ApeosPort-V 4020
DocuPrint M465 AP
User Guide
Microsoft, Windows, Windows Server, Windows Vista, Internet Explorer, and Microsoft Network are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Adobe, Acrobat, Reader, PostScript, and PostScript 3 are either registered trademarks or trademarks of
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Macintosh and Mac OS are trademarks of Apple Inc.
PCL is a registered trademark of Hewlett-Packard Corporation.
ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.
RSA and BSAFE are either registered trademarks or trademarks of EMC Corporation in the United States
and/or other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
As the copying machine contains a feature designed to prevent forging of certain documents, there may
be rare instances where scanned images do not achieve the desired results.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji
Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be
copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting
from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and
Foreign Trade of Japan and/or the export control regulations of the United States.
Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox
Corporation in Japan and/or other countries.
ApeosWare, DocuShare, PDF Bridge, and ContentsBridge are registered trademarks or trademarks of Fuji
Xerox Co., Ltd.
CentreWare is a registered trademark or trademark of Xerox Corporation in Japan and/or other countries.
Table of Contents
1 Before Using the Machine .................................................................................................................. 13
Preface................................................................................................................................................................... 14
Types of Manuals.............................................................................................................................................. 15
Using This Guide................................................................................................................................................ 16
Organization of This Guide..................................................................................................................... 16
Conventions................................................................................................................................................... 17
Safety Notes........................................................................................................................................................ 18
Electrical Safety........................................................................................................................................... 19
Machine Installation.................................................................................................................................. 20
Operational Safety..................................................................................................................................... 23
Consumable................................................................................................................................................... 27
Regulation ............................................................................................................................................................ 28
Radio Frequency Emissions (Class B).................................................................................................. 28
Product Safety Certification (CB) ......................................................................................................... 28
Environment ........................................................................................................................................................ 29
About License...................................................................................................................................................... 30
RSA BSAFE...................................................................................................................................................... 30
Heimdal........................................................................................................................................................... 30
JPEG Code ...................................................................................................................................................... 30
Libcurl............................................................................................................................................................... 30
FreeBSD........................................................................................................................................................... 31
OpenLDAP...................................................................................................................................................... 32
DES.................................................................................................................................................................... 33
AES .................................................................................................................................................................... 34
TIFF (libtiff)................................................................................................................................................... 34
ICC Profile (Little cms) .............................................................................................................................. 34
XML Paper Specification (XPS).............................................................................................................. 34
EDICT and COMPDIC................................................................................................................................ 34
Cyrus SASL...................................................................................................................................................... 35
Newlib.............................................................................................................................................................. 35
About QT............................................................................................................................................................... 49
About software applied to LGPL...........................................................................................................49
Other Licenses .............................................................................................................................................. 57
Legal Notice......................................................................................................................................................... 58
2 Product Overview ................................................................................................................................... 59
Machine Components ..................................................................................................................................... 60
Power Source....................................................................................................................................................... 63
Switching the Main Power On................................................................................................................ 63
Switching the Power On............................................................................................................................ 63
Switching the Power Off........................................................................................................................... 64
Switching the Main Power Off............................................................................................................... 64
Switching the Power Off from Remote Location............................................................................ 65
Power Saver Mode ............................................................................................................................................ 66
3
Entering the Power Saver Mode ............................................................................................................66
Exiting the Power Saver Mode................................................................................................................67
Control Panel........................................................................................................................................................68
Screens and Buttons Displayed..............................................................................................................71
About the Services Home Screen.................................................................................................................72
Touch Screen........................................................................................................................................................76
Entering Text........................................................................................................................................................78
