GCC Printers Elite 12ppm User Manual

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Elite

USER’S MANUAL

12ppm

ECHNOLOGIES

Contents

1: Introduction and Installation

Using this manual ...........................................................................1-1

Elite 12ppm highlights ................................................................... 1-1

How to set up your Elite 12ppm ...................................................1-3

Overview ......................................................................................... 1-3

Why would I install PPD files or configure the control panel, printer

driver, or ports? ..............................................................................1-3

Setting up the Elite 12ppm .............................................................1-5

Choosing a location for the printer .............................................. 1-5

Removing packing ..........................................................................1-6

The Elite 12ppm Configuration Page ............................................1-7

Installing or replacing the toner cartridge ...................................1-7

Connecting power to the Elite 12ppm ........................................1-10

Using the paper tray .................................................................... 1-10

Using the Multipurpose feeder ...................................................1-12

Elite 12ppm interface connections .............................................. 1-14

Supported network protocols ...................................................... 1-17

2: The Elite 12ppm control panel

Control panel (LCD) display window ............................................. 2-1

Control panel status LEDs ..............................................................2-1

Control panel function keys ...........................................................2-2

The Elite 12ppm menu system ........................................................2-5

Do I need to change control panel menus? .................................. 2-5

Language .........................................................................................2-5

Print Help Page .............................................................................. 2-6

Print (1) Sample Page (s) .................................................................2-6

Printer Info ...................................................................................... 2-6

Paper Handling .............................................................................. 2-7

Emulations .......................................................................................2-8

Interfaces ....................................................................................... 2-11

Info Pages ..................................................................................... 2-12

Print Control ..................................................................................2-12

3: Using a Macintosh

Software Installation ......................................................................3-1

Selecting the LaserWriter 8 printer driver .....................................3-3

Printing documents using the LaserWriter 8 printer driver ..........3-5

Selecting Page Setup options .........................................................3-5

Page Attributes ..............................................................................3-6

Selecting Print options .................................................................... 3-7

Manual feed printing ................................................................... 3-12

Naming the Elite 12ppm ...............................................................3-13

4: Using Windows 3.1

Setting Windows 3.1 printing options ...........................................4-3

Advanced Options ..........................................................................4-5

Port assignment- Windows 3.1 ...................................................... 4-5

Installing printer description files .................................................. 4-7

Printing from Windows 3.1 applications ...................................... 4-7

5: Using Windows 95

Windows 95 printing software overview ...................................... 5-1

Plug and Play installation .............................................................5-1

Using Add Printer ..........................................................................5-1

Solutions to possible software installation problems .................. 5-7

Exploring the Properties dialog box ............................................. 5-9

The Device Options page ..............................................................5-9

Updating printer memory ........................................................... 5-10

The Details page ............................................................................5-11

The Paper page ............................................................................5-11

The Graphics page ....................................................................... 5-12

The Fonts page ............................................................................ 5-12

The PostScript page ...................................................................... 5-12

Installing printer description files ............................................... 5-13

Installing printer description files using Windows Explorer ...... 5-13

Installing printer description files using an MS-DOS window ....5-15

Printing from Windows 95 applications ..................................... 5-16

Selecting print options ................................................................ 5-16

The Print Properties dialog box ................................................... 5-17

6: Using Windows NT 3.51

Windows NT printing software overview ..................................... 6-1

Select and configure a communications port ............................... 6-4

Selecting Page Setup and Print options ......................................... 6-6

Print Setup options ........................................................................6-6

Print options ....................................................................................6-7

7: Using Windows NT 4.0

Windows NT 4.0 printing software overview .............................. 7-1

Exploring the Properties and Document Defaults dialog boxes 7-5

The Properties dialog box ..............................................................7-5

The Device Settings page ...............................................................7-5

Updating the printer driver ........................................................... 7-6

Other general items in the Device Settings .................................... 7-7

Other GCC-specific items in the Device Settings ............................ 7-7

The Document Defaults dialog box ................................................7-7

Opening the Document Defaults dialog box ................................. 7-7

GCC-specific items .........................................................................7-8

Other items in the Advanced page ................................................. 7-8

Installing printer description files ................................................... 7-9

Installing printer description files using Windows Explorer ..........7-9

Installing printer description files using MS-DOS window .......... 7-11

Printing from Windows 4.0 applications ...................................... 7-12

Selecting print options ................................................................ 7-13

The Print Properties dialog box ................................................... 7-13

8: Using DOS

Overview of setup and printing from a DOS application ............. 8-1

Overview and setup and printing from DOS command line ........ 8-1

Port configuration – DOS ................................................................8-2

Selecting a printer driver ................................................................8-3

Using the Copy command ..............................................................8-4

9: Fonts

Introduction ....................................................................................9-1

Resident PostScript fonts ................................................................ 9-1

PCL resident font catalog ..............................................................9-4

Font compatibility .......................................................................... 9-5

Downloading fonts from a Macintosh .......................................... 9-6

Additional LaserWriter Utility functions ....................................... 9-8

Downloading fonts from Windows ...............................................9-9

Using an external hard disk with the Elite 12ppm ....................... 9-9

Initializing an external hard disk ................................................. 9-11

10: Maintenance and Troubleshooting

Cleaning the rollers every 12,000 pages ..................................... 10-1

Handling and storing toner cartridges ......................................... 10-1

Toner spills ..................................................................................... 10-1

Packing the printer to transport it .............................................. 10-2

Printing Problems ........................................................................10-2

Detailed Troubleshooting ............................................................ 10-5

Diagnosing errors from print output .......................................10-11

Service and Support ...................................................................10-14

GCC’s World Wide Web site ....................................................... 10-14

Dealer and Service Center support ...........................................10-14

Extended warranties .................................................................. 10-14

Software upgrades ..................................................................... 10-14

Transporting your printer ........................................................... 10-14

Consumables, accessories, and upgrades .................................. 10-14

11: Adobe Acrobat

Installing Adobe Acrobat Reader ................................................. 11-1

Opening Documents with Acrobat Reader ................................. 11-2

Understanding the Acrobat Screen ............................................. 11-2

Moving Through Pages ................................................................ 11-2

Finding Text .................................................................................11-3

What’s on this CD-ROM ................................................................ 11-3

Appendices

A: Printer specifications ................................................................. A-1

B: Paper specifications and recommendations ..............................B-1

C: Adding memory to your printer ............................................. C-1

D: Adding and configuring optional paper trays ......................... D-1

E: QuickDraw GX ............................................................................ E-1

F: PCL ............................................................................................... F-1

G: Interface connector pinouts .................................................... G-1

H: Radio and television interference ............................................ H-1

I: Elite 12ppm consumables and optional accessories .................. I-1

J: Glossary ....................................................................................... J-1

K: Warranties and Licenses ............................................................ K-1

1: Introduction and Installation

Congratulations on your purchase of a GCC Technologies Elite 12ppm laser printer. You now have a fast, high-quality, versatile solution for all your printing needs.

Using this manual

This manual has all the text of the Quick Install (printed) guide, along with further information about configuring your printer and computer. To navigate around the manual, see the section “Using Adobe Acrobat with the Elite 12ppm CD-ROM” either in this manual or in the Quick Install guide. You’ll also find the Networking Guide, various installation guides, and printer specifications. Elsewhere on this CD-ROM you’ll find printing software for your computer.

Elite 12ppm highlights

Note: GCC makes several models of the Elite 12ppm. Your model may not incorporate all these features.

True 1200 dots per inch printing

All Elite 12ppm models print at 600 or 300 dpi. The Elite 1212 also prints at a true 1200 dots per inch (dpi). All models give you razor-sharp text and detailed graphics.

Fast processing power

The AMD 29040 50 MHz RISC processor gives you faster printing of complex pages.

Full support for mixed-platform printing

The Elite 12ppm accepts jobs in PostScript Level 2 and PCL 5 formats from Macintosh, Windows, MS-DOS, and UNIX based computers.

Low operational costs

The Elite 12ppm is an Energy Star compliant low power consumption printer, and its one-piece microfine toner cartridge prints an average of 6,000 pages.

Full network capability

The Elite 12ppm comes with Ethernet to allow connection to an Ethernet network. It also has LocalTalk as standard, and supports NetWare and TCP/IP.

WebAdmin remote printer management

If you have an Ethernet network that supports TCP/IP, you can remotely view and configure any Elite 12ppm using a World Wide Web browser.

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Better halftones with AccuGray

GCC’s exclusive AccuGray software ensures that halftones reproduce with consistent brightness, regardless of the screen frequencies used, making for more detailed photographs.

Edge to edge printing

The Elite 12ppm can print an area right up to the edge of the paper for full bleeds.

All ports active feature

The Elite 12ppm can accept print jobs from a Bidirectional Parallel port and LocalTalk/ Serial and Ethernet networks at the same time.

Flexible paper handling

The Elite 12ppm has a 250-sheet paper tray that can accept paper up to legal size (8.5 x 14 inch, 215.9 x 355.6 mm), and also includes an additional paper feed source for envelopes and postcards.

Full featured front panel display

The font panel display of the Elite 12ppm displays messages that make it easy to configure and control the printer; you get continuous information as jobs print.

SCSI interface (1200 dpi model only)

The Elite 1212 has a SCSI interface that allows you to connect an external SCSI hard drive for additional font storage and faster printing.

Novell NEST Support (1200 dpi model only)

The Elite 1212 supports Novell’s NEST system which allows you to connect an Elite 12ppm to a Novell network without needing to dedicate a computer as print server.

Environmentally friendly

The Elite 12ppm emits extremely small amounts of ozone, well within the safety limits, and is engineered to reduce dust emissions for a healthier work area.

Optional equipment

A 500-sheet paper tray and an envelope feeder are available options to make the Elite 12ppm the printer you need.

Fast and easy ordering of upgrades and consumables

Replacement toner cartridges and optional equipment are available from your GCC distributor or direct from GCC at 1-800-422-7777. Visit our web store at www.gccdirect.com.

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How to set up your Elite 12ppm

Overview

You’ll carry out these steps to get your printer up and running:

• Selecting a location for the printer.

• Unpacking the printer and connecting it to a power outlet.

• Installing the toner cartridge.

• Connecting the printer to a computer or network.

The detailed instructions for these steps are in this section of the manual.

Once you have the printer physically set up, you’ll install software on every computer that will use it. This includes:

• Installing the printer driver on a Macintosh or Windows computer.

• Installing PPD (PostScript Printer Description) and other files, if necessary.

• Configuring the control panel, driver, and ports, if necessary.

The detailed instructions for these steps are in the appropriate section of this manual, according to which type of computer or operating system you use.

Why would I install PPD files or configure the control panel, printer driver, or ports?

Installing PPD files

Although the standard software install gives the computer all the details of the printer, a few software applications need you to install special files. If you don’t have any of these applications on your computer, you don’t need to install the files. GCC supplies PPD files for these applications:

• Adobe Illustrator® for Windows, versions 4.0 and 4.1.

• Adobe PageMaker® for Windows, versions 5.0 and 6.0.

• Aldus FreeHand® for Windows, all versions up to 4.0.

• MacroMedia FreeHand® for Windows, version 5.0.

• QuarkXPress® for Windows.

• Aldus FreeHand for Macintosh, versions 3.0 and 3.1.

• Aldus PageMaker for Macintosh, version 4.2.

• Adobe Separator for Macintosh, versions up to 3.2.

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• Deneba Canvas® for Macintosh, versions 3.0 and later.

• QuarkXPress for Macintosh, versions 3.1 and later.

• Ready, Set, Go!® for Macintosh, versions 5.0 or later.

You may need to install these files for certain other applications. If this is the case, you’ll find details in your application’s manuals.

Instructions on how to install these files are in the sections for Macintosh or Windows.

Configuring the control panel, printer driver, and ports

Your Elite 12ppm printer has numerous settings you can adjust to make it meet your printing needs. However, many users are satisfied with the settings as supplied.

The sections of this manual on Macintosh and Windows list the steps you must take to configure the computer to print. The rest of each section covers the optional changes you can make. If you’re not aware of any special circumstances in your printing it’s unlikely that you’ll need to make any optional changes.

However, if you need to make changes, there are three ways you can do this:

• Using the printer’s control panel menus (or GCC’s WebAdmin tool).

• Using the Printer Setup dialog box on your computer.

• In the Page Setup and Print dialog boxes of many applications.

The place where you make changes affects how widespread those changes will be.

• If you change settings in the Elite 12ppm’s control panel, this sets the default for all computers using the printer. If you don’t make any control panel changes, the factory defaults will be the default settings. If you make changes with GCC’s WebAdmin utility, this has the same effect as if you made them at the printer’s control panel.

• If you change settings in the Printer Setup dialog boxes on a computer, the new settings are now the defaults for all applications on the computer. If you change something from “Printer’s Default,” this overrides the printer control panel defaults for this computer only.

• If you change settings in the Page Setup or Print dialog boxes in an application, this overrides any other settings for that feature.

❏ Some changes that you make revert to the defaults as soon as you’ve printed

the document.

❏ Other changes become the defaults every time you print that document. ❏ Some will become the defaults every time you print from that application.

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Different applications treat these changes in different ways.

GCC recommends that you make changes in the application’s Page Setup or Print dialog boxes. If you find that you are making the same changes for every print job, use the Printer Setup dialog boxes or the Elite 12ppm control panel menus to make these settings the default.

You’ll find instructions on changing the settings through the control panel menus (or GCC’s WebAdmin tool) elsewhere in the manual. The instructions for changing the settings in the Printer Setup dialog boxes are in the sections on each type of computer or operating system.

Page Setup and Print dialog boxes vary from application to application. You’ll find details in your application’s manuals.

Setting up the Elite 12ppm

Choosing a location for the printer

Place the printer on a flat level surface in a well ventilated area away from direct sunlight and areas where the air temperature and humidity can vary. Do not obstruct the fan vent on the right side of the printer, and make sure that the fan vent does not blow air directly onto someone’s face.

Use the diagram below to determine where to put your printer.

12.4 inches (310mm)

without Duplex

10.8 inches (270mm)

7.2 inches (180mm)

1 inch

(25mm)

8 inches (200mm) minimum overhead clearance.

21.8 inches (545mm)

with Duplex

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Removing the printer from the shipping box

Warning: The printer weighs about 30 pounds (about 14 kilograms).

Note: Save the packing materials inside the shipping box and put the box in a safe place; you will be able to repack the printer should you need to move it again.

