Gestetner 9920, 3687, 3720 Operator's Manual

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3720/9920

Operator's Manual

TSTH120N

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

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Optional Equipment

HANDSET TYPE 100( Telephone Handset )

❖❖❖❖

This permits voi ce comm unication (over th e PSTN).

PAPER FEED UNIT TYPE 180( Second Cassette )

❖❖❖❖

A second paper feed unit can be added to the base machine.

BYPASS FEEDER TYPE 180( Multi-purpose Feeder )

❖❖❖❖

A third paper feed unit can be added to the base machine.

FAX EXP ANSION CARD TYPE 10

❖❖❖❖

A 1-Mbyte memory card can be added.

FAX EXP ANSION CARD TYPE 20

❖❖❖❖

A 1-Mbyte memory card can be added.

PC INTERFACE KIT TYPE 180

❖❖❖❖

This allows you to use the machine as a PC-Printer or PC-Scanner for an IBM or compatible personal computer. Viewing and editing various fax settings from your PC can be also available.

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USA

FCC Requirements

❖❖❖❖

1. This equipment c omplies with Par t 68 of the FCC rul es. On the c over o f this equipmen t is a l abel that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses t he fol lowing USOC jack: RJ11C

3. The REN is used t o de termin e t he quant ity o f d evices which may be connec ted t o the t elephon e line. Excessi ve REN's on the telep hone line may resul t in the device s not ringing in resp onse to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the tele phone company to determine the maximum REN for the calling area.

4. If this equipm ent causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone com pany will noti fy the customer as soon as possible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the tel ephone company will provide advance notice in order to make necess ary modificatio ns in order to maintain uninterrupted ser vice.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORP. CUSTOMER SUPPORT at 1-800-756 -879 8 for repai r and war ran ty i nformat ion. If it i s causin g ha rm to the t el ephone ne twork, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment ca nnot be used tel ephone com pany- pro vided coi n servi ce. Conn ect ion to Part y Line Service is subject to state tariffs.

WHEN PR OGRAMM ING EM ERGE NCY NUMB ERS AND/ OR MAKI NG TEST CALLS T O

❖❖❖❖

EMERGE NCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morni ng hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to th e user's satisfaction.

Before installing this equipment, users should en sure that it is permissible to be connect ed to the facilities of the local telecommunications compa ny. The equipment m ust also be installed using an acceptable method of connection. The customer should be aware that compli ance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterat ion s made by the use r to t his e quipm ent, o r equi pment malfun ctions , ma y give th e telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate el ectric inspection authority, or electrician, as appropri ate.

The Ringer E quival ence Num ber (REN) assign ed t o each te rminal device pr ovides a n indi cat ion of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devi ces does not exceed 5.

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Notice

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardou s radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disc onnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operat ion. It is theref ore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also p rovides fast er call set up.

Direct (o r indirec t reflected eye con tact with th e laser beam may ca use serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

Some illustrations may be slightly different from you r mach in e .

❒

Certain options may not be available in some countries. For details, please

❒

contact your local dealer.

Notice about the Telephone Consumer Protection Act (Valid in USA

----

only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your docu ment by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. A lso refer to the TTI (Tran smit Terminal Ident ification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

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ENERGY SAVING INFORMATION

----

As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as power saving mode. Please see applicable sections of operating instructions for details.

M001

Laser Safety:

The Center for Devices and Radiological H e alth (CD R H) prohibits the repa ir of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requ isite equipment. The laser subsystem is replaceable in the field by a qu alified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Operator Safety :

This machine is considered a CDRH class I laser device, safe for office/ EDP use. The machine contains two 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

In accordance with ISO Standard 7001, this machine uses the following symbols for the main power swit ch:

• a means POWER ON.

• c means STAND BY.

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Note to users in the United States of Am eri ca

Notice:

----

This equipment has been tested and found to comply with the limits for a Class B digital device, purs uant to Part 15 o f the F CC Rules . These li mits are desig ned to provide reasonable protection against harmful interference in a residential installation. T his equi pme nt ge nerat es, us es and can rad iat e radi o fr eq uency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communicat ions. Howe ver, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Warning

----

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Examples Of Indications

Symbols R mean a si tuation tha t requires you take care.

Symbols v mean “Hot surface”.

Symbols n mean “Do not touch”.

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TABLE OF CONTENTS

1.Safety

Important Safety Instructions................................................................... 1

When to Call Your Service Representative............................................. 3

Power And Grounding.............................................................................. 4

Power Supply................................................................................................ 4

Grou ndi ng ......... ... .... ... ... ... .... ... ... ... ... .... ......... .... ... ... ... ... .... ... ... ... .... ... ... ... ..... 4

Other Important Informations. .......... ......... ..................................... .......... 5

Genera l ... .... ... ... ... .......... ... .... ... ... ... ... .... ... ... ... .... ... ... .......... ... ... ... .... ... ... ... .... . 5

Cold Weather Power-up................................................................................ 5

Thund e rst orm s..... .... ... ... ... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .......... ... .... ... ... ... .... . 5

Oper at ing P rec a ut ion s .......... ... ... ... ... .... ... ... ... .... ... ... ... ... .......... ... .... ... ... ... .... . 5

Copy Paper ................................................................................................... 6

Symb ol s & Co nv e ntio ns Use d In Thi s Man u al...... ... ... ... .... ... ... ... .... ... ... ... .... . 6

2.Machine Layout

Part Names................................................................................................. 7

Operation Panel......................................................................................... 9

3.Faxing

Recommended Types Of Document...................................................... 11

Correct Size For The Document Delivery Tray ........................................... 11

Page Condition............................................................................................ 12

Memory Transmission And Immediate Transmission......................... 13

Memory Transmiss ion (Memory Indicator Lit)............................................. 13

Immediate Transmission............................................................................. 15

Dialing with the Telephone Directory .......................................................... 16

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 17

Switching Between Auto, Fax, and Telephone Mode ................................. 17

Recei v ing th e F ax M ess a ge in the T e leph o ne Mo de..... .... ... ... ... .... ... ... ... ... 17

Setting the Auto Ring Time ......................................................................... 18

Printing Received Messages That Have Been Stored

(Substitute Reception)........................................................................... 19

Faxing A Page With Very Fine Detail..................................................... 20

Resolution & Shading.................................................................................. 20

Optional Features For Transmission..................................................... 21

Sending At A Specific Time (Send Later).................................................... 21

Printing The Page Number (Page Count) ................................................... 21

Sending Your Identification At The Top Of Your Message (TTI)................. 22

Personal Codes........................................................................................... 22

Redialing .................................................................................................. 24

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Automatic Redialing .................................................................................... 24

Using the AI Redial key............................................................................... 24

Storing & Editing Fax Numbers (Functions 31 & 32)........................... 25

Storing, Editing & Erasing Quick Dial Numbers (Function31)..................... 25

Storing, Editing & Erasing Speed Dial Numbers (Function32).................... 26

Storing & Editing A Group Of Fax Numbers (Function 33) ................. 28

Erasing Groups ........................................................................................... 29

Programming The Group Key..................................................................... 29

Dial Options............................................................................................. 31

Programming The Dial Option Key............................................................. 31

Using the Di a l Opt ion s .......... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .......... ... ... 31

Chain Dialing............................................................................................ 33

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)....... 34

Printing A Stored Message (Function 51)............................................. 35

Confidential Reception .......................................................................... 36

Storing & Editing the Confidential ID........................................................... 36

Printing messages Received into Memory (Function 52)............................ 37

Sending A Fax Using The Handset........................................................ 38

Answering The Telephone...................................................................... 39

If the telephone rings continuously............................................................. 39

Phoning And Faxing On The Same Call................................................ 40

To talk before sending a fax........................................................................ 40

4.Other Features

Verifying Communications, Errors, Counters, Etc............................... 41

Automatically printed reports....................................................................... 41

Report formats ............................................................................................ 42

Coun te rs (fu nction 94).... ... .... ... ... ... ... .... ... ... .......... ... ... ... .... ... ... ... .... ... ... ... ... 43

Programming Keystrokes....................................................................... 44

Storing a keystroke program....................................................................... 44

Labeling a program ..................................................................................... 45

Using a program.......................................................................................... 45

Erasing a program / Changing the program Label...................................... 46

Batch Transmission................................................................................ 47

Changing the batch transmission on/off...................................................... 47

Programming the personal codes ......................................................... 48

Storing a personal code.......................................................................... 49

Editing or erasing a personal code........................................................ 51

Tonal Signals........................................................................................... 52

Using the tone key ...................................................................................... 52

Rejecting messages from senders who don't identify themselves .... 53

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Rejecting or accepting messages from specified senders

(Authorized Reception).......................................................................... 54

About A uth o riz e d Rec e pti o n . ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... .......... ... ... ... ... 54

Entering A List Of Senders To Treat Differently (Function 81).................... 54

Switching authorized reception on / off (Function 62)................................. 54

Cassette Selection................................................................................... 55

About Cassette Selection............................................................................ 55

Entering A List Of Senders To Treat Differently (Function 81).................... 55

Selecting the messages to be printed from the main cassette.................... 55

Selecting the Cassette( Function 62 )......................................................... 55

Entering A List Of Senders To Treat Differently (Function 81)........... 57

Programming the list of senders (Special Senders).................................... 57

Editing the RTI/CSI for the special terminals .............................................. 58

Erasing the special terminal........................................................................ 59

Forwarding............................................................................................... 60

Programming the forwarding feature........................................................... 60

Editin g the for wa rdi n g fea tu re ........ ... .... ... .......... ... ... ... ... .... ... ... ... .... ... ... ... ... 61

Switching forwarding on / off (Function 62)................................................. 63

Selecting which messages to forward......................................................... 63

Switching local printing on / off.................................................................... 64

Enabling and disabling the forwarding mark ............................................... 64

Wild Cards................................................................................................ 65

Receiving Options................................................................................... 66

Reverse Order Printing ............................................................................... 66

Printing A Center Mark................................................................................ 66

Reports You Can Printout Yourself....................................................... 67

Journal (Function 41) .................................................................................. 67

File list (Function 42)................................................................................... 67

Telephone number list (Function 43) .......................................................... 67

Program List ( Function 44 )........................................................................ 68

Saving Energy.......................................................................................... 69

How to start the saving energy mode.......................................................... 69

How to exit the saving energy mode........................................................... 69

Whic h sav ing ene rg y mod e is best fo r you ? ......... ... ... ... .... ... ... ... .... ... ......... 69

Saving Energy With The Power Saving Timer...................................... 71

Setting the Power Saving time ( Function 71 )............................................ 71

Switching the Power Saving Timer on / off ( Function 62 ) ......................... 72

Copying.................................................................................................... 73

Calling To Request A Message (Polling)....................................... ........ 74

Picking up messages stored elsewhere (polling reception) ........................ 74

Oper at ing pr o ced u re ...... ... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .......... ... ... 74

Entering a Personal Code........................................................................... 74

User Function Keys................................................................................. 76

Programming a User Function Code........................................................... 76

Using a Function Program .......................................................................... 76

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Editing a Function Program......................................................................... 77

Deleting a Function Program ...................................................................... 77

Dual Access............................................................................................. 78

5.Maintaining Your Mach ine

Loading Paper In The Main Cassette..................................................... 79

Loading Paper In The Lower Cassette.................................................. 82

Loading Paper In The Optional Multi-purpose Feeder......................... 85

Replacing The Toner Cassette And Cleaning Pad............................... 86

Toner Cassette......................................................................................... 90

Cleaning The Rollers And Scanner........................................................ 91

Changing The Paper Size In The Main Cassette................................... 92

Changing The Paper Size In The Lower Cassette................................ 97

Changing The Paper Size In The Optional Multi-purpose Feeder..... 101

Changing The Paper Size Settings...................................................... 103

6.Troubleshooting

If An Indicator Lights Up On The Operation Panel............................. 105

Other Possible Problems...................................................................... 106

You Want To Remove The Document In The Feeder............................... 106

Clearing a Document Jam .................................................................... 107

Clearing a Copy, Fax, or Print Jam...................................................... 108

Clear a Jam inside the machine................................................................ 108

Clear a Jam in the Cassette Entrance ...................................................... 110

Clear a Jam in the Optional Second Cassette .......................................... 111

Clear a Jam in the Upper Rear Unit.......................................................... 112

Clear a Jam in the Lower Rear Unit.......................................................... 113

If Messages You Receive Don't Fit On Your Paper............................ 115

Breaking Down Large Format Messages.................................................. 115

Length Reduction...................................................................................... 115

Communication Problems.................................. .......... ......... ......... ...... 116

RDS (Remote Diagnostic System)....................................................... 117

Switching RDS On/Off............................................................................... 117

Adjusting the Printing Margins (Function 95)..................................... 118

Operating Difficulties............................................................................ 119

