Fujitsu S500 Operator Guide

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Color Image Scanner

S500

Operator’s Guide

P3PC-1522-01ENZ0

SCAN

POWER

Introduction

Thank you for purchasing the ScanSnap S500 Color Image Scanner product. ScanSnap S500 comes with a color image scanner and office applications. It is a complete Office Solution designed to improve your productivity and to solve your office scanning problems. ScanSnap product has the following features.

■ Just pressing the Scanner button allows you to turn images on paper into PDFs!

You can turn the documents that clutter up your desktop into PDFs, and manage and archive them on your computer. You can use the Adobe®

with this scanner to display these PDF documents.

ScanSnap product can also automatically recognize the type of document, color or black & white, so scanned image files can be made smaller when scanning documents containing a mixture of color and black & white pages. You can also have the scanner automatically remove blank pages in documents in order to reduce the size of files even more.

Acrobat® software packaged

■ Effortless scanning!

Double-sided color documents A4 or Letter in size can be scanned at a speed of about 18 sheets/minute (when Scan mode is set to Normal, Color mode is set to Auto, and Compression rate is set to 3). (*1)

■ Small desktop footprint!

Smaller than a sheet of A4 or letter paper in size, ScanSnap scanner can be left on your desk all the time.

■ Business cards easily filed!

Business cards can be easily filed and searched for using the OCR function by using the "CardMinder

(*1) -Depending on the document, scanning speed may become slower in "B&W"

(Black&White) mode (due to process for converting data scanned in color to monochrome data).

Example: Scanning color brochures in "B&W" mode

-When either of "Automatic size and skew detection", or "Automatic image rotation" is enabled, scanning speed may become slower.

(*) ScanSnap S500 does not support TWAIN and ISIS standards.

™

" software supplied with the scanner.

This document describes how to handle ScanSnap S500 and basic operation methods. Before you start using ScanSnap S500 be sure to thoroughly read this manual to ensure correct use. ScanSnap S500 is referred to as ScanSnap hereafter in this document.

ScanSnap S500 Operator's Guide i

Introduction ................................................................................... i

■ Regulatory Information ........................................................ vi

■ Note, Liability ...................................................................... viii

■ Trademarks ........................................................................... ix

■ Safety Precautions ................................................................ x

Chapter 1 Before You Start Using Your Scanner....................... 1

1.1 Checking the Contents of the Scanner Package............. 2

1.2 Names and Functions of Parts .......................................... 3

Chapter 2 Connecting ScanSnap ................................................ 5

2.1 Installing ScanSnap............................................................ 6

2.2 Connecting ScanSnap to your PC .................................. 22

Chapter 3 Basic Scanner Operations........................................ 29

3.1 Flow of Operations ........................................................... 30

3.2 Scanning Different Document Types.............................. 36

3.3 Loading Documents ......................................................... 39

3.4 Changing Scan Settings .................................................. 53

3.5 Saving Scan Settings ....................................................... 78

3.6 Changing Carrier Sheet Settings .................................... 86

Chapter 4 Various settings according to your needs.............. 91

4.1 Using ScanSnap Manager................................................ 92

4.2 Using Adobe Acrobat ..................................................... 115

ScanSnap S500 Operator's Guide iii

4.3 Scanning Business Cards ............................................. 119

4.4 Using ScanSnap Organizer............................................ 124

4.5 Using ABBYY FineReader.............................................. 130

Chapter 5 Troubleshooting ...................................................... 135

5.1 Clearing Document Jams............................................... 136

5.2 Troubleshooting Checklist ............................................ 138

Chapter 6 Daily Care................................................................. 145

6.1 Cleaning Materials.......................................................... 146

6.2 Cleaning the Scanner Exterior ...................................... 147

6.3 Cleaning the Inside of the Scanner............................... 148

6.4 Cleaning Carrier Sheet ................................................... 151

Chapter 7 Replacing Consumables and Carrier Sheet.......... 153

7.1 Replacing Consumables ................................................ 154

7.2 Replacing the Pad ASSY................................................ 156

7.3 Replacing the Pick Roller............................................... 159

7.4 Purchasing the Carrier Sheet ........................................ 166

Appendix A Updating ScanSnap Manager ............................................ 167

Appendix B Uninstalling ScanSnap ....................................................... 169

Appendix C Installation Specifications.................................................. 171

Repairs ..................................................................................................... 173

Index......................................................................................................... 175

ScanSnap S500 Operator's Guide v

■ Regulatory Information

FCC declaration

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is

located.

•Consult your dealer or an experienced radio/TV technician.

FCC warning: Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

limits of Part 15 of FCC rules.

ATTENTION

CAUTION

• The use of a shielded interface cable is required to comply with the Class B

• The length of the AC cable must be 3 meters (10 feet) or less.

Canadian DOC Regulations

This digital apparatus does not exceed the Class B limit for radio noise emissions from digital apparatus set out in the Radio interference Regulations of the Canadian Department of Communications. This Class B digital apparatus complies with Canadian ICES-003.

Le pésent appareil numérique n’ément pas de bruits radioélectriques dépassant les limites applicables aux appareils numériques de la classe B prescridtes dans le Réglesment sur le brouillage radioélectrique dicté par le ministere des Communications du Canada. Cet appareil numérique de la classe B est conformme à la norme NMB-003 du Canada.

Bescheinigung des Herstellers / Importeurs

Für den S500 wid folgendes bescheinigt:

•In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört

•Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt

70 dB (A) oder weniger, gemäß EN ISO 7779.

International ENERGY STAR® Program

As an ENERGY STAR® Partner, PFU LIMITED has determined that this product meets the

guidelines for energy efficiency. The International

is an international program that promotes energy saving through the penetration of energy efficient computers and other office equipment. The program backs the development and dissemination of products with functions that effectively reduce energy consumption. It is an open system in which business proprietors can participate voluntarily. The targeted products are office equipment such as computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Their standards and logos are uniform among participating nations.

ENERGY STAR® Office Equipment Program

ENERGY STAR®

ScanSnap S500 Operator's Guide vii

■ Note, Liability

READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS.

While all efforts have been made to ensure the accuracy of all information in this manual, PFU assumes no liability to any party for any damage caused by errors or omissions or by statements of any kind in this manual, its updates or supplements, whether such errors are omissions or statements resulting from negligence, accidents, or any other cause. PFU further assumes no liability arising from the application or use of any product or system described herein; nor any liability for incidental or consequential damages arising from the use of this manual. PFU disclaims all warranties regarding the information contained herein, whether expressed, implied, or statutory.

Use in High-safety Applications

This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high-safety applications" from here on) that directly involve danger to life and health when a high degree of safety is required, for example, in the control of nuclear reactions at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation control in masstransport systems, medical equipment for sustaining life, and missile firing control in weapons systems, and when provisionally the safety in question is not ensured. The user should use this product with adopting measures for ensuring safety in such high-safety applications. PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high-safety applications, and for any claims or compensation for damages by the user or a third party.

viii

About the use of mercury

Lamp(s) inside this product contain mercury and must be recycled or dis-

To avoid unexpected injury, read the following carefully. Doing the following actions may result in serious personal injuries:

•Do not put the substance in the lamp in your mouth as it contains mercury.

•Do not incinerate, crush, or shred the scanner.

•Do not breathe the chemical liquid contained in the scanner parts.

posed of according to local, state, or federal laws.

■ Trademarks

ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, the Adobe logo, and Acrobat are either registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names are the trademarks or registered trademarks of the respective companies.

How Trademarks Are Indicated In This Manual

ScanSnap: ScanSnap S500

™

CardMinder: CardMinder References to operating systems (OS) are indicated as follows:

Windows 98: Microsoft Windows Me: Microsoft Windows 2000: Microsoft Windows XP: Microsoft

Microsoft Where there is no distinction between the different versions of the above operating system, the general term "Windows" is used.

Adobe Acrobat 7.0: Adobe

Where there is no distinction between the different versions of the above application, the general term "Adobe Acrobat" is used.

ABBYY FineReader: ABBYY

3.0

Windows® 98 operating system.

Windows® Millennium Edition operating system.

Windows® 2000 Professional operating system.

Windows® XP Professional operating system,

Windows® XP Home Edition operating system.

Acrobat® 7.0 Standard.

FineReaderTM for ScanSnap.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan Phone : (81-44) 540-4538

ScanSnap S500 Operator's Guide ix

■ Safety Precautions

This manual describes important details for ensuring the safe and correct use of this product. Thoroughly read this manual before you start to use this product. In particular, be sure to read and fully understand the Safety Precautions described in this manual before you use this product. Also, store this manual in a safe place so that it can be easily referred to during use of this product.

Warning Indications Used In This Manual

This manual uses the following indications to ensure safe and correct use of this product, and to prevent possible danger and injury to the operator and other persons.

This indication alerts operators to an operation that, if not strictly

WARNING

CAUTION

observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to equipment.

Symbols Used In This Manual

This manual uses the following symbols in explanations in addition to warning indications.

ATTENTION

HINT

Operation

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operation.

This symbol shows operation with your computer.

This symbol shows operation with your scanner.

A TRIANGLE symbol indicates that special care and attention is required. The drawing inside the triangle shows the specific caution.

A CIRCLE with a diagonal line inside shows action which users may not perform. The drawing inside or under the circle shows the specific action that is not

allowed.

Outline characters on a colored background show instructions users should follow.

It may also include the drawing that shows the specific instruction.

About the Warning Label

This product carries the following label warning.

The surrounding area where this warning label is affixed can become very hot. Please take serious caution as the heat can cause burns.

ATTENTION

Do NOT remove from the scanner, stain or scratch the warning labels.

Screen Examples In This Manual

The screen examples in this manual are subject to change without notice in the interest of product improvement. If the screen differs from the screen examples in this manual, operate by following the screen while referring to the User's Manual of the scanner. Furthermore, the screenshots in this manual are for the ScanSnap Manager and the CardMinder application. The screen examples in this manual are created according to Microsoft Corporation’s Guideline.

About Maintenance

The user must not perform repairs on this scanner. Contact the store where you purchased the scanner or an authorized FUJITSU Image Scanner service provider to make for repairs to this product.

ScanSnap S500 Operator's Guide xi

WARNING

The following describes important warnings described in this manual.

Do not touch the AC cable with wet hands.

