How it Works
Franklin
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EL-4132K
User Manual
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Table of contents
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Franklin EL-4132K User Manual

The 32K Electronic
Rolodex File
Operating Manual For:
BRAND
Keep It Simple
R

INTRODUCTION

The 32K Electronic Rolodex File is a pro­grammable electronic card file and organizer. It is a simple, yet sophisticated instrument for storing, maintaining and retrieving vital information. Its powerful 32K memory can store hundreds of individual names, phone numbers, addresses, and miscellaneous information that can be viewed instantly.
FEATURES
The 32K Electronic Rolodex File includes a Card File with Duplicate File Detection, a To Do List and Schedule with the ability to set reminder alarms, a Confidential File, a Monthly Calendar with Schedule indicators (Schedule files can be recalled directly from the Calendar screen.), multiple Daily Alarms, a Calculator with memory functions and Infra-red File Transfer.
A large, Supertwist LCD screen features clearly defined characters and accurate view­ing from multiple angles. On-screen indica­tors show you which mode you are in.

TABLE OF CONTENTS

NOTICE .......................................................................1
GETTING FAMILIAR..................................................2
PRODUCT CARE..........................................................2
WALL BRACKET..........................................................2
MODE KEYS...............................................................3
POWER ON................................................................4
AUTO RETURN TO DATE/TIME.....................................4
THE DISPLAY SCREEN.................................................4
MEMORY MANAGEMENT.............................................5
KEYPAD TOUCHTONE ON/OFF....................................5
KEYPAD FEATURES .................................................35
CARD FILE...................................................................6
TO ENTER A CARD FILE...............................................6
TO RECALL A CARD FILE .............................................8
Rotary Search......................................................8
Direct Search .......................................................9
Numeric-Alpha Search........................................10
TO VIEW A CARD FILE WHICH EXCEEDS SIX LINES IN
LENGTH .............................................................11
TO EDIT A CARD FILE................................................11
To Erase Information from a Card File.................12
To Insert Information into a Card File..................13
To Insert a Line Between Two Existing Lines.........14
To Insert a Line at the End of a Card File.............15
To Delete an Empty Line.....................................15
TO DELETE AN ENTIRE CARD FILE..............................16
MONTHLY CALENDAR............................................17
TO RECALL THE MONTHLY CALENDAR........................17
TO MOVE THE FLASHING DATE..................................17
TO CHANGE THE MONTH AND YEAR..........................18
TO DO LIST & SCHEDULE.......................................19
TO BEGIN SCHEDULE ENTRY FROM THE CALENDAR....19
TO ENTER A SCHEDULE FILE......................................20
TO RECORD A SCHEDULE ALARM ..............................22
TO RECALL A SCHEDULE FILE FROM THE CALENDAR...24 TO RECALL A SCHEDULE FILE FROM SCHEDULE INDEX ..25
Direct Search .....................................................25
Numeric-Alpha Search........................................26
TO EDIT A TO DO LIST & SCHEDULE FILE ...................27
To Edit the Schedule Date/Time..........................27
To Erase Information from a To Do List/Schedule.28 To Insert Information into a To Do List/Schedule..29
To Insert a Line Between Two Existing Lines.........30
To Insert a Line at the End of a File.....................31
To Delete an Empty Line.....................................31
TO DELETE AN ENTIRE TO DO LIST/SCHEDULE FILE ....32
CONFIDENTIAL FILE ................................................33
TO ENTER A PASSWORD ...........................................33
TO CHANGE THE PASSWORD.....................................34
If Password was Forgotten..................................37
TO ENTER A CONFIDENTIAL FILE ...............................38
TO RECALL A CONFIDENTIAL FILE..............................39
Direct Search .....................................................40
Numeric-Alpha Search........................................41
TO EDIT A CONFIDENTIAL FILE..................................42
To Erase Information from a Confidential File......42
To Insert Information into a Confidential File.......43
To Insert a Line Between Two Existing Lines.........44
To Insert a Line at the End of a File.....................45
To Delete an Empty Line.....................................46
TO DELETE AN ENTIRE CONFIDENTIAL FILE ................46
DATE/TIME...............................................................48
TO ENTER THE DATE/TIME........................................48
TO RECALL THE DATE/TIME.......................................49
TO EDIT THE DATE/TIME...........................................50
DAILY ALARMS........................................................52
TO ENTER A DAILY ALARM ........................................52
TO STOP THE ALARM SIGNAL....................................53
TO RECALL THE DAILY ALARM INDEX.........................54
Direct Search .....................................................55
Numeric-Alpha Search........................................56
TO EDIT A DAILY ALARM...........................................57
TO DELETE A DAILY ALARM.......................................58
CALCULATOR............................................................59
TO RECALL THE CALCULATOR....................................59
TO USE THE CALCULATOR.........................................60
INFRA-RED TRANSFER ..........................................61
BETWEEN TWO 32K ELECTRONIC ROLODEX FILES ......62
Aligning the Units ..............................................62
Transferring a Single Card File............................62
Transferring Multiple Card Files...........................64
TO/FROM A PERSONAL COMPUTER...........................67
Sending a Single Card File..................................67
Sending Multiple Card Files.................................67
To Receive Files via PC Link................................68
TO/FROM A COMPATIBLE ROLODEX PRODUCT...........69
TROUBLESHOOTING...............................................70
BATTERY REPLACEMENT............................................70
RESETTING THE UNIT................................................71
WARRANTY..............................................................72
OUT OF WARRANTY SERVICE.....................................74
FCC STATEMENT.......................................................75

