Fuji Xerox ApeosPort-V 3065, ApeosPort-V 3060, DocuCentre-V 2060, ApeosPort-V 2060, DocuCentre-V 3060 Administrator's Manual

...

Administrator Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, Acrobat, Reader, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated.

Macintosh and Mac OS are trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.

Unicode is a registered trademark of Unicode, Inc.

Mopria is a trademark of the Mopria Alliance.

Google Cloud Print and Gmail are registered trademarks or trademarks of Google Inc.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License in the User Guide.

Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox Corporation in Japan and/or other countries.

PDF Bridge, ContentsBridge, ApeosWare, DocuShare, SmartWelcomEyes, and DocuWorks are registered trademarks or trademarks of Fuji Xerox Co., Ltd.

CentreWare is a registered trademark or trademark of Xerox Corporation in Japan and/or other countries.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As the copying machine contains a feature designed to prevent forging of certain documents, there may be rare instances where copies or scanned images do not achieve the desired results.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents

Table of Contents ............................................................................................................................3

1 Before Using the Machine ................................................................ 15

Preface.............................................................................................................................................. 16

Types of Manuals.......................................................................................................................... 17

Using This Guide ........................................................................................................................... 18

Organization of This Guide.......................................................................................................................................... 18

Conventions ....................................................................................................................................................................... 19

Interface Cables............................................................................................................................ 21

Using the USB Interface............................................................................................................................................... 21

Using the Ethernet Interface...................................................................................................................................... 21

Power Saver Mode........................................................................................................................ 23

Changing the Interval for Entering Power Saver Mode................................................................................... 23

Warmer Mode ................................................................................................................................ 26

Setting the Warmer Mode ........................................................................................................................................... 26

Customizing the Control Panel ................................................................................................ 29

Changing the Screen Default...................................................................................................................................... 29

Setting the Screen After Auto Clear ......................................................................................................................... 31

Customizing the Button Layout................................................................................................................................. 33

Assigning Services to the Custom Buttons ............................................................................................................39

Adjusting Screen Brightness........................................................................................................................................ 40

Touch Screen.................................................................................................................................. 42

Important Security Instructions ............................................................................................. 44

Entering Text.................................................................................................................................. 45

2 Paper and Other Media...................................................................... 47

Paper Types .................................................................................................................................... 48

Loadable Quantity and Weight for Supported Paper ....................................................................................... 48

Supported Paper Type ................................................................................................................................................... 49

Loading Paper................................................................................................................................ 58

Loading Paper in Trays 1 to 4..................................................................................................................................... 59

Loading Paper in Tray 5 (Bypass) ............................................................................................................................. 60

Changing the Paper Size ............................................................................................................ 62

Changing the Paper Size for Trays 1 to 4 .............................................................................................................. 62

Changing the Paper Settings.................................................................................................... 64

3 Maintenance.......................................................................................... 67

Replacing Consumables.............................................................................................................. 68

Replacing Toner Cartridge ...........................................................................................................................................69

Replacing the Drum Cartridge.................................................................................................................................... 73

Replacing Staple Cartridge (for Finisher-A1).........................................................................................................74

Replacing Staple Cartridge (for Finisher-B1).........................................................................................................76

Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1) .........................................................78

Emptying Punch Waste Container (for Finisher-B1) ..........................................................................................79

Replacing Stamp...............................................................................................................................................................80

Cleaning the Machine..................................................................................................................83

Cleaning the Exterior.......................................................................................................................................................83

Cleaning the Touch Screen...........................................................................................................................................83

Cleaning the Document Cover and Document Glass ........................................................................................84

Cleaning the White Chute and Constant Velocity Transport Glass.............................................................85

Cleaning the Document Feeder Rollers ...................................................................................................................86

Printing a Report/List...................................................................................................................88

Deleting a Private Charge Print Job with an Invalid User ID........................................89

Setting Restore Tool.....................................................................................................................90

4 Machine Status..................................................................................... 91

Overview of Machine Status......................................................................................................92

Machine Information...................................................................................................................93

General Information .......................................................................................................................................................93

Paper Tray Status .............................................................................................................................................................94

Print Reports .......................................................................................................................................................................95

Automatically Printed Reports/Lists.......................................................................................................................105

Overwrite Hard Disk......................................................................................................................................................107

Print Mode........................................................................................................................................................................107

Fax Receiving Mode .....................................................................................................................................................110

Faults .............................................................................................................................................. 112

Supplies..........................................................................................................................................113

Billing Information .................................................................................................................... 114

Billing Information........................................................................................................................................................114

User Account Billing Information ...........................................................................................................................115

5 Tools .......................................................................................................117

System Settings Procedure .....................................................................................................118

