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AX-150
AX-150 QUICK SET-UP GUIDE
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AX-150
QUICK SET-UP GUIDE
This guide contains all popular functions of this cash register. We have included basic
programming information to get you up and running with your new AX-150. You can refer
to the standard Operating Manual supplied with the AX-150 for more advanced
functionality
AX-150 Features
200 Departments (8 by shift)– Programmable Alpha
5000 PLUs
High Amount Lock Outs (Assign Maximum Limit Values to a Dept)
58mm Single Station Thermal Printer
Programmable Customer Receipt Header and Trailer Message
Tax Rates
Receipt On/Off toggle with optional Receipt after sale
Electronic Journal
Management Passwords
40 named Clerks with Optional ID Password
Clerk Interrupt
Programmable Keyboard Layout
Scanning and Bar Code Learning
Foreign Currency, Negative items, Tax Rates, Zero Price Depts
Programmable Transaction Names
Display Reports
Training Mode, Training Reports & Calculator Mode
Cash Lift Alarm and Clerk Auto Store Timer
David Sales & Management PC Suite Link
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INDEX
DESCRIPTION Page
AX-150 FEATURES & INTRODUCTION 2
INDEX 3
INSTALLING / CHANGING BATTERIES 4
INSTALLING / CHANGING TILL ROLLS 5 – 6
DIAGRAM FLOW FOR THIS GUIDE 7
SYSTEM RAM CLEAR 7
PROGRAMMING KEYS 8
PROGRAMMING KEYBOARD OVERLAY SHEET 9
DATE / TIME PROGRAMMING 10
DEPARTMENT PROGRAMMING 11
PLU PROGRAMMING 12
SCANNING / BARCODE LEARNING / PRICE CHANGING / PRICE CHECK 13
HIGH AMOUNT LOCK OUT (HALO) 14
PROGRAMMING THE RECEIPT LOGO 15 – 16
VAT/TAX PROGRAMMING 16
CLERK NAMES / PASSWORDS 17
TRAINING MODE 18
ERROR CODES 19
REPORTS 20 - 21
REPORTS – ELECTRONIC JOURNAL 21
DISPLAYING REPORTS 22
DAVID SALES & MANAGEMENT SOFTWARE 23
GLOSSARY 24 - 28
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Installing/Changing the Battery
Important – When replacing batteries please ensure that the cash register is
connected to a power socket. This is to ensure that there is no loss of programming and
sales data during the process.
Installing the batteries - The AX-150 uses 3 AA size batteries.
Step 1
Lift up the receipt cover and locate the battery
Compartment
Battery Compartment shown here
Step 2
Remove the Battery cover as shown in the diagram
Insert the new batteries.
***
Step 3 Secure the battery pack and fit the cover
Take care to locate the 2 feet into the slot.
Install the paper roll. For further information on
Fitting the paper roll see page 5
IMPORTANT ensure that the Cash Register is connected to a live power socket at all
times, even when the cash register is not in use. If the Cash Register is disconnected from
the power supply, the back up batteries will protect the memory for 700 hours.
When the batteries on your cash register need replacing it will display the following errors.
“EB” = Battery low, please change your battery and “BATLO” = Battery too low, please
change your batteries immediately.
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Installing/Changing the Till Rolls
Your cash register is fitted with a thermal printer which uses a 58mm paper roll. If a
customer receipt is not always required, then there is a paper saving option available by
pressing the button on the keyboard (this is indicated by an LED on the display).
A receipt is available on request after the sale by depressing the button.
Fig 1
Before installing the paper roll, be sure to do the following:
Orient the paper roll so that it rotates in a counter clockwise direction, as shown above.
Please Note: Thermal paper has a heat sensitive side for printing.
If you install it the wrong way around, it will not print.
Avoid touching the metal paper cutter when removing the paper cover, it is very
Sharp.