Displayed Error Messages.................................................................... 124

Error Codes............................................................................................ 125

Calling The Service Station.................................................................. 129

Sending A Service Report......................................................................... 129

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7.Technical Reference

Access Code For Functions 61 To 95.................................................. 131

User Parameters.................................................................................... 132

User Parameter Hints................................................................................ 136

Adjusting The Volume Of Various Features (Function 92)................ 137

Selecting The Display's Language (Function 93)............................... 139

Entering Characters.............................................................................. 140

Entering Symbols...................................................................................... 140

Entering Numbers..................................................................................... 140

Document & Paper Specifications....................................................... 141

Documents (Using The Auto Document Feeder)...................................... 141

Docum en t F e eder Re qu ir em e nt s.......... ... ... ... .... ... ... .......... ... ... ... .... ... ... ... . 141

Paper Requirements ................................................................................. 141

Capabilities............................................................................................ 142

Store d Nu m ber s (L on g Te rm ) ........ ... .... ... ... ... .... ... ... ... .......... ... ... .... ... ... ... . 142

Store d De sti na tion s..... ... ... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... .......... ... ... ... . 142

File Sto rag e....... ... .... ... ... ... .... ... ... ... ... .......... ... .... ... ... ... ... .... ... ... ... .... ... ... .... 14 2

Specifications........................................................................................ 143

Base M ach in e .......... ... ... ... .... ... ... ... ... .... ... ... ... .... ... ......... .... ... ... ... .... ... ... ... . 143

Optio na l Low er Pap er Ca ss et te ........ .... ... ... ... .... ... ... ... ... .... ... .......... ... ... ... . 143

Multi-p ur p o se F eed er..... ... .... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... .......... ... . 143

8.Installation

Before Installation................................................................................. 145

Machine Environment........................................................................... 146

Location..................................................................................................... 146

Installing The Toner Cassette ............................................................. 147

Installing The Main Paper Cassette..................................................... 150

Installing The Optional Second Cassette............................................ 152

Attaching The Trays And Document Table......................................... 155

Ventilation Grill Direction........................................................................... 156

Installing The Optional Multi-purpose Feeder.................................... 157

Installing The Optional Memory Card.................................................. 159

Installing The Optional Handset........................................................... 160

Connecting The Machine...................................................................... 162

Connecting Up To The Telephone Line............................................... 163

Connecting The Power And Switching On.......................................... 164

Initial Settings & Adjustments................... ..................................... ...... 165

Initial Settings (Function 61)...................................................................... 165

Setting The Access Number ..................................................................... 167

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Setting The Phone Line (Function 62) ...................................................... 167

Settin g The Da te & Tim e (F u ncti o n 91 ) . ... ... ... .... ... ... .......... ... ... ... .... ... ... ... . 167

Summer Time / Daylight Saving Time (Function 62) ................................ 168

9.Function List

Function List.......................................................................................... 169

10.Certification Label

Certification Label................... .......... ......... ......... .......... ......... ......... ...... 173

INDEX...................................................................................................... 174

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This page is intentionally blank.

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Important Safety Instructions

1. Safety

All Safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your equipment or h ow to avoid a si tuation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

A Read all of these instructions. B Save these instructions for later

use.

C Follow all warnings and cautions

marked on the product.

D Unplug this product from the w all

outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

E Do not use this p roduct near water,

for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

F Avoid using a telephone (other

than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

G Do not use a telephone in the vicin-

ity of a gas leak to report the leak.

H Do not place this p roduct on an un-

stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

I Slots and opening in the cabinet

and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a builtin installation unless proper ventilation is provided.

J This product should be operated

from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are no t sure of the type of power available, consult an authorized sales person or your local power company.

K This product is equipped with a 3-

wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a groundi ng-type power out l et. T his is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does no t apply in countries in which the 2-wire, nongrounded type of plug is used.)

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Safety

L Do not allow anything to rest on

the power cord. Do not locate this product where persons will walk on the cord.

M If an extension cord is used with

this product, mak e sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

N Never push objects of any kind

into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

O Do not attempt to service this

product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls t hat are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

• If the pro duct has be en dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performan ce, in dicating a need for service.

P Do not take apart or attempt any

modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

Q Do not incinerate used toner or

toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according t o local regulations for plastics.

R Unplug this product from the w all

outlet and refer servicing to qualified service personnel under the following conditions:

• When the power cord or plug is damaged or frayed.

• If liquid has been spilled into the product.

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When to Call Your Service Representative

WARNING: Do not attempt any maintenance or tr oubleshoot ing other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A When the power cord or plug is

damaged or frayed.

B If liquid has been spilled into the

product.

C If the product has been exposed to

rain or water.

D If the product does not operate

normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

I After you move the machine, fix it

with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.

J When removing misfed paper, do

not touch the fusing section because could be very hot.

E If the pr oduct has b een dro ppe d or

the cabinet has been damaged.

F If the product exhibits a distinct

change in performance, indicating a need for service.

G If smoke is coming out, there is a

strange smell or anything looks unusual.

H Do not use reuse stapled pap er. Do

not use aluminum foil, carboncontaining paper or other conductive paper. Otherwise, a fire might occur.

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Safety

Power And Grounding

Power Supply

A Power requirements: 115 V, 60 Hz B Insert the power plug securely into

the wall socket.

C Make sure that the wall outlet is

near the machine and readily accessible.

D Do not connect oth er equipment to

the same socket.

E Do not step on or set anything on

the power cord.

F Do not connect oth er equipment to

the same extension cord.

G Be sure that the power cord is not

in a position where it would trip someone.

H The wall outlet must be easily ac-

cessible.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper g rounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90 % of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

I Do not damage, break or make any

modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

J Do no t plug or unp lug the po wer

cord with wet hands or an electric shock migh t occur.

K When you move the machine, un-

plug the power cord from the wall outlet to avoid fire or electric shock.

L When you pull out the plug from

the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Page 18

Other Important Informations

General

A Since some parts of the machine

are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

B Do not make modifications or re-

placements other than those mentioned in this manual.

C When not using the machine for a

long period, disco nnect the pow er cord.

D Keep the machine away from hu-

midity and dust . A fire or an electric shock might occur.

E Do not reuse stapled paper. Do not

use aluminum foil, carbon-containing paper or other co nductive paper. Otherwise, a fire might occur.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

A Raise the room temperature to

68°F at less than 18°F per hour.

B Wait for 30 to 60 minutes. C Turn the power on. D Do not use the machine near a hu-

midifier.

Thunders tor ms

With proper grounding, about 90 % of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

F This machine has been tested for

safety using this supplier's parts and consumable. We recommend you only use these specified supplies.

G Ventilate the room around every

half an hour during a long copy run or while p rinting a long mes-

sage. Ozone The machine generates ozone du ring

operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozon e odor may appear; in such a case, ventilate the room.

Operating Precautions

• While the machine is in operation, do not turn off th e main switch or unplug the power cord.

• Keep corrosive liquids, such as acid, off the machine.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• The fusing unit may be very hot. Be careful when handling it.

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Safety

Copy Paper

• 16 to 24 lb. copy paper is recommended.

• Do not use damp paper, or copies will be defective.

• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

• Keep paper in a vinyl bag if it will not be used for a long time.

• Store in a cool dry place.

• Store flat. Do not stand upright.

• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels

step it accompanies. Other illustrations accompanying steps help you find the ri ght key or handle, or show you how to perfor m the ste p. A This is a step in a procedure.

THIS CORRESPONDS TO THE LCD DISPLAY.

• Do not overload the paper trays.

• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

Symbols & Conventions Used In This Manual

Documents:

❖❖❖❖

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

Prints:

❖❖❖❖

A print is anything that comes out of the machine: a fax message you received or a copy you made.

Procedures:

❖❖❖❖

Procedures are described step by step. Perform them in order. When you see a display, it alw ays show s what comes after performing the

Page 20

Part Names

2. Machine Layout

Lower pape r cassette

The opti onal lower pa per cassette ho lds more paper.

2. Main paper cassette

The main paper cassette holds copy paper.

TSTH060N

Print delivery tray

Copies, inc oming fa xes, an d prints generated usin g the Optional PC Interface kit are deliv e red here.

Document delivery tray

Scanned documents are stacked on the Document delivery Tray.

Page 21

Machine Layout

5. Main switch

The main switch turns your machine on and off.

6. Operation panel

Key panel for operating the machine.

7. Optional Handset

8. Document guide

Match the document guide to the size of your original documents.

9. Document table

Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.

10. Multi-purpose Feeder

Multi-purpose Feeder can be loaded with various kind of printable med ia.

11. Cover release button

Pull this catch to release the top cover.

Page 22

Operation Panel

1. Add Paper indicator

Lights when a cassette is empty.

2. Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

3. Check Display indicator

Check Display

The you to read the display.

Indicator lights to tell

4. Receive File indicator

Receive File

The incoming message was received into memory. Blinks when cinfidencial reception file is stored in the memory. ( see P.105

Operation Panel”

The reso lution / Halftone is indicated by these three indicators and can be changed by the resolution / Hal ftone.

“If An Indicator Lights Up On The

Resolution

{{{{

indicator lights when an

key.

}}}}

6. Memory indicator

When the mem ory transmi ssion is in effect , if it is off, immediate transmission is in effect. Switch betw een th e tw o w it h the

key.

}

Memory

indicato r is on, then

Memo-

{

7. Control panel Display

The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The display consis ts of t wo 20-c h aracter lines.

Speed Dial/Tel Directory

{{{{

Press th e ing Speed Dial or the Telephone Directory Feature.

Pause/Al Redial

{{{{

The

{

when you are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn't work once you've started dialing a new number.)

10.

Arrow keys

Yes

T { U {No}

scroll l eft

scroll right

Speed Dial/Tel Directory

{

key

}}}}

Pause/Al Redial

}

reject / print help list

key inserts a pau se

}

key

}}}}

key us-

}

11. Manual Receive indicator.

Lights when the reception mode is Telephone.

Page 23

Machine Layout

12.

Energy Saver

{{{{

Hold a few seconds this to start or end the energy saver mode.

13.

Copy

{{{{

Press this to copy the document now in the feeder.

14.

Reception Mode

{{{{

Press this to select the reception mode (Tel, Auto, or Fax).

15.

Function

{{{{

Press the digit code to access functions 11 to 52. (For functions 61 to 95, enter 6, the acc ess code on see P.131

tions 61 To 95”

16.

Stop

{{{{

Press the sion or a document sc anning, to sto p a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

key

}}}}

Function

{

key

}}}}

Stop

{

key

}}}}

key

}}}}

key

}}}}

key and enter a two

}

“Access Co de For Func -

and the function number.)

key to stop a transmis-

}

31 & 32)” Editing A Group Of Fax Numbers (Function

33)”

characters (see P.140

ters”

Dial 29 as the Dial Option key ( see P.31

“Programming The Dial Option Key”

can also use Quick Dial 30 as a Group key (see P.29

You can store combinations of settings that you use on a frequently basi s in the two User Function key s ( F1,F2 ). Wh en you press a Us e r function key, it lights to show you that it is selected.

) or groups (see P.28

). Yo u c an a lso us e t hes e ke ys to ent er

“Entering Charac-

). In addition you can register Quick

“Programming The Group Key”

“Storing &

). You

Start

}}}}

Start

{

key

key to start all tasks.

}

17.

{{{{

Press the

18. Ten key pad

Use the ten key pad (sometimes called the ten keys) to dial fax numbers, to enter the numbers of copies, etc.

19.

On Hook Dial

{{{{

Press the phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

20.

Clear

{{{{

Press the character or digit entered, or use the left and right a rro w keys to mo ve the cur sor and then press Clear to erase whatever is at the cursor.

21.

Quick Dial

{{{{

On Hook Dial

{

key

}}}}

Clear

{

keys.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.25

“Storing & Editing Fax Numbers (Functions

key

}}}}

key to dial a

}

key to erase the last

}

keys /

}}}}

User Function

{{{{

}}}}

Page 24

3. Faxing

Recommended Types Of Document

Before you send y our document, mak e sure that it meets the following requirements.

Important

Documents that do not meet these requirements can cause your machine to

❒

jam or may cause some components of the machine to become damaged or dirty.

Scanning area

❖❖❖❖

Minimum size

5.8"

4.1"

23.6"

Scanning direction

Maximum size

0.15" 0.15"

8.5"

0.15"

0.19"

Scanning direction

GFSIZE0N

The part shaded will not be scanned, because it is outside the maximum scanning width range.

Correct Size For The Document Delivery Tray

• Thickness 0.05 to 0.2 mm ( 50 ∼ 90 g / m2, 20 lb paper)

• Length and Width: See the above diagram. If the page is too short, pu t it inside a document c arrier or enlarge it with a copier. If the page is too long, divid e it into two or more sheets.