3 Copy.............................................................................................................................................................79
Copying Procedure ............................................................................................................................................80
Step 1 Loading Documents .....................................................................................................................80
Step 2 Selecting Features.........................................................................................................................82
Step 3 Entering a Quantity......................................................................................................................83
Step 4 Starting the Copy Job..................................................................................................................84
Step 5 Confirming the Copy Job in Job Status ................................................................................85
Operations during Copying............................................................................................................................86
Stopping the Copy Job ..............................................................................................................................86
Changing the Number of Copies...........................................................................................................87
Interrupting the Copy Job........................................................................................................................88
Simple Copy..........................................................................................................................................................89
Paper Supply (Selecting the Paper for Copying).............................................................................89
Reduce/Enlarge (Making Enlarged/Reduced Copies)....................................................................90
2 Sided Copying (Making 2 Sided Copies).........................................................................................91
Lighten/Darken (Adjusting the Copy Density).................................................................................91
2 Pages per Side (Copying Two Pages onto One Sheet)..............................................................91
Original Orientation (Specifying the Orientation of Loaded Documents) ...........................92
Copy.........................................................................................................................................................................93
Reduce/Enlarge (Making Enlarged/Reduced Copies)....................................................................93
Paper Supply (Selecting the Paper for Copying).............................................................................96
2 Sided Copying (Making 2 Sided Copies).........................................................................................98
Original Type (Selecting the Document Type) ...............................................................................98
Copy Output (Specifying Finishing Options)....................................................................................98
Pages per Side (Copying Multiple Pages onto One Sheet).........................................................99
Lighten/Darken (Adjusting the Copy Density).................................................................................99
Image Quality...................................................................................................................................................100
Original Type (Selecting the Document Type) .............................................................................100
Image Options (Adjusting Copy Density/Sharpness of Images)..........................................101
Background Suppression (Erasing the Background Color of Documents).........................101
Layout Adjustment.........................................................................................................................................103
2 Sided Copying (Making 2 Sided Copies)......................................................................................103
Book Copying (Copying Facing Pages onto Separate Sheets)...............................................104
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages).........................................106
Original Size (Specifying the Scan Size for the Document).....................................................107
Edge Erase (Erasing Edges and Margin Shadows of the Document)..................................108
Image Shift (Adjusting the Image Position) .................................................................................110
Invert Image (Making Reversed Copies of Images) ..................................................................112
Original Orientation (Specifying the Orientation of Loaded Documents) ........................112
4
Output Format..................................................................................................................................................114
2 Sided Copying (Making 2 Sided Copies)......................................................................................114
Booklet Creation (Creating a Bound Booklet)...............................................................................114
Covers (Attaching Covers to Copies).................................................................................................116
Pages per Side (Copying Multiple Pages onto One Sheet).......................................................118
Repeat Image (Making Multiple Copies on One Sheet)............................................................119
Annotations (Adding a Comment/a Date/Page Numbers to Copies).................................120
Watermark (Printing Control Numbers on the Background of Copies)...............................125
Preset Repeat Image (Making Multiple Copies on a Single Sheet)......................................128
Copy Output (Specifying Finishing Options)..................................................................................129
ID Card Copy (Copying Both Sides of an ID Card)......................................................................130
Job Assembly.....................................................................................................................................................132
Build Job (Processing Documents Scanned with Different Settings as One Job)...........132
Sample Job (Checking the Finished Output of the Copy).........................................................136
Combine Original Sets (Adding Originals) ......................................................................................137
Form Overlay (Making Copies to Overlay Documents) .............................................................138
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area).......................................................................138
Stored Programming (Calling a Stored Program for Build Job).............................................140
4 Fax.............................................................................................................................................................141
Fax Procedure ...................................................................................................................................................142
Step 1 Loading Documents...................................................................................................................142
Step 2 Selecting Features......................................................................................................................144
Step 3 Specifying Destinations............................................................................................................145
Step 4 Starting the Fax Job...................................................................................................................146
Step 5 Confirming the Fax Job in Job Status.................................................................................147
Operations during Faxing.............................................................................................................................148
Stopping the Fax Job...............................................................................................................................148
Previewing the Read Images during a Fax Job.............................................................................149
Changing the Scan Settings .................................................................................................................152
About Internet Fax .........................................................................................................................................153
Internet Fax Features..............................................................................................................................153
Sending Internet Fax...............................................................................................................................155
Receiving Internet Fax............................................................................................................................156
