Fuji Xerox ApeosPort-II 7000, ApeosPort-II 6000, DocuCentre-II 6000, DocuCentre-II 7000 User Manual

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States

and/or other countries.
RSA Security Inc. All right reserved.

All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.

Important

1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation and Fuji Xerox Co., Ltd.

Table of Contents

Table of Contents ........................................................................................................ 1

1 Before Using the Machine ........................................................................................ 7

Preface........................................................................................................................ 8

Types of Manuals ........................................................................................................ 9

Using This Guide....................................................................................................... 10

Organization of This Guide................................................................................... 10

Conventions.......................................................................................................... 11

Safety Notes.............................................................................................................. 13

Electrical Safety .......................... ..... ...... ..... ................................. ..... ...... ..... ......... 14

Machine Installation .................... ................................. ..... ..... ............................... 15

Operational Safety ................................................................................................ 17

Consumable.......................................................................................................... 19

Regulation ................................................................................................................. 20

Radio Frequency Emissions (Class B) ................................................................. 20

Product Safety Certification (CB).......................................................................... 20

Regulatory Information for RFID........................................................................... 20

Table of Contents

Environment .............................................................................................................. 21

2 Fax ............................................................................................................................23

Telephone Line Connectors ............ ..... ...... ..... ................................. ..... ...... .............. 24

Control Panel............................................................................................................. 25

Fax Procedure...................... ..... ................................. ...... ..... ................................. ... 26

Step 1 Loading Documents................................................................................... 26

Step 2 Selecting Features..................................................................................... 28

Step 3 Specifying the Destination......................................................................... 29

Step 4 Starting the Fax Job .................................................................................. 30

Step 5 Confirming the Fax Job in the Job Status.................................................. 31

Operations during Faxing.......................................................................................... 32

Stopping the Fax Job............................................................................................ 32

Changing the Scan Settings ................................................................................. 33

About Internet Fax..................................................................................................... 34

Internet Fax Overview........................................................................................... 34

Sending iFax (iFax Transmission) ........................................................................ 36

Receiving iFax (Printing iFax)............................................................................... 37

Useful Features..................................................................................................... 38

About Server Fax....................................................................................................... 41

Sending Server Fax .............................................................................................. 41

Fax/Internet Fax ........................................................................................................ 43

iFax/Fax (Selecting iFax/Fax)............................................................................... 43

Next Recipient (Sending Faxes to Multiple Recipients)........................................ 43

1

Specifying a Destination Using the Address Book.................................................44

Speed Dialing (Entering Numbers Using Address Number)..................................45

Specifying a Destination Using One Touch Buttons..............................................45

Specifying a Destination Using the Keyboard Screen...........................................46

Entering Specific Symbols.....................................................................................47

Removing/Confirming Specified Recip ie nt ............ ................................. ..... ...... ....47

General Settings .. ...... ................................. ..... ...... ..... ................................. ..... ...... ....49

Lighten/Darken (Adjusting Density Level)..............................................................49

2 Sided Originals (Transmitting 2-sided Originals) ................................................49

Original Type (Selecting the Image Quality Type for the Document) ....................50

Resolution (Specifying the Scanning Resolution)..................................................51

Layout Adjustment......................................................................................................52

2 Sided Originals (Transmitting 2-sided Originals) ................................................52

Original Size (Specifying the Scan Size for the Original).......................................52

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......53

Book Scanning (Scanning Facing Pages onto Separate Sheets) .........................53

Reduce/Enlarge (Specifying the Scan Ratio for the Original)................................54

Transmission Options.................................................................................................56

Report / Read Receipts (Confirming Transmission Results) .................................56

Communication Mode (Selecting a Communication Mode)...................................58

Priority Send / Delayed Start (Specifying Send Priority/Send Time) .....................59

Send Header (Adding Sender Name and Phone Number to Faxes).....................60

Cover Note (Transmitting Documents With a Cover Page)...................................60

iFax Subject (Specifying the iFax Subject) ............................................................63

iFax Comment (Mail Contents) (Editing the iFax Mail Contents)...........................63

Recipient Print Sets (Printing Multiple Copies at the Remote Machine)................64

Multiple-Up (Merging Multiple Documents onto 1 Sheet to Send).........................64

Remote Mailbox (Using Remote Mailbox) .............................................................65

F Code (Using F Code Transmission) ...................................................................67

iFax Profile (Specifying iFax Profiles)....................................................................69

Encryption (Sending iFax Encrypted by S/MIME)..................................................70

Digital Signature (Sending iFax with a Digital Signature by S/MIME)....................71

Advanced Features ....................................................................................................72

Polling (Retrieving Documents from Remote Machines).......................................72

Store for Polling
(Allowing Remote Machines to Retrieve Documents from Your Machine)..73

On-hook (Confirming Remote Machine Response Prior to Transmission)............75

Broadcast ...................................................................................................................76

Broadcast Send (Transmitting to Multiple Recipients)...........................................76

Relay Broadcast (Transmitting Documents Through a Relay Station) ..................76

Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ....80

Receiving Faxes.........................................................................................................85

Switching between Auto Receive and Manual Receive............... ..... ...... ...............85

Using Auto Receive ......................... ...... ..... ...... ................................ ...... ..... ..........85

Using Manual Receive...................................... ..... ...... ................................ ...... .... 8 6

2

Table of Contents

Using Mailbox Receive ......................................................................................... 86

Facsimile Information Services.................................................................................. 87

Using the Receiver................................................................................................ 87

When Not Using a Receiver.................................................................................. 88

3 Send from Mailbox .................................................................................................. 89

Checking/Selecting Mailbox Documents ................................................................... 90

Printing/Deleting Documents in the Mailbox.............................................................. 91

[Mailbox - Print Settings] Screen........................................................................... 91

Configuring/Starting Job Flow ................................................................................... 94

4 Computer Operations.............................................................................................. 95

Sending Fax .............................................................................................................. 96

Registering Destinations....................................................................................... 96

5 System Settings....................................................................................................... 99

System Settings Procedure........................................ ...... ..... ................................. . 100

Step 1 Entering System Administration Mode .................................................... 100

Step 2 Entering the System Administrator User ID and Passcode..................... 100

Step 3 Selecting the Operation Mode from the System Administrator Menu...... 101

Step 4 Selecting an Item on the [System Settings] Screen ................................ 101

Step 5 Setting a Feature..................................................................................... 102

Step 6 Exiting the System Administration Mode................................................. 102

System Settings Menu List...................................................................................... 103

Common Settings.................................................................................................... 106

Audio Tones........................................................................................................ 106

Reports ............................................................................................................... 106

Other Settings..................................................................................................... 108

Fax Mode Settings..... ..... ...... ..... ................................. ...... ..... ..... ............................. 109

Screen Defaults .................................................................................................. 109

Fax Defaults........................................................................................................ 110

Fax Control ......................................................................................................... 111

File Destination/Output Destination .................................................................... 115

Reduce/Enlarge Presets....... ...... ..... ...... ................................ ...... ..... .................. 115

Original Size Defaults ......................................................................................... 115

Local Terminal Information ................................................................................. 116

iFax Control......................................................................................................... 117

E-mail/Internet Fax Settings .................................................................................... 119

Mailbox/Stored Document Settings (DocuCentre series models),

Mailbox Settings (ApeosPort series models)................................................. 120

Mailbox Settings.................................................................................................. 120

Setup Menu ............................................................................................................. 121

Job Flow Sheets ................................................................................................. 121

Address Book...................................................................................................... 124

Group Send............................................ ..... ...... ..... ................................. ..... ...... . 129

3

Comments ...........................................................................................................129

Paper Size/Type ..................................................................................................129

Login Setup/Auditron Administration........................................................................130

Fax Billing Data....................................................................................................130

6 Job Status...............................................................................................................131

Job Status Overview ................................................................................................132

Printing and Deleting Stored Documents .................................................................133

Public Mailbox......................................................................................................133

Undelivered Faxes...............................................................................................134

Handling Error Terminations ....................................................................................136

7 Machine Status.......................................................................................................137

Overview of Machine Status.....................................................................................138

Machine Status.........................................................................................................139

Machine Information ............................................................................................139

Fax Receiving Mode............................................................................................140

Billing Meter/Print Report .........................................................................................141

Print Report/List...................................................................................................141

Automatically Printed Reports/Lists. ................................. ..... ...... ..... ...................143

8 Authentication and Auditron Administration ......................................................145

Overview of Auditron Administration ........................................................................146

Manageable Features and Services....................................................................146

9 Using the iFax Service ...........................................................................................151

iFax Overview...........................................................................................................152

Preparations.............................................................................................................153

System Requirements for the Machine................................................................153

E-Mail Environment .............................................................................................153

Installation Procedure...............................................................................................154

Installation Overview............................................................................................154

Testing iFax .......................... ................................. ...... ..... ................................. .. 15 4

10 Using the Server Fax Service................................................................................155

Server Fax Overview................................................................................................156

Preparations.............................................................................................................157

System Requirements for the Machine................................................................157

Installation Procedure...............................................................................................158

Installation Overview............................................................................................158

Fax Settings.........................................................................................................158

Setting the Server Fax Feature............................................................................159

11 Problem Solving.....................................................................................................161

Troubleshooting........................................................................................................162

4

Table of Contents

Trouble during Faxing.............................................................................................. 163

Sending Problems............................................................................................... 163

Receiving Problems............................................................................................ 164

Error Code............................................................................................................... 166

12 Appendix ................................................................................................................ 167

Specifications .......................................................................................................... 168

Optional Components................................. ..... ...... ..... ................................. ..... ...... . 170

Notes and Restrictions ............................................................................................ 171

Notes and Restrictions on the Use of the Machine............................................. 171

Notes and Restrictions in the Interrupt Mode...................................................... 171

Notes and Restrictions on the Use of the iFax Feature ...................................... 172

Notes and Restrictions when Connecting with Internet Service Provider........... 174

Using the Telephone ............................................................................................... 175

Placing a Call...................................................................................................... 175

Large Color Control Panel (Full Size Color UI)........................................................ 177

Differences from the Standard Control Panel ..................................................... 178

Glossary .................................................................................................................. 179

5

1 Before Using the Machine

This chapt er d es cr ib es ho w t o us e th is gu i de , as w ell as sa f ety no t es yo u ne ed
to read before using the machine.

z

Preface .........................................................................................................8

z

Types of Manuals .........................................................................................9

z

Using This Guide ........................................................................................10

z

Safety Notes ...............................................................................................13

z

Regulation...................................................................................................20

z

Environment................................................................................................21

1 Before Using the Machine

Preface

Before Using the Machine

1

Thank you for selecting the Fuji Xerox ApeosPort-II 7000/6000, Docucentre-II 7000/
6000 (hereafter referred to as “the machine”).

This guide explains how to operate the machine and the precautions that must be
followed during fax operation. To get the most out of the machine and to use it
effectively, be sure to read this guide before use.

This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.

For information about copy/print/scan features, refer to the User Guide and the
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.

In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.

The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS

3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to
radio frequency interference regulations, and also complies with the Australian
Communication Authority requirements.

NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.

Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

8

Types of Manuals

Types of Manuals

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this product. They are referred to as accompanying
manuals.

These accompanying manuals include descriptions on configurations and operation of
the product.

The following manuals are included with the machine.

User Guide (this guide)

Describes all the necessary steps for copy/print/scan.

Administrator Guide

Aimed toward machine administrators, as a guide to setting up the network
environment and to solving problems that may occur with the machine.

Quick Reference Guide

Introduces the basic operations of the machine, as well as daily management and
maintenance.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.

Before Using the Machine

1

Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II 7000/6000. These User Guides
are referred to as "guides for optional accessories". Guides for optional accessories are
provided in two forms, as printed or as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.

9

1 Before Using the Machine

Using This Guide

Before Using the Machine

1

This guide provides all the necessary copy/print/scan operating procedures, and
precautions.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes how to use this guide as well as cautions on using the product safely and
legally.

2Fax

Describes the fax features and operations.

3 Send from Mailbox

Describes the mailbox features and how to work with mailboxes.

4 Computer Operations

Describes operations performed from a computer, such as printing documents,
importing scanned documents, sending fax, as well as using CentreWare Internet
Services.

5 System Settings

Describes how to configure the system settings.

6Job Status

Describes how to confirm job status and delete jobs.

7 Machine Status

Describes how to confirm the machine configurations and error information.

8 Authentication and Auditron Administration

Describes t he authoriz ation feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.

9 Using the iFax Service

Describes how to use the iFax service on this machi ne.

10 Using the Server Fax Service

Describes how to use the Server Fax service on this machine.

11 Problem Solving

Describes possible problems when using fax feature and how to troubleshoot when an
error message is displayed.

10

12 Appendix

Describes the machine specifications, optional accessories, cautions/restrictions, and
a glossary of terms used in this guide.

Conventions

z

z

z

z

z

Using This Guide

The screen images and illustrations that are used in this guide are for the

DocuCentre series.

The screen images and illustrations that are used in this guide are based on the

machine configuration with the various options. Some of the items in the screen

images may not be displayed or there may be features that cannot be used

depending on the machine configuration.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.

The following symbols are used in this guide:

" " : Cross-references in this guide, reference to other guides,

messages displayed on the touch screen, names of CD-ROM,
and input strings

[ ] : • The names of screens, tabs, buttons, features, and options

displayed on the touch screen

Before Using the Machine

1

• The names of menus, windows, dialog boxes, buttons, and
other items displayed on computer monitors

< > button : Hardware buttons on the machine’s control panel
< > key : Keys on computer keyboards
> : • Indicates a path to a certain item within a procedure on the

control panel.
Example: When you see a procedure to "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to first select [System Settings], then [Setup Menu], and
lastly [Mailbox].

• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see a procedure "to search for files and
folders, select [Start] > [Search] > [For Files or Folders]", this
means that you need to click [Start], then select [Search] and
[For Files or Folders] in order to search for files and folders.

• The reference is indicated in the following manner:
"Refer to "6 S yste m Setting s" > "C ommon Settings " > "Aud io
Tone" in the Administrator Guide."
The sentence above means that you need to refer to a section
"Audio Tone", which can be found under "Common Settings"
in the chapter 6 System Settings of the Administrator Guide.

11

1 Before Using the Machine

Before Using the Machine

z

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or

paper.

, ,Short Edge Feed (SEF):Loading with one of the short edges of the document

or paper.

1

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

12

Safety Notes

WARNING

shock

surface

object

fingers

touch

in bathroom

tear down

from wet

touch

I

Earth

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with

strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.

Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information

Follow all warning instructions marked on this product. The warning marks stand for the
followings:

Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal
injuries.

Used for items that if not followed strictly, can cause injuries to user or
damages to machine.

A symbol for items to pay attention to when handling machine.

Follow instructions carefully to use machine safely.

Before Using the Machine

1

Caution Flammable Explodable Electric

Heated

Moving

A symbol for prohibited items. Follow instructions carefully to avoid

any dangerous acts.

Prohibited No fire Do not

Do not use

Do not

Keep away

A symbol for items that must be performed. Follow instructions

carefully to carry out these essential tasks.

nstructions Unplug Ground/

Pinched

Never

13

Before Using the Machine

1

1 Before Using the Machine

Electrical Safety

This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.

WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug

fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet,
contact an electrician to replace the outlet to avoid risk of electric shock. Never
use an earthed adapter plug to connect the product to the electrical outlet that
has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent

overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hand. It may cause electric shock.

Do not place an object on the power cord

Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other
product.

Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.

Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.

14

Switch off and unplug the product when it is not used over weekends or long
holidays. It may cause deterioration of insulations and eventually electric
shock or a fire accident.

Once a month, switch off this product and check if

z

the power cord is plugged firmly into an electrical outlet;

z

the plug is not excessively heated, rusted or bent;

z

the plug and electrical outlet are free of dust; and

z

the power cord is not cracked or worn down.

Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox represen tati ve.

Machine Installation

Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.

Never locate this product in the following places:

z

Near radiators or any other heat sources

z

Near volatile flammable materials such as curtains

z

In the hot, humid, dusty or poorly ventilated environment

z

In the place receiving direct sunlight

z

Near cookers or humidi fiers

Safety Notes

Before Using the Machine

1

1733

Locate this product on the level and sturdy surface that can withstand a weight
of 500 Kg. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product. Poor ventilation may cause overheat and a fire
accident.

Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.

DocuCentre

50

779

581

20

466

1025

1591

80

323

(mm)

15

1 Before Using the Machine

Before Using the Machine

DocuCenre with C-Finisher with Booklet Maker and HCF (A4 1 Tray)

50

779

1733

581

1

20

DocuCentre with Booklet Finisher D2, D2 Folder Unit, and HCF (A4 2 Tray)

1733

20

804

1470642

2212

1876

2780

Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.

323

80

(mm)

50

779

581

80

323

(mm)

16

10° 10°10°10°

Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.

To keep this product in a good performance and condition, always use it in the
following environment:

z

Temperature: 10 - 32°C

z

Humidity: 15 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.

Operational Safety

The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.

z

z

z

z

z

z

z

The product emits smoke or its surface is unusual ly hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device is activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.