Installing the Paper Roll
Step 1
Lift up the printer cover from the front as shown in
the diagram
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Step 2
Drop the paper roll into the receipt compartment leave
Enough paper showing so that you can tear it off
wheyou have closed th when you close the cover of the printer housing
Step 3
Close the cover firmly and tear off the
excess paper. You can press the FEED button to
confirm that the paper will now feed correctly.
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Diagram Explanation
We have used diagrams to indicate programming procedures.
Indicates the Control Lock and the letter describes the position of the key.
Indicates a numeric button, the number inside the circle is the button
required to be pressed.
Indicates the function button required to be pressed.
AX-150
SYSTEM RAM CLEAR
WARNING
This procedure will clear all sales data and program settings. This should be
performed for the very first time the cash register is installed and only after the
paper rolls have been inserted
Power off by removing plug from wall socket!
The message „SYSTEM CLEAR‟ will print on the receipt. The ECR‟s memory has now
been cleared.
P
CLR
INSERT PLUG/
POWER ON
CLR
(HOLD DOWN)
(RELEASE AFTER 5 SECONDS)
CLR
X/
TIME
P
1
9
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PROGRAMMING KEYS
The following page shows the programming overlay sheet. This is provided with
your cash register. The following keys listed on this page will be used throughout
this manual.
The Enter key is used to confirm a programming
option
The CLR key is used to Clear the existing
programming entry that has been entered
The DSGN key is used to go to a particular
record. e.g. DSGN 10 DSGN would jump to clerk
10 if you are programming clerks
The PGDN key is used to Page down during the
programming screens
The PGUP key is used to Page up during the
programming screens
The PRNT key is used to print programming
information. For example you can print PLU
programming.
The ESC key is used to return to the previous
screen or exit from programming
The BKSP key is used to delete the last entered
text when typing characters for name entries
The SP key is used to produce a space when
entering text
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DATE &TIME SETTINGS
Setting the Date
Example: YYYY/MM/DD 20110516 = 16th May 2011
Note:
The option for programming the time will be displayed next. You can enter the
time at this stage if required.
Setting the Time
Note:
To check the time and date, Press the button in the „R‟ position.
X/
TIME
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PROGRAMMING DEPARTMENTS
There are 200 programmable Departments on the AX-150. Each Department can have an
alpha-numeric name up to a maximum of 16 digits including spaces. They can also have a
preset price, a High amount lock out, negative value, Zero Price, tax link and a group. The
following procedure shows how to program a Department with a name and a price. Use the
programming overlay sheet provided with the machine or (see page 9).
PROGRAMMING THE PRICE
If Dept 6 is the desired Dept to change the price
Enter the desired price, for example 1000 = £10.00
PROGRAMMING THE NAME
This example will program the name of Dept 6 = COFFEE
Type in the name using the programming overlay sheet
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PROGRAMMING PLUs
There are 5000 programmable Plu‟s on the AX-150. Each PLU can have an alpha-numeric
name up to a maximum of 16 digits including spaces. They can also have a preset price
and a barcode. If the PLU is linked to a department, it follows the departments settings e.g.
Tax. The following procedure shows how to program a PLU with a name and a price. Use
the programming overlay sheet provided with the machine or (see page 9).
PROGRAMMING THE PRICE
If PLU 6 is the desired PLU to change the price
Enter the desired price, for example 1000 = £10.00
PROGRAMMING THE NAME
This example will program the name of PLU 6 = COFFEE
Type in the name using the programming overlay sheet
LINKING THE PLU TO A DEPARTMENT
Type in the desired department number e.g. 4 and press
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SCANNING & BARCODE LEARNING
The AX150 is capable of scanning. You must ensure that the scanner has been
connected to the port at the rear of the AX150. The scanner should be supplied and
configured by your dealer.
The AX150 has a barcode learning system which allows you to scan an item at the
point of sale, enter a price and link the product to a department that is preconfigured on the keyboard.
