Fujitsu S300 Operator Guide

Introduction

Thank you for purchasing Color Image Scanner ScanSnap S300 (hereinafter referred to as the ScanSnap). The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color. The ScanSnap has the following advantages:

■ You can turn images on paper into PDF files by just pressing the [SCAN] button!

You can turn documents cluttering up your desk into PDF files, which are easy to print and attach to e-mail messages; you can view, edit, manage, and archive them on your computer right at your fingertips. In addition, the ScanSnap can automatically recognize the type of documents, color or black-and-white, so that the size of the scanned image file can be reduced when documents containing both color and black-and-white pages are scanned. (Moreover, the ScanSnap can automatically remove blank pages from the document to further reduce the size of the file.)

■ You can scan documents with speed and efficiency!

Double-sided color documents of A4 or letter size paper can be scanned at a speed of:

• Power-cable-connected: Approx. 8 sheets/minute

• USB-bus-power-cable-connected: Approx. 4 sheets/minute

(when used with a computer with Intel Windows

Normal, Color mode Auto, and Compression rate 3, and others set to defaults) (*)

(*) -Depending on the document, scanning speed may become slower in [B&W

(Black&White)] mode (due to process for converting data scanned in color to monochrome data).

Example: Scanning color brochures in [B&W] mode

-When [Correct skewed character strings automatically], [Allow automatic image rotation], and/or automatic text recognition is enabled, scanning speed may become slower.

2000, Windows® XP or Windows Vista® and with Scan mode set to

Celeron® M 430 1.73 GHz or higher that runs

■ You can eliminate the nuisance of a bulky device!

Smaller than a sheet of A4 or letter size paper, the ScanSnap can fit unobtrusively on your desktop all the time.

■ Compact, light-weight, portable body design!

Its compact, light-weight design makes it possible to hand-carry the scanner together with your laptop computer. There is no need to find an electrical outlet for the ScanSnap if you use the supplied USB bus power cable to connect to your computer.

ScanSnap S300 Operator's Guide i

■ You can file business cards with ease!

™

With CardMinder filed and searched for using the OCR function.

■ The Quick menu lets even beginners to operate the ScanSnap with automatic ease!

When the [SCAN] button is pressed, the Quick menu is displayed. What you should do is to select the action you want to perform on the Quick menu. The Quick menu is simple enough for first-time use by completely neophytes. (Quick menu mode)

■ You can send off the scanned image by e-mail or output the scanned image to the

printer immediately after scanning!

Without starting applications, you can attach the scanned image to e-mail or make copies of the scanned image by outputting it to the printer.

Note: The ScanSnap does not conform to TWAIN and ISIS standards.

This Operator’s Guide describes how to handle and operate the ScanSnap. Before using the ScanSnap, be sure to read this document thoroughly for proper operation.

, which is supplied with the ScanSnap, business cards can be easily

Introduction ................................................................................... i

■ Regulatory Information ....................................................... vii

■ Liability .................................................................................. ix

■ Trademarks ............................................................................ x

■ Safety Precautions .............................................................. xii

Chapter 1 Before You Start Using the ScanSnap ......................1

1.1 Checking the Contents of the Scanner Package............. 2

1.2 Names and Functions of Components ............................. 3

Front View............................................................................................. 3

Rear View ............................................................................................. 4

Chapter 2 Connecting the ScanSnap .......................................... 5

2.1 Installing the Supplied Programs...................................... 6

Before Installing the Supplied Programs for the ScanSnap.................. 6

Installing Supplied Programs ................................................................ 7

2.2 Connecting the ScanSnap to your PC ............................ 16

Connecting the Cable ......................................................................... 16

Turning the ScanSnap ON.................................................................. 19

Chapter 3 Using the ScanSnap.................................................. 21

3.1 Flow of Operations .......................................................... 22

Basic Flow of Operations .................................................................... 22

Preparation ......................................................................................... 25

Scanning documents in Quick Menu Mode ........................................ 27

Scanning documents in Left-Click Menu Mode................................... 32

Turning the ScanSnap On/Off............................................................. 36

Finishing Scanner Operation .............................................................. 37

3.2 Paper Sizes of Documents to be Scanned ..................... 38

ScanSnap S300 Operator's Guide iii

3.3 Loading Documents ......................................................... 40

How to load documents ...................................................................... 40

Chapter 4 Setting the ScanSnap................................................ 43

4.1 About the ScanSnap Icon ................................................ 44

Right-Click Menu................................................................................. 45

Left-Click Menu................................................................................... 46

4.2 Changing Scanning Settings........................................... 47

4.3 Saving Scanning Settings................................................ 70

Adding Profiles.................................................................................... 71

Scanning with an Added Profile.......................................................... 74

Changing Settings for Profiles ............................................................ 75

Renaming Profiles............................................................................... 77

Deleting Profiles.................................................................................. 79

4.4 Using the ScanSnap Quick Menu ................................... 81

4.5 About Automatic Interaction with Applications............. 84

Automatic Interaction Mode ([When to Interact] Options) .................. 84

Changing the [When to Interact] Options........................................... 86

Chapter 5 About Actions ............................................................ 87

5.1 About Actions in the Action List ..................................... 88

5.2 Saving Data in the Specified Folder................................ 89

Operations in Quick Menu Mode ........................................................ 91

Operations in Left-Click Menu Mode................................................... 96

5.3 Sending Files by E-Mail ................................................. 102

Operations in Quick Menu Mode ...................................................... 104

Operations in Left-Click Menu Mode................................................. 111

5.4 Using the ScanSnap as a Copy Machine...................... 118

Operations in Quick Menu Mode ...................................................... 119

Operations in Left-Click Menu Mode................................................. 125

Chapter 6 Using the ScanSnap in Various Ways ................... 131

6.1 Using ScanSnap Manager.............................................. 132

Scanning only one side of a document............................................. 135

Scanning color documents in black and white.................................. 137

Scanning color documents in high compression mode..................... 138

Skipping blank pages........................................................................ 140

Correcting skewed documents.......................................................... 142

Correcting the orientation of scanned images .................................. 144

Scanning documents of differing widths or sizes at the same time .. 146

Saving scanned images in multiple files ........................................... 150

Merging scanned images divided by scan errors back into

one PDF file ...................................................................................... 152

Setting Passwords for Scanned Documents..................................... 155

Performing text recognition when scanning documents ................... 158

6.2 Scanning Business Cards ............................................. 160

Starting CardMinder.......................................................................... 161

6.3 Using ScanSnap Organizer............................................ 167

Starting ScanSnap Organizer ........................................................... 167

Interacting with the ScanSnap .......................................................... 168

Chapter 7 Troubleshooting ...................................................... 179

7.1 Clearing Document Jams............................................... 180

7.2 Troubleshooting Checklist ............................................ 182

Chapter 8 Daily Care ................................................................ 189

8.1 Cleaning the Scanner Exterior ...................................... 190

8.2 Cleaning the Inside of the Scanner............................... 191

ScanSnap S300 Operator's Guide v

Chapter 9 Replacing Consumables......................................... 195

9.1 Replacing Consumables ................................................ 196

Parts Nos. and Replacement Cycle of Consumables ....................... 196

9.2 Replacing the Pad ASSY................................................ 198

9.3 Replacing the Pick Roller............................................... 201

Appendix A Updating ScanSnap Manager ............................................ 207

Appendix B Uninstalling ScanSnap ....................................................... 209

Uninstalling Supplied Programs ....................................................... 210

Appendix C Quick Menu Mode / Left-Click Menu Mode ....................... 213

Appendix D Installation Specifications.................................................. 217

Repairs ..................................................................................................... 219

Index......................................................................................................... 221

■ Regulatory Information

FCC declaration

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver

is located.

• Consult your dealer or an experienced radio/TV technician.

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

limits of Part 15 of FCC rules.

ATTENTION

CAUTION

• The use of a shielded interface cable is required to comply with the Class B

• The length of the AC cable must be 3 meters (10 feet) or less.

Canadian DOC Regulations

This digital apparatus does not exceed the Class B limit for radio noise emissions from digital apparatus set out in the Radio interference Regulations of the Canadian Department of Communications. This Class B digital apparatus complies with Canadian ICES-003.

Le présent appareil numérique n'émet pas de parasites radioélectriques dépassant les limites applicables aux appareils numériques de la classe B et prescrites dans le Règlement sur le brouillage radioélectrique dictées par le Ministère des Communications du Canada. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

ScanSnap S300 Operator's Guide vii

Bescheinigung des Herstellers / Importeurs

Für den S300 wid folgendes bescheinigt:

• In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört

• Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt

70 dB (A) oder weniger, gemäß EN ISO 7779.

Dieses Gerät wurde nicht für die Benutzung in unmittelbarer Umgebung starker Lichtquellen (z. B. Projektoren) konzipiert.

International ENERGY STAR® Program

As an ENERGY STAR® Partner, PFU LIMITED has determined that this product meets the

efficiency. The International

international program that promotes energy saving through the penetration of energy efficient computers and other office equipment. The program backs the development and dissemination of products with functions that effectively reduce energy consumption. It is an open system in which business proprietors can participate voluntarily. The targeted products are office equipment such as computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Their standards and logos are uniform among participating nations.

ENERGY STAR

guidelines for energy

Office Equipment Program is an

viii

■ Liability

READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS.

While all efforts have been made to ensure the accuracy of all information in this manual, PFU assumes no liability to any party for any damage caused by errors or omissions or by statements of any kind in this manual, its updates or supplements, whether such errors are omissions or statements resulting from negligence, accidents, or any other cause. PFU further assumes no liability arising from the application or use of any product or system described herein; nor any liability for incidental or consequential damages arising from the use of this manual. PFU disclaims all warranties regarding the information contained herein, whether expressed, implied, or statutory.

Use in High-Safety Applications

This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high-safety applications" from here on) that directly involve danger to life and health when a high degree of safety is required, for example, in the control of nuclear reactions at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation control in masstransport systems, medical equipment for sustaining life, and missile firing control in weapons systems, and when provisionally the safety in question is not ensured. The user should use this product with adopting measures for ensuring safety in such high-safety applications. PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high-safety applications, and for any claims or compensation for damages by the user or a third party.

ScanSnap S300 Operator's Guide ix

■ Trademarks

Microsoft, Windows, and Windows Vista are registered trademarks of Microsoft Corporation in the United States and/or other countries. Outlook is the product of Microsoft Corporation. Adobe, Acrobat, Adobe Reader, and Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Celeron are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United Sates and other countries. ISIS and its logo are either registered trademarks or trademarks of Pixel Translations, a division of EMC Corporation in the United States. ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED. Other product names are the trademarks or registered trademarks of the respective companies.

How Trademarks Are Indicated in This Manual

ScanSnap: ScanSnap S300

™

CardMinder: CardMinder References to operating systems (OSs) are indicated as follows:

Windows 2000: Microsoft Windows XP: Microsoft

Microsoft

Windows Vista: Microsoft

Microsoft Microsoft Microsoft Microsoft

Windows: Windows 2000, Windows XP, and Windows Vista Adobe Acrobat: Adobe

3.2

Windows® 2000 Professional operating system

Windows® XP Professional operating system

Windows® XP Home Edition operating system

Windows Vista® Home Basic operating system

Windows Vista® Home Premium operating system

Windows Vista® Business operating system

Windows Vista® Enterprise operating system

Windows Vista® Ultimate operating system

Acrobat®

ATTENTION

The screenshots used in this manual are of Windows XP. Depending on the operating systems you are using, the screen examples and operations may differ from the actual ones.

