GCC Printers 2018 User Manual

Printer/Scanner Unit
Type 2018
Operating Instructions
Scanner Reference
Network Scanner
1
Preparations for Use as a Network Scanner
2
3
Sending Scan Files by E-mail
4
Using the Network Delivery Scanner Function
5
Using the Network TWAIN Scanner Function
6
Appendix
7
For safe and correct use of this machine, please be sure to read the Safety Information in the
"Copy Reference" before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.
The scanner function is available when the Printer/Scanner option is installed in the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Pentium is a registered trademark of Intel Corporation.
MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.
®
The product name of Windows
95 is Microsoft® Windows® 95.
The product name of Windows® 98 is Microsoft® Windows® 98.
The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).
®
The product names of Windows
Microsoft Microsoft Microsoft
The product names of Windows® XP are as follows:
Microsoft Microsoft
The product names of Windows ServerTM 2003 are as follows:
Microsoft Microsoft Microsoft
The product names of Windows NT® 4.0 are as follows:
Microsoft Microsoft
®
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
®
Windows® XP Home Edition
®
Windows® XP Professional
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
Windows ServerTM 2003 Web Edition
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
2000 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.
Note
The manuals provided are specific to machine type.
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Tow CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer / Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net­work environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac­simile function.
❖❖❖❖ Facsimile Reference <Advanced Features>
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's print­er function.
❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan­ner function.
i
❖❖❖❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".
DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder V2 Lite, and the operating en­vironment for DeskTopBinder V2 Lite in detail. This guide can be dis­played from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder V2 Lite and provides an over­view of its functions. This guide is added to the [Start] menu when Desk­TopBinder V2 Lite is installed.
Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".
ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of ScanRouter V2 Lite, settings, and the operat­ing environment for ScanRouter V2 Lite in detail. This guide can be dis­played from the [Setup] dialog box when ScanRouter V2 Lite is installed.
ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.
❖❖❖❖ Other manuals
PostScript3 Supplement (PDF file - CD-ROM1)
UNIX Supplement (available from an authorized dealer, or as a PDF file on
ii
our Web site)

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols ..................................................................................................................... 1
Names of Major Options ............................................................................................ 2
1. Network Scanner
Outline..................................................................................................................... 3
E-mail ......................................................................................................................... 3
Network Delivery Scanner.......................................................................................... 4
Network TWAIN Scanner ...........................................................................................5
Control Panel..........................................................................................................6
Reading the Display and Using Keys......................................................................... 8
2. Preparations for Use as a Network Scanner
Initial Scanner Setup .............................................................................................9
Scanner Features....................................................................................................... 9
Scan Settings ........................................................................................................... 12
Destination List Settings...........................................................................................14
Send Settings ........................................................................................................... 14
Installing Software ............................................................................................... 17
Auto Run Program ...................................................................................................17
Software for Using a Network TWAIN Scanner ....................................................... 19
Software for Using the Network Delivery Scanner Function .................................... 20
DeskTopBinder V2 Lite ............................................................................................21
Software Supplied on CD-ROM ............................................................................... 21
3. Setting Originals
Placing Originals..................................................................................................27
Placing on the Exposure Glass ................................................................................ 28
Placing in the Auto Document Feeder .....................................................................29
Original Orientation and Scan Area ...................................................................31
For E-mail and a Network Delivery Scanner ............................................................31
For a Network TWAIN Scanner................................................................................ 33
Scanning Originals in Several Times using the Exposure Glass....................34
4. Sending Scan Files by E-mail
Preparation for Sending by E-mail .....................................................................35
E-mail Screen...........................................................................................................36
Sending Scan Files by E-mail.............................................................................37
Procedure for Sending by E-mail .............................................................................37
Checking the Status of E-mail ............................................................................49
iii
5. Using the Network Delivery Scanner Function
Preparation for Delivering...................................................................................51
Network Delivery Scanner Screen ........................................................................... 52
Delivering Scan Files...........................................................................................54
Delivery Procedure...................................................................................................54
Checking the Status of Delivery.........................................................................64
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................65
Network TWAIN Scanner Screen.............................................................................65
Scanning Originals ..............................................................................................66
Functions of the TWAIN Driver ................................................................................68
7. Appendix
Relationship between Resolution and File Size................................................69
When Using as E-mail or Network Delivery Scanner ............................................... 69
When Using as a Network TWAIN Scanner............................................................. 69
Max. Number of Addresses Which Can Be Specified ......................................70
Troubleshooting...................................................................................................71
When Scanning Is Not Performed as Expected .......................................................71
When the Delivery Function Does Not Work............................................................ 71
When an Error Message Appears on the Control Panel ..........................................72
When an Error Message Appears on the Client Computer ......................................74
Specifications.......................................................................................................77
INDEX......................................................................................................... 78
iv

How to Read This Manual

Symbols

In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op­erating.
Note
This symbol indicates precautions for operation or actions to take after misoper­ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
1

Names of Major Options

Major options of this machine are referred to as follows in this manual:
Exposure Glass Cover
Auto Document Feeder ADF
Auto Document Feeder capable of scanning both sides of a sheet ARDF
Printer/Scanner Unit Type 2018 printer/scanner controller
The following software products are referred to using a general name:
DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional
ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional
2

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a net­work scanner.
As a network scanner, the machine can send scan files by e-mail, operate as a net­work delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.
Reference
p.35 Sending Scan Files by E-mail
1. This machine
Scan files that are attached to an e-mail can be sent to an e-mail server.
2. E-mail server
An e-mail server is the SMTP server used for an e-mail system. It transfers a re­ceived e-mail to a specified destination through a LAN or the Internet.
AAH008S
3. Client computer
An e-mail with scan files attached is re­ceived from the e-mail server using e­mail software.
Check the contents of the file with an ap­plication appropriate for the file type.
3
1
Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession­al. Scan files are stored in the delivery server and delivered to the folders of cli­ent computers on the same network.
Reference
p.51 Using the Network Delivery Scanner Function
Note
When the optional ScanRouter V2 Professional is used, the machine can also
deliver scan files using e-mail, and the files can be viewed from a client com­puter using a Web browser.
1. This machine
Scan files are sent to the delivery server.
2. Delivery server
ScanRouter V2 Lite/Professional is in­stalled in this computer which is used as a delivery server.
A received file is delivered to the in-tray of the specified destination. (A in the fig­ure). According to the settings of the in­tray, the file is stored in the in-tray or in a Windows folder. (B in the figure)
4
AAH009S
3. Client computer
The contents of stored files can be checked in the following ways:
View the file in the in-tray using Desk­TopBinder V2 Lite to check the con­tents. (C in the figure)
Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application ap­propriate for the file type. (D in the figure)
Access the Windows folder where the file is stored via the network, and check the contents with an application appropriate for the file type. (E in the figure)
Outline
Reference
For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see p.i Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire­less LAN) [optional]).
Reference
p.65 Using the Network TWAIN Scanner Function
1
1. This machine
The scanning function of the machine can be used from a client computer via a net­work.
AAH010S
2. Client computer
Originals are scanned using the TWAIN driver for the machine from an applica­tion.
5
1
On Hook Dial
Network Scanner

Control Panel

This illustration shows the control panel when options are installed.
123 4 56 7 8 9 101112
Job
Search
Commu­nicating
Start Manual Reception
Switch RX Mode
Transmission Stamp
Facsimile
Receive File
Immediate Trance. Memory Trance.
Standard
Detail
Fine
Check
Information
Destination
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
_
_
_
@.
YZ
- &@.
13 14 15 16
SymbolsSpaceShift
Scanner
Copy
Printer
Duplex
Combine/ Series
User Tools/ Counter
On Hook Dial
OK
Cancel
Original
Sort
Lighter Darker
Text
Photo
Pause/ Redial
PRS
ABC DEF
OPER
Clear Modes
MNOJKLGHI
WXYTUV
Enter
Clear/Stop
Start
13
Main Power
On
14
1. {
{Search Destination}}}} key
{{
15 16 17 1819 20 21
Press to search for the destination from the Destination List.
2. {
{Check Destination}}}} key
{{
Press to check the destinations currently selected.
3. {
{Job Information}}}} key
{{
Press to check the status of sent and de­livered e-mail.
4. {
{Scanner}}}} key
{{
Press to activate the scanner function.
5. Indicators
Display errors and machine status. h:Error indicator
B:Load Paper indicator D:Add Toner indicator
Reference
For more information, see Copy Reference.
6. Display
Displays operation status and messages.
7. Selection keys
Correspond to items on the display. Press to select the corresponding item.
AAH026S
8. Scroll keys
Press to select an item.
{{{{UUUU}}}}: scroll upward {{{{TTTT}}}}: scroll downward {{{{VVVV}}}}: scroll right {{{{WWWW}}}}: scroll left
9. {
{User Tools/Counter}}}} key
{{
Press to change default or operation pa­rameters according to requirement.
10. {
{Clear Modes}}}} key
{{
Press to clear the current settings.
11. {
{Clear/Stop}}}} key
{{
Clear: clears an entered numeric value. Stop: stops scanning.
12. Main power indicator and On
indicator
The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.
13. Operation switch
Press to turn the power on. The On indi­cator lights. To turn the power off, press again.
Note
This key is inactivate during scanning
or while setting scanner defaults.
6
14. Quick Dial keys
Press to select the registered destination with a single touch, or to enter letters and symbols.
Control Panel
Reference
For more information, see General Settings Guide.
Note
You can register up to 32 destinations
using the Quick Dial keys.
15. Quick Dial Flip Plate
Flip this plate down to access the Quick Dial keys 01 through 16; flip it up to ac­cess keys 17 through 32.
16. {
{Lighter}}}} and {{{{Darker}}}} keys
{{
Press to change the image density setting. Select the image density in five incre­ments, Lighter to Darker.
17. {
{Original}}}} key
{{
Press to select the original type registered with [Type 1(Text):] or [ Type 2(Photo):]. When the original type is selected, the corresponding indicator lights.
18. {
{Cancel}}}} key
{{
Press to cancel an operation or return to the previous display.
1
19. {
{OK}}}} key
{{
Press to set a selected item or an entered numeric value.
20. Number keys
Press to enter numeric values.
21. {
{Start}}}} key
{{
Press to start scanning or sending.
7
Network Scanner