NOTICE

Rolodex strongly recommends that users maintain separate and permanent written records for all data stored in the 32K Electronic Rolodex File. All memory prod­ucts, computers included, can experience, under certain conditions, loss or alteration of data.
Rolodex assumes no responsibility or liability for any alteration or loss of data, whether due to the changing of batteries, use beyond bat­tery life, repairs, defects, or misuse. Rolodex further assumes no responsibility or liability for any direct or indirect financial losses claimed by third parties as a result of the use or loss of this product, regardless of the cir­cumstances under which such losses occurred.
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GETTING FAMILIAR
PRODUCT CARE
Avoid excessive shock. Try not to drop the unit.
Avoid exposing the 32K Electronic Rolodex File to extreme temperature changes, humidi­ty and dust.
Avoid rough handling when using the key­board. Moderate keystroke pressure is all that is required.
Do not use solvents or cleaners on the 32K Electronic Rolodex File. Clean your unit with a soft, dry cloth.
WALL BRACKET
Your 32K Electronic Rolodex file is equipped with a wall mount bracket so that it can be mounted to a wall by using a standard tele­phone wall mount plate or by inserting screws into the wall. To mount the unit on the wall using the telephone wall plate, posi­tion the holes in the bracket over the screws on the plate and slide the unit downward. To mount the unit by using screws, remove the wall mount bracket and screw it to the wall. Reattach the unit to the wall mount bracket.
2
To remove the wall mount bracket, press in on the latch at the bottom center of the bracket (see diagram) and lift upward.

MODE KEYS

Mode keys are often referred to in this manu­al. A Mode key is any key which accesses one of the 32K Electronic Rolodex File's fea­tures. The following illustration displays and describes each mode key.
3
ENTER CARD
FILE MONTHLY
CALENDAR TO DO LIST &
SCHEDULE CONFIDENTIAL
FILE
DATE/TIME
DAILY ALARMS
CALC/CE
ENTER
SMTWTFS
12
6
3
9
RESET
RESET
RESET
LATCH
POWER ON
To turn the unit on, press any Mode key.
AUTO RETURN TO DATE/TIME
The Date/Time display is the resting state of the 32K Electronic Rolodex file. The unit is designed to automatically return to the Date/Time display if no key is pressed for 3 minutes. It does not turn off.
THE DISPLAY SCREEN
The 32K Electronic Rolodex File features a 6 line by 24 character SuperTwist dotmatrix display screen. This type of display screen produces clearly defined characters and allows for viewing from multiple angles.
On screen indicators appear to show you which mode you are in. For Example:
4
CARD FILE DUPLICATE TO DO LIST/SCHEDULE CONFIDENTIAL FILE DATE/TIME ALARM
SUN MON TUE WED THU FRI SAT
ENTER RECALL

MEMORY MANAGEMENT

The amount of memory used and the amount of memory remaining in the unit is displayed at the bottom of the Card File recall screen.
As the amount of memory available decreas­es, it will take longer for files to store. Once the memory is filled, files can no longer be stored until some are deleted.
Review your data often. Delete any unneces­sary files so that new information can be stored.