Step1 Entering System Administration Mode ...................................................................................................118

Step2 Entering the System Administrator User ID and Passcode............................................................. 118

Step3 Selecting [Tools]................................................................................................................................................ 119

Step4 Selecting a Setting Item on the [Tools] Screen ...................................................................................119

Step5 Setting a Feature..............................................................................................................................................122

Step 6 Exiting System Administration Mode .....................................................................................................122

Tools Menu List ...........................................................................................................................123

System Settings..............................................................................................................................................................123

Setup...................................................................................................................................................................................125

Accounting .......................................................................................................................................................................125

Authentication/Security Settings............................................................................................................................125

Common Service Settings........................................................................................................ 126

Machine Clock/Timers .................................................................................................................................................126

Table of Contents

Power Saver Settings....................................................................................................................................................130

Audio Tones .....................................................................................................................................................................131

Screen/Button Settings................................................................................................................................................132

Paper Tray Settings.......................................................................................................................................................138

Image Quality .................................................................................................................................................................140

Reports ...............................................................................................................................................................................141

Maintenance....................................................................................................................................................................144

Watermark........................................................................................................................................................................147

Force Annotation...........................................................................................................................................................149

Print Universal Unique ID...........................................................................................................................................150

Image Log Control ........................................................................................................................................................151

Notify Job Completion by E-mail ............................................................................................................................153

Plug-in Settings...............................................................................................................................................................154

Other Settings .................................................................................................................................................................154

Copy Service Settings................................................................................................................161

Copy Tab - Features Allocation ................................................................................................................................161

Preset Buttons .................................................................................................................................................................162

Copy Defaults..................................................................................................................................................................162

Copy Control....................................................................................................................................................................167

Original Size Defaults...................................................................................................................................................169

Reduce/Enlarge Presets...............................................................................................................................................169

Annotations - Create Comments.............................................................................................................................170

Connectivity & Network Setup...............................................................................................171

Port Settings.....................................................................................................................................................................171

Protocol Settings ............................................................................................................................................................177

Machine’s E-mail Address/Host Name..................................................................................................................182

Proxy Server Settings....................................................................................................................................................183

EP Proxy Server Setup ..................................................................................................................................................184

SIP Settings......................................................................................................................................................................186

T.38 Settings....................................................................................................................................................................189

Outgoing/Incoming E-mail Settings ......................................................................................................................189

Remote Authentication/Directory Service...........................................................................................................191

Security Settings ............................................................................................................................................................197

Other Settings .................................................................................................................................................................203

Print Service Settings ................................................................................................................204

Allocate Memory............................................................................................................................................................204

Delete Form......................................................................................................................................................................206

Register Google Cloud Print.......................................................................................................................................206

Other Settings .................................................................................................................................................................206

Scan Service Settings ................................................................................................................212

Screen Defaults...............................................................................................................................................................212

Scan Defaults ..................................................................................................................................................................213

Scan to PC Defaults ......................................................................................................................................................216

Original Size Defaults...................................................................................................................................................217

Output Size Defaults ....................................................................................................................................................217

Reduce/Enlarge Presets...............................................................................................................................................218

Other Settings .................................................................................................................................................................218

Fax Service Settings...................................................................................................................222

Screen Defaults...............................................................................................................................................................222

Fax Defaults.....................................................................................................................................................................223

Fax Control.......................................................................................................................................................................225

Fax Received Options...................................................................................................................................................232

Reduce/Enlarge Presets...............................................................................................................................................234

Original Size Defaults................................................................................................................................................... 234

Local Terminal Information ......................................................................................................................................235

Internet Fax Control.....................................................................................................................................................236

E-mail/Internet Fax Service Settings................................................................................... 239

E-mail Control .................................................................................................................................................................239

Address Book Settings .............................................................................................................. 243

Folder Service Settings .............................................................................................................244

Job Flow Service Settings ........................................................................................................ 246

Media Print Service Settings ..................................................................................................247

Stored File Settings....................................................................................................................248

Web Applications Service Setup............................................................................................251

Server Certificate Verification Settings ................................................................................................................251

Server Setup.....................................................................................................................................................................253

Other Settings.................................................................................................................................................................255

Web Browser Setup.................................................................................................................... 256

Setup...............................................................................................................................................258

Create Folder...................................................................................................................................................................258

Stored Programming....................................................................................................................................................261

Create Job Flow Sheet ................................................................................................................................................. 261

Create Job Flow Sheet Keyword ..............................................................................................................................270

Add Address Book Entry..............................................................................................................................................271

Create Fax Group Recipients ....................................................................................................................................281

Add Fax Comment........................................................................................................................................................282

