DocuCentre-III 3007/2007
Administrator Guide
Microsoft, Windows, Windows NT, and Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States
and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License in the User Guide.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 11
Preface ...................................................................................................................... 12
Types of Manuals ...................................................................................................... 13
Using This Guide ....................................................................................................... 14
Organization of This Guide ................................................................................... 14
Conventions .......................................................................................................... 15
Interface Cables ........................................................................................................ 17
Using the USB Interface ....................................................................................... 17
Using the Ethernet Interface ................................................................................. 17
Energy Saver Mode ................................................................................................... 18
Changing the Energy Saver Mode Change Interval ............................................. 18
Customizing the Control Panel .................................................................................. 20
Table of Contents
Entering Text ............................................................................................................. 24
2 Paper and Other Media ........................................................................................... 25
Paper Types .............................................................................................................. 26
Supported Paper Types ........................................................................................ 26
Loading Paper ........................................................................................................... 29
Loading Paper in the Trays 1 to 4......................................................................... 29
Loading Paper in the Tray 5 (Bypass) .................................................................. 30
Changing the Paper Size for the Trays ..................................................................... 32
Changing the Paper Settings..................................................................................... 34
3 Maintenance ............................................................................................................. 37
Replacing Consumables............................................................................................ 38
Replacing the Toner Cartridges ............................................................................ 39
Replacing the Drum Cartridge (for customers having a spot maintenance
contract) ................................................................................................................ 41
Replacing the Staple Cartridge (for Finisher-A1) .................................................. 44
Replacing the Staple Cartridge (for Finisher-B1) .................................................. 45
Replacing the Staple Cartridge (for Booklet Maker Unit for Finisher-B1) ............. 47
Emptying the Punch Waste Container (for Finisher-B1) ....................................... 47
Replacing the Stamp Cartridge ............................................................................. 49
Cleaning the Machine ................................................................................................ 50
Cleaning the Exterior ............................................................................................ 50
Cleaning the Document Cover and Document Glass ........................................... 50
Cleaning the Film and Constant Velocity Transport Glass ................................... 51
Cleaning the Document Feeder Rollers................................................................ 52
Printing a Report/List ................................................................................................. 53
Deleting the Private Print Job with an Invalid User ID ............................................... 54
1
4 Machine Status .........................................................................................................55
Overview of Machine Status.......................................................................................56
Machine Information ...................................................................................................57
General Information ...............................................................................................57
Paper Tray Status..................................................................................................58
Print Reports..........................................................................................................59
Automatically Printed Reports/Lists .......................................................................66
Overwrite Hard Disk...............................................................................................67
Print Mode .............................................................................................................68
Fax Receiving Mode ..............................................................................................70
Faults..........................................................................................................................71
Supplies......................................................................................................................72
Billing Information .......................................................................................................73
Billing Information ..................................................................................................73
User Account Billing Information............................................................................73
5 Tools..........................................................................................................................75
System Settings Procedure........................................................................................76
Step 1 Entering System Administration Mode .......................................................76
Step 2 Entering the System Administrator User ID and Passcode........................76
Step 3 Selecting [Tools].........................................................................................77
Step 4 Selecting an Item on the [Tools] Screen ....................................................77
Step 5 Setting a Feature ........................................................................................78
Step 6 Exiting the System Administration Mode ....................................................78
Tools Menu List ..........................................................................................................79
Common Service Settings ..........................................................................................89
Machine Clock/Timers ...........................................................................................89
Audio Tones...........................................................................................................91
Screen/Button Settings ..........................................................................................92
Paper Tray Settings ...............................................................................................94
Image Quality.........................................................................................................95
Reports ..................................................................................................................96
Maintenance ..........................................................................................................98
Watermark .............................................................................................................98
Other Settings......................................................................................................100
Copy Service Settings ..............................................................................................106
Copy Tab - Features Allocation ...........................................................................106
Number of Display Buttons ..................................................................................107
Copy Defaults ......................................................................................................107
Copy Control........................................................................................................110
Original Size Defaults ..........................................................................................111
Reduce/Enlarge Presets ......................................................................................111
Annotations Create Comments............................................................................111
Connectivity & Network Setup ..................................................................................112
2
Table of Contents
Port Settings ....................................................................................................... 112
Protocol Settings ................................................................................................. 115
Machine’s E-mail Address/Host Name ............................................................... 118
Proxy Server Settings ......................................................................................... 118
Outgoing/Incoming E-mail Settings..................................................................... 119