1. Take the printer out of the of the box and remove the packing material.

2. Take the printer out of the plastic bag.

3. Take the documentation and CD-ROM out of the plastic bag.

4. Check that you have all of the following:

Elite™12ppm

Configuration Page

Printer Information

Paper Handling

Language: English

Print Darkness: Normal

AppleTalk Name: Model

Default Source: Upper Tray

Page Count: 20

Default Size: Letter

RAM Installed: 8MB

Jam Recovery: Disabled

Hard disk: No disk

Paper Reserve: Enabled

OS Version: 2.3

Manual Feed Timeoutt: 5 Minutes PostScript Level 2 Version: 2.3 ROM Version: 2.3 H/W Version: 1.0 AccuGray: Enabled

Interfaces

Emulations

8-pin Serial: LocalTalk

PS/PCL Sensing: PostScript Only RS422 Serial (Inactive)

Port Emulation

Baude Rate: 9600

Parallel Port: Auto Switch

Data Bits: 8

RS232 Port: Auto Switch

Stop Bits: 1

RS422 Port: Auto Switch

Parity: None

LocalTalk Port: PostScript Only

Flow Control: Xon/Xoff

PostScript

Toner cartridge

(in box)

Elite

12ppm

INSTALLATION GUIDE

AC power cord

RS232 Serial (Active)

Parallel Port (Active)

Configuration page

Baude Rate: 9600 Data Bits: 8 Stop Bits: 1 Parity: None Flow Control: Xon/Xoff

ECHNOLOGIES

Default Resolution: 800 Job Cancel: Enabled Start Page: Disabled Wait Timeout: 300 Seconds

PCL

Resolution: 600 Copies: 1 Font Source: Internal Font Number: 1 Pitch: 10.0 Point Size: 12.0 Orientation: Portrait Page Length: 60 Symbol Set: Roman-8 Wait Timeout: 120 Seconds Line Wrap: Disabled Line Termination: Normal

Installation guide Elite 12ppm CD-ROM Universal paper tray

If any of these items are missing, contact your dealer or GCC Technical Support (781-276-

8620) immediately.

You will need to provide a cable to connect your computer or network to the printer.

Warning: If you use the parallel port interface, the cable you use must be suitable for bi-directional transmission (IEEE 1284). Standard (unidirectional) parallel cables can cause errors in printing.

Removing additional packing

1. Remove the tape from the printer’s top cover.

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2. Press the release button on the top right of the printer.

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3. Lift open the printer cover.

4. Remove the plastic foam block. Save it with the other packing materials.

The Elite 12ppm Configuration Page

Each Elite 12ppm package includes a configuration page. It was printed on your printer, at GCC’s manufacturing facility. The page shows the hardware and software versions of the printer, factory default settings, and the hardware configuration of your Elite 12ppm.

Installing or replacing the toner cartridge

The toner cartridge contains a microfine plastic powder that is fused to paper during the print process. If your pages have an average of five percent coverage, you should expect to print about 6,000 pages with each toner cartridge; if you print graphics images you should expect to change the cartridge more often.

Warning: Do not touch the area toward the back of the inside of the printer (behind the toner cartridge). This area has a yellow warning label. It’s unlikely that you would touch this area when changing a toner cartridge, but you may want to leave the cover open for a few minutes to let the area cool down.

1. Press the release button on the top of the printer to open it.

2. Lift open the printer cover.

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3. Move the yellow plastic slider from left to right a few times to remove dust and

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toner from any previous cartridges.

4. If you are replacing a cartridge, remove the old cartridge by lifting it up and out of the printer; otherwise, go to the next step.

5. Take the new toner cartridge out of its box and wrappings.

6. Distribute the toner evenly by gently rocking the cartridge a few times.

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7. Pull the seal on the cartridge gently but

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firmly to remove it completely. Do not tug sharply or pull the seal at an angle.

8. There is an arrow on the left side of the cartridge. There is a similar arrow on the left side of the printer. Align these two arrows and insert the cartridge down and into the printer completely.

9. Close the top cover so that it latches. If the top cover does not close and latch, you may not have fully inserted the toner cartridge. Open the cover and carry out step 8 again.

If you have replaced a used toner cartridge, you can resume printing when the printer warms up.

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Connecting power to the Elite 12ppm

Plug the power cord into the socket located on the back of the printer, then plug the cord into an AC power outlet. Switch on the printer using the ON/OFF switch located on the right side of the printer.

Warning: Do not attempt to use an adapter to plug the power cord into a 2-pin socket. The third pin is for your protection; it grounds the printer. If you use a printer (or any electronic or electrical equipment) that has no ground connection, you run the risk of electric shock. If necessary, have a licensed electrician replace the socket.

Using the paper tray

The universal (standard) paper tray holds up to 250 sheets of 20 lb. (75 g/m2) copier-type paper up to 8.5 x 14 inches (215.9 x 355.6 mm). It can handle the following paper sizes:

• Letter

• Legal 13"

• Legal 14"

• Executive

•A4

•B5

You can use smaller sizes of paper and envelopes in the Multipurpose feeder—see the next section for details. The standard paper tray will also handle up to 50 transparency or label sheets in Letter or A4 size.

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Loading paper into the tray

Note: Place letterhead paper face down and with the letterhead toward the front of the tray.

1. Remove the paper tray from the printer. Pull firmly using the handle at the front of the tray.

2. Adjust the guides at the rear of the paper tray to accommodate the length of the paper you intend to use. Adjust the smaller guide at the left (A) to accommodate paper up to A4 size. For sizes larger than A4, extend both of the guides (B).

8.5 X 11"

7 1/4 X 10.5"

8.5 X 13"

8.5 X 14"

B C

3. Make sure that the paper fits underneath the plastic tab at the rear of the tray and under the metal bracket at the front (C).

4. Place the paper in the paper tray and move the paper width guide (D) so that it lies next to the paper. Don’t move the guide so close that it holds the paper tightly, because this may cause jams.

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5. Replace the tray in the printer. Make sure you push it all the way in, so that the control panel displays the “ready” message.

Using the multipurpose feeder

The multipurpose feeder holds up to an extra 80 sheets of 20 lb. copier-style paper, 40 transparencies, 40 sheets of labels, 10 envelopes or 25 postcards. You can also manually feed single sheets of paper or other media. The multipurpose feeder handles the following paper and envelope sizes:

• Letter • Legal 13" • Legal 14"

• Executive • A4 • B5

• Postcard • Commercial #10 • Monarch

•DL • C5

Exact measurements of these paper sizes is in the appendix “Specifications.”

You have to select the multipurpose feeder from a computer’s Print dialog box (assuming you specified the main paper tray as the default paper source). See “Paper Source” in the sections on Macintosh and Windows for information on how to select the multipurpose feeder.

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Loading Paper in the Multipurpose Feeder

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1. Open the cover of the multipurpose feeder; it folds down to a 45º angle. If one side of the cover doesn’t unlatch, push the cover gently toward that side.

2. Pull the tab to slide out the extension.

3. When the extension is fully extended, lift the tab up and toward you so that the folding part of the extension is in place.

4. Insert paper (or other media). If necessary, slide the paper guide so that it lies against the edge of the paper. Insert letterhead face up with the top toward the printer, and envelopes face up with the flap down and to the right.

Note: The Elite 12ppm does not check the size of the media you insert in the multipurpose feeder (unlike the paper trays). Make sure you’re using the paper size you specified in your application.

B5 A4

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Note: If you are using legal-size paper, you may need to support the stack to help it feed

properly.

When you close the multipurpose feeder, first move the paper guide back to the right side. Then fold the extension and slide it back into the main part of the feeder. Now close the cover; this lifts the feeder back to the upright position.

Optional paper handling accessories

Optional on the Elite 12ppm is a face-up paper tray that attaches to the rear of the printer. This gives you a straight-through paper path (which you may need for thicker media) in conjunction with the multipurpose feeder.

Other optional units include a 500-sheet feeder and paper tray, and a 50-envelope tray that fits inside the 500-sheet feeder.

Elite 12ppm interface connections

The Elite 12ppm includes Ethernet, LocalTalk, RS-422 serial, and bidirectional parallel interfaces; the LocalTalk and RS-422 serial interfaces share the same 8-pin mini-DIN port.

With your printer’s all ports active feature, all the interfaces are simultaneously active, which means you can print through more than one interface at a time. You don’t have to select a port; this feature works automatically.

Note: If you are connecting through the parallel interface, insert this plug before you make any other interface connections. If other plugs are inserted it’s difficult to connect the

parallel plug.

• The 8-pin DIN connector (A) can be used as either a

LocalTalk network interface or an RS-422 serial interface. LocalTalk is the default setting. If you want to use this as a serial interface, you’ll have to change settings in the printer’s control panel menus.

• (1200 dpi model only) You can add an external hard disk for

font storage using the SCSI interface (B). It is not used for communication between the printer and computer.

• If you want to connect your printer to a single PC-compat-

ible computer, use the parallel interface (C). Alternatively, you can connect the RS-422 serial interface port to the PC’s serial port, but the serial port transmits data much slower than a parallel port or network.

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• The Ethernet network interface (D) is used to connect the printer to an Ethernet

network. The interface contains one or two connectors: an RJ-45 connector (upper) for connecting to 10BASE-T networks and (1200 dpi model only) a BNC connector (lower) for connecting to 10BASE-2 networks.

Note: Some interfaces have specific settings that you must select through the printer’s control panel Interfaces submenu.

Connecting cables correctly

Most cables come with some kind of mechanical locking device. Be sure to use these locking devices, otherwise you may experience intermittent errors or the printer will fail to operate altogether.

• There is no locking device on LocalTalk or RS-422 Serial connectors. Make the plug is pushed all the way into the socket.

• When you have inserted a Parallel port plug, lift up the wire clips at either end of the socket so that they fit into the slots on the sides of the plug.

• 10BASE-T plugs have a locking tab similar to plugs on telephone cords. When the plug is fully inserted the tab clicks into place.

• 10BASE-2 plugs have a rotating collar. Plug the cable onto the socket, then rotate the collar clockwise to lock it.

Improperly inserted cables are the cause of many networking and printer-related problems.

LocalTalk connection

The Elite 12ppm uses the LocalTalk cable system to connect to AppleTalk-compatible networks. This connection forms a chain; do not connect devices so that it forms a circle.

Important: You need a connector kit for each device on the network. Therefore, you need two

Connector box

Resistor

PhoneNET

connector kits to connect the printer to one computer, and so forth.

To plug in LocalTalk cables:

Terminator

1. Switch off the printer.

2. Connect one LocalTalk connector box to the LocalTalk port on the printer.

3. Connect one LocalTalk connector box to the printer port (identified by a printer icon) on the back of the Macintosh.

Cable

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4. Connect the LocalTalk boxes together with one of the LocalTalk cables. You will only need one of the LocalTalk cables (for one Macintosh and one printer).

5. Insert resistors. (Depending on the type of cables you are using, terminating resistors may be needed. Please refer to the documentation included with your cable kit for instructions.)

6. Switch on the printer.

7. Verify the printer’s LocalTalk setting. The 8-pin serial submenu, accessed from the printer’s control panel, should be set to LocalTalk. LocalTalk is the factory default, so you should not need to change the setting.

Bi-directional (parallel) connection

The bi-directional parallel connection between the printer and a PC requires a standard 36-pin bi-directional cable (to IEEE 1284 standards). The length of a bi-directional cable can be up to 10 meters or 30 feet. This interface offers the fastest communication between a PC and the printer (unless the PC and printer support Ethernet).

Serial connections

You can connect a PC to the printer by using the RS-422 connection and the computer’s serial port. In general, this is not recommended, because data is transmitted more slowly than if you connect the parallel port on the PC to the parallel port on the printer, or use a network. Therefore, printers connected through the serial port take longer to print.

RS-422 serial enables data to travel in either direction between the printer and a single computer. For an RS-422 serial connection, use an 8-pin serial cable. The RS-422 interface allows a cable length of up to 300 feet.

Note: You need to set the printer for Serial communication. The 8-pin serial submenu, accessed from the printer’s control panel, should be set to RS422. LocalTalk is the factory default, so you will need to change the setting. Configure the serial interface settings. In order for successful serial communications between the printer and the PC to take place, the configuration of the serial interface of each device must match.

Ethernet network connection

The Elite 12ppm printer includes an Ethernet network interface. The Ethernet interface on your printer lets you connect to an Ethernet network via one or two types of Ethernet cables: 10BASE-T and 10BASE-2 (1200 dpi model only).

• 10BASE-T (Unshielded Twisted-Pair or UTP)

Your printer connects to 10BASE-T Ethernet via the 10BASE-T (RJ-45) connector on the network card. The cabling used is Unshielded Twisted-Pair (UTP).

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• (1200 dpi model only) 10BASE-2 (RG-58, Thin Coax, or Thinnet)

Your printer connects to 10BASE-2 Ethernet via the 10BASE-2 (BNC) connector on the network card. The cabling used is called RG-58 or Thin Coax.

Supported network protocols

• EtherTalk

EtherTalk is Apple’s name for the AppleTalk network protocol running over Ethernet cabling.

• NetWare

NetWare is Novell’s system for Ethernet connection.

• TCP/IP

TCP/IP is a networking protocol used by various vendors of network software.

If you need to know more about these protocols, refer to the Networking Guide on this CD-ROM. You’ll also see how to connect your printer to make it available on other networks such as those running Windows for Workgroups 3.11, Windows 95, and Windows NT.

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2: The Elite 12ppm Control panel

Introduction to the Elite 12ppm control panel

You use the Elite 12ppm’s control panel to get information about your printer and to adjust specific printer functions. It includes an LCD display window, four LEDs that show the status of the printer at all times, and eight pushbuttons.

Control panel (LCD) display window

The LCD display window has several functions. It shows:

• The current status of the printer.

• A more detailed explanation of errors.

• Prompts to complete tasks, like “Insert Paper.”

• The Elite 12ppm menus and submenus.

When the printer is not printing, you’ll see the printer’s name and “Ready” in the display window.

Status LEDs

On Line Comm

On Line

Menu Enter

Manual

Feed

Paper

Form Feed

Service

Cancel

ResetContinue

Control panel status LEDs

The control panel status LEDs show you the following:

When the On Line LED is solid (lit and not flashing), the Elite 12ppm is ready to receive data and print. When you turn the printer on, this LED flashes while the printer is intializing.

When the Comm LED flashes, one of the Elite 12ppm’s interface ports is receiving or transmitting data.

Function keys

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The Paper LED is solid in one of the following situations:

• The printer is out of paper

• The wrong size paper is loaded in the paper tray

• The printer is waiting for you to insert paper because you specified manual feed in

the paper source section of your application’s Print dialog box.

When the Service LED is flashing, you need to perform some type of simple service procedure in order to continue printing. If this LED is solid, the printer needs to be serviced by GCC authorized service personnel.

When a LED indicates that the printer needs attention, you’ll see a message explaining the situation in the display.

Control panel function keys

On Line key

You use the On Line key to set the printer either on line or off line. The printer is normally on line — that is, ready to receive data from computers and print it. If you need to use the control panel menu system, you must set the printer off line. Press the On Line key to set the printer off line. After you’ve finished using the menu system, press the On Line key again to set the printer back on line.

If you press the On Line key while a document is being printed, the On Line LED flashes. This indicates that the printer will finish processing this document and any other waiting documents, and then go off line.

Manual Feed key

You use the Manual Feed key:

• When you select manual feed as the paper source for the document in your application’s Print dialog box.

• When the control panel requests you to load a paper size that is not loaded in the printer’s paper trays.

In both cases, you load the multipurpose feeder with the correct size paper and press the Manual Feed key.

During the period when you can load paper, the printer displays a “Load Paper” message. Any jobs received while the printer is displaying this message will wait to print until you load paper and the current document finishes printing.

The amount of time that the printer will wait for you to load paper can be set throught the control panel. It’s located in the Manual Feed Timeout submenu of the Paper Handling menu. The default time is 300 seconds (5 minutes).

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If you do not load paper within the specified time, the printer discards the job and carries on printing any other jobs that are pending.