About Mouse Operations

In this manual, mouse operations are defined as follows:

Click: refers to clicking on the left mouse button one time (=> Left-click). Right-click: refers to clicking on the right mouse button one time. Double-click: refers to clicking twice in rapid succession on the left mouse button

down.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan Phone: (81)(44) 540-4538

ScanSnap S300 Operator's Guide xi

■ Safety Precautions

This manual describes important details for users to use this product safely and correctly. Read this manual thoroughly before you start using this product. Be sure to read and fully understand the Safety Precautions in this manual, in particular. In addition, keep this manual handy during use of this product, so that you can refer to it quickly when necessary.

Warning Indications Used in This Manual

In this manual, the following signs are used to indicate a risk of physical injury and damage, so that safe and correct use of this product can be ensured and possible danger and injury to the operator and other persons can be avoided.

This sign warns the operator that improper use, indicated with this sign,

WARNING

CAUTION

may cause death or severe injury of the operator or people in the vicinity, if not followed.

This sign warns the operator that improper use, indicated with this sign, may cause minor injury of the operator, or damage to equipment or property, if not followed.

Symbols Used in This Manual

In this manual, the following symbols are used to describe operations as well as indicate warnings.

ATTENTION

HINT

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates the section where you can get information on related matters such as operation methods.

xii

Operation

This symbol shows operations to perform on your computer.

This symbol shows operations to perform with your scanner.

A TRIANGLE symbol indicates that special care and attention is required. The drawing inside the triangle shows the specific caution.

A CIRCLE with a diagonal line inside shows action which users may not perform. The drawing inside or under the circle shows the specific action that is not

allowed.

Outline characters on a colored background show instructions users should follow.

It may also include the drawing that shows the specific instruction.

Screen Examples in This Manual

The screen examples in this manual are subject to change without notice in the interest of product improvement. If actual screens differ from those used as examples in this manual, operate by following the actual ones referring to the User's Manual of the scanner. The screenshots used in this manual are for the ScanSnap Manager and the CardMinder applications. The screen examples in this manual are created according to Microsoft Corporation’s Guideline.

About Maintenance

Repairs should be done by properly trained repair technicians. When this product needs servicing, please contact the store where you purchased it or any authorized FUJITSU Image Scanner service provider.

ScanSnap S300 Operator's Guide xiii

WARNING

The following describes important warnings described in this manual.

Do not touch the Power cables with wet hands.

Do not touch the power plug or USB bus power cable with wet hands. Doing so might cause electric shock.

Do not damage the Power cables.

A damaged power cable or USB bus power cable may cause fire or electric shock. Do not place heavy objects on the power or USB bus power cable, or pull, bend, twist, heat, damage or modify the cable.

Do not use damaged power or USB bus power cables or power plugs. Do not use the power cable when the wall socket is loose.

Use only specified Power and interface cables.

Use only the specified Power, USB bus power, and interface cables. Failure to use the correct cables might cause electric shock and equipment failure.

Use this scanner only at the indicated power voltage. Do not connect to multiple-power strips.

Use this scanner only at the indicated power voltage and current. Improper power voltage and current might cause fire or electric shock.

Also, do not connect to multiple-power strips.

Wipe any dust from the power plug or USB bus power cable.

Wipe off any dust from the metal part and its surrounding section on the power plug and those the USB bus power cable with a soft, dry cloth. Accumulated dust might cause fire or electric shock.

xiv

Do not install in locations subject to oil smoke, steam, humidity, and dust.

Do not install the scanner in locations subject to oil smoke, steam, humidity, and dust. Doing so might cause a fire or electric shock.

Do not operate the scanner while touching its heat-generating section for a long time.

To avoid low-temperature burn, do not operate the scanner while keeping touching the heat-generating section such as the bottom of the scanner or the AC adapter for a long time.

Do not cover the scanner or AC adapter with a cloth or blanket.

Do not cover the scanner or AC adapter with a cloth or blanket while the power is being supplied to the scanner. This can help excessive heat generation, and may cause fire.

Do not use the scanner where it gets wet or moistured.

Do not use the scanner at a place such as a bathroom, shower room, or swimming pool where it may easily get wet or moistured. Doing so might cause electric shock or fire.

Do not use the scanner if you smell strange odor.

If you detect heat coming from the device or detect other problems such as smoke, strange smells or noises, immediately turn off the scanner and then disconnect its power plug from the power outlet, or unplug the USB bus power cable from the computer. Make sure that the smoking has stopped, and then contact the store where you bought the scanner or an authorized FUJITSU scanner service provider.

Firmly insert the power plug.

Firmly insert the power plug and into the power outlet, or the USB bus power cable into the USB port on the computer as far it can go. Not doing so might cause electric shock or fire.

ScanSnap S300 Operator's Guide xv

Do not place heavy objects or climb on top of the scanner.

Do not place heavy objects on the scanner or use the top surface of the scanner for performing other work. Improper installation might cause injuries.

Unplug the power cord from the power outlet when the scanner is not used for an extended period of time.

When the scanner is not used for a long period, be sure to disconnect the power plug from the power outlet, or disconnect the USB bus power cable from the computer for safety. Not doing so might cause electric shock or fire.

Disconnect the Power cable if the scanner is damaged.

In case you have dropped the scanner and any of its parts (e.g., cover) is broken, disconnect the power plug from the power outlet, or disconnect the USB bus power cable from the computer. Then, contact the store where you bought the scanner or an authorized FUJITSU scanner service provider.

Do not put foreign objects inside the scanner.

• Do not insert or drop metal or flammable foreign objects in to the scanner.

• Do not scan wet documents or documents with paper clips or staples.

• Do not splash or allow the scanner to get wet.

If foreign objects (water, small metal objects, liquids, etc.) get inside the scanner, immediately turn off the scanner and disconnect the power plug from the power outlet, or the USB bus power cable from the computer, and disconnect the interface cable from the computer. Then, contact the store where you bought the scanner or an authorized FUJITSU scanner service provider. Pay particular attention to this warning in households where there are small children.

Do not touch the inside of the scanner unless necessary.

Do not take apart or modify the scanner. The inside of the scanner contains highvoltage components. Touching these components might cause fire or electric shock.

xvi

Do not place the scanner within the reach of small children.

To avoid injuries, do not place the scanner in an area where small children may be able to reach.

Do not use the scanner while driving a car.

Do not use the scanner while driving a car for safety. Accidents can happen.

Do not expose the scanner to excessive heat.

Do not leave the scanner in the direct sunlight, at high temperature such as in a car in the scorching sun, or near heating apparatus. Doing so might cause excessive heat to build up inside the scanner, causing heating, deforming, or melting of the scanner parts (e.g., cover), and raising the temperature inside the scanner, which could result in fire or scanner trouble. Install the scanner in a wellventilated location.

Before moving the scanner, unplug the power cord from the power outlet.

Do not move the scanner with the power and interface cables connected as this might damage the cables, causing fire, electric shock or injuries. Before moving the scanner, be sure to disconnect the power plug from the power outlet, and disconnect interface cables as well. Also, make sure that the floor is free of obstructions.

Avoid any contact when scanner is working.

Avoid getting a sleeve, necktie, or hair caught up in any scanner mechanism when scanning as this may cause injuries.

ScanSnap S300 Operator's Guide xvii

CAUTION

The following illustrates important cautions described in this manual.

Do not install the scanner on unstable surfaces.

Install the scanner on a flat, lever surface. Make sure none of the scanner parts protrudes outside the desktop. Do not install the scanner on unstable surfaces. Install the scanner on a level surface that is free of vibration to prevent it from falling.

Install the scanner on a strong surface that will support the weight of the scanner and other devices.

Protect the scanner from static electricity.

Install the scanner away from strong magnetic fields and other sources of electronic noise. Also, protect the scanner from static electricity as this might cause the scanner to malfunction.

Do not use aerosol sprays near the scanner.

Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and dust to enter the scanner, resulting in scanner failure and malfunction.

Do not use the scanner immediately after moving it from a cold place into a warm room.

Do not use the scanner immediately after moving it from a cold place into a warm room. This may cause condensation, which might lead to scanning errors. Let the device dry about one or two hours before you use it.

Be careful not to get wet or moistured when carrying the scanner outside.

When carrying the scanner outside while it is rainy or snowy, pay particular attention so it does not get wet or moistured.

Be careful not to cut your fingers

xviii

When handling the paper, be careful not to cut your fingers by the paper.

Chapter 1

Before You Start Using the ScanSnap

This chapter describes the necessary preparations for using the ScanSnap.

1.1 Checking the Contents of the Scanner Package ................................................. 2

1.2 Names and Functions of Components ................................................................. 3

ScanSnap S300 Operator's Guide 1

1.1 Checking the Contents of the Scanner Package

When you unpack the scanner package, find the packaging list first, and then make sure that the ScanSnap and all items in the packaging list are present. If anything is missing or damaged, contact the store where you purchased the product.

To avoid danger of suffocation, keep the packaging materials away

WARNING

from small children’s reach and prevent them from putting the materials in their mouths or putting them on their heads.

1.2 Names and Functions of Components

This section describes the names of parts and their functions.

■ Front View

Paper chute

Open the cover to use the scanner.

⇒Opening the cover turns on the scanner.

ADF

(ADF:Automatic Document Feeder)

Paper chute guide

Pull out this guide to support the documents when necessary.

Paper chute

After opening it, load the documents to be scanned on this part.

Side guide

Adjust the side guides to the width of documents so that the scanned images will not be skewed.

Cover open lever

To open the ADF, pull this lever toward you.

Before You Start Using the ScanSnap

[SCAN] button

Starts the scanning.

Power indicator

Indicates the power status of the scanner. Blue (Solid) : Ready Blue (Blinking) : Scanning/Standby Orange (Solid) : Error Light off : Power off

ScanSnap S300 Operator's Guide 3

■ Rear View

Power connector

USB connector

Security cable slot

You can plug a commercially available security cable into this slot (anti-theft).

Adhesive label

Reminds you that the supplied software has to be installed first. After installing ScanSnap Manager onto your computer, remove this label to connect the scanner to the personal computer.

Chapter 2

Connecting the ScanSnap

This chapter describes how to connect the ScanSnap to your personal computer. Before you connect the ScanSnap, install the supplied programs (ScanSnap Manager, ScanSnap Organizer, and CardMinder) on your computer.

ATTENTION

• Be sure to install ScanSnap Manager before connecting the ScanSnap to your

computer. If you connect the ScanSnap to the personal computer before installing ScanSnap Manager, the ScanSnap will not operate correctly.

* If you have connected the ScanSnap to the personal computer before

installing ScanSnap Manager, the [Found New Hardware Wizard] dialog box appears (this dialog box might be slightly different depending on the operating system running on your computer). If this dialog box appears, click the [Cancel] button to close the Wizard dialog box, and install ScanSnap Manager first.

• When the ScanSnap is connected to a personal computer, other FUJITSU

scanner models (fi-5110EOX Series or ScanSnap S500/S510) or another S300 cannot be used on the same personal computer.

For details about the installation area for the scanner, refer to "Appendix D

Installation Specifications" on page 209.

