Fuji Xerox ApeosPort-V 7080, ApeosPort-V 6080, DocuCentre-V 7080, DocuCentre-V 6080 Administrator's Manual

ApeosPort-V 7080 ApeosPort-V 6080 DocuCentre-V 7080 DocuCentre-V 6080

Administrator Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, Acrobat, Reader, PostScript, and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

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PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

RSA and BSAFE are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

Google Cloud Print, Google Chrome, Gmail, Google Docs, and Android are trademarks or registered trademarks of Google Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As the copying machine contains a feature designed to prevent forging of certain documents, there may be rare instances where copies or scanned images do not achieve the desired results.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox Corporation in Japan and/or other countries.

ApeosWare, DocuShare, PDF Bridge, and ContentsBridge are registered trademarks or trademarks of Fuji Xerox Co., Ltd.

CentreWare is a registered trademark or trademark of Xerox Corporation in Japan and/or other countries.

1 Before Using the Machine .................................................................................................................. 15

Preface................................................................................................................................................................... 16

Types of Manuals..............................................................................................................................................17

Using This Guide................................................................................................................................................ 18

Organization of This Guide..................................................................................................................... 18

Conventions...................................................................................................................................................19

Interface Cables................................................................................................................................................. 21

Using the USB Interface.......................................................................................................................... 21

Using the Ethernet Interface................................................................................................................. 22

Power Saver Mode ............................................................................................................................................ 24

Changing the Interval for Entering Power Saver Mode............................................................... 24

Customizing the Control Panel .................................................................................................................... 26

Changing the Screen Default................................................................................................................. 26

Setting the Screen After Auto Clear .................................................................................................... 27

Customizing the Button Layout............................................................................................................28

Assigning Services to the Custom Buttons........................................................................................32

Adjusting Screen Brightness...................................................................................................................34

Touch Screen.......................................................................................................................................................35

Important Security Instructions.................................................................................................................. 37

Entering Text....................................................................................................................................................... 38

2 Paper and Other Media........................................................................................................................ 39

Paper Types .........................................................................................................................................................40

Loadable Quantity and Weight for Supported Paper.................................................................. 40

Supported Paper Type............................................................................................................................... 42

Loading Paper..................................................................................................................................................... 47

Loading Paper in Trays 1 and 2............................................................................................................. 47

Loading Tab Paper in Trays 1 and 2.................................................................................................... 48

Loading Paper in Tray 3 ........................................................................................................................... 49

Loading Paper in Tray 4 ........................................................................................................................... 49

Loading Paper in Tray 5 (Bypass)......................................................................................................... 50

Loading Tab Paper in Tray 5 (Bypass)................................................................................................ 51

Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional) ................................................................52

Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ................................................. 53

Loading Paper in Tray T1 (Inserter) (Optional) .............................................................................. 53

Loading Tab Paper in Tray T1 (Inserter) (Optional)..................................................................... 54

Changing the Paper Size................................................................................................................................. 55

Changing the Paper Size for Trays 1 and 2...................................................................................... 55

Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional).......................................... 56

Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional)........................... 58

Changing the Paper Settings........................................................................................................................60

3 Maintenance............................................................................................................................................ 63

Replacing Consumables.................................................................................................................................. 64

Replacing Toner Cartridges .....................................................................................................................66

Replacing Waste Toner Container........................................................................................................68

Replacing Staple Cartridge

(for C3 Finisher or C3 Finisher with Booklet Maker)......................................................................70

Replacing Staple Cartridge

(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker) ........................................71

Replacing Booklet Staple Cartridge (for C3 Finisher with Booklet Maker)...........................73

Replacing Booklet Staple Cartridge

(for D2-Staple-Finisher with Booklet Maker) ....................................................................................75

Emptying the Hole Punch Waste Container (for C3 Finisher, C3 Finisher with Booklet

Maker, D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker)..................................77

Replacing the Staple Waste Container

(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker) ........................................78

Cleaning the Machine......................................................................................................................................81

Cleaning the Exterior..................................................................................................................................81

Cleaning the Touch Screen......................................................................................................................82

Cleaning the Document Cover and Document Glass....................................................................82

Cleaning the Narrow Glass Strip and Document Presser.............................................................82

Cleaning the Document Feeder Rollers ..............................................................................................83

Printing a Report/List........................................................................................................................................85

Deleting a Private Charge Print Job with an Invalid User ID...........................................................86

Setting Restore Tool..........................................................................................................................................87

4 Machine Status........................................................................................................................................89

Overview of Machine Status..........................................................................................................................90

Machine Information.......................................................................................................................................91

General Information ..................................................................................................................................91

Paper Tray Status ........................................................................................................................................92

Print Reports ..................................................................................................................................................92

