8) Troubleshooting
(Detecting and fixing CardMinder errors)
Symbols Used In This Manual
This manual uses the following symbols in explanations.
ATTENTION
HINT
This symbol alerts operators to particularly important information. Be sure to
read this information.
This symbol alerts operators to helpful advice regarding operation.
CardMinder User’s Guidei
Screen Examples In This Manual
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
The screenshots used in this manual were of those in Windows XP.
If the screenshots in this manual differ from the actual screens, follow the actual ones.
■ Note, Liability
READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE
USING THIS PRODUCT.
IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS
OR BYSTANDERS.
While all efforts have been made to ensure the accuracy of all information in this manual,
PFU LIMITED assumes no liability to any party for any damage caused by errors or
omissions or by statements of any kind in this manual, its updates or supplements, whether
such errors are omissions or statements resulting from negligence, accidents, or any other
cause. PFU LIMITED further assumes no liability arising from the application or use of any
product or system described herein; nor any liability for incidental or consequential damages
arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the
information contained herein, whether expressed, implied, or statutory.
PFU LIMITED reserves the right to make changes to any products herein, to improve
reliability, function, or design, without further notice and without obligation.
Use in High-safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications. It has not
been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve serious danger to life and health when an
extremely high degree of safety is required, for example, in the control of nuclear reactions
at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation
control in mass-transport systems, medical equipment for sustaining life, and missile firing
control in weapons systems, and when provisionally the safety in question is not ensured.
The user should use this product without adopting measures for ensuring safety in such highsafety applications. PFU LIMITED assumes no liability whatsoever for damages arising
from use of this product by the user in high-safety applications, and for any claims or
compensation for damages by the user or a third party.
CardMinder User’s Guideii
■ Trademarks
ScanSnap and the ScanSnap logo are trademarks of PFU LIMITED.
Microsoft, Windows and Windows Vista are registered trademarks of Microsoft Corporation
in the United States and/or other countries.
Excel is a product of Microsoft Corporation in the United States.
Adobe and the Adobe logo, as well as Acrobat and Adobe Reader are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
Other product names referred to in this manual are registered trademarks or trademarks of
respective companies.
The screen examples in this manual are created according to Microsoft Corporation’s
Guideline.
How Trademarks and Product Names are indicated in this Manual
In this document, the following product names are abbreviated as follows:
TM
ScanSnap:Color image scanner ScanSnap
TM
CardMinder:CardMinder
application for ScanSnap
Microsoft Internet
Explorer: Microsoft
®
Internet Explorer
Microsoft Office: Microsoft® Office
Microsoft Outlook:Microsoft
®
Outlook
®
Windows Mail:Microsoft® Windows® Mail
®
The names of the operating systems are abbreviated as follows:
Windows 2000:Microsoft
Windows XP:Microsoft
Microsoft
Windows Vista:Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows® 2000 Professional operating system
®
Windows® XP Professional operating system
®
Windows® XP Home Edition operating system
®
Windows Vista® Home Basic operating system
®
Windows Vista® Home Premium operating system
®
Windows Vista® Business operating system
®
Windows Vista® Enterprise operating system
®
Windows Vista® Ultimate operating system
Where there is no need to distinguish one of the above operating systems from other ones,
the general term "Windows" is used.
In addition, "® (registered trademark)" and "
TM
(trademark)" are omitted in this document.
CardMinder User’s Guideiii
■ Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563,
Japan
Phone: (81-44) 540-4538
• The contents of this manual may be revised without prior notice.
• We are unaccountable for any damages or passive damages from the use of this
equipment or this manual and any compensation of third party.
• It is prohibited by copyright law to copy this document, whether in whole or in part,
and/or to duplicate the software.
Multilingual OCR by I.R.I.S.(Image Recognition Integrated Systems) 1997 Copyright by
I.R.I.S., All rights reserved
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Merriam Webster Inc.
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Williams Collins Sons & Co. Ltd.
CardMinder User’s Guideiv
CONTENTS
INTRODUCTION ............................................................................................ i
■ About This Manual ................................................................. i
■ Note, Liability ......................................................................... ii
■ Trademarks ........................................................................... iii
■ Manufacturer ........................................................................ iv
Chapter 1 About CardMinder ................................................... 1
1.1 About CardMinder .............................................................. 2
System Requirements........................................................................... 3
1.2 Features of CardMinder ..................................................... 5
1.4 Operation Windows ................................................................................................ 9
1.5 User Authority ....................................................................................................... 14
CardMinder User’s Guide1
1.1About CardMinder
CardMinder is an application that scans your business cards with an image scanner and converts
them into the address database. CardMinder allows quick scanning, image recognition, and database management for all your office scanning needs.
Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM
(Personal Information Manager), CardMinder is able to...
• Scan business cards and convert them into database records
• Recognize the characters on the business card and send the character data to a PIM (Personal
Information Manager)
• Copy scanned business card’s data to removable media together with the viewer application so
as to use the data on other personal computers
• Link related files to respective contacts (records in the address database)
• Easily find a record (contact) extracted from a business card image, using simple keyword
searches
1.1 About CardMinder
1
About CardMinder
Business card data
CardMinder window:
Extracted data
"Here gives an illustration of the S300 as an example.
PIM window (Microsoft Outlook for example):
Extracted data
CardMinder User’s Guide2
■System Requirements
CardMinder runs on the system of the following environment:
1.1 About CardMinder
Computer:
Operating
System(*1)
CPUIntel Pentium III processor
Memory256 M byte or more (*2)512M byte or more (*2)
Disk capacity200 M byte or more of free disk spaces are required. (*3)
*1:It is recommended the operating system be used with the latest Service Pack
*2:If the system requirements for the scanner are higher than the above require-
*3:
Windows 2000
Windows XP
600 MHz or higher (*2)
applied.
ments, it is recommended to use CardMinder in the operating environment that
meets the system requirements for the scanner or higher.
To save the data of one business card (Duplex, Color, and Best image quality
scanning), 250K bytes of disk space is required.
Estimate the total amount of necessary disk space according to the number of
business cards you are to scan.
Windows Vista
Intel Pentium 4 processor
1.8 GHz or higher (*2)
1
About CardMinder
HINT
Other requirements :
•CD-ROM drive (required for the installation of CardMinder)
•ScanSnap* or the scanner that complies to TWAIN Standard (required for scaning
business cards)
HINT
•Removable media
(8 MB or more free space is required for using Mobile linkage function)
•Keyboard
•Mouse
•Display
Microsoft Internet Explorer 6.0 or later must be installed.
"ScanSnap" is a FUJITSU compact color scanner. Although it is not
compatible with TWAIN Standard, this novel scanner can create PDF
files directly from scanned images with the touch of a button. For
more details, please visit our website at: http://scansnap.fujitsu.com
CardMinder User’s Guide3
1.1 About CardMinder
S
S
ATTENTION
ATTENTION
• If the screen resolution is set to 800 x 600, line breaks will occur
at positions where it would be inappropriate and lines of characters are misaligned when you change a point size to a larger one.
• To recognize and view Japanese and Chinese business cards, change the
settings as follows:
Windows 2000
eral" tab. Check "Japanese," "Simplified Chinese," "Traditional Chinese," or
"Korean" under "Language settings for the system."
Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft
Office 2000 or later version.
Windows XP
-> the "Languages" tab. Check "Install files for East Asian languages" under
"Supplemental Language support."
Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft
Office 2000 or later.
Windows Vista
of Microsoft Office 2003 or later version.
• Business cards written in Chinese or Korean cannot be recognized with scan-
ners that support the TWAIN driver.
• To text-recognize a business card written in Chinese or Korean with CardMin-
der, ScanSnap must be ready to scan. Make sure that ScanSnap is powered
: Select "Control Panel," -> "Regional Options," -> the "Gen-
: Select "Control Panel," -> "Regional and Language Options, "
: Install Universal Font(Arial Unicode MS) from installation CD
1
About CardMinder
on and the ScanSnap Manager icon on the task bar is in the or ready
state.
• CardMinder can interact with other applications. However, characters written
on business cards may not be displayed properly in the interacting application.
CardMinder User’s Guide4
1.2Features of CardMinder
The features of CardMinder are as follows:
• Scan one side or both sides of business cards just at the touch of the button on the scanner.
(ScanSnap).
• Capture memo written on business cards and create a database.
• Recognize characters on business cards, and automatically convert them into database records,
assigning to specific database fields such as Full Name and Company, which are used as keywords.
Records assigned in the following fields can be keywords:
Full Name
Company
Department
Job title
ZIP / Postal codes
Address
Location / Region
Phone number
Fax number
Mobile phone
E-mail
Web site address
Memo
Save date
• Export recognized data to PIMs (Personal Information Manager)
Supported Applications: Microsoft Outlook 2000/2003/2007
Microsoft
ACT!