2.1 Installing the Supplied Programs.......................................................................... 6

2.2 Connecting the ScanSnap to your PC ................................................................ 15

ScanSnap S300 Operator's Guide 5

2.1 Installing the Supplied Programs

"Installation" of programs is the act of copying the program files supplied with the ScanSnap into the hard disk of your personal computer so that the environment for using the ScanSnap is created on the personal computer in which you install the program files.

■ Before Installing the Supplied Programs for the ScanSnap

Before installing the supplied programs for the ScanSnap, perform the following preparations:

1. Check your system.

The system requirements for the ScanSnap are as follows:

■ Operating system

One of the following operating systems is required:

• Windows 2000

• Windows XP

• Windows Vista

Windows 2000 Windows XP Windows Vista

ScanSnap Manager

ScanSnap Organizer

CardMinder

Service Pack 1 or later must be applied

■ Personal computer

• For Windows 2000 and Windows XP: Recommended: Intel Minimum: Intel

Celeron® M 430 1.73 GHz or higher

Pentium® III 600 MHz or higher

• For Windows Vista: Recommended: Intel Minimum: Intel

Celeron® M 430 1.73 GHz or higher

Pentium® 4 1.8 GHz or higher

• CD-ROM drive (used for installation)

• USB port (USB 2.0/1.1)

■ RAM

For Windows 2000 and Windows XP:

Recommended: 512 MB or more Minimum: 256 MB or more

For Windows Vista:

Recommended: 1 GB or more Minimum: 512 MB or more

■ Free disk space

• ScanSnap Manager 350 MB

• ScanSnap Organizer 370 MB

• CardMinder 200 MB

2.1 Installing the Supplied Programs

ATTENTION

2. Make sure that the ScanSnap is not yet connected to your computer.

3. Start your computer.

Log on as a user with "Computer administrator" privileges.

4. Exit all programs and close all windows.

• The ScanSnap may not function if it is connected to the USB port on the

keyboard or the monitor.

• If you are using a commercially available USB hub, use a powered hub

equipped with an AC adapter.

• To connect the ScanSnap with USB 2.0, it is required that the USB port and

the hub be compliant with USB 2.0. When you connect the ScanSnap with USB 1.1 port, scanning speed may slow down. Therefore, use the USB 2.0 compatible one if your computer has the USB 2.0 compatible port.

• If the CPU and memory do not meet the required specifications, scanning

speed will slow down.

■ Installing Supplied Programs

Install the supplied programs from the "ScanSnap Setup CD-ROM" that comes with this scanner. They are:

• ScanSnap Manager

• ScanSnap Organizer

• CardMinder

Connecting the ScanSnap

Following the procedure below, install ScanSnap Manager, ScanSnap Organizer, and CardMinder.

ScanSnap S300 Operator's Guide 7

Operation

1. Insert the "ScanSnap Setup CD-ROM" into the CD-ROM drive.

⇒ The ScanSnap Installer starts up, and the [ScanSnap Setup] dialog box appears.

(1)

(2)

(3)

(4)

(5)

ATTENTION

(6)

(1) You can read important information on installation and uninstallation as well as how

the contents of the Setup CD-ROM are organized. (2) You can install ScanSnap Manager, ScanSnap Organizer, and CardMinder. (3) You can read manuals.

Click the following buttons to view each of the respective manuals.

• [ScanSnap Manager] button: displays "ScanSnap Operator’s Guide (this manual)"

• [ScanSnap Organizer] button: displays "ScanSnap Organizer User’s Guide" that

explains how to use ScanSnap Organizer.

• [CardMinder] button: displays "CardMinder User’s Guide" that explains how to use CardMinder.

To browse the manuals above, you will need to install Adobe

(Acrobat Reader Organizer.

™

) or an equivalent PDF-supported application, or ScanSnap

Reader

(4) You can view the contents of the "Setup CD-ROM."

* If you log on to Windows Vista as a standard user, this button is not available. Use

Explore to view the contents of the "Setup CD-ROM."

(5) You can visit our website and view information about support to this product. In the

displayed window, click the URL, http://scansnap.fujitsu.com. (You must have an Internet connection.)

(6) You can close this window.

2.1 Installing the Supplied Programs

HINT

2. Click the [Readme] button in the [ScanSnap Setup] dialog box.

If the [ScanSnap Setup] dialog box is not displayed even when the Setup CD is inserted into the CD-ROM drive, find "Setup.exe" in the CD-ROM drive by using Explore, and then double-click the "Setup.exe" icon.

Connecting the ScanSnap

⇒ In the Readme file, things to keep in mind when you install/uninstall programs and how

the Setup CD-ROM is configured are described. Close the Readme file when you finish reading it.

ScanSnap S300 Operator's Guide 9

3. Click the [Install Products] button in the [ScanSnap Setup] dialog box.

Clicking the [Install Products] button installs ScanSnap Manager, ScanSnap Organizer, and CardMinder.

⇒ The [Welcome to the InstallShield Wizard for ScanSnap] dialog box appears.

4. Click the [Next] button in the [Welcome to the InstallShield Wizard for ScanSnap] dialog box.

⇒ The [License Agreement] dialog box is displayed.

2.1 Installing the Supplied Programs

5. Read the full text of the "License Agreement." If you agree to the terms of this license, select [I accept the terms of the license agreement] and click the [Next] button.

⇒ The [Choose Destination Location] dialog box is displayed.

Connecting the ScanSnap

6. In the [Choose Destination Location] dialog box, choose the destination folder and click the [Next] button.

To install ScanSnap programs in the default folder, simply click the [Next] button. In most cases, you do not have to change the directory path. When the selected drive does not have enough free disk space, change the directory path. When changing the directory path, click the [Browse] button and display the [Select Directory] dialog box; select the folder to install ScanSnap programs.

⇒ The [Setup Type] dialog box is displayed.

ScanSnap S300 Operator's Guide 11

7. Select [Typical], [Compact], or [Custom] from options and click the [Next] button.

Select [Typical] for ordinary use.

⇒ Clicking the [Next] button displays the [ScanSnap Manager Setting 1] dialog box.

HINT

Depending on the selected option, programs are installed as follows:

• Typical

ScanSnap Manager, ScanSnap Organizer, and CardMinder are installed along with the manuals for these programs.

• Compact

ScanSnap Manager is installed along with its manual.

• Custom

Only the programs of your choice and the manuals of them are installed.

8. In the [ScanSnap Manager Setting 1] dialog box, specify the method of loading the document, and then click the [Next] button.

When you want to set the document upside down and face down on the ScanSnap, select the left radio button. When you want to set the document face up on the ScanSnap, check the right radio button.

2.1 Installing the Supplied Programs

⇒ Next, the [ScanSnap Manager Setting 2] dialog box appears.

HINT

9. In the [ScanSnap Manager Setting 2] dialog box, if you want to receive notification about the scanning result, mark the [Notify scanning result] checkbox, and then click the [Next] button.

If the checkbox is marked, the message appears after scanning to inform you whether blank pages are automatically removed or whether images are automatically rotated.

• You can also change the setting after installation.

For details, refer to "- Set the documents with its face up" on page 61 in section "4.2 Changing Scanning Settings" (page 47).

• This dialog box will not appear when programs are re-installed. The settings

configured before re-installation remain effective.

Connecting the ScanSnap

⇒ Clicking the [Next] button displays the [Start Copying Files] dialog box.

HINT

• You can change this setting after installation.

For details, refer to "Show scanning results" on page 45.

• The dialog box above will not appear when re-installing programs.

The settings configured before the re-installation remain effective.

ScanSnap S300 Operator's Guide 13

10. In the [Start Copying Files] dialog box, check the files that will be installed and click the [Next] button.

⇒ The installation is started. When the installation is complete, the [InstallShield Wizard

Complete] dialog box will appear.

11. In the [InstallShield Wizard Complete] dialog box, click the [Finish] button.

⇒ Select [Yes, I want to restart my computer now.] to restart your personal computer. ⇒ Select [No, I will restart my computer later.] to finish the installation. The [ScanSnap

Setup] dialog box appears; click the [Exit] button to close the [ScanSnap Setup] dialog box. (To complete the installation, you have to restart your computer.)

For how to uninstall these programs, refer to "Appendix B Uninstalling

ScanSnap" on page 203.

2.2 Connecting the ScanSnap to your PC

When the installation of the above programs is complete, connect the ScanSnap to your computer.

ATTENTION

Be sure to install the supplied programs, and then restart your computer before connecting the ScanSnap to your computer with cables. (For details about the installation, refer to "Installing the Supplied Programs" on page 6).

■ Connecting the Cable

Connect the ScanSnap to a power supply in either of two ways below: First, connect to a power supply, and then connect to a personal computer with the USB cable.

Power source Use the following cable: See:

Power outlet

(When always operating the scanner at the same regular place where it can be fed power from a power outlet)

Power cable

The Power cable is a combination of the AC adapter and AC cable.

Connecting the ScanSnap

"When connecting with the Power cable:" (page 16)

Personal computer

(When using the scanner at a place where it reaches no power outlet, or when carrying the scanner together with your laptop computer around and operating at a place where no power outlet is available)

Use only the AC cable and AC adapter (power cable) below:

CAUTION

Otherwise, a failure may be caused.

• Manufacturer: LEI

• Model No.: NU13-1072166-I3

USB bus power cable

"When connecting with the USB bus power cable:" (page

17)

ScanSnap S300 Operator's Guide 15

ATTENTION

• When using the USB bus power cable, the personal computer must have two

USB ports; one for power feeding, the other for USB cable connection.

• When connecting with the USB bus power cable via a USB hub, use a

powered hub equipped with an AC adapter.

• When the scanner is connected with the USB bus power cable, the scanning

speed becomes slow. Double-sided color documents of A4 or letter in size can be scanned at a speed of:

- Power-cable-connected: Approx. 8 sheets/minute

- UBS-bus-power-cable-connected: Approx. 4 sheets/minute

(when used with a computer with Intel that runs Windows 2000, Windows XP or Windows Vista and with Scan mode set to Normal, Color mode Auto, and Compression rate 3, and others set to defaults)

When connecting with the Power cable:

Use the Power cable and USB cable .

Operation

Celeron® M 430 1.73 GHz or higher

1. Connect the Power cable.

Remove the adhesive label covering the USB and Power connectors. Connect to the ScanSnap’s power connector and an outlet.

2. Connect the USB cable.

Connect the USB cable to both the ScanSnap and personal computer. Insert until it is all the way seated in the USB connector and USB port.

Power connector

USB port

USB connector

3. After power and USB connector are connected with cables, perform the procedure described in "Turning the ScanSnap ON" on page 18.

2.2 Connecting the ScanSnap to your PC

ATTENTION

• Be sure to use the supplied AC adapter and AC cable.

• Be sure to use the supplied USB cable.

The operation with any commercially available USB cable is not guaranteed.

• If only the USB cable is used, the ScanSnap does not operate. Be sure to use

two types of cables, the power and USB cables, to connect the ScanSnap to a personal computer.

• Connect the Power cable before connecting the USB cable.

• Be sure to install ScanSnap Manager before connecting the ScanSnap to your

computer. (For how to install them, refer to section "Installing Supplied

Programs" on page 7.)

• When connecting to a USB hub, be sure to use the first stage USB hub that is

closest to the computer. If you use the second or later hub stages, the scanner may not operate properly.

