Fujitsu P3PC-1562-01ENZ0 User Manual

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CardMinder

User’s Guide

P3PC-1562-01ENZ0

™

INTRODUCTION

■ About This Manual

This document describes the use of CardMinder, a business card scanning application.

1) About CardMinder (A quick look at CardMinder)

2) Configuring Before Scanning (Setting options before scanning)

3) Scanning and Synchronizing Business Card Data (Basic procedures for common scanning tasks)

4) Business Card Data Handling (Maintaining and using your Business Card database)

5) Correcting Recognized Character data (Correcting the recognized data on a Business card)

6) Setting Preferences (Setting CardMinder preferences)

7) Online Update of CardMinder (CardMinder Online Update)

8) Troubleshooting (Detecting and fixing CardMinder errors)

Symbols Used In This Manual

This manual uses the following symbols in explanations.

ATTENTION

HINT

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operation.

CardMinder User’s Guide i

Screen Examples In This Manual

The screen examples in this manual are subject to change without notice in the interest of product improvement. The screenshots used in the examples in this manual were taken with Windows XP. If the actual displayed screen differs from the screen examples in this manual, operate by following the actual displayed.

■ Note, Liability

READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS. While all efforts have been made to ensure the accuracy of all information in this manual, PFU LIMITED assumes no liability to any party for any damage caused by errors or omissions or by statements of any kind in this manual, its updates or supplements, whether such errors are omissions or statements resulting from negligence, accidents, or any other cause. PFU LIMITED further assumes no liability arising from the application or use of any product or system described herein; nor any liability for incidental or consequential damages arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the information contained herein, whether expressed, implied, or statutory. PFU LIMITED reserves the right to make changes to any products herein, to improve reliability, function, or design, without further notice and without obligation.

Use in High-safety Applications

This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high-safety applications" from here on) that directly involve serious danger to life and health when an extremely high degree of safety is required, for example, in the control of nuclear reactions at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation control in mass-transport systems, medical equipment for sustaining life, and missile firing control in weapons systems, and when provisionally the safety in question is not ensured. The user should use this product without adopting measures for ensuring safety in such highsafety applications. PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high-safety applications, and for any claims or compensation for damages by the user or a third party.

CardMinder User’s Guide ii

■ Trademarks

ScanSnap and CardMinder are trademarks of PFU LIMITED. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation of the United States and/or other countries. Adobe and the Adobe logo as well as Acrobat and the Acrobat Logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names referred to in this manual are registered trademarks or trademarks of respective companies.

How Trademarks and Product Names are indicated in this Manual

In this document, the following product names are abbreviated as follows:

ScanSnap: Color image scanner ScanSnap CardMinder: CardMinder

Windows 98: Microsoft® Windows® 98 operating system

Microsoft® Windows® 98 Second Edition operating system Windows Me: Microsoft® Windows® Millennium Edition operating system Windows 2000: Microsoft® Windows® 2000 Professional operating system Windows XP: Microsoft® Windows® XP Professional operating system

Microsoft® Windows® XP Home Edition operating system Microsoft Outlook:Microsoft® Outlook®

Where there is no need to distinguish one of the above operating systems from other ones, the general term "Windows" is used.

In addition, "® (registered trademark)" and "

application for ScanSnap

(trademark)" are omitted in this document.

■ Manufacturer

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan Phone: (81-44) 540-4538

• The contents of this manual may be revised without prior notice.

• We are unaccountable for any damages or passive damages from the use of this

equipment or this manual and any compensation of third party.

• It is prohibited by copyright law to copy this document, whether in whole or in part, and/or to duplicate the software.

CardMinder User’s Guide iii

CardMinder User’s Guide iv

CONTENTS

INTRODUCTION ............................................................................................ i

■ About This Manual ................................................................. i

■ Note, Liability ......................................................................... ii

■ Trademarks ........................................................................... iii

■ Manufacturer ........................................................................ iii

Chapter 1 About CardMinder ................................................... 1

1.1 About CardMinder .............................................................. 2

1.2 Features of CardMinder ..................................................... 5

1.3 Operation Flow.................................................................... 6

1.4 Operation Windows ............................................................ 9

1.5 User Authority................................................................... 14

Chapter 2 Configuration Before Scanning ........................... 15

Chapter 3 Scanning and Exporting Business Card Data .... 16

3.1 How to Scan Business Cards.......................................... 17

3.2 Exporting to Associated Application.............................. 25

Chapter 4 Business Card Data Handling .............................. 28

4.1 Data search by hot key..................................................... 29

CardMinder User’s Guide v

4.2 Deleting data from the [Inbox] / [Exported] tab ............. 31

4.3 Restoring data from the [Trash] tab................................ 32

4.4 Deleting data from the [Trash] tab .................................. 34

4.5 Deleting data from the [Mobile] tab................................. 36

4.6 Extracting the business card image data....................... 38

4.7 Data search by keyword input ........................................ 40

4.8 Attaching related files to the business card data.......... 43

4.9 Viewing the business card data on other PCs............... 47

4.10 Sending e-mail ................................................................. 54

4.11 Activating Web Browser.................................................. 55

Chapter 5 Correction of Recognized Character Data .......... 56

5.1 Selection of language....................................................... 57

5.2 Recognition of all characters at once............................. 58

5.3 Recognition using Rectangle Selection ......................... 59

5.4 Keyword Recognition using Rectangle Area Selection 61

5.5 Data Correction by Manual Entry .................................... 63

Chapter 6 Setting Preferences............................................... 64

6.1 General settings of CardMinder ...................................... 65

6.2 Export item settings ......................................................... 68

CardMinder User’s Guide vi

Chapter 7 Updating CardMinder Online................................ 69

Chapter 8 Troubleshooting .................................................... 72

INDEX .......................................................................................................... 75

CardMinder User’s Guide vii

Chapter 1

About CardMinder

This chapter describes the features and basic operations of CardMinderTM.

1.1 About CardMinder................................................................................................... 2

1.2 Features of CardMinder.......................................................................................... 5

1.3 Operation Flow........................................................................................................ 6

1.4 Operation Windows ................................................................................................ 9

1.5 User Authority ....................................................................................................... 14

CardMinder User’s Guide 1

1.1 About CardMinder

CardMinder is a business card scanning application for image scanners. CardMinder provides quick scanning, image recognition and database storage solution for all your office scanning needs. Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM (Personal Information Manager), CardMinder is able to...

• Scan business cards and save the business card data

• Recognize the characters on the business card and send the character data to a PIM (Personal

Information Manager)

• Copy scanned business card data and the viewer application to removable media for utilizing the data on other personal computers

• Link other related files to the business card data

• Easily find data on a business card using simple keyword searches

1.1 About CardMinder

About CardMinder

Business card data

CardMinder window:

Recognized data

Recognized characters

PIM window (Microsoft® Outlook® for example):

CardMinder User’s Guide

■ System Requirements

CardMinder runs on the system of the following environment:

Computer:

• Intel Pentium II 450MHz or higher (Intel Pentium III 1GHz or higher is recommended)

• CD-ROM drive (required for the installation of CardMinder)

• ScanSnap* and scanners that comply to TWAIN Standard

• Removable media (8MB or more free space is required for using Mobile linkage func-

tion)

• Keyboard

• Mouse

*"ScanSnap" is a FUJITSU compact color scanner. Although it is not compatible with TWAIN Standard, this novel scanner can create PDF files directly from scanned images with the touch of a button. For more details, visit our website at: http://scansnap.fujitsu.com

1.1 About CardMinder

About CardMinder

ATTENTION

Operating system:

One of the following is required:

• Windows 98

• Windows Me

• Windows 2000

• Windows XP

If the screen resolution is set to 800 x 600, line breaks will occur at positions where it would be inappropriate and lines of characters are misaligned when you change a point size to a larger one.

It is recommended to use the operating system with the latest Service Pack applied.

HINT

Memory:

• 128M bytes or more

• Microsoft Internet Explorer 5.5 or later must be installed.

Disk space:

• 150M bytes or more

CardMinder User’s Guide

1.1 About CardMinder

HINT

ATTENTION

To save the data of one business card (Duplex, Color, and Best image quality scanning), 250K bytes of disk space is required. Estimate the total amount of necessary disk space according to the number of business cards you are to scan.

• When recognizing and viewing Japanese and Chinese business cards, use

Windows 2000 or Windows XP. These functions are not supported in Windows 98, Windows 98SE, and Windows Me.