Remote Authentication/Directory Service Settings ............................................. 121
Security Settings ................................................................................................. 125
Other Settings ..................................................................................................... 128
Print Service Settings .............................................................................................. 129
Allocate Memory ................................................................................................. 129
Delete Form ........................................................................................................ 131
Other Settings ..................................................................................................... 131
Scan Service Settings ............................................................................................. 135
First Tab.............................................................................................................. 135
Scan Defaults...................................................................................................... 135
Scan to PC Defaults............................................................................................ 137
Original Size Defaults ......................................................................................... 137
Output Size Defaults ........................................................................................... 138
Reduce/Enlarge Presets ..................................................................................... 138
Other Settings ..................................................................................................... 138
Fax Service Settings................................................................................................ 140
Screen Defaults .................................................................................................. 140
Fax Defaults........................................................................................................ 141
Fax Control ......................................................................................................... 142
Fax Received Options......................................................................................... 145
Reduce/Enlarge Presets ..................................................................................... 146
Original Size Defaults ......................................................................................... 146
Local Terminal Information ................................................................................. 146
Internet Fax Control ............................................................................................ 147
E-mail/Internet Fax Service Settings ....................................................................... 150
E-mail Control ..................................................................................................... 150
Mailbox/Stored Document Settings ......................................................................... 153
Mailbox Service Settings..................................................................................... 153
Stored Document Settings .................................................................................. 153
Job Flow Service Settings ....................................................................................... 155
Setup ....................................................................................................................... 156
Create Mailbox.................................................................................................... 156
Stored Programming........................................................................................... 158
Create Job Flow Sheet ....................................................................................... 158
Create Job Flow Sheet Keyword ........................................................................ 165
Add Address Book Entry ..................................................................................... 165
Create Fax Group Recipients ............................................................................. 171
Add Fax Comment .............................................................................................. 172
Paper Tray Attributes .......................................................................................... 172
3
Accounting................................................................................................................173
Create/View User Accounts .................................................................................173
View Accounts .....................................................................................................175
Reset User Accounts ...........................................................................................176
System Administrator's Meter (Copy Jobs)..........................................................177
Accounting Type ..................................................................................................177
Accounting Login Screen Settings .......................................................................178
Fax Billing Data....................................................................................................179
Authentication/Security Settings...............................................................................180
System Administrator Settings.............................................................................180
Authentication ......................................................................................................181
Allow User to Disable Active Settings..................................................................189
Job Status Default ...............................................................................................189
Overwrite Hard Disk.............................................................................................190
6 CentreWare Internet Services Settings ................................................................193
Installation of CentreWare Internet Services............................................................194
Preparations ........................................................................................................194
Configuration on the Machine..............................................................................194
Starting CentreWare Internet Services.....................................................................196
Setting Items Using CentreWare Internet Services ..................................................197
7 Printer Environment Settings................................................................................201
Print Features Overview ...........................................................................................202
Installation When Using USB Port............................................................................205
Step 1 Preparations .............................................................................................205
Step 2 Configuration on the Machine ..................................................................205
Step 3 Configuration on the Computer ................................................................206
CentreWare Internet Services Setting Items .......................................................206
Installation When Using TCP/IP (LPD/Port 9100) ....................................................207
Step 1 Preparations .............................................................................................207
Step 2 Configuration on the Machine ..................................................................207
Step 3 Configuration on the Computer ................................................................208
CentreWare Internet Services Setting Items .......................................................208
Installation When Using NetWare ............................................................................210
Step 1 Preparations .............................................................................................210
Step 2 Configuration on the Machine ..................................................................210
Step 3 Configuration on the Computer ................................................................211
CentreWare Internet Services Setting Items .......................................................212
Installation When Using Microsoft Network (SMB)...................................................213
Step 1 Preparations .............................................................................................213
Step 2 Configuration on the Machine ..................................................................213
Step 3 Configuration on the Computer ................................................................214
CentreWare Internet Services Setting Items .......................................................214
Installation When Using Internet Printing Protocol (IPP) ..........................................215
4
Table of Contents
Step 1 Preparations ............................................................................................ 215
Step 2 Configuration on the Machine.................................................................. 215
Step 3 Configuration on the Computer ............................................................... 216
CentreWare Internet Services Setting Items....................................................... 216
Installation When Using EtherTalk .......................................................................... 217
Step 1 Preparations ............................................................................................ 217
