FP Mailing Solutions ultimail Operator's Manual

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Operator Manual

ultimail

Metering System

The control panel – display and keyboard

Multifunction keys (Softkeys)

Numeric keys:

– Enter digits – Enter let ters, punctuation

and special characters

Display (illuminated)

C/CE key:

– Delete input – Call default setting

In the home menu, press C/CE for 3 seconds: Home menu is reset to standard

Arrow keys

Back to the home me nu Info key:

Display help

Go back to the higher window / menu level

SET UP menu: Change system settings

Start/Stop key:

Start letter transport/ metering

Metering labels

Loading postage: TELESET

Display postage reg ister

Multifunction keys (Softkeys)

Enter key:

– Confirm the input – Acknowledge error messages

Contents

1 Safety tips ___________________________________________________9 2 A short description of the ultimail _______________________________10 3 Switching the ultimail ON / OFF _________________________________12 4 ultimail Operating Basics ______________________________________14

4.1 Access control by MASTER card / USER card ________________14

4.2 The operating menu _____________________________________15

4.3 Trial run __ ___ ___ ___ __ _________________ ________________16

5 Metering ____________________________________________________18

5.1 Preparations ___________________________________________18

5.1.1 Setting up catch tray ____________________________________18

5.1.2 Adjust letter guide of the sealer

(only sealer)

____________________ 18

5.1.3 Adjust letter guide of the feeder

(only feeder)

___________________20

5.1.4 Switch on / off seal function

(only sealer / feeder)

_________________21

5.2 Setting the meter imprint _________________________________22

5.2.1 Postage value _________________________________________ 22

5.2.2 Logo imprint _____________ ___ ___ ________________________24

5.2.3 SMS-text _____________________________________________26

5.2.4 Type of mail endorsement ________________________________27

5.2.5 Date of meter imprint ____________________________________28

5.2.6 Using the memory ______________________________________29

5.3 Change account ________________________________________30

5.4 Positioning and metering a letter ___________________________31

5.4.1 ultimail with manual positioner _____________________________31

5.4.2 ultimail with sealer ______________________________________32

5.4.3 ultimail with feeder ______________________________________34

5.5 Metering labels

(optional)

__________________________________37

6 Rate calculation

(optional)

_______________________________________38

6.1 Scale menu ___________________________________________38

6.2 Setting postal rates for rate calculation ______________________40

6.3 Weighing, determining postage, metering ____________________ 43

6.4 Saving postal rates and calling them from memory _____________44

ultimail Operator Manual

7 Special functions ______________ ___ ___ _________________ _______ 45

7.1 Postage correction _____________________ ________________45

7.2 Redate _______________________________________________46

7.3 Working with pre-select counter ___________________________ 47

7.4 Using the ultimail as incoming mail stamp ___________________ 48

7.5 Only seal letters

(optional)

_________________________________ 50

7.6 Differential weighing

(optional)

______________________________ 51

7.7 Using an external postage scale ___________________________ 54

7.7.1 Connecting an external postage scale ______________________ 54

7.7.2 Determining postage and metering _________________________ 55

8 Postage register _ ___ ___ ___ ________________ _________________ __57 9 Loading postage – TELESET _________________________ ___ ___ __ __58

10 Account administration _______________________________________61

10.1 Set up a new account ___________________________________ 61

10.2 Change settings for existing accounts _______________________64

10.2.1 Change standard setting for the logo and the SMS-text _________ 64

10.2.2 Release / block TELESET access __________________________ 66

10.2.3 Changing budgets and assigning credits ____________________ 67

10.2.4 Change name _________________________________________ 69

10.3 Generate / block USER card(s) for an account ________________ 70

10.4 Switch on / off “access card required?” ______________________72

10.5 Display and print account information _______________________ 73

10.6 Set account counter to zero ______________________________75

10.6.1 Set one account to zero _________________________________75

10.6.2 Set all accounts to zero __________________________________75

10.7 Delete accounts ________________________________________76

10.7.1 Delete one account _____________________________________76

10.7.2 Delete all accounts _____________________________________76

11 Short code memories _________________________________________ 77

11.1 Saving settings ________________________________________ 77

11.2 Display and print saved settings ___________________________79

11.3 Delete memories _______________________________________ 80

Contents

12 Print image data administration _________________________________81

12.1 Logo display and printing _________________________________81

12.2 Change the logo names __________________________________82

12.3 Loading print image data from card _________________________83

12.4 Enter / change / save SMS-texts ___________________________83

12.5 Delete print image data __________________________________88

13 System settings ______________________________________________89

13.1 Setting the operating mode _______________________________89

13.2 Display, print and send system information ___________________91

13.3 Meter type ____________________________________________92

13.4 Setting the print offset for the meter imprint ___________________93

13.5 Setting low postage warning – limit _________________________94

13.6 Setting high postage – limit _______________________________95

13.7 Tone signal ___________________________________________96

13.8 Display contrast ________________________________________97

13.9 Display and reset item counter ____________________________98

13.10 Display and reset advert counter ___________________________99

13.11 Time ________________________________________________100

13.11.1 Day light saving time ___________________________________100

13.11.2 Adjusting the current time _______________________________102

13.11.3 Setting time zone ______________________________________103

13.12 Internal scale

(optional)

__________________________________104

13.12.1 Tare ________________________________________________104

13.12.2 Setting weighing mode __________________________________105

13.12.3 Switching on and off automatic type of mail endorsement _______106

13.12.4 Rate table update ______________________________________107

13.12.5 Delete all rate tables ___________________________________108

13.12.6 Change local ZIP code for rate calculation __________________108

13.13 Setting print head standby time ___________________________109

13.14 Setting letter transport run-on time ________________________110

13.15 Modem configuration – adjusting dialing parameters __________111

13.16 Generate MASTER card ________________________________ 113

13.17 Changing the origin ZIP code ____________________________113

13.18 Selecting the user interface language ______________________114

13.19 Account adminis trati on ex tens io n ______________________ __ _115

13.20 Enable / disable differential weighing feature ________________116

13.21 Enable / disable InfoPrint ________________________________117

13.22 Changing phone numbers _______________________________118

ultimail Operator Manual

14 Maintenance and care _______________________________________ 120

14.1 Cleaning the ultimail metering system ______________________ 120

14.2 Changing the ink cartridges ______________________________ 121

14.3 Adjust the ink cartridges ________________________________ 126

14.4 Cleaning the print system _______________________________ 127

14.5 Manually cleaning the print heads _________________________128

14.6 Replacing the Ink Pad Insert _____________________________ 130

14.7 Filling the water tank

(optional)

____________________________ 133

14.8 A djust moistening level

(optional)

__________________________135

14.9 Cleaning / changing the moistening sponge

(only feeder / sealer)

____ 136

14.10 Cleaning / changing the moistening brush

(only feeder/ sealer)

_____ 140

14.11 Changing the battery ___________________________________143

15 Troubleshooting ____________________________________________ 145

15.1 Problems and remedies ________________________________ 145

15.2 Removing letter jams ___________________________________ 151

15.3 How to prevent jamming and double-feeding during batch mailing 153

15.4 Attach adjustable letter guide to feeder / sealer ______________ 155

15.5 Error codes (sample) ___________________________________ 156

15.6 Display, print and send diagnostics list _____________________161

Appendix

Moving the ultimail to another location ________________________________ 163 Access rights ____________________________________________________ 172 SET UP menu (overview) ________________________ __________________ 174 Country codes ___________________________________________________ 175 Glossary _______________________________________________________ 179 Technical Data __________________________________________________ 181 Index __________________________________________________________ 187 Service ________________________________________________________ 197

About this operator manual

Please read this operator manual before using the ultimail metering system. Please keep the manual near the ultimail at all times for reference.

This operator manual applies to all configurations and equipment varieties of postage meters ultimail 65 and ultimail 95. Functions which are only available with certain configurations are recognizable by a suffix, e.g.

(optional)

Quick reference

The quick reference gives you an overview of the operating menu and metering with the ultimail.

The following keyw ords and safety sig ns identify the safe ty tips in this operator manual.

Warning! indicates a potential hazard which may result in injury.

Warning! indicates a potential danger of injury caused by rotating compone nts . Danger areas of the ultimail are marked with such a safety sign.

Caution! indicates a potential hazard that may result in damage to the ultimail or impair the metering process.

The following symbols and text features are used in this operator manual:

MEMORY Menu names and options from the operating menu are written

in capital letters.

“Dial …” Prompts and messages are highlighted by quotation marks.

A tip offers advice or additional suggestions for improving the operation.

Display illustrations show current settings and show what to type. The multifunction key(s) to be pressed is / are marked in black.

ultimail Operator Manual

Safety tips

1 Safety tips

The ultimail is a dig ita l metering sy stem with an ink jet p rinter for meterin g letter mail. The ultimail complies with the pertinent safety regulations for office information equipment.

Please observe the following tips for your ow n safety:

• Installation and commissioning of the metering system ultimail are only done by qualified personnel authorized by Francotyp-Postalia.

• Only operate the ultimail system on a grounded single-phase power socket.

• Use only the power and modem cables provided or approved by FrancotypPostalia. Make sure that cables are not damaged.

• Make sure the socket for connecting the ultimail is close by and easily accessible at all times.

• Do not reach into the danger areas marked with a safety sign. Keep long hair, fingers, loose clothing pieces, shawls and jewellery away from moving machine parts.

• Do not remove any part of t he safety and protec tive equip ment. Do no t make the m inoperative. Do not remove any parts of the housing.

• Never cover the ventilation slots in the housing.

• Pull out the pow er plug in the event of danger! Call the after-sales service.

• Make sure that no liquids or foreign objects penetrate the interior of the ultimail. If this happens, pull out the power plug immediately. Have the ultimail metering system checked by Francotyp-Postalia service before starting it up again.

• Only use original ink cartridges from Francotyp-Postalia. Observe the information enclosed with every cartridge.

• Only use the batteries provided by Francotyp-Postalia. Observe the instructions enclosed with the battery for correct use and disposal.