Paper Tray Attributes...................................................................................................................................................282

Accounting....................................................................................................................................283

Create/View User Accounts .......................................................................................................................................283

View Accounts.................................................................................................................................................................287

Reset User Accounts ..................................................................................................................................................... 287

System Administrator's Meter (Copy Jobs) ........................................................................................................288

Accounting Type............................................................................................................................................................288

Accounting Login Screen Settings ..........................................................................................................................290

Fax Billing Data..............................................................................................................................................................291

Accounting/Billing Device Settings ........................................................................................................................292

Authentication/Security Settings .........................................................................................294

System Administrator Settings ................................................................................................................................294

Authentication................................................................................................................................................................ 296

Allow User to Disable Active Settings....................................................................................................................305

Job Status Default.........................................................................................................................................................306

Overwrite Hard Disk......................................................................................................................................................306

6 CentreWare Internet Services Settings......................................309

Installation of CentreWare Internet Services..................................................................310

Table of Contents

Preparations.....................................................................................................................................................................310

Configuration on the Machine.................................................................................................................................310

Starting CentreWare Internet Services ..............................................................................312

Configuring Machine Settings Using CentreWare Internet Services.......................313

7 Printer Environment Settings ........................................................317

Print Overview..............................................................................................................................318

Installation When Using USB Port.......................................................................................320

Step 1 Preparations ......................................................................................................................................................320

Step 2 Configuration on the Machine...................................................................................................................320

Step 3 Configuration on the Computer ................................................................................................................321

CentreWare Internet Services Setting Items......................................................................................................321

Installation When Using TCP/IP (LPD/Port 9100)..........................................................323

Step 1 Preparations ......................................................................................................................................................323

Step 2 Configuration on the Machine...................................................................................................................323

Step 3 Configuration on the Computer ................................................................................................................324

CentreWare Internet Services Setting Items......................................................................................................325

Installation When Using Internet Printing Protocol (IPP)...........................................327

Step 1 Preparations ......................................................................................................................................................327

Step 2 Configuration on the Machine...................................................................................................................327

Step 3 Configuration on the Computer ................................................................................................................328

CentreWare Internet Services Setting Items......................................................................................................329

8 E-mail Environment Settings .........................................................331

E-mail Overview...........................................................................................................................332

Preparations .................................................................................................................................334

Installation Procedures ............................................................................................................337

Step 1 Enabling Port and Setting up TCP/IP ......................................................................................................337

Step 2 Configuring E-mail Environment...............................................................................................................338

CentreWare Internet Services Setting Items......................................................................................................340

9 Scanner Environment Settings......................................................341

Scan Service Overview...............................................................................................................342

Configuration of Store to Folder...........................................................................................344

Step 1 Enabling Port and Setting up TCP/IP ......................................................................................................344

Step 2 Registering a Folder........................................................................................................................................345

Step 3 Configuring a Computer...............................................................................................................................345

Configuration of Scan to PC ...................................................................................................346

Step 1 Preparations ......................................................................................................................................................346

Step 2 Enabling Port and Setting up TCP/IP ......................................................................................................347

Step 3 Configuration on the Computer ................................................................................................................348

Configuration of Scan to My Folder.....................................................................................349

Step1 Preparations........................................................................................................................................................349

Step 2 Enabling SMB Port and Setting up TCP/IP............................................................................................350

Step 3 Configuring Remote Authentication ....................................................................................................... 351

Step 4 Configuring Scan to My Folder .................................................................................................................. 352

Step5 Configuration on the Computer.................................................................................................................354

Configuration of Store to USB...............................................................................................355

Available USB Memory Devices...............................................................................................................................355

CentreWare Internet Services Setting Items .....................................................................................................355

Configuration of Network Scanning (Job Template Scanning)................................. 356

Step 1 Preparations ......................................................................................................................................................356

Step 2 Enabling Ports and Setting up TCP/IP ....................................................................................................356

Step 3 Configuring the SNMP Port.........................................................................................................................357

Step 4 Configuration on the Computer................................................................................................................358

Configuration of Job Flow Sheets......................................................................................... 359

Step 1 Enabling Ports and Setting up TCP/IP ....................................................................................................359

Step 2 Configuring the SNMP Port.........................................................................................................................360

Step 3 Configuration on the Computer................................................................................................................360

Configuration of Store & Send Link .....................................................................................361

Step 1 Configuring E-mail .......................................................................................................................................... 361

Step 2 Enabling Authentication ..............................................................................................................................361

Step 3 Other Settings...................................................................................................................................................361

Step 4 CentreWare Internet Services Setting Items .......................................................................................361

Configuration of Store to WSD ............................................................................................. 363