Do not touch the power plug with wet hands. Doing so might cause electric shock.

Do not damage the AC cable.

A damaged AC cable may cause fire or electric shock. Do not place heavy objects on AC cables, or pull, bend, twist, heat, damage or modify AC cables. Do not use damaged AC cables or power plugs, and AC cables or power plugs when the wall socket is loose.

Use only specified AC cable, AC adapter and connector cables

Use only specified AC cables and connector cables. Failure to use the correct cables might cause electric shock and equipment failure. Do not use the AC cable provided with this scanner for other devices, since this might cause equipment failure and other troubles or an electric shock.

Use this scanner only at the indicated power voltage. Do not connect to multiple-power strips.

Use this scanner only at the indicated power voltage and current. Improper power voltage and current might cause fire or electric shock.

Also, do not connect to multiple-power strips.

Wipe any dust from the power plug.

Wipe off any dust from metal parts on the power plug or metal fittings with a soft, dry cloth. Accumulated dust might cause fire or electric shock.

Do not install in locations subject to oil smoke, steam, humidity,

xii

and dust.

Do not install the scanner in locations subject to oil smoke, steam, humidity, and dust. Doing so might cause a fire or electric shock.

Do not use the scanner if you smell strange odor.

If you detect heat coming from the device or detect other problems such as smoke, strange smells or noises, immediately turn off the scanner and then disconnect its power plug.

Make sure that the smoking has stopped, and then contact the store where you bought the scanner or an authorized FUJITSU scanner service provider.

Turn the scanner OFF if it is damaged.

If the scanner is damaged for any reason, turn off the scanner and unplug the power cable before contacting the store where you purchased the scanner.

Do not put liquids inside the scanner.

• Do not insert or drop metal objects in to the scanner.

• Do not scan wet documents or documents with paper clips or staples.

• Do not splash or allow the scanner to get wet.

If foreign objects (water, small metal objects, liquids, etc.) get inside the scanner, immediately turn off the scanner and disconnect the power plug from the power outlet, then contact the store where you bought the scanner or the Maintenance Service Center.

Pay particular attention to this warning in households where there are small children.

Do not touch the inside of the scanner unless necessary.

Do not take apart or modify the scanner. The inside of the scanner contains highvoltage components. Touching these components might cause fire or electric shock.

ScanSnap S500 Operator's Guide xiii

CAUTION

The following illustrates important cautions described in this manual.

Do not install the scanner on unstable surfaces.

Install the scanner on a flat, lever surface. Make sure none of the scanner parts protrude outside the desktop. Make sure that the scanner is installed on a flat, level surface.

Do not install the scanner on unstable surfaces. Install the scanner on a level surface that is free of vibration to prevent it from falling.

Install the scanner on a strong surface that will support the weight of the scanner and other devices.

Firmly insert the power plug.

Firmly insert the power plug into the power outlet as far it can go.

Do not block the ventilation ports.

Do not block the ventilation ports. Blocking the ventilation ports generates heat inside of scanner, which may results in fire or scanner failure.

Do not place heavy objects or climb on top of the scanner.

Do not place heavy objects on the scanner or use the top surface of the scanner for performing other work. Improper installation might cause injuries.

Before moving the scanner, unplug the power cord from the electrical outlet.

Do not move the scanner with the power and interface cables connected as this might damage the cables, causing fire, electric shock or injuries.

Before moving the scanner, be sure to disconnect the power plug from the power outlet, and disconnect data cables. Also, make sure that the floor is free of obstructions.

xiv

Protect the scanner from static electricity.

Install the scanner away from strong magnetic fields and other sources of electronic noise. Also, protect the scanner from static electricity as this might cause the scanner to malfunction.

Do not use aerosol sprays near the scanner.

Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and dust to enter the scanner, resulting scanner failure and malfunction.

Avoid any contact when scanner is in use.

Avoid touching any scanner mechanism when scanning as this may cause injuries.

Unplug the power cord from the electrical outlet when the scanner is not used for a long period of time.

For your safety, unplug the power cord from the electrical outlet when the scanner is not used for a long period of time.

Do not install the scanner in direct sunlight.

Do not install the scanner in direct sunlight or near heating apparatus. Doing so might cause excessive heat to build up inside the scanner, causing fire or scanner trouble. Install the scanner in a well-ventilated location.

Do not use the scanner immediately after moving it from a cold place into a warm room.

Do not use the device immediately after moving it from a cold place into a warm room. This may cause condensation, which might lead to scanning errors. Let the device dry about one or two hours before you use it.

Be careful not to cut yourself

When handling paper or the Carrier Sheet, be careful not to cut yourself by the paper or the Carrier Sheet.

ScanSnap S500 Operator's Guide xv

xvi

Chapter 1

Before You Start Using Your Scanner

This chapter describes the necessary preparations before using ScanSnap.

1.1 Checking the Contents of the Scanner Package ................................................. 2

1.2 Names and Functions of Parts .............................................................................. 3

ScanSnap S500 Operator's Guide 1

1.1 Checking the Contents of the Scanner Package

When you unpack the scanner package, make sure that the package contains all the parts on the list included in the package.

1.2 Names and Functions of Parts

This section describes the names of parts and their functions.

■ Front Side

Paper chute

Open the cover to use the scanner.

⇒Opening the cover turns on the scanner.

ADF

utomatic Document Feeder)

(ADF:A

Paper chute

After opening it, load the documents to be scanned on this unit.

Side guide

Adjust the side guides to the width of documents so

that the scanned images will not get skewed.

Before You Start Using Your Scanner

HINT

Cover open lever

To open the ADF cover, pull this lever towards you.

Operation button

⇒Refer to the next page.

Stacker

Before using the stacker, unfold and extend it as shown above.

You can also use the scanner without the Stacker.

ScanSnap S500 Operator's Guide 3

■ Operation Button

■ Rear Side

SCAN

[SCAN] button

Press this button to start the scanning.

[POWER] button

Turns on/off the power supply.

POWER

Power lamp

Indicates the scanner status. Blue (Solid): Ready Blue (Blinking): Scanning Orange (Solid): Error Light off: Power off

USB connector

AC adapter connector

Seal (inform you that the installation of the software has to be performed first)

After installing the software, remove this seal.

Chapter 2

Connecting ScanSnap

This chapter describes how to connect ScanSnap to your personal computer. Before you connect the ScanSnap scanner, install the supplied programs (Adobe Acrobat, ScanSnap Manager, ScanSnap Organizer and CardMinder) on your personal computer.

ATTENTION

• Install ScanSnap Manager before connecting ScanSnap scanner to your per-

sonal computer. If you connect ScanSnap before installing the ScanSnap Manager, ScanSnap will not operate correctly.

• If you have connected ScanSnap beforehand, the "Found New Hardware

Wizard" (this screen might differ slightly according to the used operating system of your computer) screen appears. If this screen is displayed, click the [Cancel] button to close the Wizard screen and install ScanSnap Manager first.

• ScanSnap S500 cannot be connected to a personal computer with ScanSnap

fi-4110EOX2, ScanSnap fi-5110EOX Series, or another S500.

• If any driver of the ScanSnap fi-4110EOX2 or ScanSnap fi-5110EOX Series

has already been installed on your computer, uninstall it before starting the installation.

HINT

For details about the space required for installing the scanner, refer to the Appendix, under "Appendix C Installation Specifications" (page 171).

2.1 Installing ScanSnap................................................................................................ 6

2.2 Connecting ScanSnap to your PC....................................................................... 22

ScanSnap Manager includes the driver software for ScanSnap fi-4110EOX3 and ScanSnap fi-5110EOX Series. If you already have any of these products; ScanSnap S500 (this product), ScanSnap fi-4110EOX3, ScanSnap fi5110EOX, or ScanSnap fi-5110EOX2, you can connect one of them to your personal computer and use it. In addition, available functions vary depending on the model name. For further information, refer to Operator's Guide supplied with respective scanners

ScanSnap S500 Operator's Guide 5

2.1 Installing ScanSnap

"Installation" is the operation of copying the program files supplied with ScanSnap to the hard disk of your personal computer, and creating the environment for using ScanSnap on the personal computer installed with the ScanSnap program files.

■ Before Installing ScanSnap

Before installing ScanSnap, perform the following preparation.

1. Check your system.

The system requirements for ScanSnap are as follows:

■ Operating system

One of the following OSs is required:

• Windows 98

• Windows Me

• Windows 2000

• Windows XP (Service Pack 1 or later)

ScanSnap Manager

ScanSnap Organizer

CardMinder

Adobe Acrobat 7.0

ABBYY FineReader

*1:

Compatible with Service Pack 2

Windows 98

33333

Windows 98

(2nd Edition)

Windows Me

Windows

2000

Windows XP

■ Personal computer

• Intel® Pentium® III 600MHz or higher (recommended: Intel® Pentium® 4 1.8GHz or higher)

• CD-ROM drive (required for installation)

• USB port (USB 2.0/1.1)

■ RAM

• 128MB or more (recommended: 256MB or more)

2.1 Installing ScanSnap

ATTENTION

• ScanSnap may not function if it is connected to the USB ports for the keyboard

or monitor.

• If you are using a commercially available USB hub, use a type equipped with

an AC adapter.

• If you connect the scanner with USB 2.0, it is required that the USB port and

the hub are compliant with USB 2.0. The scanning speed may slow down when you connect the scanner with USB 1.1. If your computer has the USB

2.0 compatible port, use it. Refer to the following list for USB 2.0 support.

• If the CPU and the memory do not meet the required specification, the scan-

ning speed will slow down.

■ Free disk space

• ScanSnap Manager 160 Mbytes

• ScanSnap Organizer 200 Mbytes

• CardMinder 140 Mbytes

• Adobe

Acrobat 7.0 450 Mbytes

• ABBYY FineReader 130 Mbytes

■ USB 2.0 support

Connecting ScanSnap

On-board PC interface

Expansion card interfaces

Windows 98

(2nd Edition)

Windows Me

333

Windows

2000

* USB 2.0 driver supplied by Microsoft Corporation is required for the usage of the above.

2. Make sure that ScanSnap is disconnected from your personal computer.

3. Start up your personal computer.

When using Windows 2000 or Windows XP, log on as a user with "Administrator" privileges (computer administrator privileges when using Microsoft Windows XP Home Edition operation system)

4. Close all currently running programs.

Windows XP

ScanSnap S500 Operator's Guide 7

■ Installing Adobe Acrobat

Install Adobe Acrobat using the following procedure from the "Adobe Acrobat 7.0 CD-ROM" supplied with the scanner.

