GE UF-4000 User Manual

Facsimile

Your Machine

Getti ng to Know

Operat ing Instruction s

(For Facsimil e)

Mod el No .

UF-4000

Installing Your

Programming

Basic Opera tions

Advanced

Machine

Your Machine

Features

Before operating this equipment, please read these instructions completely and keep these operating instructions for future
reference.

English

Network Features

and Lists

Pr i nto u t Journa ls

Problem Solving

Appendix

IMPORTANT INFORMATION

When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.

Model No.

Serial No.

Date of Purchase

Dealer

Address

Telephone Number
() –

Supplies Telephone Number
() –

Service Telephone Number
() –

Model and Serial Number

Copyright © 2005 by Panasonic Communications Co. Ltd.

All rights reserved. Unauthorized copying and distribution is a violation of law.

The contents of this Operating Instructions are subject to change without notice.

Table of Contents

Getting to Know Your Machine

Safety Information.......................................................................................................... 6

Precaution ....................................................................................................................... 8

Functi on Ke y... ............................... ... ........................ ... ........................ ... ... ...... ... ............ 9

External View.................................................................................................................. 10

Contr ol Pan el..... ... ............. ... ........................ ... ... ...... ... ........................ ... ........................ 11

Installing Your Machine

Main Unit and Accessories............................................................................................ 13

Insta lling the Acce ss or ie s.............................. ... .............................. ... ........................ ... 14

Insta lling the Dru m Unit /T one r Cart r idg e Ass em bl y......... ............ ... ... ...... ... ............... 1 5

Loadi ng t he Recor di ng P ap er........................ ... ........................ ... .............................. ... 17

! Paper Specifications....................................................................................... 17

Conne c ting the Telep hon e Lin e Cable and Powe r Cord ...... ... .............................. ... ... 18

Setting the Dialing Method (Tone or Pulse)................................................................. 20

Adjusting the Volume .................................................................................................... 21

User Par a met e rs......................... ... .............................. ... ........................ ... ..................... 2 2

! General Description........................................................................................ 22

! Se tt in g th e Da te and Ti m e .. .... .. ..... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 22

! Se tt in g Yo u r L OGO (NAME/CO M P AN Y)........ .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 23

! Se tt in g Yo u r Ch a racte r ID........ ... ......... .. .... ... ......... .. ..... .. .... ... ......... .. .... ... ...... 24

! Setting Your ID Number (Fax Telephone Number)........................................ 25

Entering Chara cte r s....... ... .............................. ... ........................ ... ........................ ... ...... 26

Programming Your Machine

One-Touch/Abbreviated Dialing Numbers................................................................... 27

! Entering One-Touch/Abbreviated Dialing Numbers....................................... 27

! Editing One-Touch/Abbreviated Dialing Numbers.......................................... 29

! Printing Out a Directory Sheet........................................................................ 31

Customizing Your Machine........................................................................................... 32

! General Description........................................................................................ 32

! Setting the Fax Parameters............................................................................ 32

! Fax Pa ra mete r Tab le... ......... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. ..... .. .... 33

Basic Operations

Loadi ng Do cu me nts....... .............................. ... ........................ ... ........................ ... ......... 36

! Do c u me n ts You Ca n Se n d... ...................... ... .... .. ..... .. ......... ... .... .. ......... ... .... .. 36

! Documents You Cannot Send........................................................................ 36

! Ho w to L oad Do c u me n ts...................... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ...... 37

Basic Transmission Settings........................................................................................ 38

! General Description........................................................................................ 38

! Contrast.......................................................................................................... 38

! Resolution...................................................................................................... 38

! Co mmunic a tion Jou r n a l (C OMM. JOU RNAL ) .... ................... .. .... ... ......... .. .... 39

3

Table of Contents

Basic Operations

Sending Docu ment s.. ... ........................ ... ........................ ... ........................ ... ................. 40

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 40

! Memory Transmission.................................................................................... 41

! Direct Transmission....................................................................................... 46

! Voice Mode Transmission.............................................................................. 50

! Transmission Reservation ............................................................................. 52

! Redialing........................................................................................................ 54

Receiving Documents.................................................................................................... 56

! Reception Modes ........................................................................................... 56

! Telephone Mode............................................................................................ 57

! F ax / T el Au to Sw itchin g Mo d e... ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ......... . 58

! F ax Mo de.................. .. ......... ... .... .. ......... ... .... ... .... .. ......... ... .... .. ......... ... .... .. .... 59

! TAM (Telephone Answering Machi ne) Interface Mod e..... .. ...... . .... .............. .. 59

! Print Reduction.............................................................................................. 61

! Receiving Oversize Documents..................................................................... 62

! Substitute Memory Reception........................................................................ 63

! Print Collation Mode....................................................................................... 63

Maki ng Co pie s................. ... ........................ ... ........................ ... .............................. ... ..... 64

Advanced Features

Timer Controlled Communications .............................................................................. 65

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 65

! Deferred Transmission................................................................................... 65

Polling ............................................................................................................................. 66

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 66

! Setting the Polling Password......................................................................... 66

! To Poll Documents from Another Station....................................................... 67

Progr a m Key s............ ... .............................. ... ........................ ... ........................ ... ........... 68

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 68

! Setting for Group Dialing.......... ...... . ...... ... .. .............. ...... ... .... .............. ...... ... .. 68

! Setting for Deferred Transmission................................................................. 69

! Setting for Polling........................................................................................... 70

! Setting for One-Touch Key ............................................................................ 71

! Changing or Erasing the Program Key Settings .......... .............. ........ . .... ....... 72

Access Code................................................................................................................... 73

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 73

! Se t ting the Acc e s s Co d e.. .. ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ......... .. .... ... . 73

! Operating Your Machine with the Access Code (Restr ict All Operatio ns) .... 74

! Operating Your Machine with the Access Code

(Re s tri c t Ac cess o f Fax Pa ramete rs On ly)....... ......... .. ......... .. ..... .. .... ... ......... . 74

Distinctive Ring Detector (DRD) ................................................................................... 75

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 75

PIN Code Access............................................................................................................ 76

! General Description .............. . .... .............. ................ ...... ... .. ................ ...... ... .. 76

! Selecting the Access Method (Prefix or Suffix)................. ........ . .... .............. .. 76

! Dialing with a PIN Code................................................................................. 77

4

Table of Contents

Advanced Features

Fax Forwa r d.................... ... ........................ ... ........................ ... ... ...... ... ........................ ... 78

! Se tt in g Fa x F or wa rd............. .. ..... .. ......... .. ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... 78

Network Features

Sub-Addressing.............................................................................................................. 79

! General Description........................................................................................ 79

! Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers ............ 80

! Sending a Fax with Sub-Address................................................................... 81

Printout Journals and Lists

Journals and Lists.......................................................................................................... 82

! General Description........................................................................................ 82

! Transaction Journal........................................................................................ 82

! Individual Transmission Journal (IND. XMT JOURNAL)................................ 83

! Co mmunic a tion Jou r n a l (C OMM. JOU RNAL )... .................. ... .... .. ......... ... .... .. 86

! On e -T ouch/ A bb revia te d a nd Di r e ctory Sea r ch Li s t.................... .. ..... .. ..... .. .... 88

! Program List................................................................................................... 91

! FAX Parameter List........................................................................................ 92

! Toner Cartridge and Drum Unit Supply Order Forms..................................... 93

Problem Solving

Troubleshooting............................................................................................................. 94

! Information Codes.......................................................................................... 98

! Clearing a Recording Paper Jam................................................................... 100

! Clearing a Document Jam.............................................................................. 101

! Cleaning the Document Scanning Area......................................................... 102

! Cleaning the Printer Roller............................................................................. 103

! Adjusting the Automatic Document Feeder (ADF) ......................................... 104

! Checking the Telephone Line .............. ...... ... .. ...... . .... ... .. ...... . .... ..... .. ...... . .... ... 105

Appendix

Specifications.................................................................................................................106

Recording Paper Specifications ...................................................................................108

Options and Supplies ....................................................................................................109

FCC Notic e for Use r s in USA . ... .................. ... .............................. ... ........................ ... ...110

Notice to Users in Canada.............................................................................................112

Glossary..........................................................................................................................114

ITU-T Im ag e No. 1.................... ... .............................. ... ........................ ... ........................117

Index................................................................................................................................118

5

Get ting to Kno w Y ou r Machi n e

Safety Information

!

WARNING

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.

• TO MIN IM IZE THE POSSIBILITY OF SHO CK OR DAMAGE TO THE MACHI NE, IT MUST BE PROPERLY
GROUNDED.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POS SIBLE EY E INJURY.
CAUTIO N-US E OF CONTR OL S OR AD J USTMENTS OR PERFORMANCE OF PROCE DURE S OTHER
THAN THOSE SPECIF IE D HEREIN MAY RESU LT IN HAZARDOUS RADIATION EXP OSURE.

• THE MAIN PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.

denotes a potenti al hazard that could result in serious injury or death.

• MAK E SU RE TH AT TH E MA CHINE IS IN STALLE D IN A SP A CIOUS OR WEL L VE NT IL ATED RO OM SO
AS NOT TO INCREA SE THE AMOUNT OF OZONE IN THE AIR. SINC E OZONE IS HEAVIER THA N AIR ,
IT IS RECO MM ENDED THAT AIR AT FLOO R L EVEL BE V ENTI L ATED .

• UNPLUG THIS UNIT FROM POWER OUTLETS IF IT EMITS SMOKE, AN ABNORMAL SMELL OR MAKES
UNUSUA L NOISE. THESE CONDIT IONS CAN CAUSE FI RE OR ELEC T RIC SH OCK. CONFI RM T HAT
SMO KE HAS STOPPED AND CONTACT AN AUTHORIZE D SERV ICE CENT ER.

• KEEP STAMP OUT OF THE REACH OF CHILDREN. IF A STAMP IS SWALLOWED ACCIDENTALLY, GET
MEDIC AL TRE ATM EN T IMMED IA TELY.

6

Safety Information

Your M achi ne

Getting to Know

Manufacturer's name and address

CAUTION

!

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.

• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COV ER(S) BEFORE THE UNIT IS RE-ENER GI ZED.

IMPORTANT SAFETY INSTRUCTIONS

!

When using your telephone equipment, basic safety pre cautions should always be followe d to reduce the risk
of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BAS EMENT OR NEAR A SWIMMING PO OL.

denotes hazards that could result in minor injury or damage to the machine.

Factory ID

• AVOID USIN G A TELE PHON E ( OTHER TH A N A CORD L ESS TYPE) DURI NG AN EL ECTRICAL ST ORM .
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING .

• D O NO T USE THE TEL EPHONE TO REPORT A GAS LEAK IN TH E VIC INITY OF THE LEAK.

• S AVE TH ESE INSTRUCTIONS.

7

Precaution

CAUTION

!

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.

8

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

Function Key

Your M achi ne

Getting to Know

Any function can be started by first pressing and then enter the function number, or by
pressin g or scroll keys repeatedly unti l the desired functi on appear s on the display.

FUNCTION

Deferred Communication

1

1=SET
2=CANCEL

Polling

3

Print List

6

1 = Journal (Print/View)
2 = Speed Dial List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet

Set Mode

7

1 = User Parameters

• Date & Time

• Company / Name

• Character ID

• ID Number (Fax Telephone Number)
2 = Speed Dial Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance

• Cleaning Printer Roller

• Drum Unit

• Supply Forms

• Firmware Update (See Note 1)

NOTE

Select Mode

8

1 = Communication Journal = OFF/ON/INC
2 - 8 = Not Used
9 = Memory XMT = OFF/ON

1. Refer to Firmware Update Utility's Operating Instructions on the software CD for additional
details.

9

External View

Paper Tray Cover

Paper Tray

Handset
(Available as an option,
See page 110)

Document Sub Tray

Control Panel

Document Return Tray

Recording Paper Tray

10

Control Panel

- Used to switch the machine into energy saving mode. (See page 34)

- Used to set Normal, Lighter or Darker. (See page 38)

- Used to set Standard, Fine, Super-Fine or Halftone. (See page 38)

- Use this button when resetting all the previously set functions.

Your Machine

Getting to Know

One-Touch Keys (01-16)

- Used for One-Touch Dialing.
(See pages 43 and 47)
Program Keys (P1-P2)

- Used to record long dialing
procedures or Group Dialing
Number keys.
(See pages 68 to 72)
UPPER/LOWER Key

- Used to switch between upper
and lower key.

- Used to enter a pause when recording or dialing a telephone
number, or to redial the last dialed number.

