Gestetner 10502, 8502 Copy Reference Manual

Operating Instructions

COPY REFERENCE

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

3. Document Server

Overview

The Document Server enables you to save documents in the machine memory
and then edit and print them as you want.

There are two ways to save documents:

• Scanning from the ADF

• Scanning from the exposure glass

A Prepare the documents you want to save.
B Save the documents.

The documents are saved in the machine memory.

C Print the documents.

You can print saved documents with any settings you desire at any time.

Document Server Features

The following printing features are available with the Document Server.

❖

Scanning Originals

See ⇒ P.201

❖

Printing Saved Documents

See ⇒ P.206

“Scanning Originals”

“Printing Saved Documents”

197

3

Document Server

Document Server Editor Features

The following features are available with the Document Server Editor.

❖

Changing File Names

See ⇒ P.213

❖

Merging Documents

See ⇒ P.216

❖

Inserting Files

See ⇒ P.219

❖

Deleting Pages

See ⇒ P.222

❖

Deleting Saved Documents

See ⇒ P.226

“Changing File Names”

“Merging Documents”

“Inserting Files”

“Deleting Pages”

“Deleting Saved Documents”

❖

Moving/Copying Files

See ⇒ P.231

“Moving/Copying Files”

198

Features and Benefits

Features and Benefits

On Demand Printing

Use to print any saved document as required.

❖

Your current situation might be…

• When you need to print multiple sets of documents double-sided and sta­pled together, you normally print the originals, make duplex copies and
then staple them together manually.

3

❖

With the Document Server

If you save your document in the Document Server, you can print it out at any
time with the necessary print settings, such as duplex and stapling. Your doc­uments will not be confused with those of others in the exit tray.

Note

❒

Punching requires the installation of the optional Punch kit in the Finisher.

❒

You can specify a password to prevent others from printing a reading doc­uments.

199

Document Server

Scanned File Printing

You can combine multiple scanned documents into one print set.

❖

Your current situation might be…

You want to combine several originals that are different in density, size, and
paper weight, e.g.

• Damaged and pasted originals

• Photo originals

3

• One sided originals

• Two sided originals

❖

With the Document Server

You can save the originals individually by selecting the best settings for each
original, and then edit them as a file.
It doesn't matter whether the originals were scanned using the document
feeder (ADF) or the exposure glass. As you can specify the print order for sev­eral files, you can combine them as you want and print them as a file.

You can check the print result by printing a sample set before making a large
print run by pressing the
If you aren't satisfied with the print result of some pages of the set, you have
only to scan that part again.

200

{

Sample Copy

key.

}

Scanning Originals

Scanning Originals

Use this feature to scan originals you want to save in the Document Server from
the machine control panel. The originals can be set either on the exposure glass
or into the document feeder (ADF).

The saved documents will automatically be named in the scanning order:
“Scan001”, “Scan002” and so on.

Note

❒

The maximum number of files you can store is 250 in the HDD, 50 in the CD­R/RW (option).

❒

Make sure the machine's date setting is correct before scanning originals. See
“Date” and “Time” in the System Settings manual.

❒

Retain your original documents after storing them.

❒

You can set the timer to delete the documents stored in the document server.
See “Auto File Delete”⇒ P.332

“Document Server”

3

❒

You can select whether
display with the User Tools .⇒ P.332

A Press the

The “File List” menu appears.

{

Document Serve r

[

Store And Print

key.

}

or

]

[

Store Only

“Document Server”

is displayed in the initial

]

201

Document Server

3

B Press the

The “Store Originals” menu appears.

[

Store Originals

key.

]

C Enter a file name.

Note

❒

If you do not wish to register a file name, go to step D.

❒

If you do not register a file name, it is stored automatically.

To set the file name

A Press the
B Enter the new file name using the letter keys on the display panel.

[

Change

key.

]

202

Scanning Originals

Note

❒

You can enter up to 8 letters.

❒

To change the letter entered, press the
ter.

❒

You can register a file name identical to an existing file name. It is not
overwritten.

[

key and enter the new let-

]

Clear

C Press the

[

#

key.

]

D Enter your password.

Note

❒

If you do not wish to enter a password, go to step E.

To set the password

A Press the
B Enter the password using number keys (4 digits).

[

Change

key.

]

3

Note

❒

To change the number entered, press the
number.

C Press the

E Select

[

Store And Print

{

}

#

key.

or

]

[

Store Only

Clear

}

{

.

]

key and enter the new

203

3

Document Server

A

F Press the

Note

❒

To stop scanning originals, press the

[

OK

key.

]

[

Cancel

key.

]

G Set your originals either on the exposure glass or into the document feeder

(ADF).

Reference

For more information on the types of originals that can be set and how to
set them, see “Setting Originals” ⇒ P.26

“Setting Originals”

.

H Make any desired settings.

Limitation

❒

You cannot use the Booklet function.

Note

❒

The settings remain in the machine after scanning. You can change these
settings when you want to print next time.

I Press the

{

Start

key.

}

Note

❒

To stop scanning, press the
Press the

[

key to continue, and press the

]

Print

204

{

Stop

key. A message appears on the display.

}

[

key to store.

]

Stop

If you set the original on the exposure glass

Scanning Originals

A After scanning all pages, press the

{

Storing Complete

key.

}

If you set the original in the document feeder

A After scanning all pages, the “File List” display appears.

3

205

Document Server

Printing Saved Documents

Preparation

If you select multiple files, the scan settings of the first selected file are used
when printing.

3

To check these settings, press the

feature .
You can print any of the documents saved in the Document Server.
Follow these steps to select a document and print it out.

A Press the

The “File List” menu appears.

{

Document Serve r

key.