• To recognize and view Japanese and Chinese business cards, change the

settings as follows: Windows 2000 eral" tab. Check "Japanese," "Simplified Chinese," or "Traditional Chinese" under "Language settings for the system." Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft Office 2000 or later version.

Windows XP > the "Languages" tab. Check "Install files for East Asian languages" under "Supplemental Language support." Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft Office 2000 or later.

: Select "Control Panel," -> "Regional Options," -> the "Gen-

: Select "Control Panel," -> "Regional and Language Options, " -

• Business cards written in Chinese cannot be recognized with scanners that

support the TWAIN driver.

• To text-recognize a business card written in Chinese with CardMinder, Scan-

Snap must be ready to scan. Make sure that ScanSnap is powered on and the

About CardMinder

ScanSnap icon on the task bar is in ready state.

• CardMinder can interact with other applications. However, characters written

on business cards may not be displayed properly in the interacting application.

CardMinder User’s Guide

1.2 Features of CardMinder

The features of CardMinder are as follows:

• Scan one or both sides of the business cards just at the touch of the button on the scanner. (ScanSnap).

• Capture memo written on business cards and create a database.

• Recognize characters on business cards and automatically create keywords such as Full Name

and Company.

The following can be Keywords:

Full Name Company Department Job title ZIP / Postal codes Address Location / Region Phone number Fax number Mobile phone E-mail Web site address Memo Save date

• Export recognized data to PIMs (Personal Information Manager)

Supported Applications: Microsoft® Outlook® 6.0 and later

Microsoft® Outlook Express

ACT! GoldMine® Microsoft® Excel (when the CSV format is used)

• Search business cards quickly by Full Name or Company

1.2 Features of CardMinder

About CardMinder

CardMinder User’s Guide

1.3 Operation Flow

You can operate CardMinder by doing the following:

Selecting (See Chapter 2)

• An application to which the data is exported.

Scanning and recognizing a business card (See Section 3.1)

1. Set business card(s) onto the scanner.

2. Scan the business card(s).

3. After scanning is complete, the recognized data is displayed in the Main window.

1.3 Operation Flow

About CardMinder

Common Daily Tasks

Exporting the data (See Section 3.2)

1. Select the data you want to export on the [Inbox] tab.

2. Click the [Export] button.

Maintaining the data (See Chapter 4)

1. Select the data on the [Inbox] tab or the [Exported] tab.

2. From the [Edit] menu, do the following:

• Delete the business card data. (See Section 4.2 or

Section 4.5.)

• Delete the business card data from the [Trash] tab.

(See Section 4.4.)

• Restore the business card data. (See Section 4.3.)

• Attach related files. (See Section 4.8.)

CardMinder User’s Guide

Recognizing the data anew (See Chapter 5)

1. Select [Tool] on the menu bar -> [Recognition

Language], or click [ ] on the right side of the [Recognition] button and then select a language to use from the list. (See Section 5.1.)

2. Select the data on the [Inbox] tab or the [Exported] tab.

3. Recognize the data anew.

• Recognize business cards anew. (See Section 5.2.)

• Recognize data selected in the rectangular area.

(See Section 5.3.)

• Recognize by keyword in the rectangular area. (See

Section 5.4.)

Correcting Recognized data (See Section 5.5)

1. Select the data on the [Inbox] tab or the [Exported] tab.

2. Correct the character strings.

1.3 Operation Flow

About CardMinder

Extracting the data (See Section 4.6)

1. Select the data from the [Inbox] tab or the [Exported] tab.

2. Drag and drop the business card image you want to extract onto Desktop.

Viewing the data on other PCs (See Section 4.9)

1. Select the data from the [Inbox] tab or the [Exported] tab.

2. Drag and drop the image data onto the [Mobile] tab.

3. Set the removable media onto your personal computer.

4. Click the [Mobile Linkage] button.

Sending e-mail (See Section 4.10 )

1. Select the data on the [Inbox] tab, the Exported] tab, the [Trash] tab, or the [Mobile] tab.

2. Select [Tool] on the menu bar -> [E-mail], or right-click on the data listed and select [E-mail] from the menu.

CardMinder User’s Guide

Displaying the Web browser (SeeSection 4.11 )

1. Select the data on the [Inbox] tab, the [Exported] tab, the [Trash] tab, or the [Mobile] tab.

2. Select [Tool] on the menu bar -> [Web page browse], or right-click on the data listed and select [Web page browse] from the menu.

1.3 Operation Flow

Searching data (1) (See Section 4.1)

1. In another application (Microsoft Notepad etc.), select character strings you want to find (Full Name or Company).

2. Press the F3 and Alt keys simultaneously on your keyboard.

Searching data (2) (See Section 4.7)

1. Activate CardMinder.

2. Select [Edit] on the menu bar -> [Find...].

3. On the [Find] window, enter the character string you want to find (Full Name or Company) in the [Find what:] box and click the [Find] button.

About CardMinder

Searching data (3) (See Section 4.7)

1. Open CardMinder Viewer.

2. Enter character strings you want to find (Full Name or Company) in the [Search Text:] box and press the [Enter] key.

CardMinder User’s Guide

1.4 Operation Windows

There are two types of operation windows in CardMinder.

1.4 Operation Windows

■ Main window

Command Toolbar

Shows icons (buttons) for the commonly-used commands.

Menu bar

Displays commands to operate CardMinder.

Mode tabs

Displays data in each mode.

About CardMinder

Image Toolbar

Shows the buttons used to adjust the business card image in Image View.

Business Card Image View

Displays the image of the business card selected from Data List View.

Attachment View

Displays the files attached to the business card data.

Data List View

Lists the business card data.

Recognition Result / Correction View

Displays recognized data, and is used for the data correction.

Status bar

Explanations of the menu bar and buttons as well as the number of selected business cards are displayed.

CardMinder User’s Guide

Command toolbar

Icon / Display Function

Starts scanning of business card(s). With the [ ] button, you can change scanning settings (Duplex/ Simplex) and:

• For ScanSnap: You can set scanning quality (Normal/Better/

Best).

• For TWAIN scanners: You can set resolution (150/200/300/

400dpi)

Recognizes the business card selected in the Data List View. Only the characters on the front side of the business card are recognized. The recognition result will automatically be displayed in Recognition / Correction View. With the [ ] button, you can select the language for recognition.

Copies the business card data on the [Mobile] tab to removable media and then you can utilize the data on other personal computers.

Exports the business card data to another application. The data on any tabs can be exported to the application specified. In addition, the data on the [Inbox] tab is moved to the [Exported] tab. The icon at the left shows that the destination is Microsoft Outlook. Refer to Section 2 to select different applications.

1.4 Operation Windows

About CardMinder

CardMinder User’s Guide

Icon / Display Function

The height of the business card image is adjusted to Image Display View.

The width of the business card image is adjusted to Image Display View.

1.4 Operation Windows

Image toolbar

The height and width of the business card image is adjusted to the image display view.

The business card image size is enlarged.

The business card image size is reduced.

Rotates the business card image 90 degrees clockwise. Click the [ ] button to change the rotation angle and plane.

Displays the front side image of the business card. If no image exists, [No Image] is shown instead.

Displays the back side image of the business card. If no back side image exists, [No Image] is shown instead.

Displays both the front and back side images together. You can specify how to display the business card image by selecting [View] on the menu bar -> [Show duplex image] -> [Split view window vertically] /[Split view window horizontally]. On the left side (or Upper side) of the Business Card Image View, the front side of the business card is shown. On the right side (or Lower side) of the Business Card Image View, the back side of the business card is shown. If you select [Auto] from the [Show duplex image] submenu using the [View] menu, CardMinder automatically selects either of view types (splitting vertically or horizontally) based on the front side image of the business card, so that the images can be displayed in their maximum size. If no back side image exists, [No Image] is shown.

About CardMinder

Mode tabs

Swaps the front and back side of the business card image. The same result is obtained by clicking the [View] menu and the [Swap data (front and back)] command.

Displays or hides the Attachment View.

[Inbox] tab

[Exported] tab Data that has been exported to an application displayed in this tab.

[Trash] tab Data that has been sent to the Trash is displayed here.

[Mobile] tab Displays data to be copied to removable media.

Data that has been scanned but not been exported to an application displayed in this tab.

CardMinder User’s Guide

Icon / Display Function

1.4 Operation Windows

Data list view

■ CardMinder Viewer

You can open this screen by doing any one of the following:

•Search words in another application such as Microsoft Notepad and so on.