Automatically Printed Reports/Lists..................................................................................................101

Overwrite Hard Disk.................................................................................................................................102

Print Mode...................................................................................................................................................102

Fax Receiving Mode.................................................................................................................................104

Faults....................................................................................................................................................................106

Supplies...............................................................................................................................................................107

Billing Information .........................................................................................................................................108

Billing Information...................................................................................................................................108

User Account Billing Information.......................................................................................................109

5 Tools ......................................................................................................................................................... 111

System Settings Procedure..........................................................................................................................112

Step 1 Entering System Administration Mode .............................................................................112

Step 2 Entering the System Administrator User ID and Passcode.......................................112

Step 3 Selecting [Tools]..........................................................................................................................113

Step 4 Selecting a Setting Item on the [Tools] Screen..............................................................113

Step 5 Setting a Feature........................................................................................................................115

Step 6 Exiting System Administration Mode.................................................................................115

Tools Menu List................................................................................................................................................116

Common Service Settings............................................................................................................................131

Machine Clock/Timers.............................................................................................................................131

Power Saver Settings...............................................................................................................................133

Audio Tones.................................................................................................................................................135

Screen/Button Settings...........................................................................................................................136

Paper Tray Settings..................................................................................................................................141

Image Quality Adjustment ...................................................................................................................143

Reports...........................................................................................................................................................144

Maintenance...............................................................................................................................................146

Watermark...................................................................................................................................................148

Secure Watermark....................................................................................................................................150

Force Annotation ......................................................................................................................................153

Print Universal Unique ID (ApeosPort Series Models Only).....................................................154

Image Log Control (ApeosPort Series Models Only)...................................................................155

Notify Job Completion by E-mail........................................................................................................157

Plug-in Settings ..........................................................................................................................................157

Other Settings.............................................................................................................................................158

Copy Service Settings.....................................................................................................................................168

Copy Tab - Features Allocation...........................................................................................................168

Preset Buttons ............................................................................................................................................169

Copy Defaults.............................................................................................................................................169

Copy Control ...............................................................................................................................................173

Original Size Defaults..............................................................................................................................175

Reduce/Enlarge Presets..........................................................................................................................176

Annotations - Create Comments........................................................................................................176

Connectivity & Network Setup...................................................................................................................177

Port Settings................................................................................................................................................177

Protocol Settings .......................................................................................................................................182

Machine's E-mail Address/Host Name.............................................................................................186

Proxy Server Settings...............................................................................................................................187

EP Proxy Server Setup..............................................................................................................................188

SIP Settings .................................................................................................................................................189

T.38 Settings...............................................................................................................................................192

Outgoing/Incoming E-mail Settings..................................................................................................193

Remote Authentication/Directory Service......................................................................................194

Security Settings........................................................................................................................................199

Other Settings.............................................................................................................................................204

Print Service Settings .....................................................................................................................................206

Allocate Memory.......................................................................................................................................206

Delete Form.................................................................................................................................................207

Other Settings.............................................................................................................................................208

Scan Service Settings.....................................................................................................................................212

Screen Defaults..........................................................................................................................................212

Scan Defaults..............................................................................................................................................213

Scan to PC Defaults..................................................................................................................................216

Original Size Defaults..............................................................................................................................216

Output Size Defaults................................................................................................................................217

Reduce/Enlarge Presets..........................................................................................................................217

Other Settings ............................................................................................................................................217

Fax Service Settings.......................................................................................................................................221

Screen Defaults..........................................................................................................................................221

Fax Defaults................................................................................................................................................222

Fax Control..................................................................................................................................................223

Fax Received Options..............................................................................................................................229

Reduce/Enlarge Presets..........................................................................................................................231

Original Size Defaults..............................................................................................................................231

Local Terminal Information .................................................................................................................231

Internet Fax Control................................................................................................................................233

E-mail/Internet Fax Service Settings.......................................................................................................236

E-mail Control.............................................................................................................................................236

Address Book Settings...................................................................................................................................239

Folder Service Settings..................................................................................................................................240

Job Flow Service Settings (ApeosPort Series Models Only)............................................................242

Media Print Service Settings.......................................................................................................................243

Stored File Settings ........................................................................................................................................244

Web Applications Service Setup (ApeosPort Series Models Only)...............................................247

Server Certificate Verification Settings............................................................................................247

Server Setup................................................................................................................................................249

Other Settings ............................................................................................................................................250

Web Browser Setup........................................................................................................................................251

Setup ....................................................................................................................................................................253

Create Folder..............................................................................................................................................253

Stored Programming...............................................................................................................................255

Create Job Flow Sheet ............................................................................................................................255

Create Job Flow Sheet Keyword .........................................................................................................264

Add Address Book Entry.........................................................................................................................264