Safety Notes

Before Using the Machine

1

Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:

z

Liquid container such as flower vases or coffee cups

z

Metal parts such as staples or clips

z

Heavy objects

If liquid is spi lled ov er or met al part s are slip ped int o the pro duct, it may caus e
electric shock or a fire accident.

Do not use conductive paper such as carbonic paper or coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.

Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.

Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual

may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.

This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.

Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with

the "High Temperature" or "High Voltage" marks on.

17

Before Using the Machine

1

1 Before Using the Machine

Keep electrical and mechanical safety interlocks effective. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.

A ground fault interrupter is embedded in
this product. If current leakage occurs, the
ground fault interrupter automatically cuts
off power circuit to prevent electric shock
and a fire accident. The ground fault
interrupter is normally ON ("|"). Check once
a month if the ground fault interrupter works
properly in accordance with the following
procedures:

(1) Press TEST button to turn off the ground

(2) Check the indication ("O"). It means that the ground fault interrupter circuit

(3) Return the ground fault interrupter switch to ON ("|").
If the circuit does not work properly, contact your local Fuji Xerox

representative.
Do not attempt to remove a paper jammed deeply inside the product,

particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may
cause injuries.

Circuit Breaker

Test button

fault interrupter.

works prop erly.

Be careful in removing jammed staples.

Be careful not to get injured by waste staples when detaching a staple dust
box.

Waste staples may come out with output paper. Be careful not to get injured
by the staples.

Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries.

Do not staple punched holes of paper. Sharp point s of a staple may cause
injuries.

Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.

To move this product to another location, contact your local Fuji Xerox
representative.

18

Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

Consumable

Safety Notes

Store all consumables in accordance with the instructions given on its package
or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox repr esentative for its disposal.

Keep the toner cartridges out of the reach of children. If a child accidentally
swallows toner, spit it out, rinse mouth with water, drink water and consult a
physician immediately.

When replacing the toner cartridges, be careful not to spill the toner. In case of
any toner spills, avoid contact with clothes, skin, eyes and mouth as well as
inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at

least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth

with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of

water and consult a physician immediately.

Before Using the Machine

1

19

Before Using the Machine

1

1 Before Using the Machine

Regulation

Radio Frequency Emissions (Clas s B)

This product has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This product generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio comm uni ca tion s. Ho weve r, there is no gua rante e that
interference will not occur in a particular installation. If this product does cause harmful
interference to radio or television reception, which can be determined by turning this
product off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:

z

Reorient or relocate the receiving antenna.

z

Increase the separation between this product and the receiver.

z

Connect this product into an outlet on a circuit different from that to which the
receiver is connected.

z

Consult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this product not specifically approved by Fuji Xerox may
void the user’s authority to operat e this product.

Product Safety Certification (CB)

This product has been tested and found to comply with IEC60950-1:ed.1 and certified
by NEMKO.

NEMKO : IEC60950-1:ed. 1

Regulatory Information for RFID

This product contains Radio Frequency Identification system device (RFID) and it is
certified in compliance with applicable local laws and/or regulations.

20

Environment

Environment

z

Emissions of dust, ozone and styrene from this product have been tested and found
to comply with the Eco Mark criteria on chemical emission for copiers. According to
the test procedures defined by JIS X6936, the test was performed under the
condition of monochrome copying, using the toner type ApeosPort-II 7000/6000,
DocuCentre-II 7000/6000 Toner (Black) that is recommended for this product.

z

For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges to make recycle parts, recycle materials or energy
recovery.

z

Proper disposal is required for drums and toner cartridges no longer needed. Do not
open drum and toner cartridge containers. Return them to your local Fuji Xerox
representative.

z

For recovery of scarce resources, Fuji Xerox reuses the rechargeable batteries used
in this product after the product is returned. Those batteries can be reused to make
recycle materials and energy recovery.

Before Using the Machine

1

21

2Fax

This chapter describes the basic fax procedures and the fax features provided
by the machine.

Important • The fax features are not available for some models. An optional package is

z

Telephone Line Connectors......................... ...... ................................ ...... ...24

z

Control Panel..............................................................................................25

z

Operations during Faxing ...........................................................................32

z

About Internet Fax ......................................................................................34

z

About Server Fax........................................................................................41

z

Fax/Internet Fax..........................................................................................43

z

General Settings.........................................................................................49

z

Layout Adjustment......................................................................................52

z

Transmission Options.................................................................................56

z

Advanced Features.....................................................................................72

z

Broadcast....................................................................................................76

z

Receiving Faxes .........................................................................................85

z

Facsimile Information Services...................................................................87

necessary. For more information, contact our Customer Support Center.

2 Fax

Telephone Line Connectors

The following describes the names and functions of the phone line connectors that are
located on the back of the machine.

Telephone Line Connectors

Fax

2

No.

Name on the

machine cover

Name on the

touch screen

4

Function

3

2

1

1 TEL - Used to connect an external telephone.

Note • Do not connect other fax machines.

2 LINE 1 Line 1 Connected to a public telephone network.
3LINE 2

(optional)

4LINE 3

(optional)

Note • Fax features are not available for some models. An optional package is required. For

Line 2 Connected to a public telephone network.

Line 4 Connected to a public telephone network.

information, contact our Customer Support Center.

• The phone line connectors are normally covered up. When connecting your own telephone,
contact our Customer Support Center.

24

Control Panel

1

The following describes the names and the functions of the control panel components
of the fax features in particular.

Control Panel

001 002 003

004 005 006

007 008 009

010 011 012

013 014 015

016 017 018

019 020 021

022 023 024

025 026 027

028 029 030

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45

23

No. Component Function

1 <Review> button Press this button to open the [Review] screen. In this screen, you can

check a list of the status of fax features whose settings have changed
from the defaults. You can also check the destination information for
sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.

2 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.

In this manual, this button is indicated as the <Speed Dial> button.

3 <Dial Pause> button Used to insert a pause into a destination number.

In this manual, this button is indicated as the <Dial Pause> button.

Fax

2

4 One touch button panels Panels for one touch buttons.

You can leaf through panels to display 001 to 030, 031 to 060, and 061
to 070. M01 to M20 are reserved for the stored programming feature.
These buttons correspond to jobs registered in 01 to 20.

Note • This feature is not available for some m ode ls. An optional packa ge

is necessary. For more information, contact our Customer Support
Center.

5 One touch buttons Used to specify a destination in one operation. These buttons are

available for fax and iFax.
The one touch buttons are associated with address numbers 001 to

070.

25

2 Fax

Fax Procedure

This section describes the basic fax operations. The following shows the fax flow and
reference sections.

Step 1 Loading Documents .........................................................................................................26

Step 2 Selecting Features............................................................................................................28

Step 3 Specifying the Destination...............................................................................................29

Step 4 Starting the Fax Job.........................................................................................................30

Step 5 Confirming the Fax Job in the Job Status........................................................................31

Step 1 Loading D oc uments

Fax

2

There are two methods for loading documents:

Document Feeder

z

Single sheet

z

Multiple sheets

Document Glass

z

Single sheet

z

Bound documents, such as books

Document Feeder

The document feeder automatically detects documents of standard-size widths.

Note • The standard document sizes that can be detected automatically depend on the [Paper Size

The sizes on the left are detected as the sizes shown on the right.

z

8-inch width document J B5 width document

z

10-inch width document J B4 width document

Document Feeder (ApeosPort series models)

Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System S ettings" > "Commo n Setti ngs" > "Ot her Settin gs" > "P aper Siz e Setti ngs"
in the Administrator Guide.

26

The document feeder supports single and multiple sheet documents with sizes from
140 x 210 mm (A5, A5 ) to 297 x 600 mm (long) (A3, 11 x 17 inches).

The document feeder accepts the following number of sheets.

Document Type (Weight)

Lightweight paper (38 - 49 g/m2) 250 sheets

2

Plain paper (50 - 80 g/m
Heavyweight paper (81 - 128 g/m
Heavyweight paper (129 - 200 g/m

) 250 sheets

2

Number of

Sheets

) 150 sheets

2

) 100 sheets

Document Feeder (DocuCentre series models)

The document feeder supports single and multiple sheet documents with sizes from

139.7 x 210 mm (A5, A5 ), 5.5 x 8.5 inches) to 297 x 600 mm (long) (A3, 11 x 17
inches).

The document feeder accepts the following number of sheets.

WARNING

Fax Procedure

Document Type (Weight)

Lightweight paper (38 - 49 g/m2) 150 sheets

2

Plain paper (50 - 80 g/m
Heavyweight paper (81 - 157 g/m

For information on faxing mixed sized documents, refer to "Mixed Sized Originals (Scanning Different
Size Docume nts Simultaneously)" (P.53).

Important • Place folded or creased documents on the document glass to avoid paper jams.

• 2-sided scanning of lightweight paper (38 - 48 g/m

) 150 sheets

2

Number of

Sheets

) 100 sheets

2

) is not supported.

The procedure for loading documents is the same for both document feeders
(ApeosPort-II 7000/6000 and DocuCentre-II 7000/6000). The following example shows
how to load documents using a document feeder (DocuCentre-II 7000/6000).

1 Remove any paper clips and

staples before loading the
document.

2 Adjust the movable document

guides to match the size of the
document loaded.

Note • When loading a large

document such as A3, open
the document stopper
rightward.

Fax

2

3 Place the document (the front side

of 2-sided document up) face up in
the center of the document feeder.

Note • The indicator lights up when

Document Glass

The document glass supports a single sheet, a book, or other similar documents up to
297 x 432 mm (A3, 11 x 17 inches).

Important • After using the document glass, close the document cover.

The documen t feeder automatically detects standar d size documents.

Note • The standard doc umen t sizes that c an be de tected auto matic ally depe nd on the [P aper S ize

Do not apply excessive force to hold thick document on the platen glass. It may break
the glass and cause injuries.

the document is loaded
correctly.

Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.

The procedure for loading documents is the same for both document feeders
(ApeosPort-II 7000/6000 and DocuCentre-II 7000/6000). The following example shows
how to load documents using a document glass (DocuCentre-II 7000/6000).

27

Fax

2

2 Fax

1 Open the document cover.

Important • Ensure that a screen is

displayed o n the control
panel, and then load a
document. If a document is
loaded before a screen is
displayed, the machine may
not properly detect the
document size.

2 Place the document face down,

and align it against the top left
corner of the document glass.

3 Close the document cover.

Note • When a standard size

document is placed on the
document glass, the size of
the document is displayed in
the message area.

Step 2 Selecting Features

You can select the Fax or iFax feature, or the Fax Server feature on the [All Services]
screen.

Important • The fax and iFax features are not available while the Fax Server feature is enabled.
Note • Features displayed may vary depending on the model you are using.

• To use the Login Setup feature or Auditron Administration feature, a user ID and passcode

may be required. Ask your system administrator for the user ID and passcode.

1 Press the <All Services> button.

2 Select [Fax/Internet Fax].

123

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0 #

C

<All Services>
button

28

3 If the previous settings still remain,

press the <C lear All> button.

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456

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0 #

C

<Clear All>
button

4 Select the features to set from each

tab as necessary.

The following shows the reference section for each feature.

"General Settings" (P.49)
"Layout Adjustment" (P.52)
"Transmission Options" (P.56)
"Advanced Features" (P.72)

Fax Procedure

Step 3 Specifying the Destination

Three methods are available to specify recipients: by phone number, by address
number, and by group dial number. The following shows input methods supported by
each method.

Numeric Keypad

Phone Number

3 digits (001 to 500)

Address Number

(Speed Dialing)

Group Dial Number

Important • When using the S er ve r F ax fea t u re, you cannot specify address number s using the numeric

keypad and cannot use one-touch buttons.

Note • If the Address Book Extension Kit is installed, you can register up to 999 locations.

You can specify multiple recipients (Broadcast Send) using the above methods. You
can also use a combination of the methods.

If the same recipient was specified for several pending documents, you can send the
documents with a single phone call. This feature is referred to as Batch Send. Note that
you cannot use Batch Send with Broadcast Send, Relay Broadcast Send, Remote
Mailbox, and Delayed Start when prior to the specified time. When using a re-dial, re­send, or delayed start send transmission job, or authentication feature, to send to the
same address from different users, then a batch send is not possible.

Important • Confirm the r ecipient before sending a fax.

For information on Broadcast Send, refer to "Broadcast Send (Transmitting to Multiple Recipients)"
(P.76).

This section describes how to enter a phone number with the numeric keypad.

2 digits +

∗∗∗ (All address numbers)

One Touch

buttons

OXX

∗ (nn0 to nn9)

# + 2 digits X O

3 digits (001 to 070)

Address Book

From the list tab and
index

O: Available X: Not available

Fax

2

29

Fax

2

2 Fax

1 Enter a fax number using the

numeric keypad.

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Numeric keypad

2 To specify multiple recipients,

select [Next Recipient] on the touch
screen.

Note • If you enter an incorrect v alue,

press the <C> button and
enter the correct value.

• If the [Show Fax Number]
check box is s elected, no
recipient is displayed on the list.

• Depending on the settings, a screen to re-enter the recipient may be displayed after you
specify the recipient and then select [Next Recipient] on the touch screen. In such case, re­enter the recipient.

• [Next Recipient] may not be displaye d if Broadcast Send is disabled. For more information,
refer to "Re-enter Broadcast Recipients" (P.111).

For information on specifying a fax number using the address book, refer to "Specifying a Destination
Using the Address Book" (P.44).

For information on specifying a fax number using the speed dialing, refer to "Speed Dialing (Entering
Numbers Using Address Number)" (P.45).

For information on specifying a fax number using one touch buttons, refer to "Specifying a Destination
Using One Touch Buttons" (P .4 5) .

You can send an iFax. For information on the iFax, refer to "About Internet Fax" (P.34).

Step 4 Starting the Fax Job

Press the <Start> button.

1

Important • If the document has been set

in the document feeder, do not
hold down the document while
it is being conveyed.

• Fax cann ot be sent if a co py
protection code is detected.

Note • Depending on the settings,

the screen to re-enter the
recipient may be displayed
after pressing the <Start> button. In this case, re-enter the recipient.

• If a problem occurs, an error message appears in the touch screen. Solve the problem in
accordance with the message.

• You can set the next job during faxing.

If you have more documents

If you have another document, select [Next Original] on the touch screen while the
current document is being scanned. This allows you to send several documents as one
set of data.

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<Start> button

30

Fax Procedure

2 While documents are being

scanned, select [Next Original].

Note • When using the document feeder, load the next document after the machine has finished

scanning the first document.

• When the above screen is displayed and no operation is performed during a certain period
of time, the machine automatically assumes that there are no more documents.

• You can change the scan settings of the next document by selecting [Change Settings]
displayed after selecting [Next Original].

3 Load the next document.

Fax

2

4 Press the <Start> button.

If you have more documents, repeat Steps 3 and 4.

5 When all documents have been

scanned, select [Last Original].

Step 5 Confirming the Fax Job in the Job Status

Press the <Job Status> button.

1

123

456

789

2 Confirm the job status.

Note • Select [ ] to return to the

previous screen or [ ] to
move to the next screen.

<Job Status>
button

0 #

C

If undelivered documents exist

You can confirm undelivered documents in the [Job Status] screen or [Job Status/
Activity Report] screen.

For information on how to send again or delete undelivered documents, refer to "Undelivered Faxes"
(P.134).

31

Fax

2

2 Fax

Operations during Faxing

The following describes the available operations during faxing. The following shows the
reference section for each feature.

Stopping the Fax Job...................................................................................................................32

Changing the Scan Settings.........................................................................................................33

Stopping the Fax Job

To cancel scanning a fax document, follow the procedure below.

1 Press either [Stop] on the touch

screen or the <S to p> but to n on t he
control panel.

123

456

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0 #

C

<Stop> button

2 Select [Cancel].

Note • If two or more jobs are in

progress, a confirmation
screen appears for each job.
Select [Start] or [Cancel]
depending on whether you
want to start or cancel the job.

If the screen shown in step 2 does not appear even after you press the <Stop>

button on the control panel:

Depending on the jobs in progress, screens for canceling jobs may not appear. In that
case, use the following procedure to cancel a fax job on a job status screen.

1 Press the <Job Status> button.

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<Job Status>
button

32

2 Select the job to cancel, and then

select [Cancel].

Changing the Scan Settings

You can change the scan settings while scanning the document.

1 Select [Next Original].

Operations during Faxing

Fax

2 Select [Change Settings...].

3 Set [Resolution], [Original Size], and [Lighten/Darken].

For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.51), "Original Size
(Specifying the Scan Size for the Original)" (P.52), or "Lighten/Darken (Adjusting Density Level)"
(P.49).

4 Press the <Start> button.

2

33

Fax

2

2 Fax

About Internet Fax

Unlike general fax communications using public phone lines, Internet Fax uses
corporate intranet and the Internet to send or receive scan documents as e-mail
attachments.

