FP optimail 30 Operator's Manual
Franking machine
Operator Manual
optimail 30
2
optimail 30 – Display and Keyboard
Multi function keys
(soft keys)
Display
Confirm input
Acknowledge messages
Press briefly
:
back to higher-level menu / window
Hold key pressed:
back to the home menu
Call up menu for:
– Special functions
– Administration and statistics
– System settings
–etc.
Teleset / loading postage
Show registers
Clear inputs
In the home menu:
holding
C/CE pressed sets home
menu back to default
Memory:
display / select saved
Royal Mail products
Numeric keys
– Enter numbers
– Enter letters, punctuation
and special characters
Shift key:
switch upper / lower
case letters
Arrow keys
– Navigate
– Scroll
– Increase / decrease
values
Contents
3
About this Operator Manual _____________________________________7
1 Safety tips ____________________________________________________ 8
2 A short description of the optimail 30 ____________________________ 10
3 The basics of operation ________________________________________13
3.1 Turning on / off _________________________________________13
3.2 Stand-by ______________________________________________ 14
3.3 Access control – MASTER / USER _________________________14
3.4 The user interface ______________________________________15
3.4.1 Key functions __________________________________________15
3.4.2 Display symbols ________________________________________17
3.4.3 Description of operating procedures and menu sequences
in the present Operator Manual ____________________________18
3.4.4 The home menu ________________________________________19
3.4.5 The product selection menu _______________________________ 20
3.4.6 The menu _____________________________________________ 22
3.4.7 Lists _________________________________________________ 23
3.4.8 Adjustment menus ______________________________________24
3.4.9 Pop up windows ________________________________________ 24
3.5 Text input _____________________________________________25
3.6 Zero test print __________________________________________ 26
4 Setting the franking imprint _____________________________________ 28
4.1 Postage / Royal Mail product ______________________________28
4.1.1 Setting a new product ___________________________________29
4.1.2 Changing the product settings _____________________________ 33
4.1.3 Determining / setting the weight using the integrated scale (optional) 34
4.1.4 Entering / changing the weight manually _____________________ 35
4.1.5 Entering the postage value manually ________________________36
4.2 Endorsement __________________________________________37
4.3 Advert ________________________________________________38
4.4 Text message _________________________________________39
4.5 Date _________________________________________________ 41
5 Franking ____________________________________________________ 43
5.1 Selecting / changing an account ___________________________43
5.2 Positioning and franking a letter ____________________________45
6 Differential weighing and franking (optional) _________________________48
optimail 30 Operator Manual
4
7 Special functions _____________________________________________ 51
7.1 Using the DX feature (optional) _____________________________ 51
7.1.1 Things worth knowing about the DX feature __________________ 51
7.1.2 Franking DX-mail _______________________________________ 52
7.1.3 Viewing and printing information on DX mode ________________ 54
7.2 Stamping incoming mail _________________________________ 55
7.3 Moistening and sealing letters (optional) ______________________ 56
7.4 Using an external postal scale ____________________________ 58
7.4.1 Connecting the postal scale to the optimail 30 ________________ 58
7.4.2 Operating optimail 30 with an external postal scale ____________ 59
8 Memory _____________________________________________________ 60
8.1 Setting postage / Royal Mail product using the memory _________ 60
8.2 Saving memory items ___________________________________ 61
8.3 Renaming memory items ________________________________ 62
8.4 Deleting memory items __________________________________ 63
9 Displaying and printing registers ________________________________ 64
10 Loading postage – Teleset _____________________________________ 65
11 Account administration ________________________________________ 67
11.1 Setting up a new account ________________________________ 67
11.2 Assigning / blocking USER card(s) for an account _____________ 69
11.3 Viewing and printing account statistics ______________________ 70
11.4 Changing / clearing down / deleting an account _______________ 70
11.5 Clearing down all accounts _______________________________ 72
12 Imprint management __________________________________________ 73
12.1 Loading imprint data from card ____________________________ 73
12.2 Using / renaming / deleting adverts _________________________ 74
12.3 Entering new text messages ______________________________ 75
12.4 Editing / deleting text messages ___________________________ 76
12.5 Deleting endorsements __________________________________ 77