Step 2 Configuration on the Machine.................................................................. 217
Step 3 Configuration on the Computer ............................................................... 218
CentreWare Internet Services Setting Items....................................................... 218
8 E-mail Environment Settings................................................................................ 219
E-mail Overview ...................................................................................................... 220
Preparations ............................................................................................................ 221
Installation Procedure .............................................................................................. 223
Step 1 Enabling Port and Setting TCP/IP ........................................................... 223
Step 2 Configuring E-mail Environment.............................................................. 224
CentreWare Internet Services Setting Items....................................................... 225
9 Scanner Environment Settings ............................................................................ 227
Scan Service Overview ........................................................................................... 228
Configuration of Scan to Mailbox............................................................................. 229
Step 1 Enabling Port and Setting TCP/IP ........................................................... 229
Step 2 Registering a Mailbox .............................................................................. 230
Step 3 Configuring a Computer .......................................................................... 230
Configuration of Scan to PC .................................................................................... 231
Step 1 Preparations ............................................................................................ 231
Step 2 Enabling Port and Setting TCP/IP ........................................................... 231
Step 3 Configuration on a Computer .................................................................. 232
CentreWare Internet Services Setting Items....................................................... 233
Configuration of Network Scanning (Job Template Scanning)................................ 234
Step 1 Preparations ............................................................................................ 234
Step 2 Enabling Ports and Setting TCP/IP ......................................................... 234
Step 3 Configuring the SNMP Port ..................................................................... 235
Step 4 Configuration on a Computer .................................................................. 235
Configuration of Job Flow Sheets............................................................................ 236
Step 1 Enabling Ports and Setting TCP/IP ......................................................... 236
Step 2 Configuring the SNMP Port ..................................................................... 237
Step 3 Configuration on the Computer ............................................................... 237
10 Using the Internet Fax Service ............................................................................. 239
Internet Fax Overview ............................................................................................. 240
Preparations ............................................................................................................ 240
System Requirements for the Machine............................................................... 240
E-Mail Environment............................................................................................. 240
Installation Procedure .............................................................................................. 242
5
Installation Overview............................................................................................242
Step 1 Enabling the Port and Setting TCP/IP ......................................................242
Step 2 Configuring the E-mail Environment.........................................................243
Step 3 Testing Internet Fax .................................................................................247
11 Using the Server Fax Service ................................................................................249
Server Fax Overview ................................................................................................250
Preparations .............................................................................................................250
System Requirements for the Machine................................................................250
Installation Procedure...............................................................................................251
Installation Overview............................................................................................251
Step 1 Fax Settings .............................................................................................251
Step 2 Setting the Server Fax Feature ................................................................252
12 Encryption and Digital Signature Settings ..........................................................255
Encryption and Digital Signature Overview ..............................................................256
Encryption Features for Communication .............................................................256
Encryption and Digital-Signature Features for Scan Files ...................................257
Configuration of HTTP Communication Encryption..................................................258
Installation Overview............................................................................................258
Step1 Configuration on the Machine ...................................................................258
Step2 Configuration on a Computer ....................................................................259
Configuration of Encryption using IPSec ..................................................................260
Installation Overview............................................................................................260
Step1 Import and Configuration of a Certificate...................................................260
Step2 Configuration on the Machine (Configuration of IPSec) ............................261
Step3 Configuration on a Computer ....................................................................262
Configuration of E-mail Encryption/Digital Signature ...............................................263
Installation Overview............................................................................................263
Step1 Configuration on the Machine ...................................................................263
Step2 Configuration on a Computer ....................................................................265
Configuration of PDF/DocuWorks/XPS Signature....................................................267
Installation Overview............................................................................................267
Step1 Configuration on the Machine ...................................................................267
Step2 Configuration on a Computer ....................................................................269
13 Authentication and Account Administration .......................................................271
Overview of Authentication and Account Administration..........................................272
Overview of Authentication ..................................................................................272
Overview of Account Administration ....................................................................273
Authentication...........................................................................................................274
Users Controlled by Authentication .....................................................................274
User Role and Authorization Groups ...................................................................274
Types of Authentication .......................................................................................275
Types of Account Administration .........................................................................276
6
Table of Contents
Relationships Between the Authentication and Accounting Modes .................... 277
Services Controlled by Authentication ..................................................................... 278
Overview ............................................................................................................. 278
Services Controlled by Authentication and Account Administration ................... 278
Authentication for Job Flow Sheets and Mailboxes................................................. 281
Overview ............................................................................................................. 281
When the Authentication Feature is not Enabled................................................ 283
When the Authentication Feature is Enabled...................................................... 286
Jobs Manageable by Account Administration.......................................................... 289
Configuration for Authentication .............................................................................. 292
Installation Overview ........................................................................................... 292
Step 1 Enabling Authentication........................................................................... 292
Step 2 Changing the Default Authorization Group Settings................................ 294
Step 3 Creating an Authorization Group ............................................................. 295