Useful Features..........................................................................................................................................157
About Server Fax..............................................................................................................................................160
Sending Server Fax...................................................................................................................................160
Simple Fax..........................................................................................................................................................162
Specifying a Destination Using the Numeric Keypad................................................................162
Speed Dialing (Specifying a Destination Using an Address Number).................................163
Previewing the Read Images during a Simple Fax Job..............................................................164
Resolution (Specifying the Scanning Resolution) ........................................................................164
Original Size (Selecting the Document Size)..................................................................................165
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................165
Fax/Internet Fax..............................................................................................................................................166
Fax / Internet Fax (Selecting Fax / Internet Fax).........................................................................166
+ Add (Sending Faxes to Multiple Recipients)...............................................................................167
5
Specifying a Destination Using the Address Book......................................................................167
Address Book (Specifying a Destination Using the Address Book [Type 1])....................167
Address Book (Specifying a Destination Using the Address Book [Type 2])....................170
Speed Dialing (Specifying a Destination Using an Address Number) ................................172
Add New Address (Registering a Destination on the Address Book)................................... 173
Specifying a Destination Using the Keyboard Screen...............................................................175
Specifying a Destination Using the Redial Feature....................................................................176
Entering Specific Symbols.....................................................................................................................176
Removing/Confirming a Recipient.....................................................................................................177
Previewing the Read Images during a Fax/Internet Fax Job .................................................177
Lighten/Darken (Adjusting Fax Density).........................................................................................178
Original Size (Specifying the Scan Size for the Original) ..........................................................178
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................178
Resolution (Specifying the Scanning Resolution)........................................................................180
Layout Adjustment.........................................................................................................................................181
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................181
Original Type (Selecting the Document Type) .............................................................................181
Resolution (Specifying the Scanning Resolution)........................................................................182
Original Size (Specifying the Scan Size for the Original) ..........................................................182
Book Faxing (Scanning Facing Pages onto Separate Sheets)................................................182
Reduce/Enlarge (Specifying a Scan Ratio) .....................................................................................183
Lighten / Darken (Adjusting Fax Density).......................................................................................184
Fax/Internet Fax Options.............................................................................................................................185
Acknowledgement Report (Confirming Transmission Results)..............................................185
Starting Rate (Selecting a Communication Mode)..................................................................... 187
Priority Send/Delay Start (Specifying Send Priority/Send Time)...........................................188
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ......... 189
Cover Page (Transmitting Documents With a Cover Page) ....................................................190
Internet Fax Subject (Specifying the Internet Fax Subject) ...................................................192
Internet Fax Message (Editing the Internet Fax Mail Contents)..........................................192
Recipient Print Sets (Printing Multiple Sets at the Remote Machine).................................193
Pages per Side (Combining Multiple Pages into One Sheet) .................................................. 194
Remote Folder (Using Remote Folder).............................................................................................194
F Code (Using F Code Transmission)................................................................................................197
Internet Fax Profile (Specifying Internet Fax Profiles)..............................................................200
Encryption (Sending Internet Fax Encrypted by S/MIME).......................................................201
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME)..............202
More Options ....................................................................................................................................................203
Remote Polling (Retrieving Files from Remote Machines).......................................................203
Store for Polling
(Storing Files on the Machine that a Remote Machine can Retrieve) ................................205
On-hook (Confirming Remote Machine Response Prior to Transmission) ........................207
Broadcast ...........................................................................................................................................................209
Broadcast Send (Transmitting to Multiple Recipients) .............................................................209
Relay Broadcast (Transmitting Documents Through a Relay Station)...............................210
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)...............213
Receiving Faxes................................................................................................................................................217
Switching between Auto Receive and Manual Receive.............................................................217
6
Using Auto Receive...................................................................................................................................218
Using Manual Receive.............................................................................................................................218
Using Folder Receive................................................................................................................................218
Facsimile Information Services..................................................................................................................219
Using the Receiver....................................................................................................................................219
When Not Using a Receiver..................................................................................................................219
5 Scan...........................................................................................................................................................221
Scanning Procedure........................................................................................................................................222
Step 1 Loading Documents...................................................................................................................222
Step 2 Selecting the Features..............................................................................................................224
Step 3 Starting the Scan Job................................................................................................................227
Step 4 Confirming the Scan Job in Job Status..............................................................................228
Step 5 Saving the Scanned Data........................................................................................................228
Operations during Scanning .......................................................................................................................230
Stopping the Scan Job ............................................................................................................................230
