FPi 4700
Operator Manual
Betriebsanleitung
Gebruikershandleiding
English
Deutsch
Nederlands
Table of Contents
How this Help Works ....................................................................................11
Help Menu........................................................................................................1
User Guide.......................................................................................................2
Meet your Document System .......................................................................32
Introduction.......................................................................................................3
Operating Controls...........................................................................................5
Control Panel....................................................................................................6
Power Up..........................................................................................................7
How to Operate the Touch Screen...................................................................8
Use a Web Browser.........................................................................................8
What is a Job?..................................................................................................9
Job List...........................................................................................................10
Job Overview..................................................................................................11
High Capacity Document Feeder (HCDF)......................................................13
MaxiFeeder....................................................................................................14
Side Exit.........................................................................................................14
High Capacity Vertical Stacker.......................................................................15
Shut Down the System...................................................................................16
Working with Jobs ......................................................................................173
Introduction.....................................................................................................17
Use an Existing Job........................................................................................17
Create a New Job...........................................................................................18
About Automatic Jobs....................................................................................19
Create an Automatic Job................................................................................19
Create a Manual Job......................................................................................20
Create a Test Mail Set....................................................................................28
Mail Sets.........................................................................................................34
Change to Another Feeder Tray.....................................................................38
Link Feeder Trays...........................................................................................39
Edit a Job.......................................................................................................40
Save a Job.....................................................................................................40
Delete or Move an Enclosure.........................................................................41
Copy a Job.....................................................................................................42
Delete a Job...................................................................................................43
Rename a Job................................................................................................43
Lock a Job......................................................................................................44
Loading the System ....................................................................................454
Document Orientation....................................................................................45
Document Feed Trays....................................................................................45
Load Envelopes..............................................................................................52
Adjust the Side Guides and Envelope Separation.........................................53
Fill the Sealing Liquid Reservoir.....................................................................54
Settings menu .............................................................................................555
Open the Settings Menu.................................................................................55
Open the Settings Menu (Supervisor)............................................................57
Supervisor Settings Menu..............................................................................58
Connect the System to the Internet ..........................................................726
Options for Connection...................................................................................72
Set up a Wired Connection............................................................................73
Set up a Wireless Connection........................................................................74
Test the Connection........................................................................................76
Reading ........................................................................................................777
Introduction.....................................................................................................77
OCR Code Description...................................................................................78
BCR Code Description...................................................................................81
OMR Code Description..................................................................................85
Flex Reading Code Description......................................................................89
Create Jobs with Reading..............................................................................90
Reading Settings............................................................................................96
Operator Maintenance ................................................................................978
Maintenance Schedule...................................................................................97
Clean and Replace Brushes...........................................................................98
Replace or Clean Moistening Cloth................................................................99
Calibrate Photocells.....................................................................................100
Fault Finding .............................................................................................1019
Messages.....................................................................................................101
Clearing Stoppages......................................................................................104
Operator Troubleshooting.............................................................................109
Troubleshooting............................................................................................109
Specifications ............................................................................................11410
Technical Specifications...............................................................................114
Declaration of Conformity (EU only).............................................................115
Hopper and Feeder Capacity.......................................................................115
Configuration Dimensions............................................................................115
Document and Insert Specifications.............................................................116
Envelope and Document Set Specifications................................................117
maxiFeeder Specifications...........................................................................118
High Capacity Vertical Stacker Specifications..............................................119
Terminology ...............................................................................................12011
Terminology..................................................................................................120
How this Help Works1
Help Menu
The help button [?] gives access to help topics via a pull-down menu.
The contents of the help menu can be different for your situation. The help menu can contain
the following topics:
• Search; use the search engine to find a specific topic.
• User Guide; user instructions describing how to use the system.
• FAQ's (option); when the system is connected to the internet, frequently asked
questions are answered here (option).
• What can I do here; a list with relevant help topics related to the current screen.
• Remote assistance (option); online remote assistance for helpdesk guidance. Call
the phone number that is displayed and follow the instructions of the support assistant.
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User Guide
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You can use this guide as follows:
1. Use the contents overview to browse the contents. When you are finished you can
close the User Guide with the Close button.
2. To keep the topic from the User Guide active, you can use the Minimize button. When
you click the active Help button, the User Guide is restored.
3. To search for topics; enter a keyword in the Searchbar and press the Search button.
To navigate through the User Guide:
• Tap to select.
• Swipe up/down to scroll.
• Double tap to zoom.
• Pinch in/out to zoom in/out.
See also How to operate the touchscreen.
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Meet your Document System2
Introduction
The system is a folding and inserting system for processing mail easily. The system:
• feeds documents
• folds the documents
• inserts the documents into envelopes
• seals the envelopes
• stacks the envelopes
Automatic monitoring ensures the correct number of documents per envelope. The system
can be operated by means of a user friendly interface. The settings of the system (type of
documents, type of envelopes and the type of fold) are recorded in so called jobs. These
jobs can be created by the operator.
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The figure shows an overview of the system.
Document Feeders (Feeder) (1)
The Feeder is the feeding part of the system. There are two types of feeders: the automatic
and the special feeder. The automatic feeder does not require any adjustments for the
separation. From a feeder you can feed one or more documents (multi feed). The feeders
have a double feed control (DFC). DFC detects if more documents are fed instead of one.
You can link feeders. This means that two feeders can be linked as pairs. When the first
feeder is empty, the system switches to the other feeder. Meanwhile the empty feeder can
be refilled without stopping the system.
The upper automatic feeder is equipped with a 'daily mail' function. You can use this feeder
to process sets of documents that you cannot process automatically (stapled documents
and sets with varying thickness).
Collating Area (2)
All documents of a document set are collated and aligned in the collating area.
Folder(3)
The fold unit folds the documents. The following fold types are possible (see Terminology):
• No fold
• V-fold
• C-fold
• Z-fold
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• Double V-fold
Envelope feeder (4)
Envelopes that are placed on a stack by the user, are fed one by one into the system by
the envelope feeder.
Inserter (5)
After the documents are folded, the documents are transported to the inserter. The inserter
inserts the documents into a waiting envelope. The inserter seals the envelope or not,
depending on the settings. Automatic monitoring ensures the correct number of inserts per
envelope.
Stacker (6)
The documents inserted (or not) are transported to the stacker depending on the
programmed job. The stacker automatically stacks inserted documents.
Operator and supervisor
You can use the system as operator and as supervisor. The supervisor has access to more
settings than the operator. You can switch from operator to supervisor in every screen.
When you switch to supervisor, you see immediately the result: extra tabs appear for the
advanced settings. Also the side menu contains extra functions.
Operating Controls
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A - Envelope catch tray (optional)
B - Envelope slide (optional)
C - Display with operating buttons
D - Upper unit
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E - Locking hand grip upper unit
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F - Document feeders
G - Collator arm
H - Collator area
I - Power inlet, power switch, (RS232 con-
nector / USB)
J - Knobs for clearing stoppages
Control Panel
K - Sensors
L - Bellows
M - Handle for clearing stoppages
N - Sealing liquid reservoir
O - Side cover (opened)
P - Ruler
Q - Thumb wheel for side guide adjustment
R - Side guides envelope hopper
S - Knob for separation adjustment
T - Envelope support bracket
The control panel consists of the touch screen and the following buttons:
A. On/Off button. Switches the system on or off. If the system is not used for one hour, the
system switches to the power save mode. Press the On/Off button to switch back to the
user mode.
