Gestetner P7675, DataOverwriteSecurity Unit Type E, DataOverwriteSecurity Unit Type G Operating Instructions Manual

DataOverwriteSecurity Unit Type E

DataOverwriteSecurity Unit Type G

Operating Instructions

For security, please read this manual carefully before you use this product and keep it handy for future reference.

Introduction

This manual contains detailed instructions and notes on the operation and use of this product. For your
safety and benefit, read this manual carefully before using the product. Keep this manual in a handy
place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Some illustrations in this manual might be slightly different from the machine.

Depending on your machine, the panel display may differ slightly.

Conditions for Use

To function effectively, this option requires the following conditions.

Operating Environment

• The machine is operating normally and is not damaged, modified, or lacking
components.

• The machine is managed by a administrator who has carefully read and un­derstood the manual for this option, and can ensure its safe and effective us­age by general users.

Note

❒ Customer engineers dispatched from the supplier or its affiliated companies

are trained in the maintenance of this option.

Precautions When Using the DataOverwriteSecurity Unit

The procedures in this manual should be performed by the machine administra­tor. For details, see Security Guide or Note to Administrator.

• If Data Erase Status is not displayed, first check the optional DataOverwriteSecurity

Unit is installed. If the optional DataOverwriteSecurity Unit is installed but Data Erase
Status still does not appear, contact your service representative.

• If you turn off the machine’s main power switch before overwriting is completed, tem-

porary data will remain on the hard disk until the main power switch is next turned on
and overwriting is resumed.

*1

For details on the Data Erase Status, see p.10 “Data Erase Status”.

*1

• If the printer enters Energy Saver mode when overwriting is in progress,
press the any key to revive the display in order to check the [Memory Erase Sta-
tus] or [Mem. Erase Info] menu.

•If Data Erase Status shows “

Data to erase remaining.”even after you

have checked there is no temporary data, turn off the machine’s main power
switch. Wait a few moments, turn it back on, and then check if Data Erase Sta­tus shows “

Currently no data to erase.”. If it does not, contact your sales

or service representative.

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Description for the Specified Model

This manual uses the following items to explain about the printer according to
the specified model.

For 4 line display model:

This explains about the 4 line display model. You can identify your model using
the following display on the printer.

Read this if you have this model.

For 2 line display model:

This explains about the 2 line display model printer. You can identify your mod­el using the following display on the printer.

Read this if you have this model.

Displaying administrator menus

For 2 line display model, you can display the administrator menus by using spe­cific key combinations on the control panel of the printer.

This section describes how to display the administrator menus.

A Check the printer is online.
B Press the {q Enter} key, press the {Escape} key, and then press the {Menu} key.

The menu screen appears.

C Press the {U} or {T} key to display [Maintenance], and then press the {q En-

ter} key.

D Press the {U} or {T} key to check the administrator menus including [Mem-

ory Erase] and [Erase All Mem.] are displayed.

You can now display the administrator menus and make any necessary
changes to the settings.

E Press the {Online} key after completing all the required settings.

The initial screen appears, preventing you from displaying the administrator
menus. To display the administrator menus again, repeat the procedures
from the start.

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Deleting Data on the Hard Disk

To use this function, the optional DataOverwriteSecurity Unit must be installed.

To prevent data on the hard disk being leaked before disposing of the printer,
you can overwrite all data stored on the hard disk. You can also automatically
overwrite temporarily-stored data.

❖ Auto Erase Memory Setting

To erase selected data on the hard disk, specify [Auto Erase Memory Setting].

❖ Erase All Memory

To erase all the data on the hard disk, using [Erase All Memory].

❖ Methods of Erasing the Data

You can select the method of erasing the data from the following:
The default is “NSA”.

NSA

*1

DoD

*2

Random Numbers Overwrites the data with random numbers the specified number of

*1

National Security Agency

*2

Department of Defense

Overwrites the data on the hard disk twice with random numbers
and once with zeros.

Overwrites the data with a number, its complement, and random
numbers, and then checks the result.

times.

You can specify between 1 and 9 as the number of times the data is
overwritten with random numbers. The default is 3 times.

Note

❒ Depending on the hard disk capacity and the method of erasing the data, this

action may take a few hours. Once you start the Erase All Memory function,
no other printer operation is possible until the function completes or you quit
the function.

❒ The printer’s hard disk lets you store data under the printer.

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