Reading the Display and Using Keys

This section explains how to read the display and use the selection key.
1
Note
The copy screen is set as the default screen when the machine is turned on.
You can change the settings in [ System Settings ]. See General Setting Guide.
4
OK
Cancel
1 2 3
1. Selection keys
Correspond to items at the bottom line on the display.
Example: The E-mail screen
When the instruction press []
is given in this manual, press the left selection key.
When the instruction press [Manual]
is given in this manual, press the cen­ter selection key.
When the instruction press [Options]
is given in this manual, press the right selection key.
2. {
{Cancel}}}} key
{{
Press to cancel an operation or return to the previous display.
3. {
{OK}}}} key
{{
Press to set a selected item or an entered numeric value.
4. Scroll keys
Press to move the cursor in each direc­tion, step by step.
When the {{{{UUUU}}}},{{{{TTTT}}}},{{{{VVVV}}}}, or {{{{WWWW}}}} key ap­pears in this manual, press the scroll key of the same direction.
AAH032S
8
2. Preparations for Use as a Network Scanner
To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.
Reference
First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.
Note
Make settings for the items marked with if necessary.
❖❖❖❖ Scan Settings
For explanations of settings, see p.12 Scan Settings”.
Scan Settings
Note
Settings Default E-mail Deliv-
ery
Default Scan Settings
Original Setting 1 Sided Original ❍❍
Mixed Orig. Sizes Priority
Orig. Orientation Priority
Original Type Setting
Reso­lution
Scan Size
200dpi ❍❍
Auto Detect ❍❍
Off ❍❍
❍❍
Type 1(Text): Text
(Print)
Type 2(Photo): Photo ❍❍
❍❍
TWAIN
[Original Setting] will be effective only when you have installed the optional
ADF capable of scanning both sides of a sheet (ARDF).
9
Preparations for Use as a Network Scanner
U
S
❖❖❖❖ Destination List Settings
For explanations of settings, see p.14 Destination List Settings”.
2
Settings Default E-mail Deliv-
Destina­tion List Settings
Destination List Priority
Update Server Dest.
Delivery Server ❍❍
List
❖❖❖❖ Send Settings
For explanations of settings, see p.14 Send Settings”.
Settings Default E-mail Deliv-
Send Settings
TWAIN Standby
10 sec. ❍❍❍
Time
File Type Priority Multi-page:TIFF
Compression On ❍❍
Print&Del. Scanner
On ❍❍
Journal
Max. E-mail Size 2048KB
Divide & Send E-mail On (per max. size)
E-mail Informatn.
British English
Language
TWAIN
ery
TWAIN
ery
Setting procedure
Press the {{{{User Tools/Counter}}}} key.
AAAA
Hook Dial
ause/
edial
10
Sender's Name Default
User Tools/ Counter
ABC DEF
MNOJKLGHI
VPR
WXYT
Clear Modes
None
Clear/Stop
Start
AAH027S
Initial Scanner Setup
Select [Scanner Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
BBBB
Select a menu using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
CCCC
Select a setting using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
DDDD
Example: TWAIN Standby Time setting
Change the settings.
EEEE
Select an item using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
2
Enter numbers using the number keys, and then press the {{{{OK}}}} key.
The
Programmed
Note
To cancel changing a setting, press the {{{{Cancel}}}} key. The setting returns
to the previous condition.
Press the {{{{Cancel}}}} key.
FFFF
The Scanner Features screen reappears.
message appears, and then the Send Settings screen returns.
11
Preparations for Use as a Network Scanner
2
Repeat steps
GGGG
Press the {{{{Cancel}}}} key.
HHHH
The main menu appears.
CCCC
to
to make other settings.
FFFF

Scan Settings

This section explains how to set the defaults for scan settings.
The scan settings consist of the fol­lowing. For the list about settings and defaults, see p.9 Scanner Features”.
❖❖❖❖ Default Scan Settings
Resolution and scan size can be set.
Resolution Select the resolution from 100dpi, 200dpi, 300dpi, 400dpi, or 600dpi.
Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the ma­chine is used to set the original size. When the size is specified, scan­ning is performed for that size, re­gardless of the actual size of the original. The following sizes can be selected: 11 × 17S, 8
1
8
/2 × 11R, 81/2 × 11S, 51/2 ×
1
8
/
R, 5
2
A4S, A5R, A5S, B4 JISS (Japa­nese Industrial Standard), B5 JISR, B5 JISS, Custom size
Note
When [Custom Size] is selected,
the dimensions of the scan area (width and height) can be speci­fied.
When selecting [Custom Size] for
[Scan Size], see p.13 Selecting a
custom size”.
1
/2 × 14S, 81/2 × 13S,
1
/2 × 81/
S, A3S, A4R,
2
❖❖❖❖ Original Setting
Note
This setting is available only
when you have installed the op­tional ADF capable of scanning both sides of a sheet (ARDF).
Set the default for whether origi­nals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make opera­tion easier. You can select [1 Sided Original], [2 Sided Orig.(T to T )] (Top to Top), or [2 Sided Orig.(T to
B )] (Top to Bottom).
Reference
p.31 Original Orientation and Scan Area
❖❖❖❖ Mixed Orig. Sizes Priority
This setting determines whether the original size is to be automati­cally detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].
Note
If the original size is specified
when scanning, this setting is ignored.
When [Off] is selected, [Auto De-
tect] is selected for [Scan Size],
and originals of different sizes are placed in the ADF, the max­imum size of the originals is de­tected as the scan size.
12
Initial Scanner Setup
❖❖❖❖ Orig. Orientation Priority
Select the default for original placement orientation. When orig­inals are always positioned the same way, select that orientation as the default to make operation easier.
Reference
p.31 Original Orientation and Scan Area
❖❖❖❖ Original Type Setting
Select the original type registered in [Type 1(Text):] or [Type 2(Photo):]. The original type that can be regis­tered is as follows:
Text (Print)
For standard originals contain­ing mainly text (for print)
Text (OCR)
For standard originals contain­ing mainly text (for OCR)
Text/Photo
For originals containing a mix­ture of text and photographs
Selecting a custom size
When selecting [Custom Size] as the scan size, follow the procedure be­low.
Select [Custom Size] on the Scan
AAAA
Size screen using the scroll keys, and then press the {{{{OK}}}} key.
Enter the width of the original us-
BBBB
ing the number keys.
Enter the value in [Horiz.], and then press the {{{{OK}}}} or {{{{#}}}} key.
2
Photo
For originals containing photo­graphs and other pictures
Note
You can register Text (Print) or Text (OCR) in [Type 2(Pho- to):], or “Text/Photo or Pho- to in [Type 1(Text):].
Printer printing is best
scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.
Enter the height of the original
CCCC
using the number keys.
Enter the value in [Vert.], and then press the {{{{OK}}}} or {{{{#}}}} key.
The range of possible dimensions for original sizes is as follows:
Original Size Horiz.: 128 - 432 mm(5.1 - 17.0”) Vert.: 105 - 297 mm(4.2 - 11.6”)
Programmed
The pears, and then the Scan Size screen returns.
Press the {{{{User Tools/Counter}}}} key.
DDDD
message ap-
13
2
Preparations for Use as a Network Scanner

Destination List Settings

This section explains how to set the defaults for the destination list dis­played.
The destination list settings consist of the following. For the list about set­tings and defaults, see p.9 “Scanner Features”.
❖❖❖❖ Destination List Priority
Select a destination list to be dis­played when the machine is in the initial state. You can select either [E-mail] or [Delivery Server].
❖❖❖❖ Update Server Dest. List
To update the Delivery Server Des­tination List, press [Update Server Dest. List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows up­dating at any time.