Configuration for Account Administration ................................................................ 296
Step 1 Selecting an Accounting Type ................................................................. 296
Step 2 Registering User Information................................................................... 296
14 Problem Solving .................................................................................................... 299
Troubleshooting ....................................................................................................... 300
Machine Trouble ...................................................................................................... 301
Image Quality Trouble ............................................................................................. 305
Trouble during Copying ........................................................................................... 310
Unable to Copy ................................................................................................... 310
The Copy Result is Not What was Expected ...................................................... 311
Trouble during Printing ............................................................................................ 313
Unable to Print .................................................................................................... 313
The Print Result is Not What was Expected ....................................................... 314
Trouble during Faxing.............................................................................................. 315
Sending Problems............................................................................................... 315
Receiving Problems ............................................................................................ 316
Trouble during Scanning ......................................................................................... 319
Unable to Scan with the Machine ....................................................................... 319
Unable to Import Scanned Documents to the Computer .................................... 320
Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 320
Unable to Send E-mail ........................................................................................ 322
The Image is not What was Expected ................................................................ 322
Network-related Problems ....................................................................................... 324
When using SMB ................................................................................................ 324
When using NetWare .......................................................................................... 325
When using TCP/IP ............................................................................................ 329
When using EtherTalk......................................................................................... 331
CentreWare Internet Services Problems ............................................................ 331
E-Mail Features Problems .................................................................................. 332
7
Internet/Intranet Connection Problems ................................................................333
IPv4 and IPv6 Connection Problems ...................................................................335
Error Code................................................................................................................338
Other Errors .........................................................................................................405
Paper Jams ..............................................................................................................406
Paper Jams in the Top Left Cover [A]..................................................................407
Paper Jams in the Bottom Left Cover [B] ............................................................409
Paper Jams in the Bottom Left Cover [C] ............................................................410
Paper Jams in the Top Cover [E].........................................................................411
Paper Jams in the Trays 1 to 4 ............................................................................412
Paper Jams in the Tandem Tray Module.............................................................412
Paper Jams in the Tray 5 (Bypass) .....................................................................413
Paper Jams in the Duplex Kit ..............................................................................414
Paper Jams in the Finisher-A1 ............................................................................415
Paper Jams in the Finisher-B1 ............................................................................415
Document Jams .......................................................................................................417
Stapler Faults ...........................................................................................................419
Staple Jams in the Staple Cartridge (For Finisher-A1) ........................................420
Staple Jams in the Staple Cartridge (For Finisher-B1) ........................................421
15 Appendix .................................................................................................................423
Specifications ...........................................................................................................424
Printable Area...........................................................................................................433
Standard Printable Area ......................................................................................433
Extended Printable Area ......................................................................................433
Internal Fonts ...........................................................................................................434
Optional Components...............................................................................................436
ESC/P-K Emulation ..................................................................................................438
Emulation.............................................................................................................438
Fonts....................................................................................................................439
Output Feature.....................................................................................................439
ESC/P-K Emulation Print Features ......................................................................439
ESC/P-K Emulation Settings ...............................................................................440
Magnification Table..............................................................................................446
Paper Size and Number of Printable Characters.................................................450
PDF Direct Print .......................................................................................................452
PDF Direct Print Settings.....................................................................................452
PCL Emulation .........................................................................................................454
HP-GL2 Emulation ...................................................................................................457
Hard Clip Area .....................................................................................................461
Printable Area ......................................................................................................462
Auto Layout..........................................................................................................463
Using the Telephone ................................................................................................470
Placing a Call.......................................................................................................470
8
Table of Contents
Activity Report ......................................................................................................... 472
Notes and Restrictions ............................................................................................ 474
Notes and Restrictions on the Use of the Machine ............................................. 474
Notes and Restrictions in the Interrupt Mode...................................................... 475
Notes and Restrictions on the Use of the Internet Fax Feature.......................... 477
Notes and Restrictions when Connecting with Internet Service Provider ........... 479
Notes and Restrictions for Using SMB................................................................ 481
Notes and Restrictions for Using TCP/IP............................................................ 482
Notes and Restrictions for Using EtherTalk ........................................................ 484
Notes and Restrictions for Using Bonjour ........................................................... 485
Notes and Restrictions for Using Scanner Features ........................................... 485
Notes and Restrictions when Connecting to Internet or Intranet ........................ 486
Notes and Restrictions for IPv6 Connection ....................................................... 486
Removing the Finisher-A1 ....................................................................................... 488
Glossary .................................................................................................................. 489
Index.............................................................................................................................. 491
9
1 Before Using the Machine
This chapter describes organization of this guide and conventions.