B. Stop button. The system completes the current mail set and stops, leaving the system
empty and ready for a new set. The Stop button and [Stop] on the touch screen have the
same functionality.
C. Start button. The system starts to process mail sets. The Start button and [Start] on the
touch screen have the same functionality.
The touch screen is covered with a thin pressure-sensitive layer.
To avoid permanent damage of the touch screen, do not use sharp
objects to press on the touch screen.
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Power Up
To start up the system:
You can severely damage the machine if it is connected to the
incorrect mains voltage. Before plugging in the machine, check if
the local voltage is the same as the voltage mentioned on the type
plate.
1. Connect the system to the mains power supply.
2. Use the power switch A to switch the system on.
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3.
Press the button next to the display.
The touch screen shows the Job list screen.
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How to Operate the Touch Screen
You can operate the touch screen like a tablet:
• Tap : touch and release the screen with your finger.
• Swipe: touch the screen, hold it and move your finger(s) left, right, up or down.
• Tap and hold: touch the screen with your finger and hold it for two seconds.
• Pinch in/out: to zoom in/out.
Use a Web Browser
You can open a web browser in the user interface of the system. Use the web browser as
follows:
Tap on the icon in the upper left corner of the screen to open the Web browser.1.
2. You can tap or swipe to navigate through web sites.
Use the keyboard to type in the navigation bar of the browser or within web sites.
If you work with a special keyboard for your language, you can
switch the keyboard back to the English version
to type e.g. a web address.
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3. Tap the Minimize button to keep the Web Browser active.
4. Tap the Close button in the upper left corner of the screen to close the web browser.
What is a Job?
If you have to process a lot of mail sets of the same type (for example bills), you can save
the settings to a 'job'. The next time you just select the job and immediately start without
defining any settings.
The following settings are saved in a job:
• Envelope type/size;
• Sealing on/off;
• Which document feeders should be used, how many documents should be fed from
each feeder and document height for each feeder;
• Feeder linking on/off;
• If BREs or insert cards should be included;
• Address position;
• Fold settings;
• Double feed control settings;
• Reading settings (option);
• Exit select settings;
• Batch Counter, defining the number of mail sets that the job must process. The job
will automatically stop processing when this number is reached.
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Job List
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When you start up the system, the ‘Job list’ menu appears.
1. Open a web browser
2. Help menu
3. Login, see Introduction
4. Side menu
5. Job list sorting
The side menu contains the settings menu (see Settings menu operator). When you are
logged in as supervisor, the settings menu is extended with advanced settings (see Settings
menu supervisor).
If you want more information on a job, select the job. With the [Job list] button you get
back to the home menu.
See also: Working with Jobs.
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Job Overview
If you want more information on a job, select the job in the Job List menu.
The touch screen shows the following information of the selected job:
• Job name
• Job settings (for example the document and envelope type)
• How to load envelopes and documents for this job
• The number of envelopes that have been processed with this job
In this screen you can change the following settings:
• Counter settings (see Change the counter settings)
• Job settings (see Editing a job)
• Move documents between feeders (see Change to an other feeder tray)
• Link feeders (see Link feeder trays)
• Start the job or run a test run (see Performing a test run)
If you tap the [i] button a summary of all information of the job is listed.
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The following is a list of symbols or icons and their descriptions.
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Main document.
Shows the correct document
orientation; A is the address.
ally insert mail-sets one by
one into the system.
NotificationNext to this symbol, a message appears, e.g.
Sealing liquid low, empty
feeder.
Wired LAN connected
Network connection is available via a network cable connection.
Wireless LAN connected
Network connection via Wi-Fi
is available.
Envelope, sealing onEnvelopes will be sealed. The
symbol shows the correct
envelope orientation.
Feeder linkingLinking means
that when one feeder is
empty, the system automatically starts feeding documents
from the other feeder. This
symbol at the feeders shows
if the feeders are linked.
Document with reading
Shows the correct document
orientation; A is the address.
EnclosureDaily mailFeature to manu-
Wired LAN not connected
Network connection is not
available via a network cable
connection.
Wireless LAN not connected
Network connection via Wi-Fi
is not connected or out of
range.
Envelope sealing offEnvelopes will not be sealed. The
symbol shows the correct
envelope orientation.
When sealing is off, the flap
of the envelope is closed but
not moistened.
Change feeder traysPossibility to change from one feeder tray to another.
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Dfc/mail set thickness detectionDouble feed control
and/or mail set thickness detection has been set to 'off'.
By default the dfc/mail set
thickness detection will be set
to 'on' and the icon will not be
shown.
Exit settingThis icon shows
what kind of exit setting has
been set.
1x buttonAfter tapping this
button the system will create
an example mail set.
Job list buttonAfter tapping
this button the job list screen
will be shown.
Edit buttonGives access for
editing a job.
Fold type
This icon shows what kind of
fold type has been set.
Counter settingShows on
what number the counter has
been set.
Start button
Tapping this button runs the
job.
Stop buttonButton to stop
the system The current mail
set will be completed and the
system stops, being empty
and ready for a new set.
Save buttonSave the job or
changes that have been
made to a job.
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High Capacity Document Feeder (HCDF)
The High Capacity Document Feeder (HCDF) is an option that can be delivered from
factory. The High Capacity Document Feeder has a capacity for up to 725 sheets. The
normal document feeder tray has a capacity of 325 sheets.
For more information on the operation of the HCDF, refer to the topic on loading documents
for the HCDF.
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MaxiFeeder
The maxiFeeder is a feeder that can be loaded with a high number of documents. This
feeder is intended to be used for Business Reply Envelopes (BRE), but also 'standard'
documents up to 356 mm (14") length can be processed with it.
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For more information on the operation of the maxiFeeder, refer to the topic on loading
documents for the maxiFeeder on page 48.
English
A license is required if you want to use the maxiFeeder.
Side Exit
The system can be equipped with a side exit and catch tray. The side exit can be fitted
instead of the envelope receiving tray. The side exit allows a conveyor or a franking system
to be fitted in line with the system.
The side exit can also be used with a catch tray to achieve vertical stacking. The catch tray
is delivered with the side exit.
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High Capacity Vertical Stacker
The High Capacity Vertical Stacker can be used to stack filled envelopes. The vertical
stacker can store up to 325 filled envelopes. In case you have a High Capacity Vertical
Stacker, install it as follows on your system:
Move the stacker as indicated by the arrow.1.
2. Lift the stacker with the suspension hooks over the two rods (upper and lower) and
lower it.
3. Connect the connector
4. Adjust the side guides with wheel A until a margin of 3 to 5 mm is left between the
envelopes and the side guides.
5. For small envelopes it can be necessary to remove the extensions B from the envelope
support.
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Shut Down the System
1.
Press the button next to display to shut down the system.
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When the system is busy, it completes and inserts the current set, stops and will be shut
down.
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Working with Jobs3
Introduction
With the system you can process mail sets in the following ways:
• Using an existing job. Existing jobs are shown in the Job list and saved via the
'automatic' or 'manual' job creation process. How to use an existing job is described
in Using an existing job.
• Automatic job: The system automatically picks one sheet from each filled feeder
and processes them into mail sets.
The automatic feature is described in About Automatic jobs.
• Manual job: various settings, not available in an Automatic job, can be set in a
'manual job. This includes the use of daily mail. Working with manual jobs is described
in Create a manual job.
