Fuji Xerox ApeosPort-II C5400, ApeosPort-II C6500, ApeosPort-II C7500, DocuCentre-II C5400, DocuCentre-II C6500 Quick Guide

Quick User Guide

Quick User Guide

FeaturesCopy

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Scan

Print

This User Guide is printed on FUJI XEROX Office Color Capable Products.

Paper Jams

Consumables

Online Support

01

01

Features Content

Features Content

Thank you for selecting the Fuji Xerox ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400.

This quick user guide provides the fundamental Copy / Scan / Print operating
procedures for ease use of the machine.

Quick User Guide Organization

Quick User Guide Organization

♣ Features Content ……………………………………………… Page 01 - 02

Describes the content of this guide and overview of the machine.

♣ Copy ……………………………………………………………. Page 03 - 13

Describes the copy features and operations.

♣ Scan …………………………….………….…………………… Page 14 - 19

Describes the scan features and operations.

♣ Print …………………………….………………………………. Page 20 - 16

Describes the print features and operations from computer.

♣ Paper Jams …………………………….…….….……………… Page 27 - 31

Describes procedures to clear paper jams when error message displays.

♣ Consumables …………………………….…….….…………… Page 28 - 36

Describes procedures to replace consumables
(Toners/Drum/Waste Bottle/Staples)

♣ Online Support Assistance ………….…….….………………. Page 37 - 38

Describes measures to acquire online help solutions
and / or submit a Service & Support Request online.

IMPORTANT :

The screen images in this guide solely used for illustration and are based on the standard machine
configurations. Some features mentioned may not be used depending on the machine
configurations. Unsupported features will not be displayed on the screen. Abnormal features will
be grayed out on the screen.

This Quick User Guide may not be copied or modified without the written consent of the
publisher.
Parts of this user guide are subject to change without prior notice.
We welcome any comments on ambiguities, errors, omissions or missing pages.

Contact Fuji Xerox Customer Training Department for more information.

Overview

Overview

Powering On / Off the machine

Power Saver button

-Press to exit power
saver mode.

Log In/Out button

-Press to enter User
ID & Passcode

Power Switch

Turn ON
Machine

02

02

Turn OFF

machine

To Login to User Account, press Log In/Out button & enter user details
as follow. ( Note: Press Log In/Out button again to Logout. )

03

03

COPY FEATURES

COPY FEATURES

Reduce/Enlarge Page 04

To make a reduced or an enlarge output
size.

Copy

Book Copying Page 06

To copy bound documents using platen
glass on to 2 separate sheets

2-Sided Copying Page 05

To make copies single or double sided output.

Mixed Sized Originals Page 07

To scan different size documents
simultaneously and copies onto matching
paper size.

A

A

A

5

4

A

3

A

5

A

4

3

Multiple-Up Page 08

To copy multiple documents onto a single
sheet of paper

Edge Erase / Image Shift Page 10

To erase unwanted marks along the edges /
To shift image copy position

 [Before] 



[After] 

Copy Output / Sorting Page 09

To make copies collated (stapled & punched)

[Collated]

1,2,3…1,2.3…

[Uncollated]

1,1...2,2...3,3...

Booklet Creation Page 11

To copy multiple sheets of documents in
page order to make a booklet

6

5

4

3

2

1

Repeat Image Page 12

Image to be print repeatedly on one sheet of
paper

ID Card Copying* Page 13

To copy both sides of ID card onto one side
of paper

Making reduced or enlarged copies from the original

You can make copies with scaling by selecting desired copy size ratio.

04

04

Original A4

Output A3

1 Select [Copy]

2 Select [Reduce /

Enlarge] for desired
ratio; select [More] for
other presets.

Copy

3 Select [Paper Supply] for

tray selection.

4 Enter number of copies

(1 to 999) using numeric
keypad.

5 Press <Start> button

Note

User Guide P.50

05

05

Making copies Single Sided / Double Sided

You can make copies an d output as single-sided / double-sided.