Form Feed/Continue key

You use the Form Feed/Continue key:

• When the printer needs a Form Feed command for PCL5 print jobs from certain applications.

Some applications send data for a PCL 5 print job except the command to make the printer feed paper. In this case you should press the On Line key and then press the Form Feed/Continue key.

• When you want the printer to print on the paper in the paper trays, even though they do not hold the specified paper sizes.

The Form Feed/Continue key overrides the printer’s requests that you load a different size of paper or load paper through the multipurpose feeder. In both cases the printer will draw paper from the 250-sheet cassette, whatever size of paper it holds.

Cancel/Reset key

You use the Cancel/Reset key:

• To cancel a PostScript job that is either processing or waiting to print. To cancel printing, press the On Line key and then hold down the Reset key for three

seconds. You’ll see “Cancelling job” in the display window. It’s possible that this feature has been disabled through the menu system; in this case, pressing these keys will have no effect.

If the Job Cancel feature has been disabled, you can enable it by going to the PostScript menu in the Control Panel and changing the setting in the Job Cancel submenu. The default setting for this feature is enabled.

• To reset the control panel menu and submenu settings to the factory settings (the printer must be off line).

If you want to reset all the menu items to their default settings, press the On Line key to take the Printer off line, then hold down the Cancel/Reset key for five seconds. You’ll be prompted to either press the Enter key to confirm that you want to reset all menu items, or to press the Cancel/Reset key again to leave menu items as they are.

If you want to reset all items in one menu to the default settings, navigate through the menu system until you see the menu you want to reset. Hold down the Cancel/Reset button for five seconds. You’ll be prompted to either press the Enter key to confirm that you want to reset all the items on this menu (including submenus), or to press the Cancel/Reset key again to leave these menu items as they are.

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If you want to reset just one submenu to the default settings, navigate through the menu system until you see the submenu you want to reset. Hold down the Cancel/ Reset button for five seconds. Because you are resetting only one item, you won’t be prompted to confirm or cancel this change.

Note: Some items will not reset until you switch the printer off and on again.

Menu key

You use the Menu key to get to the menu system. First, you must press the On Line key.to take the printer off line. You can only get to the menu system when the printer is off line.

You’ll use the printer’s menus if you need to configure printer functions or get information about current settings.

Note: You’ll only need to change the settings on the menus if you have specialized printing or connection needs. The factory settings suit most users.

To see the menus, first press the On Line key to take the printer off line. Then press the Menu key. Each time you press the Menu key you’ll see one of the main items. There’s a full list of menu items later in this section.

When you are finished in the menu system, press the On Line key to leave the menu system and place the printer back on line and ready to print.

Enter key

You use the Enter key:

• To see submenus. “Press Enter…” appears in the display window to prompt you to press the Enter key

to see a submenu(s).

• To save changes when you change main menu or submenu settings. After you make a change to a main menu setting or submenu setting, press the Enter

key to save the new setting. An asterisk (*) will appear in the display window to the right of the setting to confirm that new setting has been saved.

• To find out which port is being used for the current print job. Press the Enter key when the Elite 12ppm is processing a job (when the Comm LED is

flashing). The LCD display window shows the name of the interface port that is receiving data.

+ and – keys

You use the + and – keys to move through main menu and submenu settings. You can use these keys only when the printer is off line.

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The Elite 12ppm menu system

The menu system consists of a number of main menus. Some main menus contain submenus. Some menus only give you information, while others let you change settings.

Depending on your choices, some menus may not be available. For instance, the factory defaults set the PS/PCL Sensing menu to PostScript Only, and you cannot access the PCL menus. If you changed this menu setting to Auto Switch or PCL Only, the PCL menus would be accessible.

Note: Items that appear in bold in this section are the factory default settings.

Reminder: Press the Enter key to save a new setting. An asterisk (*) will appear next to the

new setting confirming that your changes have been saved.

The main menu items are:

1. Language 6. Emulations

2. Print Help Page 7. Interfaces

3. Print 1 Sample(s) 8. Print Info Pages

4. Printer Info 9. Print Control

5. Paper Handling

Do I need to change control panel menus?

The factory default menu settings suit most users. If you have specialized printing or connection needs, you may find that you need to change these settings.

We suggest that you read the remainder of this section to understand what the menu items can control. If you decide that you can usefully change some settings, we advise that you first print out a Help page (described below).

The Help page shows the current settings of all menus. Items in bold are the current settings. Menus which cannot be accessed in the current configuration are grayed out.

If you change settings, make a note on the Help page of the setting(s) that you’ve changed. This gives you a record of changes and may help you understand what needs to be done if your printer behaves in a way users don’t expect.

1. Language

This menu lets you change the language of the messages in the display window. Languages are English, Français, and Deutsch.

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2. Print Help Page

This prints a chart of all the items on the menus. Press the Enter key to print this chart. You cannot print this chart if the PS/PCL Sensing submenu is set to PCL only.

The Help page shows the current settings of all menus. Menus which cannot be accessed in the currect configuration are grayed out.

3. Print (1) Sample Page(s)

You can print a sample page showing graphics and text. If you want to print more than one copy of this sample page, press the + and - keys to change the number of copies. Press the Enter key to print the page(s). You cannot print this page if the PS/PCL Sensing submenu is set to PCL only.

4. Printer Info

This menu has subitems which display general information about your printer. Press the Enter key to see the subitems.

• Ram Installed: The total amount of RAM in the printer.

• Ethernet Address: The Ethernet address.

• S/W Version: The version of the printer’s operating system.

• H/W Version: The version of the printer’s hardware.

• Page Count: The total number of pages printed.

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5. Paper Handling – press the Enter key to access the submenus.

Submenu

Settings

Notes

Default Source: Which paper tray is used

if the print job does not specify a paper tray.

Default Destination: Which paper output tray is used if the print job does not specify a paper output tray

Default Size: The “expected” paper size to print whenever a print job does not specify a paper size.

Jam Recovery: After you clear a jam, the printer reprints any pages that were inside the printer at the time of the jam. With Jam Recovery enabled, pages that were exiting into the output tray will also be reprinted.

Paper Reserve: Whether the printer will draw paper from another paper tray if the selected paper tray is empty or has the wrong size paper. (The reserve paper tray must contain the same size paper.)

Manual Feed Timeout: How long the printer will wait for paper to be put in the multipurpose feeder after the computer has sent a manual feed request to the printer.

Tray 1, Tray 2, MPFeeder (multipurpose feeder), or Manual Feed.

Top (face down), or Rear (face up)

Letter, Legal, Legal 13”, Executive, A4, B5, Postcard, Commercial #10, Monarch, DL, or C5.

Disabled or Enabled.

Enabled or Disabled.

Range from 30-600 seconds (in 30-second increments), or Never Timeout. Default is 300 seconds (5 minutes).

Only available paper trays will be shown.

Printing is slightly faster when Jam Recovery is Disabled, as more of the printer’s RAM is needed to store page details.

If enabled, the printer prints from another paper tray when the paper tray specified by the print job is empty or has the wrong size paper. If Disabled is selected, the printer displays a message to load a paper tray.

If you don’t place paper in the feeder before the timeout occurs, the job will not be printed. You’ll have to send it again.

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6. Emulations – press the Enter key to access the Emulations submenus. These

menus contain additional submenus.

Submenu

PS/PCL Sensing: Whether the printer will

automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

Port Emulations

(5 submenus)

Parallel: Whether the parallel port will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

RS422: Whether the RS422 port will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

LocalTalk: Whether the LocalTalk port will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

EtherTalk: Whether the EtherTalk port will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

Settings

Auto switch, PostScript only, or PCL only.

Notes

To print PCL jobs the factory setting (PostScript only) must be changed to either Auto switch or PCL only. See the note below this table.

The Port Emulations submenu only appears when PS/PCL sensing is set to Auto switch.

See note below.

Lpd: Whether the Lpd port will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

TCP direct: Whether TCP will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

NEST (1200 dpi model only): Whether NEST will automatically switch between PostScript and PCL emulations, or print only PostScript or only PCL jobs.

Note: Your printer and each individual port can be set to accept jobs in PostScript only, PCL only, or to switch automatically between the two. If you set the printer to Auto Switch, it will accept either PostScript or PCL documents without you having to change settings.

Your printer will work more efficiently if you change only the ports that actually need Auto Switch. This

Auto switch, PostScript only, or PCL only.

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See note below. This option will only appear if it is configured.

means that any other ports that only need to accept a single standard will not examine each print job to see whether it’s PostScript or PCL.

However, if you choose Auto Switch for any port (or the entire printer), you’ll use more printer RAM than if you choose PostScript only or PCL only.

Emulations (continued)

Submenu

PostScript

(5 submenus)

Default Resolution: The default PostScript output resolution (in dots per inch).

Default screens: Opens a submenu which lets you set the screen frequencies for 300 dpi, 600 dpi, and 1200 dpi (if available).

AccuGray: Improves the look of halftones (photographs), especially those printed at higher line frequencies.

Job Cancel: Whether the Cancel/Reset key is able to cancel the PostScript printing process.

Start Page: Whether the printer prints a Start page every time the printer is switched on.

Wait Timeout: How long the printer waits for more input after printing all the input received (but without receiving a message saying that the job is complete).

Settings

Resolution options depend on the model being used. Default is the

highest resolution available for the model.

Default line screens are 53 for 300 dpi, 85 for 600 dpi, and 106 for 1200 dpi.

Enabled or Disabled

From 45 to 120 seconds in 15 second increments, or Never Timeout.

Notes

The PostScript submenus will only appear when the PS/PCL Sensing option is set to Auto Switch or PostScript only.

Press the Enter button to show these submenus. Press the Menu button to move from resolution to resolution.

AccuGray does not work with all applications, and documents may print more slowly.

If the PS/PCL Sensing option is set to PCL only, the Start Page will not print even if this menu is set to Enabled.

Some applications may change this setting during the printing process. In some cases the change will be permanent and the new timeout setting will appear in the display. You can reset it, or, if the application is one you use frequently, leave the new setting.

PCL

(11 submenus)

Resolution: The default PCL resolution (in dots per inch).

Copies: The default number of copies.

Font Source: Which default location fonts

will print from — the printer’s PCL resident fonts or additional fonts manually downloaded to the printer’s RAM.

Font Number: The default font number.

300 or 600

From 1 to 99

Internal or Downloaded

From 1 upward (see notes)

The PCL menus will only appear when the PS/ PCL Sensing option is set to Auto Switch or PCL only.

Downloaded does not appear if you haven’t manually downloaded PCL fonts into the printer’s RAM.

The font number must correspond to a font available from the location specified by the Font Source submenu.

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Emulations (continued)

either Pitch: The number of characters per horizontal inch for the default font.

or Point Size: The point size of the default font.

Orientation: The default alignment of the image on the page.

Page Length: The default number of lines on the page.

Symbol Set: The set of character symbols the default font uses.

Wait Timeout: How long the printer waits for more input after printing all the input received (but without receiving a message saying that the job is complete).

Line Wrap: For “plain text” print jobs, whether the text at the end of a line will end at the margin and continue onto the next line, or whether the line of text will be cut off at the margin.

From 0.44 to 99.99 in 0.25 increments. Default is 10.00.

From 4.00 to 99.75 in 0.25 increments. Default is 12.00.

Portrait or Landscape

From 5 to 256. The default is 60 for letter size paper.

The character symbols the font supports (see notes). Default is Roman-8.

From 45 to 120 seconds in 15second increments, or Never Timeout.

Disabled or Enabled.

This submenu only appears if the default font uses fixed spacing (monospaced).

This submenu only appears if the default font is scalable and is proportionally spaced.

This setting may change if the settings in the Default Size submenu of the Paper Handling menu are set to a size other than the factory default.

See the Fonts section of this CD-ROM for a list of the symbol sets for resident PCL fonts.

Line Termination: For “plain text” print jobs, sets carriage return and line feed (form feed) commands to determine which is the end-of-line indicator.

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Normal, CR=CRLF, LF=CRLF and FF=CRFF, or ALL.

7. Interfaces – press the Enter key to access the submenus. The Interfaces submenus also

have submenus.

Submenu

8-pin serial

RS422 Serial

(5 submenus)

RS422 Baud Rate: The RS422 baud rate.

RS422 Data Bits: The number of data bits

sent with each serial byte.

RS422 Stop Bits: The number of stop bits sent with each serial byte.

RS422 Parity: The parity sent with each serial byte.

RS422 Flow Control: Which flow control is used by the RS422 serial port.

TCP/IP: Whether print jobs will be accepted over a TCP/IP network.

There are twelve other submenus in the TCP/IP menu system; you will need to configure these to run TCP/IP. Full details of the menus and their recommended settings are in the TCP/IP section of the networking guide on this CDROM.

Settings

LocalTalk or RS422

300, 600, 1800, 2400, 3600, 4800, 7200, 9600, 19200, 38400, or

57600.

8 or 7

1, 1.5, or 2

None, Even, or Odd

XON/XOFF, XON/XOFF Input,

or DTR

Enabled or Disabled.

Notes

If you change the 8-pin serial setting, you must restart the printer.

The RS422 menu only appears when you choose the RS422 option in the 8-pin serial menu.

Always set this to DTR when you send a PCL job.

TCP/IP will not be operational until you have configured the settings in the TCP/IP submenus. Until then, setting this switch to Enabled has no effect. When TCP/IP is configured, this menu will allow you to turn it on and off. For full details, see the TCP/IP section of the networking guide on this CD-ROM.

NEST (1200 dpi model only): Allows you to configure the printer on a Novell network without needing to use a computer as a print server.

Frame Type: The Frame Type of printers on the Novell network.

Enabled or Disabled.

802.2, 802.3, Ethernet II, or SNAP.

If the Frame Type differs from what you specified in the NEST software, the printer will not be available to the network.

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8. Info Pages – The info pages menu lets you print four different pages of information.

Press the + or - keys to access each individual page type. Press the Enter key to print the page you select. The printer will temporarily go on-line, print a page, and then go back off line to the menu.

Page Type

Configuration: A list of the control panel

settings for each menu and submenu.

Font List: The resident fonts and any downloaded fonts.

Help: A diagram of the control panel menu system.

Sample: Common graphics formats and elements, and different fonts and sizes.

Settings

Press the Enter key to print the Configuration page.

Press the Enter key to print the Font list.

Press the Enter key to print the Help page.

Press the Enter key to print the Sample page.

Notes

This page only prints if the PS/PCL sensing menu is set to Auto Switch or PS only.

The list of fonts you’ll see depends on the setting of the PS/PCL menu. Auto Switch shows all resident fonts, PS Only shows only resident PostScript fonts, and PCL Only shows only resident PCL fonts.

This page only prints if the PS/PCL sensing menu is set to Auto Switch or PS only. Menus and submenus will appear dimmed if you can’t select them because of other menu settings (for instance, the PCL menus will be dimmed if you have set the PS/PCL menu to PS only).

This page only prints if the PS/PCL sensing menu is set to Auto Switch or PS only.

9. Print Control – press the Enter key to access the submenus.

Submenu

Print Control

(five submenus)

Settings

Notes

Darkness: Controls the overall darkness of

the page.

TonerMiser (Elite 1212): Lets you use less toner, but with a reduction in image quality.