Create Fax Group Recipients................................................................................................................271

Add Fax Comment ...................................................................................................................................272

Paper Tray Attributes..............................................................................................................................273

Accounting.........................................................................................................................................................274

Create/View User Accounts..................................................................................................................274

View Accounts............................................................................................................................................277

Reset User Accounts................................................................................................................................278

System Administrator's Meter (Copy Jobs) ...................................................................................279

Accounting Type.......................................................................................................................................279

Accounting Login Screen Settings .....................................................................................................280

Fax Billing Data .........................................................................................................................................281

Accounting/Billing Device Settings....................................................................................................281

Authentication/Security Settings .............................................................................................................284

System Administrator Settings ...........................................................................................................284

Authentication...........................................................................................................................................285

Allow User to Disable Active Settings...............................................................................................293

Job Status Default....................................................................................................................................293

Overwrite Hard Disk.................................................................................................................................294

6 CentreWare Internet Services Settings........................................................................................297

Installation of CentreWare Internet Services......................................................................................298

Preparations................................................................................................................................................298

Configuration on the Machine............................................................................................................298

Starting CentreWare Internet Services...................................................................................................300

Configuring Machine Settings Using CentreWare Internet Services .........................................301

7 Printer Environment Settings ..........................................................................................................305

Print Overview...................................................................................................................................................306

Installation When Using USB Port...........................................................................................................308

Step 1 Preparations..................................................................................................................................308

Step 2 Configuration on the Machine..............................................................................................308

Step 3 Configuration on the Computer...........................................................................................309

CentreWare Internet Services Setting Items.................................................................................309

Installation When Using TCP/IP (LPD/Port 9100).............................................................................310

Step 1 Preparations..................................................................................................................................310

Step 2 Configuration on the Machine..............................................................................................310

Step 3 Configuration on the Computer...........................................................................................311

CentreWare Internet Services Setting Items.................................................................................311

Installation When Using Internet Printing Protocol (IPP) ..............................................................313

Step 1 Preparations..................................................................................................................................313

Step 2 Configuration on the Machine..............................................................................................313

Step 3 Configuration on the Computer...........................................................................................314

CentreWare Internet Services Setting Items.................................................................................314

8 E-mail Environment Settings ...........................................................................................................315

E-mail Overview................................................................................................................................................316

Preparations ......................................................................................................................................................317

Installation Procedures.................................................................................................................................319

Step 1 Enabling Port and Setting up TCP/IP..................................................................................319

Step 2 Configuring E-mail Environment ..........................................................................................320

CentreWare Internet Services Setting Items.................................................................................321

9 Scanner Environment Settings........................................................................................................323

Scan Service Overview...................................................................................................................................324

Configuration of Store to Folder...............................................................................................................326

Step 1 Enabling Port and Setting up TCP/IP..................................................................................326

Step 2 Registering a Folder...................................................................................................................327

Step 3 Configuring on the Computer................................................................................................327

Configuration of Scan to PC .......................................................................................................................328

Step 1 Preparations..................................................................................................................................328

Step 2 Enabling Port and Setting up TCP/IP..................................................................................329

Step 3 Configuration on the Computer...........................................................................................330

Configuration of Store to USB...................................................................................................................331

Step 1 Available USB Memory Devices............................................................................................331

Step 2 CentreWare Internet Services Setting Items...................................................................331

Configuration of Network Scanning (Job Template Scanning) ...................................................332

Step 1 Preparations .................................................................................................................................332

Step 2 Enabling Ports and Setting up TCP/IP ...............................................................................332

Step 3 Configuring the SNMP Port....................................................................................................333

Step 4 Configuration on the Computer...........................................................................................333

Configuration of Scan to My Folder (ApeosPort Series Models Only).......................................335

Step 1 Preparations .................................................................................................................................335

Step 2 Enabling SMB Port and Setting up TCP/IP.......................................................................335

Step 3 Configuring Remote Authentication ..................................................................................336

Step 4 Configuring Scan to My Folder.............................................................................................337

Step 5 Configuration on the Computer...........................................................................................339

Configuration of Job Flow Sheets............................................................................................................340

Step 1 Enabling Ports and Setting up TCP/IP ...............................................................................340

Step 2 Configuring the SNMP Port....................................................................................................341

Step 3 Configuration on the Computer...........................................................................................341

Configuration of Store & Send Link.........................................................................................................342

Step 1 Configuring E-mail .....................................................................................................................342

Step 2 Enabling Authentication..........................................................................................................342

Step 3 Other Settings..............................................................................................................................342

Step 4 CentreWare Internet Services Setting Items..................................................................342

Configuration of Store to WSD .................................................................................................................344

Step 1 Preparations .................................................................................................................................344