Previewing the Scanned Images during a Scan Job...................................................................231
Changing Scan Settings .........................................................................................................................234
E-mail....................................................................................................................................................................236
Address Book...............................................................................................................................................237
Address Book (Specifying a Destination Using the Address Book [Type 1]) ....................237
Address Book (Specifying a Destination Using the Address Book [Type 2]) ....................240
Add New Address (Registering a Recipient on the Address Book)........................................243
New Recipient (Specifying an E-mail Address) .............................................................................244
Add Me (Adding the Sender’s Address)............................................................................................246
Recipient(s) (Editing a Recipient) .......................................................................................................246
From (Setting the Sender’s Address).................................................................................................247
Subject (Setting the Subject)...............................................................................................................248
Message (Entering the E-mail Body).................................................................................................248
Preview (Previewing the Scanned Images during a Scan Job)...............................................249
Color Scanning (Selecting an Output Color) ..................................................................................249
Original Size (Specifying a Scan Size)...............................................................................................250
2 Sided Scanning (Scanning Both Sides of a Document).........................................................250
File Format (Selecting a File Format for Output Data) .............................................................251
Network Scanning...........................................................................................................................................263
Preview (Previewing the Scanned Images during a Scan Job)...............................................264
Color Scanning (Selecting an Output Color) ..................................................................................264
Original Size (Specifing a Scan Size) .................................................................................................264
2 Sided Scanning (Scanning Both Sides of a Document).........................................................264
File Format (Selecting a File Format for Output Data) .............................................................264
Scan to PC...........................................................................................................................................................265
Transfer Protocol (Selecting a Transfer Protocol)........................................................................266
Address Book...............................................................................................................................................266
Address Book (Specifying a Destination Using the Address Book [Type 1]) ....................267
Address Book (Specifying a Destination Using the Address Book [Type 2]) ....................268
Add New Address (Registering a Destination PC on the Address Book).............................269
Browse (Specifying a Destination PC by Browsing Your Network) .......................................271
Specifying a Destination
7
(Specifying a Destination PC Using the Screen Keyboard) .....................................................273
Preview (Previewing the Scanned Images during a Scan Job)...............................................275
Color Scanning (Selecting an Output Color)..................................................................................275
Original Size (Specifing a Scan Size).................................................................................................275
2 Sided Scanning (Scanning Both Sides of a Document).........................................................275
File Format (Selecting a File Format for Output Data).............................................................275
Store to Folder..................................................................................................................................................276
Color Scanning (Selecting an Output Color)..................................................................................276
Original Size (Specifing a Scan Size).................................................................................................277
2 Sided Scanning (Scanning Both Sides of a Document).........................................................277
Preview (Previewing the Scanned Images during a Scan Job)...............................................277
Store to USB......................................................................................................................................................278
Save in (Specifying a Storage Location in the USB Memory Device)..................................281
Details
(Displaying the Details of a Storage Location in the USB Memory Device).....................282
Preview (Previewing the Scanned Images during a Scan Job)...............................................282
Color Scanning (Selecting an Output Color)..................................................................................283
Original Size (Specifing a Scan Size).................................................................................................283
2 Sided Scanning (Scanning Both Sides of a Document).........................................................283
File Format (Selecting a File Format for Output Data).............................................................283
Store & Send Link............................................................................................................................................284
Scan To (Displaying the E-mail Address of the Authenticated User)..................................284
From (Displaying the E-mail Address of the Authenticated User)........................................ 285
Subject (Setting the Subject)...............................................................................................................285
Message (Entering the E-mail Body).................................................................................................285
Color Scanning (Selecting an Output Color)..................................................................................285
Original Size (Specifing a Scan Size).................................................................................................285
2 Sided Scanning (Scanning Both Sides of a Document).........................................................285
Preview (Previewing the Scanned Images during a Scan Job)...............................................285
File Format (Selecting a File Format for Output Data).............................................................286
Store to WSD.....................................................................................................................................................287
Computer (Starting a Scan Job via Computer Operation).......................................................287
This Device (Storing Data Scanned by the Machine on a Network Computer).............. 288
Advanced Settings.......................................................................................................................................... 290
Color Scanning (Selecting an Output Color)..................................................................................290
Original Type (Selecting the Document Type) .............................................................................290
Photographs (Scanning a Color Photograph) ............................................................................... 291
Image Options (Adjusting Scan Density and Image Sharpness)..........................................291
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast)....................................292
Shadow Suppression (Suppressing the Document Background) ..........................................293
Color Space (Specifying the Color Space).......................................................................................293
Layout Adjustment.........................................................................................................................................295
Resolution (Specifying a Scanning Resolution)............................................................................295
2 Sided Scanning (Scanning Both Sides of a Document).........................................................296
Book Scanning (Scanning Facing Pages on Separate Sheets) ............................................... 296
