GCC Printers 2018 User Manual

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Printer/Scanner Unit

Type 2018

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan Files by E-mail

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

"Copy Reference" before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

The scanner function is available when the Printer/Scanner option is installed in the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

• Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Pentium is a registered trademark of Intel Corporation.

• MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.

• Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows

Microsoft Microsoft Microsoft

• The product names of Windows® XP are as follows:

Microsoft Microsoft

• The product names of Windows ServerTM 2003 are as follows:

Microsoft Microsoft Microsoft

• The product names of Windows NT® 4.0 are as follows:

Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

2000 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Tow CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................ 2

1. Network Scanner

Outline..................................................................................................................... 3

E-mail ......................................................................................................................... 3

Network Delivery Scanner.......................................................................................... 4

Network TWAIN Scanner ...........................................................................................5

Control Panel..........................................................................................................6

Reading the Display and Using Keys......................................................................... 8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup .............................................................................................9

Scanner Features....................................................................................................... 9

Scan Settings ........................................................................................................... 12

Destination List Settings...........................................................................................14

Send Settings ........................................................................................................... 14

Installing Software ............................................................................................... 17

Auto Run Program ...................................................................................................17

Software for Using a Network TWAIN Scanner ....................................................... 19

Software for Using the Network Delivery Scanner Function .................................... 20

DeskTopBinder V2 Lite ............................................................................................21

Software Supplied on CD-ROM ............................................................................... 21

3. Setting Originals

Placing Originals..................................................................................................27

Placing on the Exposure Glass ................................................................................ 28

Placing in the Auto Document Feeder .....................................................................29

Original Orientation and Scan Area ...................................................................31

For E-mail and a Network Delivery Scanner ............................................................31

For a Network TWAIN Scanner................................................................................ 33

Scanning Originals in Several Times using the Exposure Glass....................34

4. Sending Scan Files by E-mail

Preparation for Sending by E-mail .....................................................................35

E-mail Screen...........................................................................................................36

Sending Scan Files by E-mail.............................................................................37

Procedure for Sending by E-mail .............................................................................37

Checking the Status of E-mail ............................................................................49

iii

5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................51

Network Delivery Scanner Screen ........................................................................... 52

Delivering Scan Files...........................................................................................54

Delivery Procedure...................................................................................................54

Checking the Status of Delivery.........................................................................64

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................65

Network TWAIN Scanner Screen.............................................................................65

Scanning Originals ..............................................................................................66

Functions of the TWAIN Driver ................................................................................68

7. Appendix

Relationship between Resolution and File Size................................................69

When Using as E-mail or Network Delivery Scanner ............................................... 69

When Using as a Network TWAIN Scanner............................................................. 69

Max. Number of Addresses Which Can Be Specified ......................................70

Troubleshooting...................................................................................................71

When Scanning Is Not Performed as Expected .......................................................71

When the Delivery Function Does Not Work............................................................ 71

When an Error Message Appears on the Control Panel ..........................................72

When an Error Message Appears on the Client Computer ......................................74

Specifications.......................................................................................................77

INDEX......................................................................................................... 78

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Exposure Glass Cover

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

• Printer/Scanner Unit Type 2018 → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send scan files by e-mail, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.35 “Sending Scan Files by E-mail”

1. This machine

Scan files that are attached to an e-mail can be sent to an e-mail server.

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

AAH008S

3. Client computer

An e-mail with scan files attached is received from the e-mail server using email software.

Check the contents of the file with an application appropriate for the file type.

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan files are stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.51 “Using the Network Delivery Scanner Function”

Note

❒ When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan files using e-mail, and the files can be viewed from a client computer using a Web browser.

1. This machine

Scan files are sent to the delivery server.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

A received file is delivered to the in-tray of the specified destination. (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder. (B in the figure)

AAH009S

3. Client computer

The contents of stored files can be checked in the following ways:

• View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application appropriate for the file type. (D in the figure)

• Access the Windows folder where the file is stored via the network, and check the contents with an application appropriate for the file type. (E in the figure)

Outline

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]).

Reference

p.65 “Using the Network TWAIN Scanner Function”

1. This machine

The scanning function of the machine can be used from a client computer via a network.

AAH010S

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

On Hook Dial

Network Scanner

Control Panel

This illustration shows the control panel when options are installed.

123 4 56 7 8 9 101112

Job

Communicating

Start Manual Reception

Switch RX Mode

Transmission Stamp

Facsimile

Receive File

Immediate Trance. Memory Trance.

Standard

Detail

Fine

Check

Information

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

- &@.

13 14 15 16

SymbolsSpaceShift

Scanner

Copy

Printer

Duplex

Combine/ Series

User Tools/ Counter

On Hook Dial

Cancel

Original

Sort

Lighter Darker

Text

Photo

Pause/ Redial

PRS

ABC DEF

OPER

Clear Modes

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

Main Power

1. {

{Search Destination}}}} key

{{

15 16 17 1819 20 21

Press to search for the destination from the Destination List.

2. {

{Check Destination}}}} key

{{

Press to check the destinations currently selected.

3. {

{Job Information}}}} key

{{

Press to check the status of sent and delivered e-mail.

4. {

{Scanner}}}} key

{{

Press to activate the scanner function.

5. Indicators

Display errors and machine status. h:Error indicator

B:Load Paper indicator D:Add Toner indicator

Reference

For more information, see Copy Reference.

6. Display

Displays operation status and messages.

7. Selection keys

Correspond to items on the display. Press to select the corresponding item.

AAH026S

8. Scroll keys

Press to select an item.

{{{{UUUU}}}}: scroll upward {{{{TTTT}}}}: scroll downward {{{{VVVV}}}}: scroll right {{{{WWWW}}}}: scroll left

9. {

{User Tools/Counter}}}} key

{{

Press to change default or operation parameters according to requirement.

10. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

11. {

{Clear/Stop}}}} key

{{

Clear: clears an entered numeric value. Stop: stops scanning.

12. Main power indicator and On

indicator

The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.

13. Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

Note

❒ This key is inactivate during scanning

or while setting scanner defaults.

14. Quick Dial keys

Press to select the registered destination with a single touch, or to enter letters and symbols.

Control Panel

Reference

For more information, see General Settings Guide.

Note

❒ You can register up to 32 destinations

using the Quick Dial keys.

15. Quick Dial Flip Plate

Flip this plate down to access the Quick Dial keys 01 through 16; flip it up to access keys 17 through 32.

16. {

{Lighter}}}} and {{{{Darker}}}} keys

{{

Press to change the image density setting. Select the image density in five increments, Lighter to Darker.

17. {

{Original}}}} key

{{

Press to select the original type registered with [Type 1(Text):] or [ Type 2(Photo):]. When the original type is selected, the corresponding indicator lights.

18. {

{Cancel}}}} key

{{

Press to cancel an operation or return to the previous display.

19. {

{OK}}}} key

{{

Press to set a selected item or an entered numeric value.

20. Number keys

Press to enter numeric values.

21. {

{Start}}}} key

{{

Press to start scanning or sending.

Network Scanner

Reading the Display and Using Keys

This section explains how to read the display and use the selection key.

Note

❒ The copy screen is set as the default screen when the machine is turned on.

You can change the settings in [ System Settings ]. See General Setting Guide.

Cancel

1 2 3

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The E-mail screen

• When the instruction “press []”

is given in this manual, press the left selection key.

• When the instruction “press [Manual]”

is given in this manual, press the center selection key.

• When the instruction “press [Options]”

is given in this manual, press the right selection key.

2. {

{Cancel}}}} key

{{

Press to cancel an operation or return to the previous display.

3. {

{OK}}}} key

{{

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {{{{UUUU}}}},{{{{TTTT}}}},{{{{VVVV}}}}, or {{{{WWWW}}}} key appears in this manual, press the scroll key of the same direction.