Step 2 Enabling Port................................................................................................................................344

Step 3 Confirmation on the Computer............................................................................................345

10 Using IP Fax (SIP)................................................................................................................................ 347

IP Fax (SIP) Overview....................................................................................................................................348

Preparations......................................................................................................................................................348

System Requirements for the Machine ...........................................................................................348

Settings by System Configuration.....................................................................................................348

Installation Procedures.................................................................................................................................349

Step 1 Enabling Port and Setting up TCP/IP.................................................................................349

Step 2 Configuring the SIP User Name...........................................................................................350

Step 3 Configuring Fax Environment ...............................................................................................350

Step 4 Configuring the SIP Server......................................................................................................351

Step 5 Registering the VoIP Gateway..............................................................................................352

11 Using the Internet Fax Service ....................................................................................................... 355

Internet Fax Overview ..................................................................................................................................356

Preparations......................................................................................................................................................356

System Requirements for the Machine ...........................................................................................356

E-Mail Environment..................................................................................................................................356

Installation Procedures.................................................................................................................................358

Step 1 Enabling Port and Setting up TCP/IP.................................................................................358

Step 2 Configuring E-mail Environment..........................................................................................359

Step 3 Testing the Internet Fax..........................................................................................................360

12 Using the Server Fax Service ...........................................................................................................361

Server Fax Overview ......................................................................................................................................362

Preparations ......................................................................................................................................................362

System Requirements for the Machine............................................................................................362

Installation Procedure...................................................................................................................................363

Installation Overview...............................................................................................................................363

Step 1 Fax Settings...................................................................................................................................363

Step 2 Setting the Server Fax Feature..............................................................................................364

13 Encryption and Digital Signature Settings .................................................................................367

Encryption and Digital Signature Overview..........................................................................................368

Types of Certificate..................................................................................................................................368

Encryption Features for Communication........................................................................................368

Encryption and Digital-Signature Features for Scan Files........................................................369

Configuration of HTTP Communications Encryption.......................................................................370

Installation Overview...............................................................................................................................370

Step1 Configuration on the Machine ...............................................................................................370

Step2 Configuration on the Computer.............................................................................................371

Configuration of Encryption using IPsec ...............................................................................................372

Installation Overview...............................................................................................................................372

Step1 Import and Configuration of a Certificate........................................................................372

Step2 Configuration on the Machine (Configuration of IPsec).............................................373

Step3 Configuration on the Computer.............................................................................................374

Configuration of E-mail Encryption/Digital Signature.....................................................................375

Installation Overview...............................................................................................................................375

Step1 Configuration on the Machine ...............................................................................................375

Step2 Configuration on Sender and Recipient .............................................................................377

Configuration of PDF/DocuWorks/XPS Signature (ApeosPort Series Models Only).............379

Installation Overview...............................................................................................................................379

Step1 Configuration on the Machine ...............................................................................................379

Step2 Configuration on the Computer.............................................................................................381

14 Authentication and Accounting Features...................................................................................383

Overview of Authentication and Accounting Feature......................................................................384

Types of User..............................................................................................................................................384

User Roles and Authorization Groups...............................................................................................384

Access Control ............................................................................................................................................385

Types of Authentication.........................................................................................................................386

Types of Account Administration.......................................................................................................387

Services Controlled by Authentication....................................................................................................392

Overview .......................................................................................................................................................392

Combination of Authentication and Account Administration types...................................392

Authentication for Job Flow Sheets and Folders................................................................................395

Creating / Using Job Flow Sheet.........................................................................................................395

Creating / Using Folder...........................................................................................................................396

Configuration for Authentication.............................................................................................................398

Installation Overview...............................................................................................................................398

Enabling Authentication........................................................................................................................398

Changing the Default Authorization Group Settings.................................................................401

Creating an Authorization Group .......................................................................................................401

Configuration for IC Card Reader (Optional)......................................................................................403

Step 1 Preparations .................................................................................................................................403

Step 2 Logout Method Using the Smart Card ..............................................................................403

Step 3 Registering Smart Card Information..................................................................................404

Configuration for Account Administration...........................................................................................405

Step 1 Selecting an Accounting Type...............................................................................................405

Step 2 Registering User Information................................................................................................405

User Authentication Operations...............................................................................................................407

Authenticating Login Users..................................................................................................................407

Changing Passcode..................................................................................................................................408

15 Problem Solving.................................................................................................................................... 409

Troubleshooting...............................................................................................................................................410

Machine Trouble..............................................................................................................................................411

Image Quality Trouble..................................................................................................................................416

Trouble during Copying................................................................................................................................422

Unable to Copy..........................................................................................................................................422

The Copy Result is Not What was Expected..................................................................................423