ATTENTION

HINT

"Adobe Acrobat 7.0 Standard" system requirements:

• OS: Windows 2000 (Service Pack 2 or later).

Windows XP Professional or Home Edition.

• Internet Explorer 5.5 or later

• Screen Resolution: 800 x 600 or higher

* Note: Adobe Acrobat 7.0 is not supported by Windows 98 and Windows Me. If

you are using one of these OS, install Adobe instructions in the hint below. * For further details, please visit Adobe Website at: http://www.adobe.com

Adobe Acrobat is required for displaying the "ScanSnap S500 Operator’s Guide", "ScanSnap Organizer User’s Guide", and "CardMinder User’s Guide." Adobe Acrobat can also be linked to ScanSnap for displaying the scanned images on the Acrobat window.

* You do not have to install Adobe Acrobat if it is already installed on your personal computer.

Acrobat® Reader™ following the

⇒ Proceed to "Installing Supplied Programs" (page 15).

<For Windows 98 / Windows Me> Adobe Acrobat 7.0 is not supported by Windows 98 and Windows Me. To display a PDF file (e.g. instruction manual and/or a scanned image), install

Adobe

* Note that it is not possible to edit scanned images with Adobe

Reader

Acrobat® Reader™ by following the instructions.

1. Insert the Setup CD into the CD-ROM drive.

2. Right-click the Start button and select Explore.

3. Double-click the icon [ar505enu.exe] which is located under [AcroRead] in the CD.

4. Install the application by following the instructions on the Setup screen.

Acrobat®

™

Operation

Prepare the Adobe Acrobat 7.0 CD.

2.1 Installing ScanSnap

HINT

1. Insert the "Adobe Acrobat 7.0 CD" into the CD-ROM drive.

Adobe Acrobat 7.0 is not supported by Windows 98 and Windows Me.

⇒ The "Adobe Acrobat 7.0 Standard - Setup" window appears.

HINT

2. Select the language and Click [OK] button.

This window is not displayed automatically when the "Auto play" setting of your computer is deactivated. In this case, run "AutoPlay.exe" of this CD directly using the "Explore" or "My computer."

Connecting ScanSnap

ScanSnap S500 Operator's Guide 9

3. Select "Install Adobe Acrobat 7.0 Standard."

4. Follow the instructions to install the software.

HINT

Select "How to install" on the "Adobe Acrobat 7.0 Standard" window to learn more about the Adobe Acrobat 7.0 installation.

Refer to "Adobe Acrobat Help" about how to use Adobe Acrobat 7.0.

■ Installing ABBYY FineReader

Install ABBYY FineReader by using the following procedure from the "ABBYY FineReader CD" supplied with the scanner.

Operation

Prepare the ABBYY FineReader CD.

1. Insert the ABBYY FineReader CD into the CD-ROM drive.

2.1 Installing ScanSnap

⇒ The "ABBYY FineReader for ScanSnap" screen appears.

ATTENTION

• If Windows Service Pack 2 is installed in your computer, you may see the fol-

lowing window when inserting the CD described above. Click the [Yes] button to show the "ABBYY FineReader for ScanSnap" screen.

If the [In the future, do not show this message.] checkbox is marked, you will not see this window when inserting a CD that attempts to connect to Microsoft Internet Explorer in the future.

• You may see [Information Bar] instead of the one above. If so, first, click the

[OK] button and then the yellow part with a warning for options. Next, select [Allow Blocked Content] from the menu.

Connecting ScanSnap

ScanSnap S500 Operator's Guide 11

Finally, click the [Yes] button on the [Security Warning] dialog to proceed.

2. Click [Install>] to proceed with installation.

⇒ The file folder containing the setup.exe file appears.

3. Double-click the [Setup.exe] icon.

2.1 Installing ScanSnap

Connecting ScanSnap

4. Select the language for this installation and click [OK].

⇒ The InstallShield Wizard for ABBYY FineReader for ScanSnap appears.

ScanSnap S500 Operator's Guide 13

⇒ Follow the instructions to install the software.

HINT

Select [Start] -> [All Programs] -> [ABBYY FineReader for ScanSnapTM 2.0] -> [User’s Guide] to learn more about the ABBYY FineReader installation. Refer to "ABBYY FineReader for ScanSnap Help" about how to use ABBYY FineReader.

■ Installing Supplied Programs

Install the supplied programs (ScanSnap Manager, ScanSnap Organizer, CardMinder) for ScanSnap from the "Setup CD" supplied with the scanner.

Operation

1. Insert the scanner Setup CD into the CD-ROM drive.

⇒ The "ScanSnap Installer" starts up and then the "ScanSnap Setup" dialog box is dis-

played.

2.1 Installing ScanSnap

Connecting ScanSnap

HINT

If the "ScanSnap Setup" dialog box is not displayed even after inserting the Setup CD into the CD-ROM drive, double-click the "Setup.exe" icon in the folder of the used CD-ROM drive by using Explore.

ScanSnap S500 Operator's Guide 15

2. Click the [Readme] button in the "ScanSnap Setup" window.

This item describes the precautions when installing or uninstalling ScanSnap, as well as the structure of the files on the Setup CD, and other information.

⇒ When you finished reading the Readme file, close the screen.

3. Click the [Install Products] button in the "ScanSnap Setup" dialog box.

⇒ The "Welcome to the InstallShield Wizard for ScanSnap" screen is displayed.

2.1 Installing ScanSnap

4. Click the [Next] button in "Welcome to the InstallShield Wizard for the ScanSnap"

⇒ The "License Agreement" screen is displayed.

5. Read the details of the "License Agreement." If you agree with them, click the [Yes] button.

If you do not accept the terms, click the [No] button. This will abort the installation.

Connecting ScanSnap

⇒ When you click the [Yes] button, the "Choose Destination Location" screen is displayed.

ScanSnap S500 Operator's Guide 17

6. In the "Choose Destination Location" screen, choose the installation directory and click the [Next] button.

To install ScanSnap in the default folder, click the [Next] button. Normally, there is no need to change the folder in the installation directory. Change the installation directory if there is not enough free disk space available for the selected drive. To change the installation folder, click the [Browse] button. The "Select Directory" dialog box is displayed. Select the folder to install ScanSnap.

⇒ The "Setup Type" screen is displayed.

7. Select an installation option and click [Next] button.

Select [Typical] for ordinary use.

⇒ This displays the "ScanSnap Manager Setting 1" screen.

2.1 Installing ScanSnap

HINT

8. In the "ScanSnap Manager Setting 1" screen, specify the document loading method, and click the "Next" button.

To load the document face down and upside down on the scanner, check the left radio button. To load the document face up on the scanner, check the right radio button.

Depending on the selected item, the following programs are installed.

• Typical

"ScanSnap Manager", "ScanSnap Organizer" and "CardMinder" are installed including their manuals.

• Compact

"ScanSnap Manager" is installed including its manual.

• Custom

You can select the software and the manuals to install.

Connecting ScanSnap

⇒ The next "ScanSnap Manager Setting 2" screen appears.

HINT

• You can change this setting after installation.

Refer to "- Set the documents with its face up" (page 67)" in the section "3.4 Changing Scan Settings" for more details.

• This screen will not appear when reinstalling the program. The settings

before the reinstallation remain.

ScanSnap S500 Operator's Guide 19

9. In the "ScanSnap Manager Setting 2" screen, mark the "Notify scanning result" checkbox to notify you of scanning results after scanning, and then click the [Next] button.

If the checkbox is marked, the notification screen showing will show the details about the status of blank page removal and image rotation.

⇒ This displays the "Start Copying Files" screen.

HINT

• You can change this setting after installation.

Refer to "3.4 Changing Scan Settings" (page. 53) for more details.

• This screen will not appear when reinstalling the program. The settings

before the reinstallation remain.

10. In the "Start Copying Files" screen, check the files that will be installed and click the [Next] button.

⇒ This starts the installation of the programs supplied with ScanSnap. After the installation

is finished, the "InstallShield Wizard Complete" screen will be displayed.

2.1 Installing ScanSnap

11. In the "InstallShield Wizard Complete" screen, click the [Finish] button.

⇒ Select "Yes, I want to restart my computer now" to restart your personal computer. ⇒ Sselect "No, I will restart my computer later." to finish the installation. The "ScanSnap

Setup" dialog box appears; click the [Exit] button to close the "ScanSnap Setup" dialog box. (To complete the installation, you have to restart your personal computer.)

Connecting ScanSnap

HINT

• To display the "ScanSnap S500 Operator’s Guide", "ScanSnap Organizer

User's Guide", and "CardMinder User’s Guide, " Adobe Acrobat or Adobe

Acrobat sonal computer, install Acrobat 7.0 from the "Adobe Acrobat 7.0 CD" supplied with the scanner.

• For uninstallting these programs, refer to"Appendix B Uninstalling ScanSnap"

on page.169.

ReaderTM is required. If this software is not installed on your per-

ScanSnap S500 Operator's Guide 21

2.2 Connecting ScanSnap to your PC

Follow the procedure below to connect ScanSnap to your personal computer.

1. Connect ScanSnap to a power outlet using the AC cable.

2. Connect ScanSnap to your personal computer using the USB cable.

ATTENTION

• Be sure to connect the AC cable first before connecting the USB cable.

• Be sure to install ScanSnap Manager to your personal computer before con-

necting ScanSnap to your personal computer. (For details about the installation, refer to "Installing ScanSnap" (page 6)).

The following describes each of the above two procedures.

■ Connecting the AC Adapter

Connect the power cable as shown below.

Operation

1. Connect the AC cable to the AC adapter.

AC adapter

ATTENTION

AC cable

Do not use cables other than the ones supplied with this product. Use only specified AC cable and AC adapter.

2. Connect the AC adapter to the AC adapter connector on ScanSnap and to a power outlet.

Outlet

Inlet

■ Connecting the USB Cable

DC 16V

Connect the USB cable as shown below.

2.2 Connecting ScanSnap to your PC

ATTENTION

Operation

1. Remove the seal on the rear side of ScanSnap scanner.

• Use only the USB cable supplied with the Scanner. The operation with a com-

mercially available USB cable is not guaranteed.