13 Advanced settings & system information _________________________ 78
13.1 Viewing / printing / sending system information _______________ 78
13.2 Displaying and clearing down the item counter ________________ 79
13.3 Low postage warning – setting the threshold _________________ 80
13.4 Setting the access rights _________________________________ 80
13.5 Setting the display contrast _______________________________ 81
13.6 Setting audible signals __________________________________ 82
Contents
5
13.7 Clock ________________________________________________ 83
13.7.1 Correcting the time ______________________________________ 83
13.7.2 Summer time changeover ________________________________ 84
13.7.3 Setting the time zone ____________________________________85
13.8 Stand-by ______________________________________________ 85
13.8.1 Changing the stand-by time _______________________________85
13.8.2 Setting Memory 1 as standard after stand-by _________________86
13.9 Changing the user interface language _______________________ 87
13.10 Connection to data centre ________________________________88
13.10.1 Internal modem ________________________________________ 88
13.10.2 GSM Modem (optional) ____________________________________ 90
13.10.3 Universal Link Box (optional) _______________________________92
13.10.4 mailcredit (optional) _______________________________________93
13.11 Changing dial-up numbers ________________________________ 95
13.12 Changing Internet addresses ______________________________97
13.13 Rate table _____________________________________________ 98
13.13.1 Loading rate tables from card _____________________________98
13.13.2 Loading rate table from the data centre ______________________ 99
13.13.3 Deleting rate tables ____________________________________100
13.14 Switching automatic endorsement selection on / off ___________101
13.15 Integrated scale (optional) ________________________________ 102
13.15.1 Zeroing ______________________________________________ 102
13.15.2 Setting the gravity _____________________________________102
13.15.3 Switching differential weighing mode on / off (optional) __________103
13.16 Creating a MASTER card _______________________________ 104
13.17 Enable / disable functions _______________________________ 105
13.17.1 Extend memory function (optimail 30 without integrated scale only) _____ 105
13.17.2 Differential weighing ____________________________________ 106
13.17.3 InfoPrint _____________________________________________107
13.17.4 Send diagnostics with Teleset ____________________________ 108
14 Maintenance and care ________________________________________109
14.1 Cleaning the franking machine ___________________________109
14.2 Changing the ribbon cassette ____________________________110
14.3 Sealer (optional) ________________________________________ 112
14.3.1 Cleaning _____________________________________________ 112
14.3.2 Checking the liquid level and filling the sealer ________________ 113
14.3.3 Replacing felts ________________________________________ 114
14.4 Changing the battery ___________________________________117
optimail 30 Operator Manual
6
15 Tips for troubleshooting ______________________________________ 120
16 Withdrawal and disposal of the franking machine _________________ 128
Appendix
Access rights for selected functions _______________________________ 129
Menu (overview) ______________________________________________ 131
Glossary ____________________________________________________ 132
Technical Data _______________________________________________ 134
Declaration of Conformity _______________________________________ 137
Index ______________________________________________________ 139
Service _____________________________________________________ 147
About this Operator Manual
7
About this Operator Manual
Please read this Operator Manual before using the optimail 30
franking machine. Please keep the manual near the optimail 30
at all times for reference.
This Operator Manual describes the optimail 30
– in its standard version
– with integrated scale
as well as the optional accessory.
Functions which are only available with certain configurations
are recognisable by a suffix, e.g. (optional).
Quick Reference Guide The Quick Reference Guide gives you an overview of the
operating menu and franking with the optimail 30.
Installation Guide Please read the ‘Installation Guide’ to find out how to install and
register the optimail 30.
The following keywords and symbols identify the safety tips in
this Operator Manual:
Warning! indicates a potential hazard which may result in
injury.
Caution! indicates a potential hazard that may result in damage to the optimail 30 or impair the franking process.
The following symbols and text features are used in this
Operator Manual:
• Bullets precede instructions.
– Dashes precede list items.
ITEM COUNTER Menu names and options from the operating menu are written
in capital letters.
“Incorrect value.” Messages are highlighted by quotation marks in the text.
A tip offers advice or additional suggestions for improving the
operation.