Clearly Written

• Small faint characters may not be transmitted clearly.

Uniform Page Size

• Do not use different sizes of document in the same transmission.

Page 25

Faxing

Page Condition

Do not place damaged pages in the automatic document feeder.

• If your pages are curled or dog eared, flatten them.

• If your pages are stuck together, shuffle the stack.

• If your pages are folded, torn, or patched together, mak e copies.

• If your pages have binding files, trim the edges or make copies.

Important

Do not place originals that contain the following materials in the document

❒

feeder ;

• Crayon

• Paint

• Charcoal, soft pencil

• Glue

• Thermal paper

• Clips

• OHP Sheets, vinyl-coat paper

• Wa xed paper

• Carbon paper

• Silicone oil

Note

Copies made with a cop ier that uses silicone oil may cause a misfeed. To

❒

avoid this, do not scan such copies until five or ten minutes after copying.

Page 26

Memory Transmission And Immediate Transmission

There are two ways to send a fax message.

• Immediate Transmission

• Memory Transmission

Memory Tra nsm is sio n (Memory Indicator Lit)

Memory Transmission is convenient because:

• Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).

• While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long ).

• You can send the same message to more than one place with t he s ame operation.

• After you press the machine doesn't dial until all the pages of your fax message have been stores in the memory.

{

Start

key, the

}

READY 100% 10:00AM SET DOC. OR DIAL NO.

Fan your docum en t stack (at most

30 pages: 20 lb) to make sure all pages are loose, then square it.

Note

All pages in your document

❒

must be one-sided and be of the same size.

Insert the document face - down

into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

Note

If your document gets stuck while

❒

it is being processed, press the

key, and turn to P.107

Stop

{

}

“Clearing a Document Jam”

structions on how to safely remove the original.

Make sure that the m achine is in

standby mode for faxing.

The display should look like this:

for in-

Note

You can dial before you set the

❒

document. Place the document

TSTH110N

Page 27

Faxing

after you dial the number and go to step G.

The display will look like this:

TRANSMIT OPTIONi DIAL FAX NUMBER

If the memory ind icator is not lit,

press the Dial the number in one of the fol-

Memory

{{{{

key.

}}}}

lowing ways.

TRANSMIT Y/START 5551234kkkkkkkkkkkkk

Ten Key Pad Quick Dial

1 2 3 4 5 6 7 9 *

Speed Dial Group

GFDIAL0N

GFDIAL1N

Clear

{

the entire number, press the

key.

{No}

The maximum destinations you

❒

can dial using the t en key pad is

49. However, this limitation is also subject to memory capacity.

Reference

Programming Quick Dial: see P.25

Numbers (Functi ons 31 & 32)”

Programming Speed Dial: see P.25

Numbers (Functi ons 31 & 32)”

Programming Group Dial: seeP.28

Group Of Fax Numbers (Function

33)”

Programming Group key: see P.29

Key”

Press the

other number.

key. If you want to erase

}

“Storing & Editing Fax

“Storing & Editing A

“Programming The Group

key to enter an-

Yes

{{{{

}}}}

Example: Method

Example: Speed Dial 10

Speed Dial

GFDIAL2N

In this example Group Dial is programmed in Quick Dial 08.

In this example Quick Dial key 30 is programmed as the Group key, and Group dial number 1 is programmed.

Note

If you install the handset or an

❒

Dial key 08. Method

Dial key 30 and 1 on the ten key pad.

Quick

external telephone, you can send the message manually. Pick up the handset and dial.

If you want to erase a digit of

❒

the phone number, press the

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Note

Repeat steps F and G until all

❒

destinations are entered. If you have only one destina-

❒

tion, press the The machine stores your mes-

❒

{

sage and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be s ent at the time that you selected).

Start

key.

}

Page 28

Memory Transmission And Immediate Transmission

Reference

Send Later: see P.21

At A Specific Time (Send Later)”

Press the

The machine will dial the destination's number.

{{{{

key and wait.

Start

}}}}

“Sending

5551234 SET DOC. OR DIAL NO.

Note

If the other party's line is busy,

❒

your machine will dial again.P.24

“Redialing”

READY 100% 10:04AM SET DOC. OR DIAL NO.

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a message immediately.

• You wish to quickly check whether you have successful connected with the other party' s f ax machi ne.

• Your machine's memory is getting full.

The machine dials immediately after you press the {Start} key (or at the specified later time, if you used a time-delay feature like Send Later). The message is scanned and trans mitted page by page without being stored in memory.

If the other party's fax machine

❒

answers, both machines will connect and you r s will send the message. A name or a label will appear on the upper line.

If your line goes through a local

❒

switchboard (a PBX) remember to dial the exit code. Press the

Pause

{

the code. If the number includ es a country code, press the

Pause

{

code, then dial the rest of the number.

key immediately after

}

key after the country

}

If you like to cancel the transmission

A Press the {{{{Stop}}}} key during

communication.

A Make sure th at the machine is in

standby mode.

The display should look like this:

READY 100% 10:00AM SET DOC. OR DIAL NO.

Note

❒ The memory indicator should

go out. If the memory indicator is lit, press the {Memory} key.

B Place the entire document face

down into the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ No more than 30 pages.

5551234 STOP & CLR FILE? Y/N

B Then press the {{{{Yes }}}} key to

cancel the transmission.

❒ You can dial before you set the

document. Place the document after you dial the number and go to step D.

Page 29

Faxing

Reference

How to set document, see P.13

“Memory Transmission (Memory Indicator Lit)”.

C Dial.

TRANSMIT Y/START 5551234

Reference

How to dial, see P.13 “Mem ory Transmission (Memory Indicator Lit)”.

D Press the {

5551234 DIALING

The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed.

Reference

RTI, CSI: see P.165 “Initial Settings & Adjustmen t s”.

{Start}}}} key.

{{

B Carefully place your fax message

into the auto document feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

C Press {

{Speed Dial/Tel Directory}}}}

{{

SPEED DIAL 0-9/hi PUSH NUM OR ABC

D Press the first letter of the name.

TEL DIR. Y/hi b01 XA COMPANY

E Press {

you want.

{Yes}}}} to dial the number

{{

TEL DIR. Y/hi b12 XYZ CO. NEW YORK

F Either :

• Dial more numbers.

• Press {Start}

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial code with a label programmed for it.

Example : you wish to dial “ XYZ CO. NEWYORK “ .

A Make sure that the machine is in

standby mo de .

READY 100% 10:00AM SET DOC. OR DIAL NO.

Page 30

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in three ways.

❖❖❖❖

Auto mode

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of times t he machi ne rin gs before taking the call by altering the Auto Ring time (see P.18 “Set- ting the Auto Ring Time”).

❖❖❖❖

Fax mode

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving.

Switching Between Auto, Fax, and Telephone Mode

The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below.

A Press the {

RECEIVE MODE Y/hi iFAX TEL AUTO

B Press the W

mode you require.

RECEIVE MODE Y/hi FAX TEL iAUTO

C Press the {

READY 100% 10:00AM SET DOC. OR DIAL NO.

{Reception Mode}}}} key.

{{

W and VVVV key to select the

{Yes }}}} key.

{{

❖❖❖❖

Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until yo u answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option-

al handset or the external telephone.

B Listen to the other end.

Page 31

Faxing

If you hear a voice

A Continue your conversation as

you would normally.

If you hear a fax tone

A Remove any documents from

the feeder, press the {{{{Start}}}} key then replace the handset.

The machine will start receiving.

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the cal l auto matic ally . You ca n alter the numb er of rings by cha nging the Auto Ring Time.

Note

❒ If you wish to keep these set-

tings, go to step 5.

D Press the {

new number using the ten key pad.

E Press the {

{{{{Function}}}} key.

{No}}}} key, then press the

{{

{Yes}}}} key, then the

{{

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{6}}}} {{{{1}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

Y/NEXTi SET OWN NUMBER

B Press V

play appears.

V until the following dis-

Y/NEXTi SET NO. OF RINGS

C Press the {

The factory setting will be displayed.

{Yes }}}} key.

{{

NO. OF RINGS Y/N 08 RINGS

Page 32

Printing Received Messages That Have Been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or becaus e the Power Saver has turned off the print engine.

Check the following it ems and solve the problems, and the machine goes back to the working condition.

• While the Power Saver (see P.71

“Saving Energy With The Power Saving Timer”) has turned off the heat-

er off, press any key for the machine go back to the working condition.

• When display, your fax machine is out of paper. Add paper (see P.79 “Load- ing Paper In The Main Cassette”).

• When display, your fax machine is out of toner. Change the toner cassette (see P.86 “Replacing The Toner Cas- sette And Cleaning Pad”).

ADD PAPER appears in the

ADD TONER appears in the

light. The message will be printed as soon as copy ing is done.

❒ To turn su bstitute reception off or

back on, set bit 0 of user parameter switch 05. See P.132 “User Parame- ters”.

• Otherwise, there might be a paper jam (see P.108 “Clearing a Copy, Fax, or Print Jam”) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

Note

❒ If a message comes in while you

are copying, the fax machine will store the message in memory and the Receive File indicator will

Page 33

Faxing

Faxing A Page With Very Fine Detail

So that text, diagrams and images stand out clearly in your document, the machine automatical ly detect s the image density (contrast) and makes a compensation.

However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Note

❒ Faxing at a higher resolution re-

quires more time. Frequent use of high resolution could caus e an increase in your phone bill, especially for long distance transmissions.

❖❖❖❖

Standard:

Standard quality. Use for most printed or typewritten docum e nts. This is selected when the other resolution indicators are not lit.

❖❖❖❖

Detail:

High quality. Use for documents with small print or fine details.

❖❖❖❖

Fine:

Very high quali ty. Use this for hig h quality reproduction.

❖❖❖❖

Halftone:

Use this for optimum quality if your document contains photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Page 34

Optional Features For Transmission

❒ If you enter the wrong time,

Sending At A Specific Time (Send Later)

press the {No} key and enter again.

This feature is called Send Later. Using this feature, you can delay

transmission of your fax mes sag e u ntil a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

Note

❒ If your machine's memory is full,

you will have to send the mes sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

A Proceed as for a usual fax message

but don't press the {{{{Start}}}} key.

B Press V

V twice.

E Press {

PM.

{*}}}} or {{{{#}}}} to change the AM/

{{

SET OPTION */#/Y TIME 11:30PM 10:00AM

F Press the {

Note

❒ Use function 21 to erase a stored

fax message before it is sent (see P.34 “Erasing A Stored Message

Before It Is Sent (Functions 21 &

22)”).

{Yes }}}} key.

{{

Printing The Page Number (Page Count)

This feature is called Page Count.

SET OPTION Y/i SEND LATER?

Note

❒ V is also the {Option} key.

C Press the {

{Yes }}}} key.

{{

D Enter a sending time that falls

within the following 24 hours .

SET OPTION KPAD/Y TIME 11:30AM 10:00AM

Note

❒ For example: To send at 11:30

pm, press {1} {1} {3} and { 0} from the key pad.

When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feat ure, yo u can se lect the batch-numbering page numbers.

If you use Page Count, page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the ten key pad before sending.

If you do not use Page Count, page numbers will be printed only as a sequence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages

Page 35

Faxing

are missing (for example, due to a double feed in your machine's document feeder).

Sending Your Identification At The Top Of Your Message (TTI)

Limitation

❒ This feature is available at Immedi-

ate Transmission.

Note

❒ If you do not select Immediate

Transmission, Page Count is automatically switched on, and the pages are counted automatically.

❒ If the numbering with page count

appears strange, check that the page count value matches the number of pages in your document.

A Press V

play appears.

V until the following dis-

SET OPTION Y/i SET PAGES?

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the trans mitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

A Press V

play appears.

V until the following dis-

SET OPTION Y/i TTI PRINT?

B Press the {

{Yes }}}} key.

{{

B Press the {

{Yes }}}} key.

{{

SET OPTION KPAD PAGES:

C Enter {

key pad.

{1}}}} and {{{{0}}}} using the ten

{{

SET OPTION Y/N PAGES: 10

Note

❒ Example: 10 pages

D Press the {

{Yes }}}} key.

{{

SET OPTION Y/hi iON OFF

C Press W

setting is correct.

W or VVVV until the displayed

SET OPTION Y/hi ON iOFF

D Press the {

have finished.

{Yes }}}} key when you

{{

Personal Codes

Personal Codes do the following.

• They allow you to keep track of machine usage. If everybody uses a Personal Code when t hey use t he fax machine, the codes, or the names programmed into the codes, will be printed on the report

Page 36

that is called the Journal. This will help you t o c hec k on who has been using the machine, and how often.

• They allow personalization of documents and printed reports. For example, if you use Label Insert ion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

If you input yo ur Personal Code, your name will appear on the JOURNAL and Transmission Result Re port .