- Used to start Abbreviated Dialing and insert a space while
entering LOGO, character ID and station name.
(See pages 43 and 48)

- Used to separate the Sub-Address from the telephone
number

- Used to start On-Hook Dialing. (See page 51)

11

Control Panel

LCD Display
Indicates date and time, or the current status can
be confirmed by one of the following colours.
Green : Machine is activated for communication,

printing data or scanning a document.

Orange: Document(s) are set on ADF.

The machine is ready to Accept or Perform
a task.

Red : An error has occurred or the machine

needs immediate attention.

- Press this button when you want to stop
telecommunication, registration operation,
or audible tone.

- Used to make copies and set
operations. (See page 66)

- Used to turn the verification stamp
ON or OFF.
Light when the verification stamp
is set to ON.

12

Keypad

- Used for manual number dialling,
recording phone numbers, and
numerical entries.
Key

- Used to temporarily change the
dialling mode to Tone when Pulse
mode is set.

Used for the following:

- Start or select the function.

- Search for a station name. (See pages 45 and 50)

- Adjust the monitor and ringer volume. (See page 21)

- Move the cursor while entering numbers and characters.

- Search the station name for Directory Search Dialling.

- Confirm the entered station for multi-station communication.

- Confirm the current communication modes (e.g. Page number, ID,
Dialed Telephone number, File number) when the unit is ON LINE.

Installing Your Machine

Main Unit and Accessories

Unpack the carton and check that you have all the accessories il lust ra ted.

Machine

Drum Unit

Machine

Installing Your

Starter Toner Cartridge

(See Note 1)

Paper Tray

Document Return Tray

Operating Instructions

Paper Tray Cover

Telephone Line Cable Power Cord

CD-ROM

Document Sub Tray

Handset Cradle Stopper

NOTE

1. The Starter T oner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No.
1 Chart)

13

Installing the Accessories

Final Installed View

Paper Tray

Hook the projections into the
holes on the machine and
push the Tray down until
it locks in place.

8 1/2

A4

Paper Tray Cover

Handset Cradle
Stopper

Handset

[Available as an Option]

Handset Cord

[Available as an Option]

Handset Cradle

Hook the projections into the square holes on the machine.
Connect the cable into the TEL/HANDSET jack on the machine.

[Available as an Option]

Document Sub Tray

Hook the projections into the
holes on the machine.

Document Return Tray

Hook the projections into the
holes on the machine.

14

Installing the Drum Unit/Toner Cartridge Assembly

1

2

Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.

Remove the protectiv e seal.

Note: Pull on the seal slowly and straight

out.

Machine

Installing Your

3

Continued on the next page...

Slide the Toner Cartridge all the way into the
Drum Unit and rotate the green lever upwards
to lock the Toner Cartridge in place.

15

Installing the Drum Unit/Toner Cartridge Assembly

4

5

Open the ADF Door and Printer Cover.

Align the projections on both sides of the
Drum Unit/Toner Cartridge Assem bly wi th the
grooves in the machine as shown and insert
the Drum Unit/Toner Cartridge Assembly into
the machine.

6

NOTE

(1)Pu sh the Drum Unit/Toner Cartridge

Assembly down into the machine,
snapping it in place.

(2)Close the ADF Door and Printer Cover

1. If you are replacing the Drum Unit or Toner Cartridge, it is recommended to clean the Printer
Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on
page 103.

2. When replacing the Drum Unit, press

to reset the notification message.

1

FUNCTION

7

8

SET

SET

2

1

16

Loading the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "gener ic" brands of paper available. We recommen d that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specificat io ns .
(See page 108)

How to Load the Recording Paper

Machine

Installing Your

1

Paper Width Guide

2

Clip

Max. Paper
Capacity Mark

Remove the Paper Tray Cover .

(1)Load the paper into the Paper Tray while

pushing the Blue Paper Width Guide to the
left.

(2)Verify that the papers are fitted squarely

and firmly between the Paper Width Guide
and the right side of tray. If it does not, the
paper may feed into the printer inco rrect ly
resulting in a paper jam.

Caution: Make sure that the paper is set

under the Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 150 sheets (20 lb weight).

3

Re-install the Paper Tray Cover.

The Recording Paper Size set ti ng of the Fax
Para me ter No. 23 must ma tch th e p aper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 34)

17

Connecting the Telephone Line Cable and Power Cord

Power Cord

Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on
the rear of the machine.

Warning: This apparat us mus t be proper ly grounded thr ough an or dinary 3 prong AC outlet .

Do not break off the earth (ground) prong to fit a 2 prong outlet.

Power Cord (Included)

Telephone Line Cable

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone
company and the other end into the LINE jack on the Rear of the machine.

RJ-11C T elephone Jack

Telephone Line Cable (Included)

18

NOTE

1. Your machine uses little power and you should keep it ON at all times. If the power is turned
OFF for too long (Over 30 minutes), the clock contents may be lost.

Connecting the Telephone Line Cable and Power Cord

Machine

Installing Your

External Telephone (Optional)

You can connect an additional standard
single line telephone to the machine.

19

Setting the Dialing Method (Tone or Pulse)

Your machine can operate with either of two dialing method s (Tone or Pulse), dependi ng on the type of
telephone line you are connected to. If you need to change the dialing method to T one or Pulse, follow the
procedure below.

SET MODE (1-8)

1

7

NO.=❚ (01-99)

2

4

DIALING METHOD?

3

0

6

4
5

6

1

or

2

TONE<>

PULSE<>

or

for “PULSE“.

TONE<>

for “TONE“.

20

NOTE

1. For some countries, this feature is not available depending on the country’s regulation. The
display may not show this feature.

Adjusting the Volume

You can adj ust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the
dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

ENTER TEL NO.

1

You will hear the dial tone through the speaker .

L [❚ ❚ ❚ ❚ ❚ ❚ ❚ ❚] H

2

repeatedly to raise the volume.

or

L [❚ ] H

Machine

Installing Your

3

Setting the Ringer Vo lume

Standby

1
2

or

repeatedly to lower the volume.

repeatedly to raise the volume.

repeatedly to lower the volume.

MMM-DD 15 :00 00%

(($)) FAX

FAX

$

3

NOTE

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOL.). (See page 33)

21

User P aramet ers

General Description

Your facsimile machine has several basi c settings (User Param et ers) to help you keep records of the
documents you send or receive. For example, the bui lt-i n clock keeps the current date and time, and your
LOGO and ID Number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatic ally be
updated.

SET MODE (1-8)

1
2

1

7

USER PAR AMETERS?

3
4
5

6

Enter the new date and time.
Ex: Month : March

0 3

Date : 12th

1 2

2 0 0 5

1 5 0 0

If you make a mistake, use or to move the cursor
over the incorrect number, then overwrite it with a correct

one.

Year : 2005
Time : 3:00 PM

DATE & TIME?

01-01-2005 15:00

03-12-2005 15:00

22

NOTE

1. The clock of your machine is equipped with D.S.T. (Daylight Saving Time) system. So, your
clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of
April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October.
If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT
TIME) to "Invalid" . (See page 34)

2. The current Date & Time must be set because it is required by the Telephone Consumer Act of

1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

User Parameters

Setting Your LOGO (NAME/COMPANY)

When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives y our transmi s sion.

SET MODE (1-8)

1
2

1

7

USER PARA METERS?

COMPANY/NAME?

3

2

NAME:❚

4

Machine

Installing Your

5

6

NOTE

Enter your LOGO (max. 25 characters and digits) by using
the Keypad.

Ex:

If you make a mistake, use or to move the cursor
one space beyond the incorrect character, press

then re-enter the new character.
If more than 11 characters are entered, the left side
characters will scroll off the display.

A N A S O N I C

P

CLEAR

1. Your Company Name or your name must be set as your LOGO because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating
Instructions)

NAME:PANASONIC❚

23

User Parameters

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID
will appear on the remote machine's displ ay and the remote machi ne's Character ID will appear on your
display.

SET MODE (1-8)

1
2

1

7

USER PAR AMETERS?

CHARA CTER ID?

3

3

4
5

6

Enter your Character ID (max. 16 characters and digits)
by using the Keypad.

Ex:

If you make a mistake, use or to move the cursor
beyond the incorrect charact er, press then re-

enter the new character.
If more than 11 characters are entered, the left side
characters will scroll off the display.

E A D SPACE O F F I C E

H

CLEAR

ID:❚

ID:HE AD OFFICE

24

NOTE

1. The special characters of Å, Ä, Ö, Ü, Æ, È, É and Ñ cannot be used for Character ID.

User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving,
your ID Number will appear on the remote machine's displ ay and thei r ID Number will appear on your
display.

We suggest you use your facsimile teleph one numbe r as your ID number. (Max. 20 digits)

SET MODE (1-8)

1
2

1

7

USER PARA METERS?

FAX TEL NO.?

3

4

Machine

Installing Your

4
5

6

Enter your ID (max. 20 digits) by using the keypad and

SPACE

Ex:

If you make a mistake, use or to move the cursor
one space beyond the incorrect number, press

then re-enter the new number.
If more than 11 characters are entered, the left side
characters will scroll off the display.

key to enter a space between numbers.

2 0 1

SPACE

5 5 5

SPACE

1 2 1 2

CLEAR

TEL:❚

TEL:[phone]❚

NOTE 1. You may use to enter a "+" character at the beginning of the ID number to indicate the

following digit(s) for your country code.
Ex :[phone] +1 for U.S.A. country code.
[phone] +81 for Japan country code.

2. Your Fax Telephone Number must be set as your ID Number because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating
Instructions)

25

Entering Characters

The Keypad also serves as character and symbol input key when recording LOGO, Character ID and
station name. Select the desired char acters accord ing to the following tabl e

Keys Character Table

Number of times key is pressed

12345678910111213

ÅÄÖ Ü ÈÉÆÑ1

B

C

A

E

D

H

G

K

J

ABCabc2

F

DEFde f 3

I

GH I g h i 4

L

JKLj k l5

N

O

M

P

T

W

MNOmn o 6

R

S

Q

PQRSp q r s 7

V

U

X

TUV t uv8

Y

Z

WXYZwxyz 9

-/().,’:;&+=0

*

#

Keys Special Usage

Enters a SPACE.

Moves the cursor to the right and left.

26

Deletes a character.

Programm ing Yo ur Machine

One-Touch/ Abbreviat ed Dialing Numb ers

Entering One-Touch/Abbreviated Dialing Numbers

One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these
dialing methods, you must firs t store the telepho ne number using t he following pro c edur e.

To enter a One-Touch key, follow the steps below

SET MODE (1-8)

1

7

1:ONE-TCH 2:ABBR

2

2

PRESS ONE-TOUCH

3

1

Programming

Your Machine

4
5

6
7

8

Ex: (See Note 1)

Enter the telephone number
(up to 36 digits including pauses and spaces).

Ex:

Enter the station name using the Keypad
(up to 15 characters).

Ex:

To record another number, repeat Steps 4 to 8.
To return to standby, press .

PAUSE

9

A L E S

S

5 5 5

SPACE

SPACE

E P TD

STOP

1 2

3

<01>ENTER TEL.#

<01>9-555 1234❚

4

<01>ENTER NAME

<01>SALES DEPT

PRESS ONE-TOUCH

NOTE

1. Use to select either an upper or lower One-Touch key.

UPPER/LOWER

27

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

To set an Abbreviated Dialing Number, follow the steps below

SET MODE (1-8)

1

7

1:ONE -TCH 2:ABBR

2

2

ABBR . NO.=❚

3

2

4
5

6
7

8

Ex: (01 to 82)

2 2

Enter the telephone number
(up to 36 digits including pauses and spaces).

Ex:

Enter the station name using the Keypad
(up to 15 characters).

Ex:

To record another number, repeat Steps 4 to 8.
To return to standby, press .

PAUSE

9

A C C O U N T I N G

5 5 5

SPACE

STOP

3

2

4 5

[22]ENTER TEL.#

[22]9 -555 2345❚

[22]ENTER NAME

[22]ACCOUNTING

ABBR . NO.=❚

28

NOTE

1. If you require a special access number to get an outside line, enter it first and then press

PAUSE

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press (represented by a"/"). The dialing method will be changed from Pulse to Tone after

dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

3. You can search for an unused One-Touch key or ABBR. number by pressing or in
Steps 3 or 4.

. A hyphen "-" is displayed for pause.

