Page 1
User's guide
Postes 4038IP / 4039 / 4068IP
Page 2
Page 3
Introduction
Thank you for choosing a telephone from the 4038IP/4039/4068IP manufactured
by France Télécom.
Your terminal has a new ergonomic layout for more effective communication.
A large graphic screen, in conjunction with various keys and the navigator,
allows you to make calls, configure and program your telephone,
a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip
section,
communication is even more convenient using the audio keys (loudspeaker,
hands free),
using the convenient alphabetic keypad, you can call your correspondents by
name,
How
1
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How to use this guide
How
• Actions • Keypad
Lift the receiver. Numeric keypad.
Hang up. Alphabetic keypad.
c
b
def
a
3
2
o
n
m
jkl
6
5
2
Specific key on numeric
keypad.
• Display and display keys
Smith John
Partial view of display. line key.
…
Display key.
• Programmable keys and
icons
• Other symbols used
Means that the function is accessible from the Menu page.
Perso
Info
Means that the function is accessible from the Perso page.
Means that the function is accessible from the Info page.
Means that the function is subject to programming. If necessary,
contact your installer.
Means that the function depends on the system. If necessary
contact your installer.
Means that the function is only avalable on the e-diatonis/Diatonis
systems.
These symbols can be supplemented by small icons or text.
2
Icon corresponding to
key.
Page 5
Contents
Postes 4038IP / 4039 / 4068 IP . . . . . . . . . . . . . p. 4
1.
Description of the screens . . . . . . . . . . . . . . . . . p. 6
Welcome screens. Call management screen.
2.
Customize your terminal . . . . . . . . . . . . . . . . . . p. 9
Modifying your personal code. Lock / unlock your telephone.
Adjusting the audio functions. Adjusting screen brightness.
Activate/disable the personal assistant. Personal assistant:
reaching you with one number only. Extension unit.
3.
Using your telephone . . . . . . . . . . . . . . . . . . . . . p. 12
Identify the terminal you are on. Making a call. Receiving a call.
Redialling. Make a call-back request to a busy number. Call pickup. Manager/secretary filtering.
4.
Voice message service . . . . . . . . . . . . . . . . . . . . p. 15
Initializing your voice mailbox. Customising your voice greeting.
Consulting your voice mailbox. Send a voice message copy.
5.
Divert your calls to another number . . . . . . . . p. 17
Divert your calls to another number. Diverting calls to your
voice mailbox. When you return, cancel all diversions.
6.
Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18
Using call by name. Program your call keys. Make calls via your
programmed call keys.
7.
During a conversation . . . . . . . . . . . . . . . . . . . . p. 19
Sending DTMF signals. Calling a second person during a
conversation. Transferring a call. Three-way conference.
Switching between calls (Broker call). Store a number.
8.
Guarantee and clauses . . . . . . . . . . . . . . . . . . . . p. 21
Toc
3
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Postes 4039 / 4038 IP / 4068 IP
n
e
A
T
v
d
m
n
h
r
e
t
Postes 4039 / 4038 IP / 4068 IP
Handset
Adjust the tilt of the screen
Socket for connecting headphones or a
Hands-free / Loudspeaker unit
Audio keys
Hang-up key:
Hands-free/Loudspeaker Key:
Intercom/Mute key:
To adjust the loudspeaker or handset volume up or down
to terminate a call.
• lit in hands-free mode or headset mode (short press).
• flashing in loudspeaker mode (long press)
• During a conversation: press this key so that your correspondent can
no longer hear you.
• Terminal idle: press this key to answer calls automatically without
picking up the receiver.
to make or answer a call without lifting the receiver.
Indicator light
• Flashing green: incoming call
Flashing red: alarm
•
4068IP
Alphabetic keypad
.
4
Page 7
Display and display keys
Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the screen.
Transfer icon:
or change the transfer function.
Headset connected. Appointment programmed.
Silent mode activated. Telephone locked.
Display keys:
ted with it on the screen.
pressing the key next to this icon allows you to program
pressing a display key activates the function shown associa-
Navigation
OK key:
used to validate your choices and options while programming or
configuring.