Send Settings

When [Off] is selected, the ma- chine will switch to the network TWAIN scanner function at once.
When [On] is selected, you can enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner func­tion when the time set here passes after the last key opera­tion.
❖❖❖❖ File Type Priority
Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pag­es, select either TIFF or PDF.
❖❖❖❖ Compression
This setting determines whether a scan file is to be compressed.
Note
The actual time required for file
transfer will vary depending on the file size and network load.
This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function.
The send settings consist of the fol­lowing. For the list about settings and defaults, see p.9 Scanner Features”.
❖❖❖❖ TWAIN Standby Time
When the machine is being used to send e-mail or functioning as a net­work delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting de­termines the delay until the ma­chine switches to the network TWAIN scanner function.
14
Compression reduces the time
required for transferring the scan file.
❖❖❖❖ Print&Del. Scanner Journal
Select whether to print the Scanner Journal automatically when the number of delivered e-mails reach­es 50.
Important
When the main power switch is
turned off, all records are delet­ed.
Initial Scanner Setup
Note
When [On] is selected, all
records are deleted after print­ing. When [Off] is selected, records that exceed the limit are automatically deleted from the oldest records.
❖❖❖❖ Max. E-mail Size
Select whether the size of an e-mail with a scan file attached is limited or not. When [On] is selected, enter the size limit (64 - 8580 KB) with the number keys.
Note
When the SMTP limits the size,
match that setting.
❖❖❖❖ Divide&Send Mail
This function is effective only when [On] is selected for [Max. E- mail Size]. When an e-mail with an attached file exceeds the size specified in [Max. E-mail Size], select whether or not to divide the file and send us­ing more than one e-mail. Select ei­ther [On (per page)], [On (per max.
size)], or [Off]. When [On (per max. size)] is selected, enter the maxi-
mum number of divisions (2-130) with the number keys.
Note
When [Multi-page:TIFF] or [Multi-
page:PDF] is selected for [File Type Priority], an attached scan
file will not be divided even if [On (per page)] is selected.
When [On (per max. size)] is se-
lected, some received files may not be able to be restored, de­pending on the type of e-mail software.
When [Off] is selected, the e-
mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discard­ed.
Set the maximum e-mail size
within the capacity of the SMTP server.
2
❖❖❖❖ E-mail Informatn. Language
Select a language for E-mail Infor­mation Language for message, date, key operator's e-mail address to be sent. Select one of the following 20 lan­guages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Tra­ditional Chinese, Russian, and Hangul.
Note
“E-mail Information Language
is as follows (Example: When [British English] is selected):
“This E-mail was sent from. ”, “Scan Date”, and “Queries to:”.
These messages cannot be changed.
❖❖❖❖ Sender's Name Default
Select whether to register an ad­ministrator as a sender or to speci­fy a sender each time e-mail is sent. If the key operator code has been set, enter the code with the number keys, and then press the {{{{OK}}}} key.
Select [None] to specify the send- er each time.
Select [Key Op's E-mail Address] to specify an administrator as the sender.
15
2
Preparations for Use as a Network Scanner
Important
It is recommended that a send-
er's password be set to prevent the sender's name from being misused.
When [On] is selected for [Key
Operator Code] in [Key Operator Tools] of [System Settings] and
[On: Partial] is set for the range, enter the key operator code when [Sender's Name Default] in
[Send Settings] of [Scanner Fea­tures] is selected. For more infor-
mation about System Settings, see General Settings Guide.
16

Installing Software

Installing Software
The machine comes with three CD-ROMs containing various software.
The CD-ROM labeledScanner Driver & Document Management Utilities con­tains the necessary software to use the machine as a network scanner. The CD­ROM labeled Printer Driver & Utilities contains the necessary software to use the machine as a printer.
This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Au­to Run) to install the TWAIN driver and various software.
Note
Auto Run might not automatically work with certain operating system set-
tings. In this case, launch Set up.exe located in the CD-ROM root directory.
2
If you want to install the software without using Auto Run, hold down the
{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the client computer has finished accessing the CD-ROM.
If [Cancel] is pressed during installation, the installation will be stopped and
all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the client computer.
Limitation
For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member
of the administrators group.
17
2
Preparations for Use as a Network Scanner
The installing sequence using Auto Run is as follows.
Installation Sequence
Insert the CD-ROM.
TWAIN Driver Ver.3
TWAIN
Driver
The installer starts up.
ScanRouter V2 Lite
Select the software.
The installation complete message is displayed.
Restart your PC.
ScanRouter V2 Lite
Install all at once, or select and install individually.
DeskTopBinder V2 Lite
DeskTopBinder V2 Lite
Acrobat Reader
Acrobat Reader
ScanRouter V2 Administration Utility
ZHSY070E
For information about the software that can be installed by Auto Run, see p.21 Software Supplied on CD-ROM.
18
Installing Software

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.
If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of Desk­TopBinder V2 Lite, see p.21 DeskTopBinder V2 Lite”.
Preparation
Before installation, check the operating environment for the TWAIN driver. See p.21 Type2018 TWAIN Driver”.
2
Using Windows 95/98/Me/2000/XP, or Windows NT 4.0
Install the TWAIN driver using Auto Run.
Start Windows, and then insert
AAAA
the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client com­puter.
The CD-ROM Launcher screen ap­pears.
Reference
If the installer does not start au­tomatically, see p.17 Auto Run Program”.
Click [TWAIN Driver].
BBBB
The Software Setup screen ap­pears.
After the installation is com-
plete, the Type2018 TWAIN V3 folder is in the Program folder on the Start menu. Help can be displayed from here.
Be sure to read“Readme.txtbe-
fore use.
The installer of the TWAIN driv-
CCCC
er starts. Follow the instructions on the screen.
Note
When the installation is com-
plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.
19
Preparations for Use as a Network Scanner

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install Scan­Router V2 Lite on the delivery server. To check an in-tray or retrieve files, it is necessary to install DeskTopBinder V2 Lite on the client computer.
Use Auto Run for installation.
2
Preparation
Before installation, check the system requirements for the software. See p.21 Software Supplied on CD-ROM.
Start Windows, and then insert the supplied CD-ROM labeled “Scanner
AAAA
Driver & Document Management Utilities into the CD-ROM drive of the client computer.
The CD-ROM Launcher screen appears.
Click the key of the software to be installed.
BBBB
Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-
pears.
Click [DeskTopBinder V2 Lite], and then the DeskTopBinder V2 Lite Setup
screen appears.
Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the soft-
CCCC
ware starts. Follow the instructions on the screen.
Reference
For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-
ware.
20
Installing Software

DeskTopBinder V2 Lite

Use Auto Run for installation.
Preparation
Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.22 DeskTopBinder V2 Lite”.
Start Windows, and then insert the supplied CD-ROM labeled “Scanner
AAAA
Driver & Document Management Utilities into the CD-ROM drive of the client computer.
The CD-ROM Launcher screen appears.
Click [DeskTopBinder V2 Lite].
BBBB
The DeskTopBinder V2 Lite Setup screen appears.
Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite
CCCC
starts. Follow the instructions on the screen.
Reference
For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2
Lite.
2

Software Supplied on CD-ROM

List of files
CD-ROM
Drive
Type2018 TWAIN Driver
This driver is required to scan an original on the machine.
To use the machine as a network TWAIN scanner, this driver must be installed.
❖❖❖❖ File storage folder
The files are stored in the following folder on the CD-ROM provided with this machine:
Wizard for the TWAIN driver and utilities
Drivers Twain TWAIN driver for Windows
95/98/Me/2000/XP, Windows NT 4.0
Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-
ministration Utility
DeskV2 DeskTopBinder V2 Lite
Acroread Acrobat Reader
\DRIVERS\TWAIN
21
2
Preparations for Use as a Network Scanner
❖❖❖❖ System requirements
Limitation
Under Windows NT with RISC-based processors (MIPS R series, Alpha
AXP, or PowerPC), this driver is not available.
Hardware PC/AT compatible
CPU Pentium or faster (Pentium 150 MHz or faster recommended)
Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)
Memory Operating system minimum operation memory + 8 MB (64 MB or more recommended)
Hard disk space 100 MB or more
Display resolution 800 × 600 pixels, 256 colors or higher
Network protocol TCP/IP
DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with ap­plications, and existing files. This software allows you to use various functions for scan files stored in the Document Server, e.g., viewing stored files. Also, with ScanRouter V2 Lite, you can view the files stored in in-trays of the delivery serv­er or use other functions for stored files.
Reference
See DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.
❖❖❖❖ File storage folder
The files are stored in the following folder on the CD-ROM provided with this machine:
\UTILITY\DESKV2
22
Installing Software
❖❖❖❖ System requirements
Hardware PC/AT compatible
CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)
Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)
Memory 48 MB or more (128 MB or more recommended)
2
Hard disk space 50 MB or more (200 MB or more recommended)
Display resolution 800 × 600 pixels, 64K colors or higher
Network protocol TCP/IP
❖❖❖❖ Software installed with DeskTopBinder V2 Lite
Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv­ery server. In addition, the files delivered to in-trays can be retrieved or no­tification of the arrival of a file can be received at the client computer with this software.
Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail, or sending fax­es without starting DeskTopBinder V2 Lite. You must make settings in ad­vance in the [Extended Features...] to use Function Palette. See the DeskTopBinder V2/Lt manuals for more information.
Extended Features Wizard You can make settings equivalent to the settings made with [Extended Fea- tures...] of the [Tools] menu with Extended Features Wizard. See the Desk- TopBinder V2/Lt manuals for more information.
23
2
Preparations for Use as a Network Scanner
ScanRouter V2 Lite
ScanRouter V2 Lite is to be installed on the delivery server. Scan files can be sort­ed in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.
Reference
See ScanRouter V2 Lite Help or the manuals for ScanRouter V2 Lite.
❖❖❖❖ File storage folder
The files are stored in the following folder on the CD-ROM provided with this machine:
\UTILITY\ROUTERV2
❖❖❖❖ System requirements
Limitation
When installing the software in Windows NT Server or Windows 2000
Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.
If you install this software in an operating system, such as Windows NT
Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agree­ment of Microsoft Corporation.
Hardware PC/AT compatible
CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)
Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)
Memory 64 MB or more (128 MB or more recommended)
Hard disk space Minimum free space required for installing: 200 MB
Note
In addition to the space required for installation, the hard disk should
have at least 500 MB of free space for files.
24
Network protocol TCP/IP
Installing Software
❖❖❖❖ Software installed with ScanRouter V2 Lite
ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scan files in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.
Note
ScanRouter V2 Administration Utility can be installed not only on the
delivery server but also on client computers. To install it, click [Scan-
Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.
2
25
2
Preparations for Use as a Network Scanner
26