Original Size (Specifying a Scan Size)...............................................................................................297
Edge Erase (Erasing Edges and Margin Shadows in the Document)................................... 297
8
Reduce/Enlarge (Specifying a Scanning Ratio) ............................................................................299
Original Orientation (Specifying the Orientation of the Loaded Document) ..................300
E-mail Options/Filing Options.....................................................................................................................301
Quality/File Size (Specifying an Image Compression Ratio When Scanning)..................301
File Format (Selecting a File Format for Output Data) .............................................................302
Read Receipts (Specifying Read Receipts)......................................................................................302
Split Send (Sending in Sections)..........................................................................................................303
File Name (Specifying a Name for the File to be Sent).............................................................303
Reply To (Specifying a Reply Address).............................................................................................304
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ...................304
File Name (Specifying a Name for the File to be Saved)..........................................................305
Encryption (Sending E-mail Encrypted by S/MIME)....................................................................305
Digital Signature (Sending E-mail with a Digital Signature by S/MIME)...........................306
Login Name.................................................................................................................................................306
Password.......................................................................................................................................................306
Meta Data....................................................................................................................................................306
6 Send from Folder..................................................................................................................................307
Folder Operating Procedure........................................................................................................................308
Step 1 Opening the [Send from Folder] Screen ............................................................................308
Step 2 Selecting a Folder .......................................................................................................................308
Step 3 Checking/Selecting Files in a Folder....................................................................................309
Step 4 Operating Files in a Folder......................................................................................................309
Selecting a Folder............................................................................................................................................310
Checking/Operating Files in a Folder.......................................................................................................311
Checking File Details......................................................................................................................................313
Printing Files in a Folder................................................................................................................................316
Configuring/Starting Job Flow ...................................................................................................................318
[Link Job Flow Sheet to Folder] Screen.............................................................................................319
Job Flow Restrictions................................................................................................................................322
7 Job Flow Sheets ....................................................................................................................................323
Job Flow Procedure.........................................................................................................................................324
Step 1 Opening the [Job Flow Sheets] Screen...............................................................................324
Step 2 Selecting a Job Flow Sheet......................................................................................................324
Step 3 Confirming/Changing the Job Flow Sheet........................................................................325
Step 4 Starting the Job Flow Sheet....................................................................................................325
Selecting/Changing a Job Flow Sheet.....................................................................................................326
8 Stored Programming...........................................................................................................................329
Stored Programming Overview..................................................................................................................330
Registering/Deleting/Renaming Stored Programs.............................................................................331
Registering Stored Programs................................................................................................................332
Notes and Restrictions on Registering Stored Programs ..........................................................332
Registering Stored Programs for Build Job.....................................................................................333
Deleting Stored Programs .....................................................................................................................334
Entering/Changing a Stored Program Name.................................................................................334
Assigning/Changing Icons for Stored Programs ..........................................................................335
9
Calling a Stored Program.............................................................................................................................336
Calling a Stored Program for Build Job............................................................................................ 337
9 Web Applications.................................................................................................................................339
Web Applications Overview........................................................................................................................340
Accessing Web Applications.......................................................................................................................341
Accessing Using Buttons Registered on the Services Home Screen...........................................342
10 Media Print (Text) ............................................................................................................................... 343
Overview of Media Print...............................................................................................................................344
Supported File Formats.......................................................................................................................... 345
Notes and Restrictions on Media Print.............................................................................................345
Inserting USB Memory Device...................................................................................................................347
Media Print - Text............................................................................................................................................350
Selecting Files.............................................................................................................................................350
[Select From List] Screen........................................................................................................................351
Selecting the Printing Options...................................................................................................................352
Media Print - Text .....................................................................................................................................352
Index Print...................................................................................................................................................353
11 Job Status...............................................................................................................................................355
Job Status Overview....................................................................................................................................... 356
Checking Current/Pending Jobs ................................................................................................................357
Checking Completed Jobs ...........................................................................................................................359