• Only have ma intenance an d repair work do ne by qualifi ed personnel authorized b y Francotyp-Postalia. Otherwise your warranty will be voided. You will be liable for any damages.

• Observe the specific notes for mo vi ng the ultimail me teri ng sy ste m on page 163 if you wish to install the ultimail at another location.

ultimail Operator Manual

2 A short description of the ultimail

The ultimail is a digital postage meter with horizontal letter transport and ink jet technology (ink jet print with two ink cartridges arranged side by side).

Structure

In its basic ver sion, the metering system co nsists of the postage meter, manual positioner and catch tray.

The postage meter is available as model

– ultimail 65 with a processing speed up to 65 letters per

minute

– ultimail 95 with a processing speed up to 90 letters per

minute.

Menu-supported

user interface

The user interface in the lit display will lead to the desired results in a fast and safe way. Simply follow the instructions in the display, whether for setti ng the meter imp rint, modifyi ng the system settings or service functions, e.g. changing cartridges.

Help

No illegal entries are allowed by the ultimail – you are informed by an appropriate message. A help function offers additional advice and support.

Metering

On one glance, the home menu will show you the current settings for the meter imprint. You simply position the letter – the ultimail will seize the letter, meter it and place it in the catch tray ready for dispatch.

You can meter – mail pieces up to a thickness of ¼" (6.35 mm) of an ink

absorbent material.

– self-adhesive labels.

Logo imprint and

text messages

ultimail prints a logo of your choice on every mail piece. Also, the ultimail has the ability to print user editable text messages (SMS-texts).

TELESET

Load new postage by TELESET procedure via the built-in modem – fast, comfortably and, if necessary, 24 hours a day.

Protection against

unauthorized use

The MASTER card / USER card functionality protects the ultimail agai nst unauthorized use and fac ilitates the assignmen t of individual access rights.

A short description of the ultimail

Additional functions

You will quickly appreciate the following comfortable functions:

– Account function. Recording and accounting of postage

according to accoun ts. – 6 short codes for frequently used postage imprint settings. – Stamp of receipt. Imprint ‘Received on: …’ for stamping

incoming mail. – Printing of account data, postage register states, system

information. – Warning in case of high postage and too low amount of

postage available. – Print offset for changing the postage imprint position on the

envelope. – Telediagnost ics. You ca n transfe r importan t system dat a via

the built-in modem to the Francotyp-Postalia service.

Flexible and up to date

New logos, type of mail endorsements or rate changes of the United States Postal Service – you can easily load the latest data in your ultimail.

Options

The following components are available for functionality extension:

– Internal scale. When the equipment includes an internal

scale, the ‘rate calculation’ function is available. The ultimail

calcula tes the postage on the basis of selected mailing data

in a fast and reliable way. Postage and type of mail

endorsement are set automatically. – Label dispenser to print s elf-adhesiv e labels for l arge / thick

mail pieces. – Sealer. Automatic sealer for the ultimail 65 to moisten and

seal letters. The letters are positioned manually. – Feeder. Automatic f eeder w ith sea ler for the ult imail 95. The

letters are separated from the stack, optionally moistened

and sealed, and fed to the ultimail 95 postage meter. – Differential weighing. Weighing mode for convenient

metering of letter stacks. The ultimail determines the weight

of the complete let ter stack and sets the postage rate for each

letter when feeding – according to the change in weight. You will fi nd an ove rview of the u ltimai l syst em c ompon ents on

pages 194 to 196.

ultimail Operator Manual

3 Switching the ultimail ON / OFF

Use the power switch on the back of the postage meter to switch the ultimail and installed optional system components ON / OFF.

Switching on

• Switch the power switch on the bac k of

the postage meter to the I position.

The display light goes on and a start routine is initiated. All system components are now checked and activated by the ultimail. The self-t es t is ac com panied by signalling beeps and information on display.

The home menu appears in the display. The ultimail is ready for operation.

Note:

The example shows the complete

home menu. SCALES only appears with a system w ith

internal scale . ACCOUNT only appears if an access

card is plugged in or if access control is switched off.

Power switch (back of the machine)

Home menu (example)

Switching the ultimail ON / OFF

Switching off Caution! Always switch the ultimail off

using the power swit ch. Never simply pu ll the power cord or interrupt the power in any other way before the prin ting sy stem has moved to seal ed position. Only in that way can you preven t drying and ma intain a constant printing quality.

• Make sur e the ultimail displays the home menu. If necessary: call the home menu by pressing the key.

• Switch the power switch to the

O position.

The ultimail finishes all operations which are currently in process and moves the printing system to sealed po sition (switc h off routine “Shutting down machine”). This process may take some time.

ultimail switches off thereafter. The display illumination switches off as well.

OFF

Power switch (back of the machine)

ultimail Operator Manual

4 ultimail Operating Basics

In this chapter you wil l learn about th e basi c u ltima il func tions and ho w to hand le the operating menu.

4.1 Access control by MASTER card / USER card

MASTER card and USER card, both designated as access cards, control access rights to use the ultimail.

A MASTER

card allows you to access all functions.

A USER card allows you to access selected functions only.

– Metering to the assigned account. – Entering and changing of SMS-texts. – Assigning a logo and SMS-text to the account.

The authorizati on for metering c an be set so that no access ca rd is necessa ry. Then metering will be possible without MASTER card or USER card to all accounts.

You will find an overview of the access rights on page 172.

How to plug the access card into the card reader

• Plug access card into the card reader in the direction of the arrow. The chip on the card should face downward.

• Push access card in as far as it goes. You will feel the card snap in.

How to remove the access card

• Simply pull acce ss ca rd o ut of the car d reader.

ultimail Operating Basics

4.2 The operating menu

In this chapter you will get to know the home menu. The total of the ultimail user interface works in a similar way. You will soon g et used to the other windows (SET UP menu, input, prompt, error message, help).

The home menu

The home menu appears after switching on and successful comp letion of th e start routine. On one glance, you will see all settings for the meterin g proc ess .

In the home menu, you can

– set the meter imprint (postage value,

type of mail endorsement, SMS-text, logo, date)

– call saved meter imprint settings

(MEMORY)

– change to rate calculation (SCALES).

This rate calculation function is only available on systems with internal scale.

How menu sequences are visualized

The ‘path’ throu gh the operat ing m enu to the different functions is represented in this way:

SYSTEM SETTINGS MORE TONE SIGNAL.

You will see menu names, options or functions which you should select one after the other by pressing the associated multifunction ke ys.

For fast orie ntation you wi ll find an overview of th e SET UP menu on page 174.

Postag e value

Status line

Number of

current account

Account name

Date of stam p

Logo

(advertising imprint)

Type of mail endorsement

SMS-text

Input field

SET UP

SYSTEM SETTINGS

TONE SIGNAL

ultimail Operator Manual

4.3 Trial run

You can check the settings for metering and the print quality by doing a trial run

with postage val ue “0.00” (z ero imprin t).

• Type the postage v alue “0” in the home menu.

The digit “0” appea rs at the bottom right of the status line.

• Confirm with the k ey for postag e value. (This is the m ultifunction key at the top right - direct ly next to the p ostage value display.)

Postage value is set to “0.00”.

• Place an empty envelope on the letter receiving tray. – side to be printed face up – the upper edge flush to the letter

guide face.

• Push the envelope in until the letter sensor recognizes the envelope and starts letter transport.

The ultimail feeds the envelope, prints, and places the printed envelope in the catch tray.

You can also start letter transport with the key.

Position, in the same way, an empty envelope for trial run at the sealer or at the feeder. For details how to handle sealer and feeder, read Chapter 5.

Letter guide face

ultimail Operating Basics

Check print quality

Make sure your ultimail prints flawless meter imprints without misalignments. United States Postal Service reserves the right to reject illegible meter imprints.

• Examine the zero imprint. It must not contain any gaps or misalignments. Pay special attention to the data mat rix code.

This illustration shows a flawless imprint.

If the imprint exhibits misalignment:

• Adjust the ink cartridges (see Chapter 14.3).

If the imprint contains gaps or blurs:

• Clean the ink cartridges (see Chapter 14.4).

Misalignment

Gaps

ultimail Operator Manual

5 Metering

5.1 Preparations

5.1.1 Setting up catch tray

The catch tray c an be adjusted to vario us envelope format s – up to ISO B4 maximum. You work without catch tray when processing larger formats.

• Slide the two limit guides until they fit the envelope format you want to process.

5.1.2 Adjust letter guide of the sealer

(only sealer)

The letter guide ensures that letters are fed in straight run. You adjust the letter guide to the envelope fo rmat using the b ar. The format markings on th e letter receivi ng tray facilitate the adjus tment.

Caution! For adjusting the letter guide, always hold in the recessed grip at the bar. Never push or pull the ad justable letter guide. The le tter guide might break off.

• Folding the adjustable letter guide up vertically to let ter receiving tray: Si mply press down the recess gr ip on the letter guide.

Metering

Move the letter guide upward s.

• Hold the bar in the grip recess an d slide it so that the letter guide outside is directed to the suit able fo rmat markin g.

The letter gui de is adjusted correc tly if the format marking arrow points to the exterior of the letter guide.

For large deliveries:

• Adjust bar so that it is flush with the housing edge.

• Fold letter guide down to letter receiving tray.

ultimail Operator Manual

5.1.3 Adjust letter guide of the feeder

(only feeder)

The letter guide ensures that letters are fed in straight run. You adjust the letter guide to the envelope format using the bar. The format marks on the letter receiving tray facilitate the adjus tment.

Caution! For adjusting the letter guide, always hold in the recessed grip at the bar. Never push or pull the ad justable letter guide. The le tter guide might break off.

• Folding the adjustable letter guide up vertically to let ter receiving tray: Si mply press down the recess gr ip on the letter guide.

Move the letter guide upwards.

• Hold the bar in the grip recess and sli de it so that the exterior of the letter guid e is directed to the suitable format marking.