Step 1 Preparations ......................................................................................................................................................363

Step 2 Enabling Port.....................................................................................................................................................363

Step 3 Confirmation on the Computer.................................................................................................................364

10 Using IP Fax (SIP)..............................................................................365

IP Fax (SIP) Overview................................................................................................................366

Preparations .................................................................................................................................367

System Requirements for the Machine ................................................................................................................367

Settings by System Configuration..........................................................................................................................367

Installation Procedures ............................................................................................................ 368

Step 1 Enabling Port and Setting up TCP/IP ......................................................................................................368

Step 2 Configuring the SIP User Name ................................................................................................................ 369

Step 3 Configuring Fax Environment ....................................................................................................................370

Step 4 Configuring the SIP Server ..........................................................................................................................371

Step 5 Registering the VoIP Gateway...................................................................................................................372

11 Using the Internet Fax Service .....................................................375

Internet Fax Overview .............................................................................................................. 376

Preparations .................................................................................................................................377

System Requirements for the Machine ................................................................................................................377

E-Mail Environment ......................................................................................................................................................377

Installation Procedures ............................................................................................................ 378

Step 1 Enabling Port and Setting up TCP/IP ......................................................................................................378

Step 2 Configuring E-mail Environment...............................................................................................................379

Table of Contents

Step 3 Testing the Internet Fax...............................................................................................................................381

12 Using the Server Fax Service..........................................................383

Server Fax Overview...................................................................................................................384

Preparations .................................................................................................................................385

System Requirements for the Machine ................................................................................................................385

Installation Procedure ..............................................................................................................386

Installation Overview ...................................................................................................................................................386

Step 1 Fax Settings .......................................................................................................................................................386

Step 2 Setting the Server Fax Feature ..................................................................................................................387

13 Encryption and Digital Signature Settings ...............................389

Encryption and Digital Signature Overview......................................................................390

Types of Certificate.......................................................................................................................................................390

Certificate Conditions ..................................................................................................................................................391

Encryption Features for Communication.............................................................................................................392

Encryption and Digital-Signature Features for Scan Files.............................................................................393

Configuration of HTTP Communications Encryption ....................................................395

Installation Overview ...................................................................................................................................................395

Step1 Configuration on the Machine....................................................................................................................395

Step2 Configuration on the Computer .................................................................................................................397

Configuration of Encryption using IPsec............................................................................398

Installation Overview ...................................................................................................................................................398

Step1 Import and Configuration of a Certificate.............................................................................................398

Step2 Configuration on the Machine (Configuration of IPsec)..................................................................399

Step3 Configuration on the Computer .................................................................................................................400

Configuration of E-mail Encryption/Digital Signature..................................................401

Installation Overview ...................................................................................................................................................401

Step1 Configuration on the Machine....................................................................................................................402

Step2 Configuration on Sender and Recipient ..................................................................................................402

Configuration of PDF/DocuWorks/XPS Signature ..........................................................405

Installation Overview ...................................................................................................................................................405

Step1 Configuration on the Machine....................................................................................................................405

Step2 Configuration on the Computer .................................................................................................................407

14 Authentication and Accounting Features .................................409

Overview of Authentication and Accounting Feature...................................................410

Types of User...................................................................................................................................................................410

User Roles and Authorization Groups....................................................................................................................410

Access Control .................................................................................................................................................................412

Types of Authentication .............................................................................................................................................412

Account Administration ..............................................................................................................................................414

Services Controlled by Authentication................................................................................419

Overview............................................................................................................................................................................419

Combination of Authentication and Account Administration types........................................................419

Authentication for Job Flow Sheets and Folders ............................................................422

Creating / Using Job Flow Sheet .............................................................................................................................422

Creating / Using Folder ...............................................................................................................................................424

Configuration for Authentication......................................................................................... 426

Installation Overview...................................................................................................................................................426

Enabling Authentication.............................................................................................................................................426

Changing the Default Authorization Group Settings .....................................................................................429

Creating an Authorization Group............................................................................................................................ 430

Configuration for IC Card Reader (Optional)...................................................................432

Step 1 Preparations ......................................................................................................................................................432

Step 2 Logout Method Using the Smart Card ...................................................................................................433

Step 3 Registering Smart Card Information ......................................................................................................433

Configuration for Account Administration .......................................................................434

Step 1 Selecting an Accounting Type ...................................................................................................................434

Step 2 Registering User Information ....................................................................................................................434

User Authentication Operations...........................................................................................436

Authenticating Login Users.......................................................................................................................................436

Changing Passcode.......................................................................................................................................................437

15 Problem Solving..................................................................................439

Troubleshooting..........................................................................................................................440

