Fuji Xerox ApeosPort 450 I, ApeosPort 550 I, ApeosPort 350 I, DocuCentre 450 I Series, DocuCentre 550 I Series User Manual
ApeosPort 550 I/450 I/350 I
DocuCentre 550 I/450 I Series
User Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks
of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United
States. and other countries.
Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe
Systems Incorporated.
EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered
trademarks of Sun Microsystems Inc. in the United States.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Xerox, The Document Company and the stylized X are registered trademarks of Xerox
Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or
trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Table of Contents
1
Table of Contents
1 Before Using the Machine ...................................................................13
Preface...................................................................................................14
Using This Guide....................................................................................15
Related Information Sources .............................................................15
Organization of this Guide .................................................................16
Conventions.......................................................................................17
Safety Notes...........................................................................................18
WARNING - Electrical Safety Information .........................................19
Laser Safety Information....................................................................19
Operational Safety Information..........................................................20
Maintenance Information ...................................................................21
Ozone Safety Information..................................................................21
For Consumables ..............................................................................21
Radio Frequency Emissions..............................................................21
Product Safety Certification ...............................................................22
The Objectives of the International Energy Star Program......................23
Double-sided Copying Feature (for models with the 2 sided
feature installed) ................................................................................23
Lower Power Mode Feature ..............................................................23
Sleep Mode Feature ..........................................................................23
About License.........................................................................................24
OpenSSL ...........................................................................................24
SSLeay ..............................................................................................25
Heimdal..............................................................................................26
JPEG Code........................................................................................26
Legal Notice ...........................................................................................27
2 Product Overview.................................................................................29
Machine Components ............................................................................30
Power On / Off........................................................................................34
Powering On......................................................................................34
Powering Off......................................................................................34
Circuit Breaker........................................................................................36
Power Saver Mode.................................................................................37
Changing the Power Saver Mode Change Interval ...........................37
Exiting the Power Saver Mode ..........................................................39
Control Panel..........................................................................................40
Customizing of the Control Panel ......................................................42
3 Copy ......................................................................................................47
Copying Procedure.................................................................................48
Step 1 Loading Documents ...............................................................48
2
Step 2 Selecting Features .................................................................50
Step 3 Entering the Quantity .............................................................51
Step 4 Starting the Copy Job.............................................................51
Step 5 Confirming the Copy Job in the Job Status............................52
Operations during Copying ....................................................................53
Stopping the Copy Job ......................................................................53
Changing the Number of Copies .......................................................54
Interrupting the Copy Job ..................................................................54
Basic Copying ........................................................................................55
Reduce/Enlarge (Making Enlarged/Reduced Copies)....................... 55
Paper Supply (Selecting the Paper for Copying)............................... 58
2 Sided Copying (Making 2-sided Copies) ........................................59
Image Shift (Shifting the Image Copy Position)................................. 61
Edge Erase
(Erasing Edges and Margin Shadows in the document)
..61
Lighten/Darken (Adjusting the Copy Density)....................................61
Image Quality .........................................................................................62
Original Type (Selecting the Document Type)...................................62
Lighten/Darken (Adjusting the Copy Density)....................................63
Sharpness (Adjusting Image Sharpness)..........................................63
Auto Exposure (Erasing the Background Color of Documents) ........ 63
Scan Options..........................................................................................64
Book Copying (Copying Facing Pages onto Separate Sheets)......... 64
2 Sided Book Copy (Making 2-sided Copies of Facing Pages)......... 65
Original Size (Specifying the Scan Size for the Document) ..............66
Mixed Size Originals
(Scanning Different Size Documents Simultaneously)......................67
Edge Erase
(Erasing Edges and Margin Shadows in the Document)
....68
Image Shift (Shifting the Image Copy Position)................................. 69
Image Rotation
(Making Copies with the Image Rotated Vertically or Horizontally)
..........70
Mirror Image/Negative Image (Making Reversed Copies of Images)
......71
Original Orientation (Specify the Orientation of Loaded Documents)
.......72
Output Format ........................................................................................73
Finishing (Outputting by Specifying Finishing) ..................................73
Booklet Creation (Creating a Booklet)...............................................75
Covers (Attaching a Cover to Copies)...............................................77
Transparency Separators
(Inserting Blank Sheets between Transparencies)............................ 79
Multiple-Up (Copying Multiple Sheets onto One Sheet)....................80
Poster (Making Enlarged Copies Spread over Multiple Sheets) ....... 80
Repeat Image (Making Multiple Copies on One Sheet) ....................81
Annotation (Adding Stamp/Date/Page Number to Copies) ..............82
Set Numbering (Printing Control Number on the Background) .........86
Folding (Outputting Bi-Folded Paper)................................................89
