GCC Printers 2018 User Manual

Printer/Scanner Unit

Type 2018

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan Files by E-mail

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

"Copy Reference" before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

The scanner function is available when the Printer/Scanner option is installed in the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

• Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Pentium is a registered trademark of Intel Corporation.

• MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.

• Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows

Microsoft Microsoft Microsoft

• The product names of Windows® XP are as follows:

Microsoft Microsoft

• The product names of Windows ServerTM 2003 are as follows:

Microsoft Microsoft Microsoft

• The product names of Windows NT® 4.0 are as follows:

Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

2000 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Tow CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................ 2

1. Network Scanner

Outline..................................................................................................................... 3

E-mail ......................................................................................................................... 3

Network Delivery Scanner.......................................................................................... 4

Network TWAIN Scanner ...........................................................................................5

Control Panel..........................................................................................................6

Reading the Display and Using Keys......................................................................... 8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup .............................................................................................9

Scanner Features....................................................................................................... 9

Scan Settings ........................................................................................................... 12

Destination List Settings...........................................................................................14

Send Settings ........................................................................................................... 14

Installing Software ............................................................................................... 17

Auto Run Program ...................................................................................................17

Software for Using a Network TWAIN Scanner ....................................................... 19

Software for Using the Network Delivery Scanner Function .................................... 20

DeskTopBinder V2 Lite ............................................................................................21

Software Supplied on CD-ROM ............................................................................... 21

3. Setting Originals

Placing Originals..................................................................................................27

Placing on the Exposure Glass ................................................................................ 28

Placing in the Auto Document Feeder .....................................................................29

Original Orientation and Scan Area ...................................................................31

For E-mail and a Network Delivery Scanner ............................................................31

For a Network TWAIN Scanner................................................................................ 33

Scanning Originals in Several Times using the Exposure Glass....................34

4. Sending Scan Files by E-mail

Preparation for Sending by E-mail .....................................................................35

E-mail Screen...........................................................................................................36

Sending Scan Files by E-mail.............................................................................37

Procedure for Sending by E-mail .............................................................................37

Checking the Status of E-mail ............................................................................49

iii

5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................51

Network Delivery Scanner Screen ........................................................................... 52

Delivering Scan Files...........................................................................................54

Delivery Procedure...................................................................................................54

Checking the Status of Delivery.........................................................................64

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................65

Network TWAIN Scanner Screen.............................................................................65

Scanning Originals ..............................................................................................66

Functions of the TWAIN Driver ................................................................................68

7. Appendix

Relationship between Resolution and File Size................................................69

When Using as E-mail or Network Delivery Scanner ............................................... 69

When Using as a Network TWAIN Scanner............................................................. 69

Max. Number of Addresses Which Can Be Specified ......................................70

Troubleshooting...................................................................................................71

When Scanning Is Not Performed as Expected .......................................................71

When the Delivery Function Does Not Work............................................................ 71

When an Error Message Appears on the Control Panel ..........................................72

When an Error Message Appears on the Client Computer ......................................74

Specifications.......................................................................................................77

INDEX......................................................................................................... 78

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Exposure Glass Cover

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

• Printer/Scanner Unit Type 2018 → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send scan files by e-mail, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.35 “Sending Scan Files by E-mail”

1. This machine

Scan files that are attached to an e-mail can be sent to an e-mail server.

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

AAH008S

3. Client computer

An e-mail with scan files attached is received from the e-mail server using email software.

Check the contents of the file with an application appropriate for the file type.

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan files are stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.51 “Using the Network Delivery Scanner Function”

Note

❒ When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan files using e-mail, and the files can be viewed from a client computer using a Web browser.

1. This machine

Scan files are sent to the delivery server.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

A received file is delivered to the in-tray of the specified destination. (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder. (B in the figure)

AAH009S

3. Client computer

The contents of stored files can be checked in the following ways:

• View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application appropriate for the file type. (D in the figure)

• Access the Windows folder where the file is stored via the network, and check the contents with an application appropriate for the file type. (E in the figure)

Outline

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]).

Reference

p.65 “Using the Network TWAIN Scanner Function”

1. This machine

The scanning function of the machine can be used from a client computer via a network.

AAH010S

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

On Hook Dial

Network Scanner

Control Panel

This illustration shows the control panel when options are installed.

123 4 56 7 8 9 101112

Job

Communicating

Start Manual Reception

Switch RX Mode

Transmission Stamp

Facsimile

Receive File

Immediate Trance. Memory Trance.

Standard

Detail

Fine

Check

Information

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

- &@.

13 14 15 16

SymbolsSpaceShift

Scanner

Copy

Printer

Duplex

Combine/ Series

User Tools/ Counter

On Hook Dial

Cancel

Original

Sort

Lighter Darker

Text

Photo

Pause/ Redial

PRS

ABC DEF

OPER

Clear Modes

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

Main Power

1. {

{Search Destination}}}} key

{{

15 16 17 1819 20 21

Press to search for the destination from the Destination List.

2. {

{Check Destination}}}} key

{{

Press to check the destinations currently selected.

3. {

{Job Information}}}} key

{{

Press to check the status of sent and delivered e-mail.

4. {

{Scanner}}}} key

{{

Press to activate the scanner function.

5. Indicators

Display errors and machine status. h:Error indicator

B:Load Paper indicator D:Add Toner indicator

Reference

For more information, see Copy Reference.

6. Display

Displays operation status and messages.

7. Selection keys

Correspond to items on the display. Press to select the corresponding item.

AAH026S

8. Scroll keys

Press to select an item.

{{{{UUUU}}}}: scroll upward {{{{TTTT}}}}: scroll downward {{{{VVVV}}}}: scroll right {{{{WWWW}}}}: scroll left

9. {

{User Tools/Counter}}}} key

{{

Press to change default or operation parameters according to requirement.

10. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

11. {

{Clear/Stop}}}} key

{{

Clear: clears an entered numeric value. Stop: stops scanning.

12. Main power indicator and On

indicator

The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on.

13. Operation switch

Press to turn the power on. The On indicator lights. To turn the power off, press again.

Note

❒ This key is inactivate during scanning

or while setting scanner defaults.

14. Quick Dial keys

Press to select the registered destination with a single touch, or to enter letters and symbols.

Control Panel

Reference

For more information, see General Settings Guide.

Note

❒ You can register up to 32 destinations

using the Quick Dial keys.

15. Quick Dial Flip Plate

Flip this plate down to access the Quick Dial keys 01 through 16; flip it up to access keys 17 through 32.

16. {

{Lighter}}}} and {{{{Darker}}}} keys

{{

Press to change the image density setting. Select the image density in five increments, Lighter to Darker.

17. {

{Original}}}} key

{{

Press to select the original type registered with [Type 1(Text):] or [ Type 2(Photo):]. When the original type is selected, the corresponding indicator lights.

18. {

{Cancel}}}} key

{{

Press to cancel an operation or return to the previous display.

19. {

{OK}}}} key

{{

Press to set a selected item or an entered numeric value.

20. Number keys

Press to enter numeric values.

21. {

{Start}}}} key

{{

Press to start scanning or sending.

Network Scanner

Reading the Display and Using Keys

This section explains how to read the display and use the selection key.

Note

❒ The copy screen is set as the default screen when the machine is turned on.

You can change the settings in [ System Settings ]. See General Setting Guide.

Cancel

1 2 3

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The E-mail screen

• When the instruction “press []”

is given in this manual, press the left selection key.

• When the instruction “press [Manual]”

is given in this manual, press the center selection key.

• When the instruction “press [Options]”

is given in this manual, press the right selection key.

2. {

{Cancel}}}} key

{{

Press to cancel an operation or return to the previous display.

3. {

{OK}}}} key

{{

Press to set a selected item or an entered numeric value.

4. Scroll keys

Press to move the cursor in each direction, step by step.

When the {{{{UUUU}}}},{{{{TTTT}}}},{{{{VVVV}}}}, or {{{{WWWW}}}} key appears in this manual, press the scroll key of the same direction.

AAH032S

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Note

❒ Make settings for the items marked with ❍ if necessary.

❖❖❖❖ Scan Settings

For explanations of settings, see p.12 “Scan Settings”.

Scan Settings

Note

Settings Default E-mail Deliv-

ery

Default Scan Settings

Original Setting 1 Sided Original ❍❍

Mixed Orig. Sizes Priority

Orig. Orientation Priority

Original Type Setting

Resolution

Scan Size

200dpi ❍❍

Auto Detect ❍❍

Off ❍❍

❍❍

Type 1(Text): Text

(Print)

Type 2(Photo): Photo ❍❍

❍❍

TWAIN

❒ [Original Setting] will be effective only when you have installed the optional

ADF capable of scanning both sides of a sheet (ARDF).

Preparations for Use as a Network Scanner

❖❖❖❖ Destination List Settings

For explanations of settings, see p.14 “Destination List Settings”.

Settings Default E-mail Deliv-

Destination List Settings

Destination List Priority

Update Server Dest.

Delivery Server ❍❍

— ❍

List

❖❖❖❖ Send Settings

For explanations of settings, see p.14 “Send Settings”.

Settings Default E-mail Deliv-

Send Settings

TWAIN Standby

10 sec. ❍❍❍

Time

File Type Priority Multi-page:TIFF ❍

Compression On ❍❍

Print&Del. Scanner

On ❍❍

Journal

Max. E-mail Size 2048KB ❍

Divide & Send E-mail On (per max. size) ❍

E-mail Informatn.

British English ❍

Language

TWAIN

ery

TWAIN

ery

Setting procedure

Press the {{{{User Tools/Counter}}}} key.

AAAA

Hook Dial

ause/

edial

Sender's Name Default

User Tools/ Counter

ABC DEF

MNOJKLGHI

VPR

WXYT

Clear Modes

None ❍

Clear/Stop

Start

AAH027S

Initial Scanner Setup

Select [Scanner Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

BBBB

Select a menu using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

CCCC

Select a setting using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

DDDD

Example: TWAIN Standby Time setting

Change the settings.

EEEE

• Select an item using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

• Enter numbers using the number keys, and then press the {{{{OK}}}} key.

The “

Programmed

Note

❒ To cancel changing a setting, press the {{{{Cancel}}}} key. The setting returns

to the previous condition.

Press the {{{{Cancel}}}} key.

FFFF

The Scanner Features screen reappears.

” message appears, and then the Send Settings screen returns.

Preparations for Use as a Network Scanner

Repeat steps

GGGG

Press the {{{{Cancel}}}} key.

HHHH

The main menu appears.

CCCC

to make other settings.

FFFF

Scan Settings

This section explains how to set the defaults for scan settings.

The scan settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ Default Scan Settings

Resolution and scan size can be set.

• Resolution Select the resolution from 100dpi, 200dpi, 300dpi, 400dpi, or 600dpi.

• Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the original size. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: 11 × 17S, 8

/2 × 11R, 81/2 × 11S, 51/2 ×

R, 5

A4S, A5R, A5S, B4 JISS (Japanese Industrial Standard), B5 JISR, B5 JISS, Custom size

Note

❒ When [Custom Size] is selected,

the dimensions of the scan area (width and height) can be specified.

❒ When selecting [Custom Size] for

[Scan Size], see p.13 “Selecting a

custom size”.

/2 × 14S, 81/2 × 13S,

/2 × 81/

S, A3S, A4R,

❖❖❖❖ Original Setting

Note

❒ This setting is available only

when you have installed the optional ADF capable of scanning both sides of a sheet (ARDF).

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select [1 Sided Original], [2 Sided Orig.(T to T )] (Top to Top), or [2 Sided Orig.(T to

B )] (Top to Bottom).

Reference

p.31 “Original Orientation and Scan Area”

❖❖❖❖ Mixed Orig. Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].

Note

❒ If the original size is specified

when scanning, this setting is ignored.

❒ When [Off] is selected, [Auto De-

tect] is selected for [Scan Size],

and originals of different sizes are placed in the ADF, the maximum size of the originals is detected as the scan size.

Initial Scanner Setup

❖❖❖❖ Orig. Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.31 “Original Orientation and Scan Area”

❖❖❖❖ Original Type Setting

Select the original type registered in [Type 1(Text):] or [Type 2(Photo):]. The original type that can be registered is as follows:

• Text (Print)

For standard originals containing mainly text (for print)

• Text (OCR)

For standard originals containing mainly text (for OCR)

• Text/Photo

For originals containing a mixture of text and photographs

Selecting a custom size

When selecting [Custom Size] as the scan size, follow the procedure below.

Select [Custom Size] on the Scan

AAAA

Size screen using the scroll keys, and then press the {{{{OK}}}} key.

Enter the width of the original us-

BBBB

ing the number keys.

Enter the value in [Horiz.], and then press the {{{{OK}}}} or {{{{#}}}} key.

• Photo

For originals containing photographs and other pictures

Note

❒

You can register “Text (Print)” or ”Text (OCR)” in [Type 2(Pho- to):], or “Text/Photo” or ”Pho- to” in [Type 1(Text):].

❒ Printer printing is best

scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

Enter the height of the original

CCCC

using the number keys.

Enter the value in [Vert.], and then press the {{{{OK}}}} or {{{{#}}}} key.

The range of possible dimensions for original sizes is as follows:

• Original Size Horiz.: 128 - 432 mm(5.1” - 17.0”) Vert.: 105 - 297 mm(4.2” - 11.6”)

Programmed

The “ pears, and then the Scan Size screen returns.

Press the {{{{User Tools/Counter}}}} key.

DDDD

” message ap-

Preparations for Use as a Network Scanner

Destination List Settings

This section explains how to set the defaults for the destination list displayed.

The destination list settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail] or [Delivery Server].

❖❖❖❖ Update Server Dest. List

To update the Delivery Server Destination List, press [Update Server Dest. List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Send Settings

• When [Off] is selected, the ma- chine will switch to the network TWAIN scanner function at once.

• When [On] is selected, you can enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

❖❖❖❖ File Type Priority

Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.

❖❖❖❖ Compression

This setting determines whether a scan file is to be compressed.

Note

❒ The actual time required for file

transfer will vary depending on the file size and network load.

This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function.

The send settings consist of the following. For the list about settings and defaults, see p.9 “Scanner Features”.

❖❖❖❖ TWAIN Standby Time

When the machine is being used to send e-mail or functioning as a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

❒ Compression reduces the time

required for transferring the scan file.

❖❖❖❖ Print&Del. Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Important

❒ When the main power switch is

turned off, all records are deleted.

Initial Scanner Setup

Note

❒ When [On] is selected, all

records are deleted after printing. When [Off] is selected, records that exceed the limit are automatically deleted from the oldest records.

❖❖❖❖ Max. E-mail Size

Select whether the size of an e-mail with a scan file attached is limited or not. When [On] is selected, enter the size limit (64 - 8580 KB) with the number keys.

Note

❒ When the SMTP limits the size,

match that setting.

❖❖❖❖ Divide&Send Mail

This function is effective only when [On] is selected for [Max. E- mail Size]. When an e-mail with an attached file exceeds the size specified in [Max. E-mail Size], select whether or not to divide the file and send using more than one e-mail. Select either [On (per page)], [On (per max.

size)], or [Off]. When [On (per max. size)] is selected, enter the maxi-

mum number of divisions (2-130) with the number keys.

Note

❒ When [Multi-page:TIFF] or [Multi-

page:PDF] is selected for [File Type Priority], an attached scan

file will not be divided even if [On (per page)] is selected.

❒ When [On (per max. size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

❒ When [Off] is selected, the e-

mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

❒ Set the maximum e-mail size

within the capacity of the SMTP server.

❖❖❖❖ E-mail Informatn. Language

Select a language for E-mail Information Language for message, date, key operator's e-mail address to be sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

Note

❒ “E-mail Information Language”

is as follows (Example: When [British English] is selected):

“This E-mail was sent from. ”, “Scan Date”, and “Queries to:”.

These messages cannot be changed.

❖❖❖❖ Sender's Name Default

Select whether to register an administrator as a sender or to specify a sender each time e-mail is sent. If the key operator code has been set, enter the code with the number keys, and then press the {{{{OK}}}} key.

• Select [None] to specify the send- er each time.

• Select [Key Op's E-mail Address] to specify an administrator as the sender.

Preparations for Use as a Network Scanner

Important

❒ It is recommended that a send-

er's password be set to prevent the sender's name from being misused.

❒ When [On] is selected for [Key

Operator Code] in [Key Operator Tools] of [System Settings] and

[On: Partial] is set for the range, enter the key operator code when [Sender's Name Default] in

[Send Settings] of [Scanner Features] is selected. For more infor-

mation about System Settings, see General Settings Guide.

Installing Software

The machine comes with three CD-ROMs containing various software.

The CD-ROM labeled“Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the client computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the client computer.

Limitation

❒ For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member

of the administrators group.

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows.

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070E

For information about the software that can be installed by Auto Run, see p.21 “Software Supplied on CD-ROM”.

Installing Software

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.21 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.21 “Type2018 TWAIN Driver”.

Using Windows 95/98/Me/2000/XP, or Windows NT 4.0

Install the TWAIN driver using Auto Run.

Start Windows, and then insert

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the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Reference

If the installer does not start automatically, see p.17 “Auto Run Program”.

Click [TWAIN Driver].

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The Software Setup screen appears.

❒ After the installation is com-

plete, the “Type2018 TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here.

❒ Be sure to read“Readme.txt”be-

fore use.

The installer of the TWAIN driv-

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er starts. Follow the instructions on the screen.

Note

❒ When the installation is com-

plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.

Preparations for Use as a Network Scanner

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve files, it is necessary to install DeskTopBinder V2 Lite on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.21 “Software Supplied on CD-ROM”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Click the key of the software to be installed.

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• Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-

pears.

• Click [DeskTopBinder V2 Lite], and then the DeskTopBinder V2 Lite Setup

screen appears.

Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the soft-

CCCC

ware starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-

ware.

Installing Software

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.22 “DeskTopBinder V2 Lite”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

Click [DeskTopBinder V2 Lite].

BBBB

The DeskTopBinder V2 Lite Setup screen appears.

Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite

CCCC

starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

Software Supplied on CD-ROM

List of files

CD-ROM

Drive

Type2018 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

Wizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows

95/98/Me/2000/XP, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-

ministration Utility

DeskV2 DeskTopBinder V2 Lite

Acroread Acrobat Reader

\DRIVERS\TWAIN

+ 61 hidden pages

GCC Printers 2018 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Warning:

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Network Scanner

Outline

E-mail

Network Delivery Scanner

Network TWAIN Scanner

Control Panel

Reading the Display and Using Keys

Initial Scanner Setup

Scanner Features

Setting procedure

Scan Settings

Selecting a custom size

Destination List Settings

Send Settings

Installing Software

Auto Run Program

Software for Using a Network TWAIN Scanner

Using Windows 95/98/Me/2000/XP, or Windows NT 4.0

Software for Using the Network Delivery Scanner Function

DeskTopBinder V2 Lite

Software Supplied on CD-ROM

List of files

Type2018 TWAIN Driver