The letter guide is adjusted correctl y if the format marking arrow points to the exterior of the letter guide.

Metering

For large deliveries:

• Position the extension bracket.

• Position a sample letter.

• Hold the bar in the grip recess an d slide the letter guide so that it fits the letter format. The sample letter should have enough clearanc e between letter g uide face and adjus ta ble letter guide (a bou t

0.1" / 2 to 3 mm).

5.1.4 Switch on / off seal function

(only sealer / feeder)

Sealing:

If the letters are to be sealed:

• Set the switch to the rear position (seal).

• Check filling level in water tank.

• Fill more water if required. Read Chapter 14.7 on page 133.

The envelopes should be suited for sealing by machinery. For details to envelope specifications, read on page 184.

No sealing:

If you do not want to seal le tters or if they are already sealed:

• Set the switch to the front position (non-seal).

Extension bracket

ultimail Operator Manual

5.2 Setting the meter imprint

The following settings determine the meter imprint:

– Postage value – Logo (advertising imprint) –SMS-text – Type of mail endorsement – Date for meter imprint (= current date of

deposit of the mail piece).

You set the m ete r im pri nt in the home m en u. After switching o n and s ucc es sf ul completion of th e star t routine, the dis play al ways sho ws the ho me men u with current s ettings for the meter imprint.

– Postage value and type of mail endorsement are default settings saved under

MEMORY 1. – The date is set to the current day. – The logo and SMS-text a re deter mined by the currently set accoun t. Each acc ount

is provided with a default setting for the logo (ACCOUNT ADMINISTRATION

menu) and SMS-text. With the key you go back to home menu from other menus.

5.2.1 Postage value

• Enter the desired postage value in cents.

The entered value appea rs at the bottom right of the status line.

• Confirm with the postage value key. (This is the m ultifunction key at the top right – directly next to the postage value display.)

Postag e value

SMS-text

Logo

Type of mail

Date

Metering

High postage

The ultimail will warn you if you enter an amount that is higher tha n the preset. The ultimail thus helps to av oid overmetering and loss of postage. You can chang e the limit for the monitoring function in the SET UP menu (see page 95).

You can also enter the postage in the following way:

• Press the postage value key in t he home menu. (This is the multifunction key at the top ri ght – directl y next to the postage value display.)

The input window for postage value appears.

• Enter the desired postage value.

You will see the input value in $ in the input window.

• Confirm with the key.

The ultimail cl oses the inp ut window. Th e new postage value is set in the home menu.

ultimail Operator Manual

5.2.2 Logo imprint

When metering ma il pieces you can al so print a lo go of your choice on the e nvelope. ultimail offers you the following configurations of equipping with advertising imprints:

– ultimail can sav e up to 9 different l ogos. All saved a dvertising imprint s are available

to all users. For logo administration, read Chapter 12.

– Logos on a USER card. Yo u can order USER cards with a logo of yo ur choice from

Francotyp-Posta lia. This lo go is on ly availa ble to the holder of the U SER card and cannot be loaded into the postage meter.

Select / set logo

• Press the key next to the logo in the home menu.

The SELECTING LOGO menu offers all logos available in your ultimail.

• Press the key next to th e d esi red logo. In the example, this is the logo CEBIT 2006.

The ultimail goes back to home menu. The advertising imprint is set.

You can have a look at the advertising imprints: Press for a t le ast 3 s econd s the key next to the logo in the SELECTING LOGO menu. A simplifie d preview image appears in the display.

Metering

Using the logo from a USER card

• Insert USER card with logo.

• In the home menu, press the key next to the logo.

The logo on the USER card always appears in the last position

in the

SELECTING LOGO menu.

• Press the ke y next to the las t logo in the list (ADVERT-01).

The ultimail returns to the home menu. The logo stored on the USER card is set for metering.

You can also define the logo on the USER card as the default logo for this account (see Chapter 10.2.1 on page 64). In this cas e the logo on the card is used for the meter im print im mediate ly after the USER card is plugged.

If you know the logos and the associated codes, you can directly set the advertising imprint in the home menu:

• Type the logo number.

The entered number appears at the bottom right of t he status line.

• Confirm with the key next to the logo.

Logo on USER card

ultimail Operator Manual

5.2.3 SMS-text

When metering, you can print a freely editable text message. This text appears on the very left side of the meter imprint.

Caution! If you want to print SMS- text: Use envelopes of suffi cient length. On smaller envelopes, the text message may be cut off.

• Press the key next to the SMS-text in the home menu.

The SELECTING SMS TEXT menu offers all stored SMS-texts.

• Press the key next to the desired SMStext. In the example, this is “SPECIAL OFFER”.

The ultimail returns to the home menu. The SMS-text is set.

You can also dire ctl y s et the SMS-te xt in the home menu: The procedure is described on page 25 by the example of the advertising imprint.

Read page 83 on how to enter SMS-texts or edit available texts.

Metering

5.2.4 Type of mail endorsement

• Press the key next to the type of mail endorsement in the home menu.

The SELECTING TYPE OF MAIL ENDORSEMENT menu offers all available type of mail endorsements.

• Press the key next to the desired type of mail endorsem ent. In the example, this is “First class”.

The ultimail goes back to home menu. The type of mail endorsement is set.

You can also directly s et the ty pe of m ail endorsement in the home menu. T he procedure is desc ribed on page 25 by the example of the advertising imprint.

ultimail Operator Manual

5.2.5 Date of meter imprint

The date for the meter imprint is set automatically to the current date by the system clock. You can set the date forward by up to 30 days. The ultimail does not allow to set the date backward.

• Press the key next to the date display in the home menu.

The input window for the date appears. The date indica tion of the ultimail co nsists

of 2 digits each for the month (MM), the day (DD) and the year (YY).

• Enter new date.

You only have to type the day (DD) fo r the date. The ultimail automatically adds the month and year details.

• Confirm with the key.

The ultimail closes the input window and sets the new date in the home menu.

You can also set the date for the meter imprint directly in the home menu:

• Type new date. The entered value appears at the bottom right of the status line.

• Confirm with the key next to the date indication.

Set back to current date:

• Press the key.

• Confirm with the key next to the date display.

Metering

5.2.6 Using the memory

The ultimail has 6 s hort code memories . You can ca ll the sav ed sett ings for po stage value and endorsement in the home menu.

• In the home menu, press the key next to MEMORY.

The SELECTING THE MEMORY menu offers the selection of all occupied

short code memories. You will see the saved settings for postage value and type of mail en dorsement.

• Press the key next to the desired

memory.

The ultimail goes back to home menu and displays the number of the selected memory.

The postage value and the type of mail endorsement saved are set.

If no

type of mail en dorsement is save d in the memory, the last selected type of mail endorsement remain s set in the home menu.

For saving, changi ng or deleting of memories, read Chapter 11 on page 77.

You can also directly set the short code in the home menu.

• Type the memory number in the home

menu.

• Confirm with the key next to MEMORY.

No type of mail endorsement saved

Memory no. 5:

– Postage valu e $ 2. 69 – Meterin g without

type of mail

endorsement

ultimail Operator Manual

5.3 Change account

You can only change the accoun t if you work with MASTER card or if all accoun ts are released for metering (in account mode: ACCESS CARD REQUIRED: OFF).

If you work with USER card

the account for the USER card is set automatically and

cannot be changed.

For account set u p and account da ta evaluatio n, use account administration in SET UP menu (see page 61).

How you change the account:

• Press the key next to the account display in the home menu.

The ultimail opens SELECT ACCOUNT menu. The cr eated account s are listed by account numbers. If more than 8 accounts are set up, you can scroll through the acc ounts list using MORE / PREVIOUS.

• Press the key next to the desired account. In the exam ple, this is account 10789 “Service”.

The ultimail goes back to home menu. The selected account is set up.

You can also directly set the account in the home menu.

• Type the account number. The entered number appears at the bottom right of the status line.

• Confirm with the key next to the account display.

Metering

5.4 Positioning and metering a letter

You can meter letters up to a thickness of ¼" (6.35 mm). For thicker deliveries you should meter the em pty envelope or use labels. Use envelopes made of inkabsorbent mate rial with as smooth a surface as possib le. Thi s gives the best prin ting results.

How to position letters at the manu al po si tion er and work w it h sea ler or feed er, read in Chapters 5.4.1 to 5.4.3.

You can select tot al pieces prior to met ering. This ultimai l function will help you to have the metered deliveries readily stacked by numbers for the dispatch. Read Chapter 7.3 on page 47.

5.4.1 ultimail with manual positioner

When the display s hows the h ome me nu and the ultimail is in METERING mode (indication in the status line), you can position and meter letters.

• Place the letter on the letter receiving tray so that: – the side to be printed is face up

(address window is visible)

– the upper edge is flush to the letter

guide face.

• Push the envelope in until the letter sensor recognizes the envelope and starts letter transport.

The ultimail feeds the envelope, prints, and places the metered envelope in the catch tray.

You can also start lett er transport with the

key.

Letter guide face

ultimail Operator Manual

5.4.2 ultimail with sealer

When the display shows the home menu and the ultimail is in METERING mode (indication in the status line) you can position and meter letters.

Positioning single mail pieces

• Place the letter on the letter receiving tray at the sealer so that: – the envelope flap is face down – the side to be printed is face up

(address window is visible)

– the upper edge is flush to the letter

guide face.

• Push the envelope in until the letter sensor recognizes the envelope and starts letter transport.

The sealer feeds the letter, moistens the flap (if seal function is switched on) and transfers the letter to the postage meter. The metered letter is placed in the catch tray.

You can also start let ter transport with the

key.

Letter guide

face

Metering

Positioning similar mail pieces

Especially when metering large quantit ies of similar mail pieces, you can save time by optimized letter feed.

• Arrange letters so that address areas are face up.

• Loosen letter s tack with the upper ed ge on a level base and shake smooth.

• Scale up the letter sta ck so that the top letter is the first protruding when positioned.

• Hold the fanned out letter stack with your left hand and place it on the letter receiving tray as shown in the figure.