KEYPAD TOUCHTONE ON/OFF

The keypad touchtone can be toggled On/Off by pressing and holding the SPACE key while pressing “K”.
5
RECALL

CARD FILE

TYPE IN NAME OF PERSON OR COMPANY
MEMORY USED 18000 MEMORY AVAILABLE 14000
CARD FILE
The Card File is an electronic directory for storing business and personal information such as names, telephone numbers and addresses.
TO ENTER A CARD FILE
1. Press ENTER. The following screen appears:
2. Press CARD FILE. The following screen appears:
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* CARD FILE * TO DO LIST/SCHEDULE * CONFIDENTIAL FILE * DATE/TIME * DAILY ALARMS PRESS CORRESPONDING KEY
ENTER
ENTER
CARD FILE
TYPE LAST-FIRST NAME COMPANY NAME TEL# FAX# ADDRESS-CITY-STATE-ZIP AND ADDITIONAL INFO.
_
3. Type a Card File. The number of charac­ters available in each field are as follows:
Name: 24 characters Company: 24 characters Telephone Number: 19 characters Fax Number: 19 characters Address/Additional: 24 characters x
58 Lines
4. Press RETURN to go to the next line.
5. To make a correction, press the EDIT/BACKSPACE key. Or, see the sec­tion titled "To Edit a Card File" for more detailed editing options.
6. To store the file and continue entering Card Files, press ENTER. Or, press any mode key to store the file and initiate another mode.
7. If you attempt to enter a duplicate file, you will be prompted to confirm the entry. To accept the file as a duplicate, type "Y". To reject the duplicate entry, press "N".
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TO RECALL A CARD FILE
1. Press CARD FILE. The following screen appears:
Note: The amount of memory used and the amount of memory remaining in the unit is displayed at the bottom of the display screen.
2. There are three methods that can be used to recall a Card File from this point. They are: Rotary Search, Direct Search and Numeric-Alpha Search. See the cor­responding sections that follow for instructions.
Rotary Search
1. Turn the Rotary Dial away from you and hold it there to fast-forward through the Name and Company Name portion of your files in numeric-alphabetical order. (To view your files in reverse numeric­alphabetical order, turn the Rotary Dial towards you and hold it there instead.)
8
RECALL
CARD FILE
TYPE IN NAME OF PERSON OR COMPANY
MEMORY USED 18000 MEMORY AVAILABLE 14000
2. Release the rotary dial when the desired file's Name or Company Name appears on the top line of the display screen.
3. The entire file appears as shown below.
4. Turn the Rotary dial away from you repeatedly to view file by file in numeric­alphabetical order. (Turn the dial towards you repeatedly to view file by file in reverse numeric-alphabetical order.)

Direct Search

1. Type 1 to 24 characters of the file name that you want to recall.
2. Pause for 2.5 seconds.
Note: You will not encounter the 2.5 second pause if only one file contains the specified characters. To avoid the
2.5 second pause in applicable files, press the FORWARD ARROW key after typing the first few characters.
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RECALL
CARD FILE
ROLODEX CORP. DOE JOHN TEL# 1-212-555-1515 FAX# 1-212-555-8484 245 SECAUCUS RD. SECAUCUS, NJ 07094
3.
The first file containing the specified char­acters appears on the display screen.
4. If more than one file contains the speci­fied characters, the first file in numeric­alphabetical order will appear. Press FORWARD ARROW to view the addition­al files.
5. To search for a different file, follow steps 1 through 4 in this section at any time while viewing a previously recalled file.
Numeric-Alpha Search
1. Press and hold down the FORWARD ARROW key to fast-forward through the Name and Company Name portion of your files in numeric-alphabetical order. (To view your files in reverse numeric­alphabetical order, press and hold the REVERSE ARROW key instead.)
2. Release the key when the desired file's Name or Company Name appears on the top line of the display screen.
3. The entire file appears.
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4. Press the FORWARD ARROW key repeatedly to view file by file in numeric­alphabetical order. (Press the REVERSE ARROW key to view file by file in reverse numeric-alphabetical order.)
TO VIEW A CARD FILE WHICH
EXCEEDS SIX LINES IN LENGTH
1. Recall a file which contains seven or more lines.
2. Press the DOWN and UP ARROW keys to view the file line by line.
Note: The name under which the file was recalled will remain on the top line of the display screen.
3. Press the NEXT and LAST keys to view the file page by page.

TO EDIT A CARD FILE

You can edit the contents of an existing Card File at any time. An edited file replaces the original file, so before using the edit function, read this section carefully. There are various editing options available.
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To Erase Information from a Card File
1. Recall the Card File that you want to edit.
2. Press the EDIT/BACKSPACE key to enter the editing mode. A flashing cursor appears on or after the last character on the top line of the display screen as illus­trated below.
3. Press the EDIT/BACKSPACE key to delete the character to the left of the flashing cursor. You can continue to press the EDIT/BACKSPACE key to erase unwanted characters to the left of the cursor.
4. To selectively erase characters, use the FORWARD and REVERSE ARROW keys to move the cursor to the position of the unwanted character.
5. Press the DELETE key to erase the char­acter that appears on top of the flashing cursor. Press the EDIT/BACKSPACE key to erase the character to the left of the flashing cursor.
12
RECALL
CARD FILE
DOE JOHN_ ROLODEX CORP. TEL# 1-212-555-1515 FAX# 1-212-555-8484 245 SECAUCUS RD. SECAUCUS, NJ 07094
6. To move the flashing cursor to another line, press the UP and DOWN ARROW keys. The cursor will appear on or after the last character of each line.