Scan Item
The AX150 will prompt you to enter the price and to press the desired department
on the keyboard
e.g. £1.00 Gifts
The item has now been added and the transaction can be tendered
CHANGING PRICES FOR SCANNED ITEMS
To change the price of a scanned item, simply do the following
Scan the Item. Press until the current price is displayed. You
can now enter the new price and press
NOTE: Using the above procedure, you can also change Names and Dept Links.
Use the Down Arrow key until the desired option is highlighted
DELETING SCANNED ITEMS / PLUs
To delete a PLU
PRICE CHECK
To check a price in registration mode without selling the item press
and then scan the item. Scanning the item once more will sell the product
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HALO - HIGH AMOUNT LOCK OUT
You can set a maximum monetary limit that can be entered into a Department.
The following example will program Department 6 to a maximum limit of 9.99
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PROGRAMMING THE RECEIPT LOGO
The AX-150 has the capability of printing a logo for the header of the receipt and an
additional commercial logo, which can be printed at the bottom of the receipt. Please
consult the programming overlay sheet supplied with the machine or (Page 9) for
reference
Receipt Logo (Header)
The easiest method of programming the receipt message is to use the David AX150
Sales & Management utility. If programming manually it is advisable to plan the layout in
advance. Remember to include spaces at the start and end of the text so that the TEXT is
centred. Each line has a maximum of 24 characters and 12 characters for double Size
letters.
Programming the message
The following example demonstrates how to program 5 lines of print and to program the 1st
line containing the word GELLER.
As you can see from the following example there are 18 spaces and 6 letters. This totals
24 total characters and will appear directly in the middle of the receipt. We can now
program this on the 1st line of the receipt. In the example below the word GELLER is
centred by using spaces so that the six letter word „GELLER‟ appears in the correct place.
1st Line
Continuing from the above procedure press the key 9 times
Type GELLER followed by another 9 keys and press
You can now repeat the process as explained in line 1 example for lines 2 - 5.
Remember to plan your message before-hand and to use the programming overlay
sheet for convenience.
You can enter any number (1 – 5).
Entering „1‟ will allow one line and „5‟
will allow 5 lines of header text.
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Double Sized Characters
If you would like double sized characters for the GELLER example use the double size key
00. This is ideal for your company name.
Using the previous example for Line 1, press the 00 key before each letter. Remember to
include the spaces at the start and the end of the line (Code 20)
00 - - 00 - - 00 - - 00 - - 00 - - 00 -
Dbl G Dbl E Dbl L Dbl L DBL E DBL R
VAT / TAX PROGRAMMING
The AX-150 can have up to 4 tax rates. The following example will program Department 1
and link it to a tax rate of 20%
SETTING THE TAX TYPE (A or B)
The above example will set the tax to be inclusive.
The above example will set the tax to be added to the sale price.
SETTING THE TAX RATE
The above example will set the tax rate to 20%.
A
B
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LINKING TAX TO A DEPT
The following example shows tax rate 1 being set to department 1
Press the button until TAX 1 Selection is displayed
Press
Note: To confirm tax has been programmed correctly, enter a sale of 1.00 into a taxable
Department and produce a Z report. The Tax value should be 17p if tax is inclusive
or 20p if tax has been added on.
CLERK NAMES & PASSWORDS
Programming Secret Clerk Passwords & Names
A maximum of 40 different clerk passwords can be set. It is optional that Clerks can
enter their password prior to using the ECR in the „R‟ position. The Names of each
clerk can also be programmed. The following example programs Clerk 1 = Tom with a
password of 1234
Now type in the desired name TOM and press
Please see the programming sheet for the location of the programming buttons
It is also possible to set the AX150 so that the clerks Auto store after a preset period of
time
Type in desired password EG 1234
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TRAINING MODE
It is possible to use your cash register in training mode when training new members of staff
without adding totals to your reports.
You will need to configure a training password. The following example shows how to
configure the training password = 1234
Enter desired password.