• Push with your right hand the top letter in the direction of the arrow. Make sure that the upper edge is flush to the letter guide face.

• Once th e letter is fed you can follow with the next letter from the stack.

Press down moistened envelope flaps

To ensure that env elopes are well sea led, we recommend pressing down the envelope flaps firmly after metering.

• Stroke your hand firmly over the envelope’s / letter stack’s flap area.

ultimail Operator Manual

5.4.3 ultimail with feeder

5.4.3.1 Positioning letters in stack

Caution! Observe the following note s for stack processing:

– Only position letters in stack which are to be printed with the same meter

imprint (postage, type of mail endorsement…). – Position letters of the same format only (max. 14" x 10" / 353 x 250 mm). – Only position letters of nearly the same thickness ( 0.04"/1 mm).

The ultimail processes letters of a thickness up to ¼" (6.35 mm). – Observe the limits of stack heights.

Prepare letter stack

• Sort out any deliveries which are unsuited for stack processing. You feed such mail pieces individually and manually (see page 36).

• Take about as m any mail p ieces as the ultimail will be able to process in one stack. Maxi mu m s tac k height depends upon the material.

Markings at the l etter guide face at the feeder indic ate stacking heig ht limits for le tters

and postcards .

–

Stack heig ht

Type / material of mail pieces Permissible stack height Letters 2" (50 mm)

abt. 70 letters, contents: 1 sheet, non folded

Postcards of a paper weight o f at l east 67 lb. (250 g/m2)

1.2" (30 mm), abt. 100 cards

Postcards of a paper weight of less than 67 lb. (250 g/m

)

0.6" (15 mm), abt. 80 cards

Metering

• Arrange the letter stack so that all envelope flaps are face down.

• Align upper edges flush: Loosen letter sta ck with the upper edge on a level base and shake smooth.

• Fan the letter stack so that the lower letter is the first protruding when inserted in the feeder.

Positioning and metering a letter stack

When the display s hows the h ome me nu and the ultimail is in METERING mode (indication in the status line) you can position the letter stack into the feeder.

• The letter stack should have a clearance of about 0.1" (2 to 3 mm) between the letter guid e face and the adjustab le letter guide. If necessary, slide the letter guide to a djust th e cl earance. Ma ke sure that no mail pieces can penetrate underneath the adjustable letter guide.

• Fan the letters s o that the lower letter i s protruding.

• Align the l ette r st ack to the letter guide face. Place the l etters with the flap side face down on the belt conveyor.

Letter upper edges

Letter guide fa ce

ultimail Operator Manual

Letter transport starts aut om ati cal ly . The feeder separates the letters individually from the stack, moistens the flap (if seal function is switche d on) and transfer s the letter to the postage me ter. Th e met ered letter is placed in the catch tray.

As soon as the fee der is empty, the ultimail stops.

Press down moistened envelope flaps

To ensure that envelopes are well sealed, we recommend pressing down the envelope flaps firmly after metering.

• Stroke your hand firmly over the envelope’s / letter stack’s flap area.

5.4.3.2 Positioning single letters

Position mail pieces that are not suited for stack processing, individually and manually to the feeder.

• Place the letter on the letter receiving tray at the sealer so that: – the envelope flap is face down – the side to be printed is face up

(address window is visible)

– the upper edge is flush to the letter

guide face.

Letter guide face

Metering

5.5 Metering labels

(optional)

The ultimail uses the ‘Label dispenser’ option to print self-adhesive FP labels.

Caution! Only use orig inal FP labels. We can ensure cor rect label processing only when you comply with this. Do not put in more than the pre-packaged 40 labels.

• Remove labels from the package.

• Remove banderole.

• Insert labels into the lable dispenser with support material face down. The paper side to be printed is face up.

• Push in against a slight resistance all the way to the stop.

• Set the meter imprint as usual.

When the display s hows the h ome me nu and the ultimail is in METERING mode you can start label printing.

Metering a label

• Press the key.

The ultimail prints a label.

Metering several identica l labels

• Type the number of labels.

• Press the key.

The ultimail prints the number of labels you have set.

During metering th e status line shows the number of labels still to be metered.

ultimail Operator Manual

6 Rate calculation

(optional)

6.1 Scale menu

With the ‘Internal scale’ option, the home menu makes the function SCALES available.

Calling the scale menu

• In the home menu, press the key to the left of SCALES.

The ultimail opens the scale menu.

What you should know about the

scale menu …

– You will see, in the left part of the dis-

play, the postal rates available: select with multifunctio n key s to the left of the display.

– You will see the postal rates settings,

the weight and the calculated postage value in the right-hand part of the display (display section).

– A postage value appears only if all re-

quired postal rates for rate calculation are selected and the scale has determined a weight exceeding 0 oz.

– If there are more than four choices: go

to next / previous page using MORE / PREVIOUS.

– In the scale menu, the multifunction

keys at the right-hand side

of the dis-

play have no function.

Postage val u e

Weight

Display sect i on

Available postal rates

Rate calculation

Default setting

The default setting for rate calculat ion is: 1ST CLASS/PRIORITY.

To set the scale menu back to default setting:

• Press the key in the scale menu.

Exiting the scale menu

• With the key you go back to home menu.

When you exit the scale menu, the ultimail saves the current settings.

When you switch off, postal rates are reset to default setting (1ST CLASS/ PRIORITY).

You will find basic settings and service functions for the internal scale in the SET UP menu. Read Chapter 13.12 on page 104.

ultimail Operator Manual

6.2 Setting postal rates for rate calculation

You set the postal rate s in a dialogue w ith the ultimail , i.e. the ultimai l requests all the data required for calculating postage one after the other. You select from the postal rates of fered each using the multifunction k eys.

Deleting current setting

• In the scale menu, for about 3 seconds, press th e key.

The postal rates setting is deleted. Display section is empty.

• Delete, step by step, the postal rates you have se t, with key.

Selecting postal rates

• Select desired setting with the associated multifunction key. In the example, this is PACKAGE SERVICE.

The ultimail shows th e selec ted setti ng in the display section.

• Select the next setti ng. In the example , this is PARCEL INTER BMC.

And so on …

Rate calculation

Entering destination ZIP code

For some types of mail (such as First Class mail wi th a weight exceeding 1 lb., Package service Inter BMP), it is necessary to enter the destination ZIP code. The ultimail opens an input window for the ZIP code.

• Enter the first three digits of the destination ZIP code.

• Confirm with key.

The ZIP code set an d th e assigned zone appear in the display secti on.

Entering country code

For all mail being sent abroad, it is necessary to enter a three-digit country code. The ultimail opens an input window for the country code.

• Enter three-digit country code of destination country.

• Confirm with key.

The name of the destination country set appears in the display section.

Selecting oversize

You have to select “oversize” if the mail piece format ex ce eds t he specified lim its for length, width, thickness.

• Select OVERSIZE with the associated multifunction key.

ultimail Operator Manual

Additional service

If you wish to use special services of the United States Postal Service (such as Registered Mail, Return Receipt):

• Select the desired additional service. In the example, this is CERTIFIED MAIL.

You can select several additional servic es for one delivery. The ultimail does not allow illegal combinations.

Insured Mail, Registered Mail, C.O.D.:

Insured Mail, Registered Mail, C.O.D. require the input of the value of the deli very.

Once the mail piece sits on the weighing platform (indicated weight > 0 oz.), the ultimail opens a window for the value.

• Enter the value in $.

• Confirm with key.

You will see the val ue of the deli very y ou have set below the relevant additional service (left-hand side of display).

Return Receipt and Signature Confirmation:

Return Receipt and Signature Confirmation are valid only if co mbine d with Regi stered, Insured or C.O.D.

Deselect an additional service

• Press once again the associa t ed mu ltifunction key.

The additional service is cleared in the display section.

Value of the delivery

Rate calculation

6.3 Weighing, determining postage, metering

Caution! The integrated scale is designed for a maximum weight of

11 lb. (5 kg).

While you use the ‘Rate calculation’ function the monitoring function ‘High postage’ is switched off.

• In the home me nu: Set your advertisi ng imprint (logo), additional text, and, if required, a type of mail endorsement.

• Call the scale menu.

• Place the mail piece on the w eig hin g platform.

• Set the postal rates.

The ultimail determines the weight and calculates the postage value. The postage value is set for the meter imprint.

In the status line, the ultimail displays readiness for metering.

If you have sw i tch ed on automatic endorsement, the ultima il will also set an app ropriate type of mail endorsement.

• Remove the mail piece from the weighing platform and position as usual.

You can also meter labels with the displayed postage value

(only for systems with

label dispenser)

How to switch on / off automatic setting of endorsement is shown on page 106.

ultimail Operator Manual

6.4 Saving postal rates and calling them from memory

You can save freque ntly used postal rates on numeric keys 1 throu gh 9 and call them by pushbutton operation.

Saving postal rates

• Set the desired postal rates.

• Press, for at least 3 seconds, the numeric key to w hic h y ou w ish to sav e the postal rate ( to ).

• The ultimail shortly overlays the message “Entry sa ved”. The disp layed rate setting is saved on t he selected numeric key.

Deleting / reassigning the memory

You can overwr ite the saved rate settings at any time with some new assignment.

Calling saved postal rates

• In the scale menu brie fly press the key to which you have saved the desired postal rate setting.

The key has been set at factory to default setting 1ST CLASS/PRIORITY. You cannot change default settings.

Special functions

7 Special functions

7.1 Postage correction

You can correct faulty meter imprints on an already metered letter. The co rrection print must always be printed on the non-address-side of the mail piece.

If you have metere d a postage val ue which is too low, print a corr ection with th e missing amount on the non-address-side of the mail piece.

Print postage correction

• Call SET UP menu with key.

• Selec t MODE SETTING CORRECTION.

The ultimail sets the correction imprint and goes back to home menu. The CORRECTION mode is set.

• Enter the amo unt to be imprinted on the mail piece in addition to the postage value already metered.