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method.
To correctly display the top/bottom orientation of the scanned original on a cli­ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.
Note
Normally, an original is or , but in the table below, a square original is
used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orien­tation specified on the control panel or scanner driver does not change.
❖❖❖❖ Specifying original orientation and setting originals
An original to be scanned
Exposure glass ADF
Decide the placement method.
Place the original.
(There are two original orien­tations.)
Place the original so that the top edge touches the top left of the expo­sure glass.
Place the original so that the top edge touches the rear of the exposure glass.
Place the top edge of the original first.
Place the original so that the top edge touches the back of the ADF.
27
3
Setting Originals
When scanning using
Speci­fy the orien­tation.
The original displayed on a computer
the e-mail function or the delivery scanner function
(Specified on the con­trol panel screen)
When scanning using the TWAIN scanner function
(Specified in the Scan­ner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed di­rectly on the exposure glass for scan­ning.
Note
For information about the origi-
nals which can be placed on the ex­posure glass, see Copy Reference.
Place the original on the exposure
BBBB
glass with the side to be scanned facing down. Align the original with the back left corner mark.
There are two original orienta­tions.
❖❖❖❖ When placing the original so that
the top edge touches the rear of the exposure glass
28
Lift the exposure glass cover or
AAAA
the ADF.
Note
Lift the exposure glass cover or
ADF more than 30 degrees. The opening/closing action triggers the automatic original size de­tection process.
AAH004S
1. Positioning mark
❖❖❖❖ When placing the original so that
the top edge touches the top left of the exposure glass
When using the machine as a network TWAIN scanner, this orientation is the standard set­ting for the TWAIN driver. Nor­mally, use this orientation for placing originals.
1. Positioning mark
Lower the exposure glass cover or
CCCC
the ADF.
Select the original orientation ac-
DDDD
cording to the orientation of the placed original.
Reference
p.27 Specifying original orien­tation and setting originals
AAH005S
Placing Originals

Placing in the Auto Document Feeder

The ADF allows you to place multiple originals at one time. Originals placed in the ADF can be scanned on one side or both sides.
Note
The duplex function is available
only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).
❖❖❖❖ Originals that can and cannot be
placed in the ADF
For information about the origi­nals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable orig­inals in the ADF can lead to a mis­feed and damage to the originals. Place such originals directly on the exposure glass.
Important
For information about original
sizes that can be detected auto­matically and notes on placing originals in the ADF, see Copy Reference.
3
Proceed to p.31 Original Orienta­tion and Scan Area”.
Adjust the original guide to
AAAA
match the size of the originals.
Place the originals with the side
BBBB
to be scanned facing up. (For orig­inals which are to be scanned on both sides, the first side should face up.)
There are two orientations.
29
Setting Originals
3
❖❖❖❖ When placing the originals so that
the top edges touch the back of the ADF
AAH006S
❖❖❖❖ When placing the top edges of the
originals first
When using the machine as a network TWAIN scanner, this orientation is the standard set­ting for the TWAIN driver. Nor­mally, use this orientation for placing originals.
Note
Originals of the same width and
different length can be placed at the same time. Place the origi­nals as shown:
1. ADF placement orientation
2. Height
Reference
p.32 Mixed size selection
Originals are scanned in the in-
serted order, starting with the topmost page.
Select the original orientation ac-
CCCC
cording to the orientation of the placed originals.
AAH022S
AAH007S
Reference
p.27 Specifying original orien­tation and setting originals
Proceed to p.31 Original Orienta­tion and Scan Area”.
30

Original Orientation and Scan Area

Original Orientation and Scan Area
To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation must be set when placing the original.
When using the e-mail function or the network delivery scanner function, settings are made on the control panel of the machine. When using the ma­chine as a network TWAIN scanner, settings are made with the TWAIN driver.
Note
The difference between scanning
with the TWAIN scanner function and the e-mail function or the net­work delivery scanner function is shown in the following table.
TWAIN Scanner E-mail/Network
Delivery Scanner
A whole batch of originals is scanned using the size of the first original.
Auto Detect Non-Mixed Original Sizes
Auto detection is used to deter­mine the size of each original placed on the exposure glass.
A batch of origi­nals placed in the ADF is scanned using the size of the largest original placed.
TWAIN Scanner E-mail/Network
Delivery Scanner
Auto detection is used to deter­mine the size of each original.
Auto Detect Mixed Original Sizes
When an original is smaller than the specified size, a blank space ap­pears in the resulting image.
Size Specification

For E-mail and a Network Delivery Scanner

To make settings for original ori-
AAAA
entation, one-sided/two-sided combination, and mixed original sizes, press [Options].
3
Note
The default can be changed us-
ing the initial scan settings [Orig-
inal Setting], [Mixed Orig. Sizes Priority], and [Orig. Orientation Pri­ority]. See p.12 “Scan Settings”.
31
Setting Originals
3
The duplex function is available
only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).
Orientation selection
A Select [Original Orientation] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
B Select the icon for the same ori-
entation as the actual orienta­tion of the original, [] or [], and then press the {{{{OK}}}} key.
B When scanning one-sided orig-
inals, select [1 Sided Original] us­ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. When scanning two-sided originals, select [2
Sided Orig.(T to T )] or [2 Sided Orig.(T to B )] using {{{{UUUU}}}} or
{{{{TTTT}}}} according to the binding side of the original, and then press the {{{{OK}}}} key.
Top to top original:
Top to bot­tom original:
RS
R
S
RS
R
S
The pears, and then the Send Option screen returns.
Accepted
message ap-
One-sided original/Two-sided original selection
A Select [Original Setting] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
Accepted
message ap-
Mixed size selection
A Select [Mixed Sizes] using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
32
B When originals of the same
width and different length are placed, select [On] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
When [Off] is selected and
C Press the {{{{Cancel}}}} key.
The E-mail screen appears.
Accepted
Note
[Auto Detect] is selected for [Scan Size], if originals of dif-
ferent sizes are placed in the ADF, the size of the largest original placed is detected and set as the scan size. For originals smaller than this size, a blank space will ap­pear in the resulting image.
message ap-
Original Orientation and Scan Area

For a Network TWAIN Scanner

Open the scanner properties dia-
AAAA
log box.
Reference
p.66 Scanning Originals
Select the position from the [Docu-
BBBB
ment] list in the [Document] area.
Select [ / ] or [ / ] in
CCCC
the [Orientation:] list.
Reference
p.27 Specifying original orien­tation and setting originals
When the originals are placed in
DDDD
the ADF, select [Simplex] or [Du- plex] in the [Side:] list.
Note
The duplex function is available
only when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).
If originals of different sizes are
placed in the ADF, specify the original size or detection meth­od in the [Size:] box. If [Auto de- tection (Uni-size)] is selected, all originals are scanned using the size of the first page. If [Auto de- tection (Multi-size)] is selected, all originals are scanned according to their own width. For both Uni-size and Multi-size, all orig­inals are scanned using their own length.
3
33
Setting Originals

Scanning Originals in Several Times using the Exposure Glass

3
Place the originals.
AAAA
Reference
p.27 Placing Originals
Note
Originals are scanned in order.
Place them from the first page.
Make settings for scanning area
BBBB
and original orientation.
Reference
p.31 Original Orientation and Scan Area
Make settings for sending by e-
CCCC
mail or delivering.
After all originals are scanned,
FFFF
press the {{{{#}}}} key.
Sending will start.
34
Reference
p.37 Procedure for Sending by E-mail
p.54 Delivery Procedure
Press the {{{{Start}}}} key.
DDDD
When there are additional origi-
EEEE
nals to scan, place them and press the {{{{Start}}}} key.
Repeat this step until all originals are scanned.
4.
Scan files can be sent from this machine to a specified destination using e-mail. This chapter explains the preparation for sending scan files by e-mail, various display screens, procedures for sending, and how to check the sending result when this function is used.

Sending Scan Files by E-mail

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.
Note
Set up an e-mail server on the network in advance. For information about set-
ting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.
1
Connect to Network
2
Make System Settings
3
Make Scanner Settings
Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).
See Network Guide.
Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, and the destination (sender) settings in System Settings.
See Network Guide and General Settings Guide.
Make settings for sending e-mail such as the file type priority and sender's default.
See p.14 Send Settings”.
35
Sending Scan Files by E-mail

E-mail Screen

These screens are shown when using the machine for e-mail .
❖❖❖❖ Main display
2
1
4
❖❖❖❖ When a destination is selected.
1. E-mail icon ( )
Indicates that the E-mail screen is dis­played.
2. Destination field
Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the or­der they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.
Note
Press the {{{{Check Destination}}}} key to
check the selected destination.
3.
[]E-mail/Network Delivery
Scanner
Press to switch between the e-mail function and the network delivery scanner function.
36
34 5
67
4.
5.
6.
7.
[Manual]
When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.
[Options]
Press to make the scan settings such as resolution or scan size, the sender, the subject of the e-mail to be sent, and the file type of the scan file attached to the e-mail if necessary.
[Add Dest]
When selecting multiple destinations after a manual entry of an e-mail ad­dress, press [ the e-mail address of the destination.
[EditDest]
When changing an e-mail address that has been entered, press [ then enter the new e-mail address.
5
AAH025S
AAH018S
Add Dest
], and then enter
EditDest
], and