AAH032S

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Note

❒ Make settings for the items marked with ❍ if necessary.

❖❖❖❖ Scan Settings

For explanations of settings, see p.12 “Scan Settings”.

Scan Settings

Note

Settings Default E-mail Deliv-

ery

Default Scan Settings

Original Setting 1 Sided Original ❍❍

Mixed Orig. Sizes Priority

Orig. Orientation Priority

Original Type Setting

Resolution

Scan Size

200dpi ❍❍

Auto Detect ❍❍

Off ❍❍

❍❍

Type 1(Text): Text

(Print)

Type 2(Photo): Photo ❍❍

❍❍

TWAIN

❒ [Original Setting] will be effective only when you have installed the optional

ADF capable of scanning both sides of a sheet (ARDF).

Preparations for Use as a Network Scanner

❖❖❖❖ Destination List Settings

For explanations of settings, see p.14 “Destination List Settings”.

Settings Default E-mail Deliv-

Destination List Settings

Destination List Priority

Update Server Dest.

Delivery Server ❍❍

— ❍

List

❖❖❖❖ Send Settings

For explanations of settings, see p.14 “Send Settings”.

Settings Default E-mail Deliv-

Send Settings

TWAIN Standby

10 sec. ❍❍❍

Time

File Type Priority Multi-page:TIFF ❍

Compression On ❍❍

Print&Del. Scanner

On ❍❍

Journal

Max. E-mail Size 2048KB ❍

Divide & Send E-mail On (per max. size) ❍

E-mail Informatn.

British English ❍

Language

TWAIN

ery

TWAIN

ery

Setting procedure

Press the {{{{User Tools/Counter}}}} key.

AAAA

Hook Dial

ause/

edial

Sender's Name Default

User Tools/ Counter

ABC DEF

MNOJKLGHI

VPR

WXYT

Clear Modes

None ❍

Clear/Stop

Start

AAH027S

Initial Scanner Setup

Select [Scanner Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

BBBB

Select a menu using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

CCCC

Select a setting using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

DDDD

Example: TWAIN Standby Time setting

Change the settings.

EEEE

• Select an item using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

• Enter numbers using the number keys, and then press the {{{{OK}}}} key.

The “

Programmed

Note

❒ To cancel changing a setting, press the {{{{Cancel}}}} key. The setting returns

to the previous condition.

Press the {{{{Cancel}}}} key.

FFFF

The Scanner Features screen reappears.

” message appears, and then the Send Settings screen returns.

Preparations for Use as a Network Scanner

Repeat steps

GGGG

Press the {{{{Cancel}}}} key.

HHHH

The main menu appears.

CCCC

to make other settings.

FFFF

Scan Settings

This section explains how to set the defaults for scan settings.

The scan settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ Default Scan Settings

Resolution and scan size can be set.

• Resolution Select the resolution from 100dpi, 200dpi, 300dpi, 400dpi, or 600dpi.

• Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the original size. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: 11 × 17S, 8

/2 × 11R, 81/2 × 11S, 51/2 ×

R, 5

A4S, A5R, A5S, B4 JISS (Japanese Industrial Standard), B5 JISR, B5 JISS, Custom size

Note

❒ When [Custom Size] is selected,

the dimensions of the scan area (width and height) can be specified.

❒ When selecting [Custom Size] for

[Scan Size], see p.13 “Selecting a

custom size”.

/2 × 14S, 81/2 × 13S,

/2 × 81/

S, A3S, A4R,

❖❖❖❖ Original Setting

Note

❒ This setting is available only

when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select [1 Sided Original], [2 Sided Orig.(T to T )] (Top to Top), or [2 Sided Orig.(T to

B )] (Top to Bottom).

Reference

p.31 “Original Orientation and Scan Area”

❖❖❖❖ Mixed Orig. Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].

Note

❒ If the original size is specified

when scanning, this setting is ignored.

❒ When [Off] is selected, [Auto De-

tect] is selected for [Scan Size],

and originals of different sizes are placed in the ADF, the maximum size of the originals is detected as the scan size.

Initial Scanner Setup

❖❖❖❖ Orig. Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.31 “Original Orientation and Scan Area”

❖❖❖❖ Original Type Setting

Select the original type registered in [Type 1(Text):] or [Type 2(Photo):]. The original type that can be registered is as follows:

• Text (Print)

For standard originals containing mainly text (for print)

• Text (OCR)

For standard originals containing mainly text (for OCR)

• Text/Photo

For originals containing a mixture of text and photographs

Selecting a custom size

When selecting [Custom Size] as the scan size, follow the procedure below.

Select [Custom Size] on the Scan

AAAA

Size screen using the scroll keys, and then press the {{{{OK}}}} key.

Enter the width of the original us-

BBBB

ing the number keys.

Enter the value in [Horiz.], and then press the {{{{OK}}}} or {{{{#}}}} key.

• Photo

For originals containing photographs and other pictures

Note

❒

You can register “Text (Print)” or ”Text (OCR)” in [Type 2(Pho- to):], or “Text/Photo” or ”Pho- to” in [Type 1(Text):].

❒ Printer printing is best

scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

Enter the height of the original

CCCC

using the number keys.

Enter the value in [Vert.], and then press the {{{{OK}}}} or {{{{#}}}} key.

The range of possible dimensions for original sizes is as follows:

• Original Size Horiz.: 128 - 432 mm(5.1” - 17.0”) Vert.: 105 - 297 mm(4.2” - 11.6”)

Programmed

The “ pears, and then the Scan Size screen returns.

Press the {{{{User Tools/Counter}}}} key.

DDDD

” message ap-

Preparations for Use as a Network Scanner

Destination List Settings

This section explains how to set the defaults for the destination list displayed.

The destination list settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail] or [Delivery Server].

❖❖❖❖ Update Server Dest. List

To update the Delivery Server Destination List, press [Update Server Dest. List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Send Settings

• When [Off] is selected, the ma- chine will switch to the network TWAIN scanner function at once.

• When [On] is selected, you can enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

❖❖❖❖ File Type Priority

Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.

❖❖❖❖ Compression

This setting determines whether a scan file is to be compressed.

Note

❒ The actual time required for file

transfer will vary depending on the file size and network load.

This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function.

The send settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ TWAIN Standby Time

When the machine is being used to send e-mail or functioning as a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

❒ Compression reduces the time

required for transferring the scan file.

❖❖❖❖ Print&Del. Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Important

❒ When the main power switch is

turned off, all records are deleted.

Initial Scanner Setup

Note

❒ When [On] is selected, all

records are deleted after printing. When [Off] is selected, records that exceed the limit are automatically deleted from the oldest records.

❖❖❖❖ Max. E-mail Size

Select whether the size of an e-mail with a scan file attached is limited or not. When [On] is selected, enter the size limit (64 - 8580 KB) with the number keys.

Note

❒ When the SMTP limits the size,

match that setting.

❖❖❖❖ Divide&Send Mail

This function is effective only when [On] is selected for [Max. E- mail Size]. When an e-mail with an attached file exceeds the size specified in [Max. E-mail Size], select whether or not to divide the file and send using more than one e-mail. Select either [On (per page)], [On (per max.

size)], or [Off]. When [On (per max. size)] is selected, enter the maxi-

mum number of divisions (2-130) with the number keys.

Note

❒ When [Multi-page:TIFF] or [Multi-

page:PDF] is selected for [File Type Priority], an attached scan

file will not be divided even if [On (per page)] is selected.

❒ When [On (per max. size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

❒ When [Off] is selected, the e-

mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

❒ Set the maximum e-mail size

within the capacity of the SMTP server.

❖❖❖❖ E-mail Informatn. Language

Select a language for E-mail Information Language for message, date, key operator's e-mail address to be sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

Note

❒ “E-mail Information Language”

is as follows (Example: When [British English] is selected):

“This E-mail was sent from. ”, “Scan Date”, and “Queries to:”.