Reference

See P.48 “Programming the personal codes”.

Optional Features For Transmission

See P.67 “Journal (Function 41)”. Label Insertion: See P.140 “Enter-

ing Char acters”.

A Press V

display is as shown.

V and make sure that the

SET OPTION Y/i SET PERSONAL CODE?

B Press the {

{Yes }}}} key.

{{

SET OPTION KPAD PERSONAL CODE:kkkk

C Enter the personal code.

Note

❒ Example: {7} {3} {6} {2}

SET OPTION Y/N PERSONAL CODE:7362

D Press the {

{Yes }}}} key.

{{

Page 37

Faxing

Redialing

If a message was not transmitted successfully, that d oes not mean that y ou have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occurred.

• The other party was busy

• There was no reply from the other party

• The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used)

Note

❒ Redialing is done once at 5 minute

intervals.

❒ The number of redials and the re-

dial interval may be adjusted by a service technician.

❒ During redialing, the number be-

ing dialed is displayed as shown below.

til the required telephone number or name is displayed, then press the {Start} key.

This feature has the following uses .

• If the machine is waiting to redial the other party, yo u do not have to wait for the redialing interval to expire. Press the {Al Red ial } key until the required telephone number or name is displayed, then press the {Start} key .

• If you wish to send another message to the same address that you sent one to recently, you don't have to dial the full number again if it is still in the Redial memory. Place the message in the feeder, then press the {Start} key.

A Press the {

til the required number appears in the display, then press the

{{{{Yes}}}} key twice.

{Pause/Al Redial}}}} key un-

{{

REDIAL Y/hi a01 XYZ CO. NEW YORK

B Carefully place your fax message

into the Document Guide feeder.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

2125551234 DIALING

Using the AI Redial key

The machine remembers the last 10 telephone numbers that you input. If you have to redial one of these numbers, just press the {Al Red ia l} key, un-

If you dial another party

A Select another number. (Broad-

casting)

If you dial no more party

A Press the {{{{Start}}}} key to start the

transmission.

Page 38

Storing & Editing Fax Numbers (Functions 31 & 32)

You can store numbers th at yo u often use in the machine's memory. A stored number will remain in memory even if the power is cut.

You can store numbers in two ways.

❖❖❖❖

Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.

❖❖❖❖

Speed Dials

The number is given a two-digit code. To dial the number, press the {Speed Dial} key and enter the code. There are 50 Speed Dial codes available numbered 0 0 to 4 9.

Storing, Edi ting & Erasin g Quick Dial Numbers (Function31)

This procedure descr ibes how to store and edit fax numbers in Quick Dial keys.

A Press {

{{{{Yes}}}} key.

{Function}}}} {{{{3}}}} {{{{1}}}} then the

{{

• Press th e V key until the Quick Dial you want appears on the display.

Note

❒ To print a list of all Quick Dials

and their contents, press W {Yes} then the {Start} key.

C Press the {

{Yes }}}} key.

{{

a01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the f ax numb er yo u wi sh to store in this Quick Dial using the ten key pad. Then press the {Yes} key.

a01 KPAD/Y/N 212551234kkkkkkkkkk

•To clear the number, press {No} , {Yes} then go to s tep J.

E Do one of the following:

•If you wish to enter or edit a label for this Quick Dial, press the {Yes} key.

ak SPEED/hi PRINT LISTh/SEARCHi

B Select a Quick Dial in any one of

the following ways:

•Press a Quick Dial key (e.g. press Quick Dial 01).

a01 PROGRAM? Y/hi

a01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, pres s {No} then go to step H.

F Enter or edit the label using the

Quick Dial keys and the ten key

Page 39

Faxing

pad. See P.140 “Entering Characters”

a01 ABC Y/N NEW YORK OFFICEkkkkk

G Press {

{Yes }}}} key.

{{

a01 Y/hi LABEL SET ON iOFF

H Press W

the label for this Quick Dial will be printed on top of messages that you send to this destination.

I Press {

W or VVVV a to select whether

{Yes }}}} key.

{{

ak QUICK/hi PRINT LISTh/SEARCHi

b01 PROGRAM? Y/hi

• Press the V key until the Speed Dials you want appears on the d is play.

Note

❒ To print a list of all Sp eed Dials

and their contents, press W keys and then {Start} keys.

C Press {

{Yes}}}} key.

{{

b01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the f ax numb er yo u wi sh to store in this Speed Dial using the ten key pad. Then press {Yes}.

J You now have two choices:

•To store, edit or delete another Quick Dial, go to step B.

•To finish, press {Function}.

Storing, Edi ting & Erasin g Speed Dial Numbers (Function32)

This procedure descr ibes how to store and edit fax numbers in Speed Dials.

A Press the {

the {{{{Yes}}}} key.

bk PRINT LISTh/SEARCHi

{Function}}}} {{{{3}}}} {{{{ 2}}}} and

{{

B Select a Speed Dial in any one of

the following ways:

•Enter the Speed Dial code one the ten key pad. (e.g. 01)

b01 KPAD/Y/N 212551234kkkkkkkkkk

•To clear the number, press {No} , {Yes} then go to step AJ.

E Do one of the following:

•If you wish to enter or edit a label for this Speed Dial, press {Yes} key.

b01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, press {No} then go to step H.

F Enter or edit the label using the

Quick Dial keys.

b01 ABC Y/N NEW YORK OFFICEkkkkk

Page 40

Storing & Editing Fax Numbers (Functions 31 & 32)

G Press {

{Yes }}}} key.

{{

a01 Y/hi LABEL SET ON iOFF

H Press W

the label for this Speed Dial will be printed on top of messages that you send to this destination.

I Press {

W or VVVV a to select whether

{Yes }}}} key.

{{

bk QUICK/hi PRINT LISTh/SEARCHi

J You now have two choices:

•To store, edit or delete another Speed Dial, go to step B.

•To finish, press {Function}.

Page 41

Faxing

Storing & Editing A Group Of Fax Numbers (Function 33)

❖❖❖❖

Groups

If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialled in sequence automatically. You can program up to 5 groups with 100 numbers each.

This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this examp le we w ill program Group 1 into Quick Dial key

01. You can store up to five groups num-

bered 1 to 5. You can program up to 100 numbers

in a Group.

D To program or edit a Quick Dial

key for this group, press the {{{{Yes }}}} key.

Note

❒ If you do not program or edit,

press the {No} key and go to step F.

E Press the Quick Dial key you

wish to use for this group, {{{{01}}}} for example, then press the {{{{Yes }}}} key.

Note

❒ If you want to free up the old

Quick Dial key, press the {No} key, then the {Yes} key.

GROUP 1 Y/N PROGRAM LABEL?

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{3}}}} {{{{3}}}} and

{{

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the number of the group

you want to program or edit.

Note

❒ e.g. Group 1: Press {1}. ❒ To print a list, press W then the

{Start} key.

C Press the {

GROUP 1 Y/N PROGRAM QUICK?

{Yes }}}} key.

{{

❒ If a message like USED AS..

flashes up, the key is already in use. Press a different key.

F If you wish to give this group a

name, press the {{{{Yes}}}} key.

GROUP 1 ABC kkkkkkkkkkkkkkkkkkkk

Note

❒ If not, press the {No} key and go

to step H.

G Enter or edit the name then press

the {{{{Yes}}}} key.

How to enter characters, see P.140

“Entering Characters”

GROUP 1 KPAD/N kkkkkkkkkkkkkkkkkkkk

Page 42

Storing & Editing A Group Of Fax Numbers (Function 33)

H Enter a fax number.

Note

❒ Enter one in one of these ways.

• Press a Quick Dial key.

• Press the Speed Dial key followed by two digits.

• Enter a number on the ten key pad.

I Press the {

Note

❒ If ALRE ADY PROGRAMMED briefly

flashes up on the display, either press the {No} key to keep the number and choose another number, or press the {Yes} key to overwrite.

J Press the {

ing numbers in this gr oup.

Note

❒ To enter another number, go

back to step H.

{Yes }}}} key.

{{

{No}}}} key to finish enter-

{{

GROUP 1 Y/N PROGRAM QUICK?

C Press the {

{No}}}} key.

{{

GROUP QUICK/N PROGRAM LABEL?

D Press the {

{No}}}} key.

{{

GROUP 1 Y/N CLEAR?

E Press the {

{Yes }}}} key.

{{

GROUP 1 Y/N CLEARED

F Press the {

Note

❒ To delete another number, go to

step B.

{Function}}}} key.

{{

K Press the {

Note

❒ To work on another group, go

to step B.

{Function}}}} key.

{{

Erasing Gro up s

These steps describe how to erase single numbers from a group.

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{3}}}} {{{{3}}}} and

{{

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the group number using the

ten key pad, then press the {{{{Yes }}}} key.

Programming The Group Key

You can program the 5 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You have to program the 30 of the Quick Dial key as the group key. How to transmit using the group key, see P.13

“Memory Transmission (Memory Indicator Lit)”.

A Press the {

the {{{{Yes}}}} key

ak QUICK/hi PRINT LISTh/SEARCHi

B Press the Quick Dial {

{Function}}}} {{{{3}}}} {{{{1}}}} and

{{

{30}}}}.

{{

Page 43

Faxing

a 30 PROGRAM? hi

C Press the {

{Yes }}}} key.

{{

a 30 PROGRAM? Y/N PROGRAM GROUP KEY?

D Press the {

{Yes }}}} key.

{{

a k QUICK/ hi PRINT LISTh/SEARCHi

E Press the {

{Function}}}} key.

{{

Page 44

Dial Options

The Dial Options provide access to various F-code features which are designed to allow confidential transmission and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to program Quick Dial key 29 as the Dial Option key if you h ave not d one so a lready (see below for details).

Programming The Dial Option Key

This procedure describes how to set up Quick Dial key 29 as the Dial Option key.

A Press {

{{{{Yes}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

B Press Quick Dial key {

a29 PROGRAM? Y/hi

{Function}}}} {{{{3}}}} {{{{1}}}} then the

{{

{29}}}}.

{{

E Press the {

{Function}}}} key.

{{

Using the Dial Options

To use the Dial Options, do the following after you have dialed the destination fax number and before you press the {Start} key.

A Press the Dial Option key (Quick

Dial 29) .

Y/N SUB? (S)

B Do one of the following :

• If you wish to set the SUB code for confidential transmission to different makers' machines, press the {Yes} key.

TRANSMIT Y/START 55512345

• To skip SUB, press the {No} key then go to step D for polling reception from different makers' fax machines.

C Enter the SUB code on the ten key

pad then press the {{{{Yes}}}} key.

C Press the {

{Yes }}}} key.

{{

a29 PROGRAM? Y/N PROG. DIAL OPTION?

D Press the {

{Yes }}}} key.

{{

ak QUICK/hi PRINT LISTh/SEARCHi

Y/N SEP? (P)

D Do one of the following:

• If you wish to set the SEP code, press the {Yes} key.

TRANSMIT Y/START 555512345S9999P

Page 45

Faxing

• To skip SEP, press the {No} key

then go to step F.

E Enter the SEP code on the ten key

pad then press the {{{{Yes}}}} key.

Y/N SID? (I)

F Do one of the following:

• If you wish to set the SID code,

press the {Yes} key.

TRANSMIT Y/START 2345S9999P1234IkkkkW

• To skip SID, press the {No} key

then go to step H.

G Enter the SID code on the ten key

pad then press the {{{{Yes}}}} key.

TRANSMIT Y/START

• Press th e {No} key.

K Press the {

{Start}}}} key.

{{

Y/N PWD? (W)

H Do one of the following:

• If you wish to set the PWD code,

press the {Yes} key.

TRANSMIT Y/START 345S9999P1234IkkkkWk

• To skip PWD, press the {No} key

then go to step J.

I Enter the PWD code on the ten

key pad then press the {{{{Yes}}}} key.

Y/N SPACE?

J Do one of the following:

• If you wish to enter a space, press

the {Yes} key.

Page 46

Chain Dialing

This feature allows you to compos e a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the ten key pad.

You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

Chain Dialing

• Quick Dial 01 = 01133 (Overseas to France)

• Quick Dial 02 = 1 (Paris)

• Speed Dial 10 = 555

The machine ask you to operate.

❖❖❖❖

On Hook Dial or Handset Mode:

Press {01} {02} and the {Speed Dial} key, {1} {0} then {3} {3} {3} {3}.

❖❖❖❖

Other:

Press {01} the {Pause} key, {02} the {Pause} key, {Speed Dial} keys, {1} {0}, then {3} {3} {3} {3}.

Page 47

Faxing

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)

Every t ime yo u s to re a fa x mes s age in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, see P.74

“Calling To Request A Message (Polling)”). Each file is given a number.