•From the [Start] menu on the Desktop, select [All Programs] -> [CardMinder V3.0] ->

[CardMinder Viewer].

Clicking the heading sorts names in alphabetical

order. On the heading clicked for sorting, the mark or the mark appears. Note that if names are listed in the order scanned (the top of the list is the latest), no marks appears.

Clicking the heading sorts company names in

alphabetical order. On the heading clicked for sorting, the mark

or the mark appears. Note that if names are listed in the order scanned (the top of the list is the latest), no marks appears.

About CardMinder

•Double-click the [ ] icon on the task bar, which is present when CardMinder Viewer

is active.

Image Toolbar

Shows buttons to adjust the business card image display of the Image View.

Business Card Image View

Displays the image of the business card selected in Data List View.

Data List View

Lists the searched business card data.

Attachment View

Displays files attached to the business card selected in the Data List View.

CardMinder User’s Guide

Image toolbar

Icon / Display Function

Displays or hides the Data List View.

Moves an image of a business card, dragging the image.

The image size is enlarged so that the clicked point becomes the center of the expansion.

Image size is reduced so that the clicked point becomes the center of down scaling.

Displays the front side image of the business card.

Displays the back side image of the business card. If no back side image exists, this icon is disabled.

Previous business card is shown.

Next business card is shown.

1.4 Operation Windows

About CardMinder

Data list view

Displays the first business card data

Displays the last business card data

The current business card image and the data are shown on the main window.

Displays or hides the Attachment View.

Clicking the heading sorts names in alphabetical order.

Clicking the heading sorts company names in alphabetical order.

CardMinder User’s Guide

1.5 User Authority

The user authority to use CardMinder is as follows:

•If your operating system is Microsoft® Windows® 2000 Professional operating system

or Microsoft® Windows® XP Professional operating system, you must be authorized as Standard User (Power Users group) or higher levels of user to logon and use this software.

•If your operating system is Microsoft® Windows® XP Home Edition operating system,

you must be authorized as the computer administrator to logon and use this software.

1.5 User Authority

About CardMinder

CardMinder User’s Guide

Chapter 2

Configuration Before Scanning

This chapter describes how to select a PIM application used with CardMinder. For information about how to configure advanced settings for CardMinder, refer to Chapter 6.

1. From the [Start] menu on the desktop, select [All Programs] -> [CardMinder V3.0] -> [CardMinder V3.0].

⇒ The main window of CardMinder appears.

2. Select [File] -> [Export to].

⇒ A list of PIM applications appears. The marked application is the currently selected one.

3. Click an application to which you want to export the business card data.

HINT

• You can choose only one application. When you change the application, a new

icon appears in the main window of CardMinder.

• When CSV (Excel) is selected from the list, clicking the [CSV (Excel)] icon or

selecting [Export] from the [File] menu displays the following window. Specify a file name and destination folder to save the Excel file.

CardMinder User’s Guide 15

Chapter 3

Scanning and Exporting Business Card Data

This chapter describes the procedure for scanning business cards with a scanner. There are two ways of scanning; they are, Flatbed scanning and ADF (Auto Document Feeder) scanning. Further information on both ways are described in this chapter.

3.1 How to Scan Business Cards .............................................................................. 17

3.2 Exporting to Associated Application .................................................................. 25

CardMinder User’s Guide 16

3.1 How to Scan Business Cards

This section describes the business card scanning using the following methods:

•Flatbed

•ADF (Automatic Document Feeder)

■ Scanning with the Flatbed

1. Open the scanner document cover.

3.1 How to Scan Business Cards

Document cover

Document bed

2. Place a business card with its face down on the document bed.

1. Scanning one card 2. Scanning multiple cards

Back side

Scanning and Exporting Business Card Data

Back sideBack side

Arrange the cards so that they do not overlap each other, keeping enough distance between them.

CardMinder User’s Guide

3.1 How to Scan Business Cards

ATTENTION

You cannot scan multiple cards at a time if the types of business cards are the following:

• Business cards with a dark-colored line

running across the length

• Business cards with its edge dark-colored

ABCD LIMITED

Haward Brown

Project Manager. Software Research

226 Airport Parkway, Suite 030 San JOSE, CA 95110

Phone: (408) 453-0000

Fax: (408) 453-0001 haward@abcd.com

Scan these business cards one-by-one. When you scan only one business card, it is necessary to select "1 card to reference point" on "Flatbed scanning method" of the [Scanner settings] window. Refer to Step 9 for details on the [Scanner settings] window.

3. If you are scanning multiple cards per scan, spread out dark-colored paper, and place it over the business cards.

Use dark-colored paper that covers the entire glass surface of the document bed.

4. Close the scanner document cover.

5. Select [File] on the menu bar -> [Scanner settings].

Scanning and Exporting Business Card Data

⇒ The following window appears.

CardMinder User’s Guide

3.1 How to Scan Business Cards

6. For TWAIN scanners, click the [Select Scanner] button.

HINT

7. Select the scanner to use, and then click the [Select] button.

8. For the "Scanner type," select "Flatbed."

If you mark the "Show TWAIN driver dialog box when scanning starts" checkbox, the driver dialog box will appear before scanning, and you will be able to specify scanning settings. Note that the settings configured in the TWAIN driver dialog box is valid only for the scanning of this time.

Scanning and Exporting Business Card Data

9. For the "Flatbed scanning method," specify the "Loading mode" of the business card(s).

1) To scan one card per scan, select "1 card to reference point."

2) To scan multiple cards per scan, select "Multiple cards."

CardMinder User’s Guide

3.1 How to Scan Business Cards

10. For the "Capturing Side/Color Mode/Resolution," specify the scanning settings.

Capturing Side If the business card is printed on one side, select "Simplex." If it

is printed on both sides, select "Duplex." For "Duplex," after the front side is scanned, the back side will be scanned. When the message below appears, turn over the business card, and click the [OK] button.

If you click the [Cancel] button, scanning mode is switched to Simplex.

Color Mode Specify the color mode, "B&W" (Black & White) or "Color."

Resolution Specify the resolution to be used.

For TWAIN scanners: To scan in color: "Best" or 300dpi is recommended. To scan in B&W: "Best" or 400dpi is recommended.

11. When the configuration is finished, click the [OK] button to close the [Scanner settings] window.

12. Click the [Scan] button on the toolbar.

150, 200, 300, and 400dpi.

⇒ When the scanning is complete, the scanned images of the business cards are displayed

on the [Inbox] tab of the main screen.

ATTENTION

You may see the scanner driver dialog box (TWAIN dialog box) when scanning business cards. If this is the case, specify the following and proceed with operation.

• Recommended resolution

Color mode: 300 dpi Black and White mode: 400 dpi

• Scanning size

Flatbed: A4

Scanning and Exporting Business Card Data

CardMinder User’s Guide

3.1 How to Scan Business Cards

■ Scanning with the ADF (Automatic Document Feeder)

1. Load a business card onto the scanner.

(To scan multiple cards, stack the cards together and load them.)

2. Select [File] on the menu bar -> [Scanner settings].

Scanning and Exporting Business Card Data

⇒ The following window appears.

CardMinder User’s Guide

3.1 How to Scan Business Cards

3. For TWAIN scanners, click the [Select Scanner] button.

For Scansnap

HINT

4. Select the scanner to be used, and click the [Select] button.

5. Under "Scanner type," select "ADF Simplex" or "ADF Duplex" to scan.

, this step is not required. Go to step 5.

If you mark the "Show TWAIN driver dialog box when scanning starts" checkbox, the driver dialog box will appear before scanning starts and you will be able to specify the scanning settings. Note that the settings configured in the TWAIN driver dialog box is valid only for the scanning of this time.

Scanning and Exporting Business Card Data

CardMinder User’s Guide

3.1 How to Scan Business Cards

ATTENTION

When scanning multiple two-sided business cards with a ADF simplex-type scanner, first scan the front side of all cards, and then scan the back side of the cards. The front and back sides of each individual business card will be combined. Note that the scanning order may change depending on the Scanner type selected, which is described in the previous page. The way of combining both sides differs between the two Scanner types. Be careful not to select the wrong Scanner type; the front and back sides of the same business card will not be combined if you select the wrong type.

• The cards are stacked in reverse order after scanning the front side.

Front side: Scanning starts with the first sheet. Back side: Scanning starts with the first sheet.

• The cards are stacked in the same order after scanning the front side.

Front side: Scanning starts with the first sheet. Back side: Scanning starts with the last sheet.