• Confirm w ith the key f or postage value.

• Position the mail piece the non-address-side face up

The ultimail prints the correction imprint.

End mode “Correction”

• Press the key for about 3 seconds .

The ultimail goes back to M ETER ING mode.

SET UP

MODE SETTING

CORRECTION

ultimail Operator Manual

7.2 Redate

If the meter imprint s hows an incorrect date, you can print a correct ion with the correct date on the non-address-side of the mail piece already metered.

Print redate

• Call SET UP menu with key.

• Select MODE SETTING REDATE. The ultimail sets the correction imprint

and goes back to home menu. The REDATE mode is set.

• Enter new date.

• Confirm with the key next to the date indication.

• Position the mail piece the non-address-side face up

The ultimail prints the redate imprint.

End mode “Redate”

• Press the key for about 3 seconds.

The ultimail goes back to METERING mode.

SET UP

MODE SETTING

REDATE

Special functions

7.3 Working with pre-select counter

You can use the pre-select counter function to meter a preset number of letters. This function is especially useful for stack processing with feeder.

– The ultimail will stop once the total number of letters is finished. – You can start again with key and meter the next stack.

• Call SET UP menu with key.

• Selec t MODE SETTING.

• Type the desired number. The entered amount appears at the rig ht-

hand side of the status line.

• Confirm with key next to PRE-SELECT COUNTER.

• Go back to hom e menu with key.

In the home menu, you will see the number of mail pieces to be metered.

During the metering process, the status line will always sh ow the c urren t num be r of mail pieces still to be metered. Once the number set is metered, the display jumps back to th e preset nu mber defin ed in the pre-select counter.

When the machine is switched off, the pre-select counter is reset to default value “0”, that means that the pre-select counter function is switched off.

SET UP

MODE SETTING

Current setting: 0 = pre-select counter OFF

Desired piece number (ne w)

ultimail Operator Manual

Selecting total pieces in the home menu

You can also select total pieces directly in the home menu. The pre-select counter in the SET UP men u remains uncha nged.

• Type the desired number. The entered number appears at the

bottom right of the status line.

• Press key.

• Position the mail pieces as usual. During metering, you w ill see th e number

of mail pieces still to be metered in the status line.

7.4 Using the ultimail as incoming mail stamp

For registering your inco ming mail (up to a thick ness of ¼"/6.3 5mm), you c an use the ultimail as incoming mail stamping machine. For this function, use the INCOMING STAMP mode. The ultimail will print ‘Received on: …’ together with the date displayed. All users can use this function, even without access card.

Setting incoming mail stamp function

• Call SET UP menu with key.

• Select MODE SETTING INCOMING STAMP.

The ultimail sets the incoming mail stamp and goes bac k to h ome me nu. The home menu only shows the date set and, if required, the account (if an access card is plugged in).

Number of mail pieces still to be metered

SET UP

MODE SETTING

INCOMING STAMP

Special functions

Change date

If necessary, yo u c an change the date in the same way as for the meter imprint (see page 28).

Print “Received on: …”

• Feed incoming mail in single pieces and manually

. Place the side to be

printed face upwards!

The ultimail prints the incoming mail stamp and ejects the mail to the righthand side.

End “Incoming stamp” mode

• Press the key for about 3 seconds .

The ultimail goes back to M ETER ING mode.

ultimail Operator Manual

7.5 Only seal letters

(optional)

You can seal letters with the feeder or the sealer without metering them.

Switch on sealer

• Place the ‘seal envelope’ switch to the

rear into seal position.

The envelopes must be suited for mechanical sealing (see page 184). Make sure that the quality of the envelopes used is a high one.

Setting “Only transporting” mode

• Open the SET UP men u w ith key.

• Select MODE SETTING ONLY TRANSPORT, NO PRINTING.

The ultimail goes back to home menu. The home menu does not show any meter imprint settings now. In the status line, you will see MODE: ONLY TRANSPORTING.

• Position the letters, as usual, at the sealer or feeder.

Press down moistened env elope flaps

To ensure that envelopes are well sealed, we recommend pressing down the envelope flaps firmly after metering.

SET UP

MODE SETTING

ONLY TRANSPORT, NO PRINTING

Special functions

7.6 Differentia l we ighing

(optional)

The differential weighing function enables you to conveniently meter large amounts of similar mailpieces. You simply place a stack of mailpieces on the weighing platform, then remove them one by one for metering. The ultimail constantly checks for changes in weight and sets the postage value for each letter accordingly.

For enabling the d ifferential weig hing function you need an authorizat ion code. Please contact your FP-Partner. Read Chapter 13.20 on page 116.

Setting the differential we ighing mode

• Press the key to open the SET U P menu.

• SYSTEM SETTINGS SELECT INTEGRATED SCALES .

• Press key next to DIFFERENTIAL WEIGH. The setting changes between ON and O FF.

The differenti al weighi ng mode is se t and remains effectiv e until it is change d again – even if the machine is switched off.

In the scale menu, the status line shows the mode METERING AND DIFF. WEIGHING.

SET UP

SYSTEM SETTINGS

INTEGRATED SCALES

Differential weighing is active

ultimail Operator Manual

Using the differential weighing mode Caution! The integrated scale is de-

signed for a max. weight of 11 lb. (5 kg). Never place more than 11 lb. (5 kg) on the weighing platform.

• Call the scale menu.

• Set the postal rates (see Chapter 6.2).

• Place the letter stack or a box with letters on the weighing platform.

No weight and postage value are displayed.

• Remove one

letter from the stack or

from the box.

The ultimail determines the change in weight and calculates the postage value.

• Position the letter as usual.

• Handle the remain ing mailpi eces in the same way.

Special functions

When you empty the weighing platform the ultimail asks you if the set weig ht is to be used.

• Acknowledge with YES to meter the last letter of the stack

• Press NO to discard the displayed weight (e. g. because you remove d the empty box last). The ultimail does not determine a postag e value. Processing of the letter stack is completed.

ultimail Operator Manual

7.7 Using an external posta ge scale

The ultimail is equipped as a st andard feature wi th a 9-pin interface . You can connect to this interface an existing postage scale made by Francotyp-Postalia (e. g. a flexiscale). The FP postage scale determines the weight and calculates the postage value. The pos tal data (postage a nd, if nec essary, the type of mail e ndorseme nt) are automatically transmitted to the ultimail and set in the home menu.

7.7.1 Connecting an external postage scale

For connecting a n external post age scale to the ultimail, you need a specia l interface cable. You will be furnished an interface cable on order from Francotyp-Postalia.

Caution! Never use such interface cables as were received by you for connecting the postage scale to other postage meters (e. g. T 1000, JetMail).

Caution! Read the Operator’s Manual o f your FP Posta ge scale before connecting the scale to ultimail. Obtain information on how to connect the postage meter to the FP postage scale and how to set the scale f or operation with the postage meter.

• Switch off th e ultimail metering s y ste m.

• Switch off the FP postage scale.

• Plug the interface cable you obtained from Francotyp-Postalia in the

9-pin interface ma rked by the sign and tighten screws. The interface is

located on the back of the machine.

OFF

Power switch (back of the machine)

Special functions

• Connect the interface cable to the FP postage scale.

• Switch on the ultimail.

• Switch on the FP postage scale.

• Set up the FP postage scale for operation on ultimai l. Pay speci al attention t o the setting in respect of the automatic endorsements selection.

7.7.2 Determining postage and metering

Caution! Also read the Ope rator’s Man ual of your FP posta ge scale. Obtain

information particularly, on the safe handling of the FP postage scale.

• Switch on the ultimail and wait for the start routine to finish.

ultimail has to be ready for metering: – display shows the home menu

– mode: METERING – status: Machine ready.

• Only thereafter, shall the FP postage scale be switched on.

• Determine the postage value with the FP postage scale.

The postal data (postage and, if necessary, the type of mail endorsement) are automatically transmitted to the ultimail and set in the home menu.

• Check further set tings for meter impri nt on ultimail and adju st if necessary (logo print, SMS-text).

• Meter the mailpieces with ultimail.

ultimail Operator Manual

Postage register

8 Postage register

The ultimail saves important parameters and postage used information in registers. You can have the register states displayed and printed on an empty envelope or a label.

• Press key.

You will see the current register states: R1 – DESCENDING

Postage available in $. R2 – ASCENDING

Total value of all meter imprints performed (in $).

R3 – CONTROL TOTAL Sum of all loaded values (tota l) in $.

R4 – TOTAL PIECES Number of meter imprints performed

(including zero imprints).

Print register

• Position an empty envelope or a card.

• Start the printing process with key.

• Print the information on labels using

key

(only for ultimail with label dispenser)

ultimail Operator Manual

9 Loading postage – TELESET

TELESET is the loading o f the desired postage cred it via modem. The modem is buil t into the ultimail. To load postage a connection is made to the TELESET data center with the ultima il and the desi red amount is load ed. Accounting is as per your c ontract with the United States Postal Service.

Make sure that the ultimail is connected to the phone line and that all selection parameters for the modem are correctly set (see Chapter 13.15 on page 111).

In future rate tables will be loaded automatically from the data center during TELESET. Until this feature is implemented new rate tables have to be loaded into the ulti mail via chip card.

Permissible amounts which may be loaded:

Amounts in steps of $ 10 up to a maximum of $ 99.000 are permissible. The maximum am oun t w hi ch ma y b e loaded is depend en t on the postage credit still available at yo ur ul tim ail. When topping up, y ou m us t no t exc eed the upper postage credit limit of $ 99,999.99.

Loading postage

• Open the TELESET menu with the key.

• Select TELESET MODEM to start the

TELESET procedure.

Now simply follow the instructions in the display.

• Maintain the indicated loading amount

or overwrite with a new amount. Acknowledge with CONTINUE.

After a security prompt the ultimail establishes a connection with the TELESET data center. Messages in the display will inform you about the status (connection establishment, data transfer…).

Please note: If you have entered a new reset amount, you will be asked to confirm the process again within 30 seconds.