Machine Trouble.........................................................................................................................441

Image Quality Trouble .............................................................................................................446

Trouble during Copying............................................................................................................ 451

Unable to Copy...............................................................................................................................................................451

The Copy Result is Not What was Expected ....................................................................................................... 452

Trouble during Printing ............................................................................................................455

Unable to Print ...............................................................................................................................................................455

The Print Result is Not What was Expected........................................................................................................ 456

Trouble during Faxing...............................................................................................................458

Sending Problems..........................................................................................................................................................458

Receiving Problems.......................................................................................................................................................462

Trouble during Scanning.......................................................................................................... 468

Unable to Scan with the Machine ..........................................................................................................................468

Unable to Import Scanned Documents to the Computer ............................................................................469

Unable to Send a Scanned Document over the Network (FTP/SMB) ......................................................469

Unable to Send E-mail.................................................................................................................................................471

The Image is not What was Expected ..................................................................................................................471

Network-related Problems.......................................................................................................473

When using SMB............................................................................................................................................................473

When using TCP/IP ....................................................................................................................................................... 473

CentreWare Internet Services Problems ..............................................................................................................475

E-mail Features Problems...........................................................................................................................................476

Internet/Intranet Connection Problems ..............................................................................................................476

IPv4 and IPv6 Connection Problems.....................................................................................................................478

Table of Contents

Media Print - Text Trouble.......................................................................................................481

Error Code......................................................................................................................................482

Other Errors ......................................................................................................................................................................595

Paper Jams....................................................................................................................................596

Paper Jams in Trays 1 to 4 .........................................................................................................................................597

Paper Jams in Tray 5 ....................................................................................................................................................597

Paper Jams in Top Left Cover A ...............................................................................................................................599

Paper Jams in Bottom Left Cover B (for 2-tray configuration) ...................................................................600

Paper Jams in Bottom Left Cover B (for 4-tray configuration) ...................................................................601

Paper Jams in Top Left Cover C ...............................................................................................................................602

Paper Jams in Duplex Module ..................................................................................................................................603

Paper Jams in Finisher-A1 ..........................................................................................................................................604

Paper Jams in Finisher-B1 ..........................................................................................................................................605

Document Jams...........................................................................................................................607

Document Jams..............................................................................................................................................................607

Stapler Faults ...............................................................................................................................610

Staple Jams in Staple Cartridge (For Finisher-A1)............................................................................................611

Staple Jams in Staple Cartridge (For Finisher-B1)............................................................................................612

16 Appendix ...............................................................................................615

Specifications...............................................................................................................................616

Copy Function .................................................................................................................................................................616

Print Function (Optional)............................................................................................................................................619

Scan Function (Optional)............................................................................................................................................622

Fax Function (optional)...............................................................................................................................................624

Direct Fax Function (optional)..................................................................................................................................625

Internet Fax Function (optional).............................................................................................................................626

IP Fax (SIP) Function (optional) ..............................................................................................................................626

Duplex Automatic Document Feeder....................................................................................................................626

Duplex Function .............................................................................................................................................................627

Finisher-A1 (Optional)..................................................................................................................................................627

Finisher-B1 (Optional)..................................................................................................................................................628

Side Tray (optional) ......................................................................................................................................................629

Printable Area ..............................................................................................................................631

Standard Printable Area..............................................................................................................................................631

Extended Printable Area.............................................................................................................................................631

Internal Fonts ..............................................................................................................................633

Optional Components...............................................................................................................636

ESC/P-K Emulation......................................................................................................................639

Emulation..........................................................................................................................................................................639

Output Feature ...............................................................................................................................................................640

ESC/P-K Emulation Print Features...........................................................................................................................640

ESC/P-K Emulation Settings.......................................................................................................................................640

Magnification Table .....................................................................................................................................................647

Paper Size and Number of Printable Characters...............................................................................................654

PDF Direct Print...........................................................................................................................657

PDF Direct Print Settings ............................................................................................................................................657

DocuWorks Direct Print............................................................................................................ 659

DocuWorks Direct Print Settings .............................................................................................................................659

PCL Emulation .............................................................................................................................661

Emulation .........................................................................................................................................................................661

Fonts ................................................................................................................................................................................... 661

Output Feature...............................................................................................................................................................662

PCL Emulation Settings...............................................................................................................................................663

HP-GL/2 Emulation.....................................................................................................................668

Emulation .........................................................................................................................................................................668

Fonts ................................................................................................................................................................................... 668

Output Feature...............................................................................................................................................................669

Factory Default Settings.............................................................................................................................................669

HP-GL/2 Emulation Settings...................................................................................................................................... 670

Hard Clip Area................................................................................................................................................................. 675