z
Preface .......................................................................................................12
z
Types of Manuals .......................................................................................13
z
Using This Guide ........................................................................................14
z
Interface Cables.......................................................................................... 17
z
Energy Saver Mode .................................................................................... 18
z
Customizing the Control Panel ...................................................................20
z
Entering Text .............................................................................................. 24
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting DocuCentre-III 3007/2007 (hereafter referred to as “the
machine”).
This guide explains how to operate the machine and the precautions that must be
followed during operation. To get the most out of the machine and to use it effectively,
be sure to read this guide before use.
This guide is intended for machine administrators and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
Refer to the User Guide for copy/print/scan/fax operating procedures. For information
about optional accessories for the printer functionality, also refer to the guide provided
with each optional accessory.
12
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
Types of Manuals
Types of Manuals
We provide the following guides for optimum usage of the machine.
Accompanying Manuals
The machine comes with the following documentation, which is referred to as
accompanying manuals.
The accompanying manuals include the descriptions of how to configure and use the
machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax.
Administrator Guide (this guide)
Aimed toward machine administrators, as a guide to loading paper, configuring the
system settings, setting up the network environment, and solving problems that may
occur with the machine.
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Before Using the Machine
1
Guides for Optional Accessories
Optional accessories are available for this machine. Some of them come with user
guides. The user guides, provided as printed or online documentation, are referred to
as guides for optional accessories.
The guides for optional accessories describe all the necessary steps for using the
optional accessories and installing the software.
13
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for machine administrators and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes organization of this guide and conventions.
1
2 Paper and Other Media
Describes the types of paper that can be used on the machine and how to load paper
in trays.
3 Maintenance
Describes how to replace consumables and to clean the machine.
4 Machine Status
Describes how to check the faults that occurred on the machine and to print various
reports/lists.
5 Tools
Describes how to configure the system settings.
6 CentreWare Internet Services Settings
Describes how to use CentreWare Internet Services.
7 Printer Environment Settings
Describes the configuration to use the Printer features on the machine.
8 E-mail Environment Settings
Describes the configuration to use the E-mail features on the machine.
9 Scanner Environment Settings
Describes the configuration to use the Scan services on the machine.
10 Using the Internet Fax Service
Describes the configuration to use the Internet Fax service on the machine.
11 Using the Server Fax Service
Describes the configuration to use the Server Fax service on the machine.
12 Encryption and Digital Signature Settings
Describes the configuration to utilize the encryption and digital signature on the
machine.
14
13 Authentication and Account Administration
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
14 Problem Solving
Describes troubles that may occur with the machine and their solutions.
15 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
Conventions
z
z
z
Using This Guide
The screen images and illustrations that are used in this guide are based on the
machine configuration with the various options. Some of the items in the screen
images may not be displayed or there may be features that cannot be used
depending on the machine configuration.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Before Using the Machine
1
Important : Indicates important information that you should read.
Note : Indicates additional information on operations or features.
z
The following symbols are used in this guide:
" " : • A cross-reference included in this guide.
• Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : • Refers to folders, files, applications, button or menu names
displayed in the touch screen.
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Indicates a hardware button on the computer.
< > key : Indicates a key on the keyboard of the computer.
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [Tools] >
[Setup] > [Create Mailbox]", this means that you need to
select [Tools], select [Setup], and then select [Create
Mailbox].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "4 Fax" > "Receiving Faxes" in the User Guide."
The sentence above means that you need to refer to the
15
1 Before Using the Machine
Before Using the Machine
section "Receiving Faxes" in chapter 4 "Fax" of the User
Guide.
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
, ,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
1
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
16
Interface Cables
Interface Cables
When connecting the machine directly to a computer, use USB interface. When
connecting to a network, use the Ethernet interface.
Using the USB Interface
The USB interface supports USB 2.0.
This section describes the installation procedure for the USB interface.
1
Ensure that the machine is off.
2
Connect the USB interface cable to
the USB 2.0 interface connector on
the side of the machine.
3
Connect the other end of the USB
interface cable to a computer.
4
Switch on the machine.