These messages cannot be changed.

❖❖❖❖ Sender's Name Default

Select whether to register an administrator as a sender or to specify a sender each time e-mail is sent. If the key operator code has been set, enter the code with the number keys, and then press the {{{{OK}}}} key.

• Select [None] to specify the send- er each time.

• Select [Key Op's E-mail Address] to specify an administrator as the sender.

Preparations for Use as a Network Scanner

Important

❒ It is recommended that a send-

er's password be set to prevent the sender's name from being misused.

❒ When [On] is selected for [Key

Operator Code] in [Key Operator Tools] of [System Settings] and

[On: Partial] is set for the range, enter the key operator code when [Sender's Name Default] in

[Send Settings] of [Scanner Features] is selected. For more infor-

mation about System Settings, see General Settings Guide.

Installing Software

The machine comes with three CD-ROMs containing various software.

The CD-ROM labeled“Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the client computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the client computer.

Limitation

❒ For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member

of the administrators group.

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows.

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070E

For information about the software that can be installed by Auto Run, see p.21 “Software Supplied on CD-ROM”.

Installing Software

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.21 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.21 “Type2018 TWAIN Driver”.

Using Windows 95/98/Me/2000/XP, or Windows NT 4.0

Install the TWAIN driver using Auto Run.

Start Windows, and then insert

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the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Reference

If the installer does not start automatically, see p.17 “Auto Run Program”.

Click [TWAIN Driver].

BBBB

The Software Setup screen appears.

❒ After the installation is com-

plete, the “Type2018 TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here.

❒ Be sure to read“Readme.txt”be-

fore use.

The installer of the TWAIN driv-

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er starts. Follow the instructions on the screen.

Note

❒ When the installation is com-

plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.

Preparations for Use as a Network Scanner

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve files, it is necessary to install DeskTopBinder V2 Lite on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.21 “Software Supplied on CD-ROM”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

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Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Click the key of the software to be installed.

BBBB

• Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-

pears.

• Click [DeskTopBinder V2 Lite], and then the DeskTopBinder V2 Lite Setup

screen appears.

Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the soft-

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ware starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-

ware.

Installing Software

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.22 “DeskTopBinder V2 Lite”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

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Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Click [DeskTopBinder V2 Lite].

BBBB

The DeskTopBinder V2 Lite Setup screen appears.

Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite

CCCC

starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

Software Supplied on CD-ROM

List of files

CD-ROM

Drive

Type2018 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

Wizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows

95/98/Me/2000/XP, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-

ministration Utility

DeskV2 DeskTopBinder V2 Lite

Acroread Acrobat Reader

\DRIVERS\TWAIN

Preparations for Use as a Network Scanner

❖❖❖❖ System requirements

Limitation

❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.

• Hardware PC/AT compatible

• CPU Pentium or faster (Pentium 150 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory Operating system minimum operation memory + 8 MB (64 MB or more recommended)

• Hard disk space 100 MB or more

• Display resolution 800 × 600 pixels, 256 colors or higher

• Network protocol TCP/IP

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing files. This software allows you to use various functions for scan files stored in the Document Server, e.g., viewing stored files. Also, with ScanRouter V2 Lite, you can view the files stored in in-trays of the delivery server or use other functions for stored files.

Reference

See DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\DESKV2

Installing Software

❖❖❖❖ System requirements

• Hardware PC/AT compatible

• CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory 48 MB or more (128 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

• Display resolution 800 × 600 pixels, 64K colors or higher

• Network protocol TCP/IP

❖❖❖❖ Software installed with DeskTopBinder V2 Lite

• Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the files delivered to in-trays can be retrieved or notification of the arrival of a file can be received at the client computer with this software.

• Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail, or sending faxes without starting DeskTopBinder V2 Lite. You must make settings in advance in the [Extended Features...] to use Function Palette. See the DeskTopBinder V2/Lt manuals for more information.

• Extended Features Wizard You can make settings equivalent to the settings made with [Extended Fea- tures...] of the [Tools] menu with Extended Features Wizard. See the Desk- TopBinder V2/Lt manuals for more information.

Preparations for Use as a Network Scanner

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. Scan files can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

Reference

See ScanRouter V2 Lite Help or the manuals for ScanRouter V2 Lite.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\ROUTERV2

❖❖❖❖ System requirements

Limitation

❒ When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.

❒ If you install this software in an operating system, such as Windows NT

Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agreement of Microsoft Corporation.

• Hardware PC/AT compatible

• CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

Installing Software

❖❖❖❖ Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scan files in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan-

Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

Preparations for Use as a Network Scanner

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Note

❒ Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

❖❖❖❖ Specifying original orientation and setting originals

An original to be scanned

Exposure glass ADF

Decide the placement method.

Place the original.

(There are two original orientations.)

Place the original so that the top edge touches the top left of the exposure glass.

Place the original so that the top edge touches the rear of the exposure glass.

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

Setting Originals

When scanning using

Specify the orientation.

The original displayed on a computer

the e-mail function or the delivery scanner function

(Specified on the control panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scanner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

Note

❒ For information about the origi-

nals which can be placed on the exposure glass, see Copy Reference.

Place the original on the exposure

BBBB

glass with the side to be scanned facing down. Align the original with the back left corner mark.

There are two original orientations.

❖❖❖❖ When placing the original so that

the top edge touches the rear of the exposure glass

Lift the exposure glass cover or

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the ADF.

Note

❒ Lift the exposure glass cover or

ADF more than 30 degrees. The opening/closing action triggers the automatic original size detection process.

AAH004S

1. Positioning mark

❖❖❖❖ When placing the original so that

the top edge touches the top left of the exposure glass

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.

1. Positioning mark

Lower the exposure glass cover or

CCCC

the ADF.

Select the original orientation ac-

DDDD

cording to the orientation of the placed original.

Reference

p.27 “Specifying original orientation and setting originals”

AAH005S

Placing Originals

Placing in the Auto Document Feeder

The ADF allows you to place multiple originals at one time. Originals placed in the ADF can be scanned on one side or both sides.

Note

❒ The duplex function is available

only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).

❖❖❖❖ Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.

Important

❒ For information about original

sizes that can be detected automatically and notes on placing originals in the ADF, see Copy Reference.

Proceed to p.31 “Original Orientation and Scan Area”.

Adjust the original guide to

AAAA

match the size of the originals.

Place the originals with the side

BBBB

to be scanned facing up. (For originals which are to be scanned on both sides, the first side should face up.)

There are two orientations.

Setting Originals

❖❖❖❖ When placing the originals so that

the top edges touch the back of the ADF

AAH006S

❖❖❖❖ When placing the top edges of the

originals first

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.

Note

❒ Originals of the same width and

different length can be placed at the same time. Place the originals as shown:

1. ADF placement orientation

2. Height

Reference

p.32 “Mixed size selection”

❒ Originals are scanned in the in-

serted order, starting with the topmost page.

Select the original orientation ac-

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cording to the orientation of the placed originals.

AAH022S

AAH007S

Reference

p.27 “Specifying original orientation and setting originals”

Proceed to p.31 “Original Orientation and Scan Area”.

Original Orientation and Scan Area

To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation must be set when placing the original.

When using the e-mail function or the network delivery scanner function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.

Note

❒ The difference between scanning

with the TWAIN scanner function and the e-mail function or the network delivery scanner function is shown in the following table.

TWAIN Scanner E-mail/Network

Delivery Scanner

A whole batch of originals is scanned using the size of the first original.

Auto Detect Non-Mixed Original Sizes

Auto detection is used to determine the size of each original placed on the exposure glass.

A batch of originals placed in the ADF is scanned using the size of the largest original placed.

TWAIN Scanner E-mail/Network

Delivery Scanner

Auto detection is used to determine the size of each original.

Auto Detect Mixed Original Sizes

When an original is smaller than the specified size, a blank space appears in the resulting image.