Smoothing (Elite 1212): Reduces the jagged appearance of text and graphics.

Print Cal. Pages (Elite 1212): Prints a series of pages to be used in conjunction with the Calibration menu.

Calibration (Elite 1212): A range of settings corresponding to the pages printed using the Print Cal. Pages menu command.

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Darkest, Darker, Normal, Lighter, or Lightest.

Enabled or Disabled.

Press the Enter key to start the process.

Calibration 1 - Calibration 5. The default setting is set at the factory, and is different for each printer.

Cannot be used if either Smoothing is enabled or print resolution is 1200 dpi.

Cannot be used if either Toner Miser is enabled or print resolution is 1200 dpi.

You should examine the output and choose the page that looks best overall.

If necessary, change this setting to the Calibration number of the page that looks best (from those printed using the Print Cal. Pages menu command above).

3: Using a Macintosh

Software Installation

Software for the Macintosh is included on the Elite 12ppm CD-ROM provided with your printer. The automatic installer places all the printing software into the appropriate locations on your startup disk (the startup disk is the hard disk that contains the System and Finder™ files used to start your Macintosh).

To install the Elite 12ppm software:

1. Put the Elite 12ppm CD-ROM into the CD-ROM drive.

2. Open the folder labeled “Printing Software.”

3. Double-click the Elite 12ppm Installer icon.

4. Click Continue. You’ll see the Read Me file. Take some time to read this file. It contains last-minute information on the installation procedure, as well as updates on Elite 12ppm features and compatibility issues. After reading the Read Me file, you can print it (if a printer is available) or save it as a TeachText document.

5. Click Continue. You’ll see the Install dialog box. Choose the file(s) you want to install.

If you want to install all the files for your 12ppm model (recommended), choose the model name and click the Install button.

If you want to only install certain files, scroll through the list and click on those files. You can select more than one file by holding down the Shift key as you click on the line. When you’ve selected all the files you want to install, click the Install button.

6. Click Install. You’ll see a progress box describing the status of the installation. When the installation is complete, you’ll see a dialog box indicating that the installation was successful.

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Installing application-specific printer description files

A few applications require you to install additional files. These files give the application information about the capabilities of your printer and are often known as Printer Descrip- tion files. The manuals included with an application tell you whether or not it requires these files. The LaserWriter 8 driver, shipped with the Elite 12ppm, uses printer descriptions called PostScript Printer Description (PPD) files.

When you install software from the Elite 12ppm CD-ROM, the printer description files are copied into a folder named Application Files in the Elite™ 12ppm Folder. The Elite™ 12ppm Folder is then located in your startup disk’s window. Follow the instructions below to copy each file into the folder specified by the application.

For more detailed information on printer description files, please refer to the documentation included with the application.

Elite 12xx (format 4)

This file is automatically placed in the Printer Descriptions folder during the initial (complete) software installation procedure. It’s provided here because some application(s) may require it to be placed in a folder other than the standard Printer Descriptions folder.

GCxx.PPD (format 3.0)

This is the printer description file for Aldus® FreeHand™ versions 3.0 and 3.1, Aldus PageMaker® version 4.2x, Adobe Separator™ 3.2 or earlier, Canvas™ versions 3.0 or later, and other applications that require a .PPD file. Copy this file into the appropriate PPD Folder specified by the application you are using (e.g., the Aldus PageMaker PPD Folder is located in the

Aldus Folder, which is located in the System Folder).

GCxx.PDX

This is the extension to the PostScript printer description file for Aldus FreeHand

3.0 and 3.1 and PageMaker 4.2x. Copy the file into the PPD Folder located in the

Aldus Folder, which is located in the System Folder.

Elite 12xx.PDF

This is the PostScript printer description file for QuarkXPress™ versions 3.1 or later. This file contains Elite 12ppm-specific information for paper sizes. Copy this file into the folder where the QuarkXPress application resides.

Elite 12xx.MPD

This extension is the PostScript printer description file for Ready,Set,Go!® versions

5.0 or later. Copy the file into the MPD Folder located in the Ready,Set,Go! Folder.

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Selecting the LaserWriter 8 printer driver

The LaserWriter 8 driver shipped with the Elite 12ppm may look slightly different (presentation and layout of dialog boxes, menu items, etc.) from other versions of the LaserWriter 8 driver. However, the Elite 12ppm and the Elite 12ppm PPD files are compatible with all versions of LaserWriter 8.

Before you can print, you must select the LaserWriter 8 printer driver in the Chooser.

To select the LaserWriter 8 printer driver:

1. Choose the Chooser from the Apple ( ) menu.

If you don’t see the LaserWriter 8 icon in the upper-left area of the Chooser (1a), reinstall your printing software. If you don’t see the name of your printer in the upper-right area of the Chooser (1c), refer to Chapter 6 in the Elite 12ppm User’s Manual.

Note: If you use the Apple LaserWriter Utility to change the zone that the Elite 12ppm appears in, this won’t take effect until you switch the printer off and then back on.

A. Click on the LaserWriter 8 icon.

B. Select the name of the AppleTalk Zone that the printer is connected to.

Selecting the printer description file

C. Click on the name of your Elite 12ppm printer in this box.

D. Make sure AppleTalk is active.

The LaserWriter 8 printer driver in your computer uses PostScript Printer Descriptions (PPDs). The Elite 12ppm PPD gives the Laserwriter driver information about capabilities common to every Elite 12ppm printer. This PPD is installed when you install the software from the Elite 12ppm CD-ROM. When you select the printer in the chooser, your computer communicates with the printer to get specific information about it. This can include memory amount, which paper trays are installed, and so on.

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Creating the Printer Descriptions folder

When you install software from the Elite 12ppm CD-ROM, the Elite 12ppm PPD is copied into the Printer Descriptions folder. If a Printer Descriptions folder does not exist, the installer creates one and then copies the PPD into it. (For System 6, the Printer Descriptions folder is stored in the System Folder.)

Setting up the printer in the Chooser

You use the LaserWriter 8 Setup function in the Chooser to read the PostScript printer description files.

To select the PostScript Printer Description:

1. Choose the Chooser from the Apple ( ) menu.

2. Click the LaserWriter 8 icon in the upper-left area of the Chooser. The name Elite 12ppm appears in the upper-right area of the Chooser below “Select a PostScript Printer.” The name should appear highlighted; click the printer’s name if it is not highlighted.

3. Click Setup ( communicating with the Elite 12ppm. The LaserWriter 8 driver is automatically configured with specific information about your Elite 12ppm (model, memory, paper sizes, paper trays, etc.). After the process is finished, the Chooser reappears with an icon placed next to the Elite 12ppm name. Also, notice that “Setup” has an ellipsis (…) added to it – “Setup” now contains user-selectable functions.

Setup options

). A message box appears, informing you that the Macintosh is

. The ellipsis indicates that

Your printer is now correctly set up and you can print to it. However, if in the future you change something about it (like adding extra memory or new paper trays, for instance) you use the Setup dialog box. You can also use the Printer Info function to show you information about your printer.

To access the additional Setup functions:

1. Choose the Chooser from the Apple menu and select LaserWriter 8.

2. Select the name of the Elite 12ppm in the right scroll box.

3. Click Setup. The Setup dialog box appears.

• Click Auto Setup to automatically reconfigure the printer driver after you have upgraded your printer with additional memory or additional paper trays. Normally, this will be all you need to do after making these changes.

• Click Select PPD to manually select a PostScript Printer Description file.

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• Click Printer Info to display information about the Elite 12ppm. Click the Update

button to view the information about the Elite 12ppm currently selected.

• Click Configure to manually reconfigure the printer driver after you have upgraded your printer with new options. The available options for the Elite 12ppm are:

- Memory Configuration – After installing additional memory, select the memory size range.

- Additional Tray – After installing additional paper trays, select the option that corresponds to the new tray.

- Paper Sizes – This pop-up menu enables you to select the page sizes that will be displayed in the Paper menu of the Page Setup dialog box.

Printing documents using the LaserWriter 8 printer driver

To print a document:

1. Open the document that you want to print.

2. Choose Page Setup from the File menu.

3. Make any selections in the Page Setup dialog box and click OK.

4. Choose Print from the File menu.

5. Make any selections in the Print dialog box and click OK.

Note: You may get error messages about insufficient disk space during printing. This is because your Startup disk does not contain enough free space. If the amount of free space on your Startup disk is insufficient, you will probably get other errors not specifically related to printing. The amount of free space you need is determined by the size and complexity of jobs that you print. If you do not get insufficient disk space messages, then you have enough free space.

When you print, the LaserWriter 8 driver makes a copy of the document before sending it to the Elite 12ppm. This copy is temporarily saved onto the Startup disk. If the Startup disk does not contain free space equal to the size of the document, you will get an error.

Selecting Page Setup options

Most applications have a Page Setup menu command. This allows you to control how a page will look. There is a pop-up menu at the top left of the dialog box which lets you change various items to do with page setup.

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Page Attributes

Paper

You select paper sizes in the Paper pop-up menu. The default paper size is US Letter Edge to Edge. To change the paper size, click the Paper pop-up menu, drag the pointer to the

paper size you want, and release the mouse button. If you click on the menu again, you’ll see a check mark next to the current paper size. If you choose a paper size that is not edge to edge, anything closer than .35 inches (8.9 mm) from the edge of the paper will not print.

If you click on the “Dogcow” icon at the left of the dialog box, the icon will change to a list of paper and margin dimensions in inches. Click again to see the dimensions in centimeters.

Edge-to-edge printing

You can print edge-to-edge with all supported paper sizes. Print quality is not guaranteed within 4mm (0.16 inches) of each edge.

Orientation

You can change the orientation of the print on the page using the Orientation icons.

Scale

You can print the contents of a page from 25 to 400 percent of its normal size, using the Scale option. Enter a figure between these ranges (in 1 percent increments). The default is 100 percent, meaning there is no reduction or enlargement.

Options

If you choose PostScript Options from the Page Attributes pop-up menu, you’ll see additional layout and formatting options. (Note: indicates an Elite 12ppm default setting.)

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Visual Effects

You can manipulate the image on the page using the visual effects section. Your selections are graphically displayed in the image area in the left of the dialog box.

Flip Horizontal flips your document horizontally.

Flip Vertical flips your document vertically.

Invert Image inverts the image of your document. Black changes to white and white changes to black.

Image and Text

Substitute Fonts prints high quality resident fonts for certain screen fonts. When you select this checkbox, the following substitutions occur:

Times® for New York Helvetica® for Geneva Courier for Monaco

Smooth Text smooths the edges of text derived from screen fonts.

Smooth Graphics smooths the edges of bitmapped graphics.

Precision Bitmap Alignment allows you to print bitmaps with less distortion, but the document will print at a slightly smaller size (1% to 4% depending on the printing resolution).

If you check Unlimited Downloadable Fonts in a Document you can use as many downloadable fonts as you need in a document, but it may take longer to print.

Selecting Print options

When you select Print from the File menu, you see a dialog box offering you printing options. You’ll also see the name of the printer at the top of the dialog box. When you click Print, you send the document to the Elite 12ppm. Clicking Cancel cancels the print job.

If you make changes in the Print dialog box, some of these changes stay in effect until you change them again. Others revert to the default settings the next time you print.

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The pop-up menu named “General” gives you other options for printing.

Copies

Use the Copies option to specify the number of copies of the document to print, from 1 to

999. The default is 1 copy. To change the number of copies, click in the box and type the number of copies you want to print.

Pages

The Pages option default is All, which prints all the pages in the document, from first to last. From and To allow you to specify a range of pages to print. Click the button labeled From and type the page numbers of the range you want to print into the boxes (for example, From 9 and To 11 prints pages 9, 10 and 11).

Paper Source

The Paper Source pull-down menu lets you choose which paper trays supply paper to the printer. For instance, you may want to print a business letter where the first page is on letterhead and the remainder is on continuation sheets.

If you click on the All button, all pages will be fed from the source you select in the upper pop-up menu. When the All button is selected, the lower pop-up menu is dimmed. If you click on the First from button, this lets you choose which paper source is used for the first page of your document. When First from is selected, you can choose another paper source from the lower pop-up menu for the remaining pages.

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If you choose Auto Select, paper is drawn from the tray (in the case of multiple trays) that contains the paper size selected in the Paper option of the Page Setup dialog box. If no optional trays are installed, Auto Select has no effect and paper will be drawn from the internal tray.

If you choose Tray 1, paper is drawn from the tray that is currently inserted in the Elite 12ppm’s main housing.

If you choose Tray 2 , paper is drawn from this tray if the corresponding optional sheet feeder and cassette is installed.

If you choose MPFeeder, paper is drawn from the multipurpose feeder.

If you choose Manual Feed, this bypasses the normal paper sources of the printer so that you can place a single sheet of special paper or other media (e.g., transparency film) into the multipurpose feeder for printing.

Destination

The Destination pop-up menu lets you to send your document to the printer or save it to a file.

Background Printing

This allows you to choose whether your documents print in the foreground or background. Foreground printing means that your Mac cannot be used until the last page is printed.

Background printing (recommended) stores the print file on your hard disk and sends it from there to the printer. This method is slightly slower than foreground printing, but it lets you use your computer before printing is completed.

You can also control the time when your job is printed.

Cover Page

If several people share your printer on a network, you may find that printing a cover page lets you identify the beginning and end of your print job from a stack of jobs in the output tray.

If you select Cover Page, an extra page (identifying the document) is printed. The cover page contains: the user name, as specified in the Chooser; the name of the document, if

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there is one; and the date and time the document was printed. If you choose the None option, no cover page is printed. If you choose either Before or After Document, a cover page will print in the appropriate position.

Color Matching

The Color Matching pop-up menu allows you to specify grayscale or black and white printing.

If you choose Black and White, you get black and white output (no shades of gray). Darker areas are converted to black, and lighter areas are converted to white.

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If you choose Color/Grayscale, you get grayscale output. Color images have colors substituted by gray shades.

If you choose Color Matching, you get grayscale output that uses the advanced color matching capabilities of ColorSync or PostScript Level 2 to match the color and gray tones on the computer screen as closely as possible.

Layout

This option lets you print 1, 2 ,4,6, 9, or 16 pages on a sheet and resizes the images to fit. It also lets you choose a border to use between pages on a sheet.

Error Handling

The Error Handling dialog box allows you to specify how any PostScript errors are reported during printing.

If you choose No Special Reporting, no PostScript error reports are produced.

If you choose Summarize on Screen, you’ll see a message describing any PostScript errors on the monitor. This option does not work when Background Printing is on.

If you choose Print Detailed Report, you’ll get a printed report describing any PostScript errors.

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Save as File

This dialog box (not shown) lets you select options for print jobs that you save to the hard disk as files.

Printer Specific Options

You can choose the output resolution (in dots per inch) for the current print job. This overrides the default resolution that was specified in the printer’s control panel using the Resolution submenu.

You can also choose to enable (recommended) or disable AccuGray. AccuGray is GCC’s technology to control the tendency of laser images to print darker than expected.

Save

If you find that you’re often changing the Printer’s Default options, you can save your settings by clicking the Save Settings button. Your saved settings will carry over to any application that uses these LaserWriter 8 menus.

Manual feed printing

The LaserWriter 8 driver supports manual feed printing.

