.7

Appendix C:

General Specifications ............................................................ C.2

Scanner and Copier Specifications ............................................ C.3

Printer Specifications .............................................................. C.4

Facsimile Specifications ......................................................... C.5

Paper Specifications ............................................................... C.6

SPECIFICATIONS

Overview ........................................................................ C.6

Supported Sizes of Paper .................................................. C.7

Guidelines for Using Paper ................................................ C.8

Paper Specifications ......................................................... C.9

Paper Output Capacity ...................................................... C.9

Paper Storage Environment ............................................... C.9

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TROUBLESHOOTING

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing Document Jams

• Clearing Paper Jams

• Clearing LCD Error Messages

• Solving Other Problems

Special Features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

• Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).

Handle paper flexibly

•

Multipurpose Tray

transparencies, custom-sized materials, postcards, and heavy paper. A 50-sheet plain paper.

•The

Create professional documents

•Print

Standard 250-sheet input tray

250-sheet input tray

paper.

Watermarks

with words, such as “Confidential.” See page 4.18.

Posters

document are magnified and printed across the sheet of paper and taped together to form a poster. See page 4.14.

. The text and pictures of each page of your

1200 dpi [Best]

supports letterhead, envelopes, labels,

Multipurpose Tray

(Tray2) supports A4/letter-sized

. You can customize your documents

. See page 4.8.

supports

(Tray1) and

optional

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead on plain paper. See “Using Overlays” on page 4.21

• This machine automatically substantially reducing power consumption when not printing.

NTRODUCTION

1.2

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conserves electricity

• International ENERGY STAR The International ENERGY STAR

Program encourages energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

Expand the machine capacity

• This machine has 32 MB of memory which can be expanded to 160 MB.

• You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.

• A Network interface enables network printing.

Print in various environments

Office Equipment Program

Office Equipment

• You can print in

• Your machine comes with both the interface. The Parallel interface is available depending on your country.

• You can also use a

Use a USB flash drive

If you have a USB flash drive, you can use it in various ways with your machine.

• You can scan documents and save them on the USB flash drive.

• You can directly print data stored on the USB flash drive.

• You can manage the USB flash drive.

• You can back up data and restore backup files to the machine’s memory.

Windows 98/Me/NT 4.0/2000/XP

USB

and

Parallel

Network interface

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NTRODUCTION

1.3

Understanding Component Locations

These are the main components of your machine:

Front View

USB Flash Drive Port

Automatic

Document Feeder

Document Guides

Document Input Tray

Document Output Tray

Document Cover

Document Glass

Control Panel

Front Output Tray (Face Down)

Front Door

Paper Output Extension

Paper Tray (Tray 1)

Optional Paper Tray (Tray 2)

1.4

Multipurpose Tray

NTRODUCTION

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Toner

Cartridge

Paper Level Indicator

Rear Door

Rear Output Slot

(Face Up)

Power Switch

AC Power Cord

Rear View

Control Board Cover

Network Port

Parallel Connector

USB Connector

Connector

Line Jack

EXT Jack

Tray 2 Cable Connector

Control Panel Functions

a n n e

C O P Y

Lighten

Normal

Darken

Text/Photo

Shift

Copy

No. of Copies

Darkness

Special Copy

Original Type

Text

Photo

Reduce/Enlarge

Scanner

Scan-to

Enter

Clear/Stop

Upper LevelMenu

Start

Symbols

Resolution

On Hook Dial

Facsimile

Broadcasting

Redial/PausePhone Book

Direct Print

Facsimile

Allows you to store frequently-dialed fax numbers and dial them with the touch of a few buttons.

Shift

Allows you to shift the one-touch buttons to the numbers 21 through 40.

Allows you to access a list of your PC software programs that an image can be scanned to.

Scan-to

You must create the scan list using the Printer Settings Utility provided with this machine. Also allows you to scan and save documents in a USB flash drive, and manage it when it is inserted into the USB port of your machine.

Darkness

See Chapter 10, Installing a USB Flash Drive.

Adjusts the brightness of the documents for the current copy job.

Original Type

Selects the document type for the current copy job.

No. of Copies

Selects the number of copies.

Allows you to use special copy features, such

Special Copy

as Clone, Collation, Auto Fit, 2 Sides on 1 page, 2/4 Up (multiple pages on a sheet), and Poster copying.