One-Touch/Abbreviated Dialing Numbers

Editing One-Touch/Abbreviated Dialing Numbers

If you have to change or erase any of the One-Touch/Abbr eviat ed dialing num ber s, follow the steps belo w.

To change the settings of a One-Touch/ABBR dialing number

SET MODE (1-8)

1

7

1:ONE-TCH 2:ABBR

2

2

Programming

Your Machine

3
4
5

6
7

Press for One-Touch Dialing Number.
Press f o r AB BR. Dialin g Number.

Ex:

Enter the station you wish to change.

Ex:

then enter a new telephone number. (See Note 1)

Ex:

then enter a new station name. (See Note 1)

Ex:

1
2

1

PAUSE

9

P L A N N I N

5 5 5

SPACE

G

3

4 5

PRESS ONE-TOUCH

<01>9-555 1234

<01>ENTER TEL.#

<01>9-555 3456❚

6

<01>SALES DEPT

<01>ENTER NAME

<01>PLANNING

8

NOTE

PRESS ONE-TOUCH

To return to standby, press .

1. If you make a mistake, use or to move the cursor one space beyond the incorrect
number, press then re-enter the new number.

STOP

CLEAR

29

One-Touch/Abbreviated Dialing Numbers

Editing One-Touch/Abbreviated Dialing Numbers

To erase the settings of a One-Touch/ABBR dialing number

SET MODE (1-8)

1

7

1:ONE -TCH 2:ABBR

2

2

3
4
5

6

Press for One-Touch Dialing Number.
Press for ABBR. Dialing Number.

Ex:

Enter the station you wish to erase.

Ex:

To return to standby, press .

1
2

1

STOP

PRESS ONE-TOUCH

<01>9-555 1234

<01>ENTER TEL.#

PRESS ONE-TOUCH

30

NOTE

1. If you make a mistake, use or to move the cursor one space beyond the incorrect
number, press then re-enter the new number.

CLEAR

One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

After programming a one-touch dialing number, you can print out the directory sheet which includes the first
12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under
the Directory Sheet Cover. T o print out a directory sheet, follow the steps below.

PRI NT LIST (1 -7 )

1

6

* PRINTIN G *

2

7

Your machine prints out the directory sheet .

******************* -DIRECTORY SHEET- ****************** DATE mmm-dd-yyyy ***** TIME 15:00 *****

Programming

Your Machine

201 555 1212

SALES DEPT ACCOUNTING

dotted line

- PANASONIC ­************************** ** ********** *** **** -HEAD OFFICE - ****** - 201 555 1212- *******

Directory Sheet Cover

31

Customizing Your Machine

General Description

Your facsimile machine has a variety of adjustable Fax Parame ters . These parame ters, lis te d in the
Parameter T able, are preset for you and do not need to be changed. If you do want to make a change, read
the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily
changed by simple key operation just before a transmi ssion is made. When the transmi ssion ends,
however, these parameters return to their preset value s (Home position). Othe r parameter s can only be
changed by the procedure described below.

Setting the Fax Parameters

SET MODE (1-8)

1

7

NO.=❚ (01- 99)

2

4

3
4

5
6

Enter Fax Parameter number from the Param eter Table.
Ex: for CONTRAST

Enter the new setting value or press .
Ex: for LIGHTER

To set a nothe r parameter, press to return to
St ep 3 or press to return to standby.

1

0

2

CLEAR

STOP

NO.= 01 (01-99)

NORMAL<>

LIGH TER <>

RESOLUTION?

32

NOTE

1. To scroll the Fax Parameters in Step 2, press or .

2. To print out a Fax Parameter List, see page 92.

Fax Parameter Table

Customizing Your Machine

No. Parameter

01 CONTRAST

(HOME)

02 RESOLUTION

(HOME)

05 MEMORY

(HOME)

06 DIALING METHOD 1 Pulse Selecting the dialing method.

07 HEADER PRINT *1 Inside Selecting the printing position of the header.

08 HEADER FORMAT *1 Logo, ID No. Selecting the header format.

09 RCV'D TIME PRT *1 Invalid Selecting whether the machine prints the received date &

10 KEY/BUZZER VOL. 1 Off Selecting the volume of the Key/Buzzer tone.

12 COMM. JOURNAL

(HOME)

13 AUTO JRNL PRINT 1 Invalid Selecting whether the machine prints the journal

15 IN MODE *1 T el Selecting IN (attended) mode as either T elephone Mode or

16 OUT MODE *1 Fax Selecting OUT (unattended) mode as either Fax Mode or

18 OP CALL TIMER *1 20 sec. Selecting the length of time that your machine signals

19 OGM LENGTH

(TAM I/F)

20 SILENT DET. (TAM I/F) 1 Invalid Selecting the Silent Detection Mode.

Setting

Number

*1 Normal Setting the home position for the CONTRAST.

2 Lighter
3 Darker

*1 Standard Setting the home position for the RESOLUTION.

2Fine
3 S-Fine
4 Halftone
1 Off Setting the home position for memory transmission/copy

*2 On

*2 Tone

2 Outside
3 No print

2 From To

2 Valid

*2 Soft

3 Loud
1 Off Selecting the home position of printout mode for COMM.
2 Always

*3 Inc. only

*2 Valid

2 Fax/T el SW

2 TAM / Fax

2 30 sec.
3 40 sec.
4 50 sec.
1 1 sec. Setting for the OGM length of your TAM from 1 to 60

--- --­60 60 sec.

*2 Valid

Setting Comments

mode. (This setting can be temporarily changed by
pressing FUNCTION, 8, 9.)

Inside : Inside TX copy area.
Outside : Outside TX copy area.
No print : Header is not printed.

time, remote ID, percentage of reduction and page number
on the bottom of each received document.

Journal Off/Always/Inc. only.

Off : Does not print
Always : Always prints
Inc. only : Prints only when communication has failed.

automatically after every 32 transactions.

Fax/Tel Auto Switching Mode.

TAM Interface Mode.

(rings) for an incoming voice call in Fax/Tel Auto Switching
Mode. (See page 58)

seconds. The machine will not start to detect SILENCE
until the time setting has lapsed.
(Default = 20 sec.)

Programming

Your Machine

Continued on the next page...

33

Customizing Your Machine

Fax Parameter Table

No. Parameter

22 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory when

23 REC. PAPER SIZE 1 A4 Setting the recording paper size installed in your machine.

24 PRINT REDUCTION 1 Fixed Selecting print reduction mode.

25 REDUCTION RATIO 70 70% Selecting the fixed print reduction ratio from 70% to 100%.

26 POLLING PWD (----) Setting a 4-digit password for secured polling. (See page

32 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy

34 ENERGY SAVER 1 Off To reduce the power consumption in standby, select either

35 DAYLIGHT TIME 1 Invalid Selecting whether the clock adjusts for Daylight Saving

36 RING PTN (DRD)

(See Note 2)

Setting

Number

*2 Valid

*2 Letter

3 Legal

*2 Auto

---- ----

100 100%

*2 Auto

2 Energy-

*3 Sleep

*2 Valid

*1 Invalid All ring patterns.

2 Valid Select a ring pattern for automatic answering.

Setting Comments

the recording paper runs out, toner runs out or the
recording paper is jammed.

Fixed :Reduce received document according to setting of

Parameter No. 25.

Auto : Reduce received document according to the length

of received documents.

This parameter functions only when the fixed print
reduction is selected on Fax Parameter No. 24.

66)

reduction ratio automatically or manually.
Manual : The machine will prompt you for the Zoom ratio

(100% to 70%) when making copies.

Auto : The machine will automatically determine the

reduction ratio according to the length of the
original document.

Energy-Saver or Sleep mode and specify the Delay Time

Saver

(1 to 120 minutes) for the machine to enter into the
selected mode.
The Delay Timer setting is only available in the Energy­Saver or Sleep Modes.
Off : The unit will remain in standby

mode and consume more energy
than when in Energy-Saver or
Sleep modes.

Energy-Saver Mode: Saves energy by consuming less

power than when in standby mode
by turning off the fuser unit after the
specified time.

Sleep Mode : This is the lowest power state that

the machine enters after the
specified time without actually
turning off.

Time automatically. The built-in clock will advance 1 hour
at 2:00 am on the first Sunday in April and fallback 1 hour
at 2:00 am on the last Sunday in October.

1: A Standard ring pattern.
2: B Double ring pattern.
3: C Triple ring pattern (Short-Short-Long).
4: D All other triple ring patterns, except the

type C described above.

34

Fax Parameter Table

Customizing Your Machine

No. Parameter

38 ACCESS CODE (----) Enter a 4-digit Access Code to secure the machine from

39 PIN CODE ACCESS *1 None Selecting the access method (Prefix or Suffix) to dial a

47 REMOTE RCV 1 Invalid Selecting whether or not the machine accepts the remote

51 REMOTE DIAG. *1 Invalid Selecting whether or not the machine accepts to update

52 DIAG . PASSWORD (----) Setting the password for Remote Diagnostic Mode. Please

53 SUB-ADDR PWD (----) Setting a 20-digit password for secured sub-address

54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding

58 LANGUAGE *1 A-English Selecting the language to be shown on the display and

63 PC-FAX RCV MODE *1 Print

65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in

80 SELF MAINT. TIME 00:00 - 23:00

99 MEMORY SIZE - - Displays the memory size.

Setting

Number

2 Suffix
3Prefix

*2 Valid

2 Valid

2 Valid

2 C-French
3 Spanish

2 Upload &

3 Upload

*2 Valid

Setting Comments

Print

(*12:00)

unauthorized use. (See page 73)

number with PIN Code. (See page 76)

reception command. (See page 57)

the firmware or Remote Diagnostics from the remote
station. Please ask your Panasonic Authorized Dealer for
details.

ask your Panasonic Authorized Dealer for details.

communication.

to the specified destination. (See page 78)

reports.

Selecting how the machine will execute the received Fax
document(s). If the setting is set to either "Upload" or
"Upload & Print" the machine cannot enter the Sleep Mode.

Print : Print the received document(s).
Upload & Print: Print the received document(s) and

upload it’s file.

Upload : Upload the received document file.

sequence. (See page 63)
Setting the hour to activate the Scanning Roller

Maintenance. The Scanning Roller will be rotated for a few
seconds at the set hour. This is to keep smooth contact
between the Scanning Roller and the Scanning Glass.

Programming

Your Machine

NOTE

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by
your local telephone company. It allows up to 4 different telephone numbers to be assigned on
a single telephone line with a distinctive ring for each telephone number. By selecting the
appropriate ring pattern associated with the telephone number assigned for your fax machine.
It can differentiate and answer the incoming call on the fax number. All other calls on the other
telephone numbers will not be answered. This optional service from your local phone company
is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check
with your local telephone company on the availability of this service in your area.

35

Basic Operations

Loadi ng Do c uments

Documents You Can Send

In general, your machine will send any document printed on A4, Letter or Legal size paper.

Document Size

Document Thickness

Maximum Size Minimum Size

10.1 in (257 mm)
(See Note)

5.8 in (148 mm)

5.0 in (128 mm)

Single sheet:

0.0024 in (0.06 mm) to

0.0060 in (0.15 mm)

Multiple sheets:

0.0024 in (0.06 mm) to

78.7 in (2000 mm)

0.0039 in (0.10 mm)

Direction

Direction

Note: The maximum document width that can be sent through the machi ne is 10.1 in (257mm). However,

the effective scan ning width is 8.3 in (212mm)

Documents You Cannot Send

You must never try to send documents that are:

Wet Covered with wet ink or paste

A

B

C

Too thin (e.g., onionskin, airmail

Wrinkled, curled or folded
paper, pages from some
magazines, etc.)

