Gasboy Magnetic Card Encoder User Manual
Magnetic Card Encoder
User’s Manual
MDE-4507
Computer Programs and Documentation
Federal Communications Commission (FCC) Warning
All Gasboy computer programs (including software on diskettes and within memory chips) and documentation are copyrighted by, and shall remain the property of, Gasboy. Such
computer programs and documents may also contain trade secret information. The duplication, disclosure, modification, or unauthorized use of computer programs or
documentation is strictly prohibited, unless otherwise licensed by Gasboy.
This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency
energy, and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Changes or modifications not expressly
approved by the manufacturer could void the user’s authority to operate this equipment.
Approvals
Gasboy, Greensboro, is an ISO 9001:2000 registered facility.
Underwriters Laboratories (UL):
UL File# Products listed with UL
MH4314
MH6418
MH7404
MH10581 Key con t r o l u n i t , M o d e l G K E - B S e r i e s
All dispensers and self-contained pumping
units
Power operated Transfer Pump Models 25,
25C, 26, 27, 28, 72, 72S, 72SP , 72X, 73 and
1820
Hand operated Transfer Pump Models 1230
Series, 1243 Series, 1520 and 1720 Series
Card reader terminals, Models 1000, 1000P
Site controller, Model 2000S CFN Series
Data entry terminals, Model TPK-900 Series
Fuel Point Reader System
New York City Fire Department (NYFD):
NYFD C of A # Product
4823 9100A, 9140A, 9152A, 9153A,
4997 9822A, 9823A
5046 9100Q, 9140Q, 9152Q, 9153Q,
9800A, 9840A, 9850A, 9852A,
9853A, 9140
9800Q, 9840Q, 9852Q, 9853Q
National Conference of Weights and Measures (NCWM) - Certificate of Compliance (CoC):
Gasboy pumps and dispensers are evaluated by NCWM under the National Type Evaluation Program (NTEP). NCWM has issued the following CoC:
CoC# Product Model # CoC# Product Model #
95-179A2 Dispenser
95-136A5 Dispenser 9800 Series 91-057A3 Controller
9100 Retail Series, 8700
Series, 9700 Series
91-019A2 Dispenser
9100 Commercial
Series
1000 Series FMS,
2000S-CFN Series
California Air Resources Board (CARB):
Executive Order # Product
G-70-52-AM Balance Vapor Recovery
G-70-150-AE VaporVac
Patents
Gasboy products are manufactured or sold under one or more of the following US patents:
Dispensers
5,257,720
Point of Sale/Back Office Equipment
D335,673
Trademarks
Non-registered trademarks
Atlas™
Consola™
Infinity™
Registered trademarks
ASTRA
Fuel Point
Gasboy
Keytrol
Slimline
Additional US and foreign patents pending.
®
®
®
®
®
Additional US and foreign trademarks pending.
Other brand or product names shown may be
trademarks or registered trademarks of their
respective holders.
This document is subject to change without notice. · For information regarding Gasboy Literature, call (336) 547-5661
E-mail: literature@gasboy.com · Internet: http://www.gasboy.com
© 2006 GASBOY · All Rights Reserved
Table of Contents
Table of Contents
1 – Introduction 1-1
Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Intended Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Related Reading. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Abbreviations and Acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
2 – Installing MCE 2-1
Windows Version Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Environmental Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Power Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
RS232 Wiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Communication Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Installing MCE Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Uninstalling MCE Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
3 – Connecting to MCE 3-1
Communication Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Printer(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1
4 – Working with MCE 4-1
Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Creating a Card Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page i
Table of Contents
PIN Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Personal Identification Number (PIN) Key Field . . . . . . . . . . . . . . . . . . . . . 4-4
Entering Constant Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Inserting Field Separators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Inserting First Sequential Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Inserting Second Sequential Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Inserting Third Sequential Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Inserting Variable Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Spaces, Start Sentinels, and Additional Field Separators. . . . . . . . . . . . . . 4-8
Loading a Card Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Printing a Card Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Creating a Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Editing Your Card File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Adding Cards to your Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Encoding Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Printing Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Reading Cards in Layout Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
5 – Writing and Reading Cards in Raw Mode 5-1
Writing Cards in Raw Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Reading Cards in Raw Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
6 – Specifications 6-1
Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
7 – Preventive Maintenance 7-1
8 – Other Options 8-1
Changing the Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Configuring COM Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Accessing “About Gasboy Card Encoder” Details . . . . . . . . . . . . . . . . . . . 8-3
About MCE Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Index Index-1
Page ii MDE-4507 Magnetic Card Encoder User’s Manual · June 2006
Purpose Introduction
1 – Introduction
Purpose
This manual is describes the full range of functions and features of the Gasboy Magnetic
(Mag) Card Encoder (MCE) system. It was developed to familiarize you with your MCE
software, and to provide instructions on how to properly encode cards for use with the Gasboy
Fleet Management Systems.
Before using the MCE system, the user must read and understand this manual.
Overview
MCE provides the flexibility to easily encode and read your magnetic stripe cards. New
accounts or employees can be added to your system right away. Lost or stolen cards can be
replaced without delay. If you have experienced delays involving ordering new or replacement
cards, you will appreciate the ability to encode your mag cards.
MCE utilizes a motorized encoder that connects to a serial port of a PC and only writes to and
reads from track 2. The motorized encoder automatically transports the card over the heads for
write/read operation. Both high and low coercivity* cards can be encoded and read using the
Gasboy encoder.
Note: *Coercivity relates to the amount of magnetic force needed to write or overwrite data
on the magnetic stripe. High coercivity cards require more magnetic force than low
coercivity cards.
Using the MCE setup screens, you can easily configure the MCE software to your
specifications. The loading of card data is made easier by the use of automatically loaded
standards, incrementing and/or decrementing fields. In many cases, only a few digits of
information need to be loaded to encode the entire card, greatly reducing the encoding time.
The software saves your configuration and any card data in the file when the PC is turned off.
Standard features of the MCE software enable you to create one card and PIN layout, encode
and read mag cards, print card data, generate non-Cenex Personal Identification Numbers
(PINs) used on Gasboy’s Cash Flow Network (CFN) and Series 1000 systems. Cenex PIN
generation is currently not a function of this software. MCE also automatically performs a read
verification of each card after it is encoded to ensure that the card was encoded properly.
Unauthorized use of the system is prevented by mandating the entry of a security access code
(login) before commands can be entered.
Although sophisticated in nature, the Gasboy MCE is easy to use. Previous card encoding
experience is not required to operate the encoder.
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 1-1
Introduction Intended Users
Intended Users
Individuals who are authorized by the Fleet Owner or Manager, may use the Gasboy MCE to
program cards for use with the Gasboy fleet systems to which the software is licensed. It is the
responsibility of the user and fleet manager to ensure that the card and PIN information are
handled securely.
Note: Only authorized Gasboy model encoder hardware, purchased from Gasboy, will work
with this MCE software.
Warranty
For information on warranty , refer to Gasboy’s Warranty Policy Statement - MDE-4255. If
you have any warranty-related questions, contact Gasboy’s Warranty Department at its
Greensboro location.
Related Reading
The following documents contain related information and may be helpful when using the
MCE:
Document Number Title GOLD Library
C01687 CFN Card Encoding Manual Gasboy Fuel Management
C08924 Series 1000 FMS Card Encoding
Manual
Abbreviations and Acronyms
The following table contains a list of acronyms used in this manual:
Acronym Definition
CFN Cash Flow Network
ID Identification
MB Megabyte
MCE Magnetic Card Encoder System
PIN Personal Identification Number
UL® Underwriters Laboratories
VAC Volts Alternating Current
Products
Gasboy Fuel Management
Products
Page 1-2 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006
Windows Version Requirements Installing MCE
2 – Installing MCE
Windows Version Requirements
This MCE software will only function on PCs running Windows XP Professional.
Environmental Requirements
MCE should be located in a clean, office-type environment to ensure maximum life of the
unit. A dirty environment may cause premature failure of the reader mechanism. The
operating requirements are:
o
•10
to 50o C, 20% to 80% Relative Humidity (non-condensing)
• MCE and any of the devices connected to it must not be installed in or over a hazardous
location.
Power Requirements
MCE plugs into any standard wall outlet. The power line should be free from any surges or
other electrical interference. The encoder’s power requirements are:
• 115-230 VAC +/- 10%, 47-63 HZ, 50 Watts Maximum
• All wiring must conform with the National Electrical Code (NFPA 70), the Automotive
and Marine Service Station Code (NFPA 30A), and State and Local Codes.
RS232 Wiring
MCE is provided with an interface cable (approximately 1.8 meters or 5.9 feet) for RS232
communication. Should it become necessary to construct special cables for interfacing a PC to
the MCE, the following information details the pins and sig nals available on the RS232 port of
the unit. Following is the connection diagram.
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-1
Installing MCE Communication Connections
D-sub-9S (female)
Pin No. Signal
2 RD (RxD)
3 SD (TxD)
4 ER (DTR)
5 SG (GND)
6 DR (DSR)
7 RS (RTS)
8 CS (CTS)
Shield FG
Communication Connections
MCE requires the use of a PC for operation. The type of PC used can vary according to the
application and optional printer(s) that may be connected.
Only the authorized Gasboy model encoder hardware, purchased from Gasboy, will work with
this MCE software.
Figure 2-1: Back Panel and Side View of MCE
D-sub-9S (female)
Pin No. Signal
2 RD (RxD)
3 SD (TxD)
4 ER (DTR)
5 SG (GND)
6 DR (DSR)
7 RS (RTS)
8 CS (CTS)
Shield FG
Power Switch
FCC Label
• Power switch: Power on/off the unit.
• DC Jack: Connect the AC adapter supplied with the unit.
• RS-232 Connector: Connect to Host/PC with the interface cable supplied with the unit.
DC Jack
Model number & Serial number
RS-232 Connector
Note: Turn the power off before connecting the interface cable to the unit.
Page 2-2 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006
Installing MCE Software Installing MCE
Installing MCE Software
To install the Gasboy MCE software, proceed as follows:
1 Insert the Gasboy MCE for Windows software CD in to your CD-ROM drive. The “Gasboy
MCE for Windows” window appears (Figure 2-2).
Note: It may take 30 to 120 seconds for the Gasboy MCE for Windows screen to appear.
Figure 2-2: Gasboy MCE for Windows Installation
2 Click Install. The “Welcome to the Gasboy MCE for Windows Setup Wizard” window
appears (Figure 2-3 on page 2-4).
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-3
Installing MCE Installing MCE Software
Figure 2-3: Gasboy MCE for Windows Setup Wizard
3 Click Next. The “Select Destination Location” window appears (Figure 2-4).
Note: To cancel the installation at any time, click Cancel and then Yes.
Figure 2-4: Select Destination Location
Page 2-4 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006
Installing MCE Software Installing MCE
4 Type a destination folder or select a destination folder by clicking Browse, or accept the
displayed destination folder and click Next. The “Select Start Menu Folder” window appears
(Figure 2-5).
Figure 2-5: Select Start Menu Folder
5 Type an appropriate shortcut name for the program or select one by clicking Browse, or accept
the shortcut name shown and click Next. The “Select Additional Tasks” window appears
(Figure 2-6).
Figure 2-6: Select Additional Tasks
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-5
Installing MCE Installing MCE Software
6 Under Additional icons, select the optional additional tasks option and click Next. The “Ready
to Install” window appears (Figure 2-7).
Figure 2-7: Ready to Install
Verify settings. Click Back to change settings
7 Click Install. The “Installing” window appears (Figure 2-8).
Figure 2-8: Installing
Page 2-6 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006
Uninstalling MCE Software Installing MCE
8 When the installation is complete, the “Completing the Gasboy MCE for Windows Setup
Wizard” window appears (Figure 2-9).
Figure 2-9: Completing the Gasboy MCE for Windows Setup Wizard
9 Select the “Launch Gasboy MCE for Windows” check box to display the MCE login screen
(Figure 4-1), or leave it blank to end this installation without displaying the login screen. The
application can be started anytime by selecting the icons or the program listing. Click Finish
(Figure 2-9).
Uninstalling MCE Software
You can uninstall the Gasboy MCE software using one of the following methods:
• Method 1:
From the desktop, select Start>Programs>Uninstall Gasboy MCE for Windows.
• Method 2:
1 From the Start menu, select Settings-Control Panel. The Control Panel window
appears.
2 Double click Add/Remove Programs. The Add/Remove Programs window appears.
3 Select Gasboy MCE for Windows and click Remove. MCE software is uninstalled.
MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-7
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