Preset Repeat Image
(Making Multiple Copies on a Single Sheet)
.....90
Table of Contents
3
Job Assembly.........................................................................................91
Build Job (Making Copies of Documents with Different Settings
in a Single Operation)........................................................................91
Sample Set (Checking the Finished Output of the Copy)..................93
Document > 50 sheets (Adding Originals).........................................94
Form Overlay (Making Copies to Overlay Documents) .....................95
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area) .............................95
4 Fax .........................................................................................................97
Fax Procedure........................................................................................98
Step 1 Loading Documents ...............................................................98
Step 2 Selecting Features ...............................................................100
Step 3 Specifying the Destination....................................................101
Step 4 Starting the Fax Job .............................................................102
Step 5 Confirming the Fax Job in the Job Status ............................103
Stopping the Fax Job ...........................................................................104
About Internet Fax................................................................................105
Internet Fax Overview......................................................................105
Sending iFax....................................................................................107
Receiving iFax (Printing iFax)..........................................................107
Useful Features ...............................................................................108
Basic Features .....................................................................................112
iFax/Fax (Selecting iFax/Fax)..........................................................112
Next Destination (Sending Faxes to Multiple Recipients)................112
Specifying Destination using the Address Book ..............................113
Speed Dialing (Entering Numbers using Address Number) ............114
Specifying Destination using One Touch Buttons............................114
Specifying Destination using the Keyboard Screen.........................115
Entering Specific Symbols...............................................................115
2 Sided Originals (Transmitting 2-Sided Originals)..........................116
Original Type
(Selecting the Image Quality Type for the Document)
....117
Resolution (Specifying the Scanning Resolution)............................118
Image Quality .......................................................................................119
Original Type
(Selecting the Image Quality Type for the Document)
....119
Lighten/Darken (Adjusting Density Level)........................................119
Scan Options........................................................................................120
2 Sided Originals (Transmitting 2-sided Originals) ..........................120
Book Scanning
(Transmitting Facing Pages on Separate Sheets)
......120
Scan Size (Specifying the Scan Size for the Original).....................121
Mixed Size Originals (Scanning Different Size Documents
Simultaneously) ...............................................................................122
Reduce/Enlarge (Specifying the Scan Ratio for the Original)..........122
Stamp (Adding a Stamp when Scanning a Document) ...................123
4
Send Options .......................................................................................124
Communication Mode (Selecting a Communication Mode) ............124
Priority Send / Delayed Start
(Specifying Send Priority/Send Time)
...126
Send Header
(Adding Sender Name and Phone Number to Faxes)
....127
Cover Note (Transmitting Documents With a Cover Page)............. 128
iFax Comment (Inserting Comments in Body Text).........................130
Report/Read Receipts/Delivery Receipts
(Confirming Transmission Results) .................................................131
Recipient Print Sets (Printing Multiple Copies at the
Remote Machine) ............................................................................133
Remote Mailbox (Using Remote Mailbox) ......................................133
F Code (Using F Code Transmission) ............................................136
iFax Profile (Specifying iFax Profiles).............................................. 138
On-hook/Others....................................................................................140
Polling (Retrieving Documents from Remote Machines)................. 140
Store for Polling
(Allowing Remote Machines to Retrieve Documents from
Your Machine) ................................................................................141
On-hook (Confirming Remote Machine Response Prior to
Transmission) .................................................................................143
Broadcast.............................................................................................144
Broadcast Send (Transmitting to Multiple Recipients).....................144
Relay Broadcast
(Transmitting Documents Through a Relay Station)
..145
Remote Relay Broadcast
(Performing Relay Broadcast to Remote Locations) .......................148
Models Available for Relay Broadcast Send ................................... 152
Receiving Faxes...................................................................................154
Switching between Auto Receive and Manual Receive .................. 154
Using Auto Receive.........................................................................154
Using Manual Receive.....................................................................155
Facsimile Information Services ............................................................156
Using the Receiver ..........................................................................156
When Not Using a Receiver ............................................................157
5 Scan.....................................................................................................159
Scanning Procedure.............................................................................160
Step 1 Loading Documents .............................................................160
Step 2 Selecting Features ...............................................................162
Step 3 Starting the Scan Job...........................................................163
Step 4 Confirming the Scan Job in Job Status................................164
Step 5 Importing the Scanned Data ................................................165
Stopping the Scan Job.........................................................................166
E-mail ...................................................................................................167
Address Book ..................................................................................167
Keyboard .........................................................................................169
Sender.............................................................................................170
Table of Contents
5
Recipient Name/E-mail Address......................................................170
From ................................................................................................171
Subject.............................................................................................172
Mail Contents...................................................................................172
Scan to Mailbox....................................................................................173
Network Scanning ................................................................................174