Reduce/Enlarge

Makes a copy smaller or larger than the original.

NTRODUCTION

1.6

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Displays the current status and prompts during an operation.

Turns on when the toner cartridge is empty.

Uses to scroll through the available options for the selected menu item.

Rear Door

Rear Output Slot

(Face Up)

Power Switch

AC Power Cord

Rear View

Control Board Cover

Network Port

Parallel Connector

USB Connector

Connector

Line Jack

EXT Jack

Tray 2 Cable Connector

EMO

NTRODUCTION

1.8

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TROUBLESHOOTING

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing Document Jams

• Clearing Paper Jams

• Clearing LCD Error Messages

• Solving Other Problems

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:

Starter Toner Cartridge

Quick Install Guide Control Panel Guide Safety Information

CD-ROM

*The appearance of the power cord and the telephone line cord may differ depending on your country’s

specifications.

**The CD-ROM contains the printer drivers, the Scanner drivers, the Set IP, the Printer Settings Utility,

the SmarThru software, the user’s guide, and the Adobe Acrobat Reader program.

***May already be affixed to the machine in some regions.

OTES

• Components may differ from country to country.

• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gauge.

• Power cord must be plugged into a grounded power socket.

AC Power Cord

Brand plaque

***

Telephone Line Cord*

(for North America and China only)

2.2

ETTING STARTED

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Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray can be removed)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

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ETTING STARTED

Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely.

Groove

Tab

Close the front door. Make sure that the door is securely closed.

OTE

: When printing text at 5% coverage, you can expect a toner cartridge life of approximately 5,000 or 3,500 pages. (3,500 pages for the toner cartridge that is shipped with the machine.)

2.6

ETTING STARTED

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Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

OTE

: After you load paper, you need to set up your machine for the paper type and size you loaded. See page 2.21 for copying and faxing, or page 4.6 for PC-printing. The settings made from the printer driver override the settings on the control panel.

2.8

ETTING STARTED

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Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

2.10

ETTING STARTED

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OTE

: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines.

2.12

ETTING STARTED

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If you want to use a network cable, plug one end of the Ethernet cable (UTP cable with RJ.45 connector) into the Ethernet network port on the machine and the other end of the cable into a network LAN connection.

To the network LAN connection

OTE

: You can configure the network parameters using the control panel; see page A.4.

2.14

ETTING STARTED

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Setting Up the Machine System

Changing the Display Language

To change the language that displays on the control panel, follow these steps:

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until “Language” appears on the bottom line of the display.

Press

Enter

. The current setting appears on the bottom line

of the display.

Press the scroll button ( or ) until the language you want appears on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

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ETTING STARTED

Entering Characters Using the Number

Keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter press

, labeled with “MNO.”

Each time you press shows a different letter,

You can enter special characters, such as space, plus sign, and etc.. For details, see “Keypad Letters and Numbers” on page 2.19.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing

When you finish entering letters, press

, the display

M, N, O

button and then press the button

, and finally

twice.

Enter

Symbols

2.18

ETTING STARTED

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Setting the Date and Time

The current date and time are shown on the display when your machine is on and ready to work. For this machine, all of your faxes will have the date and time printed on them.

OTE

: If power to the machine is cut off, you need to reset the correct time and date once the power has been restored.

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) to display “Date & Time” on the bottom line and press

Enter the correct time and date using the number keypad.

Month = 01 ~ 12 Day = 01 ~ 31 Year = requires four digits Hour = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) Minute = 00 ~ 59

Enter

OTE

: The date format may differ from country to country.

You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 2.21.

Press

Enter

when the time and date on the display is

correct.

When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number.

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ETTING STARTED

Press the button to scroll to “Paper Type” and press to access the menu item.

Use the scroll button ( or ) to find the paper type you are using and press

To return to Standby mode, press

Enter

to save it.

Clear/Stop

Enter

Setting Sounds

You can control the following sounds:

• Speaker: You can turn on or off the

telephone line through the speaker, such as the dial tone or a fax tone until the remote machine answers.

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On”, a key tone sounds

each time a key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With

this option set to “On” an alarm tone sounds when an error occurs or fax communication ends.

. With this option set to “Comm.” the speaker is on

sounds from the

• You can adjust the volume level using the On Hook Dial

button.

