FP FPi 4700 Operator's Manual
FPi 4700
Operator Manual
Betriebsanleitung
Gebruikershandleiding
English
Deutsch
Nederlands
Table of Contents
How this Help Works ....................................................................................11
Help Menu........................................................................................................1
User Guide.......................................................................................................2
Meet your Document System .......................................................................32
Introduction.......................................................................................................3
Operating Controls...........................................................................................5
Control Panel....................................................................................................6
Power Up..........................................................................................................7
How to Operate the Touch Screen...................................................................8
Use a Web Browser.........................................................................................8
What is a Job?..................................................................................................9
Job List...........................................................................................................10
Job Overview..................................................................................................11
High Capacity Document Feeder (HCDF)......................................................13
MaxiFeeder....................................................................................................14
Side Exit.........................................................................................................14
High Capacity Vertical Stacker.......................................................................15
Shut Down the System...................................................................................16
Working with Jobs ......................................................................................173
Introduction.....................................................................................................17
Use an Existing Job........................................................................................17
Create a New Job...........................................................................................18
About Automatic Jobs....................................................................................19
Create an Automatic Job................................................................................19
Create a Manual Job......................................................................................20
Create a Test Mail Set....................................................................................28
Mail Sets.........................................................................................................34
Change to Another Feeder Tray.....................................................................38
Link Feeder Trays...........................................................................................39
Edit a Job.......................................................................................................40
Save a Job.....................................................................................................40
Delete or Move an Enclosure.........................................................................41
Copy a Job.....................................................................................................42
Delete a Job...................................................................................................43
Rename a Job................................................................................................43
Lock a Job......................................................................................................44
Loading the System ....................................................................................454
Document Orientation....................................................................................45
Document Feed Trays....................................................................................45
Load Envelopes..............................................................................................52
Adjust the Side Guides and Envelope Separation.........................................53
Fill the Sealing Liquid Reservoir.....................................................................54
Settings menu .............................................................................................555
Open the Settings Menu.................................................................................55
Open the Settings Menu (Supervisor)............................................................57
Supervisor Settings Menu..............................................................................58
Connect the System to the Internet ..........................................................726
Options for Connection...................................................................................72
Set up a Wired Connection............................................................................73
Set up a Wireless Connection........................................................................74
Test the Connection........................................................................................76
Reading ........................................................................................................777
Introduction.....................................................................................................77
OCR Code Description...................................................................................78
BCR Code Description...................................................................................81
OMR Code Description..................................................................................85
Flex Reading Code Description......................................................................89
Create Jobs with Reading..............................................................................90
Reading Settings............................................................................................96
Operator Maintenance ................................................................................978
Maintenance Schedule...................................................................................97
Clean and Replace Brushes...........................................................................98
Replace or Clean Moistening Cloth................................................................99
Calibrate Photocells.....................................................................................100
Fault Finding .............................................................................................1019
Messages.....................................................................................................101
Clearing Stoppages......................................................................................104
Operator Troubleshooting.............................................................................109
Troubleshooting............................................................................................109
Specifications ............................................................................................11410
Technical Specifications...............................................................................114
Declaration of Conformity (EU only).............................................................115
Hopper and Feeder Capacity.......................................................................115
Configuration Dimensions............................................................................115
Document and Insert Specifications.............................................................116
Envelope and Document Set Specifications................................................117
maxiFeeder Specifications...........................................................................118
High Capacity Vertical Stacker Specifications..............................................119
Terminology ...............................................................................................12011
Terminology..................................................................................................120
How this Help Works1
Help Menu
The help button [?] gives access to help topics via a pull-down menu.
The contents of the help menu can be different for your situation. The help menu can contain
the following topics:
• Search; use the search engine to find a specific topic.
• User Guide; user instructions describing how to use the system.
• FAQ's (option); when the system is connected to the internet, frequently asked
questions are answered here (option).
• What can I do here; a list with relevant help topics related to the current screen.
• Remote assistance (option); online remote assistance for helpdesk guidance. Call
the phone number that is displayed and follow the instructions of the support assistant.