Size Specification

For E-mail and a Network Delivery Scanner

To make settings for original ori-

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entation, one-sided/two-sided combination, and mixed original sizes, press [Options].

Note

❒ The default can be changed us-

ing the initial scan settings [Orig-

inal Setting], [Mixed Orig. Sizes Priority], and [Orig. Orientation Priority]. See p.12 “Scan Settings”.

Setting Originals

❒ The duplex function is available

only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).

Orientation selection

A Select [Original Orientation] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Select the icon for the same ori-

entation as the actual orientation of the original, [] or [], and then press the {{{{OK}}}} key.

B When scanning one-sided orig-

inals, select [1 Sided Original] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. When scanning two-sided originals, select [2

Sided Orig.(T to T )] or [2 Sided Orig.(T to B )] using {{{{UUUU}}}} or

{{{{TTTT}}}} according to the binding side of the original, and then press the {{{{OK}}}} key.

Top to top original:

Top to bottom original:

The “ pears, and then the Send Option screen returns.

Accepted

” message ap-

One-sided original/Two-sided original selection

A Select [Original Setting] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

Accepted

” message ap-

Mixed size selection

A Select [Mixed Sizes] using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

B When originals of the same

width and different length are placed, select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

❒ When [Off] is selected and

C Press the {{{{Cancel}}}} key.

The E-mail screen appears.

Accepted

Note

[Auto Detect] is selected for [Scan Size], if originals of dif-

ferent sizes are placed in the ADF, the size of the largest original placed is detected and set as the scan size. For originals smaller than this size, a blank space will appear in the resulting image.

” message ap-

Original Orientation and Scan Area

For a Network TWAIN Scanner

Open the scanner properties dia-

AAAA

log box.

Reference

p.66 “Scanning Originals”

Select the position from the [Docu-

BBBB

ment] list in the [Document] area.

Select [ / ] or [ / ] in

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the [Orientation:] list.

Reference

p.27 “Specifying original orientation and setting originals”

When the originals are placed in

DDDD

the ADF, select [Simplex] or [Du- plex] in the [Side:] list.

Note

❒ The duplex function is available

only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).

❒ If originals of different sizes are

placed in the ADF, specify the original size or detection method in the [Size:] box. If [Auto de- tection (Uni-size)] is selected, all originals are scanned using the size of the first page. If [Auto de- tection (Multi-size)] is selected, all originals are scanned according to their own width. For both Uni-size and Multi-size, all originals are scanned using their own length.

Setting Originals

Scanning Originals in Several Times using the Exposure Glass

Place the originals.

AAAA

Reference

p.27 “Placing Originals”

Note

❒ Originals are scanned in order.

Place them from the first page.

Make settings for scanning area

BBBB

and original orientation.

Reference

p.31 “Original Orientation and Scan Area”

Make settings for sending by e-

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mail or delivering.

After all originals are scanned,

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press the {{{{#}}}} key.

Sending will start.

Reference

p.37 “Procedure for Sending by E-mail”

p.54 “Delivery Procedure”

Press the {{{{Start}}}} key.

DDDD

When there are additional origi-

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nals to scan, place them and press the {{{{Start}}}} key.

Repeat this step until all originals are scanned.

Scan files can be sent from this machine to a specified destination using e-mail. This chapter explains the preparation for sending scan files by e-mail, various display screens, procedures for sending, and how to check the sending result when this function is used.

Sending Scan Files by E-mail

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Note

❒ Set up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.

Connect to Network

Make System Settings

Make Scanner Settings

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, and the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as the file type priority and sender's default.

See p.14 “Send Settings”.

Sending Scan Files by E-mail

E-mail Screen

These screens are shown when using the machine for e-mail .

❖❖❖❖ Main display

❖❖❖❖ When a destination is selected.

1. E-mail icon ( )

Indicates that the E-mail screen is displayed.

2. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.

Note

❒ Press the {{{{Check Destination}}}} key to

check the selected destination.

[]E-mail/Network Delivery

Scanner

Press to switch between the e-mail function and the network delivery scanner function.

34 5

[Manual]

When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.

[Options]

Press to make the scan settings such as resolution or scan size, the sender, the subject of the e-mail to be sent, and the file type of the scan file attached to the e-mail if necessary.

[Add Dest]

When selecting multiple destinations after a manual entry of an e-mail address, press [ the e-mail address of the destination.

[EditDest]

When changing an e-mail address that has been entered, press [ then enter the new e-mail address.

AAH025S

AAH018S

Add Dest

], and then enter

EditDest

], and

Sending Scan Files by E-mail

On Hook Dial

Make sure that no previous set-

Procedure for Sending by Email

Scan files are sent after specifying scan settings and destinations.

Press the {{{{Scanner}}}} key.

AAAA

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

If the user codes are set, enter a

BBBB

user code using the number keys, and then press the {{{{#}}}} key.

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH028S

DDDD

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Place the original, and then make

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the scan settings and settings for orientation if necessary.

Reference

p.12 “Scan Settings”

p.27 “Setting Originals”

Making the settings

A Press [Options]. B Select items such as [Resolu-

tion], [Original Orientation],[Original Setting],[Mixed Sizes], and

[Scan Size] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then change their settings.

Sending Scan Files by E-mail

The initial scanner screen appears.

Reference

For information about user codes, see General Settings Guide.

If the Network Delivery Scanner

CCCC

screen appears, press [ ] to switch to the E-mail screen.

The E-mail screen appears.

Scan settings can be made in the same way as default scan settings. See p.12 “Scan Settings”.

C Press the {{{{Cancel}}}} key.

The E-mail screen appears.

Specify the destination

FFFF

To specify a destination, you can select it using the Quick Dial key, search for and select it from the Destination List, select it by specifying a registration number, or enter the e-mail address directly.

Sending Scan Files by E-mail

On Hook Dial

Using a Quick Dial key to select a destination

A Press the Quick Dial key in

which the destination is registered.

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH029S

Reference

For more information about how to register the destination, see General Settings Guide.

Searching to select a destination by name

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B To select more destinations, re-

peat step AAAA .

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

C Enter the beginning of the des-

tination name, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Sending Scan Files by E-mail

On Hook Dial

D Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

E To select more destinations, re-

peat steps AAAA to DDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Selecting a destination from Destination List

C Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

D To select more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Searching to select a destination by registration number

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Sending Scan Files by E-mail

On Hook Dial

C Enter a 3-digit registration

number that has been assigned to a destination using the number keys, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E To select more destinations, re-

peat steps AAAA to DDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Searching to select a destination by e-mail address

B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the beginning of the e-

mail address, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key.

AAH030S

D Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

E To select more destinations, re-

peat steps AAAA to DDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Sending Scan Files by E-mail

Manual entry of an e-mail address

A Press [Manual]. B Enter the e-mail address.

Note

❒ Letters, number, and periods

can be used. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press the {{{{OK}}}} key.

Note

❒ To change an e-mail address

that has been entered, press [EditDest]. The E-mail Address screen appears. Enter the new e-mail address, and then press the {{{{OK}}}} key.

Checking selected destinations

A Check the selected destina-

tions in the Destination field.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ Press the {{{{Check Destination}}}}

key to check the selected destination.

Select the file type if necessary.

GGGG

A Press [Options]. B Select [File Type] using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

❒ If the entered destination is

longer than the Destination field, the address will be omitted and […] is displayed instead.

D To enter more destinations,

press [Add Dest], and then repeat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

C Select the file type of the file to

be attached to the e-mail using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

D Press the {{{{Cancel}}}} key.

Accepted

” message ap-

On Hook Dial

Sending Scan Files by E-mail

Specify the e-mail sender.

HHHH

To specify a sender, you can select it using the Quick Dial key, search for and select it from the Destination List, or select it by specifying a registration number.