Chapter ‘The basics of operation’ on page 18 explains how
operating and menu sequences are described.
optimail 30 Operator Manual
8
1 Safety tips
The optimail 30 is a digital franking machine with a thermal printer for franking
letter mail. The optimail 30 complies with the pertinent safety regulations for office
information equipment.
Please observe the following tips for your own safety:
• Install and commission the optimail 30 according to the instructions in the Installation Guide.
• When you move the optimail 30 from a cold environment (i.e. below 10 °C / 50°F):
Wait at least 24 hours before connecting the optimail 30. The optimail 30 requires
this period to adapt to the ambient conditions.
• Use only cables provided or approved by Francotyp-Postalia. Make sure that
cables are not damaged.
• Only operate the optimail 30 on a grounded single-phase power socket. Make sure
your office power supply conforms to the power requirements shown on the serial
number plate of the optimail 30.
• Make sure the socket for connecting the optimail 30 is close by and easily accessible at all times.
• Do not remove any parts of the housing.
• Never cover the ventilation slots in the housing.
• Turn off the optimail 30 before cleaning the franking machine or moving it to
another location.
• Make sure that no liquids or foreign objects penetrate the interior of the optimail 30.
If this happens, pull out the power plug immediately. Have the optimail 30 checked
by a service technician before using it again.
• Pull out the power plug in the event of danger! Call the Francotyp-Postalia aftersales service.
• We recommend to use only approved FP equipment and FP original parts.
The manufacturer FP has established reliability, safety and applicability.
The manufacturer cannot assess the reliability, safety and applicability for products
not approved by FP, and therefore not vouch for such products.
Safety tips
9
• Only use the batteries provided by Francotyp-Postalia. Observe the instructions
enclosed with the battery for correct use and disposal.
• If you are using an external Francotyp-Postalia communication device for
optimail 30: Carefully read the product information that came with the
GSM Modem / Universal Link Box / mailcredit Kit.
• Only have maintenance and repair work done by qualified personnel authorised by
Francotyp-Postalia. Otherwise your warranty will be voided. You will be liable for
any damages.
optimail 30 Operator Manual
10
2 A short description of the optimail 30
Scale with scale platform
(optional)
Power switch
Power connection
Modem socket
Sealer (optional)
Serial interface (25-pin)
Display
Ventilation slots
Power switch
Letter guide
Letter receiving tray
Flap with ribbon
cassette behind
Card reader
with card
Catch tray
Flap release key
(ribbon cassette compartment)
Keyboard
A short description of the optimail 30
11
Things worth knowing about the optimail 30
The optimail 30 is a franking machine for small and
medium-sized mail volumes. It franks letters up to a
thickness of 6 mm and self-adhesive FP labels.
With up to 30 franking imprints per minute you manage
your daily mail volume in virtually no time at all.
Menu-controlled operation No matter which function you need – from setting the
franking imprint to editing system parameters – with the
clearly structured user interface on the backlit display
you quickly and easily perform these tasks.
Franking The optimail 30 shows all major franking information at
a single glance. You only have to put the letter in place
– the optimail 30 feeds the letter, franks it and ejects the
ready to send letter to the right.
Letters as advertising medium In addition to the franking imprint the optimail 30 can
simultaneously print an advert of your choice and – quite
like an SMS – a text message containing up-to-date
information on the envelope.
Teleset Load postage into the optimail 30 with the Teleset pro-
cess – fast, comfortable and, if need be, 24 hours a day.
Protection against
unauthorised use
Access cards in check card format protect the optimail 30 against unauthorised use and allow individual
access rights to be assigned (MASTER / USER).
Flexible and up to date New adverts, endorsements or new Royal Mail pricing –
you can simply load updated data into your optimail 30.
Thermal printing The thermal printing process provides a clean, smudge-
proof imprint. The solid ink on the ribbon is heated up as
it passes the thermal print head, the liquefied ink penetrates the paper of the envelope and remains permanently bonded.
The ribbon cassette is simple to replace with just a few
actions.
Catch tray The convenient catch tray with adjustable stop is ideal
for stacking the processed letters and provides additional storage space.
optimail 30 Operator Manual
12
Additional functions The optimail 30 offers a number of convenient additional
functions that will soon be among your favourites:
– Memory function for frequently used Royal Mail
products.