6. At "Capturing Side/Color Mode/Resolution," specify the scanning settings.

Scanning and Exporting Business Card Data

Capturing Side If the business card is one-sided printed, select "Simplex." If it is

two-sided printed, select "Duplex." If the scanner is "ADF Simplex," and "Duplex" is selected, after the front side scan is completed, start the back side scan. When the message below appears, turn over the business card, and click the [OK] button.

If you click the [Cancel] button, it becomes simplex scanning mode.

Color Mode Specify the color mode, "B&W" (Black & White) or "Color."

Resolution Specify the resolution.

For ScanSnap For TWAIN scanners: To scan in color: "Best" or 300dpi is recommended To scan in B&W: "Best" or 400dpi is recommended.

: "Normal," "Better" and "Best."

150, 200, 300, and 400dpi.

7. When the configuration is finished, click the [OK] button to close the [Scanner settings] window.

8. Click the [Scan] button on the toolbar.

CardMinder User’s Guide

Simplex

3.1 How to Scan Business Cards

ATTENTION

HINT

You may see the scanner driver dialog box (TWAIN dialog box) when scanning business cards. If this is the case, specify the following and proceed with operation.

• Recommended resolution

Color mode: 300 dpi Black and White mode: 400 dpi

• Scanning size

Flatbed: A4 If you are using the ADF Simplex type scanner, you will see a message that asks you to load business cards to scan the back side of the cards after the front side of the cards are scanned. When you see this message, load the business cards so that the back side of the cards are scanned, and then click the [OK] button.

Scanning and Exporting Business Card Data

With ScanSnap S500 Series or ScanSnap fi-5110EOX, you can also perform

SCAN

scanning by pressing the [SCAN] button .

For the ScanSnap fi-4110EOX series, you can also perform scanning by

pressing the (duplex scan button) or (simplex scan button).

In this case, scanning is performed according to the settings of " ScanSnap Manager (or ScanSnap Monitor) - Scan and Save Settings" window.

⇒ When the scanning is completed, the scanned images of the business cards are displayed

on the [Inbox] tab of the main screen.

CardMinder User’s Guide

3.2 Exporting to Associated Application

This section describes how to export data to another application linked with.

1. When scanning is completed, the [Inbox] tab is displayed in the Main window. Click a business card in the Data list and visually check the recognized result of the front side image.

You can correct the recognized data in this window. (See Chapter 5.)

HINT

Front side

Data list

• From the menu bar, select [View], and then select [Show duplex image] to

change the display mode.

• On the [General] tab of the [Settings] window, if you clear the "Show CardMin-

der window" checkbox under "Action when image scan" and perform a scan using the [SCAN] button without starting CardMinder, the data is immediately saved without being displayed in the CardMinder window. (See Section 6.1) To display the "Settings" window, select [Tool] on the menu bar -> [Settings].<Only for ScanSnap> When you use the [SCAN] button to scan documents, you must select "Card-

Minder" from the [Application:] pull-down list on the [Application] tab of "ScanSnap Manager" (or ScanSnap Monitor) in advance.

• Even if the name of persons and/or companies are not scanned correctly,

those are stored in the database as they are. Please make sure that they are recognized correctly after scanning.

Backside

Recognized data

Scanning and Exporting Business Card Data

CardMinder User’s Guide

3.2 Exporting to Associated Application

2. Select the business card data you wish to export.

Select multiple records by following the procedures below.

- If they are contiguous and you want to add them at one time: Select the records, while holding down the [Shift] key.

- If you want to add records one-by-one: Select them, while holding down the [Ctrl] key.

3. The following steps show an example using Microsoft Outlook. Click the [Microsoft Outlook] icon on the toolbar.

⇒ The data selected in Step 2 is exported to Microsoft Outlook. The data is then moved

from the [Inbox] tab to the [Exported] tab.

You can confirm the export by activating Microsoft Outlook, and opening the [Contacts] folder as follows.

Scanning and Exporting Business Card Data

CardMinder User’s Guide

3.2 Exporting to Associated Application

HINT

• Data can also be exported by selecting [File] on the menu bar -> [Export].

• The set Export items of displayed items in the Recognized data area (except

[Memo] and [Save date]) are exported to the linked application. Refer to Section 6.2 for setting the Export item.

• You can drag and drop data on the [Exported] tab to the [Inbox] tab while hold-

ing down the [Shift] key. You can, in turn, drag and drop data on the [Inbox] tab to the [Exported] tab while holding down the [Shift] key.

• For Microsoft® Outlook Express, ACT!

changes while the procedure for this operation is exactly the same. Exported data is stored in Addresses.

or GoldMine®, only the Icon

• When exporting data in the CSV (Excel) format, click the [CSV (Excel)] icon

and specify a file name and folder to save Excel data.

Scanning and Exporting Business Card Data

ATTENTION

The exported data is displayed on a sheet of the specified Excel data.

• If data in languages that the operating system does not support is exported,

characters may be displayed improperly. e.g.) When attempting to display German in the Japanese operating system. To avoid this, export data in languages supported by the operating system.

• If there is exactly the same name exists in the linked application, the following

message appears.

If you want to add it, click the [Add] button. If you want to replace it, click the [Replace] button. If you want to cancel exportation, click the [Cancel] button.

CardMinder User’s Guide

Chapter 4

Business Card Data Handling

This chapter describes how to search, delete, restore and extract data items from a business card.

4.1 Data search by hot key......................................................................................... 29

4.2 Deleting data from the [Inbox] / [Exported] tab.................................................. 31

4.3 Restoring data from the [Trash] tab.................................................................... 32

4.4 Deleting data from the [Trash] tab ...................................................................... 34

4.5 Deleting data from the [Mobile] tab..................................................................... 36

4.6 Extracting the business card image data ........................................................... 38

4.7 Data search by keyword input............................................................................. 40

4.8 Attaching related files to the business card data .............................................. 43

4.9 Viewing the business card data on other PCs ................................................... 47

4.10 Sending e-mail .................................................................................................... 54

4.11 Activating Web Browser..................................................................................... 55

CardMinder User’s Guide 28

4.1 Data search by hot key

With CardMinder, you can search business card data including a character string on other application (such as Microsoft Notepad) windows. Follow the following procedures.

1. Select a character string of a name or a company in any document (e.g. Microsoft Notepad).

4.1 Data search by hot key

2. Press the hot key (Alt+F3).

⇒ CardMinder starts searching automatically.

⇒ After searching, the CardMinder window opens and displays the business card data

including selected character strings.

The number of the card data found by searching is displayed.

Business Card Data Handling

CardMinder User’s Guide

4.1 Data search by hot key

HINT

• Default setting for the hot key is Alt+F3. If you want to change the hot key, refer

to Section 6.1.

• By default, even when there is no matching character strings, "CardMinder

Viewer" will be activated. In this case, no image will be displayed on the CardMinder Viewer, but you can continue searching by entering a keyword in the [Search Text:] box. If you do not want to activate "CardMinder Viewer" when there is no matching character strings, change settings. For information on how to change settings, see Section 6.1, and how to search with "CardMinder Viewer," see Section 4.7.

• Data on the all tabs; namely the [Inbox], [Exported], [Trash], and [Mobile] tabs,

are targeted for searching.

Business Card Data Handling

CardMinder User’s Guide

4.2 Deleting data from the [Inbox] / [Exported] tab

To delete unnecessary business card data from the [Inbox] or [Exported] tab, follow the following procedures. The deleted data will be sent to the [Trash] tab.

1. Open CardMinder and select the [Inbox] or [Exported] tab.

2. Select the data you want to delete.

You can make multiple selection by clicking the data while holding down the [Shift] or [Ctrl] key.

Select the data in this list.

3. Select [Edit] on the menu bar -> [Delete].

Business Card Data Handling

HINT

⇒ The selected data is sent from the [Inbox] tab or the [Exported] tab to the [Trash] tab. If

You can also delete entries by:

• Pressing the [Delete] key on the keyboard,

• Drag&Drop the data to the [Trash] tab,

• Right-click on the selected data and select [Delete].

you want to restore the data from the [Trash] tab, see Section 4.3 for further details.

CardMinder User’s Guide

4.3 Restoring data from the [Trash] tab

To restore the data from the [Trash] tab, follow the following procedures. Restored data will be returned to their original location on the [Inbox] tab or the [Exported] tab.

1. Open CardMinder, and then select the [Trash] tab.

⇒ The deleted data is shown on the window.

2. Select items you wish to restore from the [Trash] tab.

You can add data to the selection by clicking on the data item while holding down the [Shift] or [Ctrl] key.