Copy

1 Select [Copy]

2 Select [Layout

Adjustment]
Select [2-Sided Copying]

3 Select an option and

select [Save]

1 Î 1 Sided copy 1-sided

document onto 1 side of paper

1 Î 2 Sided copy 1-sided

document onto 2 sides of paper

2 Î 2 Sided copy 2-sided

document onto 2 sides of paper

2 Î 1Sided copy 2-sided

document on 1 side of the paper

Note

Head to Head – both sides of the

paper are at the same orientation.
Head to Toe – one si de of the paper
are at rotated orientation

4 Enter number of copies

(1 to 999) using numeric
keypad.

5 Press <Start> button

Note

User Guide P.83

Making a copy from a bound document (Book Copying)

You can make copies from bound document into separate sheets of
paper using platen glass.

06

06

1 Select [Copy]

2 Select [Layout

Adjustment] tab – Choose
[Book Copying]

3 Select an option and

Select [Save];

Left Page then Right
Right Page then Left
Top Page then Bottom

Select Both Pages (for

scanning left & right page)

Copy

4 Press <Start> button

Note

Both Pages – to copy both

pages of the book

Left Only/Right Only

selected side of the book

Note

User Guide P.73

– copy

07

07

Making copy of different sized document (Mixed Size)

You can make copy of different sizes documents and copies onto
matching paper size.

Copy

A

A

5

4

A

3

A

5

A

4

A

3

1 Select [Copy]

2 Select [Layout

Adjustment] tab Select
[Mixed Sized Originals]
and Select [ON]

3 Select “Auto%” on

[General Settings] and

Select Paper Size required.
[Auto Paper Tray]

4 Select [Save] and Press

<Start> button

Note

User Guide P.76

Making copy of multiple sheets onto 1 sheet paper

You can make copies from multiple sheets of documents onto single
sheet of paper using Multiple-Up.

08

08

1 Select [Copy]

2 Select [Output Format]

tab

3 Select [Multiple-Up]

1 Page Up - Multiple Up is

not applied.

2 Pages Up – 2 documents

copied into 1 sheet of paper

4 Pages Up – 4 documents

copied into 1 sheet of paper

8 Pages Up – 8 documents

copied into 1 sheet of paper

Copy

4 Select ‘Reading Order’

for document layout and
Press <Start> button

Note

[Auto %] is automatically
selected to make copies fit
into paper selection.

Note

User Guide P.91

09

09

Making multiple copies from the original [sorting]

To make copies output collated. Output can be stapled / hole punched.

Copy

[Collated] 1,2,3…1,2.3…

[Uncollated] 1,1...2,2...3,3...

[Finishing]

Stapled / Hole Punch

1 Select [Copy]

2 Select [Copy Output] on

General Settings tab; or
select [Output Format]
tab, select [Finishing].

3 Select [Collated], and

select Finishing (if
available). Select Staple
/ Punch Positions,
Select [Save]

4 Enter number of sets

using numeric keypad
and press <Start>
button

Note

Collated - arranged in page

order per sets.
Uncollated - arranged in total
copies and sort sheets by page

Note

User Guide P.106

Making copies with edge erased / image shifted

To make copies with edge erased / image shifted

1 Select [Copy]

2 Select [Layout

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10

Copy

Adjustment] tab; Select
Edge Erase or Image
Shift (where applicable)

3 Edge Erase – set area to

erase using arrow keys at
1mm increments each.

Image Shift – set margin

to shift using arrow keys
at 1mm increments each.
Select [Save]

4 Enter number of sets

using numeric keypad
and Press <Start> button

Note

User Guide P.77 - 79

11

11

Making a copy into a booklet format (Booklet Creation)

You can make copies from multiple sheets of documents onto both
sides of the paper in page order to make a booklet

5

4

3

2

1

Optional feature:
Folding & Staple

Copy

1 Select [Copy]

2 Select [Output Format]

tab

3 Select [Booklet

Creation] and choose
option “Left Bind/Top
Bind” or “Right Bind”
and Select [Save]

Optional:

Finishing (Folding + Stapling)

4 Select [Save] and

Press <Start> button

Note

Printed Covers The first

page of the document is
copied on the cover

Note

User Guide P.85

Making an image printed repeatedly (Repeat Image)

Make copy of a document / image onto 1 sheet of paper repeatedly.

12

12

1 Select [Copy]

2 Select [Output Format]

tab. Select [Repeat
Image]

1 Page Up – Image not

repeated

Auto Repeat – Auto repeat

according to original
document size, paper size
and copy ratio.