When you want to manually feed paper, envelopes, or transparencies into the printer:

1. Choose Print from the computer’s File menu.

2. Choose Manual Feed from the Paper Source pop-up menu.

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3. Click the Print button.

The message, Manual Feed, appears in the printer’s control panel display to indicate that the printer is ready for you to insert the paper. The control panel display also indicates the paper size and orientation.

4. On the printer, open and extend the multipurpose feeder.

5. Adjust the paper guides on the multipurpose feeder for the size of the paper that you are using.

6. Insert the paper into the multipurpose feeder. (Insert letterhead face up, with the top of the page entering the printer first. Insert envelopes with the flap down and the top edge on the right as you face the front of the printer.)

7. Press the Manual Feed key on the control panel.

Note: If you realize that you want to use paper in the internal paper tray, do not insert paper into the multipurpose feeder, and press the Form Feed/Continue key on the control panel. If you insert paper into the Multipurpose feeder and you do not press the Manual Feed key within the Manual Feed Timeout period, the job will be canceled. The default Manual Feed Timeout period is five minutes, and you can change this through the printer’s control panel menus to be in the range from 30 seconds to ten minutes.

Naming the Elite 12ppm

You must assign each printer a unique name if there is more than one Elite 12ppm on the network. If you don’t assign a unique name to each printer, a number is automatically added to duplicate names to distinguish the printers from one another.

Note: If you change the name of a printer on the network system, every user on the net- work system must select the new printer name in the Chooser.

If you want to name the Elite 12ppm:

1. Select the Elite 12ppm in the Chooser. Click the LaserWriter 8 icon in the left scroll box and click the name of the printer in the “Select a LaserWriter” scroll box.

2. Double-click the LaserWriter Utility icon. (The LaserWriter Utility is located on the startup disk in the Elite™ 12ppm Folder.) You’ll see the LaserWriter Utility, with four menus in the menu bar.

3. Choose Name Printer from the Utilities menu. The “Rename the chosen printer” dialog box appears displaying the current name of the printer.

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4. Type the new name of the printer in the space provided. Names must be at least two characters in length, but no more than 31 characters. Names cannot contain a colon (:), an asterisk (*), or parentheses.

5. Click Rename.

6. Choose Quit from the File menu.

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4: Using Windows 3.1

Overview

You set up your Windows or DOS computer to use the Elite 12ppm by installing the Elite 12ppm software for PC-compatibles. This software is on this CD-ROM. It includes customized Windows PostScript printer drivers for Windows 3.1 (and Windows for Workgroups 3.11), Windows 95 and Windows NT 3.51 and 4.0. It also has printer description files that let you use all the printing and paper handling features of the Elite 12ppm.

This and the following sections detail installation and printing instructions for Windows

3.1, Windows 95, Windows NT 3.51, Windows NT 4.0, and DOS. Information on networking printers with Windows is in the Networking section of this manual.

Important: Read the release notes contained in the README.TXT file before installing the printing software. This file includes important last-minute feature and compatibility information about the Elite 12ppm.

Printing with Windows 3.1

If you want to install the GCC Windows 3.1 PostScript driver:

1. Switch on the PC.

2. Start Windows.

3. Double-click the Main group from the Program Manager window. You’ll see the Main group window.

4. Double-click the Control Panel icon. You’ll see the Control Panel window.

5. Double-click the Printers icon. You’ll see the “Printers” dialog box.

6. Click the Add button.

7. The dialog box expands, and shows you a list of printer drivers in the “List of Printers” list box. These are the printer drivers that came on the disks you received with your Windows software. Select Install Unlisted or Updated Printer and click the Install button.

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8. The “Install Driver” dialog box appears displaying the message, “Insert unlisted, updated, or vendor-provided printer driver disk in:” along with the A:\ or B:\ prompt. Change the A:\ or B:\ to the letter of your CD-ROM drive (for example, to D:\). Add the directory WIN31 so that the prompt reads D:\WIN31, for example.

9. Insert the Elite 12ppm CD-ROM into the CD drive and click OK in the dialog box. You’ll see the “Add Unlisted or Updated Printer” dialog box with a list of Elite 12ppm printer drivers. Select a driver and click OK.

10. You’ll see the “Printers” dialog box. Select the driver for your Elite 12ppm model.

11. After the driver is installed, you’ll see the “Printers” dialog box again. GCC Elite 12ppm appears in the “Installed Printers” list box with LPT1 (which is the first parallel port) designated as the default port. Select the GCC Elite 12ppm printer driver in the “Installed Printers” list box and click Set As Default Printer. The Elite 12ppm is now set as the default printer and will appear in the “Default Printer” area of the “Printer” dialog box.

Choose Use Print Manager to enable print spooling. With print spooling, you have the full use of your computer after you press the Print button rather than waiting until the print job is completed. This option allows your documents to print in the background. Background printing is useful when printing large or multiple documents, but documents do not print quite as fast.

12. Click Close, unless you want to change printer options (see the next section, “Setting Windows 3.1 Printer Options”).

You can now print from your computer to the Elite 12ppm.

You may also need to install printer description files if you use certain applications that require them. Go to the section “Installing printer description files.”

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Setting Windows 3.1 printing options

Now you have installed the printer software in Windows, there are a number of settings that you may need to change if you have special printing requirements. Most users do not need to change these settings.

If you want to change print options:

1. Click Setup in the “Printers” dialog box. You’ll see the Setup dialog box.

Paper Source

You choose which paper tray supplies the printer from the Paper Source drop-down menu.

• If you choose Auto Select, the printer selects the paper tray that holds the paper size selected in the Paper option of the Page Setup dialog box. This option only works if you have more than one paper tray.

• If you choose Tray 1, the printer uses paper from the Elite 12ppm’s main tray.

• If you choose Tray 2, the printer uses paper from the lower tray (if this extra tray is installed).

• If you choose Manual Feed, the printer waits for you to place paper or other media (transparency film, for example) in the multipurpose feeder. When you have done this, you must press the Manual Feed key on the printer’s control panel to draw the paper into the printer.

• If you choose MPFeeder, the printer uses paper from the multipurpose feeder. Unlike the Manual Feed option, the printer doesn’t require you to press the Manual Feed button on the control panel, but you must have paper ready in the Multipurpose feeder.

Paper Size

If you want to change the paper size, click the Paper Size drop-down menu, and choose the paper size.

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Edge-to-edge printing

The Elite 12ppm will print edge-to-edge on all supported paper sizes except Letter Small and A4 Small. However, print quality is not guaranteed within 4mm of each edge.

Orientation

Use this option to change the position of the image on the page. If you choose vertical, or Portrait, this prints the image upright on the page. If you choose horizontal, or Landscape, this prints the image sideways on the page. The default is Portrait.

Note: If you create a document and specify in the application’s page setup that it should be vertical, then if you choose Landscape in this dialog box the image will be cut off at the bottom.

Copies

If you want to print more than one copy, enter the figure here. The maximum number of copies is 999.

Options

To make further changes, click on the Options button. You’ll see the Setup Options dialog box.

• Print to ...

• Scaling % ...

• Margins ...

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If you choose Print To Encapsulated PostScript File, the document is not printed but is saved in the location you specify as an (EPS) file. You may need to do this if you send files to a service bureau or want to make a page into a graphics file.

If you change the Scaling figure from the default 100 percent, the image is reduced or enlarged on a page. If you select 50 percent, the image prints at half size; if you select 200 percent, the image prints at double size.

Note: We recommend that you use the application’s Scaling option and leave the figure in the Print Options dialog box at 100 percent, unless an application does not support scaling. If you set both this dialog box and the application’s Print dialog box to scaling percentages other than 100 percent, you’ll get unpredictable results.

If you choose Default Margins, certain applications will be limited to placing page elements (i.e., text and graphics) within the page’s margins. This is only important if you are using Letter Small or A4 Small paper sizes, since the other sizes are all edge-toedge and thus have no margins. Letter Small and A4 Small have margins of .35 inches (9 mm) all around.

If you select Default, the printer will tell your applications that these margins exist on Letter Small and A4 Small. If you select None, your applications will be told that there are no margins. However, the printer will not reproduce any text or graphics in the margin area.

• Send Header ...

If you choose Send Header, a PostScript header will be sent at the beginning of each print job you send to the printer. This is especially useful if you are printing to a networked printer.

• Smoothing ...

Select either printer’s default, enabled or disabled. If you select the printer’s default option, the Elite 1212 default (either enabled or disabled) will be used. If you enable smoothing here, Windows 3.1 will smooth text and graphics.

Advanced Options

To make more changes, click Advanced to see the Advanced Options dialog box.

• You can set a default resolution for this computer by choosing the output resolution (in dots per inch) from the Resolution menu. The resolution you select overrides the resolution selected in the printer’s front panel Default Resolution submenu.

You may have a computer on a network that is used for work which can be printed at lower resolutions than the maximum. For instance, spreadsheets and internal documents can usually be printed satisfactorily at 300 dots per inch. You can set the resolution in the Advanced Options dialog box and override this as necessary in an application’s Page Setup or Print dialog boxes.

• You need to change the Virtual Memory setting when you add RAM to the printer or if you routinely download fonts to the printer’s memory. The figure sets the amount of virtual memory that will be available for printing. The amount of memory that can be allocated depends on the amount of RAM installed in the printer.

Full instructions on how to change this figure are included in the Adding RAM section of the Elite 12ppm CD-ROM.

Port assignment – Windows 3.1

You may need to change the port used by your PC; your PC’s LPT1 may be used by another

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device or you may wish to use a serial port. (GCC recommends that you use one of the LPT [parallel] ports, because they are considerably faster than a serial port.)

If you want to change the port assignment:

1. In the Printers dialog box, select the GCC Elite 12ppm printer driver in the “Installed Printers” list box (if it is not already selected).

2. Click Connect. You’ll see the Connect dialog box.

3. Select the new printer port assignment in the “Ports” list box. If the printer is connected to a parallel interface, select one of the parallel ports (labeled LPT1, LPT2, etc.). If the printer is connected to a serial interface, select one of the serial ports (labeled COM1, COM2, etc.).

4. If you use a serial connection (as shown in step 3), click the Settings button. (The Settings button is dimmed if the Elite 12ppm is connected via a parallel interface.)

5. You’ll see the “Settings” dialog box, displaying the PC’s serial port default parameters. Use the following: 19,200 Baud Rate, 8 Data Bits, None for Parity, 1 Stop Bit, and Hardware for Flow Control.

Note: The Elite 12ppm Windows driver is shipped with the baud rate set to 9600. If you change the baud rate to 19,200, you will also need to change the baud rate in the RS-422 Baud Rate submenu in the printer’s front panel to 19,200. Also, some versions of DOS do not support 19,200 baud rate. If you frequently print from one of these versions of DOS, leave the Windows serial port baud rate at 9600 to prevent communication problems.

6. You now need to verify the serial port settings, if the Elite 12ppm is connected via its serial interface. Verify that the printer’s control panel serial port settings match those set in the Windows “Settings” dialog box. Note that the Hardware Flow Control setting in Windows corresponds to the DTR Flow Control setting on the Elite 12ppm control panel.

7. Click OK to save the settings and return to the “Connect” dialog box.

8. Click OK to close the “Connect” dialog box.

9. Click Close to close the “Printers” dialog box.

10. Choose Close from the Control menu to close the Control Panel window.

11. Choose Close from the Control menu to close the Main window.

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Installing printer description files

Printer description files (file names with the following extensions: .PDF, .PDX, or .PPD) are files that allow you to use Elite 12ppm-specific features from within specific applications. Please refer to the documentation included with the application for more information on where to copy these files and how to use them.

To install printer description files:

1. Insert the Elite 12ppm CD-ROM into your CD-ROM drive.

2. At the root directory (C:\), type the following command and path name for the application you are using and press the Enter key. (Note: Depending on where you have installed any of these applications, the path names may be different).

• Adobe Illustrator 4.0 or 4.1:

Type copy d:\*.ppd c:\ai4\ppd to install the PPD file.

• Adobe PageMaker 6.0:

Type copy d:\*.ppd c:\pm6\rsrc\usenglsh\ppd4\ to install the PPD file.

• Aldus FreeHand 4.0 or PageMaker 5.0:

Type copy d:\*.ppd c:\aldus\usenglsh\ppd4 to install the PPD file.

• Aldus FreeHand 3.1 and earlier:

Type copy d:\ppd3\*.* c:\aldus\usenglsh\ppds to install the PPD and PDX files.

• Macromedia FreeHand 5.0:

Type copy d:\*.ppd c:\fh5\usenglsh\ppd to install the PPD file.

• QuarkXPress:

Type copy d:\*.pdf c:\xpress to install the PDF file.

Printing from Windows 3.1 applications

The Elite 12ppm is designed to work with all Windows 3.1 (or higher) compatible applications. The GCC Windows driver provides commonly used printing options, along with options specific to the Elite 12ppm.

The location of printing options can vary among Windows applications, and certain options may be accessible from more than one dialog box. Options may also have different names than those in the Printers control panel (e.g., print quality vs. resolution). Refer to the application’s documentation for more information.

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Selecting Print Setup options

The Print Setup option is usually located under the File menu. The following Print Setup dialog box example is taken from Microsoft Write.

Note: Applications use different terminology to refer to the Print Setup dialog box. For example, Microsoft Word® uses Print Setup and Adobe PageMaker uses Target Printer or Print (depending on the version). These commands are usually found on an application’s File menu; for more information, refer to the documentation provided with the application you are using.

Selecting Print options

The Print option is usually located under the File menu. The following print dialog box example is taken from Microsoft Write.

Print Range

The Print Range option default is All, which prints all the pages in the document, from first to last. From and To allow you to specify a range of pages to print. Click in the box labeled From and type the first page number of the range you want to print. Then click in the box labeled To and type the last number of the range. The Print Range option is the only option which cannot be set through the Print Manager or Printers control panel.

Print Quality

The Print Quality option is identical to the Resolution option found in the Advanced Options dialog box. The resolution selected in this menu will override the resolution

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selected in the Print Manager and/or the printer’s front panel Default Resolution submenu. After you have made your selection in the Print dialog box you can click OK to print your document or Cancel to close the dialog box.

Print to file

The Print to File option allows you to save your document to a PostScript file. This file can then be sent to the printer with the DOS COPY command. If your application does not have a Print to File option you can still print to a file by selecting the File: option available from the Ports list box in the “Connect” dialog box. Refer to Windows Help for more information.

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5: Using Windows 95

Windows 95 printing software overview

You set up your Windows 95 computer to use the Elite 12ppm by installing the Elite 12ppm software for Windows 95. This software is on the Elite 12ppm CD-ROM.

Windows 95 uses a Wizard to help you install printer software. A Wizard is a series of dialog boxes. In each dialog box you make configuration choices then click the Next button to move to the next dialog box.

Part of the software that you need is contained on the Windows 95 CD-ROM or floppy disks. Make sure you have the disk(s). If you cannot locate the disk(s) or your computer was not supplied with them, follow the special instructions when you reach step 15.

Plug and Play installation

You can install the Elite 12ppm software on your computer using Plug and Play. This will work if you are installing the software on the computer which is connected to the printer through the parallel port.

If the printer is not connected to the computer through the parallel port, go to the section “Using Add Printer” below.