GoldMine
Windows Mail (in WIndows Vista)
Microsoft
• Search for business card records quickly by Full Name or Company
®
Outlook Express 6
TM
Version 6.0
®
Version 6.0
®
Excel (when the CSV format is used)
1.2 Features of CardMinder
1
About CardMinder
CardMinder User’s Guide5
1.3Operation Flow
You can operate CardMinder by doing the following:
Selecting (See Chapter 2)
• An application to which the data is exported.
Scanning and recognizing a business card (See Section 3.1)
1. Set business card(s) onto the scanner.
2. Scan the business card(s).
3. After scanning is complete, the recognized
card’s data is displayed in the Main window.
1.3 Operation Flow
1
About CardMinder
Exporting the database records (See Section 3.2)
1. Select the record you want to export on the
[Inbox] tab.
2. Click the [Export] button.
Managing the database records (See Chapter 4)
1. Select any record on the [Inbox] tab, [Trash] tab
or [Exported] tab.
2. From the [Edit] menu, do the following:
•Delete the business card record. (See Section 4.2
or Section 4.5.)
•Delete the business card record from the [Trash]
tab. (See Section 4.4.)
•Restore the business card record. (See Section
4.3.)
•Attach related files. (See Section 4.8)
"Here gives an illustration of
the S300 as an example.
1
Common
Daily
Tasks
2
CardMinder User’s Guide6
Recognizing the data anew (See Chapter 5)
1. Select [Tool] on the menu bar -> [Recognition
Language], or click [ ] on the right side of the
[Recognition] button and then select a language
to use from the list. (See Section 5.1.)
2. Select the business card record on the [Inbox] tab
or the [Exported] tab.
3. Recognize the data anew.
•Recognize business cards anew. (See Section 5.2.)
•Recognize data selected in the rectangular area.
(See Section 5.3.)
•Recognize by keyword in the rectangular area.
(See Section 5.4.)
Correcting Recognized data (See Section 5.5)
1. Select a record on the [Inbox] tab or the
[Exported] tab.
2. Correct the character strings.
1.3 Operation Flow
1
About CardMinder
Extracting the data (See Section 4.6)
1. Select the data from the [Inbox] tab or the
[Exported] tab.
2. Drag and drop the business card image you
want to extract onto Desktop.
Viewing the data on other PCs (See Section 4.9)
1. Select the data from the [Inbox] tab or the
[Exported] tab.
2. Drag and drop the image data onto the [Mobile]
tab.
3. Set the removable media onto your personal
computer.
4. Click the [Mobile Linkage] button.
⇒ You can view the data on another PC.
Sending e-mail (See Section 4.10)
1. Select the data on the [Inbox] tab, the [Exported]
tab, the [Trash] tab, or the [Mobile] tab.
2. Select [Tool] on the menu bar -> [E-mail], or
right-click on the data listed and select [E-mail]
from the menu.
2
1
CardMinder User’s Guide7
Displaying the Web browser (See Section 4.11)
1. Select the data on the [Inbox] tab, the
[Exported] tab, the [Trash] tab, or the [Mobile]
tab.
2. Select [Tool] on the menu bar -> [Web page
browse], or right-click on the data listed and
select [Web page browse] from the menu.
1.3 Operation Flow
1
Searching data (1) (See Section 4.1)
1. In another application (Microsoft Notepad etc.),
select character strings you want to find (Full
Name or Company).
2. Press the F3 and Alt keys simultaneously on
your keyboard.
Searching data (2) (See Section 4.7)
1. Activate CardMinder.
2. Select [Edit] on the menu bar -> [Find...].
3. On the [Find] window, enter the character string
you want to find (Full Name or Company) in the
[Find what:] box and click the [Find] button.
About CardMinder
Searching data (3) (See Section 4.7)
1. Open CardMinder Viewer.
2. Enter character strings you want to find (Full
Name or Company) in the [Search Text:] box
and press the [Enter] key.
CardMinder User’s Guide8
1.4Operation Windows
There are two types of operation windows in CardMinder.
1.4 Operation Windows
■Main window
Command Toolbar
Shows buttons for the commonlyused commands.
Menu bar
Displays commands to
operate CardMinder.
Mode tabs
Displays data in
each mode.
1
About CardMinder
Image Toolbar
Shows the buttons used to adjust the
business card image in Image View.