As the iFax feature transmits data via an existing intranet and the Internet,
communication charges are less than for sending regular faxes. Also, communication
with regular fax machines that do not support the iFax feature is possible via a fax
gateway.

For more information on the fax gateway feature, refer to "Sending an iFax to normal fax machines via a
relay station" (P.38).

For information on how to connect the machine to a network and set the network environment, refer to
the Administrator Guide and the manual on the Driver CD Kit CD-ROM.

Important • The Internet Fax feature is not available while the Fax Server feature is enabled.
Note • This feature is not available for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

Internet Fax Overview

Sending iFax

Using Direct iFax feature

Registering e-mail addresses in the address book

The following describes the Internet Fax (hereafter referred to as iFax) features of the
machine.

An iFax allows you to send documents scanned by the machine as TIFF file format e­mail attachments to iFax-com pa tibl e mac hin es .

Important • The TIFF file profiles that can be processed differ depending on the iFax-compatible

machine of the recipient. Confirm the profile that can be processed by the recipient's iFax­compatible machine before specifying a profile.

For more information, refer to "Sending iFax (iFax Transmission)" (P.36). For information on profiles,
refer to "iFax Profile (Specifying iFax Profiles)" (P.69).

Important • If an iFax sends a document directly to a computer, the document cannot be opened on the

computer in so me cases. Use E-ma il when sending a document to a computer.

An iFax can be sent directly to the iFax-compatible machines without going through the
SMTP server.

You can switch between iFax and Direct iFax in the System Settings. For more information, refer to
"iFax Path" (P.117).

Once you register a recipient's e-mail address in the address book, you do not need to
enter the e-mail address each time when sending an iFax to the recipient.

Note • In the address book, you can also preset other settings such as the iFax profile and send

related settings when setting a mail address.

For information on how to regis ter address nu mbers, refer to "Address Book" (P.124).

34

Using the Broadcast Send feature

An iFax can be sent to multiple destinations by specifying multiple e-mail addresses.
Also, you can mix normal fax recipients and iFax recipients to send a broadcast
transmission for fax and iFax.

For information on how to specify recipients, refer to "Step 3 Specifying the Destination" (P.29) and
"Specifying a Destination Using the Address Book" (P.44).

Forwarding documents stored in mailboxes

When the forwarding feature and a forwarding mail address are set on a mailbox
beforehand, the documents stored in the mailbox can be automatically forwarded. The
document can be forwarded to a specified computer, therefore a user does not have to
go to the fax machine to pick the document up.

For more information, refer to "Forwarding Documents Stored in a Mailbox" (P.39).

Sending an iFax to normal fax machines via a relay station

By specifying mail addresses in a specific format, you can send faxes from the machine
on the network via an iFax-compatible machine (fax gateway) to fax machines that do
not support the iFax fe ature.

Important • This feature is available only when the e-mail reception method on the fax gateway is set to

SMTP.

For more information, refer to "Sending an iFax to normal fax machines via a relay station" (P.38).

Precautions when sending iFax

The message "Doc. Sent" displayed on the [Job Status] screen of the machine, [Job
History Report], and the [Transmission Report] indicates that the transmission to the
SMTP server configured on the machine has been successful. The iFax transmission
to the recipient may not complete if there is a problem in the Internet. In such case, the
machine will not be notified of such transmission error. After sending an important e­mail, we suggest you to confirm it is received, suc h as by cal ling the recipient.

Note • You can receive a transmission result e-mail if you set Read Receipts (MDN)/Delivery

Receipts (DSN) when transmitting. For more information, refer to "Report / Read Receipts
(Confirming Transmission Results)" (P.56).

About Internet Fax

Fax

2

Receiving iFax (Printing iFax)

The machine automatically prints iFax documents that are sent from an iFax­compatible machine by e-mail. No specific operations are needed to receive such e­mail.

Note • The following TIFF file format and profiles can be handled when receiving e-mail.

File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF -J, and TIFF-C

• If an unsupported profile is received, the machine may not be able to print the file. When
receiving TIFF-C, it is printed in black and white.

For more information, refer to "Receiving iFax (Printing iFax)" (P.37). For information on profiles, refer
to "iFax Profile (Specifying iFax Profiles)" (P.69).

Restrictions on the E-mail Server

Large e-mail may not be sent or received depending on the system environment (e-mail
server restrictions, etc.). If sending a large e-mail by splitting it into pages, check your
system environment as well that of the recipient to ensure it is split small enough to be
sent.

If the split pages are still too large to send, reduce their sizes by lowering their image
or transmission resolution.

35

2 Fax

Features Unavailable for Sending iFax

The following features that are available for sending regular faxes are unavailable for
sending iFax.

Screen Features

Transmission Options Communication Mode

Priority Send

Delayed Start

Send Header

Cover Note

Recipient Print Sets

Fax

2

F Code

Remote Mailbox

Advanced Features Polling

If you are using the fax gateway feature, you can set the communication mode and F code. For more
information on the fax gateway feature, refer to "Sending an iFax to normal fax machines via a relay
station" (P.38).

Sending iFax (iFax Transmission)

Important • You cannot use the CC, BCC, or Reply To feature used with regular e-mail.
Note • The machine converts documents to the TIFF format and then sends them as e-mail

attachments.

1 Display the [Fax/Internet Fax]

screen, and select [iFax/Fax]
several times to display "iFax" in
the address field.

2 Select [Keyboard].

36

3 Specify a recipient by entering up

to 128 characters with the
keyboard displayed in the touch
screen.

Important • Specifying a fax number results in an error and the data is not sent.
Note • You can use the address number, one touch buttons, group dial number, or address book to

specify e-mail addresses. For more information, refer to "Speed Dialing (Entering Numbers
Using Address N umber)" (P.45), "Specifying a Destination Using One Touch Buttons"
(P.45), and "Specifying a Destination Using the Address Book" (P.44).

4 Specify a subject and message if necessary.

For specifying the subject, refer to "iFax Subject (Specifying the iFax Subject)" (P.63). For specifying
the contents, refer to "iFax Comment (Mail Contents) (Editing the iFax Mail Contents)" (P.63).

Note • If the hard disk of the machine becomes full during scanning of a document, a screen

appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.

• If the hard disk of the machine becomes full during iFax transmission, the transmission is
cancelled and the document data is deleted.

• If TIFF-J is specified for the profile, the recipient's computer may not be able to display the
attached TIFF file properly. In this case, specify the TIFF-S or TIFF-F profile.

• Data sent to an iFax-compatible machine other than this model may not be able to be
printed. Before sending data, confirm the iFax feature of the machine that will receive the
data.

Receiving iFax (Printing iFax)

Reception method

When the machine receives e-mail from an iFax-compatible machine, the received
document is printed automatically. No specific operations are needed to receive e-mail.

The machine also accepts e-mails addressed to mailboxes on the machine, such as
"BOX [e-mail]".

For information on the mailbox, refer to "6 System Settings" > "Setpu Menu" > "Mailbox" in the
Administrator Guide, and job flow sheets, refer to "Job Flow Sheets" (P.121).

Note • If domains for receiving e-mail are restricted by CentreWare Internet Services, you will only

receive iFax from the p ermi tted do mains . For i nformatio n abo ut the d omai n filter, ref er to th e
Administrator Guide .

• You can confirm the domain setting status in the [Domain Filter List]. For more information,
refer to "5 M achine Status" > "Billing Meter /Print Report" > "Print Report /List" in the
Administrator Guide .

About Internet Fax

Fax

2

Printing size

Basically, received iFax is printed at the same size as the document sent by the sender.

Note • When [TIFF-S] is selected for the profile, the printing size will be A4.

When the loaded paper is not the same size as the sent document or when the paper
tray used for printing received documents is restricted, the receiving process will be the
same as that for regular faxes.

Receiving e-ma il

Each e-mail header and attachment (TIFF file) of received e-mail will be printed.

z

Split documents sent by e-mail
If a document scanned by the machine is split and sent according to the [Max. No.

of Pages for Split Send] setting made with CentreWare Internet Services, the
information indicating the split will be attached and each segment will be treated as
individual e-mail.

z

Attachments (TIFF format)
If an unsupported attachment file is received, the file is deleted. You can confirm the

error in the Job History Report.

z

When the mailbox number is not registe red
If the specified mailbox is not registered, the received data is deleted. You can

confirm the cause of the problem in the Job History Report.

z

Mailbox operations
If the machine runs out of hard disk space while printing e-mail or storing e-mail to

the mailbox, the page being processed will be deleted at the point when the machine
runs out of hard disk space.

37

Fax

2

2 Fax

Restricting incoming e-mail

The machine can be configured to receive or reject e-mail sent from specified domains.
This feature is known as the "Domain Filter". You can register up to 50 domains as
approved or rejected domains.

When e-mail arrives, the feature confirms the domain settings. If the e-mail is sent from
a rejected or not approved domain, the machine rejects to receive the e-mail. You can
confirm the result in the [Job History Report]. The job history of any rejected mail is not
stored.

For information about the domain filter, refer to the Administrator Guide.

Useful Features

Using a Mail Address to Send iFax to the Mailbox

If you enter a specific mail address, you can send iFax to the mailbox of the machine
from an iFax-compatible machine.

When iFax is received, the machine stores it in the mailbox specified by the mail
address and prints a Mailbox Report.

Note • This feature is only available if the recipient’s machine can receive e-mail via SMTP.

• To use this feature, the recipient’s machine must have a mailbox that does not have a

passcode. For more information, refer to "6 System Settings" > "Setpu Menu" > "Mailbox" in
the Administrator Guide.

Display the [Fax/Internet Fax]

1

screen, and select [iFax/Fax]
several times to display "iFax" in
the address field.

2 Select the profile for setting each

feature as necessary.

3 Enter the e-mail address of the

mailbox that will receive the e-mail as sho wn belo w.

BOX123 @myhost. example.com

BOX (fixed characters to indicate
mailbox) + mailbox number

Example Mailbox number............................................123

Host name of the receiving machine............myhost

Domain name of the receiving machine....... example.com

Note • If the hard disk of the machine becomes full during scanning of a document, a screen

appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.

• If the hard disk of the machine becomes full during iFax transmission, the transmission is
cancelled and the document data is deleted.

@ + host name of the
receiving machine

(Enter the digits of the mailbox number to
match those of the recipient)

Domain name of the receiving
machine

Sending an iFax to normal fax machines via a relay station

By specifying e-mail addresses in a specific format, you can send a document to
regular fax machines (that do not support the iFax feature) via a network.

38

About Internet Fax

With this feature, the machine first sends a document to an iFax-compatible machine
(fax gateway) by e-mail via the Internet. The e-mail document is then converted to a fax
document on the iFax-compatible machine, and is forwarded to its destinations. The fax
transmission costs can be reduced by locating the fax gateway and fax machines within
an area where the same local rate applies.

Important • This feature is available only when the e-mail reception method on the fax gateway is set to

SMTP.

Note • The e-mail received by the fax gateway is deleted even if the fax was not correctly sent.

• The settings configured in [Communication Mode] of the [Transmission Options] screen

apply to the communication mode used between the fax gateway and the fax machine.

• Fax forwarding can be restricted by setting [Fax Transfer from Address Book] and [Fax
Transfer Maximum Data Size] in the system setting.

1 Display the [Fax/Internet Fax]

screen, and select [iFax/Fax]
several time s to display "iFax" in
the address field.

2 Select the profile for setting each

feature as necessary.

3 Enter the e-mail address of the

recipient that will receive the e-mail as shown below.

Fax

2

FAX= 0312345678 /T33S=123 @myhost. example.com

FAX=
(fixed characters)

Example Fax number ..................................................0312345678

F code (if necessary) ..................................../T33S=123

Host name of the receiving machine............myhost

Domain name of the receiving machine.......example.com

Note • If the hard disk of the machine becomes full during scanning of a document, a screen

appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.

• If the hard disk of the machine becomes full during iFax transmission, the transmission is
cancelled and the document data is de leted.

Forwarding Documents Stored in a Mailbox

The following describes the feature to automatically forward fax documents stored in a
mailbox, as e-mail attachment.

Fax documents sent to mailboxes using the fax signal method (proprietary
communication procedures), F Code method or DTMF method, and fax documents
stored in mailboxes by the Box Selector feature can be forwarded as e-mail
attachments.

Important • This feature can only be used when the mail receiving protocol is SMTP.

For information on the mailbox forwarding settings, sending to mailboxes, using the Box Selector to
receive documents in a mailbox, and printing or deleting documents received in a mailbox, refer to
"Printing/Deleting Documents in the Mailbox" (P.91).

Fax number of
the recipient

/T33S= (fixed
characters) and F
code (for specifying
the F code)

@ + host name of
the machine that
converts and sends
the received e-mail
as a fax.

Domain
name

39

Fax

2

2 Fax

Forwarding iFax

The machine can automatically forward fax documents received in a mailbox or fax
documents stored in a mailbox by the Box Selector feature to the forwarding address
specified for the mailbox as e-mail.

As you can use the e-mail forwarding f eature to for ward received fax documents, you
do not have to go and collect them from the fax machine. Furthermore, you can save
paper by displaying the fax documents on a computer screen.

How to forward iFax

The following operations are required for using the forwarding feature of iFax.

z

On the machine sending a fax
Sending faxes to the mailbox using the fax signal method (proprietary

communication procedure), F Code method or DTMF method.

For information on the transmission method, refer to "Advanced Features" (P.72).

z

On the machine receiving the fax in a mailbox and forwarding an iFax
Creating a job flow sheet to specify a forwarding address and then making a link

between the job flow sheet and the mailbox.

For the method of registering a job flow, refer to "Job Flow Sheets" (P.121).

Important • Do not set the address of the machine as the forwarding address.
Note • [Mailbox Number] and [Passcode] are required by the sender. Inform the sender of the

settings.

• Do not set a passcode to the mailbox for receiving forwarded iFax.

• You can register up to 100 locations.

• If the fax you received is a JB IG -c om pre ss ed ima ge , an d if the iFax profile of the forwarding

destination is set to TIFF-F, the image is co nverted into MH forma t w hen fo rw ard i ng . A lso , if
the iFax profile is TIFF-S, the fax image is forwarded as is without changing the size and
resolution settings.

• If the hard disk in the machine becomes full while receiv ing an iFax, the reception is
cancelled and the partly received file is deleted.

• If there is a problem with t he data durin g iFax for warding, the for warding i s cancelle d and the
received document is saved to the mailbo x.

• If forwarding using SMTP fails, the received document is stored in the mailbox.

• You can confirm the forwarding result in the [Job History Report].

For information on how to use the Box Selector feature to receive fax documents in a mailbox, refer to
"File Destination/Output Destination" (P.115).

40

About Server Fax

If your machine supports the scan feature, installing the Server Fax Kit (optional) allows
you to use the Fax feature of a Server Fax server.

When your machine does not support the Fax feature, but supports the Server Fax
feature, the Server Fax feature will be enabled automatically.

When your machine supports both the Fax and Server Fax features, manually switch
to the Server Fax feature in System Settings of the System Administration mode.

With this Server Fax feature, you can transfer image data received by the machine to
the Server Fax server and can transfer image data received by the Server Fax server
to the machine via a network based on the settings you made.

The Server Fax feature supports the SMB, FTP, and SMTP protocols.

For information on how to connect the machine to a network and set the network environment, refer to
the Administrator Guide and the manual on the Driver CD Kit CD-ROM.

Important • While the Fax Ser ver fe ature is e nable d, the Fax featu re is detec ted a s "n ot insta lled" ev en if

a Fax Kit is installed on the machine. During that time, therefore, fax transmission and
reception are disabled and printed reports show that the machine does not support the Fax
feature.

Note • The Server Fax service cannot be used together with the Fax service or the Internet Fax

service.

• This feature is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

About Server Fax

Fax

2

Sending Server Fax

Select [Fax Service] on the [All

1

Services] screen.

2 Use the keyboard to directly enter

a destination, or use Address
Book to specify a destination.

For information on how to use the
keyboard, refer to "Specifying a Destination Using the Keyboard Screen" (P.46).

For information on how to use Address Book, refer to "Specifying a Destination Using the Address
Book" (P.44).

Important • When the Fax Server feature is used for fax transmission, the attributes other than [Fax

Number], [Recipient Name], and [Index] are ignored in Address Book.

41

2 Fax

Features Unavailable for Sending Server Fax

The following features are available for regular faxes, but are unavailable for server
faxes.

Screen Features

General Settings Resolution*

Transmission Options Priority Send

Cover Note

Recipient Print Sets

Remote Mailbox

F Code

Fax

2

Advanced Features Polling

Store for Polling

* When the SMB or FTP protocol is used, the available options are [Standard] and [Fine], and the
resolution of data that is sent to a final destination depends on the resolution setting on the fax server.
When the SMTP protocol is used, the available option is [Fine] only.

The following settings of the Server Fax feature use the values specified under System
Settings > Scan Mode Settings > Scan Defaults.

z

Background Suppression

z

Lighten/Darken

z

Sharpness

Features Available for Sending Server Fax (When SMTP is Used)

When the SMTP protocol is used, the Server Fax feature is compliant with the E-mail
settings configured under System Settings. The following E-mail settings, however, are
not available for the Server Fax feature: [Read Receipts], [Reply To], [Encryption], and
[Digital Signature].