This number appears o n the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

A Either :

To erase a fax message stored in memory

A To erase a fax message stored

in memory; press the {{{{Func- tion}}}}{{{{2}}}} {{{{1}}}} and the {{{{Yes }}}} key.

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to erase, enter it directly from the ten key pad.

C Press the {

{Yes }}}} key.

{{

FILE NO.027 Y/N CLEAR?

D Press the {

the file.

E Press the {

Note

❒ To erase another file, go to step

{Yes}}}} key again to erase

{{

{Function}}}} key.

{{

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

To erase instr uctions to pi ck up a message (polling)

A Press the {{{{Function}}}} {{{{2}}}} {{{{2}}}}

and the {{{{Yes}}}} key.

B Press V

sages.

You'll see the display. A number or a label will appear on the lower line.

V to scroll through the mes-

FILE NO.027 Y/hi 5551234

Page 48

Printing A Stored Message (Function 51)

If you need to see the contents of any files, use this feature.

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{5}}}} {{{{1}}}} and

{{

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

B Press V

sages.

You'll see the display. A number or a label will appear on the upper line.

V to scroll through the mes-

FILE NO.115 Y/hi 5551234

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to print, enter it directly from the ten key pad and skip to step D.

C Press the {

A number or a label will appear on the upper line.

{Yes }}}} key.

{{

FILE NO.115 START/N 6661234

D Press the {

message.

{Start}}}} key to print the

{{

Page 49

Faxing

Confidential Reception

Storing & Editing the Confidential ID

Programming the Confidential ID

This can be any four-digit code except '0000'. You must enter it to print any messages that have been sent to your machine using Confidential Transmission.

A Press {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then enter {{{{6}}}} {{{{1}}}} then press the {{{{Yes}}}} key.

Y/NEXTi SET OWN NUMBER

B Press V

shown opposite.

Y/NEXTi SET CONFIDENTIAL ID

{Function}}}} {{{{6}}}} then enter

{{

V until the screen is as

E Press {

tion}}}} key.

Editing the Confidential ID

A Press {

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{6}}}} {{{{1}}}} and the {{{{Yes}}}} key.

{Yes}}}} and then press {{{{Func-

{{

{Function}}}} {{{{6}}}} then enter the

{{

Y/NEXTi SET OWN NUMBER

B Press V

shown opposite.

V until the screen is as

Y/NEXTi SET CONFIDENTIAL ID

C Press the {

{Yes }}}} key.

{{

CONF. ID CHANGE? Y/N 6754

D Press the {

{Yes }}}} key.

{{

C Press the {

{Yes }}}} key.

{{

CONFID'L ID KPAD kkkk

D Input the Confidential ID that

you will be using.

Note

❒ Example : {6} {7} {5} {4} from

the ten key pad.

CONFID'L ID Y/N 6754

E Press the {

new Confidential ID code o n the numeric keypad.

Note

❒ Example: {8} {3} {5} {2}

{No}}}} key then input a

{{

CONFID'L ID Y/N 8352

F Press {

{Yes}}}} then {{{{Function}}}} key.

{{

Page 50

Confidential Reception

Printing messages Received into Memory (Function 52)

If someone sends you a message using the Confidential Transmission feature, instead of printing it out immediately, the machine stores it in memory. The Receive File indicator on the operation panel blinks to inform you when a confidential message has come in. To print out these messages, follow the steps below.

Note

❒ You need to know the Co nfidenti al

ID before you start this procedure.

A Press {

{{{{Yes}}}} key.

{Function}}}} {{{{5}}}} {{{{2}}}} then the

{{

Note

❒ If more messages are stored for

this ID, repeat this step as many times as necessary.

D To check for messages sent with

other Confidential ID codes, go to step {{{{No}}}} key then the {{{{Function}}}} key to quit this function.

BBBB

. Alternatively, press the

READY 100% 10:00AM SET DOC. OR DIAL NO.

CONFID'L ID KPAD kkkk

B Enter the Confidential ID on the

ten key pad ( e.g. 1234).

CONFID'L ID START/N kkkk

Note

❒ If no messages are stored in

memory for this Confidential ID, the display will p rompt you for a Confidential ID again. In this case, go to step D.

C Press {

sage.

CONFID'L ID START/N INVALID ID

{Start}}}} to print the f ax mes-

{{

Page 51

Faxing

Sending A Fax Using The Handset

You can send a fax message us ing the handset. (Optional handset or external telephone is required.)

A Set the document then pick up the

handset.

B Dial the other party.

If you hear a voice

A Speak to the other party.

If you hear a high-pitched tone instead of a voice

A Press the {{{{Start}}}} key.

C When you are ready to send your

fax message, ask the other party to press the {{{{Start}}}} key.

D When you hear a high-pitched

tone, press the {{{{Start}}}} key.

E Replace the handset.

Page 52

Answering The Telephone

This feature is available when you connect the optiona l handset or exte rnal telephone.

Note

❒ If the telephone rings just once, a

fax is coming in. Do no t pick up the handset.

If the telephone rings continuously

A Pick up the han dset and speak to

the other party.

Answering The Telephone

If you hear a high-pitched tone

A A fax is coming in. Press the

{{{{Start}}}} key then hang up.

If the caller wants to send you a fax

A Press the {{{{Start}}}} key after

speaking. Then hang up.

Note

❒ If nothing happens after you

press the {Start} key t he telephone may not be properly connected.

Page 53

Faxing

Phoning And Faxing On The Same Call

To talk before sending a fax

A Pick up the h andset. B Dial.

Note

❒ Do not press the {Start} key.

C If you hear a voice speak as a nor-

mal telephone conversation.

If you hear a high-pitched tone instead of a voice

A Place your fax message in the

feeder, then press the {{{{Start}}}} key.

D When you are ready to send your

fax message, place your message in the feeder, then ask the other party to press the {{{{Start}}}} key.

E When you hear a high-pitched

tone, press the {{{{Start}}}} key.

F Replace the handset.

Page 54

4. Other Features

Verifying Communications, Errors, Counters, Etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically printed reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by c hanging t he bit of the user parameters (see P.132 “User Parameters”).

❖❖❖❖

Journal (Switch 03, bit 7)

This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

❖❖❖❖

File Reserve Report (Swit ch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

❖❖❖❖

Power Failure Report (Stays on)

This report is printed if the machine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any receiv ed messages that were lost.

Note

❒ Phone numbers stored in

Quick/Speed/Groups are not lost.

❖❖❖❖

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

❖❖❖❖

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

❖❖❖❖

Communication Result Report (Polling result report) (Switch 03, bit 4)

This report is printed after your machine polls a message from another machine.

❖❖❖❖

Communication Failure Report (ON if Communication Result Report is O FF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Communication Result Report is switched off, and event of a communication failure.

❖❖❖❖

Error Report (Turned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The

Page 55

Other Features

communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and retransmit any page s that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

❖❖❖❖

Polling Result Report

This report is printed after your machine polls a message from another machine.

Report formats

* * * COMMUNICATION RESULT REPORT (NOV.24.1998 9:19PM) * * *

TTI XYZ COMPANY

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

❖❖❖❖

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

• Communication Result

• File Reserve

• Communication Failure Report

* * * JOURNAL(NOV.24.1998 11:07PM) * * *

TTI XYZ COMPANY

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

GFLIST0N

❖❖❖❖

The Mode Column

See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.

❖❖❖❖

The Resu lt Co lumn

OK: Successful communication E: An error occurred

Page 56

❖❖❖❖

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Counters (function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

❖❖❖❖

TX Counter:

The number of pages that your machine has sent (transmitted)

❖❖❖❖

RX Counter:

The number of pages that your machine has received

Verifying Communications, Errors, Counters, Etc.

❖❖❖❖

Scan Counter:

The number of pages that your machine has scanned (including copies)

❖❖❖❖

Print Counter:

The number of pages that your machine has printed (including copies, reports and lists.)

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{9}}}} {{{{4}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

TX :003256 RX :002648

B Press the {

SCAN and PRINT counter.

{Yes }}}} key to check the

{{

SCAN : 003287 PRINT : 002703

C When you have finished, press

the {{{{Function}}}} key.

Page 57

Other Features

Programming Keystrokes

If you regularly transmit to a particular destination or set of destinations using the same featur es, you c an sa ve a lot of repetitive the ten key pad operation by storing the features and destinations in a Keystroke Program.

Keystroke Programs are stored as Quic k Dial Keys.

• If you store a Keystroke Program into a Quick D ial Key, that Quick Dial Key cannot be used for any other purpose.

• Be sure to store your Keystroke Program in a vacant Quick Dial Key.

Example: Let us say that you normally send a daily report to locations A, B, and C at 11 pm (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key to s et up the t ransmission.

Reference

Sending at a Specific Time: see P.21

“Sending At A Specific Time (Send Later)”.

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ Skip step B if you are making a

Polling Reception program.

C Select all required features and

telephone numbers as you wo uld normally do.

Note

❒ Resolution , and halftone cannot

be stored in a keystroke program.

D Press the {

wish to store the program in.

PROGRAM Y/N PROGRAM?

Note

❒ Example: 01 of the Quick Dial ❒ Make sure that this key is va-

cant.

E Press the {

The procedure that you just stored will now begin.

{Quick Dial}}}} key t h at you

{{

{Yes }}}} key.

{{

Storing a keystroke program

A Make sure that the machine is in

standby mo de .

READY 100% 10:00AM SET DOC. OR DIAL NO.

B Place a sheet of paper in the feed-

er.

QUICK 01 TO PROGRAM NO KEY TO CLEAR

If you do not wish to use the procedure now

A Press the {{{{Stop}}}} key immedi-

ately.

F Press the Quick Dial key where

this program is being stored. In

Page 58

Programming Keystrokes

this example, press the Quick Dial {{{{01}}}}

Labeling a program

If you store a label for your keystroke programs, the label will appear on th e display when you use the program.

A Press the {

the {{{{Yes}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

Note

❒ If you press W and the {Start}

key, a Program List will be printed.

{Function}}}} {{{{3}}}} {{{{4}}}} and

{{

Reference

How to enter the label; see P. 140 “Entering Characters”.

E Press the {

{Yes }}}} key.

{{

ak QUICK/hi PRINT LISTh/SEARCHi

To label another program

A Go to step

To return to standby

A Press the {{{{Function}}}} key.

BBBB

Using a program

B Press the Quick Dial key that

holds the program that you wish to label and press the {{{{Yes }}}} key.

a 01 Y/N PROGRAM LABEL?

Note

❒ Example: {01} of the Quick Dial

Key and the {Yes} key.

C Press the {

label for this program.

{Yes}}}} key to progr am a

{{

a 01 ABC kkkkkkkkkkkkkkkkkkkk

D Input your label, using the Quick

Dial keys.

Before using a program, make sure that the machine is in standby mode.

Transmission program

A Place your documen t in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the programmed {

al}}}} key.

Note

❒ The prog ram begins at once.

Free polling reception program

{Quick Di-

{{

a 01 ABC Y/N DAILY REPORTkkkkkkkk

A Press the programmed {

al}}}} key.

{Quick Di-

{{

2125551234 SET DOC. OR DIAL NO.

Page 59

Other Features

Note

❒ The program begins at once.

Reference

Picking Up Messages Stored Elsewhere (Polling Reception ) : see P.74 “Calling To Request A Message (Polling)”.

Erasing a program / Changing the program Label

When you wish to delete a keystroke program, do the following.

A Press the {

the {{{{Yes}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{3}}}} {{{{4}}}} and

{{

To edit the program name

A Press the {{{{Yes }}}} key. B Edit the program name. C Press the {{{{Yes }}}} key.

D Either ;

ak QUICK/hi PRINT LISTh/SEARCHi

To edit or erase another program

A Go to step

To return to standby

A Press the {{{{Function}}}} key.

BBBB

B Press the Quick Dial key that

holds the program that you wish to erase, or scroll the Quick Dial using WWWW and VVVV.

a08 CHANGE? Y/hi USED AS PROGRAM

Note

❒ Example: {08} of the Quick Dial

Key.

C Press the {

a08 Y/N PROGRAM LABEL?

To erase this program

A Press the {{{{No}}}} key.

{Yes }}}} key.

{{

B press the {{{{Yes }}}} key.

Page 60

Batch Transmission

This feature will save communication costs if you often send more than one message to the same location.

If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call. You can further cut costs by sending out batches during off-peak hours. To do so, simply create Keystroke Programs that use Send Later to send to those common destinations.

Instruct people in y our office to store all faxes for the Tok yo branch in the memory, using Send Later. The selected time of transmission must be the same for each message that you wish to include in the batch. Then, when that time comes, the messages will all be sent out on the same call, or ‘batched’.

Reference

Sending at a Specific Time: see P.21

“Sending At A Specific Time (Send Later)”.

Changing the batch transmission on/off

To turn Batch Transmis sion on or off, adjust bit 4 of switch 6 in the User Parameters. P.132 “User Parameters”).