Scan to FTP/SMB.................................................................................175
Transfer Protocol .............................................................................175
Address Book ..................................................................................176
Specifying a Forwarding Destination ...............................................176
Basic Scanning.....................................................................................178
Lighten/Darken (Adjusting the Scan Density)..................................178
2 Sided Originals (Scanning Both Sides of a Document) ................178
Original Type (Selecting the Document Type).................................180
File Format (Selecting the Format of Scanned Data) ......................180
Image Quality .......................................................................................181
Sharpness (Adjusting Image Sharpness) ........................................181
Auto Exposure (Erasing the Background Color of Documents).......181
Scan Options........................................................................................182
Scan Resolution (Specifying a Scanning Resolution)......................182
2 Sided Originals (Scanning Both Sides of a Document) ................182
Book Scanning (Scanning Facing Pages on Separate Sheets) ......183
Scan Size (Specifying a Scanning Size)..........................................184
Mixed Size Originals (Scanning Different Size Documents
Simultaneously) ...............................................................................184
Edge Erase
(Erasing Edges and Margin Shadows in the Document)
...185
Reduce/Enlarge (Specifying a Scanning Ratio)...............................186
Output Format ......................................................................................187
Read Receipts (MDN)......................................................................187
Split Send (Sending in Sections) .....................................................188
File Name (Specifying the Filename to be Sent) .............................188
Reply To (Setting Address for Reply) ..............................................189
File Name Conflict
(Setting Procedures When a File Name is Overlapped)..................189
Document Name (Specifying the Filename to be Saved)................190
Encryption (Sending E-mail Encrypted by S/MIME) ........................190
Digital Signature (Sending E-mail with a Digital Signature
by S/MIME)......................................................................................190
6 Check Mailbox ....................................................................................193
Mailbox Operating Procedure...............................................................194
Step 1 Opening the [Check Mailbox] Screen...................................194
Step 2 Selecting a Mailbox ..............................................................194
Step 3 Checking/Selecting Mailbox Documents..............................194
Step 4 Operating Mailbox Documents.............................................195
6
Selecting a Mailbox ..............................................................................196
Checking/Selecting Mailbox Documents.............................................. 197
Printing/Deleting Documents in the Mailbox ........................................198
[Mailbox - Print Settings] Screen .....................................................198
Configuring/Starting Job Flow .............................................................. 201
[Link Job Flow Sheet to Mailbox] Screen ........................................202
Job Flow Restrictions ......................................................................204
7 Job Flow Sheets.................................................................................205
Job Flow Procedure .............................................................................206
Step 1 Opening the [Job Flow Sheets] Screen................................206
Step 2 Selecting a Job Flow Sheet..................................................206
Step 3 Confirming/Changing the Job Flow Sheet............................206
Step 4 Starting the Job Flow ...........................................................207
Selecting/Changing a Job Flow Sheet .................................................208
8 Stored Programming .........................................................................211
Stored Programming Overview ............................................................ 212
Registering/Deleting/Renaming Stored Programs ...............................213
Registering Stored Program............................................................214
Deleting a Stored Program..............................................................214
Entering/Changing Stored Program Name...................................... 215
Assigning/Changing Icons for Stored Programs..............................215
Calling Stored Programs......................................................................216
9 Computer Operations ........................................................................217
Features Overview ...............................................................................218
Print Driver.......................................................................................218
Network Scanner Utility2 .................................................................220
CentreWare Internet Services .........................................................220
Printing.................................................................................................224
E-mail Printing......................................................................................225
Setup ...............................................................................................225
Sending E-Mail ................................................................................225
Importing Scanned Data ......................................................................226
Importing to a TWAIN Compatible Application ................................226
Importing Using Mailbox Viewer2....................................................228
Importing Using CentreWare Internet Services...............................230
Importing with the WebDAV protocol...............................................231
Sending Fax.........................................................................................232
Registering Destinations..................................................................232
10 Paper and Other Media......................................................................235
Paper Types.........................................................................................236
Supported Paper Types...................................................................236
Table of Contents
7
Loading Paper......................................................................................238
Loading Paper in the Trays 1 to 4....................................................239
Loading Paper in the Tray 5 (Bypass) .............................................240
Loading Paper in the Tray 6 (High Capacity)...................................241
Changing the Paper Size for the Trays ................................................242
Changing the Paper Size for the Trays 1 to 4..................................242
Changing the Paper Size for the Tandem Tray Module ..................243
Changing the Paper Size for the Tray 6 (High Capacity).................243
Changing the Paper Settings ...............................................................246
11 System Settings .................................................................................249
System Settings Procedure..................................................................250
Step 1 Entering System Administration Mode .................................250
Step 2 Entering the System Administrator User ID and Password..250