Sending Scan Files by E-mail

On Hook Dial
Make sure that no previous set-
Procedure for Sending by E­mail
Scan files are sent after specifying scan settings and destinations.
Press the {{{{Scanner}}}} key.
AAAA
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
If the user codes are set, enter a
BBBB
user code using the number keys, and then press the {{{{#}}}} key.
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
AAH028S
DDDD
tings remain.
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Place the original, and then make
EEEE
the scan settings and settings for orientation if necessary.
Reference
p.12 Scan Settings
p.27 Setting Originals
Making the settings
A Press [Options]. B Select items such as [Resolu-
tion], [Original Orientation],[Origi­nal Setting],[Mixed Sizes], and
[Scan Size] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then change their settings.
Sending Scan Files by E-mail
4
The initial scanner screen appears.
Reference
For information about user codes, see General Settings Guide.
If the Network Delivery Scanner
CCCC
screen appears, press [ ] to switch to the E-mail screen.
The E-mail screen appears.
Scan settings can be made in the same way as default scan set­tings. See p.12 Scan Settings”.
C Press the {{{{Cancel}}}} key.
The E-mail screen appears.
Specify the destination
FFFF
To specify a destination, you can select it using the Quick Dial key, search for and select it from the Destination List, select it by speci­fying a registration number, or en­ter the e-mail address directly.
37
Sending Scan Files by E-mail
On Hook Dial
On Hook Dial
4
Using a Quick Dial key to select a destination
A Press the Quick Dial key in
which the destination is regis­tered.
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
AAH029S
Reference
For more information about how to register the destina­tion, see General Settings Guide.
Searching to select a destination by name
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
AAH030S
B Select [Search by Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
.
38
B To select more destinations, re-
peat step AAAA .
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
C Enter the beginning of the des-
tination name, and then press the {{{{OK}}}} key twice.
Note
Enter the first character or
characters of the destination name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
Sending Scan Files by E-mail
On Hook Dial
On Hook Dial
D Select the destination using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
E To select more destinations, re-
peat steps AAAA to DDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Selecting a destination from Destination List
C Select the destination using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
D To select more destinations, re-
peat steps AAAA to CCCC.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Searching to select a destination by registration number
4
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
AAH030S
B Select [Display Destination List]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
.
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
.
AAH030S
B Select [Search by Registration No.]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
39
Sending Scan Files by E-mail
On Hook Dial
4
C Enter a 3-digit registration
number that has been assigned to a destination using the num­ber keys, and then press the {{{{OK}}}} key.
D Press the {{{{OK}}}} key.
E To select more destinations, re-
peat steps AAAA to DDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Searching to select a destination by e-mail address
B Select [Search by E-mail Address]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
C Enter the beginning of the e-
mail address, and then press the {{{{OK}}}} key twice.
Note
Enter the first character or
characters of the destination name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
40
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key.
AAH030S
D Select the destination using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
E To select more destinations, re-
peat steps AAAA to DDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Sending Scan Files by E-mail
Manual entry of an e-mail address
A Press [Manual]. B Enter the e-mail address.
Note
Letters, number, and periods
can be used. The symbols ()\,;: cannot be used.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
C Press the {{{{OK}}}} key.
Note
To change an e-mail address
that has been entered, press [EditDest]. The E-mail Ad­dress screen appears. Enter the new e-mail address, and then press the {{{{OK}}}} key.
Checking selected destinations
A Check the selected destina-
tions in the Destination field.
Note
When multiple destinations
are selected, the selected des­tinations are displayed in the order they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.
Press the {{{{Check Destination}}}}
key to check the selected des­tination.
Select the file type if necessary.
GGGG
A Press [Options]. B Select [File Type] using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}} key.
4
If the entered destination is
longer than the Destination field, the address will be omitted and [] is displayed instead.
D To enter more destinations,
press [Add Dest], and then re­peat steps AAAA to CCCC.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
C Select the file type of the file to
be attached to the e-mail using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
D Press the {{{{Cancel}}}} key.
Accepted
message ap-
41
4
On Hook Dial
Sending Scan Files by E-mail
Specify the e-mail sender.
HHHH
To specify a sender, you can select it using the Quick Dial key, search for and select it from the Destina­tion List, or select it by specifying a registration number.
A Press [Options]. B Select [Sender's Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Using a Quick Dial key to select a sender
A Press the Quick Dial key in
which the sender is registered.
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check
Destination
_
_
_
@.
Job
Information
- &@.
Scanner
Note
Step
can be omitted if [Key
H
Op's E-mail Address] is speci- fied for [Sender's Name Default] in [Send Settings] of [Scanner Features].
When a sender is selected,
the sender name is automati­cally placed in the From field of the e-mail so that the send­er can be identified by the re­cipient.
To prevent misuse of a send-
er name, we recommend you set a sender's password for that sender name.
Be sure to select or enter a
sender name. Otherwise the key operator's e-mail address is used as the sender name. See General Settings Guide.
SymbolsSpaceShift
AAH029S
Reference
For more information about how to register the destina­tion, see General Settings Guide.
Note
When a sender's password is
set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.
B Press the {{{{OK}}}} key.
42
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
Sending Scan Files by E-mail
On Hook Dial
C For receiving a return receipt
confirmation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
Searching to select a sender by name
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
Scanner
}}}}
key.
B Select [Search by Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
C Enter the beginning of the
sender name, and then press the {{{{OK}}}} key twice.
4
Note
Enter the first character or
characters of the sender name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
D Select the sender using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
SymbolsSpaceShift
AAH030S
43
Sending Scan Files by E-mail
On Hook Dial
4
Note
When a sender's password is
set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.
E Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
F For receiving a return receipt
confirmation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Selecting a sender from Destination List
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key.
AAH030S
B Select [Display Destination List]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
44
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
C Select the sender using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Note
When a sender's password is
set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.
Sending Scan Files by E-mail
On Hook Dial
D Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
E For receiving a return receipt
confirmation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Searching to select a sender using a registration number
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
AAH030S
B Select [Search by Registration No.]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
.
4
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
C Enter a 3-digit registration
number that has been assigned to a sender using the number keys, and then press the {{{{OK}}}} key twice.
45
Sending Scan Files by E-mail
On Hook Dial
4
Note
When a sender's password is
set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.
D Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
E For receiving a return receipt
conformation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Searching to select a sender by e-mail address
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key.
AAH030S
B Select [Search by E-mail Address]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
46
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
F Press the {{{{Cancel}}}} key.
C Enter the beginning of the
sender's e-mail address, and then press the {{{{OK}}}} key twice.
Note
Enter the first character or
characters of the sender name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
Sending Scan Files by E-mail
D Select the sender using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
Note
When a sender's password is
set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {{{{OK}}}} or {{{{#}}}} key. If the password entered is correct, the sender name is displayed.
E Press the {{{{OK}}}} key.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
Specify a subject if necessary.
IIII
A Press [Options]. B Select [Attach Subject] using {{{{UUUU}}}}
or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
4
The pears, and then the Return Re­ceipt screen returns.
F For receiving a return receipt
confirmation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
Accepted
Accepted
message ap-
message ap-
Note
When a subject is set, it is
added to the scan file. The subject appears automatical­ly in the Subject field of the e­mail.
To specify a subject, you can
select it from the list, enter it directly, or combine selecting and entering it.
A subject to select from the
list must be registered in [System Settings] in advance. See Network Guide.
A subject can be entered us-
ing up to 64 characters.
47
Sending Scan Files by E-mail
4
Manual entry of a subject
A Select [Manual Input] using {{{{UUUU}}}}
or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
B Enter a subject, and then press
the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
Accepted
message ap-
B Select a subject using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
The pears, and then the Send Op­tions screen returns.
Press the {{{{Cancel}}}} key.
JJJJ
The initial scanner screen appears.
Press the {{{{Start}}}} key.
KKKK
Note
The original is scanned and the
pears.
Accepted
Scanning...
message ap-
message ap-
Note
When the subject to be en-
tered exceeds 64 characters, U appears.
Selecting a subject from the list
A Select [Select Programmed Sub-
ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
To interrupt scanning, press
the {{{{Clear/Stop}}}} key.
The scan file is sent and the
Sending...
pears.
While sending a scan file, you cannot do any other job.
If sending fails, start the pro­cedure again from the begin­ning.
message ap-
48

Checking the Status of E-mail

On Hook Dial
Checking the Status of E-mail
The status of the last 50 sendings can be checked. For every new sending record after 50, the oldest record is deleted.
Important
When the main power switch is
turned off, all records are deleted.
Note
When [Print&Del. Scanner Journal] is
set to [On], the whole scanner jour­nal is printed when the number of records reaches 50.
❖❖❖❖ Items that can be checked
Date/Time The date and time the e-mail was sent or the date
Error
was confirmed is displayed.
Page The number of pages of a scan file is displayed.
Status One of the following is dis­played:
Done
or
Error
”.
Destination
The function that was used (e-mail or delivery function) is displayed with an icon. When multiple destinations were selected, the first select­ed destination is displayed.
Press the {{{{Job Information}}}} key.
AAAA
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check the displayed records.
BBBB
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
4
AAH031S
If you want to print the scanner
CCCC
journal, press [Print], and then press the {{{{Start}}}} key.
Note
The whole scanner journal is
printed.
Press the {{{{Cancel}}}} key.
DDDD
The display returns to the E-mail screen.
49
4
Sending Scan Files by E-mail
50
5. Using the Network Delivery Scanner Function
Scan files can be sent to a specified destination using the network delivery scan­ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.
Important
A delivery server in which ScanRouter V2 Lite/Professional is installed is
necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2 Administration Utility. For more information, see ScanRouter V2 Adminis­tration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be­low is required.
1
Connect to Network
2
Make System Settings
3
Make Scanner Settings
4
Install Delivery Software
Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).
See Network Guide.
Check the network settings in System Settings, and change if re­quired.
See
Network Guide
Make settings for the network delivery scanner function, such as Destination List Settings.
See p.9 Initial Scanner Setup”.
Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.
See p.24 ScanRouter V2 Lite”.
.
51
Using the Network Delivery Scanner Function
5
5
Set Destination Information, Sender Information, and connected devices
6
Install Client Computer Software
Use ScanRouter V2 Administration Utility to add destinations, senders, and connected devices.
On the client computers, install the application required for viewing or retrieving files by connecting to the delivery server, such as DeskTopBinder V2 Lite.
See p.22 DeskTopBinder V2 Lite”.