You can set up more than one batch. In an example, you could set up a batch for Tokyo at, say, 1 am, a batch for Hong Kong at 2 am, a batch for London at 3 am, and so on.

Also, when you send a fax message, if there is a message in the memory waiting for transmission to the same telephone number, it will b e sent out with your message. This will only happen if the message already in the memory is waiting for retransmission (for example, because the line was busy on the first attempt).

Note

❒ You can have up to 35 fax messag-

es in the same batch.

Page 61

Other Features

Programming the personal codes

The main advantage of Personal Codes is that they allow you to track machine usage You can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature.

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

❖❖❖❖

A name:

This will be printed on reports, such as the JOURNA L, to identify the users of the machine.

❖❖❖❖

A Confid e n tial ID:

This must be different for each Personal Code, and different from your machine's Confidential ID. If somebody sends you a confidential message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Cod e, if you in form them of this ID. If so, the machine will print a Confidential File Report that will inform you when the message has arrived. Then, y ou must input this Confidential ID to print the message.

Journal: see P.67 “Journal (Fun ction

41)”. Confidential File Report: see P.37

“Printing messages Received into Memory (Function 52)”.

Confidential ID: see P.36 “Storing & Editing the Confidential ID”.

Receiving Confidential Messages: see P.37 “Prin t ing mes sa ges Re ce ive d into Memory (Function 52)”.

Note

❒ The Personal Code is a four digit

code. It can have any value from 0001 to 9999.

❒ You cannot register more than 30

Personal Codes with Names and Confidential IDs in this machine.

Reference

Using Personal Codes: see P.22 “Personal Codes”.

Page 62

Storing a personal code

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{7}}}} {{{{2}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

SETTING? Y/hi PRINT LISTh/SEARCHi

Note

❒ If you press W and the {Start}

key, a Personal Code List will be printed .

B Press the {

{Yes }}}} key.

{{

PERS. CODE KPAD/hi kkkk

C Input a Personal Code that you

want to store in your machine for later use.

To store the label for this personal code

A Press the {{{{Yes}}}} key and go to

EEEE

Step

If you do not program for this personal code

A Press the {{{{No}}}} key and go to

step

GGGG

E Input a name for this Personal

Code using the Quick Dial keys or the ten key pad.

PERSONAL ABC Y/N JOHNSONkkkkkkkkkkkkk

Note

❒ Example: JOHNSON

PERSONAL CODE Y/N 5477

Note

❒ Example: {5} {4} {7} {7} from

the ten key pad.

If you input the wrong code

A Press the {{{{No}}}} key and input

again.

D Press the {

code.

{Yes }}}} key to store the

{{

PERSONAL CODE Y/N PROGRAM LABEL?

Reference

How to enter the label; see P. 140 “Entering Characters”.

If you do not wish to store an ID

A Press the {{{{No}}}} key and go to

GGGG

step

F Press the {

name.

{Yes }}}} key to store the

{{

PERS. CODE KPAD/hi SET CONFIDENTIAL ID

If you want to program the Confidential ID for this user

A Press the {{{{Yes }}}} key.

Page 63

Other Features

B Input a Confidential ID for the

personal code used by this user.

C Press the {{{{Yes }}}} key.

To enter another code

A Go to step

G Press the {

CCCC

{Function}}}} key to finish.

{{

Page 64

Editing or erasing a personal code

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{7}}}} {{{{2}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

SETTING? Y/hi PRINT LISTh/SEARCHi

B Scroll the personal code using V

PERSONAL CHANGE? Y/N 5474

C Press the {

{Yes }}}} key.

{{

PERSONAL CODE Y/N 5474

To erase this Personal Code

A Press the {{{{No}}}} key. B Press the {{{{Yes}}}} key and go

back to step personal code. To finish, press the {{{{Function}}}} key.

BBBB

to edit another

PERSONAL CODE Y/N PROGRAM LABEL?

If you don't edit the label

A Press the {{{{No}}}} key and go back

to step sonal code. To finish, press the {{{{Function}}}} key.

BBBB

to edit another per-

E Edit the name stored with this

code. When the name is correct, press the {{{{Yes }}}} key.

PERSONAL CODE Y/N SET CONFIDENTIAL ID?

To edit the Conf idential ID stored with this code

A Press the {{{{Yes }}}} and {{{{No}}}} key

then input the ID.

When the ID is correct

A Press the {{{{Yes }}}} key twice.

To edit the contents of this code

A Press the {{{{Yes}}}} key and go to

DDDD

step

PERSONAL CODE Y/N PROGRAM LABEL?

D Edit the label.

To edit the label

A Press the {{{{Yes}}}} key and go to

EEEE

step

To enter or edit another code

A Press the {{{{No}}}} key and go back

to step

F Press the {

BBBB

{Function}}}} key.

{{

Page 65

Other Features

Tonal Signals

On this model the {*} key on the ten key pad is used as the Tone key.

Some organizations offer you a special service by telephone, which you can access by transmitt ing Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access th ese services.

Firs t, di al the othe r par ty. W hen you are through to the other end , press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to pr ess t he T one key if y ou r machine is set up for dialing in Tone Dial (DTMF) mode.

Using the tone key

have finished your business w ith the remote facility, hang up.

Note

❒ Do not press the {Start} key.

A Make sure that the machine is in

standby mode, and that there is no document in the feeder.

B Pick up the telephone handset, or

press the {{{{On Hook Dial}}}} key.

C Dial the remote facility. Do not

press the {{{{Start}}}} key.

Note

❒ If your telephone line type is

DTMF (Tone Dial), go to step E.

D After your line is connected to the

remote facility, if your teleph one line type is Pulse D ial, press the {{{{*}}}} key on the ten key pad.

A dot appears in the display.

E Input the digits that you need to

use the remote facility. After you

Page 66

Rejecting messages from senders who don't identify themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user p a ramet er procedure on to enter these settings.

Switch 05, bit 1

• 0: Accept such messages

• 1: Reject such messages

Page 67

Other Features

Rejecting or accepting messages from specified senders (Authorized Reception)

This feature is called Authorized Re ception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Reception

Entering A List Of Senders To Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.57 “Entering A List

Of Senders To Treat Differently (Function 81)”

A You must specify a list of senders

(function 81). See P.57 “Ente ring A List Of Senders To Treat Differently (Function 81)”.

B You must turn Authorized Recep-

tion on (function 62). See P.54

“Switching authorized reception on / off (Function 62)”.

C You must set your machine to ac-

cept or rejec t m essag es from sen ders in that list (user parameters, switch 08, bit 2 and 3; see P.132 “User Parameters”).

If you accept them, the general pub li c will not have access to you r fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list . This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See P.65 “Wild Cards”.

Switching authorized reception on / off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{6}}}} {{{{2}}}} and the {{{{Yes }}}} key.

Y/NEXTi SELECT LINE

B Press V

shown.

Y/NEXTi AUTHORIZED ON/OFF

C Press the {

AUTHORIZED Y/hi iON OFF

D Press W

off setting.

{Function}}}} {{{{6}}}} then enter

{{

V until the screen is as

{Yes }}}} key.

{{

W or VVVV to change the on or

E Press the {

keys.

{Yes}}}} and {{{{Function}}}}

{{

Page 68

Cassette Selection

About Cassette Selection

This feature is only available if your machine has an optional lower cassette, you can direct fax messages from certain senders to be printed from the main cassette.

Note

❒ Example: Put yellow paper in the

main cassette. Then, messages from head office can be printed out on yellow paper; this will m ake it easy for you t o see when a message from head office has arrived.

A You must specify a list of send-

ers (function 81). See P.57 “Entering A List Of Senders To Treat Differently (Function 81)”.

B You must turn Cassette Selec-

tion (function 62). See P.54

“Switching authorized reception on / off (Fun ction 62)”.

Selecting the messages to be printed from the main cassette

You can select the messages to be printed from the main cassette (See P.132 “User Parameters”) to enter the following settings.

❖❖❖❖

Switch 08, bit 4

You have to set it “1”

❖❖❖❖

Switch 08, bit 5

• 0: Print messages from the special terminals from the main cassette.

• 1: Print messages except from the special terminal from the main cassette.

Selecting the Cassette ( Function 62 )

C Select the messages to be print-

ed from the main cassette. a) All messages from specified senders b) All messages except those from specified senders. (user parameters, switch 08, bit 2 and 3; see P.132 “User Parameters”).

Entering A List Of Senders To Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.57 “Entering A List

Of Senders To Treat Differently (Function 81)”

Before you use Cassette Selection, you have to switch the feature on .

If you remove the lower cassette, the cassette selection mode is automatically turned off.

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{6}}}} {{{{2}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

Y/NEXTi SELECT LINE

B Press V

shown.

V until the screen is as

Y/NEXTi CASSETTE ON/OFF

Page 69

Other Features

C Press the {

{Yes }}}} key.

{{

CASSETTE SELECT Y/hi iON OFF

D Press W

off setting.

E Press the {

key.

W or VVVV to change the on or

{Yes}}}} and {{{{Function}}}}

{{

Page 70

Entering A List Of Senders To Treat Differently (Function 81)

You can enter a list of up to 30 identifications (RTI, CSI and Wild Cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following options.

• Authorized Re ceptio n: You can ac cept their calls and reject all others (or vice-versa) with the Authorized Reception setting (See P.54

“Rejecting or accepting messages from specified senders (Authorized Reception)”).

• Specified Cassette Selection: You can choose to print their messages from the specified cassette.

Programming the list of senders (Special Senders)

RTI/CSI ABC Y/N XYZ COMPANYkkkkkkkkk

Note

❒ Example: XYZ COMPANY

Reference

How to enter the character s, see P.140 “Entering Characters”.

D Press the {

{Yes }}}} key.

{{

RTI/CSI Y/N STORE AS WILD CARD?

E Either:

Store this RTI as a wild card

A The {{{{Yes}}}} key.

A Press the {

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{8}}}} {{{{1}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then enter

{{

SETTING? Y/h PRINT LISTh/SEARCHi

Note

❒ At this time, you can print a

Programmed Special Numbers List by pressing W and the {Start} key.

B Press the {

{Yes }}}} key.

{{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

C Enter RTI or CSI using the Quick

Dial key and the ten key pad.

Otherwise

A The {{{{No}}}} key.

F Select whether you set this RTI/

CSI as the special terminal for authorized reception using VVVV or WWWW. (if yes: ON, if no: OFF)

SET AUTHORIZED Y/hi iON OFF

G Press the {

{Yes }}}} key.

{{

SET CASSE SLT Y/hi ON iOFF

H Select whether you set this RTI/

CSI as the special terminal for

Page 71

Other Features

specified Cassette Selection using VVVV or WWWW. (if yes: ON, if no: O FF)

SET CASSE SLT Y/hi ON iOFF

I Press the {

{Yes }}}} key.

{{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

J Either:

Editing the RTI/CSI for the special terminals

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then, press {{{{8}}}} {{{{1}}}} and the {{{{Yes }}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{6}}}} then enter

{{

To program another special terminal

A Go to step

To finish

A The {{{{Function}}}} key.

----

Hints for programming the special senders

You must specify the sender's identification code (their CSI or RTI, see P.165 “Initial Settings & Adjustments”) which could be a lit tle different from their phone number.

To get the other party's identification, call and ask for their CSI or RTI code.

CCCC

B Press V

When RTI/CSI you want to change appears, press the {{{{Yes }}}} key.

V to scroll through the list.

RTI/CSI CHANGE? Y/hi XYZ COMPANY

C Edit the RT I or CSI an d p ress the

{{{{Yes}}}} key.

RTI/CSI ABC Y/N XYZ COMPANY

D Either:

RTI/CSI Y/N STORE AS WILD CARD?

Store this RTI as a wild card

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communicat ion with t heir fax machine and print out a Journal report (function 41, see P.67 “Journal (Function 41)”). Read the identification under the RTI or CSI heading of the report.

A The {{{{Yes}}}} key.

Otherwise

A The {{{{No}}}} key.

E Select whether you set this RTI/

CSI as the special terminal for Authorized reception using VVVV or WWWW. (if yes: ON, if no: O FF)

Page 72

Entering A List Of Senders To Treat Differently (Function 81)

SET AUTHORIZED Y/hi iON OFF

F Press the {

{Yes }}}} key.

{{

SET CASSE SLT Y/hi ON iOFF

G Select whether you set this RTI/

CSI as the special terminal for specified Cassette Selection using VVVV or WWWW. (if yes: ON, if no: O FF)

SET CASSE SLT Y/hi ON iOFF

H Press the {

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

{Yes }}}} key.

{{

B Press V

the RTI/CSI you want to change appears, press the {{{{Yes }}}} key.

V scroll the RTI/CSI. And

RTI/CSI CHANGE? Y/hi XYZ COMPANY

C Press the { D Press the {

{No}}}} and {{{{Yes}}}} key.