• When connecting to a USB hub, be sure to connect the scanner to the hub

nearest your personal computer (first stage). If you connect it to a USB hub from the second stage onwards, ScanSnap may not function correctly.

• If you connect the scanner with USB 2.0, it is required that the USB port and

the Hub are compliant with USB 2.0. The scanning speed may slow down when you connect the scanner with USB 1.1. If your computer has the USB

2.0 compatible port, use it.

USB cable

Connecting ScanSnap

Seal

2. Insert the USB cable into the USB connector of ScanSnap and plug the other end of the cable into the USB port on your personal computer.

Insert firmly the USB-cable as far as it can go into the connector.

USB cable

ScanSnap S500 Operator's Guide 23

3. Open the paper chute of ScanSnap.

Paper chute

⇒ ScanSnap is automatically turned on and detected by your personal computer.

ATTENTION

If the scanner is not automatically turned on, push the [POWER] button on the scanner.

Operation

4. ScanSnap is added as new hardware.

How to add hardware varies with the OS running on your computer.

■ For Windows 98

The "Insert Disk" dialog box is displayed. Insert the Windows 98 CD into the CD drive, and then click the [OK] button.

■ For Windows Me

New hardware is automatically added, and processing continues.

■ For Windows 2000

The "Digital Signature Not Found" dialog box is displayed. Click the [Yes] button.

2.2 Connecting ScanSnap to your PC

■ For Windows XP

1) When the "Found New Hardware Wizard" dialog box is displayed, select "No, not this time" and then click the [Next ->] button.

Connecting ScanSnap

ATTENTION

The above windows may not appear unless Windows XP Service Pack 2 is installed.

2) Click the [Next] button in the following window.

ATTENTION

Although the message "If your hardware came with an installation CD or floppy disk, insert it now." is displayed, you do not need to insert the CD into the CDROM drive.

ScanSnap S500 Operator's Guide 25

3) The "Hardware Installation" dialog box is displayed. Click the [Continue Anyway] button.

4) When the "Found New Hardware Wizard" dialog box informing you that the Wizard will end is displayed, click the [Finish] button.

ATTENTION

HINT

⇒ ScanSnap is added to your personal computer as new hardware.

It may take some time for the "ScanSnap Manager" icon on the taskbar to

become ready status. Push the [POWER] button on the scanner when the icon appears in not-ready

status.

When you turn on/off the scanner, wait for five seconds.

When you turn on/off the scanner, press the [POWER] button for longer than one second.

* To prevent unintended operation, the [POWER] button does not work unless it is pressed for longer than one second.

2.2 Connecting ScanSnap to your PC

HINT

The power supply of this scanner is controlled by performing the following actions:

• Open/close the paper chute on the scanner.

• Turn on/off the personal computer to which the scanner is connected.

• Press the [POWER] button on the scanner (when the paper chute is opened).

Opening /closing the paper chute controls the scanner’s power. For example, the scanner will not be turned on even when you have switched on your personal computer if the paper chute is closed.

Generally, you can simply turn on/off the scanner only by opening/closing the paper chute when the scanner is connected to your personal computer.

Connecting ScanSnap

ScanSnap S500 Operator's Guide 27

Chapter 3

Basic Scanner Operations

This chapter describes the basic operations of ScanSnap.

3.1 Flow of Operations ............................................................................................... 30

3.2 Scanning Different Document Types .................................................................. 36

3.3 Loading Documents ............................................................................................. 39

3.4 Changing Scan Settings....................................................................................... 53

3.5 Saving Scan Settings ........................................................................................... 78

3.6 Changing Carrier Sheet Settings......................................................................... 86

ScanSnap S500 Operator's Guide 29

3.1 Flow of Operations

This section describes the flow of operations starting with the scanning of documents on ScanSnap to the saving of scanned images in PDF format.

■ Preparation

Operation

1. Make sure that the AC cable is connected to the scanner.

2. Make sure that the scanner is correctly connected to your personal computer.

HINT

You can connect the scanner to your computer after turning it on. When the scanner is already connected to your personal computer, you do not need to reconnect it.

3. Turn on your personal computer.

⇒ The "ScanSnap Manager" icon appears when Windows starts.

4. Open the paper chute.

Paper chute

[POWER] button

⇒ The scanner is turned on and the "ScanSnap Manager" icon will change from to .

HINT

If the scanner is not automatically turned on even when the paper chute is opened, push the [POWER] button on the scanner.

■ Scanning documents

Operation

1. Make sure that the "ScanSnap Manager" icon is displayed on the taskbar.

3.1 Flow of Operations

HINT

2. Load the document onto the scanner.

Refer to "3.2 Scanning Different Document Types" (page 36) and "3.3 Loading Documents" (page 39) for more information.

3. Press ([SCAN] button).

If the "ScanSnap Manager" icon is not displayed on the taskbar, select [All Programs] -> [ScanSnap Manager] -> [ScanSnap Manager] from the [Start] menu to start up "ScanSnap Manager." Generally, "ScanSnap Manager" is registered under "Startup" programs, so its icon is displayed on the task tray when Windows starts. If it is not registered under "Startup" programs, select [All Programs] -> [ScanSnap Manager] -> [Startup Register] from [Start] menu to register it.

⇒ This starts the scanning.

HINT

As the default setting, documents are scanned with the "Duplex" mode when you press the [SCAN] button. With "ScanSnap Manager", you can set the scanner to scan documents using "Simplex" mode when pressing the [SCAN] button.

Basic Scanner Operations

ATTENTION

• Do not connect or disconnect other USB devices during the scanning opera-

tion.

• Do not close the paper chute or press the [POWER] button on the scanner

during the scanning operation.

• Do not switch the user to log in during the scanning operation.

ScanSnap S500 Operator's Guide 31

⇒ The lamp on the scanner lights blue during the scanning operation.

The following window appears to indicate the scanning status.

⇒ The supplied application (ScanSnap Organizer) is started up and the scanned image is

displayed.

HINT

For details about the settings for the scanning, file names and the destination folder to save the data, refer to "3.4 Changing Scan Settings" (page 53).

About the scanning of Business cards, refer to "4.3 Scanning Business Cards" (page 119).

As the default setting, documents are scanned according with the following setting: "Image quality: Normal" and "Color mode: Auto Color Detection."

3.1 Flow of Operations

HINT

• Before scanning documents containing printed or handwritten text, select the

"Setting for text only document" checkbox under [Option] on the [Scanning] tab in the "Scan and Save Settings" dialog box. For details, refer to "3.4 Changing Scan Settings" (on page 53).

• The application that is automatically started up after the scanning depends on

the setting of the [Application] tab in the "Scan and Save Settings" dialog box. For details, refer to "3.4 Changing Scan Settings" (on page 53).

• Scanned documents can also be saved in an image format (JPEG). In this

case, change the document scan settings before scanning the document. For details about changing the document scan settings, refer to "3.4 Changing Scan Settings" (on page 53). The following document scan settings can be changed:

•Application linked to ScanSnap

•Folder for saving scanned images

•File name of scanned images

•File format for scanned image (*.pdf/*.jpg)

•Scan mode (draft, high quality, reduce noise of back side image, auto-

matically remove blank pages, adjust skewness, change loading document direction, continue scanning)

•Size of file for scanned image

•The compression ratio of scanned images

The scanning scale may vary slightly.

• With Adobe Acrobat 7.0, scanned images (saved as a PDF file) can be pro-

cessed with the following functions:

- Convert a scanned page to searchable text From the menu, select [Document] - [Recognize Text Using OCR] [Start]

In case of using colored images, verify that the image has been scanned in "Better" or "Best" Image quality mode before performing this operation. (refer to page 62)

- Reduce PDF file size From the menu, select [File] - [Reduce File Size]

For details on how to use the above functions, refer to [Acrobat 7.0 Help].

Basic Scanner Operations

ScanSnap S500 Operator's Guide 33

■ Turning the Scanner ON/OFF

ScanSnap is automatically turned on/off by performing the following actions:

•

Turn on/off the personal computer.

• Open/close the paper chute of the scanner.

In general, you do not need to turn on/off the scanner when it is connected to your personal computer.

Turn off your personal computer or close the paper chute.

The lamp on the scanner goes off and the scanner is turned off.

Turn on your personal computer or open the paper chute.

The lamp on the scanner lights up and the scanner is turned on.

To turn off the scanner when the paper chute is opened, press the [POWER] button on the scanner.

HINT

ATTENTION

When you turn on/off the scanner, press the [POWER] button for longer than one second.

* To prevent unintended operation, the [POWER] button does not work unless it is

pressed for longer than one second.

• Depending on your personal computer, the ScanSnap scanner is initialized

several times while starting up the personal computer.

• It may take two to three minutes for turning off the lamp on the scanner

depending on your personal computer. * This is related to the specification of the computer, not to malfunction of the scanner.

■ End of Operation

Closing "ScanSnap Manager"

Operation

3.1 Flow of Operations

Right-click "ScanSnap Manager" icon on the taskbar, and select "Exit" from the menu.

HINT

"ScanSnap Manager" should be started for operating ScanSnap. To start "ScanSnap Manager", select [All Programs] -> [ScanSnap Manager] -> [ScanSnap Manager]. (*Generally, there is no need to quit "ScanSnap Manager.")

Disconnecting the scanner

Operation

1. Close the paper chute to turn off the scanner.

⇒ The "ScanSnap Manager" icon in the taskbar changes from the "Active" icon to the

"Inactive"

2. Disconnect the USB cable from your personal computer.

icon.

Basic Scanner Operations

3. Disconnect the AC cable from the power outlet.

HINT

The power of the scanner is controlled by turning on/off of the personal computer or opening/closing of the paper chute. In general, you do not have to turn on/off the scanner when it is connected to your personal computer.

ScanSnap S500 Operator's Guide 35

3.2 Scanning Different Document Types

The table below summarizes the types of documents that can be scanned with this scanner.