Printing and Deleting Stored Jobs............................................................................................................360
Secure Print .................................................................................................................................................360
Sample Set...................................................................................................................................................363
Delayed Print..............................................................................................................................................366
Charge Print ................................................................................................................................................368
Private Charge Print.................................................................................................................................372
Public Folder................................................................................................................................................375
Undelivered Faxes.................................................................................................................................... 377
Printing Pending Jobs....................................................................................................................................378
Handling Error Terminations ......................................................................................................................379
12 Computer Operations.........................................................................................................................381
Features Overview ..........................................................................................................................................382
Print.......................................................................................................................................................................383
Print Features .............................................................................................................................................383
Setup..............................................................................................................................................................385
Printing..........................................................................................................................................................385
10
E-mail Printing..................................................................................................................................................386
Setup..............................................................................................................................................................386
Receiving E-Mail........................................................................................................................................386
Sending Fax.......................................................................................................................................................387
Registering Destinations........................................................................................................................387
Importing Scanned Data.............................................................................................................................390
Importing to a TWAIN Compatible Application ..........................................................................390
Importing Using Stored File Manager 3..........................................................................................392
Importing Using CentreWare Internet Services...........................................................................395
CentreWare Internet Services ....................................................................................................................397
13 Appendix .................................................................................................................................................401
Glossary ...............................................................................................................................................................402
11
12
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal notice you
should read before using the machine.
Preface ..............................................................................................................................................14
Types of Manuals..........................................................................................................................15
Using This Guide ........................................................................................................................... 16
Safety Notes ...................................................................................................................................18
Regulation........................................................................................................................................28
Environment.................................................................................................................................... 29
About License .................................................................................................................................30
About QT ..........................................................................................................................................49
Legal Notice ....................................................................................................................................58
1 Before Using the Machine
Warning:
The equipment will be inoperable when main power fails.
When you use this machine, we recommend that you change the system administrator's user ID and
passcode immediately after installing the machine.
For more information on changing the user ID and passcode, refer to "5 Tools" > "Authentication/Security
Settings" > "System Administrator Settings" in the Administrator Guide.
Preface
Before Using the Machine
1
Thank you for selecting the ApeosPort-V 4020 or DocuPrint M465 AP (hereafter referred to
as "the machine").
This guide describes how to operate the machine and the precautions you should follow
during operation. To get the most out of the machine and to use it effectively, be sure to
read this guide before use.
The guide assumes that you are familiar with a personal computer and that you are
knowledgeable of computer networks. When you need additional information, refer to the
manuals provided with the personal computer, operating system, and network products.
For information on how to configure your network environment, refer to the Administrator
Guide. For information on optional components for the print feature, also refer to the guide
provided with each optional accessory.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
14
Types of Manuals
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide <this guide>
The guide describes all the necessary steps for copy, print, scan, and fax. This guide is
included in the Media (Software/Product Manual).
Administrator Guide
The guide is intended for system administrators, and describes how to configure network
and how to solve problems that may occur with the machine. This guide also describes daily
maintenance and the system settings procedures. This guide is included in the Media
(Software/Product Manual).
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management and
maintenance.
Security Function Supplementary Guide
The guide is intended for the manager and system administrator of the organization where
the machine is installed, and describes the setup procedures related to security. This guide
is included in the Media (Software/Product Manual).
Manual (HTML)
Before Using the Machine
1
The manual describes installation and configuration procedures for print drivers and the
printer environment. This manual is included in the Media (Software/Product Manual).
Print Driver Help
The help describes print features and operations.
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer from the machine.
Important • To display the online help for CentreWare Internet Services, users need to have the environment to
connect to the Internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for the machine. Some of them come with user guides.
The guides for optional components describe all the necessary steps for using the optional
components and installing the software.
15
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for first time users of the machine. It describes the basic operations
for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other important
information you should read before using the machine.
1
2 Product Overview
Describes the basic information of the machine, such as the names of components, how to
use the touch screen, how to switch the machine on and off, and how to exit the Power Saver
mode.
3Copy
Describes the basic operations and features for the Copy service.
4Fax
Describes the basic operations and features for the Fax services.
5Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets
Describes the operations to use a job flow created on a remote system.