– Account function for separate registration and billing
of portage costs.
– Incoming mail stamp. Print date and time on incom-
ing mail.
– Print lists for account data, register states, system
information and other information.
Options The following components are available to extend the
machine’s range of functions:
– Integrated scale. The space saving, integrated 3 kg-
scale quickly and reliably determines the weight for
letters and parcels. The determined weight directly
affects the product settings. There is no need to enter
the weight manually.
– Differential weighing – a special weighing mode of
the integrated scale that helps you save time when
weighing and franking large amounts of similar mail
pieces – can be enabled with a machine-specific
code.
– Sealer. Manually pass the open envelope through the
sealer. The moistened flap is pressed down during
subsequent franking in the optimail 30.
– DX feature. Franking mail pieces for dispatch by pri-
vate carrier DX.
–To run InfoPrint, a PC-based Francotyp-Postalia
data management and archiving software application,
you can enable the InfoPrint function of optimail 30
with a machine-specific release code.
– GSM Modem. As an alternative to the internal
modem, the external GSM Modem can be used for
communication with the data centre.
– Universal Link Box (ULB). Using the Universal Link
Box, optimail 30 can communicate with the data centre via a PC network.
–The mailcredit Kit allows you to connect the
optimail 30 to a computer and thereby via the internet
to the data centre. Furthermore, you can update the
software of your optimail 30 franking machine with
mailcredit.
The basics of operation
13
3 The basics of operation
In this chapter you will learn about the basic optimail 30 functions and how to handle
the franking machine user interface.
3.1 Turning on / off
Push the power switch, the toggle switch on the back left side of the franking
machine, to turn the optimail 30 ON or OFF.
Caution! Wait for at least one minute before you turn the optimail 30 on
again.
Turning on
• Push
I (= ON) on the power switch.
The display lights up and a self check starts.
The optimail 30 tests and activates all
machine components. This procedure takes
some time and is accompanied by signal
tones and display messages.
Finally the home menu appears.
The optimail 30 is ready and displays the
following franking options:
The home menu (example) – Dispatch data, weight and postage value
are set to default values that are saved to
MEM1.
– Current date.
– The advert and text message are ruled by
the current account.
– An account has been set when an access
card (MASTER or USER) has been
plugged or access control was disabled.
Turning off
• Push
O (= OFF) on the power switch.
The optimail 30 switches off. The display light
goes out.
optimail 30 Operator Manual
14
3.2 Stand-by
When in stand-by the optimail 30 displays a
clock. The display is dark.
The optimail 30 goes to stand-by if you do not
feed any letters or press any keys for some
time. You can reactivate the optimail 30 by
pressing any key.
Refer to chapter 13.8.1 on page 85 on how to
set the stand-by period.
3.3 Access control – MASTER / USER
The MASTER and USER cards, commonly referred to as access cards, control the
access rights to the franking machine.
The card labelled MASTER allows access to all functions.
Cards labelled USER allow access to certain functions only.
– Franking to assigned accounts.
– Saving and editing memory items.
– Assigning an advert and a text message to the current account.
Access control with cards can also be disabled. Franking is then possible without
access card on all accounts.
For an overview of all access rights refer to page 129.
Inserting an access card
• Insert the access card in the card reader.
The chip on the card must face the rear.
• Push in the access card against a slight
resistance all the way to the stop. You can
feel the card snap in.
Removing an access card
• Simply pull the access card out of the card
reader.
The basics of operation
15
3.4 The user interface
This chapter covers the optimail 30 user interface. You will be introduced to the menu
and window types, the used symbols, the modes of operation and how the present
manual presents menu / operating sequences.
3.4.1 Key functions
Multi function keys
The keys to the right of the display are multi function keys (also
called soft keys). These keys are assigned different functions.
Display text and symbols indicate the currently assigned
function.
Arrow keys
– For scrolling in menus, lists, etc.
– For cursor movement (e.g. when typing text).
– For increasing / decreasing values (when changing selected
system parameters).
Memory
Display saved settings and select them for franking.