Select the data

ATTENTION

3. Select [Edit] on the menu bar -> [Undo].

Data that was once deleted from the [Trash] tab cannot be restored. For information on how to delete data from the [Trash] tab, see Section 4.4.

Business Card Data Handling

CardMinder User’s Guide

4.3 Restoring data from the [Trash] tab

HINT

⇒ The selected data moves from the [Trash] tab to the [Inbox] or [Exported] tab.

Otherwise, right-click on the selected data and select [Undo] from the menu to restore the selected data.

Business Card Data Handling

CardMinder User’s Guide

4.4 Deleting data from the [Trash] tab

To permanently delete data from the [Trash] tab, follow the procedure given below. The data is permanently deleted and cannot be restored by the procedure described in Section 4.3.

■ Select the data to be deleted

ATTENTION

1. Open CardMinder and select the [Trash] tab.

2. Select the data you wish to delete. You can add data to the selection by clicking on the data while pressing the [Shift] or [Ctrl] key.

Select the data

The deleted data from the [Trash] tab is completely deleted from the CardMinder database. Be careful not to delete necessary data because data deleted from the [Trash] tab cannot be restored

Business Card Data Handling

ATTENTION

• The data will be permanently deleted by this method.

• The attached files are also deleted with the card data.

CardMinder User’s Guide

4.4 Deleting data from the [Trash] tab

3. Select [Edit] on the menu bar, and then select [Delete].

HINT

4. A confirmation message appears. Click on the [Yes] button.

You can also delete data as follows:

• Press the [Delete] key on your keyboard.

• Right-click on the selected business card data, and then select "Delete."

⇒ Selected data in the [Trash] tab is deleted from the CardMinder database.

■ Empty [Trash]

ATTENTION

1. Start CardMinder and select the [Trash] tab.

If you empty the [Trash] tab, all data is completely deleted from the CardMinder database. Be careful not to delete necessary data because data deleted from the [Trash] tab cannot be restored.

Business Card Data Handling

2. Select [File] on the menu bar, and then select [Empty Trash].

3. A confirmation message appears. Click the [Yes] button.

⇒ All data in the [Trash] tab will be deleted from the CardMinder database.

CardMinder User’s Guide

4.5 Deleting data from the [Mobile] tab

If you want to delete unnecessary business card data in the [Mobile] tab, follow the following procedures to delete them. By performing the procedures, the data is deleted from the [Mobile] tab. For information on how to use the [Mobile] tab, see Section 4.9.

1. Open CardMinder and select the [Mobile] tab.

2. Select the data you wish to delete.

Select multiple records by following the procedures below.

- If they are contiguous and you want to add them at one time: Select them, while holding down the [Shift] key.

- If you want to add records one-by-one: Select them, while holding down the [Ctrl] key.

Business Card Data Handling

Select the data

CardMinder User’s Guide

3. Select [Edit] on the menu bar -> [Delete].

4.5 Deleting data from the [Mobile] tab

HINT

⇒ The selected data is deleted from the [Mobile] tab.

You can also delete data as follows:

• Press the [Delete] key on your keyboard.

• Right-click on the selected business card data, and select "Delete."

Business Card Data Handling

CardMinder User’s Guide

4.6 Extracting the business card image data

Business card images scanned with CardMinder are stored as the PDF files, and therefore, you can extract them to attach to e-mail as follows:

1. Select the data you wish to extract.

Select the data

2. Drag and drop a business card image from the CardMinder window to any folder in the Explorer or to your Desktop.

⇒ An image of the business card will be created where you drop it.

Business Card Data Handling

CardMinder User’s Guide

4.6 Extracting the business card image data

HINT

3. You can attach the PDF file(s) (image data) to your e-mail using your mailing software.

• If the both sides of the business card are displayed, only one side can be

dragged at a time.

• The file name created will be "name(front/back).pdf." If the name is not speci-

fied, it will be "untitled.pdf." However, if character(s) that cannot be used for the file name (\, /, :, *, ?, ", <, > ) are included in the name, those characters are converted into "_ (under-

bar)." e.g.) When the name specified is "Howard *Brown," the PDF file name will be "Howard _Brown."

Business Card Data Handling

CardMinder User’s Guide

4.7 Data search by keyword input

With CardMinder or CardMinder Viewer, you can search business card data by entering a keyword(s) using the procedure given below.

■ Searching business card data in CardMinder

1. Open CardMinder and select [Find] on the [Edit] menu.

2. The [Find] window appears. Enter a Name or a Company in the [Find what:] field, then click the [Find] button.

⇒ The search result of the business card data will be displayed on the Main window. If there

is no matching data, the [End of Search] message appears on the screen.

For further reaching, re-enter another name or company on the [Find] window.

Business Card Data Handling

CardMinder User’s Guide

4.7 Data search by keyword input

HINT

• You can use the following characters in the [Find what:] box.

- You can use wildcard characters "*" and/or "?"

- You can do AND-search by using one-byte space instead of "AND."

- You cannot use the characters in the following parentheses in the search term. (\, /, :, *, ?, ", <, >) These characters, if used, will be converted to a wildcard character "?" automatically for searching the search term.

• [Direction] setting

Back: Data List will be searched backward from the current record. Next: Data List will be searched forward from the current record.

• You can search for all data including the search term you enter. Both the

Name and Company on the business card are targeted for searching, and the results will be either Name(s) or Company(-ies) that meets your search term.

• Search targets are the whole data on the [Inbox], [Exported], [Trash], and

[Mobile] tabs.

■ Searching business card data in CardMinder Viewer

1. Open CardMinder Viewer, enter a Name or a Company in the [Search Text:] box, and press the [Enter] key.

Business Card Data Handling

⇒ Searching is started.

⇒ After searching, the business card data including a Name and/or Company you entered is

displayed.

CardMinder User’s Guide

4.7 Data search by keyword input

The number of results that match your search term is displayed.

HINT

• You can use the following characters in the [Find what:] box.

- You can use wildcard characters "*" and/or "?"

- You can do AND-search by using one-byte space instead of "AND."

• You can search for all data including the search term you enter. Both the

Name and Company on the business card are targeted for searching, and the results will be either Name(s) or Company(-ies) that matches your search term.

• Search targets are the whole data on the [Inbox], [Exported], [Trash], and

[Mobile] tabs.

Business Card Data Handling

CardMinder User’s Guide

4.8 Attaching related files to the business card data

You can attach files to the business card data using CardMinder. For example, mark a business card record by attaching photos or profiles. Follow the procedure below to attach files to the data.

■ Attaching files to the business card record

1. Select the card record you wish to attach files.

Select the record

Attachment View

HINT

2. From the [Edit] menu, select [Attached file] -> [Add], or right-click on Attachment View and then select [Add].

When Attachment View is not displayed, click the icon.

Business Card Data Handling

⇒ The [Open] window appears.

CardMinder User’s Guide

4.8 Attaching related files to the business card data

3. Select a file to attach and then click the [Open] button.

⇒ The selected file is displayed on the Attachment View.

Business Card Data Handling

CardMinder User’s Guide

4.8 Attaching related files to the business card data

HINT

• You can also drag and drop files onto Attachment View to attach to the busi-

ness card data.

• You cannot attach any folders to the Attachment View.

• Up to 100 files can be attached.

■ Opening the attached file

Business Card Data Handling

Double click the icon of the attached file on Attachment View.

⇒ The application linked to the file starts running automatically and the file will be opened.

CardMinder User’s Guide

■ Deleting the attached file

1. Select the file to be deleted on the Attachment View.

2. From the [Edit] menu, select [Attached file] -> [Delete], or right-click on the file in the Attachment View and then select [Delete].

⇒ The attached file selected is deleted from the Attachment View.

4.8 Attaching related files to the business card data

HINT

You can also delete attached files by doing the following.

• Press the [Delete] key on your keyboard.

Business Card Data Handling

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

You can copy the business card data and the viewer software to a removable media for viewing or searching on other personal computers. Follow the procedure below to make copies on removable media such as MO (Magnetooptical disk) and USB memory.

■ Select the data to copy

1. Start CardMinder and select the [Inbox] or [Exported] tab.

2. Select the data to copy.

You can add data to the selection by clicking on the data while holding down the [Shift] or [Ctrl] key.

Select the data

3. Drag and drop the data onto the [Mobile] tab.

Business Card Data Handling

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

HINT

• Data in the [Inbox] tab and data in the [Exported] tab cannot be copied at one

time. First, copy one of the tab’s data into a removable media, then copy the data of the other tab.