Trouble during Printing.................................................................................................................................425

Unable to Print...........................................................................................................................................425

The Print Result is Not What was Expected...................................................................................426

Trouble during Faxing...................................................................................................................................427

Sending Problems.....................................................................................................................................427

Receiving Problems..................................................................................................................................431

Trouble during Scanning..............................................................................................................................435

Unable to Scan with the Machine......................................................................................................435

Unable to Import Scanned Documents to the Computer........................................................436

Unable to Send a Scanned Document over the Network (FTP/SMB)..................................437

Unable to Send E-mail............................................................................................................................438

The Image is not What was Expected.............................................................................................438

Network-related Problems...........................................................................................................................440

When you cannot communicate with other SMB machines...................................................440

When using TCP/IP ..................................................................................................................................440

CentreWare Internet Services Problems..........................................................................................441

E-mail Features Problems......................................................................................................................442

Internet/Intranet Connection Problems .........................................................................................443

IPv4 and IPv6 Connection Problems ................................................................................................445

Media Print - Text Trouble...........................................................................................................................448

Error Code...........................................................................................................................................................449

Other Errors .................................................................................................................................................549

Paper Jams.........................................................................................................................................................550

Paper Jams in Trays 1 and 2 ................................................................................................................551

Paper Jams in Tray 3...............................................................................................................................551

Paper Jams in Tray 4...............................................................................................................................552

Paper Jams in Tray 5 (Bypass).............................................................................................................552

Paper Jams in Tray 6 (HCF (A4 1 Tray)) (Optional)....................................................................554

Paper Jams in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional).....................................................556

Paper Jams at the Trays 6 and 7 (HCF (A4 2 Tray)) (Optional).............................................556

Paper Jams in the Transfer Module...................................................................................................560

Paper Jams in the Lower Left Door....................................................................................................564

Paper Jams in the Output Tray............................................................................................................565

Paper Jams in C3 Finisher / C3 Finisher with Booklet Maker (Optional).............................565

Paper Jams in the Folder Unit CD1 (Optional)..............................................................................571

Paper jams in the D2-Staple-Finisher and the D2-Staple-Finisher with Booklet Maker

(Optional).....................................................................................................................................................574

Document Jams ...............................................................................................................................................586

Duplex Automatic Document Feeder...............................................................................................586

Stapler Faults ....................................................................................................................................................589

Staple Jams in Staple Cartridge

(for C3 Finisher and C3 Finisher with Booklet Maker)................................................................591

Booklet Staple Jams in Booklet Staple Cartridge

(for C3 Finisher with Booklet Maker).................................................................................................592

Staple Jams in Staple Cartridge

(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker)......................................594

Staple Jams in Booklet Staple Cartridge

(for D2-Staple-Finisher with Booklet Maker)..................................................................................596

Staple Cartridge Taken Off from the Unit (for D2-Staple-Finisher with Booklet Maker)...598

Solving Curled Output (for D2-Staple-Finisher with Booklet Maker)..........................................600

16 Appendix .................................................................................................................................................603

Specifications....................................................................................................................................................604

Printable Area ...................................................................................................................................................620

Standard Printable Area.........................................................................................................................620

Extended Printable Area.........................................................................................................................620

Internal Fonts ...................................................................................................................................................621

Optional Components ...................................................................................................................................623

Fold Position Adjustment.............................................................................................................................626

Fold Position Adjustment.......................................................................................................................626

Single Fold Position Adjustment.........................................................................................................627

Booklet Position Adjustment................................................................................................................628

C Fold Position Adjustment...................................................................................................................630

Z Fold Position Adjustment...................................................................................................................631

Z Fold Half Sheet Position Adjustment............................................................................................632

ESC/P-K Emulation ..........................................................................................................................................634

Emulation.....................................................................................................................................................634

Fonts...............................................................................................................................................................635

Output Feature...........................................................................................................................................635

ESC/P-K Emulation Print Features ......................................................................................................635

ESC/P-K Emulation Settings..................................................................................................................636

Magnification Table.................................................................................................................................642

Paper Size and Number of Printable Characters..........................................................................647

PDF Direct Print................................................................................................................................................649

PDF Direct Print Settings........................................................................................................................649

DocuWorks Direct Print.................................................................................................................................651

DocuWorks Direct Print Settings.........................................................................................................651

PCL Emulation ..................................................................................................................................................653

Emulation.....................................................................................................................................................653

Fonts ..............................................................................................................................................................654

Output Feature..........................................................................................................................................655

PCL Emulation Settings..........................................................................................................................655

HP-GL/2 Emulation.........................................................................................................................................661

Emulation.....................................................................................................................................................661

Fonts ..............................................................................................................................................................661

Output Feature..........................................................................................................................................662

Factory Default Settings........................................................................................................................662

HP-GL/2 Emulation Settings.................................................................................................................663

Hard Clip Area............................................................................................................................................669

Printable Area.............................................................................................................................................670

Auto Layout.................................................................................................................................................672

Google Cloud Print..........................................................................................................................................679

Overview of Google Cloud Print..........................................................................................................679

Environment Settings..............................................................................................................................679

Printing..........................................................................................................................................................685

Problem Solving.........................................................................................................................................685

Notes and Restrictions..................................................................................................................................688

Notes and Restrictions on the Use of the Machine ....................................................................688

Notes and Restrictions on the Use of the Copy Feature...........................................................693

Notes and Restrictions on the Use of the Print Feature ...........................................................693

Notes and Restrictions on the Use of the Scan Features.........................................................696

Notes and Restrictions on the Use of the Fax Feature..............................................................701

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.............................703

Notes and Restrictions for IP Fax (SIP)............................................................................................707

Notes and Restrictions when Connecting with Internet Service Provider .........................709

Notes and Restrictions on the Interrupt Mode.............................................................................711

Notes and Restrictions on Folders......................................................................................................713

Notes and Restrictions when Connecting to Internet or Intranet........................................713

Notes and Restrictions when Operating from Computers.......................................................714

Notes and Restrictions on Job Flows.................................................................................................715

Notes and Restrictions on the Security Features.........................................................................716

Notes and Restrictions on the Authentication and Accounting Features .........................717

Notes and Restrictions for Using SMB .............................................................................................717

Notes and Restrictions for Using TCP/IP.........................................................................................718

Notes and Restriction for Using Secondary Ethernet (Optional) ..........................................719

Notes and Restrictions for Using Bonjour.......................................................................................720

Notes and Restrictions for IPv6 Connection..................................................................................720

Notes and Restrictions for Print E-mail............................................................................................722

Notes and Restrictions for Google Cloud Print .............................................................................722

Passcode Setting for Extended Functions.............................................................................................723

Available Extended Function and Passcode..................................................................................723

Using the Telephone......................................................................................................................................725

Placing a Call ..............................................................................................................................................725

Activity Report..................................................................................................................................................727

EP System ...........................................................................................................................................................731

Glossary...............................................................................................................................................................732

Index.................................................................................................................................................................735

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

Preface ..............................................................................................................................................16

Types of Manuals..........................................................................................................................17

Using This Guide ...........................................................................................................................18

Interface Cables............................................................................................................................21

Power Saver Mode........................................................................................................................24

Customizing the Control Panel................................................................................................26

Touch Screen ..................................................................................................................................35

Important Security Instructions .............................................................................................37

Entering Text ..................................................................................................................................38

1 Before Using the Machine

Warning: The equipment will be inoperable when main power fails.

When you use this machine, we recommend that you change the system administrator's user ID and passcode immediately after installing the machine.

For more information on changing the user ID and passcode, refer to "System Administrator Settings" (P.284).

Preface

Before Using the Machine

Thank you for selecting the ApeosPort-V 7080/6080, DocuCentre-V 7080/6080(hereafter referred to as "the machine").

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

The guide assumes that you are familiar with a personal computer and knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the Print feature, refer to the guide provided with each optional component.

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

 User Guide

The guide describes all the necessary steps for copy, print, scan, and fax. This guide is included in the Media (Software/Product Manual).

 Administrator Guide (this guide)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the system settings procedures. This guide is included in the Media (Software/Product Manual).

 Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

 Security Function Supplementary Guide

The guide is intended for the manager and system administrator of the organization where the machine is installed, and describes the setup procedures related to security. This guide is included in the Media (Software/Product Manual).

 Manual (HTML)

Before Using the Machine

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Media (Software/Product Manual).

 Print Driver Help

The help describes the print features and operations.

 CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the environment to

connect to the Internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, and troubleshooting procedures.

Organization of This Guide

This guide consists of the following chapters.

 1 Before Using the Machine

Describes the organization of this guide and conventions.

 2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a tray.

 3 Maintenance

Describes how to replace consumables and to clean the machine.

 4 Machine Status

Describes how to check the faults that occurred on the machine and to print various reports/ lists.

 5 Tools

Describes the procedures to set up the system.

 6 CentreWare Internet Services Settings

Describes how to use CentreWare Internet Services.

 7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

 8 E-mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

 9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

 10 Using IP Fax (SIP)

Describes the settings to use the IP fax (SIP) feature on the machine.

 11 Using the Internet Fax Service

Describes the settings to use the services via the Internet Fax service on the machine.

 12 Using the Server Fax Service

Describes how to use the Server Fax service on the machine.

 13 Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature features with your communications and documents.

 14 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature based on the Login Type selected.