• When connecting with a USB 2.0 cable, make sure that the USB port to

connect to and hub must be USB 2.0-compliant. Note that if connected with a USB 1.1 cable, the scanning speed may become slow. When a USB 2.0compliant port is available, it is recommended that the USB 2.0-compliant port be used.

When connecting with the USB bus power cable:

Connecting the ScanSnap

Use the USB bus power cable and USB cable .

Operation

1. Connect the USB bus power cable.

Remove the adhesive label covering the USB and Power connectors. Connect to the ScanSnap's power connector and a personal computer.

2. Connect the USB cable.

Connect the USB cable to both the ScanSnap and personal computer. Insert until it is all the way seated in the USB connector and USB port.

USB connector

Power connector

USB port

3. After power and USB connector are connected with cables, perform the procedure described in "Turning the ScanSnap ON" on page 18.

ScanSnap S300 Operator's Guide 17

ATTENTION

• Be sure to use the supplied USB bus power cable.

• Be sure to use the supplied USB cable.

The operation with any commercially available USB cable is not guaranteed.

• If only the USB cable is used, the ScanSnap does not operate. Be sure to use

two types of cables, the USB bus power and USB cables, to connect the ScanSnap to a personal computer. Or, use a powered hub equipped with an AC adapter, and connect both cables to the same hub.

• When connecting to a USB hub, be sure to use the first stage USB hub that is

closest to the computer. If you use the second or later hub stages, the scanner may not operate properly.

• Connect the USB bus power cable before connecting the USB cable.

• Be sure to install ScanSnap Manager before connecting the ScanSnap to your

computer. (For how to install them, refer to section "Installing Supplied

Programs" on page 7.)

• When connecting with a USB 2.0 cable, make sure that the USB port to

■ Turning the ScanSnap ON

Follow the procedure below to turn the scanner ON.

HINT

Operation

1. Open the Paper chute of the ScanSnap.

The ScanSnap is turned on/off in conjunction with:

• opening/closing of the paper chute on the ScanSnap

• turning on/off of the personal computer connected to the ScanSnap

As the first case above is given priority, the ScanSnap will not be turned on unless the paper chute is open, even if the personal computer is turned on.

Leave the ScanSnap connected to the personal computer, and you can turn on/ off the ScanSnap simply by opening/closing the paper chute when necessary.

Paper chute

Power indicator

2.2 Connecting the ScanSnap to your PC

2. The ScanSnap is turned ON.

⇒ The Power indicator starts blinking, and becomes solid. Then, the ScanSnap is

recognized as new hardware by your computer.

HINT

Depending on the performance of the computer and the load on it, it may take time before the power LED gets illuminated. For example, it may take time if there are many programs running on the computer. In such case, wait until the power LED is steadily on. If the power LED keeps blinking several minutes or more, close the Paper Chute, await at least five seconds, then reopen it. If this does not change the situation, check for the cable connection.

3. The connection of the ScanSnap is complete.

HINT

It may take some time for the ScanSnap Manager icon on the taskbar to

becomes the ready status. The button indication on your computer depends on the cable connection you made.

• Power cable connection:

• USB bus power cable connection:

This guide uses examples for power cable connection.

Connecting the ScanSnap

ScanSnap S300 Operator's Guide 19

Chapter 3

Using the ScanSnap

This chapter describes the basic operations of the ScanSnap.

3.1 Flow of Operations ............................................................................................... 22

3.2 Paper Sizes of Documents to be Scanned ......................................................... 38

3.3 Loading Documents ............................................................................................. 40

ScanSnap S300 Operator's Guide 21

3.1 Flow of Operations

This section describes the flow of operations starting with the scanning of documents on the ScanSnap to the saving of scanned images in PDF format.

■ Basic Flow of Operations

With the document loaded on the ScanSnap, simply press the [SCAN] button, and you can save the scanned documents to files, attach them to e-mail, and print them with the printer.

Press the [SCAN] button to scan documents.

With the [SCAN] button , you can scan documents in two different ways. Perform a scan in a way that suits the preferences of you.

Simply press this button to scan the document. (1) Select an action you want to perform in the ScanSnap Quick Menu after scanning (page 27). (2) Select an application or a profile before scanning (page 32).

Use either way according to your preferences.

Select a desired action in the ScanSnap Quick Menu

3.1 Flow of Operations

Select a profile

Scan the document by pressing the [SCAN] button

Using the ScanSnap

HINT

You can switch between the above two modes by checking and unchecking [Use Quick Menu] in the Right-Click Menu, which pops up when the ScanSnap

Manager icon ( ) on the taskbar is right-clicked. For details, refer to "Use

Quick Menu" on page 45.

ScanSnap S300 Operator's Guide 23

1. Select an action you want to perform in the ScanSnap Quick Menu after scanning. (SCAN Button Settings: Quick Menu Mode)

1) Press the [SCAN] button to scan the document.

2) The ScanSnap Quick Menu appears after scanning.

3) Select a desirable action in the ScanSnap Quick Menu.

⇒ An application starts up for you to

perform the selected action.

HINT

The Quick Menu Mode has the following features:

• You can perform a desirable action with point and click operations by using the

menu simple enough for beginners.

• This way of scanning is suitable when you want to perform various actions

after scanning. You do not have to specify an application in advance.

2. Select an application or a profile before scanning. (SCAN Button Settings: Left-Click Menu Mode)

1) On the Left-Click Menu, select a desirable application (profile).

2) Press the [SCAN] button to scan the document.

⇒ The selected application starts up for you

to perform the selected action.

3.1 Flow of Operations

HINT

The following gives you detailed descriptions of a series of operations.

For the combination of ([SCAN] button) and <ScanSnap Quick Menu Mode>, see "Scanning

documents in Quick Menu Mode" on page 27.

For the combination of ([SCAN] button) and <Left-Click Menu Mode>, see "Scanning

documents in Left-Click Menu Mode" on page 32.

■ Preparation

Operation

The Left-Click Menu Mode has the following features:

• You can scan the document at the press of a button.

• This way of scanning is suitable when you want to scan the document by using

a profile you have configured in advance.

• You can add profiles modified to suit the needs or preferences of you.

Using the ScanSnap

1. Make sure that the Power cable or USB bus power cable is connected to the ScanSnap.

2. Make sure that the ScanSnap is connected to your computer properly.

HINT

3. Turn on your computer.

You can turn the personal computer on before connecting the ScanSnap to it. If the ScanSnap is already connected to your computer, you do not have to disconnect them to reconnect.

⇒ The ScanSnap Manager icon appears on the taskbar when Windows starts.

ScanSnap S300 Operator's Guide 25

4. Open the paper chute.

Paper chute

⇒ The ScanSnap is turned on and the ScanSnap Manager icon will change from to .

HINT

Depending on the performance of the computer and the load on it, it may take

time for the ScanSnap Manager icon on the taskbar to become the ready

status.

■ Scanning documents in Quick Menu Mode

Operation

1. Check for the ScanSnap Manager icon on the taskbar as shown below.

3.1 Flow of Operations

HINT

Check that [Use Quick Menu] is marked

Manager icon is right-clicked.

If the ScanSnap Manager icon is not displayed on the taskbar, from the [Start] menu, select [All Programs]

Manager] to start up ScanSnap Manager. Generally, ScanSnap Manager is registered under Startup programs, so that its icon is displayed on the taskbar when Windows starts. If it is not registered

under Startup programs, from [Start] menu, select [All Programs] Manager]

D [Startup Register] to register it.

D [ScanSnap Manager] D [ScanSnap

D [ScanSnap

in the menu that pops up when the ScanSnap

Using the ScanSnap

HINT

Operation

2. Load the document onto the ScanSnap.

If [Use Quick Menu] is not marked, scanning is performed in Left-Click Menu Mode. For how to scan the document in the Left-Click Menu Mode, refer to

"Scanning documents in Left-Click Menu Mode" on page 32.

Refer to "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3

Loading Documents" (page 40) for more information.

ScanSnap S300 Operator's Guide 27

3. Press the [SCAN] button on the ScanSnap.

⇒ Scanning is started.

HINT

ATTENTION

• By default, documents are scanned in Duplex mode when you press the

[SCAN] button. In the [ScanSnap Manager - Scan and Save Settings] dialog box, you can switch the scanning mode of the [SCAN] button to Simplex mode.

• Scanning can also be started by using the ScanSnap Manager icon on

the taskbar. For details about this operation, refer to "4.1 About the ScanSnap Icon" (page

44).

• Do not connect or disconnect other USB devices during the scanning

operation.

• Do not close the paper chute during the scanning operation.

• Do not switch the user to log in during the scanning operation. Otherwise, the

scanning is canceled.

⇒ The power indicator (lamp) on the ScanSnap blinks blue during the scanning operation.

The following window appears to indicate the scanning status.

⇒ When the scanning is complete, the ScanSnap Quick Menu appears.

3.1 Flow of Operations

Operation

4. Select an action you want to perform in the Action List on the left side of the ScanSnap Quick Menu.

Using the ScanSnap

Action List Descriptions of the selected action

Action List

Action Description

Save with ScanSnap Organizer *1

Scan2Folder PDF files are created from the scanned images and

Scan2E-mail PDF files are created from the scanned images and an

Scan2Print Scanned images are printed with a printer.

PDF files are created from the scanned images, and ScanSnap Organizer is started to display the scanned images. Those files are saved in a folder (on your personal computer) specified in ScanSnap Organizer.

saved in a specified folder (shared folder).

⇒ "5.2 Saving Data in the Specified Folder" (page 89)

e-mail program is started with the PDF files attached to e-mail.

⇒ "5.3 Sending Files by E-Mail" (page 101)

⇒ "5.4 Using the ScanSnap as a Copy Machine" (page

117)

*1: This Action button does not appear unless ScanSnap Organizer is installed.

ScanSnap S300 Operator's Guide 29

⇒ An application corresponding to the selected action starts up to perform the selected action.

(If you perform [Save with ScanSnap Organizer], PDF files are created based on the scanned documents and stored in a folder specified in ScanSnap Organizer. Then, ScanSnap Organizer starts up to display the stored images.)

For details about the settings for the scanning, file name, and destination to save data, refer to "4.2 Changing Scanning Settings" (page 47). About the scanning of Business cards, refer to section "6.2 Scanning Business

Cards" (page 157).

3.1 Flow of Operations

HINT

• By default, documents are scanned using the settings below.

Image quality: Normal Color mode: Auto Color Detection

• Before scanning documents of printed or handwritten text, mark the [Setting

for text only document] checkbox. In the [ScanSnap Manager - Scan and Save Settings] dialog box, select the [Scanning] tab, and then the [Option] button to display the [Read mode option] dialog box in which you can enable the above function. For details, refer to section "4.2 Changing Scanning Settings" (page

47).

• In the Quick Menu Mode, scanned images cannot be saved in JPEG format.

To save images in JPEG format, use the Left-Click Menu Mode. For information about how to scan in the Left-Click Menu Mode, refer to

"Scanning documents in Left-Click Menu Mode" on page 32.

• For details about changing the document scanning settings, refer to section

"4.2 Changing Scanning Settings" (page 47). In the [ScanSnap Manager -

Scan and Save Settings] dialog box, you can change the following settings:

- Folder in which scanned images are saved

- File name of scanned images

- Scanning mode (whether to perform fast scanning or excellent scanning, whether to produce sharp text images, whether to automatically remove blank pages, correct skewed images, change orientation of pages, load the document face up, and continue scanning another document)

- Whether to text-recognize the scanned document to make PDF files searchable

- Whether to include all scanned pages in a PDF file or create PDF files, each of which includes a preset number of pages

- Paper size of documents to be scanned

- File size of scanned images (compression rate)

Scanned images may be scaled in some degree.