To use Plug and Play to install the software on the computer, connect the parallel port of the computer to the parallel port interface on the printer using an IEEE-1284 parallel cable (it will be stamped “1284”). Turn on the printer and place paper in the paper tray. Then:

1. Start the computer if it is not turned on, or go to Shut Down on the Windows 95 Start menu and choose “Restart the computer.”

2. The computer will go through the normal startup proceedures and then show a dialog box telling you that it has found new hardware.

3. You'll then see a dialog box which asks you to select which driver you want to install. Choose the option “Driver from disk provided by hardware manufacturer” and click OK.

4. Go to step 8 of the numbered steps in the “Using Add Printer” section.

Using Add Printer

To install the printing software without using Plug and Play, make sure that the printer is switched on, has paper, and is connected to the computer or network.

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To install the printing software, make sure that the printer is switched on, has paper, and is connected to the computer or network. Then:

1. Click on the Start button in Windows 95.

2. You’ll see the Start menu. Click on Settings, then click on Printers on the submenu.

3. You’ll see the Printers folder. Double-click the Add Printer icon.

4. You’ll see the first screen of the Add Printer Wizard dialog box. Click the Next button at the bottom of the dialog box. If you see a list of printer manufacturers and printer models, go to step 7. Otherwise, you’ll see the local/network dialog box.

• Choose a connection:

- Select Local if your printer is attached directly to your computer, even if you may intend others to use it through a network.

- Select Network only if your printer is not attached directly to your computer.

• If you selected Local, click Next and go to step 7. If you selected Network, click Next and go to the next step.

5. You’ll see the network path dialog.

• Type in the path or queue name of the printer. You can click Browse to display a visual representation of your site’s network and the printer’s location on it.

• Click the Yes radio button if you print from MS-DOS based programs.

If you selected No for the MS-DOS printing question, click Next and go to step 7. If you selected Yes, click Next and go to the next step.

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6. You’ll see a dialog box that lets you print from MS-DOS applications to a network printer. Click the Capture Printer Port button and select an appropriate LPT port and print queue. Click OK.

• Click Next.

7. You’ll see the manufacturer/model selection dialog box.

This dialog box contains lists of printer manufacturers and their printer models.

• Ignore the settings in the boxes, and click the Have Disk button.

8. You’ll see the Install From Disk dialog box.

• Change the drive letter in the box at the bottom of the dialog box to the drive letter of your CD-ROM drive.

9. Put the Elite 12ppm CD-ROM into the CD-ROM drive of your computer, wait for a few seconds, then click the OK button.

10. You’ll see a dialog box with the names of one or more Elite 12ppm printers.

• Select your Elite 12ppm printer model from the list.

If you selected Network in step 4, click Next and go to step 14. If you selected Local, click Next to go to the next step.

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11. You’ll see the port selection dialog box.

GCC printers can accept jobs from either an LPT (Parallel) port or a COM (Serial) port. We recommend that you use a parallel port (LPT) wherever possible.

• Choose a port, then click Configure Port.

12. You’ll see a configuration window, specific to the type of port you chose (LPT or COM).

This is what you’ll see if you chose an LPT port. We recommend that you check all available check boxes.

This is what you’ll see if you chose a COM port. We recommend that you use these settings.

Note: The serial port settings in the printer’s control panel menus must match the settings in this dialog box. Check the settings and change them if necessary. The serial port’s Baud Rate submenu corresponds to the Bits per second drop-down list box in the dialog box. The DTR setting in the Flow Control submenu is the same as the Hardware setting in the dialog box.

• Click OK.

13. You’ll see the port selection dialog box again.

• Click Next.

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14. You’ll see the name printer dialog box.

• You can enter a new name for your printer if you wish, or you can leave the default name. Also, at this point you should decide whether you want to make this the default printer. If you say Yes, the Elite 12ppm will be the printer selected every time you print from a Windows application.

• Click Next.

15. You’ll see the Print a Test Page dialog.

• Change the setting to No. Because you have to make changes after the software is installed, we recommend that you don’t choose to print a test page yet. You’ll print a test page when the installation is complete.

• Have your Windows 95 CD or disks ready, and click Finish.

• The software installation will now commence. At one point, a dialog box will ask you

to insert either the Windows 95 CD-ROM or the Windows 95 floppy disk that contains the printer driver. The kind of disk you need depends on whether Windows 95 was originally installed with a CD or floppy disks.

- If you are prompted to insert a CD, remove the Elite 12ppm CD-ROM,

insert the Windows 95 CD, and click OK.

- If you are prompted to insert a floppy disk, insert the appropriate Windows

95 floppy disk into the drive and click OK.

If you do not have Windows 95 on disk, or the installation process halts because a file cannot be found, go to the section “Solutions to possible software installation problems” immediately after these numbered steps.

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16. When the installation is complete, you’ll see the Printers folder, including an icon for the newly installed printer.

• Using the right mouse button, click on the printer’s icon. Select Properties from the pop-up menu.

17. You’ll see the printer’s Properties dialog box.

• The next steps are for network printers only. If you connected your printer using the parallel port go to step 21.

18. Click the Capture Settings tab at the top of the dialog box.

19. You’ll see the Capture Settings panel. Deselect all the checkboxes, as shown.

20. Click Apply.

21. Click on the General tab at the top of the dialog box.

22. Click Print Test Page.

The test page will be formatted and a message box will appear asking you if the test page printed successfully. If the test page printed (this may take a minute), click Yes.

If the test page does not print, check that the printer is turned on and does not show an error message in its control panel. Make sure there is paper in the printer and all cables are properly connected. If there is still a problem, click No in the message box. Windows 95 will display troubleshooting steps.

If your page printed correctly, you’ve completed the normal installation process. You may need to install printer description files if your applications need them. Read the section “Installing printer description files” later in this chapter.

A few users may have special printing requirements; for instance, they may have added extra paper trays or more memory to their printer, or want the default resolution or paper

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size to be different from the factory default settings. Read the section “Exploring the Properties dialog box” later in this chapter.

The next section, “Solutions to possible software installation problems,” refers only to problems users may encounter in step 15 of the installation process. If you completed step 15 without problems this section does not apply to you.

If none of these situations applies to you, you’ve completed installing the printer software on this computer. Install the software on any other computers that will use the printer, and the printer is ready to use.

Solutions to possible software installation problems

In some cases you may not be able to complete the software installation process when you click the Finish button in step 15. Normally, the program stops and asks you to insert a Windows 95 floppy disk or the CD-ROM. Once you have removed the Elite 12ppm CDROM (if necessary) and inserted the Windows 95 disk, the program continues and the installation is complete.

Two things may prevent this:

• You may have a Windows 95 computer that was not supplied with the program on floppy disks or CD-ROM.

• In some cases you may find that after you have inserted the Windows 95 CD-ROM in the drive and clicked OK, the printer installation does not continue and you’re prompted to insert the Windows 95 CD-ROM again.

The installation process requires you to install files that are found on the Windows 95 CDROM or disks. Some versions of the Windows 95 CD-ROM have these files in different places than others, and you have to show the install program where these files are located.

If you use the original Windows CD-ROM that came with your computer this problem should not arise.

If you do not have Windows 95 on disk or CD-ROM, continue

the installation in this way:

1. Click on the Browse button at the bottom right of the Copying Files dialog box.

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2. In the Open dialog box, choose drive C in the Drives window at the bottom center.

3. In the Folders list, scroll down till you see the windows folder.

4. Click on the folder name “windows” then click OK.

5. In the Folders list, scroll down until you see the options folder.

6. Click on the folder name “options” then click OK.

7. Click on the folder name “cabs.”

8. Click OK to accept this folder. You’ll see a file name similar to win95_15.cab.

9. Click OK again to accept this file name.

10. Click OK in the Copying Files dialog box.

11. The installation will continue. Go back to step 16 in the installation instructions.

If you have a Windows 95 CD-ROM and the installation still does not continue, you’ll see the Copying Files dialog box again. Make sure that you have the Windows 95 CD-ROM in the drive and continue the installation:

1. Click on the Browse button at the bottom right of the Copying Files dialog box.

2. In the Open dialog box, scroll down the list of folders in the center pane until you see a folder called win95.

3. Click on the folder name win95.

4. Click OK to accept this folder. You’ll see a file name similar to win95_15.cab.

5. Click OK again to accept this file name.

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6. Click OK in the Copying Files dialog box.

7. The installation will continue. Go back to step 16 in the installation instructions.

Exploring the Properties dialog box

Now that you have installed the printing software in Windows 95, there are a number of settings that you may need to change if you have special printing requirements. Most users will not need to make any changes here.

Most of the Properties dialog box contains options that are the same for all printers using Windows 95, so this section of this installation guide only covers the options provided by GCC. If you want information on options for all Windows 95 printers, please refer to the Windows 95 on-line help system and Windows 95 documentation.

The changes you make in the Properties dialog box affect all applications, but on this computer only.

If you don’t already have the Properties dialog box displayed:

1. Click on the Start button. You’ll see the Start menu.

2. Choose Settings, then choose Printers from the submenu that appears.

3. You’ll see the Printers window. Use the right mouse button to click on the Elite 12ppm icon, and choose Properties from the pop-up menu.

The Properties dialog box has tabs across the top. Click on the tabs to see other pages. Each page has options to configure your printer.

If you configured your printer as a local printer, you’ll see a tab called Sharing. If you configured your printer as a network printer, the Sharing tab is replaced by a Capture Settings tab. Otherwise the tabs are the same.

You use Sharing if you want to share your printer and files over a network. This page of the dialog box is the same on all Windows 95 computers; further details can be found in the Windows 95 online help and documentation.

If you configured the printer for a network, you’ve already made the necessary changes to the Capture Settings page.

The Device Options page

Click on the Device Options tab to see the Device Options page. This page contains settings specific to your GCC printer model.

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Printer features

In the Printer features box you’ll see options specific to your printer. If you want to change the current setting of any feature, click on its name in the upper box. You’ll see settings in the “Change setting for” drop-down list box below. Click on the setting you want.

Note: The features you see in the list may vary between printer models.

Installable options

If you add options (like more paper trays or extra printer RAM), you need to change the Installable options list. After you have changed this option, Print dialog boxes in this computer’s applications will show extra paper trays, for example.

Note on VMOption: The VMOption selection corresponds to the amount of RAM installed in the printer. If you add or subtract printer memory, you will need to change the amount shown under VMOption. If memory was added to your printer before you installed the Windows 95 printer software, you will need to change the VMOption amount.

If you have to change the printer memory size, click on VMOption and select the correct memory size from the drop-down list box. Answer Yes to the question about available printer memory. Also, see the following section on upgrading printer memory.

Updating printer memory

If you install additional memory in your printer, you must update the printer driver. You do this by adjusting the Available printer memory setting at the top of the Device Options page. When the Available printer memory figure is correct, your computer will send files that print faster.

If you routinely download more than one or two fonts to the printer’s memory, you should also update your Available printer memory, even if you have not added any extra memory to the printer. Download your normal font set and then update the memory.

If you want to update the printer driver, you first have to copy a file to the printer, using a DOS window (do not use Windows 95’s Print command). This prints a page that tells you the maximum suggested virtual memory for the printer. You then enter the figure in this dialog box.

1. Copy the file TESTPS.TXT to the printer. This file is included with Windows 95.

• Click on the Start button, then choose Programs from the Start menu. Click on MSDOS Prompt in the program list; you’ll see a DOS window.

• Type:

copy c:\windows\system\testps.txt lpt1

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• Press the Enter key, type exit and press the Enter key again to close the DOS win-

dow.

The printer will produce a page which shows the maximum available virtual memory and the maximum suggested virtual memory. Use the suggested value (Max Suggested VM).

2. Enter the new suggested value into the Device Options page in the box labeled Available printer memory (in KB).

The Details page

You can change the printer driver and port settings in the Details page.

The Paper page

You can change paper sizes, layout, orientation, and paper source in the Paper page. Any changes you make will override the settings in the printer’s control panel for this computer only.

Paper size

You can set a default paper size by picking a new setting in the paper size box. You can scroll to the right of this box to see more paper sizes. Click on the icon of the paper size you want to be the new default.

Only the first few characters of the name of the paper size are shown beneath each icon. If you click on an icon you’ll see the full name above the box. However, the paper size you click on will now be the default, unless you click on another paper size icon or click on the Cancel button at the bottom of the dialog box.

Paper source

You can set a default paper source by choosing from the Paper source drop-down list box. These options specify how paper will be provided to the printer. There are selections for:

• Auto Select.

• Any installed paper trays.

• Manual feed.

• The multipurpose feeder.

We recommend that you leave other features at their default settings.

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Remember that any changes you make anywhere in this page of the dialog box become the default selections for all applications on this computer.

The Graphics page

You can change aspects of the way your documents look in the Graphics page. Any changes you make will override the settings in the printer’s control panel for this computer only.

Resolution

You can change the output resolution of your documents in the resolution drop-down list box. If some computers on a network are not used for documents that need a high resolution, you can set the resolution to the lowest setting (typically 300 dots per inch). Documents printed at low resolution print faster than those printed at high resolution.

The figure you set here becomes the default setting for the dialog boxes in applications on this computer. All resolutions that the printer supports are still options within application dialog boxes, so you can select higher resolutions if necessary.

Halftoning

This section controls the look of any photographs in your document. We recommend that you choose Use printer’s settings.

The only time you might need to change these settings is if you print a file to disk before taking it to a service bureau. Your service bureau can advise you on the settings you should use.

The Fonts page

The Fonts page enables you to specify how fonts are sent to the printer.

We recommend you use the default settings.

The PostScript page

The PostScript page provides settings for controlling the way print jobs are sent to the printer.

We recommend you use the default settings.

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Installing printer description files

Some graphics applications need more information about the printer than the standard printer software provides. This extra information comes in files known as printer descrip- tion files. You must copy one or more of these files from the Elite 12ppm CD-ROM into a specified folder in your application folder.

Printer description files have the following extensions: .PDF, .PDX, or .PPD. Please refer to the documentation included with the application for more information on where to copy these files and how to use them.

If you want to install printer description files, you can use Windows Explorer or open a DOS window.

Installing printer description files using Windows Explorer

1. Insert the Elite 12ppm CD-ROM into your CD-ROM drive.

2. Open Windows Explorer and choose Details from the View menu.

3. In the left pane, find the CD-ROM icon and click on it. You’ll see the files contained in the root directory of the CD-ROM.

4. Click on the Type button at the top of the column in the right pane. The files are sorted into order by type (three-letter extension).

5. Follow the instructions below for each application you wish to install printer description files for.

• Adobe Illustrator 4.0 or 4.1:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the Ai4 folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the PPD folder.

e. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Adobe PageMaker 6.0 (or 6.5):

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

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c. Locate the Pm6 (or Pm65) folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Rsrc folder.

e. Double-click on the Usenglsh folder, then double-click on the Ppd4 folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Aldus FreeHand 4.0 or PageMaker 5.0:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the Aldus folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the ppd4 folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Aldus FreeHand 3.1 and earlier:

a. Open the Ppd3 folder on the Elite 12ppm CD-ROM.

b. Select all files in this folder.

b. Choose Copy from the Edit menu.

c. Locate the Aldus folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the Ppds folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Macromedia FreeHand 5.0:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

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c. Locate the Fh5 folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the Ppd folder.

e. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• QuarkXPress:

a. Select all files that end in .pdf.

b. Choose Copy from the Edit menu.

c. Locate the Xpress folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane.

e. Choose Paste from the Edit menu. You’ll see the pdf files in the window (you may have to scroll to see them). The files are installed.