Speaker, Ringer, Key Sound, and Alarm Sound

Press

until “Sound/Volume” appears on the top line

of the display.

Press the scroll button ( or ) to scroll through the options. Press option.

Press the scroll button ( or ) to display the desired status or volume for the option you have selected.

You will see the selection on the bottom line of the display.

For the ringer volume, you can select “Off,” “Low,” “Med,” and “High.” Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off.

Enter

when you see the desired sound

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ETTING STARTED

Using the Save Modes

Power Save Mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or ) until “Power Save” appears on the bottom line. Press

Press the scroll button ( or ) to display “On” on the bottom line and press

Selecting “Off” means that the power save mode is deactivated.

Press the scroll button ( or ) until the time setting you want appears.

Enter

The available options are 5, 10, 15, 30, and 45 (minutes).

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

Scan Lamp Save Mode

Scan Lamp Save mode allows you to save the scan lamp. The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or ) until “Scan PWR Save” appears on the bottom line. Press

Enter

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ETTING STARTED

Installing Software

About the Software

You must install the printer software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM provides you with the following software:

Programs for Windows

To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install selectively or all the following components:

•

Printer Driver

printer’s features.

•

Scanner Driver

(WIA) driver are available for scanning documents on your machine.

- Use this driver to take full advantage of your

- TWAIN and Windows Image Acquisition

2.26

ETTING STARTED

•

Printer Settings Utility

installed when you install the MFP driver. The Printer Settings Utility window provides the following tabs: Scan Settings, Phonebook, Printer, and Firmware Update. For information about using the program, see page 2.48.

•

Network Scan Driver

program for scanning images. For information about using the program, see page 6.12.

•

Set IP

display the network information. In addition, this application can configure the network information of the machine. In order to use this program, you have to install TCP/IP protocol in your PC.

•

Multi Direct Print Type S IPP port

Type S IPP port is system component that enables you to print on IPP(Internet Printing Protocol) 1.1 compatible printers from Windows applications.

•

SmarThru

for your multifunctional machine. Allows you to edit a scanned image in many ways using a powerful image editor and to send the image by e-mail. You can also open another image editor program installed in your Windows, like Adobe PhotoShop, from SmarThru.

For details, please refer to the onscreen help supplied on the SmarThru program.

- The Set IP can detect printers in the same network and

- It is the accompanying Windows-based software

- This program is automatically

- Your machine use the Network Scan

- The Multi Direct Print

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Installing the Software in Windows

System Requirements

Before you begin, ensure that your system meets the minimum requirements.

Item Requirements Recommended

Operating system

CPU

RAM

Free disk space

Internet Explorer

OTES

• For Windows NT 4.0/2000/XP, the system administrator should

install the software.

• Printer driver does not support Windows 95.

Windows 98/Me/NT 4.0/2000/XP

Windows 98/ Me/NT 4.0/2000

Windows XP

Windows 98/ Me/NT 4.0/2000

Windows XP 128 MB or higher 256 MB

Windows 98/ Me/NT 4.0/2000

Windows XP 1 GB or higher 5 GB

5.0 or higher 5.5

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or higher 128 MB

300 MB or higher 1 GB

Pentium III 933 MHz

Pentium IV 1 GHz

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ETTING STARTED

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Typical installation for a local printer

. Click

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

on the following screen. Then the installation will start

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click

Otherwise, just click

2.30

ETTING STARTED

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and skip to step 7.

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Custom installation

: Installs the SmarThru program. If

: Allows you to view the User’s Guide

. Click

Select your local printer and click

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ETTING STARTED

Click

Finish

Installing Software for Network Printing

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

You can install the printer software using the typical or custom method.

Typical Installation for Network Printing

This is recommended for most users. All components (Printer Driver, Scanner Driver, Network Scan, Set IP, Multi Direct Print Type S IPP port) necessary for printer operations will be installed.

In Windows 98/Me and NT 4.0, Multi Direct Print Type S will be installed as a network printer port, too.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see “Basic TCP/IP Settings” on page 1-3 of the Administrator Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

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ETTING STARTED

The list of printers available on the network appears. Select the printer you want to install from the list and then click

• If you do not see your printer on the list, click refresh the list, or select

Add TCP/IP Port

to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

and enter the shared name manually or find a shared printer by clicking the button.