Network Delivery Scanner Screen

These screens are shown when using the machine as a network delivery scanner.
❖❖❖❖ Main display
2
1
❖❖❖❖ When a destination is selected
1. Network Delivery Scanner icon
()
Indicates that the Network Delivery Scanner screen is displayed.
52
34 5
67
5
AAH023S
2. Destination field
Displays the selected destination. If mul­tiple destinations are selected, the desti­nations are displayed in the order they were selected by pressing
Note
Press the {{{{
check the selected destination.
Group destinations are denoted by
this symbol ( ).
AAH019S
Check Destination
{{{{UUUU}}}}
or
{{{{TTTT}}}}.
}}}} key to
3.
[ ] E-mail/Network Delivery
Scanner
Press to switch between the network delivery scanner function and the e­mail function.
4.
[Manual]
When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.
5.
[Options]
Press to make the scan settings such as resolution or scan size, the sender, and the subject of the e-mail to be sent.
6.
[Add Dest]
When selecting multiple destinations after a manual entry of a e-mail ad­dress, press [Add Dest], and then enter the e-mail address of the destination.
Preparation for Delivering
5
7.
[EditDest]
When changing the e-mail address that has been entered, press [EditDest], and then re-enter the e-mail address.
53
Using the Network Delivery Scanner Function
On Hook Dial

Delivering Scan Files

Delivery Procedure

Make sure that no previous set-
DDDD
tings remain.
5
Scan files are delivered after scan set­tings and destinations are specified. If necessary, you can select a sender and a subject.
Press the {{{{Scanner}}}} key.
AAAA
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
If the user codes are set, enter a
BBBB
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
AAH028S
user code using the number keys, and then press the {{{{#}}}} key.
The initial scanner screen appears.
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Place the original in the machine,
EEEE
and then make the scan settings and settings for orientation if nec­essary.
Reference
p.12 Scan Settings
p.27 Setting Originals
Making the settings
A Press [Options]. B Select items such as [Resolu-
tion], [Original Orientation],[Origi­nal Setting],[Mixed Sizes], and
[Scan Size] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then change their settings.
54
Reference
For information about user codes, see General Settings Guide.
If the E-mail screen appears, press
CCCC
[ ] to switch to the Network Delivery Scanner screen.
The Network Delivery Scanner screen appears.
Scan settings can be made in the same way as default scan set­tings. See p.12 Scan Settings”.
C Press the {{{{Cancel}}}} key.
The Network Delivery Scanner screen appears.
Specify the destination.
FFFF
To specify a destination, you can select it using the Quick Dial key, search for and select it from the Destination List, select it by speci­fying a registration number, or en­ter the e-mail address directly.
Delivering Scan Files
On Hook Dial
On Hook Dial
Note
When using ScanRouter V2
Lite/Professional , the Destina­tion List is updated automati­cally.
Using a Quick Dial key to select a destination
A Press the Quick Dial key in
which the destination is regis­tered.
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check
Destination
_
_
_
@.
Job
Information
- &@.
Scanner
Searching to select a destination by name
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key.
AAH030S
B Select [Search by Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
5
SymbolsSpaceShift
AAH029S
Reference
For more information about how to register the destina­tion, see General Settings Guide.
B To select more destinations, re-
peat step AAAA .
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the Destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
C Enter the beginning of the des-
tination name, and then press the {{{{OK}}}} key twice.
Note
Enter the first character or
characters of the destination name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
55
Using the Network Delivery Scanner Function
On Hook Dial
On Hook Dial
5
D Select the destination using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
E To select more destinations, re-
peat steps AAAA toDDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
When selecting a destination from Destination List
C Select the destination using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
D To select more destinations, re-
peat steps AAAA to CCCC.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Searching to select a destination by registration number
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key.
AAH030S
B Select [Display Destination List]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
AAH030S
B Select [Search by Registration No.]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
.
56
Delivering Scan Files
On Hook Dial
C Enter a 3-digit registration
number that has been assigned to a destination using the num­ber keys, and then press the {{{{OK}}}} key.
D Press the {{{{OK}}}} key.
E To select more destinations, re-
peat steps AAAA to DDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Searching to select a destination by comment
A
Press the
Search
Destination
{{{{
Search Destination
Check
Destination
Job
Information
Scanner
}}}}
key
B Select [Search by Comment] us-
ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
C Enter the beginning of the
comment, and then press the
{{{{OK}}}} key twice.
5
Note
Enter the first character or
characters of the comment.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
D Select the destination using
.
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
_
_
_
YZ
13 14 15 16
@.
- &@.
SymbolsSpaceShift
AAH030S
E To select more destinations, re-
peat steps AAAA toDDDD.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
57
Using the Network Delivery Scanner Function
5
Manual entry of a destination
Note
When using ScanRouter V2 Pro-
fessional, it is possible to enter the e-mail address of the desti­nation directly. However, set­tings for sending e-mail must be made in advance.
A Press [Manual]. B Enter the e-mail address.
Note
It is possible to use letters,
number, and periods. The symbols ()\,;: cannot be used.
Note
To deselect a destination,
press {{{{UUUU}}}} or {{{{TTTT}}}} to display the destination in the Desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Checking selected destinations
A Use the Destination field to
check which destinations are selected.
Note
When multiple destinations
are selected, the selected des­tinations are displayed in the order they were selected by pressing {{{{UUUU}}}} or {{{{TTTT}}}}.
Press the {{{{Check Destination}}}}
key to check the details of the selected destination.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
C Press the {{{{OK}}}} key.
Note
To change an e-mail address
that has been entered, press [EditDest]. The display re­turns to the E-mail Address screen. Make any changes, and then press the {{{{OK}}}} key.
If the entered destination is
longer than the Destination field, the address will be omitted and [] is displayed instead.
D To enter more destinations,
press [Add Dest], and then re­peat steps AAAA to CCCC.
Specify the sender (scan file de-
GGGG
liver source) if necessary.
To specify a sender, you can search for and select it from the Destina­tion List, or select it by specifying a registration number.
A Press [Options]. B Select [Sender's Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
58
Delivering Scan Files
On Hook Dial
Note
When a sender is selected,
the sender name is automati­cally placed in the From field of the e-mail so that the send­er can be identified by the re­cipient.
Using a Quick Dial key to select a sender
A Press the Quick Dial key in
which the sender is registered.
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
AAH029S
C For receiving a return receipt
confirmation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
5
Reference
For more information about how to register the destina­tion, see General Settings Guide.
B Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
Searching to select a sender by name
A
Press the
{{{{
Search Destination
}}}}
key.
B Select [Search by Name] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
59
Using the Network Delivery Scanner Function
On Hook Dial
5
C Enter the beginning of the
sender name, and then press the {{{{OK}}}} key twice.
Note
Enter the first character or
characters of the sender name.
It is necessary to differentiate
between uppercase and low­ercase.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
D Select the sender using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
F For receiving a return receipt
conformation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
E Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
When selecting a sender from Destination List
A Press {{{{Search Destination}}}}.
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
AAH030S
60
Delivering Scan Files
On Hook Dial
B Select [Display Destination List]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
C Select the sender using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
D Press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Return Re­ceipt screen returns.
Note
When [On] is selected, an e-
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
Searching to select a sender by registration number
A
Press the
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
{{{{
Search Destination
Check
Destination
@.
_
_
_
Job
Information
- &@.
SymbolsSpaceShift
Scanner
}}}}
key
AAH030S
.
5
E For receiving a return receipt
conformation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
The
Accepted
message ap­pears, and then the Send Op­tions screen returns.
B Select [Search by Registration No.]
using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
61
Using the Network Delivery Scanner Function
5
C Enter a 3-digit registration
number that has been assigned to a sender using the number keys, and then press the {{{{OK}}}} key twice.
D Press the {{{{OK}}}} key.
The pears, and then the Return Re­ceipt screen returns.
E For receiving a return receipt
conformation, select [On] using
{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Accepted
message ap-
Specify a subject if necessary.
HHHH
A Press [Options]. B Select[Attach Subject] using {{{{UUUU}}}}
or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Note
When a subject has been set,
this information is added to the scan file.
When ScanRouter V2 Profes-
sional is used to send files us­ing e-mail, the subject is automatically placed in the Subject field of the e-mail.
To specify a subject, you can
select it from the list, enter it directly, or combine selecting and entering it.
62
The pears, and then the Send Op­tions screen returns.
When [On] is selected, an e-
Accepted
Note
mail notifying that the e-mail has been read by the recipi­ent is sent to the sender se­lected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
message ap-
A subject to select from the
list must be registered in [System Settings] in advance. See Network Guide.
A subject can be entered us-
ing up to 64 characters.
Manual entry of a subject
A Select [Manual Input] using {{{{UUUU}}}}
or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
Delivering Scan Files
B Enter a subject, and then press
the {{{{OK}}}} key.
The pears, and then the Send Op­tions screen returns.
When the subject to be en-
Accepted
Note
tered exceeds 64 characters,
U appears.
message ap-
B Select a subject using {{{{UUUU}}}} or
{{{{TTTT}}}}, and then press the {{{{OK}}}}
key.
The pears, and then the Send Op­tions screen returns.
Press the {{{{Cancel}}}} key.
IIII
The initial scanner screen appears.
Press the {{{{Start}}}} key.
JJJJ
Note
The originals is scanned and the
pears.
Accepted
Scanning...
message ap-
message ap-
5
When selecting a subject from the list
A Select [Select Programmed Sub-
ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.
To interrupt scanning, press
the {{{{Clear/Stop}}}} key.
The scan file is sent and the
Sending...
pears.
While sending a scan file, you cannot do any other job.
If sending fails, start the all procedure again from the be­ginning.
message ap-
63
Using the Network Delivery Scanner Function
On Hook Dial

Checking the Status of Delivery

5
The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted.
Important
When the main power switch is
turned off, all records are deleted.
Note
When [Print&Del. Scanner Journal] is
set to [On], the whole journal is printed when the number of records reaches 50.
❖❖❖❖ Items that can be checked
Date/Time The date and time the delivery was requested or the date
was confirmed is dis-
ror
Er-
played.
Page The number of pages of a scan file is displayed.
Status One of the following is dis­played:
Done
or
Error
”.
Destination
The function that was used (e­mail, or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.
Press the {{{{Job Information}}}} key.
AAAA
Search
Destination
01 02 03 04
ABC DEF GHI JKL
05 06 07 08
MNO PQR STU VWX
09 10 11 12
YZ
13 14 15 16
Check the displayed records.
BBBB
If you want to print the scanner
CCCC
Check
Destination
_
_
_
@.
Job
Information
- &@.
SymbolsSpaceShift
Scanner
journal, press [Print], and then press the {{{{Start}}}} key.
Note
The whole scanner journal is
printed.
Press the {{{{Cancel}}}} key.
DDDD
The display returns to the E-mail screen.
AAH031S
64
6. Using the Network TWAIN Scanner Function
This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described be­low is required.
1
Connect to Network
2
Make System Settings
3
Install Software
Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).
See Network Guide.
Check the network settings in System Settings, and change if re­quired.
See Network Guide.
On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.
See p.19 Software for Using a Network TWAIN Scanner”.