Coated (e.g., glossy paper, etc.) Chemically processed (e.g.,

a

b

c

d

e

f

g

h

i

j

k

l

m

n

a

o

b

p

c

q

d

r

e

s

f

t

g

u

h

v

i

w

j

k

x

l

m

y

a

z

n

b

o

c

d

p

e

q

f

r

g

s

t

h

u

i

v

j

k

w

l

m

x

y

a

n

z

b

o

a

c

p

b

d

q

e

r

f

s

g

t

u

h

v

i

j

w

k

l

x

m

y

z

n

a

a

o

b

b

p

c

c

q

d

r

e

s

f

t

u

g

v

h

w

i

j

k

x

l

y

m

z

a

n

a

b

b

o

c

c

p

d

d

q

e

e

r

fg

s

t

u

h

v

ijk

w

lm

x

y

n

z

o

a

b

p

c

q

d

rstu

e

f

g

v

w

x

y

z

a

b

c

d

e

fg

a

b

c

d

a

b

a

a

b

b

c

c

d

d

e

e

fg

fg

h

ijk

a

lm

b

a

c

n

b

d

o

c

e

p

d

fg

q

e

rs

h

fg

i

tu

h

ijk

v

w

lm

x

a

y

b

n

z

c

o

a

d

p

b

e

q

c

fg

d

rs

e

h

tu

f

ijk

v

w

lm

x

a

n

y

b

o

z

c

a

p

d

b

q

e

c

rs

fg

d

tu

e

h

f

v

ijk

w

lm

x

y

a

z

n

b

a

o

c

b

p

d

c

q

e

d

rs

fg

e

tu

fg

h

ijk

v

w

lm

x

y

n

z

o

a

p

b

q

c

d

rs

e

tu

fg

v

w

x

y

z

a

b

c

d

e

fg

pressure-sensitive paper, carbon-

a

b

c

d

e

f

c

d

e

f

g

d

e

coated paper, etc.) or made of cloth

f

g

f

g

or metal

To transmit these kinds of documents, make a photocopy fi rst and then transmit the copy instead.

36

Loading Documents

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign
objects.

2. Place the document(s) FACE DOWN on the Automat ic Document Feeder (ADF) until the leading edge
placed into the machine stops.
If you are sending multiple pages, make sure that the bott o m sh e e t en te rs fir s t. You can also stack up
to 20 P AGES on the ADF at one time. If you have more than 20 pages, wait until transmission or storing
in memory starts as pages feed through, place any remaining pages on top of th e last page in the feeder.

3. Adj ust th e Document Gu ides to center the document on the ADF.

Document Guides

CORRECT

When you set a document on the ADF, the display message will change from date and time (standby) to the
following message. You can now change basic transmission set tings , or begin the dialing procedure.

DOCUMEN T SET

INCORRECT

Basic Operations

NOTE

1. Transmitting documents longer than 14 in (356 mm) requires user's assistance.

37

Basi c Transmissi on Settings

General Description

You can temporarily cha nge the transmissi on se ttings either before or after y ou place the document on the
ADF.

These settings are as follow s

• Contrast

• Resolution

• Communication Journal

After your document(s) have been s ent, your machine wi ll automatically return to the preset settings .

Contrast

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the
setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

Press to:

CONTRAST

NORMAL

CONTRAST = Normal

LIGHTER

CONTRAST = Lighter

CONTRAST = Darker

DARKER

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents.
If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.

Press to:

RESOLUTION

STANDARD

RESOLUTION = Standard

FINE

RESOLUTION = Fine

S-FINE HALFTONE

RESOLUTION = Super Fine RESOLUTION = Halftone

38

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01.
(See page 33)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02.
(See page 33)

Basic Transmission Settings

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to
print out the Communicati on Jour nal as follow s.

When COMM. JOURNAL = OFF : a Communication Journal will not print.
When COMM. JOURNAL = ON : a Communication Journal will print automatically after every

communication.

When COMM. JOURNAL = INC. : a Communication Journal will print only if the communication has

failed.

COMM.JOURNAL?

1

8 1

INC<>

2
3

4

1

for “OFF ”.

or

2

for “ON” (A lw a y s pr in t s ).

or

3

for “INC OMP L E TE ” o n ly.

Basic Operations

OFF<>

ON<>

INC<>

NOTE

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12.
(See page 33)

39

Sendi ng Do cu me nts

General Description

You can choose either Memory or Direct Transmission.
Use Memory Transmission if:

• You want to send the document(s) to multiple stations.

• You have to retrieve the document immediately .

• You want to take advantage of Dual the Operation design.

Use Direct Transmission if:

• The memory is ful l.

• You want to send the document(s) immediately .

Use Voice Mode Transmissi on if:

• You want to send the document(s) after talking with the other party first.

• You want to send the document(s) after listeni ng to a voice prompting.

40

Sending Documents

Memory Transmission

Your machine quickly stores the document( s ) into the machine's me mory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically .

1

Store document(s)

in memory

NOTE

2

Transmit Receive

A

1. If memory overflow occurs while storing document(s), the remaining document(s) on the ADF
will be ejected. The machine prompts you whether to transmit the successfully stored

document(s) or to cancel the transmission. Press to cancel or press to transmit.

Destination A

Destination B

1 2

3

A

A

Basic Operations

COMPLET ED=XXX PG

See the Specifications on page 107 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored
document(s).

2. To stop the transmission, press .
The display shows:

COMM. STOP?

Press to stop the transmission. The document(s) you stored will be erased automatically.

1

3. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a
transmission, the display shows:

PRINT COMM.JRNL?

Press to print a Communication Journal.

1

4. If the file memory capacity reaches 5 files and you try to store another file, the following display
appears and the machine will not accept additional files until a file is completed and becomes
available.

FILE FULL

STOP

41

Sending Documents

Memory Transmission

Manua l Nu mb er Dialing

To dial the telep hone num ber ma nual ly, follow the steps below.

1

Set document(s) face down.

DOCU MENT SET

2
3

Enter a telephone number from the Keypad.
(Up to 36 digits)
You can also designate more that one destination .

Ex:

5 5 5 1 2

The document(s) begin to store into memor y.
Then starts dialing the telephone number.

4

3

5551234

* STORE * 05 %

❚

42

NOTE

1. If you need a special access number to get an outside line, dial it first then press to
enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

PAUSE

Sending Documents

Memory Transmission

One-Touch Dialing

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One­Touch keys, see page 27.

DOCUMEN T SET

1

Set document(s) face down.

<01> Stat ion name

* STORE * 05%

2

Press a One-Touch key (01 - 16).

Ex:

3

The document(s) begin to store into memory.
Then starts dialing the telephone number.

Abbreviated Dialing

Abbreviat ed dialing is a speedy way to dial a frequently dialed telep hone numb er by preprogram ming the
telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated

dialing number, see page 28.

DOCUMEN T SET

1

Set document(s) face down.

Press then enter a 2-digit code.

ABBR

[10] Stat ion name

2

Ex:

1

0

Basic Operations

3

* STORE * 05%

The document(s) begin to store into memory.
Then starts dialing the telephone number.

43

Sending Documents

Memory Transmission

Directory S earch Dialin g

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.

DOCU MENT SET

1

Set document(s) face down.

ENTER LETTER(S)

2
3

4

5

Enter the full station name or part of a station name by
using the Keypad.

Ex: for searching SAL ES DE PT

repeatedly until the display shows t he station name you
want to send to.

The document(s) begin to store into memor y.
Then starts dialing the telephone number.

A

S

or

SA

[10]SALES DEPT

* STORE * 05 %

44

Sending Documents

Memory Transmission

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multip le stations, you can save time in feeding the
document( s) by using memory trans m issio n. That is, you can store the document(s) into memory and then
send it to the station(s) automatical ly.

DOCUMEN T SET

1

Set document(s) face down.

Dial by any combination of the following methods:

2

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g, press after each
station is entered (up to 7 stations)

•Directory Search Dialing, press after each
station is entered
(For details, see pages 42 to 44.)

Ex:

SET

SET

<01> Stat ion name

Basic Operations

3

1

If you want to confirm the number of stations you have
entered, press .

The document(s) begin to store into memory.
Then starts dialing the telephone number s in sequence.

0

SET

[10] Stat ion name

002 STN(S) SE T

* STORE * 05%

NOTE

1. You can review the stations you entered in Step 3 before storing your document(s) into
memory by pressing or . Press to clear an entered station or group shown

on the display if needed.

CLEAR

45

Sending Documents

Direct Transmission

If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission.

Manual Number Dialing (Direct Transmission)

To dial the telep hone num ber ma nual ly, follow the steps below.

DOCU MENT SET

1

Set document(s) face down.

MEMO RY XMT?

2

8

9

DOCU MENT SET

3

1

4
5

NOTE

Enter a telephone number from the Keypad.

Ex:

5 5 5

Your machine starts dialing the telephone number .

1. If you need a special access number to get an outside line, dial it first then press to
enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

3. To stop the transmission, press .
The display shows:

1 2

4

3

STOP

5551234

❚

PAUSE

46

COMM. STOP?

Press to stop the transmission.

1

Sending Documents

Direct Transmission

On e- Touch Di aling ( D irect Transm ission )

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One­Touch keys, see page 27.

DOCUMEN T SET

1

Set document(s) face down.

MEMORY XM T?

2

8

9

DOCUMEN T SET

3

1

4

Press a One-Touch key (01 - 16).

Ex:

The display will show the One-Touch number and statio n
name. The full number will then be dialed.

<01> Stat ion name

Basic Operations

47

Sending Documents

Direct Transmission

Abbreviated Dialing (Direct Transmission)

Abbreviated diali ng is a speedy way to dial a frequently dialed telephone number by preprogram ming the
telephone number int o the built-in auto- dial er with a 2-digit abbreviated c ode. To program an abbreviated
dialing number, see page 2 8.

DOCU MENT SET

1

Set document(s) face down.

MEMO RY XMT?

2

8

9

DOCU MENT SET

3

1

4

Press the n enter a 2-digit code.
Ex:

The display will show the ABBR number and station
name.
The full number will then be dialed.

ABBR

1

0

[10] Sta tion name

48

Sending Documents

Direct Transmission

Directory Search Dial ing (Di rect Transm ission )

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.

DOCUMEN T SET

1

Set document(s) face down.

MEMORY XM T?

2

8

9

DOCUMEN T SET

3

1

4
5

6

7

Enter the full station name or part of a station name by
using the Keypad.

Ex: for searching SALES DEPT

repeatedly unt il the displa y shows the station name you
want to send to.

The full number will be dialed.

A

S

or

ENTER LETTER(S)

SA

[10]SALES DEPT

Basic Operations

49

Sending Documents

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine
requires an optional fax handset or an external telephone.

Off-Hook Dialing

For Off-Hook Di ali ng, follo w th e steps below.

DOCU MENT SET

1

Set document(s) face down.

2
3

Lift the fax handset or the external telephone and dial the
telephone number from the Keypad.

Ex:

5 5 5 1 2

When you hear the voice of the other party, tell the other
party to prepare to receive a document.

Then, when you hear a beep,

and hang up the handset or the external telephone.

3

4

*PHO NE OFF HOO K*

50

NOTE

1. To stop the transmission, press .
The display shows:

COMM. ST OP?

Press to stop the transmission.

1

STOP

Voice Mode Transmission

On-Hoo k Dialing

For On-Hook Di aling, follow the steps below.

1

Set document(s) face down.

2

You will hear dial tone through the monitor speaker.

Sending Documents

DOCUMEN T SET

ENTER TEL NO.

3
4

Dial the telephone number from the Keypad.

Ex:

5 5 5 1 2

When you hear a beep,

3

4

5551234

❚

Basic Operations

NOTE

1. If you need a special access number to get an outside line, dial it first then press to
enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

PAUSE

51

Sending Documents

Transmission Reservation

You can do the following while sending a document(s) from memory or rec eivi ng a document( s).

• Reserve the next transmissio n into memory. (Up to 5 differ ent files)

• Reserve a priority transmi ssion.

Mem ory Transmission Reservat ion (M ulti-Taski ng )

If your machine is on-line busy transmitting from memory , receiving or printing received documents, you can
reserve a transmission by the following procedure.

1

2
3

Your machine is on-line.

Set document(s) face down.

Dial by any combination of the following methods :

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each
station is entered (up to 7 stations)

• Directory Search Dialing, press after each
station is entered
(For details, see pages 42 to 44.)

Ex:

SET

SET

ON LINE * XM T *

ON LINE * RC V *

* PC MODE *

* PRINTING *

DOCU MENT SET

<01> Sta tion name

52

4

1

If you want to confirm the number of stations you have
entered, press .

Your machine will store the document( s) into memory.

0

SET

[10] Sta tion name

002 ST N(S) SET

* STORE * 05 %

XMT RESERVED

Sending Documents

Transmission Reservation

Direct T ransmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after
the current communication is finished.

Note that you cannot send document (s) to mult iple stations .

To reserve your machine for sendi ng the urgen t docu me nts

1

2
3

4
5

Your machine is on-line.

Set document(s) face down.

8

9

1

Dial by using any one of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g and press

•Directory Search Dialing and press
(For details, see pages 46 to 49.)

01

Ex:

START

START

ON LINE * XMT *

ON LINE * RCV *

* PC MODE *

* PRINTIN G *

DOCUMEN T SET

Basic Operations

MEMORY XM T?