Variable Repeat –User

defined number of times to
repeat copy image

Select [Save]

Copy

3 Select [Layout Adjustment]

tab – Select Original Size to
enter width (X) & height (Y) at
1mm increments -

Select [Save]

4 Press <Start> button

Note

User Guide P.93 Repeat Image

User Guide P.76 Original S i ze

13

13

Making copies of ID Card

To make copy of ID card both sides on the same page of paper

Copy

1 Select [Copy]

2 Select [Output Format] [2]

ID Card Copying. Select
ON – Select [Save]

3 Load ID Card on the top

left of the platen glass.
Close document cover
and press <Start>

4 Open document cover

nd

and turn to the 2
Place it on the same place
and press <Start>

side.

5 The ID Card will then be

printed.

Note

User Guide P.108

SCAN FEATURES

SCAN FEATURES

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20

Scan to Mailbox Page 15

To scan documents and save the scanned
data to a mailbox located at the machine.

Mailbox

Scan to Email Page 17

To scan documents and send the scanned
data as an e-mail attachment

Importing Mailbox data Page 16

You can import scanned data to your
computer using Mailbox Viewer program.

Mailbox

Scan to PC [SMB] Page 18

To scan documents and send the data to a
computer on the network.

Scan

Output Color/dpi Page 18

Set scanning color & output resolution for the
documents (up to 600dpi).

Output Format * Page 19

Document can be scanned to the supported
format. [JPEG, TIFF, PDF, DW]

File Name Page 18

The default file name is "img-xxx-yyy.zzz"
(where xxx is the date and time, yyy is the
page number, and zzz is the extension).

Book Scanning Page 19

The feature scans a bounded documents onto
separate sheets of paper using platen glass.

15

15

Scan

To Scan document to Mailbox

You can scan and save the scanned data to a pre-registered mailbox
and import to the computer using Mailbox Viewer application.

Mailbox

1 Select [Scan to Mailbox]

2 Select required mailbox.

* Enter password if any

3 Select ‘Scanning color’

Select ‘2 Sided Original’ if

necessary.

4 On the [Layout

Adjustment] tab, select
‘Scan Resolution’ if

necessary.

5 Press the <Start> button.

Documents are scanned
and stored at the selected
mailbox.

Note

User Guide P.135

To Import Mailbox data into personal computer

You can import scanned documents / data from mailbox to the
computer using mailbox viewer program.

Mailbox

1 From computer, Select

[Start] > All Programs >
Fuji Xerox > Network
Scanner Utility2 > Mailbox
Viewer2

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16

Scan

2 Select required scanner;

* e.g. ApeosPort-II C6500
(192.168.0.14) – Click
[Select Scanner] button

3 Enter Mailbox No and

Password - Click [Open
Mailbox] button

4 Select required file and

click [Import] to computer.
Default file location at
C:\My Document\Fuji
Xerox\Network Scan\

Note

User Guide P.214

17

17

Scan

To Scan document and transfer via Email

You can scan & send the scanned data to selected recipients as e-mail
attachment(s).

1 Select [Email]

2 Select [Address Book] or

use [Keyboard] to enter
email address(s)

3 Select ‘Scanning Color’,

select required file format if

necessary.

4 Select [Layout Adjustment]

tab - ‘Scan Resolution’ if

necessary.

5 On the [Output Format] tab,

select ‘File Name’ or ‘Split
Send’ if necessary.
Press the <Start> button.

Note

User Guide P.128

To Scan document and transfer to PC (SMB)

You can scan and transfer the scanned documents to a computer
on the network.

1 Select [Scan to PC]

2 Select [Address Book] or

select [Browse] to search
location

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18

Scan

3 Select ‘Scanning color’, 2

Sided Original’ and ‘file
format’ if necessary.

4 Select [Layout Adjustment]

tab - ‘Scan Resolution’ if

necessary.

5 On the [Output Format] tab,

select ‘File Name’.
Press the <Start> button.