OTES

: If you want to set a specific IP address on a specific network printer, click the Address window appears. Do as follows:

Set IP Address

button. The Set IP

Update

Browse

a. Select a printer to be set with a specific IP address from the list. b. Configure an IP address, subnet mask, and gateway for the

printer manually and click address for the network printer.

c. When your computer asks you to confirm your selection, click

Yes

2.36

ETTING STARTED

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Configure

to set the specific IP

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

X:\setup.exe

, replacing “X” with the letter

: Installs the SmarThru program. If

: Allows you to view the User’s Guide

Start

and

Select

Custom installation

. Click

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ETTING STARTED

Select the components to be installed and click

After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click

To install this software on a server, select the

this printer on a server

After the installation is finished, a window appears asking you to print a test page. If you so desire, select the corresponding checkbox(es) and click

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ETTING STARTED

checkbox.

Finish

Setting up

Select the installation type and click

The software installation supports two types of setup:

•

Typical

common options and is recommended for most users.

•

Custom

If you select the Custom installation, you may choose the components you want to install. Click

: The program will be installed with the most

: You may choose the options you want to install.

•

Basic SmarThru components

SmarThru 4 applications and core service.

•

Scan component

save it in an application or folder, email it, or publish it on a web site.

•

Image component

as a graphic file.

•

Copy component

copies.

•

Print component

Follow the on-screen instructions to complete the installation.

When the installation is finished, click

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ETTING STARTED

: to use the basic

: to scan the original document and

: to edit an images you have saved

: to produce professional quality

: to print images you have saved.

Finish

Removing Software

Uninstall is required if you are upgrading the software or if your installation fails. You can uninstall the item you want using the Windows uninstallShield.

Uninstalling the MFP Driver

Start Windows.

From the

Type 103

Select Then you will see a component list so that you can remove any of them individually.

Start

→

Maintenance

Remove

menu select

and then click

Programs

All Programs →

If you want to uninstall the printer driver, check

Driver Type 103 PCL 6

If you want to uninstall the Scanner driver, select

Driver (TWAIN/WIA)

If you want to uninstall the Printer Settings Utility, check

Printer Settings Utility

If you want to uninstall the Set IP, check

Select the components you want to remove and then click

When your computer asks you to confirm your selection,

Yes

click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Set IP

Finish

Printer

Scanner

2.44

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ETTING STARTED

Using the Set IP

The Set IP can detect printers in the same network and display the network information. In addition, this application can configure the network information of the printer that has own network interface card.

Installing Set IP

Place the CD-ROM in the CD-ROM drive. Installation will start automatically.

If the CD-ROM driver does not automatically run:

Select Open box (Where " drive) and click

Click

Select

network printer

Select your printer and then click

OTES

the following window will appear.

Run

from the

Custom installation

: If your printer is not already connected to the computer,

Start

" is the drive letter for the CD-ROM

. Click

menu, type

Typical installation for a

X:\setup.exe

in the

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

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ETTING STARTED

on the following screen. Then the installation will start

Check

Set IP

and then click

Using the Printer Settings Utility

Using Printer Settings Utility, you can create and edit Phone Book entries from your computer and set up print and scan system data options. You can also configure the destination launches when you use the and update the firmware of the machine.

When you install the software, the Printer Settings Utility program is automatically installed.

For information about installing the software, see page 2.29.

To open the Printer Settings Utility:

Start your Windows.

Click the

From

Settings Utility

The Printer Settings Utility window opens.

Start

Programs

button on your desktop computer.

Scan-to

, select .

button on the control panel,

Type 103

and then

Printer

The Printer Settings Utility window provides the following tabs:

Scan Settings, Phonebook, Printer

Update

To exit, click the

For further details, click the each tab.

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ETTING STARTED

Exit

button at the bottom of each tab.

Help

button at the bottom of

, and

Firmware

Enter a name for

the group.

When you click

Group dial

, the following window opens.

Shows the numbers

included in the group.

To remove a number,

select it and click

Remove

Allows you to select

the default

orientation of print

image on the page.

Click to save the group dial number after adding or removing numbers for the group.

The Printer Tab

Click the

Printer

tab to configure print system settings.

Shows the Phone Book entries you can include in the group. After selecting a number, click move it to the Included numbers list.

Allows you to set the margin of print materials.

Add

2.50

ETTING STARTED

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Allows you to set the PCL emulation configuration.

Downloads the settings made in the Printer Settings Utility to your machine.

