Gestetner 1502, 1802d, 1802 Feature Manual

i

FUNCTION MAP

ii

iii

How to Read this Manual

Symbols

In this manual, the following symbols are used:

R

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section in the Copy Reference manual.

R

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

iv

TABLE OF CONTENTS

Manuals for This Machine......................................................................... 1

Advanced Features (this manual) ................................................................. 1

Basic Features .............................................................................................. 1

1.Transmission Options

Overview..................................................................................................... 3

Sending at a Specific Time (Send Later)................................................. 4

Personal Code Transmission................................................................... 6

Choosing the Area to be Scanned Yourself (Irregular Scan Area) ...... 7

Fax Header Print ........................................................................................ 9

Label Insertion ......................................................................................... 10

Auto Reduction........................................................................................ 11

Polling Reception .................................................................................... 12

File Reserve Report .................................................................................... 12

Communication Result Report .................................................................... 12

Transfer Request ..................................................................................... 13

Specifying an End Receiver ........................................................................ 14

2.Job Information

Canceling Transmission or Reception .................................................. 15

Checking the Transmission Result (TX File Status) ............................ 17

Checking the Reception Result (RX File Status) .................................. 18

Printing a List of Files in Memory (Print TX File List) .......................... 19

Printing a Stored Message ..................................................................... 20

Printing the Journal................................................................................. 21

Displaying the Memory Status ............................................................... 22

v

3.Transmission Features

Handy Dialing Functions ........................................................................ 23

Chain Dial.................................................................................................... 23

Telephone Directory.................................................................................... 23

Redial .......................................................................................................... 24

On Hook Dial ............................................................................................ 25

Manual Dial............................................................................................... 26

Transmission Features ........................................................................... 27

Stamp.......................................................................................................... 27

SEP Code ................................................................................................... 28

SUB Code ................................................................................................... 29

More Transmission Functions ............................................................... 31

Auto Fax Reception Power-up .................................................................... 31

Dual Access ................................................................................................ 31

Transmission with Image Rotation.............................................................. 31

Checking the Transmission Result.............................................................. 31

Sending a Fax Message Immediately ......................................................... 32

Automatic Redial......................................................................................... 32

Broadcasting Sequence .............................................................................. 32

Checking the Transmission Progress ......................................................... 32

If Memory Runs Out While Storing an Original ........................................... 32

Batch Transmission..................................................................................... 32

ECM (Error Correction Mode) ..................................................................... 33

Parallel Memory Transmission.................................................................... 33

Printed Report.......................................................................................... 34

File Reserve Report .................................................................................... 34

Communication Result Report .................................................................... 34

Communication Failure Report ................................................................... 34

Transmission Result Report (Immediate Transmission) ............................. 35

4.Reception Features

Reception ................................................................................................. 37

Immediate Reception .................................................................................. 37

Memory Reception...................................................................................... 37

Substitute Reception ................................................................................... 38

Screening Out Messages from Anonymous Senders ................................. 38

Printing Functions ................................................................................... 40

Print Completion Beep ................................................................................ 40

Checkered Mark.......................................................................................... 40

Center Mark ................................................................................................ 40

Reception Time........................................................................................... 41

Image Rotation............................................................................................ 41

Page Separation and Length Reduction (Not Available in Some Countries)

... 41

Page Reduction........................................................................................... 42

TSI Print ...................................................................................................... 42

When There is No Paper of the Correct Size.............................................. 42

vi

5.Facsimile User Tools

Accessing the User Tools....................................................................... 45

Exiting User Tool mode............................................................................... 46

Assigning User Function Keys .............................................................. 47

Storing/Editing the Contents of a User Function Key.................................. 47

Utilizing a User Function Key ...................................................................... 48

Functions You Can Store in User Function Keys........................................ 48

Printing Reports/Lists ............................................................................. 49

Setting the Date and Time ..................................................................... 51

Summer Time / Daylight Saving Time ................................................... 53

Changing the Initial Setup Transmission.............................................. 54

Changing the Initial Setup Reception.................................................... 56

6.Key Operator Settings

Changing Key Operator Settings ........................................................... 59

