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FullShot 9.3 for Windows
The Complete Image Capture, Annotation, Database & Printing Program
User’s Guide
PDF Printing Edition
Inbit Incorporated
1991-2006 Inbit Incorporated. All Rights Reserved.
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INBIT LICENSE AGREEMENT
SOFTWARE PRODUCT: FULLSHOT 9 FOR WINDOWS
IMPORTANT - READ CAREFULLY: THIS INBIT END-USER LICENSE AGREEMENT IS A LEGAL AGREEMENT
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that same computer. You may not install the software on a network server unless you purchase an appropriate license.
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Table of Contents
INBIT LICENSE AGREEMENT ................................................................................... 2
Chapter 1. Introduction.................................................................................................... 6
1.1 Welcome ............................................................................................................................................... 6
1.2 System Requirements............................................................................................................................ 6
1.3 What FullShot Can Do for You ............................................................................................................ 6
1.4 FullShot Editions .................................................................................................................................. 8
1.5 Installing FullShot................................................................................................................................. 9
1.6 Registering FullShot ........................................................................................................................... 10
1.7 Starting FullShot................................................................................................................................. 10
1.8 Uninstalling FullShot.......................................................................................................................... 10
1.9 Technical Support............................................................................................................................... 10
Chapter 2. FullShot Basics............................................................................................. 11
2.1 FullShot Window................................................................................................................................ 11
2.2 Snapshot Buttons ................................................................................................................................ 11
2.3 On-Screen Capture Ruler.................................................................................................................... 12
2.4 Toolbars .............................................................................................................................................. 13
2.5 FullShot Explorer................................................................................................................................ 15
2.6 Capture Effects Settings Bar............................................................................................................... 16
2.7 Annotation Objects List ...................................................................................................................... 16
2.8 Docking Interface Components .......................................................................................................... 17
2.8 FullShot Status Icon............................................................................................................................ 18
2.10 Capturing Images.............................................................................................................................. 19
2.11 Viewing Images in Zoom In and Zoom Out Mode........................................................................... 19
Chapter 3. Setting up Options ....................................................................................... 20
3.1 Settings ............................................................................................................................................... 20
3.2 FullShot Run Settings ......................................................................................................................... 20
3.3 Image Window Settings...................................................................................................................... 20
3.4 Destination Settings ............................................................................................................................ 21
3.5 Capture Settings.................................................................................................................................. 21
3.6 Capture Effects Settings...................................................................................................................... 23
3.7 Snapshot Button Settings .................................................................................................................... 26
3.8 Hotkey Settings................................................................................................................................... 26
3.9 FullShot Clock Settings ...................................................................................................................... 27
3.10 Master Reset ..................................................................................................................................... 28
Chapter 4. Capturing Images ........................................................................................ 29
4.1 Capturing a Screen.............................................................................................................................. 29
4.2 Capturing the Active Window ............................................................................................................ 29
4.3 Capturing an Object............................................................................................................................ 30
4.4 Capturing a Region on the Screen....................................................................................................... 31
4.5 Capturing a Menu ............................................................................................................................... 32
4.6 Capturing an Area Freehand ............................................................................................................... 32
4.7 Capturing the Mouse Pointer .............................................................................................................. 33
4.8 Capturing a Button.............................................................................................................................. 33
4.9 Capturing a Command Bar ................................................................................................................. 34
4.10 Capturing a Long Document............................................................................................................. 36
4.11 Interactive Scroll Capture ................................................................................................................. 37
4.12 Session Capture................................................................................................................................. 38
4.13 Capturing Video Images ................................................................................................................... 40
Chapter 5. Working with Image Files........................................................................... 41
5.1 Image File Conversion........................................................................................................................ 41
5.2 Supported Formats.............................................................................................................................. 41
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5.3 Opening or Importing an Image File................................................................................................... 41
5.4 Saving an Image to a File.................................................................................................................... 42
5.5 Batch Save All Images........................................................................................................................ 44
5.6 Graphics Mode and File Size.............................................................................................................. 44
5.7 Color Reduction.................................................................................................................................. 45
5.8 Image Compression ............................................................................................................................ 46
Chapter 6. Printing Images............................................................................................ 47
6.1 Configure FullShot as a Screen Printing Program .............................................................................. 47
6.2 Print Images from FullShot Window.................................................................................................. 48
6.3 Notepad............................................................................................................................................... 50
6.4 Header and Footer............................................................................................................................... 50
6.5 Macros ................................................................................................................................................ 51
Chapter 7. Working with the Clipboard....................................................................... 52
7.1 Edit Commands................................................................................................................................... 52
Chapter 8. Changing Images ......................................................................................... 53
8.1 Resize.................................................................................................................................................. 53
8.2 Rotate and Flip.................................................................................................................................... 53
8.3 Change Resolution.............................................................................................................................. 53
8.4 Merge.................................................................................................................................................. 54
8.5 Grayscale and Invert ........................................................................................................................... 54
8.6 Reduce Colors..................................................................................................................................... 55
8.7 Crop .................................................................................................................................................... 55
8.8 Blur ..................................................................................................................................................... 56
8.9 Highlight ............................................................................................................................................. 56
8.10 Eraser ................................................................................................................................................ 56
8.11 Check Colors..................................................................................................................................... 56
Chapter 9. Adding Annotations..................................................................................... 58
9.1 Annotation Basics ............................................................................................................................... 58
9.2 Canvas and Editing Modes ................................................................................................................. 58
9.3 Draw and Callout Tools...................................................................................................................... 59
9.4 Annotation Objects List ...................................................................................................................... 63
9.5 Using Labels ....................................................................................................................................... 64
9.6 Converting Annotations to an Image .................................................................................................. 66
9.7 Saving Annotations in FSD................................................................................................................. 66
Chapter 10. Image Utilities ............................................................................................ 68
10.1 Thumbnail Viewer ............................................................................................................................ 68
10.2 ImageExplorer .................................................................................................................................. 68
10.3 Select Image Formats and Drives ..................................................................................................... 69
10.4 BatchCon .......................................................................................................................................... 69
Chapter 11. Export to Flash........................................................................................... 71
11.1 Steps to Produce Flash Output.......................................................................................................... 71
11.2 Play Flash Files................................................................................................................................. 71
Chapter 12. Image Database.......................................................................................... 73
12.1 What is an Image Database............................................................................................................... 73
12.2 Open a Local Image Database .......................................................................................................... 74
12.3 Information about an Image Database .............................................................................................. 74
12.4 Image Database Record .................................................................................................................... 75
12.5 Changing Record Field Names ......................................................................................................... 76
12.6 Viewing Images in the Thumbnail Mode.......................................................................................... 77
Chapter 13. Searching Database ................................................................................... 79
13.1 Database Indexes .............................................................................................................................. 79
13.2 Index Entry Normalization................................................................................................................ 79
13.3 Data Tips........................................................................................................................................... 79
13.4 Point-and-Click Searches.................................................................................................................. 80
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13.5 Type-to-Locate Searches................................................................................................................... 81
13.6 Using Search Operators .................................................................................................................... 82
13.7 Changing Index Options ................................................................................................................... 83
Chapter 14. Building Database...................................................................................... 84
14.1 Creating a Local Database ................................................................................................................ 84
14.2 Setting Database Options.................................................................................................................. 84
14.3 Using Master Keyword Table........................................................................................................... 85
14.4 Creating a New Record..................................................................................................................... 85
14.5 Adding an Image to a Record ........................................................................................................... 86
14.6 Adding Keywords to a Record.......................................................................................................... 87
14.7 Writing Memos ................................................................................................................................. 87
14.8 Entering a New Record..................................................................................................................... 88
14.9 Using FastBuild ................................................................................................................................ 88
Chapter 15. Record Operations..................................................................................... 90
15.1 Saving Record................................................................................................................................... 90
15.2 Saving Image .................................................................................................................................... 90
15.3 Loading ............................................................................................................................................. 91
15.4 Updating............................................................................................................................................ 91
15.5 Deleting............................................................................................................................................. 92
15.6 Printing.............................................................................................................................................. 92
Chapter 16. Database Operations ................................................................................. 93
16.1 Backing Up ....................................................................................................................................... 93
16.2 Compacting....................................................................................................................................... 93
16.3 Merging............................................................................................................................................. 94
Chapter 17. Server Database ......................................................................................... 96
17.1 Server Side Setup.............................................................................................................................. 96
17.2 Client Side Setup............................................................................................................................... 98
17.3 Using a Server Database ................................................................................................................... 98
Chapter 18. Email ......................................................................................................... 100
18.1 About FullShot Email ..................................................................................................................... 100
18.2 Email Setup..................................................................................................................................... 100
18.3 Contact Database Setup .................................................................................................................. 101
18.4 Sending a Message.......................................................................................................................... 102
18.5 Message Log ................................................................................................................................... 102
Chapter 19. Troubleshooting ....................................................................................... 104
19.1 Unsupported Image Files ................................................................................................................ 104
19.2 Unable to Open an Image Database................................................................................................ 104
How To Order FullShot ............................................................................................... 106
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Chapter 1. Introduction
1.1 Welcome
Welcome to FullShot!
FullShot is the complete image capture, annotation, image database and screen printing program designed
for users who need to work with images from any application running on Microsoft Windows.
1.2 System Requirements
FullShot is a 32-bit Windows application. It requires one of the following Windows operating systems on
your PC:
Windows 98
Windows 98 SE
Windows Me (Millennium Edition)
Windows 2000 (Workstation or Server)
Windows XP (Home Edition or Professional Edition)
Windows Server 2003
If you don't have any of the above Windows installed, you need to upgrade your system software before
installing FullShot.
The total hard drive space needed is 20MB. The total memory requirement is 128MB. The more memory
you have, however, the smoother FullShot will run.
1.3 What FullShot Can Do for You
Capturing images
¾ Capture images in more than 100 capture type combinations: screen capture, window capture, object
capture, region capture, title & menu capture, freehand capture, mouse pointer capture, button capture,
command bar capture, auto-scroll document capture, interactive scroll capture and session capture.
¾ Capture images by using on-screen Snapshot Buttons or Hotkeys.
¾ Capture images in 4-bit (16 colors), 8-bit (256 colors), 15-bit (32K colors), 16-bit (64K colors), 24-bit
(16.8M colors), 32-bit color modes, as well as in black-and-white mode.
¾ Capture images in 640x480, 800x600, 1024x768, 1152x864, 1280x1024, 1600x1200 and even higher
resolution.
¾ Capture a complete screen or separate objects on the screen such as dialog boxes, menus, list controls,
tree controls, command buttons, radio buttons, check boxes, toolbars, and mouse pointers.
¾ Capture any rectangular or freely drawn region of a screen you define using a mouse.
¾ Capture images in continuous sessions.
Adding special effects to images
¾ Add drop-shadow effects to an image in any angle, distance and size during capture or after capture.
¾ Add stroke effects to an image during capture or after capture.
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¾ Add tear effects to an image during capture or after capture.
¾ Add glare effects to an image during capture or after capture.
Annotating images
¾ Draw lines.
¾ Draw rectangles and rounded rectangles.
¾ Draw circles and ellipses.
¾ Write text into images.
¾ Draw 18 styles of callout.
¾ Mark images with labeling tools.
Printing images
¾ Print images on any printer that Windows supports automatically or manually.
¾ Print images with text annotations in multiple formats.
¾ Print images with a header and footer.
¾ Print images in any size.
¾ Print images in multiple alignments and orientations.
¾ Print multiple images on one page.
Viewing and Converting Images
FullShot is a perfect image viewer for the following popular image formats: FSD, BMP, CUR, DIB, EPS,
GIF, ICO, JPE, JPG, JPEG, PCD, PCT, PCX, PNG, PSD, RAS, RLE, TGA, TIF, WMF, and WPG.
FullShot can also read and display HTML pages.
FullShot can convert images among supported image formats.
Editing images
¾ Add frames around images.
¾ Resize images.
¾ Flip or rotate images.
¾ Translate color images to grayscale.
¾ Reduce image colors to produce smaller files.
¾ Crop images to a smaller size.
¾ Blur part of an image.
¾ Highlight part of an image.
¾ Merge two or more images into one.
¾ Change image resolution.
Building an Image Database
¾ Build an image database automatically or manually.
¾ Support six indexes to search an image database.
¾ Support the point-and-click intuitive search method.
¾ Support the type-to-locate search method.
¾ Support built-in backup procedures.
¾ No programming is required.
¾ View an image database sequentially in the thumbnail mode.
¾ Intuitive data tips can bring up record information quickly.
Email
¾ Email image from a FullShot image window.
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¾ Email image from a FullShot image database record.
¾ Build contact database.
¾ Track sent messages.
1.4 FullShot Editions
FullShot is released in three editions: Standard Edition, Professional Edition and Enterprise Edition. See the
features list for comparison.