Network TWAIN Scanner Screen

When using the machine as a network TWAIN scanner, it is not necessary to press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.
Press [Exit] to use functions other than the network TWAIN scanner function.
65
Using the Network TWAIN Scanner Function

Scanning Originals

6
This section explains how to scan originals using the network TWAIN scanner function.
Start DeskTopBinder V2 Lite, and
AAAA
then select the scanner driver.
A On the [Start] menu, point to
[Program], point to [DeskTop-
Binder V2], and then click [Desk- TopBinder V2].
B Click [Scanner Settings] on the
[Tools] menu.
If the scanner is already select­ed, no scanner settings are nec­essary. Check the settings in the
[File format for scanned image(s)]
area, and then proceed to step
E. C Click [Select Scanner Driver...]. D Select the name of the machine
you want to use in the list, and
then click [Select...]. E Click [OK].
Place the original in the scanner.
BBBB
Reference
p.27 Setting Originals
Make the scan settings.
CCCC
A On the [File] menu, point to
[Add Document], and then click
[Scan].
The TWAIN driver starts.
After a short while, the dialog
box of the TWAIN driver that
operates the scanner appears.
This dialog box is called the
Scanner Properties dialog box.
Note
The name of the scanner cur-
rently being used is shown on the title bar of the dialog box. When multiple ma­chines are connected, make sure that the indicated ma­chine is the machine you want to use. If it is different, click [Select Scanner] to select the scanner again.
If the machine you want to
use is not displayed in the list, make sure that the IP ad­dress is configured and that the machine is correctly con­nected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator.
B Depending on the type of orig-
inal or the objective for scan­ning, click the appropriate button in [Mode].
[Standard] is suitable for scan-
ning standard originals that are comprised of mainly text.
[Photo] is suitable for scan-
ning originals that include photos, shaded illustrations, etc.
[OCR] is suitable for conver-
sion processing with an OCR (Optical Character Reading) application after scanning the original.
[Filing] is suitable for use with
filing applications, etc.
66
Scanning Originals
Note
For advanced settings, click
[Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help.
C According to the settings of
[Document] and [Orientation:],
change the other setting of the
[Document] group.
Reference
p.33 For a Network TWAIN Scanner
For information about mak­ing settings for the [Docu- ment] group, see TWAIN driver Help.
When you want to configure the scanning area
Note
Depending on the scanning
resolution, the area to be scanned may be subject to re­strictions.
C Click [Close].
Note
When an original placed in
the ADF is previewed, place that original again.
Click [Scan].
DDDD
When there are additional origi­nals to scan, place the original, and then click [Continue]. When there are no more originals, click [Com- plete].
Save the scan file in DeskTop-
EEEE
Binder V2 Lite.
A On the [File] menu, click [Exit].
6
When you do not configure the scanning area, the area scanned is the size specified in the [Size:] box.
A Click [Preview].
The original that was placed is
scanned and the [Preview] dialog
box appears. The scanning area
in the preview is displayed
within the broken lines.
Note
When you change the scan
settings after previewing the original, scan that original again.
B Configure the scanning area by
dragging a border or a corner.
When reconfiguring the area,
click and drag one corner of
the area towards or away from
its opposite corner.
B Enter the file name, and then
click [OK].
The scan file is stored in Desk­TopBinder V2 Lite, and Desk­TopBinder Viewer closes.
----Editing and printing scan files
With DeskTopBinder V2 Lite, it is possible to edit and print scan files. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.
67
Using the Network TWAIN Scanner Function

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver:
❖❖❖❖ Automatic Tilt Correction
This function automatically cor­rects character strings that were scanned slanted.
❖❖❖❖ Printing to the Image
This function allows you to im­print dates, page numbers, or your favorite characters on a scan file. You can also change the fonts of the imprints as well as change the ascending order of images to a de­scending order.
6
❖❖❖❖ Scanning Mode Registration
This function allows you to regis­ter other scanning configurations that are often used as scanning modes besides the already pre-in­stalled ones. After registration, you can quickly scan with these scanning configurations.
Reference
For more information about
these functions or other func-
tions, see TWAIN driver Help.
68

7. Appendix

Relationship between Resolution and File Size

Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.
The relationship between the scanning resolution and the file size is shown be­low. If the file size is too large, the message Exceeded max.data capacity. Check the scanning resolution.” appears on the control panel of the machine. Specify the scan size and resolution again.
Limitation
Depending on the image compression level, the maximum image size will be
limited.

When Using as E-mail or Network Delivery Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and 600 dpi are possible.

When Using as a Network TWAIN Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and 600 dpi are possible.
Reference
To specify the scanning area or resolution when using the machine as a net­work TWAIN scanner, see TWAIN driver Help.
Note
When the originals cannot be scanned, select [No compression] in Select Device
Data Compression.
69
Appendix

Max. Number of Addresses Which Can Be Specified

E-mail Delivery Server
7
The number of addresses which can be specified at a time when sending
The number of addresses which can be registered in the list 150
The max. number of files which can be scanned
The max. number of pages which can be scanned
The max. number of pages which can be scanned as a single file
*1
Up to 50 addresses can be entered directly. All remaining addresses have to be spec­ified using the registered ones.
*2
The maximum number of addresses which can be specified varies depending on the software you use, ScanRouter V2 Lite or ScanRouter V2 Professional. For more infor­mation, see the manuals for ScanRouter V2 Lite/Professional.
100
*1
See the manuals for Scan­Router V2 Lite/Profes­sional.
1
100
100
100
*2
Note
Sometimes the machine cannot scan files to the maximum number depending
on the type of originals.
When the power switch is turned off, all records are deleted.
70

Troubleshooting

Troubleshooting
This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

When Scanning Is Not Performed as Expected

Problems Causes and solutions
No image results from scan­ning.
The image is distorted or out of position.
The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean
The scanned image is upside down.
The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.27 “Setting Originals”.
The original was moved during scanning. Do not move the original during scanning.
The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the expo­sure glass.
these parts. See
The original was placed upside down. Place the original in the correct orientation. See p.27 Setting Originals”.
General Settings Guide
.

When the Delivery Function Does Not Work

Problems Causes and solutions
The delivery scanner func­tion screen is not displayed.
If the network TWAIN scanner screen appears when the ma-
chine is switched to scanner mode, press [ the network delivery scanner screen.
If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.9 Scanner Features, and then make the appropriate settings.
] to switch to
Exit
7
71
Appendix

When an Error Message Appears on the Control Panel

Note
If an error message that is not included in this section appears, turn off the
main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
Message Causes and solutions
7
Cannot detect original size Select scan size
Cannot enter manually more than nnn destinations.
Note
“nnn in the message represents a changeable num-
ber.
Cannot specify more than 100 destina­tions.
Exceeded max. data capacity Check resolution and Start
Place the original correctly.
Specify the scan size.
When placing an original directly
on the exposure glass, the lift­ing/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.
When there are nnn or more destina­tions for a delivery or an e-mail, split the destinations into two or more groups.
When there are 100 or more destina­tions for a delivery or an e-mail, split the destinations into two or more groups.
Specify the scan size and resolution again. Note that it may not be possi­ble to scan very large originals at a high resolution. See p.69 “Relation- ship between Resolution and File Size”.
72
Exceeded max. data capacity Check the resolution and
reset nnn original(s)
Note
This message appears when using the ADF.
nnn in the message represents a changeable num-
ber.
Exceeded max. E-mail size. Sending E­mail has been cancelled.
Specify the scan size and resolution again. Note that it may not be possi­ble to scan very large originals at a high resolution. See p.69 “Relation- ship between Resolution and File Size”.
Increase the size of [ ].
Size
Set [
Divide & Send E-mail
] or [
page)
On (per max. size)
Max. E-mail
] to [
On (per
].
Message Causes and solutions
Troubleshooting
Exceeded max. page capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].
Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared.
Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].
No valid dest. lists. Check the set­tings or the server status.
Original is being scanned by another function.
Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages af­ter transmission.
Because of insufficient memory space, the first page could not be scanned. Try one of the following measures:
Wait for a while, and then retry
the scan operation.
Reduce the scan area or scanning
resolution.
Because there is not enough free memory space in the machine for de­livery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data.
Check that the delivery server is on and the authentic settings for the de­livery server are correct.
The machine is using another func­tion such as copying. Retry scanning after the operation with the other function is completed.
7
Sending has failed. Press Job Infor­mation key to check the status.
Destination list has been updated. Se­lected destinations/sender will be cleared.
E-mail address entered is incorrect. Please re-enter.
While a file was being sent, a net­work error occurred and the file could not be sent correctly. Try the operation once more.
If the message is still shown, the net­work may be crowded. Consult the network administrator.
Use the Job Information screen to check for the file where the problem occurred. See p.49 Checking the Status of E-mail” or p.64 “Checking the Status of Delivery”.
If there is not enough free hard disk space in the destination server, free the necessary hard disk space.
A specified destination or sender's name was cleared when the destina­tion list in the delivery server was updated. Specify the destination or sender's name again.
Make sure the e-mail address is cor­rect, and then enter it again.
73
Appendix
Message Causes and solutions
7
Specified group contains some invalid dest. Do you want to select only valid
dest.?
Updating destination list. Reselect destination(s) or sender's name lat­er.
Updating destination list has failed. Try again?
The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.
If a destination or a sender's name was already selected, re-select it after this message disappears.
Check whether the server is connect­ed.