Use an Existing Job
If you want to use an existing job:
Open the job list.1.
2. Tap the icon of the job you want to use.
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3. Load the feeders as shown on the display.
4. Tap [1x] to create an example mail set, see Example mail set.
5. Select an exit for the example mail set.
6. Check the example mail set.
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7. If example mail set is OK: tap [Start].If the example mail set is not OK: adjust the
address position or envelope stop position or check and re-adjust the job settings.
If desired tap the counter button to set the counters. See Counter
settings.
8. Tap [Start] to start the job.
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9. Press the [Stop] button to finish the job.
10. Tap [Job list] to return to the job list.
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Create a New Job
To create a new job:
From the Job list menu, tap [New job].1.
2. Choose [Automatic] or [Manual] to create a new job.
3. If you choose 'Automatic' follow the description as can be found in Create an Automatic
job.
4. If you choose 'manual' follow the description as can be found in Create a Manual job.
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About Automatic Jobs
You can save every automatically created job and edit it like any job.
An Automatic job processes mail sets according to the following rules:
• The machine picks one sheet from each filled feeder;
• The picked documents will be folded (if necessary) and inserted into an envelope;
• Only the feeders that feed successfully will be selected;
• Only the Double Feed Control (DFC) of the upper feeder will be selected (this is done
automatically).
The following features are not supported with Automatic job processing.
• Linked feeders (the option where, if one feeder is empty, the system automatically
continues using another feeder)
• Multiple sheet feeding (picking more than one sheet from a certain feeder)
• Daily mail
• Reading functionality
• No envelopes (use envelopes yes/no)
• Exit select
If you want to use any of these features, you have to use Manual jobs to process the mail
set.
Create an Automatic Job
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Proceed as follows if you want to create an automatic job:
From the Job list menu, tap [New job].1.
2. Tap [Automatic] to start an Automatic job.
3. Fill the envelope hopper, load your documents and tap [1x] to create an example mail
set.
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4. Make sure that the address position and the envelope stop position is correct. If
not, adjust the address position and envelope stop position.
5. If necessary, tap the counter symbol to set the counters. See counter settings.
6. Tap [Start] to start the job.
7. Tap [Stop] to finish the job.
Tap [Save] if you want to save the settings of the Automatic job to a new job.
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Create a Manual Job
English
Introduction
Creating jobs manually is easy: the user interface guides you through the job definition with
clear steps.
These steps are:
• Define the mail set: envelope type, main document and optional enclosures.
• Define how to fold the document set.
• Define the exit of the system that should be used for this job.
Create a Manual Job
To create a job manually:
1. From the Job list menu, tap [New job].
2. Choose [Manual] to define the job settings.
Continue with the envelope settings (see Envelope).
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Mail Settings
Envelope
1. Tap [Envelope].
2. Select a predefined envelope or create a custom envelope.Optionally tap [Use
envelope] to set the use of envelopes to 'off' if you want to Create a job without the
use of envelopes.
3. Tap [Sealing] to switch it on or off.
By default the envelopes will be sealed.
4. Confirm the envelope settings with [OK].
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Continue with the main document settings.
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Main document
1. Tap [Main document].
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2. Select a predefined document or create a custom document.
3. Change the [Number] to add more than one document from a feeder (multiple sheet
feeding).
4. Optionally tap Daily Mail to set Daily Mail to 'on' or tap [Advanced] to set the DFC
Settings.
5. Confirm the document settings with [OK].
Continue with the enclosure settings.
Switch DFC on or off for feeders
For every feeder you can switch the double feed control (DFC) on or off.
To change the DFC settings:
Tap the job that you want the change the DFC settings for.1.
2. Tap [Edit].
3. Tap the document that you want to change the DFC for.
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4. Tap [Advanced].
5. Tap Double Feed Control to switch it on or off.
6. Tap Continue on double to switch it on or off. If Continue on double is on, the machine
will not stop if two sheets are fed instead of one. The document-set that contains the
double sheets will be diverted.
7. Confirm the settings with [OK] and continue with the document settings.
Enclosure
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1. Tap [Add enclosure].
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2. Select a predefined document or create a custom document as your enclosure.
If you want to remove an enclosure from the job, or change the order of the enclosures,
see Delete or move an enclosure.
3. Change the [Number] for more than one document from a feeder.
4. Confirm the enclosure settings with [OK].
Continue with the fold settings (see Fold settings).
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Fold Settings
English
Default the machine suggests the most logical fold type. This fold type is highlighted.
However, you can select other fold types and change their settings.
Tap a fold type.1.
2. If necessary, tap [Settings] to change the fold settings.
3. Tap [>].
If you want to revert to the machine recommended fold type, switch [Use recommended
fold] to On.
Continue with the exit settings (see Exit settings).
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Exit Settings
In Exit Settings the Fixed exit is selected by default.1.
2. Optionally tap the [Advanced] button to set the Advanced settings per job.
3. Tap [>].
Continue with Finish the job definition and start the job, or set the counter settings.
Change the Counter Settings
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The counter settings are job related.
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In the Counter submenu you can set the (daily) Job counter, the Stop counter and the Job
total counter. The following will be shown in the Counter submenu:
• Job counter (as shown), the daily job counter: number of mail sets that have been
processed using this job, after tapping [Start].
• Stop counter/Stop at value: set a number (of processed mail sets) after which the
system stops processing. You can set from 5 through 9999. The system will continue
processing mail sets until the job counter reaches the stop counter value. The system
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stops and can be restarted.
When the processing of mail sets has been interrupted the system shows how many
mail sets have been completed. This is shown at 'completed so far'.
• Job total counter: total number of mail sets that have been processed using this job.
To reset/set the counters proceed as follows:
In the Job overview screen tap the counters button.1.
2. Tap the reset button for the daily job counter to set it to zero.
3. Tap the [on/off] button to set the Stop counter to ‘on’ or ‘off’. If you set the Stop counter
to ‘on’ you can enter the ‘Stop at value’. Enter a value from 5 through 9999.
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4. Tap the reset button for the Job total counter to set it to zero.
If you set the Job total counter to zero the number history of this
job will be lost.
5. Tap [OK] to go back to the job overview screen and tap [Start].
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Finish the Job Definition and Start the Job
When you have finished the exit settings, the touch screen shows an overview of the job
settings.
In this screen you can change the following settings:
• Move documents between feeders (see Change to an other feeder tray)
3
• Link feeders (see Link feeder trays)
• Change the counter settings (see Change the counter settings)
When you are ready with these settings, proceed as follows:
English
Load the documents on page 45 as indicated on the Job info screen.1.
2. Tap [1x] to create a test mail set (see Test mail set).
3. If desired, you can save the job (see Save a job).
4. Tap [Start] to start the job.
Create a Test Mail Set
Before starting an existing job or a new, manual created job, it is possible to create a test
mail set.
This test run is intended to validate the settings of the Inserting System:
• Check if the address is correctly positioned behind the envelope window.
See Adjusting the Address position.
• Inspect and adjust the stop position of the envelope. See Adjusting the Envelope
Insert fingers.
• Check the fold settings for one set. See Fold settings.
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When you tap the [1x] button, you can choose between test mail sets:
• Selected exit: creates one mail set that leaves the system at the defined exit. Use
this option to test the complete process.
• Envelope stop position: separates one envelope and transports the envelope to the
envelope stop position. Use this option to verify and adjust the envelope stop position.