Installing printer description files using an MS-DOS window

1. Insert the Elite 12ppm CD-ROM into your CD-ROM drive.

2. Click on the Start button, and choose Programs from the Start menu.

3. You’ll see the programs installed on this machine; click on MS-DOS prompt and a DOS Window opens.

4. Type the following command and path name for the application you are using and press the Enter key. These examples assume that your CD-ROM is drive D: and your application is on drive C: If your CD-ROM uses another drive letter, or your application is not on drive C:, change the drive letters accordingly (for example, if your CD-ROM is drive E: and Adobe Illustrator is on drive D:, the first example should read copy e:\*.ppd d:\ai4\ppd).

• Adobe Illustrator 4.0 or 4.1:

Type copy d:\*.ppd c:\ai4\ppd to install the PPD file.

• Adobe PageMaker 6.0:

Type copy d:\*.ppd c:\pm6\rsrc\usenglsh\ppd4\ to install the PPD file.

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• Aldus FreeHand 4.0 or PageMaker 5.0:

Type copy d:\*.ppd c:\aldus\usenglsh\ppd4 to install the PPD file.

• Aldus FreeHand 3.1 and earlier:

Type copy d:\ppd3\*.* c:\aldus\usenglsh\ppds to install the PPD and PDX files.

• Macromedia FreeHand 5.0:

Type copy d:\*.ppd c:\fh5\usenglsh\ppd to install the PPD file.

• QuarkXPress:

Type copy d:\*.pdf c:\xpress to install the PDF file.

5. Type Exit and press the Enter key to close the DOS window.

Printing from Windows 95 applications

GCC printers are designed to work with all Windows 95 compatible applications. The Print dialog box varies among applications, but all variations provide the common print commands along with others that are available for that application only.

The printer’s control panel menus and the settings in the Properties dialog box provide the default settings for an application’s Print dialog box.

Selecting print options

This is the Print dialog box for WordPad, a simple word processing application included with Windows 95. You’ll find the Print command in the File menu of most applications. You can change the target printer, page range, and number of copies in the main Print dialog box. You can also click on the Properties button to make further changes. Other applications may provide more settings.

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The Print Properties dialog box

If you click on Properties in WordPad’s Print dialog box, you’ll see this dialog box. This Properties dialog box is similar to the Printer Properties dialog box, but there are fewer pages.

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6: Using Windows NT 3.51

Windows NT printing software overview

You set up your Windows NT 3.51 computer to use the Elite 12ppm by installing the Elite 12ppm software for Windows NT 3.51. This software is on the Elite 12ppm CD-ROM.

Part of the software that you need is contained on the Windows NT 3.51 CD-ROM or floppy disks. You must have the Windows NT 3.51 CD-ROM or floppy disks to

install the software for the Elite 12ppm.

To install the printing software, make sure that the printer is switched on and connected to the computer or network, and that the computer is switched on and running Windows NT

3.51. Then:

1. Double-click the Main group from the Program Manager window.

You’ll see the Main group window.

2. Double-click the Control Panel icon.

You’ll see the Control Panel window.

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3. Double-click the Printers icon.

You’ll see the Print Manager window.

4. Select Create Printer from the Printer menu.

You’ll see the Create Printer window.

5. Insert the Elite 12ppm CD-ROM.

6. Select Other (from the bottom of the list) in the Driver drop-down list box.

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You’ll see the Install driver dialog box.

Change A:\ to the drive letter of your CD-ROM drive.

7. Click OK.

You’ll see the Select Driver window, with one or more Elite 12ppm models.

8. If necessary, select a driver.

Select the driver for the model you are installing.

9. Click OK.

You’ll see a progress box. After a few seconds, the printer software is installed, and you’ll see the Create Printer window again. This time it shows the driver for your Elite 12ppm printer.

At this point you must give the printer a name, and, optionally, enter a description. If the printer is on a network, the description could be its location.

10. Go on to Section 2.

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Section 2 - Select and configure a communications port.

You must now select and configure a port. A port can be either a parallel port (also called an LPT port), a serial port (also called a COM port), or you can select a network queue.

Printing using a serial port is very slow compared to using a parallel port or a network.

1. Select a port from the Print to drop-down list box.

2. Click Settings.

Depending upon the type of port you chose, some type of dialog box will appear.

• If you selected an LPT port: No settings are necessary.

• If you selected a Network print queue: Your network administrator or the network

software documentation has details of the settings you need to make in this dialog box. A network print queue resides on a print server. Print queues are established with the network software running your network. Any necessary settings will be specific to the network software.

• If you selected a COM port:

You’ll see the Ports dialog box; the COM port you selected is highlighted.

• Click Settings

You’ll see the Settings dialog box.

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We recommend the above settings.

Note: The serial port settings in the printer’s control panel menus must match the settings

in this dialog box. Check the settings and change them if necessary (see the section of the CD-ROM that deals with control panel menus). Note that the DTR setting in the Flow Control submenu corresponds to the Hardware setting shown above.

• Click OK.

• Close the Ports dialog box.

You’ll return to the Create Printers dialog box.

3. Click OK.

In a few seconds you’ll see the PostScript Printer Setup Window.

• In the Form to Tray section, choose a paper tray and paper size. Your selections should be the usual paper tray and paper size that will be used for print jobs. These settings become the default settings in the Print dialog box of all applications that run on this computer. You can override them from the Print dialog box.

• Select Use Printer Halftoning. Halftoning controls the screen frequency and screen angle for your documents. We recommend that you select Use Printer Halftoning to use the printer’s default screen frequency. Note that you can change the screen frequency by using the Default Screens submenu in the printer’s control panel (see the section of the CD-ROM that deals with control panel menus).

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4. Click OK.

You’ll see the Print Manager window, now showing an icon for the newly created printer.

You are now ready to print. Most users will not need to make any further changes. You may have special print requirements, or you may need to install PPD files for those applications that need them. You can change any of the settings by clicking once on the printers icon, then choosing Properties from the Print Manager’s File menu.

This section of the CD-ROM deals only with those parts of the Properties that are specific to GCC printers. For more general information, see the Windows NT documentation.

Selecting Page Setup and Print options

GCC printers are designed to work with all applications compatible with Windows NT version 3.51 or later. The printing software provides commonly used printing options along with some others (e.g. paper sizes and paper trays) that are specific to your GCC printer model.

Printing options may be selected from within an application through the Print Setup and Print dialog boxes, or from within the Windows NT Print Manager or the Printers control panel. In general, options selected from within an application document will override corresponding options in the printers control panel, Print Manager, and the printer’s control panel submenus.

Most of the options found in the Print Setup and Print dialog boxes are standard to Windows NT, while some are specific to your GCC printer model. This section details the GCC-specific options. For information on other options, please refer to the Windows NT on-line help system, and the Windows NT documentation.

The location of printing options can vary among applications, and certain options may be accessible from more than one dialog box. Refer to the application’s documentation for further information.

Print Setup options

The Print Setup option is usually located under the File menu. The following Print Setup dialog box example is taken from Microsoft Write.

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• Name - The Name drop-down list box enables you to select the printer that you wish to send a job to. The printer that initially appears in the box is the default printer. The default printer is set through the Print Manager.

• Size - The Size drop-down list box enables you to select a paper size. Available paper sizes will differ between GCC printer models.

• Orientation - This option determines the orientation of the image on the page. Vertical, or Portrait, orients the image upright on the page. Horizontal, or Landscape, orients the image sideways on the page. The default is Portrait.

Print options

The Print command is usually located under the File menu. The following Print dialog box example is taken from Microsoft Write.

• Print Range -The Print Range option default is All, which prints all of the pages in the document, from first to last. From and To allow you to specify a range of pages to print. Click in the box labeled From, and type the first page number of the range you want to print. Then click in the box labeled To and type the last number of the range.

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7: Using Windows NT 4.0

Windows NT 4.0 printing software overview

You set up your Windows NT 4.0 computer to use the Elite 12ppm by installing the Elite 12ppm software for Windows NT 4.0. This software is on the Elite 12ppm CD-ROM.

Windows NT 4.0 uses a Wizard to help you install printer software. A Wizard is a series of dialog boxes. In each dialog box you make configuration choices then click the Next button to move to the next dialog box.

This installation guide does not cover connecting to a networked printer or making your printer available for sharing by others. Details of these operations are contained on your Windows NT 4.0 CD-ROM.

Important: Part of the software that you need is contained on the Windows NT 4.0 CD-ROM. You must have the Windows NT 4.0 CD-ROM to install the software for the Elite 12ppm.

To install the printing software, make sure that the printer is switched on and connected to the computer or network. Also place the Elite 12ppm CD-ROM in your CD-ROM drive. Then:

1. Click on the Start button.

2. You’ll see the Start menu. Click on Settings, then click on Printers on the submenu.

3. You’ll see the Printers folder. Double-click the Add Printer icon.

4. You’ll see the local/network dialog box.

• Choose My Computer and click the Next button.

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5. You’ll see a list of ports.

• Select the port(s) you’ll be using and click Next.

6. You’ll see a dialog box that lists makes and models of printers. Ignore the settings in these boxes and click the Have Disk button.

7. You’ll see the Install from disk dialog box.

• Change the drive letter in the dialog box to the drive letter of your CD-ROM, and click OK

8. You’ll see a dialog box with the names of one or more Elite 12ppm printers.

• Select your Elite 12ppm printer model from the disk, and click on the Next button.

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9. You’ll see the printer name dialog box.

• You can type a name or accept the name in the box. Click Next.

10. You’ll see a dialog box that asks whether you want to share this printer with others. Choose Not Shared, and click Next (Consult your Windows NT documentation for details on sharing your printer with other users).

11. You’ll see the Print a Test Page dialog.

• Change the setting to No. Because you may have to make changes after the software is installed, we recommend that you don’t print the test page at this point. You’ll print a test page when the installation is complete.

• Click Finish.

• The software installation will now commence. At one point, you’ll be prompted to insert the Windows NT 4.0 CD-

ROM that contains the NT 4.0 printer driver.

12. When you see a prompt, remove the Elite 12ppm CD-ROM and insert the Windows 4.0 CD-ROM. Click OK.

13. You’ll see the Locate File dialog box. Click Browse. The Windows NT CD-ROM may run automatically if you have Autorun selected (the Windows NT default). This opens a large Window over the screen; click on the close box at the top right of the window.

• Select your CD-ROM drive. Choose the I386 folder.

• Choose the file called Pscript.dl_

• Click the Open button.

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14. You’ll see the Locate File dialog box again. Click OK.

• The printer software is now installed and you’ll see the Printers Window with your printer icon in it.

15. Right mouse button click on this icon, and choose Properties from the list.

16. You’ll see the Properties tabbed dialog box. Click on the Device Settings tab at the top of the dialog box.

• If your printer has options like extra paper trays or more memory, you’ll need to make changes here. See the section “Device Options,” later in this guide.

17. Click on the General tab at the top of the dialog box.

18. Click Print Test Page.

The test page will be formatted and a message box will appear asking you if the test page printed successfully. Wait a few seconds to see if the test page prints. If the test page printed, click Yes; if there is a problem, click No (Windows NT 4.0 will display troubleshooting steps).

If your page printed correctly, you’ve completed the normal installation process. You may need to install printer description files if your applications need them. Read the section “installing printer description files” later in this guide.

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Exploring the Properties and Document Defaults dialog boxes

Now that you have installed the printing software in Windows NT 4.0, there are a number of settings that you may need to change if you have special printing requirements. Most users will not need to make any changes here.

You’ll make most of the changes in the Properties dialog box, but some settings are in the Document Defaults. You can get to the Document Defaults dialog box by highlighting your printer in the Printers window and choosing Document Defaults from the File menu.

Most of the Properties dialog box contains options that are the same for all printers using Windows NT 4.0, so this section of this installation guide only covers the options provided by GCC. If you want information on options for all Windows NT 4.0 printers, please refer to the Windows NT 4.0 on-line help system and Windows NT 4.0 documentation. You can also get information about an item in a dialog box by clicking on the question mark button at the top right of most dialog boxes.

The changes you make in the Properties and Document Default dialog boxes affect all applications, but on this computer only.

The Properties dialog box

If you don’t already have the Properties dialog box displayed:

1. Click on the Start button. You’ll see the Start menu.

2. Choose Settings, then choose Printers from the submenu that appears.

3. You’ll see the Printers window. Use the right mouse button to click on the Elite 12ppm icon, and choose Properties from the pop-up menu.

The Properties dialog box has tabs across the top. Click on the tabs to see other pages. Each page has options to configure your printer.

The Device Settings page

Click on the Device Settings tab to see the Device Settings page. This page contains settings specific to your GCC printer model.

In the Printer features box you’ll see options specific to your printer. If you want to change the current setting of any feature, click on its name in the upper box. You’ll see settings in the “Change setting” area below. Click on the setting you want to change.

Note: The features you see in the list vary between printer models. The Configuration Page has details of the specific features in your printer.

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Note on VMOption: The VMOption selection corresponds to the amount of RAM installed in the printer. If you add or subtract printer memory, you will need to change the amount shown under VMOption. If memory was added to your printer before you installed the Windows NT 4.0 printer software, you will need to change the VMOption amount.

Updating the printer driver to reflect the new amount of printer memory

If you install additional memory in your printer, you must update the printer driver. You do this by adjusting the Available printer memory setting at the top of the Device Settings page. When the Available printer memory figure is correct, your computer will send files that print faster.

The Available Memory figure is less than the amount of RAM you have installed in your printer, because part of the RAM is used by the printer for utilities.

If you want to update the printer driver, you first have to copy a file to the printer, using a DOS window (do not use Windows NT 4.0’s Print command). This prints a page that tells you the maximum suggested virtual memory for the printer. You then enter the figure in this dialog box.

1. Copy the file TESTPS.TXT to the printer. This file is included with Windows NT

4.0.

• Click on the Start button, then choose Programs from the Start menu. Click on MSDOS Prompt in the program list; you’ll see a DOS window.

• The following example assumes that your printer is connected to your computer through the LPT1 port. Type:

copy c:\windows\system\testps.txt lpt1

• Press the Enter key, type exit and press the Enter key again to close the DOS window.

The printer will produce a page which shows the maximum available virtual memory and the maximum suggested virtual memory. Use the suggested value (Max Suggested VM).

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2. Enter the new suggested value into the Device Settings page in the box labeled Available printer memory (in KB).

3. Update the new RAM value by clicking on Memory Configuration and choosing a new value, equal to the amount of memory in your printer.

Other general items in Device Settings

• The form to tray assignment sets defaults for the paper size for each paper tray.

• Font substitution replaces certain common fonts on Windows systems (such as Arial) with the PostScript equivalents on the printer (Helvetica replaces Arial). We recommend that you keep the default settings.

• PS timeout values control how long the computer will attempt to print to a port before reporting that it is unable to print. The default setting of zero actually means that there is no limit. We recommend that you keep these settings.