{{ {Function}}}} key.

{{

I Either:

To edit another special terminal

A Go to step 2.

To finish

A The {{{{Function}}}} key.

Erasing the special terminal

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{8}}}} {{{{1}}}} and the {{{{Yes }}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{6}}}}then enter

{{

Page 73

Other Features

Forwarding

Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called “forwarding terminals”.

If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax m e ssages.

To set up Forwarding, program your machine as follows:

• Program the phone numbers of the Forwarding Terminals that you will pass o n messages to, togeth er with the list of specified senders for each number (Function 82).

• Specify the s enders whos e messages you want to forward (Ask the sending party what their RTI/CSI is. Or make a c ommu nication with that terminal, print a Journal and read off the RTI/CSI). If the other party is using a machine made by another maker, they may not be familiar with the terms RTI or CSI. Explain that you are interested in the telephone number that they s tored i n t he machine for identification purposes (Function 82).

• Switch the Forwarding on (Function 62).

• Select the messages to forward (Function 63) .

• All messages from specified

senders.

messages that it forwards (Function 63).

• Select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the printo ut (Function 63).

Limitation

❒ If the RTI/CSI of the machine

sending you a fax is not the same as any of those that you have programmed into this feature, the message will not be forwarded.

Reference

RTI and CSI: see P.165 “Initial Settings & Adjustments”.

Journal: see P.67 “Journal (Fun ction

41)”. Wild Cards: see P.65 “Wild Cards”.

Programming the forwarding feature

This section shows you how to set up your machine to forward incoming fax messages to another location or locations.

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{8}}}} {{{{2}}}} and the {{{{Yes }}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{6}}}} then enter

{{

• All messages except those from specified senders.

• Decide whether you want your machine to automatically print

To print a list

A Press WWWW.

B Press the {

{Yes }}}} key.

{{

Page 74

Forwarding

FORWARD KPAD/hi kkkkkkkkkkkkkkkkkkkk

C Store a forwarding station num-

ber.

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

Note

❒ Example: {2} {1} {2} {5} {5}

{5} {1} {2} {3} {4}

❒ If your machine is behind a

PBX, add the access code before the number, unless this forwarding station is an extension connected to the same PBX as your machine.

D Press the { E Press the {

or CSIs of certain senders to be forwarded to this station.

{Yes }}}} key.

{{

{Yes}}}} key to input RTIs

{{

B Go to step

JJJJ

F Type in an RTI or CSI.

RTI/CSI ABC Y/N XYZ COMPANYkkkkkkkkk

Reference

How to enter characters, see P.140 “Entering Characters”.

G Press the {

RTI/CSI Y/N STORE AS WILD CARD?

H Press the {

RTI as a wild card.

FORWARD Y/N SET RTI/CSI?

Otherwise

A Press the {{{{No}}}} key.

{Yes }}}} key.

{{

{Yes}}}} key to store this

{{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

Note

❒ Messages from senders other

than these RTIs or C SIs w ill not be forwarded to th is station.

If you wish all incoming messages to be for warded to this station

A Press the {{{{No}}}} key.

FORWARD Y/N SET RTI/CSI?

Note

❒ Do not store any RTIs/CSIs

for it.

I Press the {

If you want to store another RTI/ CSI

A Press the {{{{Yes}}}} key and go

back to step

To store another forwarding station

A Press {{{{No}}}} and go to step

J Press the {

{No}}}} key.

{{

FFFF

{Function}}}} key.

{{

CCCC

Editing the forwarding feature

A Press the {

the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}.

{Function}}}} {{{{6}}}} then enter

{{

Page 75

Other Features

Then press {{{{8}}}} {{{{2}}}} and the {{{{Yes }}}} key.

SETTING? Y/hi PRINT LISTh/SEARCHi

B Press V

tion number yo u wish to edit appears. Then press the {{{{Yes}}}} key.

V until the forwar ding sta-

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

To erase this forward ing station's number and all RT Is/CS Is stor ed with it

A Press the {{{{No}}}} key.

C Press the {

RTI/CSI.

{Yes }}}} key to change the

{{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

If you don't change the RTI/CSI

A Press the {{{{No}}}} key and go back

to step warding number.

BBBB

to edit another for-

D Change the RTI/CSI.

To edit RTI's/CSI's allocated to thi s number

A Press VVVV until the RTI/CSI you

wish to edit appears.

FORWARD KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

B Press the {{{{Yes }}}} key to erase. C Press the {{{{Function}}}} key to fin-

ish.

If you change the forwarding station's telephone number

A Edit this forwarding station's

telephone number.

FORWARD KPAD/Y/N 2125552234kkkkkkkkkk

B Press the {{{{Yes }}}} key.

If this forwarding station's telephone number is correct

A Press the {{{{Yes }}}} key.

RTI/CSI CHANGE? Y/hi XYZ COMPANY

To add RTIs/CSIs to this

number

A Input an RTI/CSI and press

{{{{Yes}}}}. Then go to ste p

FFFF

RTI/CSI ABC Y/N XYZ COMPANY

F Press the {

the RTI/CSI.

If you edit the RTI/CSI

A Edit the RTI/CSI.

{Yes}}}} to edit or delete

{{

RTI/CSI Y/N STORE AS WILD CARD?

FORWARD Y/N SET RTI/CSI?

B Press the {{{{Yes }}}} key. Then go to

FFFF

step

Page 76

Forwarding

If you delete the RTI/CSI

A Press the {{{{No}}}} key.

Important

❒ If you delete all the RTIs and

CSIs for a forwarding station, you must also delete the forwarding station (see step B). If you do not do this, all incoming messages will be forwarded to that station.

❒

B Press the {{{{Yes}}}} key. Then go

back to step

G Press the {

wild card.

{Yes}}}} key to store it as a

{{

DDDD

FORWARD Y/N SET RTI/CSI?

Otherwise

Switching forwarding on / off (Function 62)

Before you us e Forward ing , yo u have to switch it on using Function 62. If it is switched off, the machine will not forward any incoming fax messag e s.

A Press the {

ter the access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {2}. Then press {{{{6}}}} {{{{2}}}} and the {{{{Yes }}}} key.

{Function}}}} {{{{6}}}} then en-

{{

Y/NEXTi SELECT LINE

B Scroll through the list of features

with VVVV until the screen is as shown.

Y/NEXTi FORWARDING ON/OFF

A Press the {{{{No}}}} key.

H Press the {

Edit or input another RTI/CSI for this forwarding station:

A Press the {{{{Yes}}}} key and Go to

step

To work on another forwarding station:

A Press the {{{{No}}}} key. Go to step

BBBB

❒ If you switch the forwarding

{Function}}}} key to finish.

{{

DDDD

Important

on and program no RTI/CSI, all incoming messages are forwarded.

C Press the {

{Yes }}}} key.

{{

FORWARDING Y/hi ON iOFF

D Change the on/off setting by

pressing WWWW or VVVV.

E Press the { F Press the {

Selecting which messages to forward

To choose which messages are forwarded, adjust bit 7 of switch 8 with the User Parameters. Two settings are available.

• Forward all incoming messages from specified senders (bit 7=0).

{Yes }}}} key.

{{ {Function}}}} key to finish .

{{

Page 77

Other Features

• Forward all incoming messages except those from specified senders (bit 7=1).

(See P.132 “User Parameters”).

Switching local printing on / off

You can choose whether your machine prints c opi es o f mes s ages that it forwards (by default, these messages are not printed). To change this setting, adjust bit 6 of switch 11 with the User Parameters:

• Bit 6=0 : Do not print

• Bit 6=1 : Print

(See P.132 “User Parameters”).

Enabling and disabling the forwarding mark

The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwa rded from your machine. This mark will help the operator at the other end to recognize messages that have been forwarded. If you wish, you can switch this mark off.

To switch the Forwarding Mark on or off, adjust bit 1 of switch 2 with the User Parameters:

• Bit 1=0 : Forwarding mark off

• Bit 1=1 : Forwarding mark on

(See P.132 “User Parameters”).

Page 78

Wild Cards

This feature greatly enhances the effectiveness of the following features:

• Authorized Reception

• Forwarding

• Specified Cassette Selection

In each of these features, you have to store the RTI or C SI of various terminals that you normally receive fax messages from. Then, when your machine detects an incoming call, it checks the RTI or CSI of the other terminal, and acts accordingly.

When you program RTI's for these features, you can program wild cards to greatly expand the number of terminals that you can specify.

For example, if you wish to accept messages from all 150 branches of XYZ Company (using Authori zed Reception), and forward them on to head office (using Forwarding), you don't have to store the RTI of each branch of XYZ Company. Program “XYZ” as a wild card for each of these functions. If the RTIs of all XYZ branches contain an “XYZ” somewhere in the RTI, messages coming in from them will be accepted, and sent on to head office.

specified senders (Authorized Reception)”.

Forwarding: see P.60 “Forwarding”.

RTI and CSI: see P.165 “Initial Settings & Adjustments”.

Note

❒ This feature cannot recognize

spaces. If you store MAN as a wild card, and a terminal with an RTI that includes MANCHESTER, HUMAN, or HUMANE calls you, your machine will recognize MAN as a wild card and accept and/or forward the messag e .

Reference

Authorized Reception: see P.54

“Rejecting or accepting messages from

Page 79

Other Features

Receiving Options

As receiving options, the Reverse Order Printing , Printing the Center Mark are available.

Reverse Order Printing

Normally, the machine prints the pages of received messages in the order that they were received uncollated.

However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.

Preparation

Reverse Order Printing will not take place unless you switch it on beforehand.

To switch this feature on or off, see the User parameters . ( see P.132 “User Parameters”).

Printing A Center Mark

If you switch this feature on, 2 marks at the center-top and center-left are printed on incoming fax messages. This makes it easy fo r you t o position the hole puncher correctly when you file away the received fax messages.

To switch this feature on, see the User Parameters. (see P.132 “U ser Param e- ters”).

Note

❒ The center mark is not printed

when you use the machine for making copies.

Page 80

Reports You Can Printout Yourself

You can print these reports at any time by following the steps b e low.

Journal (Fun cti on 41)

In addition to the automati c output o f this report, which we've described earlier, you can print the Journal at any time.

A Press the {

the {{{{Yes}}}} key.

B Press the {

the report.

{Function}}}} {{{{4}}}} {{{{1}}}} and

{{

{Start}}}} key to print out

{{

File list (Function 42)

This is a list of memory transmission, memory reception, polling files still in memory and confidential reception. It gives information about each stored file, such as the fax numbers, start time, and status.

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{4}}}} {{{{2}}}} and

{{

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{4}}}} {{{{3}}}} and

{{

ALL LISTS? START/N QUICK/SPEED/GROUP

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

A Press the {{{{Start}}}} key. Then

press {{{{Function}}}} key and skip the following steps.

Three lists will come out.

To print the Quick Dial list

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{Yes }}}} and {{{{Start}}}}

keys.

START

B Press the {

the report.

{Start}}}} key to print out

{{

Telephone number list (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See P.25 “Stor-

ing & Editing Fax Numbers (Functions 31 & 32)” P.28 “Storing & Editing A Group Of Fax Numbers (Function 33)”

To print the Speed Dial list

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{No}}}} key.

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the {{{{Yes }}}} and {{{{Start}}}}

keys.

Page 81

Other Features

START

To print the Group list

A Press the {{{{No}}}} key.

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the {{{{No}}}} key.

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the {{{{No}}}} key.

SELECT LISTS Y/N GROUP LIST?

D Press the {{{{Yes}}}} and {{{{Start}}}}

keys.

START

Program List ( Function 44 )

This list shows the counters programmed as keystoroke program with the Function 34.

A Press the {

the {{{{Yes}}}} key.

B Press the {

the program list.

{Function}}}} {{{{4}}}} {{{{4}}}} and

{{

{Start}}}} key to print out

{{

Page 82

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper pass es under it. To maintain a temperature high enough to perm it proper fusing, electricity is consumed.

This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

Letting the heating roller cool halfway reduces the amount of electric ity the fax machine consumes, but not as much as letting it cool to room temperature. On the other hand, since warming up takes only a sh ort time, incoming fax messages can be printed right away.

Note

❒ If your fax mach ine enters saving

energy mode, no message appears on the display.

Saving Energy

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

Note

❒ If you want to change the five

minute period to one or three minutes, or if you do not want your machine to enter the savi ng energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode when a fax is re ceived or you set the document. (If the power Saver is on, th e message will printed out after the Power Saver ends.)

You can also carry out some f unctions (e.g. programming) by first holding down a key to switch to standby mode. If the roller th e room temperature, only the energy mode key is available to exit the saving energy mode.

❒ You can still send a fax while the

machine is in saving energy mode.