When scanning documents directly

Media

Weight

Size

Media

Weight

Paper commonly used in offices, Post card, Business card

52 g/m2 to 127 g/m2 (14 lb to 34 lb)

Letter Legal A4 A5 A6 B5 (JIS) B6 (JIS) Post card Business card Custom

(8.5 x 11 in (216 x 279.4 mm)) (8.5 x 14 in (216 x 355.6 mm)) (210 × 297 mm) (148 × 210 mm) (105 × 148 mm) (182 × 257 mm) (128 × 182 mm) (100 × 148 mm) (90 × 55mm, 55 × 90mm) Width: 50.8 to 216 mm (2 to 8.5 in) Length: 50.8 to 360 mm (2 to 14.17 in)

When using Carrier Sheet

Paper commonly used in offices, Post card, Business card, Photograph, Clipping

Up to 127 g/m2 (Up to 34 lb) *Fold in two when scanning

Up to 63.5 g/m

(Up to 17 lb)

Size

A3 A4 A5 A6 B4 (JIS) B5 (JIS) B6 (JIS) Post card Business card Letter 11 x 17 Custom

(297 × 420 mm) (210 × 297 mm) (148 × 210 mm) (105 × 148 mm) (257 × 364 mm) (182 × 257 mm) (128 × 182 mm) (100 × 148 mm) (90 × 55 mm, 55 × 90 mm) (8.5 x 11 in (216 x 279.4 mm)) (11 x 17 in (279.4 x 431.8 mm)) Width: 50.8 to 216 mm (2 to 8.5 in) Length: 50.8 to 297 mm (2 to 11.69 in) *For B4, A3 and 11 x 17, fold in two when scanning

3.2 Scanning Different Document Types

ATTENTION

HINT

• Documents written or filled with a pencil may be smeared during a scan. It is

recommended to use Carrier Sheet. If such documents are scanned without

using Carrier Sheet, the rollers get dirty and the paper may not be fed properly.

In the case where you scan such documents without using Carrier Sheet,

clean the rollers as often as possible. For details refer to "6.2 Cleaning the

Scanner Exterior" (page 147).

• Carbonless paper contains chemical substances that may harm the Pad ASSY

or rollers (e.g. Pick roller) when documents are fed. Pay attention to the follow-

ing:

- Clean the Pad ASSY or rollers as frequently as possible.

- The service life of the scanner may be shortened compared with the case of

scanning woodfree paper.

Basic Scanner Operations

Do not use the following documents:

• Documents with paper clips or staples (they can be used after the paper clips

or staples are removed)

• Documents on which the ink is still wet (they can be used after the paper is

completely dry)

• Documents larger than Legal (width: 8.5 in, length: 14 in)

• Documents folded in half larger than 216 x 297 mm (W x L) (8.5 x 11.7 in)

• Materials other than paper such as fabric, metal foil, or transparencies

• Carbon paper

• Thermal paper

If you load the following documents directly on the scanner, the documents may be damaged or may not be scanned successfully. It is recommended to insert the documents inside the Carrier Sheet to scan.

• Documents smaller than 2 (width) x 2 (length) inches

• Documents thinner than 52 g/m

(14 lb) and thicker than 127 g/m2 (34 lb)

• Documents of non-uniform thickness (e.g. envelopes and paper which has

another paper pasted on.)

• Wrinkled or curled documents

• Folded or torn documents

• Tracing paper

• Coated paper

• Photographs (printing paper)

• Perforated or punched documents

• Documents that are not square or rectangular

• Documents of non-uniform width

• Carbonless paper

ScanSnap S500 Operator's Guide 37

Also, pay attention to the following when you use the Carrier Sheet.

ATTENTION

• Use only the Carrier Sheet for ScanSnap.

• Avoid writing, coloring, staining or cutting the black and white pattern part of

the Carrier Sheet. Otherwise, the scanner cannot recognize the Carrier Sheet

correctly.

• Load the Carrier Sheet one by one on the scanner.

• Do not place the Carrier Sheet upside-down on the scanner. Otherwise, a

paper jam may happen, or the Carrier Sheet may be damaged.

• Do not leave a document on the Carrier Sheet for a long period of time. The

ink may be transferred onto the Carrier Sheet.

• Do not leave the Carrier Sheet in high-temperature places such as a place fac-

ing direct sunlight or near a heating apparatus for a long period of time. Also,

do not use the Carrier Sheet under a high-temperature environment. Other-

wise, it may warp.

• Do not bend, twist, or pull the Carrier Sheet forcibly.

• Do not use a damaged Carrier Sheet. Otherwise, the scanner may be

damaged or malfunction.

• To avoid warping the Carrier Sheet, keep it in a horizontal place where it is not

weighed down, if possible.

• Do not rub the edge of the Carrier Sheet with your finger. Otherwise, your fin-

ger may get cut.

• If you scan multiple small-size materials such as the picture and post card

using Carrier Sheet at one time, a paper jam may occur. It is recommended to

put such materials in Carrier Sheet one-by-one for scanning.

3.3 Loading Documents

Back

This section describes how to load documents onto the scanner.

■ How to load documents

1. Align the edges of the document.

Align the edges of the document as follows:

1) Straighten the edges of the document. Straighten both edges of the document stack for scanning it correctly.

2) Check the number of sheets in the document stack. The maximum number of sheets that can be loaded on the scanner is as follows: For A4-size paper or smaller, a document stack of 5 mm or less (50 sheets at 64

g/m

or at 17 lb).

3.3 Loading Documents

Basic Scanner Operations

HINT

To prevent paper jams, fan the document as follows:

Scanning accuracy increases when the document is loaded onto the scanner so that the leading edges of the papers form a step-like pattern as shown in the figure.

For the option of "Set the documents with its face up" in the setting of the "Scanning" tab in "ScanSnap Manager", load the document with its face up and the bottom edge down.

1) Take out the stack of documents of thickness 5 mm or less.

2) Hold both ends of the document with both hands, and bend the documents into an

arch.

Step-like

Back

Scanning direction

5mm

ScanSnap S500 Operator's Guide 39

3) Firmly holding the document with both hands and bend back the document as fol-

ABCDEFG

1234567890

ABCDEFG

1234567890

lows so that the bent section rises up in the middle of the document.

4) Repeat steps 1) to 3) a few times.

5) Turn the document staple 90 degrees, hold the other two sides of the document, and

fan it again.

2. Load the document onto the paper chute.

Load the document so that the top side of the two-sided document (in the case of two or more document sheets, the first page) faces towards the paper chute. Reduce the quantity of the documents, when the thickness of stack exceeds the reference marks on the side guides.

1234567890

ABCDEFG

ATTENTION

Reference mark

If the checkbox for [Set the documents with its face up] of [Scanning] [Options] in the "Scan and Save Settings" window of ScanSnap Manager is selected, set the front of the document with the top edge face-up.

Paper chute

Side guide

ABCDEFG

1234567890

3.3 Loading Documents

HINT

3. Adjust the side guides to the document width.

Move the side guides so that there is no space between the document edges and the side guides. If there is a space between the document edges and the guides, the scanned images may be skewed.

Before loading long-sized documents, first pull out the extension of the paper chute.

Extension

Paper chute

Basic Scanner Operations

Document

Side guide

ScanSnap S500 Operator's Guide 41

HINT

If you use the stacker, scanned document sheets will not be separated when they have passed through the scanner. For details on how to attach the stacker to the scanner, refer to "Names and Functions of Parts" on page 3.

Use the stacker as described below.

1. Pull out the stacker towards you while holding it by its handle.

Stacker

2. Extend the stacker.

■ Loading Documents with the Carrier Sheet

The Carrier Sheet is a sheet for loading document specifically designed for ScanSnap S500/fi5110EOX2 Series. It allows you to scan documents that cannot be scanned as it is. A document larger than A4 up to A3, B4 or 11 x 17 (single side) can be scanned by folding it in two, inserting it into the Carrier Sheet and scanning in duplex mode.

You can scan documents that can be easily scratched such as photographs or irregular-shaped documents that are difficult to load on the scanner such as clippings of information (e.g. magazine and newspaper).

The following explains how to insert documents into the Carrier Sheet.

3.3 Loading Documents

There are two [Modes] which are tailored to the type of document to be scanned in the Carrier Sheet settings.

Create facing pages in one image (page 44)

Create front and back images separately (page 49)

ATTENTION

• When you use the Carrier Sheet, select [Automatic Detection] in the set-

ting of the [Paper size] tab in "ScanSnap Manager." If scanning is done using "Create facing pages in one image", select "Duplex Scan" in the setting of [Scanning] tab in "ScanSnap Manager." If you select "Simplex Scan", it will produce the same result as using "Create front and back images separately" to scan in simplex. Refer to "3.6 Changing Carrier Sheet Settings" (page 86) for details on changing the "Carrier Sheet" Settings.

• If you are using the Carrier Sheet for scanning, it is not possible to scan

multiple sheets continuously. Load the sheets one by one and scan.

Scan a document larger than A4 size such as A3/B4/ 11" x 17" which is folded in two in duplex mode, and then output an image arranged in two-page spread and joined together.

This mode is for scanning photographs which you do not want to scratch, or documents of irregular size such as clippings of information that are difficult to load and scan directly on the scanner.

Output the scanned image in specified sizes.

Basic Scanner Operations

ScanSnap S500 Operator's Guide 43

For "Create facing pages in one image"

This mode is for scanning documents larger than A4 size, such as A3/B4/11" x 17."

Fold a document in two, scan in duplex and an image joined together is generated. (If a document smaller than A4 printed on both sides is scanned, it is possible to output a two-page spread image.)

Operation

1. Right-click "ScanSnap Manager" icon on the taskbar, and select "Settings."

2. On the [Paper Size] tab, click the "Carrier Sheet Settings" button.

3.3 Loading Documents

3. On the "Carrier Sheet Settings" window, change "Mode" to "Create facing pages in one image" and click [OK].

Basic Scanner Operations

4. Select "Duplex Scan" in "Scanning side’" on the [Scanning] tab.

ScanSnap S500 Operator's Guide 45

5. Select "Automatic Detection" in "Paper size" on the [Paper size] tab, and click the [OK] button.

3.3 Loading Documents

Operation

6. Spread the page to be scanned facing outwards and fold it in half from the center.

Fold it neatly so that the folded portion does not appear puffed. If the folded portion is not folded neatly, it may cause skewing.

7. Open the Carrier Sheet and place the document inside.

Align the top of the document to the top of the Carrier Sheet, and the folded portion to the top-right corner closely.

8. Load the Carrier Sheet onto the scanner.

• Place the top of the sheet with the black

& white printed pattern downwards and load it in the direction of the arrow.

• When you load the Carrier Sheet, adjust

the side guides so that it will not skew.

• If you are using the Carrier Sheet for

scanning, it is not possible to scan multiple sheets continuously. Load the sheets one by one and scan.

Basic Scanner Operations

ScanSnap S500 Operator's Guide 47

9. Press the [SCAN] button.

⇒ The front and back image data are set in a facing-page state and generated side by side.

ATTENTION

• There may be a gap in the joined portion, or a line may appear in the out-

put image. If you are scanning a thick document, the image has a tendency to skew in such a way that the upper portions tilt towards each other at the joined area. In these situations, the skew is caused by the way in which the document is folded, or the loading method. Do the following. The situation may be improved.

- Is the document neatly folded? If not, fold it neatly.

- Is the edge of the document aligned closely to the edge of the Carrier Sheet? If not, align them.

- Load the Carrier Sheet by turning the front side back.

• In the "Carrier Sheet Settings" window, when "Automatic Detection" in

"Output image size" is selected, the generated image size may be smaller than the document. (The smallest size to include all the data on the document is selected from among A3, B4 and 11" x 17") Example: If the document printed as A4 size in the center of an A3 document is scanned, => it is generated in B4 size. To output an image that is the same size as the document size, set the document size in [Output image size].

• If a paper jam occurs frequently, feed about 50 sheets of PPC paper or

recycled paper, and then scan the document by using Carrier Sheet. * You can use either unused or used PPC/recycled paper.

3.3 Loading Documents

For "Create front and back images separately"

This mode is for scanning documents such as photographs which you do not want to scratch, or clippings of information that are difficult to be fed.

Operation

1. Right-click "ScanSnap Manager" icon on the taskbar, and select "Settings."

2. On the [Paper Size] tab, click the "Carrier Sheet Settings" button.

Basic Scanner Operations

ScanSnap S500 Operator's Guide 49

3. On the "Carrier Sheet Settings" window, change "Mode" to "Create front and back images separately" and click [OK].

4. Select "Automatic detection" in "Paper size" on the [Paper size] tab.

Operation

Back

side

5. Open the Carrier Sheet and place the document inside.

Align the top of the document so that it touches the top of the Carrier Sheet. Place the document on its width in the center, in order not to protrude out of the Carrier Sheet.

3.3 Loading Documents

Basic Scanner Operations

6. Load the Carrier Sheet onto the scanner.

• Place the top of the sheet with the black

& white printed pattern downwards and load it in the direction of the arrow.

• When you load the Carrier Sheet, adjust

the side guides so that the document will not skew.

• If you are using the Carrier Sheet for

scanning, it is not possible to scan multiple sheets continuously. Load the sheets one by one and scan.

ATTENTION

If the checkbox for "Set the documents with its face up" of [Scanning] [Options] in the "Scan and Save Settings" window of ScanSnap Manager is selected, set the front of the document with the top edge face-up.

Back side

ScanSnap S500 Operator's Guide 51

7. Press the [SCAN] button.

⇒ Scanning starts, and the image data is generated in the specified size.

ATTENTION

HINT

• The output image is generated with the scanned document image placed in

the center of the specified size. In the "Carrier Sheet Settings" window, when "Automatic Detection" in "Output image size" is selected, an ideal size among the standard sizes is selected automatically (refer to "3.6 Changing Carrier Sheet Settings" (page

86)).

• In the "Carrier Sheet Settings" window, when "Automatic Detection" in "Output

image size" is selected, the generated image size may be smaller than the document. Example: If A5 size image is printed in the center of an A4 document =>it is generated in A5. To output an image that is the same size as the document size, set the document size in "Output image size."

If the following symptoms are observed, place a piece of white paper behind the document.

• The scanned document cannot be generated in a suitable size (in [Automatic

Detection])

• A shadow appears on the edges of the document

• Black lines appear around the document that is cut into an unusual shape

white paper

3.4 Changing Scan Settings

All the operations of ScanSnap are controlled by the "ScanSnap Manager."

3.4 Changing Scan Settings

Generally, ScanSnap Manager is registered on the taskbar and displayed as the icon .

Right-click this icon to show the following menu. With this menu, you can start scanning, configure settings for scanning, or check consumables.

Start Duplex/Simplex scanning.

The "Scan and Save Settings" window appears.

The "Profile Management" window appears.

The screen to notify whether the removal of blank paper/image rotation has been done appears after scanning.

The "Check consumable supplies" window appears.

Basic Scanner Operations

Exit ScanSnap Manager

Display Help topics, About ScanSnap Manager

This section describes the settings on the "Scan and Save Settings" window.

The following settings can be changed:

• Application that starts automatically and interacts with ScanSnap

• Destination to save scanned images

• Scan mode (high speed scan, high quality scan, scan in color mode, scan in B&W mode,

reduce noise of back side image, automatically remove blank pages, automatically correct document skewness/direction, method of loading documents, continue scanning)

D [Save]

D [Application]

D [Scanning]

• File format for the scanned image

(file option, specification of pages per PDF file, and password for PDF files)

• Document scan size

• Size of the file when saving scanned images

D [Paper size]

D [File option]

D [Compression]

ScanSnap S500 Operator's Guide 53

The following describes how to change the settings.

Operation

1. Right-click the "ScanSnap Manager" icon on the taskbar and select "Settings" from the displayed menu.

⇒ The "Scan and Save Settings" dialog box is displayed.

HINT

You can launch the "Scan and Save Settings" dialog box by simultaneously pressing [Ctrl] + [Shift] + [Space] or double-clicking the icon on the taskbar.

2. Change the scan settings on the "Scan and Save Settings" window.

3. Click the [OK] button.

⇒ The Scan and Save settings are changed.

The following describes each setting on the "Scan and Save settings" window.

[Setting when left-clicked]

3.4 Changing Scan Settings

Basic Scanner Operations

Select a scan setting profile.

• Standard

• CardMinder

• Searchable PDF (OCRs during scan)

HINT

■ The [Add Profile] button

■ The [Edit Profile] button

You can register scan setting profiles. Registered setting profiles are added to the "Setting when left-clicked" dropdown menu. For details on how to register a profile, refer to "3.5 Saving Scan Settings" (page 78).

You can add new profile settings selectable to the "Setting when left-clicked" menu for selection.

You can change profile names or delete them from the "Setting when left-clicked" menu excepting "Standard" profile.

ScanSnap S500 Operator's Guide 55

[Application] tab

■ Application:

Specify the application to be executed and linked to ScanSnap. The specified program is started up after the document is scanned on ScanSnap. Click the drop-down arrow

to select the application.

You can select one of the following applications.

• Scan to File (image data will be simply saved as files)

• Adobe

• Adobe®Acrobat® Reader™ or Adobe® Reader®

• CardMinder

• ScanSnap Organizer

• ABBYY Scan2Excell

• ABBYY Scan2Power Point

• ABBYY Scan2Word

Acrobat

3.4 Changing Scan Settings

HINT

■ [Add or Remove] button

• The above applications automatically become available when they are

installed. If they are uninstalled, they are no longer displayed among the selection items.

• If you select "Scan to File (only saves image data as files)", the scanned

image is saved to file after the scanning is completed. The scanning result is not displayed on screen. This setting is ideal when the scanning result needs not be confirmed each time a document is scanned.

• If you select "CardMinder " at "Application" on the [Application] tab, the [Save],

[File option], [Paper size] and [Compression] tabs are not displayed.

• When the CardMinder is activated, the application in "Application" on the

[Application] tab automatically enters the mode specified by "CardMinder." When you exit CardMinder, the originally specified mode will be restored.

Applications can be added or removed at "Application." When you click the [Add or Remove] button, the following screen is displayed.

Basic Scanner Operations

(Up to 10 applications can be registered.)

1) Click the [Add] button.

2) The following screen is displayed.

• Click the [Browse] button. Select either the shortcut file (.lnk) of the application to register or the executable file (.exe).

⇒ The folder of the selected application is displayed in the "Path" field.

• Enter a name for the new application. ⇒ The application name is displayed in the "Application" drop-down list.

3) When you have finished the setting, click the [OK] button.

ScanSnap S500 Operator's Guide 57

4) The following screen is displayed and the new application is added. Click the [Close] button to close the screen.

HINT

When you add an application, select an application that is able to process files of the following formats. JPEG (*.jpg), PDF (*.pdf) Scanned images cannot be displayed properly unless these file formats are supported. Depending on applications, password-protected PDF files may not be opened. This can be confirmed by the following method: <Example: To confirm if the selected application is able to process files of JPEG format>

1. Create a shortcut for the application you wish to add.

2. Drag-and-drop any file in JPEG format (*.jpg) onto the shortcut.

⇒ If the application starts up and the file is opened, the application sup-

ports JPEG format files.

However, certain applications that satisfy the above requirements may not work properly. In that case, start up the application first and then open the files created by ScanSnap.

1) Select the application you want to remove in the "Add or remove application" screen, and the click the [Remove] button.

2) The confirmation screen will be displayed. Click the [Yes] button in this screen to remove the application.

3) Confirm that the application has been removed, and then click the [Close] button.

1) Select the application to change in the "Add or remove application" screen, and click the [Change] button.

2) The "Setting of additional application" screen is displayed. Change the desired items.

3) When you have finished the setting, click the [OK] button.

4) The "Add or remove application" screen is displayed, and the settings are changed. Click the [Close] button to close the screen.

[Save] tab

3.4 Changing Scan Settings

Basic Scanner Operations

■ Folder path to save an image:

Specify the folder to save the scanned image. When you click the [Browse] button, the "Browse for Folder" screen is displayed. Select the folder to save the scanned image and then click the [OK] button.

ATTENTION

The function "Make New Folder" is not provided for Windows 98.

ScanSnap S500 Operator's Guide 59

HINT

When "ScanSnap Organizer" is selected at [Application], the [Image saving folder:] and the [Browse] button are grayed out, and you cannot specify the folder to save images from this window. In this case, scanned images are saved in the "My ScanSnap Folder" specified by ScanSnap Organizer (page 122).

■ [Filename format] button

Set the name of the file to save the scanned image. When you click the [File name format] button, the following screen is displayed.

The following three settings can be specified.

1 "Date and time (depending on the setting of your operating system)"

Files are named according to the settings of the operating system of your personal computer. When there is any character inappropriate for file names, like (/;+,*>”<>|), such character will be replaced by "-" (hyphen).

HINT

2 "Date and time (yyyyMMddHHmmss)"

Set the date and time for the file name when saving a scanned image to a file. Example:

20031227190050.pdf

If the file is saved in PDF at 19:00:50 on December 27, 2003, the file name will

3 "Custom File Name"

A file is named combining the text string entered at "File Name" and the number with the digits specified at "Counter." (An example of a file name is displayed on the bottom of the screen when you select the format.)

About "Counter"

• When there is no other file with the same name as the one specified at "File

Name" in the save destination folder (specified on the [Save] tab), the counter becomes 1 (001 in the case of three digits). From then on, the counter is incremented by one upon saving a new file.

• When there is a file having the same name in the save destination folder, the

counter becomes the smallest unused number. Example: When files Scan01.pdf, Scan03.pdf, Scan04.pdf exist in the folder, and the scanned images are saved to files having the same "file name" (i.e. "scan") prefix, Scan02.pdf, Scan05.pdf, Scan06.pdf, Scan07.pdf and so forth.

• When the specified number of digits is exceeded (for example, when saving

the 100th file with two digits are specified.), the number of digits is incremented by one.

3.4 Changing Scan Settings

Clicking the [OK] button enables the settings. (An example of the file name that you set is displayed under the [Filename format] button.)

■ Rename file after scanning

If the checkbox is selected, the [Save scanned image as] window appears after scanning.

Basic Scanner Operations

HINT

You can change the folder to save the scanned files, or rename files in this screen.

• The filename is set in the [Filename format] screen in advance. If there is no

need to rename, click the [Save] button.

• If multiple files are generated with one scan, counters are appended after the

file name. (D File name + counter.extension Example 1: In [PDF File Option] (page 57), select [Generate PDF file after xx pages]. If a document with pages exceeding the specified pages is scanned, they become: DScan001.pdf, Scan002.pdf, Scan003.pdf... Example 2: If saving in JPEG, they become: DScan001.jpg, Scan002.jpg, Scan003.jpg... *The examples are the results of using "Scan" as the file name for all files. *The digit number follows the settings of the [Filename format] screen.

)

ScanSnap S500 Operator's Guide 61

[Scanning] tab

■ Image quality:

Specify whether to scan documents quickly or at higher quality. Select one of the following modes:

• Normal (Fastest)

• Better (Faster)

• Best (Slow)

• Excellent (Slower)

HINT

Select this mode when you wish to scan documents quickly.

Select this mode when you wish to scan documents at higher quality.

Select this mode when you wish to scan documents at even higher quality.

Select this mode when you wish to scan documents at the highest quality

Normal is equivalent to 150 dpi for color and 300 dpi for B&W, Fine is equivalent to 200 dpi for color and 400 dpi for B&W, Best is equivalent to 300 dpi for color and 600 dpi for B&W, and Excellent is equivalent to 600 dpi for color and 1200 dpi for B&W. Generally, the higher the required image quality is specified, the longer it takes to scan documents and the larger the file size becomes.

3.4 Changing Scan Settings

■ Color mode:

Specify whether to scan documents in color or black-and-white. Select one of the following modes:

• Auto Color Detection (Automatically recognize each document color)

ScanSnap automatically recognizes whether the document to scan is colored or black-and-white and switches the scan mode accordingly.

• Color

Scans the document in the color mode. This setting is ideal for scanning colored documents.

• B&W

Scans the document in the B&W mode. This setting is ideal for scanning black-and-white documents containing mostly text. File sizes can also be kept smaller at the B&W setting compared to the color mode.

• Color high compression

Saves colored documents as a highly compressed file.

Basic Scanner Operations

HINT

• Normally, set this setting to "Auto Color Detection."

If this setting is specified, there is no need to change the color mode each time you scan a document. Note that colors may be regarded as black and white in the following kinds of documents.

- Faintly toned paper

- Partially colored documents To scan such documents in color mode, select "Color" as "Color mode."

• In "Color high compression" mode, characters and backgrounds on the docu-

ment are compressed separately, and thus, the file size of the document that mostly consists of text characters becomes smaller while keeping the quality of the characters as they are. However, this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such, causing degradation in images. If this setting is specified, the contrast of the image may become higher.

• Depending on the kinds of documents, file size may increase if you use color

high compression mode than if you do not. The file size of the following kinds of documents may become larger.

- Documents that contain many pictures and/or graphics but fewer characters written in black

- Documents of complex layout (e.g. multiple columns)

- Documents with patterned background

ScanSnap S500 Operator's Guide 63

■ Scanning side:

You can select the type of scanning (single-sided or double-sided) when pressing the

[SCAN] button on the scanner. Select [Duplex Scan] or [Simplex Scan] from the menu.

■ Continue scanning after current scan is finished

If the checkbox is marked, the following message appears after scanning.

To continue scanning, load a document onto the scanner, and then click the [Continue Scanning] button. To finish scanning, click the [Finish Scanning] button. After the [Finish Scanning] button is clicked, the scanned images are generated in one file. *It is possible to continue scanning up to 1000 pages. *The maximum PDF file size is 1G byte. Although it is possible to generate a file larger than 1G byte, when viewing it with Adobe Acrobat, a message may appear to tell that the file is corrupted and being fixed.

■ [Option] button

With this item you can configure other scanning related settings. Clicking the [Option] button displays the following screen.

3.4 Changing Scan Settings

- Brightness (Black and White scanning only) Sets the density for scanning black-and-white images. Moving the slider control to the left will lighten the scanned image, while moving the slider control to the right results in a darker scanned image. * This setting becomes available when "B&W" is selected at "Color mode" or

when "Auto Color Detection" is selected in the "Color mode" drop-down list and black-and-white documents are automatically recognized.

- Setting for text only document.

Select the checkbox as follows according to the type of your document.

• Select this checkbox when scanning documents contain printed or handwritten text.

• Clear this checkbox when scanning documents contain photographs. * This setting becomes available when "Color" or "Auto Color Detection" is

selected in the "Color mode" drop-down list and color documents are automatically recognized.

ATTENTION

- Allow automatic blank page removal.

This setting automatically detects blank pages in the document stack and removes them from the output. For example, when a stack of documents containing both two-sided and one-sided documents is scanned in Duplex mode, this feature removes only the back side (i.e. blank page) of one-sided documents from the output images. * No scanned images are output if all of the sheets in the document stack are rec-

ognized as blank pages.

The following types of documents may be accidentally recognized as blank pages.

• Almost blank documents contain only a few characters

• Document of only one color (including black) and without any patterns, lines,

or characters. Before discarding the scanned documents, check for pages accidentally removed from the output image. If any, you need to re-scan the document.

- Correct skewed character strings automatically.

Basic Scanner Operations

ScanSnap S500 Operator's Guide 65

This setting automatically detects skewed documents and corrects them for the output data. Up to +/-5 degrees of skews can be corrected.

ATTENTION

This function judges a document skew based on the characters on the document. So the detection may not work properly for the following kinds of documents:

• Documents on which the pitches of lines or characters are extremely narrow,

or characters are overlapped

• Documents which have many outline characters or using font styles like that

• Documents with many photographs or figures and only a few characters

• Documents with a background pattern behind the characters

• Documents with characters printed in various direction (e.g. plans)

• Documents with long diagonal lines

• Documents with handwritten characters

*When you scan such documents, clear the checkbox.

3.4 Changing Scan Settings

- Allow automatic image rotation.

This setting automatically judges the orientation of a text on the document, and changes the orientation of the image.

ATTENTION

This function judges the orientation based on characters on the document, so it does not work properly for the following document:

• Documents which have many extremely large/small characters

• Documents on which pitches of lines or characters are extremely narrow, or

characters are overlapped

• Documents which have many characters that contact underlines or ruled lines

• Documents which have many photographs or figures and a few characters

• Documents which have a background pattern behind characters

• Documents which have characters printed in various directions (e.g. plans,

etc.)

• Documents which have only capital letters

• Documents with handwritten characters

• Unclear or smeared characters

*When you scan such documents, clear the checkbox.

- Set the documents with its face up

Select the checkbox if you want to scan the document in your hand as shown in the picture.

Basic Scanner Operations

ATTENTION

Scanning starts from the last page. After all the documents are scanned, the data is sorted in order from the first page onwards and output to a file.

The scanning speed is slower due to the process of sorting the data after scanning.

ScanSnap S500 Operator's Guide 67

[File option] tab

■ Selecting the file option

Specify the type of file for the scanned image. Click the drop-down arrow to select the file format. You can select one of the fol-

lowing.

• PDF (*.pdf)

• JPEG (*.jpg)

ATTENTION

"JPEG" setting is not available when "Auto Color Detection," "B&W," or "Color high compression" is selected in the [Color mode] drop-down list on the [Scanning] tab, or when "ScanSnap Organizer" is selected in the [Application] dropdown list. The file format is automatically changed to "PDF" when you select "Auto Color Detection" or "B&W."

3.4 Changing Scan Settings

■ Searchable PDF (OCRs during scan)

You can use this function only when PDF is selected in the [File format:] drop-down list. By marking the checkbox, you can create a searchable PDF file.

■ Select text recognition language:

You can select a language for conversion to recognize text.

■ Select page for text recognition:

• All pages All pages are recognized as text when a PDF file is created.

• First page Only the first page is recognized as text when a PDF file is created.

ATTENTION

• Available only for Windows 2000 and Windows XP.

• Marking this checkbox may require an extended period of processing depend-

ing on your personal computer environment.

• ScanSnap may fail to correctly recognize the following kinds of documents

(characters) as text. However, by changing Color mode and/or improving Image quality for scanning, such a document may be successfully text-recognized.

- Handwritten documents

- Documents including smaller characters and scanned in low quality

- Skewed documents

- Documents written in languages other than the specified language for text recognition

- Documents including texts written in Italic characters

- Superscript/subscript letters and complex mathematical formulas

- Characters are written against an unevenly-colored or patterned background

• Characters to which effects (Shadow, Outline, and the like) are applied

• Shaded characters

- Documents of complex layout as well as documents including unreadable characters (due to print-through and smudges)

(It may take an extended period of time to scan documents described above.)

Basic Scanner Operations

ScanSnap S500 Operator's Guide 69

■ [Option] button

This function is used for configuring detailed settings of PDF files. This button is enabled when "PDF(*.pdf)" is specified at [File format:]. Click [Option] button to display the following dialog box.