• Dragging and dropping the data into the [Mobile] tab does not move the origi-

nal data. Data in the [Mobile] tab is the link of the original business card data in the [Inbox] and/or [Exported] tabs.

• Data in the [Mobile] tab is the link of the original business card data in the

[Inbox] and/or [Exported] tabs. Therefore, the data stored in the [Mobile] tab will automatically be updated when the original data is modified. When the original data is deleted from the [Trash] tab, the link remains in the [Mobile] tab; when the [Trash] tab is emptied, the link is finally deleted from the [Mobile] tab.

■ Copying the business card data to removable media

1. Start CardMinder and select the [Mobile] tab.

Business Card Data Handling

2. Set the removable media to your personal computer.

HINT

3. From the [File] menu, select [Mobile linkage] or click the [Mobile linkage] icon.

• Removable media is used to save data, and it can be connected to or discon-

nected from the personal computer as needed. Magneto-optic disks, Flash memory devices (for USB interface, etc.) can be used for this function. (* CD-R/RW, DVD-R/RW cannot be used.)

• Removable media larger than 64MB is recommended.

(At least 8MB of memory is required as the space for the business card data and its viewer application.)

• Floppy disks do not have enough space for using this function.

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

⇒ The [Mobile linkage setting] window appears.

4. Configure the settings on the [Mobile linkage setting] window.

Target data: Select [Entire data], [Inbox], [Exported], or [Mobile], where the data you want to select is stored. All the business card data in the specified tab is copied to the removable media specified by following the procedures below.

Select [Mobile] to copy the data of the [Mobile] tab.

HINT

Drive: Select the drive to which the selected data will be copied. Click the list, and then choose the available removable media.

Data to transfer: Specify whether or not to include business card images in the data to copy.

HINT

When any files exist in the [Mobile] tab, the default setting is "Mobile." When no file exist in the [Mobile] tab, the default setting is "Entire data."

• File size will increase when graphic data of business card is included. When

there is not enough space on the removable media, unmark this [Include image data] checkbox.

• The attached files of the business card data will not be copied.

Number of data: Indicates how many business card data are selected.

Business Card Data Handling

[] button to show the

Data volume: When the [Check disk space] button is clicked, the size of currently selected business card data is presented.

[Check disk space] The selected business card data size is calculated, and it is displayed on [Data volume:].

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

Free disk space: Indicates free space in the removable media in the selected drive. When the [Check disk space] button is clicked, free space in the removable media is presented, calculating it based on the size of currently selected business card data.

5. Click the [Transfer] button.

⇒ The copying of the selected business card data is started.

6. When copying operation is completed, a confirmation message will appear. Click the [OK] button.

7. Remove the removable media from your personal computer.

Business Card Data Handling

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

■ Utilizing the business card data on removable media

1. Connect the removable media to a personal computer.

2. From the [Start] menu, select [My Computer].

3. Select the removable media.

4. Double-click the [ BzCardViewer.exe] icon.

⇒ The [CardMinder Mobile Viewer] window will be displayed.

Image Toolbar

Shows the buttons used to adjust the image display in the Image View.

Data List View

Shows the list of searched data. This window is not displayed if the searching result contains only one business card.

Business Card Data Handling

Business Card Image View

Displays the image of the business card selected from Data List View.

Search tex:

Enter keywords for searching business card data.

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

Icon / Display Function

Displays or hides the Data List View.

Displays the front side image of the business card.

Image toolbar

Displays the back side image of the business card. If no back side image exists, this icon is disabled..

Previous business card is shown.

Next business card is shown.

Displays the first business card data

Displays the last business card data

Displays image data of the business card. This button is only enabled when the "Include image data" checkbox is marked on the "Mobile Linkage Setting."

Displays the character data of the business card.

5. Enter keywords in [Search text:] to start searching business card data.

⇒ The business cards will be displayed as search results.

Business Card Data Handling

HINT

• You can use the following characters in the [Search Text] field.

- You can use wildcard characters "*" and/or "?"

- You can do AND-search by using one-byte space instead of "AND."

• You can search for all data including the search term you enter. Both the

Name and Company on the business card are targeted for searching, and the results will be either Name(s) or Company(-ies) that matches your search term.

• Search targets are the data in the [BzCardViewr] folder.

CardMinder User’s Guide

4.9 Viewing the business card data on other PCs

■ Deleting data from removable media

1. Connect the removable media to a personal computer.

2. From the [Start] menu, select [My Computer].

3. Select the removable media.

4. Delete the following files and folder.

Files: BzCardViewer.exe, autorun.inf Folder: [BzCardViewer] folder

Business Card Data Handling

CardMinder User’s Guide

4.10 Sending e-mail

If a e-mail address is written on the business card scanned with CardMinder, you can send e-mail to that address. Follow the procedure below to send e-mail.

1. Select a person to whom you want to send e-mail from the data list of the business card.

Select data.

4.10 Sending e-mail

HINT

2. Select [Tool] on the menu bar -> [E-mail], or right-click on the data in the Data List View and select [E-mail].

The e-mail address must be presented in the E-mail field.

⇒ The [New Message] window of the mailer (E-mail program) installed in your computer

pops up.

Business Card Data Handling

HINT

The mailer or the E-mail program that automatically used is the one specified in Microsoft Internet Explorer. To specify an E-mail program in Microsoft Internet Explorer, select [Tools] -> [Internet Options] -> the [Programs] tab, and then select the desired program from the "E-mail" drop-down list.

CardMinder User’s Guide

4.11 Activating Web Browser

If URL (Uniform Resource Locator) or the web site address is written on the business card scanned with CardMinder, you can connect to the URL with the Web browser. Follow the procedure below to activate the Web browser.

1. Select data including the web site address you want to connect to with the browser.

Select data.

4.11 Activating Web Browser

HINT

2. Select [Tool] on the menu bar -> [Web page browse], or right-click on the data in the Data List View and select [Web page browse].

⇒ The browser installed in your computer is activated and the page is displayed.

You have to enter the web site address in the "Web site address" field.

Business Card Data Handling

CardMinder User’s Guide

Chapter 5

Correction of Recognized Character Data

As the recognition cannot be perfect for all business cards, corrections may be needed for some recognized data. This chapter describes how to correct the recognition results.

Check the following before doing data correction:

• If the orientation of the characters in the front side is incorrect, correct the orientation by click-

ing the Rotate icon as shown Section 1.4. Then try again.

• If the front side of the business card is shown on the right side (or lower side) of the Image

View window, swap the images by clicking the Swap Images icon and try the recognizing

again (See Section 5.2).

• If photos or logos are very close to characters, incorrect recognition may occur. In this case,

exclude the image area by using the rectangle selection method (Section 5.3 or 5.4), and try the recognition again.

• In the case other than those above, enter the correct character(s) manually.

ATTENTION

5.1 Selection of language........................................................................................... 57

5.2 Recognition of all characters at once ................................................................. 58

5.3 Recognition using Rectangle Selection.............................................................. 59

5.4 Keyword Recognition using Rectangle Area Selection ....................................61

Quality of character recognition depends on:

- Placement of the text on the business card

- Font size used for the text.

- Style of the used font.

- Condition of the business card.

- Other factors may also affect the recognition performance.

5.5 Data Correction by Manual Entry ........................................................................ 63

CardMinder User’s Guide 56

5.1 Selection of language

The character recognition function of CardMinder supports English, German, French, Italian, Spanish, Chinese (Simplified/Traditional) and Japanese. When selecting a language manually, select it following the procedure below before recognizing business cards.

1. Select [Tool] - [Recognition Language] or use the [Recognition] icon.

5.1 Selection of language

2. Select a language from the following window.

⇒ The selected language is marked and the setting is applied to the recognition.

HINT

ATTENTION

When "Automatic" is selected, CardMinder automatically selects a language from English, Germany, French, Italian and Spanish acceding to the scanned business card.

• Business cards written in Chinese cannot be recognized with the scanner that

supports the TWAIN driver.

• When CardMinder recognizes a Chinese business card, the ScanSnap needs

to be ready to scan. Be sure the ScanSnap is powered on and the ScanSnap

Correction of Recognized Character Data

icon on the task bar is in the ready state.

CardMinder User’s Guide

5.2 Recognition of all characters at once

The data in the [Inbox] and [Exported] tabs can be corrected using the same method. Correction of the data from the [Inbox] is described below.