Left-right navigator:
Up-down navigator:
Back/Exit key:
screen (long press) ; during a conversation, provides access to welcome
screens (Menu, Info, ...) and to return to the conversation icon screens.
Function keys and programmable keys
Guide key:
program key of the 'perso' page.
Messaging key to access various mail services:
If the key flashes, a new voice message or a new text message has been received.
'Redial' key:
Programmable key (F1 and F2 keys)
Lit when the function associated with the key is activated.
used to obtain information on functions of the 'menu' page and to
to access the 'Redial' function.
used to move from one page to another.
used to scroll through the content of a page.
to return to previous menu (short press) or return to first
5
Page 8
1
Description of the screens
Other
1.1
Welcome screens
Menu
Perso
page
page
Date
Scroll bar
: shows
the position on a
page
and access telephone functions such as calling back one of the last 10
numbers or intercepting calls.
Info
page
Time and status icon
Call forwarding icon:
Stationary
: no forwarding
activated.
Rotating
: forwarding
activated
Displays the content of the
page selected
Menu page: contains all
functions and applications
accessible via the keys
associated with the words on
the screen. From this page, it is
possible to adjust the ringer
volume and screen brightness,
program the time of an
appointment, lock the terminal,
define the default page
displayed, configure voice mail,
6
Page 9
Perso page: contains call
line keys (allowing supervision
of calls) and programmable call
keys. The up-down navigator is
used to access all the direct call
keys (apart from those
displayed by default). Direct call
keys are programmed or
modified via the Information
key.
Info page: contains
information on the telephone
and the status of its functions:
name, telephone number,
number of messages, activation
of transfer function,
appointment reminder, etc.
1
Description of the screens
Left-right navigator:
used to move from one page to another.
Up-down navigator:
used to scroll through the content of a page.
7
Des
Page 10
1
1.2
Call management screen
Date
Incoming call
icon
Time and
status icon
Call holding
Pop-up display
of functions
accessible while
the call is taking
8
icon
place
Each tab corresponds to a call, the status of which is symbolized by its icon
(in progress, held, arrival of new call). When a call is in progress, use the
left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the functions accessible. These functions (transfer, conference, etc.) are directly related to the status of the call
consulted. For example, the transfer function will not be available between
a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an
appointment reminder, etc.
Calls can also be managed from the Perso page.
While the call is in progress, press the Back/Exit key and display the Perso
page.
Calls in progress or waiting are displayed on the different line keys. It is then
possible to converse with the caller of your choice by pressing the key associated with him.
Call in progress icon
Incoming call presentation screen.
temporarily displayed when a
call arrives and shows the
name and/or number of the
caller.
This screen is
Page 11
2
o
Customize your terminal
The customization functions of the telephone are accessed from the Menu page.
2.1
Modifying your personal code
Other
10:30
menu
reach the 'Menu'
page
Password
2.2
Lock / unlock your telephone
10:30
menu
reach the 'Menu'
page
2.3
Adjusting the audio functions
10:30
menu
reach the 'Menu'
page
Ringing
Settings
follow informations
displayed on the screen
Lock
Settings
adjust ringing (melody, volume, mode,...) by
following instructions displayed on the
My phone
My options
def
abc
3
2
n
m
jkl
6
5
depending the displayed
informations, enter your password
or confirm
recording
screen
9
Page 12
2
2.4
Adjusting screen brightness (4038IP/4039)
10:30
menu
reach the 'Menu'
page
Contrast
increase or decrease
Activate/disable the personal
2.5
assistant
10:30
menu
reach the 'Menu'
page
Settings
Assistant: OFF
Settings
Assistant: ON
Settings
the contrast
Settings
ON/OFF
apply
recording
OR
Screen
adjust the contrast by
consecutive presses
Assistant
Choice
10
Page 13
Personal assistant: reaching you with
2.6
one number only
2
10:30
menu
reach the 'Menu'
page
Menu
select type of
diversion
dial number of your
Mobile 4076 or DECT
2.7
Extension unit
Internal Nr
dial number of a colleague
or your secretary
Mobile Nr
An extension unit can be fitted to your telephone.