To access training mode
Turn the key back to the R position and sell items in training mode
Exit the training mode by repeating the same process
For training reports, please see the reports section on page 20
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ERROR CODES
LIST OF ERROR CODES ON THE AX-150
ERROR CODE
DESCRIPTION
E1
Incorrect key operation.
Press the CLR button to cancel
E2
The amount entered is too large.
Press the CLR button to cancel and try again
E3
The registration is not finished.
Press CASH to finalise the transaction
E4
Password is required.
Press the CLR button and register by password
E5
Clerk ID button required.
Press the CLR button and enter the Clerk ID
E6
General error.
Press the CLR button and try again
E7
Tender error. Press the CLR button and finalize
the transaction with a method of payment
E8
ID ON/OFF has been pressed and the receipt is
ineffective See Main Flag 1 bit 8
E9
Shown when you turn the control key from
program mode before programming has been
finalised
Ec
The memory for the number of items has been
exceeded. Finalise the sale
Er
The report memory is full.
Print the Z 1 & Z2 reports
EP2
The printer is short of paper.
Please install a new paper roll
E
General error.
Press the CLR button and try again
E B
Battery low, please change your battery
BAT LO
Battery too low. Please change your battery
immediately
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REPORTS
END OF DAY REPORT (Z1)
At the end of the trading day, a Z report can be taken to give a breakdown of all
financial transactions. Turn the key to the „Z‟ position on the control lock and select 1
for Daily or 2 for Periodic and press the CASH button
Here is an example of a Z report with detailed explanations of the totals
Please Note:
To take a Z2 report, ensure you have selected option 2 „Periodic‟ on the display
screen
***** Z1 REPORT *****
STATIONERY 6Q
24.00
CARDS 10Q
12.00
DEPT TTL 16Q
36.00
GROSS 37.00
NET TL 36.00
VOID 1N
1.00
CASH 36.00
RPRT CNT Z1 6
NRGT 135.67
6/5/2011 10:45
DEPT NAME
DEPT TOTAL &
QTY
OVERALL DEPT
TOTAL & QTY
TOTAL INC
VOIDS
NET TOTAL,
CASH, CHQ,
CARD TTL
VOIDS
AMOUNTS
CASH TOTAL
REPORT
COUNTER
NON RESET
GRAND
TOTAL
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REPORTS
PRINTING OTHER REPORTS
There are many other reports in addition to the daily financial report. Using the table below,
you can see some other reports
To Print
Lock
1 = Daily 2 = Period
PLU Sales
Clerk Sales
In Drawer
Hourly
Training Report (ECR
must be in training mode)
ELECTRONIC JOURNAL
The AX-150 has an electronic journal which memorises every line of a transaction on the
cash register. It has a memory length of 3500 lines. When the journal is full new data will
overwrite the eldest. The journal is cleared when a Z full report is performed.
To delete the journal manually
Please consult your dealer
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DISPLAYING A REPORT
It is possible to have the report total of your choice displayed on the ECR display.
Turn the key to the X position and select the option „On Screen‟. Here are some of
the reports available for display
To Display
Lock
1 Daily / 2 Period
Net total
Cash total
Charge total
Cheque total
No Sales
RA total
PO total
Cash In Drawer
Card Total
Here is a list of other reports the AX-150 has to offer:
Full Group Dept Report, Individual PLU Sales Report
Individual PLU link to Dept / Full PLU Link to Dept report
Individual Clerk Report / All Clerk Report
Hourly Report, Training Report & Cash Declaration Report
X X X X X X X X X
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DAVID SALES & MANAGEMENT SOFTWARE
The David Sales & Management software (Available from your dealer as an option) is a
convenient and efficient method of programming and maintaining your cash register. You
can program all functionality of the system and read sales data which can be viewed in a
user friendly reporting format. It is also possible to read the Electronic Journal and view
previous sales.
You can connect a cable (supplied by your dealer) from your Pc to the cash register.