EMO

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ETTING STARTED

TROUBLESHOOTING

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing Document Jams

• Clearing Paper Jams

• Clearing LCD Error Messages

• Solving Other Problems

Selecting Print Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and etc.. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page C.6. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be

appropriate for your project.

• Size: You can use any size paper that fits easily within the

paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lb (60 ~ 90 g/m tray (Tray 1) and optional paper tray (Tray 2)

- 16 ~ 43 lb (60 ~ 163 g/m tray

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

) bond for the standard paper

) bond for the Multipurpose

3.2

APER HANDLING

OTE

: Using print materials that does not conform to the specifications listed on page C.9 may cause problems that may require service. This service is not covered by the warranty or service agreements.

Paper Type, Input Sources, and Capacities

Input Source/Capacity

Paper Type

Tray 1

Plain paper

Envelopes

Labels

Transparencies

Card stock

* Maximum capacity may differ depending on media weight, thickness, and

environmental conditions.

**If you experience excessive jamming, load one sheet at a time through the

Multipurpose tray.

250 250 50

- - 5

Optional

Tray 2

Multipurpose

tray

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Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until you are ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15 and 30

between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

- To avoid smudging caused by fingerprints, handle them carefully.

- To avoid fading, do not expose printed transparencies to prolonged sunlight.

•For labels:

- Verify that their adhesive material can tolerate a fusing temperature of 200

- Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

- Do not load a sheet of them through the machine more than once. The adhesive backing is designed for one pass through the machine.

- Do not use labels that are separating from the backing sheet or are wrinkled, bubbled or otherwise damaged.

• Do not use Carbonless paper and Tracing paper. Use of these types of paper could result in chemical smells and could damage your machine.

C (392 o F) for 0.1 second.

Loading Paper

In the Standard Tray

Load the print material you use for the majority of your print jobs in the standard tray.

The standard tray can hold a maximum of 250 sheets of 20 lb plain paper.

You can purchase an optional paper tray (Tray 2) and attach it below the standard tray to load an additional 250 sheets of paper. See page B.5 for more information about installing the optional Tray 2.

3.4

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APER HANDLING

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store unused materials at temperatures between 15 and 30

between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

In the Multipurpose Tray

The Multipurpose tray can hold several sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper. You can load approximately 50 sheets of plain paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or 5 labels at a time.

To load print material in the Multipurpose tray:

Lower the Multipurpose tray and unfold the paper support extension, as shown.

If you are using paper, flex or fan the edge of the paper stack to separate the pages before loading.

For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

3.6

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APER HANDLING

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store unused materials at temperatures between 15 and 30

between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.

OTE

: Make sure to open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

After printing, fold away the paper support extension and close the Multipurpose tray.

Using the Manual Feed Mode

You can manually load a sheet of print material in the Multipurpose tray if you select option from the print a document. For details about changing print settings, see page 4.6. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

This loading procedure is almost the same as the procedure for loading in the Multipurpose tray, except you load paper sheetby-sheet in the tray, send print data to print the first page, and press

Enter

Paper

on the control panel to print each following page.

tab when you change print settings to

Manual Feed

in the

Source

Lower the Multipurpose tray and unfold the paper support extension.

Load a sheet of print material

on facing up

with the side to be printed

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APER HANDLING

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store unused materials at temperatures between 15 and 30

between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

Selecting an Output Location

The machine has two output locations: the rear output slot (face up) and the front output tray (face down).

Front output

tray

Rear output slot

To use the front output tray, make sure that the rear door is closed. To use the rear output slot, open the rear door.

OTES

• If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear door while the machine is printing.

Printing to the Front Output Tray

The front output tray collects printed paper face down, in the order in which the sheets were printed. The tray should be used for most print jobs.

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APER HANDLING

(Face down)

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store unused materials at temperatures between 15 and 30

between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

•For envelopes:

If you do not want to stack the printed pages on the rear output slot, close the rear door. The pages stack on the front output tray.

3.12

APER HANDLING

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TROUBLESHOOTING

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing Document Jams

• Clearing Paper Jams

• Clearing LCD Error Messages

• Solving Other Problems

Printing a Document in Windows

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Open the document you want to print.

Select It may look slightly different depending on your application.

You can select the basic print settings within the Print window. These settings include the number of copies and the print range.

from the

File

menu. The Print window opens.