8Stored Programming
Describes the Stored Programming service that enables you to store customized job settings.
9 Web Applications
Describes the operations to connect to web applications.
10 Media Print (Text)
Describes the basic operations and features of Media Print that allows you to print
document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
16
Describes operations performed from a computer, such as printing documents, importing
scanned files, using Direct Fax, and operating CentreWare Internet Services.
13 Appendix
Contains a glossary of terms used in this guide.
Using This Guide
Conventions
The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen shots
may not be displayed or available depending on your machine configuration.
The procedures in this guide may vary depending on the driver and utility software being
used due to the upgrades.
In this guide, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
The following symbols are used in this guide:
" " :
[ ] :
A cross-reference included in this guide.
Names of features, touch screen messages and input text.
Folders, files, applications, button or menu names displayed on
the touch screen.
Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and menu
names.
Before Using the Machine
1
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
>:
Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]", this
means that you need to click [Start], click [Search], and then
click [For Files or Folders] to search for files and folders.
Cross-reference
For example: "Refer to "5 Tools" > "Common Service Settings" >
"Audio Tones" in the Administrator Guide."
The sentence above means that it is recommended to refer to
the section "Audio Tones" in "Common Service Settings" in
chapter 5 "Tools" of the Administrator Guide.
Orientation of documents or paper is described in this guide as follows:
, , Long Edge Feed (LEF): Loading the document or paper in portrait orientation when
you view the machine from the front of the machine.
, , Short Edge Feed (SEF): Loading document or paper in landscape orientation when
you view the machine from the front of the machine.
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1 Before Using the Machine
WARNING
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not
touch
Do not use
in
bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth
Safety Notes
Before Using the Machine
1
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
Any unauthorized alteration including an addition of new functions or connection
to external devices may not be covered by the product warranty. Contact your local
Fuji Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for
the followings:
Used for item that if not followed strictly, can lead death or
severe or fatal injuries and the possibility to do it is
comparatively high.
Used for items that if not followed strictly, can lead to severe or
fatal injuries.
Used for items that if not followed strictly, can cause injuries to
user or damages to machine.
A symbol for items to pay attention to when handling machine. Follow
:
instructions carefully to use machine safely.
A symbol for prohibited items. Follow instructions carefully to avoid any
:
dangerous acts.
A symbol for items that must be performed. Follow instructions carefully to
:
carry out these essential tasks.
18
Electrical Safety
Safety Notes
This product shall be operated by the power source as indicated on the product's
data plate. Consult your local power company to check if your power source meets
the requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. This is a safety feature. If the plug
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid
risk of electric shock. Never use an earthed adapter plug to connect the
product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Before Using the Machine
1
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may
generate heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your
local Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage
the cord and cause electric shock or a fire accident.
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1 Before Using the Machine
Switch off and unplug the product when it (i.e., fax function) is not used over
weekends or long holidays. Please note that it cannot receive fax message
during switch-off.
Before Using the Machine
Machine Installation
1
Once a month, switch off this product and check if
the power cord is plugged firmly into an electrical outlet;
the plug is not excessively heated, rusted or bent;
the plug and electrical outlet are free of dust; and
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product
first and contact your local Fuji Xerox representative.
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
Near radiators or any other heat sources
Near volatile flammable materials such as curtains
In the hot, humid, dusty or poorly ventilated environment
In the place receiving direct sunlight
Near cookers or humidifiers
This product weighs 26 Kg. When moving it, always carry it by a team of two
or more persons to avoid mishandling or injury.
When lifting this product, face the front panel and firmly grip the handholds
provided on both sides of the product. Never lift it by gripping any other
areas. It will prevent you from dropping the product and getting back ache
or injuries.
Locate this product on a level and sturdy surface that can withstand a weight
of 43 Kg. Otherwise, if tilted, the product may fall over and cause injuries.
20
Safety Notes
1025 mm
891 mm
600 mm
600 mm
495 mm
495 mm
400 mm
400 mm
560 mm
365 mm
320 mm
571 mm
194.5 mm
194.5 mm
100
mm
10° 10°
10° 10° 10°
Right Right
Left
Left
Front
FrontBack
Back
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
Before Using the Machine
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Do not incline the product at more than 10 degree angle. Otherwise, it may
fall over and cause injuries.