• When ScanSnap Organizer and/or CardMinder is running and one of these

applications becomes active, the ScanSnap automatically interacts with the active application. Scanned document images are opened with the active application. Interaction is disabled when the application is closed. For details on the automatic interaction, refer to section "4.5 About Automatic

Interaction with Applications" (page 84).

Using the ScanSnap

ATTENTION

• When the ScanSnap Quick Menu is displayed, the ScanSnap does not work

even if you press the [SCAN] button. Select one of actions in the menu and complete the action before scanning another document.

• Do not move, delete, rename files in other applications when the ScanSnap

Quick Menu is displayed.

ScanSnap S300 Operator's Guide 31

■ Scanning documents in Left-Click Menu Mode

Operation

1. Check for the ScanSnap Manager icon on the taskbar as shown below.

HINT

2. Unmark

icon is right-clicked.

If the ScanSnap Manager icon is not displayed on the taskbar, from the [Start] menu, select [All Programs]

Manager] to start up ScanSnap Manager. Generally, ScanSnap Manager is registered under Startup programs, so that its icon is displayed on the taskbar when Windows starts. If it is not registered

under Startup programs, from the [Start] menu, select [All Programs] [ScanSnap Manager]

[Use Quick Menu] in the menu that pops up when the ScanSnap Manager

D [ScanSnap Manager] D [ScanSnap

D [Startup Register] to register it.

HINT

Operation

When [Use Quick Menu] is marked, the document is scanned in Quick Menu Mode. For details about the Quick Menu Mode, refer to "Scanning documents

in Quick Menu Mode" on page 27.

3. Load the document onto the ScanSnap.

Refer to "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3

Loading Documents" (page 40) for more information.

4. Press the [SCAN] button on the ScanSnap.

⇒ Scanning is started.

3.1 Flow of Operations

HINT

ATTENTION

• By default, documents are scanned in Duplex mode when you press the

[SCAN] button. In the [ScanSnap Manager - Scan and Save Settings] dialog box, you can switch the scanning mode of the [SCAN] button to Simplex mode.

• Scanning can also be started by using the ScanSnap Manager icon on

the taskbar. For details about this operation, refer to section "4.1 About the ScanSnap

Icon" (page 44).

• Do not connect or disconnect other USB devices during the scanning

operation.

• Do not close the paper chute during the scanning operation.

• Do not switch the user to log in during the scanning operation. Otherwise, the

scanning is canceled.

⇒ The power indicator (lamp) on the ScanSnap blinks blue during the scanning operation.

The following window appears to indicate the scanning status.

Using the ScanSnap

ScanSnap S300 Operator's Guide 33

⇒ The supplied application (such as ScanSnap Organizer) becomes active, and you can view

the scanned images.

For details about the settings for the scanning, file name, and destination to save data, refer to section "4.2 Changing Scanning Settings" (page 47). About the scanning of Business cards, refer to section "6.2 Scanning Business

Cards" (page 157).

3.1 Flow of Operations

HINT

• By default, documents are scanned using the settings below.

Image quality: Normal Color mode: Auto Color Detection

• Before scanning documents of printed or handwritten text, mark the [Setting

47).

• The application that starts up automatically after scanning is the one selected

on the [Application] tab of the [ScanSnap Manager - Scan and Save Settings] dialog box. For details, refer to section "4.2 Changing Scanning Settings" (page 47).

• Scanned images can also be saved in JPEG format. To save images in JPEG

format, change scanning settings beforehand. For information about scanning settings, refer to section "4.2 Changing

Scanning Settings" (page 47). In the [ScanSnap Manager - Scan and Save

Settings] dialog box, you can change the following settings:

- Application that interacts with the ScanSnap

- Folder in which scanned images are saved

- File name of scanned images

- File format of scanned images (*.pdf/*.jpg)

- Whether to text-recognize the scanned document to make PDF files searchable

- Whether to include all scanned pages in a PDF file or create PDF files, each of which includes a preset number of pages

- Whether to password-protect the created PDF files

- Paper size of images to be scanned

- File size of scanned images (compression rate)

Scanned images may be scaled in some degree.

• When ScanSnap Organizer or CardMinder becomes active, the ScanSnap

automatically interacts with the active application. While an application is interacting with the ScanSnap, the ScanSnap Quick Menu is disabled, and scanned images are stored in the active application. Scanned document images are opened with the active application. Interaction is disabled when the application becomes inactive or when it is closed. For information about this automatic interaction, refer to section "4.5 About

Automatic Interaction with Applications" (page 84).

Using the ScanSnap

ScanSnap S300 Operator's Guide 35

■ Turning the ScanSnap On/Off

You can turn on/off the ScanSnap by doing either of the following:

- Turn on/off the personal computer.

- Open/close the paper chute of the ScanSnap.

The ScanSnap is turned on/off in conjunction with the personal computer or opening/closing of the paper chute. Ordinarily, you can forget about turning on/off the ScanSnap being connected to the personal computer.

• When you turn off the personal computer or close the paper chute of the ScanSnap...

⇒ The power indicator goes off and the ScanSnap is turned off.

• When you turn on the personal computer or open the paper chute of the ScanSnap...

⇒ The ScanSnap is turned on, the power indicator starts blinking and then stays on.

HINT

ATTENTION

Depending on specifications of your personal computer, the following symptoms may occur. Even so, the ScanSnap is not malfunctioning.

• The ScanSnap is initialized several times during startup.

• It may take 2 to 3 minutes until the power indicator goes off after the personal

computer is turned off.

■ Finishing Scanner Operation

Exiting ScanSnap Manager

Operation

When you do not want ScanSnap Manager to stay resident on your computer, right-click the

ScanSnap Manager icon ScanSnap Manager.

on the taskbar, and select [Exit] in the Right-Click menu to exit

3.1 Flow of Operations

HINT

If you exit ScanSnap Manager, you can no longer use the ScanSnap. To activate ScanSnap Manager again, from the [Start] menu, select [All

Programs]

D [ScanSnap Manager] D [ScanSnap Manager].

Disconnecting the ScanSnap

Operation

1. Close the paper chute to turn off the ScanSnap.

⇒ The ScanSnap Manager icon on the taskbar changes to the inactive state .

The ScanSnap power indicator goes off.

2. Disconnect the USB cable from your computer.

3. Disconnect the Power cable or USB bus power cable from the power outlet or computer.

Using the ScanSnap

HINT

The ScanSnap is turned on/off in conjunction with the personal computer or opening/closing of the paper chute. Ordinarily, you can forget about turning on/ off the ScanSnap being connected to the personal computer.

ScanSnap S300 Operator's Guide 37

3.2 Paper Sizes of Documents to be Scanned

The ScanSnap can scan any paper sizes in the table below.

ATTENTION

Type

Weight

Size

Standard office paper Post cards, Business cards

64 g/m2 to 104 g/m2 (17 lb to 28 lb)

Letter Legal A4 A5 A6 B5 (JIS) B6 (JIS) Post card Business card Custom

(8.5 x 11 in. (216 x 279.4 [mm])) (8.5 x 14 in. (216 x 355.6 [mm])) (210 × 297 [mm]) (148 × 210 [mm]) (105 × 148 [mm]) (182 × 257 [mm]) (128 × 182 [mm]) (100 × 148 [mm]) (90 × 55 [mm], 55 × 90 [mm]) Width: 50.8 to 216 [mm] (2 to 8.5 [in.]) Length: 50.8 to 360 [mm] (2 to 14.17 [in.])

• Documents hand-written with a pencil may be smeared during a scan.

The rollers of the ScanSnap get dirty and multi-feeding may be caused. In the case where you scan such documents, clean the rollers as often as possible. For details, refer to "8.2 Cleaning the Inside of the Scanner" (page 185).

• Carbonless paper contains chemical substances that may damage the Pad

ASSY and/or rollers such as the pick roller. When scanning carbonless paper, keep in mind the following:

- Clean the Pad ASSY and rollers as frequently as possible.

- The service life of the ScanSnap may be shorter than when you use woodfree paper.

• Do not scan any photographs or sheets of paper affixed to the document.

Doing so may damage the photographs or sheets as they should come into contact with the pad and/or rollers of the ScanSnap during scanning.

3.2 Paper Sizes of Documents to be Scanned

HINT

Do not scan the following types of documents:

• Documents with paper clips and/or staples (Remove clips and staples to scan

these documents.)

• Documents before ink dries (Scan documents after the ink dries.)

• Documents larger than Legal (width: 8.5 in. length: 14 in.)

• Documents folded in half

• Materials other than paper such as the fabric, metal foil, transparency, or

plastic card

If you scan the following types of documents, the documents may be damaged or scanned incorrectly:

• Documents smaller than 2 (width) x 2 (length) in.

• Documents thinner than 64 g/m

• Documents of nonuniform thickness (e.g. envelopes and paper sheets with

other paper sheets affixed)

• Wrinkled or curled documents

• Folded or torn documents

• Tracing paper

• Coated paper

• Photographs (printing paper)

• Perforated or punched documents

• Documents of not-square shaped paper

• Documents including different widths

• Carbonless paper

• Carbon paper or thermal paper

• Documents with photographs or sticky notes affixed

(14 lb)

Using the ScanSnap

ScanSnap S300 Operator's Guide 39

3.3 Loading Documents

Back

This section describes how to load documents onto the ScanSnap.

■ How to load documents

1. Align the edges of the document.

Align the edges of the document as follows:

1) Straighten the edges of the document. Straighten both edges of the document stack for scanning it correctly.

2) Check the number of sheets in the document stack. The maximum number of sheets that can be loaded on the ScanSnap is as follows: For A4 or letter-size paper or smaller, a document stack of 1 mm or less (10 sheets

at 64 g/m

or at 17 lb).

HINT

To prevent paper jams, fan the document as follows:

Scanning accuracy increases when the document is loaded onto the ScanSnap so that the leading edges of the paper form a step-like pattern as shown in the figure.

In the [ScanSnap Manager - Scan and Save Settings] dialog box, select the [Scanning] tab, and then click the [Option] button. In the [Read mode option] dialog box displayed, check whether the [Set the documents with its face up] checkbox is marked. If marked, load the document its face up and the bottom edge into ADF.

1) Select a stack of documents 1 mm or less high.

2) Hold the document with both hands and fan it out as shown in the figure below.

Step-like

Back

Scanning direction

3) Turn the document by 90 degrees, and then fan it in the different orientation again.

3.3 Loading Documents

ABCDEFG

1234567890

2. Load the document onto the paper chute.

Load the document so that the front side of the two-sided document (the first page when the document contains more than one sheet) faces the paper chute. When loading a document stack, control the volume so as not to exceed a thinkness of 1 mm at a time.

1234567890

ABCDEFG

Paper chute

Side guide

Using the ScanSnap

ATTENTION

HINT

In the [ScanSnap Manager -Scan and Save Settings] dialog box, select the [Scanning] tab, and then click the [Option] button. In the [Read mode option] dialog box displayed, check whether the [Set the documents with its face up] checkbox is marked. If marked, load the document its face up and the bottom edge into ADF.

When scaning long-size documents, pull up the Paper chute guide and open the extension in the order given.

Paper chute guide

Paper chute

ScanSnap S300 Operator's Guide 41

3. Adjust the side guides to the document width.

Move the side guides so that there is no gap between the document edge and side guide on both sides. Doing so can eliminate skewing of the document during scanning. When moving the side guides, hold the part with raised dots on each side.

Document

Side guide

Chapter 4

Setting the ScanSnap

This chapter describes the basic settings of the ScanSnap.

4.1 About the ScanSnap Icon .................................................................................... 44

4.2 Changing Scanning Settings ............................................................................... 47

4.3 Saving Scanning Settings.................................................................................... 70

4.4 Using the ScanSnap Quick Menu........................................................................ 81

4.5 About Automatic Interaction with Applications................................................. 84

ScanSnap S300 Operator's Guide 43

4.1 About the ScanSnap Icon

All functional properties on the ScanSnap are managed by ScanSnap Manager.

Ordinarily, the ScanSnap Manager icon is added to the taskbar at the lower right on the Windows desktop.

Clicking this icon shows the following menus. You can use either of the menus to start scanning, change settings, and check the status of consumables.

HINT

Right-Click Menu Left-Click Menu

The button indication on your computer depends on the cable connection you made.

• Power cable connection:

• USB bus power cable connection: .

This guide uses examples for power cable connection.

■ Right-Click Menu

This menu appears when the ScanSnap Manager icon is right-clicked. In this menu, you can perform the following:

Item Function

Duplex scan Both the front and back sides of the document are scanned at the

Simplex scan Only one side of the document is scanned at one time. Scanning

SCAN Button Settings The [ScanSnap Manager - Scan and Save Settings] dialog box

4.1 About the ScanSnap Icon

same time. Scanning is performed according to the settings configured in the [ScanSnap Manager - Scan and Save Settings] dialog box.

is performed according to the SCAN Button Settings.

appears. Settings configured in this dialog are used when scanning is

performed with a [SCAN] button press.

⇒ Refer to "4.2 Changing Scanning Settings" (page 47).

Use Quick Menu You can switch between the Quick Menu Mode and Left-Click

Menu Mode by marking/clearing this. You can select an operational mode that is enabled upon

scanning with a [SCAN] button press.

⇒ Refer to "3.1 Flow of Operations" (page 22).

Profile Management The [Profile Management] dialog box appears.

You can edit profiles.

⇒ Refer to "4.3 Saving Scanning Settings" (page 70).

Show scanning results A message appears after scanning to inform you of the scanning

results, whether blank pages are removed (page 60) and/or the orientation is changed (page 61).

Check consumable supplies

The [Check consumable status] dialog box appears. Reset consumable counters to 0 after you replace consumables. Refer to "9.1 Replacing Consumables" (page 190).

Setting the ScanSnap

Help You can view the Help topics, the version information of

ScanSnap Manager, and the [Preferences] (page 86) and [Online Update] (page 201) dialog boxes.

Exit You can exit ScanSnap Manager.

ScanSnap S300 Operator's Guide 45

■ Left-Click Menu

This menu appears when the ScanSnap Manager icon is left-clicked. Selectable profiles are listed on the Left-Click Menu. Select a profile name on this menu, and you can switch between profiles previously configured and added to the profile list.

The selected profile is used for scanning in Left-Click Menu Mode (page 32). For how to create and edit profiles, refer to section "4.3 Saving Scanning

Settings" (page 70).

HINT

The Left-Click Menu is not displayed in Quick Menu Mode (page 27). When you want to use the Left-Click Menu, unmark [Use Quick Menu] in the Right-Click Menu.

4.2 Changing Scanning Settings

To change scanning settings for the ScanSnap, use the Right-Click Menu. The following describes how to change the settings.

Operation

1. Right-click the ScanSnap Manager icon on the taskbar.

When you want to change scanning settings, select [SCAN Button Settings].

4.2 Changing Scanning Settings

⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears.

Setting the ScanSnap

ScanSnap S300 Operator's Guide 47

HINT

You can also display the [ScanSnap Manager - Scan and Save Settings] dialog

box by double-clicking the ScanSnap Manager icon , or by pressing [Ctrl], [Shift], and [Space] keys simultaneously.

2. Change the scanning settings on each tab of the [ScanSnap Manager - Scan and Save Settings] dialog box.

The following settings can be changed:

• The application that starts automatically and interacts with ScanSnap

D "[Application]

tab" (page 51)

• The destination to save scanned images

•

Scan mode (fast or slow, excellent or normal, color or black-and-white, enable or disable

D "[Save] tab" (page 54)

[Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], and/or [Set the document with its face up], and whether [Continue scanning after current scan is finished])

"[Scanning] tab" (page 57)

• File format for the scanned image

D "[File option] tab" (page 62)

(file format, OCR, number of pages per PDF file, and password for PDF files)

• Paper size of the document

• File size for saving scanned images

D "[Paper size] tab" (page 65)

D "[Compression] tab" (page 68)

ATTENTION

Settings for scanning vary between the Quick Menu Mode and Left-Click Menu Mode. For details, refer to section "Appendix C Quick Menu Mode / Left-Click

Menu Mode" (page 205).

In this section, the [ScanSnap Manager - Scan and Save Settings] dialog box in the Left-Click Menu Mode is used as examples.

3. Click the [OK] or [Apply] button.

⇒ Settings on the [Scan and Save Settings] dialog box have been changed.

4.2 Changing Scanning Settings

Each setting item is described below. Settings you can change for scanning in Quick Menu Mode differ from those in Left-Click Menu Mode. For your convenience, each item is marked with a following symbol:

: Items that can be set in Quick Menu Mode

: Items that can be set in Left-Click Menu Mode

* Items with no mark can be changed in both modes.

Select a profile:

You can switch between profiles configured beforehand by selecting a profile in the [Select a profile] drop-down list. By default, the following profiles are in the list.

• Standard

• CardMinder (only when CardMinder is installed)

• Searchable PDF

• Scan2Folder

• Scan2E-mail

• Scan2Print

Setting the ScanSnap

You can add profiles configured to suit your needs or preferences. For details on how to add a profile, refer to "4.3 Saving Scanning Settings

(page 70)."

ScanSnap S300 Operator's Guide 49

■ [Add Profile] button

You can add new profiles configured to meet your preferences.

■ [Edit Profile] button

Clicking this button displays the [Profile Management] window.

In this window, you can change profile names, delete profiles, and change the order listed. However, you cannot change or delete the [Standard] profile (a default profile).

[Application] tab

4.2 Changing Scanning Settings

■ Application:

Specify the application to be linked to the ScanSnap to execute. The specified application starts up after the document is scanned with the ScanSnap. Click the

drop-down-arrow to select an application. The selections are as follows:

• Scan To File (No application is started)

• ScanSnap Organizer (

• Adobe

• Adobe®Acrobat® Reader™ or Adobe® Reader®

• CardMinder (

• Scan2Folder (

• Scan2E-mail (

• Scan2Print (

Acrobat

Dpage 157)

Dpage 89) Dpage 101)

Dpage 117)

Dpage 162)

Setting the ScanSnap

ScanSnap S300 Operator's Guide 51

HINT

• Only the installed applications are selectable.

• If you select [No application is started (Scan To File)], the scanned image is

saved to file, but this operation is transparent to you. Scanning results (scanned images) are not displayed. Select this when you do not want to view the scanned image every time a document is scanned.

• When you select [CardMinder] in the [Application] drop-down list on the

[Application] tab, the [Save], [File option], [Paper size], and [Compression] tabs are hidden.

• When CardMinder is active, the application selected in the [Application] drop-

down list on the [Application] tab automatically switches to CardMInder. When ScanSnap Organizer is active, the application selected in the [Application] drop-down list on the [Application] tab automatically switches to ScanSnap Organizer. When either of those applications is deactivated, the application selected in the [Application] drop-down list on the [Application] tab switches to the previously selected application.

■ [Application Settings] button

This button only appears when an available application such as [Scan2E-mail] or [Scan2Print] is selected in the [Application] list. With this button, you can change the settings of the selected application.

■ [Add or Remove] button

Applications can be added to or removed from the [Application] list. Click the [Add or Remove] button to display the dialog box below.

(Up to 10 applications can be added.)

1) Click the [Add] button.

2) The dialog box below appears.

4.2 Changing Scanning Settings

• Click the [Browse] button to select an executable file (.exe) or a shortcut file (.lnk).

⇒ The path to the selected application is displayed in the [Application Path] field.

• Type in a name for the newly selected application. ⇒ The application name is displayed in the [Application] drop-down list.

3) When you have finished the procedure, click the [OK] button.

4) In the dialog box below, the new application appears in the list. Click the [Close] button to close the window.

HINT

You must select an application that supports JPEG (*.jpg) and/or PDF (*.pdf) file format. Depending on applications, password-protected or text-recognized (processed through OCR) PDF files may not open. You can verify that the selected application supports the above file formats by doing the following: Example: To check that the selected application supports JPEG file format:

1. Create a shortcut to the application you want to add.

2. Drag a file in JPEG format (*.jpg) onto the shortcut (drag-and-drop action).

⇒ If the application starts up and the file opens, then the application

1) Select an application you want to remove in the [Add or remove application] window, and then click the [Remove] button.

2) The confirmation message appears. Click the [Yes] button to remove the application.

3) Make sure that the application is removed, and then click the [Close] button.

1) Select an application you want to change settings (path/name) for in the [Add or remove application] window, and then click the [Change] button.

2) The [Application Settings] dialog box appears. Change the desired items.

3) After you make changes, click the [OK] button.

4) In the [Add or remove application] window, the application appears with a new name if you change the name. Click the [Close] button to close the window.

Setting the ScanSnap

supports JPEG file format.

ScanSnap S300 Operator's Guide 53

[Save] tab

■ Image saving folder:

Specify a folder to save scanned images. When you click the [Browse] button, the [Browse for Folder] dialog box appears. Select a folder to save scanned images, and then click the [OK] button.

HINT

When [ScanSnap Organizer] is selected in the [Application] drop-down list, [Image saving folder] and the [Browse] button are grayed out, and you cannot specify any folder to save images from this window. In this case, scanned images are saved in the My ScanSnap Folder specified in ScanSnap Organizer (page 162). (If the operating system is Windows Vista, the folder will be labeled as the ScanSnap Folder.

■ [Filename format] button Specify the name of image files to save.

When you click the [File name format] button, the following dialog box appears.

You can select one of three settings below.

• [Date and time (Use Operating System Setting)]

Files are named according to the settings of the operating system of your computer. Characters inappropriate for file names (/;+,*”<>|), if used, will be replaced with "-" (under bar).

• [Date and time (yyyyMMddHHmmss)]

The date and time are used for file names. Example: A file saved at 19:00:50 on February 27th, 2007, in PDF format will be

20070227190050.pdf

• [Custom File Name]

A file name is the combination of a text string typed in the [File Name] field and a number of digits specified in the [Counter] drop-down list. (An example name in each format is displayed at the bottom of the dialog box when you select the format.)

4.2 Changing Scanning Settings

Setting the ScanSnap

HINT

About "Counter"

• When no file with a name specified in the [File Name] field exists in the save

folder (specified on the [Save] tab), a suffix number combined will be "1" ("001" if 3 is selected in the [Counter] drop-down list). The number increases in increments of 1 every time a new file is saved.

• When other files with a name specified in the [File Name] field exist in the save

folder, a number combined will be the smallest available number. Example: When files, Scan01.pdf, Scan03.pdf, and Scan04.pdf, exist in the

same folder, the file you save next will be Scan02.pdf, and then Scan05.pdf, Scan06.pdf, Scan07.pdf...as long as you use the same [File Name].

• When the specified number of digits is exceeded (for example, when saving

the 100th file with two digits specified), the number of digits increases by one.

• When the number of digits for the suffix number is specified with "0", the

counter is added to the second and following file names only. Example: If the initial letter of the file is "A" and the number of digits is "0," the file names will be; A.pdf, A1.pdf, A2.pdf, and so on.

ScanSnap S300 Operator's Guide 55

Upon clicking the [OK] button, specified settings take effect. (An example file name in the format you select is displayed under the [Filename format] button.)

■ Rename file after scanning

If this checkbox is marked, the [Save scanned image as] dialog box appears after scanning.

You can change folders to save the scanned images, or rename files in this window.

HINT

• The file is automatically named with a file name previously specified in the

[File name format] dialog box. If you do not want to rename the file, click the [Save] button.

• When multiple files are generated per scan, each file name is followed by a

serial number. (D File name + Serial number +.Extension Example 1: In the [PDF file format option] dialog box (page 63), select

[Generate one PDF file per xx page(s)]. If a scanned document contains pages exceeding the specified page number, files are named as follows: DScan001.pdf, Scan002.pdf, Scan003.pdf...

Example 2: When files are saved in JPEG format, files are named as follows:

DScan001.jpg, Scan002.jpg, Scan003.jpg... *The example names above are of files named using [Scan] as the file name. *The number of digits is a number selected in the [Filename format] dialog

box.

)

[Scanning] tab

4.2 Changing Scanning Settings

■ Image quality:

You can specify mode to scan documents, depending on your preferences (whether you want to scan documents quickly or at high quality. Select one of the following:

• Normal (Fastest)

• Better (Faster)

• Best (Slow)

• Excellent (Slower)

HINT

Setting the ScanSnap

Select this mode when you wish to scan documents quickly.

Select this mode when you wish to scan documents at high quality.

Select this mode when you wish to scan documents at higher quality.

Select this mode when you wish to scan documents at the highest quality.

The resolution of each mode is as follows:

• Normal: equivalent to 150 dpi (color)/300 dpi (black-and-white)

• Fine: equivalent to 200 dpi (color)/400 dpi (black-and-white)

• Best: equivalent to 300 dpi (color)/600 dpi (black-and-white)

• Excellent: equivalent to 600 dpi (color)/1200 dpi (black-and-white)

Generally, the higher quality you specify, the longer it takes to scan documents and the larger the file size becomes.

ScanSnap S300 Operator's Guide 57

■ Color mode:

You can specify whether to scan documents in color or black-and-white. Select one of the following modes:

• Auto Color Detection

The ScanSnap automatically recognizes color pages and black-and-white pages, and it switches between color and B&W modes automatically.

• Color

The ScanSnap scans the document in color mode. This setting suits when color pages are scanned.

HINT

ATTENTION

The scanner may not be able to scan the part of page marked in

fluorescent marker, depending on the color and density of the marker. (Check beforehand that the color of your fluorescent marker can be reproduced by the scanner.)

• B&W

The ScanSnap scans the document in black-and-white mode. This setting suits when black-and-white pages, mostly containing text, are scanned. The file sizes are smaller than those scanned in color mode.

• Color high compression

The ScanSnap saves color document images at a high compression rate.

• Normally, set this setting to [Auto Color Detection], and you do not have to

change the color mode each time you scan a document. * Note that the following types of documents may be recognized as black-and-

white documents.

- Faintly toned paper

- Partially colored documents

- Documents printed in two colors; many parts of documents are colored in dark color such as dark gray similar to black To scan such documents in color mode, select [Color] in the [Color mode] drop-down list.

• In [Color high compression] mode, characters and background on the

document are compressed separately, and thus, the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high. However, this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such, causing degradation in images. If this setting is specified, the contrast of the image may become higher.

• Depending on the types of documents, file size may increase if you use color

high compression mode than if you do not. The file size of the following types of documents may become larger.

- Documents that contain many pictures and/or graphics but fewer characters written in black

- Documents of complex layout (e.g. multiple columns)

- Documents with patterned background

4.2 Changing Scanning Settings

■ Scanning side:

You can select the sides to be scanned (single-sided or double-sided) when pressing

the [SCAN] button on the ScanSnap. Select [Duplex Scan] or [Simplex Scan] from the menu.

■ Continue scanning after current scan is finished

If the checkbox is marked, the following message appears after scanning.

To continue scanning, load a document onto the ScanSnap, and then click the [Continue Scanning] button. To finish scanning, click the [Finish Scanning] button. After the [Finish Scanning] button is clicked, the scanned images are saved into one file. * It is possible to continue scanning up to 1000 pages for one file. * The size of a PDF file should be 1 Gbytes at the maximum. Although a file larger

than 1Gbyte can be created, such a file may not be opened. Specifically, when you attempt to open the file with Adobe Acrobat, a message may appear to tell that the file is corrupted and being fixed.

Setting the ScanSnap

■ [Option] button

In the dialog box below, you can configure detailed settings. Clicking the [Option] button displays the [Read mode option] dialog box.

ScanSnap S300 Operator's Guide 59

- Brightness (Black and White scanning only)

You can set the density for scanning black-and-white images. Moving the slider control to the left lightens scanned images while moving the slider control to the right darkens scanned images.

* This setting is valid when [B&W] is selected in the [Color mode] drop-down

list, or when a scanned document is recognized as a black-and-white document with [Auto Color Detection] selected in the [Color mode] drop-down list.

- Setting for text only document Mark or clear this checkbox depending on documents.

• Mark this checkbox when scanning documents not containing photographs.

• Clear this checkbox when scanning documents containing photographs.

- Allow automatic blank page removal

When this checkbox is marked, blank pages in a document are automatically recognized and removed so that the output images include no blank pages. For example, when both two-sided and one-sided documents are contained in a batch and the batch is scanned in Duplex mode, this feature removes only the blank pages of documents.

* No scanned images are output if all pages of the batch of documents are

recognized as blank.

ATTENTION

The following types of documents may be accidentally recognized as blank.

• Almost blank sheet of paper with a few characters on it

• Plain color sheet of paper (including black)

Before discarding the original documents you have scanned, check the document images for pages accidentally removed. If any, you may have to scan the documents again.

- Correct skewed character strings automatically

When this checkbox is marked, skew is automatically detected and corrected. Images with up to +/-5 degrees of skew can be corrected.

This function detects document skew based on text. Therefore, if the following types of documents are skewed, the skew may not be corrected:

• Documents on which the pitches of lines or characters are extremely narrow,

or characters are overlapped

• Documents that have many outlined or decorated characters

• Documents that have many photographs or figures but only a few characters

• Documents that have characters on patterned background

• Documents that have characters printed in various directions (e.g. drawings)

• Documents that have long diagonal lines

• Handwritten documents

*When you scan documents above, clear the checkbox.

4.2 Changing Scanning Settings

- Allow automatic image rotation

When this checkbox is marked, pages scanned upside down or in the wrong orientation are rotated and output in the right orientation.

ATTENTION

This function detects the orientation of a document based on the text lines. Therefore, the following types of documents may not be rotated correctly:

• Documents which have many extremely large/small characters

• Documents on which pitches of lines or characters are extremely narrow, or

characters are overlapped

• Documents that have many characters contacting underlines or ruled lines

• Documents that have many photographs or figures but a few characters

• Documents that have characters on patterned background

• Documents that have characters printed in various directions (e.g. drawings)

• Documents that have only capital letters

• Handwritten documents

• Documents that have unclear or smeared characters

*When you scan documents above, clear the checkbox.

- Set the documents with its face up

Mark the checkbox if you want to scan the document as shown in the right figure.

Scanning starts with the last page from bottom up. After all pages are scanned, pages are sorted in the reverse order scanned to save to file.

Setting the ScanSnap

ATTENTION

The scanning speed is slower than usual because scanned images are sorted after scanning.

ScanSnap S300 Operator's Guide 61

[File option] tab

■ File format

You can specify the file format to save scanned images.

Click the down-arrow and select either of the following:

• PDF (*.pdf)

ATTENTION

• JPEG (*.jpg)

The JPEG format is not available when [Auto Color Detection], [B&W], or [Color high compression] is selected in the [Color mode] drop-down list on the [Scanning] tab. When [JPEG] is selected, if you select [Auto Color Detection], [B&W], or [Color high compression], the file format is automatically switched to [PDF].

■ Searchable PDF (OCRs during scan)

You can use this function only when PDF is selected in the [File format] drop-down list. By marking this checkbox, you can create a searchable PDF file.

■ Select text recognition language:

You can select a language for recognizing text.

■ Select page for text recognition:

• All pages

All pages are recognized as text when a PDF file is created.

• First page

Only the first page is recognized as text when a PDF file is created.

4.2 Changing Scanning Settings

ATTENTION

• Marking this checkbox may require an extended period of processing

• ScanSnap may fail to correctly recognize the following kinds of documents

■ [Option] button

This function is used for configuring detailed settings of PDF files. This button is enabled when "PDF(*.pdf)" is specified at [File format:]. Click the [Option] button to display the following dialog box.

depending on your computer environment.

(characters) as text. However, by changing Color mode and/or improving Image quality for scanning, such a document may be successfully text recognized.

- Handwritten documents

- Documents including smaller characters and scanned in low quality

- Skewed documents

- Documents written in languages other than the specified language for text recognition

- Documents including texts written in Italic characters

- Superscript/subscript letters and complex mathematical formulas

- Characters are written against an unevenly-colored or patterned background

• Characters to which effects (Shadow, Outline, and the like) are applied

• Shaded characters

- Documents of complex layout as well as documents including unreadable characters (due to print-through and smudges)

(It may take an extended period of time to scan documents described above.)

Setting the ScanSnap

ATTENTION

• [Multipage PDF (whole batch in one PDF)]

Creates a merged PDF file of all the scanned images.

• [Generate one PDF file per xx pages]

Create a new PDF file at each set page. For example, when "2" pages are set in this option, scanning 6 pages of documents creates 3 files.

If you select Adobe Acrobat and Adobe® Reader® (or Acrobat® ReaderTM) at [Application], only the first file is displayed in the dialog box when two or more files are created by one scanning. (If you select other applications, follow the specifications of the application to find out how the files are displayed.)

ScanSnap S300 Operator's Guide 63

■ Set a password for PDF file

You can set a password for a PDF file created after scanning. It becomes impossible to open a password-protected file if you do not enter the password for that file. The [Enter password] dialog box appears whenever the scanning finishes. Enter a password two times (one is for confirmation), and then click the [OK] button.

*If you click the [Cancel] button, the file is saved as a normal PDF file without a password.

Use a fixed password

You can set a fixed password in advance for all the PDF files so that the [Enter password] dialog box will not appear when you scan. If you select the checkbox, the [Password] and the [Confirm] fields become enabled. Enter the same password in these two fields.

ATTENTION

• You can set a password using the following:

Maximum number of characters: 16 Characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~

* Note: If you forget your password, the PDF file cannot be opened.

[Paper size] tab

4.2 Changing Scanning Settings

■ Paper size:

Specify the size of the document to be loaded on the ScanSnap.

Click the down-arrow to select the size. The following paper sizes (W x L) can be selected.

• Automatic detection

• Letter (8.5 x 11 in (216 x 279.4 mm))

• Legal (8.5 x 14 in (216 x 355.6 mm))

• A4 (210 x 297 mm)

• A5 (148 x 210 mm)

• A6 (105 x 148 mm)

• B5 (JIS) (182 x 257 mm)

• B6 (JIS) (128 x 182 mm)

• Post card (100 x 148 mm)

• Business card (90 x 55 mm, 55 x 90 mm)

• Custom (up to 10 settings can be registered)

Setting the ScanSnap

ATTENTION

Depending on the document size and scanning settings, the output image data may contain shadows of its edges.

ScanSnap S300 Operator's Guide 65

■ [Custom] button

You can use this function to register up to 10 customized document sizes at the [Paper size] menu. Clicking this button displays the following setting window:

1) Click the [Add] button.

2) The following dialog box appears.

- Enter the document size within the range given below.

Width: 50.8 - 216 mm (2 - 8.5 in.) Length: 50.8 - 360 mm (2 - 14.17 in.)

- Mark the [Auto Length] checkbox to enable automatic detection of paper length just by specifying the paper width.

- Enter a name in the [Name] field.

⇒ The name is displayed in the [Paper size] field.

3) To complete the setting, click the [OK] button. ⇒ The customized document size will be registered.

4) Click the [Close] button to exit the [Add or Remove Custom sizes] window.

1) In the [Add or Remove Custom sizes] window, select the document size to be

deleted and click the [Remove] button.

2) The confirmation message appears. Click the [Yes] button to delete the customized

size.

3) Make sure that the selected size is deleted from the list. Click the [Close] button to

exit the [Add or Remove Custom sizes] window.

4.2 Changing Scanning Settings

1) In the [Add or Remove Custom sizes] window, select the document size to be

changed and click the [Change] button.

2) Change the settings in the [Additional custom size settings] window.

3) To complete the setting, click the [OK] button. ⇒ The window returns to the [Add or Remove Custom sizes] dialog box and the

changes are saved.

4) Click the [Close] button to exit the [Add or Remove Custom sizes] window.

ATTENTION

■ [Scan mixed paper size]

When you select Business card (90 mm x 55 mm, 55 mm x 90 mm) and scan: From the scanned length, the horizontal or vertical position is automatically recognized and scanned. For length (loading direction), it is the actual scanned length of the card. For width, it is fixed at 90 mm (horizontal position), or 55 mm (vertical position).

By marking the checkbox, you can scan the documents of different widths or sizes at a time.

Setting the ScanSnap

ScanSnap S300 Operator's Guide 67

[Compression] tab

■ Compression rate:

Specify a compression rate to control file sizes of scanned images. By moving the slider, compression rates can be changed. The compression rate increases as the slider moves to the right. File sizes become smaller when the compression rate is high.

ATTENTION

HINT

When the compression rate is increased, the quality of scanned images deteriorates.

• If you select [Color high compression] mode on the [Scanning] tab, the file

size becomes far more smaller by increasing the compression rate.

• In [Color high compression] mode, characters and background on the

• Depending on the types of documents, file size may increase if you use color

high compression mode than if you do not. The file size of the following types of documents may become larger.

- Documents containing many pictures and/or graphics but fewer characters written in black

- Documents of complex layout (e.g. multiple columns)

- Documents with patterned background

4.2 Changing Scanning Settings

HINT

About the size of image data

The following table shows a rough guideline for calculating the size of images generated when a sheet of a color document is scanned in the Simplex mode.

File type: PDF Paper size: A4 (Brochure)

Color mode: Color (in KBytes)

Scan mode

Normal quality 743 312 256 178 100 Better quality 1169 548 395 300 186 Best quality 2503 1018 790 575 352 Excellent quality 10210 4084 2884 1981 1793

Color mode: Color high compression (in KBytes)

Scan mode

Normal quality 524 329 270 180 159 Better quality 787 459 393 137 97 Best quality 1107 572 238 176 147

12345

Compression rate

Setting the ScanSnap

Color mode: B&W (in KBytes)

Scan mode Compression rate

Normal quality 158 Better quality 247 Best quality 533 Excellent quality 2076

* [Color high compression] is more effective in [Best quality] mode. * To further decrease file sizes, change settings as follows:

- When scanning documents such as photographs or drawings, change compression rates (1 to 5).

- When scanning documents containing mostly characters in [Best quality] mode, select [Color high compression] in Color mode drop-down list.

ScanSnap S300 Operator's Guide 69

4.3 Saving Scanning Settings

You can define up to 12 sets of preferences called profiles for scanning in Left-Click Menu Mode.

With just a click of the ScanSnap Manager icon , you can retrieve and use the saved profiles.

Left-Click Menu

Once settings that you configure frequently for scanning are preset (profiles), you do not have to change settings in the ScanSnap Manager dialog box every time you scan documents. You can switch between profiles with simple point and click operations.

HINT

The descriptions above apply to scanning operations in the Left-Click Menu Mode. As you can save only one profile in Quick Menu Mode, open the ScanSnap Manager dialog box by selecting [SCAN Button Settings] in the Right-Click Menu if you want to change scanning settings.

The following explains the operations.

■ Adding Profiles

Operation

1. Right-click the ScanSnap Manager icon , and make sure that [Use Quick Menu] is unchecked.

When you uncheck [Use Quick Menu], the Right-Click Menu above disappears once.

⇒

4.3 Saving Scanning Settings

HINT

2. Right-click the ScanSnap Manager icon , and then select [SCAN Button Settings].

When [Use Quick Menu] is marked, the [SCAN] button enters Quick Menu Mode. You cannot add or edit profiles in the Quick Menu Mode.

Setting the ScanSnap

ScanSnap S300 Operator's Guide 71

3. In the [ScanSnap Manager - Scan and Save Settings] dialog box, change scanning settings to meet your preferences.

4. When all changes have been made, click the [Add Profile] button.

The [Add new profile] dialog box appears.

⇒

5. Type in a profile name, and then click the [OK] button.

The new profile appears in the [Select a profile] drop-down list.

⇒

6. Click the [OK] button to close the [ScanSnap Manager - Scan and Save Settings] dialog box.

Now, you have finished adding a new profile.

⇒

4.3 Saving Scanning Settings

HINT

• You can add up to 12 profiles, including the [Standard] profile.

(The [Standard] profile cannot be deleted.)

• You can change the sequence of the profiles except for the [Standard] profile.

1. Right-click the ScanSnap Manager icon , and then select [Profile Management] to open the [Profile Management] window.

2. Select a profile name from the list to arrange profiles in a different sequence.

3. Click the [Up] or [Down] button to move the profile name up or down.

Setting the ScanSnap

4. Click the [Close] button.

ScanSnap S300 Operator's Guide 73

■ Scanning with an Added Profile

Operation

1. Left-click the ScanSnap icon .

The Left-Click Menu appears.

⇒

(Icons of applications that start up after scanning appear on the left of each profile.)

2. Select a profile to use for scanning.

⇒

The selected profile is marked.

Operation

3. Load the document on the ScanSnap.

4. Press the [SCAN] button .

The document is scanned according to the settings of the selected profile.

⇒

■ Changing Settings for Profiles

Operation

1. Right-click the ScanSnap icon , and then select [SCAN Button Settings].

2. From the [Select a profile] drop-down list in the [ScanSnap Manager - Scan and Save Settings] dialog box, select a profile you want to change settings for.

4.3 Saving Scanning Settings

3. Change settings for the selected profile.

Setting the ScanSnap

For detailed information on how to configure scanning settings for profiles, refer to "4.2 Changing Scanning Settings (page 47)."

ScanSnap S300 Operator's Guide 75

4. When you finish changing the settings for the selected profile, click the [OK] button.

A confirmation message appears to ask you whether you want to overwrite the profile with

⇒

new settings.

HINT

If you select another profile from the [Select a profile] drop-down list before clicking the [OK] button, the following message appears.

Upon clicking the [Yes] button in the message window above, new settings made to the profile take effect, and the profile is switched to another one. If the [No] button is clicked, no changes are made to the profile, and the profile is switched to another one. If the [Cancel] button is clicked, you will be returned to the [ScanSnap Manager - Scan and Save Settings] dialog box.

5. To overwrite the profile, select the [Yes] button. If the [No] button is clicked, changes are reflected to the [Standard] profile.

If the [Cancel] button is clicked, you will be returned to the [ScanSnap Manager - Scan and Save Settings] dialog box.

(When the settings are saved for the [Standard] profile, the confirmation message will not appear.)

■ Renaming Profiles

Operation

1. Right-click the ScanSnap icon , and then select [SCAN Button Settings].

The [ScanSnap Manager - Scan and Save Settings] dialog box appears.

⇒

4.3 Saving Scanning Settings

2. Click the [Edit Profile] button.

The [Profile Management] dialog box appears.

⇒

3. Select a profile name from the list, and click the [Rename] button.

4. In the [Rename] window, type in a new name.

Setting the ScanSnap

ScanSnap S300 Operator's Guide 77

5. Click the [OK] button

⇒

The selected profile is renamed.

HINT

You can also invoke the [Profile Management] dialog box by right-clicking the

ScanSnap icon .

The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Change profile names as you do in the [ScanSnap Manager - Scan and Save Settings] dialog box; select a profile name from the list, and then perform steps 3 to 5.

■ Deleting Profiles

Operation

1. Right-click the ScanSnap icon , and then select [SCAN Button Settings].

⇒

The [ScanSnap Manager - Scan and Save Settings] dialog box appears.

4.3 Saving Scanning Settings

2. Click the [Edit Profile] button.

⇒

The [Profile Management] dialog box appears.

3. Select a profile name from the list, and then click the [Delete] button.

Setting the ScanSnap

ScanSnap S300 Operator's Guide 79

HINT

You can also invoke the [Profile Management] dialog box by right-clicking the

ScanSnap icon .

The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Delete profile names as you do in the [ScanSnap Manager - Scan and Save

Settings] dialog box; select a profile name from the list, and then click the [Delete] button.

4. The [Delete Profile] dialog box appears to confirm the deletion. Click the [Yes] button to delete the profile.

Fujitsu S300 Operator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

■ Regulatory Information

■ Liability

■ Trademarks

■ Safety Precautions

1.1 Checking the Contents of the Scanner Package

1.2 Names and Functions of Components

■ Front View

■ Rear View

2.1 Installing the Supplied Programs

■ Before Installing the Supplied Programs for the ScanSnap

■ Installing Supplied Programs

2.2 Connecting the ScanSnap to your PC

■ Connecting the Cable

■ Turning the ScanSnap ON

3.1 Flow of Operations

■ Basic Flow of Operations

■ Preparation

■ Scanning documents in Quick Menu Mode

■ Scanning documents in Left-Click Menu Mode

■ Turning the ScanSnap On/Off

■ Finishing Scanner Operation

3.2 Paper Sizes of Documents to be Scanned

3.3 Loading Documents

■ How to load documents

4.1 About the ScanSnap Icon

■ Right-Click Menu

■ Left-Click Menu

4.2 Changing Scanning Settings

4.3 Saving Scanning Settings

■ Adding Profiles

■ Scanning with an Added Profile

■ Changing Settings for Profiles

■ Renaming Profiles

■ Deleting Profiles