Note

User Guide P.138

19

19

To scan a bound document (Book Scanning)

Book Scanning allows you to scan a book onto separate sheets of paper
in page order and transfer via any scanning method [Mailbox/Email/SMB]

1 Select preferred scan

method e.g. Scan to PC

Scan

2 Select File Format (e.g. PDF)

[Layout Adjustment] tab –
Choose [Book Scanning]

3 Select an option and Select

[Save];

Left Page then Right
Right Page then Left
Top Page then Bottom

Select Both Pages (for scanning

left & right page)

4 Select [Original Size] to

enter document size or
select from the Presets.

5 On the [Output Format] tab,

select ‘File Name’. Press the
<Start> button.

Note

User Guide P.156

PRINTING FEATURES

PRINTING FEATURES

26

26

Printing Job Types Page 21

Normal Print – prints as normal print

Secure Print – stores print jobs on the

machine and prints when UserID & password
entered

Sample Set – prints a trial copy

Delayed Print – Temporarily stores print

jobs on the machine to print it at specified
time.

Save to Mailbox – stores print job at

registered mailbox and print upon required.

Fax – PC Faxing.

Secure Print Page 22

Temporarily stores print jobs on the machine
and prints when UserID & password entered.

Paper Tray Selection Page 21

To specify paper tray for printing. Optional:
Finishing Stapled / Hole Punched.

Default Paper Tray - Auto Tray Select

If Tray 5 [Bypass] is selected, paper type
can be specified according to paper loaded
on Tray 5.

Default Finishing Output – Collated

If Finishing is selected, hole punching and
stapling can be applied to the printed copies.

2 Sided Printing Page 23

You can send file and prints on both sides of
paper.

Booklet Printing Page 24

To print multi-page file into a booklet format
and double sided.

Watermarks Page 26

To print files with a pre-fixed text such as
‘Urgent’ or ‘Confidential’ over the printout.

Multiple Up Printing Page 25

To print multi-page files onto single sheet of
paper [from 2 Up and up to 32 Up]

Print

21

21

Making a Direct Print from computer

From your application, you can print directly from computer.

1 From application, Select

Printer – [Properties]

2 On the [Paper/Output] tab,

select <Paper Select> to
select required paper tray.
Click [OK]

Print

3 Select <Output Color> as

COLOR or BLACK

4 Select [OK] on all open

windows to print.

Making a Secure Printing from computer

Allows to set a password to a print job and temporarily stores print
memory on the machine, and print upon entering password.

1 From application, Select

Printer – [Properties]

2 On the [Paper/Output] tab,

select <Job Type> Secure
Print - click <Setup> to enter
User ID & Passcode. Click
[OK] on all open window.

22

22

3 From machine, Press [Job

Status] button - Select
<Stored Documents> tab.
Select [Secure Print]

4 Select UserID - [Document

List] button. Enter Passcode
and press Confirm.

5 Select file and select [Print]

A message displayed –
Select your preference – the
job will be printed.

Print

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23

Making a 2-sided print (optional - Finishing)

Files can be printed into 2 sided format with 2 sided flip on long edge or
flip on short edge.

1 From application, Select

Printer – [Properties]

2 On the [Paper/Output] tab,

select <2 Sided Print>

- 2 Sided Print

- 2 Sided Flip on Short
Edge

Print

3 Select <Output Color> as

COLOR or BLACK

4 *Optional Feature

Select <Finishing> to
enable Stapling / Hole
punch. Set

and hole punching position.

required stapling

5 Select [OK] on all open

windows to print.

Making a booklet print from computer

Booklet printing enables multi-page files printed 2-sided booklet format
arranged in ascending order, and fold to form a booklet.

1 From application, Select

Printer – [Properties]

2 On the [Layout] tab, select

<Booklet/Poster> Select
Booklet Creation

Choose Binding [Left / Right]

* Optional: Fold & Staple

Select [OK]

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24

Print

3 A popup window displays

the changes. Select [OK]

4 Select ‘Fit to New Paper

Size’ – Set any preferred
paper size or select A4
(210mm x 297mm)

5 Select [OK] on all open

windows to print.

25

25

Prints multi pages in single sheet of paper

You can print a multi-page files into a single print using Multiple-Up
(from 2 Up to 32 Ups)

1 From application, Select

Printer – [Properties]

2 On the [Layout] tab, select

<Multiple-Up>

Choose from 1 Page Up to 32
Pages Up.
Select ‘Image Order’ if required

Print

Select ‘Draw Outlines’ to insert
borders after each page.