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User Guide
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You can use this guide as follows:
1. Use the contents overview to browse the contents. When you are finished you can
close the User Guide with the Close button.
2. To keep the topic from the User Guide active, you can use the Minimize button. When
you click the active Help button, the User Guide is restored.
3. To search for topics; enter a keyword in the Searchbar and press the Search button.
To navigate through the User Guide:
• Tap to select.
• Swipe up/down to scroll.
• Double tap to zoom.
• Pinch in/out to zoom in/out.
See also How to operate the touchscreen.
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Meet your Document System2
Introduction
The system is a folding and inserting system for processing mail easily. The system:
• feeds documents
• folds the documents
• inserts the documents into envelopes
• seals the envelopes
• stacks the envelopes
Automatic monitoring ensures the correct number of documents per envelope. The system
can be operated by means of a user friendly interface. The settings of the system (type of
documents, type of envelopes and the type of fold) are recorded in so called jobs. These
jobs can be created by the operator.
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The figure shows an overview of the system.
Document Feeders (Feeder) (1)
The Feeder is the feeding part of the system. There are two types of feeders: the automatic
and the special feeder. The automatic feeder does not require any adjustments for the
separation. From a feeder you can feed one or more documents (multi feed). The feeders
have a double feed control (DFC). DFC detects if more documents are fed instead of one.
You can link feeders. This means that two feeders can be linked as pairs. When the first
feeder is empty, the system switches to the other feeder. Meanwhile the empty feeder can
be refilled without stopping the system.
The upper automatic feeder is equipped with a 'daily mail' function. You can use this feeder
to process sets of documents that you cannot process automatically (stapled documents
and sets with varying thickness).
Collating Area (2)
All documents of a document set are collated and aligned in the collating area.
Folder(3)
The fold unit folds the documents. The following fold types are possible (see Terminology):
• No fold
• V-fold
• C-fold
• Z-fold
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• Double V-fold
Envelope feeder (4)
Envelopes that are placed on a stack by the user, are fed one by one into the system by
the envelope feeder.
Inserter (5)
After the documents are folded, the documents are transported to the inserter. The inserter
inserts the documents into a waiting envelope. The inserter seals the envelope or not,
depending on the settings. Automatic monitoring ensures the correct number of inserts per
envelope.
Stacker (6)
The documents inserted (or not) are transported to the stacker depending on the
programmed job. The stacker automatically stacks inserted documents.
Operator and supervisor
You can use the system as operator and as supervisor. The supervisor has access to more
settings than the operator. You can switch from operator to supervisor in every screen.
When you switch to supervisor, you see immediately the result: extra tabs appear for the
advanced settings. Also the side menu contains extra functions.
Operating Controls
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A - Envelope catch tray (optional)
B - Envelope slide (optional)
C - Display with operating buttons
D - Upper unit
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E - Locking hand grip upper unit
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F - Document feeders
G - Collator arm
H - Collator area
I - Power inlet, power switch, (RS232 con-
nector / USB)
J - Knobs for clearing stoppages
Control Panel
K - Sensors
L - Bellows
M - Handle for clearing stoppages
N - Sealing liquid reservoir
O - Side cover (opened)
P - Ruler
Q - Thumb wheel for side guide adjustment
R - Side guides envelope hopper
S - Knob for separation adjustment
T - Envelope support bracket
The control panel consists of the touch screen and the following buttons:
A. On/Off button. Switches the system on or off. If the system is not used for one hour, the
system switches to the power save mode. Press the On/Off button to switch back to the
user mode.
B. Stop button. The system completes the current mail set and stops, leaving the system
empty and ready for a new set. The Stop button and [Stop] on the touch screen have the
same functionality.
C. Start button. The system starts to process mail sets. The Start button and [Start] on the
touch screen have the same functionality.
The touch screen is covered with a thin pressure-sensitive layer.
To avoid permanent damage of the touch screen, do not use sharp
objects to press on the touch screen.