After a test mail set, the system asks if the mail set is ok or not ok. When you select not
ok, you are guided through a wizard that helps you to find the cause.
Adjust the Address Position
If the address on your mail is not correctly positioned behind the envelope window, change
the address position as follows:
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Adjusting the address position is only possible after creating an
example mail set (by using the [1x] button).
1. Choose a job and tap [1x].
2. Tap Mail set not OK if asked if the mail set is correct.
3. Tap Address position not correct.
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4. Change the address position: slide the position indicator to the correct position.
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5. Tap the green button to create another example mail set or tap [OK] to confirm the
settings.
Adjust the Envelope Insert Fingers
To verify that the position of the fingers is correct:
Choose a job and tab [1x] (envelope only).1.
2. Tap the 'Envelope stop position' button.
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3. Lift the unlocking lever A of the upper unit and pull up the upper unit.
4. Tap the arrow to move to the next screen.
5. Follow the instructions on screen.
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If the insert fingers are not correct, adjust the fingers as follows:
1. Loosen the knurled knob C on top of each finger.
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2. Adjust each finger so that the tip enters about 5 mm (0.2 inch) into the envelope.
3. Re-tighten the knurled knob.The fingers can be moved sideways to the desired position.
4. Place the outer fingers D about 5 to 10 mm (0.2 to 0.4 inch) from the edges of the
envelope.
Check the position of the insert fingers when changing to a different
type of envelope.
5. Tap the envelope button on the touch screen to fetch another envelope.
6. Make sure that the finger position is correct. If not, repeat the steps for adjusting the
fingers.
Verify the Insert Position
To verify the insert position:
This adjustment must only be checked in case of problems or when
changing the envelope type.
1. Choose a job and tap [1x] (envelope only).
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2. Lift the unlocking lever A of the upper unit and pull up the upper unit.
3. Follow the instructions on screen.
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4. Tap the envelope button to fetch another envelope.
5. Make sure that the insert position is correct. If not, repeat the steps for adjusting the
insert position.
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Mail Sets
Adjust the Separation of Special Feeders
Adjust the separation of special feeders as follows:
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Push knob A forward until it clicks.1.
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2. Turn knob A counter clockwise to open the separation gap.
3. Place a document on the feeder tray and slide it into the system until it can go no
further.
4. Turn knob A clockwise to get resistance.
5. Move the document to and fro. The separation is adjusted correctly when a slight
resistance is felt on the document. Turn knob A counter clockwise again if the
resistance was set too high.
6. Pull the knob A back again when ready.
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Process a Mail Set with BRE or Inserts
A mail set with BRE or insert consists of a main document (address carrier), a BRE or an
insert and perhaps other enclosures. This set is inserted into an envelope.
From the Job list menu, tap [New job].1.
2. Add the BRE as a (custom) enclosure.
3. Follow the job creation process (see Create a manual job on page 20).
Process Mail Sets with Daily Mail
To process mail sets with Daily Mail:
Create a Manual job and select [DailyMail] for your Main document.1.
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2. Complete the job settings.
3. Tap [start] to start the job.
A daily mail switch notification and instruction appears on the screen.
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4. Turn down the left side guide A of the upper tray. Now you can see the Daily Mail
handle B.
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5. Move the handle B to the right to enable the Daily Mail function.
6. Turn side guide A upwards.
7. Place the document or document set in the feeder tray. The document or document
set will be folded and inserted into the envelope as described in the selected job.
8. Place the next document or document set in the feeder tray. The system will keep
running to process the inserted document or document set.
9. When finished with Daily Mail, tap [stop] to stop the job.
10. Set the Daily Mail handle B to the ‘AUTO’ position to disable the Daily Mail and enable
the automatic document separation.
Create a Job with Custom Envelopes
Makes sure that your custom envelopes fit within the specifications
(see Envelope Specifications).
1. Create a Manual job and select envelope.
2. Tap [Custom].
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3. Enter the envelope height.
4. Tap the [Flap] tab if you use open flap envelopes.
5. Select if you want to feed envelopes with flaps up (On) or with flap down (Off).
6. Tap [OK] to save and close the envelope settings.
7. Complete the Fold Settings and Exit Settings to complete the job and tap [Save] to
save the job.
Follow the instructions as described in 'Create test mail set'.
Create a Job with Custom Documents
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English
Makes sure that your custom documents fit within the specifications
(see Document Specifications).
1. Create a Manual job and select a custom document as your main document or
enclosure.
2. Tap [Custom] to create a custom document.
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3. Enter the height of the document.
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English
4. Confirm the document settings with [OK].
5. Complete the Fold Settings and Exit Settings to complete the job and tap [Save] to
save the job.
Follow the instructions as described in 'Create a test mail set'.
Change to Another Feeder Tray
You cannot change the order of the documents in the mail set by
changing feeders. If you want to change the order of the mail set,
see Delete or move an enclosure.
If you want to move the main document or enclosures to another feeder tray:
Select a job from the Job list.1.
2. Tap the document that you want to move to another feeder tray.
All available feeder trays are marked with a dotted box.
3. Tap the dotted box of the feeder tray where you want to move your document to.
The new feeder tray is selected for feeding of the document.
4. Tap [Save] to save the feeder tray selection to the job.
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Link Feeder Trays
Link feeder trays as follows:
Select a job from the Job list.1.
2. Tap the feeder tray that you want to link to another feeder tray.
The link symbol appears.
3. Tap the link symbol.
The figure shows an example of linked feeders.
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English
4. Tap [Save] to save the link to the job.
When you want to un-link the feeders, tap the feeder trays and tap the un-link symbol.
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Edit a Job
To edit an existing job:
From the Job list menu, select a job you want to edit.1.
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English
2. Tap [Edit].
When you tap [Edit], you enter the guided job flow that enables you to make the
desired changes.
3. Make the changes you want to make. When you completed the job programming,
tap [Save] to save the changes.
4. Tap [1x] to make sure that the Insert Position and Address Position are correct
(see Verifying the Insert Position and Adjusting the Address Position).
Save a Job
When you have created a new job or edited a job, save the job as follows:
After you have completed the job definition, tap [Save].1.
2. Enter the job name.
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3. If necessary, add a description to the job. The description is visible in the job list.
4. Tap [OK] to save the job.
The job is added to the job list.
Delete or Move an Enclosure
If you want to delete an enclosure in your job or change the order of the enclosures, proceed
as follows:
From the Job list menu, select a job you want to edit.1.
2. Tap [Edit].
3. Tap and hold the enclosure you want to move or delete.
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English
Now drag the enclosure to an other position. Or tap the waste bin to delete the
enclosure from your mail set.
4. Tap the arrow buttons [>] to pass the other job definition steps and close the job editor.
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5. Tap [Save] to save the changes.
6. Tap [1x] to make sure that the Insert Position and Address Position are correct
(see Verifying the Insert Position and Adjusting the Address Position).
Copy a Job
To copy existing job settings to a new job:
3
Tap and hold the job in the Job list menu.1.
English
2. Tab [Copy].
3. Enter the name of the new job and tab [OK].
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Delete a Job
To delete an existing job:
Tap and hold the job in the Job list menu.1.
2. Tap [Delete].
3. Tap [OK] to confirm.
Rename a Job
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English
To rename a job:
Tap and hold the job in the Job list menu.1.