When an Error Message Appears on the Client Computer

This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used.
Note
If an error message that is not contained in this section appears, turn off the
main power switch of the machine, and then turn it on again. If the message is still shown after scanning is performed again, note the content of the mes­sage and the error number (if listed in the table), and contact your service rep­resentative. For information about how to turn off the main power switch, see General Settings Guide.
Message Causes and solutions
[
Cannot add any more scanning mode.
[
Cannot connect to the scanner. Check the network Ac-
cess Mask settings in User Tools.
[
Cannot detect the paper size of the original. Specify the
scanning size.
[
Cannot find the scanner. Check if the scanner main
power is on.
[
Cannot specify any more scanning area.
]
]
] The maximum number of modes that can
]
] The maximum number of scanning areas
be stored is 99. Delete unneeded modes.
The access mask is set. Consult the network or scanner administrator.
Place the original correctly.
Specify the scan size.
When placing an original directly on the
exposure glass, the lifting/lowering ac­tion of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.
Check whether the main power switch of the machine is turned off.
Check whether the machine is connect­ed to the network correctly.
Deselect the personal firewall function of the client computers.
that can be stored is 99. Delete unneeded scanning areas.
74
Troubleshooting
Message Causes and solutions
[Clear Misfeed(s) in ADF.] Remove the jammed originals. When origi-
nals are misfed, place them again. Check whether the originals are suitable to be scanned by the machine.
[Communication error has occurred on the network.] Check whether the client computer can use
the TCP/IP protocol.
[Error has occurred in the scanner.] Check whether the scanning settings made
with the application exceed the setting range of the machine.
[Error has occurred in the scanner driver.] • Check whether the network cable is
connected correctly to the client com­puter.
Check whether the Ethernet board of the client computer is recognized cor­rectly by Windows.
Check whether the client computer can use the TCP/IP protocol.
[Fatal error has occurred in the scanner.] An unrecoverable error has occurred in the
machine. Call your service representative.
[Insufficient memory. Close all other applications, then restart scanning.]
[Insufficient memory. Reduce the scanning area.] • Reset the scan size.
Close all the unnecessary applications run­ning on the client computer.
Lower the resolution.
Set with no compression. See p.14 Send Settings”.
Note
When a paper misfeed occurs in the ma-
chine during printing, scanning cannot be performed. In this case, after the mis­fed paper has been removed, proceed with scanning.
[Invalid Winsock version. Please use version 1.1 or high­er.]
[No response from the scanner.] Check whether the machine is connect-
[No User Code is registered. Consult your system ad- ministrator.]
Reinstall the operating system of the com­puter or copy Winsock from the operating system CD-ROM.
ed to the network correctly.
The network is crowded. Wait for a while, and then try to reconnect.
Access is restricted with user codes. Con­sult the system administrator of the ma­chine.
7
[Please call your service representative.] An unrecoverable error has occurred in the
machine. Call your service representative.
75
Appendix
Message Causes and solutions
[Scanner is in use for other function. Please wait.] A function of the machine other than the
scanner function is being used such as the copier function. Wait for a while and recon­nect.
7
[Scanner is not available. Check the scanner connec­tion status.]
[Scanner is not ready. Check the scanner and the op­tions.]
[The name is already in use. Check the registered names.]
Check whether the main power switch of the machine is turned off.
Check whether the machine is connect­ed to the network correctly.
Deselect the personal firewall function of the client computers.
Check whether the ADF cover is closed.
You tried to register a name that is already in use. Use another name.
76

Specifications

Specifications
Scan method Flatbed scanning
Scan speed
Maximum power consumption Less than 1280 W
Image sensor type CCD Image Sensor
Scan types Sheet, book
Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394
*1
E-mail/Network Delivery Scanner
Approx.43 pages/minute [Scan size:A4R, Original type: Text(Print), Resolution: 200dpi, Compression: On (MH), Document feeder: ADF, ITU-T No.1 Chart]
TWAIN Scanner
Approx.25 pages/minute [Scan size:A4R, Colors/Gra­dations:Binary, Resolution: 200dpi, Select device data compression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart]
(IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional]
Maximum scan size 297 × 432 mm/11.6 × 17.0 inches(A3, 11 × 17 inches)
Scan sizes that can be detected au­tomatically
Resolution 600 dpi
Variable range of scan resolution E-mail/Network Delivery Scanner
File formats that can be sent by e­mail
Compression method Binary: TIFF (MH, MR, MMR)
Protocol Network: TCP/IP
*1
Scanning speeds vary according to machine operating conditions, computer (speci-
Exposure glass
11× 17”S, 8.5× 14S, 8.5× 11”RS, 8× 13S
ADF 11× 17S, 8.5× 14S, 8.5× 11
14
10
Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi
TWAIN Scanner Setting range: 100 dpi - 600 dpi
TIFF, PDF
Sending e-mail:SMTP
S
×
RS
, 5.5× 8.5
fication, network traffic, and software, etc.), and original types.
RS
,
7
77

INDEX

A
Automatic Tilt Correction Auto run program
,
,
17
C
Checking the status of delivery Checking the Status of E-mail Compression Control Panel
,
,
14
6
D
,
57
,
55
,
,
,
,
15
12
54
54
,
,
,
56
,
60
, 21, 22,
,
14
, 10,
Default Scan Settings Delivering Scan Files Delivery Procedure
Checking selected destinations Manual entry of a destination Manual entry of a subject Searching to select a destination by
comment
Searching to select a destination by
,
name
Searching to select a destination by
registration number Searching to select a sender by name Searching to select a sender by
registration number Using a Quick Dial key to select a
destination Using a Quick Dial key to select a sender When selecting a destination from
Destination List When selecting a sender from
Destination List When selecting a subject from the list
DeskTopBinder V2 Lite Destination List Priority Destination List Settings Divide&Send Mail
55
56
61
68
,
,
14
,
62
49
,
,
65
64
58
58
E
,
E-mail E-mail Informatn. Language E-mail Screen
35
,
36
,
15
F
File Type Priority Functions of the TWAIN Driver
,
14
,
68
I
,
,
9
17
Initial scanner setup Installing software
M
Max. E-mail Size Max. Number of Addresses Which Can Be
Specified and Files Which Can Be Stored
Mixed Orig. Sizes Priority
,
Mode
66
,
15
,
12
,
70
N
,
59
Network delivery scanner Network Delivery Scanner Screen Network TWAIN scanner
,
,
51
65
,
52
O
13
,
,
,
31
,
33
4
5
,
59
,
63
Original orientation and scan area
For a Network TWAIN Scanner For E-mail and a Network Delivery
,
Scanner
Original Setting Original Type Setting Orig. Orientation Priority Outline
,
E-mail Network delivery scanner Network TWAIN scanner
31
,
12
,
13
,
3
,
3
78
P
S
67
,
39
,
,
38
42
46
,
,
,
27
,
38
40
29
,
68
,
,
,
39
45
51
,
,
,
14
, ,
48
Placing Originals
Placing on the exposure glass Placing original in the Auto Document
Feeder (ADF)
Preparation for Delivering Preparation for Sending by E-mail Preview Print & Del. Scanner Journal Printing to the image Procedure for Sending by E-mail
,
Checking selected destinations Manual entry of an e-mail address Manual entry of a subject Searching to select a destination by e-
mail address Searching to select a destination by
name Searching to select a destination by
registration number Searching to select a sender by e-mail
address Searching to select a sender by name Searching to select a sender using a
registration number Selecting a destination from Destination
,
List Selecting a sender from Destination List
44
Selecting a subject from the list Using a Quick Dial key to select a
destination Using a Quick Dial key to select a
sender
R
Reading the Display and Using Keys Relationship between resolution and file size
When Using as a Network TWAIN
,
,
12
69
,
69
Scanner When Using as E-mail or Network
Delivery Scanner
Resolution
,
28
,
37 41
48
35
,
,
,
,
,
41
43
Save Scanner Features
Scanning mode registration Scanning originals Scanning Originals in Several Times using
ScanRouter V2 Lite Scan Settings Scan size Selecting a custom size Sender's Name Default Sending Scan Files by E-mail Send Settings Setting Originals SMTP server Software for Using the Network Delivery
Software supplied on CD-ROM Specifications
T
Troubleshooting
,
TWAIN Standby Time Type2018 TWAIN Driver
67
,
9
,
12
,
,
,
14 27
66
,
24
20
34
, ,
10
13
15
,
,
68
37
Setting procedure
the Exposure Glass
, 9,
,
12
, 10,
,
,
3
Scanner Function
,
,
77
,
71
When an Error Message Appears on the
,
,
72
,
74
14
,
21
Client Computer
When an Error Message Appears on the
Control Panel
When Scanning Is Not Performed as
,
,
71
71
Expected
When the Delivery Function Does Not
Work
21
U
8
69
Update server dest. list
,
14
79
80
EN USA B622-8580
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
aaaa means POWER ON. cccc means STAND BY.
Note to users in the United States of America
Note:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interfer­ence by one more of the following measures:
Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected. Consult the dealer or an experienced radio /TV technician for help.
Caution:
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Caution (in case of 100BASE-TX environment):
Network interface cable with ferrite core must be used for RF interference suppression.
Declaration of Conformity
Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2018 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including interference that may cause undesired operation.
Copyright © 2003
Printer/Scanner Unit Type 2018 Operating Instructions Scanner Reference
EN USA B622-8580
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