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Power Up
To start up the system:
You can severely damage the machine if it is connected to the
incorrect mains voltage. Before plugging in the machine, check if
the local voltage is the same as the voltage mentioned on the type
plate.
1. Connect the system to the mains power supply.
2. Use the power switch A to switch the system on.
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3.
Press the button next to the display.
The touch screen shows the Job list screen.
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How to Operate the Touch Screen
You can operate the touch screen like a tablet:
• Tap : touch and release the screen with your finger.
• Swipe: touch the screen, hold it and move your finger(s) left, right, up or down.
• Tap and hold: touch the screen with your finger and hold it for two seconds.
• Pinch in/out: to zoom in/out.
Use a Web Browser
You can open a web browser in the user interface of the system. Use the web browser as
follows:
Tap on the icon in the upper left corner of the screen to open the Web browser.1.
2. You can tap or swipe to navigate through web sites.
Use the keyboard to type in the navigation bar of the browser or within web sites.
If you work with a special keyboard for your language, you can
switch the keyboard back to the English version
to type e.g. a web address.
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3. Tap the Minimize button to keep the Web Browser active.
4. Tap the Close button in the upper left corner of the screen to close the web browser.
What is a Job?
If you have to process a lot of mail sets of the same type (for example bills), you can save
the settings to a 'job'. The next time you just select the job and immediately start without
defining any settings.
The following settings are saved in a job:
• Envelope type/size;
• Sealing on/off;
• Which document feeders should be used, how many documents should be fed from
each feeder and document height for each feeder;
• Feeder linking on/off;
• If BREs or insert cards should be included;
• Address position;
• Fold settings;
• Double feed control settings;
• Reading settings (option);
• Exit select settings;
• Batch Counter, defining the number of mail sets that the job must process. The job
will automatically stop processing when this number is reached.
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Job List
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When you start up the system, the ‘Job list’ menu appears.
1. Open a web browser
2. Help menu
3. Login, see Introduction
4. Side menu
5. Job list sorting
The side menu contains the settings menu (see Settings menu operator). When you are
logged in as supervisor, the settings menu is extended with advanced settings (see Settings
menu supervisor).
If you want more information on a job, select the job. With the [Job list] button you get
back to the home menu.
See also: Working with Jobs.
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Job Overview
If you want more information on a job, select the job in the Job List menu.
The touch screen shows the following information of the selected job:
• Job name
• Job settings (for example the document and envelope type)
• How to load envelopes and documents for this job
• The number of envelopes that have been processed with this job
In this screen you can change the following settings:
• Counter settings (see Change the counter settings)
• Job settings (see Editing a job)
• Move documents between feeders (see Change to an other feeder tray)
• Link feeders (see Link feeder trays)
• Start the job or run a test run (see Performing a test run)
If you tap the [i] button a summary of all information of the job is listed.
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The following is a list of symbols or icons and their descriptions.
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Main document.
Shows the correct document
orientation; A is the address.
ally insert mail-sets one by
one into the system.
NotificationNext to this symbol, a message appears, e.g.
Sealing liquid low, empty
feeder.
Wired LAN connected
Network connection is available via a network cable connection.
Wireless LAN connected
Network connection via Wi-Fi
is available.
Envelope, sealing onEnvelopes will be sealed. The
symbol shows the correct
envelope orientation.
Feeder linkingLinking means
that when one feeder is
empty, the system automatically starts feeding documents
from the other feeder. This
symbol at the feeders shows
if the feeders are linked.
Document with reading
Shows the correct document
orientation; A is the address.
EnclosureDaily mailFeature to manu-
Wired LAN not connected
Network connection is not
available via a network cable
connection.
Wireless LAN not connected
Network connection via Wi-Fi
is not connected or out of
range.
Envelope sealing offEnvelopes will not be sealed. The
symbol shows the correct
envelope orientation.
When sealing is off, the flap
of the envelope is closed but
not moistened.
Change feeder traysPossibility to change from one feeder tray to another.
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Dfc/mail set thickness detectionDouble feed control
and/or mail set thickness detection has been set to 'off'.