DOCUMEN T SET

<01> Stat ion name

XMT RESERVED

You can make reservation to send an urgent
document to a single station only.

53

Sending Documents

Redialing

Automatic Redialing

If a busy line is d etected, the machine will redial the number up to 5 times
at 3 minutes interval. However, if a busy line is not detect ed, the machine
will redial only one time. During that time, a message will appear as shown
to the right.

Manua l Re di al ing

You can also redial the last dialed number manuall y by pressing key.

To redial the last dialed number through memory

REDIAL

1

Set document(s) face down.

2
3

WAITING TO DIAL

DOCU MENT SET

5551234

* STORE * 05 %

❚

The document is stored into memory. Then the machine
dials the last dialed number.

54

Redialing

To redial the last dialed number through ADF

1

Set document(s) face down.

2

8

9

3

1

4

Your machine starts to dial the last dialed number.

Sending Documents

DOCUMEN T SET

MEMORY XM T?

DOCUMEN T SET

5551234

Basic Operations

NOTE 1. While the unit is displaying "WAITING TO DIAL", you can press to start redialing

immediately.

REDIAL

55

Recei ving Docu ments

Reception Modes

You can select one of the four modes as shown below.

Conditions Suggested Reception Mode Settings

You normally receive
only voice calls.

You receive both voice
and fax calls.

You normally receive
fax calls only.

Telephone Mode

(IN Mode)
You can answer the incoming call via an External

Telephone (Optional). If you receive a fax calling
signal, simply press START to receive manually.

(See page 57)

Fax / Tel Auto Switching Mode

(IN Mode)
Unit will answer the incoming call then

distinguishes whether it is voice or fax call. If it is a
fax call, the unit will receive automatically. If it is a
voice call, the unit will signal (ring ) through the
speaker for your atten tion. (See page 58)

Fax Mode

(OUT Mode)
Unit will receive the document(s) automatically. All

incoming calls (including a voice call) are
answered by the fax machine. (See page 59)

1. Fax Parameter No. 15 set to
1: Tel

2. Press the IN/OUT button to
turn the lamp OFF.

RCV MODE= TEL

1. Fax Parameter No. 15 set to
2: Fax / Tel SW.

2. Press the IN/OUT button to
turn the lamp OFF.

RCV MODE= FAX/TEL

1. Fax Parameter No. 16 set to
1: Fax

2. Press the IN/OUT button to
turn the lamp ON.

RCV MODE= FAX

You receive both voice
and fax calls and a
Telephone Answering
Machine (TAM) is
connected.

NOTE

TAM Interface Mode

(OUT Mode)
The TAM answers the incoming call. During that

time, the unit also monitors whether it is a voice
call, the TAM continues to operate. If it is a fax call,
the unit will automatically switch the line to the Fax
and begin receiving the document(s). (See page 60)

1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some
of the features may not be compatible with your fax machine operating in the TAM Interface
mode.

2. If you are using the "Distinctive Ring Service" provided by your local telephone company,
please note that the ring pattern for your fax number must match with the setting of Fax
Parameter No. 36 (RING PTN (DRD)). (See page 34)
If the setting does not match with the ring pattern, your machine will not receive a document
automatically and the telephone will continue to ring.
Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not
function properly in TAM Interface.

1. Fax Parameter No. 16 set to
2: TAM / Fax

2. Press the IN/OUT button to
turn the lamp ON.

RCV MODE= TAM/FAX

56

Receiving Documents

Telephone Mode

When your machine is set to this mode, your machine will not receive documents aut omatically. If you
receive a fax call, follow the procedure below to rece ive docum ents manuall y.

Setting the Telephone Mode

Change Fax Parameter No. 15 (IN MODE) to 1: T el.

1

(See page 33)

RCV MODE=TEL

2

Make sure that the lamp goes off.

Operation of Telephone Mode

When your telephone rings, lift the handset of the External

1

Telephone.

If you hear a beep from the phone, it means someone
wants to send a fax. Or, if the caller answers and says he/
she wants to send a fax, then. ..

Basic Operations

2
3a

3b

4

Remove any document from the ADF.

If you answered the call using th e handset,

If you answered the call on an Extension phone,

or

within 1 second on your Extension phone. (See Note 1)

Your machine will be activated remot ely.
Hang up the phone.

NOTE

1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your
extension phone is not a touch tone phone, press on the control panel of your fax

machine.

START

57

Receiving Documents

Fax / Tel Auto Switching Mode

When your machine is set to this mode, your machine will switch to document reception or voice
communicat ion automatically.

Setting the Fax / Tel Auto Switching Mode

Change Fax Parameter No. 15 (IN MODE) to 2: Fax / Tel SW.

1

(See page 33)

RCV MODE=FAX/TEL

2

Make sure that the lamp goes off.

Operation of Fax / Tel Auto Switching Mode

If it is a Fax call,

Your machine will answer the call when a call is received,

1

then distinguish whether it is a voice or fax call.

Your machine begins to receive the documents.

2

If it is a Voice call,

Your machine will answer the call when a call is received,

1
2
3

then distinguish whether it is a voice or fax call.

Your machine begins to signal (ringin g) throug h the
machine's speaker for your attention. (See Note 1)

Lift the handset of the External Telephone and press

STOP

Begin the conversation.

4

.

58

NOTE

1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL
TIMER). (See page 33)

2. To adjust the Ringer Volume, refer to page 21.

Receiving Documents

Fax Mode

When your machine is set to this mode, it will immediately begin to receive documents automatically when a
call is received.

Setting the Fax Mode

Change Fax Parameter No. 16 (OUT MODE) to 1: Fax.

1

(See page 33)

RCV MODE=FAX

2

Make sure that the lamp goes on.

Operation of Fax Mode

Your machine will begin receiving automatically when a fax call is received.

TAM (Telephone Answering Machine) Interface Mode

Your machine is equipped with a unique feature called TAM Interface which enables it to automatically
switch a single telephone line eit her to Fax or TAM. You can connect most TAMs in the market to your
machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible
with this machine. Answe ri ng Serv ices (Voice Mail) provided by your Local Phone company are not
compatible with this feature. For the operation of your TAM, please refer to the Operating Instructions of the

TAM.

Installing your TAM

1

1. Remov e the telephone line cable of your
TAM from the wal l jack.

2. Plug the tele phone line cab le of your
TAM into the TEL ja ck on the rear of the
fax machine as shown.

Basic Operations

59

Receiving Documents

TAM (Telephone Answering Machine) Interface Mode

Setting the TAM Interface Mode

Change Fax Parameter No. 16 (OUT MODE) to 2: TAM / Fax

1

(See page 33)

RCV MODE=TAM/FAX

2

Make sure that the lamp goes on.

Oper a tion of T AM Inte r f ace Mod e

If it is a Fax call,

When your TAM and Fax receives an incoming call, the

1

TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorde d in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.

Your machine will switch the line to the fax and then begin

2

If it is a Voice call,

1

2

Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if
you are calling to send a fax, press the asterisk button tw ice on your touch tone phone now and start
your machine. Thank you for calling.

Enabl es your Fax machine to switch to the Fax Mode when receiving from units that do not send fax
signal (short beep) and preven ts your TAM from recording blank (long silence) incom ing messa ge.
To activate this feature,

1. Change Fax Parameter No. 20 (SILENT DET .) to 2: Valid. (See page 33)

2.

Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM
LENGTH). (See page 33)

[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]

to receive the documents immediately from the calling
station.

When your TAM and Fax receives an incoming call, the
TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorde d in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.

Your TAM continues to record the incoming message
(ICM) after playing the OGM.

Sample of OGM

Silent Detection Mode

60

Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents
sent to you by the other parties cannot be printed within a single page. When this occurs, the document will
be divided into separate pages.

This machine is equipp ed with a Print Reduc tion funct ion to solve this problem. You may select the most
appropria te settin g from the selecti ons desc ribed below.

1. Automa ti c Red u ction
Each page of a received document is first stored in memory. Based on the document lengt h, your
machine will automatic ally calcula te the suitabl e reduction ratio (70% to 100%) to print the entire
document on a single page. If the received document is extremely long (over 39% longer than the
recording paper), the docum ent will be divided into separa te pages and print withou t reducti on.

2. Fi xed Reduction
You can pre-determine th e reduction r atio from 70% to 100% in 1% steps. The document(s) you receive
will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below.

1. To set Automatic Reduction mode.
a) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode.
a) No. 24 Print Reduction set to “Fixed”.
b) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

Ex:A4 to A4 96%

A4 to L e tter 90%
Letter to Letter 96%
Legal to Lett er 75%

Basic Operations

NOTE

1. If the sending side is set to print the header on the outside of the copy area, more reduction
ratio will be required.

61

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages. When printing on se parate pages, the bott om 0.4 in (10 mm) of the first page
will be overlapped on top of the next page.

Transmitted Document Received Document

Overlap print.

0.4 in (10 mm)

The receiving document is divided
into two sheets with overlap printing.

62

NOTE

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out
with no reduction when printing out separate pages. If the reduction method is set to Fixed
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.

Receiving Documents

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically
starts receiving docum ents into its image data memory. Stored documents are printe d automaticall y after
replacing the recording paper or the toner cartri dge. (See Notes 1 and 2)

NO REC.PAPER 010

OUT OF TONER 041

* PRINTIN G *

1
2

When the machine finishes the memory reception and
there is no recording paper or toner, an Infor mation Code
appears on the display.

Install the recording paper (see page 17) or replace the
toner cartridge (see page 15).
The machine will automatically start printing the document
stored in the memory.

Print Collation Mode

The printing mechanism of the UF-4000 is a Reverse Order Stacking construction. The UF-4000 has a Print
Collation Mode that stacks received documents in the correct order. When the Print Collat ion Mode is
enabled, all received docum ents are stor ed into memor y first, then pr inted out in Correct Order Stacking.
The requirements f or the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT
COLLATION set to “Valid”, and 2) enough remaining memory.

The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements
is not met.

Basic Operations

Sending Document Order Stacking Document Order

Correct Order Stacking

(Collation Mode)

NOTE

1

2

3

1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter
No. 22 to "Invalid". (See page 34)

1

2

3

Reverse Order Stacking

(Non-Collation Mode)

3

2

1

63

Maki ng Co pie s

Your machine has a copy function which can make single or multiple copies.

1

Set document(s) face down.

2

DOCU MENT SET

NO. OF COPY=1

3
4

Enter the number of copies.

Ex:

The machine stores the document, th en prints the copies .

0

1

NO. OF COPY=10

* STORE * 05 %

64

NOTE

1. The copy will be reduced automatically depending on the length of the original document. If
you wish to be prompted for the reduction ratio when making copies, change the setting of Fax
Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 34)

2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction
ratio is set to 100% in order to fit the data on one page.

3. Standard Resolution is not available in Copy Mode.

4. If you experience a memory overflow error while making copies, you may turn "Off" the
Memory XMT feature temporarily by pressing .

However, the printed copies will not be collated.

FUNCTION

SET

9

8

1

Advanced Feat ur es

Timer Co ntro lle d Co mm un ic ations

General Description

You can send document( s) to one or multiple stations at any preset tim e within the next 24 hours. Up to 5
built-in timers can be set for deferred communication.

Deferred Transmission

DOCUMEN T SET

1

Set document(s) face down.

START TIME ❚ :

2

1 1

3
4

Enter the start time from the keypad and press .
(Use a 4-digit, 24-hour clock)

Ex: (11:30 p.m.) and

2

Dial by any combination of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g, press after each
station is entered (up to 7 stations)

•Directory Search Dialing, press after each
station is entered
(For details, see pages 42 to 44.)

Ex:

If you want to confirm the number of stations you have
entered, press .

0

3 3

1

0

SET

SET

SET

SET

SET

ENTER STN(S)

<01> Stat ion name

[10] Stat ion name

002 STN(S) SE T

Features

Advanced

5

NOTE

* STORE * 05%

To store document(s) into the memory.

1. If you enter a wrong number in Step 4, press then re-enter the right number.

2. To cancel the file in memory, press and use or to
select the file that you want to cancel, then press .

FUNCTION

CLEAR

1

SET

SET

2

START

65

Polling

General Description

Polling means calling other station(s) to retrieve document(s). The other station must know in advance that
you will call and must have document(s ) set on the ADF or stored in the memory. You may need to set a
polling password, shared by the other station, to ensure security .

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused
automatically.

To set the pol ling passwo rd, follow the steps below.

SET MODE (1-8)

1

7

NO.=❚ (01 -99)

2

4

3
4

5

2

Press and ente r a 4-digit poll ing password.

