Gasboy Magnetic Card Encoder User Manual

Magnetic Card Encoder

User’s Manual

MDE-4507

Computer Programs and Documentation

Federal Communications Commission (FCC) Warning

All Gasboy computer programs (including software on diskettes and within memory chips) and documentation are copyrighted by, and shall remain the property of, Gasboy. Such computer programs and documents may also contain trade secret information. The duplication, disclosure, modification, or unauthorized use of computer programs or documentation is strictly prohibited, unless otherwise licensed by Gasboy.

This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy, and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Changes or modifications not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Approvals

Gasboy, Greensboro, is an ISO 9001:2000 registered facility. Underwriters Laboratories (UL):

UL File# Products listed with UL

MH4314

MH6418

MH7404 MH10581 Key con t r o l u n i t , M o d e l G K E - B S e r i e s

All dispensers and self-contained pumping units

Power operated Transfer Pump Models 25, 25C, 26, 27, 28, 72, 72S, 72SP , 72X, 73 and 1820

Hand operated Transfer Pump Models 1230 Series, 1243 Series, 1520 and 1720 Series

Card reader terminals, Models 1000, 1000P Site controller, Model 2000S CFN Series Data entry terminals, Model TPK-900 Series Fuel Point Reader System

New York City Fire Department (NYFD):

NYFD C of A # Product

4823 9100A, 9140A, 9152A, 9153A,

4997 9822A, 9823A 5046 9100Q, 9140Q, 9152Q, 9153Q,

9800A, 9840A, 9850A, 9852A, 9853A, 9140

9800Q, 9840Q, 9852Q, 9853Q

National Conference of Weights and Measures (NCWM) - Certificate of Compliance (CoC):

Gasboy pumps and dispensers are evaluated by NCWM under the National Type Evaluation Program (NTEP). NCWM has issued the following CoC:

CoC# Product Model # CoC# Product Model #

95-179A2 Dispenser

95-136A5 Dispenser 9800 Series 91-057A3 Controller

9100 Retail Series, 8700 Series, 9700 Series

91-019A2 Dispenser

9100 Commercial Series

1000 Series FMS, 2000S-CFN Series

California Air Resources Board (CARB):

Executive Order # Product

G-70-52-AM Balance Vapor Recovery G-70-150-AE VaporVac

Patents

Gasboy products are manufactured or sold under one or more of the following US patents:

Dispensers

5,257,720

Point of Sale/Back Office Equipment

D335,673

Trademarks

Non-registered trademarks

Atlas™ Consola™ Infinity™

Registered trademarks

ASTRA Fuel Point Gasboy Keytrol Slimline

Additional US and foreign patents pending.

Additional US and foreign trademarks pending.

Other brand or product names shown may be trademarks or registered trademarks of their respective holders.

This document is subject to change without notice. · For information regarding Gasboy Literature, call (336) 547-5661 E-mail: literature@gasboy.com · Internet: http://www.gasboy.com © 2006 GASBOY · All Rights Reserved

Table of Contents

1 – Introduction 1-1

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Intended Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Related Reading. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Abbreviations and Acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

2 – Installing MCE 2-1

Windows Version Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Environmental Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Power Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

RS232 Wiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Communication Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing MCE Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Uninstalling MCE Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3 – Connecting to MCE 3-1

Communication Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Printer(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

4 – Working with MCE 4-1

Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Creating a Card Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page i

Table of Contents

PIN Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Personal Identification Number (PIN) Key Field . . . . . . . . . . . . . . . . . . . . . 4-4

Entering Constant Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Inserting Field Separators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Inserting First Sequential Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Inserting Second Sequential Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Inserting Third Sequential Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Inserting Variable Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Spaces, Start Sentinels, and Additional Field Separators. . . . . . . . . . . . . . 4-8

Loading a Card Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Printing a Card Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Creating a Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Editing Your Card File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Adding Cards to your Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Encoding Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printing Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Reading Cards in Layout Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

5 – Writing and Reading Cards in Raw Mode 5-1

Writing Cards in Raw Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Reading Cards in Raw Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

6 – Specifications 6-1

Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

7 – Preventive Maintenance 7-1

8 – Other Options 8-1

Changing the Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Configuring COM Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Accessing “About Gasboy Card Encoder” Details . . . . . . . . . . . . . . . . . . . 8-3

About MCE Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Index Index-1

Page ii MDE-4507 Magnetic Card Encoder User’s Manual · June 2006

Purpose Introduction

1 – Introduction

Purpose

This manual is describes the full range of functions and features of the Gasboy Magnetic (Mag) Card Encoder (MCE) system. It was developed to familiarize you with your MCE software, and to provide instructions on how to properly encode cards for use with the Gasboy Fleet Management Systems.