5
Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.205)
Using the Ethernet Interface
Before Using the Machine
1
USB interface
connector
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
This section describes the installation procedure for the Ethernet interface.
1
Ensure that the machine is off.
2
Connect the network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
3
Switch on the machine.
Ethernet
interface
connector
17
1 Before Using the Machine
Energy Saver Mode
Before Using the Machine
The machine is installed with a Energy Saver feature that will automatically cut off the
electricity to the machine if no copy or print data is received for a certain duration.
The Energy Saver feature has two modes: [Low Power mode] and [Sleep mode].
The machine enters the Low Power mode after the preset time has elapsed if the
machine is left unused for a fixed period of time.
The machine then enters the Sleep mode if a further preset time elapses.
Low Power Mode
In this mode, the power to the control panel and fuser unit is lowered to save power.
The touch screen goes out, and the <Energy Saver> button on the control panel lights.
To use the machine, press the <Energy Saver> button. The <Energy Saver> button
1
goes out to indicate that the Energy Saver feature is cancelled.
Sleep Mode
In this mode, the power is lowered more than in the Low Power mode.
The touch screen goes out, and the <Energy Saver> button on the control panel lights.
To use the machine, press the <Energy Saver> button. The <Energy Saver> button
goes out to indicate that the Energy Saver feature is cancelled.
Changing the Energy Saver Mode Change Interval
The procedure for setting the Energy Saver feature is as follows.
To activate the Energy Saver feature, set both the times until the activation of Low
Power Mode and Sleep Mode.
Note • The time to activation of Low Power Mode and Sleep Mode can each be specified in 1
minute increments, from 2 to 60 minutes.
Press the <Log In/Out> button.
1
2
Enter the system administrator’s
user ID with the numeric keypad or
the keyboard displayed, and select
[Enter].
When a passcode is required,
select [Next Input] and enter the
system administrator’s passcode,
then select [Enter].
Note • The default user ID is "11111".
• The default passcode is "x-admin".
123
456
789
0#
C
<Log In/Out>
button
18
3
Select [Tools].
4
Select [Machine Clock/Timers].
5
Select [Power Saver/Energy Saver
Timers], and select [Change
Settings].
6
Using [] and [], configure an
energy saver mode migration time,
in 1 minute increments.
Energy Saver Mode
Before Using the Machine
1
From Last Operation to Low Power Mode
Set the time to move to the [Low Power Mode] after the last operation.
Note • The default for [From Last Operation to Low Power Mode] is [2] minutes. The Low Power
Mode cannot be disabled.
From Last Operation to Sleep Mode
Set the time to move to the [Sleep Mode] after the last operation.
Note • The default for [From Last Operation to Sleep Mode] is [2] minutes. Configure the [From Last
Operation to Sleep Mode] time to be longer than the [From Last Operation to Low Power
Mode] time.
7
Select [Save].
8
Select [Close] repeatedly until the [Tools] screen is displayed.
9
Select [Close] to display the [All Services] screen.
19
1 Before Using the Machine
Customizing the Control Panel
Before Using the Machine
1
Use the following procedure to select the screen to be displayed when the machine is
turned on or exited from the Energy Saver mode, to select the screen to be displayed
after Auto Clear, to assign features to <Custom> buttons, and to select the features to
be displayed on the [All Services] screen.
1
Press the <Log In/Out> button.
<Log In/Out>
button
2
Enter the system administrator’s
123
456
789
0#
C
user ID with the numeric keypad or
the keyboard displayed, and select
[Enter].
When a passcode is required,
select [Next Input] and enter the
system administrator’s passcode,
then select [Enter].
Note • The default user ID is "11111".
• The default passcode is "x-admin".
3
Select [Tools].
4
Select [Screen/Button Settings].
5
Select the item to be set or
changed.
Setting the Initial Screen
Set the screen to be displayed after turning the machine on or exiting the Energy Saver
mode. This section describes how to set the [Send from Mailbox] screen as the initial
screen, as an example.
20
1
Select [Screen Default], and select
[Change Settings].
2
Select [Send from Mailbox].
Note • Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Setting the Screen to be displayed after Auto Clear
Set the screen to be displayed after Auto Clear. You can select from [Last Selection
Screen] and [All Services].
1
Select [Screen After Auto Clear],
and select [Change Settings].
2
Select [Last Selection Screen] or
[All Services].
Customizing the [All Services] Screen
By selecting features and their positions, you can customize the [All Services] screen
that is displayed when you press the <All Services> button on the control panel.
The following are the factory default features displayed on the [All Services] screen.