Step 3 Selecting the Operation Mode on the System
Administrator Menu...............................................................250
Step 4 Selecting an Item on the [System Settings] Screen .............251
Step 5 Setting the Feature...............................................................252
Step 6 Exiting the System Administration Mode..............................252
System Settings Menu List...................................................................253
Entering Text........................................................................................263
Common Settings.................................................................................264
Machine Clock/Timers .....................................................................264
Audio Tones.....................................................................................267
Screen Defaults ...............................................................................269
Paper Tray Settings.........................................................................271
Set Numbering.................................................................................275
Image Quality...................................................................................276
Reports ............................................................................................277
Maintenance ....................................................................................278
Other Settings..................................................................................280
Copy Mode Settings.............................................................................287
Basic Copying Tab...........................................................................287
Copy Defaults ..................................................................................289
Copy Control....................................................................................291
Original Size Defaults ......................................................................294
Reduce/Enlarge Presets..................................................................294
Network Settings ..................................................................................295
Port Settings ....................................................................................296
Protocol Settings..............................................................................296
Machine E-mail Address/Host Name...............................................296
POP3 Server Settings......................................................................296
SMTP Server Settings .....................................................................297
Domain Filter ...................................................................................297
Remote Authentication Server Settings...........................................297
8
PKI (Public Key) Settings ................................................................298
Other Settings..................................................................................299
Print Mode Settings..............................................................................300
Allocate Memory..............................................................................300
Delete Form.....................................................................................303
Other Settings..................................................................................303
Scan Mode Settings.............................................................................306
Basic Scanning Tab.........................................................................306
Scan Defaults ..................................................................................307
Scan-to-FTP/SMB Defaults .............................................................309
Scan Size Defaults ..........................................................................309
Output Size Defaults........................................................................310
Reduce/Enlarge Presets..................................................................310
Other Settings..................................................................................311
Fax Mode Settings ...............................................................................312
Screen Defaults...............................................................................312
Fax Defaults ....................................................................................313
Fax Control......................................................................................314
File Destination/Output Destination.................................................318
Reduce/Enlarge Presets..................................................................319
Scan Size Defaults ..........................................................................320
Local Terminal Information..............................................................320
iFax Control .....................................................................................322
E-mail/iFax Settings .............................................................................325
E-mail Defaults ................................................................................325
Address Search (Directory Service) ................................................326
Other Settings..................................................................................329
Mailbox/Stored Document Settings...................................................... 332
Mailbox Settings ..............................................................................332
Stored Document Settings...............................................................333
Job Flow Settings.................................................................................335
Setup Menu..........................................................................................336
Mailbox ............................................................................................336
Job Flow Sheets..............................................................................339
Address Book (Address Number).................................................... 347
Group Send .....................................................................................355
Comments .......................................................................................355
Paper Size/Type..............................................................................356
System Administrator Settings............................................................. 357
System Administrator Login ID........................................................357
System Administrator Password......................................................358
Maximum Login Attempts................................................................358
Login Setup/Auditron Administration.................................................... 359
Create/Check User Accounts ..........................................................359
Table of Contents
9
Reset User Accounts.......................................................................361
Meter (Copy Jobs) for System Administrator...................................362
User Details Setup...........................................................................362
Charge Print Settings.......................................................................363
Fax Billing Data................................................................................365
Password Entry from Control Panel.................................................365
Login Setup/Auditron Mode .............................................................365
12 Job Status...........................................................................................369
Job Status Overview ............................................................................370