2. Tab [Rename].
3. Enter the name of the new job and tab [OK].
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Lock a Job
To lock an existing job:
Log on as supervisor.1.
2. Tap and hold the job in the Job list menu.
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English
3. Tap [Lock].
4. Tap [OK] to confirm.
The job shows a lock in the job list. If the supervisor is logged on, the lock is open. If the
operator is logged on, the lock is closed. The operator cannot edit, delete or rename the
job, when the job is locked.
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Loading the System4
Document Orientation
The touch screen shows how to load documents and envelopes into the feeders. The table
shows the meaning of the symbols:
Address carrier face up and leading (top
address)
Address carrier face down and trailing (top
address)
Enclosure face up
Enclosure face down
Document Feed Trays
Install the Document Feed Trays
Place the document feeder trays in position:
Hold the document feeder tray slightly inclined as shown in the figure.1.
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English
2. Place the front end of the document feeder tray underneath the two black rollers.
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3. Move the document feeder tray upwards (lifting the black rollers), until it is possible
to ‘hook’ the feeder tray into place.
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English
4. Move the document feeder tray towards the machine and move the hooks over the
mounting points (on both sides).
5. Let the document feeder tray rest on the machine.
Adjust the Side Guides
To adjust the side guides it is best to remove the document feeder tray from the feeder as
follows:
Push handle A downwards.1.
2. Lift the document feeder tray upwards to unhook it and then pull it out from the feeder.
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3. Loosen the knob B half a turn.
4
4. Grab the side guides in the middle and push them apart as far as possible.
5. Put a small stack of documents between the side guides.
6. Grab the side guides in the middle and push them towards the documents.The space
between the side guides and the documents should be such that the documents have
just enough play to move freely.
7. Re-tighten knob B.
8. Remove the stack of documents.
9. Replace the document feeder tray (see Installing the Document Feeder Trays on page
45).
Load Documents
Fill the document feeder tray as follows:
Open the left-hand side guide A by turning it downwards.
1.
The feed rollers will automatically be lifted.
English
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2. Place a stack of documents between the side guides.
3. Turn the left side guide upwards again.
Document Separation
The term ‘Document separation’ refers to the adjustment required for separating the upper
document from the rest of the documents in the stack. This prevents pulling too much
documents from the stack at the same time.
4
The document separation for the automatic feeders is set automatically; there are no manual
adjustments needed.
Feeders 1 and 2 (the feeders in the two lowest positions) can be special feeders. The
English
document separation for special feeders must be adjusted manually. While special feeder
trays fit in all positions, adjusting the separation is only possible when they are fitted on
position 1 and 2.
To adjust the separation of special feeders follow the instructions as described in Processing
mail sets with glossy material.
maxiFeeder
Adjust the maxiFeeder Side Guides
Adjust the side guides:
Take a stack of documents/BREs and place them in the feeder tray.
1.
BREs with flap down and leading (top side pointing to system).
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2. Adjust the side guides by turning the thumb wheel A such that the documents/BREs
just fit and can move without resistance.
Too much play causes skewing.
Adjust the maxiFeeder Document Separation
When the maxiFeeder is used at an automatic separation feeder, the separation is set
automatically.
The maxiFeeder can also be used on a feeder position with a manually adjusted separation.
To adjust, proceed as follows:
Remove the document feeder trays 2 and 3.
1.
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English
The lowest feeder is feeder 1.
2. Squeeze the two blue handles A and B and shift the feeding plate C as far as possible
to the front.
3. Push knob D forward until it clicks.
4. Place a document/BRE on the feeder tray and slide it in the system till the leading
edge is not visible anymore. Turn knob D counterclockwise if the separation is set to
narrow.
5. Push the document/BRE between the rollers.
6. Turn knob D clockwise to get more resistance and counterclockwise if the separation
is set to narrow.
The separation is adjusted correctly when a slight resistance is felt on the
document/BRE.
7. Pull knob D back when ready.
8. Replace the document feeder trays 2 and 3.
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Load Documents (maxiFeeder)
To load documents:
When loading the maxiFeeder, make sure that the document/BREs
are positioned parallel in relation to the feeding plate assembly to
ensure correct feeding.
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English
The feeding plate assembly will be shifted up automatically (when the system starts
processing) until documents/BREs are underneath the rubber paper pullers.
In case of long documents, use the feeding plate extension B to
support the documents.
1. Squeeze the two blue handles A and B.
2. Shift the feeding plate assembly C to the rear position.
3. Loosen the stack of documents and place them in the feeder tray.
BREs with flap down and leading (top side pointing to system).
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High Capacity Document Feeder
Adjust the Side Guides
To adjust the side guides B:
Loosen knob D, which is located underneath the feeder tray, half a turn.1.
2. Put a small stack of documents between the side guides.
3. Rotate wheel E.
The space between the side guides and the documents should be such that the
documents have just enough play to move freely.
4. Re-tighten knob D.
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English
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Load Documents (HCDF)
To load the document feeder tray:
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English
Pull down lever A.
1.
The feeder rollers C move up to filling level.
2. Place a stack of documents between the side guides (max. 725 sheets, 80 g/m²).
See Document Orientation how to place the documents in the feeder tray.
3. Release lever A.
Load Envelopes
Before you load the envelopes, make sure the envelope separation and side guides are
correctly set as described in Adjusting the Side Guides and Envelope Separation.
Loosen the stack of envelopes and place the stack on top of the bottom envelope.1.
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2. Shift the envelope support in or out. The top side of the envelope must touch the
dotted line on the support.
3. Turn the envelope support to distribute the weight of the envelopes evenly on both
sides.
Adjust the Side Guides and Envelope Separation
Adjust the side guides and envelope separation as follows.
Rotate thumb wheel D to move the side guides C apart.1.
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English
2. Put a small stack of envelopes between the side guides.
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3. Move the side guides towards the envelopes. The space between the side guides and
the envelopes should be such that the envelopes have just enough play to move freely.
If the distance between the side guides is too large, the envelopes
will twist sidewards, when transported into the machine.
4. Pull down small lever B to set the separation.
5. Insert one envelope up to the stoppers. The position of the envelope is flap down and
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trailing (bottom side of the envelope pointing to the system).
6. Return lever B.
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Fill the Sealing Liquid Reservoir
Open the front cover B.1.
2. Fill the reservoir A to the "Max" lip with sealing liquid.
3. Close the front cover B.
Before starting the job, wait approximately 5 minutes for the brushes to moisten or use
moistened brushes. For instructions on the installation of brushes, see the User Guide,
section Clean and replace brushes.
If the liquid reservoir is almost empty the touchscreen shows a message to warn you that
you should refill the reservoir.
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Settings menu5
Open the Settings Menu
In the settings menu for the operator it is possible to edit the display settings and to set the
localisation.
If you want to view or edit any of the Operator Settings:
Go to the Job list and tap the side menu on the left side and select [Settings].1.
2. Tap [Localisation] if you want to change the document standard, weight standard or
the language.
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English
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3. Tap [Display settings] if you want to:- set the 'Key' click to on/off
- set the Volume
- set the Backlight
- set the BrightnessTo set the backlight and brightness, a test pattern is available as
a reference.
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English
For more information on Open source licenses, see Open source licenses.
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Open the Settings Menu (Supervisor)
Supervisor Settings are all settings that can be found under the Settings Menu when logged
in as supervisor (pin code 2546).
The following flowchart shows which subjects are available via the Supervisor settings
menu.