Ex:

6

SET

2

1

4

3

POLLI NG PWD?

1234

66

NOTE

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before
you actually poll important document(s).

2. If a password is not set in the polled station, you may poll the other station even though your
machine has a password.

Polling

To Poll Documents from Another Station

The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling
password before polling. (See page 66)

PASSWORD=1234

1

3

Enter a 4-digit polling password. (See Note 2)

2

Ex:

1 1 1 1

PASSWORD=1111

ENTER STN(S)

3

Dial by any combination of the following methods:

4

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g, press after each
station is entered (up to 7 stations)

•Directory Search Dialing, press after each
station is entered
(For details, see pages 42 to 44.)

Ex:

SET

SET

Features

Advanced

<01> Stat ion name

1

If you want to confirm the number of stations you have
entered, press .

0

SET

[10] Stat ion name

002 STN(S) SE T

* STORE *

5

NOTE 1. You can review the entered stations in Step 4 by pressing or key, press to

erase the displayed station or group as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the
display.
You can still change the password temporarily by overwriting it with a new one.

CLEAR

67

Program Keys

General Description

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll
the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations
to be polled, a deferred transmission s equence or an additional One-Touch key.

Setting for Group Dialing

To set a Program Key fo r Group Dia li ng

GROU P DIAL?

1

7

3

1

PRES S P-KEY

2
3

4
5

6

Ex:

Enter the Group Name (up to 15 characters) by using the
Keypad. (See page 26)

Ex: GROUP A and press
Enter the station numbers by using One-Touch Key or

ABBR

Ex: and

You may use the or keys to review the entered
station(s) before going to next step. If you find an error,

press to erase the displayed station.

and 2-digit code.

CLEAR

SET

1

0

[P1]ENTER NAME

ENTE R STN(S)

<01> Sta tion name

[10] Sta tion name

PRES S P-KEY

68

You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing

STOP

.

Setting for Deferred Transmission

To set a Program Key for deferred transmission

1

7

3 2

2

Program Keys

PROGRAM DIAL?

PRESS P-KEY

3
4

5
6

7

Ex:

Enter the Key Name (up to 15 characters) by using the
Keypad. (See page 26)

Ex:PROG. A and press

Enter the starting time using 4 digits.
Ex: (1 1: 30 p.m.) and press

Enter the station numbers by using One-Touch Key or

Ex: and

2

ABBR

3 3

0

and 2-digit code.

SET

1

SET

0

[P1]ENTER NAME

PRESS FUNCTION

START TIME ❚ :

ENTER STN(S)

<01> Stat ion name

[10] Stat ion name

Features

Advanced

8

You may use the or keys to review the entered
station(s) before going to next step. If you find an error,

press to erase the displayed station.

You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing

STOP

CLEAR

.

PRESS P-KEY

69

Program Keys

Setting for Polling

To set a Program Key fo r poll ing

1
2

7

3 2

PROGR AM DIAL?

PRES S P-KEY

3
4

5
6

7

Ex:

Enter the Key Name (up to 15 characters) by using the
Keypad. (See page 26)

Ex:PROG . A and press

SET

3

Enter a 4-digit polling password.

1 1 1 1

Ex: and press
Enter the station numbers by using One-Touch Key or

ABBR

Ex: and

and 2-digit code.

SET

1

0

[P1]ENTER NAME

PRESS FUNCTION

PASSWORD=❚❚❚❚

ENTE R STN(S)

<01> Sta tion name

[10] Sta tion name

70

8

You may use the or keys to review the entered
station(s) before going to next step. If you find an error,

press to erase the displayed station.

You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing

STOP

CLEAR

.

PRES S P-KEY

Setting for One-Touch Key

To set a Program Key for One-Touch Key

1

7

3 3

2

Program Keys

ONE-TOUCH DIAL?

PRESS P-KEY

3
4

5
6

Ex:

Enter the station name (up to 15 characters) by using the
Keypad. (See page 26)

Ex:PROG. A and press
Enter a telephone number (up to 36 digits including

pauses and spaces).

Ex:

You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing

9

STOP

PAUSE

.

5 5 5

SET

SPACE

1 2

4

3

[P1]ENTER NAME

[P1]ENTER TEL.#

[P1]9-555 1234❚

PRESS P-KEY

Features

Advanced

71

Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 68 to 71.

• S t art time or station(s) for deferred transmission

• Station(s) for poll ing

• Station(s) for grou p diali ng

• Telephone number and station name for One-Touch key

To erase the sett ing s in a Program Key

DELE TE PROGRA M ?

1

7

3

4

PRES S P-KEY

2
3

4
5

Press the Program Key you want to erase.

Ex:

1

You can now erase other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing

STOP

.

[P1]DELETE?

* DELETING *

PRES S P-KEY

72

Access Code

General Description

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code
is registered, no one can operate the machine without entering t he correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting
or transmission, and the display returns to standby, you have to re-enter the access code in order to use the
machine again. Register ing th e Access Code does not affect the use of the machine in any other way.

Setting the Access Code

SET MODE (1-8)

1

7

NO.=❚ (01-99)

2

4

3
4

5
6

3 8

Enter a 4-digit Access Code.

Ex:

1 2

Select Restrict ion Level .

1

for All operations

or

for Setting and Printing the Fax Parameters only.

2

Ex:

2

4

3

❚❚❚❚

1234

ALL<>

PARAMETERS<>

Features

Advanced

7

NOTE

1. To erase the Access Code, enter the Access Code and press and follow the
procedure above to Step 3, then press and .

CLEAR

SET

START

STOP

73

Access Code

Operating Your Machine with the Access Code (Restrict All Operations)

1

2

Enter the Access Code.

Ex:

1 2

Now you can operate the machine normally.

4

3

ACCESS CODE=

ACCESS CODE=

MMM-DD 15:00 00%

❚

****

Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only)

The machine can restrict the operation of setting and printing the Fax Parameters only.
Ex: When setting the Fax Parameter.

SET MODE (1-8)

1

7

2

3
4

4

Enter a 4-digit Access Code.

Ex:

Now you can operate the machine normally.

2

1

4

3

ACCESS CODE=

ACCESS CODE=

NO.=❚ (01-99)

❚

****

74

Disti nctive Ri ng Det ector ( DRD)

General Description

Your machine has a special feature in conjunction with an optional service provided by many local
telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern
identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or
personal use with only one single phone line.

Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the

corresponding ring pattern for your fax number, refer to th e Fax Paramet er Table on page 34.
The following table shows a typical example with 4 telephone numbers on a single phone line

Telephone No. Usage Distinctive Ring Sound Ring Pattern

555-1111 Business Riiing...............................Riiing................................ Type A, Standard Ring

555-2222 Fax Ring...Ring.......................Ring...Ring........................ Type B, Double Ring

555-3333 Personal Ring...Ring...Riiing............Ring...Ring...Riiing............. Type C,Triple Ring

(Short-Short-Long)

555-4444 Teenager Ring...Riiing...Ring............Ring...Riiing...Ring............. Type D,Triple Ring

(All other than type C)

The following ill ustrat ion show s a typical set up, with your machine set to detect Type B (double ring) ring
pattern.

At Your Location with

Distinctive Ring Service

Ring..Ring.............Ring..Ring

A person recognizes the call
is for the fax machine by the
double ring pattern sound.

Ring..Ring.............Ring..Ring

The fax machine distinguishes
the call is for the fax by the
double ring pattern and answers
automatically.

Dialing "555-2222"

Ring..Ring.............Ring..Ring

A person recognizes the call
is for the fax machine by the
double ring pattern sound.

Fax No. "555-2222"

Features

Advanced

NOTE

1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.

75

PIN Co de Access

General Description

If your PBX requires a PIN (Personal Identifi cati on Number ) code to get an outside line, your machine can
be set to prompt the user to enter a PIN co de before any diali ng.

Selecting the Access Method (Prefix or Suffix)

SET MODE (1-8)

1

7

NO.=❚ (01 -99)

2

4

3
4

5

3

2

or

3

9

for suffix code.

for prefix code.

NONE<>

SUFF IX< >

PREF IX< >

76

Dialing with a PIN Code

1

Set document(s) face down.

Dial by any combination of the following methods:

2

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g, press after each
station is entered (up to 7 stations)

•Directory Search Dialing, press after each
station is entered
(For details, see pages 42 to 44.)

Ex:

PIN Code Access

DOCUMEN T SET

SET

SET

<01> Stat ion name

3
4

5

1

If you want to confirm the number of stations you have
entered, press .

Ex: (up to 36 digits)

9 8 7 6

Your machine stores the docu ment and starts dialing the
PIN code and telephone number as you specified .

0

SET

[10] Stat ion name

002 STN(S) SE T

ENTER PIN CODE

9876❚

* STORE * 05%

Features

Advanced

NOTE

1. The PIN code is shown as " " on the display when dialing the number.

2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct
Dialing mode.

77

Fax Forward

Setting Fax Forward

This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or
abbreviated dialing number. Onc e the faxes are received in the memory, the machine will forward the
received document(s) to the telephone number registered in the one-touch or abbreviated dialing number.
This function is conveni ent when you would like to receive faxes in anot her place (i. e. your home) at night
or during a holiday.

SET MODE (1-8)

1

7

NO.=❚ (01 -99)

2

4

INVA LID <>

3

5

4

4
5

6

7

2

Enter the station to forward the received faxes to, by
assigning a One-Touch key or an Abbreviated dialing
number.

Ex:

VALID<>

ENTE R STATION

<01> Sta tion name

78

NOTE

1. When the Fax Forward feature is set, the One-Touch or the Abbreviated dialing number is
restricted from editing. Please change this function to “Invalid” when you would like to edit the
telephone number.

2. It is not possible to receive a document if the memory of your machine overflows or is about
95% used.

Network Features

Sub-Addressing

General Description

The Sub-Addr essing fu ncti on allo ws you further rou ting, fo rwarding or relayi ng of docum ent (s) to the
desired recip ient (s) when used in combina tio n with Panasoni c Inte rnet Fax capable mo dels. This functio n
conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.

Example of a Network

Dial to: 555 1234
Sub-address: 0001
TSI: 555 9999

aaa

Fax1

aaa

bbb

PC2

Direction

PC1
PC2

Fax1

bbb

Dial to: 555 1234
Sub-address: None
TSI: 555 6789

PC1

aaa

Panasonic Internet Fax

capable models

Automatic Routing Table of Panasonic Internet Fax capable models
(Own Tel. # : [phone])

One-Touch #

<01>
<02>
<03>

Sub-address

0001
0002
0003

TSI

--

--

555 6789

Comp a tibil ity with Other Ma c hi n e s

• Sub-Addressing Transmission: DF-1100/DP-135FP/150FP/150FX/190/1810F/1820E/1820P/2000/2310/2330/2500/
3000/3010/3030/3510/3520/3530/4510/4520/4530/6010/6020/6030/DX-600/800/
1000/2000/FPD250F/D350F/UF-332/333/342/344/490/550/560/585/590/595/770/
790/880/885/890/895/990/4000/4100/5100/6000/6100/7000/7100/8000/8100/9000
(see note 1)

• Sub-Addressing Reception: DX-600/800/UF-4000/4100/5100/6000/6100/7000/7100/8000/8100/9000 and DP­1810F/1820E/1820P/2000/2310/2330/2500/3000/3010/3030/3510/3520/3530/4510/
4520/4530/6010/6020/6030 with Internet Fax.

Sub-Addressing Transmission Methods

You can send a document with Sub-Address information to the desired recipient by the following methods.

• By registering the Sub-Address information into One-Touch/ABBR. Dialing Numbers.

• By specifying the Sub-Address information in the Manual Number Dialing Mode.

Network Feat ure s

Set ting of Rout ing , For w ard ing or Relaying

You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched
Telephone Network) or PBX Extension with Panasonic Internet Fax capable models.

NOTE

1. UF-788 with PC Interface Option or the Option ROM installed.

79

Sub-Addressing

Setting the Sub-A ddress into a One-Touch/ABBR. Dialing Numbers

SET MODE (1-8)

1

7

1:ONE-TCH 2:ABBR

2

2

3
4

5

6

Press to select “One-Touch”
or

Press to select “ABBR. NO.”.

Ex:

Press a One-Touch key (01 - 16).