Checking Current/Pending Jobs...........................................................371
Checking Completed Jobs ...................................................................372
Printing and Deleting Stored Documents .............................................373
Charge Print.....................................................................................373
Secure Print.....................................................................................375
Sample Print ....................................................................................376
Delayed Print ...................................................................................377
Public Mailbox..................................................................................378
Preferentially Printing Pending Jobs ....................................................380
Handling Error Terminations ................................................................381
13 Machine Status...................................................................................383
Overview of Machine Status.................................................................384
Machine Status.....................................................................................385
Machine Information ........................................................................385
Paper Tray.......................................................................................386
Overwrite Hard Disk.........................................................................387
Print Mode .......................................................................................387
Fax Receiving Mode........................................................................389
Billing Meter/Print Report .....................................................................390
Billing Meter.....................................................................................390
User Account Billing Meter ..............................................................390
Reset Job Counters.........................................................................392
Print Report/List...............................................................................393
Automatically Printed Reports/Lists.................................................400
Consumables .......................................................................................402
Faults....................................................................................................403
14 Authentication and Auditron Administration ..................................405
Overview of Authentication...................................................................406
Users Controlled by Authentication .................................................406
Types of Authentication ...................................................................406
Features Restricted by Authentication.............................................407
Authentication for Job Flow Sheet and Mailbox ..................................409
Job Flow Sheet Types .....................................................................409
10
Types of Mailboxes..........................................................................412
Linking Job Flow Sheets to Mailboxes ............................................416
Overview of Auditron Administration....................................................418
Authentication and Auditron Administration.....................................418
Manageable Features and Services................................................418
15 Maintenance .......................................................................................425
Replacing Consumables ......................................................................426
Replacing the Toner Cartridge ........................................................427
Replacing the Drum Cartridge.........................................................428
Replacing the Staple Cartridge
(When a B Finisher is Installed)
.......431
Replacing the Staple Cartridge
(When a C Finisher/C Booklet Finisher is Installed)........................ 433
Replacing the Staple Cartridge for Booklet
(When a C Booklet Finisher is Installed) .........................................435
Emptying the Punch Scrap Container
(When a C Finisher/C Booklet Finisher is Installed)........................ 436
Replacing the Stamp Cartridge .......................................................437
Cleaning the Machine ..........................................................................439
Cleaning the Exterior.......................................................................439
Cleaning the Document Cover and Document Glass......................439
Cleaning the Film and Constant Velocity Transport Glass.............. 440
Cleaning the Document Feeder Roller ............................................440
Printing a Report/List............................................................................442
16 Problem Solving.................................................................................443
Troubleshooting ...................................................................................444
Machine Trouble ..................................................................................446
Image Quality Trouble..........................................................................450
Trouble during Copying........................................................................455
Unable to Copy................................................................................455
The Copy Result is Not What was Expected................................... 455
Trouble during Printing.........................................................................459
Unable to Print.................................................................................459
The Print Result is Not What was Expected.................................... 460
Trouble during Faxing ..........................................................................462
Sending Problems ...........................................................................462
Receiving Problems.........................................................................463
Trouble during Scanning......................................................................466
Unable to Scan with the Machine....................................................466
Unable to Import Scanned Documents to the Computer................. 466
Unable to Send a Scanned Document over the Network (FTP/SMB)
....467
Unable to Send E-mail.....................................................................468
The Image is not What was Expected.............................................468
Error Code............................................................................................470
Table of Contents
11
Other Errors.....................................................................................500
Paper Jams ..........................................................................................501
Paper Jams in the Top Left Cover A................................................502
Paper Jam in the Bottom Left Cover B ............................................505
Paper Jams in the Bottom Left Cover C ..........................................506
Paper Jams in the Top Cover E.......................................................507
Paper Jams in the Duplex Kit ..........................................................508
Paper Jams in the Trays 1 to 4........................................................509
Paper Jams in the Tandem Tray Module.........................................509
Paper Jams in the Tray 5 (Bypass) .................................................510
Paper Jams in the Tray 6 (High Capacity).......................................511
Paper Jams in the B Finisher...........................................................513
Paper Jams in the C Finisher / C Booklet Finisher..........................514