3 Select ‘Fit to New Paper

Size’ - Set any preferred
paper size or select A4
(210mm x 297mm)

4 Select [OK] on all open

windows to print.

Making a printout with Watermarks

From your application, you can insert watermark.

1 From application, Select

2 Select <Output Color> as

Printer – [Properties]

COLOR or BLACK

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26

3 On the [Watermarks] tab,

select watermark

Confidential, Urgent, etc.) or

Select [New Text] to create
Select [Edit Watermark] to
edit any watermark.

(e.g.

4 Select [Print on Page 1

Only] to print watermark
on first page, if necessary.

5 Select [OK] on all open

windows to print.

Print

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27

MAINTENANCE

MAINTENANCE

Clearing Paper Jams

Paper Jams in the Duplex Automatic Document Feeder (DADF)

1

1-2: Open the DADF Cover and remove the jammed document.
3-5: If necessary, open Inner Cover Clear Plastic Lever and carefully remove the

jammed document.

6: If the original could not be found, raise the DADF Tray and remove the jammed

document. Gently close the cover.

4

2

5

3

6

Paper Jams

Note

If paper is torn, make sure to remove any
torn pieces of paper inside the machine.

Clearing Paper Jams

Paper Jams in Transfer Module (Front Cover Areas 2A & 2B)

WARNING! The machine parts are very hot to touch and remove. Never touch a

labeled area indicating 'High Temperature' and 'Caution' to avoid burns.

28

28

1

1: Gently open front cover.
2-3: Turn handle 2 to the right until it is in the horizontal po sition, and then pull out the

Transfer Module.

4

2

5

3

6

4: Remove any visibly jammed paper.
5: Move handle 2a to the right and r emove any jammed paper. Return handle 2a to its

position.

6: Pull down handle 2b and remove any jammed paper. Return handle 2b to its original

position.

7

7-8: Push in the Transfer Module comple tely and turn handle 2 to the left befo re closing

the Front Cover.

8

Note

Ensure the machine is idle
before opening the front cover.

Paper Jams

29

29

Clearing Paper Jams

Paper Jams in Area Lower Left Door

1

1: Open the Lower Left Door located toward the bottom of the machine.
2: Remove any jammed paper in this area. Close the Lower Left Door.

NOTE: If paper is torn, make sure to remove an y torn pieces of paper from inside

the machine.

Paper Jam in Top Output Tray

1

2

2

Paper Jams

1: Gently remove any jammed paper from the Top Output Tray.
2: Open and then close the Right Door on the Finisher. A message will be

displayed on the Touch Screen and the machine will not operate if the door is
even slightly open.

Clearing Paper Jams

Paper Jams in Paper Tray 1, 2, 3, or 4

Gently pull out paper tray and remove any jammed paper.
If paper torn, try to remove any torn pieces inside the machine.
Gently push in the tray.

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30

Paper Jams / Misfeed From Paper Tray 5 (Bypass Tray)

1

1-2: Inspect the paper feed entrance in Tray 5 (Bypass Tray), and remove any

jammed paper.

NOTE: When two or more sheets of p aper are loaded in the tray, remove all of

the sheets.

2

Note

Paper Jams

If paper is torn, make sure to
remove any torn pieces from
inside the machine

31

31

Clearing Paper Jams

Paper Jam in Top Output Tray

1

1: Gently remove any jammed paper from the Top Output Tray.
2: Open and then close the Right Door on the Finisher. A message will be

displayed on the Touch Screen and the machine will not operate if the door is
even slightly open.

Paper Jams in Finisher Unit * Optional Feature

2

Paper Jams

Gently open the finisher door.
Remove any jammed paper at selected area displayed on the screen.
If paper torn, try to remove any torn pieces inside the machine.
If the edge of the jammed paper can be reached, pull the jammed paper to

remove the jammed paper.
Gently close the cover.

Note

If paper is torn, make sure to remove any
torn pieces from inside the machine

Replacing Consumables

Replacing Toner Cartridge

CAUTION: Before you begin the following steps, make sure the machine has

been allowed to cool down. The machine parts are very hot to touch and re move,
failure to do so may result in burns if certain parts of the machine are touched.
Observe the warning labels i nside the machine.