Enter key
– Confirm input.
– Acknowledge messages.
Clear
Special function in the home menu:
– Keeping the key pressed
(approx. 2 seconds) sets the
optimail 30 back to default values in the home menu.
Special function in the product selection menu (selection of
dispatch data):
– Pressing the key briefly clears one item each.
– Keeping the key pressed
(approx. 2 seconds) clears all
selected dispatch data.
Opens the menu for:
– Loading postage (Teleset).
– Calling up register values.
optimail 30 Operator Manual
16
Opens the MENU for system settings, administration, special
and service functions for the optimail 30.
Back key
– Key pressed briefly
: back to last menu / window.
– Keeping the key pressed (approx. 2 seconds):
back to the home menu.
Numeric keys
– For typing numbers.
– For typing text (account names, etc.).
To insert blanks: key .
Available special characters, key :
. , : !; ? % & ’ " ( ) * + - / < = > \ ^ _ @ # € $ £ ¥
Shift key
Switch upper / lower case letters during typing.
The basics of operation
17
3.4.2 Display symbols
The following symbols indicate the multi function key assignment:
The letter symbol indicates: The optimail 30 is ready for franking.
You can feed and frank mail.
The letter box symbol indicates the Incoming mail stamp is enabled and
ready. You can load incoming mail.
The printer symbol indicates the Print lists function.
A list, report, preview image, etc. can be printed.
The text symbol indicates that text can be typed.
The numeric keys are released for text input.
MEM and the memory location number indicate the selected memory
item.
The hourglass symbol appears when the optimail 30 requires some more
time (e.g. when updating data). Please wait until the procedure is finished.
Arrows in the status bar indicate the presence of further options that you
can select.
Use the arrow keys to scroll forward or backward.
Set Postage.
Set Advert.
Set Text Message.
Set Endorsement.
Change Account.
Set Date.
Switch to Incoming mail stamp function.
Return to the franking function (standard carrier) = Royal Mail mode.
Switch to second carrier = DX mode (with DX feature only).
In lists: Select a setting saved in the displayed location (e.g. a memory
item, an advert, a text message, an endorsement).
optimail 30 Operator Manual
18
3.4.3 Description of operating procedures and menu sequences
in the present Operator Manual
Illustrations of display screens show current
settings and what to type.
The multi function key that must be pressed
to trigger an action / function is shown in
black.
In the example, this is the multi function key
to open the product selection menu.
The ‘way’ through the menu to reach a
function as well as inputs / settings for this
function are indicated as follows:
• Press the key.
• Select in the menu: SYSTEM SETTINGS
AUDIBLE SIGNALS.
(To do so, scroll down with the key,
press the multi function key next to
SYSTEM SETTINGS and press the multi
function key next to AUDIBLE SIGNALS.)
• Select the desired setting. Press the multi
function key next to ALL SIGNALS OFF /
ALL SIGNALS ON or JUST WARNINGS to
adapt the current setting.
• SAVE the setting shown.
Audible Signals
Off / On / Just Warnings
System Settings
Save
The basics of operation
19
3.4.4 The home menu
The home menu appears after the machine
was turned on and the selfcheck has been
successfully completed. It displays the current franking settings (Royal Mail product,
advert, text message, endorsement, etc.).
The postage appears only if all product data
has been selected (destination, type of
mail…) and a valid weight is set.
An account has been set and is indicated in
the home menu when an access card (MASTER or USER) has been plugged or access
control was disabled.
Symbols indicate the multi function key assignment and inform about the current settings. chapter 3.4.2 explains the used
symbols.
The status bar informs of the current
operating state and gives additional hints.
In the home menu you can
–frank
–weigh (optimail 30 with scale only)
– press the multi function key to go to
the product selection menu to change or
set a product
– select an advertising imprint , a text
message and an endorsement
imprint
– change the date for the franking
imprint.
You can also
– switch to ‘Incoming mail stamp’
function
– change the account (when access
to this function is permitted)
– switch to DX mode (if DX option is
enabled).