Note • Unsupported features will not be displayed on the screen. Abnormal features will be grayed
out on the screen.
z
Copy
z
Fax/Internet Fax
z
E-mail
z
Scan to Mailbox
z
Network Scanning
z
Scan to PC
z
Send from Mailbox
z
Stored Programming
z
Job Flow Sheets
z
Language
z
Setup
z
Calibration
z
Activity Report
z
Fax Receiving Mode
z
Print Mode
Customizing the Control Panel
Before Using the Machine
1
1
Select [All Services], and select
[Change Settings].
2
Select [Language].
Note • Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
21
1 Before Using the Machine
3
4
Before Using the Machine
Select [Services].
Select [Stored Programming].
Note • The layout of buttons in this
screen is corresponding to the
layout of those on the [All
Services] screen when
pressing the <All Services> button.
• You cannot assign the same feature to more than one button.
Services
You can select a feature button. The feature buttons are the oval buttons in the [All
Services] screen.
If you select [Not Assigned], the selected button position will remain empty.
1
Additional Features
You can select an additional feature button. The auxiliary features appear in the [All
Services] screen as rectangular buttons.
If you select [Not Assigned], the selected button position will remain empty.
Assigning Features to <Custom> Buttons
Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3.
By assigning features to the <Custom> buttons, you can switch to the features without
returning to the [All Services] screen. If you do not want to assign any feature to a
button, select [Not Assigned].
By factory defaults, [Copy] is assigned to the <Copy> button and no feature is assigned
to the <Custom 2> or <Custom 3> button. The features assigned to the buttons are
selected from the features displayed on the [All Services] screen and [Language].
Attach the labels included in this product when you have changed the assignment. If
you have used a feature for which no label is provided, use a blank label and write down
the feature using a permanent marker, and then attach the label to the appropriate
button.
The following is the procedure to assign [Send from Mailbox] to the <Custom 2> button,
as an example. The same procedure can be used for the <Custom 3> button.
1
Select [Custom Button 2], and
select [Change Settings].
2
Select [Send from Mailbox].
Note • Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Changing the Feature Screen
You can customize the screen layouts for the following features listed on the [All
Services] screen.
z
Copy
z
Fax/Internet Fax
z
E-mail
z
Scan to Mailbox
22
Customizing the Control Panel
z
Network Scanning
z
Scan to PC
For information on how to change the settings, refer to "Copy Tab - Features Allocation" (P.106), "First
Tab" (P.135), and "Screen Defaults" (P.140).
Before Using the Machine
1
23
1 Before Using the Machine
Entering Text
Before Using the Machine
1
During operations, a screen for entering text sometimes appears. This section
describes how to enter text.
You can enter the following characters: numerals, letters, and symbols.
Item Description
Entering letters and numerals If you select [Shift], uppercase letters appear. To return to
the lowercase letters, select [Shift] again.
Entering symbols Select [Symbol].
Note • Depending on the keyboard, the [Symbol] button
may be displayed as [More Characters].
Entering a space Select [Space].
Deleting characters Select [Backspace]. You can delete one character at a
time.
24
2 Paper and Other Media
This chapter describes the types of paper that can be used on the machine,
precautions when handling paper, and how to load paper in trays.
z
Paper Types ............................................................................................... 26
z
Loading Paper ............................................................................................29
z
Changing the Paper Size for the Trays....................................................... 32
z
Changing the Paper Settings ...................................................................... 34
2 Paper and Other Media
Paper Types
This section describes the kinds of paper available for this machine.
Use of inappropriate paper may result in paper jams, or may cause reduced print
quality, malfunctions, and other troubles. To make full and effect use of the machine's
Paper and Other Media
performance, we recommend using only paper recommended by Fuji Xerox.
If you want to use paper not recommended by Fuji Xerox, contact our Customer
Support Center.
Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a
fire accident.
Important • The printed image may fade due to moisture such as water, rain or vapor. For more
2
Supported Paper Types
WARNING
information, contact our Customer Support Center.
When using commonly used paper (known as printable paper) for copying or printing,
make sure that it complies with the following specifications.
Paper Tray Weight Loadable Quantity
Tray 1 60 - 105 g/m2Ream Weight:
48 - 90 kgs
2
Tray 2 to 4 60 - 216 g/m
Trays 3 and 4
(Tandem Tray)
Tray 5 (bypass) 60 - 215 g/m
*: When using 80 g/m2 paper.