Counters...................................................................................................... 59

Authorized Reception.................................................................................. 60

Forwarding .................................................................................................. 65

User Parameters......................................................................................... 72

Personal Codes........................................................................................... 77

Polling ID..................................................................................................... 81

Line Type .................................................................................................... 82

Select Line .................................................................................................. 83

PSTN Access Number ................................................................................ 84

Transfer Report........................................................................................... 85

RDS (Remote Diagnostic System).............................................................. 86

7.Troubleshooting

When Toner Runs Out............................................................................. 87

When an Error Report is Printed............................................................ 88

When Power is Turned off or Fails ........................................................ 89

8.Maintaining Your Machine

Replacing the Stamp Cartridge.............................................................. 91

vii

9.Appendix

Connecting the Machine to a Telephone Line and Telephone............ 93

Connecting the Telephone Line .................................................................. 93

Connecting The Optional External Telephone ............................................ 94

Selecting the Line Type............................................................................... 95

Specifications .......................................................................................... 96

Acceptable Types of Originals .................................................................... 97

Function List............................................................................................ 99

Advanced Transmission Features............................................................... 99

Communication Information ...................................................................... 100

User Tools................................................................................................. 101

INDEX...................................................................................................... 104

viii

1

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and
operations.

❖❖❖❖ Chapter 1 Getting Started

Describes part names of the machine and operation panel.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also find out about other types of trans­missions.

❖❖❖❖ Chapter 3 Setup

Explains how to make initial settings, such as the Own Name and Own Fax
Number settings. Also explains the Quick Dial, Speed Dial and Group keys.
These functions allow you to store numbers and save time when dialing. This
chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains changing the volume of audible signals generated by the machine
and error messages. When the display or indicator lights show unusual infor­mation, check the list and take appropriate action.

2

3

1. Transmission Options

Overview

This feature describes various options that you can choose when sending a fax
message. The selections you make will only apply to the current fax message.

Note

❒ If you frequently use a certain configuration of options, you can change their

default settings (on or off) with the User Parameters. See P.72 “User Parame-
ters”.

Transmission Options

4

1

Sending at a Specific Time (Send Later)

Using this feature, you can instruct
the machine to delay transmission of
your fax message until a later time
which you specify. This allows you to
take advantage of off-peak telephone
charges without having to be by the
machine at the time.

Note

❒ You can not specify a time more

than 24 hours.

❒ This feature is only available with

Memory Transmission.

A

Make sure that the machine is in
Facsimile mode and the standby
display is shown.

B

Set your original and select any
scan settings you require.

C

Press the {{{{Transmission Option}}}} key.

D

Confirm that "1. Send Later" is
displayed.

E

Press the {{{{OK}}}} key.

F

Press 0000 or 1111 to select "On" or
"Off".

G

Press the {{{{OK}}}} key.

H

Press 0000 or 1111 to select "AM" or
"PM".

I

Press the {{{{OK}}}} key.

Transmitter

Send Later

at 21:00 (9:00PM)

Receiver

ND1X01E4

Sending at a Specific Time (Send Later)

5

1

J

Enter the time that you want to
send the fax message.

Note

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If the current time shown on the

display is not correct, change it.
See P.51 “Setting the Date and
Time”.

K

Press the {{{{OK}}}} key.

The specified time is set.

L

Specify the destination.

If you want to specify another des­tination, press the {OK} key and re­peat step J.

M

Press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set up for Send Later.
See P.15 “Canceling Transmission
or Reception”.

Transmission Options

6

1

Personal Code Transmission

Personal Codes allow you to keep
track of machine usage (for example,
for billing purposes). If everybody
uses a Personal Code when they use
the fax machine, the codes or the
names programmed for the codes will
be printed in the Journal and other re­ports. This will help you to check up
on who has been using the machine
and how often.

Preparation

Before using this feature you must
register personal codes. See P.77
“Registering Personal Codes”.

Limitation

❒ Personal codes may be any 8 digit

number except 00000000 (00000001
through 99999999). You can pro­gram up to 20 personal codes. See
P.77 “Personal Codes”.