Ex:

Enter the telephone number, press then enter the
Sub-Address (up to 20 digits).
(Up to 36 digits including telephone number, pauses, spaces,
FLASH and Sub-Address)
Ex:Telephone number = 555123 4, Sub-Address =2762

And then continue to enter the station name.
(See page 27)

1

2

1

Enter as :

5 5 5

FLASH

2

3

1

4

FLASH

2 7

2

6

PRESS ONE-TOUCH

<01>ENTER TEL.#

<01>551234s2762❚

<01>SALES DEPT❚

80

7

NOTE 1. separates the Sub-Address from the Telephone number and is indicated by an "s"

FLASH

in the display.

Sending a Fax with Sub-Address

Sub-Addressing

Use to separate the Telephone number and the Sub-Address.

FLASH

1

Set document(s) face down.

FLASH

FLASH

4

3

2 7

6

2

Enter the telephone number, press then enter the
Sub-Address (up to 20 digits).
(Up to 36 digits including telephone number, pauses, spaces,
FLASH and Sub-Add ress)
Ex:Tel ephone number = 5551234, Sub-Address =2762

Enter as:

5 5 5

2

1

3

The document is stored into memory and your machine starts
to dial the number of the station and sends the document(s)
with Sub-Addressi ng infor mation.

DOCUMEN T SET

5551234s2762

2

* STORE * 05%

❚

NOTE 1. separates the Sub-Address from the Telephone number and is indicated by an "s"

FLASH

in the display.

2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressing Transmission.

3. The Sub-Address is not transmitted during Manual Redial Mode.

81

Network Feat ure s

Printout Journ als and Lists

Journals and Lists

General Description

To help you maintain records of the documents you sent and received, as well as lists of the numbers you
record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal,
Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No.
List, Program List, Fax Parameter List and Directory Sheet.

Transaction Journal

The "Journal" is a record of the last 32 transactions (a transaction is recorded each time you send or receive
a document). It prints automati call y after every 32 transactions (see Note 1) or you can print or view it
manually by using the following procedure:

JOURNAL?

1

6

1

1:PRI NT 2:VIEW

2

To print a Journal

1

3a

To view a Journal

2

3b

Select the viewing mode.

4

Communication Result
OK : Communication was successful.

P-OK : Reserved transmission was successful
BUSY : Line busy

STOP : STOP was pressed.
3-digit Info. Code : Communication has failed

(Refer to pages 99-100 for details.)

To view transmission transactions only

1

To view all transactions

2

Ex:

2

You can view the transactions in the journal by pressing

or . Pr e ss to retu rn to standb y.

Use or to switch the display .

under memory full condition.

STOP

* PRINTING *

1:XMT ONLY 2:ALL

Type of Communication
XMT : Transmission

RCV : Reception
POL : Polling
FWD: Fax Foward
RMT : Remote Diagnostic/

Firmware Update

82

Received ID,
Recorded name or
the dialed
telephone number

NOTE

OK ☎5551234

Scroll Marker

: Latest transaction
: Oldest transaction
: Only 1 transaction

1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of
Fax Parameter No. 13 to "Invalid". (See page 33)

03/12 10:00 XMT

Date & Time

Journals and Lists

Individual Transm ission Journal (IND. XMT JOU RNAL )

An Individual Transmission Journal contains the information on the latest transmission.

IND. JOUR NAL?

1

6 6

* PRINTIN G *

2

83

and Lists

Printout Journals

Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

Sample Transaction Journal

(1) (2)

***************** -JOURNAL- ***** ** ********** ** ****** DATE MMM-DD-Y YYY ***** TIME 15:00 **** *****

(3) (4) (5) (6) (7) (8) (9) (10) (11) (12)
NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC

01 OK 005/005 001 00:00:22 XMT SERVICE DEPT. MMM-DD 17:35 C0044903C0000
02 OK 003 002 00:01:17 RCV 111 222 333 MMM-DD 17:41 C0044903C0000
03 OK 001 003 00:00:31 XMT ACCOUNTING DEPT. MMM-DD 17:50 C0044903C0000
04 630 000/005 004 00:00:00 XMT $ 34234 5676 MMM-DD 17:57 0800420000000

05 STOP 000 005 00:00:34 XMT $ 12324567 MMM-DD 18:35 0210260200000
06 OK 001/001 006 00:00:20 XMT $ 44567345 MMM-DD 18:44 C8044B03C0000
07 408 *003 007 00:02:14 XMT $ 2345678 MMM-DD 18:55 0040440A30080

31 OK 002/002 050 00:00:31 XMT $ 0245674533 MMM-DD 08:35 C8044B03C1000
32 OK 003/003 051 00:01:32 XMT $ 0353678980 MMM-DD 08:57 C8044B03C1000

(13)

-PANASONIC ­************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

(15) (14)

Sample Individual Transmission Journal (IND. XMT JOURNAL)

(1) (2)
************** -IND. XMT JOURNAL- ***** ** ********* DAT E MMM -DD-YYYY ***** TIME 15:0 0 *********

(10)(11) DATE/TIME = MMM-DD-YYYY 09:00

(3) JOURNAL No. = 21

(4) COMM. RESULT = OK

(5) PAGE(S) = 001/001

(7) DURATION = 00:00:16

(6) FILE No. = 010

(16) MODE = TRANSMISSION

(17) DESTINATION = [01] / 555 1234 /ABCDEFG

(18) RECEIVED ID =

84

(19) RESOLUTION = STD

(13)

-PANASONIC -

******************************-HEAD OFFICE -*******- 201 555 1212- *****************
(15) (14)

Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

Explanati on of Contents

(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result : "OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy
line.
"STOP" indicates that STOP was pressed during communication.
"M-OK" indicates that the substitute reception message in memory was
not printed.
"P-OK" indicates that memory overflow or document misfeeding occurred
while storing the documents into memory for transmission but
successfully stored document(s) was sent.
"3-digit Info Code” (see page 98) indicates that the communication has
failed.

(5) Number of pages transmitted or

received

(6) File number : 001 to 999 (If the communication is stored into memory, a file number is

(7) Duration of communication
(8) Type of communication : "XMT" means Transmission

(9) Remote station identification : Name : Recorded name in One-Touch or ABBR. Numbers or remote

(10) Communication date
(11) Communication start time
(12) Diagnostic : For service personnel only
(13) Own LOGO : Up to 25 characters
(14) Own ID number : Up to 20 digits
(15) Own Character ID : Up to 16 characters
(16) Type of communication : Transmission or memory transmission
(17) Destination : If a One-Touch or ABBR was used for the transmission:

(18) Received remote station's ID : Character ID or ID number
(19) Resolution : "STD" means Standard resolution

: The 3-digit number is the number of pages successfully transmitted or

received.
When the documents are stored into memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of
pages that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.

assigned for each communication.)

"RCV" means Reception
"POL" means Polling
"FWD" means Fax Forward
"RMT" means Remote Diagnostic/Firmware Update

station's Character ID.
$ number : Dialed telephone number (PIN Code will not be shown)
Number : Remote station's ID number.

One-Touch or ABBR. No./Telephone Number/Recorded Name
If not : Telephone number

"FINE" means Fine resolution
"S-FINE" means Super Fine resolution

and Lists

Printout Journals

85

Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was
successful. You may select the printout condit ion (Off/Alwa y s/Inc. On ly) in Function 8-1 or Fax Paramet er
No. 12.

Samp le COMM. JOURNA L

*************** -COMM. JOURNAL- ****************** DATE MMM-DD-YYYY **** TIME 15:00 ********

(1) (2) (3)
MODE = MEMORY TRANSMISSION START=MMM-DD 14:50 END=MMM-DD 15:00

FILE NO .= 05 0 (4)

(5) (6) (7) (8) (9) (10)
STN COMM. ONE-TOUCH/ STATION NAME/TEL NO. PAGES DURATION
NO. ABBR NO.

001 OK <01> SERVICE DEPT. 001/001 00:01:30
002 OK <02> SALES DEPT. 001/001 00:01:25
003 407 <03> ACCOUNTING DEPT. 000/001 00:01:45
004 BUSY $ 021 111 1234 000/001 00:00:00

- PANASONIC ­************************************* - HEAD OFFICE - ****** - 201 555 1212 - *********

86

Journals and Lists

Communication Journal (COMM. JOURNAL)

Explanati on of Contents

(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number : 001 to 999 (When the communication is stored into memory, a file

number is assigned for each communication.)
(5) Station number : Sequential number of the Stations.
(6) Communication result : "OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"M-OK" indicates that the substitute reception message in memory was

not printed.

"P-OK" indicates that memory overflow or document misfeeding occurred

while storing the documents into memory for transmission but

successfully stored document(s) was sent.

"3-digit Info Code" (see page 98) Information Codes indicates that the

communication has failed. In this case, the machine will print out the

attached report with first page of your document as shown on the

previous page.
(7) One-Touch/Abbreviated number or $

mark

(8) Recorded name in One-Touch,

ABBR. or direct dialing number

(9) Number of pages transmitted or

received

(10) Duration of communication

: $ mark indicates dialed by direct number dial.

: The 3-digit number is the number of pages successfully transmitted or

received.

When the documents are stored into memory, two 3-digit numbers will

appear.

The first 3-digit number represents the number of pages successfully

transmitted.

The second 3-digit number represents the total number of pages that

were attempted to be transmitted.

87

and Lists

Printout Journals

Journals and Lists

One-Touch/Abbreviated and Directory Search List

To print a One-T ouch/Abbreviated Number and Directory Search List of the telephone numbers you
have stored

SPEED DIA L LIST?

1

6

2

1:ONE/ ABBR 2:DIR

2
3

To print a One-Touch/ABBR . Number List

1

To print a Directory Search List

2

* PRINTIN G *

88

Journals and Lists

One-Touch/Abbreviated and Directory Search List

Sample One-Touch List

*************** -ONE-TOUCH LIST- ****************** DATE MMM-DD-YYYY ***** TIME 15:00 *******

(1) (2) (3)
ONE-TOUCH STATION NAME TELEPHONE NO.

<01> SERVICE DEPT. 121 555 1234
<02> SALES DEPT. 222 666 2345
<03> ACCOUNTING DEPT 313 333 3456

NO. OF STATIONS = 03 (4)

-PANASONIC -

************************************** -HEAD OFFICE - ***** - 201 555 1212- *********

Sa m p le ABBR . Nu m b e r List

*************** -ABBR NO. LIST- **** ** ********** ** DA TE MMM-DD-YYYY ***** TIME 15:00 *******

(1) (2) (3)
ABBR NO. STATION NAME TELEPHONE NO.

[01] ENG. DEPT. 888 555 1234
[02] PURCHASE DEPT. 999 666 2345
[03] REGULATION DEPT 777 333 3456

NO. OF STATIONS = 03 (4)

-PANASONIC -

*************************************** -HEAD OFFICE - ***** - 201 555 1212- *********

and Lists

Printout Journals

89

Journals and Lists

One-Touch/Abbreviated and Directory Search List

Sample Directory Search List

*************** -DIR. SEARCH LIST- ***************** DATE MMM-DD-YYYY ***** TIME 15:00 *******

(5) (2) (1) (3)

STATION NAME ABBR NO. TELEPHONE NO.
[A] ACCOUNTING DEPT <03> 313 333 3456

[E] ENG. DEPT. [01] 888 555 1234

[P] PURCHASE DEPT [02] 555 666 2345

[R] REGULATION DEPT [03] 777 333 3456

[S] SALES DEPT. <01> 121 555 1234
SERVICE DEPT <02> 222 666 2345

NO. OF STATIONS = 06 (4)

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212 - *********

Explanation of Contents

(1) One-Touch number or Abbreviated number : <nn>= One-Touch number, [nn] = Abbreviated number
(2) Station name recorded in the machine : Up to 15 characters
(3) Telephone number recorded in the machine : Up to 36 digits
(4) Number of recorded One-Touch and ABBR. numbers
(5) The first letter of station name recorded in your

machine

90

Journals and Lists

Program List

To print a Pro gr am List of the Dialin g Patter ns th at you have previously entered into th e Pro gr am
Keys

PROGRAM LIST?

1

6

3

* PRINTIN G *

2

Sample Program List

*************** -PROGRAM LIST- **** ** ********** *** * DATE MMM-DD-YYYY *** ** TIME 15:00 ****** *

(1) (2) (3) (4) (5)

PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS.

[P1] TIMER XMT XMT 12:00 [01]
[P2] TIMER POLL POLL 19:00 [02]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanati on of Contents

(1) Program key
(2) Program name : Up to 15 characters
(3) Type of communication : "XMT" indicates transmission.