Other GCC-specific items in Device Settings

• Additional paper trays lets you tell the computer that you have installed any additional paper trays. These trays then appear as an option in the Print dialog boxes of applications.

• Paper size lets you choose the default paper size. You can override this in an application’s Page Setup dialog box.

The Document Defaults dialog box

You can set additional defaults in this dialog box. These defaults will apply to every application running on this computer only, and can be overridden in an application’s Page Setup and Print dialog boxes.

Opening the Document Defaults dialog box

If the Document Defaults dialog box is not already open, follow these steps:

1. On the Start Menu, choose Settings, and then choose Printers from the sub-menu.

2. You’ll see the Printers window. Click once on your printer.

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3. Go to the File menu in the Printers window, and choose Document Defaults from the menu.

GCC-specific items

There are several items (depending on the product you have installed) in the Document Defaults dialog box which are added when you install a GCC printer. You’ll find them if you click on the Advanced tab and scroll to the bottom of the window.

• AccuGray is GCC’s technology for improving the reproduction of photographs. We recommend that you leave this at the default setting of Enabled.

• TonerMiser (Elite 1212 only) lets you use less toner when printing drafts of a document for proofing.

• Smoothing (Elite 1212 only) reduces the jagged appearance of text and graphics.

• The Output Tray option allows you to select the default output location, either TOP (face down) or REAR (face up).

Other items in the Advanced page

Most of the items in Document Defaults control what will be the defaults in the Page Setup and Print dialog boxes in your applications. Any changes you make will override the settings in the printer’s control panel for this computer only.

If you are constantly making changes in these dialog boxes, you may find that you can avoid this by making changes in the Paper/Output and Graphic section. The new settings will then become the defaults in applications. Note that the Graphic section applies to the whole document and not just to any graphic images within documents.

We recommend that unless you need to change paper sizes and paper sources, you should leave these settings at their defaults. However, you may want to change the Resolution setting (see next section).

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Resolution

You can change the output resolution of your documents using the Resolution section of the Graphic part of the Advanced Document Defaults. If some computers on a network are not used for documents that need a high resolution, you can set the resolution to the lowest setting (typically 300 dots per inch). Documents printed at low resolution print faster than those printed at high resolution.

Installing printer description files

You can use Windows Explorer or open a DOS window to install printer description files.

Installing printer description files using Windows Explorer

1. Insert the Elite 12ppm CD-ROM into your CD-ROM drive.

2. Open Windows Explorer and choose Details from the View menu.

3. In the left pane, find the CD-ROM icon and click on it. You’ll see the files contained in the root directory of the CD-ROM.

4. Click on the Type button at the top of the column in the right pane. The files are sorted into order by type (three-letter extension).

5. Follow the instructions below for each application you wish to install printer description files for.

• Adobe Illustrator 4.0 or 4.1:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the AI4 folder in the left pane (you may have to click on the plus sign next to a drive letter).

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d. Click on this folder to show its contents in the right pane, then double-click on the PPD folder.

e. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Adobe PageMaker 6.0:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the Pm6 folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Rsrc folder.

e. Double-click on the Usenglsh folder, then double-click on the Ppd4 folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Aldus FreeHand 4.0 or PageMaker 5.0:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the Aldus folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the ppd4 folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Aldus FreeHand 3.1 and earlier:

a. Open the Ppd3 folder on the Elite 12ppm CD-ROM. b. Select all files in this folder.

b. Choose Copy from the Edit menu.

c. Locate the Aldus folder in the left pane (you may have to click on the plus sign next to a drive letter).

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d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the Ppds folder.

f. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• Macromedia FreeHand 5.0:

a. Select all files that end in .ppd.

b. Choose Copy from the Edit menu.

c. Locate the Fh5 folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane, then double-click on the Usenglsh folder.

e. Double-click on the Ppd folder.

e. Choose Paste from the Edit menu. You’ll see the ppd files in the window (you may have to scroll to see them). The files are installed.

• QuarkXPress:

a. Select all files that end in .pdf.

b. Choose Copy from the Edit menu.

c. Locate the Xpress folder in the left pane (you may have to click on the plus sign next to a drive letter).

d. Click on this folder to show its contents in the right pane.

e. Choose Paste from the Edit menu. You’ll see the pdf files in the window (you may have to scroll to see them). The files are installed.

Installing printer description files using an MS-DOS window

1. Insert the Elite 12ppm CD-ROM into your CD-ROM drive.

2. Click on the Start button, and choose Programs from the Start menu.

3. You’ll see the programs installed on this machine; click on Command Prompt and a DOS Window opens.

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your application is not on drive C:, change the drive letters accordingly (for example, if your CD-ROM is drive E: and Adobe Illustrator is on drive D:, the first example should read copy e:\*.ppd d:\ai4\ppd).

• Adobe Illustrator 4.0 or 4.1:

Type copy d:\*.ppd c:\ai4\ppd to install the PPD file.

• Adobe PageMaker 6.0:

Type copy d:\*.ppd c:\pm6\rsrc\usenglsh\ppd4\ to install the PPD file.

• Aldus FreeHand 4.0 or PageMaker 5.0:

Type copy d:\*.ppd c:\aldus\usenglsh\ppd4 to install the PPD file.

• Aldus FreeHand 3.1 and earlier:

Type copy d:\ppd3\*.* c:\aldus\usenglsh\ppds to install the PPD and PDX files.

• Macromedia FreeHand 5.0:

Type copy d:\*.ppd c:\fh5\usenglsh\ppd to install the PPD file.

• QuarkXPress:

Type copy d:\*.pdf c:\xpress to install the PDF file.

5. Type Exit and press the Enter key to close the DOS window.

Printing from Windows NT 4.0 applications

GCC printers are designed to work with all Windows NT 4.0 compatible applications. The Print dialog box varies among applications, but all variations provide the common print commands along with others that are available for that application only.

The printer’s control panel menus and the settings in the Properties dialog box provide the default settings for an application’s Print dialog box.

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Selecting print options

This is the Print dialog box for WordPad, a simple word processing application included with Windows NT 4.0. You’ll find the Print command in the File menu of most applications. You can change the target printer, page range, and number of copies in the main Print dialog box. You can also click on the Properties button to make further changes. Other applications may provide more settings.

The Print Properties dialog box

If you click on Properties in WordPad’s Print dialog box, you’ll see this dialog box. This Properties dialog box is similar to the Printer Properties dialog box, but there are fewer pages.

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8: Using DOS

There are two ways to print from DOS — within a DOS application or from the DOS command line. In some cases you may want to save a file in a form that can be copied from DOS directly to the printer. This process is called Printing to file or Printing to disk.

Overview of setup and printing from a DOS application

You cannot configure DOS once for every application, like Windows. You have to configure every DOS application individually with a printer driver and port setting information. However, you must configure the port once in every DOS session. You can do this either in the command line (at the prompt) or include a line in your AUTOEXEC.BAT file to do this automatically. See the Port Configuration section.

When you print, the printer driver formats your file so that the Elite 12ppm knows whether to use PostScript or PCL.

When you want to configure DOS printing from an application:

1. Select an emulation mode on the printer’s control panel. When you print, your print job will be formatted for either PostScript or PCL; set the PS/PCL Sensing submenu to either PostScript Only, PCL Only, or Auto Switch.

2. Select a printer driver from within the DOS application. DOS applications typically give you a choice of printer drivers. Select the LaserWriter II NTX for PostScript printing or the LaserJet III for PCL printing. If the LaserWriter II NTX driver isn’t offered by your DOS application, choose LaserWriter II, or LaserWriter. If the LaserJet III driver isn’t offered by your DOS application, choose LaserJet II, or LaserJet.

3. Check the application’s port settings. The applications’s port settings and the Elite 12ppm control panel port settings must match.

This DOS application is now ready to print. You can either print the file directly to the Elite 12ppm or print it to a disk file; later, you can print this file directly from DOS.

Overview of setup and printing from DOS command line

If you want to print a file that has been printed to disk, you need to use the DOS command line:

1. Check the port settings. The port settings on the Elite 12ppm control panel and your computer must match.

2. Select an emulation mode on the printer’s control panel. When you print, your print file will be formatted for either PostScript or PCL; set PS/PCL sensing

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submenu through the Elite 12ppm control panel to either PostScript Only, PCL Only, or Auto Switch.

3. Use the DOS Copy command to send the print file to the Elite 12ppm. See “Using the Copy command” later in this section.

Port configuration – DOS

If you want to print from DOS, you must configure a port once in every DOS session. Most users add a line to their AUTOEXEC.BAT file so that this is done automatically. The port you configure must be the same as the port that is specified in the DOS application and in the control panel of your printer.

If you have used another printer to print from DOS, you may find that your AUTOEXEC.BAT file already includes one of the commands shown in the next sections.

Your PC and the Elite 12ppm are connected through either a parallel or RS-422 serial interface.

Parallel Port

To set up the parallel port for communication between the Elite 12ppm and the PC, type the following MS-DOS command before printing:

MODE LPT1:,,P

This command allows the Centronics busy signal to be active for extended periods of time so that the computer does not abort long print jobs. If you are printing through a parallel port other than LPT1, substitute that port’s number in the above MODE command.

Serial Port

To set up the RS-422 serial port for communication between the Elite 12ppm and the PC, type the following MS-DOS command before printing:

MODE COM1:9600,N,8,1

The above MODE command configures the PC serial port for a baud rate of 9600, no parity, 8 data-bits, 1 stop-bit, and for XON/XOFF flow control. These settings match the Elite 12ppm’s RS-422 front panel factory default settings. XON/XOFF flow control is widely used, but check your application’s documentation to see if that handles this protocol. It is important that the application support XON/XOFF because standard DOS commands such as PRINT and COPY cannot.

However, we recommend that instead of XON/XOFF flow control, you use DTR flow control. DTR flow control is preferred because DOS has better support for it, as it matches the flow control preferred by Windows and thus provides more reliable communication

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when sending PCL jobs to the printer. To use DTR flow control, type the following MS-DOS command before printing:

MODE COM1:9600,N,8,1,P

Note: You will need to change the Elite 12ppm’s flow control submenu setting to DTR if you use the this MODE command.

Note: In both the parallel and serial Mode command examples shown in this section, the P switch may be replaced by the B switch. The B switch is available with MS-DOS version 4.0 and later. (Not all applications support the B switch.)

Redirecting DOS to a serial port

DOS and some DOS applications only print through a parallel port. If you set up the Elite 12ppm to print through the RS-422 serial port, you will need to add an additional MODE command to redirect your output to the serial port. The following command should be typed after the previous serial port MODE commands:

MODE LPT1: = COM1:

This command redirects to serial port COM1 the output that DOS or your DOS application would normally send to the parallel port. If you use a different serial port (i.e., COM 2, 3, or 4) substitute that number.

Note: A more efficient way of using the MODE commands is to add them to your AUTOEXEC.BAT file. Refer to your PC documentation for information about editing the AUTOEXEC.BAT file.

Selecting a printer driver

PostScript

If an application supports PostScript, we recommend that you configure the application to use a PostScript printer driver. Printing using a PostScript printer driver enables the application to use the 11 high quality PostScript font families included with the Elite 12ppm at all available resolutions. We recommend that you use the LaserWriter II NTX printer driver if it is available with your application. If not, use LaserWriter II or LaserWriter. Refer to the application’s documentation for more information.

PCL 5

The Elite 12ppm also includes PCL 5/HP-GL/2 emulation software, which provides LaserJet III text and graphics compatibility plus the ability to print at 600 dpi. If you are using a PCL application, we recommend that you configure the application to print to a LaserJet III. If LaserJet III is not available, use a LaserJet II. If a LaserJet II is not available, use LaserJet. Refer to the application’s documentation for more information.

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Note: If your document uses 300 dpi user-defined patterns or 300 dpi bitmap fonts, the Elite 12ppm will only be able to print these at 300 dpi even if 600 dpi PCL is selected. Also, the Elite 12ppm includes 15 PCL fonts that are compatible with those in the HP LaserJet III. These fonts consist of 7 bitmap and 8 scalable fonts. If you have configured your Elite 12ppm to print PCL at 600 dpi, the internal bitmap fonts will only print at 300 dpi. The internal scalable fonts will print at 600 dpi, as will any downloaded scalable font.

Note: In PCL 5 emulation, the Elite 12ppm can print at either 300 or 600 dpi resolution. The default resolution is 300 dpi. Resolution is set via the Resolution submenu. Also, although most PCL applications send the necessary commands specifying font, character pitch, point size, etc., the Elite 12ppm front panel can be used to set many PCL print characteristics.

The PCL 5 printer language was developed by Hewlett-Packard. For more information about commands supported by PCL 5, see the HP PCL 5 Printer Language Technical Refer- ence Manual (Manual Part No. 5961-0509).

Using the Copy command

If you printed to a file from a DOS application, you must use the DOS COPY command to make the printer print the file. The following command is a typical example:

COPY /B myfile.prn LPT1

This sends the file myfile.prn to the parallel port LPT1 and to the device connected to that port. The binary mode switch /B is needed so that all control characters are sent to the printer as data.

Note: GCC recommends that you don’t use the DOS PRINT command. Although this command can produce faster print times, you can’t use binary mode. This can cause printing problems with complex files. However, if you are sending simple text files, the PRINT command may work.

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GCC Printers Elite 12ppm User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1: Introduction and Installation

Using this manual

Elite 12ppm highlights

True 1200 dots per inch printing

Fast processing power

Full support for mixed-platform printing

Low operational costs

Full network capability

WebAdmin remote printer management

Better halftones with AccuGray

Edge to edge printing

All ports active feature

Flexible paper handling

Full featured front panel display

Environmentally friendly

Optional equipment

Fast and easy ordering of upgrades and consumables

How to set up your Elite 12ppm

Overview

Why would I install PPD files or configure the control panel, printer driver, or ports?

Installing PPD files

Configuring the control panel, printer driver, and ports

Setting up the Elite 12ppm

Choosing a location for the printer

Removing the printer from the shipping box

Removing additional packing

The Elite 12ppm Configuration Page

Installing or replacing the toner cartridge

Connecting power to the Elite 12ppm

Using the paper tray

Loading paper into the tray

Using the multipurpose feeder

Loading Paper in the Multipurpose Feeder

Optional paper handling accessories

Elite 12ppm interface connections

Connecting cables correctly

LocalTalk connection

Bi-directional (parallel) connection

Serial connections

Ethernet network connection

Supported network protocols

2: The Elite 12ppm Control panel

Control panel (LCD) display window

Control panel status LEDs

Control panel function keys

On Line key

Manual Feed key

Form Feed/Continue key

Cancel/Reset key

Menu key

Enter key

The Elite 12ppm menu system

Do I need to change control panel menus?

1. Language

2. Print Help Page

3. Print (1) Sample Page(s)

4. Printer Info

Print Control

3: Using a Macintosh

Software Installation

Installing application-specific printer description files

Selecting the LaserWriter 8 printer driver

Selecting the printer description file

Setup options

Printing documents using the LaserWriter 8 printer driver

Selecting Page Setup options

Page Attributes

Paper

Edge-to-edge printing

Orientation

Scale

Options

Visual Effects

Image and Text

Selecting Print options

Copies