This provides additional keys which can be
configured as function keys, line keys, call keys etc.
To affix labels: push the holding strip of the unit
backwards to you and lift it. Install the label under
the keypad, in the housing designed for, and place
the keypad back into position.
Settings
Assistant
dial an outside line
Operator
activate/deactivate
transfer to operator
External Nr
number
Customize your terminal
apply
11
Cus
Page 14
3
o
Using your telephone
Other
3.1
Identify the terminal you are on
The number of your telephone is displayed on the 'Info' page.
Access the Info page using the navigator.
3.2
Making a call
OR
lift the receiver hands free programmed
To make an external call, dial the outside line access code
before dialling your correspondent's number.
3.3
Receiving a call
OR
line key
OR
def
abc
3
2
n
m
jkl
6
5
dial directly the
number for your
call
Info
12
lift the
receiver
3.4
OR
hands free
Redialling
OR
Paul
is calling
press the key next to the 'incoming call'
icon
last number redial
Page 15
3.5
o
Make a call-back request to a busy number
3
the number you are calling
is busy
¤Call back
hang up
3.6
Call pick-up
You hear a telephone ringing in an office where no-one
can answer. If authorised, you can answer the call on your own telephone.
• If the telephone ringing is in your own pick-up group:
'group call pick-up' programmed key
• If the telephone ringing is not in your pick-up group:
10:30
menu
reach the 'Menu'
page
OR
'telephone call pick-up' programmed
The system can be configured to prevent call pick-up on
certain telephones.
Pick up
key
Set
2
number of telephone
ringing
5
abc
jkl
def
3
no
m
6
abc
2
5
number of
telephone
ringing
Using your telephone
def
3
n
m
jkl
6
13
Usi
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3
3.7
Manager/secretary filtering
System configuration allows “manager/secretary” groups to be
formed, so that the manager’s calls can be directed to one or more secretaries.
• From the manager’s or secretary’s telephone:
“Filter”
programmed key
same key to cancel
14
incoming calls are filtered by a chosen person
Filtering is indicated on the manager’s telephone by the
icon corresponding to the “filtering” programmed key.
(secretary, etc.)
Page 17
4
Voice message service
4.1
Initializing your voice mailbox
Other
light flashes
Your personal code is used to access your voice mailbox
and to lock your telephone.
4.2
Customising your voice greeting
enter your personal code then record
your name according to voice guide
instructions
You can replace the greeting message by a personal message.
10:30
menu
reach the 'Menu'
page
Pers message
Settings
Ready to record
Voice mail
Mailbox
to start recording
Voice mail
recording
Stop
OR
recording end of recording to pause recording
OR
Default
to return to the default message apply
Record
Pause
15
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4
o
o
4.3
Consulting your voice mailbox
If the key flashes, a new voice message or a new text message has been received.
follow informations
displayed on the screen
press the key next to 'consult
voice or text message'
4.4
Send a voice message copy
def
personal
presses
Send message
abc
2
jkl
5
code
3
6
n
m
display number of new
and old messages
Send copy
number to be
OR
Record
abc
2
jkl
5
called
def
3
n
m
6
Consult
Voice
select message to
copy by consecutive
OR
16
corresponde
nt’s name
send message record a comment
Page 19
5
o
Divert your calls to another number
Other
5.1
Divert your calls to another number
def
abc
3
2
n
m
jkl
6
5
press the key associated
with the type of
diversion required
(immediate, if busy, if no
reply etc.)