Business Card Image View
Displays the image of
the business card selected
from Data List View.
Attachment View
Displays the files attached to the
business card data.
Data List View
Lists the business card
records.
Recognition Result / Correction View
Displays recognized data; it is used for
correcting data.
Status bar
Explanations of the menu bar and buttons are displayed as well as the number of selected business cards.
CardMinder User’s Guide9
Command
Toolbar
Button viewFunction
Start scanning of business card(s).
With the [] button, you can change scanning settings (Duplex/
Simplex) and:
• With ScanSnap: You can set scanning quality (Normal/Bet-
ter/Best).
• With TWAIN scanners: You can set resolution (150/200/300/
400dpi)
Recognize the business card selected in the Data List View. Only the
characters on the front side of the business card are recognized. The
recognition result will automatically be displayed in Recognition /
Correction View.
With the [] button, you can select the language for recognition.
Copy the business card’s data (database records) on the [Mobile] tab
to removable media and then you can use the data on other personal
computers.
Export the business card’s data to another application. The data on
any tabs can be exported to the application specified. In addition, the
data on the [Inbox] tab is moved to the [Exported] tab.
The button at the left shows that the destination is Microsoft Outlook.
Refer to Chapter 2 to select different applications.
1.4 Operation Windows
1
About CardMinder
CardMinder User’s Guide
10
Button viewFunction
The height of the business card image is adjusted to Image Display
View.
The width of the business card image is adjusted to Image Display
View.
1.4 Operation Windows
Image
Toolbar
The height and width of the business card image is adjusted to the
image display view.
The business card image size is enlarged.
The business card image size is reduced.
Rotate the business card image 90 degrees clockwise. Click the []
button to change the rotation angle and plane.
Display the front side image of the business card. If no image exists,
[No Image] is shown instead.
Display the back side image of the business card. If no back side
image exists, [No Image] is shown instead.
Display both the front and back side images together. You can specify
how to display the business card image by selecting [View] on the
menu bar -> [Show duplex image] -> [Split view window vertically] /
[Split view window horizontally]. On the left side (or Upper side) of the
Business Card Image View, the front side of the business card is
shown. On the right side (or Lower side) of the Business Card Image
View, the back side of the business card is shown.
If you select [Auto] from the [Show duplex image] submenu using the
[View] menu, CardMinder automatically selects either of view types
(splitting vertically or horizontally) based on the front side image of the
business card, so that the images can be displayed in their maximum
size.
If no back side image exists, [No Image] is shown.
1
About CardMinder
Mode tabs
Swap the front and back side of the business card image. The same
result is obtained by clicking the [View] menu and the [Swap data
(front and back)] command.
Display or hide the Attachment View.
[Inbox] tab
[Exported] tabContacts that have been exported to an application are on this tab.
[Trash] tabContacts that have been sent to the Trash are on this tab.
[Mobile] tabContacts to be copied to removable media are on this tab.
Contacts that have not been exported to an application are on this
tab.
CardMinder User’s Guide11
Button viewFunction
1.4 Operation Windows
Data List
View
■CardMinder Viewer
You can open this viewer by doing any one of the following:
•Search words with another application such as Microsoft Notepad and so on.
•From the [Start] menu on the Desktop, select [All Programs] -> [CardMinder V3.2] ->
[CardMinder Viewer].
Clicking the heading sorts names in alphabetical
order. On the heading clicked for sorting, the mark or the
mark appears. Note that if names are listed in the order scanned (the
top of the list is the latest), no marks appears.
Clicking the heading sorts company names in
alphabetical order. On the heading clicked for sorting, the mark
or the mark appears. Note that if company names are listed in the
order scanned (the top of the list is the latest), no marks appears.
1
About CardMinder
•Double-click on the [ ] icon on the task bar, which is present when CardMinder
Viewer is active.
Image Toolbar
Shows buttons used to adjust the business card image displayed in the Image View.
Business Card Image
View
Displays the image of
the business card
selected in Data List
View.
Data List View
Lists the searched business card
records.
Attachment View
Displays files attached to the business card,
which is selected in the Data List View.
CardMinder User’s Guide12
1.4 Operation Windows
HINT
Image
Toolbar
As the default settings, Data List View and Attachment View are hidden.
Button viewFunction
1
Display or hide the Data List View.
About CardMinder
Move an image of a business card, dragging the image.
The image size is enlarged using the clicked point as the zoom
center.
The image size is reduced using the clicked point as the zoom center.