If you want to view or edit any of the Supervisor Settings:
Login as Supervisor with pin code 2546.1.
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English
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2. Go to the Job list and tap the side menu on the left side and select [Settings].
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English
Supervisor Settings Menu
Configuration
The Configuration menu contains the configuration information settings for the system.
System Info
The System info part of the Configuration menu shows the following information:
• Flex certificate - this option is used for reading
• Counter since last visit - the counter value since the last service visit
• Last error (description) - The last error and error description generated by the system
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Software Overview
The Software overview part of the Configuration menu shows the versions of the software
that is present in the total system.
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English
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Licensed Options
The Licensed options part of the Configuration menu shows the following information:
• Chip ID
• Serial number
• Installed options
The installed options are enabled with license codes. These license codes, together with
the identification number of the machine enable the relevant options. The enabled and
available software options are displayed in this screen. Contact your dealer for information
about these license codes.
The system supports the following licensed options:
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English
• Remote assistance
• Online help
• Advanced/Basic reading
• OMR 1 track
• BCR 1D
• BCR 2D
• OCR
• Flex reading
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Add a Licensed Option
To add a licensed option:
In the Configuration, Licensed options screen, enter the license code.1.
2. Tap [Add].The system verifies the license key.
If the license key has been verified successfully, the option is added to the system and can
be used.
Settings
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English
The Settings menu contains the configuration settings for the system.
Localisation
Tap [Localisation] if you want to change the document standard or the language.
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When you need a keyboard to enter e.g. a job name, you get a special keyboard in case
of Russian, Czech and Katakana. But the keyboard has always a button to switch back to
the English keyboard.
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English
Display Settings
See the settings menu for the operator.
Date-time
Tap [Date/time] to set the:
• Date
• Time
• Date format; you can choose between three format to show the date: dd-mm-yyyy,
mm-dd-yyyy or yyyy-mm-dd
• Time format; you can choose between a '12 hours' notation or a '24 hours' notation
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Job Settings
Job settings normally will be changed by a service engineer only.
Therefore first consult the service organization before you change
any settings. Changes to the job settings can result in malfunctioning
of jobs.
You can also define the job settings per job. Select a job from the
Job list, tap Edit, navigate to the Exit settings, and tap Advanced.
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English
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5
The Job settings part of the Settings menu covers settings that improve the processing of
jobs:
English
• Flap closer offset: to improve the sealing of specific envelopes you can delay or
advance the moment of sealing. You enter the number of pulses. A minus value
means the sealing is advanced, a plus value means the sealing is delayed. You can
enter a number between -20 and 20.
• System output: mode 1 mode 2
Mode 1 focuses on the versatility of paper parameters (paper thickness; document
length), i.e. correct operation under even extreme paper conditions. Mode 2 is the
default mode, and focuses on high speed. Use Mode 1 with a paper thickness of 65
g/m2 or less, a document length of 12 inch (305 mm) or higher, and for situations
where Mode 2 is not functioning properly. In all other cases use Mode 2.
• BRE with window: if the BRE has a window, set this setting to yes. Only available
with Mode 2.
• Document offset (A in the figure): the extend to which documents are not overlapping
in the vertical transport. In the vertical transport of documents fed by the various
feeders, the documents are partially overlapping each other. This to make sure that
the documents are properly aligned in the collator area. The default value is 50
mm (2.0 inch). The document offset can be varied between 20 mm (0.8 inch) and
250 mm (9.8 inch).
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• BRE offset: in the case of offset is “yes”, the last document that was added to the
set is shifted from the rest of the set (offsetting, see below).
• Collator stop optimisation: if set to "off", the system does not show a message,
when a collator stop change can improve the system output.
Explanation of BRE offset: if a BRE is longer than the set fold but shorter than the envelope
height, this BRE can get folded (A in the figure). Under certain conditions (see below) you
can prevent the BRE from being folded. In the case of offset “yes”, the BRE is held back
during a certain distance (B in the figure). This means that the trailing edge of the BRE
leaves the collator last. The document is not folded. During the insertion into the envelope
the documents of the set are aligned.
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English
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The conditions are:
• No multi-feed is used for the BREs.
• The document directly under the BRE must have a height of at least 60 mm (2.4 inch)
more than the BRE.
• The height of the BRE is more than the set fold length.
• The folding mode is either V-fold or C-fold (no Z-fold).
• The BRE must be shorter than the envelope height.
The whole BRE offset is based on friction between documents within a set. Therefore it is
necessary to make use of these conditions to reduce the risk of bad transporting, folding
and inserting.
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English
See Connect the system to the internet.
It is possible to use the BRE offset for a BRE and an enclosure
(card) in one set. The extra condition is that this enclosure is equal
to or smaller than the set address fold and should be placed direct
underneath the BRE in the set.
Connectivity
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License information
License information shows information on the open source software that is used in the
system.
Diagnostics
The diagnostics menu contains the basic diagnostics functions available for a supervisor.
System Test
Use the [System test] to check if all motors, clutches and sensors are correctly connected.
The test briefly activates the actuators and clutches and measures the current.
To run a system test:
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English
In the Settings menu, tap the [Diagnostics] tab.1.
2. Tap [System test].
3. Remove all documents and envelopes and close all covers before starting the diagnose.
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4. Tap [Start test].
5. When the test is finished, the Status report is shown, showing a list of all problems
found during diagnostics. If tests fail, contact your service organization.
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English
Maintenance
When too much paper dust is built up at the sensors a warning message will be displayed.
To check the conditions of the photocells or to calibrate them follow the instructions as
described in Calibrate photocells.
Reading
The reading menu contains the configuration items for the reading functions. Because
reading is optional, this menu is only available when there is at least one reading license
present. For more information on the reading option, see Reading.
OMR Code Definition
The Reading OMR code definition screen shows the configuration of the system for OMR.
For every OMR code option, it shows if it is on or off. If it is on, the screen shows information
on what the system does, when it reads a mark or no mark.
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BCR 1D Configuration Sheet
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The Reading BCR 1D configuration sheet allows you to read a configuration sheet. The
result is visible in this screen, but also in the BCR 1D code definition screen. See Reading
a configuration sheet.
BCR 1D Code Definition
The BCR 1D code definition screen shows only information when a configuration sheet is
read. It shows which codes are enabled and how they work.
English
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BCR 2D Configuration Sheet
5
The Reading BCR 2D configuration sheet allows you to read a configuration sheet. The
English
result is visible in this screen, but also in the BCR 2D code definition screen. See Reading
a configuration sheet.
BCR 2D Code Definition
The BCR 2D code definition screen shows only information when a configuration sheet is
read. It shows which codes are enabled and how they work.
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Last Image
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The Last image screen shows the result of the last code that the system read. The figure
shows an example of the image of an OMR code. You can use this image to see if the read
code fits within the reading window.
When you click on the Information button of an image of OMR code, the screen shows a
graphical representation of the marks read from the last OMR document (oscilloscope
function). It shows the time-dependant OMR output voltage.
History
The History screen shows an overview of the jobs run.
Tap on the [History] tab to view the Job history.1.
English
2. Tap on the [Today] pull down button if you want to view the jobs that are run 'Today',
'Last week' or 'All'.
The history is displayed on the touch screen. With [Save to USB], you save the history in
CSV format to a USB drive.