Multiple Monitor Support
Supported Formats
BMP
CUR
DIB
EPS
GIF
ICO
JPG, JPE, JPEG
PCD
PCT
PCX
PNG
PSD
RAS
RLE
TGA
TIF
WMF
WPG
FSD (FullShot Document)
Pre-save File Size Comparison
Image Annotations
Drawing
Text
Callout
Labeling
Capture Modes
Screen Capture
Window Capture
Object Capture
Region Capture (Rectangle, Ellipse)
Title & Menu Capture
Freehand Capture
Pointer Capture
Button Capture
Command Bar Capture
Auto-Scroll Document Capture
Interactive Scroll Capture (Vertical and
Horizontal)
Timer Controlled Session Capture
Image Resolution Settings
Special Effects
Drop Shadow Effect
Stroke Effect
4-way Tear Effect
Standard
Edition
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Glare Effect
Viewers
Still Image Viewer
Animated GIF Viewer
Thumbnail Viewer
HTML Viewer
Tools
On Screen Capture Ruler
Resize
Flip
Rotate
Crop
Blur
Highlight
Eraser
Merge
Printing
Print Image
Print Multiple Images
Print All Images on One Page
Print Image Database Record
Print HTML Page
Image Utilities
ImageExplorer
BatchConvert
FullShot Image Database
Database Read Only
Database Creation
Database Backup
Master Keyword Table
ID Index
Subject Index
Title Index
Keyword Index
Create Index
Update Index
Client/Server Support
Email
Send Image from Image Window
Send Image From Image Database
Email Tracking
Contact Database
Export to Flash
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1.5 Installing FullShot
1. Start Windows.
Close all running applications.
2. Insert the FullShot CD into your CD-ROM drive.
3. If the Setup program doesn't get loaded automatically,
click the Start button,
choose the Run command,
type d:\setup and then click OK.
If the CD-ROM is not on D: drive, use the other drive letter.
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If you received FullShot from one of the Inbit download sites, follow instructions on the web site to
install FullShot.
4. Follow the on-screen instructions to install FullShot.
1.6 Registering FullShot
After you install FullShot, send in the registration card enclosed with your copy of the program. You can
also register your license at www.inbit.com/register.html.
Registration entitles you to free technical support via email and information about future updates. If you
have purchased support packages and need to call technical support, be ready to give the support engineer
your license key, which appears on the FullShot CD jewel case or CD jacket. You can also find your
license key in the About FullShot dialog box.
1.7 Starting FullShot
The FullShot icon should already be on your desktop window when the installation is completed. Doubleclick on the icon to start FullShot.
If you have already deleted the FullShot icon:
1. Click the Start button.
2. Choose the All Programs item.
3. Choose the FullShot 9 submenu.
4. Choose the FullShot 9 application.
1.8 Uninstalling FullShot
To uninstall FullShot:
1. Click the Start button.
2. Choose the All Programs item.
3. Choose FullShot 9 submenu.
4. Choose Uninstall FullShot 9.
1.9 Technical Support
Technical support via email is free. Contact support@inbit.com if you have any questions. For other
support options, visit www.inbit.com
for information about support packages.
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Chapter 2. FullShot Basics
2.1 FullShot Window
The main FullShot window is a workspace where you can view and work on captured or imported images.
It can contain more than one image at a time, each in a separate window.
2.2 Snapshot Buttons
The easiest way to capture images is with Snapshot Buttons. Clicking one of the buttons carries out the
corresponding type of capture.
= Screen Capture
= Window Capture
= Object Capture
= Region Capture
= Freehand Capture
Available in the Professional Edition and Enterprise Edition:
= Button Capture
= Command Bar Capture
= Document Auto-Scroll Capture
= Interactive Scroll Capture
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By default, SWOR buttons are turned on in the Standard Edition; SWORD buttons are selected in the
Professional Edition and the Enterprise Edition.
The Snapshot Buttons will be displayed on the title bar of the top most application window.
2.3 On-Screen Capture Ruler
FullShot can display an on-screen capture ruler that can help you see how large a window capture will be
before you launch a capture against a window. If your documentation work has a limitation on an image
size, knowing how large your target is can be a big help. Otherwise, you would have to perform several
trial shots in order to find out which one may fit the space available.
To turn on the on-screen Capture Ruler:
1. Pull down the View menu.
2. Choose the Capture Ruler command.
Using the same command again will turn off the capture ruler.
The on-screen ruler is a self-managed intelligent tool. When you drag a window frame to change the
window size, it follows your drag and reports the new size on the ruler. It will auto hide itself if you don’t
touch your target window for a while.
The ruler can display three types of measurements: pixel, inch and centimeter. By default, it displays a
window size in pixel mode. Right click the ruler to change the measurement to inch mode; right click again
to change it to centimeter mode.
The left image below shows the ruler in the pixel mode; the right image shows in the inch mode.
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2.4 Toolbars
There are four toolbars in the Standard Edition and the Professional Edition and one additional toolbar in
the Enterprise Edition.
Basic Toolbar:
Capture Effects Toolbar:
Annotation Toolbar
:
View & Editing Toolbar:
Enterprise Toolbar:
To know the name of a particular button, stop the mouse pointer over it. FullShot will display the name
shortly. The basic toolbar has the following command buttons:
New command. Use this command to create an empty image.
Open Image command. Use this command to open an image file. You can also use the FullShot
Explorer to open image files.
Save Image command. Use this command to save an image to a file. You can also use drag & drop
method to drag an image to a folder in the FullShot Explorer.
Print command. Use this command to print the active image.
Copy Image command. Use this command to copy the active image to the Clipboard.
Paste Image command. Use this command to paste an image from the Clipboard to the FullShot
window.
FullShot Explorer command. Use this command to turn on/off the FullShot Explorer.
Normal Pixel Size command. Use this command to view the active image in its original pixel size.
Fit to Window command. Use this command to view the active image by using the entire window
space.
Full Screen View command. Use this command to view the active image in the full screen mode.
Flip Horizontal command. Use this command to flip the active image horizontally.
Flip Vertical command. Use this command to flip the active image vertically.
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Rotate Right command. Use this command to rotate the active image to the right.
Rotate Left command. Use this command to rotate the active image to the left.
Capture to FullShot Window option. Turn on/off Capture to FullShot Window mode.
Capture to Printer option. Turn on/off Capture to Printer mode.
Capture to Clipboard option. Turn on/off Capture to Clipboard mode.
Capture to File option. Turn on/off Capture to File mode.
Close All command. Use this command to close all of the open windows.
Folder Thumbnail View command. View all of the supported images in a folder, available in
Professional Edition and Enterprise Edition.
Launch BatchCon, available in Professional Edition and Enterprise Edition.
Launch ImageExplorer, available in Professional Edition and Enterprise Edition.
Click Summary Report button to display ImageExplorer statistics, available in Professional
Edition and Enterprise Edition.
The capture effects toolbar has the following commands:
Drop Shadow Effect command.
Stroke Effect command.
Tear Effect command.
Glare Effect command.
Restore Default. Use this command to reset all capture effects settings.
The view and editing toolbar, docked on the left frame by default, has the following commands:
Hand mode. This is not a command, and is a mode instead. In this mode, you can move the image
up and down to see it and you can drag-and-drop to save the active image.
Object Selection and Movement mode. In this mode, you can select and then move an object
within the canvas.
Group Selection mode. Press this button before select a group of objects.
Crop command. Use this command to trim unwanted edges.
Blur command. Use this command to blur a select area on the active image.
Highlight command. Use this command to highlight a selected area on the active image.
Eraser command. Use this command to erase a selected area on the active image.
Color Checker command. Use this command to check a pixel’s RGB value.
Zoom In command. Use this command to view the active image in a larger size.
Zoom Out command. Use this command to view the active image in a smaller size.
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Undo command. Use this command to undo an image editing and annotation action.
Redo command. Use this command to revert the previous undo.
The annotation toolbar is featured in Chapter 9. The enterprise toolbar that hosts FullShot Image Database
and Email command buttons is featured in Chapter 12 and Chapter 18.
2.5 FullShot Explorer
The FullShot Explorer lets you open, save and delete images in an easy way. It also allows users to open
annotation files and databases. You can dock FullShot Explorer on any side of the FullShot window. To
save precious screen space, you can enable Auto-Hide so that FullShot Explorer will hide itself when you
click any image you’re working on.
FullShot uses three file icons in the FullShot Explorer:
Color bar icon represents an image file in one of the supported formats.
Annotation icon represents a FSD file (saved annotation objects).
Database icon represents a FullShot Image Database.
To open an image file, navigate and find the file and then single click on it.
To save an image from the FullShot window to your hard drive, drag and drop the image to the destination
folder.
To remove the active image from your hard drive, press Del key on your keyboard.
To rename a file, select the file and click the filename again. The FullShot Explorer will turn on the
filename editor for you to change the filename.
You can close FullShot Explorer by clicking the close button on the upper right corner. If you need to turn
it on, choose the FullShot Explorer command from the View/Toolbars menu.
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2.6 Capture Effects Settings Bar
By default, the Capture Effects Setting Bar is displayed along with the FullShot Explorer as part of the
FullShot interface. It provides you a convenient way to change capture effect settings easily to suit your
changing needs for documentation and presentation work. As the FullShot Explorer, you can enable the
Auto-Hide to make it hide itself when you work on something else. You can also close it by clicking its
close button at the upper-right corner. To turn it back on, choose the Capture Effects Settings Bar
command from the Options menu.
To learn how to use the Capture Effects Settings, see Chapter 3.6 for details.
2.7 Annotation Objects List
Annotation Objects list is initially empty. You will see it lists an image as the first object after you
perform a screen capture or open an image file. As you add annotation objects to the active image, it adds
your objects to the list. Each object is a layer on the image. You can change the order of layers in order to
set positions for objects.
In the sample below, there is one image object, one rectangular callout object and two vector drawing
objects. The image object is at the bottom and is locked, which means that you can’t move the image
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object. To change object layer orders, drag an object and move the mouse pointer up and down the list. For
more information read Chapter 9.4.
2.8 Docking Interface Components
FullShot Explorer, Capture Effects Settings Bar and Annotation Objects list are dockable interface
components that can be docked on any side of the FullShot main window frames. Changing docking side is
a process of dragging the title bar, moving and releasing mouse button on the side frame. If you find it
difficult to dock bars where you want to dock, turn on 3D Interface Style 2 from View/Application Look
menu.
3D Interface Style 2 will show you exactly where to dock when you drag the title bar. Release the mouse
button when it is on a navy blue navigation arrow button.
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2.8 FullShot Status Icon
When FullShot is loaded, the FullShot status icon is displayed in your system tray where your other
hardware and software icons are displayed. If the status icon is not in the system tray, you may want to
change your FullShot Settings and turn it on.
Right click on the FullShot camera icon to open a popup menu.
Open FullShot: Brings FullShot window to top, same as press the hotkey Ctrl+Shift+Alt+F.
Hide FullShot: Hides the FullShot window and the taskbar icon, same as press the hotkey
Ctrl+Shift+Alt+B. If you choose this command, the status icon will be the only
object that represents FullShot on your desktop.
Enable Capture Effects: Turn on your previously selected capture effects
Disable Capture Effects: Turn off currently enabled capture effects.
About FullShot: Shows the FullShot version and copyright information.
Remove Status Icon: removes the status icon from the system tray. FullShot will run without this
icon.
Exit: Quits FullShot.
For more information about the background and foreground mode setup, see FullShot Setup in 3.2.
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2.10 Capturing Images
1. Start Windows.
2. Start FullShot.
3. Minimize FullShot if you wish.
4. Start the program from which you want to capture screen images.
5. Click one of the FullShot on-screen Snapshot Buttons.
If you prefer to use Hotkeys, the default Hotkeys are:
Full Screen Capture CTRL+1
Window Capture CTRL+2
Region Capture CTRL+3
Title & Menu Capture CTRL+4
Freehand Capture CTRL+5
Object Capture CTRL+6
The Professional Edition and Enterprise Edition have five more capture modes:
Mouse Pointer Capture CTRL+7
Button Capture CTRL+8
Command Bar Capture CTRL+9
Document Auto-Scroll Capture CTRL+0
Interactive Scroll Capture CTRL+F11
Session Capture CTRL+F12
By default, captured images are displayed in the FullShot windows.
2.11 Viewing Images in Zoom In and Zoom Out Mode
To view the active image in a larger size, click the Zoom In button on the toolbar.
To view the active image in a smaller size, click the Zoom Out button on the toolbar.
The image window title bar will display the percentage of the current display mode. The percentage is for
viewing only and doesn’t affect the image’s actual size when it is saved to a disk.
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Chapter 3. Setting up Options
3.1 Settings
FullShot comes with a set of default settings. It works just fine without your changing any of its settings.
You do have many options, however, if you want to use FullShot differently. In this chapter we present you
with general settings which affect overall FullShot behavior. In the next chapter, we’ll discuss capturerelated settings.
3.2 FullShot Run Settings
The FullShot Run Settings command opens up the FullShot Run Settings dialog box.
→
You can load FullShot with Windows automatically. You can load FullShot directly in the form of a
minimized icon on the taskbar or maximized taking the entire screen.