 15 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

 16 Appendix

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

Conventions

Using This Guide

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this guide, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Before Using the Machine

Important : Important information that you should read.

Note : Additional information on operations or features.

The following symbols are used in this guide:

" " :zA cross-reference included in this guide.

Names of features, touch screen messages and input text.

[ ] :

Folders, files, applications, button or menu names displayed on the touch screen.

Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

1 Before Using the Machine

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Before Using the Machine

Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

Path to a certain item within a procedure on a computer.

For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] to search for files and folders.

Cross-reference

For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above means that it is recommended to refer to the section "Audio Tones" in "Common Service Settings" in chapter 5 "Tools" of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when

viewed from the front of the machine.

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation

when viewed from the front of the machine.

Interface Cables

When connecting the machine directly to a computer, use the USB interface. When connecting the machine to a network, use the Ethernet interface.

Using the USB Interface

This section describes the installation procedures for the USB interface.

Note • The USB interface of the machine supports USB 2.0.

Press the push-button power switch to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear left cover.

Before Using the Machine

Connect the USB cable to the USB 2.0 interface connector.

Return the rear left cover to its original position.

Connect the other end of the USB cable to the computer.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Press the push-button power switch to switch on the power.

Restart the computer.

1 Before Using the Machine

For more information on setting items, refer to "Printer Environment Settings" (P.305).

Using the Ethernet Interface

Before Using the Machine

This section describes the installation procedures for the Ethernet interface. The Ethernet interface of the machine supports the following three types.

1000BASE-T (optional)

100BASE-TX

10BASE-T

Note • 1000BASE-T is not supported for some models. Gigabit Ethernet (optional) or Secondary Ethernet

This section describes the installation procedures for the Ethernet interface.

Press the push-button power switch to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

(optional) is required.

• The machine supports IEEE802.3az (a compliance standard of wired LAN) which reduces the power

consumption of the Ethernet equipments while suspending data transmission. To use this feature, both of the equipments need to support IEEE802.3az.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear left cover.

Connect the network cable to the Ethernet interface connector.

Note • Always use the correct network cable with your network connection. When you replace the cable,

contact our Customer Support Center.

 When the Secondary Ethernet (optional) is

not installed

Note • To use as 1000BASE-T, the Gigabit Ethernet

(optional) is required.

• To also use as the Gigabit Ethernet interface

connector, install the Gigabit Ethernet (optional).

 When the Secondary Ethernet (optional) is

installed

Note • Secondary Ethernet can be used as

1000BASE-T.

Furthermore, note that Gigabit Ethernet (optional) is required to use the conventional Ethernet interface connector as 1000BASE-T.

* :When the option is not installed.

Return the rear left cover to its original position.

Press the main power switch to the [ | ] position to switch on the main power.

Close the front cover.

Interface Cables

Before Using the Machine

Press the push-button power switch to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.305).

1 Before Using the Machine

<Log In/Out> button

Power Saver Mode

Before Using the Machine

by saving the electricity to the machine when no copy or print data is received for a specified time.

The Power Saver has two modes: the Low Power mode and the Sleep mode. When you do not use the machine for a specified period of time, the machine enters the Low

Power mode. When it reaches the specified time in the Low Power mode, the machine then enters the Sleep mode.

Changing the Interval for Entering Power Saver Mode

The machine is equipped with the Power Saver mode that reduces the power consumption

You can set the time to elapse until the machine enters the Low Power mode and the Sleep mode from 1 to 240 minutes in 1 minute increments.

Note • If the preset time period is the same for the Low Power mode and the Sleep mode, the machine

directly enters the Sleep mode without entering the Low Power mode first.

• When the machine operates normal printing, Sample Set printing, or printing received fax

documents while the control panel remains lit off and the machine is in the Power Saver mode, only the output device exits the Power Server mode. In this case, the machine enters the Sleep mode 15 seconds later without following this setting.

Press the <Log In/Out> button.

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Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools] on the Services Home screen.

Note • When the Services Home screen is not

displayed on the touch screen, press the <Services Home> button.

Select [System Settings] > [Common Service Settings] > [Power Saver Settings].

Select [Power Saver Timers], and then select [Change Settings].

Using [ ] and [ ], set the time to elapse until entering the Power Saver mode, in 1 minute increments.

 From Last Operation to Low Power Mode

Power Saver Mode

Before Using the Machine

Set the time to elapse from the last operation until the machine enters the Low Power mode.

Note • The default value for [From Last Operation to

Low Power Mode] is 1 minute. You cannot disable the Low Power mode.