Always lock the wheels of this product after installation. Otherwise, it may
fall over or slide and cause injuries.
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1 Before Using the Machine
Before Using the Machine
Others
1
To bundle wires and cables, always use the cable ties and spiral tubes that
Fuji Xerox supplies. Otherwise, it may cause some defects.
To keep this product in a good performance and condition, always use it in
the following environment:
Temperature: 10 - 32°C
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up
by heater, dew condensation may form inside the product and cause a
partial deletion on printing.
22
Operational Safety
Safety Notes
The operator's product maintenance procedures are described in the
customer documentation supplied with this product. Do not carry out any
other maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug
the product promptly in the following conditions, then contact your local Fuji
Xerox representative.
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device becomes activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not put any of the followings on the product:
Liquid container such as flower vases or coffee cups
Metal parts such as staples or clips
Heavy objects
Before Using the Machine
1
If liquid is spilled over or metal parts are slipped into the product, it may
cause electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or
conductively-coated paper. When paper jam occurs, it may cause shortcircuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the
product. Never use aerosol cleaners to avoid catching fire and explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji
Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
When you play the media (e.g., CD-ROM, DVD) supplied with the product,
always use said media-enabled device. Otherwise, large sound may damage
its speakers or your ears.
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1 Before Using the Machine
Before Using the Machine
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Laser Safety
CAUTION: Any operations or adjustments not stated in the operation
manual may cause hazardous light exposure and eventually burn injuries or
loss of eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825
and has no light exposure hazard. The product has no hazardous light
emission as it features light protection components and covers to shut in all
light beam during operation and maintenance.
Always follow all warning instructions marked on or supplied with this
product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
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Safety Notes
Before Using the Machine
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Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may
accidentally activate the product and cause injuries or electric shock.
Do not attempt to remove a paper deeply jammed inside the product,
particularly a paper wrapped around the fusing unit or the heat roller.
Otherwise, it may cause injuries or burns. Switch off the product immediately
and contact your local Fuji Xerox representative.
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1 Before Using the Machine
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
Before Using the Machine
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Do not apply excessive force to hold thick document on the document glass.
It may break the glass and cause injuries.
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Consumable
Safety Notes
Store all consumables in accordance with the instructions given on its
package or container.
Never use a vacuum cleaner for spilled toner and residual toner in this
product, toner cartridge or toner bottle. It may catch fire by electric sparks
inside a vacuum cleaner and cause explosion. Use a broom or a wet cloth to
wipe off the spills. If you spill a large volume of toner, contact your local Fuji
Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges
out of the reach of children. If a child accidentally swallows toner, spit it out,
rinse mouth with water, drink water and consult a physician immediately.
When replacing drum cartridges (or drum if not a cartridge type) and toner
cartridges, be careful not to spill the toner. In case of any toner spills, avoid
contact with clothes, skin, eyes and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in the eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your
mouth with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
Before Using the Machine
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Fusing Unit Safety
When removing the Fusing Unit, always switch off first and wait for 40
minutes until it cools off.
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1 Before Using the Machine
Regulation
Before Using the Machine
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class
B digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in
Australia/New Zealand. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
1
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does
cause harmful interference to radio or television reception, which can be
determined by turning this product off and on, the user is encouraged to try
to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between this product and the receiver.
Connect this product into an outlet on a circuit different from that to
which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji
Xerox may void the user’s authority to operate this product.
Product Safety Certification (CB)
This product is certified by the following agency using the safety standards
listed.
Agency Standard
NEMKO IEC60950-1:ed. 2
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Environment
For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges and drum cartridges to make recycle parts, recycle
materials or energy recovery.
Proper disposal is required for toner cartridges and drum cartridges no longer
needed. Do not open toner cartridges and drum cartridges. Return them to your
local Fuji Xerox representative.
Environment
Before Using the Machine
1
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1 Before Using the Machine
About License
Before Using the Machine
RSA BSAFE
1
Heimdal
This section describes information about licenses. Be sure to read through it.
This product includes RSA® BSAFE® Cryptographic software from EMC Corporation.
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm,
Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
JPEG Code
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
Our printer software uses some of the codes defined by the Independent JPEG Group.
Libcurl
30
COPYRIGHT AND PERMISSION NOTICE
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