If you choose to run FullShot in the background mode, FullShot will be hidden and it doesn't even appear
on the taskbar. When you need to switch between the Background mode and the Foreground mode, press
the hotkey combination Ctrl+Shift+Alt+B and Ctrl+Shift+Alt+F.
You can install the FullShot icon in your system tray to identify its running status. See Chapter 2.8 to learn
more about the status icon and its popup menu.
By default, the FullShot Setup program has installed the FullShot icon on your desktop. You can let
FullShot to remove the icon in this dialog box.
3.3 Image Window Settings
The Image Window Settings dialog box allows you to set system wide settings so that all image windows,
all annotation objects on an image will follow these settings. Please note that the labeling tools are
available in the Professional Edition and Enterprise Edition only. See Chapter 9 to learn how to
annotate an image.
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→
3.4 Destination Settings
FullShot sends all captured images to the FullShot Window by default. If you need to change the
destination, you can turn on/off the individual destination buttons on the toolbar. You can also use Capture
Settings command from the Options menu to set more options.
Capture to FullShot Window
Capture to Printer
Capture to Clipboard
Capture to File
→
If you use FullShot as a direct screen printing program, select the Printer option only, and then set print
settings (see Chapter 6 for details). If you plan to capture and save many images during a session, you can
make the process quick and easy by selecting the File as a destination (see Chapter 5 for details). For those
of you who prefer to use the Clipboard to transfer captured images, select the Clipboard option.
Please note that the Button tab, the Command Bar tab, the Document tab and the Interactive tab are
available only in the Professional Edition and Enterprise Edition.
3.5 Capture Settings
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Capture settings in this page affect all of the capture types.
→
Hide Mouse Pointer: Select if you don’t want the captured image to include the mouse pointer; leave
unselected if you do want the image to include the mouse pointer.
Bring FullShot to Top: Select if you want the FullShot window to appear above other application
windows after you capture an image; leave unselected if you don’t want the FullShot window to appear on
top after image captures. There are four windows display modes.
Display Image Info: Select if you want to see a dialog box showing image attributes immediately after you
capture it; leave unselected if you don’t want the image info dialog box to appear.
As Is: Select to leave color images unchanged when you capture them.
Black & White: Select to change color images automatically to black & white as you capture them. Please
note that this function came from the original FullShot 1.0 implementation back in 1991 when Windows
had only 16 colors. Its matching color scheme was designed for 16-color (4-bit) environment. It is
preserved in the program as a legacy function. Users are recommended to use either color or grayscale
mode to do screen capture for modern documentation work. However, if you work on legacy COBOL and
similar mainframe applications, you may still find Black & White mode useful in dealing with simple color
screens.
Grayscale: Select to change color images automatically to grayscale as you capture them.
Invert: Select to invert color or monochrome images automatically as you capture them.
Resolution: You can preset a resolution so that all captured images are processed in that resolution. There
are six preset resolutions: 72dpi, 96dpi, 120dpi, 150dpi, 300dpi and 600dpi. You can also specify a
resolution. After an image is captured, you can change the image resolution to any value by using Change
Resolution command from the Tools menu. Resolution option is only available in the Professional
Edition and Enterprise Edition.
Resize after capture by percentage: If you want the captured image to be scaled larger or smaller in one
step, you can specify a percentage in this box. Obviously, you can do scaling from the Tools menu
separately after a capture is done.
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3.6 Capture Effects Settings
3.6.1 Effect Commands
There are four capture effects you can use for your capture tasks during capture and after capture. Changing
settings can be easily done on the capture effect toolbar or on the Capture Effects Settings Bar.
You can find four buttons on the toolbar. If you want to hide the toolbar or show it after hiding, use the
Capture Effects Toolbar command from the View->Toolbars menu:
Click an effect button to turn it on and click it again to turn it off. By default, Drop Shadow effect is on
and all other three are off. Actually, the drop shadow effect has been used on most of images captured for
this User’s Guide.
Drop Shadow Effect
Stroke Effect
Tear Effect
Glare Effect
You can also find those four buttons on Capture Effects Settings Bar. Click it to turn on/off an effect.
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→
3.6.2 Drop Shadow Settings
Opacity: adjusts the amount of opacity for the shadow.
Angle: adjusts the angle of the shadow in degree.
Direction: allows for a preset value for the shadow. It is an alternative to quickly adjust the angle
parameter.
Distance: adjusts the simulated distance of the shadow from its background.
Size: adjusts the simulated size of the shadow. It is in the unit of pixel.
Tip: The Distance setting decides how far a shadow will be away from the image. The larger the value, the
farther the shadow seems to be. The Size setting decides width of the shadow in pixel. For the Angle
setting, if you don’t want to figure out where the shadow will be generated by angle, always use Direction
setting to select one of preset directions: Lower Right, Lower Left, Upper Right or Upper Left.
3.6.3 Stroke Effect Settings
Width: adjusts the width of the stroke in pixel.
Color: specifies the color of the stroke.
Tip: Use value 1 for the Width if you don’t want to see a strong effect.
3.6.4 Tear Effect Settings
Min: adjusts how far up the tear can be (minimum of image).
Max: adjusts how far down the tear can be (maximum of image).
Size: slightly adjusts the randomness of the tear.
Bottom: applies the tear effect to the bottom edge of the image.
Top: applies the tear effect to the top edge of the image.
Right: applies the tear effect to the right edge of the image.
Left: applies the tear effect to the left edge of the image.
Uniform: specifies whether or not the tear effect will have uniform teeth.
Tip: Max value should be greater than Min value in order to generate a good tear effect. The Size setting
decides severity of the tear effect. You can turn on the effect on all four edges of the image.
3.6.5 Glare Effect Settings
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Amount: adjusts the amount of glare (brightness on top part of image).
3.6.6 How to Change Settings
FullShot has preset a value for every setting that should look good for most of cases. If you’d like to change
any setting, double click the name of the setting or single click the setting itself. For example, if you want
to increase or decrease the opacity of drop shadows, double click Opacity:
User direction keys on the keyboard (←↑→↓) to change the setting. For the Direction setting of the Drop
Shadow effect, click the setting to open a drop-down menu and select a direction.
Here are five capture samples. They are all captured by using the Menu Capture (Ctrl+4) when the
Options menu is open.
Figure 1: no effects used.
Figure 2: drop shadow effect used.
Figure 3: drop shadow and bottom tear effects used.
Figure 4: drop shadow, stroke and bottom tear effects used.
Figure 5: drop shadow, stroke, bottom tear and glare effects used.
Since tear effects are generated randomly, no two images will have the same tear effect.
3.6.7 Apply Effects Command
Effects, if turned on, are automatically applied when you launch a capture. If you have already captured
images or obtained images from other sources, you can apply effects to a loaded image:
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3.7 Snapshot Button Settings
Snapshot Buttons are the easiest way to capture images. Nine of the twelve capture types have a snapshot
button. The Mouse Pointer capture does not need a snapshot button; the Title & Menu capture cannot use
a snapshot button. You can turn on/off any snapshot button and change button size through the Snapshot
Button Settings dialog box.
→
There are four more Snapshot Button types in the Professional Edition and Enterprise Edition:
Select the Hide in Capture option if you don't want to see the snapshot button image in your captured
images.
3.8 Hotkey Settings
Hotkeys are the second way to capture images. Each of the twelve capture types has its own hotkey or
hotkey combination. A hotkey combination can be any key (except F1, which is used for Help) and one or
more of these system keys: CTRL, SHIFT, ESC and ALT. The default hotkey settings are:
CTRL + 1 Screen Capture
CTRL + 2 Window Capture
CTRL + 3 Region Capture
CTRL + 4 Title & Menu Capture
CTRL + 5 Freehand Capture
CTRL + 6 Object Capture
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The Professional Edition and Enterprise Edition have six more capture modes:
CTRL + 7 Mouse Pointer Capture
CTRL + 8 Button Capture
CTRL + 9 Command Bar Capture
CTRL + 0 Document Auto-Scroll Capture
CTRL + F11 Interactive Scroll Capture
CTRL + F12 Session Capture
→
You can change hotkeys easily through the Hotkey Settings dialog box.
You need to use the mouse to select hotkeys. If you use a number key from the numeric keypad, make sure
NUM LOCK is turned on. Do not use SHIFT in combination with number keys from the numeric keypad.
If you don't want to use any hotkeys, select Turn off all hotkeys. FullShot will not monitor any keyboard
activities when the hotkeys are in the sleep mode.
Tip: In general, it’s best to select hotkeys that won’t conflict with keys your current application uses. If a
FullShot hotkey matches the key for an application, pressing it first carries out the action your application
defines for the key and then captures an image. Thus, you may find that the application has changed the
image you wanted to capture. The easiest way to avoid such conflicts is define a hotkey combination
like the default selections, includes one or more systems keys, for example, CTRL+1 for screen captures.
Tip: FullShot’s keyboard display always includes the standard 101 keys. If your keyboard has a different
number of keys, make sure you select only hotkeys that are actually available on your keyboard.
that,
3.9 FullShot Clock Settings
The FullShot Clock Settings has nothing to do with image captures. It is for your convenience. The clock
is always displayed next to the Snapshot Buttons on the title bar of the active window. You can change its
settings and color through a dialog box.
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→
To turn off the clock, unselect both the Time and Date options. By default, the FullShot clock will not be
displayed on the title bar of a dialog box. Select On Dialog Title Bar option if you want to see the clock on
the active dialog box.
3.10 Master Reset
The Master Reset command allows you to change all settings to their original defaults. If you want
FullShot to work in the factory default method, use this command.
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Chapter 4. Capturing Images
4.1 Capturing a Screen
A screen capture includes everything you see on your display screen or everything in the area you define.
By default, screen captures include the whole screen.
To capture a screen:
Click
Press the currently defined hotkeys (e.g. CTRL+1)
You can change the screen capture area within your monitor resolution through the Capture Settings
command.
FullShot supports multiple monitors. In the screen capture settings, you can select either the Primary
Monitor only or All Monitors.
FullShot lets you set a countdown timer for screen capture. This feature can help you capture screens that
might change with any keystroke or mouse click. A capture is delayed for the number of seconds you
specify so you have time to arrange the screen the way you want it to look.
To use the countdown timer:
1. Select the Countdown option.
2. Specify the number of seconds.
button or
→
3. Click
Timer beeper starts.
4. Arrange the screen the way you want to capture it.
After the number of seconds you specify, FullShot automatically captures the screen.
5. Turn off the countdown timer after capturing the screen.
or press the current hotkeys to start the capture.
4.2 Capturing the Active Window
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FullShot lets you capture not only complete screens, but also separate ‘windows’ that are part of a screen.
‘Windows’, in this sense, refers not only to full size application or document windows, but also to smaller
objects within these windows, such as dialog boxes.
An active window is a window on top of other windows. A dialog box is an active window; an application
window is an active window, etc. There can be only one active window at anytime. FullShot has its own
way to recognize the active window. As long as the Snapshot Buttons can be displayed on a window’s
title bar, that window is the active window.
To capture an active window:
Click
Press the currently defined hotkeys (e.g. CTRL+2)
As in the screen capture mode, FullShot lets you set a countdown timer for window capture. This feature
can help you capture a window that might change with any keystroke or mouse click. A capture is delayed
for the number of seconds you specify so you have time to arrange the window the way you want it to look.
To use the countdown timer:
1. Select the Countdown option.
2. Specify the number of seconds.
3. Click
Timer beeper starts.
4. Arrange the window the way you want to capture it.
After the number of seconds you specify, FullShot automatically captures the window.
5. Turn off the countdown timer after capturing the window.
button or
or press the current hotkey to start the capture.
→
4.3 Capturing an Object
An object is a component that’s part of an application displayed by on the screen. It can be a window, a
dialog box, a button, a menu, a list control, a tree control, etc. For training or documentation purposes, you
may want just to capture a small component instead of a large window. The Object Capture is designed to
serve this purpose.
To capture an object:
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1. Click
button or press the currently defined hotkeys (e.g. Ctrl+6). The mouse pointer turns to an
arrow with a question mark.
2. Select an object bordered by a color frame (red, yellow, blue or green).
3. Single-click the object to capture it.
Tip: FullShot uses red to frame a generic window, green to frame a tree control, blue to frame a list control,
and yellow to frame the system default toolbar and toolbar button.
4.4 Capturing a Region on the Screen
The Region Capture lets you define any arbitrary rectangular area on the screen to capture. There are three
shapes you can use in this capture: Rectangle, Rounded Rectangle and Ellipse. By default, rectangle is
used in the Region Capture.
→
To capture a region on the screen:
1. Click
Press the currently defined hotkeys (e.g. Ctrl+3)
button or
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The mouse pointer turns to a crosshair.
2. Move the pointer to a corner of the area you want to capture and press the left mouse button to anchor
the starting point.
3. With the left mouse button held down, drag the mouse pointer to the corner diagonally opposite to the
starting point until the flexible box completely surrounds the area you want to capture.
4. Release the mouse button. The flexible box disappears and the area it encircled is captured.
4.5 Capturing a Menu
The title & menu capture defines a rectangle area that includes all the objects you select. FullShot can
recognize and separate four title/menu objects. If you want to omit any part of the captured area that is not
an actual part of a menu object, select the Erase Background option.
To capture a dropdown menu or popup menu:
1. Open the menu you want to capture.
2. Press the currently defined hotkeys for title & menu capture (e.g. Ctrl+4)
There are limitations to the dropdown menu captures. If you cannot capture a particular dropdown menu
from an application, that's because the dropdown menu might be implemented in a different way.
Especially when the menu bar is implemented as a special toolbar, menu capture may fail. If that's the case,
try to use the Command Bar Capture mode, available in the Professional Edition and Enterprise
Edition.
→
4.6 Capturing an Area Freehand
The Freehand Capture lets you capture any arbitrarily shaped area on the screen.
To capture an area freehand:
1. Click
Press the currently defined hotkeys (e.g. Ctrl+5)
The mouse pointer turns to a pen.
2. Move the pointer to an edge of the area you want to capture and press the left mouse button.
button or
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3. With the mouse button held down, drag the mouse pointer around the area you want to capture until
the border surrounds it completely. If you don’t join the edges of the figure you draw, FullShot will
calculate the capture area for you.
3. Release the mouse button. The surrounded area is captured.
Below is a freehand capture sample.
There are several options you can set for the freehand capture.
→
4.7 Capturing the Mouse Pointer
The Pointer Capture is available only in the Professional Edition and Enterprise Edition.
In many programs, the mouse pointer changes depending on the action you are carrying out. For example,
when you select the Airbrush tool from the toolbox in the Windows Paint program, the mouse pointer
changes to an airbrush image. FullShot lets you capture the current mouse pointer as a separate image in
any form.
Mouse pointer capture samples:
To capture the mouse pointer:
Press the currently defined hotkeys (e.g. Ctrl+7)
There is no setting you need to set for the mouse pointer capture.
4.8 Capturing a Button
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The Button Capture is available only in the Professional Edition and Enterprise Edition. This tool was
designed for Windows 2000 or earlier Windows versions. For newer versions, you can use the Object
Capture tool to capture most of buttons.
There are many buttons on the screen - 3D style buttons and flat style buttons. They can be of any size.
They can be placed next to each other. Using the button capture, you can capture buttons individually.
Button capture samples:
To capture a 3D style button:
1. Click
The mouse pointer turns to an arrow-on-button shape.
2. Click the button you want to capture.
To capture a flat style button:
1. Park the mouse pointer over the button to make it 3D look.
2. Press the currently defined hotkeys (e.g. Ctrl+8)
Select Add a frame around the button if you want to have a black single line border around the captured
images. There are many button images captured from FullShot in this User's Guide. All of them are
captured with the Add a frame around the button option selected.
button.
→
4.9 Capturing a Command Bar
The Command Bar Capture is available only in the Professional Edition and Enterprise Edition.
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A Command Bar is a general name for all kinds of toolbars, menu bars, resizable bars, coolbars, etc. Some
of them can be docked on any side of a main window, and others can float around on the screen. There can
be a dropdown menu and submenus from a command bar. The command bar capture is designed to capture
this type of images.
In the traditional interface, the menu bar can not be moved and it always stays under the title bar. You need
to use the Title & Menu Capture to capture menu bar and dropdown menu images if that's the case with
your application. However, if the menu bar is designed using a toolbar or resizable bar or movable bar
style, it becomes a kind of Command Bar. You need to capture menu images using the Command Bar
Capture for that interface.
There are three options you can select in the command bar capture setup. The sample image in the
Command Bar property page shows a floating toolbar with a dropdown menu.
→
To capture a command bar without a dropdown menu:
1. Click
The mouse pointer becomes arrow-on-a-bar shape.
button.
2. Click on the command bar you want to capture.
Here are two capture samples.
To capture a command bar with dropdown menus:
1. Click the command bar button to open the dropdown menu and submenus if any.
2. Press the hotkey (e.g. Ctrl+9).
Let's see a capture sample.
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4.10 Capturing a Long Document
The Document Capture is available only in the Professional Edition and Enterprise Edition.
The content of a window is called a document in FullShot. A document can be a web page, a spreadsheet, a
word processing document or a layout design. When a document is larger than a window viewing area, the
displaying window can't display all of its content. Document Capture can help you capture such a
document by using auto-scroll method.
To capture a long document:
1. Click
2. The mouse pointer becomes arrow-with-scroll shape.
3. Click on the document you want to capture.
4. FullShot will automatically scroll the document vertically and try to capture the entire document.
To stop a long document capture, click anywhere on the screen. FullShot will just show you whatever it has
captured.
There are two algorithms in the FullShot auto-scroll technology. They are designed to deal with different
types of contents. If the algorithm 1 can’t capture your document, try algorithm 2.
Please note that FullShot may not be able to capture a long document from all of the windows even though
we have designed two algorithms. Some applications use non-standard or special scroll method, or even
special window rendering routines. As a result, FullShot auto-scroll may fail to make a window scroll
automatically. In this case, you can use the Interactive Scroll Capture method or you can capture
individual window content and then use the image merge function to manually make a long document shot.
Some windows may contain extra edges that affect the scroll effect. You can use the Line Adjustment
parameters to eliminate unwanted area. You can also add a frame automatically after a document capture is
performed. To set options, click the Document tab in the Capture Settings.
The performance of a long document capture depends on your system RAM. Since the final bitmap image
can be very large, make sure you have sufficient memory available for a very long document.
button or press the currently defined hotkeys (e.g. Ctrl+0).
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→
4.11 Interactive Scroll Capture
The Interactive Scroll Capture is available only in the Professional Edition and Enterprise Edition.
The Interactive Scroll Capture is an extension of the Document Auto-Scroll Capture. There are a lot of
applications that FullShot may not scroll their window automatically. As a result, the Document Auto-
Scroll Capture can’t capture the entire hidden window content. If that happens, use the Interactive Scroll
Capture instead, which works interactively with the user to perform Scroll-and-Capture function. As for
the Document Auto-Scroll Capture, the Interactive Scroll Capture also has two algorithms. Try algorithm 2
if the algorithm 1 can’t capture your document.
To capture a vertical long document with Interactive Scroll method:
1. Click
2. The mouse pointer becomes arrow-with-ISC shape.
3. Click on the window you want to scroll and capture.
4. FullShot will capture the current portion of the window and wait for you to scroll the window.
5. Click on the down scroll button of the window.
6. FullShot will automatically analyze your scroll and capture the newly exposed portion of the window.
7. Repeat steps 5 and 6 until the scroll button reaches the bottom of the scroll bar or you decide to stop.
8. Press any key on the keyboard or right click the mouse button to stop the Interactive Scroll Capture.
FullShot will stitch all portions it has captured to make a complete image.
To capture a horizontal long document with Interactive Scroll method:
1. Click
2. The mouse pointer becomes arrow-with-ISC shape.
3. Click on the window you want to scroll and capture.
4. FullShot will capture the current portion of the window and wait for you to scroll the window.
5. Click on the right scroll button of the window.
6. FullShot will automatically analyze your scroll and capture the newly exposed portion of the window.
7. Repeat steps 5 and 6 until the scroll button reaches the right border of the scroll bar or you decide to
stop.
button or press the currently defined hotkeys (e.g. Ctrl+F11).
button or press the currently defined hotkeys (e.g. Ctrl+F11).
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8. Press any key on the keyboard or right click the mouse button to stop the Interactive Scroll Capture.
FullShot will stitch all portions it has captured to make a complete image.
As you can see, the horizontal interactive method is very similar to the vertical interactive method. The
only difference is step 5. The vertical scroll method waits for you to click the down scroll button; the
horizontal method waits for you to click the right scroll button.
You can let FullShot add a frame automatically after the capture is done. To set this option, click the
Interactive tab in the Capture Settings.
→
4.12 Session Capture
The Session Capture is available only in the Professional Edition and Enterprise Edition.
Session Capture provides a way to capture many screens without user’s interaction. Each capture is triggered by a
timer preset by the user. Once started, FullShot will perform the specified capture whether or not there is any screen
change. The captured images will be automatically saved to a specified folder or a specified FullShot image database.
To set a capture session, choose the Session Capture Settings command from the Options menu.
To start a capture session: press the currently defined hotkeys (the default is Ctrl+F12). The session will be
ended automatically when the time limit or capture limit is reached. The session can also be ended before
any limit is reached by pressing the same hotkeys. You can change the session capture hotkey in the
Hotkey Settings dialog box.
→
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Full Screen: FullShot will capture a full screen.
Current Window: FullShot will capture the top most window.
Use Capture Notification: FullShot will use a sound or screen flash to signal that a capture is done.
Display Report after a Session: FullShot will display the statistics.
Time Interval: This is the timer that triggers each capture. The minimum interval is 1 second.
Capture Limit: use either the total capture or total time as a limit to stop the session capture. You can also
stop a session by pressing the same hotkey sequence that launches the session capture.
The user can tell FullShot to save captures to a folder or a database. The database option is available in the
Enterprise Edition only. To select a local database for a session capture, click the Database button.
→
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If you need FullShot to set record fields for each capture, click the Set Field button to enter field values.
→
4.13 Capturing Video Images
FullShot can capture video images played by a media player. However, you may need to turn off
hardware acceleration in order to capture video images.
To capture a video image from a media player:
1. Right click your Desktop and choose the Properties command.
2. Under the Settings tab, press the Advanced button.
3. Under the Troubleshooting tab (also called Performance tab in earlier Windows versions),
move the Hardware Acceleration slider to None.
4. Press Apply or OK button.
→ →
5. Play your video and pause the play.
6. Launch a capture – Screen Capture, Window Capture or Region Capture.
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Chapter 5. Working with Image Files
5.1 Image File Conversion
FullShot lets you open and save files in many popular image formats. You can open a file in a supported
format even if it was created by another application; thus FullShot can act as an image file conversion
program.
5.2 Supported Formats
18 popular image formats are supported in FullShot.
FSD FullShot document format that can store images and annotation objects.
BMP Windows Bitmap format, the Microsoft standard format for Windows.
CUR Windows Cursor format, the format used to store cursor images used for Windows applications.
DIB Windows Device-Independent Bitmap format, a variant name for the BMP format.
EPS Encapsulated Postscript format. FullShot will display its preview image.
GIF Graphics Interchange Format, a popular image exchange format used many websites. However, it
supports only 256 colors.
ICO Windows Icon format, the format used for on-screen icons in Windows.
JPG Also known as JPE and JPEG. Joint Photographic Experts Group format used for true color 24-
bit photographic images scanned or digitized from films.
PCD Kodak Photo CD format.
PCT Macintosh Pict format.
PCX Originally Painbrush format, supported by many desktop publishing and graphics programs.
PNG Portable Network Graphics, a standard specified by the World Wide Web Consortium for Internet
and web development.
PSD Adobe PhotoShop format.
RAS Sun Raster format.
RLE Windows Run-Length Encoded bitmap format, a compressed version of standard Windows BMP
format.
TGA Truevision TARGA format.
TIF Tagged Image File format, supported by many desktop publishing programs.
WMF Windows Metafile Format. FullShot can handle bitmap or raster images in this format, not vector
images.
WPG WordPerfect Graphics format, supported by the WordPerfect word processing and graphics
program. FullShot can handle bitmap or raster images in this format, not vector images.
FullShot also has its own document format FSD to save annotation objects.
5.3 Opening or Importing an Image File
To open an image file, navigate and find the file using the FullShot Explorer. And then left click on the
filename to load it into a separate FullShot window. To open an image file into the top window, right click
it.
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You can also click the Open button on the toolbar and use the traditional method to open an image file.
5.4 Saving an Image to a File
To save an image to a new file:
1. Find the target folder in the FullShot Explorer where you want to save your image.
2. Click on the image in the FullShot window.
3. Hold down the mouse button and drag the mouse pointer to the target folder name in the FullShot
Explorer.
4. Release the mouse button when you see the target folder is highlighted.
5. FullShot opens the Save As dialog box.
6. Select a file format in the Save As dialog box.
7. Type a filename in the Save As dialog box.
8. Click Save.
To save an image to an existing file:
1. Find the target file in the FullShot Explorer.
2. Click on the image in the FullShot window.
3. Hold down the mouse button and drag the mouse pointer to the target filename in the FullShot
Explorer.
4. Release the mouse button when you see the target filename is highlighted.
5. Click the Yes button to confirm that you want to replace the image file.
To save an image automatically as you capture it:
1. Choose the Capture Settings command from the Options menu.
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→
2. Select the File destination.
You may want to unselect other destinations. If the File option is the only destination, all captured
images will directly go to your hard drive.
3. Select a File Option.
Increment Filename: When saving files, FullShot automatically assigns the filename and file type set
with Set File. If the filename ends in a number (e.g. the default filename is 'SHOT0000.BMP'), FullShot
increases the number sequentially for each new file. By default for example, the next filename will be
SHOT0001.BMP. If the filename doesn't end in a number, FullShot automatically overwrites any file
already saved with the currently set name.
Prompt Filename: When saving files, FullShot opens the Save As dialog box that lets you set a
filename and file type.
Filename by Time: When saving files, FullShot automatically creates a filename using the current date
and time in the form of MM-DD-YY (HHMMSS), where MM is the current month, DD the date, YY
the year, HH the hour, the second MM the minute, SS the second. For example, a PNG file created on
11/30/2005 at 8:05:16AM is saved under the name 11-30-05 (080516).PNG. You can use FullShot
Clock Settings dialog box to change the time format.
If you select the Increment Filename, continue with the rest of steps. Otherwise, your setup is
complete. Click OK.
4. Click Set File to set options.
The Set File opens up the standard FullShot Save As dialog box. You need to choose a directory, a file
format, and a starting filename with one or more digits at the end. FullShot saves the captured image by
default as a BMP file under the name SHOT0000.BMP in your current working directory.
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5. Click the Save button.
FullShot will remember your settings and save captured images sequentially when you perform a
capture.
6. Start a capture.
Please be aware that all captured images are saved to your hard drive directly. FullShot will not display
them unless you also select the FullShot Window as a destination.
5.5 Batch Save All Images
If there is more than one image in the FullShot main window that you want to save to files, you can do it in
a quick and easy way by using the Save All command.
To save all images to files:
1. Choose the Save All Images command from the File menu.
The standard FullShot Save As dialog box opens up.
2. Choose a target directory (folder).
3. Choose a filename.
4. Click Save.
Suppose that you have 20 images. Suppose that the filename you use is MYFILE.GIF. And then FullShot
will save your images as MYFILE01.GIF, MYFILE02.GIF, MYFILE03.GIF … MYFILE20.GIF.
Selecting Automatic Color Reduction option will guarantee that you save all the images in the minimum
color format.
5.6 Graphics Mode and File Size
The way Windows is set up on your system influences how efficiently FullShot runs and how much
information it needs to hold in memory or save to a file. There are two important concepts you need to
understand.
1. Color Mode. Most display adapters used for Windows offer one or more of the following color modes:
16 Color Uses 4 bits for every pixel to display 16 distinct shades.
256 Colors Uses 8 bit for every pixel to display 256 distinct shades.
High Color Uses 15 or 16 bits for every pixel to display 32,768 or 65,536 distinct shades.
True Color Uses 24 bits for every pixel to display 16.8 million distinct shades.
Although higher color modes give a wider range of possible colors, they also require greater processing
power and generate larger image files. To make image captures more efficient, we recommend that you use
the lowest color mode possible. Most screen captures won’t benefit from a mode higher than 256-colors.
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2. Resolution. Graphics cards can provide one or more of the following resolutions:
640 x 480 pixels
800 x 600 pixels
1024 x 768 pixels
1152 x 864 pixels
1280 x 1024 pixels
1600 x 1200 pixels
Higher resolution means greater clarity and more contents, but also larger image files.
If you want to save your image in the smallest format possible, you can use Compare and Save command
from the File menu or press Ctrl+M. It not only lists all file sizes for supported formats, but also tells you
whether or not it is a good idea to save in GIF format. As we mentioned earlier, GIF format can contain 256
colors only. Saving an image with more than 256 colors in GIF format will product color dithering effect
that is not good for documentation or online help
→
5.7 Color Reduction
If you want to get smaller image files for your captures, you may set up Windows as a 16-color or 256color environment before you capture images. All high-color graphics cards come with drivers that support
16-color and 256-color modes. But if you need to run your Windows in a high-color or true color mode,
you can do color reduction to produce smaller image files.
There are two ways you can reduce the amount of colors in images.
1. Select the Automatic Color Reduction option in the FullShot Save As dialog box. All of the images
will be analyzed and preprocessed individually before they are saved. This option will generate image
files in the minimum color format.
2. Choose the Reduce Color command from the Color menu to reduce the amount of colors in the active
image.
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5.8 Image Compression
Certain image formats provide compression. PCX, GIF, PNG, WPG, RLE and JPG, for example,
are compressed image formats.
RLE is suitable only for 16-color and 256-color images. If you save a black-and-white
image or color image with more than 256 colors, FullShot does not provide compression
in the RLE format.
The TIFF (extension TIF) specification allows many different compression methods.
FullShot can read most of them but does not provide any compression when saving files
in TIFF format because of compatibility concerns.
The JPEG format (extension JPG) is supported mainly to let users import and export
photographic images. It has the best compression algorithm for true color photographic
images, and it can generate a very small image file. However, decompressing an encoded
JPEG image does not necessarily restore the original bit-for-bit. As a result, you
should not save screen images in JPEG format because they will not look as sharp
when they are decompressed.
PNG format is a lossless specification and supports 1-bit, 4-bit, 8-bit and true
color image. It has better compression ratio than GIF. As a result, PNG format is
highly recommended to all FullShot users.
Since FullShot supports the most popular formats for desktop publishing, you should
be able to find a format you can use with almost any desktop publishing or graphics
program. If you are not sure which format to use, try BMP or PCX format for the greatest
degree of compatibility with other applications. Since PCX files have built-in compression,
they are generally smaller than BMP files.
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Chapter 6. Printing Images
6.1 Configure FullShot as a Screen Printing Program
If you want FullShot to work like a screen-printing program, you need to send captured images directly to
your printer. Follow the instructions below to make appropriate configuration.
1. Choose the Capture Settings command from the Options menu.
→
2. Select the Printer destination.
Make sure the Printer is selected as the only destination. When a capture of any type is performed,
FullShot will send the screen image to your printer directly.
3. Select the Use Print Dialog Box option if you want to see the preview before you print.
We recommend you to select this option because you will have a chance to adjust scaling so that the
image is printed on the page the way you want it. You can also write some notes under or above the
printed image in the notepad provided in the print dialog box.
4. Click Set Print to set options.
This will open up the FullShot Print dialog box. The dotted line indicates how much space a full screen
image of your current screen will take on a page. Different screen resolution or different printer
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resolution will have different preview size. Changing scaling parameter will affect the image size on
the page. If you have selected the Use Print Dialog Box option in the step 3, the image size in the
preview window doesn't matter because you can change the scaling for every image you print.
5. Click OK to complete the setup.
6. Start a capture.
From now on, any capture of any type, large or small, will be treated as a screen-printing.
If you want to save the captured images, you need to unselect the Printer as the only destination and
select other options.
You can turn on/off the Printer as a destination by clicking the Capture to Printer button on the toolbar.
6.2 Print Images from FullShot Window
There are three image printing commands on the File menu:
Print Image
Print All One by One
Print All
To print the image in the active FullShot window:
1. Click the Print Image button on the toolbar.
The image in the active window is displayed in the preview window.
2. Select a target printer from the printer list.
3. Set the Number of copies.
4. Adjust the Scaling parameter to make the image larger or smaller against the simulated page.
5. Choose Portrait or Landscape mode.
6. Click OK.
Pixel Perfect Print (Round scaling factor for clarity) Option
Certain scaling parameters may distort images that contain text. Pixel Perfect Print is designed to provide
you with better quality printing. Check this option box if you’d like to see better quality. It dictates your
preview scaling image size change. The internal algorithm decides what scaling parameter can produce
good quality of image printing.
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To print images in all FullShot windows:
Choose the Print All One by One command from the File menu. This command will sequentially print
each and every image in the FullShot window.
Follow the same steps in printing the active image. Please note that you may preview all of the images one
by one before you print them. The example below shows that 7 images will be printed and the image 5 is
being previewed. Click Back or Next button to preview other images.
→
To print all images on one or more pages:
Choose the Print All command from the File menu.
→
When the FullShot Print dialog box comes up, images in the FullShot window will be displayed based on
Column and Row settings. If you do not want to print a particular image, drag it out of the preview
window, and FullShot will eliminate it from the page layout.
Each image takes up equal space on the page. Select the Show Grid option and the preview window will
display dotted lines to let you know how the space is allocated. You can drag an image to another location
and FullShot will automatically reformat the page layout.
The Column and Row are important factors that affect the page layout. Increase or decrease column count
or row count will generate a different page layout. There are 4 images in the above example, and they are
displayed in 2x2 layout in the Portrait mode. If we choose to print the same images in 4 columns in the
Landscape mode, the page layout will be totally different.
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6.3 Notepad
The notepad in the FullShot Print dialog box allows you to enter a short description about the image.
FullShot has default formatting for printing image notes. You can make a formatting change by clicking on
other options. If you don't want to print the image notes, unselect the Print with image option.
6.4 Header and Footer
You can add a header to all printed pages at three possible locations. You may use macros in the header.
You can change the font to make the header larger or smaller.
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You can add a footer to all printed pages at three possible locations. You may use macros in the footer. You
can change the font to make the footer larger or smaller.
6.5 Macros
A macro in FullShot is a single print conversion command that is translated into a FullShot action.
$printdate, for example, is translated into the current printing date. It gives you a way to define a header or
footer once and get consistently formatted printout. FullShot supports six macros in the notepad, header and
footer.
By default, the header on the right is defined as ‘printed by FullShot at $printtime on $printdate’; the footer
on the left is defined as ‘$filename, $filetime - $filedate, $res’.
Date and time used in the macros can be in different formats. Click Set Date/Time Format to change the
format to the way you like it.
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Chapter 7. Working with the Clipboard
7.1 Edit Commands
Use the Copy command to copy the image or selected annotation objects in the active window to the
Clipboard.
Use the Copy Merged command to copy the image and all annotation objects as an integrated image in the
active window to the Clipboard.
Use the Paste command to duplicate the image or annotation objects in the Clipboard to the active image.
Use the Paste As New command to display the image in the Clipboard in a new FullShot image
Use the Undo command to undo an image editing and annotation action.
Use Redo command to revert the previous undo.
The Image Attributes command displays information about the active image.
The Summary Report command displays ImageExplorer statistics information.
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Chapter 8. Changing Images
8.1 Resize
The Scale command from the Tools menu lets you scale images flexibly, but it can distort the image if your
changes are not exactly multiples of the original, particularly if the image contains text.
→
8.2 Rotate and Flip
To change the orientation of the active image, choose one of the four orientation commands from the Tools
menu. Suppose the original image is
.
Flip Horizontal ⇒
Flip Vertical ⇒
Rotate Right ⇒
Rotate Left ⇒
8.3 Change Resolution
This function is not available in the Standard Edition.
To change image resolution:
1. Choose the Change Resolution command from the Tools menu.
2. Set new resolution.
3. Click OK.
This function doesn't generate a new image window.
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→
8.4 Merge
To merge two or more images into one:
1. Select Auto Stretch Canvas mode in the Canvas Properties dialog box. This is the default mode for
newly captured or imported images. (see Chapter 9.2 for more information)
2. Drag one image to another image window.
3. Position images.
4. Use Annotation Objects list to arrange the object layer positions. (see Chapter 9.4 for more
information)
5. If you would like to generate a merged image immediately, press the Merge to New Image button on
the Annotation Objects list.
Otherwise, go on to add more annotation objects.
There is no limit on how many images you can merge at a time. To delete an image in the merging window,
bring it to top, and then press the Delete key on the keyboard.
8.5 Black & White, Grayscale and Invert
To change the active image to black & white, use the Black & White command from the Color menu.
Please note that this function came from the original FullShot 1.0 implementation back in 1991 when
Windows had only 16 colors. Its matching color scheme was designed for 16-color (4-bit) environment. It
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is preserved in the program as a legacy function. Users are recommended to use either color or grayscale
mode to do screen capture for modern documentation work. However, if you work on legacy COBOL and
similar mainframe applications, you may still find Black & White mode useful in dealing with simple color
screens.
To change the active image to grayscale, use the Grayscale command from the Color menu.
To change each color in a color image to its complementary color, use the Invert command from the Color
menu.
8.6 Reduce Colors
To reduce the number of colors in the active image, choose the Reduce Colors command from the Color
menu.
This function results in a smaller file size with no loss of quality, so it is always wise to reduce colors if you
can. FullShot first analyzes the image. If it is a true color image, it will try to reduce it to the 256-color
level; if it is a 256-color image, it will try to reduce it to the 16-color level.
8.7 Crop
The cropping function lets you trim one or all four edges of an image to eliminate parts you don’t want.
You can crop each edge separately or all four at once using cropping lines that appear when you select the
image.
To crop an image:
1. Set the editing mode to the Crop mode.
2. Double click the active image to draw the cropping lines at the edges of the image or draw the
cropping lines on the image at the position you prefer.
3. Move the cropping lines by dragging one of the handles on the cropping lines or use keys to move
lines precisely.
4. Press the ENTER key or double click the image to complete the crop operation.
5. A new image is generated and displayed in a new image window.
6. If you are not satisfied with the crop result, go back to modify crop lines and do it again.
The mouse pointer becomes a crosshair.
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Keyboard interface is defined as follows:
← → Moves the cropping object; with Ctrl key held down, moves the right cropping line; with
Ctrl+Shift keys held down, moves the right cropping line.
↑ ↓ Moves the cropping object; with Ctrl key held down, moves bottom cropping line; with Ctrl+Shift
keys held down, moves the top cropping line.
i Moves all four cropping lines in toward the center of the image.
o Moves all four cropping lines out toward the edges of the image.
8.8 Blur
The blur tool allows you to block certain information on the active image from being exposed to public.
To blur part of an image:
1. Set the editing mode to Blur mode.
2. Draw an area to blur it.
The mouse pointer becomes a crosshair.
8.9 Highlight
The highlight tool allows you to highlight certain information on the active image using the yellow marker
pen style.
To highlight part of an image:
1. Set the editing mode to Highlight mode.
2. Draw an area to highlight it.
The mouse pointer becomes a crosshair.
8.10 Eraser
The eraser tool allows you to erase certain information on the active image.
To erase part of an image:
1. Set the editing mode to Eraser mode.
2. Draw an area to erase it.
The mouse pointer becomes a crosshair.
8.11 Check Colors
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The check color function allows you to display a pixel’s RGB value.
To check a pixel’s color value:
1. Set the editing mode to Check Color mode.
2. Click the pixel on the active image to display its RGB value.
The mouse pointer becomes a black arrow.
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Chapter 9. Adding Annotations
9.1 Annotation Basics
Annotation is a way to draw and write your comments into an image. There are three sets of annotation
tools:
Drawing Tools: Standard, Professional and Enterprise Editions.
Callout Tools: Professional and Enterprise Edition.
Labeling Tools: Professional and Enterprise Edition.
9.2 Canvas and Editing Modes
9.2.1 Canvas
The annotation editor is embedded in the image window. It uses a canvas as its background. When you
capture an image or import an image, the size of canvas is the same as the size of the image.
There are two modes for the canvas: standard mode and auto-stretch mode. By default, the canvas is in
the auto-stretch mode in which the canvas changes its size as you add or move images and annotation
objects. When you drag and drop an image into the window for image merge, the canvas will always adjust
itself automatically. The canvas will be as large or as small as it is necessary to hold all objects. You don’t
need to worry about the canvas size. You don’t even need to know what a canvas is. Just think it is a
stretchable background.
If you need to create an image with a fixed size, you would need the canvas to be in the standard mode.
To set the canvas to the standard mode:
1. Click the Canvas Properties command on Annotation Objects list to open the Canvas Properties
dialog box.
2. Uncheck the Auto Stretch Canvas option.
You can set a fixed size based on your needs.
→
When the canvas is in the standard mode, it displays three handles on the right edge, bottom edge and the
lower right corner. By default, the handle is in green color. See screen shot below. You can change this
color in Image Window Settings from the Options menu. See Chapter 3 for more information.
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To change the canvas size by dragging:
1. Select the Object Selection and Movement mode.
2. Drag a handle on the right border, bottom border or at the lower right corner.
You can use the New command from the File menu to generate an empty canvas. To set the initial canvas
color, use the Image Window Settings command from the Options menu.
9.2.2 Editing Modes
Hand Mode. Hand mode is a display mode. Under this mode, you can drag and drop the active
image to a file. If the active is large, you can use this mode to drag the image up and down to view it.
You can’t move annotation objects in this mode.
Object Selection and Movement Mode. This mode allows you to select, deselect, move, copy and
delete any annotation object. Press this button and then click the object to select it. Click anywhere
else to deselect an object. This mode also allows you to change the canvas size.
Use this cursor to move an object:
Group Selection Mode. This mode allows you to select, deselect, move, copy and delete multiple
objects. Label alignment operations also require this mode.
. Use this cursor to move the image: .
9.3 Draw and Callout Tools
9.3.1 Drawing Tools
All drawing tools are available on the first menu item.
To use a drawing tool:
1. Press the Draw button to open a drop-down menu.
2. Select a tool from the menu. The mouse pointer becomes a crosshair.
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3. Start drawing the shape or text on the image or canvas.
9.3.2 Continuous Drawing Mode
If you need to draw an object multiple times, hold down the CTRL key while you draw. FullShot will get
into the continuous mode and the crosshair cursor will appear again after you finish a drawing.
Not holding down the CTRL key while you draw is considered as single draw action.
9.3.3 Drawing Bracket Objects
There are two types of bracket objects: Curly Brackets and Square Brackets. Even though the icon on the
drop-down menu shows one direction, they are all four directions enabled.
Take the Curly Brackets as an example. The initial drawing gives you a bracket pointing to right. If you
drag its handle and move to left, it will follow your move and points to left. When the horizontal dragging,
left or right, produces a bracket with longer width than height, it becomes a horizontal bracket pointing to
top or bottom. Again, dragging a horizontal bracket upward or downward produces a vertical bracket when
its height is longer than its width.
The Square Brackets work the same way. You can draw a square bracket pointing to any direction.
9.3.4 Callout Tools
Different from Drawing Tools, callout tools allow you to write something inside a callout object.
To use a callout tool:
1. Press the Callout button to open a drop-down menu.
2. Select a callout style from the menu. The mouse pointer becomes a crosshair.
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3. Start drawing the callout on the image or canvas.
4. Type callout text inside the object.
5. Drag its tail to point to the screen content you want to comment.
See Chapter 9.5 to learn how to use labels.
9.3.5 Callout Continuous Drawing Mode
Same as the Drawing Tools, if you need to draw a callout object multiple times, hold down the CTRL key
while you draw. FullShot will get into the continuous mode and the crosshair cursor will appear again after
you complete a callout.
Not holding down the CTRL key while you draw is considered as single draw action.
9.3.6 Using Two Tails
All callouts allow you to use at least one tail to point to what you want to annotate on an image; however,
the first four callouts allow you to use two tails for extra annotation convenience. To enable the second tail,
click and drag the second green dot inside of the callout object and extend it to any direction. The green is
the default callout handle color and can be set to other colors in your FullShot settings.
9.3.7 Object Popup Menu
If you need to change object positions, delete an object, lock or unlock an object and set display properties,
right click the object to pop up a menu. Choose a command you need to use accordingly. Read chapter 9.4
to learn more about object commands.
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9.3.8 Available Toolbar Buttons
Use other commands from toolbars whenever necessary:
Undo command. Use this command to undo an action.
Redo command. Use this command to redo the previously undone action.
Line Width command. Use this command to select a line width.
Line End Style command. Use this command to select a line end style.
Font command. Use this command to select a font and style. Different from the font drop-down list,
this command allows you to select font effects: stoke or underline.
Left Align Text command.
Center Align Text command.
Right Align Text command.
Top Align Text command.
Center Align Text command. This is for vertical alignment.
Bottom Align Text command.
Fill Color, Line Color and Font Color commands have a pull-down menu respectively. Click the downarrow at the right to select a color.
You can use gradient colors in all callout objects. To do so, select the first color from the first fill color
drop-down menu and second color from the second fill color menu. Gradients will be applied
automatically.
To use single color callouts, select the same color for color 1 and color 2.
Below are some callout samples.
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9.3.9 Drag and Drop
If you’d like to copy an object to another image window, you can drag and drop it by using the mouse:
1. Click the object you’d like to copy.
2. With the mouse button held down, drag the mouse pointer to another image window that you’d like to
copy this object to.
3. Release the mouse button inside the target image window where you’d like to place the object.
If you are in the maximized window display mode, you will not see the target image window. In this case,
you can drag the object onto the tab of the target window to trigger and bring the window on top, and then
continue your drag and release the mouse button where you see fit on the target image.
9.4 Annotation Objects List
The original image and all annotation objects you added are listed on the Annotation Objects list. The list
is an important tool that helps you select an object and move its layer position up or down by dragging.
9.4.1 Object Layer
Images, captured and imported, and annotation drawings are called objects in FullShot. Each and every
object you see inside an image window is on a separate layer. Even though two annotation objects may not
overlap each other, they are on different layers.
A layer is assigned when an object is generated. If you don’t change layers, the layer sequence is the same
as the order in which you generated those objects.
In the sample below, there are one image object, one rectangular callout object and two vector drawing
objects. The image object is at the bottom and is locked, which means that you can’t move the image
object. To change object layer orders, drag an object and move the mouse pointer up and down the list.
9.4.2 Object Locking
When an object is locked, it means that you can’t select it and can’t move it by dragging. Normally, the
image object is locked when you perform a capture or open an image file.
To lock or unlock an object:
1. Right click the object item on the Annotation Objects List or right click the object on the image..
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2. Choose the Toggle Lock command.
The yellow lock image is displayed when an object is locked; the lock image is removed when the
object is unlocked.
9.4.3 Object Commands
Canvas Properties command. Use this command to set the current canvas settings.
Object Properties command. Use this command to change object opacity and drop-shadow settings.
Toggle Lock command. Use this command to lock or unlock an object.
Delete command. Use this command to delete one or more selected objects.
Clear All Objects command. Use this command to delete all annotation objects. This action is NOT
undoable.
Merge to New Image command. Use this command to merge the image with all annotation objects to
a new image window.
9.4.4 Turn On/Off Object Drop Shadows
1. Select the object on the Annotation Objects list.
2. Choose the Object Properties command to open the property dialog box.
3. Click the Settings column of the Enable row under the Drop Shadow section.
4. Choose False to turn shadow off; choose True to turn it on.
9.5 Using Labels
To draw a single label:
1. Press the Label button to open a drop-down menu.
2. Select the One Label command.
3. Click anywhere on the image or canvas to draw a label. All labels are sequentially numbered.
To draw multiple labels:
1. Press the Label button to open a drop-down menu.
The cursor becomes .
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2. Select the Multiple Labels command.
The cursor becomes .
3. Click anywhere on the image or canvas to draw a label. Repeat this action to draw more labels.
4. To stop the Multiple Labels command, click the right mouse button anywhere or press Esc key on the
keyboard. All labels are numbered sequentially.
To change the starting number, label style and label size:
1. Press the Label button to open a drop-down menu.
2. Choose the Settings command to open the Label Settings dialog box.
3. Change settings and click OK.
If you want to change the default label size, starting number and label style, choose the Image Window
Settings command from the Options menu. See Chapter 3.3 for details.
To change the label fill color:
1. Click the Group Selection command from the toolbar.
2. Select one or more labels by dragging the crosshair cursor.
3. Release the mouse button after the selection.
4. Click Fill Color command to open its color menu.
5. Select a color.
6. The color will be applied to the selected labels.
To change the label frame color:
1. Click the Group Selection command from the toolbar.
2. Select one or more labels by dragging the crosshair cursor.
3. Release the mouse button after the selection.
4. Click Line Color command to open its color menu.
5. Select a color.
6. The color will be applied to the selected labels.
To change the label font color:
1. Click the Group Selection command from the toolbar.
2. Select one or more labels by dragging the crosshair cursor.
3. Release the mouse button after the selection.
4. Click Font Color command to open its color menu.
5. Select a color.
The cursor becomes a crosshair.
The cursor becomes a crosshair.
The cursor becomes a crosshair.
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6. The color will be applied to the selected labels.
To align all labels with the top frame of an anchor label:
1. Select one label as the anchor by clicking it.
2. Press the Label button to open a drop-down menu.
3. Choose the Top Anchor Align command.
4. All labels will be aligned with the top frame of the anchor label.
To align all labels with the left frame of an anchor label:
1. Select one label as the anchor by clicking it.
2. Press the Label button to open a drop-down menu.
3. Choose the Left Anchor Align command.
4. All labels will be aligned with the left frame of the anchor label.
To align a group of labels with a top frame:
1. Click the Group Selection command on the toolbar.
2. Select labels you want to align by dragging the crosshair cursor.
3. Release the mouse button after the selection.
4. Press the Label button to open a drop-down menu.
5. Choose the Top Group Align command.
6. All selected labels will be aligned with the top frame of the label that has the lowest sequential
number.
To align a group of labels with a left frame:
The cursor becomes a crosshair.
1. Click the Group Selection command on the toolbar.
2. Select labels you want to align by dragging the crosshair cursor.
3. Release the mouse button after the selection.
4. Press the Label button to open a drop-down menu.
5. Choose the Left Group Align command.
6. All selected labels will be aligned with the left frame of the label that has the lowest sequential
number.
The cursor becomes a crosshair.
9.6 Converting Annotations to an Image
Click Merge to New Image button to convert the image along with all annotation objects to a new
image. The new image will be displayed in a new window. You can save this image to any supported image
file or copy it to the Clipboard.
9.7 Saving Annotations in FSD
You can save your creative work to a FSD (FullShot Document) file by clicking button on the
FullShot toolbar. Anyone who has FullShot can open this type of files and add new or modify existing
annotated contents.
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Chapter 10. Image Utilities
10.1 Thumbnail Viewer
Thumbnail Viewer is not available in the Standard Edition.
You can use Thumbnail Viewer to display all of the images stored in a folder.
To use the Thumbnail Viewer to view images in a folder
1. Select the folder in the FullShot Explorer.
2. Click the Thumbnail Viewer button to open a dialog box.
3. Set the row and column parameters. The maximum number of rows is 20. The maximum number of
columns is 40.
4. Click OK.
You can right-click a folder name in the FullShot Explorer and launch the viewer directly.
:
→ →
10.2 ImageExplorer
ImageExplorer is not available in the Standard Edition.
There are hundreds, even thousands, of images on your hard drives that you never realize taking so much
disk space. When you surf on the net, your browser quietly gathers images and saves them to your hard
drive for faster page jumping. Another amazing fact is that your Windows Explorer sometimes can't list all
of those images.
ImageExplorer can list, sort and display all of the images on your hard drives no matter where they are
and how they got there.
To launch ImageExplorer, click the ImageExplorer button on the toolbar.
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To sort images by Name, Size, Type, Modified Date or Location, click the correspondent column header.
There are three sections in the status bar that is at the bottom of the ImageExplorer:
1. The total number of image files listed in the ImageExplorer.
2. The total hard drive space taken by the entire listed image files.
3. The number of open windows.
Click Summary Report button to display image file statistics.
10.3 Select Image Formats and Drives
When you launch ImageExplorer, you will see a format selection dialog box.
This dialog box lets you select image formats and drives on which you want ImageExplorer to scan and
list. Different PCs may have a different number of drives. There are one floppy drive, two hard drives, two
CD-ROM drives and one removable drive in the above example. By default, only hard drives and all of the
supported image formats will be scanned.
You can re-scan your PC at anytime by clicking the ImageExplorer icon on the toolbar.
10.4 BatchCon
BatchCon is not available in the Standard Edition.
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BatchCon is a utility that can help you convert image files from one format to another easily.
To launch BatchCon, click the BatchCon button on the toolbar.
→
To convert image files to another format:
1. Select an input directory.
2. Select an input format or All Supported Formats.
3. Select image files that you want to convert or click Select All to select all image files in the selected
directory.
4. Select an output directory.
5. Select an output format.
6. Click the Convert button.
7. BatchCon will show you the conversion result in its list window.
The above example shows that 18 files in C: directory are selected, converted to PNG format and
successfully saved in C: directory.
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Chapter 11. Export to Flash
Flash is an animation format widely used on the web. It is a perfect way to show software demo and
instructions. FullShot can generate Flash animation output. This feature is available only in the Enterprise
Edition.
11.1 Steps to Produce Flash Output
1. Prepare screen shots.
Most of work you need to do is prepare screen shots or images. You need to get all images ready in
this step.
2. Add annotation objects.
You can add annotation objects onto your images and use them to tell your audience about your
software features and how to use them. Every annotation object is displayed as a flash step that can be
controlled by your audience when they click ‘Next’ or ‘Back’ button.
3. Export to a Flash File.
Adjust each image’s show sequence within the Flash file by click the up and down arrow buttons. Press the
OK button after you have decided the order to select an output file.
Flash uses SWF as the file extension.
→
11.2 Play Flash Files
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If you have a standalone Flash Player installed on your computer, double click the flash output filename to
open it. If there is no standalone Flash player on your computer, you need to use a web browser to view it.
For example, if you use the Internet Explorer, open it and then drag the Flash output file to the IE window.
IE will start displaying the Flash step by step.
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Chapter 12. Image Database
12.1 What is an Image Database
FullShot Image Database is available only in the Enterprise Edition.
An image database is a collection of image records stored in database files. The FullShot Image Database
is a proprietary database system that can help users manage a large amount of images.
Local vs. Server Database In the FullShot’s terminology, a local database is a database that’s created on a
user’s local hard drive. A local database allows only one user to access the database. A server database is a
SQL-based database that allows multiple users to access centralized data sources stored in the database.
The database server is normally managed by an administrator. FullShot Enterprise Edition provides an
embedded database engine that you can use to create a local image database easily. FullShot also contains
necessary tools allowing users to establish a server database if you have a SQL database server. FullShot
doesn’t bundle a SQL server in its offering.
From Chapter 11 to 15, we describe methods about how to use the embedded local database. In the Chapter
16, we’ll illustrate how to build a FullShot Image Database on a SQL server.
A local database consists of four files:
1. Data file with a filename extension .123
2. Index file with a filename extension .321
3. Master Keyword Table with a filename extension .kwd
4. Keyword index file with a filename extension .kwi.
All files are stored in the same directory. The sample database included with FullShot is a local database. It
has four files:
ImagePub.123
ImagePub.321
ImagePub.kwd
ImagePub.kwi
There is no limit on how large an image database can be. Your available hard drive space is the limit.
To access a local database, you can use the following buttons on the toolbar.
Open Local Database command. Use this command to open a local image database.
Close Database command. Use this command to close the active database.
Thumbnail View command. When an image database is open, use this command to view images
sequentially in the thumbnail mode.
New Record command. Use this command to create a new image record.
Add Record command. Use this command to add a newly created record into the active database.
Update Record command. Use this command to update the changed record into the active database.
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Fast Build command. Use this command to build a large amount of image files into the active
database automatically.
Delete Record command. Use this command to remove a record from the active database.
Open Master Keyword Table command. Use this command to display all keywords for a database.
Select Keyword command. Use this command to open a keyword selection dialog box.
Add Image From Clipboard command. Use this command to copy an image from the Clipboard to
the active record.
Add Image From File command. Use this command to copy an image from a file into the active
record.
Delete Image command. Use this command to remove an image from the active record.
12.2 Open a Local Image Database
There are two ways to open a local image database.
1. use the Open Database command from the toolbar.
2. use the FullShot Explorer - Navigate the FullShot Explorer; find the database filename and single
click on it.
→
After the database is opened, the FullShot Explorer will be organized in folders.
You can open only ONE DATABASE
at a time.
12.3 Information about an Image Database
To display information about an image database, choose the Properties command from the Database menu.
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→
If you want to change the creator or company name, click the Creator data field or the Company data
field. In the example above, you should click Harry Houston or Image Publishing LLC. FullShot will
display a dialog box for you to make changes.
No other information can be changed.
12.4 Image Database Record
An image database record contains an image and information about the image. There are two folders in a
record: the Record folder and the Image folder. There are several fields in that you can enter data about an
image. In the sample database ImagePub.123, field1, field2, field3 and field4 are ID, Title, Subject and
Description respectively.
The record ID field is a required field. It is a numeric field. It must be unique. An ID can be assigned only
to one record. When a record is deleted from the database, its record ID is available for reassignment.
Field2 (Title) and Field3 (Subject) are also required fields. They may contain both numeric and alphabetic
data. You must enter data into those fields before you can add a record into the active database. Field4, the
Description field in the sample database, is not required. You can enter whatever into that field or leave it
empty.
Create Time and Update Time are displayed in the middle of a record. You may not change them. When
you create a new record, the Create Time is recorded and saved; when you update a record, the Update
Time is recorded and saved with the record.
You can enter keywords for a record. There are four keywords assigned to this record. However, there is no
limit on how many keywords you can use for a record. Since the Keyword field is not a required field, you
don't have to use any keyword for a record.
The Record Notepad and the Image Notepad use an unformatted field that you can put anything into it.
When you see the black dots on the Record tab or the Image Tab, it means that there is memo in the
notepad.
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Choose the Notepad command from the View menu to open or close the notepad window. You may also
drag the separator bar to open or close it.
→
The Image Attributes are not editable fields. They are descriptions about the stored image.
The Image folder can display the image in the normal pixel mode or the fit-to-window mode.
click Normal Pixel Size button to display it in the normal pixel mode.
click Fit-to-Window button to display it in the fit-to-window mode.
There is no limit on how many image records you can open at a time. But the more records you open, the
more memory FullShot will take to maintain all of the data and images. The minimum RAM requirement is
32MB. 64MB or more is a big plus to view more images and records at the same time without drying up
your system resources.
12.5 Changing Record Field Names
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ID, Title, Subject and Description are default field names assigned by FullShot to Field1, Field2, Field3
and Field4 respectively. You can change them to something else to suit your needs.
To change record field names:
1. Pull down the Database menu.
2. Choose the Properties command.
3. Click the Display tab.
4. Make changes.
5. You can also select a field name that will be displayed on the record window title bar. By default this
field is the ID field.
6. Click OK.
→
12.6 Viewing Images in the Thumbnail Mode
To view images of an FullShot image database sequentially, use the thumbnail view feature.
1. Click the Thumbnail View button on the toolbar.
→
2. Set rows and columns of the thumbnail view mode accordingly. The more rows and columns you
set, the smaller the thumbnail image windows are. 3x6 mode is used by default.
3. Set a starting record ID.
4. Click OK.
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As you can see from the sample screen shot above, the FullShot image database thumbnail viewer uses data
tips to provide information about an image record. You can double click an image thumbnail to load and
display the entire record.
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Chapter 13. Searching Database
13.1 Database Indexes
An Image database supports six indexes. When a database is opened, all six indexes are loaded and ready
for search.
Each index matches a record field. In the sample database,
The ID index is the ID field.
The Title index is the Title field.
The Subject index is the Subject field.
The Keyword index is the Keyword field.
The Create index is the Create Time field.
The Update index is the Update Time field.
The Description, Image Attributes, Record Notepad and Image Notepad don’t have an index.
13.2 Index Entry Normalization
All index entries are normalized by FullShot internal standards. The basic rules used are as follows.
Field1 (ID) index: leading zeros are added to make sorting and displaying easier.
Create Date and Update Date indexes: use YYYY-MM-DD format.
Field2 (Title), Field3 (Subject), and Keyword indexes: accept only 0-9, A-Z and space and convert them to
upper cases. You can use special characters in those data fields, but FullShot will eliminate them when
building indexes. This normalization rule makes sorting and searching straightforward.
13.3 Data Tips
FullShot image database uses data tips extensively for index entries. Stop the cursor on any index entry for
a while, and FullShot will provide information on how many records contain the index entry. Since the ID
index is a unique index and no two records can share the same ID, the data tip for the ID index entry is the
content of the field2 and field3. In the sample database, the field2 is the Title field; and the field3 is the
Subject field.
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Here are some samples of data tips.
13.4 Point-and-Click Searches
A Point-and-Click search means that you move the mouse pointer over to an index entry and click on it to
launch a search. This is the most intuitive way to perform a database search. You can do a point-and-click
search on any index. Suppose that we are searching the sample database ImagePub.123.
Click the Title index tab.
Move the mouse pointer over to the RED LOG entry.
Click the RED LOGO entry.
Since there is only one record that has this index entry, the point-and-click search will load the record and
display it immediately.
The blue open book icon means that one or more records containing the index entry are opened.
→
If more than one record has the same index entry, the point-and-click search will display the search result in
the Search folder for you to review. For example, let's search the Subject index and click on the BANNER
entry.
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→
Click a search result entry in the Search folder will load and display the record. As we mentioned in
Chapter 2.5, you may use the left click to open a new record window and use the right click to replace the
top record window or vice versa.
13.5 Type-to-Locate Searches
If you are searching a large database, the index may contain hundreds or thousands of entries. The pointand-click search method may be inconvenient. The type-to-locate search method is an alternative to the
point-and-click method.
To perform a type-to-locate search:
1. Click the index tab you want to search on.
2. Type a letter. FullShot search engine will move the index list to the first entry that starts with what
you typed. The entry will be highlighted.
3. Repeat the step 2 until you see the entry you want.
4. Press ENTER key to perform the search.
FullShot will use the highlighted entry as the search term. No matter what you type, there is at least one
entry to be highlighted. If only one record contains the index entry, the record will be opened and
displayed. If more than one record has the index entry, the Search holder will be on top and the search
result will be listed in the Search folder.
You can use the type-to-locate search to any of the six indexes. In the example below, two letters F and O
are typed in the Title index. If you hit the ENTER key, the FOXTAIL entry will be used as the search
term.
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You can use the star sign at the end of a type-to-locate search as the wildcard search operator. Any entry
that starts with what you typed will be on the search result list. In the search example below, type FL* and
then hit the ENTER key will get 5 records in the Search folder.
13.6 Using Search Operators
FullShot supports six search operators and two Boolean logic operators. We have already used the star sign
as the wildcard operator in the previous section. Other operators are:
> (greater than)
>= (greater than and equal to)
< (less than)
<= (less than and equal to)
= (equal to) is the default operator if you don't use any operator. Two Boolean operators are supported to
connect two search criteria:
& (and)
| (or)
Since FullShot uses the Type-to-Locate method for all of the six indexes, those operators can be used in
the search typed in the Search folder only. The exact search format should be:
INDEX NAME + SEARCH OPERATOR + SEARCH TERMS + BOOLEAN OPERATOR +
SEARCH OPERATOR + SEARCH TERMS
Do not type the '+' sign. It is used here to differentiate search components. The italic part is optional.
Here are some searches performed in the sample database ImagePub.123.
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For ID, Title and Subject indexes, you need to type the exact index name because those names can be
changed. See Chapter 11.5 regarding how to change record field names.
For Keyword, Create and Update indexes, you may use KW, CD and UD as abbreviation respectively.
13.7 Changing Index Options
By default, all six indexes are turned on so that the intuitive point-and-click search is available on all of the
indexes. However, when the database is growing large, loading all indexes can be a time-consuming task.
Plus, you may not need certain indexes like Create Date or Update Date.
To change index options,
1. Pull down the Database menu.
2. Choose the Properties command.
3. Click the Index tab.
4. Set your options.
5. Click OK.
→
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Chapter 14. Building Database
14.1 Creating a Local Database
To create a new local database,
1. Pull down the Database menu.
2. Open the Local Database submenu.
3. Choose the Create command. A dialog box will open.
4. Select a folder and a filename.
5. Enter the Creator and Company names.
6. Click the Save button.
You don't have to add .123 to the file extension. FullShot will do it for you automatically.
→
14.2 Setting Database Options
When a database is created, there is no record in it. Before you enter any record into the database manually
or use the Fast Build feature to build multiple files into a database automatically, you may want to set the
database build options so that FullShot can provide as much data as possible to reduce your typing
workload.
To set the database build options,
1. Pull down the Database menu.
2. Choose the Properties command.
3. Click the Build tab.
4. Set your options.
5. Click OK.
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→
The build options will decide how FullShot will provide information to Field2, Field3 and Field4 from an
input filename. In the sample database, they are Title field, Subject field and Description field respectively.
14.3 Using Master Keyword Table
When a new database is created, FullShot automatically creates a Master Keyword Table. The master
keyword table is designed to maintain a list of keywords that you use to index image records. It is used to
generate a consistent keyword index.
To view the master keyword table, click Master Keyword Table button on the toolbar. To enter a new
keyword, right click and choose the New Keyword command.
→
To change a keyword, choose the Properties command. To delete a keyword, choose the Delete Keyword
command.
14.4 Creating a New Record
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To create a new record, click the New Record button on the toolbar.
→
The record ID is provided by FullShot based on your last key in the active database. You can change the ID
to any number as long as that number is not taken.
14.5 Adding an Image to a Record
To add an image to the new record,
1. Click the Add Image button on the toolbar.
2. Select the folder and the filename.
3. Click the Open button.
→
Title, Subject and Description will be provided by FullShot based on your settings in the database build
options. No keyword is provided by default.
You can use the FullShot Explorer to load an image to the active record:
1. Navigate the FullShot Explorer and find the image filename.
2. Hold down Ctrl key and click the image filename.
3. The image will be loaded into the record.
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14.6 Adding Keywords to a Record
Since every image database has its own Master Keyword Table, you can select keywords from this table.
To select keywords, click the Select Keyword button on the toolbar.
→
But you don’t have to select keywords from the master keyword table. You can simply add any keyword to
the record. The Master Keyword Table is only considered as a way to generate more consistent keyword
index. To add a keyword to a record, type it in the edit box below the keyword list and then press ENTER
or click the Add button.
To change a keyword, click the keyword to select it. Click it again to open the edit box. Then you can make
changes.
To delete a keyword, click the keyword to select it and then press the DEL key.
14.7 Writing Memos
You can write memos in the Record Notepad and Image Notepad. To Open/Close the notepad, click the
Notepad button on the toolbar or drag the separator bar. The limit for the notepad is 64KB.
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14.8 Entering a New Record
When you finish data entry on the record, click the Add Record button to enter it into the database. All
indexes will be updated immediately.
14.9 Using FastBuild
If you need to add more than one image file into a database quickly, Fast Build is the best tool to perform
this task.
Click the Fast Build button on the toolbar to open the Fast Build dialog box.
→
To Fast Build image files to the active database:
1. Select an input folder.
2. Select input files or click the Select All button to select all files under the input folder.
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3. Click the Add button to add selected files to the fast build list.
4. Repeat steps 1-3 to add more files to the fast build list. There is no limit on how many files you can
build into a database at a time.
5. Click a filename to preview it.
6. Click the Build button to start the fast build process.
7. Click the Close button to exit.
When the Fast Build is completed, the fast build list will be cleared.
To remove a file from the Fast Build list:
1. Click the filename.
2. Click the Remove button.
To clear all of the files from the Fast Build list:
Click the Clear All button.
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Chapter 15. Record Operations
15.1 Saving Record
Sometimes you may want to move records from one database to another. Or you may want to send a record
to your business associates. When you have such a need, you must save a record to a file.
To save a record to a file:
1. Pull down the File menu.
2. Choose the Save Record command.
3. Select a directory.
4. Type a filename.
5. Click the Save button.
The record file has an extension .333.
→
15.2 Saving Image
To save the image of a record to a file:
1. Click the Save Image button on the toolbar.
2. Choose a folder, a filename and a file type.
3. Click OK.
Or
1. Bring the Explorer folder on top.
2. Click the image, hold down the mouse button and drag the image to the folder where you want to
save the image.
3. Release the mouse button when you see the folder is highlighted.
4. Confirm the filename and the file type.
5. Click OK.
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15.3 Loading
To load an image record:
1. Open a database.
2. Pull down the File menu.
3. Choose the Open Record command.
4. Navigate and find the file with extension .333.
5. Click the Open button.
Or you can open a record file using the FullShot Explorer.
The opened record will adopt record field names of the active database. If you want to add the record into
the database, make sure the record ID is unique.
15.4 Updating
To change a record, you need to do a search and display the record in the FullShot window.
If you're updating a record, don't change its ID. Changing ID will generate a complete new record. You can
change all of the editable fields. You cannot change the Image Attributes, Create Time and Update
Time.
To change an editable field, move the cursor to the field, delete the old data and then add new data.
To change the image:
1. Click the Image tab to make it on top.
2. Clicking the Delete Image button to delete the current image.
3. If you add the new image from the Clipboard, click the Add Image From Clipboard button.
4. If you add the new image from a file, click the Add Image button.
To change a keyword:
1. Click the keyword to select it.
2. Click it again to open the editing mode.
3. Make changes.
4. Press the ENTER key to complete the changes.
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To remove a keyword:
1. Click the keyword to select it.
2. Press the Del key.
When you're done changing the active record, press the Update Record button to enter changes into
the active database. All indexes will be updated immediately.
15.5 Deleting
To delete a record, you need to do a search and display the record in the FullShot window.
click the Delete Record button to delete the record. All index entries will be removed accordingly.
15.6 Printing
To print a record:
1. Find and display the record.
2. Pull down the File menu.
3. Choose the Print Record command.
4. Click OK.
→
The image is printed on the left. All other data, including record notes and image notes is printed on the
right. You can change the image size by clicking the Scaling spin buttons.
Same as image printing, you can use a header and/or a footer for the record printing.
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Chapter 16. Database Operations
16.1 Backing Up
Your image database is very important to you. Don't forget to back it up when you close it whether or not
you have made changes to it. Making several backup copies is better than no backup. If you have an
external drive, it's safer to back up your database on the external drive. Even though the image database
engine has built-in routines to keep the data file in synch with the index file, disasters do happen and your
file could be damaged or lost one way or another.
If you want to make backup copies manually, make sure you back up all of the four files to a safe place.
For example, to back up the sample database ImagePub.123, you need to copy the following four files to a
drive that you think is safe.
ImagePub.123
ImagePub.321
ImagePub.kwd
ImagePub.kwi
To back up a local database anytime, pull down the Database menu, choose the Local Database submenu
and then choose the Backup command.
→
16.2 Compacting
If you have deleted records or updated your database by making changes, there will be wasted space in the database files. Use
the Compact command from the Local Database menu to compact your database. The result database will be smaller. The
original database will be renamed by adding OLD01 to its filename. You can delete it if you don't need it any more.
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→
The option Re-arrange Record IDs will re-assign record IDs to the new database based on its current IDs.
If you have deleted records, the IDs of the deleted records will be given to other records. For example,
suppose that you have a database of 10 records with IDs from 1 to 10; suppose that you have deleted
records 3, 5 and 7. Compacting this database with the Re-arrange Record IDs checked will generate a
new database with IDs of 1,2,3,4,5,6,7.
For the sample database after the compacting process, there will be eight files listed under the directory:
ImagePub.123 is the newly compacted data file.
ImagePub.321 is the newly compacted index file.
ImagePub.kwd is the newly compacted keyword data file.
ImagePub.kwi is the newly compacted keyword index file.
ImagePubOld01.123 is the original data file without compacting.
ImagePubOld01.321 is the original index file without compacting.
ImagePubOld01.kwd is the original keyword data file without compacting.
ImagePubOld01.kwi is the original keyword index file without compacting.
After testing your new database successfully, you may delete the original database. To play it safe, you
may want to back it up for future reference.
16.3 Merging
Merging databases is a process to add all of the records of one database to another database. To merge local
databases:
1. Back up the first database before the merging process just in case something goes wrong.
2. Open the first database by clicking the Open Database button.
3. Pull down the Database menu and open Local Database submenu.
4. Choose the Merge command.
5. Select the second database for merging.
6. Click OK.
Be sure to back up the newly merged database.
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Chapter 17. Server Database
17.1 Server Side Setup
FullShot software CD doesn’t have a SQL server, but contains all necessary code to help you build an
image database on a SQL-based database server if you have one. The advantage is that you can share the
image database on a network so that all of your colleagues can access and update the image database.
Consult with your SQL server Database Administrator before you move forward.
There are three steps to set up a FullShot image database on a SQL database server.
Step 1: Create a database on the server. Every database server has procedures to create a database on the
server. Consult with your Database Administrator to complete this step.
Step 2: Create an ODBC Data Source on the server through the Control Panel. In fact, the FullShot
Image Database doesn’t connect to your server directly, but connects to the ODBC Data Source instead.
The ODBC Data Source name is the object that represents the database on your database server. In the
example used in this book, a data source name called ImageBase is created.
The ODBC data source setup is within the Control Panel. Open the Control Panel and open the ODBC
(Data Source) icon and you will see the following screen. Again, our example is set up on Microsoft SQL
Server.
Step 3: run FullShot SQL database preparation code to establish all tables on your database. To do this,
pull down the Database menu, open the Server Database submenu and choose the Prepares SQL
Database command. The FullShot Image Database Setup wizard will open.
The first window you see is for information only. It displays necessary steps you need to complete a
database setup work. If you haven’t completed the step 1 and step2, click Cancel to stop. Otherwise, click
OK to continue.
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As we mentioned, the ImageBase is the data source that we have created in our example. The database
server we used is Microsoft SQL Server. If you can’t find the data source name you have created, you
probably didn’t do it right. Remember that you need to create a database on your server and then create a
data source for the database you have created.
The next screen is simple. You are asked to enter names to identify yourself and your company.
And then a confirmation screen follows.
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When you click Next button, FullShot will start preparing your database.
Click the Finish button and your database setup is completed on the server side. You can create as many
FullShot image databases as you want to on a server. You need to go through the same procedures to
prepare each of them to make them ready on the server side.
17.2 Client Side Setup
Before a server image database can be accessed, you need to set up an ODBC Data Source on each client
PC on which you plan to use the image database. You need to have the client access license to use the
database server. Consult with your Database Administrator regarding the client license.
The client side ODBC Data Source setup procedure is the same as the server side setup procedure. You
need to do it in the Control Panel. See section 16.1 for information.
17.3 Using a Server Database
Once the client side setup is completed, the image database is ready to use. To open a database, choose the
Open command of the Server Database submenu. A dialog box will be open for you to select the data
source that represents your image database. In our example, ImageBase is an available data source and it is
a FullShot image database.
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Once the database is open, all of the record level operations are the same as a local database. But the
database level operations are different. Here are some issues you need to know.
Database Backup: for a local database, FullShot provides backup function; for a server database, your
database administrator should take care of the backup issue. Every database server has different backup
procedures to follow.
Database Compact: it is a database maintenance issue. For a local database, FullShot provides compact
function; for a server database, every database server has certain rules to maintain a database.
Database Merge: you can merge all records of a local database into a server database and all records of a
server database into a local database. Merge is the only way to move all records off the server and back it
up locally.
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Chapter 18. Email
18.1 About FullShot Email
FullShot Email is available in the Enterprise Edition only.
FullShot Email is not designed to replace your current email client software; however, it is designed to send
out images quickly and easily without having to leave FullShot or save images to a file first. When you
have an image database, local or server, you can send images out directly from the database and no need to
check a record out.
FullShot doesn’t provide functions of receiving email messages, but has all of the basic functions of
sending messages. As a basic requirement, your PC must have connection to your ISP email server or
corporate email server in order to use FullShot Email. To access the FullShot Email functions, you can use
the following buttons on the toolbar.
New Message command. Use this command to create a new email message.
Attach File command. Use this command to attach files.
Send Message command. Use this command to send a message.
View Message Log command. Use this command to display all sent messages.
View Contact Database command. Use this command to display all contact records.
18.2 Email Setup
You need to set up your email connection before sending any message. To complete the setup requirement,
choose the Email Setup command from the Email menu.
→
Email Address: the email address you use to send messages.
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