To Insert Information into a Card File

Note: You can insert information into a file at the same time that you erase informa­tion. To do so, start with step number 3 below.
1. Recall the Card File that you want to edit.
2. Press the EDIT/BACKSPACE key to enter the editing mode. A flashing cursor appears on or after the last character on the top line of the display screen.
3. Using the FORWARD, REVERSE, UP and DOWN ARROW keys, move the flashing cursor to the insertion point for the new information.
4. Type the new information using spaces where required. The existing information will shift to the right as new characters are typed.
13
To Insert a Line Between Two
Existing Lines
Note: This feature only applies to the Address and Additional Information field.
1. Recall the file that you want to edit.
2. Press the EDIT/BACKSPACE key to enter the editing mode.
3. Using the FORWARD, REVERSE, UP and DOWN ARROW keys, position the flash­ing cursor underneath the first character of the line which will follow the blank line.
4. Press RETURN. A blank line is inserted.
5. Move the cursor to the blank line and type the new information.
14
RECALL
CARD FILE
ROLODEX CORP. TEL# 1-212-555-1515 FAX# 1-212-555-8484 245 SECAUCUS RD.
SECAUCUS, NJ 07094
_
RECALL
CARD FILE
DOE JOHN_ ROLODEX CORP. TEL# 1-212-555-1515 FAX# 1-212-555-8484 245 SECAUCUS RD. SECAUCUS, NJ 07094
_

To Insert a Line at the End of a Card File

Note: This feature only applies to the Address and Additional Information field.
1. Recall the file that you want to edit.
2. Press the EDIT/BACKSPACE key to enter the editing mode.
3. Using the FORWARD, REVERSE, UP and DOWN ARROW keys, position the flash­ing cursor to the right of the last charac­ter in the file.
4. Press RETURN.
5. Type new information.

To Delete an Empty Line

1. Recall the file that you want to edit.
2. Press the EDIT/BACKSPACE key to enter the editing mode.
3. Using the FORWARD, REVERSE, UP and DOWN ARROW keys, position the flash­ing cursor on the empty line that you want to delete.
4. Press DELETE.
15
5. The empty line is deleted and all lines which followed it are moved up.
TO DELETE AN ENTIRE CARD FILE
Note: If you delete a Card File it is perma­nently removed from the unit's memory. Proceed with caution!
1. Recall the Card File to be deleted.
2. Press DELETE. The following screen appears:
3. Press "Y" for yes, if you want to delete the file.
4. Press "N" for no, if you want to cancel the deletion process and keep the file.
16
CARD FILE
DELETE FILE?
Y/N
RECALL
17
SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
JAN 1994
*
*
*
*

MONTHLY CALENDAR

The Monthly Calendar is not only a Calendar reference, it is also a link to the your Schedule information. Any date which has a Schedule file associated with it appears with a dot to its right-hand side. The current date flashes when the Calendar is recalled.

TO RECALL THE MONTHLY CALENDAR

1. Press MONTHLY CALENDAR.
2. The current date flashes.

TO MOVE THE FLASHING DATE

1. Press FORWARD to move the flashing date to the right.
2. Press REVERSE to move the flashing date to the left.
3. Press UP to move the flashing date up one row.
4. Press DOWN to move the flashing date down one row.
Note: If you move the flashing date into the blank area at the beginning of the Calendar, the previous month will appear. If you move the flashing date into the blank area at the end of the Calendar, the next month will appear.
TO CHANGE THE MONTH AND YEAR
1. Press NEXT to display the next month in chronological order.
2. Press LAST to display the previous month in chronological order.
3. Press “+” to advance the year.
4. Press “-” to return to the previous year.
5. The Month/Year can also be changed by moving the flashing date to a vacant space before the first day of the month, or after the last day of the month. For example, while viewing January 1994, if “1” is flashing, and REVERSE is pressed, the Calendar for December 1993 will appear. If “31” is flashing and FOR­WARD is pressed, the Calendar for February 1994 will appear.
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