1. Select the items you wish to recognize from the [Inbox] tab.

Select the data

Front side

Recognized data

HINT

2. Click the [Recognition] icon on the toolbar.

Only the front side image of the business card can be recognized.

Backside

Correction of Recognized Character Data

⇒ All characters are recognized. Old recognition data is replaced by the new data.

CardMinder User’s Guide

5.3 Recognition using Rectangle Selection

The data in both the [Inbox] and [Exported] tabs can be corrected using this same method.

1. Select the items that you wish to recognize from the [Inbox] tab.

Select the data

Front side

Recognized data

HINT

2. Select the area to be recognized on the front side image of the business card by using your mouse as shown below.

Only the selected area on the front or back side image of the business card can be recognized.

Backside

Correction of Recognized Character Data

CardMinder User’s Guide

5.3 Recognition using Rectangle Selection

3. Click the [Recognition] button on the toolbar.

⇒ All characters of the selected area are recognized. Old recognition data is replaced with

the new data.

Correction of Recognized Character Data

CardMinder User’s Guide

5.4 Keyword Recognition using Rectangle Area Selection

This section describes the recognition of selected keywords using a rectangle area. The data in the [Inbox] and [Exported] tabs can be corrected with the same method.

1. Select the items you want to recognize from the [Inbox] tab.

Select the data

Front side

Recognized data

HINT

2. Specify the trimming area for the recognition of the front or back side image with your mouse as shown below. Following is an example for the correction of [Company].

Only the selected area on the front or back side image of the business card can be recognized.

Backside

Correction of Recognized Character Data

CardMinder User’s Guide

5.4 Keyword Recognition using Rectangle Area Selection

3. Click the [Company] button located in the lower area of the Main window.

⇒ The recognized data is reflected to the selected item. Old recognition data is replaced

with the new one.

HINT

Data in fields other than [Company] can be corrected using the method above. Correctable Items are: [Full Name], [Company], [Department], [Job title], [ZIP/Postal codes], [Address], [Phone number], [Fax number], [Mobile phone], [E-mail], [Web site address], and [Memo]. You can use up to 60 two-byte characters or 120 one-byte characters in [Memo].

Correction of Recognized Character Data

CardMinder User’s Guide

5.5 Data Correction by Manual Entry

The data in the [Inbox] and [Exported] tabs can be corrected using the same method. Data correction for the [Inbox] tab is described in this example.

1. Select the items you wish to correct from the [Inbox] tab.

Select the data

Front side

Recognized data

2. Click on the text you wish to correct.

Following shows an example of the correction of [Full Name].

⇒ A cursor appears in the selected column.

Backside

Correction of Recognized Character Data

3. Enter the correct name in the field [Full Name] manually.

HINT

• Columns other than [Full Name] can be corrected using a similar method.

Correctable Item

• [Full Name], [Company], [Department], [Job title], [ZIP/Postal codes],

[Address], [ [

Web site address], [Memo]

Phone number], [Fax number], [Mobile phone], [E-mail],

CardMinder User’s Guide

Chapter 6

Setting Preferences

This chapter describes how to set CardMinder preferences.

6.1 General settings of CardMinder .......................................................................... 65

6.2 Export item settings ............................................................................................. 68

CardMinder User’s Guide 64

6.1 General settings of CardMinder

The general settings of CardMinder described in this chapter are as follows:

•Action when image scan complete

•CardMinder Viewer

•Database file (specifying the database file of CardMinder)

1. Select [Tool] on the menu bar -> [Settings].

⇒ The [Settings] window will appear.

2. Select the [General] tab.

You can configure various settings on this tab.

Setting Preferences

Action when image scan is complete

•Show CardMinder window

Display the Main window and recognition result after the [SCAN] button is pressed on ScanSnap.

CardMinder User’s Guide

6.1 General settings of CardMinder

•Export Business Card data automatically

The recognized data is added to the database of CardMinder, and, at the same time, CardMinder is linked with another application to which data is exported. The wrong names of persons or companies can be accidentally stored in your database. This method is not recommended unless you check that the correct data is stored. On the Main window, by selecting [File] on the menu bar and [Export to] from the [File] menu, you can see which application is linked with CardMinder on the submenu. The currently selected application is marked.

CardMinder Viewer

•Hot key

You use the hot key when performing automatic search with a keyword selected. To set a hot key, on your keyboard, press the key that you want to use as the hot key. You can designate the key from [A] to [Z], [0] to [9], and [F2] to [F12]. Also, such key(s) as [Ctrl], [Shift], and [Alt] have to be followed by those keys. Do not use the combinations of hot keys that are used for Windows as standard, such as [Alt] + [F4]. For example, the following combinations can be used:

[Ctrl]+[A], [Shift]+[Alt]+[0], [Ctrl]+[Shift]+[Alt]+[F2]

The combinations below and similar cannot be set as the hot key.

[9]+[F12], [Ctrl]+[Shift]

•Action

[Show image window when the card is not found] checkbox is marked by default. While it is checked, the CardMinder Viewer window becomes active even if there is no matching data. In this case no image of the business card is shown, but you can continue searching, entering a keyword in the [Search Text] box. While the checkbox is cleared, the CardMinder Viewer window will not be opened if there is no results.

Database

•Database file

The database file folder (Full path) of CardMinder can be specified using this setting. When [Browse] is clicked, you can specify the Data save folder in the [Browse for Folder] window. By default, CardMinder saves data to the C: drive. This setting may be useful when C: drive is nearly full and data saving to another drive is required. Default setting of the folder is, If the operating system is Windows XP or Windows 2000

C:\Documents and Settings\<- Log-in User name->\Application Data\PFU\Card-

Minder\ENTRY\ENTRYDB.BID

<- Log-in User name-> is defined according to the current user.

If the operating system is Windows 98 or Windows Me

C:\Program files\Application Data\PFU\CardMinder\ENTRY\ ENTRYDB.BID You do not have to change the folder to save the database under normal circumstances. However, if there is not enough space in the C: drive, change this setting to save the data in another drive.

Setting Preferences

CardMinder User’s Guide

6.1 General settings of CardMinder

HINT

• To make a backup copy of the database in CardMinder, exit CardMinder and then

copy the following file and folder to the folder designated to store the "Database file" as described above.

File to be copied: ENTRYDB.BID Folder to be copied: [ENTRYDB] folder

• Uninstalling CardMinder does not delete its database. However, it is recom-

mended to make backup copies on a routine basis.

Setting Preferences

CardMinder User’s Guide

6.2 Export item settings

The Export item settings described in this section are linked with the following settings.

•Settings of Recognition Result/Correction View

Export items checked on the [Settings] window are displayed on the Recognition Result/ Correction View.

•Settings of data items to be exported to another application linked with CardMinder.

The data of export items checked on the [Settings] window are exported to another application.

1. In the Main window, Select [Tool] on the menu bar -> [Settings].

6.2 Export item settings

⇒ The [Settings] window appears.

2. Select the [Export Item] tab, and then mark the items you wish to export.

Clicking the [Default] button resets the settings to the default.

Setting Preferences

HINT

• The items [Memo] and [Save date] are displayed in the Main window, but they will

not be exported.

• The default items [Full Name], [Company], [Phone number] and [E-mail] cannot

be unchecked.

CardMinder User’s Guide

Chapter 7

Updating CardMinder Online

In this chapter, how to update CardMinder online is described. In an effort to improve the usability and functionality of CardMinder, program updates are carried out timely. On the Main window, CardMinder can check if the latest program (Update Pack) is available and update the program.

ATTENTION

HINT

When updating CardMinder, follow the instructions below.

1. On the [Help] menu, select [Online Update].

• When updating, it is essential that Internet Explorer 5.5 or later is installed in a

system which can access the Internet.

• For Windows XP or Windows 2000, you must logon as an administrator.

We recommend that you update your program on a regular basis.

⇒ A message window to confirm whether or not to update CardMinder online appears.

CardMinder User’s Guide 69

2. Click the [Yes] button.

⇒ If the latest Update program is available, a message window that asks you whether you

want to download and install the program online appears.

ATTENTION

HINT

3. Click the [Yes] button.

After an online update interruption, if you retry the online update immediately, a message "File downloading has failed" appears and the operation may not be possible. This is because it takes some time to delete the half-downloaded file. Wait for a while and retry the online update.

In the case where the latest update is already installed, the message below appears.

Click the [OK] button to close the message.

Updating CardMinder Online

⇒ The program download starts, and the confirmation window appears when it completes.