Endorsement
Advert
Postage
Weight
Selected
memory item
Ready for franking
Status bar Date
Text message
Current account
Dispatch data
optimail 30 Operator Manual
20
3.4.5 The product selection menu
Calling up the product selection menu
Press the multi function key to open
the product selection menu where you can
set or change the product that is to be
franked.
You can either choose to set a new product
or to change the current product settings.
For a new product
:
Press multi function key briefly.
For changing the product setting:
Keep the multi function key pressed
for longer (approx. 2 seconds).
Display of current product settings
The display left shows
– the selected dispatch data (destination,
type of mail, etc.)
– the weight
– the postage.
The displayed weight may come from various
sources:
– determined by the scale or
– entered manually during the product selec-
tion (optimail 30 without scale) or
– adopted from the memory or
– entered manually in the SCALE AND
POSTAGE RATE MAINTENANCE menu.
The postage only appears if all necessary
dispatch data and a valid weight are set.
Menu area
for dispatch data
Dispatch data
Postage
Weight
Display area
for the current product
The basics of operation
21
Selecting dispatch data
Selectable dispatch data are shown in the
display right.
You can scroll the list with the arrow keys if
more than four items are available.
Use the multi function keys to select the
dispatch data.
Deselecting dispatch data
You can delete the dispatch data of the
current product setting step by step using the
key.
Keeping the key pressed for longer
(approx. 2 seconds) deletes all selected dispatch data of the current product setting.
Return to the home menu
With the key you go back to the home
menu.
The optimail 30 saves the current product
settings to the home menu when the product
selection menu is left.
Menu area
for dispatch data
Display area for
the current
product setting
Status bar Further settings:
scroll with arrow keys
optimail 30 Operator Manual
22
3.4.6 The menu
Use key to open the MENU.
From this menu you can access the administration and special functions as well as the
system settings and the service functions.
Use the arrow keys to scroll to the next page
and back.
Use the multi function keys to select the
functions. Depending on the function a menu
with further options, an adjustment menu, a
list or the like appear.
Pressing the key always returns you to
the higher-level menu.
A quick overview of the Menu is provided on
page 131.
Other functions:
scroll with arrow keys
The basics of operation
23
3.4.7 Lists
Lists (e.g. for memory items, adverts, text
messages) offer all available settings in list
form. The assigned number appears on the
display right.
You can scroll the list with the arrow keys if
more than four items are available.
Use the multi function keys to select one of
the available settings.
The caption displays the list’s title.
A symbol in the caption can indicate a certain
operating state.
In the example shown the printer symbol indicates the list can be printed.
The status bar indicates useful additional
functions.
For the advanced user
Keeping the multi function key pressed (for
approx. 2 seconds) in some lists displays a
preview and gives you access to a choice of
administrative functions.
For example: from the text message list you
have direct access to a menu where you can
edit the text message.
Status bar
Caption
Possible settings
Symbolises the
Print lists function
Next page: scroll
with arrow key
optimail 30 Operator Manual
24
3.4.8 Adjustment menus
The optimail 30 opens a separate menu each
for editing system parameters and for typing,
editing, clearing user-specific data.
Structure and function of these menus are
similar. On the display left the optimail 30
shows the current setting. To the right you
see other settings and functions you can
select with the multi function keys.
A cursor, the flashing underscore
_ indicates
a box where you can type text or numbers.
The caption displays the menu’s title.
A symbol in the caption can indicate a certain
operating state.
The status bar informs of special features
and gives additional hints.
Adjustment menus can also comprise graphical elements for visualisation.
3.4.9 Pop up windows
A pop up window prompting for input opens
for some settings. Messages also appear as
a pop up.
Confirm messages and inputs with the
key.
Some pop up messages feature auto-confirmation, i.e. they automatically close after
some time.
Status bar
Caption
Possible settings
and functions
Text box
with cursor
The basics of operation
25
3.5 Text input
Letters including accents, punctuation marks and special characters are assigned to
the numeric keys for entering texts such as account names, advert names and text
messages. Page 16 shows available special characters.
Typing characters
A cursor
_ marks the point where a character
can be typed in a text box.
• Press the appropriate numeric key as
many times in rapid succession until the
desired character appears in the display.
After a short time the cursor jumps one digit
to the right. You can now type the next character.