Make sure that your machine is selected.

Windows XP

To take advantage of the printer features provided by your machine, click application’s Print window. Go to step 4.

If you see a Print window, click it instead. Then click next screen.

Click OK to close the printer properties window.

To start the print job, click OK or

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RINTING TASKS

Properties

Setup, Printer

Preferences

, or

Options

in the

button in your

Properties

in the Print window.

on the

Clear/Stop

Printer Settings

You can use the printer properties window, which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and change whatever settings are needed for your print job.

The printer’s properties window may differ, depending on your operating system. This User’s Guide shows the Printing Preferences window for Windows XP.

Your printer’s Printing Preferences window consists of 5 tabs:

Layout, Paper, Graphics, Extras

, and

About

If you access printer properties through the

Printers

folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the

OTES

• Most Windows applications will override the settings you specify

in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver.

• Printer driver does not support Windows 95.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent, make them in the

1. Click the Windows

2. For Windows 98/Me/NT 4.0/2000, select

Printers

For Windows XP, select

3. Select the

4. Click the right mouse button on the printer icon and:

• In Windows 98/Me, select

• In Windows 2000/XP, select

• In Windows NT 4.0, select

5. Change the settings on each tab, and click

Printer Driver Type 103 PCL 6

Printer

Printers

Start

tab (see page 4.11).

folder. Follow this procedure:

menu.

Settings

Printers and Faxes

Properties

Printing Preferences

Document Default

machine icon.

and then

4.4

RINTING TASKS

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Paper Tab

Use the following options for paper handling. See page 4.2 for more information about accessing printer properties.

Click the

Paper

tab to access many paper properties.

Property Description

Copies

copies to be printed. You can enter up to 999.

allows you to choose the number of

4.6

RINTING TASKS

Size

allows you to choose the size of the paper loaded in the tray. If the required size is not listed in the Size box, click

Custom

. When the Custom Page

Size window appears, set the size and click

. The setting appears on the list so that

you can select it.

Enter the custom name you want to use.

Enter the paper size.

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Graphics Tab

Use the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information about accessing printer properties.

Click the

Graphics

tab to display the properties shown below.

Property Description

You can select the printing resolution by

Resolution

choosing from

[Normal]

the setting, the sharper the printed

1200 dpi [Best], 600 dpi

, or

300 dpi [Draft]

characters and graphics. Higher settings may increase the time it takes to print a document.

. The higher

Image Mode

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RINTING TASKS

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Some printed characters or images appear to have jagged or uneven edges. Set this

Image Mode

option to improve the print quality of your text and image, and make the characters and images appear smoother.

•

Printer Setting

: When you select this option, this feature is determined by the setting you’ve made on the control panel of the machine, affecting print quality accordingly.

•

Normal

: This setting prints images in the

normal mode.

•

Text Enhance

: This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character.

•

Image Enhance

: This setting refines

the print quality of photo images.

Property Description

•

Print as Graphics

: When this option is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

TrueType Options

(continued)

Print All Text Black

When the

Print All Text Black

option is checked, all text in your document prints in solid black, regardless of the color it appears on the screen. When this option is not checked, colored text prints in shades of gray.

Extras Tab

See page 4.2 for more information about accessing printer properties. Click the

Extras

tab to access the following features:

Option Description

You can create a background image of text

Watermark

to print on each page of your document. See “Using Watermarks” on page 4.18.

4.10

RINTING TASKS

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Gestetner DSm520pf User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

Special Features

Understanding Component Locations

Front View

Rear View

Control Panel Functions

Unpacking

Selecting a Location

Changing the Display Language

Setting the Date and Time

Setting Sounds

Speaker, Ringer, Key Sound, and Alarm Sound

Using the Save Modes

Power Save Mode

Scan Lamp Save Mode

About the Software

Installing the Software in Windows

System Requirements

Installing Software for Network Printing

Removing Software

Uninstalling the MFP Driver

Using the Set IP

Installing Set IP

Using the Printer Settings Utility

Selecting Print Materials

Paper Type, Input Sources, and Capacities

Guidelines for Paper and Special Materials

Loading Paper

In the Standard Tray

In the Multipurpose Tray

Using the Manual Feed Mode

Selecting an Output Location

Printing a Document in Windows

Printer Settings

Paper Tab

Graphics Tab

Extras Tab