CardMinder User’s Guide 70

4. Click the [Install] button.

HINT

When you click the [Information] button, Microsoft Internet Explorer 5.5 or later opens and information about the latest update for CardMinder appears.

Installation starts, and the “Welcome to InstallShield Wizard for CardMinder” window

⇒

appears.

Follow the instructions on the screen to install.

Updating CardMinder Online

CardMinder User’s Guide 71

Chapter 8

Troubleshooting

This chapter describes the troubleshooting.

No Phenomena Recommendation

1 Scanning does not

start

⇒ Check the following items

When using ScanSnap

• Is ScanSnap Manager installed correctly?

Refer to Getting Started of ScanSnap and install the ScanSnap Manager correctly.

• Is the ScanSnap icon on task bar shown as ?

If so, set ScanSnap Manager by referring to the ScanSnap Operator’s Guide, so that the icon of ScanSnap Manager changes to .

• Is the [ScanSnap Manager...] window opened?

Scanning is disabled when the window [ScanSnap Manager...] is opened. Close the window.

• Is the scanner supported by ScanSnap?

CardMinder does not support the scanning by scanners other than specified by ScanSnap.

2 The scanned

business card image is not displayed on the window.

When using a TWAIN scanner

• Is the scanner driver installed correctly?

Refer to the scanner manual.

• Does the TWAIN scanner driver window remain on the

screen? Close the TWAIN scanner driver window and then scan.

• Is the scanner TWAIN-compliant?

CardMinder is not compatible with scanners other than ScanSnap and TWAIN-compliant scanners.

⇒ Did you scan the business card with the front side (the name is

printed on) toward the ADF paper chute? Follow the instructions in the scanner manual to set the card properly.

CardMinder User’s Guide 72

No Phenomena Recommendation

3 The image is

scanned, but Full Name or Company does not appear or appear incorrectly on the Main window.

4 The recognition of

images is not correct.

⇒ Check the following items.

• Is the image of the characters aligned horizontally? If not,

correct the direction of the business card image by pressing

, and press on the toolbar.

• Are the front and back sides of the image switched?

The name should appear on the front side. Swap the front and back side images of the business card by clicking and pressing on the toolbar. (See Section 1.4 for button functions) Otherwise, try recognition again by referring to Section 5.1.

⇒ Check the following

• Do the characters and image

contact with each other or aren’t they too close to each other? Such characters cannot be recognized. Correct the data manually. (See Section 5.5.)

• Is the color of the characters

white and the background dark? Those characters cannot be recognized. Correct the data manually. (See Section 5.5.)

Hideaki Imai

Sales Division Quality Control Seciton Mnager

Troubleshooting

5 The items you wish

to recognize do not appear on the window.

6 The original file is

not modified even if the file attached to the business card data is modified.

• Are several phone numbers

printed together as shown in the example? These phone numbers cannot be recognized. Please correct the data manually. (See Section 5.5.)

⇒ Select [Tool] on the menu bar -> [Settings] in the Main window.

Then select the [Export Item] tab. Add the check mark next to the item you wish to recognize and export. (See Section 6.2.)

⇒ When attached files are included in the business card data,

they are copied and added to the database of CardMinder. Therefore, modifications made on the original file do not affect the attached file.

CardMinder User’s Guide 73

No Phenomena Recommendation

7 Characters on the

scanned business card is not textrecognized correctly.

⇒ Verify the following:

• Aren’t many handwritten characters on the card?

If there are many handwritten characters on the card, the card is prone to incorrect recognition. Recognize each item separately using the [Recognition] button after selecting the incorrectly scanned part. Otherwise, correct the characters by directly typing in with the keyboard.

• Aren’t the background or the patterns overlapped?

If the background or patterns overlap with the name or the address on the business card, the card is prone to incorrect recognition. Recognize each item separately using the [Recognition] button after selecting the incorrectly scanned part. Otherwise, correct the characters by directly typing in with the keyboard.

Troubleshooting

CardMinder User’s Guide 74

INDEX

Action when image scan complete ......... 65

Add selection

Alt+F3

Application

Attaching files

Automatic (recognition language)

...................................................... 30

.............26, 31, 32, 43, 57, 58

.............................................. 15

.......................................... 43

........... 57

CardMinder ............................................... 2

CardMinder Viewer

CardMinder Viewr

Character direction

Check disk space

Command toolbar

........................... 51, 66

................................... 65

.................................. 73

.................................... 49

..................................... 9

Deleting data permanently

Deleting data temporarily

Deleting the attached file

Displayed item

......................................................... 38

Drag

........................................................ 49

Drive

......................................................... 38

Drop

......................................... 68

......................34

........................31

......................... 46

Export Item .............................................. 68

Export item

Exported

Exporting data

Extracting image data

.............................................. 68

............................................ 10, 11

......................................... 26

........................ 36, 38

Configuring CardMinder

Confirming data in application

Correction by manual entry

CSV (Excel)

...................................... 15, 27

.......................... 15

................. 26

..................... 63

Data correction ........................................ 56

Data list view

Data search by keyword input

Data to transfer

Data volume

Database

Database file

Default

Deleteing data from removable media

....................................... 9, 12

................. 40

....................................... 49

............................................ 49

................................................. 66

........................................... 65

............................................... 30, 68

.... 53

Finder window ......................................... 29

Free disk space

Front side

....................................... 49

..........................................56, 72

Getting Started Guide .............................. 72

Hot key .................................................... 30

Image data not displayed ........................72

Image toolbar

Image view

...................................... 9, 12

.......................................... 9, 12

CardMinder User’s Guide 75

Inbox ....................................................... 11

Rectangle selection method

.................... 56

Keyword .................................................... 5

Main window ............................................. 9

Mobile linkage setting

Mode tab

................................................... 9

............................. 49

Number of data ....................................... 49

OCR .......................................................... 2

Online Update

Orientation of card

......................................... 69

.................................. 56

Removable media

Restoring data

...................................48

......................................... 32

Scanning .................................................16

Scanning not start

ScanSnap!

ScanSnap! driver

ScanSnap! icon

ScanSnap! Monitor

ScanSnap! scanner

Selection

Selection of language

Status bar

Swapping images

Swapping sides

................................................. 2

............................................... 29, 40

............................................ 34, 36

.................................................. 9

...................................72

..................................... 72

....................................... 72

.................................. 72

................................. 72

.............................. 57

.................................... 56

....................................... 73

pening the attached file ........................... 45

............................................................ 2

PIM

Preferences

............................................. 64

Recognition ....................................... 58, 60

Recognition at once

Recognition item

Recognition item not shown

Recognition Language

Recognition of an item

Recognition result/Correction view

Recognition using rectangle selection

Recognized result not displayed

.......................... 57, 58

..................................... 68

.................... 73

............................ 57

............................ 61

........... 9

.... 59

............. 73

Target data .............................................. 49

Transfer

Trash

Trimming

................................................... 50

.......................................................11

...........................................59, 61

Update ..................................................... 69

Utilizing the business card data on

removable media

..................................... 51

Viewing the business card data on other

.............................................. 47, 54, 55

PCs

Rectangle Selection

................................ 59

CardMinder User’s Guide 76

CardMinder™ User’s Guide

P3PC-1562-01ENZ0

Date of issuance: February, 2006

Issuance responsibility: PFU LIMITED

z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential

damages arising from the use of this Product, and any claims by a third party.

z Copying of the contents of this manual in whole or in part and

copying of the scanner application is forbidden under the copyright law.

Fujitsu P3PC-1562-01ENZ0 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

■ About This Manual

■ Note, Liability

■ Trademarks

■ Manufacturer

1.1 About CardMinder

1.2 Features of CardMinder

1.3 Operation Flow

1.4 Operation Windows

1.5 User Authority

3.1 How to Scan Business Cards

3.2 Exporting to Associated Application

4.1 Data search by hot key

4.2 Deleting data from the [Inbox] / [Exported] tab

4.3 Restoring data from the [Trash] tab

4.4 Deleting data from the [Trash] tab

4.5 Deleting data from the [Mobile] tab

4.6 Extracting the business card image data

4.7 Data search by keyword input

4.8 Attaching related files to the business card data

4.9 Viewing the business card data on other PCs

4.10 Sending e-mail

4.11 Activating Web Browser

5.1 Selection of language

5.2 Recognition of all characters at once

5.3 Recognition using Rectangle Selection

5.4 Keyword Recognition using Rectangle Area Selection

5.5 Data Correction by Manual Entry

6.1 General settings of CardMinder

6.2 Export item settings

INDEX