Before using the MCE system, the user must read and understand this manual.

Overview

MCE provides the flexibility to easily encode and read your magnetic stripe cards. New accounts or employees can be added to your system right away. Lost or stolen cards can be replaced without delay. If you have experienced delays involving ordering new or replacement cards, you will appreciate the ability to encode your mag cards.

MCE utilizes a motorized encoder that connects to a serial port of a PC and only writes to and reads from track 2. The motorized encoder automatically transports the card over the heads for write/read operation. Both high and low coercivity* cards can be encoded and read using the Gasboy encoder.

Note: *Coercivity relates to the amount of magnetic force needed to write or overwrite data

on the magnetic stripe. High coercivity cards require more magnetic force than low coercivity cards.

Using the MCE setup screens, you can easily configure the MCE software to your specifications. The loading of card data is made easier by the use of automatically loaded standards, incrementing and/or decrementing fields. In many cases, only a few digits of information need to be loaded to encode the entire card, greatly reducing the encoding time. The software saves your configuration and any card data in the file when the PC is turned off.

Standard features of the MCE software enable you to create one card and PIN layout, encode and read mag cards, print card data, generate non-Cenex Personal Identification Numbers (PINs) used on Gasboy’s Cash Flow Network (CFN) and Series 1000 systems. Cenex PIN generation is currently not a function of this software. MCE also automatically performs a read verification of each card after it is encoded to ensure that the card was encoded properly. Unauthorized use of the system is prevented by mandating the entry of a security access code (login) before commands can be entered.

Although sophisticated in nature, the Gasboy MCE is easy to use. Previous card encoding experience is not required to operate the encoder.

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 1-1

Introduction Intended Users

Intended Users

Individuals who are authorized by the Fleet Owner or Manager, may use the Gasboy MCE to program cards for use with the Gasboy fleet systems to which the software is licensed. It is the responsibility of the user and fleet manager to ensure that the card and PIN information are handled securely.

Note: Only authorized Gasboy model encoder hardware, purchased from Gasboy, will work

with this MCE software.

Warranty

For information on warranty , refer to Gasboy’s Warranty Policy Statement - MDE-4255. If you have any warranty-related questions, contact Gasboy’s Warranty Department at its Greensboro location.

Abbreviations and Acronyms

The following table contains a list of acronyms used in this manual:

Acronym Definition

CFN Cash Flow Network ID Identification MB Megabyte MCE Magnetic Card Encoder System PIN Personal Identification Number UL® Underwriters Laboratories VAC Volts Alternating Current

Products Gasboy Fuel Management

Products

Page 1-2 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006

Windows Version Requirements Installing MCE

2 – Installing MCE

Windows Version Requirements

This MCE software will only function on PCs running Windows XP Professional.

Environmental Requirements

MCE should be located in a clean, office-type environment to ensure maximum life of the unit. A dirty environment may cause premature failure of the reader mechanism. The operating requirements are:

•10

to 50o C, 20% to 80% Relative Humidity (non-condensing)

• MCE and any of the devices connected to it must not be installed in or over a hazardous location.

Power Requirements

MCE plugs into any standard wall outlet. The power line should be free from any surges or other electrical interference. The encoder’s power requirements are:

• 115-230 VAC +/- 10%, 47-63 HZ, 50 Watts Maximum

• All wiring must conform with the National Electrical Code (NFPA 70), the Automotive and Marine Service Station Code (NFPA 30A), and State and Local Codes.

RS232 Wiring

MCE is provided with an interface cable (approximately 1.8 meters or 5.9 feet) for RS232 communication. Should it become necessary to construct special cables for interfacing a PC to the MCE, the following information details the pins and sig nals available on the RS232 port of the unit. Following is the connection diagram.