On-hook

42

Fax/Internet Fax

You can specify recipients in [Fax/Internet Fax]. The following shows the reference
section for each feature.

iFax/Fax (Selecting iFax/Fax)....................................................................................................43

Next Recipient (Sending Faxes to Multiple Recipients)............................................................43

Specifying a Destination Using the Address Book....................................................................44

Speed Dialing (Entering Numbers Using Address Number).....................................................45

Specifying a Destination Using One Touch Buttons .................................................................45

Specifying a Destination Using the Keyboard Screen...............................................................46

Entering Specific Symbols.........................................................................................................47

Removing/Confirming Specified Recipient............................................................................... 48

1 Select [Fax/Internet Fax] on the [All

Services] screen.

Fax/Internet Fax

Fax

2 Select a feature on the [Fax/

Internet Fax] screen.

iFax/Fax (Selecting iFax/Fax)

You can switch between iFax and Fax as necessary.

Note • This feature does no t a ppear for some models . A n o ptional package is n ec es sary. For more

information, contact our Customer Support Center.

1 Select [iFax/Fax].

Next Recipien t (Sending Faxes to Multiple Recipien ts)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.

When an Additional G3 Port Kit (optional) is installed, you can use the extra lines to
make multiple transmissions simultaneously with Broadcast Send.

If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.

Note • For Fax and Internet Fax, the maximum number of recipients that you can specify at one

time is as follows:
Using the numeric keypad only: 200 locations; using address numbers only: 500 locations;
and using bo th the numeric keypad and address numbers: 699 loca tions.
For Fax Server, the maximum number of recipients that you can specify at one time is 50.

• When Address Book Extension Kit (optio nal) is ins tal led, you can regist er, at one time, up to
999 locations if you specify addresses using address numbers only, and up to 1198
locations if you specify addresses using both the numeric keypad and address numbers.

• The one touch buttons correspond to address numbers 001 - 070.

• When using Broadcast Send , [Co ver N ote] and [Rem ote M ailbo x] are i nvalid even if t hey are

selected on the control panel. If you want to use [Cover Note] and [Remote Mailbox], set
them when registering each recipient in address numbers.

• You cannot specify [Transmission Report].

2

43

Fax

2

2 Fax

• [Next Recipient] may not be displayed if the Broadcast Send is disabled. For more
information, refer to "Re-enter Broadcast Recipients" (P.111).

1 Select the first recipient.
2 Select [Next Recipient].

Note • Depending on the settings,

the screen to re-enter the
recipient may be displayed
after specifying the recipient
and selecting [Next Recipient ]
on the touch screen. In that
case, re-enter the recipient.

3 Select the next recipient.
4 Repeat Step 2 and Step 3.
5 Press the <Start> button.
6 Select [Yes] on the confirmation screen to start transmission.

Specifying a Destination Using the Address Book

This section describes how to use the address book to specify recipients.
The address book shows the fax numbers registered to the address numbers.

For information on how to regis ter address nu mbers, refer to "Address Book" (P.124).

Important • When the Fax Server feature is used for fax transmission, the attributes other than [Fax

Number], [Recipient Name], and [Index] are ignored in Address Book.

1 Select [Address Book].
2 Select the button in which you want

to search and search for a fax
number.

Note • Repeat this step to specify

multiple recipients.

3 Select the check boxes of recipients.

Note • To cancel the recipients, deselect their check boxes or press the <C> button.

• Any recipient that h as 50 or more characters can not be specified for the Fax Server fea ture.

Using the Address Book

Use address numbers, recipient names, index, and group dialing to search fax numbers.

In the System Administration mode, you can set what address number to display at the top of the address
book. For information on how to change the default value, refer to "Address Book Default" (P.109).

Addresses

44

Select this item to display a list of all registered addresses.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
[Go to] and enter a 3-digit address number (001 to 500) using the numeric keypad to
display the specified number at the top of the list.

Note • If Address Book Extension Kit (optional) is installed, you can register up to 999 locations.

Index Search

Select this item to search index characters specified when address numbers are
registered.

Fax/Internet Fax

Click the [A-C], [DEF], [GHI], [JKL], [M-O], [P-R], [S-U], [V-X], [YZ], or [0-9] button to
specify index characters on the screen that appears.

Group

Select this item to search pre-registered group dial numbers.
You can select group dial numbers in the screen appearing when the [Group] button is
selected.
Select [ ] to return to the previous screen or [ ] to move to the next screen.

Important • [Group] is unavailable for the Server Fax feature.

For information on how to reg i ster group dial numbers, re fer to "Group Send" (P.129).

Details

Displays the [Recipient Details] screen. This screen displays the address number
details such as a recipient name, fax number, and iFax address. To check the fax
number and iFax address, select [Fax Recipient Details] and [iFax Recipient Details]
respectively.

Fax

Speed Dialing (Entering Numbers Using Address Number)

You can use address numbers to specify recipients. Register the address numbers for
speed dialing beforehand.

You can use a wildcard ("∗" character on the numeric keypad or [∗] on the keyboard
screen) to specify multiple recipients.

z

Enter the first two digits to specify address numbers
For example, enter "10∗" to specify 10 numbers from 100 to 109.

z

Specify all the address numbers
Enter "∗∗∗" to specify all the address numbers.

Note • When you specify ad dre ss numbers, confirm th at the corresponding fax numbers registe r ed

in the machine are correct. For information on how to register address numbers, refer to
"Address Book" (P.124).

• You cannot specify two wildcard characters such as 1

• The maximum number of recipients that you can specify at one time is as follows:

Dialing with address numbers: 500 locatio ns. Using the numeric ke yp ad in combination wit h
address numbers: 699 locations.
When Address Book E xtensio n Kit ( optional ) is insta lled, you can reg ister up to 99 9 locatio ns
using address numbers and up to 1198 locations using the numeric keypad in combination
with addre ss numbers.

∗∗, ∗1∗, or ∗∗1.

1 Press the <Speed Dial> button and

enter a 3-digit address number.
Repeat this procedure for each
additional recipient.

123

456

789

0 #

C

2

<Speed Dial>
button

Specifying a Destination Using One Touch Buttons

You can use the one touch buttons to specify recipients. One touch buttons correspond
to the address numbers from 001 to 070. For example, when the number you want to
dial is registered to the address number 001, press one touch button 001.

For information on how to register address numbers, refer to "Address Book" (P.124).

45

Fax

2

2 Fax

Important • One touch buttons have sensors. The sensors recognize the address numbers from 001 to

030, 031 to 060, and 061 to 070. Press a one touch button after turning over the one-touch
panel completely and removing your hand from the panel. Do not touch a one touch button
while you are turning over the panel.

• Do not put a label (such as a recipient label) to the one touch button panel or on e touch
buttons.

• Take care not to place an object or spill liquid on or near the one touch buttons.

Note • Large Color Control Panel (Full Size Color UI) is not supported.

1 Press a one touch button. Confirm

that the recipient (fax number)
specified with the one touch button
is displayed on the touch screen.

Note • One touch buttons correspond

to the address numbers from
001 to 070.

• Repeat this step to specify
multiple recipients.

• Turn the one touch butt on
panel over to press one touch
buttons 031 and above.

001 002 003

004 005 006

007 008 009

010 011 012

013 014 015

016 017 018

019 020 021

022 023 024

025 026 027

028 029 030

Specifying a Destination Using the Keyboard Screen

When the Additional G3 Port Kit (optional) is installed, you can set the line (port) and
send faxes. Local terminal information can be registered to each line. You can use a
line for your purpose.

For information on local terminal information, refer to "Local Te rminal Information" (P.116).

Important • If certain recipients are prohibited in the System Administrator mode, [Keyboard] buttons

cannot be used.

Note • If the Additional G3 Port Kit (optional) is fitted on the machine, you can specify which line to

use to send fax. Local terminal information can be assig ned to ea ch line (port), so that each
line can be use to serve different purposes.

1 Select [Keyboard].
2 Enter "<", "port number", ">", and

recipient’s "telephone number" with
the keyboard that appears on the
touch screen.

Note •When the Fax Server feature is used, a destina tio n m us t be les s th an 5 0 characters long and

available characters are as follows:
0 to 9 Numeric characters

- Pause

# A starting character for a group number, which has been set on a fax server
\ A delimiter for private data. Using this character before and after private data

hides the d e stination string.
S A character for password verification
: DTMF signal
= A character to wait for dial tones
+ Available, but ignored
(Space) Available, but ignored
For more Information, refer to the documentation provided with Fax Server Kit.

46

3 Press the <Start> button.

Note • The port numbers are line 1 (LINE 1 jack) J "1", line 2 (LINE 2 jack) J "2" and line 4 (LINE

3 jack) J "4".

• You can specify line 2 and line 4 when an option is installed.

Entering Specific Symbols

When specifying a recipient, you can use the following features to enter specific
symbols from the touch screen.

Feature Button Function Input method

Fax/Internet Fax

Enter pause - or

<Pause> (-)

Transmit using a
password

Transmit DTMF
signal

Transmit PB
(from dial pulse
to tone)

S When a password has

! Use to transmit the

: Switches the dial type

One pause is 3 seconds.
You can enter pauses of
6 seconds, 9 seconds,
etc. by additional button
presses.

been set, transmission
will only start if the
password matches the
ID number on the remote
terminal.

DTMF signal.

from pulse to tone when
the Fax service is used.

Press the <Pause>
button.
(Example)
0-123 ...
0--123 ...

1. Select [Keyboard] in
the [Fax/Internet Fax]
screen to display the
keyboard.

2. Select [S].

(Example)
0312345678S12345678

1. Select [Keyboard] in
the [Fax/Internet Fax]
screen to display the
keyboard.

2. Select [More
Characters].

3. Select [!].

(Example)
0311123456!123#

1. Select [Tone (:)] on
the [On-hook] or [Off­hook] screen.

Fax

2

Note • When using the DTMF met hod, use sp ec ific symb ols. Fo r inf ormation on the D TMF method,

refer to "Remote Mailbox (Using Remote Mailbox)" (P.65), and "Broadcast" (P.76).

47

2 Fax

Removing/Confirming Specified Recipient

You can remove or confirm recipients using the pop-up menu.

1 Select the recipient to be removed

or confirmed from [Address/
Recipient].

2 Select any item from the pop-up

menu.

Remove

Fax

2

Removes the recipient.

Details...

The [Recipient Details] screen is displayed. You can confirm recipients or address
numbers.

Cancel

Hides the pop-up menu.

48

General Settings

You can set the basic features on the [General Settings] screen. The following shows
the reference section for each feature.

Lighten/Darken (Adjusting Density Level)................................................................................49

2 Sided Originals (Transmitting 2-sided Originals)...................................................................49

Original Type (Selecting the Image Quality Type for the Document) ......................................50

Resolution (Specifying the Scanning Resolution)................................. ................................ ....51

1 Select [Fax/Internet Fax] on the [All

Services] screen.

2 Select the [General Settings] tab,

and select a feature on the
[General Settings] sc reen.

General Settings

Fax

Lighten/Darken (Adjusting Density Level)

You can adjust the fax density from seven levels.

1 Use [ ] and [ ] to select the

density level.

2 Sided Originals (Transmitting 2-sided Originals)

This feature enables you to scan and then transmit both sides of a document
automatically.

Note • The image for the back side of a document is rotated so that it is placed in the same

orientation as the image for the front sid e.

1 Select a scan option.

1 Sided

Select to transmit 1-sided documents.

2

2 Sided (H to H)

Select to transmit 2-sided documents (head to head).

2 Sided (H to T)

Select to transmit 2-sided documents (head to toe).

2 Sided - Skip Blank

Select to transmit only document pages whose surfaces are not blank. You can send
documents without concerning for which side is the front.

49

2 Fax

Note • When [2 Sided - Skip Blank] is selected, the settings change as follows:

- [Original Type]: [Text]

- [Lighten / Darken]: [Normal]

- [Reduce/Enlarge]: [100%]

• You can switch to [Skip Blank Pages] by pressing the <Power Saver> button while fax
features are being set.

• [2 Sided - Skip Blank] appears when [Skip Blank Pages] is set to [Enabled]. For more
informati on, refer to "Skip Blank Pages" (P.11 2).

More...

The [2 Sided Originals] screen is displayed.

Refer to "[2 Sided Originals] Screen" (P.50).

[2 Sided Originals] Screen

Fax

2

1 Select which side of the documents

is sent and t he document type.

1 Sided

Select to transmit 1-sided documents.

2 Sided

Select to use the 2-sided feature to transmit all pages.

2 Sided (First Page 1 Sided)

Select to transmit the front side of the first page and both sides of the remaining pages.
Use this item when the back side of the first page is blank.

2 Sided (Skip Blank Pages)

Select to transmit only documents whose surface is not blank. You can send
documents without concerning for which side is the front.

Note • When [2 Sided - Skip Blank] is selected, the settings change as follows:

[Original Type] : [Text]
[Lighten / Darken] : [Normal]
[Reduce/Enlarge] : [100%]

• You can switch [Skip Blan k Pag es] by pr essin g the <P ower Save r> but ton w hile fa x f eature s
are being set.

• [2 Sided - Skip Blank] appears when [Skip Blank] is set to [Enabled]. For information on the
settings, refer to "Skip Blank Pages" (P.110).

Originals

Select [Head to Head] when both sides of the documents are in the same orientation.
Select [Head to Toe] when the front and back sides of the documents are in opposite

orientations.

Original Type (Selecting the Image Quality Type for the Document)

Specify the image quality in accordance with whether the document contains text,
photos, etc.

50

1 Select the original type.

Text

Select this item when transmitting a document that contains only text.

Photo & Text

Select this item when transmitting a document that contains both text and photos. The
machine automatically distinguishes the text and photo areas and sets the appropriate
image quality for each area of the document.

Photo

Select this item when transmitting documents that contain only photos.

Note • If reduced in size, the scanned documents may have stripes in their photo areas.

Resolution (Specifying the Scanning Resolution)

General Settings

Fax

2

You can set the resolution for the documents to be scanned.

Note • The [Resolution] ca n be set indiv idu ally for each ad dress number. F or infor matio n on how to

register address numbers, refer to "Address Book" (P.124).

• The machine scans a document at the specified resolution, but if the machine of the
recipient does not support the resolution, the machine automatically changes the resolution
to one supported by the recipient's machine and there is a corresponding loss in quality.

• The hig her the resolution, the lower the transmission speed. Usually, we recommend using
[Superfine (400dpi) ] or lower.

• Only [Fine] is available for the Server Fax feature.

1 Select the resolution.

Standard

Select this item when transmitting standard documents.
(Approx. 200 x 100 pels/25.4 mm)

Fine

Select this item when transmitting documents with small text or detailed images.
(Approx. 200 x 200 pels/25.4 mm)

Superfine (400dpi)

Select this item when transmitting documents with fine images.
(400 x 400 pels/25.4 mm)

Superfine (600dpi)

Select this item when transmitting documents with extremely fine images.
(600 x 600 pels/25.4 mm)

51

2 Fax

Layout Adjustment

On the [Layout Adjustment] screen, you can configure features for scanning
documents. The following shows the reference section for each feature.

2 Sided Originals (Transmitting 2-sided Originals)....................................................................52

Original Size (Specifying the Scan Size for the Original)................................... .......................52

Mixed Sized Originals (Scanning Different Size Documents Simultaneously).........................53

Book Scanning (Scanning Facing Pages onto Separate Sheets).................................................53

Reduce/Enlarge (Specifying the Scan Ratio for the Original).................................. .... ..... .........54

1 Select [Fax/Internet Fax] on the [All

Services] screen.

Fax

2

2 Select the [Layout Adjustment] tab,

and then select a feature on the
[Layout Adjustment] screen.

2 Sided Originals (Transmitting 2-sided Originals)

This feature is the same as [2 Sided Originals] on the [General Settings] tab. For information on
[General Settings], refer to "2 Sided Originals (Transmitting 2-sided Originals)" (P.49).

Original Size (Specifying the Scan Size for the Original)

You can specify the scan size before sending a fax.
When a scan size is specified, it is scanned at the specified size regardless of the size
of the loaded document. The feature allows you to add a margin to or delete excess
space from the actual image that is transmitted.

Note • The default values for buttons other than the [Auto Size Detect] button can be changed in

the System Administra tion mo de. For informatio n on how to chang e the defa ult valu es, refe r
to "Fax Mode Settings" (P.109).

• When a document size cannot be detec ted automatically, a mess age prompting document
size entry appears.

1 Select [Original Size] on the

[Layout Adjustment] screen.

52

2 Select the desired scan size.

Auto Size Detect

Detects the document size automatically.

Document Feeder Document Glass

Auto-detectable

Document size

Note • If the document size cannot be detected automatically, a screen to input the document size

appears.

B5 , B4, A5 , A4, A4 ,
A3, 8.5 x 11 inches

B6, B6 , B5, B5 , B4, A6,
A5, A5 , A4, A4 , A3

• The standard documen t sizes that c an be de tected auto matic ally depe nd on the [P aper S ize
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" in the Administrator Guide.

Standard Size

Select the original size from 11 options.

You can change the default options. For more information, refer to "Fax Mode Settings" (P.109).

Mixed Sized Originals (Scanning Different Size Documents Simultaneously)

When using the document feeder, you can simultaneously send different size
documents with the sizes matching the respective sizes of the documents. You can
also specify the size of the paper so that faxes are sent at the same paper size.

Important • Originals may not be scanned correctly if the top-left corners are not aligned properly.

• Always load the A5-size documents in portrait orientation.

• When loading B5 documents tog ether with A3 doc uments lo aded in land scape orie ntation or

A4 documents loaded in portrait orientation, load B5 documents in portrait orientation.

• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If the combination of the document sizes is not our
recommendation, the documents can be fed at an angle and ma y not be scanned properly.

Note • Be sure to set [Original Size] on the [Layout Adjustment] screen to [Auto Size Detect] when

using mixed sized documents.

Layout Adjustment

Fax

2

1 Select [Original Size] on the

[Layout Adjustment] screen.

2 Confirm that [Auto Size Detect] is

selected and select [Save]. If [Auto
Size Detect] is not set, select [Auto
Size Detect], and then select
[Save].

3 Select [Mixed Sized Originals].
4 Select [On].

Off

Select this item when all documents are of the same size.

On

When scanning documents of different sizes, the machine automatically detects the
size of each document.

Book Scanning (Scanning Facing Pages onto Separate Sheets)

You can scan the left and right pages of a bound document separately to fax them.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.

Note • The document feeder does not support this feature.

• A non-standard sized document may not be properly divided into two separate pages.

53

2 Fax

1 Place the two facing pages of the

document on the document glass,
and close the document cover.

2 Select [Book Scanning].
3 Select any item.

Off

Not scans as a bound document.

Left Page then Right

Scans the left page of facing pages for a document starting from the left page.

Fax

2

Right Page then Left

Scans the right page of facing pages for a document starting from the right page.

Top Page then Bottom

Scans the top page of facing pages for a document starting from the top page.

Both Pages

Scans both pages.

Left Page Only

Scans the left p age on ly. Yo u can s elect this item w hen [L eft P age th en Righ t] o r [Righ t
Page then Left] is selected.

Right Page Only

Scans the right page onl y. You can select this item when [Left Page then R ight] or
[Right Page then Left] is selected.

Top Page Only

Scans the top page only. You can select this item when [Top Page then Bottom] is
selected.

Bottom Page Only

Scans the bottom page only. You can select this item when [Top Page then Bottom] is
selected.

Reduce/Enlarge (Specifying the Scan Ratio for the Original)

This feature enlarges or reduces a scanned document to a specified ratio prior to
transmission.

Important • Some machines may not be able to receive faxes at the specified ratio.

1 Select [Reduce/Enlarge].
2 Select a preset ratio or specify a

value.

Note • Initial values for ratio other than [100%] and [Auto %] can be chang ed. For more inf ormation ,

refer to "Reduce/Enlarge Presets" (P.115).

54

Layout Adjustment

• If a magnification is specified in [Reduce/Enlarge], automatic rotation transmission does not
work. For information about the feature, refer to "Rotate 90 degrees" (P.111).

100%

Scanned at the same size as the original.

Auto %

If the scan width of the document is greater than the maximum image size, the
scanned image is rotated or reduced to fit the maximum size.

When speed dialing is used, the maximum image size will be the size registered in
Address Number. When speed dialing is not used, the maximum size will be A3.

You can specify whet her to rotate docum ents in the System Se ttings. For more in formation, refer to " Rotate
90 degrees" (P.111).

Variable %

Touch the window displaying a value, and then use the numeric keypad or the [ ] and
[ ] buttons to specify a ratio within the range of 50 - 400% in 1% increments.

Fax

2

55

Fax

2

2 Fax

Transmission Options

You can specify fax transmission conditions in the [Transmission Options] screen. The
following shows the reference section for each feature.

Report / Read Receipts (Confirming Transmission Results) ......................................................56

Communication Mode (Selecting a Communication Mode)......................................................58

Priority Send / Delayed Start (Specifying Send Priority/Send Time)............. ..... ..... ..................59

Send Header (Adding Sender Name and Phone Number to Faxes) ...........................................60

Cover Note (Transmitting Documents With a Cover Page).......................................................60

iFax Subject (Specifying the iFax Subject).................................................................................63

iFax Comment (Mail Contents) (Editing the iFax Mail Contents).............................................63

Recipient Print Sets (Printing Multiple Copies at the Remote Machine)...................................64

Multiple-Up (Merging Multiple Documents onto 1 Sheet to Send)...................................... .....64

Remote Mailbox (Using Remote Mailbox) ................................................................................65

F Code (Using F Code Transmission).........................................................................................67

iFax Profile (Specifying iFax Profiles).......................................................................................69

Encryption (Sending iFax Encrypted by S/MIME) ....................................................................70

Digital Signature (Sending iFax with a Digital Signature by S/MIME).....................................71

1 Select [Fax/Internet Fax] on the [All

Services] screen.

2 Select the [Transmission Options]

tab, and then select a feature on
the [Transmission Options] sc reen .

Note • The items displayed on the

[Transmission Options]
screen vary depending on the
features you select on the
other tabs. Only [Delayed
Start] is available for the
Server Fax feature.

Report / Read Receipts (Confirming Transmission Results)

You can check fax and iFax transmission results.
To receive fax transmission results, enable [Transmission Report]. By enabling this

feature, the machine automatically prints a transmission report when fax transmission
completes successfully, and prints a transmission report (undelivered) when fax
transmission ends unsuccessfully.

56

To receive iFax transmission results, select [Read Receipts]. There are two types of
[Read Receipts]: [Read Receipts] and [Delivery Receipts]. Each has different items that
you can confirm.

When selecting [Read Receipts], you can check whether or not the iFax you sent was
delivered to the recipient’s mailbox successfully. When selecting [Delivery Receipts],

Transmission Options

you can check whether or not the iFax you sent was correctly delivered and the
attached files are correctly processed.

Note • The optional package is necessary to use the Read Receipts feature. For in formation,

contact ou r Customer Support Center.

• The Read Receipts feature can be used when the recipient’s machine supports MDN. The
Delivery Receipts feature can be used when the recipient’s machine supports DSN.

• You can select either [Read Receip ts] or [Del ivery Receip ts] in the Sys tem Settings . Refer to
"Delivery Receipts/Read Receipts" (P.110).

• You can only use the Delivery Receip ts (DSN) feature to check the delivery of e-mail to
servers that support this feature. Furthermore, if any of the e-mail servers on the
transmission route do not suppor t DSN, you ca nnot conf irm the de livery of th e e-mail, e ven if
the e-mail has been delivered successfully. For this reason, the result of the Delivery
Receipts may differ from the actual delivery status.

• If [Transmission Report] is activated and the transmission completes unsuccessfully,
[Transmission Report - Undelivered] will be printed.

This section describes how to use the MDN feature. The procedure is the same for the
DSN feature.

1 Select the [Fax/Internet Fax] tab to

display the [Fax/Internet Fax]
screen.

Fax

2

2 Select [iFax/Fax] to display "iFax"

in the address field.

3 Select the [Transmission Options]

tab to display the [Transmission
Options] screen.

4 Select [Report/Read Receipts].
5 Select any item.

Transmission Report

z

Off

No Transmission Report is printed.

z

On

A Transmission Report is automatically printed when the transmission completes
successfully. If the transmission does not end successfully, a "Transmission Report ­Undelivered" is printed.

Read Receipts

z

Off

The Read Receipts feature is not activated.

z

On

The Read Receipts feature is activated. You can check whether the iFax you sent was
delivered to the recipient's mailbox successfully.

57

Fax

2

2 Fax

Communication Mode (Selecting a Communication Mode)

You can select a communication mode based on the features of the remote machine.
G3 is the international standard for facsimile transmissions established by the ITU-T.

Important • When the speed dialing, on e touch buttons , group dia lin g numb ers, or ad dress book is use d

to specify a recipient re gistered in an address number, the commun ications mode currently
set to the address num be r is s et a nd c an not be changed. For info rm ati on on h ow to re gister
address numbers, refer to "Address Book" (P.124).

Note • The default communication mode can be changed in the System Administration mode. For

information on how to change the default mode, refer to "Communication Mode" (P.110).

1 Select [Communication Mode] on

the [Transmission Options] sc reen .

2 Set the communication mode.

G3 Auto

Select this mode if the remote machine is G3 compatible. This mode is the one
normally selected.
In accordance with the reception capabilities of the remote machine, the machine
automatica ll y swi t ch es mo des in th e fo llo wi n g o rde r of p r io ri ty : G3 Uni q ue EC M J G3
Unique J ITU-T G3 ECM J ITU-T G3.

F4800

G4 Auto

About F4800

1 Select [Communication Mode] on

Select this mode when transmitting over noisy or poor telephone lines, as can be the
case with overseas calls.

Also select this mode when transmitting over noisy or poor telephone lines
domestically.

Do not use this mode.

Note • [G4 Auto] is displayed on when an Internet Fax kit is installed. This setting applies the

transmission speed between the fax gateway and destination fax for the iFax.

You can communicate with faxes overseas via telephone company exchanges, etc.

Note • The international telephone networks are originally designed for voice communications.

Noise that does not really affect voice communications causes a problem with fax
communications. It may result in the deterioration of images quality, the inability to transmit a
fax, or even terminate the transmission. Regardless of whether transmission is successful,
you are charged for the call once the line is connected. For information on line trouble and
call charges, contact your telephone company.

Note • If you select [F4800], the transmission time may be longer because transmission is

performed a t 4800 bps or less to ensure transmission is success ful.

the [Transmission Options] sc reen .

58

2 Select [F4800], then [Save].
3 Enter the telephone company ID

number, "0011", country code, area
code, and recipient fax number as shown below.

Important • In some areas, you may need to enter a pause after the telephone company ID number.

Transmission Options

Priority Send / Delayed Start (Specifying Send Priority/Send Time)

Priority Send allows you to give priority to a fax or polling job over other jobs.

Note • This feature is unavailable for iFax and Fax Server.

• If the Priority Send feature is selected during transmission, the fax will be sent after the

current transmission ends.

• [Priority Send] can be set in combination with [Delayed Start]. If both features are set,
Priority Send is performed at the set time.

• In redial mode, the fax will be resent preferentially after the set redial interval.

• The Priority Send feature ca nn ot be set separately fo r e ac h r ecipient of Broadcast a nd m ult i-

polling jobs.

You can give priority to a pending job. For more information, refer to "Printing and Deleting Stored
Documents" (P. 133).

You can specify a send time for a fax using the Delayed Start feature. It is useful for
sending fax when communication charges are low, such as midnight.

Important • If a power failure occurs or the pow er is turned off when the Delayed Start featu re is set, the

setting is cleared and transmission begins as soon as the power is turned on.

Note • You can specify a time within 24 hours in 1 minute increments. You c annot specify a date.

• You can set [Delayed Start] separately for each address number. For information on how to

register address numbers, refer to "Address Book" (P.124).

• If address number or group dial numbers are dialed with the Broadcast Send feature, the
Delayed Start setting specified for each address number is invalid.

• If the fa x cannot be sent at the speci fied time beca use, for example, the telephone line is
busy, it will be sent as soon as the line becomes available.

• The default value of [Start Time] can be changed in the System Administration mode. For
more information, refer to "Delayed Start - Start Time" (P.110).

Fax

2

1 Select [Priority Send / Delayed

Start] on the [Transmission
Options] screen.

2 Select [On] of [Priority Send] to set

Priority Send, and select [On] of
[Delayed Start] to set Delayed
Start.

Priority Send

z

Off
Priority Send is not applied.

z

On
Priority Send is applied.

Delayed Start

z

Off
Delayed Start is not applied.

z

On
Delayed Start is applied.

Start Time

Displays the [Delayed Start - Start Time] screen.

Refer to "[Delayed Start - Start Time] Screen" (P.60).

59

2 Fax

[Delayed Start - Start Time] Screen

Specify the start time.

1 Select [AM] or [PM].
2 Enter [Hours] and [Minutes].

Important • If you press th e <Sta rt> butt on

when the displayed current
time has already passed the
specified delayed sta rt time,
the stored document will be sent at the specified time on the next day.

Send Header (Adding Sender Name and Phone Number to Faxes)

Fax

2

The Send Header feature adds the start time, sender name, recipient name, G3 ID, and
number of pages to the transmitted document.

This feature enables the recipient to confirm when and from whom the fax was sent.

Important • The Send Header is printed at the top of the document, so an area of about 3 to 5 mm may

not be printed at the top of each page at the remote machine.

Note • If the document is resent, "Resend" is printed at the left of the date and time indication.

• If this feature is activated for Broadcast, the Send Header is attached for all recipients.

• The start time is printed in the format set on the machine (12 or 24 hour clock). For

information on setting the time, refer to "6 System Settings" > "Common Settings" >
"Machine Clock/Timers" in the Administrator Guide.

• For information on the sender name and G3 ID, refer to "Local Terminal Information"
(P.116).

• The recipient name is only added if it has been registered in the address number.

• The default value of [Se nd Hea der] c an be c hang ed in th e Sys tem Ad minis tratio n mode. F or

information on how to change the default values, refer to "Send Header" (P.110).

1 Select [Send Header] on the

[Transmission Options] screen.

2 Select [On].

Off

No sender information is added.

On

Sender information is added.

Cover Note (Transmitting Documents With a Cover Page)

Cover Note is a feature for attaching a cover page to the document.
It includes the recipient name, comment, sender name, machine fax number, number

of pages, and send date and time.

Note • This feature is not available for Fax Server.

• [Cover Note] can be individually set for each ad dress number. For information on how to

register address numbers, refer to "Address Book" (P.124).

• When [Send Header] is set, the sender information is not printed on the cover note.

• You cannot use the Cover Note feature if you specify Broadcast using the numeric keypad. If

necessary, register recipients to th e address numbers.

• The size and resolution of the cover note is based on the first page of the document.

60

1 Select [Cover Note] on the

[Transmission Options] screen.

2 Select [On].

Off

No cover note is added.

On

A cover note is added.

Comment

Transmission Options

The [Cover Note - Comment] screen is displayed.

Refer to "[Cover Note - Comment] Screen" (P.61).

[Cover Note - Comment] Screen

Select a comment to be added to the cover sheet.

Note • Comments must be enter ed be for ehand. F or inf orma tion o n how to re gister comme nts, re fer

to "Comments" (P.129).

1 Select any item.

Recipient's Comment

The [Cover Note - Comment - Recipient's Comment] screen is displayed.

Refer to "[Cover Note - Comment - Recipient's Comment] Screen" (P.61).

Sender's Comme nt

The [Cover Note - Comment - Sender's Comment] screen is displayed.

Refer to "[Cover Note - Comment - Sender's Comment] Screen" (P.62 ).

[Cover Note - Comment - Recipi ent's Comment] Screen

Fax

2

Select a comment to be added to the recipient field.

1 Select any item.

Off

No comment is added to the recipient field.

On

A comment is added to the recipient f ield.
Select a comment from [Comment].

Comment

The registered comments are displayed.

For information on how to regi s t er comments, refer to "Comments" (P. 129).

61

2 Fax

[Cover Note - Comment - Sender's Comment] Screen

Select a comment to be added to the sender field.

1 Select any item.

Off

No comment is added to the sender field.

On

A comment is added to the sender field.

Fax

Select a comment from the registered comments.

Comment

2

The registered commen ts are displa yed.

For information on how to register comments, refer to "Comments" (P.129).

About the Cover Note

To

If the remote machine is specified with its address number, the recipient name
registered for the address number is printed. This field is blank if a recipient name has
not been registered.

Recipient's Comment

The comment for the number specified with [Comment] is printed.

From

The registered sender name is printed.

Sender's Comment

The comment for the number specified with [Comment] is printed.

Fax Number

The registered fax number of the machine is printed. When using G3 communications,
the G3 ID is recorded.

62

Number of Pages

The number of pages is printed.

Send Date and Time

The transmission start date and time is printed.

Remarks

Remarks are printed when the document is sent using Broadcast, Mailbox, Relay
Broadcast, or Redial Mode.

iFax Subject (Specifying the iFax Subject)

You can specify an iFax subject. If no subject is specified, the preset subject will be
automatically entered.

Note • This feature is not available for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

1 Select the [Fax/Internet Fax] tab to

display the [Fax/Internet Fax]
screen.

2 Select [iFax/Fax] to display "iFax"

in the address field.

3 Select the [Transmission Options]

tab to display the [Transmission
Options] screen.

4 Select [iFax Subject].

Transmission Options

Fax

5 Select [Keyboard].
6 Enter a subject using the keyboard

displayed. Up to 128 characters
can be entered.

For information on how to enter characters, refer to "2 Prodect Overview" > "Entering Text" in the User
Guide.

Note • If no subject is entered, the follow ing will be automatically entered as a s ubject:

[InternetFAX:<From> : <Send Date and Time>].

iFax Comment (Mail Contents) (Editing the iFax Mail Contents)

You can edit iFax comments. Enter text using the keyboard or use a pre-registered
comment.

Note • This feature may not be ava ilable for some models. T he o ptio na l pac ka ge is necessary. For

more information, contact our Customer Support Center.

• For information on how to register comments, refer to "Comments" (P.129).

1 Select the [Fax/Int ernet Fax] tab to

display the [Fax/Internet Fax]
screen.

2 Select [iFax/Fax] to display [iFax] in

the address field.

2

3 Select the [Transmission Options]

tab to display the [Transmission Options] screen.

4 Select [iFax Comment (Mail

Contents)].

5 Select any item.

Delete

Deletes the comment displayed on the screen.

63

2 Fax

Keyboard

Allows you to enter body text using the keyboard. Up to 256 characters can be entered.
You can also click [Add Comment] to select a registered comment and edit it.

For information on how to enter the characters, refer to "2 Product Overview" > "Entering Text" in the
User Guide.

Add Comment

Allows you to insert a registered comment. Click this button to display the [iFax
Comment (Mail Contents) - Add Comment] screen.

Refer to "[iFax Comment (Mail Contents) - Add Comment] Screen" (P.64)

[iFax Comment (Mail Contents) - Add Comment] Screen

Select a comment to be added.

Fax

2

1 Select any item.

Comment

The registered comments are
displayed.

For information on how to register comments, refer to "Comments" (P.129).

Recipient Print Sets (Printing Multiple Copies at the Remote Machine)

This feature allows you to print multiple copies of the transmitted document at the
remote machine.

Note • This feature is not available for Fax Server.

1 Select [Recipient Print Sets] on the

[Transmission Options] screen.

2 Select any item.

1 Set

The remote machine will output one copy.

Multiple Sets

Specify the number of copies the remote machine will output within the range from 2 to
99 in increments of 1. Use [ ] and [ ] or the numeric keypad on the screen to specify
the number of print sets.

Multiple-Up (Merging Multiple Documents onto 1 Sheet to Send)

You can send multiple-paged documents by merging several pages together onto a
single sheet. For example, when you need to send a total of 12 pages of original
documents, specify the number of pages to be merged together per sheet as 3. The
scanned original documents are stored and sent as 4-page documents with 3 pages on
each sheet. The number of pages that can be merged together onto a single sheet is
2 to 9.

Important • The specified number of pages may not be able to be printed on a single sheet of paper,

depending on the recip ien t’s machine capacity. In this case, the recipient machine s plit s the
pages to print.

64

Transmission Options

• If the original documents have a less number of pages than the specified number of pages to
be merged onto a single sheet, the machine merges and sends the pages that have been
actually scanned.

Note • This feature is not available for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

1 Select [Multiple-Up].
2 Select [On].
3 Use [ ] and [ ] to enter the

number of pages.

Off

Multiple-Up is not appl ied.

On

Multiple-Up is applied. Specify the number of pages in [Originals].

Remote Mailbox (Using Remote Mailbox)

Remote Mailbox is a feature for exchanging confidential documents that you do not
want others to see.

Note • This feature is not available for Fax Server.

Sending to Mailbox (Fax Signal Method)

This feature allows your machine to store a document in the recipient fax remote
mailbox to enable printing by the recipient machine. You need to confirm the remote
mailbox number and its passcode set on the recipient machine.

Private Polling (Fax Signal Method)

You can retrieve a document from a mailbox on a remote machine by sending a request
from your machine. You need to confirm the remote mailbox number and its passcode.

Important • You cannot use polling to retrieve documents from multiple remote mailboxes

simultaneously.

The retrieved document is stored in a mailbox. When a document is received in a
mailbox, the <Job in Memory> indicator lights and a [Mailbox Report] is printed. The
[Mailbox Report] includes the mailbox number and name.

Note • Mailbox reception usi ng the DTMF method is possible, but th e only signals that can be

received are numerals, ∗, and #.

• You can configure the settings to allow documents that have been sent to and stored in a
mailbox to be printed automatically. For information on how to set up the mailbox to
automatically print the stored documents, refer to "6 System Settings" > "Setpu Menu" >
"Mailbox" in the Administrator Guide.

• Depending on the report print settings, the [Mailbox Report] may not be printed even if e­mail is received in the mailbox. For information on setting the report print settings, refer to
"Reports" (P.106).

For information on printing received documents, refer to "Printing/Deleting Documents in the Mailbox"
(P.91).

Fax

2

Sending to Mailbox (DTMF Method)

To use the DTMF method to send to a mailbox, you need to confirm the mailbox
number of the recipient machine. Two methods are available for Sending to Mailbox
using the DTMF method: Auto and Manual.

65

2 Fax

Sending to Mailbox (Fax Signal Method)

1 Select [Remote Mailbox] on the

[Transmission Options] screen.

2 Select [On].

Off

Remote Mailbox is not applied.

On

Remote Mailbox is applied. Enter [Remote Mailbox Number].

Remote Mailbox Number

Fax

2

Enter the 3-digit number of the remote mailbox number using the numeric keypad.

Passcode

Enter the 4-digit number of the passcode for the remote mailbox using the numeric
keypad. If a passcode has not been set, you do not need to enter one.

Next

Select this button after entering [Remote Mailbox Number] and [Passcode].

Private Polling (Fax Signal Method )

1 Select [Advanced Features] tab to

display the [Advanced Features]
screen.

2 Select [Polling].
3 Select [On].
4 Select the [Transmission Options] tab to display the [Transmission Options] screen.
5 Select [Remote Mailbox] on the

[Transmission Options] screen.

6 Select [On].

66

Off

Private Polling is not used.

On

Private Polling is used. Enter [Remote Mailbox Number].

Remote Mailbox Number

Enter the 3-digit number of the remote mailbox number using the numeric keypad.

Passcode

Enter the 4-digit number of the passcode for the remote mailbox using the numeric
keypad. If a passcode has not been set, you do not need to enter one.

Next

Select this button after entering [Remote Mailbox Number] and [Passcode].

Format for Auto Send (DTMF Method)

1 Select [Keyboard] to display the keyboard on the touch screen and enter the following

format.

Format for Manual Send (DTMF Method)

1 Select the [On-hook (Manual Send/Receive)] button on the [Advanced Features]

screen to display the keyboard on the touch screen and enter the following format.

Transmission Options

Fax

Note • Use the keyb oard on the touc h screen to enter symbols such as "!" and "∗". For in fo rmation

on the input method, refer to "2 Product Overview" > "Entering Text" in the User Guide.

• Enter the password if necessary.

• You can transmit to any machine that supports our DTMF method feature.

• The above dialing format can be registered in address number to enable private polling

using an address number. For information on how to register address numbers, refer to
"Address Book" (P.124).

F Code (Using F Code Transmission)

F Code is the transmission procedure set by the Communications and Information
Network Association of Japan and is the T.30 (communication protocol) method for
using sub-addresses that was standardized by the ITU-T. The F Code feature enables
various features to be used with transmission among F Code-compatible machines
manufactured by different companies.

When using F Code transmission, use an F Code and password. The F Code, which is
also called a sub-address by other companies, must be registered (entered). Set the
password if necessary.

Note • This feature is not available for Fax Server except when an F code is included in a dialing

number.

• To use the F Code feature, you need to confirm the F Code of the recipients machine in
advance.

• You can set the F Code and password for each address number. For information on how to
register address numbers, refer to "Address Book" (P.124).

• You can use Relay Broadcast/Remote Relay Broadcast with F Code transmission. For
information on Relay Broadcast, refer to "Relay Broadcast (Transmitting Documents
Through a Relay Station)" (P.76). For information on Remote Relay Broadcast, refer to
"Remote Relay Broadcast (Performing Rel ay Broadcast to Remote Locat ions)" (P.80) .

• We recommend using the fax signal method for sending to a mailbox or private polling when
the recipient is using the same model of machine.

You can use the following features with F Code transmission.

2

Sending to Mailbox (F Code Method)

When a mailbox is set on a remote machine, you can send a document directly to the
mailbox by specifying the F code (sub-address) and password (if set up) of the mailbox.

Obtain the F Code (sub-address) and password of the destination mailbox in advance.

67

Fax

2

2 Fax

Example of specifying a destination:
F Code (sub-address) : 0 (to designate an F Code transmission) and the

mailbox number of a mailbox on the remote machine

Password (if necessary) : The password of the mailbox

Private Polling (F Code Method)

When a mailbox is set on a remote machine, you can perform private polling for the
mailbox by specifying its F code (sub-address) and password (if set up).

If you use your machine to perform private polling for a mailbox on a remote machine,
obtain the F Code (sub-address) and password of the target mailbox.

If you use a remote machine to perform private polling for a mailbox on your machine,
give the following information.

F Code (sub-address) : 0 (to designate an F Code transmission) and the

mailbox number of the target mailbox

Password (if necessary) : The password of the target mailbox

Note • Mailbox reception using the DTMF method is possible, but the only signals that can be

received are numerals, ∗, and #.

• You can configure the settings to allow documents that have been sent to and stored in a
mailbox to be printed automatically. For information on how to set up the mailbox to
automatically print the stored documents, refer to "6 System Settings" > "Setpu Menu" >
"Mailbox" in the Administrator Guide.

• Depending on the report print settings, the [Mailbox Report] may not be printed even if e­mail is received in the mailbox. For information on setting the report print settings, refer to
"Reports" (P.106).

For information on printing received documents, refer to "Printing/Deleting Documents in the Mailbox"
(P.91).

Sending to Mailbox (F Code Method)

1 Select [F Code] on the

[Transmission Options] screen.

2 Select [On].
3 Use numeric keys to enter an F

code, and select [Next].

Note • An F code must be up to 20 digits.

4 If required, enter a password into [Password], and then select [Next].

Note • A password must be up to 20 digits.

Off

The F code transmission is not used.

On

The F code transmission is used. Enter the F Code.

F Code

Enter the F code using the numeric keypad.

Note • You can enter up to 20 digits for the F Cod e.

68

Password

Enter the password using the numeric keypad. If a password has not been set, you do
not need to enter one.

Note • You can enter up to 20 digits for the password.

Next

Select this button after entering [F Code] and [Password].

Private Polling (F Code Method)

1 Select [F Code] on the

[Transmission Options] screen.

2 Select [On].
3 Enter the F Code with the numeric

keypad and select [Next].

Note • You can enter up to 20 digits for the F Code.

4 If necessary, enter the password using the numeric keypad and select [Next].

Note • You can enter up to 20 digits for the password.

5 Select [Save].
6 Select [Polling] on the [Advanced

Features] screen.

Transmission Options

Fax

2

7 Select [On].

Off

Private Polling is not used.

On

Private Polling is used.

iFax Profile (Specifying iFax Profiles)

A profile is specified to restrict attribute information such as image resolution and paper
size for transmissions between iFax-compatible machines.

Note • This feature is not available for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

• The profiles that can be processed differ depending on the iFax-compatible machine of the
recipient. Before speci fyin g a p rofile, co nfirm the p rofiles the i Fa x-compa tibl e machi ne of the
recipient can process.

• If inconsistency occurs between a profile, and stored document size and resolution, priority
is given to the settings specified in the profil e.

• If the profile differs for each recipient when using Broadcast Send, the smallest size
becomes the maximum image size.

• You can set an iFax profile for each address number. For information on how to register
address numbers, refer to "Address Book" (P.124).

• The def ault values of [iFax Profile] can be changed in the System Administrat ion mode. For
information on how to change the default values, refer to "iFax Profile" (P.110).

1 Select [Fax/Internet Fax] tab to

display the [Fax/Internet Fax]
screen.

2 Select [iFax /Fax] to d isplay [iF ax] in

the recipient section.

69

2 Fax

3 Select the [Transmission Options] tab to display the [Transmission Options] screen.
4 Select [iFax Profile].
5 Select the p rofile.

TIFF-S

This profile is the iFax standard. For documents that are larger than A4, the size is
reduced automatically to A4 for transmission.

z

Encoding method : MH

z

Stored Document Size : A4

z

Fax

Resolution : Standard, Fine

Note • If Superfine (400 dpi) or Superfine (600 dpi) is selected for [Resolution] on the [General

Settings] screen, TIFF-S cannot be selected.

2

TIFF-F

Select this profile when you specify super-fine for the resolution or when you send A3
or B4 documents.

z

Encoding method : M MR

z

Stored Document Size : A4, B4, A3

z

Resolution : Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)

Note • When a fax is sent to a machine tha t does not support T IF F-F , the recipient machine w ill no t

be able to display or print the images.

TIFF-J

Select this profile for sending documents in JBIG.

z

Encoding method : J BIG

z

Stored Document Size : A4, B4, A3

z

Resolution : Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)

Note • When a fax is sent to a machine that does not support TIFF-J, the recipient machine will not

be able to display or print the images.

Encryption (Sending iFax Encrypted by S/MIME)

70

When using the iFax feature, you can send iFax encrypted by S/MIME.
When sending encrypted iFax, select a recipient with a certificate that can be encrypted

from Address Book.

Off

Sends iFax without encryption.

On

Sends encrypted iFax.

Transmission Options

Digital Signature (Sending iFax with a Digital Signature by S/MIME)

When using the iFax feature, you can send iFax with a digital signature by S/MIME.
Digital Signature allows a recipient to confirm whether the contents of the iFax are

changed, or whether the iFax is sent from the proper sender.
To use this feature, the machine's mail address must be linked to a certificate.

For information on how to link a certificate to the machine’s e-mail address, refer to the Administrator
Guide.

Off

Sends iFax without a digital signature.

On

Sends iFax with a digital signature.

Fax

2

71

Fax

2

2 Fax

Advanced Features

You can set the polling and on-hook features in the [Advanced Features] screen. The
following shows the reference section for each feature.

Polling (Retrieving Documents from Remote Machines)...........................................................72

Store for Polling (Allowing Remote Machines to Retrieve Documents from Your Machine) ..73

On-hook (Confirming Remote Machine Response Prior to Transmission)................................75

1 Select [Fax/Internet Fax] on the [All

Services] screen.

2 Select the [Advanced Features]

tab, and then select a feature on
the [Advanced Features] screen.

Note • The items displayed on the [Advanced Features] screen vary depending on the features

enabled on the machine. No items are available for the Server Fax feature.

Polling (Retrieving Documents from Remote Machines)

Polling

Polling is a feature that allows your machine to retrieve documents stored on a remote
machine. You are charged for the transmission fee.

This feature is used for Facsimile Information Services.

For information on Facsimile Information Services, refer to "Receiving Faxes" (P.85).

Note • Depending on the remote machine, the Polling feature may be unavailabl e.

• This feature is not available for Fax Server.

• When you specify polling in combination with [Delayed Start] on the [Transmission Options]

screen, you can retrieve a document at a specified time.

Polling

You can retrieve documents stored on a remote machine by sending instructions from
your machine. You can retrieve documents from multiple machines. This process is
known as Multi-Polling.

Private Polling (DTMF Method)

You can retrieve documents from a mailbox on a remote machine by sending a request
from your machine. A mailbox must be registered on the remote machine. The
documents stored in the mailbox can be transmitted without others seeing it if a
password is set.

Important • You cannot use polling to retrieve documents from multiple remote mailboxes

simultaneously.

72

1 Select [Polling] on the [Advanced

Features] screen.

2 Select [On].

Note • To use Multi-Polling, specify

multiple recipients.

Off

Polling is not used.

On

Polling is used.

Private Polling (DTMF Method)

1 Select [Polling] on the [Advanced Features] screen.
2 Select [On].

Off

Private Polling is not used.

Advanced Features

On

Private Polling is used.

3 Enter numbers in the format corresponding to Manual Send or Auto Send.

Format for Auto Send

Use the keyboard that is displayed by selecting [Keyboard] on the [Fax/Internet Fax]
tab.

Format for Manual Send

Use the keyboard that is displayed by selecting the [On-hook (Manual Send/Receive)].

Note • Use the keyb oard on the touc h screen to enter symbols such as "!" and "∗". For in fo rmation

on the input method, refer to "2 Product Overview" > "Entering Text" in the User Guide.

• Enter the password if necessary.

• You can specify to any machine that supports our DTMF method feature.

• The above dialing format can be registered in address number to enable private polling

using an address number. For information on how to register address numbers, refer to
"Address Book" (P.124).

Fax

2

Store for Polling (Allowing Remote Machines to Re trieve Documents from Your Machine)

Store for Polling is to store a document on your machine so as a remote machine can
retrieve it from your machine. There are two methods for Store for Polling: Public
Mailbox and Private Mailbox.

The machine can be set to automatically delete the documents for polling after transmission. For more
information, refer to "Documents for Polling - Auto Delete" (P.111).

Note • This feature is not available for Fax Server.

73

2 Fax

1 Select [Store for Polling] on the

[Advanced Features] screen.

2 Select any item.

Public Mailbox

Store documents to be sent, in response to instructions received from remote
machines, in the public mailbox of the machine.

Private Mailbox

Store documents to be sent, in response to instructions received from remote
machines, in a mailbox of the machine. A document stored in the mailbox can be
transmitted without others seeing it if a password is set.

Fax

Note • A Private Mailbox must be registered on the machin e.

For more information on registering a mailbox, refer to "6 System Settings" > "Setpu Menu" > "Mailbox"

in the Administrator Guide

.

2

Save in:

z

When selecting [Public Mailbox]
[Public Mailbox] is displayed. When selecting [Public Mailbox], the [Public Mailbox]

screen appears.

Refer to "[Public Mailbox] Screen" (P.74).

z

When selecting [Private Mailbox]

[Private Mailbox] is displayed. When selecting [Private Mailbox], the [Mailbox] screen
appears. Select a mailbox to store the polling documents.

For information on how to select a mailbox, refer to "5 Send from Mailbox" > "Selecting a Mailbox" in
the User Guide. For information on how to check and print/delete documents for Private Polling, refer to
"Checking/Selecting Mailbox Documents" (P.90) and "Printing/Deleting Documents in the Mailbox"
(P.91), respectively.

[Public Mailbox] Screen

You can print and delete documents stored for polling.

1 Select the document to print or

delete. You can select either one
document or all documents.

Note • Select [ ] to return to the

previous screen or [ ] to
move to the ne xt screen.

74

Refresh

Information on documents stored in the public mailbox is refreshed.

Select All

Selects all documents stored in the public mailbox.

Delete

Deletes the selected document. Confirm the contents on the screen, and select [Yes].

Advanced Features

Print

Prints the selected document.

On-hook (Confirming Remote Machine Response Prior to Transmission)

Use this feature when using Manual Send.
Manual Send is a transmission method that involves confirming the remote machine

response with an external telephone or when the machine is in an on-hook state prior
to beginning transmission.

In this case, it is recommended to have the line monitor volume set to "Loud".

Note • When an error occurs from the second page while sending multiple pages, the first page

may end abnormally.

The volume of the line monitor can be changed in the System Administration mode. For information on
how to change the default values, refer to "Line Monitor Volume" (P.106).

1 Pick up the receiv er of the ext er na l

telephone or select [On-hoo k
(Manual Send/Receive)] on the
[Advanced Features] screen.

Fax

2

2 The keyboard screen appears.

Manual Receive/Manual Send

Use the drop-down menu to switch between Manual Receive and Manual Send.

z

Manual Send: Confirms remote machine response prior to transmission.

z

Manual Receive: Used for receiving fax manually, such as Facsimile Information
Services.

Alphanumeric chara cter buttons

Use alphanumeric characters to specify a destination.

Note • When the line type is s et to a pulse li ne, [To ne (:)] do es not app ear. If yo u want to s end tone s

(or to use the touch-tone services) while using a pulse line, select [Tone (:)].

• Some touch-tone ser vices may not be available even if you set your telephone to send
tones.

More Characters

Selecting this button displays a symbol screen, allowing you to use symbols to specify
a destination.

Exit (Line Cut)

Cuts the line connected.

75

Fax

2

2 Fax

Broadcast

This section describes setting Broadcast Send and Relay Broadcast.

Broadcast Send (Transmitting to Multiple Recipients)...............................................................76

Relay Broadcast (Transmitting Documents Through a Relay Station).............................. .........76

Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).........................80

Broadcast Send (Transmitting to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.

When an Additional G3 Port Kit (optional) is installed, you can use the extra lines to
make multiple transmissions simultaneously with Broadcast Send.

If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.

Note • The maximum number of recipients that you can specify at one time is as follows: Using the

numeric keypad: 200 locati ons; using address number: 500 locatio ns; and us ing the nu meric
keypad in combination with address number: 699 locations.

• When Address Book Ex tensi on Kit (o ptional) is ins talled, y ou ca n registe r up t o 999 loca tions
using the address number and up to 1198 locations using the numeric keypad in
combination with the address number at one time.

• One touch buttons correspond to the numbers registered for the address numbers from 001
to 070.

• When using Broadcast Send, [Cov er Note] and [Remote Ma ilbox] are invalid ev en if they are
selected on the control panel. If you want to use [Cover Note] and [Remote Mailbox], set
them when registering each recipient in address numbers.

• You cannot specify [Transmission Report]. Confirm transmission results in a Broadcast /
Multi-poll report.

1 Select [Fax/Internet Fax] tab to

display the [Fax/Internet Fax]
screen.

2 Select the first recipient.
3 Select [Next Recipient].
4 Select the next recipient.
5 Repeat Step 3 and Step 4.
6 Press the <Start> button.
7 Select [Yes] on the confirmation screen to start transmission.

Relay Broadcast (Transmitting Documents Through a Relay Station)

The Relay Broadcast f eature transmits documents to multip le recipients via other fax
machines (relay stations). When a document is to be transmitted over a long distance
to multiple recipients, it is first transmitted to one relay station and from there to multiple
recipients. When you transmit documents over a long distance to many recipients,
using Relay Broadcast can save on call charges.

Furthermore, multiple Relay Broadcast operations can be performed simultaneously.
This is referred to as Multiple Relay Broadcast.

76

There are three Relay Broadcast Send methods.

Fax Signal Method

This method employs a Fuj i Xerox propr ietary commu nication p rocedure tha t is only for
use with specific machines that have the Relay Broadcast Send feature. The G3 mode
is available.

DTMF Method

G3 fax machines that support Manual Send can make Relay Broadcasts for the
machine.

F Code Method

This method can be used among machines that have the F Code and the Relay
Broadcast Send features. The G3 is available.

Before using the Relay Broadcast Send Feature

Before using the Relay Broadcast Send feature, register the following information in the
address numbers of initiating stations and rel ay stations.

For information on how to register address numbers, refer to "Address Book" (P.124).

Broadcast

Fax

2

Where Contents

Initiating
Station

Relay
Station

Fax Signal Method
Assign a relay station to an address number (001 to 500*) to set up the Relay
Broadcast Send feature.

z

Register the last two digits of the address number of the initiating station
(which is already registered at the relay station) as a relay station ID for the
Relay Broadcast Send operation.

z

Register the address numbers or group dial number of the relay recipients
(which are registered at the relay station) as broadcast recipients. The
wildcard "∗" can be used.

DTMF Method (G3)/F Code Method

z

No registration is required. The dialing format can be registered to an address
number.

Fax Signal Method

z

Assign an initiating station to an address number from 001 to 099, and set
Relay Station Setup of the address number to [On].

z

Assign a relay recipient to an address number from 001 to 099. The relay
recipients can also be assigned at the initiating station by using a group dial
number.

DTMF Method (G3)/F Code Method

z

Assign an initiating station either to an address number from 001 to 500
(when the specification method for the initiating station is 3 digits in F Code)
or to 001 to 099 (when the specification method for the initiating station is 2
digits in F Code). Then, set Relay Station Setup of the address number to
[On].

z

Assign a relay recipient to an address number.
Assign the relay recipient either to a relay station address number from 001 to
500 (when the specification method for the initiating station is 3 digits in F
Code) or to 001 to 099 (when the specification method for the initiating station
is 2 digits in F Code).

Note • The information abov e d escrib es the Relay Broa dcast S end fe at ure tha t can b e used on thi s

machine model. When using a machine of a different model as a relay station, check the F
Code (sub-address) and password of the target recipient machine.

* When the Speed D ial Extens ion Kit is installed, it will be 001 to 999.

77

Fax

2

2 Fax

Fax Signal Method

1 Select an address number or group dial number to which a relay broadcast is

registered and press the <Start> button.
To perform Multiple Relay Broadcast, repeat this step.

DTMF Method

There are two methods in the DTMF method: Auto Send and Manual Send.

Auto Send (transmitting without picking up the receiver)

1 Select [Keyboard] to display the keyboard on the touch screen and enter the following

format.

2 Select [Next Recipient] to perform Multiple Relay Broadcast.

Note • You can specify up to 20 locations for relay recipients.

z

Password
A pre-registered two-digit number

Note • By default, no password is set. For setting a password, contact our Customer Support

Center. If a password has not been set, you do not need to enter one.

z

Relay station ID
The last two digits of the initiating station address number registered at the relay

station.

z

Address number
An address number for the relay recipients registered at the relay station.
The wildcard "∗" can also be used.

Note • The above dialing format can be registered in an address number to send using the address

number. For information on how to regis ter address numbers, refer to "Address Book"
(P.124).

3 Press the <Start> button.

Manual Send (transmitting with picking up the receiver or on-hook)

1 Select the [Advanced Features] tab

to display the [Advanced Features]
screen.

78

2 Select [On-hook (Manual Send/

Receive)].

3 Select [Manual Send] from the

drop-dow n menu.

4 Use the keyboard shown in the touch screen to enter numbers in the following format.

Note • You can spe cify up to 20 locations for relay recipients.

F Code Method

When the machine is an initiating station, you can perform Relay Broadcast Send by
registering the relay station’s F code and password (if necessary) to the machine.

When the machine is a relay station, you can perform Relay Broadcast Send by
registering the machine’s F code and password (if necessary) to an initiating station.

Important • When performing R elay Bro adcast Se nd with the F Code m ethod, yo u can use a password if

Note • When performing Rel ay Bro adcast Se nd among the mach ines of this model, w e recomm end

When using the machine as a relay station, the F Code that is transmitted to the
initiating station is as follows.

Broadcast

you set a receive passwo rd for the relay station.

Fax

using the fax signal method.

• When using a machine of a differen t model as a relay station, confirm the F Co de (sub­address) and password of the target recipient machine.

2

Relay Broadcast
Send

Print
Directive

Relay
Station ID

Up to 20 digits

Address
Number

Address
Number

Address

Number ....

Relay Broadcast Send

Specify the number of digits of the relay station ID .
1: For relay station IDs and address numbers that are 2 digits
2: For relay station IDs and address numbers that are 3 digits

Print Directive

Select whether or not to print at the relay station.
1: Printing at the relay s tation
0: No printing at the relay station

Relay Station ID

This is an address number of the initiating station that has been registered at the relay
station.

When the relay station ID is set, the initiating station is notified of the results of a Relay
Broadcast Send.

When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a Relay Broadcast Send.

Address Nu mber

This is an address number assigned to the recipient.
The following shows an example of F Code, which is instructing to print at the relay

station, notifying the address number of the initiating station as 100, and sending a fax
to the recipients (200, 201, 202 and 203) using the Relay Broadcast Send feature.

F Code Example: 21100200201202203

79

2 Fax

1 Select the [Transmission Options]

tab to display the [Transmission
Options] screen.

2 Select [F Code] on the

[Transmission Options] screen.

3 Select [On].
4 Enter the F Code with the numeric keypad and select [Next].

You can enter up to 20 digits for the F Code.

5 If necessary, enter the pas sword using the numeric keypad and select [Next].

You can enter up to 20 digits for the password.

Fax

Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)

2

The Remote Relay Broadcast feature allows you to send documents to multiple
recipients (Broadcast Send) by going through two or more relay stations.

This feature is a more economical option than using the Relay Broadcast feature when
sending documents to the substantial number of recipients, whose machines are
located in remote locations.

Note • Multiple Relay Broadcast can be performed f rom a secondary relay statio n.

There are three Relay Broadcast Send methods.

Fax Signal Method

This method employs a Fuji Xerox proprietary communication procedure that can only
be used with specific machines that have the Relay Broadcast Send feature. The G3
is available.

DTMF Method

G3 fax machines that support Manual Send can make Remote Relay Broadcasts for
the machine.

F Code Method

This method can be used among machines that have the F Code and the Relay
Broadcast Send features. The G3 is available.

Fax Signal Method

Register the following information in the address numbers of initiating stations and relay
stations in advance.

For information on how to regis ter address nu mbers, refer to "Address Book" (P.124).

80

Where Contents

Broadcast

Initiating
Station

Assign the relay station to an address number (001 to 500*) to set up the Relay
Broadcast Send feature.

z

Register the last two digits of the address number of the initiating station
(which is already registered at a primary relay station) as a relay station ID.

z

Register the address numbers or group dial number of the secondary relay
stations (which are registered at a primary relay station) as broadcast
recipients.

Primary
Relay
Station

Assign the initiating station to an address number from 001 to 099 and set
Relay Station Setup of the address number to [On].
Assign the secondary relay station to an address number from 001 to 099.

z

As the relay station ID, assign the last two digits of the Address Number for
the primary relay station that is registered to the secondary relay station.

z

As the broadcast recipients, assign the Address Number for the relay
recipients that have been registered to the secondary relay station.

Secondary
Relay
Station

Assign the primary relay station to the same address number as that of the
initiating station registered at the primary relay station, and set Relay Station
Setup of the address number to [On].
Assign the relay recipient to an address number from 001 to 500*.
Relay recipients of address number 100 or above can be registered to a group
and specified by address number.

* When the Speed D ial Extens ion Kit is installed, it will be 001 to 999.

1 Select an address number or group dial number to which a remote relay broadcast is

registered and press the <Start> button.

Fax

2

DTMF Method

Register the following information in the address numbers of the primary relay station
and the secondary relay station in advance.

For information on how to register address numbers, refer to "Address Book" (P.124).

Where Contents

Primary
Relay
Station

Secondary
Relay
Station

Note • There are two methods in the DTMF method: Auto Send and Manual Send.

* When the Speed D ial Extens ion Kit is installed, it will be 001 to 999.

Assign the initiating station to an address number from 001 to 500* and set
Relay Station Setup of the address number to [On].
Assign the secondary relay station to an address number from 001 to 500*.

z

As the relay station ID, assign the last two digits of the Address Number for
the primary relay station that is registered to the secondary relay station.

z

As the broadcast recipients, assign the Address Number for the relay
recipients that have been registered to the secondary relay station.

Assign the primary relay station to the same address number as that of the
initiating station registered at the primary relay station, and set Relay Station
Setup of the address number to [On].
Assign the relay recipient to an address number from 001 to 500*.

• You can send documents to the machines that support the DTMF method.
You can register the dialing format to an address number, and send documents by
specifying the addr ess number . For in formatio n on how t o register address numbers , refer to
"Address Book" (P.124).

81

2 Fax

Auto Send (transmitting without picking up the receiver)

1 Select [Keyboard] to display the keyboard on the touch screen and enter the following

format.

2 Select [Next Recipient] to perform Multiple Relay Broadcast.

Password

A pre-registered two-digit number

Note • By default, no password is set. For setting a password, contact our Customer Support

Center. If a password has not been set, you do not need to enter one.

Fax

2

Relay Station ID

The last two digits of the initiati ng station address number registered at the primary
relay station.

Address Number

The address number for the secondary relay station registered at the primary relay
station.

Manual Send (transmitting with picking up the receiver or on-hook)

1 Select the [Advanced Features] tab

to display the [Advanced Features]
screen.

2 Pick up the telephone receiver, or

select [On-hook (Manual Send/
Receive)].

3 Select [Manual Send] from the

drop-dow n menu.

4 Use the keyboard shown in the

touch screen to enter numbers in
the following format.

Note • You can specify up to 20 locations for relay recipients.

F Code Method

When using the machine as the initiating station for performing remote Relay Broadcast
Send, confirm the F Code and the password (if necessary) for the primary relay station.

When using the machine as the primary relay station for performing remote Relay
Broadcast Send, inform the initiating station of the F Code (sub-address) and the
password (if necessary) and confirm the F Code for the secondary relay station.

When using the machine as the secondary relay station for performing remote Relay
Broadcast Send, inform the primary relay station of the F Code and the password (if
necessary).

82

Broadcast

Register the following information in the address numbers of the primary relay station
and the secondary relay station in advance.

Where Contents

Primary
Relay
Station

Assign the initiating station either to an address number from 001 to 500* (when
the specification method for the initiating station is 3 digits in F Code) or to 001
to 099 (when the specification method for the initiating station is 2 digits in F
Code). Then, set Relay Station Setup of the address number to [On].
Assign the secondary relay station either to an address number from 001 to
500* (when the specification method for the initiating station is 3 digits in F
Code) or to 001 to 099 (when the specification method for the initiating station is
2 digits in F Code).

z

As the relay station ID, assign the last two digits of the Address Number for
the primary relay station that is registered to the secondary relay station.

z

As the broadcast recipients, assign the Address Number for the relay
recipients that have been registered to the secondary relay station.

Secondary
Relay
Station

Assign the primary relay station to the same address number as that of the
initiating station registered at the primary relay station, and set Relay Station
Setup of the address number to [On].
Assign the relay recipients either to an address number from 001 to 500* (when
the specification method for the initiating station is 3 digits in F Code) or to 001
to 099 (when the specification method for the initiating station is 2 digits in F
Code).

Important • When using the F Code method for remote Relay Broadcast Send, the primary relay stations

and secondary relay stations must support our F Code method and be equipped with the
Relay Broadcast feature.

Note • When performing R elay Broadcast Se nd with machines of t his model, we reco mm e nd using

the fax signal method.

* When the Speed D ial Extens ion Kit is installed, it will be 001 to 999.

Fax

2

When using the machine as a relay station, the F Code that is transmitted to the
initiating station is as follows.

Relay Broadcast
Send

Print
Directive

Primary
Relay
Station ID

Up to 20 digits

Address
Number

Address
Number

Address
Number

....

Relay Broadcast Send

Specify the number of digits of the relay station ID .
1: For primary relay station IDs and address numbers that are 2 digits
2: For primary relay station IDs and address numbers that are 3 digits

Print Directive

Select whether or not to print at the primary relay station.
1: Printing at the primary relay station
0: No printing at the primary relay station

83

Fax

2

2 Fax

Primary Relay Station ID

This is an address number of the initiating station that has been registered at the
primary relay station

When the primary relay station ID is set, the initiating station is notified of the results of
the remote Relay Broadcast Send.

When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a remote Relay Broadcast Send.

Address Number

This is an address number assigned to the secondary relay station
The operating procedure is the same as for Relay Broadcast Send.

84

Receiving Faxes

There are two reception modes: Auto Receive and Manual Receive.
In the Auto Receive mode, the machine receives a fax from a remote machine

automatically.
In the Manual Receive mode, the machine receives a fax from a remote machine

manually. This mode allows you to confirm the sender, or to use an external telephone
to talk to the caller before receiving the fax.

The Fax Receiving Mode default value can be changed in the System Administration mode. For
information on how to change the default values, refer to "Fax Control" (P.111).

Receiving Faxes

Switching between Auto Receive and Manual Receive

Press the <Machine Status> button.

1

2 Select [Fax Receiving Mode] on

the [Machine Status] screen.

3 Select [Manual Receive] or [Auto

Receive].

Manual Receive

Allows you to manually receive a fax sent from a remote machine. This mode is
convenient when you want to confirm the sender or use an external telephone to talk
to the caller before receiving the fax.

Auto Receive

Automatically receives a fax sent from a remote machine.

Fax

2

Using Auto Receive

When the machine is in the Auto Receive mode, it automatically answers incoming
calls and receives documents.

Note • You can specify the duration of how long the machine is going to ring when there is an

incoming call. While the machine is ringing, you can pick up the telephone and talk to the
caller if the call is from a telephone, or you can receive the fax manually if the call is from a
fax machine.

85

2 Fax

Using Manual Receive

If the fax reception mode is set to Manual Receive when the machine rings to notify of
an incoming call, pick up the receiver of the external telephone or select [On-hook] on
the screen that appears.

Note • We recommend setting the monitor volume to [Loud] when using the On-hook feature. The

volume of the line monitor can be changed in the System Administration mode. For
information on how to change the default values, refer to "Line Monitor Volume" (P.106).

1 When the machine rings, the screen appears.

If there is a telephone, pick the receiver up. If not, select [On-hook] from the [Receiving]
screen.

2 Confirm whether the call is from a telephone or a fax machine.

If the call is from a telephone, use the receiver to talk.

Fax

2

If the call is from a fax machine, you will hear the sound of the fax machine.

Note • If [On-hook] was selected, you will hear the sou nd from the machine s peaker. However, you

cannot talk to the other party.

3 Press the <Start> button.
4 If you picked up the receiver, replace it when the <Online> indicator on the control

panel lights up.

Important • Make sure that the receiver is placed properly in the cradle. Otherwise, the line will remain

"busy".

Using Mailbox Receive

Documents received using Mailbox Receive are stored in a mailbox. After receiving a
document, the <Job in Memory> indicator lights up and the machine prints a mailbox
report. The mailbox number and the mailbox name are printed on the mailbox report.

To receive a Mailbox Receive document using F Code transmission, notify the sender
of the following information:

z

F Code (sub-address): 0 (represents F Code transmission) and the storage mailbox
number.

z

Password (if necessary) : the passcode of the mailbox in which the document is
stored.

Note • Documents can be received in a mailbox using the DTMF method. In this case, the signals

must be numerals, *, and #.

• Depending on the report print settings, a mailbox report may not be printed even if there is a
received document in the mailbox. For mo re information on the Mail box Report settings,
refer to "Mailbox Report" (P.107).

• For information on the Mailbox Report, refer to "Mailbox Report" (P.144).

• For information on how t o p rint a docum ent s tored in a m ail box, r efer t o "Se nd fro m Ma ilbox "

(P.89).

86

Facsimile Informatio n Serv ice s

For detailed information on subscriptions and advanced operating procedures, contact
the respective facsimi le info rma tion servi ce prov id ers.

Using the Receiver

Pick up the telephone receiver.

1

2 Select [Manual Receive] from the

drop-down menu.

Facsimile Information Services

Fax

2

3 Specify the fax number of a

facsimile information service provider.

z

The call destination can be specified using the numeric keypad, address numbers,
or one touch buttons. The address book cannot be used.

z

The call destination can be specified also with the keyboard displayed on the screen.
Press [More Characters] on the screen to display symbols.

Note • When the line type is set to a pulse line, [Tone (:)] does not appear.

• If you want to send tones (or to use the touch-tone services) while using a pulse line, select

[Tone (:)].

• Some touch-tone ser vices may not be available even if you set your telephone to send
tones.

4 When the machine connects to the service provider, you will hear a series of voice

prompts. Follow the instructions given by the voice prompts to enter the required
numbers.

5 When you finish entering the numbers, press the <Start> button.

Note • The <Online> indicator on the control panel lights and reception begins.

6 Place the receiver back in the cradle.

Important • Make sure that the receiver is placed properly in the cradle. Otherwise, the line will remain

"busy".

87

2 Fax

When Not Using a Receiver

Adjust the volume of the line monitor.

1

We recommend setting the volume of the line monitor to [Loud] so that it is easy to
hear the voice prompts.

For information on how to change the volume of the line monitor, refer to "Line Monitor Volume"
(P.106)

2 Select [On-hook (Manual Send/

Receive)] on the [Advanced
Features] screen.

Fax

2

3 Select [Manual Receive] from the

drop-dow n menu.

4 Specify the fax number of the facsimile information service.

z

The call destination can be specified using the numeric keypad address numbers, or
one touch buttons. The address book cannot be used.

z

The call destination can also be specified using the keyboard displayed on the
screen.

Note • When the line type is set to a pulse line, [Tone (:)] does not appear.

• If you want to send tones (or to use the touch-tone services) while using a pulse line, select

[Tone (:)].

• Some touch-tone services may not be available even if you set your telephone to send
tones.

5 When the machine connects to the service, you will hear a series of voice prompts.

Follow the instructions given by the voice prompts to enter the required numbers.

6 When you finish entering the numbers, press the <Start> button.

88

3 Send from Mailbox

This chapter describes the basic mailbox operation and mailbox features.

Note • The Send from Mailbox feat ure is not avai lable for some models. An optional

package is necessary. For more information, contact our Customer Support Center.

z

Checking/Selecting Mailbox Documents ....................................................90

z

Printing/Deleting Documents in the Mailbox...............................................91

z

Configuring/Starting Job Flow.....................................................................94

3 Send from Mailbox

Checking/Selecting Mailbox Documents

You can check or select documents stored in the mailbox.

1 On the [Send from Mailbox] screen,

select a mailbox.

Send from Mailbox

3

2 Select a document.

Note • Select [ ] to return to the

previous screen or [ ] to
move to the ne xt screen.

• You can sort documents in
ascending or descending
order by pressing either
[Name] or [Stored Date].

• At the left of the document name, an icon is displayed to show the document type.

: Scanned document
: Print document
: Document for Priv ate Polling
: Fax to Mailbox
:iFax to Mailbox

• Up to 9 documents can be selected separately. You can also select all documents. When
selecting individ ual do cume nts , a nu mber appea rs to the left of the docume nt i con in dicati ng
the order in which it was selected. Documents are processed in this order.

3 Select any item.

Refresh

Displays the refreshed information.

Document(s)

Displays the number of documents stored in the mailbox.

90

Select All

Selects all the documents in the mailbox. This selection will be cancelled if [Select All]
is selected again.

Print/Delete

Displays the [Print/Delete] screen. This screen allows you to print/delete documents
stored in the mailbox.

Refer to "Printing/Deleting Documents in the Mailbox" (P.91).

Job Flow Settings

Displays the [Job Flow Settings] screen. This screen allows you to create, link, and
execute job flows.

Refer to "Configuring/Starting Job Flow" (P.94).

Note • Print documents are not supported by job flows. If print documents are included in the

selected documents, the job flow is executed for the documents other than the print
documents.

Printing/Deleting Documents in the Mailbox

Printing/Deleting Documents in the Mailbox

You can print/delete documents selected in the mailbox.

1 On the [Document List] screen,

select documents.

2 Select [Print/Delete].

3 Select any item.

Change Document Name

Allows you to change the name of the document. This is unavailable when multiple
documents are selected.

Print Settings

Displays the [Mailbox - Print Settings] screen. You can change the print settings of the
document.

Refer to "[Mailbox - Print Settings] Screen" (P.91).

Delete

Deletes the selected document.

Print

Prints the selected document.

Note • When a print document stored by [Save to Mailbox] of a print driver is printed, the

settings specified on the control panel or CentreWare Internet Services will
override the settings specified on the print driver except the [Multiple Up], [Skip
Blank Pages], and print position settings.

Send from Mailbox

3

[Mailbox - Print Settings] Screen

You can change the print settings of the document.

1 Select any item.

Batch Print

Allows you to set batch printing.
You can print multiple documents as one document. Up to 100 documents can be

bound in selected order.

Note • For 2-sided printi ng, the last page becom es bla nk when the total nu mb er of printed pages is

odd. For printing of m ult iple documents, a blank page is inserted after the final page of each
document.

91

Send from Mailbox

t

t

3

3 Send from Mailbox

Quantity

Allows you to change the quantity.

Paper Supply

Allows you to select paper.

Note • W hen printing the fax document for Pri vate Polling and Fax to Ma ilbox, if [Tray Mode] in

2 Sided Printing

Allows you to set 2-sided printing.

Output

Allows you to set stapling and punching.

Note • This feature does not appear f or s ome models. An optio nal package is nece ssa ry. For more

The following table shows the stapled/punched positions with the example of [1 Staple]
for stapling and [2 Holes] for punching for documents stored in a mailbox by specifying
[Save to Mailbox] on a print driver and for scanned documents.

z

For documents in a mailbox stored by specifying [Save to Mailbox] on a print driver

• If a different size document is included in multiple documents, it may be printed in improper
orientation.

• [Batch Print] is not available whil e inte rru pting another job.

• [Batch Print] is not available for the fax/iFax documents that are processed using the [Private

Mailbox], [Fax to Mailbox], or [iFax to Mailbox] feature.

[Receive Paper Size] is selected, the document will be printed automatically on the paper
loaded on the bypass tray in case the specified paper tray cannot be used. For information
on [Receive Paper Size] settings, refer to "Receiving Paper Size" (P.113)

information, contact our Customer Support Center.

Original

Stapling

Position

Punching

Position

Repor

Report

Repor

Report

Report

Report

92

Printing/Deleting Documents in the Mailbox

t

t

t

t

z

For scanned documents stored in a mailbox

Important • Ensure tha t the orientation of the document, and the [ O riginal Orientation] setting of [Edge

Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same.

Original

Original

Orientation

Stapling

Position

Punching

Position

Repor

Report

Repor

Repor

Report

Repor

Report Report

Report Report

Report

Report

Report

Report

Report

Report

Send from Mailbox

3

Reset

Resets the print settings.

Print

Prints the selected document.

93

3 Send from Mailbox

Configuring/Starting Job Flow

Job flow is a feature for executing a series of registered actions.
A job flow operates on documents stored in a mailbox, and starts in either of the

following ways: 1) manually or automatically start a job flow when a document is stored
in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.

To automatically start a job flow, you must make a link with a mailbox and a job flow
sheet in advance. Documents are automatically processed with the job flow sheet when
they are stored in the linked mailbox.

Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only

Send from Mailbox

Features that can be registered are listed below.

Forward

Multiple forwarding recipients can be configured for each forwarding method.

z

Fax

be used/edited/duplicated/deleted through the mailbox where the job flow is created. This
type of job flow is not displayed on the [Job Flow Sheets] screen. When using the
Authentication feature, job flows whose owners are authenticated are displayed on the [Job
Flow Sheets] screen.

3

Forwards via fax. Up to 100 recipients can be specified.

z

iFax Transmission
Forwards via iFax. Up to 100 recipients can be specif ied.

Print

Documents in a mailbox can be printed.
Some features are unavailable depending on the store type of the document.

Output

Input

Fax Docume nts for
Private Polling

Scanning O O O O O O
Fax to Mailbox O
iFax Receive d O O UUOO
Print Stored X X X X X X

O: Available
X: Not available
U: Available depending on System Administration mode s ettings
*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading

the document in portrait orientation will reduce the size of the iFax image.

*2 Even if you have se t to delete docu men ts after print ing, a print ed doc ume nt in a mailbox will not be deleted if the

USB cable is disconnected while the document is being printed.

Print Fax

OO O OOO

*2

O O OOO

iFax

Transmis-

*1

sion

Mail FTP SMB

94

4 Computer Operations

This chapter describes how to perform Direct Fax on your computer.

Note • Some models do not support the features described in this chapter. An optional

package is necessary. For more information, contact our Customer Support Center.

• The computer screen images shown in this section are as of January 2007.

z

Sending Fax................................................................................................96

4 Computer Operations

Sending Fax

This section describes how to use the Direct Fax feature.
The Direct Fax procedure depends on the application you use. For details, refer to the

documentation provided with the application.

For details on the Direct Fax feature, click [Help] on the fax driver screen to see the fax driver's online
help.

Important • The Direct Fax feature is not available when the Fax Server feature is enabled.

1 Select [Print] from the [File] menu on the application.
2 Select a fax printer from [Printer Name].

Computer Operations

4

3 Click [Properties], and select [Fax ]

for [Job Type].

4 Click [OK].
5 Click [OK] in the [Print] dialog box.
6 Specify a destination i n the [Fax

Recipient] dialog box.

7 Click [OK].

The [Fax Job Confirmation] dialog
box appears after you have sent a
fax job. A list of recipients to whom
the fax job is being sent will be
displayed.

Registering Desti nations

The following describes how to register fax destinations from the machine to another
machine (ApeosPort-II 7000/6000, Docucentre-II 7000/6000) in one operation through
a computer.

You can use the same procedure to register fax destinations from another machine
(ApeosPort-II 7000/6000, Docucentre-II 7000/6000) to this machine.

The registration requires CentreWare Internet Services.

For information on CentreWare Internet Services, refer to "7 Using CentreWare Internet Services" in the
Administrator Guide.

The control panel allows you to register destinations separately. For details, refer to "Address Book"
(P.124).

Important • Because CentreWare Internet Services is accessible by multiple users si multaneous ly, the

registered data will have a risk to be overwritten if a system administrator ID and passcode
are not set. We re co mm e nd that data edit is per mitted only by a syste m ad min i s trator with a
passcode.

• Be sure not to perform this operation simultaneously with the address number registration
from the control panel.

• If a number is duplicated, the existing number will be overwritten by the new one.

• A file in CSV format exported by CentreWare Internet Services (address book data) is not

designed to be edited or ch an ged by editing software. Th e da ta m ay be da ma ged when it is
edited or ch anged. Due to the altered data, fax may be sent to undesired recipients.
Therefore, do not edit or change the file in CSV format (address book data) with software
such as Microsoft

®

Excel.

96

Sending Fax

1 Start up the computer, and a web browser.
2 Enter the machine's IP address or Internet address in the browser address field and

press the <Enter> key.

Note • If your network uses DNS (Domain Name System) and the machine's host name is

registered in the domain name server, you can access the machine using the URL with the
combination of the host name and the domai n name. For example, if the host name is
"myhost", and the domain name is "example.com", then the URL is "myhost.example.com".

• Ask your system adm inistrator f or the IP address or Internet address.

• When specifying a port number, add ":" and the port number after the address. The default

port number is "80".

• When using the Authentication feature on the machine, enter a user ID and passcode into
the [User Name] and [Password] fields respectively. Ask your system administrator for the
user ID and passcode.

• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.

3 Click the [Properties] tab, and

select [Address Book] in the left
frame on the screen.

4 Click [Map Existing Address

Book] for [Export].

Computer Operations

5 Specify the destination to save

the file in.

6 Enter the IP address or In tern et addr ess of t he machi ne (ApeosPort-II 7000/6000,

Docucentre-II 7000/6000) into th e br ow s e r ad d r es s fi e ld , a nd p r es s t he < En te r > ke y.

7 Click the [Properties] tab, and select [Address Book] in the left frame on the screen.
8 Click [Browse] in [Import] to specify the file saved in Step 5.
9 Click [Import Now].

Important • Only fax destinations can be registered. Any addresses of iFax and e-mail, or destination

servers for Scan to PC cannot be reg istered.

4

97