Loading postage – TELESET

At the end of the remote setting, the ultimail will show the new descending.

• Press CONTINUE to end the TELESET process.

Display / print booking report In the SELECT TELESET menu you can

display a booking report for the last load procedure and print it on an envelope or label.

• Open the TELESET menu with the

key.

• Select BOOKING REPORT…

The ultimail will disp lay informatio n to the last load procedure.

Print report

• Position an empty envelope.

• With the key pr int the last book ing report on the empty envelope.

• With the key print the booking report on a label

(only for systems with label

dispenser)

SELECT TELESET

BOOKING REPORT…

ultimail Operator Manual

Account administration

10 Account administration

You can use the account administration to register and evaluate postage used separately for each account. Accounts may be sections / departments of an enterprise or single companies of shared offices.

You can save, for each account, a standard setting for the logo and the SMS-text, limit the postage available (set a budget), and define authorizations connected with the MASTER card / USER card function.

The ultimail 65 is rated for 50 accounts in serial equipment. You can at any time extend the account function to 100 accounts without problems, even at a later time. Consult your FP partner and read Chapter 13.19 on page 115.

The ultimail 95 has a standard administration of up to 100 accounts. It can be extended to 150 accounts.

For the maxim um nu mber o f avai lable acco unts and nu mber o f acc ounts in us e, se e SET UP menu SYSTEM INFORMATION.

How to set up accounts for metering, read in Chapter 5.3 on page 30.

10.1 Set up a new account

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION

SET UP NEW ACCOUNT.

Now simply follow the instructions in the display. You ar e p rompte d by the ul timail to enter, one after the other, all required information (see also page 62): – account number – account name – standard logo – standard SMS-text – TELESET access – define type of budget and limits.

If all information is completely entered, the ultimail signals “You have successfully set up the account…”.

• Confirm the message with .

SET UP

ACCOUNT ADMINISTRATION

SET UP NEW ACCOUNT

ultimail Operator Manual

Possible settings and their meaning: Account number from 2 to 99999 Account 1 is permanently assigned

to MASTER card (MASTER account).

Account name letters, special

characters and digits maximum 19 c haracters

Please find more information to text input on pages 84 to 87.

Standard logo NO STANDARD LOGO When you set up the account for

metering, the last selected logo will remain set in the home menu.

WITHOUT LOGO The selected logo is automatically

set to the account during the change.

all available logo s

Standard SMS-text NO STANDARD

SMS-TEXT

When you set up the account for metering, the last sel ected SMS-text will remain set in the home menu.

WITHOUT SMS-TEXT The selected SMS-text is

automatically set to the account during the change.

all available SMS-texts

TELESET access ON TELESET is released.

The account user is authorized to load postage.

OFF TELESET function is blocked.

Account administration

Budget UNLIMITED The total postage of the ultimail is

available.

RESTRICTED Account is supplied with a certain

credit (= current limit). When the credit is used up, the ulti-

mail blocks the account until a new credit is assigned (see Chapter 10.2.3 on page 67).

MONTHLY The account is provided with a

monthly credit (= monthly limit). In addition, you define the current

credit for the account (current limit). On every change of the month, the

ultimail sets the credit (current limit) back to the monthly limit. You can change the c urre nt limit at any time, independently from that.

Possible settings and their meaning:

ultimail Operator Manual

10.2 Change settings for existing accounts

10.2.1 Change standard setting for the logo and the SMS-text

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION ACCT EDIT.

The EDIT ACCOUNTS… menu appears. You can see the account number in the head line.

Now you can change the standard logo and SMS-text settings for the account displayed.

Define a standard SMS-text

• Press the key next to the current

SMS-text.

The SPECIFY STANDARD SMS-TEXT menu appears.

• Select the desired SMS-text with the

associated key.

From now on, this SMS-text is the new default setting for this account. The ultimail goes back to the EDIT ACCOUNT menu.

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

Setting standard logo

Account number

Setting standard SMS-text

Account administration

Define a standard logo

• Press the key next to the current logo. The SPECIFY STANDARD LOGO menu

appears.

• Select the desired logo with the associated key.

From now on, this logo i s the new defau lt setting for this account . The ultim ail goes back to EDIT ACCOUNTS menu.

You will find information on the meaning of possible settings for the logo and the SMS-text on page 62.

Defining a logo on the USER card as default logo

• Plug USER card with logo.

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION

ACCT EDIT.

• Press the key next to the current logo.

The logo on the USER card always appears in the last position

in the

SELECTING LOGO menu.

• Press the ke y next to the las t logo in the list (ADVERT-01).

From now on the logo stored on the USER card is the default setting for this account. When the USER card is plugged, the logo on the card is used for the met er imprint.

Logo on USER card

ultimail Operator Manual

Other account

Selecting another account

If you wish to change settings of another account:

• Open the menu for selecting accounts with SELECT ANOTHER ACCOUNT.

• Select the acco unt the settings of w hich you want to change.

The ultimail goes back to EDIT ACCOUNT… menu. Now you can change the standard logo and the standard SMS-text for this account.

You can also select an account in the following way:

• Type the account number.

• Confirm with SELECT ANOTHER ACCOUNT.

10.2.2 Release / block TELESET access

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION

ACCT EDIT.

The EDIT ACCOUNTS… menu appears. You can see the account number in the head line.

If you wish to change the TELESET access for other accounts

select the desired account using the SELECT ANOTHER ACCOUNT function.

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

Account administration

Release / block TELESET

In the EDIT ACCOUNTS… menu:

• Press the key next to TELESET ACCESS until the desired setting is displayed.

ON = release OFF = block.

From that moment, the displayed setting for TELESET access is activated.

10.2.3 Changing budgets and assigning credits

More information on the meaning of budget settings can be found on page 63.

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION

ACCT EDIT FURTHER

FUNCTIONS.

The FURTHER FUNCTIONS ACCOUNT… menu appears. In the head line , you ca n see th e accoun t number.

If you wish to change the budge t se ttings for other accounts

select the desired account using the SELECT ANOTHER ACCOUNT function.

Block / release TELESET access

Account number

FURTHER FUNCTIONS

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

ultimail Operator Manual

Setting budget type

In the FURTHER FUNCTIONS

ACCOUNT… menu:

• Press the key next to BUDGET TYPE until the desired setting UNLIMITED, RESTRICTED or MONTHLY is displayed.

The budget type set will determin e wh ich additional functions for credit setting (limits) appear.

Setting the current credit

In the FURTHER FUNCTIONS ACCOUNT… menu:

• Type the amount for credit which you want to make ava ilable for the accou nt.

• Set the new credit us ing the key next to CURRENT LIMIT.

The displayed current limit is available to this account for metering.

Specify the monthly credit

In the FURTHER FUNCTIONS ACCOUNT… menu:

• Type the amount for credit which you want to make available to the account each month.

• Specify the c redit u sing the key next to MONTHLY LIMIT.

On every change of the month, the ultimail sets the curre nt limit automatic ally to the specified monthly limit. You can directly change the current limit at any time, independently from that.

Account number

Account administration

10.2.4 Change name

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION ACCT EDIT FURTHER

FUNCTIONS EDIT NAME.

The ultimail opens the me nu for changing the account name.

If you wish to change the name of another account

select the desired account with the SELECT ANOTHER ACCOUNT function.

In the EDIT NAME menu:

• Change the name of the account.

• Register the new name with

CONTINUE.

The new account name is saved.

How to enter text , read on pages 84 to 87.

FURTHER FUNCTIONS

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

EDIT NAME

ultimail Operator Manual

10.3 Generate / block USER card(s) f or an account

When you generate a USER card yo u permanentl y assi gn an accou nt to it. To allow several users the access to an account, you can program for one account several identical USER cards .

Each user has, with his USER c ard, onl y a cc es s t o hi s a cc ou nt, i nc luding all authorizations and budget specifications set to it.

To protect the ultimail, in case of USER card loss, for instance, from unauthorized metering, you can disable the assignment between account and USER card(s).

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION ACCT EDIT ASSIGN /

REMOVE USERCARD.

The ASSIGN / REMOVE USERCARD menu appears. In the head lin e, you c an see th e accou nt number.

If you wish to generate / block a USER card for another account

select the desired account with the SELECT ANOTHER ACCOUNT function.

Assign USER card to an account

In the ASSIGN/REMOVE USERCARD menu:

• Press the key next to ASSIGN

USERCARD.

Now simply follow the instructions in the display:

• Remove MASTER card.

• Plug in a USER card. The ultimail programs the USER card for

the displayed account and signals when the procedure is successfully completed.

ASSIGN / REMOVE USERCARD

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

Account administration

• Remove USER card. The USER card is valid for the assigned

account.

• To generate further U SER card s or fo r any other settings in the account administration, p lug th e MAST ER c ard in again.

You can rewrite USER cards which are no longer needed or invalid by another account assignment.

Block USER card(s)

In the ASSIGN / REMOVE USERCARD menu:

• Press the key next to CANCEL ASSIGNMENT.

The assignmen t a ccoun t - USER card(s) is canceled without further prompt.

• Confirm the final message “The link... has been deleted” with .

All USER card(s) assigned to this account are inval id now.

ultimail Operator Manual

10.4 Switch on / off “access card required?”

Caution! Mode ACCESS CARD REQUIRED: OFF. This setting cancels

access restricti ons to accounts. Every ultima il user can meter on all accounts and call all account data.

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION.

• Press the key next to MODE: ACCESS CARD REQUIRED. The setting switches over between ON and OFF.

The displayed set ting is active.

SET UP

ACCOUNT ADMINISTRATION

MODE: ACCESS CARD REQUIRED

Possible settings and their meaning:

ON Metering is possible only with a valid

access card (MASTER / USER card).

OFF No access restrictions for metering.

Metering is pos sible without acc ess card on all accounts.

Account administration

10.5 Display and print account information

The ultimail displays the current settings for individual accounts and ascending information in va rious overviews. For more in formation to the overview con tents, read page 74.