Display the front side image of the business card.
Display the back side image of the business card. If no back side
image exists, this button is disabled.
The previous business card is shown.
The next business card is shown.
Data List
View
Display the first business card data.
Display the last business card data.
The currently-selected business card image are shown on the main
window.
Display or hides the Attachment View.
Clicking the heading sorts names in alphabetical
order.
Clicking the heading sorts company names in
alphabetical order.
CardMinder User’s Guide13
1.5User Authority
The user authority to use CardMinder is as follows:
• If your operating system is Windows 2000 Professional or Windows XP Professional,
you must be authorized as Standard User (Power Users group) or higher levels of user to
log on and use this software.
1.5 User Authority
1
• If your operating system is Windows XP Home Edition,
you must be authorized as the computer administrator to log on and use this software.
• If your operating system is Windows Vista,
you must be authorized as Standard User or higher levels of user to log on and use this
software.
About CardMinder
CardMinder User’s Guide14
Chapter 2
Configuration Before Scanning
This chapter describes how to select a PIM (Personal Information Manager) application to use with
CardMinder.
For information about how to configure advanced settings for CardMinder, refer to Chapter 6.
1.From the [Start] menu on the desktop, select [All Programs] -> [CardMinder V3.2] ->
[CardMinder V3.2].
⇒ The main window of CardMinder appears.
2.Select [File] -> [Export to].
⇒ A list of PIM applications appears. The marked application is the currently selected one.
3.Click an application to which you want to export the business card data.
2
HINT
You can choose only one application. When you change the application, a new
button appears in the main window of CardMinder.
CardMinder User’s Guide15
Chapter 3
Scanning and Exporting Business Card
Data
This chapter describes the procedure for scanning business cards with a scanner.
There are two ways of scanning; they are, Flatbed scanning and ADF (Auto Document Feeder)
scanning. Further information on both ways are described in this chapter.
3
3.1 How to Scan Business Cards .............................................................................. 17
3.2 Exporting to Associated Application .................................................................. 25
CardMinder User’s Guide16
3.1How to Scan Business Cards
This section describes the business card scanning with the following:
•Flatbed
•ADF (Automatic Document Feeder)
■Scanning with the Flatbed
1.Open the scanner document cover.
3.1 How to Scan Business Cards
Document cover
Document bed
2.Place business cards with its face down on the document bed.
1. Scanning one card2. Scanning multiple cards
Back side
3
Scanning and Exporting Business Card Data
Back sideBack side
Back sideBack side
Back sideBack side
Back sideBack side
Arrange the cards so that they do not
overlap each other, keeping enough distance between them.
CardMinder User’s Guide17
3.1 How to Scan Business Cards
ATTENTION
You cannot scan multiple cards at a time if
the types of business cards are the
following:
• Business cards with a dark-colored line
running across the length
• Business cards with its edge dark-colored
ABCD LIMITED
Haward Brown
Project Manager. Software Research
226 Airport Parkway, Suite 030
San JOSE, CA 95110
Phone: (408) 453-0000
Fax: (408) 453-0001
haward@abcd.com
Scan these business cards one-by-one.
When you scan only one business card, it is necessary to select "1 card to reference point" on "Flatbed scanning method" of the
[Scanner settings] window. Refer to Step 9 for details on the
[Scanner settings] window.
3.If you are scanning multiple cards per scan, spread out dark-colored paper, and place
it over the business cards.
Use dark-colored paper that covers the entire glass surface of the document bed.
4.Close the scanner document cover.
5.Select [File] on the menu bar -> [Scanner settings].
3
Scanning and Exporting Business Card Data
⇒ The following window appears.
CardMinder User’s Guide18
3.1 How to Scan Business Cards
6.To use a TWAIN-compliant scanner, click the [Select Scanner] button.
HINT
7.Select the scanner to use, and then click the [Select] button.
8.Under "Scanner type," select the "Flatbed" radio button.
If you mark the "Show TWAIN driver dialog box when scanning starts" checkbox, the driver dialog box will appear before scanning starts, and you will be
able to specify scanning settings. Note that the settings configured in the
TWAIN driver dialog box is valid only for the scanning of this time.
3
Scanning and Exporting Business Card Data
9.Under the "Flatbed scanning method," specify the "Loading mode" of the business
card(s).
1) To scan one card per scan, select "1 card to reference point."
2) To scan multiple cards per scan, select "Multiple cards."
CardMinder User’s Guide19
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