Printable Area .................................................................................................................................................................676

Auto Layout .....................................................................................................................................................................678

Notes and Restrictions.............................................................................................................. 687

Notes and Restrictions on the Use of the Machine.........................................................................................687

Notes and Restrictions on the Use of the Copy Feature ............................................................................... 691

Notes and Restrictions on the Use of the Print Feature ................................................................................691

Notes and Restrictions on the Use of the Scan Features..............................................................................693

Notes and Restrictions on the Use of the Fax Feature ..................................................................................699

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature..................................................701

Notes and Restrictions for IP Fax (SIP) ................................................................................................................706

Notes and Restrictions when Connecting with Internet Service Provider .............................................. 708

Notes and Restrictions on the Interrupt Mode .................................................................................................711

Notes and Restrictions on Folders ..........................................................................................................................712

Notes and Restrictions when Connecting to Internet or Intranet ............................................................713

Notes and Restrictions when Operating from Computers ............................................................................713

Notes and Restrictions on Job Flows .....................................................................................................................714

Notes and Restrictions on the Security Features..............................................................................................715

Notes and Restrictions on the Authentication and Accounting Features..............................................715

Notes and Restrictions for Using SMB ..................................................................................................................716

Notes and Restrictions for Using TCP/IP .............................................................................................................717

Notes and Restriction for Using Secondary Ethernet (Optional)...............................................................718

Notes and Restrictions for Using Bonjour ...........................................................................................................718

Notes and Restrictions for IPv6 Connection ......................................................................................................719

Notes and Restrictions for Print E-mail ................................................................................................................. 720

Passcode Setting for Extended Functions.........................................................................721

Available Extended Function and Passcode .......................................................................................................721

Using the Telephone .................................................................................................................724

Placing a Call ...................................................................................................................................................................724

Activity Report.............................................................................................................................727

EP System...................................................................................................................................... 730

Automated Meter Reading........................................................................................................................................730

Check or Maintenance Request of the Machine...............................................................................................730

Automated Alert Notification ..................................................................................................................................730

Table of Contents

Timely Delivery of Consumables .............................................................................................................................730

Remote Modification of the Settings ....................................................................................................................731

Software Upgrade .........................................................................................................................................................731

Index ...............................................................................................................................................733

Before Using the Machine

Preface

Thank you for selecting ApeosPort-V 3065/3060/2060, DocuCentre-V 3065/3060/2060 (hereafter referred to as “the machine”).

This guide is intended for system administrators, and provides maintenance information such as how to replace consumables, how to configure network, andtroubleshooting procedures.

The guide assumes that you are familiar with a personal computer and knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For information about optional components for the Print feature, refer to the guide provided with each optional component.

Warning:This equipment will be inoperable when mains power fails.

When you use this machine, we recommend that you change the system administrator's user ID and passcode immediately after installing the machine.For more information on changing the user ID and passcode, refer to "System Administrator Settings" (P.294).

Types of Manuals

Before Using the Machine

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

 User Guide

The guide describes all the necessary steps for copy, print, scan, and fax.

This manual is included in the Media (Software/Product Manual).

 Administrator Guide

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide alsodescribes daily maintenance and the system settings procedures. This manual is included in the Media (Software/Product Manual).

 Quick Reference Guide

The guide describes the basic operations of the machine, as well as daily management and maintenance.

 Security Function Supplementary Guide

The guide is intended for the manager and system administrator of the organization where the machine is installed, and describes the setup procedures related to security.

This manual is included in the Media (Software/Product Manual).

 Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Media (Software/Product Manual).

 Print Driver Help

The help describes the Print features and operations.

 CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Important

To display the online help for CentreWare Internet Services, users need to have the environment to connect to the Internet. The communication fee shall be borne by you.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides.

The guides for optional components describe all the necessary steps for using the optional components and for installing the software.

Before Using the Machine

Using This Guide

Organization of This Guide

This guide consists of the following chapters.

 Before Using the Machine(P.15)

Describes the organization of this guide and conventions.

 Paper and Other Media(P.47)

Describes the types of paper and other media that you can use on the machine and how to load media in a tray.

 Maintenance(P.67)

Describes how to replace consumables and to clean the machine.

 Machine Status(P.91)

Describes how to check the faults that occurred on the machine and to print various reports/lists.

 Tools(P.117)

Describes the procedures to set up the system.

 CentreWare Internet Services Settings(P.309)

Describes how to use CentreWare Internet Services.

 Printer Environment Settings(P.317)

Describes the settings to use the Print feature on the machine.

 E-mail Environment Settings(P.331)

Describes the settings to use various services via e-mail on the machine.