 From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note • The default value for [From Last Operation to Sleep Mode] is 1 minute. To make the machine enter

the Low Power mode, set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

Select [Save].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

1 Before Using the Machine

<Log In/Out> button

Customizing the Control Panel

Before Using the Machine

buttons to make best use of the machine. This section describes how to change the screen default, the services displayed after Auto

Clear, the services displayed on the Services Home screen, and the services assigned to the custom buttons, and how to adjust the screen brightness.

You can change the services displayed on the touch screen or the features assigned to the

For information on how to change the other settings of the control panel, refer to "Screen/Button Settings" (P.136).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or the Power Saver mode is deactivated.

The Services Home screen is displayed by factory default.

Press the <Log In/Out> button.

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Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools] on the Services Home screen.

Note • When the Services Home screen is not

displayed on the touch screen, press the <Services Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

<Log In/Out> button

Select [Screen Default], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select a service you want to display.

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select [Save].

Setting the Screen After Auto Clear

Customizing the Control Panel

Before Using the Machine

You can select the screen to be displayed after Auto Clear from [Last Selection Screen] or [Services Home] can be selected.

For information on Auto Clear, refer to "Auto Clear" (P.132).

Press the <Log In/Out> button.

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Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools] on the Services Home screen.

Note • When the Services Home screen is not

displayed on the touch screen, press the <Services Home> button.

1 Before Using the Machine

Service buttons

Additional feature buttons

* WSD stands for Web Services on Devices.

Before Using the Machine

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Screen After Auto Clear], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

Select [Last Selection Screen] or [Services Home].

Select [Save].

Customizing the Button Layout

You can customize the services and the button layout displayed on the Services Home screen when you press the <Services Home> button on the control panel.

Note • Services not supported by the machine will

not be displayed on the screen. Grayed out buttons cannot be used as a result of malfunctioning.

The following services can be displayed on the service buttons.

Note • The available services vary depending on the

installed options.

Copy

Simple Copy

Fax/Internet Fax

Simple Fax

E-mail

Store to Folder

Scan to PC

Store to USB

Store & Send Link

Note • This service is displayed when the User Authentication feature is used.

Customizing the Control Panel

Store to WSD

Note • WSD stands for Web Services on Devices.

Network Scanning (ApeosPort Series Models only)

Media Print - Text

Secure Print

Sample Set

Delayed Print

Charge Print

Private Charge Print

Send from Folder

Fax Received - Line 1 (Folder NNN)

Fax Received - Line 2 (Folder NNN)

Fax Received - Line 3 (Folder NNN)

Fax Received - SIP (Folder NNN)

Note • The folder number specified in Folder Selector Setup will be displayed instead of "NNN". When the

folder number is not specified, "(Folder Not Set)" will be displayed instead of "NNN".

Stored Programming

Note • This services is displayed when the User Authentication feature is used.

Job Flow Sheets (ApeosPort Series Models only)

Web Applications (ApeosPort Series Models only)

Web Applications Server(ApeosPort Series Models only)

Custom Services

Note • [Custom Services] can be displayed when any custom service is installed on the machine. For more

information on the custom services, contact our Customer Support Center.

Before Using the Machine

The following services can be displayed on the additional feature buttons.

Language

Screen Brightness

Setup

Activity Report

Fax Receiving Mode

Print Mode

Lockout Printer/Release Printer

Note • [Lockout Printer]/[Release Printer] is not displayed by default. To display this feature, select [Allow

User to Lock Out] in [Printer Lockout] under [Tools] > [System Settings] > [Common Service Settings] > [Machine Clock/Timers], and then assign [Disable Auto Printing] to a button on the [Services Home

- Additional Features] screen.

Secure Print

Sample Set

Delayed Print

Charge Print

1 Before Using the Machine

<Log In/Out> button

Services Home

Before Using the Machine

You can select service buttons, which are displayed on the Services Home screen. If you select [(Not Assigned)], the position of the selected button becomes blank.

Press the <Log In/Out> button.

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Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].

When a passcode is required, select [Next] and enter the system administrator's passcode, and select [Enter].

Note • The default user ID is "11111".

• The default passcode is "x-admin".

Select [Tools] on the Services Home screen.

Note • When the Services Home screen is not

displayed on the touch screen, press the <Services Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Services Home], and then select [Change Settings].

Note • Select [ ] to display the previous screen or

[ ] to display the next screen.

+ 715 hidden pages

Fuji Xerox ApeosPort-V 7080, ApeosPort-V 6080, DocuCentre-V 7080, DocuCentre-V 6080 Administrator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Types of Manuals

Using This Guide

Organization of This Guide

Conventions

Interface Cables

Using the USB Interface

Using the Ethernet Interface

Power Saver Mode

Changing the Interval for Entering Power Saver Mode

Customizing the Control Panel

Changing the Screen Default

Setting the Screen After Auto Clear

Customizing the Button Layout