60 - 215 g/m2Ream Weight:
Ream Weight:
48 - 185 kgs
48 - 185 kgs
2
Ream Weight:
52 - 185 kgs
500 sheets*
500 sheets*
Tray 3: 800 sheets*
Tray 4: 1,200 sheets*
Up to 10 mm, 95 sheets*
26
The following table lists the paper types supported for each paper tray, duplex module,
and the finisher.
Tray 2, 3-4
(Two Tray
Paper Type
Plain
Recycled
Plain Reloaded
Hole Punched -
*1
Weight
(g/m
60 - 105
2
Tray 1
)
Module/
Tandem
Tray
Module)
OOOOOO
OOOOOO
OOOXOO
OOOXXX
Tray 5
(Bypass)
Duplex
Module
A1-
Finisher
Paper Types
B1-
Finisher
Paper and Other Media
Letterhead -
Bond -
Transparency -
Lightweight -
Heavyweight
Extra Heavyweight
Labels 60 - 105
Pre-Printed
Envelope -
*2
106 - 169
170 - 216
60 - 105
OOOXXX
OOOXXX
OOOXXX
OOOXXX
XOOXXX
XOOXXX
OOOXXX
OOOXOO
XXOXXX
*1: Plain Reloaded means the paper already printed on the one side (i.e., scrap paper).
*2: Pre-Printed means the paper already printed with other printer or copier.
O: Available
X: Not available
Important • Printing with paper whose type or size differs from the paper specified by the print driver, or
printing from a tray not supporting the loaded paper can result in paper jams. To ensure
correct printing, select the correct paper size, paper type, and paper tray.
2
Note • Basic weight means a weight of 1 m
• Ream weight means weight of 1,000 sheets of paper in duodecimo size (788 x 1,091 mm).
• When copying with a non-standard size paper from the Tray 5 (bypass), you must manually
enter the paper size. If you use non-standard size paper often, you can preset the size on
the machine. Then the preset size appears under [Standard Sizes] in the [Tray 5 (Bypass)]
screen. For more information, refer to "Tray 5 - Paper Size Defaults" (P.95).
• When sheets such as postcards, which are B5 in size or narrower are printed continuously,
the non-paper passage side on the fuser unit heats up. For this reason, the message
“Please wait” is sometimes displayed and output is discontinued. Printing resumes after one
to two minutes. The message “Please wait” is also sometimes displayed and printing is
discontinued for 30 seconds or more when one sheet of paper A5 in size or smaller has
been printed.
• When [Labels], [Heavyweight], or [Extra Heavyweight] is selected for the paper type, load
the paper as
• Depending on the type of the heavyweight paper, paper loaded as may not be fed to the
machine. If it happens, load the paper as
• Depending on the type of the paper, paper may not be fed to the machine or image quality
may deteriorate. In such cases, select [Heavyweight 1] or [Extra Heavyweight].
• If [Lightweight] is selected as the paper type, the temperature of the fuser unit automatically
decreases. When the paper is curled or problems occur due to the high temperature of the
fuser unit, select [Lightweight].
• Depending on the paper type and conditions, fan the stack of paper before loading it into a
paper tray.
. If the paper is loaded as , image quality may deteriorate.
of a paper sheet.
.
2
27
2 Paper and Other Media
Unusable Paper
Using paper that is not recommended by Fuji Xerox may cause a paper jam or a
machine malfunction.
Use paper and OHP films recommended by Fuji Xerox.
z
Damp or wet paper
z
Paper and Other Media
Paper pre-printed with other printer or copier
z
Wrinkled, creased, or ripped paper
z
Envelopes that are not flat, or that have clasps
z
Color paper with surface treatments
z
Paper with rough surface, such as pulp paper or fibrous paper
Storing and Handling Paper
Please keep the following points in mind when storing paper
2
z
Store paper inside a cabinet or in other dry place. Paper that has absorbed moisture
can cause paper jams and image quality defects.
z
After opening a package of paper, wrap up the remaining paper to store it. It is
recommended that you include moisture prevention packets.
z
Store paper on a flat surface to prevent bends or warping.
Please adhere to the following when setting paper into the tray
z
Align the stack of paper neatly before setting it in the tray.
z
Do not use paper that is folded, creased, or heavily warped.
z
Do not use waved or curled paper.
z
Do not load paper of mixed size together into the tray.
z
Transparency paper and label paper can cause paper jams, and multiple sheets can
be fed to the printer at once. Be sure to carefully fan these types of paper.
z
When continuously outputting onto transparencies, transparency sheets may
sometimes stick to each other. Remove transparencies from the output tray every 20
or so sheets, and fan them to cool them down.
28
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