Packing the Merchandise …………………………………………………...…pg.14
The Packing List …...……………………………………………………….…pg.15
Guidelines for Packing and Marking Cartons …………………………………pg.16-17
BILLING INSTRUCTIONS:
Invoicing Gabriel Brother’s …………………………………………….……..pg.18
It is imperative that all vendors provide an ASN (advance shipping notice) at
the time of shipping to Gabriel Brothers Inc. See page 22 for the required
information. The ASN may be faxed to (304) 292-2614 or e-mailed to traffic@
gabes.net .
AN ASN IS NOT A REQUEST FOR ROUTING
2
July, 2006
Dear Valued Business Partner:
Attached is the Gabriel Brother’s Inc. vendor packing, shipping and routing guide. This guide is applicable to all
garment, domestics and accessory vendors supplying merchandise to Gabriel Brothers Inc. and any of its divisions.
This guide was written to communicate and support compliance with Gabriel Brother’s merchandising, distribution
and logistics policies. The enclosed procedures and guidelines will guarantee the smooth and timely flow of goods
from your warehouse to our sales floor.
It is our mission at Gabriel Brother’s to provide our customers with the highest quality, service and value
possible. As the retail industry becomes increasingly competitive, we recognize that maintaining a solid vendor
partnership is the best method to uphold this mission. Your cooperation ensures that our customers will continue to
shop at our stores.
Gabriel Brothers has established policies that are in alignment with normal retail industry standards. We
strongly suggest that you become familiar with the contents of this guide. If you have specific questions regarding
these instructions, please direct your calls to the contacts on page 5.
We would like to thank you for your continued support and look forward to a continued mutually successful
business relationship.
Sincerely,
Paul Gabriel John Gabriel
Chief Operating Officer Chief Merchandising Officer
3
TO: Traffic/ Shipping Manager
FROM: MB Kimball, Vice President of Distribution
SUBJECT: Packing, Routing, Shipping Guide
Effective July, 2006
Sir/ Madame,
Attached, please find a current traffic routing guide to be used when shipping to Gabriel
Brothers Inc. or Rugged Wearhouse Inc.
On July 1, 2006 this routing guide is effective for ALL shipments to Gabriel Brothers Inc.
Distribution Centers located at:
55 Scott Avenue 3 Hoult Road 3 Franklin Street
Morgantown, WV 26508 Fairmont, WV 26554 Hepzibah, WV 26369
Anex Wearhouse
362 Brick Yard Road
Ruffsdale, PA 15679
This guide has been developed to assist and provide you with the most complete, yet simple
guidelines necessary to prepare and deliver our merchandise.
Non compliance with any part of this procedure or unauthorized deviation from the attached
routing guide will result in charges to your company to cover any handling and/ or freight
charges incurred by Gabriel Brothers Inc
due to shipper error.
Sincerely,
M.B. Kimball
Vice President of Distribution
Gabriel Brothers Inc.
4
GABRIEL BROTHERS
DISTRIBUTION CENTER KEY CONTACTS
PHONE NUMBER (304) 292-6965
POSITION RESPONSIBILITY EXTENSION
Vice President All Logistics/ Distribution 228
Distribution Functions
Director Distribution Center 126
Distribution Operations
In accepting this order vendor agrees to furnish a guarantee that all textile fiber products
specified therein are labeled in accordance with the FEDERAL TEXTILE FIBER PRODUCTS
IDENTIFICATION ACT, PERMANENT CARE LABELING REGULATIONS and are in
compliance with all other federal and state laws and regulations.
The labels must include the following information:
• GARMENT SIZE
• FABRIC CONTENT BY % IN DESCENDING ORDER ( I.E. 65% cotton,35% polyester)
• COUNTRY OF ORIGIN
• RN NUMBER
• GARMENT CARE INSTRUCTIONS
IN ADDITION, ALL CONTENT AND CARE LABELS MUST MEET THE
FOLLOWING SPECIFICATIONS.