By default the dfc/mail set
thickness detection will be set
to 'on' and the icon will not be
shown.
Exit settingThis icon shows
what kind of exit setting has
been set.
1x buttonAfter tapping this
button the system will create
an example mail set.
Job list buttonAfter tapping
this button the job list screen
will be shown.
Edit buttonGives access for
editing a job.
Fold type
This icon shows what kind of
fold type has been set.
Counter settingShows on
what number the counter has
been set.
Start button
Tapping this button runs the
job.
Stop buttonButton to stop
the system The current mail
set will be completed and the
system stops, being empty
and ready for a new set.
Save buttonSave the job or
changes that have been
made to a job.
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High Capacity Document Feeder (HCDF)
The High Capacity Document Feeder (HCDF) is an option that can be delivered from
factory. The High Capacity Document Feeder has a capacity for up to 725 sheets. The
normal document feeder tray has a capacity of 325 sheets.
For more information on the operation of the HCDF, refer to the topic on loading documents
for the HCDF.
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MaxiFeeder
The maxiFeeder is a feeder that can be loaded with a high number of documents. This
feeder is intended to be used for Business Reply Envelopes (BRE), but also 'standard'
documents up to 356 mm (14") length can be processed with it.
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For more information on the operation of the maxiFeeder, refer to the topic on loading
documents for the maxiFeeder on page 48.
English
A license is required if you want to use the maxiFeeder.
Side Exit
The system can be equipped with a side exit and catch tray. The side exit can be fitted
instead of the envelope receiving tray. The side exit allows a conveyor or a franking system
to be fitted in line with the system.
The side exit can also be used with a catch tray to achieve vertical stacking. The catch tray
is delivered with the side exit.
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High Capacity Vertical Stacker
The High Capacity Vertical Stacker can be used to stack filled envelopes. The vertical
stacker can store up to 325 filled envelopes. In case you have a High Capacity Vertical
Stacker, install it as follows on your system:
Move the stacker as indicated by the arrow.1.
2. Lift the stacker with the suspension hooks over the two rods (upper and lower) and
lower it.
3. Connect the connector
4. Adjust the side guides with wheel A until a margin of 3 to 5 mm is left between the
envelopes and the side guides.
5. For small envelopes it can be necessary to remove the extensions B from the envelope
support.
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Shut Down the System
1.
Press the button next to display to shut down the system.
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When the system is busy, it completes and inserts the current set, stops and will be shut
down.
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Working with Jobs3
Introduction
With the system you can process mail sets in the following ways:
• Using an existing job. Existing jobs are shown in the Job list and saved via the
'automatic' or 'manual' job creation process. How to use an existing job is described
in Using an existing job.
• Automatic job: The system automatically picks one sheet from each filled feeder
and processes them into mail sets.
The automatic feature is described in About Automatic jobs.
• Manual job: various settings, not available in an Automatic job, can be set in a
'manual job. This includes the use of daily mail. Working with manual jobs is described
in Create a manual job.
Use an Existing Job
If you want to use an existing job:
Open the job list.1.
2. Tap the icon of the job you want to use.
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3. Load the feeders as shown on the display.
4. Tap [1x] to create an example mail set, see Example mail set.
5. Select an exit for the example mail set.
6. Check the example mail set.
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7. If example mail set is OK: tap [Start].If the example mail set is not OK: adjust the
address position or envelope stop position or check and re-adjust the job settings.
If desired tap the counter button to set the counters. See Counter
settings.
8. Tap [Start] to start the job.
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9. Press the [Stop] button to finish the job.
10. Tap [Job list] to return to the job list.
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Create a New Job
To create a new job:
From the Job list menu, tap [New job].1.
2. Choose [Automatic] or [Manual] to create a new job.
3. If you choose 'Automatic' follow the description as can be found in Create an Automatic
job.
4. If you choose 'manual' follow the description as can be found in Create a Manual job.
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About Automatic Jobs
You can save every automatically created job and edit it like any job.