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION.

Account information…

In the ACCOUNT ADMINISTRATION menu:

• Select ACCOUNT/S DISPLAY. The ultimail displays a menu with

information to the related account. You can use the arrow keys to scroll.

To display information about another account

• Select the desired accoun t with the SELECT ANOTHER ACCT function.

To display inform ation about all acco unts

• Select DISPLAY ALL ACCOUNTS.

The ultimail displays a list with information on all a ccoun ts. You c an use the arrow ke ys to scroll.

Type of mail list

In the ACCOUNT ADMINISTRATION menu:

• Select DISP. TYPE OF MAIL STATS. (ALL ACCT).

The ultimail disp lays the evaluati on of the imprints of type of mail endorsements.

SET UP

ACCOUNT ADMINISTRATION

ultimail Operator Manual

The ultimail can print all account information:

– Position empty envelope or card and start the print with the key.

If necessary, position further envelopes / cards.

– Print the information on labels using the key

(only for ultimail with label dispenser)

With the InfoPrint software tool from Francotyp-Postalia you can administrate and evaluate account information comfortably on the PC.

For further information refer to page 117.

Overview of account information:

Information about the

account…

Display of data for one account:

– Current settings (standard logo, standard SMS-

text, budget type and limits, TELESET access) – Remaining postage – Postage used (postage costs used by the account

since the last zero reset) – Total pieces (number of meter imprints by the

account since the last zero reset)

Information on all accounts

List of all accounts (listed by numbers) Display of:

– Account number – Account name – Postage used (postage costs of individual accounts

since the last zero reset) – Piece (number of meter imprints by individual

accounts since the last zero reset)

Type of mail list Evaluation of endorsements across all accounts,

display of: – Postage used for meter impri nts with endorsement,

specified as per types of mail – Number of meter imprints with endorsement,

specified as per types of mail – Total postage used and total pieces of all imprints

Account administration

10.6 Set account counter to zero

10.6.1 Set one account to zero

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION ACCT EDIT.

The EDIT ACCOUNTS… menu appears . You can see the account number in the head line.

In order to reset anothe r account

to zero:

• Select the desired accoun t with the

SELECT ANOTHER ACCOUNT function.

• Press the key next to SET ACCOUNT

TO ZERO.

• Follow the instructions in the display.

10.6.2 Set all accounts to zero

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION DELETE / ZERO ALL ACCT SET

ACCOUNTS TO ZERO.

• Follow the instructions in the display.

SET ACCOUNT TO ZERO

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

SET UP

ACCOUNT ADMINISTRATION

DELETE / ZERO ALL ACCT

SET ACCOUNTS TO ZERO

ultimail Operator Manual

10.7 Delete accounts

10.7.1 Delete one account

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION ACCT EDIT FURTHER

FUNCTIONS.

The FURTHER FUNCTIONS… menu appears. You can see the account number in the head line.

To delete another account

• Select the desired account with the

SELECT ANOTHER ACCOUNT function.

• Press the key next to DELETE ACCT.

• Follow the instructions in the display.

10.7.2 Delete all accounts

• Call SET UP menu with the key.

• Select ACCOUNT ADMINISTRATION DELETE / ZERO ALL ACCT

DELETE ACCOUNTS.

• Follow the instructions in the display.

Use this function to delete all accounts set in the ultimail, except the Master account (account 1).

FURTHER FUNCTIONS

SET UP

ACCOUNT ADMINISTRATION

ACCT EDIT

DELETE ACCT

SET UP

ACCOUNT ADMINISTRATION

DELETE / ZERO ALL ACCT

DELETE ACCOUNTS

Short code memories

11 Short code memories

The ultimail has 6 short code memories. In each of the memories, you can store a postage value with a suitable type of mail endorsement. You can directly call the saved settings from the home menu.

11.1 Saving settings

• Call SET UP menu with the key.

• Select EDIT MEMORY.

• Press the key next to the memory under which you wish to save the settings.

The EDIT MEMORY menu appears.

• Select SAVE COMPLETE MEMORY

SAVE MEMORY WITH AMOUNT.

SET UP

EDIT MEMORY

Save postag e value and

type of mail

Save only

postage

value

Possible settings and their meaning:

SAVE COMPLETE MEMORY The ultimail saves postage value and

type of mail endorsement

When calling the memory, the ultimail will set both the saved postage value and the type of mail.

SAVE MEMORY WITH AMOUNT The ultimail saves the postage value

only

When calling the memory, the ultimail will set the saved postage value. The currently activated type of mail endorsement remain s unc han ged .

ultimail Operator Manual

The ultimail opens the menu for setting the memory values.

• Set the postage and type of mail to be saved as usual.

• Continue with SAVE to save the displayed settings.

The ultimail eventually displays the saved settings.

• End the saving procedure to the memories with CONTINUE.

Notes to “Memory 1”

– The settings which you save as

memory 1, will be the default settings for postage and type of mail endorsement.

– Memory 1 can only be saved in the

complete form (postage and type of mail).

Memories that are already occupied can simply be overwritten with new data.

Type of mail endorsement

to select

Setting the postage val ue

Short code memories

11.2 Display and print saved settings

• Call SET UP menu with the key.

• Select EDIT MEMORY.

You will see current data contents of all short code memories.

Print list of short codes

• Position an empty envelope or a card.

• Start the printing proc ess with the key.

• Print the memory list on a label usin g the key

(only for ultimail with label

dispenser)

The ultimail needs some time for print image creation. Letter transport is not started before t hat. The ultimail prints the memory list.

SET UP

EDIT MEMORY

Memory 2 = not occupied

ultimail Operator Manual

11.3 Delete memories

• Call SET UP menu with the key.

• Select EDIT MEMORY.

• Press the key next to the memory number that you wish to delete.

The EDIT MEMORY menu appears.

• Press the key next to DELETE MEMORY.

If you wish to delete the selected memory now:

• Confirm the security prompt with YES.

The memory concerned is deleted.

You cannot delete memory 1 since the ultimail mus t ha ve access to the postage and type of mail saved here as default settings.

SET UP

EDIT MEMORY

For deleting selected memory

Print image data administration

12 Print image data administration

The ultimail offers a large number of efficient functions to manage individual print image compon ents. This inclu des plain text inpu t for logos, graphi c preview, log o and SMS-text (freely editable) printing and the possibility to print lists. You can load logos and type of mail endorsements from card.

The following chapters present the functions in detail.

12.1 Logo display and printing

You can see the logos saved in the ultimail in the display and print these.

• Call SET UP menu with the key.

• Select EDIT PRINT IMAGE/SMS TE XT LOGO DISPLAY/PRINT.

You will see an overview of the saved logos.

• Press the key next to the desired logo.

The display w ill show a simplified graphic version of the logo. The head line will show memory number and logo name.

• With or start the printing

process.

• with back to overview.

SET UP

EDIT PRINT IMAGE/SMS TEXT

LOGO DISPLAY/PRINT

ultimail Operator Manual

12.2 Change the logo names

Each logo has a name under which the motif is saved in the ultimail. You can change these names according to your requests.

• Call SET UP menu with the key.

• Select EDIT PRINT IMAGE/SMS TEXT LOGO NAME EDIT.

• Among the overview of saved logos,

choose the logo name of which you wish to change.

Note

: The name for a logo on the

USER card cannot be changed. The ultimail op ens a m enu fo r editi ng the

name.

• Change the name for the logo as

desired.

Read more about text input function on the ultimail on page 84.

• Save the name with CONTINUE and

confirm once agai n.

Read more about text input function on the ultimail on page 84.

SET UP

EDIT PRINT IMAGE/SMS TEXT

LOGO NAME EDIT

Print image data administration

12.3 Loading print image data from card

You can easily load print image data (e.g. logos, type of mail endorsements) from cards. Order the card with the desired print images from Francotyp-Postalia.

• Call SET UP menu with the key.

• Select EDIT PRINT IMAGE/SMS TE XT LOAD.

• Keep card(s) with data ready for

• Follow the instructions in the display.

The ultimail will guide you step by step through the loading process.

Displays and s ecurity prompts will protect you against inadvertent loading and rewriting of data. Carefully read all information in the display.

12.4 Enter / change / save SMS-texts

ultimail can save up to six text messages (SMS-texts). You may set the saved SMStexts for the meter imprint in the home menu.

• Go to the SET UP using the key.

• Select EDIT PRINT IMAGE/SMS TE XT EDIT SMS TEXT.

The numbers of the SMS-texts and the saved texts are displayed in an overview.

• Select the SMS-text you want to enter

or change.

The display will show the menu where you can enter and change SMS-texts.

SET UP

EDIT PRINT IMAGE/SMS TEXT

LOAD

SET UP

EDIT PRINT IMAGE/SMS TEXT

EDIT SMS TEXT

ultimail Operator Manual

Enter and save te xts

ultimail is capable of printing 5-line SMS-texts with up to 20 characters per line.

A cursor _ marks the position for imput.

• Press the numeric key for the desired character as many times in rapid succession a s necessary to display the desired character.

After a short time, the cursor jumps one place to the right. No w you can enter the next character.

• Enter all further characters for the desired text in the same manner.

• Save the text with CONTINUE.

The ultimail updates the data and shows a prompt.

• Confirm the prompt with CONTINUE.

Cursor

New text

Abort text i nput – stored text remains unc hanged

Save new text

Number of SMS-text

Key assignment for text input

Characters are entered with the numeric keys

to .

The assignment is printe d to the ho using beneath the key.

Punctuation and special characters

. 1 , ? ! - & ’

are entered with the key.

Blanks are inserted with the key.

Line breaks To force a line break, you have to fill the

line with blanks, if necessary, until the cursor jumps to the next line.

Print image data administration

Change / correct texts

• Use the functions CURS OR LEFT and CURSOR RIGHT to plac e the cursor to the corresponding place in the text.

• Overwrite the marked character with the desired new character .

Deleting characters

• You can de lete characters wi th the key. Every key actuation deletes the character that is currently marked by the cursor.