NOTE: Replace the Toner (Dry Ink) Cartridg e while the machine is powered ON.

32

32

1

1: Ensure machine is idle before opening Toner Cover. Select required Tone r and

grasp the handle on top of the cartridge.

2: Gently pull the cartridge straight out of the machine.

Info: Remove new Toner Cartridge from the box. Gently shake cartridge 3 - 4

times from side to side.

3

2

4

3: Insert cartridge with the arrow on the cartridge facing up
4: Slide cartridge into the machine until you hear a ‘click’. Close the Toner Cover.

Consumables

33

33

Replacing Consumables

Replacing Waste Toner Bottle

1

1: Ensure machine is idle before opening Front Cover. Remove the new Waste

Toner Container from its packaging.

2: Open the Waste Toner Container Cover located to the right of Paper Tray 1.

3

2

4

Consumables

3: Grasp the gold / amber strip handle of the Waste Toner Container and pull the

container out towards you. Place the old container into the plastic bag provided by
the new container.

4: Grasp the top, centre part of the new Waste Toner Container and push it into

the machine until it stops. Close the Waste Toner Container Cover follows by the
Front Cover.

Replacing Consumables

Replacing Staple Cartridge (Finisher)

34

34

1

1: Open the Finisher Front Door.
2: Rotate the Stapling Unit to the right

3

3: Pull out on the Staple Cartridge handle and remove the used cartridge.

2

4

4: Unpack and install the new Staple Cartridge.

5

5: The cartridge will click into place when it is installed correctly.
6: Insert the staples cartridge into the machine. Close the Finisher Front Door.

6

Consumables

35

35

Replacing Consumables

Replacing Staple Cartridge (Booklet Finisher)

1

1: Open the Finisher Front Door.
2: Pull Booklet Maker access handles and pull out the Stapling Unit.

3 4

2

Consumables

3: Squeeze the handles and pull to remove the used cartridge.
4: Unpack and install the new cartridge. The cartridge will click into place when

it is installed correctly.
Return the Stapling Unit to its original position. Close the Finisher Front Door.

Checking Billing Meter / Supplies Status (Consumables)

BILLING METER

On the Machine Panel, press <Machine Status> button.
Select [Billing Meter / Print Report] tab - Select Billing Meter

METER 1 : Number of full color (Copies + Prints)

METER 2 : Number of B/W (Copies + Prints + Faxes)

METER 3 : Number of large-size full color (Copies + Prints)

METER 4 : Total of Meter 1 + Meter 2

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36

SUPPLIES / CONSUMABLES

On the Machine Panel, press <Machine Status> button.
Select [Supplies] tab

The status of consumables is shown as:

“OK”, “Replace Soon (Order Now)”, or “Replace Now”

For toner, the amount is shown in percentage (0 to 100%).

Consumables

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37

Logon to

www.fujixerox.com.my/support

1 Click on [Online Support Assistant]

3 Select FAQ or enter keyword to Search

2 Select Product / Model

4 You’ve got the Solution!

5 Problem Solved? We need your

Feedback!

Click Yes > I Found My Answer

Or report your problem to us Online!

Logon to

www.fujixerox.com.my/support

1 Click on [Service & Support Request]

2 Select [Technical Support &

Online Service &

38

Support Request

Another service to bring us

Another service to bring us

closer to you

closer to you

Upon receiving your request by

FXM Call Center, the request

will be logged into our system

and you will be notified through

e-mail with a report number.

38

Consumables]

Complete the form & Click on [Submit]

Benefits :

1. No phone call is
require

2. No more waiting /
holding on the phone
line

3. Your call will be
logged into our service
system on time

3 Request submitted!

Fuji Xerox Asia Pacific Pte. Ltd.

Call Center Manager

This Quick User Guide is printed on FUJI XEROX Office Color Products.

Copyright Reserved © 2008 by Customer Training Department

Printed in Malaysia

Contact Fuji Xerox Customer Training Department for more information.

tel : [phone]

e-mail: [e-mail]

June 2008 Edition 2.0 Tarzan II User Guide