 Scanner Environment Settings(P.341)

Describes the settings to use the Scan services on the machine.

 Using IP Fax (SIP)(P.365)

Describes the settings to use the IP Fax (SIP) feature on the machine.

 Using the Internet Fax Service(P.375)

Describes the settings to use the services via the Internet Fax service on the machine.

 Using the Server Fax Service(P.383)

Describes how to use the Server Fax service on the machine.

 Encryption and Digital Signature Settings(P.389)

Describes how to configure the machine to use the Encryption and the Digital Signature features with your communications and documents.

Using This Guide

Before Using the Machine

 Authentication and Accounting Features(P.409)

The machine has the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature based on the Login Type selected.

 Problem Solving(P.439)

Describes troubleshooting procedures to solve the problems with the machine.

 Appendix(P.615)

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

Conventions

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Important

Important information that you should read.

Note

Additional information on operations or features.

The following symbols are used in this guide:

Orientation of documents or paper is described in this guide as follows:

, , Long Edge Feed (LEF): Loading the document or paper in portrait orientation when

viewed from the front of the machine.

A cross-reference included in this guide.

Names of media,features, touch screen messages and input text.

[]

Folders, files, applications, button or menu names displayed on the touch screen.

Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button

Hardware buttons on the control panel.

<>key

Keys on the keyboard of the computer.

Path to a certain item within a procedure on the control panel. For example: When you see the procedure "select [Tools] >[Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

Path to a certain item within a procedure on a computer. For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] to search for files and folders.

Cross-reference For example: "Refer to "Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above means that it is recommended to refer to the section "Audio Tones", in "Common Service Settings" in chapter "Tools" of the Administrator Guide.

Before Using the Machine

, , Short Edge Feed (SEF): Loading the document or paper in landscape orientation

when viewed from the front of the machine.

LEF Orientation

SEF Orientation

Paper feed direction

Interface Cables

Before Using the Machine

Interface Cables

When you connect the machine directly to your computer, use the USB interface.

When you connect the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.

This section describes the installation procedures for the USB interface.

Press the power switch to switch off the power.

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Remove the rear right cover.

Connect a USB cable to the USB 2.0 interface connector.

Return the rear right cover to its original position.

Connect the other end of the USB cable to the computer.

Press the main power switch to the [ ｜ ] position to switch on the main power.

Close the front cover.

Press the power switch to switch on the power.

Restart the computer.

Reference

For more information on setting items, refer to "Printer Environment Settings" (P.317).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

1000BASE-T

Before Using the Machine

100BASE-TX

10BASE-T

Note

The machine supports IEEE802.3az (a compliance standard of wired LAN) which reduces the power consumption of the Ethernet equipments while suspending data transmission. To use this feature, both of the equipments need to support IEEE802.3az.

This section describes the installation procedures for the Ethernet interface.

Press the power switch to switch off the power.

Make sure that the touch screen is blank and the <Power Saver>button does not light up.

Open the front cover.

Press the main power switch to the [ ] position to switch off the main power.

Connect a network cable to the Ethernet interface connector.

When the Secondary Ethernet Kit (optional) is not installed

When the Secondary Ethernet Kit (optional) is installed.

Note

Prepare a network cable suitable for your network connection. When you replace the network cable, contact our Customer Support Center.

Press the main power switch to the [ ｜ ] position to switch on the main power.

Close the front cover.

Press the power switch to switch on the power.

Reference

For more information on setting items, refer to "Printer Environment Settings" (P.317).

Power Saver Mode

Before Using the Machine

Power Saver Mode

The machine is equipped with the Power Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time.

The Power Saver has two modes: the Low Power mode and the Sleep mode.

When you do not use the machine for a specified period of time, the machine enters the Low Power mode. When it reaches the specified time in the Low Power mode, the machine then enters the Sleep mode.

Changing the Interval for Entering Power Saver Mode

You can set the time to elapse until the machine enters the Low Power mode and the Sleep mode from 1 to 240 minutes in 1 minute increments.

Note

If the preset time period is the same for the Low Power mode and the Sleep mode, the machine directly enters the Sleep mode without entering the Low Power mode first.

Note

When the machine operates normal printing, Sample Set print, or printing received fax documents while the control panel remains lit off and the machine is in the Power Saver mode, only the output device exits the Power Server mode. In this case, the machine enters the Sleep mode 15 seconds later without following this setting by factory default.

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter]. When a passcode is required, select [Next] and enter the system administrator’s passcode, and select [Enter].

Note

The default user ID is "11111".

The default passcode is "x-admin".

123

456

789

＃

Before Using the Machine

Select [Tools] on the Services Home screen.