Switching upper / lower case letters
• Press the key.
Inserting line breaks
You always enter a line break manually:
• Press the key.
Deleting characters
• Use the arrow keys to position the
cursor on the character to be deleted.
• Press the key to delete the character.
Inserting characters
• Use the arrow keys to position the
cursor on the point in the text where the
character is to be inserted.
• Type the desired character.
Flashing cursor
Symbolises the
text input mode
Deletes the
text displayed
optimail 30 Operator Manual
26
3.6 Zero test print
You can check the settings for the franking
process and the imprint quality by doing a
test imprint with postage ‘0000’.
It is always good practice to use envelopes of
reasonable quality as this will ensure a perfect franked impression every time, for more
envelope specifications please refer to
page 136 of this manual.
• In the home menu, briefly press the multi
function key next to .
The optimail 30 opens the product selection
menu.
• Use the arrow key to scroll until the
OTHER products option appears.
• Select OTHER.
• Select ZERO TEST.
The basics of operation
27
• Press the key to return to the home
menu.
The postage for the zero test print is set to
0.00.
• Fold a sheet of paper (ISO A4 size) in the
middle.
• Place the folded sheet of paper on the
letter receiving tray:
– side to be printed face up
– the folded edge must touch the letter
guide.
• Push the sheet in direction of the arrow
until the optimail 30 feeds the sheet.
A roller pushes the sheet against ribbon and
print head and printing starts as soon as the
letter sensor detects the sheet.
The optimail 30 prints the zero test print and
ejects the imprinted sheet to the right.
Folded edge
optimail 30 Operator Manual
28
4 Setting the franking imprint
The present chapter describes the franking imprint settings required by Royal Mail
and the optional advertising imprints.
The following settings in the home menu define the franking imprint:
– Postage / Royal Mail product (see chapter 4.1)
– Endorsement (see chapter 4.2)
– Advert (see chapter 4.3)
– Text message (see chapter 4.4)
– Date (see chapter 4.5).
4.1 Postage / Royal Mail product
The optimail 30 uses the selected dispatch data (destination, type of mail, etc.) and
the indicated weight to automatically set the postage, i.e. the price for the Royal Mail
product.
The following chapters describe in detail how to set the dispatch data.
Read
– chapter 4.1.1, if you wish to select all dispatch data anew.
– chapter 4.1.2, if you wish to change / modify the current setting.
How to set the weight depends on your optimail’s equipment:
– Simply put your mail pieces on the scale if you work with an optimail 30 with scale
.
For details on how to use the scale, please refer to chapter 4.1.3.
– An optimail 30 without scale prompts you to enter the weight after having selected
the dispatch data.
Text message Postage Advert Date Endorsement
Machine identification
Serial number
Setting the franking imprint
29
Additionally, the menu function “Manual Weight Entry” allows you to enter or modify
the current weight. Read chapter 4.1.4.
Use the memory to fast and easily set a product. Ex factory, typical products
of Royal Mail are saved as memory items. Chapter 8 describes the memory
function.
4.1.1 Setting a new product
In the home menu:
• Press the key next to briefly.
The optimail 30 opens the product selection
menu. The display area for the current product setting is empty. You can now select the
desired dispatch data.
Selecting dispatch data
The optimail 30 successively prompts you to
specify all necessary details: destination
type and so on.
• Select the desired setting by pressing the
appropriate multi function key.
optimail 30 Operator Manual
30
All selected dispatch data are shown in the
display area (display left).
Press the key to clear (deselect)
dispatch data from the display area.
– To clear separately: Press key briefly.
– To clear all: Keep the key pressed for
approx. 2 seconds.
Setting the weight
optimail 30 without integrated scale An optimail 30 without integrated scale
prompts you to enter the weight in a pop up.
• Enter the weight.
• Confirm with the key.
optimail 30 with
integrated scale Using the integrated scale you can determine
the weight at any point in time – either in the
product selection menu or in the home menu.
Read chapter 4.1.3.
Destination
Type
Format
The example shows the following settings:
– Destination: WITHIN UK
– Type of mail: FIRST CLASS
– Format: LARGE LETTER
Loading...