Note: Communications will only work when the keylock is in the L Position
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GLOSSARY
The following list describes the AX-150
general terms and explanations for the
functionality of the machine
A department can be used for grouping purposes. When a product is sold, it will
report under the heading of the designated department that the product is linked
to i.e. Stationery. Departments are also placed on the keyboard for manual price
entry. Key in the amount and press the relevant Department button
PLU stands for Price Look Up. These are the actual products that are sold on the
cash registers i.e. Pen, Pencil. The PLU must be linked to a Department category
to function.
HALO stands for High Amount Lock Out. This allows the user to program a limit
for each PLU/DEPT. i.e. an amount of no more than 10.00 can be entered or sold
for a designated product
Price Override (Rls Button)
The Price Override feature allows the user to override the pre-set price of a
product. The Rls key is also used to continue printing when the paper is replaced
After items have been registered, a method of payment can be selected. The
amount of money given by the customer can be entered and the change given will
be displayed. The totals report as cash in drawer, cheque in drawer and card in
drawer. These will all add up to the net total when a report is taken.
DEPT
PLU
HALO
ENT
RLS
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Each user (Clerk) can have a unique password for operating the Cash register.
This is useful for security and for reporting purposes. The Clerk ID button can also
be used to toggle the receipt on and off.
The #ST button has three functions (No Sale) this will open the drawer. This will
open the drawer.
The ST Button is for Sub Total. After registration of a few products, the Sub total
button when pressed will display the total amount due and print on the receipt.
The # function is for entering a non-add reference number which can be printed
on the receipt.
The total button is used to display the total amount due including any add on
taxes.
The Total button is also used for printing a receipt after sale.
The X-Time button is used for multiplication and also displaying the date and time.
Example:
The button is also used for displaying the current date & time on the display
The FC button is used for tendering in a foreign currency for example the Euro.
FC
# / ST
TOTL
X/
TIME
X/
TIME
R
2 0 1
0
DEP
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The RA button is the function for Received on Account. An amount that is entered
into the RA button as cash will increase the cash in drawer. A popular use for this
function would be to pay in a float.
Example:
The PO button is the function for Paid Out. An amount that is entered into the PO
button as cash will decrease the Cash in drawer. A popular use for this function is
a Float out system or to pay money out for expenses i.e. Stamps
Example:
The Cancel button is used to cancel the whole current transaction. All items within
the transaction will be voided automatically. Press Cancel at any point during
the current transaction
The Error Correct button will void the last item that was registered. Press the EC
button to void the last item sold within a sale.
The Void button is used for voiding any item in the current transaction.
Example:
RA
PO
CAN
CEL
EC
VOID
RA
R
10 0
CASH
PO
R
10 0
CASH
VOID
R
10 0
DEPT
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The Return button is used for voiding any item that was registered in a previous
transaction, e.g. when goods are returned.
Example:
The Discount button is used to discount a whole amount from a transaction total.
e..g. a 50p Coupon.
enter the amount to be discounted and press the – button. The user can pre-set
the – button if required.
The -% button is used to discount a percentage from either a single item or a sub
total of multiple items. The user can pre-set the -% button if required.
The +% button is used to add a percentage to either a single item or a sub total of
multiple items. The user can pre-set the +% button if required.
RTN
DISC
- %
RTN
R
10 0
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Flags are settings of the AX-150 and can change the way the machine works.
Please do not alter these without fully understanding the consequences of your
action. IMPORTANT If you are unsure please consult your dealer before making
any changes.
If in the unlikely event the ECR is in a “Lock up situation” i.e. not able to produce a
transaction or the machine is continuously bleeping then a „Half reset‟ initialisation
is required.
Turn the key to the ‘P’ position on the control lock and power off the ECR
for 30 Seconds. Power on the ECR and turn the key back to the ‘R’ position.
The error will be cleared.
IMPORTANT
A full system clear should only be carried out after careful consideration.
This procedure will completely clear all of the memory and sales data of the
ECR.
FLAG
INIT
XTIME
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