5.2
Diverting calls to your voice mailbox
Dial the
destination
number
press the OK key if
programming is not
automatically recorded
press the key associated with
'divert to voice mailbox'
5.3
When you return, cancel all diversions
press the key next to 'cancel or
deactivate the diversion'
press the OK key if programming
is not automatically recorded
if necessary, confirm
cancellation of the
diversion
17
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6
Directory
6.1
enter the first
letters of the name
Using call by name
confirm if the name
of the person you are
calling is not
displayed
Other
display the correspondent’s
identity
select the name from the
displayed list
6.2
press a call key or a programmable key (F1
6.3
access the Perso
page using the
navigator
18
make the call
Program your call keys
…
or F2), either directly or via the ' I' key
OR
follow informations
displayed on the screen
Make calls via your programmed call keys
find the correspondent you
want to call from the
programmed call keys
call the chosen
correspondent
Perso
Perso
Helen
Page 21
7
o
During a conversation
Other
7.1
Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a
voice server, an automated attendant or a remotely consulted answering machine.
The feature is activated by default.
Paul
in conversation
Deact DTMF
¤MF code
during a conversation to disable to activate
7.2
Calling a second person during a conversation
During a conversation, to call a second person.
def
Deact DTMF
to disable dial directly the
7.3
Transferring a call
abc
3
2
n
m
jkl
6
5
number for your
call
OR
New call
abc
2
jkl
5
dial
During a conversation, to transfer the call to another number:
def
Deact DTMF
to disable number to be
7.4
Three-way conference
abc
2
jkl
5
called
3
no
m
6
Transfer
During a conversation, a second call is on hold.
¤Conference
def
3
no
m
6
three-way conference cancel conference and
return to first
correspondent
hang up on all
correspondent
19
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7
7.5
Switching between calls (Broker call)
During a conversation, a second call is on hold.
To accept the second call:
John
in conversation
during a
conversation
7.6
Store a number
key associated with
the 'incoming call'
icon
During a call, to save the number onto a call key:
Paul
in conversation
during a conversation
----------
press a call key on the Perso
page
enter the name of your
20
Save to rep
correspondent
Paul
in conversation
your first call is placed on hold
apply
Page 23
Guarantee and clauses
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts
and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not
however apply in the following cases: in the event of use that does not comply with the
instructions given in this user’s manual, faults or damage caused by natural wear, damage
resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.),
noncompliant installation or modifications or repairs carried out by people who are not
approved by the manufacturer or retailer.
Warning: never place your telephone in contact with water. To clean your telephone, you may
however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.) which may
damage the plastic parts of your telephone. Never spray it with cleaning products.
Earpiece may retain magnetic objects.
The wording is not contractual and may be subject to change. Some functions of your telephone
are controlled by a software key and the configuration of the unit.
Declaration of compliance
EC: We,
France Télécom,
hereby declare that we assume the 4038IP or 4039 or 4068IP product to be compliant with the
essential requirements of Directive 1999/5/CE of the European Parliament and Council.
The CE marking indicates that this product complies with the following EC directives.
Standby power consumption = 3,5 W.
A copy of the original of this declaration of compliance can be obtained from your installer. Any
unauthorised modification to the products shall render this declaration of compliance null and
void. All rights reserved.
4068IP
This apparatus makes use of a frequency spectrum, which use is not harmonized throughout the
countries of the EC. The frequency spectrum may be shared with other applications and its
operation is subject to the following two conditions: (1) this device may not cause harmful
interference, and (2) this device must accept any interference received, including interference
that may cause undesired operation. The device is designed and manufactured not to exceed
the emission limits for exposure to radio frequency energy in SAR (Specific Absorption Rate)
set by the concerned countries (Federal Communications Commission for the United-States)
Mean radiated electromagnetic power < 1 mW.
DAS (Specific Absorption Rate) < 0,01 W/kg (maximum allowable limit of 2 W/kg).
Other
21
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To contact your after sales department, please dial
4couv
monday to saturday from 8 a.m to 8 p.m
(except bank holidays)
France Télécom
6, place d’Alleray - 75505 Paris Cedex 15
S.A. au capital de 9 869 333 704 € - 380 129 866 - RCS Paris
http://www.francetelecom.com
2005 -Documentnoncontractuel.
Mars
® MarquedéposéeparFranceTélécom -3GV 19001ZUAA Ed.01 -
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