❒ The saving energy mode is related

to the Power Saver. See P.71 “Sav-

ing Energy With The Power Saving Timer”.

Which saving energy mode is best for you?

You have two choi ces: Yo u can let t he roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch.

Page 83

Other Features

When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

❖❖❖❖

Switch 05 bits 6

• Letting the heating roller cool to

room temperature: Bit 6 at 0.

• Letting the heating roller cool

halfway: Bit 6 at 1.

Page 84

Saving Energy With The Power Saving Timer

You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to stand by mode the next morn ing. During this Power Saver mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Power Saving timer, you must:

• Program the timers for each day of the week.

• Switch the Power S aving ti mer feature on.

A Press the {

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{7}}}} {{{{1}}}} and the {{{{Yes}}}} key.

{Function}}}} {{{{6}}}} then enter

{{

SET TIMER Y/N/hi SUN

B Use W

W and VVVV to scroll through the

days of the week.

SET TIMER Y/N/hi TUE

Note

❒ Example: Press V twice to go to

Tuesday.

C Press the {

{Yes }}}} key

{{

TIMER#1 TUE */#/Y ON FROM 12:00AM

Sett i ng t h e P owe r Sa vi n g t im e ( Function 71 )

Note

❒ While the Power Saving timer is

active, all incoming calls are refused if the memory fills up.

----

Example:

For Tuesday, set the Power Saving timer to switch the heater on at 9 am and off at 6 pm.

D To change the ON to OFF, or the

other way round, press the {{{{*}}}} or {{{{#}}}} keys.

Note

❒ There are two timers for each

day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated.

E Press V

the time.

V to move the cu rsor under

TIMER#1 TUE */#/Y ON FROM 12:00AM

Page 85

Other Features

F Input the time (9:00 AM) : Press

{{{{0}}}} {{{{9}}}} {{{{0}}}} and {{{{0}}}} from the key pad.

TIMER#1 TUE */#/Y ON FROM 09:00AM

G Set AM/PM using the {

key.

TIMER#1 TUE */#/Y ON FROM 12:00PM

H Press the {

TIMER#2 TUE */#/Y ON FROM 12:00AM

Note

❒ Repeat step E to G for the second

timer (6:00 PM)

{Yes }}}} key.

{{

{*}}}} or {{{{#}}}}

{{

A Press the {

access code {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then press {{{{6}}}} {{{{2}}}} and the {{{{Yes}}}} key.

{Function}}}} {{{{6}}}} then enter

{{

Y/NEXTi SELECT LINE

B Scroll through the list of features

with VVVV until the screen is as shown.

Y/NEXTi POWER SAVER ON/OFF

C Press the {

{Yes }}}} key.

{{

POWER SAVER ON/OFF ON iOFF

D Change the on/off setting by

pressing WWWW or VVVV.

❒ To change AM to PM or the oth-

er way around, press the {#} key.

❒ If you want the heater on all

day, set both timers to ON = 12:00AM. If you want the heater off all day, set both timers to OFF = 12:00AM.

I Press the {

keys to finish.

Note

❒ Go back to step C to program

the timer for another day.

{Yes}}}} and {{{{Function}}}}

{{

Switching the Power Saving Timer on / off ( Function 62 )

The Power Saving timer feature must be switched on using Function 62.

POWER SAVER ON/OFF iON OFF

E Press the {

keys to finish.

{Yes}}}} and {{{{Function}}}}

{{

Page 86

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the {Copy} key.

Note

❒ By default, copies are made at De-

tail resolution. To change to Standard or Fine, press the Resolution key.

A Place your original in the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the {

COPY 01 SETS iLT LG A4

{Copy}}}} key.

{{

COPY 03 SETS LT iLG A4

❒ This machine makes copies in

the order P1, P1, P2, P2 (for example when making 2 copies of a 2 page document).

E Press the {

{Start}}}} key.

{{

C If you have the optional lower

cassette, or optional multi-purpose feeder you can sele ct the paper size by pressing VVVV.

Note

❒ LT = letter, LG = legal ❒ The display shows that yo u se-

lect the Legal size.

COPY 01 SETS LT iLG A4

D Input the number of copies that

you ne e d .

Note

❒ Example: 3 copies, press {3} of

the ten key pad.

Page 87

Other Features

Calling To Request A Message (Polling)

Polling means “picking up” a document that has been left for you at a remote fax terminal.

Limitation

❒ Polling can only be used when

both machines have the Polling feature.

Note

❒ With polling, telephone line costs

are charged to the p erson receiving the message (the Message Receiver).

Picking up messages stored elsewhere (polling reception)

Use this feature when you wish to poll a message from another terminal.

POLLING RECV Y/START 2125551234kkkkkkkkkk

C Press the {

{Yes }}}} key.

{{

POLLING RECV Y/START 2125551234kkkkkkkkkk

Note

❒ If you want dial more number,

go to step B.

D Press the {

{Start}}}} key.

{{

Entering a Personal Code

A Press the {

the {{{{Yes}}}} key.

{Function}}}} {{{{1}}}} {{{{1}}}} and

{{

Note

❒ The maximum number of termi-

nals that you can poll in one operation is 100.

Reference

Groups: see P.28 “Storing & Edit in g A Group Of Fax Numbers (Function

33)”.

Programming Keystrokes: see P.44 “Programming Keystrokes”.

Operating procedure

A Press the {

the {{{{Yes}}}} key.

POLLING RECV OPTIONi DIAL FAX NUMBER

{Function}}}} {{{{1}}}} {{{{1}}}} and

{{

POLLING RECV OPTIONi DIAL FAX NUMBER

B Press V

SET OPTION Y/i SET PERSONAL CODE?

C Press the {

{Yes }}}} key.

{{

SET OPTION KPAD PERSONAL CODE:kkkk

D Enter the password that you wish

to use for this operation.

SET OPTION Y/N PERSONAL CODE:2567

B Enter the Dial number .

Page 88

Note

❒ Example: {2} {5} {6} {7} from

the ten key pad.

Calling To Request A Message (Polling)

E Press the {

{Yes }}}} key.

{{

POLLING RECV OPTIONi DIAL FAX NUMBER

F Dial and press the {

Limitation

❒ In theory, you can poll up to 100

different destinations using the above procedure. However, this number depends on how many numbers are currently waiting in memory to be dialed.

{Start}}}} key.

{{

Page 89

Other Features

User Function Keys

There are two Function keys (F1 and F2) on the operation panel.

You can program each of these keys with a feature that you wish to use frequently.

Store a User Function Code in the User Function Keys.

Programming a User Function Code

You can program each of the User Function Keys with one of the following functions.

Code Function 01 Journal 02 TTI ON

F2 PROGRAM?Y/hi

Note

❒ Example: Press the {F2} {Yes}

keys.

❒ If the key is already used, the

currently stored code is displayed.

C Press the {

{Yes}}}} keys.

{{

F2 KPAD/SEARCHi CODE kk

D Enter the two-digit code for the

function that you wish to or search with WWWW or VVVV store.

03 GROUP KEY 04 Dial Option 05 Batch Transmission 06 Forwarding

•F1 : Journal is default

To store a User Function Code, do th e following procedure.

A Press the {

{{{{Yes}}}} key.

Note

❒ At this time, you can print a

User Function List if you press

W {Start}.

{Function}}}} {{{{3}}}} {{{{5}}}} and

{{

Fk F1-F2/hi PRINT LISTh/SEARCHi

F2 Y/N/hi CODE 03 GROUP KEY

Note

❒ Example: Group Dial key, press

{03}.

E Press the {

{Yes }}}} key.

{{

F2 Y/N/hi PROGRAMMED

F Press the {

{Function}}}} Key.

{{

Using a Function Program

A Press the {F1} or {F2} key. B Use the function as normal.

B Press one of the User Function

Keys.

Page 90

User Function Keys

Editing a Function Program

A Press the {

the {{{{Yes}}}} key.

Fk F1-F2/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{3}}}} {{{{5}}}}and

{{

B Press the user Function key that

you wish to change.

F2 CHANGE? Y/hi GROUP KEY

C Press the {

F2 Y/N/hi CODE 03 GROUP KEY

{Yes }}}} key.

{{

F2 Y/N/hi CODE 03 GROUP KEY

D Press the { E Press the {

key.

{No}}}} key.

{{

{Yes}}}} and {{{{Function}}}}

{{

D Press the { E Press the {

{No}}}} and {{{{Yes}}}} key.

{{ {Function}}}} key.

{{

Deleting a Function Program

A Press the {

the {{{{Yes}}}} key.

Fk F1-F2/hi PRINT LISTh/SEARCHi

{Function}}}} {{{{3}}}} {{{{5}}}} and

{{

B Press the user Function key that

you wish to erase.

Note

❒ Example: {F2}

F2 CHANGE? Y/hi GROUP KEY

C Press the {

{Yes }}}} key.

{{

Page 91

Other Features

Dual Access

Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine.

For instance, if your m achine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you c an plac e your message in the feeder, select the required transmission features , dial the number, and press Start. Your

Job tha t you wish to carry out at the sa me time

123456789 101112Job Currently in

Progress

1. Storing to Memory

2. Printing from Memory

✓

ЧЧЧЧЧЧЧ Ч Ч Ч

message will be scanned and stored to memory while the machine is still receiving. This means that you can take your f ax back to your desk bef ore it is actually sent. However, to be sure whether your transmission was successful or not, keep an eye open for Error Reports (or check the Journal).

The following table shows which features can operate simultaneously on your machine.

✓✓✓✓ ✓

✓

3. Copying

4. Printing an Automatic Re port

5. Immediate Transmission

6. Memory Transmission

7. Receiving and Printing a Fa x

8. Receiving a Fax to Memo ry

9. Transmitting a Service Re po rt

10.PC Print*

11.PC Scan*

12.PC Fax*

××

✓

××

××××--××××

✓

ЧЧЧЧЧ

✓

×××

ЧЧЧЧЧЧЧЧЧ Ч

✓

• * : PC Interface Kit required

××

✓

××

✓

××× ×

✓

××× × ×

✓

ЧЧЧЧЧЧ Ч Ч

✓

ЧЧЧЧЧ Ч Ч Ч

✓✓

×××

×× × × ×

✓✓

××

✓

××

✓

• ✓: Possible

• ×: Impossible

Page 92

5. Maintaining Yo ur Mac hine

Loading Paper In The Main Cassette

A Pull out the paper cassette and place it on a flat surface.

Note

❒ Remove any paper that may have dropped inside the machine in the area

vacated by the paper cassette.

B Lift up the cassette co ver and remove it.

TSTC100N

C Remove any remaining paper.

Page 93

Maintainin g Yo u r Machine

D If the metal base plate is raised, push it firmly down until it locks into

place.

TSTC050N

E Prepare a stack of blank paper. For smoother operation, square the edges.

F Load the paper into the cassette.

Page 94

Loading Paper In The Main Cassette

G Replace the cassette cover.

Note

❒ The frosted s ide of the cover must be face up when closed.

TSTC220N

H Replace the cassette. P ush it in f irmly until it locks into place.

Page 95

Maintainin g Yo u r Machine

Loading Paper In The Lower Cassette

A Pull out the paper cassette and place it on a flat surface.

Note

❒ Remove any paper that may have dropped inside the machine in the area

vacated by the paper cassette.

B Lift up the cassette co ver and remove it.

C Remove any remaining paper.

Page 96

Loading Paper In The Lower Cassette

D Prepare a stack of blank paper. For smoother operation, square the edges.

E Load the paper into the cassette.

F Replace the cassette cover.

Note

❒ The frosted s ide of the cover must be face up when closed.

TSTC190N

Page 97

Maintainin g Yo u r Machine

G Replace the cassette. P ush it in f irmly until it locks into place.

Page 98

Loading Paper In The Optional Multi-purpose Feeder

Loading Paper In The Optional Multipurpose Feeder

A Remove any paper remaining in the feeder. B Prepare a stack of blank paper. For smoother operation, square the edges.

C Lift back the document table.

D Rest the paper stack in the feeder.

TSTF010N

Page 99

Maintainin g Yo u r Machine

Replacing The Toner Cassette And Cleaning Pad

Note

❒ When the Add Toner indicator (D) starts to blink, the toner cassette is almost

empty. You will make 100 more copies before you have to change the toner cassette.

❒ When the Add Toner indicator (D) remains lit, it is time to install a new toner

cassette.

A Pull the lower unit release lever towards you and open the top cover.

Note

❒ If you do not pull the lever, only the upper unit will open.

Page 100

Replacing The Toner Cassette And Cleaning Pad

B Grasp the old tone r cas sette as sho wn, and lift it out carefully.

WARNING:

Do not inc inera te wa st e ton er. T oner d ust may i gni te su ddenly wh en exp osed to an open flame.

C Remove the old cleaning pad.

D Install the cleaning pad a shown in the illustration.