Text input is described in detail on the following pages.

ultimail Operator Manual

Example

You wish to save the following SMS-text: VACATION

1.-28.1 0.

While entering a new SMS-text, the text field is empty and the cursor stands at the first position of the first line.

How to enter the text:

Press 3 times (=V). Press once (=A). Press 3 times (=C). Press once (=A). Press once (=T). Press 3 times (=I). Press 3 times (=O). Press twice (=N).

To change to the next line, fill-in the first line with 12 blank characters:

Press once (=blank). When the cursor has ju mped one place

to the right: Enter the next blank. Repeat until the cursor jumps to the next line.

Text field

Cursor

Print image data administration

The cursor will now stand at the beginning of the second line.

Press twice (1). Press once (.). Press 6 times (-). Press 4 times (2). Press 4 times (8). Press once (.). Press twice (1). Press twice (0). Press once (.).

The text field displays the text exactly as it will be subsequently printed du ring metering.

• Press CONTINUE to save the text.

A message display inf orms on the update of the saved data.

• Confirm the prompt with CONTINUE.

The new SMS-text is saved and can be set for metering immedia tely.

We recommend doing a trial run with postage value “0.00” (zero imprint) to check the new SMS-text.

Text field with new text

ultimail Operator Manual

12.5 Delete print image data

You can delete print image data which are no longer required (logos, SMS-texts, types of mail). Therefore you gain memory space, for new logos, for instance.

• Call SET UP menu with the key.

• Select EDIT PRINT IMAGE/SMS TEXT DELETE.

• Press the key next to the print image

data which you wish to delete.

An overview of all save d print image data appears.

• Press the key next to the print image to

be deleted.

If you wish to delete the data now selected:

• Confirm the security prompt with

CONTINUE.

The ultimail d eletes the data. A mess age will inform you about the end of the deleting process.

• Confirm the message with CONTINU E.

A USER card allows you to delete SMStexts only. The menu for selecting the SMS-text will open immediately.

SET UP

EDIT PRINT IMAGE/SMS TEXT

DELETE

System settings

13 System settings

13.1 Setting the operating mode

You can operate the ultimail in differ ent operating modes. You w ill find inform ation on the meaning of possible settings for the operating mode on page 90.

• Call SET UP menu with the key.

• Selec t MODE SETTING.

In the status line, yo u can see the curr ent setting. How to change the mode:

• Press the ke y next to the desi red mode. The ultimail sets the selected mode and

goes back to home menu. In the status line, you can see the mode set. All functions not supp orting this mode are switched off.

The set mode is activ e and is maintai ned until the ultimail is switched off or until another mode is selected.

How to set the ultimail back to METERING mode:

• Press for about 3 seconds the key. For an overview of the possible settings

see next page.

SET UP

MODE SETTING

Current setting

ultimail Operator Manual

Possible settings and their meaning:

METER (FRANK) ITEMS The ultimail prints the complete meter

imprint. Mode: METERING (default setting af ter every switching on).

PRINT LOGO ONLY The ultimail prints only the logo.

INCOMING STAMP The ultimail prints only the current date

(ultimail as incoming mail stamping machine). Read Chapter 7.4 on page 48.

ONLY TRANSPORT, NO PRINTING The postage meter transports letters

without printing. This operating mode can be used in conne ction wi th a feede r or sealer (see Chapter 7.5).

CORRECTION The ultimail prints the correction imprint

for postage correction (see Chapter 7.1).

REDATE The ultimail prin ts the redate imprint with

the current mailing date (see Chapter 7.2).

Read Chapter 7.3 on how to use the pre-select counter.

System settings

13.2 Display, print and send system informati on

• Call SET UP menu with the key.

• Select DISPLAY SYSTEM INFORMATION.

You will see s ystem informati on. You can scroll up and do wn th e lis t w i th the arrow keys.

Print system information

• Print the information on labels using the key.

(only for ultimail with label dispenser)

Have some empty envelopes or cards ready. The ultimail will print sys tem information in several parts.

• Position an empty envelope or a card.

• Start the printing proc ess with the key.

The ultimail needs some time for print image creation. Letter transport is not started before t hat. The ultimail prints the first list of system information.

• Position further envelopes if required.

You can follow th e print process p rogress in the display.

Send system information

The function SEND TO FP SERVICE DEPT. sends the system information to customer service. Start this function only when requested to do so by FrancotypPostalia.

SET UP

DISPLAY SYSTEM INFORMATION

ultimail Operator Manual

13.3 Meter type

The ‘Meter type ’ setting determi nes whethe r the ultimail wil l print postag e as $0.00 or $0.000.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE MORE.

• Press the key next to METER TYPE

until you see the desired setting <0.00> or <0.000>.

The displayed set ting is activated and maintained until the next change, even if you switch the ultimail off.

SET UP

SYSTEM SETTINGS

Possible settings and their meaning:

<0.00> Prints the postage in whole cents.

<0.000> Prints the postage in tenth of cents.

System settings

13.4 Setting the print offset for the meter imprint

The print image normally appears always at the same distance from the right-hand letter edge. In special cases, you can slide the meter imprint on the envelope to the left away from standard position.

You can adjust print offset in steps of 1 mm from 0 to maximum 50 mm. Default setting is Zero (= no offset).

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS PRINT.

In the ADJUSTING PRINTING m enu you will see the current print offset setting.

How to adjust print offset:

• Type the desired offset (from 0 to 50 mm). The value app ears at the righthand side of the status line.

• Assign the value with the key next to PRINT OFFSET.

The print offset is set. Caution! The meter imprint offset is

maintained until th e nex t change, even if you swit ch the ultimail off.

SET UP

SYSTEM SETTINGS

ultimail Operator Manual

13.5 Setting low postage warning – limit

The ultimail signals when the remaining postage falls below a certain limit. You can set the limit for low postage warning.

ultimail warns you, if

– the descending register (R1) falls below the set limit – the remaining budget (current limit) of the account falls below the set limit.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE.

How to change the limit for low postage warning:

• Type the desired limit. The value appears at the right-hand side of the status line.

• Assign the value with the key next to LOW POSTAGE WARNING.

The limit for low postage warning is set and maintained until the next change is made.

You can reset the default setting for low postage warning ($100) with the C/CE key.

SET UP

SYSTEM SETTINGS

System settings

13.6 Setting high postage – limit

This function gives an alarm if the set postage exceeds a certain limit. You can set

the limit for ‘High postage’.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE.

How to adjust high postage:

• Type the desired value in cents. The value appears at the rig ht-hand side of the status line.

• Assign the ne w value with the key ne xt to HIGH POSTAGE.

The limit for ‘High postage’ is set and maintained until the next change is made.

You can reset the default se tting for ‘High postage’ ($10.00) with the C/CE key.

SET UP

SYSTEM SETTINGS

ultimail Operator Manual

13.7 Tone signal

The ultimail acknowledges every press of a key with a beep. A sequence of tone signals is an alarm due to errors. You can adapt this function to your requests.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE.

• Press the key next to TONE SIGNAL until you see the desired setting: ON, OFF or ONLY ERROR WARNING.

The displayed set ting is activated and maintained until the next change, even if you switch the ultimail off.

SET UP

SYSTEM SETTINGS

Possible settings and their meaning:

ON tone signal on every key pressure

OFF no tone signal

ONLY ERROR WARNING tone signal due to errors

System settings

13.8 Display contrast

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS DISPLAY.

• Use the associated keys to REDUCE or INCREASE the display contrast.

After each key activ ation, you wi ll at once see the display change. Adjust the setting until it is comfortable for your eyes.

• Save the setting with SAVE.

• Press within 5 seconds the key next to ACKNOWLEDGE.

The display contrast is set and maintained until the next change, even if you switch the ultimail off.

If you do not confirm the changes within 5 seconds, the ultimail jumps back to the last display contr ast setting used.

SET UP

SYSTEM SETTINGS

DISPLAY

Current setting

ultimail Operator Manual

13.9 Display and reset item counter

The item counter will count all meter imprints (including zero imprints) in the METERING mode. In all other modes PRINTING LOGO, INCOMING STAMP and ONLY TRANSPORTING the item counter is not activated.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE.

You can see the current v alue of t he item counter

under DELETE ITEM COUNTER.

How to reset the item counter to zero:

• Press the key next to DELETE ITEM COUNTER.

• Confirm the cancellation with YES.

The item counter is reset to Zero. If you do not wish to s et th e ite m c ou nter

to zero, abort with NO. The displayed total pieces are maintained.

SET UP

SYSTEM SETTINGS

System settings

13.10 Display and reset advert counter

The advert counter counts all imprints in PRINTING LOGO mode.

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS MORE.

You can see the current value of the advert counter

under DEL. ADVERT

COUNTER. How to reset the advert counter to zero:

• Press the key next to DEL. ADVERT COUNTER.

• Confirm the cancellation with YES.

The advert counter is reset to Zero. If you do not wish to set the advert

counter to zero, abort with NO. The displayed total pieces are maintained.

SET UP

SYSTEM SETTINGS

ultimail Operator Manual

100

13.11 Time

13.11.1 Day light saving time

The ultimail automatically changes the time at the beginning and end of day light saving time. You can disable this function.

Deactivate / activate automatic change-over

• Call SET UP menu with the key.

• Select SYSTEM SETTINGS SUMMER TIME.

The SUMMER TIME menu displays under AUTO. CHANGE-OVER the current setting.

How to deactivate / activate automatic change-over:

• Press the key next to AUTO. CHANGEOVER. The setting switches between ON and OFF.

The displayed set ting is active and maintained unti l a chan ge is mad e .

SET UP

SYSTEM SETTINGS

SUMMER TIME

Possible settings and their meaning:

ON The ultimail automatically changes the

clock at the beg inning and end of the day light saving time. You can set the moments of automatic change-over.

OFF The ultimail does not

automatically change the clock at the beginning and end of the day light saving time.

FP Mailing Solutions ultimail Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual