Gestetner 1045 Network Printing Manual

Network Printing Guide

if

Operating Instructions

c1-Network-300.t

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Introduction

To get maximum versatility from this machine all operators should carefully read and follow the instruc­tions in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference before using this machine. It contains im­portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.

Software Version Conventions Used in this Manual

• NetWare 3.x means NetWare 3.12 and 3.2.

• NetWare 4.x means NetWare 4.1, 4.11 and IntranetWare.

Trademarks

Apple, AppleTalk, EtherTalk, LaserWriter, Macintosh and Mac are registered trademarks of Apple
Computer, Inc.

Ethernet is a registered trademark of Xerox Corporation.

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.

Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corpora­tion.

Novell, NetWare and NDS are registered trademarks of Novell, Inc.

PostScript is a registered trademark of Adobe Systems, Incorporated.

Sun is a registered trademark of Sun Microsystems, Inc.

SunOS is a trademark of Sun Microsystems, Inc.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Note

The proper names of the Windows operating systems are as follows:

®

•Microsoft

•Microsoft

Windows® 95 operating system

®

Windows® 98 operating system

•Microsoft® Windows® Millennium Edition

•Microsoft® Windows® 2000 Professional

®

•Microsoft

Windows® 2000 Server

•Microsoft® Windows NT® Server operating system Version 4.0

•Microsoft® Windows NT® Workstation operating system Version 4.0

Manuals for This Machine

The following manuals describe the operational procedures and maintenance of
this machine.

To enhance safe and efficient operation of this machine, all users should read
and follow the instructions carefully.

❖❖❖❖ Copy Reference

Describes the procedures and functions for using this machine as a copier.

❖❖❖❖ System Settings

Describes the system settings of this machine.

❖❖❖❖ Printer Unit Type 1045 Printer Reference 1

Describes the system settings, procedures and functions for using this ma­chine as a printer.

❖❖❖❖ Printer Unit Type 1045 Printer Reference 2

Describes the procedures and provides necessary information about using
this machine as a printer. This manual is included as a PDF file on the CD­ROM labeled “Operating Instructions for Printer”.

❖❖❖❖ Network Printing Guide Operating Instructions

Describes the procedures and provides necessary information about setting
up and using the printer under the network environment. We recommend
this manual as your first choice to read, and it is included as a PDF file on the
CD-ROM labeled “Operating Instructions for Printer” (this manual).

❖❖❖❖ PostScript 3 Unit Type 1045 Operating Instructions Supplement

Describes the menus and features you can set using the PostScript 3 printer
driver. This manual is provided as a PDF file on the CD-ROM labeled “Oper­ating Instructions for Printer”.

❖❖❖❖ UNIX Supplement

Provides information about setting up and using the printer in a UNIX envi­ronment. This manual is included as a PDF file on the CD-ROM labeled “Op­erating Instructions for Printer”.

i

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

ii

Introduction

This manual contains detailed instructions on configuring the machine as a net­work printer. Read the section appropriate to your network environment on
how to configure the machine correctly.

Windows 2000,
Windows NT (Server)

NetWare (Server)

Windows 95/98/Me

Windows 2000

Windows NT

NetWare
(Client)

Macintosh

UNIX

Important

❒ The procedures written in this manual assume that you are a network admin-

istrator. If you are not, be sure to consult your network administrator before
configuration.

Reference

For more information about installing the Network Interface Board and ca­bling, see the Printer Unit Type 1045 Printer Reference 1 that came with the
printer option or printer/scanner option of this machine.

For more information about configuring the Network Interface Board with
the control panel, see the System Settings that came with the printer option or
printer/scanner option of this machine.

iii

❖❖❖❖ Features

• Support for 100BASE-TX and 10BASE-T

• The Network Interface Board is compatible with NetWare (IPX/SPX,

TCP/IP), Windows NT 4.0 (TCP/IP, NetBEUI, IPP
(TCP/IP, NetBEUI, IPP

*1

IPP

), UNIX (TCP/IP) and Macintosh (AppleTalk) protocols. This al-

*1

), Windows 95/98/Me (TCP/IP, NetBEUI,

*1

), Windows 2000

lows you to use the machine in a network that uses different protocols
and operating systems.

• A computer used as a dedicated print server is not required because the
Network Interface Board can be configured as a NetWare print server.

• The Network Interface Board can connect the machine to the network
without requiring its own power supply because the Network Interface
Board is installed inside the machine.

*1

IPP (Internet Printing Protocol) is a protocol for printing via the Internet.

iv

Setting Up the Machine on a Network

Windows 95/98/Me

For setting up the machine as a network printer in a Windows 95/98/Me envi­ronment, see P.1 “Windows 95/98/Me Configuration”. There are two methods for
using the machine as a network printer.

❖Printing Without a Print Server

TCP/IP
NetBEUI
IPP

Windows 95/98/Me

❖Printing With a Windows 2000 or
Windows NT Print Server

Windows 2000 or
Windows NT Server
(or Workstation)
Print Server

Windows 95/98/Me

v

Windows 2000

For setting up the machine as a network printer in a Windows 2000 environ­ment, see P.13 “Windows 2000 Configuration”. There are two methods for using
the machine as a network printer.

❖Printing Without a Print Server

TCP/IP
NetBEUI
IPP
LPR

Windows 2000

❖Printing With a Windows 2000 or
Windows NT Print Server

Windows 2000 or
Windows NT Server
(or Workstation)
Print Server

Windows 2000

vi

Windows NT 4.0

For setting up the machine as a network printer in a Windows NT 4.0 environ­ment, see P.27 “Windows NT 4.0 Configuration”. There are two methods for using
the machine as a network printer.

❖Printing Without a Print Server

TCP/IP
NetBEUI
IPP
LPR

NetWare

Windows NT 4.0

❖Printing With a Windows 2000 or
Windows NT Print Server

Windows 2000 or
Windows NT Server
(or Workstation)
Print Server

Windows NT 4.0

For setting up the machine as a network printer in a NetWare environment, see
P.41 “NetWare Configuration”. The Network Interface Board allows you to use
the machine as either a print server or a remote printer.

For more information about setting up the clients, see the following pages.

• Windows 95/98/Me ⇒ P.61 “Windows 95/98/Me”

• Windows 2000 ⇒ P.62 “Windows 2000”

• Windows NT 4.0 ⇒ P.63 “Windows NT 4.0”

vii

Configuring the machine as a print server

A dedicated NetWare print server is not required because the machine can be
configured as a print server.

Print Server

NetWare
File Server

Windows 95/ 98/Me

Windows 2000

Windows NT 4.0

The actual procedures for configuring the machine depend on the NetWare ver­sion.

• NetWare 3.x ⇒ P.46 “Setting Up as a Print Server”

• NetWare 4.x, 5 ⇒ P.53 “Setting Up as a Print Server”

Configuring the machine as a remote printer

If a dedicated NetWare print server is being used, the machine should be config­ured as a remote printer.

Remote Printer

NetWare
Print Server

Windows 95/ 98/Me

NetWare
File Server

Windows 2000

Windows NT 4.0

The actual procedures for configuring the machine depend on the NetWare ver­sion.

• NetWare 3.x ⇒ P.49 “Setting Up as a Remote Printer”

• NetWare 4.x, 5 ⇒ P.57 “Setting Up as a Remote Printer”

viii

Macintosh

For setting up the machine as a network printer in a Macintosh environment, see
P.65 “Macintosh Configuration”.

AppleTalk

Macintosh

UNIX

For setting up the machine as a network printer in a UNIX environment, see the
UNIX Supplement provided as a PDF file on the CD-ROM labeled “Operating
Instructions for Printer”.

TCP/IP

UNIX

ix

TABLE OF CONTENTS

1.Windows 95/98/Me Configuration

Configuring Windows 95/98/Me ................................................................ 1

Printing Without a Print Server....................................................................... 1

Printing with a Windows 2000 or Windows NT Print Server .......................... 1

Configuring Protocols................................................................................ 2

Configuring TCP/IP and IPP for Printing ........................................................ 2

Configuring NetBEUI for Printing ................................................................... 3

Using SmartNetMonitor for Client............................................................. 4

Installing SmartNetMonitor for Client ............................................................. 5

Setting Up the Printer Driver .......................................................................... 7

Changing Port Settings .................................................................................. 9

Setting up a Client Computer.................................................................. 10

2.Windows 2000 Configuration

Configuring Windows 2000 ..................................................................... 13

Printing Without a Print Server..................................................................... 13

Printing with a Standard TCP/IP Port........................................................... 13

Printing with a LPR Port............................................................................... 14

Printing with a Windows 2000 or Windows NT Print Server ........................ 14

Configuring the Protocols ....................................................................... 15

Configuring TCP/IP and IPP for Printing ...................................................... 15

Configuring NetBEUI for Printing ................................................................. 16

Using SmartNetMonitor for Client........................................................... 17

Installing SmartNetMonitor for Client ........................................................... 18

Setting Up the Printer Driver ........................................................................ 20

Changing Port Settings ................................................................................ 22

Configuring LPR Port Printing ................................................................ 23

Setting up a Client Computer.................................................................. 24

3.Windows NT 4.0 Configuration

Configuring Windows NT 4.0................................................................... 27

Printing Without a Print Server..................................................................... 27

Printing with a LPR Port............................................................................... 28

Printing with a Windows 2000 or Windows NT Print Server ........................ 28

Configuring the Protocols ....................................................................... 29

Configuring TCP/IP and IPP for Printing ...................................................... 29

Configuring NetBEUI for Printing ................................................................. 30

Using SmartNetMonitor for Client........................................................... 32

Installing SmartNetMonitor for Client ........................................................... 33

Setting Up the Printer Driver ........................................................................ 35

Changing Port Settings ................................................................................ 37

x

Configuring LPR Port Printing ................................................................ 38

Setting up a Client Computer.................................................................. 39

4.NetWare Configuration

Installing the NIB Setup Tool................................................................... 41

Installing SmartNetMonitor for Admin ......................................................... 41

Running the NIB Setup Tool ....................................................................... 42

Quick Setup Using the NIB Setup Tool Wizard...................................... 43

NetWare 3.x - Advanced Settings ........................................................... 46

Setting Up as a Print Server......................................................................... 46

Setting Up as a Remote Printer ................................................................... 49

NetWare 4.x, 5 - Advanced Settings ....................................................... 52

Setting Up as a Print Server......................................................................... 53

Setting Up as a Remote Printer ................................................................... 57

Setting Up a Client Computer.................................................................. 61

Windows 95/98/Me....................................................................................... 61

Windows 2000.............................................................................................. 62

Windows NT 4.0........................................................................................... 63

5.Macintosh Configuration

Configuring Macintosh ............................................................................ 65

Changing to EtherTalk ................................................................................. 65

Configuring the Printer ................................................................................. 66

Changing the Printer Name.......................................................................... 66

Changing the Zone....................................................................................... 66

6.Appendix

Configuring the Network Interface Board with a Web Browser ........... 67

Going to the Top Page................................................................................. 68

Remote Maintenance by telnet................................................................ 70

Using telnet .................................................................................................. 70

Commands List ............................................................................................ 71

SNMP ......................................................................................................... 80

Understanding the Displayed Information............................................. 81

Print Job Information .................................................................................... 81

Print Log Information.................................................................................... 81

Configuring the Network Interface Board ..................................................... 82

Message List............................................................................................. 84

System Log Information ............................................................................... 84

xi

Precautions............................................................................................... 88

Connecting a Dial-Up Router to a Network .................................................. 88

PostScript Printing from Windows................................................................ 89

NetWare Printing.......................................................................................... 89

When Using DHCP ...................................................................................... 90

When Using the NIB Setup Tool .................................................................. 91

When Using IPP with SmartNetMonitor for Admin....................................... 91

Specifications ........................................................................................... 93

INDEX......................................................................................................... 94

xii

1. Windows 95/98/Me
Configuration

Configuring Windows 95/98/Me

Printing Without a Print Server

The following procedure describes how to configure Windows 95/98/Me to use
the machine on a network without a Windows 2000 Server, Windows 2000 Pro­fessional, Windows NT Server, Windows NT Workstation, or NetWare based
print server.

indicates topics explained in this document

1. Specify the protocol to use

Consult your network administrator about which of the three protocols is appropriate.

TCP/IP

2. Configure the chosen protocol

"Configuring TCP/IP and IPP for Printing"

3. Select the appropriate software

If using the printer...

SmartNetMonitor

for Client

4. Install the software and set the printer driver port

"Using SmartNetMonitor

for Client

"

IPP

If using and managing printers...

SmartNetMonitor

for Admin

"Using SmartNetMonitor

for Admin

NetBEUI

"Configuring NetBEUI
for Printing"

"

Printing with a Windows 2000 or Windows NT Print Server

See P.10 “Setting up a Client Computer” for configuring Windows 95/98/Me with
a Windows 2000 or Windows NT print server.

1

Windows 95/98/Me Configuration

Configuring Protocols

1

Configuring TCP/IP and IPP for Printing

These instructions are for configuring the Network Interface Board and Win­dows 95/98/Me to use the TCP/IP protocol and IPP.

Configuring the machine

Configure the machine to use the TCP/IP protocol.

• Make sure that the TCP/IP protocol is set to active. (The default is active.)

• Assign an IP address and make other settings required for using the TCP/IP

protocol.

Reference

For more information about how to make the above settings, see the System
Settings.

If DHCP is used to assign IP addresses, see P.90 “When Using DHCP”.

Note

❒ After setting the IP address, use the ping command to make sure that it has

been set correctly.

Click [Start], point to [Programs], and then click [MS-DOS Prompt].

A

Type the following: (Example IP address is 192.168.15.16)

B

C:\> ping 192.168.15.16

If the address has been configured correctly, the following message ap­pears.

Reply from 192.168.15.16 : bytes=32 time<10ms TTL=32

If the address has been configured incorrectly, the following message ap­pears.

Request timed out.

Configuring a Windows 95/98/Me computer

These steps are for configuring a Windows 95/98/Me computer to use the TCP/
IP protocol.

Open [Control Panel] and double-click the [Network] icon. Make sure that

A

“TCP/IP” is listed in the [The following network components are installed:] box on
the [Configuration] tab.

Note

❒ If the TCP/IP protocol is not installed, click [Add] on the [Configuration] tab

to install it. For more information about installing the TCP/IP protocol, see
Windows 95/98/Me Help.

2

Configuring Protocols

Configure the TCP/IP protocol with the appropriate IP address, subnet

B

mask and other settings.

Check with the network administrator that the settings are correct.

Configuring NetBEUI for Printing

These instructions are for configuring the Network Interface Board and Win­dows 95/98/Me to use the NetBEUI protocol.

Configuring the machine

Configure the machine to use the NetBEUI protocol.

• Make sure that the NetBEUI protocol is set to active. (The default is active.)

Reference

For more information about how to make the above settings, see the System
Settings.

1

Configuring a Windows 95/98/Me computer

Install the NetBEUI protocol on the Windows 95/98/Me computer and set it as
the default protocol.

Open [Control Panel] and double-click the [Network] icon. Make sure that

A

“NetBEUI” is listed in the [The following network components are installed:] box
on the [Configuration] tab.

Note

❒ If the NetBEUI protocol is not installed, click [Add] on the [Configuration] tab

to install it. For more information about installing the NetBEUI protocol,
see Windows 95/98/Me Help.

❒ If “NetBEUI →Dial-Up Adaptor” is listed in the [The following network com-

ponents are installed:] box, select it and click [Remove] to remove the binding.

Set the NetBEUI protocol as the default protocol. Click the [Configuration]

B

tab, select “NetBEUI” in the [The following network components are installed:]
box, and click [Properties].

Click the [Advanced] tab, select [Set this protocol to be the default protocol], and

C

click [OK].

Click [OK] to close the [Network] dialog box.

D

When the message to restart appears, click [Yes].

E

3

1

Windows 95/98/Me Configuration

Using SmartNetMonitor for Client

SmartNetMonitor for Client is a utility that helps you to use network printers ef­fectively. It is useful in environments where two or more network printers are
used. It is recommended that you install SmartNetMonitor for Client to use Par­allel Printing and Recovery Printing. For more information about SmartNet­Monitor for Client, see SmartNetMonitor for Client Help.

❖❖❖❖ SmartNetMonitor for Client features

• Sends a print job directly to the network printers without using a print
server.

• Notifies when a printing error occurs.

• Prints documents using other printers in the printer group when the spec-

ified printer is busy (Recovery Printing).

• Equally divides the number of copies to be printed among the selected
printers in the printer group (Parallel Printing).

Important

❒ The following must be the same for the specified printer and the print-

ers selected for Recovery Printing or Parallel Printing.

• Printer models

• Installed options (e.g. Paper tray unit)

• Size and orientation of paper in each paper tray unit

• Total memory

• Installed fonts (including the downloaded fonts)

Reference

For more information about installing SmartNetMonitor for Client, see the
Printer Unit Type 1045 Printer Reference 1.

Note

❒ Make sure to close all applications before beginning the installation process.

Installing SmartNetMonitor for Client may require the computer to be restart­ed.

4