A

Make sure that the machine is in
Facsimile mode and the standby
display is shown.

B

Set your original and select any
scan settings you require.

C

Press the {{{{Transmission Option}}}} key.

D

Press 0000 or 1111 until "2. Personal
Code" is displayed.

E

Press the {{{{OK}}}} key.

F

Press

0000

or

1111

to select "On" or "Off".

Note

❒ You can cancel this feature by

selecting "Off".

G

Press the {{{{OK}}}} key.

H

Enter a personal code (up to 8 dig­its) with the number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ Personal codes may be any string

of 8-digit numbers (0 to 9). You can
register up to 20 personal codes.

I

Press the {{{{OK}}}} key.

The personal code is set.

J

Specify the destination.

If you want to specify another des­tination, press the {OK} key and re­peat step J.

K

Press the {{{{Start}}}} key.

Note

❒ You can cancel transmission of

a message set up for Personal
Code Transmission.

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

7

1

Choosing the Area to be Scanned Yourself
(Irregular Scan Area)

Usually the machine automatically
detects the size of an original when it
is scanned. However, you may wish
to override this and choose the area to
be scanned yourself.

You can choose one of the standard
paper sizes (A4KL, A3L, B4L, 8

1

/

2

×11"KL, 8

1

/2"×14"L, 11"×17"L, ) .

Although you can specify a different
scan area for each page when using
the exposure glass, only one size is al­lowed when scanning from the Docu­ment Feeder.

A

Make sure that the machine is in
Facsimile mode and the standby
display is shown.

B

Set your original and select any
scan settings you require.

C

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu
appears.

D

Press 0000 or 1111 until "4. Irreg. Scan
Area" is displayed and press the
{{{{OK}}}} key.

E

Press 0000 or 1111 to select "On" or
"Off".

Note

❒ You can cancel this feature by

selecting "Off".

F

Press the {{{{OK}}}} key.

Transmission Options

8

1

G

Press 0000 or 1111 to select the paper
size.

Note

❒ To see which paper sizes have

already been programmed,
press 0 or 1.

H

Press the {{{{OK}}}} key.

I

Specify the destination.

If you want to specify another des­tination, press the {OK} key and re­peat step I.

J

Press the {{{{Start}}}} key.

Fax Header Print

9

1

Fax Header Print

By default, the machine adds your
Fax Header to each message you send
so it appears on the printed fax at the
other end. See Chapter 3 “Own
Name/Fax Header/Own Fax
Number” in the Basic Features manu­al.

Important

❒ In the USA, this must contain the

telephone number of the line your
machine is connected to. It will be
printed on the header of every
page you send. Required in the
USA.

A

Make sure that the machine is in
Facsimile mode and the standby
display is shown.

B

Set your original and select any
scan settings you require.

C

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu
appears.

D

Press 0000 or 1111 until "5. FaxHeader
Print" is displayed and press the
{{{{OK}}}} key.

E

Press 0000 or 1111 to select "On" or
"Off".

F

Press the {{{{OK}}}} key.

G

Press the {{{{Transmission Option}}}} key.

H

Specify the destination.

If you want to specify another des­tination, press the {OK} key and re­peat step H.

I

Press the {{{{Start}}}} key.

Transmission Options

10

1

Label Insertion

With this feature you can have the re­ceiver's name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
"To".

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion
of the image when received at the
other end.

❒ Program the receiver's name and

number in a Quick Dial or Speed
Dial then Label Insertion turned on
with the User Parameters. See P.72
“User Parameters” (Switch01, Bit0).

A

Make sure that the machine is in
Facsimile mode and the standby
display is shown.

B

Set your original and select any
scan settings you require.

C

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu
appears.

D

Press 0000 or 1111 until "6. Label In­sertion" is displayed and press
the {{{{OK}}}} key.

E

Press 0000 or 1111 to select "Pro­grammed Value".

F

Press the {{{{OK}}}} key.

G

Specify the destination.

If you want to specify another des­tination, press the {OK} key and re­peat step G.

H

Press the {{{{Start}}}} key.