• THE LABEL MUST BE IN ENGLISH
• THE LABEL MUST BE SECURLY AND PERMANENTLY ATTACHED
• ITEMS SOLD AS SETS (I.E. jog suits, 2pc dresses, etc.) MUST HAVE CARE LABELS ATTACHED TO
ALL PIECES IN THE SET
5
PREPARING THE MERCHANDISE
Merchandise that has been correctly packed and is accompanied by a detailed packing list is essential to
Gabriel Brothers ability to receive and ship goods to our stores in a timely manner.
The following information will help you to prepare and pack merchandise according
to our specifications.
PREPARING THE MERCHANDISE:
Merchandise comes to Gabriel Brothers in several ways. It can be prepared as prepacks (grouped) or as units
(bulk shipments), as instructed by the Buyer on the purchase order. If no instuctions are given ALL
shipments must be shipped as units (bulk).
Merchandise that is purchased to be sold as sets must be matched by size and packaged as a set. Each piece
of the set must be clearly marked with a visible label or hang tag indicating the size (see page 6).
PREPARING MERCHANDISE FOR UNIT (BULK) SHIPMENTS:
Unit merchandise is bulk packed by style or as the PO requires.
PREPARING MERCHANDISE FOR PRE PACKED (GROUPED) SHIPMENTS:
If instructed by the buyer to ship in prepacks ALL merchandise must be bundled by
style in a size range and predetermined piece breakdown.
EXAMPLE: style 2645 in a 6,8,10,12 size range in a 1-2-2-1 breakdown, must be bundled in one poly bag
carton.
If you have any questions regarding these instructions please contact your buyer immediately for
clarification.
6
VENDOR PRICE TICKETING
ATTACHED ARE THE PLACEMENT INSTRUCTIONS
FOR PRICE TICKETS / LABELS WHEN APPLIED BY THE
VENDOR. OUR BUYER WILL REQUEST FROM OUR
DISTRIBUTION CENTER THAT TICKETS BE PRINTED
AND SENT TO A PERSON AND LOCATION PROVIDED
BUY THE VENDOR.
7
VENDOR PRE-TICKETING PROCEDURE:
WHEN POSSIBLE, AND NEGOTIATED BY THE BUYER. VENDOR TICKETING WILL NEED TO BE IN THE FOLLOWING
MANNER:
VENDOR PRE-TICKETING PROCEDURE
ON ALL BRAS AND SWIM WEAR TOPS PLACE THE PRICE TAG IN THE STRAP. ON PANTIES AND SWIM WEAR
BOTTOMS PLACE THE “PRICE TAG” IN THE WAIST BAND. IF YOU RECEIVE PRESSURE SENSITIVE STICK ON
LABELS PLACE THEM ON THE VENDOR HANG TAG. DO NOT COVER ANY VENDOR SUGGESTED PRICING OR GARMENT CONTENT AND CARE INFORMATION. IF YOU RECEIVE HANG TAGS ATTACH THEM THROUGH THE
WAIST BAND.
BRAS
PANTIES
PANTIES
PLACE PRICE TAG ON VENDOR HANG TAG / OR
ATTACH THROUGH SHOULDER STRAP
PLACE PRICE TAG ON VENDOR HANG TAG / OR
ATTACH THROUGH WAIST BAND
8
VENDOR PRE-TICKETING PROCEDURE
ON ALL SHIRTS, TOPS, JACKETS, BLOUSES AND SWEATERS PLACE THE “PRICE TAG” IN THE NECK. IF YOU
RECEIVE PRESSURE SENSITIVE STICK ON LABELS PLACE THEM ON THE VENDOR HANG TAG. DO NOT COVER
ANY VENDOR SUGGESTED PRICING OR GARMENT CONTENT AND CARE INFORMATION.
PLACE PRICE TAG IN NECK
PLACE PRICE TAG IN NECK
9
VENDOR PRE-TICKETING PROCEDURE
ON ALL TROUSERS, SLACKS, PANTS, SHORTS, SKIRTS AND CAPRI’S THAT HAVE A VENDOR HANG TAG PLACE
THE PRICE TAG WITH THE VENDOR HANG TAG IN THE WAIST BAND. IF YOU RECEIVE PRESSURE SENSITIVE
STICK ON LABELS PLACE THEM ON THE VENDOR HANG TAG. DO NOT COVER ANY VENDOR SUGGESTED
PRICING OR GARMENT CONTENT AND CARE INFORMATION.
PLACE PRICE TAG ON/ OR WITH VENDOR
HANG TAG IN WAIST BAND
PLACE PRICE TAG ON/ OR WITH
VENDOR HANG TAG IN WAIST BAND
PLACE PRICE TAG ON/ OR WITH
VENDOR HANG TAG IN WAIST BAND
10
VENDOR PRE-TICKETING PROCEDURE
ON ALL PACKAGED SOCK AND UNDERWEAR PLACE THE “PRICE TAG” ON THE
UPPER RIGHT HAND CORNER OF THE PACKAGE. ON INDIVIDUAL SOCKS PLACE
THE TAG ON THE VENDOR LABEL. IF YOU RECEIVE PRESSURE SENSITIVE STICK
ON LABELS PLACE THEM CLOSE TO THE “MSRP” IF APPLICABLE. DO NOT
COVER ANY VENDOR SUGGESTED PRICING OR GARMENT CONTENT OR
Vendor name
Vendor logo
Size 42/44
MSRP
$$
PLACE PRICE TAG ON
VENDOR INFORMATION TAG
VENDOR
STYLE
MFG
MSRP
PLACE PRICE TAG ON TOP
RIGHT CORNER OF
PACKAGE IF NO “MSRP” IS
ON PACKAGE
PLACE PRICE TAG NEXT TO
“MSRP” IF AVAILABLE
11
VENDOR PRE-TICKETING PROCEDURE
ON ALL SHOES PLACE ONE “STICKY PRICE LABEL” ON THE INSIDE OF THE RIGHT SHOE IN THE HEEL. PLACE THE
SECOND “STICKY PRICE LABEL” ON THE END OF THE BOX IF SHOES ARE SHIPPED IN INDIVIDUAL BOXES. DO NOT
COVER ANY VENDOR SUGGESTED PRICING OR THE SIZE MARKING ON THE END OF THE BOX.
PLACE STICKY LABEL INSIDE ON
THE BOTTOM OF THE HEEL OF THE
RIGHT SHOE
PLACE STICKY LABEL INSIDE ON
THE BOTTOM OF THE HEEL OF THE
RIGHT SHOE
PLACE “STICKY PRICE LABEL” ON
END OF EACH BOX DO NOT COVER
ANY VENDOR PRICING OR SIZE
MARKINGS WRITE SIZE
ON LABEL IN DESIGNATED LOCATION
ATHLETIC TRAINER
10.5
12
P 58 MUSTANG
MY FIRST PONY
VENDOR PRE-TICKETING PROCEDURE
ON ALL PRE PACKAGED TOYS AND SPORTING GOODS PLACE THE PRESSURE
SENSITIVE STICK ON “PRICE LABEL” IN THE UPPER RIGHT HAND CORNER OF
THE PACKAGE. DO NOT COVER ANY SUGGESTED VENDOR MSRP OR SAFETY
COMMENTS
PRICE LABEL LOCATION
REMOTE CONTROL
JEEP WRANGLER
MUSIC NOTES GAME
13
PACKING INSTRUCTIONS
All goods must be packed to conform to the requirements of the National Motor Freight Classification. Failure
to collect loss and damage claims from the carrier due to poor packing will result in such losses being claimed
against you and deducted from your invoice.
CARTONS: Merchandise may come packed in cartons in the following two ways.
Flat: The merchandise is laid flat in either pre packs or in units according to the PO.
PACKING UNIT (BULK) MERCHANDISE:
Pack one style per carton. Do not pack different styles into the same
carton.(exception: only orders with individual style quantities less than 20 units may
be combined for shipping purposes, but there must be a separator or divider inside the
cartons to separate the styles that are packed together).
PACKING PRE PACKED(GROUPED) MERCHANDISE:
These instructions are for pre packed orders only.
Each pre packed bundle must be labeled with a stick on lable contaning the STYLE
NUMBER.
Bundles may be packed together for shipping purposes. Cartons must be packed
with bundles of the same style breakdowns only.
If you have any questions regarding these instructions please contact your buyer immediately for
clarification.
14
THE PACKING LIST
A detailed packing list MUST accompany all shipments to the Gabriel Brothers
Distribution Centers.
The packing list must be attached to the bill of lading to prevent possible loss or
damage. “ PACKING LIST ENCLOSED” must be printed on all sides of the lead
carton.
As specified below, the packing list should contain information based on whether the
merchandise is pre packed or in units. Vendor’s packing lists may vary in format, but
they must include the standard information listed below. This information must be
legible and complete.
UNIT (BULK) PACKING LIST INFORMATION:
• Purchase order number
• Quantities by style or as PO requires
• Item Description
• Total purchase order quantity in pieces
SAMPLE PACKING LIST FOR UNIT (BULK) MERCHANDISE:
GABRIEL BROTHERS
PO 100-235321
CUSTOMER GABRIEL BROS.
STYLE ITEM # DESCRIPTION TOTAL SHIPPED
12135 004000123456 DECK 300 PR
12536 004000123457 TASSLE 300 PR
25632 004000123458 OPEN TOE 200 PR
Assorted 004000123459 PENNY 200 PR
Pack one purchase order style in a carton. Style substituions are not permitted.
Keep in mind that if you are not instructed in writing to pre pack that, ALL shipments must be bulk packed as
units or a packing violation will occur.
PRE PACKED MERCHANDISE:
Bundle by style in the size range(s) as stated on the purchase order. No size substitutions are permitted in a
prepack.
16
MARKING THE CARTONS:
Correctly marked cartons help us to quickly identify and verify merchandise. Please mark cartons as specified
below. CARTON LABELS ARE TO BE NO SMALLER THAN 3”X 5”.
UNIT MERCHANDISE: Mark each carton with the following information:
• Indication that Packing List is in the carton.(lead carton only)
SAMPLE CARTON LABEL FOR UNIT PACK:
Minimum Label Size 3”X 5”
GABRIELS PO # 1200-25632
GABRIELS STYLE # 1254
QUANTITY 30
CARTON NUMBER 1 OF 10
PRE PACK MERCHANDISE: Mark each carton with the following information:
• Gabriel Brothers P.O. Number
• Vendor Style Number or as PO requires
• Gabriel Brothers Style Number
• Pre pack breakdown by size
• Total number of bundles in the carton
• Carton Number- (1 of 8, 2 of 8 etc.)
• Indication that packing list is in the carton.(lead carton only)
SAMPLE CARTON LABEL FOR PRE PACK CARTONS:
Minimum label size 3” x 5”
GABRIELS P.O. # 200-52365
VENDOR STYLE # 1254638
GABRIELS STYLE # 2536
QUANITY 35
CARTON NUMBER 2 OF 180
CARTON WEIGHT MUST NOT EXCEED 50 POUNDS EACH
Cartons exceeding 50 pounds pose potential handling and safety problems.
17
BILLING INSTRUCTIONS
INVOICING:
It is important that your invoice information is accurate and legible.
Please send invoices to:
Gabriel Brothers Inc,
55 Scott Avenue
Morgantown, WV 26508
Attn. Accounts Payable
INVOICE INFORMATION:
Invoice dating begins at the date of receiving by Gabriel Brothers.
All invoices must include the following:
• Invoice number
• Invoice date
• Gabriel Brothers PO number
• Total number of units by style
• Cost (per piece and extended)
• Payment terms
• Address to where checks/correspondence should be sent
• Factor name and address (if applicable)
Direct any questions regarding billing instructions to Accounts Payable Manager, Extension 121.
18
ROUTING INSTRUCTIONS
IT IS IMPERATIVE THAT YOU CONTACT GABRIEL BROTHERS
TRAFFIC DEPARTMENT PRIOR TO SHIPPING @ (304) 225-7147.
FAILURE TO DO SO COULD RESULT IN YOUR
SHIPMENT BEING REFUSED AT OUR DOCK.
*AT LEAST 24 HOUR NOTICE for pick-up
BILL OF LADING:
The bill of lading is a legal contract, which permits the transportation of merchandise
from your facility to one of our Distribution Centers or to one of our consolidators.
Ship against one bill of lading, making sure the following information is listed:
• GABRIEL BROTHERS NAME AND ADDRESS
• SHIPPERS NAME AND ADDRESS
• PURCHASE ORDER NUMBER
• QUANTITY SHIPPED BY STYLE OR AS P.O. REQUIRES
• CARTON NUMBER SEQUENCE
• TOTAL NUMBER OF CARTONS BY PURCHASE ORDER
• TOTAL SHIPMENT WEIGHT
• APPROPRIATE NMFC ITEM #, CLASSIFICATION AND DESCRIPTION
Any shipment under 5000 lbs., ship as FAK49860 sub 3, class 77.5
IMPORTANT: For all purchase orders, you must call the traffic dept. @ (304)
225-7147. This way we can arrange a more cost-effective method of transportation.
TRANSPORTING METHODS:
Following is the routing information needed to transport goods to the Gabriel Brothers
Distribution Centers. Please adhere to the guidelines on the following pages to ensure
proper delivery.
SHIPPING DIRECT TO THE GABRIEL BROTHERS:
When shipping merchandise directly to Gabriel Brothers refer to your purchase order for
the correct DC address.
Gabriel Brothers Dist. Ctr. 1 Gabriel Brothers Dist. Ctr. 2 Gabriel Brothers Dist. Ctr. 4 Gabriel Brothers Dist Ctr. 5
55 Scott Avenue 3 Hoult Road 3 Franklin Street Anex Wearhouse
Morgantown, WV 26508 Fairmont, WV 26501 Hepzibah, WV 26369 362 Brick Yard Road
(304) 225-7147 (304) 225-7147 (304) 225-7147 Ruffsdale, PA 15679
(724)925-3121
19
REQUEST FOR ROUTING
PLEASE FILL IN ALL INFORMATION REQUESTED. WE CANNOT ROUTE YOUR ORDER WITHOUT THE INFORMATION BELOW.
DATE:
CONTACT NAME:
PHONE NUMBER:
FAX NUMBER:
VENDOR NAME
PICK UP ADDRESS
EMAIL ADDRESS:
CARTONS/ SKIDS/ UNITS/
P.O. # BOXES WEIGHT CUBE PALLETS PIECES
PLEASE FAX THIS COMPLETED FORM TO GABRIEL BROTHERS TRAFFIC DEPT. AT (304)292-2614
20
PICKING UP THE SHIPMENT:
Drivers of the transportation companies which carry merchandise from your facility to
one of our Distribution Centers must verify the number of cartons loaded onto their
trailers. The merchandise quantity on the Bill of Lading and the drivers carton count
agree. If the driver delivers less than the bill of lading quantity, a claim will be filed against the carrier for the shortage.
If the driver is not permitted to count the merchandise, he/she should sign the bill of
lading with “shipper load and count”(SLC) and have a representative of the shipper sign
the bill. The driver must seal the trailer and list the seal number on the bill of lading. In
this case, if the driver delivers less than the bill of lading quantity, the vendor will be
charged back for the shortages.
SCHEDULING AN APPOINTMENT:
LTL, LESS THAN TRUCKLOAD SHIPMENTS:
Instruct all carriers to call Gabriel Brothers Traffic Dept.24 hours in advance for a
delivery appointment. Appointments may be requested by calling (304) 292-6965 ext.
147 between 8:00AM and 2:00PM, Monday through Friday. The carrier should leave
his/ her name and telephone number, the purchase order number and the number of
cartons to be delivered. We will return the call to schedule an appointment. Our receiving
hours are from 6:00 AM to 3:00 PM Monday through Friday.
TL, TRUCKLOAD SHIPMENTS:
All shipments considered full trailer load either by weight or volume must have prior
routing instructions from our traffic department. You may get these instructions by
calling (304) 225-7147.
IMPORTANT: When preparing to ship pay special attention to the “ ship date”
and “cancel date” on the purchase order. Attempted delivery of merchandise before
the ship date or after the cancel date will be rejected by our Distribution Center.
OVERAGES/SHORTAGES:
Any order that is over or short in excess of 5% of the PO quantity must have pre-
approval from the buyer prior to shipping, Call (304) 225-7147. If you are
shipping from multiple locations you must notify our traffic department at the time of
routing.
21
FREIGHT PAYMENT TERMS:
COLLECT:
Freight terms are collect, you are required to follow the shipping instructions provided
by the Gabriel Brothers traffic department.. Use of unauthorized carriers will result in full
freight chargbacks to your company plus a $50 handling charge.
CONSOLIDATION PROGRAM:
USE THIS LIST FOR OUR CONSOLIDATION PROGRAM. NOTE: YOU MUST USE OUR
CONSOLIDATOR IF YOU ARE SHIPPING FROM THE SPECIFIED DESTINATIONS LISTED BELOW.
YOU MUST CONTACT GABRIEL BROTHERS TRAFFIC DEPARTMENT (304- 292-6965 ext 147)
FOR SHIPPING AUTHORIZATION AND INSTRUCTION PRIOR TO ANY CARRIER CONTACT.
FROM: A) CALIFORNIA, You will call Gabriel Brothers traffic department for
shipping authorization. (304-292-6965 x 147) Once the PO is verified you
will be given a “shipping authorization” number for each purchase order.
You will then be contacted by CITY GARMENT CARRIERS to verify the
authorization number and to schedule a pick up time at your location.
B) NEW YORK/ NEW JERSEY, You will call Gabriel Brothers traffic
department for shipping authorization. (304-292-6965 x 147) Once the PO is
verified you will be given a “shipping authorization” number for each
purchase order. You will then be contacted by JAY DEE TRUCKING to verify
the authorization number and to schedule a pick up time at your location.
IMPORTANT
ADVANCE SHIPPING NOTICE
It is imperative that all vendors provide an ASN (advance shipping notice) at
the time of shipping to Gabriel Brothers Inc. See page 22 for required
information. The ASN may be faxed to (304) 292-2614 or e-mailed to traffic@
gabes.net.
22
VENDOR NAME:
PURCHASE ORDER NUMBER:
SHIP DATE:
PICK UP DATE:
SHIPMENT WEIGHT:
NUMBER OF
CARTONS:
NUMBER OF UNITS/CARTONS SHIPPED BY STYLE:
STYLE NUMBER UNITS CARTONS CASE PK STYLE NUMBER UNITS CARTONS CASE PK
TOTAL UNITS
SHIPPED TOTAL UNITS SHIPPED
SHIPPER INFORMATION:
CARRIER:
PRO
#
SHIPPED TO:
ASN MUST BE FAXED TO GABRIEL BROTHERS DISTRIBUTION CENTER AT
(304) 292-2614 OR E-MAILED TO traffic@gabes.net WHEN ORDER IS SHIPPED
ADVANCE SHIPPING NOTICE
23
REQUEST FOR ROUTING
PLEASE FILL IN ALL INFORMATION REQUESTED. WE CANNOT ROUTE YOUR ORDER WITHOUT THE INFORMATION BELOW.
DATE:
CONTACT NAME:
PHONE NUMBER:
FAX NUMBER:
VENDOR NAME
PICK UP ADDRESS
EMAIL ADDRESS:
CARTONS/ SKIDS/ UNITS/
P.O. # BOXES WEIGHT CUBE PALLETS PIECES
PLEASE FAX THIS COMPLETED FORM TO GABRIEL BROTHERS TRAFFIC DEPT. AT (304)292-2614
COMMENTS:
24
25
Loading...
+ hidden pages
You need points to download manuals.
1 point = 1 manual.
You can buy points or you can get point for every manual you upload.