Document Jams ...................................................................................523
Stapler Faults .......................................................................................525
Staple Jams in the Staple Cartridge (For B Finisher) ......................526
Staple Jams in the Staple Cartridge (For C Finisher /
C Booklet Finisher) ..........................................................................528
Staple Jams in the Booklet Staple Cartridge
(For C Booklet Finisher)...................................................................529
17 Appendix.............................................................................................531
Specifications .......................................................................................532
Printable Area.......................................................................................541
Standard Printable Area ..................................................................541
Extended Printable Area..................................................................541
Using ESC/P Emulation .......................................................................542
Emulation.........................................................................................542
Fonts................................................................................................543
Output Feature.................................................................................543
ESC/P Emulation Print Features .....................................................544
ESC/P Emulation Settings...............................................................544
Magnification Table..........................................................................551
Paper Size and Number of Printable Characters.............................555
Using PDF Direct Print .........................................................................557
PDF Direct Print Settings.................................................................557
PCL Emulation .....................................................................................559
HP-GL2 Emulation ...............................................................................562
Hard Clip Area .................................................................................566
Printable Area..................................................................................567
Auto Layout .....................................................................................569
Optional Components...........................................................................576
Notes and Restrictions .........................................................................578
Notes and Restrictions on the Use of the Machine..........................578
12
Notes and Restrictions on the Interrupt Mode................................. 579
Notes and Restrictions on the Use of the iFax Feature................... 580
Using the Telephone............................................................................583
Placing a Call...................................................................................583
Simple Operating Procedures..............................................................585
Fax Settings.....................................................................................585
Scan Settings ..................................................................................587
Copy Settings ..................................................................................587
Common Settings............................................................................587
18 Glossary..............................................................................................589
Glossary ...............................................................................................590
Index .........................................................................................................595
1 Before Using the Machine
This chapter describes how to use this guide, as well as cautions on using the
product safely and legally.
z
Preface .......................................................................................................14
z
Using This Guide ........................................................................................15
z
Safety Notes ...............................................................................................18
z
The Objectives of the International Energy Star Program ..........................23
z
About License .............................................................................................24
z
Legal Notice................................................................................................27
1 Before Using the Machine
14
Before Using the Machine
1
Preface
Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/
450 I (hereafter referred to as “the machine”).
This guide provides all the necessary copy/print/scan/fax operating procedures,
maintenance information like how to clear paper jams, daily care, setting various items,
and precautions.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After
reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
As a member of the International Energy Star Program, Fuji Xerox confirms
this product satisfies the requirements for International Energy Star Program
standards.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with [CISPR pub.14 -1993 (AS/NZS 1044)], which relates to radio
frequency interference regulations.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
Using This Guide
15
Before Using the Machine
1
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide (this guide)
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
Network Administrator Guide
Aimed toward network administrators, as a guide to setting up the network
environment.
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CentreWare Utilities CD-ROM.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort 550 I/450 I/350 I, DocuCentre 550
I/450 I. These User Guides are referred to as "guides for optional accessories". Guides
for optional accessories are provided in two forms, printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
1 Before Using the Machine
16
Before Using the Machine
1
Organization of this Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes how to use this document, as well as cautions on using the product safely
and legally.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, how to use the touch screen, and how to set the power saver
feature.
3Copy
Describes the copy features and operations.
4 Fax
Describes the fax features and operations.
5Scan
Describes the scan features and operations.
6 Check Mailbox
Describes the features and operations of the mailbox.
7 Job Flow Sheets
Describes operations using a job flow created by a remote system.
8 Stored Programming
Describes the stored programming feature for recording a series of procedures on the
machine.
9 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned documents, sending fax, as well as using CentreWare Internet
Services.
10 Paper and Other Media
Describes the types of paper that can be used on the machine, precautions when
handling paper, and how to load paper in trays.
11 Setups
Describes how to use the system settings.
12 Job Status
Describes how to confirm the job status and delete jobs.
13 Machine Status
Describes how to confirm the machine configurations and error information.
14 Authentication and Auditron Administration
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
Using This Guide
17
Before Using the Machine
1
15 Maintenance
Describes procedures for replacing consumables, cleaning the machine, and printing
reports/lists.
16 Problem Solving
Describes measures for paper jams, and actions when an error message appears.
17 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
18 Glossary
A glossary of terms used in this guide.
Conventions
z
In this document, “Computer” refers to a personal computer or workstation.
z
The following icons are used in this guide.
Important : Indicates important information that you should read.
Note : Indicates additional information on operations or features.
z
The following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button : Indicates a hardware button on the computer.
< > key : Indicates a key on the keyboard of the computer.
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction
Paper feed direction
1 Before Using the Machine
18
Before Using the Machine
1
Safety Notes
Read these safety notes carefully before using this product to make sure you operate
the equipment safely.
Your Fuji Xerox product and recommended supplies have been designed and tested
to meet strict safety requirements. These include safety agency approval, and
compliance to established environmental standards. Please read the following
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified
using Fuji Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new
functions or connection of external devices, may impact the product
certification. Please contact your authorized Service Provider for more
information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the
product data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.
WARNING: This product must be connected to a protective earth
circuit.
This product is supplied with a plug that has a protective earth pin. This plug
will fit only into an earthed electrical outlet. This is a safety feature. To avoid
risk of electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use an earthed adapter plug to connect the
product to an electrical outlet that lacks an earth connection terminal.
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the customer
documentation supplied with the product. Do not carry out any maintenance
procedures on this product which are not described in the customer documentation.
Warning This WARNING alerts users to areas of the product where there is
the possibility of personal injury.
Warning This WARNING alerts users to areas of the product where there
are heated surfaces, which should not be touched.
Safety Notes
19
Before Using the Machine
1
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specified for this product. The use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners, they
may be explosive and flammable under certain circumstances.
WARNING - Electrical Safety Information
Z Only use the power cord supplied with the equipment.
Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do
not use an extension cord. If you do not know whether an outlet is grounded, consult
a qualified electrician.
Z This equipment is to be used on a branch circuit that has larger capacity than rated
ampere and voltage of the machine. See data plate on the rear panel for the rated
ampere and voltage of this equipment. If the machine needs to be moved to a
different location, contact a Fuji Xerox Service Representative or your authorized
local representative or service support organization.
Z Improper connection of the equipment-grounding conductor can result in an electric
shock.
X Do not place this equipment where people might step on or trip over the power cord.
X Do not place objects on the power cord.
X Do not override or disable electrical or mechanical interlocks.
X Do not obstruct the ventilation openings.
X Never push objects of any kind into slots or openings on the equipment.
Z If any of the following conditions occur, switch off the power to the machine
immediately and disconnect the power cord from the electrical outlet. Call an
authorized local service representative to correct the problem.
- The equipment emits unusual noises or odors.
- The power cord is damaged or frayed.
- A wall panel circuit breaker, fuse, or other safety device has been tripped.
- Liquid has spilled into the equipment.
- The equipment is exposed to water.
- Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back
of the machine as a plug-in device. To remove all electrical power from the equipment,
disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed
during all phases of customer operation and maintenance.
1 Before Using the Machine
20
Before Using the Machine
1
Operational Safety Information
To ensure the continued safe operation of your Fuji Xerox equipment, follow these
safety guidelines at all times.
Do These:
z
Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
Z This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
z
Always follow all warnings and instructions that are marked on or supplied with the
equipment.
z
Always exercise care when moving or relocating equipment. Please contact your
local Fuji Xerox Service Department, or your local support organization to arrange
relocation of the product to a location outside of your building.
z
Always locate the equipment in an area that has adequate ventilation, and space for
servicing. See installation instructions for minimum dimensions.
z
Always use materials and supplies specifically designed for your Fuji Xerox
equipment. Use of unsuitable materials may result in poor performance.
z
Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
z
Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
z
Never attempt any maintenance procedures that are not specifically described in the
customer documentation.
z
This equipment should not be placed in a built-in unit unless proper ventilation is
provided. Please contact your authorized local dealer for further information.
z
Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
z
Never locate the equipment near a radiator or any other heat source.
z
Never push objects of any kind into the ventilation openings.
z
Never override or “cheat” any of the electrical or mechanical interlock devices.
z
Never operate the equipment if you notice unusual noises or odors. Disconnect the
power cord from the electrical outlet and contact your local Fuji Xerox Service
Representative or Service Provider immediately.
Safety Notes
21
Before Using the Machine
1
Maintenance Information
Do not attempt any maintenance procedures that are not specifically described in the
customer documentation supplied with the machine.
z
Do not use aerosol cleaners. The use of cleaners that are not approved may cause
poor performance of the equipment, and could create a dangerous condition.
z
Use supplies and cleaning materials only as directed in the customer
documentation. Keep all these materials out of the reach of children.
z
Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
z
Do not perform any maintenance procedures unless you have been trained to do
them by an authorized local dealer or unless a procedure is specifically described in
the customer documentation.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Adhering to the correct
environmental conditions as specified in the installation instructions will ensure that the
concentration levels meet safe limits.
If you need additional information about ozone, please request the Fuji Xerox
publication Ozone from your Service Provider.
For Consumables
Store all consumables in accordance with the instructions given on the package or
container.
Z Keep all consumables away from the reach of children.
Z Never throw toner, toner cartridges or toner containers into an open flame.
Z Never use a vacuum cleaner when you clean spilled toner. It can cause explosion
as the toner fills the vacuum cleaner and gets sparks. Use a broom or a wet cloth.
Radio Frequency Emissions
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this equipment not specifically approved by Fuji Xerox
may void the user’s authority to operate this equipment.
Shielded interface cables must be used with this equipment to maintain compliance
with CISPR Publ. 22 and Radiocommunications Act 1992 in Australia/New Zealand.
1 Before Using the Machine
22
Before Using the Machine
1
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
This product was manufactured under a registered ISO9001 Quality system.
Agency Standard
NEMKO IEC60950-1 Edition 1 (2001)
The Objectives of the International Energy Star Program
23
Before Using the Machine
1
The Objectives of the International Energy Star Program
To protect the global environment and conserve energy resources, the International
Energy Star Program encourages the following product features. Fuji Xerox confirms
ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I satisfies the requirements for this
program.
Double-sided Copying Feature (for models with the 2 sided feature installed)
To reduce the volume of copy paper used, the double-sided copying feature is set as
a default for the machine. You can copy two single-sided originals on both sides of a
sheet of paper. You can also make single-sided copies. For information about this
feature, refer to "2 Sided Copying (Making 2-sided Copies)" (P.59).
Lower Power Mode Feature
This product has a power-saving feature, which switches the machine to the Low
Power Mode automatically if the machine is on and not operated for a certain period of
time. In this mode, the machine lowers the internal temperature and reduces power
consumption. The default Low Power Mode start time is set at 2 minutes. The recovery
time from the Low Power Mode is 20 seconds.
Sleep Mode Feature
This product has a power-saving feature, which switches the machine to the Sleep
Mode automatically if the machine is on and not operated for a certain period of time.
In this mode, the machine consumes minimum power. The default Sleep Mode start
time is set at 2 minutes.
1 Before Using the Machine
24
Before Using the Machine
1
About License
OpenSSL
Copyright (c)1998-2003 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the
following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse
or promote products derived from this software without prior written permission. For
written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called "OpenSSL" nor may
"OpenSSL" appear in their names without prior written permission of the OpenSSL
Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS'' AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL
PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com). This product includes software written by Tim Hudson
(tjh@cryptsoft.com).
About License
25
Before Using the Machine
1
SSLeay
Copyright (c)1995-1998 Eric Young (eay@cryptsoft.com). All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are aheared to. The following conditions apply to all code found in this
distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL
documentation included with this distribution is covered by the same copyright terms
except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not
to be removed.
If this package is used in a product, Eric Young should be given attribution as the author
of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation
(online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of conditions
and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the
following acknowledgement:
"This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com)"
The word 'cryptographic' can be left out if the rouines from the library being used are
not cryptographic related :-)
4. If you include any Windows specific code (or a derivative thereof) from the apps
directory (application code) you must include an acknowledgement:
"This product includes software written by Tim Hudson (tjh@cryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS"AND ANY EXPRESSED
OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING, NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of
this code cannot be changed. i.e. this code cannot simply be copied and put under
another distribution licence [including the GNU Public Licence.]
1 Before Using the Machine
26
Before Using the Machine
1
Heimdal
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ``AS
IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
JPEG Code
Our printer software uses some of the codes defined by the Independent JPEG Group.
Legal Notice
27
Before Using the Machine
1
Legal Notice
Copying or printing certain documents may be illegal in your country. Penalties of fines
or imprisonment may be imposed on those found guilty. The following are examples of
items that may be illegal to copy or print in your country.
z
Currency
z
Banknotes and checks
z
Bank and government bonds and securities
z
Passports and identification cards
z
Copyright material or trademarks without the consent of the owner
z
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
Loading...