"POLL" indicates polling.
"ABBR/GRP" indicates that the Program key is programmed as a group
key.
"ONE-TOUCH" indicates that the Program key is programmed as a One­Touch key.

(4) Timer : Indicates the starting time.

"---- " indicates that the Program key contains "non-deferred" program.

(5) Numbers recorded in the program : One-Touch/ABBR. numbers

and Lists

Printout Journals

91

Journals and Lists

FAX Parameter List

To print a Fax Parameter List

FAX PARAM. LIST?

1

6

4

* PRINTING *

2

Sample FAX Parameter List

*************** -FAX PARAMETER LIST- ************** DATE MMM-DD-YYYY ***** TIME 15:00 ********

(1) (2) (3) (4) (5)

PARAMETER DESCRIPTION SELECTION CURRENT STANDARD
NUMBER SETTING SETTING

(7)01 CONTRAST (HOME) (1:Normal 2:Lighter 3:Darker) 1 1
* 02 RESOLUTION (HOME) (1:Standard 2:Fine 3:S-Fine 4:Halftone) 2 1

99 MEMORY SIZE (4MB) (6)

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) Parameter number

(2) Description : "(HOME)" means home position setting.
(3) Selection
(4) Current setting : "(----)" indicates code or password is not set. When the code or password is set, it is

shown in parenthesis.
(5) Standard setting : Factory preset standard setting
(6) Memory size
(7) Changed setting : "*" indicates that the Factory preset setting was changed.

92

Journals and Lists

Toner Cartridge and Drum Unit Supply Order Forms

To print the Supply Order Forms

MAINTENANCE(1-9)

1

7

8

1:TONER 2:DRUM

2

3

To print a Toner Cartridge Order Form

3

1

To print a Drum Unit Order Form

2

Sample Suppl y Order For m s

**** It is time to replace the Drum Unit ****

To order a replacement Drum Unit from your Au tho rized Dealer

* PRINTIN G *

***************************
> DRUM UNIT ORDER FORM <
***************************

**********************************
> TONER CARTRIDGE ORDER FORM <
**********************************

**** The toner supply in your machine is running low ****

To order a replacement Cartridge from yo ur Au thorized Deal er

/ /
_________________________________________ _________________________________________
Print your name and title Signature & Date

and Lists

Printout Journals

93

Problem Solving

Troubleshooting

If You Have Any of These Problems

Mode Sym pt om Cause / Action page

During Standby The display is blinking The battery is completely discharged. This may happen at first

installation. After setting the clock, the blinking will stop.

During Transmission Document doesn't

feed/multiple feeds

Document jam The information code 030 or 031 will appear on the display if

Transmission Copy

Quality

During Reception No recording paper The information code 010 will appear on the display if the

Print Copy Quality Vertical lines printing

Vertical lines on the
transmitted document

Transmitted document
is blank

Recording paper jam The information code 001 or 007 will appear on the display if

Recording paper
doesn't advance into
machine

Recording paper
doesn't eject after
printing

Document auto
reduction doesn't work

Out of toner The information code 041 will appear on the display if the

on the received
document

Fuzzy print 1. Make sure you are using the correct paper for the best

Missing dots or lines/
inconsistent darkness
within print

Fading print Your Toner Cartridge may be running out of toner. Replace the

Faint print You may need to choose a different paper for the best

1. Check that your document is free of staples and paper
clips, and that it is not greasy or torn.

2. Check that your document is the right type to send through
an ADF by consulting the list on "Documents You Cannot
Send". If your document has the characteristics listed,
make a photocopy of your document and send the copy
instead.

3. Check that the document is loaded properly.

4. Adjust the ADF Pressure.

the document becomes jammed.
Check own copy quality. If copy is OK, your machine has no

problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.

1. Make sure the document is set face down.

2. Check own copy quality. If copy is OK, your machine has
no problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.

paper runs out.

the paper gets jammed.
Make sure that there is paper in the Paper Tray. Follow the

instructions for loading paper.

Check to see if the recording paper is jammed inside of the
machine.

Check Print Reduction settings. 61

Toner Cartridge runs out of toner.
Print out a Journal report (e.g. FUNCTION, 6, 1 , SET and 1)

and check quality to make sure whether your machine has
trouble.

• If Journal report quality is OK, your machine has no problem,

report to the sending party that they have a problem.

• If copy is NG, replace the Drum Unit.

possible print quality.

2. Try reversing the recording paper to the other side.

1. Make sure you are using the correct paper for the best
possible print quality.

2. Replace the Drum Unit.

Toner Cartridge.

possible print quality.

--

36

37

104
101

102

102

17

100

17

100

15

82
15

108

108

15
15

108

94

Troubleshooting

Mode Symptom Cause / Action page

Communication No dial tone 1. Check the connection of the telephone line.

2. Check the telephone line.

No auto answer 1. Check the connection of the telephone line.

2. Check the Reception mode setting.

3. If the Fax Parameter No. 13 (AUTO JRNL PRINT) is set to
"Valid" (default setting) and the machine is printing the
received document(s) from memory, which also happens to
be the 32nd transaction, the machine will not auto answer
until the Transaction Journal completes printing.

Cannot transmit or
receive

No Unit Operation No unit operation To reset the machine, unplug the Power Cord for a few

An information code will be shown on the display. Refer to the
information code table to find out the trouble.

seconds then plug it in again.

105

105

56

98

18

95

Problem Solving

Troubleshooting

Mode Sym pt om Cause / Action page

TAM Interface Trouble
in Unattended T AM I/F

Mode (OUT Mode)

Cannot utilize the
remote turn-on feature
of the telephone
answering machine
(TAM). The fax
machine always
answers after the 8th
ring.

Fax machine will not
start up when the
telephone answering
machine is set to give
only an outgoing
message (OGM).

A beep...beep sound is
recorded on the
telephone answering
machine.

Fax machine starts up
in the middle of the
outgoing message
even though the caller
wants to leave a voice
message.

Cannot record any
incoming message
(ICM). The fax machine
always starts up at the
end of the OGM and
before the tape
advances to the end of
last ICM. (Your TAM
only uses a single
cassette tape to give
OGM and record ICM.)

Cannot receive from a
machine that does not
send CNG signal (a
short beep tone every
3 seconds) after
dialing.

Cannot retrieve
message from the
answering machine
remotely, the fax
machine always starts
up after the command
code is entered.

Cannot receive a fax
message, but can
record voice message.

This feature is not compatible. The fax machine is designed to
answer after 8 rings if the TAM does not answer.

TAM that gives outgoing announcement only is not
compatible. The fax machine will work with a TAM that will
record incoming message (ICM).

Speak a little slower between each word while recording an
outgoing message (OGM).

Make sure the outgoing message (OGM) does not have a
silent pause longer than 5 seconds.

Set Fax Parameter No. 20 (SILENT DET.) to "Invalid".And,
instruct the calling party to press twice on their touch-tone
phone during the OGM to start up your fax machine remotely.

Set Fax Parameter No. 20 (SILENT DET.) to "Valid".Or,
instruct the calling party to press twice on their touch-tone
phone during the OGM to start up your fax machine remotely.

Set Fax Parameter No. 20 (SILENT DET.) to "Invalid". 33

Check your outgoing message, if it is too long, the calling fax
machine may have timed out. Try to shorten your outgoing
message to less than 15 seconds, or ask the calling party to
program your telephone number in their fax machine with 3
pauses and a "#" at the end. (ex. 5551212 PAUSE PAUSE
PAUSE #)

33

33

--

--

--

--

--

96

Mode Symptom Cause / Action page

T AM Interface T rouble

In Unattended Fax

Mode (OUT Mode)

Fax machine will not
start to receive with the
telephone answering
machine in the auto­answer mode.

Troubleshooting

Increase the ring count for detection on the telephone
answering machine.

--

97

Problem Solving

Troubleshooting

Information Codes

When something unusual occur s, th e display may show one of the Informati on Codes listed below. These
will help you to identify and correct the problem.

Info.

Code

001 Recording paper jammed when feeding from the

Paper Tray.

007 Recording paper did not completely exit out of

machine.

010 No recording paper. Load the recording paper. 17
030 Document is misfeeding. 1. Reload the document properly.

031 Document paper is too long or jammed.

Document length exceeds 78.8 inches (2 meters).
041 Out of toner. Replace the Toner Cartridge. 15
043 Toner is getting low.
044 The Life Expectancy of the Drum Unit has been

reached.
045 Drum Unit/Toner Cartridge Assembly is not installed. Install the Drum Unit/Toner Cartridge Assembly. 15
061 ADF Door is open. Close the ADF Door. -­400 During initial handshake, receiving station did not

respond or communication error occurred.
402 During initial handshake, communication error

occurred.
403 No polling capability at the remote side. Ask remote side to set "POLLED=ON". --

404/405 During initial handshake, communication error

occurred.
407 No confirmation from the receiving station for the

previous page sent.

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again. --

410 Communication aborted on the transmitting side. Check with the other party. -­411 Polling password does not match. Check the polling password. 66
412 No data from the transmitting side. Check with the other party. -­414 Polling password does not match. Check the polling password. 66

416/417

418

420/421 Machine goes to receiving mode, but receives no

422/427 Interface is incompatible. Check with the other party. -­433/434

459

436/490 Received data has too many errors. Check with the other party. --

Received data has too many errors. Check with the other party. --

command from the transmitting side.

Communication error occurred while receiving. Check with the other party. --

Meaning Action page

Remove the jammed paper. 100

Remove the Drum Unit/Toner Cartridge
Assembly Cartridge and remove the jammed
paper.

2. Remove the document jam.

3. Adjust ADF.

1. Reload the document properly.

2. Remove the document jam.

Replace the Drum Unit. 15

1. Check with the other party.

2. Reload the document(s) and send again.
Reload the document(s) and send again. --

Reload the document(s) and send again. --

Wait a few minutes and send again. --

1. Remote side misdial.

2. Check with the other party.

100

37
101
104

37
101

--

--

98

Information Codes

Troubleshooting

Info.

Code

456 • Unit received a confidential document or was

requested to be polled of a confidential document
under any of following conditions.

1. Not enough space in memory to receive the
confidential document.

2. Confidential Mailbox is full.

3. While printing received document(s).

• Unit was requested to relay a document.
494 Communication error occurred while receiving. Check with the other party. -­495 Telephone line disconnected. Check with the other party. --

501/502 Communication error occurred using the internal V.34

Modem.

540/541

542

543/544

550 Telephone line disconnected. Check with the other party. --

554/555 Communication error occurred while receiving. Check with the other party. --

570 A Remote Diagnostic or Firmware Update command

580 Sub-Address transmission to a unit that has no Sub-

581 Sub-Address Password transmission to a unit that has

623 No document loaded on the ADF. Reload the document(s) and send again. -­630 Redial was not successful due to a busy line. Reload the document(s) and send again. -­631 During dialing, STOP was pressed. Reload the document(s) and send again. -­634 Redial was not successful due to no response from

638 Power failure occurred during the communication. Check the power cord and plug. 18
870 Memory overflow occurred while storing document(s)

Communication error occurred while transmitting. 1. Reload the document(s) and send again.

was received, while the Remote Diagnostic
parameters are not set.

Address function.

no Password Sub-Address function.

the called station or wrong number dialed.
Note: If busy tone was not detected, the machine
will only redial once.

into memory for transmission.

Meaning Action page

1. Print a File List and check the contents.

2. Wait until unit finishes printing.

Check with the other party. --

2. Check with the other party.

Check the settings of the Fax Parameters No.
51 and 52.

Check the remote station. --

Check the remote station. --

Check the telephone number and send again. --

Transmit document(s) without storing into
memory.

--

--

35

46

NOTE

1. After identifying the problem and verifying the recommended action, if the information Codes
keep reoccurring or for help on Information Codes that appear on your machine but are not
listed above, please contact your local Panasonic Authorized Dealer.

Problem Solving

99

Troubleshooting

Clearing a Recording Paper Jam

If the recording paper becomes jammed in the machine, the displ ay will show an Informati on Code 001 or

007.

To clear the jam, Info . Code 001

1

(1)

(2)

(1)Remove the Paper Tray Cover.
(2)Remove the jammed or wrinkled paper.

To clear the jam, Info . Code 007

1

(2)

(1)

(1)Open the ADF Door and Printer Cover.
(2)Remove the Drum Unit/Toner Cartridge

Assembly and Document Return Tray.

(3)Remove the jammed paper.

(3)

100

NOTE

1. The Recording Paper Jam message display is reset only by opening and closing of the Printer
Cover.