• "Multipage PDF (whole batch in one PDF)"

Creates a merged PDF file of all the scanned images.

• "Generate one PDF file per xx pages"

Create a new PDF file at each set page. For example, when "2" pages are set in this option, scanning 6 pages of documents creates 3 files.

ATTENTION

If you select Adobe Acrobat and Adobe Reader (or Acrobat Reader) at "Application", only the first file is displayed on the screen when two or more files are created by one scanning. (If you select other applications, follow the specifications of the application to find out how the files are displayed.)

■ Set a password for PDF file

You can set a password for a PDF file created after scanning. It becomes impossible to open a password-protected file if you do not enter the password for that file.

The "Enter password" screen appears whenever the scanning finishes. Enter a password two times (one is for confirmation), and then click the [OK] button.

*If you click the [Cancel] button, the file is saved as a normal PDF file without a password.

Use a fixed password

You can set a fixed password in advance for all the PDF files so that the "Enter password" screen will not appear when you scan.

3.4 Changing Scan Settings

If you select the checkbox, the [Password] and the [Confirm] fieldes become enabled. Enter the same password in these two fieldes.

ATTENTION

• You can set a password using the following:

Maximum number of characters: 16 Characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~

• If the operating system you are using is Window 98 or Window Me, this func-

tion is enabled only if Adobe Acrobat is installed on your computer.

* Note: If you forget your password, the PDF file cannot be opened.

Basic Scanner Operations

ScanSnap S500 Operator's Guide 71

[Paper size] tab

■ Paper size:

Specify the size of the document to be loaded on the scanner. Click the drop-down arrow to select the size. The following paper sizes (W x L)

can be selected.

ATTENTION

• Automatic detection

• Letter (8.5 x 11 in (216 x 279.4 mm))

• Legal (8.5 x 14 in (216 x 355.6 mm))

• A4 (210 x 297 mm)

• A5 (148 x 210 mm)

• A6 (105 x 148 mm)

• B5 (JIS) (182 x 257 mm)

• B6 (JIS) (128 x 182 mm)

• Post card (100 x 148 mm)

• Business card (90 x 55 mm, 55 x 90 mm)

• Custom (up to 10 settings can be registered)

To use the Carrier Sheet, "Automatic detection" must be selected.

3.4 Changing Scan Settings

■ [Custom] button

You can use this function to register up to 10 customized document sizes at the [Paper size] menu. Clicking this button displays the following setting window:

‘

1) Click the [Add] button.

2) The following screen appears.

Basic Scanner Operations

- Enter the document size within the range given below.

Width: 50.8 - 216 mm (2 - 8.5 in) Length: 50.8 - 360 mm (2 - 14.17 in)

- Enter a name in the [Name] field. ⇒ The name is displayed in the [Paper size] field.

3) To complete the setting, click the [OK] button.

4) The customized document size will be registered. Click the [Close] button to exit the "Add or Remove Custom sizes" window.

1) In the "Add or Remove Custom sizes" window, select the document size to be deleted and click the [Remove] button.

2) The confirmation message appears. Click the [Yes] button to delete the customized size.

3) Make sure that the selected size is deleted from the list. Click the [Close] button to exit the "Add or Remove Custom sizes" window.

ScanSnap S500 Operator's Guide 73

1) In the "Add or Remove Custom sizes" window, select the document size to be changed and click the [Change] button.

2) Change the settings in the "Additional custom size settings" womdow.

3) To complete the setting, click the [OK] button.

4) The screen returns to the "Add or Remove Custom sizes" window and the changes are saved. Click the [Close] button to exit the "Add or Remove Custom sizes" window.

ATTENTION

• Do not load documents with different sizes simultaneously onto the scanner.

• When you select Business card (90 mm x 55, 55 mm x 90 mm) and scan:

From the scanned length, the horizontal or vertical position is automatically recognized and scanned. For length (loading direction), it is the actual scanned length of the card. For width, it is fixed at 90 mm (horizontal position), or 55 mm (vertical position).

■ "Scan mixed paper size"

By marking the checkbox, you can scan the documents of different widths or sizes at a time.

■ [Carrier Sheet Settings] button

You can set or change settings to scan with the carrier sheet.

ATTENTION

For information about how to set the Carrier Sheet Settings, refer to "3.6 Changing Carrier Sheet Settings" (page 86).

[Compression] tab

3.4 Changing Scan Settings

Basic Scanner Operations

■ Compression rate:

Control the compression rate to specify the size of the file for the scanned image. The compression rate is changed by moving the slider. The larger the compression rate number is specified, the higher the compression rate is set and the smaller the file size becomes.

ATTENTION

HINT

When the compression rate is increased, the quality of scanned images deteriorates.

If you select "Color high compression" mode on the [Scanning] tab, the file size becomes far more smaller by increasing the compression rate.

ScanSnap S500 Operator's Guide 75

ATTENTION

• In "Color high compression" mode, characters and backgrounds on the docu-

• Depending on the kinds of documents, file size may increase if you use color

high compression mode than if you do not. The file size of the following kinds of documents may become larger.

- Documents that contain many pictures and/or graphics but fewer characters written in black

- Documents of complex layout (e.g. multiple columns)

- Documents with patterned background

3.4 Changing Scan Settings

HINT

About the size of image data

The following table shows a rough guideline for calculating the size of images when a single color document is scanned in the Simplex mode.

File type: PDF Paper size: A4 (Brochure)

Color mode: Color

Scan mode

Normal quality 743 312 256 178 100 Better quality 1169 548 395 300 186 Best quality 2503 1018 790 575 352 Excellent quality 10210 4084 2884 1981 1793

Color mode: Color high compression

Scan mode

Normal quality 524 329 270 180 159 Better quality 787 459 393 137 97 Best quality 1107 572 238 176 147 Excellent quality 1560 724 574 475 380

12345

Compression rate

Basic Scanner Operations

Color mode: B&W

Scan mode Compression rate

Normal quality 135 Better quality 221 Best quality 485 Excellent quality 1681

(unit: Kbytes)

* "Color high compression" is effective in "Best quality" or "Excellent quality" mode. * For more efficient use, adjust Compression rate and/or select "Color high compression" mode as follows:

-Setting Compression rate (1 to 5) reduces the file size when scanning documents such as photographs or figures.

-Selecting "Color high compression" reduces the file size even more when scanning documents including many characters (at Best/Excellent).

ScanSnap S500 Operator's Guide 77

3.5 Saving Scan Settings

You can save and assign names to the current settings in ScanSnap Manager. With just a click of the ScanSnap icon, you can retrieve and use the saved settings easily.

You can create different types of frequently used scanning conditions in advance, and when you open the Settings screen during scanning, it is easy to scan without changing the settings one by one.

The following explains the operation procedure.

■ Creating Scan Settings

Operation

1. Right-click "ScanSnap Manager" icon , and select "Setting."

2. On the "Scan and Save Settings" window, change the scan settings.

3.5 Saving Scan Settings

3. When you have finished changing the settings, click the [Add Profile] button.

⇒ The "Left-click menu" window appears.

4. Enter a profile, and click the [OK] button.

⇒ The new profile becomes available for selection from the "Setting when left-clicked"

drop-down menu.

5. Click the [OK] button, and the "Scan and Save Settings" window closes.

⇒

A new profile is created.

HINT

• You can create a maximum of 10 scan profiles, including the "Standard"

profile. (You cannot delete the "Standard" profile.)

• You can change the sequence of the profiles except for the "Standard" pro-

file.

1. Right-click the "ScanSnap Manager" icon and select "Profile Management" to open the "Profile Management" window.

2. Select a profile name from the list to change the display order.

3. Click the [Up] or [Down] button to move the profile name up or down.

Basic Scanner Operations

4. Click the [Close] button.

ScanSnap S500 Operator's Guide 79

■ Scanning with a Saved Scan Setting

Operation

1. Left-click the ScanSnap icon .

⇒ A list of saved profiles appears.

(The icon of the application on the left of the profile name.)

2. Select the scan setting to use.

⇒ A check mark appears on the selected profile.

3. Load the document on the scanner.

4. Press the [SCAN] button .

⇒ Scanning is carried out with the selected scan profile.

HINT

"Application" shown on the [Application] tab will be CardMinder when CardMinder is activated and it will be changed to ScanSnap Organizer when ScanSnap Organizer is activated. (When both of them are active, CardMinder has priority.) In such case, "ScanSnap Organizer is interacting" appears with a check on the Left-click menu. When CardMinder and ScanSnap Organizer are deactivated or other profiles are selected, "ScanSnap Organizer (or another application name) is interacting" will disappear.

■ Changing the configurations of a Scan Setting

Operation

3.5 Saving Scan Settings

1. Right-click the ScanSnap icon , and select "Setting."

2. From the "Setting when left-clicked" drop-down list on the "Scan and Save Settings" window, select a profile you want to change.

Basic Scanner Operations

3. Change the configurations on the selected profile.

For detailed information on how to configure the scan settings on a profile, refer to ."3.4 Changing Scan Settings" (page 53)

ScanSnap S500 Operator's Guide 81

4. After changing the configurations on the selected profile, click the [OK] button.

⇒ A file overwrite confirmation message appears.

HINT

If you select another profile from the "Setting when left-clicked" drop-down list before clicking the [OK] button, the following message will appear.

Clicking the [Yes] button will change the configurations on the current profile, and switch to another profile. Clicking the [No] button will cancel the changes for the current profile and switch to another profile. Clicking the [Cancel] button will return you to the "Scan and Save Settings" window.

5. To overwrite the configurations select the [Yes] button. If you do not want to change the configurations, then click the [No] button.

Clicking the [Cancel] button will return you to the "Scan and Save Settings" window.

(When you change the configuration of the "Standard" profile, the confirmation message will not appear.)

Fujitsu S500 Operator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

■ Regulatory Information

■ Note, Liability

■ Trademarks

■ Safety Precautions

1.1 Checking the Contents of the Scanner Package

1.2 Names and Functions of Parts

2.1 Installing ScanSnap

2.2 Connecting ScanSnap to your PC

3.1 Flow of Operations

3.2 Scanning Different Document Types

3.3 Loading Documents

3.4 Changing Scan Settings

3.5 Saving Scan Settings