An Automatic job processes mail sets according to the following rules:
• The machine picks one sheet from each filled feeder;
• The picked documents will be folded (if necessary) and inserted into an envelope;
• Only the feeders that feed successfully will be selected;
• Only the Double Feed Control (DFC) of the upper feeder will be selected (this is done
automatically).
The following features are not supported with Automatic job processing.
• Linked feeders (the option where, if one feeder is empty, the system automatically
continues using another feeder)
• Multiple sheet feeding (picking more than one sheet from a certain feeder)
• Daily mail
• Reading functionality
• No envelopes (use envelopes yes/no)
• Exit select
If you want to use any of these features, you have to use Manual jobs to process the mail
set.
Create an Automatic Job
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Proceed as follows if you want to create an automatic job:
From the Job list menu, tap [New job].1.
2. Tap [Automatic] to start an Automatic job.
3. Fill the envelope hopper, load your documents and tap [1x] to create an example mail
set.
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4. Make sure that the address position and the envelope stop position is correct. If
not, adjust the address position and envelope stop position.
5. If necessary, tap the counter symbol to set the counters. See counter settings.
6. Tap [Start] to start the job.
7. Tap [Stop] to finish the job.
Tap [Save] if you want to save the settings of the Automatic job to a new job.
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Create a Manual Job
English
Introduction
Creating jobs manually is easy: the user interface guides you through the job definition with
clear steps.
These steps are:
• Define the mail set: envelope type, main document and optional enclosures.
• Define how to fold the document set.
• Define the exit of the system that should be used for this job.
Create a Manual Job
To create a job manually:
1. From the Job list menu, tap [New job].
2. Choose [Manual] to define the job settings.
Continue with the envelope settings (see Envelope).
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Mail Settings
Envelope
1. Tap [Envelope].
2. Select a predefined envelope or create a custom envelope.Optionally tap [Use
envelope] to set the use of envelopes to 'off' if you want to Create a job without the
use of envelopes.
3. Tap [Sealing] to switch it on or off.
By default the envelopes will be sealed.
4. Confirm the envelope settings with [OK].
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Continue with the main document settings.
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Main document
1. Tap [Main document].
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2. Select a predefined document or create a custom document.
3. Change the [Number] to add more than one document from a feeder (multiple sheet
feeding).
4. Optionally tap Daily Mail to set Daily Mail to 'on' or tap [Advanced] to set the DFC
Settings.
5. Confirm the document settings with [OK].
Continue with the enclosure settings.
Switch DFC on or off for feeders
For every feeder you can switch the double feed control (DFC) on or off.
To change the DFC settings:
Tap the job that you want the change the DFC settings for.1.
2. Tap [Edit].
3. Tap the document that you want to change the DFC for.
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4. Tap [Advanced].
5. Tap Double Feed Control to switch it on or off.
6. Tap Continue on double to switch it on or off. If Continue on double is on, the machine
will not stop if two sheets are fed instead of one. The document-set that contains the
double sheets will be diverted.
7. Confirm the settings with [OK] and continue with the document settings.
Enclosure
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1. Tap [Add enclosure].
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2. Select a predefined document or create a custom document as your enclosure.
If you want to remove an enclosure from the job, or change the order of the enclosures,
see Delete or move an enclosure.
3. Change the [Number] for more than one document from a feeder.
4. Confirm the enclosure settings with [OK].
Continue with the fold settings (see Fold settings).
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Fold Settings
English
Default the machine suggests the most logical fold type. This fold type is highlighted.
However, you can select other fold types and change their settings.
Tap a fold type.1.
2. If necessary, tap [Settings] to change the fold settings.
3. Tap [>].
If you want to revert to the machine recommended fold type, switch [Use recommended
fold] to On.
Continue with the exit settings (see Exit settings).
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Exit Settings
In Exit Settings the Fixed exit is selected by default.1.
2. Optionally tap the [Advanced] button to set the Advanced settings per job.
3. Tap [>].
Continue with Finish the job definition and start the job, or set the counter settings.
Change the Counter Settings
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The counter settings are job related.
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