A Press [Options]. B Select [Sender's Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Using a Quick Dial key to select a sender

A Press the Quick Dial key in

which the sender is registered.

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check

Destination

Job

Information

- &@.

Scanner

Note

❒ Step

can be omitted if [Key

Op's E-mail Address] is speci- fied for [Sender's Name Default] in [Send Settings] of [Scanner Features].

❒ When a sender is selected,

the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient.

❒ To prevent misuse of a send-

er name, we recommend you set a sender's password for that sender name.

❒ Be sure to select or enter a

sender name. Otherwise the key operator's e-mail address is used as the sender name. See General Settings Guide.

SymbolsSpaceShift

AAH029S

Reference

For more information about how to register the destination, see General Settings Guide.

Note

❒ When a sender's password is

set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.

B Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

Sending Scan Files by E-mail

On Hook Dial

C For receiving a return receipt

confirmation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Note

❒ When [On] is selected, an e-

mail notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.

Searching to select a sender by name

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

Scanner

}}}}

key.

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the beginning of the

sender name, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the sender name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the sender using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

SymbolsSpaceShift

AAH030S

Sending Scan Files by E-mail

On Hook Dial

Note

❒ When a sender's password is

E Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

F For receiving a return receipt

confirmation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Selecting a sender from Destination List

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key.

AAH030S

B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Note

❒ When [On] is selected, an e-

C Select the sender using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Note

❒ When a sender's password is

Sending Scan Files by E-mail

On Hook Dial

D Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

E For receiving a return receipt

confirmation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Searching to select a sender using a registration number

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Note

❒ When [On] is selected, an e-

C Enter a 3-digit registration

number that has been assigned to a sender using the number keys, and then press the {{{{OK}}}} key twice.

Sending Scan Files by E-mail

On Hook Dial

Note

❒ When a sender's password is

D Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

E For receiving a return receipt

conformation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Searching to select a sender by e-mail address

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key.

AAH030S

B Select [Search by E-mail Address]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Note

❒ When [On] is selected, an e-

F Press the {{{{Cancel}}}} key.

C Enter the beginning of the

sender's e-mail address, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the sender name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Sending Scan Files by E-mail

D Select the sender using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Note

❒ When a sender's password is

E Press the {{{{OK}}}} key.

Note

❒ When [On] is selected, an e-

Specify a subject if necessary.

IIII

A Press [Options]. B Select [Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “ pears, and then the Return Receipt screen returns.

F For receiving a return receipt

confirmation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

Accepted

” message ap-

Note

❒ When a subject is set, it is

added to the scan file. The subject appears automatically in the Subject field of the email.

❒ To specify a subject, you can

select it from the list, enter it directly, or combine selecting and entering it.

❒ A subject to select from the

list must be registered in [System Settings] in advance. See Network Guide.

❒ A subject can be entered us-

ing up to 64 characters.

Sending Scan Files by E-mail

Manual entry of a subject

A Select [Manual Input] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Enter a subject, and then press

the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

Accepted

” message ap-

B Select a subject using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

The “ pears, and then the Send Options screen returns.

Press the {{{{Cancel}}}} key.

JJJJ

The initial scanner screen appears.

Press the {{{{Start}}}} key.

KKKK

Note

❒ The original is scanned and the

“

pears.

Accepted

Scanning...

” message ap-

Note

❒ When the subject to be en-

tered exceeds 64 characters, “U” appears.

Selecting a subject from the list

A Select [Select Programmed Sub-

ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

• To interrupt scanning, press

the {{{{Clear/Stop}}}} key.

❒ The scan file is sent and the

“

Sending...

pears.

• While sending a scan file, you cannot do any other job.

• If sending fails, start the procedure again from the beginning.

” message ap-

Checking the Status of E-mail

On Hook Dial

Checking the Status of E-mail

The status of the last 50 sendings can be checked. For every new sending record after 50, the oldest record is deleted.

Important

❒ When the main power switch is

turned off, all records are deleted.

Note

❒ When [Print&Del. Scanner Journal] is

set to [On], the whole scanner journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the e-mail was sent or the date “

Error

was confirmed is displayed.

• Page The number of pages of a scan file is displayed.

• Status One of the following is displayed: “

Done

” or “

Error

”.

• Destination

The function that was used (e-mail or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.

Press the {{{{Job Information}}}} key.

AAAA

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check the displayed records.

BBBB

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH031S

”

If you want to print the scanner

CCCC

journal, press [Print], and then press the {{{{Start}}}} key.

Note

❒ The whole scanner journal is

printed.

Press the {{{{Cancel}}}} key.

DDDD

The display returns to the E-mail screen.

Sending Scan Files by E-mail

5. Using the Network Delivery Scanner Function

Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2 Administration Utility. For more information, see ScanRouter V2 Administration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See

Network Guide

Make settings for the network delivery scanner function, such as Destination List Settings.

See p.9 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.24 “ScanRouter V2 Lite”.

Using the Network Delivery Scanner Function

Set Destination Information, Sender Information, and connected devices

Install Client Computer Software

Use ScanRouter V2 Administration Utility to add destinations, senders, and connected devices.

On the client computers, install the application required for viewing or retrieving files by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.22 “DeskTopBinder V2 Lite”.

Network Delivery Scanner Screen

These screens are shown when using the machine as a network delivery scanner.

❖❖❖❖ Main display

❖❖❖❖ When a destination is selected

1. Network Delivery Scanner icon

()

Indicates that the Network Delivery Scanner screen is displayed.

34 5

AAH023S

2. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing

Note

❒ Press the {{{{

check the selected destination.

❒ Group destinations are denoted by

this symbol ( ).

AAH019S

Check Destination

{{{{UUUU}}}}

{{{{TTTT}}}}.

}}}} key to

[ ] E-mail/Network Delivery

Scanner

Press to switch between the network delivery scanner function and the email function.

[Manual]

When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.

[Options]

Press to make the scan settings such as resolution or scan size, the sender, and the subject of the e-mail to be sent.

[Add Dest]

When selecting multiple destinations after a manual entry of a e-mail address, press [Add Dest], and then enter the e-mail address of the destination.

Preparation for Delivering

[EditDest]

When changing the e-mail address that has been entered, press [EditDest], and then re-enter the e-mail address.

Using the Network Delivery Scanner Function

On Hook Dial

Delivering Scan Files

Delivery Procedure

Make sure that no previous set-

DDDD

tings remain.

Scan files are delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject.

Press the {{{{Scanner}}}} key.

AAAA

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

If the user codes are set, enter a

BBBB

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH028S

user code using the number keys, and then press the {{{{#}}}} key.

The initial scanner screen appears.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Place the original in the machine,

EEEE

and then make the scan settings and settings for orientation if necessary.

Reference

p.12 “Scan Settings”

p.27 “Setting Originals”

Making the settings

A Press [Options]. B Select items such as [Resolu-

tion], [Original Orientation],[Original Setting],[Mixed Sizes], and

[Scan Size] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then change their settings.

Reference

For information about user codes, see General Settings Guide.

If the E-mail screen appears, press

CCCC

[ ] to switch to the Network Delivery Scanner screen.

The Network Delivery Scanner screen appears.

Scan settings can be made in the same way as default scan settings. See p.12 “Scan Settings”.

C Press the {{{{Cancel}}}} key.

The Network Delivery Scanner screen appears.

Specify the destination.

FFFF

Delivering Scan Files

On Hook Dial

Note

❒ When using ScanRouter V2

Lite/Professional , the Destination List is updated automatically.

Using a Quick Dial key to select a destination

A Press the Quick Dial key in

which the destination is registered.

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check

Destination

Job

Information

- &@.

Scanner

Searching to select a destination by name

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key.

AAH030S

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

SymbolsSpaceShift

AAH029S

Reference

For more information about how to register the destination, see General Settings Guide.

B To select more destinations, re-

peat step AAAA .

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the Destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

C Enter the beginning of the des-

tination name, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Using the Network Delivery Scanner Function

On Hook Dial

D Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

E To select more destinations, re-

peat steps AAAA toDDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

When selecting a destination from Destination List

C Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

D To select more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Searching to select a destination by registration number

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key.

AAH030S

B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Delivering Scan Files

On Hook Dial

C Enter a 3-digit registration

number that has been assigned to a destination using the number keys, and then press the {{{{OK}}}} key.

D Press the {{{{OK}}}} key.

E To select more destinations, re-

peat steps AAAA to DDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Searching to select a destination by comment

Press the

Destination

{{{{

Search Destination

Check

Destination

Job

Information

Scanner

}}}}

key

B Select [Search by Comment] us-

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Enter the beginning of the

comment, and then press the

{{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the comment.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the destination using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

- &@.

SymbolsSpaceShift

AAH030S

E To select more destinations, re-

peat steps AAAA toDDDD.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Using the Network Delivery Scanner Function

Manual entry of a destination

Note

❒ When using ScanRouter V2 Pro-

fessional, it is possible to enter the e-mail address of the destination directly. However, settings for sending e-mail must be made in advance.

A Press [Manual]. B Enter the e-mail address.

Note

❒ It is possible to use letters,

number, and periods. The symbols ()\,;:” cannot be used.

Note

❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Destination field, and then press the {{{{Clear/Stop}}}} key.

Checking selected destinations

A Use the Destination field to

check which destinations are selected.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ Press the {{{{Check Destination}}}}

key to check the details of the selected destination.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press the {{{{OK}}}} key.

Note

❒ To change an e-mail address

that has been entered, press [EditDest]. The display returns to the E-mail Address screen. Make any changes, and then press the {{{{OK}}}} key.

❒ If the entered destination is

longer than the Destination field, the address will be omitted and […] is displayed instead.

D To enter more destinations,

press [Add Dest], and then repeat steps AAAA to CCCC.

Specify the sender (scan file de-

GGGG

liver source) if necessary.

To specify a sender, you can search for and select it from the Destination List, or select it by specifying a registration number.

A Press [Options]. B Select [Sender's Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Delivering Scan Files

On Hook Dial

Note

❒ When a sender is selected,

the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient.

Using a Quick Dial key to select a sender

A Press the Quick Dial key in

which the sender is registered.

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH029S

C For receiving a return receipt

confirmation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Note

❒ When [On] is selected, an e-

Reference

For more information about how to register the destination, see General Settings Guide.

B Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

Searching to select a sender by name

Press the

{{{{

Search Destination

}}}}

key.

B Select [Search by Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Using the Network Delivery Scanner Function

On Hook Dial

C Enter the beginning of the

sender name, and then press the {{{{OK}}}} key twice.

Note

❒ Enter the first character or

characters of the sender name.

❒ It is necessary to differentiate

between uppercase and lowercase.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Select the sender using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

F For receiving a return receipt

conformation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

Note

❒ When [On] is selected, an e-

E Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

When selecting a sender from Destination List

A Press {{{{Search Destination}}}}.

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAH030S

Delivering Scan Files

On Hook Dial

B Select [Display Destination List]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

C Select the sender using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

D Press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Return Receipt screen returns.

Note

❒ When [On] is selected, an e-

Searching to select a sender by registration number

Press the

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

{{{{

Search Destination

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

}}}}

key

AAH030S

E For receiving a return receipt

conformation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

The “

Accepted

” message appears, and then the Send Options screen returns.

B Select [Search by Registration No.]

using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Using the Network Delivery Scanner Function

C Enter a 3-digit registration

number that has been assigned to a sender using the number keys, and then press the {{{{OK}}}} key twice.

D Press the {{{{OK}}}} key.

The “ pears, and then the Return Receipt screen returns.

E For receiving a return receipt

conformation, select [On] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Accepted

” message ap-

Specify a subject if necessary.

HHHH

A Press [Options]. B Select[Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Note

❒ When a subject has been set,

this information is added to the scan file.

❒ When ScanRouter V2 Profes-

sional is used to send files using e-mail, the subject is automatically placed in the Subject field of the e-mail.

❒ To specify a subject, you can

select it from the list, enter it directly, or combine selecting and entering it.

The “ pears, and then the Send Options screen returns.

❒ When [On] is selected, an e-

Accepted

Note

” message ap-

❒ A subject to select from the

list must be registered in [System Settings] in advance. See Network Guide.

❒ A subject can be entered us-

ing up to 64 characters.

Manual entry of a subject

A Select [Manual Input] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Delivering Scan Files

B Enter a subject, and then press

the {{{{OK}}}} key.

The “ pears, and then the Send Options screen returns.

❒ When the subject to be en-

Accepted

Note

tered exceeds 64 characters,

“U” appears.

” message ap-

B Select a subject using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

The “ pears, and then the Send Options screen returns.

Press the {{{{Cancel}}}} key.

IIII

The initial scanner screen appears.

Press the {{{{Start}}}} key.

JJJJ

Note

❒ The originals is scanned and the

“

pears.

Accepted

Scanning...

” message ap-

When selecting a subject from the list

A Select [Select Programmed Sub-

ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

• To interrupt scanning, press

the {{{{Clear/Stop}}}} key.

❒ The scan file is sent and the

“

Sending...

pears.

• While sending a scan file, you cannot do any other job.

• If sending fails, start the all procedure again from the beginning.

” message ap-

Using the Network Delivery Scanner Function

On Hook Dial

Checking the Status of Delivery

The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted.

Important

❒ When the main power switch is

turned off, all records are deleted.

Note

❒ When [Print&Del. Scanner Journal] is

set to [On], the whole journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the delivery was requested or the date “

” was confirmed is dis-

ror

Er-

played.

• Page The number of pages of a scan file is displayed.

• Status One of the following is displayed: “

Done

” or “

Error

”.

• Destination

The function that was used (email, or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.

Press the {{{{Job Information}}}} key.

AAAA

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Check the displayed records.

BBBB

If you want to print the scanner

CCCC

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Scanner

journal, press [Print], and then press the {{{{Start}}}} key.

Note

❒ The whole scanner journal is

printed.

Press the {{{{Cancel}}}} key.

DDDD

The display returns to the E-mail screen.

AAH031S

6. Using the Network TWAIN Scanner Function

This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described below is required.

Connect to Network

Make System Settings

Install Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See Network Guide.

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.

See p.19 “Software for Using a Network TWAIN Scanner”.

Network TWAIN Scanner Screen

When using the machine as a network TWAIN scanner, it is not necessary to press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Exit] to use functions other than the network TWAIN scanner function.

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan originals using the network TWAIN scanner function.

Start DeskTopBinder V2 Lite, and

AAAA

then select the scanner driver.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk- TopBinder V2].

B Click [Scanner Settings] on the

[Tools] menu.

If the scanner is already selected, no scanner settings are necessary. Check the settings in the

[File format for scanned image(s)]

area, and then proceed to step

E. C Click [Select Scanner Driver...]. D Select the name of the machine

you want to use in the list, and

then click [Select...]. E Click [OK].

Place the original in the scanner.

BBBB

Reference

p.27 “Setting Originals”

Make the scan settings.

CCCC

A On the [File] menu, point to

[Add Document], and then click

[Scan].

The TWAIN driver starts.

After a short while, the dialog

box of the TWAIN driver that

operates the scanner appears.

This dialog box is called the

Scanner Properties dialog box.

Note

❒ The name of the scanner cur-

rently being used is shown on the title bar of the dialog box. When multiple machines are connected, make sure that the indicated machine is the machine you want to use. If it is different, click [Select Scanner] to select the scanner again.

❒ If the machine you want to

use is not displayed in the list, make sure that the IP address is configured and that the machine is correctly connected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator.

B Depending on the type of orig-

inal or the objective for scanning, click the appropriate button in [Mode].

• [Standard] is suitable for scan-

ning standard originals that are comprised of mainly text.

• [Photo] is suitable for scan-

ning originals that include photos, shaded illustrations, etc.

• [OCR] is suitable for conver-

sion processing with an OCR (Optical Character Reading) application after scanning the original.

• [Filing] is suitable for use with

filing applications, etc.

Scanning Originals

Note

❒ For advanced settings, click

[Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help.

C According to the settings of

[Document] and [Orientation:],

change the other setting of the

[Document] group.

Reference

p.33 “For a Network TWAIN Scanner”

For information about making settings for the [Docu- ment] group, see TWAIN driver Help.

When you want to configure the scanning area

Note

❒ Depending on the scanning

resolution, the area to be scanned may be subject to restrictions.

C Click [Close].

Note

❒ When an original placed in

the ADF is previewed, place that original again.

Click [Scan].

DDDD

When there are additional originals to scan, place the original, and then click [Continue]. When there are no more originals, click [Com- plete].

Save the scan file in DeskTop-

EEEE

Binder V2 Lite.

A On the [File] menu, click [Exit].

When you do not configure the scanning area, the area scanned is the size specified in the [Size:] box.

A Click [Preview].

The original that was placed is

scanned and the [Preview] dialog

box appears. The scanning area

in the preview is displayed

within the broken lines.

Note

❒ When you change the scan

settings after previewing the original, scan that original again.

B Configure the scanning area by

dragging a border or a corner.

When reconfiguring the area,

click and drag one corner of

the area towards or away from

its opposite corner.

B Enter the file name, and then

click [OK].

The scan file is stored in DeskTopBinder V2 Lite, and DeskTopBinder Viewer closes.

----Editing and printing scan files

With DeskTopBinder V2 Lite, it is possible to edit and print scan files. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Using the Network TWAIN Scanner Function

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver:

❖❖❖❖ Automatic Tilt Correction

This function automatically corrects character strings that were scanned slanted.

❖❖❖❖ Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite characters on a scan file. You can also change the fonts of the imprints as well as change the ascending order of images to a descending order.

❖❖❖❖ Scanning Mode Registration

This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.

Reference

For more information about

these functions or other func-

tions, see TWAIN driver Help.

7. Appendix

Relationship between Resolution and File Size

Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.

The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message “Exceeded max.data capacity. Check the scanning resolution.” appears on the control panel of the machine. Specify the scan size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be

limited.

When Using as E-mail or Network Delivery Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and 600 dpi are possible.

When Using as a Network TWAIN Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and 600 dpi are possible.

Reference

To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN driver Help.

Note

❒ When the originals cannot be scanned, select [No compression] in Select Device

Data Compression.

Appendix

Max. Number of Addresses Which Can Be Specified

E-mail Delivery Server

The number of addresses which can be specified at a time when sending

The number of addresses which can be registered in the list 150

The max. number of files which can be scanned

The max. number of pages which can be scanned

The max. number of pages which can be scanned as a single file

Up to 50 addresses can be entered directly. All remaining addresses have to be specified using the registered ones.

The maximum number of addresses which can be specified varies depending on the software you use, ScanRouter V2 Lite or ScanRouter V2 Professional. For more information, see the manuals for ScanRouter V2 Lite/Professional.

100

See the manuals for ScanRouter V2 Lite/Professional.

100

Note

❒ Sometimes the machine cannot scan files to the maximum number depending

on the type of originals.

❒ When the power switch is turned off, all records are deleted.

Troubleshooting

This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

When Scanning Is Not Performed as Expected

Problems Causes and solutions

No image results from scanning.

The image is distorted or out of position.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean

The scanned image is upside down.

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.27 “Setting Originals”.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the exposure glass.

these parts. See

The original was placed upside down. Place the original in the correct orientation. See p.27 “Setting Originals”.

General Settings Guide

When the Delivery Function Does Not Work

Problems Causes and solutions

The delivery scanner function screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-

chine is switched to scanner mode, press [ the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.9 “Scanner Features”, and then make the appropriate settings.

] to switch to

Exit

Appendix

When an Error Message Appears on the Control Panel

Note

❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Cannot detect original size Select scan size

Cannot enter manually more than nnn destinations.

Note

❒ “nnn” in the message represents a changeable num-

ber.

Cannot specify more than 100 destinations.

Exceeded max. data capacity Check resolution and Start

• Place the original correctly.

• Specify the scan size.

• When placing an original directly

on the exposure glass, the lifting/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

When there are nnn or more destinations for a delivery or an e-mail, split the destinations into two or more groups.

When there are 100 or more destinations for a delivery or an e-mail, split the destinations into two or more groups.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.69 “Relation- ship between Resolution and File Size”.

Exceeded max. data capacity Check the resolution and

reset nnn original(s)

Note

❒ This message appears when using the ADF.

❒ “nnn” in the message represents a changeable num-

ber.

Exceeded max. E-mail size. Sending Email has been cancelled.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.69 “Relation- ship between Resolution and File Size”.

• Increase the size of [ ].

Size

• Set [

Divide & Send E-mail

] or [

page)

On (per max. size)

Max. E-mail

] to [

On (per

Message Causes and solutions

Troubleshooting

Exceeded max. page capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared.

Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

No valid dest. lists. Check the settings or the server status.

Original is being scanned by another function.

Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages after transmission.

Because of insufficient memory space, the first page could not be scanned. Try one of the following measures:

• Wait for a while, and then retry

the scan operation.

• Reduce the scan area or scanning

resolution.

Because there is not enough free memory space in the machine for delivery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data.

Check that the delivery server is on and the authentic settings for the delivery server are correct.

The machine is using another function such as copying. Retry scanning after the operation with the other function is completed.

Sending has failed. Press Job Information key to check the status.

Destination list has been updated. Selected destinations/sender will be cleared.

E-mail address entered is incorrect. Please re-enter.

While a file was being sent, a network error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the network may be crowded. Consult the network administrator.

Use the Job Information screen to check for the file where the problem occurred. See p.49 “Checking the Status of E-mail” or p.64 “Checking the Status of Delivery”.

If there is not enough free hard disk space in the destination server, free the necessary hard disk space.

A specified destination or sender's name was cleared when the destination list in the delivery server was updated. Specify the destination or sender's name again.

Make sure the e-mail address is correct, and then enter it again.

Appendix

Message Causes and solutions

Specified group contains some invalid dest. Do you want to select only valid

dest.?

Updating destination list. Reselect destination(s) or sender's name later.

Updating destination list has failed. Try again?

The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.

If a destination or a sender's name was already selected, re-select it after this message disappears.

Check whether the server is connected.

When an Error Message Appears on the Client Computer

This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used.

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message is still shown after scanning is performed again, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

[

Cannot add any more scanning mode.

[

Cannot connect to the scanner. Check the network Ac-

cess Mask settings in User Tools.

[

Cannot detect the paper size of the original. Specify the

scanning size.

[

Cannot find the scanner. Check if the scanner main

power is on.

[

Cannot specify any more scanning area.

]

] The maximum number of modes that can

]

] The maximum number of scanning areas

be stored is 99. Delete unneeded modes.

The access mask is set. Consult the network or scanner administrator.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the

exposure glass, the lifting/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

that can be stored is 99. Delete unneeded scanning areas.

Troubleshooting

Message Causes and solutions

[Clear Misfeed(s) in ADF.] Remove the jammed originals. When origi-

nals are misfed, place them again. Check whether the originals are suitable to be scanned by the machine.

[Communication error has occurred on the network.] Check whether the client computer can use

the TCP/IP protocol.

[Error has occurred in the scanner.] Check whether the scanning settings made

with the application exceed the setting range of the machine.

[Error has occurred in the scanner driver.] • Check whether the network cable is

connected correctly to the client computer.

• Check whether the Ethernet board of the client computer is recognized correctly by Windows.

• Check whether the client computer can use the TCP/IP protocol.

[Fatal error has occurred in the scanner.] An unrecoverable error has occurred in the

machine. Call your service representative.

[Insufficient memory. Close all other applications, then restart scanning.]

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

Close all the unnecessary applications running on the client computer.

• Lower the resolution.

• Set with no compression. See p.14 “Send Settings”.

Note

❒ When a paper misfeed occurs in the ma-

chine during printing, scanning cannot be performed. In this case, after the misfed paper has been removed, proceed with scanning.

[Invalid Winsock version. Please use version 1.1 or higher.]

[No response from the scanner.] • Check whether the machine is connect-

[No User Code is registered. Consult your system ad- ministrator.]

Reinstall the operating system of the computer or copy Winsock from the operating system CD-ROM.

ed to the network correctly.

• The network is crowded. Wait for a while, and then try to reconnect.

Access is restricted with user codes. Consult the system administrator of the machine.

[Please call your service representative.] An unrecoverable error has occurred in the

machine. Call your service representative.

Appendix

Message Causes and solutions

[Scanner is in use for other function. Please wait.] A function of the machine other than the

scanner function is being used such as the copier function. Wait for a while and reconnect.

[Scanner is not available. Check the scanner connection status.]

[Scanner is not ready. Check the scanner and the options.]

[The name is already in use. Check the registered names.]

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

Check whether the ADF cover is closed.

You tried to register a name that is already in use. Use another name.

Specifications

Scan method Flatbed scanning

Scan speed

Maximum power consumption Less than 1280 W

Image sensor type CCD Image Sensor

Scan types Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394

• E-mail/Network Delivery Scanner

Approx.43 pages/minute [Scan size:A4R, Original type: Text(Print), Resolution: 200dpi, Compression: On (MH), Document feeder: ADF, ITU-T No.1 Chart]

• TWAIN Scanner

Approx.25 pages/minute [Scan size:A4R, Colors/Gradations:Binary, Resolution: 200dpi, Select device data compression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart]

(IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional]

Maximum scan size 297 × 432 mm/11.6 × 17.0 inches(A3, 11 × 17 inches)

Scan sizes that can be detected automatically

Resolution 600 dpi

Variable range of scan resolution • E-mail/Network Delivery Scanner

File formats that can be sent by email

Compression method Binary: TIFF (MH, MR, MMR)

Protocol Network: TCP/IP

Scanning speeds vary according to machine operating conditions, computer (speci-

• Exposure glass

11” × 17”S, 8.5” × 14”S, 8.5” × 11”RS, 8” × 13”S

• ADF 11” × 17”S, 8.5” × 14”S, 8.5” × 11”

14”

10”

Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

• TWAIN Scanner Setting range: 100 dpi - 600 dpi

TIFF, PDF

Sending e-mail:SMTP

, 5.5” × 8.5”

fication, network traffic, and software, etc.), and original types.

INDEX

Automatic Tilt Correction Auto run program

Checking the status of delivery Checking the Status of E-mail Compression Control Panel

, 21, 22,

, 10,

Default Scan Settings Delivering Scan Files Delivery Procedure

Checking selected destinations Manual entry of a destination Manual entry of a subject Searching to select a destination by

comment

Searching to select a destination by

name

Searching to select a destination by

registration number Searching to select a sender by name Searching to select a sender by

registration number Using a Quick Dial key to select a

destination Using a Quick Dial key to select a sender When selecting a destination from

Destination List When selecting a sender from

Destination List When selecting a subject from the list

DeskTopBinder V2 Lite Destination List Priority Destination List Settings Divide&Send Mail

E-mail E-mail Informatn. Language E-mail Screen

File Type Priority Functions of the TWAIN Driver

Initial scanner setup Installing software

Max. E-mail Size Max. Number of Addresses Which Can Be

Specified and Files Which Can Be Stored

Mixed Orig. Sizes Priority

Mode

Network delivery scanner Network Delivery Scanner Screen Network TWAIN scanner

Original orientation and scan area

For a Network TWAIN Scanner For E-mail and a Network Delivery

Scanner

Original Setting Original Type Setting Orig. Orientation Priority Outline

E-mail Network delivery scanner Network TWAIN scanner

, ,

Placing Originals

Placing on the exposure glass Placing original in the Auto Document

Feeder (ADF)

Preparation for Delivering Preparation for Sending by E-mail Preview Print & Del. Scanner Journal Printing to the image Procedure for Sending by E-mail

Checking selected destinations Manual entry of an e-mail address Manual entry of a subject Searching to select a destination by e-

mail address Searching to select a destination by

name Searching to select a destination by

registration number Searching to select a sender by e-mail

address Searching to select a sender by name Searching to select a sender using a

registration number Selecting a destination from Destination

List Selecting a sender from Destination List

Selecting a subject from the list Using a Quick Dial key to select a

destination Using a Quick Dial key to select a

sender

Reading the Display and Using Keys Relationship between resolution and file size

When Using as a Network TWAIN

Scanner When Using as E-mail or Network

Delivery Scanner

Resolution

37 41

Save Scanner Features

Scanning mode registration Scanning originals Scanning Originals in Several Times using

ScanRouter V2 Lite Scan Settings Scan size Selecting a custom size Sender's Name Default Sending Scan Files by E-mail Send Settings Setting Originals SMTP server Software for Using the Network Delivery

Software supplied on CD-ROM Specifications

Troubleshooting

TWAIN Standby Time Type2018 TWAIN Driver

14 27

, ,

Setting procedure

the Exposure Glass

, 9,

, 10,

Scanner Function

When an Error Message Appears on the

Client Computer

When an Error Message Appears on the

Control Panel

When Scanning Is Not Performed as

Expected

When the Delivery Function Does Not

Work

Update server dest. list

EN USA B622-8580

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON. cccc means STAND BY.

Note to users in the United States of America

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected. Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Declaration of Conformity

Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2018 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received, including interference that may cause undesired operation.

Printer/Scanner Unit Type 2018 Operating Instructions Scanner Reference

EN USA B622-8580

GCC Printers 2018 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Warning:

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Network Scanner

Outline

E-mail

Network Delivery Scanner

Network TWAIN Scanner

Control Panel

Reading the Display and Using Keys

Initial Scanner Setup

Scanner Features

Setting procedure

Scan Settings

Selecting a custom size

Destination List Settings

Send Settings

Installing Software

Auto Run Program

Software for Using a Network TWAIN Scanner

Using Windows 95/98/Me/2000/XP, or Windows NT 4.0

Software for Using the Network Delivery Scanner Function

DeskTopBinder V2 Lite

Software Supplied on CD-ROM

List of files

Type2018 TWAIN Driver

DeskTopBinder V2 Lite

ScanRouter V2 Lite

3. Setting Originals

Placing Originals

Placing on the Exposure Glass

Placing in the Auto Document Feeder

Original Orientation and Scan Area

For E-mail and a Network Delivery Scanner

For a Network TWAIN Scanner

Scanning Originals in Several Times using the Exposure Glass

Sending Scan Files by E-mail

Preparation for Sending by E-mail

E-mail Screen

Sending Scan Files by E-mail

Checking the Status of E-mail

Preparation for Delivering

Network Delivery Scanner Screen

Delivering Scan Files

Delivery Procedure

Checking the Status of Delivery

Preparation for Using the Network TWAIN Scanner

Network TWAIN Scanner Screen

Scanning Originals

Functions of the TWAIN Driver

7. Appendix

Relationship between Resolution and File Size

When Using as E-mail or Network Delivery Scanner

When Using as a Network TWAIN Scanner

Max. Number of Addresses Which Can Be Specified

Troubleshooting

When Scanning Is Not Performed as Expected

When the Delivery Function Does Not Work

When an Error Message Appears on the Control Panel

When an Error Message Appears on the Client Computer

Specifications

INDEX