}

[

Select Se t tin gs

key or use the Sample Copy

]

B Select the document you want to print.

Press the line for the document if it appears on the display.

206

The selected line is highlighted.

Note

❒

You can select multiple files.

Printing Saved Documents

3

❒

If the file name you desire is not shown and more than 9 files are stored,
scroll through the list with the
Of Files” display shows the total number of files followed by which page
of the search results is currently shown.

❒

If you can't recognize the document by its name, you can print the first
page to check the contents. Press the line for the desired document, and
press the

❒

Press the selected line again to cancel the print job.

❒

If the “Enter Password” menu appears, enter your password using the
number keys then press the
the

[

❒

You can sort the files in alphabetical or reverse-alphabetical order. Press
the keys above the file list. See “File List Sort Priority” ⇒ P.332

Server”

❒

Press the

Clear

[

Print Selected Page

key.

]

[

Display Files Selected

T

[

Forward

key.

]

key. To delete an entered password, press

[

]

OK

key to display only the selected files.

]

and

]

U

[

Backward

keys. The “No.

]

“Document

To search by file name

Note

❒

If you enter the filename (up to 8 letters), all the filenames beginning with
these letters are displayed. For example, if you enter “ABC”, then all file­names beginning with the “ABC” are displayed.

207

Document Server

3

A Press the

B Enter the file name using the letter keys.

[

Search

key.

]

C Press the

Only the files beginning with the letters appears on the File List.

D Select the line for the document you want to print.

[

OK

key.

]

208

When the “Enter Password” menu appears

A Enter your password using the number keys.

Note

❒

To delete an entered value, press the
the file, press the

[

Cancel

key.

]

[

Clear

Printing Saved Documents

key. To cancel selection of

]

B Press the

[

OK

key.

]

C To print more than one document, repeat step B to select the desired docu-

ments in the order you want to print them out.

The selected order is shown in the priority column next to the selected docu-

ment(s).

Note

❒

To change the print order, press the highlighted lines to deselect the files,
then select them again in the order you want to print.

❒

To cancel selection, press the

{

Clear Modes

D If you need to change any of the print settings, press the

key.

}

[

Select Settings

key.

]

3

The “Set Job” menu appears.

Note

❒

To save the new settings, press the

[

Save Setting

key.

]

209

Document Server

E Enter the required number of prints with the number keys.

Up to 9999 can be entered.

Note

❒

If you print more than one set using the Sort function, you can check the
print result by printing out only the first set ⇒ P.211

❒

To delete the entered value, press the

{

Clear

key.

}

“Sample Printing”

.

3

F Press the

The machine starts printing.

Note

❒

To pause the print job, press the
press the
printing.

❒

After the print job is completed, the “File List” menu appears.

{

Start

}

[

Print

key.

key. In the confirmation dialog,

}

{

Stop

key to resume printing or press the

]

[

Cancel

G To delete all the documents you have printed, press the

key to cancel

]

key.

[

Delete

]

210

Printing Saved Documents

H Press the

Note

❒

If you do not want to delete the files, press the

❒

You cannot delete file that are currently begin used by other functions.

[

Delete

key.

]

[

Do Not Delete

key.

]

3

Sample Printing

If you print multiple sets using the Sort function, you can check if the print order
or the print settings are correct by printing out only the first set using the

key.

}

Copy

Limitation

❒

Sample Printing can be done only when you are using the Sort function.

A Press the

{

Sample Copy

key.

}

{

Sample

211

Document Server

3

After the first set is printed out, press the

print job. Press the

where you can adjust the settings.

[

Cancel

key to cancel it and return to the “Set Job” menu

]

[

key to print the rest of the

]

Print

Print Selected Page

You can print the first page or the selected page of the document selected in the
“File List” menu to check the contents.

1st Page

You can print just the first page of the document to check the contents.

A Select the desired document(s), and press the

key.

}

key.

]

B Press the
C Press the

The first page is printed.

[

1st Page

{

Start

[

Print Selected Page

key.

]

Print Selected Page

You can print the specified page of the document to check the contents.

Limitation

❒

If the several documents are selected, you can not use the Print Selected Page

function.

A Select the desired document(s), and press the
B Press the

[

Selected Page

key.

]

[

Print Selected Page

key.

]

C Enter the first page number to be printed.
D Press the
E Press the

The first page is printed.

[∼]

{

Start

key.

key.

}

F Enter the last page number to be printed.

212

Changing File Names

Changing File Names

Follow these steps to edit the filenames of documents stored in the Document
Server.

Note

❒

You can register a file name identical to an existing file name. It is not over-

written.

A Press the

{

Document Editor

key.

}

B Press the line showing the document you want to change the file name of.

The selected line is highlighted.

3

Note

❒

If you stored a password, enter the password using the letter keys on the
display panel. Then press the

menu appears”

.

key ⇒ P.209

[

]

OK

“When the “Enter Password”

213

Document Server

3

C Press the

[

Change File Name

key.

]

D Enter the new file name using the letter keys. Then press the

[

]

#

key.

Note

❒

To delete entered letters, press the

❒

To cancel this operation, press the

214

[

Clear

[

Cancel

key.

]

key.

]

Changing File Names

E Press the

Note

❒

If the selected file is currently being used by another function, you cannot
change the file name.

[

OK

key.

]

3

215

Document Server

Merging Documents

You can merge the two or more stored documents.
Follow these steps to merge the documents.

Limitation

❒

If you want to merge multiple documents, it may take a certain time. And you

cannot operate during the time.

3

A Press the

{

Document Editor

key.

}

B Press the lines showing the documents you want to merge.

Selected lines are highlighted.

Note

❒

The documents are merged in the order you select them.

❒

The scan settings of the document you select first are applied to the merged
documents.

216