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-1

Installing MCE Communication Connections

D-sub-9S (female)

Pin No. Signal

2 RD (RxD) 3 SD (TxD) 4 ER (DTR) 5 SG (GND) 6 DR (DSR) 7 RS (RTS) 8 CS (CTS)

Shield FG

Communication Connections

MCE requires the use of a PC for operation. The type of PC used can vary according to the application and optional printer(s) that may be connected.

Only the authorized Gasboy model encoder hardware, purchased from Gasboy, will work with this MCE software.

Figure 2-1: Back Panel and Side View of MCE

D-sub-9S (female)

Pin No. Signal

2 RD (RxD) 3 SD (TxD) 4 ER (DTR) 5 SG (GND) 6 DR (DSR) 7 RS (RTS) 8 CS (CTS)

Shield FG

Power Switch

FCC Label

• Power switch: Power on/off the unit.

• DC Jack: Connect the AC adapter supplied with the unit.

• RS-232 Connector: Connect to Host/PC with the interface cable supplied with the unit.

DC Jack

Model number & Serial number

RS-232 Connector

Note: Turn the power off before connecting the interface cable to the unit.

Page 2-2 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006

Installing MCE Software Installing MCE

Installing MCE Software

To install the Gasboy MCE software, proceed as follows:

1 Insert the Gasboy MCE for Windows software CD in to your CD-ROM drive. The “Gasboy

MCE for Windows” window appears (Figure 2-2).

Note: It may take 30 to 120 seconds for the Gasboy MCE for Windows screen to appear.

Figure 2-2: Gasboy MCE for Windows Installation

2 Click Install. The “Welcome to the Gasboy MCE for Windows Setup Wizard” window

appears (Figure 2-3 on page 2-4).

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-3

Installing MCE Installing MCE Software

Figure 2-3: Gasboy MCE for Windows Setup Wizard

3 Click Next. The “Select Destination Location” window appears (Figure 2-4).

Note: To cancel the installation at any time, click Cancel and then Yes.

Figure 2-4: Select Destination Location

Page 2-4 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006

Installing MCE Software Installing MCE

4 Type a destination folder or select a destination folder by clicking Browse, or accept the

displayed destination folder and click Next. The “Select Start Menu Folder” window appears (Figure 2-5).

Figure 2-5: Select Start Menu Folder

5 Type an appropriate shortcut name for the program or select one by clicking Browse, or accept

the shortcut name shown and click Next. The “Select Additional Tasks” window appears (Figure 2-6).

Figure 2-6: Select Additional Tasks

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-5

Installing MCE Installing MCE Software

6 Under Additional icons, select the optional additional tasks option and click Next. The “Ready

to Install” window appears (Figure 2-7).

Figure 2-7: Ready to Install

Verify settings. Click Back to change settings

7 Click Install. The “Installing” window appears (Figure 2-8).

Figure 2-8: Installing

Page 2-6 MDE-4507 Magnetic Card Encoder User’s Manual · June 2006

Uninstalling MCE Software Installing MCE

8 When the installation is complete, the “Completing the Gasboy MCE for Windows Setup

Wizard” window appears (Figure 2-9).

Figure 2-9: Completing the Gasboy MCE for Windows Setup Wizard

9 Select the “Launch Gasboy MCE for Windows” check box to display the MCE login screen

(Figure 4-1), or leave it blank to end this installation without displaying the login screen. The application can be started anytime by selecting the icons or the program listing. Click Finish (Figure 2-9).

Uninstalling MCE Software

You can uninstall the Gasboy MCE software using one of the following methods:

• Method 1: From the desktop, select Start>Programs>Uninstall Gasboy MCE for Windows.

• Method 2:

1 From the Start menu, select Settings-Control Panel. The Control Panel window

appears.

2 Double click Add/Remove Programs. The Add/Remove Programs window appears.

3 Select Gasboy MCE for Windows and click Remove. MCE software is uninstalled.

MDE-4507 Magnetic Card Encoder User’s Manual · June 2006 Page 2-7

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