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Connect the System to the In-
6
ternet
Options for Connection
Connect the system to the internet in one of the following ways:
• Wired connection with the gigabit ethernet connection:
Connect with DHCP (Automatic IP address)-
- Manual Configuration
• Wireless connection:
6
In all cases, you can use proxy for the connection.
English
Search for SSID-
- Manually configure SSID
Log on as Supervisor to complete this procedure.
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Set up a Wired Connection
Set up a wired connection as follows:
Connect the system to a LAN with a network cable. The figure shows the LAN
1.
connector (B).
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English
2. Open the supervisor settings menu.
3. Tap the Settings tab, [Connectivity].
4. Tap [LAN settings].
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5. Select Wired from the Connection type pulldown menu.
6
6. Set Automatically obtain IP address (DHCP) to Yes or No. If Yes, the system
connects automatically to the LAN. If No, set up a connection manually. Enter the
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necessary details to setup a manual connection.
Set up a Wireless Connection
Set up a wireless connection as follows:
Open the supervisor settings menu.1.
2. Tap the Settings tab, [Connectivity].
3. Tap [LAN settings].
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4. Select Wireless from the Connection type pulldown menu.
5. Choose if you want to enter the SSID manually or if you want to search for a wireless
network. If you want to search for a network, tap [Choose network].
6. When you have entered the network details or selected a network from the search,
tap [Connect] to connect to the network.
When the system connected successfully to the network, the screen shows Connected.
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English
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Test the Connection
When you have connected to a network, test the connection as follows:
Open the supervisor settings menu.1.
2. Tap the Settings tab, [Connectivity].
3. Tap [Test connections].
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English
4. Tap the [Test] button.
The system tests the IP addresses that are defined at the LAN settings. If the result is 'Not
OK', make sure that the settings are correctly defined.
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Reading7
Introduction
Code Types
The reading option allows the system to read special codes that are printed on
the documents. The code contains information about the processing of the documents.
The system can read the following code types:
• OCR: Optical Character Recognition; the system can scan an area of the document
for page number information in the page "n of m" (n/m) format
• BCR 1D: One dimensional barcode
• BCR 2D: Two dimensional barcodes
• OMR: 1-track Optical Mark Recognition
• Flex 1-9: Optional translation to support non standard OMR and BCR coding
Depending on the settings, the code tells the system if:
• The document set is complete
• Enclosures must be added to the set
• The system must stop
• The set is complete (no pages are missing)
• The envelopes are transported to the side exit or to the stacker
The sheets with the printed code are placed in a feeder. Depending on the programmed
code, the other feeders can be used as selective feeders to add enclosures.
In case of a Z-fold, the address has to be printed on the last page of the set. With the other
fold types, the first sheet of a set always contains the address. A full length code is printed
on every sheet of a set. The code must appear at the same location on every page
regardless of the actual code length.
The code on the last sheet of the set contains the insert instruction. The other sheets carry
the accumulate instruction. If the “page n of m” code is used with BCR or OCR, the set will
be inserted when n equals m.
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English
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General Requirements for Printing Codes
If you print documents for reading:
• Make sure the ribbon or toner quality is sufficient.
• Print the code in black on white background.
• Codes on the same sheet must have equal intensity.
• Print the code at the same position on every sheet.
• Be aware of "background noise". The reading function can be disturbed by: color
changes on the form, background design and a logo or copy on the opposite side of
the sheet that will bleed through.
• For matrix printers near letter quality (NLQ) printed characters are preferred to obtain
maximum blackness (double strike).
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For more information on how to print a reading code on your
document, contact your service organization.
English
OCR Code Description
With OCR page n / m (page n of m) you can print human readable characters on your mail
set, which can be read by the system, to insert your mail set. The system can recognize
the characters in the so called “n / m” format.
If the value of n is smaller than the value m the sheet will be accumulated, if the value of
n is the same as the value of m the set will be inserted; m is the total number of pages
and n is the current page.
Some specifications for OCR page n / m:
Supported fonts / font size
Supported layouts
Times New Roman, Arial, Helvetica, Courier.
Italic text will not be supported, bold not recommended.
12 point dotpitchCharacter size
n / m (n,space,/,space,m) Both n and m need to be
in the text, n first.
600 dpi (preferable)Print Quality
15 mm (minimal), aroundClear Area
WhiteColor Background
+/- 2 mm (max.)Print drift
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Positions
Example:
Only one region of interest per job
Only horizontal text (portrait) supported
All text on the same line
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English
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Position of the code on the document (example)
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English
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BCR Code Description
Bar codes are used for mail sets that are processed in Document Systems. The bar codes
tell the system if:
• The document set is complete
• The envelope should be sealed
• Enclosures should be added
• Etc.
Barcode can be printed vertically and horizontally. Two types of barcodes are supported,
1D and 2D barcodes (depending on installed licenses).
Supported 1D barcodes
• Code 39
• Code 128
• Interleaved 2 of 5
• Minimum line thickness of a bar: 0.25 mm (0.01 inch)
• The thickness ratio of thick bars versus thin bars: 2.2
• Minimum width of the barcode: 5 mm (0.2 inch)
• The white area in the picture shows the limits where the code can be printed
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English
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Supported 2D barcodes
Datamatrix
- Minimum cell size 0.35mm (0.014”)
- Label size 30mm (1.18”) square max.
- Preferred print quality 600dpi
- Print drift from page to page +/-2mm max.
- Colour background: White
- Minimum white space 6.5mm (0.26”)
- Datamatrix can be read in all directions.
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PDF 417
English
- Bar width 0.35mm (0.014”) min.
- Preferred print quality 600dpi
- Print drift from page to page +/-2mm max.
- Colour background: White
- Minimum white space 6.5mm (0.26”)
Printing contrast The label must be strongly printed in black on white background for
maximum contrast. Other light backgrounds may be acceptable, subject to test.
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Position of the code on the document
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English
BCR license types
There are two BCR license types:
• Basic
• Advanced
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BCR basic license
For the BCR basic license the following functions are available:
• Page N of M: as long as N is below M, the document set is not complete. As soon
as N=M, the set is complete and will be inserted into an envelope.
• Insert/Accumulate: defines when a document set is complete and must be inserted
into an envelope.
• Customer ID: BCR uses the Customer ID code to complete a set. If the ID changes,
the set is inserted. This is only possible with reverse reading.
At least one basic commands is required. Page N of M can be used in combination with
Customer ID as an integrity check.
BCR advanced license
For the BCR advanced license the following functions are available:
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English
• The basic functions (page N of M, insert/accumulate, Customer ID)
• Sheet sequence - Every sheet has a number, regardless of the document set it is
part of. If a sheet is missing, an error is generated.
• Group sequence - Every document in a set has the same group number. If one
document set is missing, an error is generated.
• Divert (Divert & Continue) - The set will be diverted and the system continues.
• Stop (Divert & Stop) - The set will be diverted and the system stops indicating
error (FT1-RE1-000 Reading stop - Stop mark read).
• Selective feed - If the system reads the command, an enclosure from the enclosure
feeder is added to the set. This function is printed on the last sheet of a set. It is also
possible to add an enclosure from the versaFeeder.
• Sealing control - Determines if envelopes are sealed or not.
• Present on Deck & Continue - The set leaves the system from the upper unit. The
system does not stop processing. The envelopes are not sealed.
• Present on Deck & Stop - The set leaves the system from the upper unit. The system
stops. The envelopes are not sealed.
• Exit selection - Determines if the envelope is transported to stacker or to the side
exit.
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OMR Code Description
Position of the code on the document
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Minimum line thickness of a mark: 0.2 mm (0.008 inch)
Default the first mark from the top is set to: 100 mm (3.9 inch). This parameter is set in the
job settings.
The code must have a consistent number of marks on every page.
The white area in the picture shows the limits where the code can be printed.
OMR license types
There are two OMR license types:
• Basic
• Advanced
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OMR basic license
For the OMR basic license the following functions are available:
• Start mark: indicates the start of the code.
• Insert/Accumulate: defines when a document set is complete and must be inserted
into an envelope.
• Parity check: by adding a parity mark the reading code can be checked. The sum of
the marks must be even.
• Safety Mark: is used as an extra security (only 1-track OMR). With skewed paper
the reading head can miss part of the reading code. In these situations the safety
mark is not read, and the system will give an error. The safety mark also indicates
the end of the reading code. This mark must always be present on the document if
it is part of the code definition.
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The minimum code is one mark in one line (insert). However for reliability it is advised to
use at least 2 marks. The first line is the start mark. A mark printed on the second line
means insert. No mark on the second line means accumulate.
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OMR advanced license
For the OMR advanced license the following functions are available:
• The basic functions (Start, Insert, Parity, Safety)
• Divert (Divert & Continue) - The set will be diverted and the system continues.
• Stop (Divert & Stop) - The set will be diverted and the system stops indicating error
(FT1-RE1-000 Reading stop - Stop mark read).
• Selective Feed (feeder 1-6 and the versaFeeder) - If the system reads the command,
an enclosure from the enclosure feeder is added to the set. This function is printed
on the last sheet of a set.
• Exit control - Determines if the envelope is transported to stacker or to the side exit.
• Present on deck - The set leaves the system from the upper unit. The system does
not stop processing. The envelope is not sealed.
• Present on deck and stop - The set leaves the system from the upper unit. The system
stops. The envelope is not sealed.
• Sealing control - Determines if envelopes are sealed or not. If a mark is printed, the
envelope is not sealed.
• Sequence Check - Sheets in a stack can accidentally get out of sequence or can be
missing. This can be detected by the sequence check. Each sheet has a binary code
that is a part of the reading code. Depending on the application one, two or three
marks are used by sequence check.
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OMR general remarks
General remarks:
• In case of OMR the marks must always be used in the sequence as shown in the
figure.
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• If a function is suppressed the following function will move upwards one line.
• The mark definition is a service setting.
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An Example of OMR Code
In the figure the legend for the following example is shown. In this example, a set of 8
sheets with one selective feed and three sequence check marks is shown.
• The first position is used for the start mark which must be printed on every sheet.
• The second mark position is used for the insert/accumulate command. A printed
mark means insert, no mark means accumulate. Therefore the mark is printed on
the last sheet of the set.
• Position 3 is reserved for selective feed from the enclosure feeder. Print a mark on
position 3 when a selective feed from the enclosure feeder is required. The marks
are printed on the last sheet of the set.
• Position 4, 5 and 6 are used for the sequence check marks. In this case a three mark
sequence check is used.
Flex Reading Code Description
With "Flex reading" also non-standard codes and alternative document handling algorithms
can be recognized. Flex reading can be activated by a system specific license code and
by a customer specific setting that is saved in a physical dongle.
With Flex three types of reading can be supported:
• OMR
• BCR 1D
• BCR 2D
Depending on the license up to 9 Flex definitions can be used on the system.
Creating a Flex job is similar like creating a OMR / BCR reading job.
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Create Jobs with Reading
Create a BCR Job
To create a job with BCR:
From the Job list menu, tap [New job].1.
2. Choose [Manual] to define the job settings.
3. Select an envelope.
4. Tap [Main document].
5. Tap [Custom].
6. Enter the document size or select a standard type.
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7. Tap the [Reading] tab.
8. Select the code type [BCR 1D] or [BCR 2D].
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9. Load a sample document in the feeder tray as indicated.
10. Tap [Verify] to find the barcode(s) on the sheet.
• If multiple barcodes are found you can select the correct barcode from the list.
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11. Tap [OK] and follow the remaining steps to complete the job.
12. When you completed the job creation, tap [Save] to save job.
If required the maximum number of sheets can be reconfigured. Refer to Reading Settings
for more details on how to change these settings.
Read a Configuration Sheet
If you want to set the code definition for BCR, use a BCR configuration sheet. The
configuration sheet function is available when you are logged on as a supervisor.
To read a configuration sheet:
Go to the settings menu for supervisor, see Opening the settings menu (supervisor).1.
2. In the settings menu, tap the [Reading] tab.
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3. Tap [BCR 1D configuration sheet] or [BCR 2D configuration sheet].
4. Tap [Read configuration sheet].
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5. Load the configuration sheet as indicated and tap [READ].
6. Tap [Save] to save the new barcode definition.
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After reading a configuration sheet, jobs with BCR reading might
have changed. These jobs are marked with an exclamation mark,
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You can also read a configuration sheet when you create or edit a BCR job. The function
is available in the side menu.
verify the job settings before running the job.
Create an OMR Job
To create a job with OMR:
From the Job list menu, tap [New job].1.
2. Choose [Manual] to define the job settings.
3. Select an envelope.
4. Tap [Main document].
5. Tap [Custom].
6. Enter the document size or select a standard type.
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7. Tap the [Reading] tab.
8. Select the code type [OMR].
9. Configure the location of the OMR marks by setting the offset of the top and left side
of the sheet.
10. Load a sample document in the feeder tray as indicated.
11. Tap [Verify] to read an example sheet to check the correct reading of the OMR marks.
12. If necessary adjust the position from top and from left side. Verify again with a sample
sheet.
13. Tap the information button to verify the read OMR marks.
14. Tap [OK] and follow the remaining steps to complete the job.
15. When you completed the job creation, tap [Save] to save job.
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If required the maximum number of sheets can be reconfigured. Refer to Reading Settings for
more details on how to change these settings.
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Create an OCR Job
To create a job with OCR:
From the Job list menu, tap [New job].1.
2. Choose [Manual] to define the job settings.
3. Select an envelope.
4. Tap [Main document].
5. Tap [Custom].
6. Enter the document size or select a standard type.
7. Tap the [Reading] tab.
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8. Select the code type [OCR].
9. Configure the location of the n / m characters by setting the offset of the top and left
side of the sheet [1] and [2].
10. Configure the width of the n / m characters [3].
11. Load a sample document in the feeder tray as indicated.
12. Tap [Verify] to check if the page n / m characters are read successfully.
13. Tap [OK] and follow the remaining steps to complete the job.
14. When you completed the job creation, tap [Save] to save job.
If required the maximum number of sheets can be reconfigured. Refer to Reading Settings for
more details on how to change these settings.
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Create a Flex Reading Job
To create a job with Flex reading:
From the Job list menu, tap [New job].1.
2. Choose [Manual] to define the job settings.
3. Select an envelope.
4. Tap [Main document].
5. Tap [Custom].
6. Enter the document size or select a standard type.
7. Tap the [Reading] tab.
8. Select the code type [Flex ..].
Depending on the flex code type the OMR or BCR settings have
to be configured.
9. Follow the remaining steps to complete the job.
If required the maximum number of sheets can be reconfigured. Refer to Reading Settings for
more details on how to change these settings.
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