Note

When the Services Home screen is not displayed on the touch screen, press the <Services Home> button.

Select [System Settings] > [Common Service Settings] > [Power Saver Settings].

Select [Power Saver Timers], and then select [Change Settings].

Using[ ]and[ ], set the time to elapse until entering the Power Saver mode, in 1 minute increments.

From Last Operation to Low Power Mode

Set the time to elapse from the last operation until the machine enters the Low Power mode.

Note

The default value for [From Last Operation to Low Power Mode] is [1] minutes.You cannot disable the Low Power mode.

Power Saver Mode

Before Using the Machine

From Last Operation to Sleep Mode

Set the time to elapse from the last operation until the machine enters the Sleep mode.

Note

The default value for [From Last Operation to Sleep Mode] is [1] minutes. To make the machine enter the Low Power mode set a longer period of time for [From Last Operation to Sleep Mode] than for [From Last Operation to Low Power Mode].

Select [Save].

Select [Close] repeatedly until the [Tools] screen is displayed.

Select [Close].

Before Using the Machine

Warmer Mode

Depending on the operating environment, temperature rise in the machine may cause condensation when the machine exits the Sleep mode. You can use the Warmer mode to prevent or reduce condensation.

We recommend that you enable this mode when the season changes.

Note

For some models, [Warmer Mode] may not be displayed depending on the setting by our service representative. For more information, contact our Customer Support Center.

During operation of the Warmer mode, the machine does not enter the Sleep mode.

Setting the Warmer Mode

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter]. When a passcode is required, select [Next] and

enter the system administrator’s passcode, and select [Enter].

Note

The default user ID is "11111".

The default passcode is "x-admin".

Select [Tools] on the Services Home screen.

Note

When the Services Home screen is not displayed on the touch screen, press the <Services Home> button.

123

456

789

＃

Warmer Mode

Before Using the Machine

Select [System Settings] > [Common Service Settings] > [Machine Clock/Timers].

Select [Warmer Mode], and then select [Change Settings].

Note

Select[ ]to display the previous screen or[ ]to display the next screen.

Select [On].

Note

If you select [Off], the machine will not enter the Warmer mode. To display a message when condensation may have occurred, select [Condensation Alert].

Using[ ]and[ ], set the start time and duration of the Warmer mode.

Start Time

Set the start time of the Warmer mode.

Duration

Set the duration of the Warmer mode between 1 to 1440 minutes in 1 minute increments.

Before Using the Machine

Auto Start

Select the check box to automatically switch the Warmer mode to [On] when condensation continued for a specific period of time.

Auto Stop

Select the check box to automatically switch the Warmer mode to [Off] after a specified period of absence of condensation has elapsed.

Note

If the power is off at the time specified in [Start Time], the machine will not enter the Warmer mode.

While the Warmer mode is enabled, the machine will not enter the Sleep mode and prevents or reduces condensation.

[Auto Start] allows you to automatically enable the Warmer mode when the machine detects condensation in future years.

Select [Save].

Select [Close] repeatedly until the Services Home screen is displayed.

Note

When you configure settings under [System Settings] or [Setup] and then press the <Services Home> button, the screen directly goes back to the Services Home screen.

Customizing the Control Panel

Before Using the Machine

Customizing the Control Panel

You can change the services displayed on the touch screen or the features assigned to the buttons to make best use of the machine.

This section describes how to change the screen default, the services displayed after Auto Clear, the services displayed on the Services Home screen, and the services assigned to the custom buttons, and how to adjust the screen brightness.

Note

For information on how to change the other settings of the control panel, refer to Screen/Button Settings (P.132).

Changing the Screen Default

You can change the screen displayed when the machine is turned on or the Power Saver mode is deactivated. The Services Home screen is displayed by factory default.

Press the <Log In/Out> button.

Enter the system administrator’s user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter]. When a passcode is required, select [Next] and

enter the system administrator’s passcode, and select [Enter].

Note

The default user ID is "11111".

The default passcode is "x-admin".

123

456

789

＃

Before Using the Machine

Select [Tools] on the Services Home screen.

Note

When the Services Home screen is not displayed on the touch screen, press the <Services Home> button.

Select [System Settings] > [Common Service Settings] > [Screen/Button Settings].

Select [Screen Default], and then select [Change Settings].

Note

Select[ ]to display the previous screen or[ ]to display the next screen.

Select a service you want to display.

Note

Select[ ]to display the previous screen or[ ]to display the next screen.

Select [Save].

+ 721 hidden pages

Fuji Xerox ApeosPort-V 3065, ApeosPort-V 3060, DocuCentre-V 2060, ApeosPort-V 2060, DocuCentre-V 3060 Administrator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual